HomeMy WebLinkAboutJanuary 24, 2005 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
Mayor
Gary L. Peterson
Councibne~nbers
Robert .4. Williams
Bruce Ncn~,rocla
Tammera Ericson
Bruce Kelzenberg
.Citp Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
January 24, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Pastor Dan Thompson - Columbia Heights Assembly of God
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations - none
C) Introduction of New Employees - none
D) Recognition - none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion, items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for January 10, 2005 regular City Council meeting P5
MOTION: Move to approve the minutes of the January 10, 2005, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the Planning and Zoning Commission meeting minutes of December 7,
2004. P16
MOTION: Move to accept the Plamfing and Zoning Commission meeting minutes of January 4,
2005. P17
3)
Establish Work Session meeting date for Monday, February 7, 2005, beginning at 7:00 p.m. in
Conference Room 1. P20
MOTION: Move to establish a Work Session meeting date for Monday, February 7, 2005 beginning
at 7:00 p.m. in Conference Room 1.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
January 24, 2005
Page 2 of 4
4) Approve City Newsletter Printing Quotations for 2005 P21
MOTION: Move to enter into an agreement with Rapid Graphics and Mailing for printing,
publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620
for four publications in 2005; and furthermore to authorize the Mayor and City Manager to enter into
an agreement for the same.
5)
Award Bid of 800 MHz Equipment P29
MOTION: Move to award the 800 MHz equipment purchase to Ancom Communications, Inc., based
upon their low, qualified, responsible bid in the amount of $39,599.45, plus an additional taxes with
funds to be appropriated from 439-42200-5180; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same.
6)
Establish Public Hearing - Cable Rates P30
MOTION: Move to establish a Public Hearing date of Monday, February 14, 2005, at 7:00 pm. or as
soon thereafter as possible, to permit interested persons an opportunity to express their views on the
basic services programming and equipment rates and installation charges Comcast calculated in its
March 2004 rate filing.
7)
Adopt Resolution No. 2005-05 being a Resolution authorizing and directing the condemnation of
certain property for redevelopment and road purposes P32
MOTION: Move to waive the reading of Resolution No. 2005-05, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2005-05, being a Resolution authorizing and directing the
condemnation of certain property for redevelopment and road purposes.
8)
Approve Public Works Blanket Orders for 2005 P43
MOTION: Move to authorize staffto process blanket purchase orders in an amount not-to-exceed
the 2005 budget amounts for: De-icing salt for salt/sanding operations purchased offthe State of
Mim~esota Purchasing Contract and fuel (unleaded and diesel) for City vehicles from the Anoka
County Cooperative Agreement.
9)
Approve Joint Powers Agreement with Anoka County "Cities" for street maintenance. P44
MOTION: Move to approve the Joint Powers Agreement between the cities of Andover, Brooklyn
Center, Columbia Heights, Coon Rapids and Fridley for the joint public bidding of certain street
maintenance activities and authorize the Mayor and City Manager to enter into an agreement for the
salne.
10) Approve Final Payment for the Central Avem~e Street, Utility, and Streetscaping Improvements P50
MOTION: Move to accept the work for Central Avenue Street, Utility, and Streetscaping
Improvements, City Project 99-12 and authorize final payment of $47,339.16 to Thomas and Sons
Construction of Rodgers, Minnesota.
11) Cleaning and Lining of 2,560 lineal feet of water main: Minneapolis 2005 Program P53
MOTION: Move to authorize the preparation of final plans and specifications for water main
cleaning and lining of two segments of pipe totaling 2,560 lineal feet, under the City of Minneapolis
main cleaning and lining progrmu for 2005.
City Council Agenda
January 24, 2005
Page 3 of 4
12) Establish a Hearing Date of February 14, 2005 for revocation or suspension of rental property
license at 4600-4602 Johnson Street and 4656-4658 Polk Street. P58
MOTION: Move to Establish a Hearing Date of February 14, 2005 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Tracy
Saloka at 4600-4602 Johnson Street N.E.
MOTION: Move to Establish a Hearing Date of February 14, 2005 for Revocation or Suspension of
a License to Operate a Rental Property within the City of Columbia Heights against Va Megn Thoj
at 4656-4658 Polk Street N.E.
13) Approve Business License Applications P59
MOTION: Move to approve the items as listed on the business license agenda for January 24, 2005
as presented.
14) Approve Payment of Bills P61
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 111326 through 111508 in the amount of $723,004.94.
w
PUBLIC HEARINGS
A) Second reading of Ordinance No. 1480, bein~ an Ordinance amending Chapter 2, Section 15, ofth~:
Charter pertaining to Official Bonding P69
MOTION: Move to waive the reading of Ordinance No. 1480, there being ample copies available to the
public.
MOTION: Move to adopt Ordinance No. 1480, being an Ordinance amending Chapter 2, Section 15, of
Official Bonds of the City Charter.
B)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4824 Stinson Blvd. P71
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Alicia Anderson Regarding Rental Property at 4824 Stinson Blvd N.E. in that the
Violations on the Property have been corrected.
c)
Public Hearing called for Revocation/Suspension of Rental Housing License at 1407-09 Circle Terrace
N.E P72
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Chris Cornelius Regarding Rental Property at 1407-09 Circle Terrace Blvd N.E. in that
the Violations on the Property have been corrected.
D)
Public Hearing called for Revocation/Suspension of Rental Housing License at 3849-51 Central Avenm,
N.E. P73
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by F.C. Celtic, LLC Regarding Rental Property at 3849-51 Central Avenue N.E. in that the
Violations on the Property have been corrected.
E)
Public Hearing called for Revocation/Suspension of Rental Housing License at 1133 45th Avenue P74
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Donn Woods Regarding Rental Property at 1133 45t~ Avenue N.E. in that the
Violations on the Property have been corrected.
City Council Agenda
January 24, 2005
Page 4 of 4
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions - none
B) Bid Considerations -none
C) Other Business
1) Adopt Resolution No. 2005-04, being a Resolution establishing Plannin g and Zoning Fee Schedule
and set Second Reading of Ordinance No. 1479 P75
MOTION: Move to waive the reading of Resolution No. 2005-04 there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2005-04 being a Resolution amending the Plalming and
Zoning Fee Schedule.
MOTION: Move to waive the reading of Ordinance No. 1479 there being ample copies available to
the public.
MOTION: Move to establish February 14, 2005 for the second reading of Ordinance 1479 being an
Ordinance amending Ordinance 853, City Code of 1977, pertaining to Zoning and Development
Ordinance #1428.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comlnents to five minutes.)
10. COUNCIL CORNER
1 I. ADJOURNMENT
Walter R. Fehst, City Manager
WF~vm
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
JANUARY 10, 2005
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, January
10, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Oaths of Office were administered to Mayor Gary Peterson, Councihnember Bruce Nawrocki, and
Councilmember Bobby Williams by Deputy City Clerk Patty Muscovitz.
CALL TO ORDER/ROLL CALL/INVOCATION
Present: Mayor Peterson, Councihnember Nawrocki, Councilmember Williams, Councihnember Ericson,
Councilmember Kelzenberg
Pastor Tim Roehl, Clu'istlife Evangelical Church, gave the Invocation.
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Mayor Peterson gave each Councilmember an opportunity to speak to begin the new year.
Kelzenberg congratulated Peterson, Nawrocki, and Williams on their election. He stated Councihnembers
intent to get along better, move the City along, and to come together to make a better community.
Williams stated that Councilmembers have cmmnitted themselves to each other and our conununity, agree
to disagree, will work hard to be examples to our city, and have a positive image for our city. He
congratulated Peterson and Nawrocki and thanked those who voted for him. Residents were told to call him
if they have any questions.
Peterson congratulated Williams and Nawrocki and indicated the desire to work with them for the
cmmnunity. He stated that last Thursday the community lost beloved 95 year old citizen, A1 Naegele.
Peterson listed the many organizations and activities that Mr. Naegele paaicipated in. He thanked the
former Mayor and Nawrock5 for conducting a video interview with Mr. Naegele last year, for historical
purposes.
Peterson indicated his vision for the City Council to work together, with respect, in a more profession
maturer to bring back Heights pride. He indicated that some actions fi'om lfis last term were counter
projective, and apologized.
Ericson stated that this is an exciting time for our city, with exciting projects. The City is in a period of
redevelopment. We have a wonderful staff, and she sees great things happening in Columbia Heights in the
next couple of years. Ericson invited everyone to become involved.
Nawrocki indicated Peterson's cmmuents were well stated. Councihnembers have learned from past
controversy, and have discussed working together for the betterment of the City. Nawrocki described the
handling of the property on 40th Avenue and Peterson's and Willimus' attempt to develop the property for
the good of the City. Their limited liability partnership was filed prior to the time indicated at the last
meeting. He stated that lvk. Peterson withdrew his offer because of public discussion, despite the funds he
had invested. The big loser in this is the City Colmnbia Heights as the property remains vacant and we have
funds tied up property acquisition.
Nawrocki refen'ed to comments received during carp. 5tigning that were favorable and suggestions made. He
stated his belief that there is room for improvement, lie does not apologize for being assertive and
City Council Minutes
January 10, 2005
Page 2 of I 1
aggressive, but will remain open minded. Though discussions with the Mayor, he will be able to pursue his
points of discussion, but will do better to work with other Councihnembers. Members can disagree without
being disagreeable. Nawrocki stated that the City Manager could provide better alternatives for city
business. He expressed great concern about city finances. We have good people working for the city, but
need to make the effort to Use city resources in the best way we can. A voter suggested that the City
Manager bring to Council a list if items he will work on in the following months, with follow up reports.
Nawrocki suggested renegotiating fees for legal services. He also suggested that each department place two
percent of their budget into a reserve or contingency to help us to do more with less. Nawrocki indicated
that city staff should support the city business district, not talk against them.
Nawrocki referred to the December 2nd letter to the editor indicating his inability to work with women and
described many instances where he has worked with and supported women. He indicated his belief that
Councilmembers will have differences, and his hope that the differences are handled in a respectful manner.
Nawrocki also referred to the death of A1 Naegele and gave an example of his outstanding character with a
story from his youth.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
Introduction of New Employee - Lan-y Pepin, Building Official
Peterson invited Mr. Pepin to speak. Pepin listed lfis background and experience and stated his pleasure to
work for Columbia Heights, as there are many exciting possibilities. He stated that this would become the
place to live; a convenient and growing cmmnunity.
Recognition- Ted Yehle, fonner Charter Con:anission and Planning and Zoning Cormnission member.
The Mayor introduced Ted Yehle and thanked him for his service to the cmmnunity. Yehle commended the
Council for the outlook they have to work together. He indicated that he wanted to address the Council and
the public, as he has moved to another community, and stated his pleasure to have lived and worked in this
co~mnunity. He stated his home for continued redevelopment.
CONSENT AGENDA
Walt Fehst, City Manager, took Councilmembers tlu'ough the consent agenda.
1) Approve City Council Meeting Minutes for December 13, 2004 regular City Council meeting
Motion to approve the minutes of the December 13, 2004, regular City Council meeting as
presented.
2)
Accept Boards and Cormnissions Meeting Minutes
Motion to accept the EDA minutes of November 16, 2004
Motion to accept the Park and Recreation Cmmnission minutes of November 23, 2004
Motion to accept the Traffic Commission minutes of December 6, 2004
Motion to accept the Library Board minutes of December 7, 2004
Establish Work Session meeting date for Tuesday, January 18, 2005, beginning at 7:00 p.m. in
Conference Room 1.
Motion to establish a Work Session meeting date for Tuesday, January 18, 2005 beginning at 7:00
p.m. in Conference Room 1.
Fehst stated that to accmm~aodate the needs of Councilmembers for alternative meeting nights, the
EDA/HRA, which meets on the thh'd Tuesday of the month, would change to the fourth Tuesday.
This would allow the second work session of the month to be held on the third Tuesday instead of
the third Monday. Tlfis will begin on Tuesday, January 18th, in Conference Room 1.
P. 6
Fehst listed items to be discussed at this wor.~ oession: water quality complaints, lead water services,
City Council Minutes
January 10, 2005
Page 3 of 11
street rehabilitation for Zone 7B, plam~ing permit fees modification, cmmnunity center demand
analysis, housing maintenance license rates, and purchase of 800 MHz radios.
4)
Appoint Con:unissioners to the Economic Development AuthoriW (EDA)
Motion that the Mayor appoint Nawrocki, Williams, and Peterson, with City Council approval, to
fill the vacant EDA Cmrnnissioner positions.
5)
Appoint Cmm-nissioners to the Housing and Redevelopment Authority (HRA)
Motion that the Mayor appoint Nawrocki and Willimr~s, with City Council approval, to fill the
vacant HRA Cmmuissioner positions.
6)
Adopt Resolution No. 2005-02, being a Resolution to extend the term of the Southern Anoka Coun _ty
Community Consortium Joint Powers Agreement for payment of the mmual fees for FY 2005- and
2006. - Removed
Fehst stated this expenditure was approved in the 2005 budget. This is a two year resolution to
extend the joint powers agreement. Fehst handed out the fn-st Values First newsletter.
7)
Authorize staff to obtain price quotes for printing and mailing of the 2005 "Heights Happenings"
Ci_ty Newsletter
Motion to authorize staff to obtain price quotes for printing and mailing of the 2005 "Heights
Happenings" City Newsletter.
Fehst stated that this would be in the stone fonuat as in the past, working with local printers.
Nawrocki asked for an impartial budget presentation in the newsletter and requested to see it prior to
printing. An article should be included on utility rate increases and accepting applications for Board
and Commission openings.
8)
Establish John P. Murzyn Hall rental rates for 2005-2006
Motion to adopt the 2005-2006 Murzyn Hal! rental rates as outlined by the Park and Recreation
Commission at their meeting of November 23, 2004.
Fehst indicated that information requested on the Knights of Columbus and Mem~aid facility rates
were distributed to Councilmembers with their mail.
Nawrocki stated that the number of rentals at Murzyn Hall has decreased. In compm'ing rates, we
could do a better job giving our resident a price break.
9) Establish a Hearing Date of January 24, 2005 for revocation or suspension of rental property_ license
at 4824 Stinson Blvd., 1133 45th Ave., 1407-09 Ch'cle Terrace, 3849-51 Central Ave.
Motion to Establish a Hearing Date of January 24, 2005 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Alicia Anderson
at 4824 Stinson Blvd. N.E.
Motion to Establish a Hearing Date of January 24, 2005 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Dram Woods at
1133 45th Avenue N.E.
Motion to Establish a Hearing Date of January 24, 2005 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Chris Cornelius
at 1407-09 Circle Terrace N.E.
P79
Motion to Establish a Hearing Date of Januuij _4, 2005 for Revocation or Suspension of a
City Council Minutes
January 10, 2005
Page 4 of 11
License to Operate a Rental Property within the City of Columbia Heights against F.C. Celtic LLC
at 3849-51 Central Avenue N.E.
10) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for January 13, 2005 as
presented.
11) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 110966 through 111325 in the amount of $4,165,719.36.
Ericson asked for clarify on who would be appointed to the EDA and HRA. Peterson stated that the two
reappointed Councihnembers would be placed on the EDA and HRA and he would be placed on the EDA.
Motion by Ericson, second by Williams, to approve the Consent Agenda items, with the exception of #6.
#6. Adopt Resolution No. 2005-02, being a Resolution to extend the term of the Southern Anoka County
Colmnunity Consortium Joint Powers Agreement for pawnent of the annual fees for FY 2005- and 2006.
Nawrocki stated that because of the City's financial situation, the $7,500 should be used for more direct
pm-poses. Fehst stated that County Cormuissioner Jim Kordiak encouraged continuance in this progrmn.
Fehst listed the purpose of this group, and stated that without financial support we would not be allowed a
vote. Fehst suggested continuing support for the coining year, with review prior to the next budget
proceedings.
Motion by Nawrocki to not renew membership in the SACCC. Second by Willimns.
Ericson stated this has been discussed, with the Police Chief Speaking passionately in favor of this program.
Ericson read from an article indicating this and referred to the programs and the affect they have. It tells
youth that we care. She felt that, given the amount of money asked for this prograna, it would be sad to not
continue.
Kelzenberg agreed, stating the need to invest in our children. This is not a large amount and the more help
the children get, the better offthey will be.
Williams stated that he is for helping our children, but in this hard budget time, maybe we should use our
funds elsewhere.
Peterson stated he would like to support this program for another year, with periodic reports on theh'
activities. He also indicated that the Police Chief strongly believes in this progrmn. We have to reach out to
the youth of our conununity. Fehst stated that we are not the only city to considered dropping financial
support, as Fridley considered it last year, but the cmmuunity wanted to continue in the progrmn.
Nawrocki cmmnented that we lc_now what the program is about. He stated that during the budget process he
advocated dropping this program and using the funds toward a second police officer, with the rational to
have them also work for the school.
Upon vote: Kelzenberg, nay; Williams, aye; Ericson, nay; Nawrocki, aye; Peterson, nay. 3 nays - 2 ayes.
Motion failed.
Motion by Ericson to waive the reading of the resolution and to Adopt Resolution No. 2005-02, to extend
the tenn of the Southern Anoka County Colmr~unityp.~Onsortium Joint Powers Agreement for payment of
the annual fees for FY 2005. Second by Williams. .8
City Council Minutes
January 10, 2005
Page 5 of 11
A resident stated that the more we do for our children now, the less they will be in the system later.
Upon vote: Kelzenberg, aye; Williams, aye; Ehcson, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay.
Motion carried.
RESOLUTION NO. 2005-02
EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY
COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT
WHEREAS, in June of 1985, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting
of Anoka County, and the Cities of Columbia Heights, Fridley, and Hilltop and Independent School Districts #13 and #14; and,-
WlqEREAS, the general propose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the
delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnerships, and to
develop and f'md programs to promote the general community health and safety in the territory of the cities herein; and,
WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program lmown
as Values First which has been recognized throughout the country as a model for promoting core values consistently across all sectors
of the community so that youth and adults have a common, inclusive foundation upon which to operate.
NOW, THEREFOR, BE IT RESOLVED that the City of Columbia Heights supports the efforts of the Southern Anoka County
Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint
Powers Agreement (Contract #950154A) until December 31, 2005, unless earlier terminated or extended under the tenns hereof.
PUBLIC HEARINGS
A) Public Hearing called for Revocation/Suspension of Rental Housing License at 4800 4th St.
Mayor Peterson closed the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Edgar Letran Regarding Rental Property at 4800 4th Street NE in that the Property
complies with the Residential Maintenance Code.
B)
Public Hearing called for Revocation/Suspension of Rental Housing License at 1230-1232 Circle
Terrace Blvd
Mayor Peterson closed the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Jeffrey gaubrose Regarding Rental Property at 1230-1232 Circle Terrace Blvd NE in
that the Property complies with the Residential Maintenance Code.
¢)
Public Heating called for Revocation/Suspension of Rental Housing License at 3813-3815 Pierce St
Mayor Peterson closed the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by Sheila Henry Regarding Rental Property at 3813-3815 Pierce Street NE in that the
Property complies with the Residential Maintenance Code.
r))
Public HemSng called for Revocation/Suspension of Rental Housing License at 4420-4422 Monroe St
Mayor Peterson closed the Public Heating Regarding the Revocation or Suspension of the Rental
License Held by Duncan McClellan Regarding Rental Property at 4420-4422 Monroe Street in that the
Property complies with the Residential Maintenance Code.
E)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4618 Polk St
Mayor Peterson closed the Public Heating Regarding the Revocation or Suspension of the Rental
License Held by Khalid Mansour Regarding Rental Property at 4618 Polk Street NE in that the Property
complies with the Residential Maintenance Code.
F)
Public Hearing called for Revocation/Suspension of Rental Housing License at 1162-1164 Cheery_ Ln
Mayor Peterson closed the Public Heating Regarding the Revocatibn or Suspension of the Rental
License Held by Kathy Crosby Regarding Renta1 r~roperty at 1162-1164 Cheery Lane in that the
P9
Property complies with the Residential Maintem..'...e Code.
City Council Minutes
JanumT 10, 2005
Page 6 of 11
Public Hearin~ called for Revocation/Suspension of Rental Housing License at 3726 3ra St
Mayor Peterson closed the Public Heating Regarding the Revocation or Suspension of the Rental
License Held by T J2 Properties Regarding Rental Property at 3726 3rd Street NE in that the Property
complies with the Residential Maintenance Code.
i-i)
Public Heating called for Revocation/Suspension of Rental Housing License at 4205 Jefferson .St
Mayor Peterson closed the Public Heating Regarding the Revocation or Suspension of the Rental
License Held by Frank Magadance Regarding Rental Property at 4205 Jefferson Street NE in that the
Property complies with the Residential Maintenance Code.
i)
Adopt Resolution No. 2005-03, being a Resolution for Rental Housing Revocation at 1401-1403
Parkview Lane
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No.2005-03 there being
mnple copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2005-03, Resolution of the City
Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section
5A.408(1) of the Rental License held by Molly Hobbs Regarding Rental Property at 1401-1403
Parkview Lane. Upon vote: All ayes. Motion carried.
RESOLUTION 2005-03
Resolution Of The City Council For The City Of Columbia Heights Approving Revocation Pursuant To Ordinance Code
Section 5a.408(1) Of That Certain Residential Rental License Held By Molly Hobbs (Hereinafter "License Holder").
Whereas, License Holder Is The Legal Owner Of The Real Property Located At 1401-1403 Parkview Lane, Columbia
Heights, Minnesota,
And Whereas, Pursuant To Columbia Heights Code Section 5.104(1)(A), Written Notice Setting Forth The Causes And
Reasons For The Proposed Council Action Contained Herein Was Given To The License Holder On November 18, 2004 Of A
Public Hearing To. Be Held On January 6, 2005.
Now, Therefore, In Accordance With The Foregoing, And All Ordinances And Regulations Of The City Of Columbia
Heights, The City Council Of The City Of Columbia Heights Makes The Following:
FINDINGS OF FACT
1. That on or about May 1, 2004 a relicensing application was sent by regular mail to the owner of the property at the address
listed on the rental housing license application.
2. That on July 1 2004, the Fire Department inspection office staff, sent notice that the Fire Department had not received the
rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to
the owner of the property at the address listed on the Rental Housing License Application and copies of the notice were sent
to the tenants.
3. That on July 16, 2004, the Fire Department inspection office staff sent notice that the Fire Department had not received the
rental license application and that the annual interior inspection had not been scheduled. Notices were sent by certified mail
to the owner of the Property at the address listed on the Rental Housing License Application. This notice was returned with
inforn~ation from the postal service that the owner no longer lived and the address listed on the Rental Housing License
Application. Numerous notices were sent to the old owner in an attempt to get the property licensed with no response. In
November of 2004 inspection office staff found that the property had been sold and once again m~merous notices have been
sent to the new owner with no response.
4. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO SCHEDULE A RMC INSPECTION
B. FAILURE TO SCHEDULE A RMC INSPECTION FOR 2004
5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this
hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
That the building located at 1401-1403 Parlcview Lane. is in violation of the provisions of the Columbia Heights City Code as
set forth in the Compliance Order attached hereto;
That all relevant parties and parties in interest have been duly served notice of tlfis hearing, and any other hearings relevant to
the revocation or suspension of the license held by License Holder.
That all applicable rights and periods of appeal as relati~-~ ~)the license holder, owner, occupant, or tenant, as the case may
be, have expired, or such rights have been exercised and _'___~_,leted.
City Council Minutes
January 10, 2005
Page 7 of 11
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number FU1401A is hereby
revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held
by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the
license as held by License Holder.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
First reading of Ordinance No. 1480, being an Ordinance amending Chapter 2, Section 15, of the
Charter pertaining to Official Bonding
Charter Colmnission Chairperson Mike Hartel described a proposed change to the City Charter to bring
it in line with how the City currently operates regarding bonding requirements. He read the current
ordinance, which has not been followed since at least 1981, and the proposed changes.
Fehst stated that we pay $14,070 for insurance against theft. According to our insurance broker, it could
cost more to itemize per individual because of background research. The current bond is $300,000 for all
of our employees.
Nawrocki questioned the cun'ent insurance bonding requirements for employees and asked when we
began to ignore bonding of the City Manager, City Clerk and other officers.
Motion by Ericson, second by Nawrocki, to waive the reading of Ordinance No. 1480, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Williams, to schedule the second reading of Ordinance No. 1480 for
Monday, January 24, 2005, at approxhnately 7:00 p.m. in the City Council Chambers. Upon vote: All
ayes. Motion carried.
Other Business
Adopt Resolution No. 2005-01, being a Resolution authorizing application for 2005 Community
Development Block Grant Funding through Anoka County
Pat Smith, City Planner, indicated that the CDBG grant request to Anoka County would be for $51,927
to remove bad soil at the Burger King site. Applications are due this Friday, with notification of
disbursement after July 1, 2005. Peterson questioned where the bad soil is. Smith stated this area was an
old dump site and the estimated clean up is $103,000.
Nawrocki gave the history of the area.
Harold Hoium, 4315 5th Street, stated that the removal of dirt should go beyond five feet. Peterson stated
that the soil borings would dictate the depth of removal. Williams stated that is Phase One and would
not include borings. Hoium suggested that a City crew removal the soil. Nawrocki stated that the major
cost is hauling to an approved landfill.
Nawrocki stated that tearing down this property is premature, until we know what we are going to do
here. Other parts of the property have the same kind of fill. He suggested consideration of other potential
uses for the CDBG funds.
Smith stated that the fill material is based on intelwiews with people familiar with the site and there will
be testing before excavation. Unused funds could go to other City projects. Fehst stated that we would
also apply for 2003 excess funds.
P. 11
City Council Minutes
January 10, 2005
Page 8 of 11
Ericson stated that the resolution only requests to apply for the block grant, and we are not cmrnnitted to
do this. Peterson questioned the time period to use the funds. Smith was not sure, but indicated that the
site would be ready for contamination clean up this smmner. Peterson stated that we ~rfight be getting
ahead of ourselves, as a developer may need to remove the fill. Peterson stated that the comment that a
develOper won't tear down a Site is erroneOus, as the Kanart deVeloper did so. Peterson agreed to apply
for the funds, but we should not be in a hurry to use them and should not dig without a long range plan.
Fehst referred to the upcoming Ehlers seminar on redevelopment, and their recmmnendation that it is
better to clear the land. He stated that any money not spent would be left over and turned back.
Lee Stauch, 1155 Irdayber Lane, stated that there was also a gas station in this area and contamination
removal should go down at least 15 feet.
Motion by Williams, second by Kelzenberg, to waive the reading of Resolution No. 2005-01 there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2005-01, being a Resolution of the
City Council of the City of Columbia Heights, Minnesota authorizing application for 2005 Anoka
County Co~mnunity Development block Grant (CDBG) Funding, for the purpose of removing slum and
blight in the amount of $51,927 for soil corrections at 3939 Central Avenue NE; and furthermore, to
submit said application to Anoka County. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye;
Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried.
RESOLUTION 2005 - 01
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING
APPLICATION FOR 2005 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING THROUGH ANOKA COUNTY
WHEREAS, the City has purchased the Burger King property, with the end result of achieving redevelopment and enhancing
economic development activities; and
WHEREAS, the City has determined that the Burger King building is distressed and meets slum and bhght standards; and
WHEREAS, the Phase I Environmental Site Assessment report has concluded that the Burger King site was previously used as a
dump; and
WHEREAS, the use of CDBG grants for soil corrections at the Burger King site is consistent with the program's national
objective of aiding in the prevention or elimination of slums or blight; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the 2005 Community
Development Block Grant Program to be submitted on January 12, 2005; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial assistance, and
the institutional, managerial, and financial capability to ensure adequate project adnfinistration; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any Federal, State, or local laws pertaining to
fraud, bribery, graft, kickbaclcs, collusion, conflict of interest or unlawful or corrupt practice; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such agreements as are necessary to
implement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Coltmabia Heights, Minnesota has authorized staff
to submit an application for $51,927 for soil corrections at 3939 Central Ave NE.
Appoint 2005 Council President and Approve 2005 Council/Staff Liaison Assigmnents
Motion by Williams to nominate Nawrocki fOtp~. ~5 Council President. Second by Kelzenberg for
purpose of discussion.
City Council Minutes
January 10, 2005
Page 9 of I 1
Kelzenberg indicated his respect for Nawrocki and his longevity, but stated lfis respect for Ericson and
his wish to avoid the "good old boys" perception. He indicated he could not support Nawrocki.
Peterson stated that any one of the Councihnembers was very qualified to take the position. He indicated
his desire to not let this fi-acture the Council, and that duties of the Council President are to takeover in
the absence of the Mayor. Peterson gave his support to Nawrocki based on his knowledgeable and active
participation in groups such as the League of MN Cities, Association of Metropolitan Municipalities,
delegate to the Suburban Rate Authority, and member of the Telecmmnunications Connnission.
Upon vote: Kelzenberg, nay; Williams, aye; Ericson, nay; Nawrocki, aye; Peterson, aye. 3 ayes - 2 nays.
Motion carried.
Peterson listed the 2005 Council/City staff assigmnent recmmnendations. Peterson described the
Neighborhood Watch group activation, and stated that Officer Okerstrom would spearhead the group.
Peterson described the CERT program and the desire to train and educate ten percent of our population
in a 20 hour crisis training course.
Motion by Williams, second by Nawrocki, to approve the established 2005 Council Staff Liaison
Assigmnents. Upon vote: All ayes. Motion carried.
Nawrocki indicated that Council should act to fill the vacancy on the Police and Fire Civil Service
Cormuission.
Peterson indicated that all applicants were very qualified candidates. He indicated his desire that they
consider serving on other City Commissions.
Motion by Kelzenberg, second by Williams, to appoint Pastor Dave Briley to the Police and Fire Civil
Service Cmmnission. Upon vote: All ayes. Motion carried.
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst passed on congratulations fi'om staff and himself to the newly elected officials. He stated his
appreciation for the well-meaning format on Council cooperation. This will be the staff's intent as well.
Report of the City Attorney
Jim Hoeft, City Attorney, extended his congratulations to Mayor Peterson and Councilmembers
Williams and Nawrocki.
CITIZENS FORUM
Elaine Feeley, 4601 Chatham Road, stated that the transportation of the deer from the Water Works facility
has been held up because the DNR permit is too restrictive. She read an article from the Star-Tribune, which
indicated that the wildlife fanu owner removed himself from the deal because he could not use the deer for
photography as planned. Feeley indicated the agreement that was reached on inconspicuously tagging the
deer. The Deer Task Force will meet at 6:00 p.m. on January 13, with a public meeting beginning at 7:00
p.m.
Fehst suggested that the one doe be removed and then let nature take its course. He stated that geese at the
facility create a bigger mess and safety issue.
Nawrocki expressed disappointment in the actions ~ e DNR He co~muended the Minneapolis Water
P13 .'
Works for their no cost solution that would have p~¥v,,~ed an ~deal home for the deer.
City Council Minutes
January 10, 2005
Page 10 of 11
Williams stated that we should go to the meeting with a positive attitude that we can change the DNR's
decision.
Hoium described an accident that took Place on 40th and central AvenUe and his perCePtion of the long
response time. Nawroclci stated that Mr. Hoium's negative cmmnents on our fire and police services were
not born out by fact. He referred to the mutual aid service given to Ramsey following a building explosion.
COUNCIL CORNER
Nawrocki
The next Anoka County Elected Officials meeting will be Monday, January 31, at Majestic Oaks.
Article in the Tribune indicated the condominium construction boom is more than the metro market can
bear. Concerned with industrial park project. Has seen construction by this developer in Rochester and is
not impressed, hnportant to follow the quality of construction closely.
The crime watch program and CERT program will be great. Colmnended the Mayor for taking an active
part as head of the Police Department.
Offered his copy of the LMC 2005 City Policies for review.
Citizens League annual report on taxes indicates we have one of the lowest assessed valuations and are
on the low end of average income. In 18 cities in Anoka County we have the second highest tax rate for
city purposes in 2003 and 2004 and fourth highest total tax rate taxes for 2004.
Requested a report on building inspection costs, i.e. loaded personnel rate, and vehicle cost; and be
evaluated and compared to the contracted price through New Brighton.
· ' We have not finished dealing with homes that had sanitary sewage backup.
· Offered to take the required Board of Review training on February 7th.
Ericson
Indicated that Becky Loader, Library Director, is the 2004 Employee of the Year. Read the relative
article from the Library newsletter, and congratulated her. Loader has been an employee for 30 years.
Willimus
_Thav_ked Fehst for bis attitude and enconragement to Council.
· Skating rinks are being maintained with parent volunteers manning the wanning houses.
· Suggested that anyone interested in joining the Citizens Watch group contact the Mayor, Officer
Okerstrom or himself.
· We must find the cause of water supply problems at 47th and Jefferson. Fehst stated this would be
discussed at the January 18th work session.
· Continue to pray for the health of our citizens.
Kelzenberg · Read the green sheet article regarding Officer Jolmson's astute Police work resulting in an arrest for auto
theft and controlled substances. This is just an example of the excellent work of our Police force.
· Hoped that everyone had a Merry Christmas and a Happy New Year.
Peterson · Referred to the excellent response time and quality care given to our citizens fi'om our Fire and Police
services.
· Thanked everyone who cared about our community and ran for office, as it is not an easy tlfing to do.
· Invited citizens to call him or other Councihnembers with their concerns. We cannot respond if we have
not been contacted or made aware. He listed lfis phone numbers for contact.
· The holiday season is tough and has attended ~p. 14than his share of funerals. There are no guarantees in
life. Enjoy life - it is a blessing. Don't take om'selves to seriously.
City Council Minutes
January 10, 2005
Page 11 of l 1
ADJOURNMENT
Mayor Peterson adjourned the meeting at 9:45 p.m.
Patficia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P. 15
The meeting was called to order at 7:00 pm.
Roll Call: Present:
Absent:
Baker, Scl~'nitt, and Szurek.
Pete. rson and Fiorendino
Also present were Pat Smith (City Planner) and Tami Ericson (Council Liaison). Plalmer
Smith was named Secretary Pro-tem for the meeting.
The minutes ]~o111 the meeting of November 3, 2004 were approved as written. All ayes.
PUBLIC HEARINGS
None
NEW BUSINESS
Commission members informally discussed some of the issues they would like to address
as an advisory board to the Conncil. The following items were listed:
· Szurek would like to discuss monitoring progrmns for dilapidated single-family
homes. She would like guidance on what the Planning Commission can do about
the issue. Szurek referenced an article in the Star Tribune about the City of St.
Paul being more aggressive with s'_mgle-fmrfily homes that do not meet their
maintenance code.
· The Commission also expressed concern abont single-family homes turning into
rental homes.
· Szurek used the townhom.es on 41~t and Central as an example of new townhomes
becoming dilapidated in a short period.
· ' The Commission asked if there were ways of reducing rental housing?
· The Commission agreed to have trailfing sessions after the regularly scheduled
Plm2~ng Commission meetings. They would be available to meet until 9:30 pm
on Plamfing Commission nights.
· Sclnrfitt mentioned she would like to discuss the City Com~cil/Plmming
Commission/staff relationship.
· The Commission would like to have a joint meeting with a Piam~ing Commission
froln a similar city like Fridley, St. Anthony or Richfield.
The meeting was adjoin-ned about 8:00 pm.
Respectfully submitted,
Pat Smith
P. 16
PLANNING & ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
JANUARY 4, 2004
7:00 PM
The meeting was called to order at 7:00 pin.
Roll Call:
Present: Baker, Sclnni.tt.,' Szurek, & Peterson
Absent: Fiorendino ".
Also present were Pat Smith (City Plmmer) and Bobby Williams (Council Liaison). Plmmer
Smith was named Secretary Pro-Tern.for the meeting.
Motion by Bake~; second by Szurek, to approve the minutes fi'om December 7, 2004 as written.
All Ayes. MOTION PASSED.
PUBLIC HEARINGS
None
NEW BUSINESS
Duplexes in the R-2 Zoning Ordinance
Pat Smith gave a presentation on duplexes in the city. The City Council and Planning
Commission have expressed concerns regarding the following items:
1. Duplexes located in predominately single-family neighborhoods.
2. The scale or size of duplexes being constructed compared to the character of the
sm-romading neighborhood.
3. The design of the new duplexes being constTucted.
4. The number of duplexes being rented.
5. Utility fees being charged to duplexes.
The Plmming Commission will look at the first three concerns while the Fire Department mad
Finance Department will address the last two concerns at a later date.
Based on rental licenses, Columbia Heights has 354 duplexes. Of these 59% (209) are located on
non-conforming lots, and 18% (63) have been converted from a single-family home into a
duplex.
In addition, staff sm-veyed 12 similarly developed cities. Cohtmbia Heights has the highest
percentage of dwelling units that are duplexes, 6.7%. The average percentage of duplex traits is
2.3%. Columbia Heights has the second smallest minimmn lot size for duplexes at 8,400 square
feet. The average required lot size for a duplex in a R-2 zoning district is 12,130 square feet.
Staffrecmmnends rezoning duplexes that were originally constructed as such to R-2B and the
rest of R-2 as R-2A. Duplexes should, be permitted in both R-2B mad R-2A as conditional uses.
Minimmn lot size for Duplexes in R-2A should be 12,000 square feet. Mhfimum lot size for R-
2B duplexes should be 5,100 square feet for lots existing on January 1, 2005, or 12,000 square
feet for lots established after January 1, 2005.
P. 17
PLANNING & ZONING
PAGE 2
JANUARY 4, 2005
Staff also recmm~ends adding additional conditions for duplexes:
1. Street-facing garage doors must be recessed belfind either the fi'ont fagade of the living
area portion of the dwelling or a Covered porch (measuring at least six feet by eight feet)
by at least five feet.
2. If located on a coruer lot, each unit of the duplex shall have its address and entrance
oriented to a separate street frontage.
3. Vehicle access to a lot must be fi'om an alley if the lot abuts an alley.
4. The length of the garage wall facing the street may be up to 50% of the length of the
street-facing building fagade.
Commission member Schmitt questioned if these provisions applied to duplexes only, or does it
include twin-homes.
Smith answered that the new ordinance would apply to both duplexes and twin homes.
Scluuitt felt an attempt should be made to get homes that fit into the neighborhood.
Peterson likes the idea that duplexes are conditional uses. Amd he agreed that Developers are not
designing duplexes that fit the neighborhood.
Schmitt stated she likes the idea that duplexes are conditional uses because the more people that
look at the plans, the more likely someone will catch something.
Baker questioned why we would allow originally constructed duplexes to be conforming?
Smith responded that staff thought that.' people who buy an originally constructed duplex should
be able to get their investment back. Plus, it's easier to convert a single-fmnily home that's been
converted into a duplex back to a single-family home. It's more difficult for an originally-
constructed duplex. ..
Szurek thought the proposed ordinance is a good idea. She expressed her frustration with the
amount of single-family residences that are being rented. She asked if there was any way of
reducing rental property?
Smith informed the commission that State law allows people to rent their homes.
Peterson thought the best way to reduce the number of rentals is to encourage and force
homeowners to maintain and hnprove their property so that the property values increase.
P. 18
PLANNING & ZONING COMMISSION MINUTES
PAGE 3
JANUARY 4, 2005
2005 Training Schedule
Szurek asked if the schedule was set in stone or is flexible.
Smith responded that the schedule is supposed to be flexible. We will try to have the ta-aining
after each regular Plmming Connnission meeting up until 9:30. Anything that we don't get to
will be discussed at the following meeting.
MISCELLANEOUS ITEMS
Peterson informed the members that the City Council is helping to build the Neighborhood
Watch Program and the Civilian Emergency Response Teton. People should call the Fire or
Police Chiefs if they are interested.
Schmitt told the others that there is a subdivision in Stillwater that prohibits the third stall ora
three-car garage to face the street. There was some discussion regarding this.
Motion by Bake~; seconded by Szurek to nominate Szurek as the chair and Schmitt the vice,chair
for 2005. There were no other nominations. All ayes. MOTION PASSED.
Smith remh~ded the members the vice-chair is not an official position until the ordinance is
amended to allow the position, but will serve as the back up for running the meeting.
The meeting was adjourned.
Respectfully submitted,
Pat Smith
Acting Secretary
P. 19
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 5-A-3 CITY MANAGER' S APPROVAL
Meeting BY: Walter R. Fehst BY:
ITEM:
Establish
Work
Session
Date for February 7, 2005 DATE: January 19, 2005
NO: DATE:
It is suggested that a Work Session meeting date be scheduled for Monday, February 7, 2005
beginning at 7:00 p.m. in Conference Room 1.
RECOMMENDED MOTION:
MOTION: Move to establish a Work Session meeting date for Monday, February 7, 2005
beginning at 7:00 p.m. in Conference Room 1.
COUNCIL ACTION:
P. 20
CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~- &- ~ Recreation APPROVAL
ITEM: City Newsletter Printing Quotations for BY: Keith Windschitl--~ BY://..,-5~z~....~///~~~
2005 DATE: January 20, 2005 ~ ~.~//-z)~/~
NO:
BACKGROUND: On January 10, 2005 the City Council authorized staffto obtain price quotes for printing and
mailing the 2005 quarterly "Heights Happenings" city newsletters. Price quotes were requested from thirteen
printing companies. Attached are the price quotes that were received by the Recreation Department.
Company 24-Page - Inserted Inserted 8 Page
Newsletter Flyer- Reg. Flyer- Glsy Addition
Rapid Graphics - Columbia Heights $4,655.00 $970.00 $1,060.00 $646.00
Nystrom Publishing - Maple Grove $5,032.26 $677.34 $841.35 $785.34
Modem Press - New Brighton No Bid - - -
Rapit Printing - New Brighton $6,490.41 $1,192.65 $1,274.82
Brooklyn Printing - Brooklyn Park $6,030.63 $821.95 $861.50 $1,100.00
The John Roberts Company - Mpls. No Bid - -
Sir Speedy - Fridley No Bid - -
Customgraphix - Fridley No Bid - -
Anchor Printing - Eden Prairie No Bid - -
Infi~fity Direct - Plymouth No Bid - -
Mamdas - St. Paul No Bid - -
Allegra - Mpls. $4,846.83 $612.00 $708.00 $750.00
Custom Business Forms - Mpls. $4,985.70 $695.40 $728.06 $908.08
CONCLUSION: Staffis recommending that we award the low responsible quote of $4,655.00 per quarter for the
printing, publishing, and distributh~g of the City newsletter to Rapid Graphics. The yearly cost for a 24 page
newsletter would be $18,620.00. Our award for 2004 was $18,620.00 with Rapid Graphics located in Columbia
Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440. for printing and mailing City
newsletters.
RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graphics & Mailing for printing,
publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620 for four
publications in 2005; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the
smne.
COUNCIL ACTION:
P. 21
Htshappn\CC-Newsletter04
PAX COVER PAiGE
4016 CentraI..dvenue Northeast. Minneapolis, Minnesota 55421
(7<;3) 781-6931. Fax: (763) 781-2704
Email: rapidgraphics ~msn. corn
Dat~:
TO:
FROM:
/.'--I'd, ,
~ ,~'"'- ,[ Pages to ~ollow:I
E'cl
P. 22
cJ.bT:qO c;o 'bT uaE'
Allegra Print & Imaging · Suite B-50 · Northstar Center
618 Second Avenue South · Minneapolis, MN 55402
Phone (612) 332-8669 · Fax (612) 332-9666
E#28010
CITY OF COLUMBIA HEIGHTS
KIETH WiNDSCHITL
DATE 12~28~O4
P.O. NUMBER
Friendly, Knowledgeable & Responsive Staff · Multi-Color Printing · Color Copying · High Speed Copying · Graphic Design · Typesetting
· .".'~' ;:'::','L':':.~,' ::,.:., '~?':.:;' "':'-',: ,'L:'-~.''. '
,i: 1::3'i. 0'0(~ ;'! "' iH'EGH'~:S i~iA~R~N'N~S BoOKLE~:i:'2~4:i~AGE SELFcOv'~; i:~'x
": ::., ~'.: :'~:. 'H0~¥,:O~FSE?T :~: o~igin~'iS, p(~ea' 2c~ 0rs frcnt in"BLACF~ipMS
'~:;: ,-,':,; :; :;;t -.'; b~ck'i'~ 'BEA~+i PMs 'ink" ':"-."' :'.:;~:,'".':.':":. ,'.:..t:'
:10, 0~¢ . :'. . .'"MA L NG'(ADD T'ONAL FOR pO~TA~E) :, .. ' ",: '; -~'-~: "-:' ': ¥: '. ' :, ,',':'' : ,;;:':::547:50
:~: ::' ..: ', - .;.. c'..'; . -: ..,.': .':;'.' :_ - · ,',{ · . ".'..'. ,' , : :. . · .... . ,.. :.:, : ,- : :-'.
t; *":.~.-,'' :.' ",,:;, · ..... , ..-.,:'.--', t '. ', , :' :"'t' :' '' ,'-.;:' ,. ' , .,
::' .':.:, ::,'' -::.-; U:'~' :':~:..': ": ' .,'.:-,. '." · - :
::: .::'.:'.':;' :..;': :.,,:.'_.:..~'< ti: ':.:' 'L:-..:'::¢t ' .": ,' ' ::' ':.;;: :":'~:'t':.": , ~' :':' :'~
:': '...:.' '"' : ." ~ ',C':: .. : '.". '.: ' ,.' ',:. ':,' ~',' ",'' ' .
.... '.', .., .,:;' ""- .t',:. ' , : t..'.~ ',,L,-.,,".~ :~:.: ::...
'-~ .':-"' ;,": :" '"; ; 'L;'?'.:-"' '; '.'~.',t ,: :-':.':,:'::;':' :~ : ',".; .';'. ¢'~'-'. ';"-,.:': :;;'.' '. ','". .::
:':'.. : '::'"/ L:.':".:..'~:-: :': ':'~-': '.~:~ ':.~- :."' ,';' .', ' , ; ' 't · ',~ ' . -.' ~ , · . ' ',
:~': :. cZ': ':: ~ :::" ':. ,' '.:/:::::' :',' ': :::' ": 7~'"'. :. :';:::"-'" :.':::t :;'":: :':'" ':';.t :;:,: ~i:i~: or[~ ~'a s
..~ 8~1~ ;~-~' ~H,:'--t. ;;' ?: .: :':" :-:'.:.'7... ~::.. ::',: ,, :; ~ ~-:;~ sfl'ip'Vi~: :.';: :~<: :.:.::. ~ ..:~.'- c '::' :..~:,.-_'.~:.':.'~, .: ;: .".. (.',: ;.:::. ~:
:'~.,'.?aken"by:~O~N';,:::: :..: :::."',' · ' ~- .. .'. ..: .(..:' ....' .';.';:."Wa'n~ea:';C ...~
-~ ":::~ ~.' ::,: :-;:~ : ' ', ":'":'"':: ,': :.' :;: :' :'. ::' -' "-"; :R'~ G'HTS'HAP~E~ N~S"
~~'."~.:: :'~Z:; ':. :: C'::' :. ::':::' .::';' .'"":. :;' ::, ," :-:.. :{;: 'BOOK[ET':
.. :....,,::. ::..:. ,.. .,.,' :.:.,:.-....:,.
Terms: Net 30,
Please pay from this
invoice. Invoices not paid
when due shall be subject
to a late charge of 1.5%
per month or the highest
rate permitted by law.
Your Business is Appreciated!
See A!le§ra Print & Imaging for: Booklets ~ Brochures ~ Business Cards ~ Color Copies
Computer Output ~ Envelopes ~ Flyers ~ Forms - High-Speed Copies ~ Invitations ~ Labels
Laminating ~ Letterheads ~ Manuals ~ Newsletters ~ Numbering - Pads ~ Pocket Folders
Postcards ~ Process Color - Stamps - Tabs - Transparencies ~ Typesetting
.P. 23
Allegra Print & Imaging o Suite B-50 · Northstar Center
618 Second Avenue South · Minneapolis, MN 55402
Phone (612) 332-8669 · Fax (612) 332-9666
E#28151
CITY OF COLUMBIA HEIGHTS
KEITH WINDSCHITL
DATE 1/13/05
P.O. NUMBER
Friendly, Knowledgeable & Responsive Staff · Multi-Color Printing · Color Copying · High Speed Copying · Graphic Design · Typesetting
':".".:':':,:-,-:'
..i0,04~' :. ;; SiDEDFLyEF~,'8:5.1'X:ilW~iTE 60#.HUs.t~Y 0FFSE.i:; pd~ed 2upi.c0Or.fr~nt· n. '. :..... 6i2:15
':. "~'.:':_ ...'~iPM'S'inki.~o~rbaCk n iPMS'i~k::'.".:: '~ .: .'; '' "-.' .~' · -'. '..'-' ':':.
: 'i 0,'04
. :, ':' ..:'. fron~i'nlP'MS in'k.l'~olo~ ba~'k in'l'¢MS ink.: "~ :' : ::' : ' ';': '' '"'': :" ":-' ".: ':'
'..;. ~. : .: ...,.:.: :.:: ~','.,-,..: .:~:.:::.. '....:.: :..:.:: ' :'.. ... : :.,..:-:.: ~ :.:,. ,-...:,.::~._~ :.
--.' ..'.. ~:."t' ..' .,' : ..'- ~ ;':...'. ¢:. '. t-':. : ':. :~..'".-';...: ,';::~ : ;: "':' ..:: , .'..., ' :. :"..'.:,:. : , ::.'t .:. ;....::
':h Sales A~P JH',r '::,:[-." ':.',"," :,' '.?-..:' :' ','.:' ['.~ ;;} '.Shi~.Via':' :,.:..;.: .." ii' :., ~:,', : "t:' ':'.:' ." .:::,/'"' :,:: ft z,[,[ ".
': Ta[~:~ :5~:'
:..':.:" ;~::,': ::?.'~,'.'t ::~, ;':: '::"??-'.. :":: '. :" .:::' .~":; '" ;,,::' :.:': :,:';'?2'~'I~ED~FLYER''.;,''' ': "~t."t.: ':. '.~ '.' t: ¢:t :"-': :t,~:. t.L: ."::: t ::¢_:~:, ~ .u.' '~ .'~ :::,:
:.:;'." :,. :::,..
Terms: Net 30.
Please pay from this
invoice, Invoices not paid
when due shall be subject
to a late charge of 1.5%
per month or the highest
rate permitted by law.
Your Business is Appreciated!
See aile§ra Print & iaa§in§ for: Booklets - Brochures - Business Cards - Color Copies
Computer Output ~ Envelopes ~ Flyers - Forms - High-Speed Copies ~ Invitations ~ Labels
Laminating ~ Letterheads ~ Manuals - Newsletters - Numbering ~ Pads ~ Pocket Folders
Postcards ~ Process Color ~ Stamps - Tabs ~ Transparencies ~ TypeSetting
...?.28
210 Edge Place N.E. · Minneapolis, MN 55418
612.789.0002 · Fax: 612.789.6321
Quotation
January 19, 2005
2005 Columbia Heights City Newsletter
Description:
Size:
Paper:
Proof:
Quantity:
Price:
Options:
24 Page Newsletter to be printed and mailed a minimum of four times
throughout the year as requested. All pages to be printed 2-color, with one
of the colors being black. Printer to do all printing, provide all paper and do
all finishing work necessary to complete project.
11" x 17" Stapled and Folded to an approximate finished size of 8.5" x 11"
60# White Offset
Color Ink Jet- 1st proof included at no charge
13,000 Total- 10,047 Mailed, 2,953 delivered bulk to John P. Murzyn Hall
$4759.90 ($3473.88 plus postage of $1286.02) or $4985.70 including tax
Price includes printing, finishing, postage and delivery. Customer to
provide copy prepared on Microsoft Publisher 2000 version 6.0. Customer
must also provide Carrier Route Counts.
Scanning of photographs for halftones $8.00 ea.
($8.52 including Tax)
Additional 8 pages $852.66
($908.08 including tax)
Two-sided, 2-color Flyer, gloss (10,047 copies) $683.62
($728.06 including tax)
Two-sided, 2-color Flyer, uncoated (10,047 copies) $652.96
($695.40 including tax)
Issues requiring 2-page inserts will be tabbed shut per post office request.
All prices are per issue. Customer requested typesetting or charges
relating to alterations are additional at $60.00 per hour.
Mark Loven
Fast Precise Service fo~. ~'syour printing needs:
Computer Forms o Snap-A-Part Forms · ~,,,,,nercial Printing · Four Color Process
NYSTROM PUBLISHING
Fax:7634250898 .'
Jan 18. 2005 12:56
P. 01
91o0 COTTONWOOD L~'NE
NIAI~LE GROVE MN 553~9
[763) 42s~Tgoo '
3anuaw ;[8~ 2005
Keith Windschitl
Recreation Director
Columbia Heights Recreation Department
5;30 ~il.!.;'~;[re,e.t Nil=...!
Colu~nbia He!gh~! FIN ~5;42:~, -,.
.Mr, Windschitl:
quotation: City Newsle~er
i
.;
Quantity: 13,000
Page size:. 8.5 x 11 inches
Pages: 24 or'32
· Ink: 2 print colors
Paper; 60~ white Off~
.Binding: saddle-stitched with ~vo s~aples
Mailing: prepare by carrier route sortafion~ deliver to P.O.
Delivew: .extras. to recreaUon office
$3685,96 for 24 pages (includjtng sales tax)
$44Z1:30 for 32 =pages (ineludi.~ig sales.ta~)
i
$6'77.34 addifi°dal' f(~r ~.5 x :~1 inser~ printed o.,~0¢ offset.
$~41,.35 additional for 8.5 x 11 inset[ prin~ed on 70# gloss '
· '$9.65 additional for half~ones
$1346.30 approximate cost for ;10,047 copies
Lynn Reem~sma
P. 26
· JAM. 19. 2005 8: 58AM
BROOKLYM PRiMTIMG
MO.G1G
P.2/2
Pill ~r~prllc 5,OrVlcm
'i/18/o5
Columbia Heights Rec, Dept.
c/O Kei~ wirdscDi~l, ~ ~
'53b.
Co!/ant)ia Iteigh{s, ~ $S42t
.Kith, here is the eatimatos you requested:
l)esc: 24 page Oty Newsletter
.:Proofi. 1 Color ink jet
Qty: 13,000 (10,047 mailed aha 2955 shi?s to city hail)
Ink: 2/color 2/Sided
Finish Si~e: 8.5 xl,1
Paper! #60 White Offset
Bindery: Fold, Collate, Stitch and Trim
Mailing: Simplified mafl~rtg
**_attmat,,~d Potage Co~t:
$424%50
Additional 8 pager; $I 100.00
Additional cost for halftones !~UC
Additional ~ost for prinking & inse~ng 2 pager (Glosa) $861,$0
Additional cost f°r printing 8& inserting :2 ~ag~r (uflcdated) $89.1.95
, ;
If'you have any questions, please do not hesitate call me.
FAX:
hmoklyaprlnt]ng@mmatate,net
Printing, lac.
A,.e, N,, Suite D
P,~rk, MN 554d,5
Thanks, K{dth Mua
763.425,9575
P. 27
NO. E,~'66470
Date 1/19/05
Customer P.O. No,
City of Columbia Heights
Keith
13,000 Newsletter, 11 x 17 White 6(fl/Husky, 24 od~ilqals, printed 4 up'2 colors front, in Black & 4,255..35
PMS ink 2 colem back in Black & PMS ink
Retrieve f,)m Email
PDF Proof
Color
Dig~i. pit(s) ~M52 spot color
C~ to .P~nl; Size
PMS Ink; . . .'
~Fold, Collal:e', ~apie, Tri~' '~ ".
10,047 Mailing, Newsle~er 285.94'
10,047 So~ ~ ~tfier.
Deliver to Po~ ~ce
10,047 In~, 8.5 x 11 WhEe6~.Hue~, 2 originals, printed 4 up2 ~lors fret ~n Black& PMS. 1,1~2.65
ink 2 ~lom. ~ck in Black & PMS ink
R~eve ff~ Email
. PDFPr~f .~. ,~ i , ~: ,
~ :~llate Inse~ , .' '
30,141 W~er ~ (3) .. '
10,047 inset, 8.5 x 11 WhEe ~ Gio~ T~, 2 odgln~s, printed 4 up 2 colom ~ont in Black & 1,274.82'
PMS ink 2 colom back in B~ck & PMS ink
Re, eve fromEmaii . ' .-' ..
. PDF Proof
' Coler ~r , .'
':' bigi~ Plt(~:)SMS2 spot color .
-' . Q~llatelns,~ff ' . . ' - " · ·
30,.!'41? ~Wafe~;~l="~,' .
' '
. ~ I~ ' SUB
Cindy ,. .'" : . T~
; '
."., .'. . ~:, A, '.~,~.",~ .
· 141..~ 1.~t AvRhue. North We~t -1~. 2 8' ~ric~hton, Minnesota 55,112.
~0/~0'd 6&P6 ££9 '~9 '" ':' ':' 9NIINI~d. lZdU~ 8'~:9'~, ~00~-6]:-NUi'
CITY COUNCIL LETTER
Meeth~g of: t - 9~ ~1 -2 6o.5~
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: ~'~A ~"' Fire
800 MHZ Equipment Purchase BY: Charles Thompson
ITEM:
DATE': January 24, 2005 DATE:
NO:
BACKGROUND:
In the fall of 2004, Anoka County Central Communications began to nfigrate to the 800 MHZ systems. This
migration involved all Anoka County Police and Fire agencies. The fn'e departments were given hand held radios,
base stations, and mobile radios based on the population of the city. Unfortunately, this disbursement of radios
was a significant shortfall from what was standard for the Columbia Heights Fire Department. The Columbia
Heights Fire Department operated with 30 hand held radios, one base station and 8 mobile radios. With the base
station, we had three remote heads so that the system itself could be utilized in the Fire Chief's office, the
Assistant Fire Chief's office, and in the Police and Fire Training room which is also is the City's EOC (Emergency
Operations Center).
ANALYSIS:
Anticipating a major shortfall in radio equipment, the Fire chief proposed the purchase of 800 MHz equipment in
the 2005 Capitol Equipment purchase plan as presented to the Council in the 2004 budget process. This plan
included the purchase of 15 hand held radios, 15 spare batteries, three remote heads to be located in the designated
areas, as well as various loose equipment such as spare batteries, speaker microphones, cable for the installation of
the remote heads, and 110 volt chargers. All quotes were given by ANCOM Communications, Inc. This company
currently holds the State Bid Contract for our area (State Bid Contract Number: 433614).
RECOMMENDED MOTION: Move to Award the 800 MHZ Equipment Purchase to Ancom Communications,
Inc., Based upon their Low, Qualified, Responsible Bid in the Amount of $39,599.45, plus any Additional Taxes
with Funds to be Appropriated fi:om 439-42200-5180; and Furthermore, to Authorize the Mayor and City Manager
to Enter into an Agreement for the Same.
05 -4
COUNCIL ACTION:
I
P. 29
CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:
~a'~ CITY MANAGER'S APPROVAL
ITEM:
ESTABLISH
PUBLIC
HEARING---CABLE PATES BY: LINDA L. MAGEE,~,~,.j~ BY: ~
NO: DATE: January 18, 2'~0/~~E:
On or about March 1, 2004, Comcast filed with the City Federal Communications Commission (FCC)
Form 1240, "Updating Maximum Permitted Rates for Regulated Cable Services", purporting to set
forth and justify the maximum rate it could charge to subscribers in the City for basic
programming service, and FCC Form 1205, "Determining Regulated Equipment and Installation
Costs, Equipment Form", purporting to set forth and justify the rates it could charge to
subscribers in the City for equipment and installation. The relevant rate period covered is
June 1, 2004 to May 31, 2005. It should be noted that Comcast adjusted its rates effective
January 1, 2005.
Basic programming consists of over-the-air broadcast stations, public, educational, and
government access channels, and any other programming Comcast chooses to add to its basic tier
of service. The City does not regulate the rates for any programming not carried on the basic
service tier, including (but not limited to) programming offered on a pay-per-channel or pay-
per-program basis. Under federal law, the rates for all programming not included in the basic
service tiers are unregulated.
The chart below reflects Comcast's maximum permitted rates as of June 1, 2004, and prior to
June 1, 2004, as well as the current rates.
Maximum Maximum
Permitted Rate Permitted Rate Current Rates
Effective June Prior to June (Since January 1,
1, 2004 1, 2004 2005)
Basic Service $ 10.94 $10.70 $ 10.36
Converter/Receiver $1.30 for Basic $7.92 for Basic $1.30 for Basic
Only Only Only
$4.83 all $9.67 all $4.70 all others
others others
Remote Control $ .33 $ .33 $ .30
Installation---Unwired Home $52.23 $45.81 $41.99
Installation-Prewired Home $31.40 $30.34 $24.99
Installation-Additional Outlet- $17.15 $15.98 $13.49
Connect Initial
Installation-Additional Outlet- $25.31 $24.62 $19.99
Connect Separate
Other Install---Relocate Outlet $23.60 $20.72 $18.99
Upgrade- Optional Services $17.12 $16.44 $15.99
Downgrade- Optional Services $15.55 $13.10 $ 9.99
COUNCIL ACTION:
P. 30
CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: ESTABLISH PUBLIC HEARING-~ABLE RATES BY: LINDA L. MAGEE BY:
NO: DATE: January 18, 2005 DATE:
Page 2
As part of its ongoing rate proceeding, the City must hold a public hearing. The purpose of
the public hearing is to provide interested persons with an opportunity to express their views
on the basic service programming and equipment rates and installation charges Comcast
calculated in its March 2004 rate filing.
In accordance with federal law, it is the City's responsibility, as a certified rate
regulation authority, to determine whether the basic service programming and equipment rates
and installation fees comply with the Federal Communication Commission's rate regulation
rules, orders, and decisions.
RECOMMENDED MOTION: Move to establish a public hearing date of Monday, February 14, 2005, at
7:00 p.m. or as soon thereafter as possible, to permit interested persons an opportunity to
express their views on the basic services programming and equipment rates and installation
charges Comcast calculated in its March, 2004, rate filing.
COUNCIL ACTION:
P. 31
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: ORIGINATING CITY lvLANAGER'S
NO: ~r~_ A-~ DEPARTMENT: Conllllunity APPROVAL
-~ Development
ITEM: Adopt Resolution 2005-05, Authorizing BY: Randy Schumacher BY<
and Directing the Condemnation of DATE: January 12, 2005
Certain Property for Redevelopment and
Road Purposes -
BACKGROUND:
The Contract for Private Redevelopment between the Columbia Heights Economic Development
Authority, the City of Columbia Heights and Huset Park Development Corporation (Schafer
Richardson the Developer), requires the developer to voluntarily acquire each of the parcels in the
redevelopment area.
I have attached a copy of the developer's letter that summarizes their efforts over the last four months
to voluntarily acquh'e property in the redevelopment area.
Unfommately, despite a good faith effort, they have been unable to acquire several of the necessary
properties. Therefore, the developer is requesting that the EDA and the City proceed to acquire all
such parcels by means of negotiations or through its powers of eminent domain.
Staff is satisfied that the developer has met the intent mhd conditions of the development agl'eeluent
and recormuend support for Resolution 2005-05.
In addition, I have attached the section of the Schafer Richardson Development Agreement that
outlines the required acquisition procedure. It also details the process in which the developer is
requh'ed to pay for the enth'e talcing procedure.
Mr. Bob Lindall from the law finn of Kelmedy and Graven, will be available at the City Council
Meeting to answer any questions the Council may have.
RECOMMENDATION: Staff recommends Adoption of Resolution 2005-05, Authorizing and
Directing the Condemnation of Certain Property for Redevelopment and road purposes.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2005-05, there being
an anxple amom~t of copies available to the public.
RECOMMENDED MOTION: Adopt Resolution 2005-05, a Resolution Authorizing mhd
Directing the Condemnation of Certain Property for Redevelopment mhd road purposes.
Attachments
COUNCIL ACTION:
h: ~Consent200S~CL Res2005-05
P. 32
Schafer
!ardson
Rich
December 30, 2004
Mr. Randy Schumacher
City of Columbia Heights
590 40th Ave NE
Columbia Heights, MN 55421-3835
RE: Property Acquisitions
Dear Randy:
As specified in section 3.2 of the Contract for Private Redevelopment (the "Contract") by
and between the.Columbia Heights Economic Development Authority ("EDA"), the City
of Columbia Heights ("City"), and Huset Park Development Corporation ("HPD'), this
letter describes HPD's efforts to voluntarily acquire each of the parcels in the
redevelopment area. Table 1 below, and the notes' thereto, describe and summarize HPD's
efforts in this regard in recent months. Unfortunately however, despite its extensive,
good-faith efforts to do so, HPD has been unable to acquire several of the necessary
properties. Consequently, and as specified in section 3.2 of the Contract, this letter
constitutes HPD's formal request that the EDA (and City, for any parcels or portions
thereof needed for Parkway right of way) proceed to acquire all such parcels - whether
by means of negotiation or the exercise of its powers of eminent domain.
Table 1
Address Property PIN See Note
550 39th Avenue NE CHC bldg 35-30-24-34-0040 1
CHC land 35-30-24-43-0060 1
620 39th Avenue NE Buckles 35-30-24-43-0047 2
3801 5th Avenue NE Rayco bldg 35-30-24-34-0024 3
Rayco land 35-30-24-34-0039 3
515 38th Avenue NE Pearo 35-30-24-34-0014 4
517 38th Avenue NE Pearo 35-30-24-34-00!3 4
3800 5th Street NE Foundry 35-30-24-34-0041 5
3901 5th Street NE Foundry 35-30-24-34-0035 5
450 38th Avenue NE Smith 35-30-24-34-0002 6
317 37th Avenue NE Greif 35-30-24-34-0004 7
3700 5th Street NE Greif 35-30-24-34-0003 7
%¸,
[] Real Estate Development ~ Construction P. 3 3 [] Investment
;00 Ban-ks Building 615 First Avenue ~ Minneapolis. ~vLN 55413 Phone 61 ~ 171 ~Oflf}
~i;;t4 Leasing & Management
IvIr. Randy Schumacher
City of Columbia Heights
December 30, 2004
Page 2
1. HPD, or its affiliates, owns this property. Efforts by the EDA and City are not
needed to acquire it.
2. HPD had this property appraised early in the fall and sent the owner a Purchase
Agreement based on its appraised value on October 13th. HPD followed up with a
second letter sent on November 10th ,which proposed mediation with a neutral
mediator. HPD met with Mr. Buckles on November 18th. Following that meeting,
HPD made numerous phone calls during this time and sent the owner an updated
Purchase Agreement incorporating the appraised value of fixtures and equipment
on December 23ra. The owner has not responded. HPD does not believe its efforts
to acquire this proper .ty will be successful, and requests' efforts to do so by the EDA
and City.
3. HPD owns this property. Efforts by the EDA and City are not needed to acquire it.
4. HPD and the owner reached a verbal agreement in principle for the acquisition of
the property in late September, and a Purchase Agreement based on that agreement
was sent on October 15th. HPD sent the owner a follow-up letter suggesting
mediation with a neutral mediator on December 20th. In the meant/me, HPD and the
Owner have also had numerous phone, conversations but have not yet reached
agreement. Although we believe HPD's efforts to acquire this property voluntarily
will ultimately be successful, because no binding agreement has been reached to
date, we request that the EDA and City begin efforts to acquire the Proper .ty
5. HPD and the owner reached a verbal agreement in principle for the acquisition of
the property in late-September, and a Purchase Agreement based on that agreement
was sent on October 4th. HPD sent the owner a follow-up letter suggesting
mediation with a neutral mediator on December 20th, I-LPD and the Owner have also
had numerous phone conversations during this time. Although we believe HPD's
efforts to acquire this property voluntarily will ultimately be successful, because no
binding agreement has been reached to date, we request that the EDA and City
begin efforts to acquire the Property.
6. HPD had this property appraised early in the fall and sent the owner a Purchase
Agreement based on its appraised value on October 13th. HPD followed up with a
second letter sent on November 10%which proposed mediation with a neutral
mediator. Although I-IPD had hoped to send the owner an updated Purchase
Agreement incorporating the appraised value of fixtures and equipment, becaUse
the appraiser was not allowed access to the property we were unable to do. HPD
also made numerous phone calls during this time, but the owner has not been
responsive. HPD does not believe its efforts to acquire this property will be
successful, and requests efforts to do so by the EDA and City.
7. I-IPD has had repeated communication with the owner of this property and sent a
Purchase Agreement based on a verbal agreement in principle on October 15th. HPD
P. 34
Mr. Randy Schumacher
City of Columbia Heights
December 30, 2004
Page 3
followed up with a letter suggesting mediation with a neutral mediator sent on
December 20m. HPD and the owner have continued to have numerous phone
conversations, but an agreement has not yet been reached. Although we believe
HPD's efforts to acquire this proper _fy voluntarily will be successful, because no
binding agreement has been reached to date, we request that the EDA and City
begin efforts to acquire the Property.
Randy, please let me know if I can answer any questions.
Sincerely,
David R. Frank
Project Manager
CC:
Steve Bubul
John Herman
Evan Rice
Mark Ruff
Brad Schafer
P. 35
*Schafer Richardson Development Agreement section that outlines the required
acquisition procedure,
Section 3.2. Authority Parcels. (a) If the Redeveloper notifies the Authority in writing on or
after December 1, 2004 that it has been unsuccessful in accomplishing acquisition of Parcels D, E, F
and G voluntarily after commercially reasonable efforts (such notice to include a detailed description
of the Redeveloper's acquisition efforts), then the Authority (and.. City, for any Parcels or portions
thereof needed for Parkway right of way) will proceed to acquire all such Parcels (hereinafter referred
to as "Authority Parcels") through negotiation or the exercise of its powers of eminent domain to. the
extent permissible under law. The Authority and City will utilize so-called "quick take" powers under
Minnesota Statutes Ch. 117 to the extent needed or desirable to allow the redevelopment described in
this Agreement to proceed in accordance with the overall schedule. The parties will cooperate and
consult with one another on any condemnation actions and specifically on the final price to be paid in
settlement of any condemnation action.
(b) During the pendency of any Authority actions to acquire any Authority Parcel, the
Redeveloper shall be required to promptly pay all expenses incurred by the Authority in connection
with the prosecution thereof, including legal, survey, title, appraisal, relocation, process service, court
costs, and similar expenses (subject to reimbursement as a Public Redevelopment Cost in accordance
with Section 3.8). The Authority shall, not more often than monthly during the pendency of the
action, fi2-nish the Redeveloper with a written itemized statement of all such expenditures.
Redeveloper shall have two weeks from the receipt of such statement to pay its share of the same.
(c) Not later than five. days prior to any date on which the Authority is required to deposit
any amount into court to obtain title and possession to any Authority Parcel, Redeveloper shall deliver
to the Authority I00 percent of the amount.of any such deposit or payment. The Authority shall then
have the right, and subject to the terms and conditions hereof, the obligation to use such funds to make
such deposit or such payments. The Authority shall have no obligation to repay such funds received,
deposited or paid pursuant to this Agreement should the redevelopment covered by this Agreement not
be completed for any reason, except to the extent provided otherwise in Section 3.2(e) hereof.
P. 36
CITY COUNCIL
CITY OF COLUMBIA HEIGHTS
COUNTY OF ANOKA
STATE OF ~NNESOTA
RESOLUTION NO. 2005-05
RESOLUTION AUTHORIZING AND DIRECTING THE
CONDEMNATION OF CERTAIN PROPERTY FOR REDEVELOPMENT
AND ROAD PURPOSES
WHEREAS, the City of Columbia Heights ("City") is a charter city duly organ/zed and
existing under the laws of the State of Minnesota; and
WHEREAS, the City Cotmcil is the official governing body of the City; and
WHEREAS, the City and the Columbia Heights Economic Development Authority (as
successor to the Housing and Redevelopment Authority in and for the City of Columbia Heights)
("Authority") have undertaken a program to promote redevelopment of land that is characterized
by blight and blighting factors within the City, and in this connection the Authority administers a
redevelopment project known as the Downtown CDB Redevelopment Project ("Project")
pursuant to Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act"); and
WHEREAS, pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 ("the Act")
and the HRA Act, the Authority is authorized to acquire real estate by exercising the power
eminent domain under and pursuant to Mhm. Stat., Ch. 117, and to undertake certain activities to
facilitate the redevelopment of real property by private enterprise; and
WHEREAS, within the Project, the City and Authority have created the Huset Park Area
Tax Increment Financing District ("TIF District") in order to facilitate redevelopment of certain
property in the Project; and
WHEREAS, the Authority and Huset Park Development Corporation; a Minnesota
Corporation, ("Redeveloper") have previously entered into a Contract for Private Redevelopment
dated as of October 25, 2004, (the "Contract for Private' Redevelopment") regarding
redevelopment of the property described in Exhibit A attached hereto and other property; and
WHEREAS, the Redeveloper, City and Authority have taken various actions in
furtherance of the Project, pursuant to the Preliminary Development Agreement and Contract for
Private Redevelopment, all of which indicate the Project is feasible and desirable, including, but
not limited to, environmental, blight and economic studies, determination of needed public
infrastructure, agreements to acquire and acquisition of property, relocation analysis and land use
planning; and
WHEREAS, the City and Authority believe that the redevelopment of the Redevelopment
Property pursuant to the Contract for Private Redevelopment, and fulfilhnent generally of the
Contract for Private Redevelopment, are in the vital and best interests of the City and the health,
safety, morals, and welfare of its residents, and in accord with the public purposes and provisions of
RJL-256336vl A-1 p. 3 7
CL205-23
the applicable State and local laws and requirements under which the Project has been undertaken
and is being assisted; and
WHEREAS, the real estate described in Exhibit A attached hereto and incorporated herein
(collectively, "Subject PrOPerty") is located Within the ProjeCt, as PreSently constituted, and is
among the parcels which are to be redeveloped pursuant to the Contract for Private Redevelopment;
and
WHEREAS, on October 25, 2004, by Resolution No. 2004-55, the City Council approved,
established and adopted a Modification (the "Project Plan Modification") to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project (the "Project Area"), found that the
adoption of the Plans conforms in all respects to the requirements of the Act and will help fulfill a
need to develop an area of the State of Minnesota which is characterized by blight, occupied by
substandard buildings, and contaminated with pollutants; and that the financial assistance described
· in the TIF Plan will revitalize this area, significantly expand the amount and variety of housing
stock in the City, and expand the tax base; and that, because these benefits would not accrue without
the assistance provided, any benefits received by private redevelopers are incidental to the broader
benefits achieved by the overall development of the TIF District; and
WHEREAS, in said Resolution No. 2004-55, the City Council found that the TIF District
portion of the Project Area is a "blighted area" within the meaning of Minn. Stat., §469.02, Subd.
11, and that acquisition, clearance and related activities to redevelop the TIF District portion of the
Project Area in accordance with the Project Plan and the TIF Plan constitute a "redevelopment
project" within the meaning of Minn. Stat. §469.002, Subd. 14; and
WHEREAS, in accordance with Section 3.2 of the Contract for Private Redevelopment, the
Redeveloper has notified the Authority in writing that (a) the Redeveloper has been unsuccessful in
accomplishing acquisition of the Subject Property voluntarily after commercially reasonable efforts
to do so; and (b) that such efforts included a written offer to owners of all such parcels to acquire
such parcels for a price approved by the Authority as reasonable and an offer to mediate; and
WHEREAS, the Authority fom~d that the Redeveloper, s efforts to voluntarily acquire the
Subject Property were reasonable and satisfy the requirements for doing so under the Contract for
Private Redevelopment; and
WHEREAS, acquisition of the Subject Property by the Authority is essential in order to
eliminate blight and implement the Project; and
WHEREAS, the Board of Commissioners of the Authority has found (and this Council also
hereby finds) that redevelopment of the Subject Property consistent with the Project is necessary,
convenient, desirable, for a public purpose, in the best interests of the citizens of the City and will
promote the general health, welfare and safety of the community; and
WHEREAS, the City Council finds that it is also necessary, convenient, desirable, for a
public purpose, in the best interests of the City and will promote the general health, welfare and
safety of the community for the City to acquire portions of the Subject Property for street purposes;
and
WHEREAS, the Board of Commissioners of the Authority has found that it is in the best
interest of both the Authority and the City if the City proceeds to acquire all of the Subject Property
RJL-256336vl A-2 p. 3 8
CL205-23
and then convey to the Authority the portions thereof not required by the City for street purposes
("Remainder") so that the Authority may redevelop the Remainder pursuant to the Contract for
Private Redevelopment; and
WHEREAS, the Board of Co~ssioners of the Authority has found that the ~ding and
construction schedule for the redevelopment pursuant to the Contract for Private Redevelopment
makes it necessary to acquire title to and possession of the Subject Property prior to the filing of the
final report of the condemnation commissioners to be appointed by the district court.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia
Heights, Minnesota that:
1. It is necessary that the Subject Property be acquired by the City in fee simple
absolute for the stated public purposes through the exercise of the power of eminent domain.
2. The Authority's Attorney is hereby authorized and directed to take all steps
necessary to acquire the Subject Property on behalf of the City, including, if necessary, by
use of eminent domain proceedings, pursuant to Minn. Stat. §117.042, prior to issuance of
an award of damages by Court-Appointed Commissioners.
3. The amounts stated on Exhibit B attached hereto are hereby determined to be
just compensation for the various parcels of the Subject Property for the purpose of offers to
the owners pursuant to Minn. Stat. § 117.036 and for the purpose of deposit with the District
Court Administrator as the City's approved appraisal of value pursuant to Minn. Stat. §
117.042.
OFFERED BY:
SECOND BY:
UPON VOTE:
Adopted by the City Cotmcil of the City of Columbia Heights, Minnesota this __
,2005.
day of
ATTEST:
Gm'y L. Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
RJL-256336vl A-3 p. 3 9
CL205-23
EXHIBIT A
Legal DeScriptions °fProPerties TO Be Acqnired by Eminent Domain Proceedings
(collectively, "Subiect Property")
Parcel E
The street addresses of Parcel E are 3755 University Avenue NE, 3700-5th Street NE and 317-37th
Avenue NE, Columbia Heights, Minnesota 55421.
The property identification numbers for Parcel E are: 35-30-24-34-0003 (3700 5th Street NE) and
35-30-24-34-0004 (317 - 37th Avenue NE)
The legal description of Parcel E is as follows:
Lots 4 and 5, Auditor's Subdivision No. 50
Together with vacated and to be vacated streets and alleys accruing thereto upon vacation and
appurtenant easements if any.
According to the map or plat thereof on file and of record in the office of the County Recorder in
and for Anoka County, Minnesota.
Parcel F
The street address of Parcel F is 620 - 39th Avenue NE, Columbia Heights, Minnesota 55421.
The property, identification number for Parcel F is: 35-30-24-43-0047
The legal descriPtion of Parcel F is as follows:
Lots 1 and 2, Block 3, 2nd Subdivision of Block F, Columbia Heights Annex, together with
that portion of the North ½ of 38th ½ Avenue Northeast abutting said Lots, heretofore
vacated
Together with vacated and to be vacated streets and alleys accruing thereto upon vacation and
appurtenant easements if any.
According to the map or plat thereof on file and of record in the office of the County Recorder in
and for Anoka County, Minnesota
RJL-256336vl A-4 P. 4 0
CL205~23
Parcel G
The street address of Parcel G is 450 - 38th Avenue NE, Columbia Heights, Minnesota 55421.
The PrOPerty identification number for parcel G is: 35-30'24-34-0002
The legal description of Parcel G is as follows:
That part of Lot 3, Auditor's Subdivision No. 50, Anoka County, Miimesota, lying
9.00 feet Northwesterly of the vacated spur track once located on said Lot 3.
Together with vacated and to be vacated streets and alleys accruing thereto upon vacation and
appurtenant easements if any.
According to the map or plat thereof on file and of record in the office of the County Recorder in
and for Anoka County, Minnesota.
RJL-256336vl A-5 P. 41
CL205-23
EXHIBIT B
Just Compensation Amotmts
Parcel
E
F
G
· Property Address
3755 University Avenue NE
Columbia Heights, MN
620 - 39th Avenue NE
Columbia Heights, MN
450 - 38th Avenue NE
Columbia Heights, MN
Just Compensation Amotmt*
$1,405,100
$438,210
$320,000
*Includes real estate and fixtures, if any, for entire parcel.
RJL-256336vI B-1 p. zt 2
CL205-23
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: PUBLIC WORKS BLANIrd~T ORDERS FOR 2005 BY: K. Hansen B
PURCHASES DATE: 1/19/05~-''~ DATE:
Background:
Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they
exceed the charter limitation of $15,000. Staff is requesting authorization to process blanket purchase orders for 2005 to cover the
items described herein.
Analysis/Conclusions:
The adopted 2005 Public Works Budget has the following amounts established for de-icing salt and fuel:
· De-icing salt for sanding operations
· Fuel for City vehicles
2005 Budgeted Amounts
$25,000.00
$60,000.00
Public Works Department purchases salt off of the State of Minnesota Contract, which is bid for the 2004-2005 winter season for
multiple municipalities. The 2004-2005 contract for salt is in effect from August 2004 until June 30, 2005, so the vendor and unit
price may change. The current contract supplier is Morton Salt. Staff reviews fuel purchasing annually and the City is currently
using the Anoka County Cooperative Purchasing Contract for our unleaded and diesel fuel purchases. Transport costs are a factor
so the more local vendor results in lower fuel costs to the City of Columbia Heights.
Recommended Motion: Move to authorize staffto process blanket purchase orders in an amount not-to-exceed the 2005 budget
amounts for:
· De-icing salt for salt/sanding operations purchased offthe State of Minnesota Purchasing Contract, and
· Fuel (unleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement.
KH:jb
COUNCIL ACTION:
P. 43
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
q
- ~- PUBLIC WORKS ~ .
ITEM: JOINT POWERS AGREEMENT WITH ANOKA BY: K. Hanse!~.9~,~
COUNTY 'CITIES' FOR STREET MAINTENANCE DATE: 1/19/~1I~..2--'~
Background: In 2003, the Cities of Andover, Blaine, Brooklyn Center, Columbia Heights, Coon Rapids, Fridley, and Spring Lake
Park (herein collectively called the 'CITIES') began meeting to discuss potential ideas for cost savings measures for common
activities. One of the first recognized areas was in street maintenance, specifically for seal coating, the placement of street traffic
markings, street sweeping, crack sealing, and screening services (from sweeping). The Cities entered a Joint Powers Agreement for
the 2004 construction season. The joint project was bid, awarded and constructed. Columbia Heights' work included seal coat and
pavement marking.
Analysis and Conclusions: Attached is a copy of the 2005 JPA from the City of Coon Rapids including five Anoka County Cities
for the defined street maintenance activities. Staff believes that cost savings are recognized and recommends continuing the
services provided in the agreement for crack sealing, seal coating and pavement traffic marking in 2005. These are projects
Columbia Heights normally bids out on an annual or bi-annual basis.
The JPA is set up with the City of Coon Rapids administering for the legal and administrative process of the public bidding
process, including plans and specs. The JPA includes a nominal charge to each City for administering the public bidding on a
percentage of construction basis. There is also an opting out clause within 60 days after a contract has been awarded. Each City is
responsible for construction inspection as the work takes place in the respective communities.
Recommended Motion: Move to approve the Joint Powers Agreement between the Cities of Andover, Brooklyn Center,
Columbia Heights, Coon Rapids, and Fridley for the joint public bidding of certain street maintenance activities and
authorize the Mayor and City Manager to enter into an agreement for the same.
KH:jb
Attachment:
Joint Powers Agreement
COUNCIL ACTION:
P. 44
JOINT POWERS AGREEMENT
T~FFIC ~GS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
This Joint Powers Agreement ("Agreement") is by and between the cities of Coon
Rapids, Andover, Brooklyn Center, Columbia Heights and Fridley (hereinafter individually the
"City" and collectively the "Cities").
WHEREAS, the Cities have a common need to maintain their streets;
WHEREAS, the Cities have recognized that there is a financial benefit that will be
realized should they combine together for bidding purposes in search of one common contractor;
WHEREAS, Minn. Stat. § 471.59 provides for the joint exercise of common or similar
powers by governmental units and also provides that any one governmental unit may perform on
behalf of another governmental unit any service or function which that unit would be authorized
to perform for itself;
NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the
mutual covenants and agreements of the parties hereto, it is agreed as follows:
1. Purpose. The Cities agree that they have joined together for the p-_rpose of obtaining
a common contractor for certain street maintenance activities and with the expectation that the
cost to each individual city would be less as a result of this Agreement.
2. Method. Subject to the provisions of this Agreement, Coon Rapids shall prepare any
plans, specifications, bid proposals and advertise for bids for' the placement of street traffic
markings, street sweeping, crack sealing, screening and seal coating services. Shortly after the
execution of this Agreement, Coon Rapids will provide each City with a bid form for the various
street maintenance services. Within twenty (20) days after receipt of the bid form, each City
shall provide to Coon Rapids their estimated quantities for the various street maintenance
P. 45
services anticipated during the summer construction season. A City that fails to return the bid
form within twenty (20) days may be, at Coon Rapids' discretion, excluded from the bidding
process.
3.
bid award and
Rapids, 11155
5.
Bid and Award. After receiving the bid quantities from each participating City,
Coon Rapids shall prepare final plans and specifications and advertise for bids in accordance
with state law. Coon Rapids shall tabulate the bids upon their receipt and make a
recommendation of award to the Cities. The Cities shall have twenty (20) days after receipt of
the recommendation of award to provide Coon Rapids with written approval or rejection of Coon
Rapids' recommendation of award. Cities that reject or fail to respond to Coon Rapids'
recommendation shall be excluded fi:om the bid award. After receiving the approvals described
herein, Coon Rapids shall award the street maintenance contracts pursuant to state law.
4. Opting Out. The parties hereto ~:ecognize that municipal funding sources and
spending priorities may change throughout the bidding and award process. In recognition
thereof, within sixty (60) days after a bid has been awarded, a City may opt out of any individual
contract by providing written notice to the Director of Public Works, City of Coon
Robinson Drive, Coon Rapids, Minnesota 55433.
Responsibilities. Each City shall be responsible for:
Preparing maps showing the proposed locations for these services located within
their City including estimating the quantities.
Preparing the streets for markings in accordance with the specifications and
to.ordinating ~ith .the.contractors as .to. the. timing of the actual, work
Inspecting the contractors' work, measuring the quantities of work performed,
approving and certifying the progress or final payments to contractors.
2
P. 46
Within n/neW (90) days of written notification of a contract award, paying a
percentage of each City's actual construction cost to Coon Rapids for legal and
administrative costs on a sliding scale basis as follows:
First $0 - $50,000 2.0%
$50,001 to $100,000 1.5%
Over $100,000 1.0%
6. Payments. In accordance with the specifications, each contractor will submit a
separate itemized invoice to each City for the work perfonued in that City. Each City shall pay
invoiced mounts directly to the contractors and shall hold harmless Coon Rapids from any
amounts owed.
7. Indemnification. The parties mutually agree to indemnify and hold each other
harmless from all claims, demands, and causes of action of any kind of character, including the
cost of defense thereof, resulting from the acts or omissions of their respective councilmembers,
officers, officials, agents and employees relating to activities conducted under this Agreement.
8. Termln ation. Any party hereto may terminate its participation in this Agreement
by adopting a resolution to that effect prior to February 1 st of any year and transmitting a copy
of that resolution to each of the remaining cities. In lieu of termination, a city may choose not to
participate inall or a portion of the program in any year by not responding to any of the
deadlines set forth in this Agreement or by opting out as provided in Section 4 herein.
9. Strict Accountability. A strict accounting shall be made of all funds, and reports
of ali receipts ~0..disbur~e~r~ts. ~h~!.be ~M~ .upon request.by, any p_my hereto
10. Representations. Each of the Cities represent that its governing body has duly
authorized the execution and delivery hereof, and that upon such execution and delivery, this
Agreement wil_!l be bi_n_ding as against such party.
3
P. 47
11. Miscellaneous. Tiffs Agreement constitutes the entire agreement of the parties on
the matter related heret°. This Agreement shall not be altered or amended, eXcept bY agreement
in writing signed by the parties hereto. If any provision of this Agreement shall be held invalid,
illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof, and the remaining provisions shall not in any
way be affected or impaired thereby. This Agreement may be simultaneously executed in several
counter partes, each of which shall be an original and all of which shall constitute but one and the
same instrmuent. This Agreement shall be construed in accordance with the laws of the State of
Minnesota.
12. No Joint Venture. This Agreement is entered into for the purpose of joint
solicitation of bids and not for a joint undertaking of street maintenance projects. Street projects
are not joint ventures of the parties and no City is liable or responsible for any cia/ms for
damages arising out of any such projects in another City.
[Signatures on following page]
4
P. 48
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by the
duly authorized officers of their respectiVe governing bodies as of the __ day of February,
2005.
CITY OF COON RAPIDS
CITY OF ANDOVER
By: By:
Tim Howe, Mayor
Mayor
By: By:
Gerald G. Splinter, City Manager
City Clerk
CITY OF BROOKLYN CENTER
CITY OF COLUMBIA HEIGHTS
By: By:
Mayor Mayor
By: By:
City Manager
City Manager
CITY OF FRIDLEY
By:
Mayor
By:
City Manager
5
P. 49
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: x.~ ~/0X _~ ~-5 PUBLIC WORKS.~ ~/~.~ ~,~c/~///~.~ ~,.,~ e/~,
ITEM: FINAL PAYMENT FOR THE CENTRAL BY: K. Hansen~kJ~j~ BY:
AVENUE STREET, UTILITY, AND STREETSCAPING DATE: 1/19/0~-~~ DATE:
IMPROVEMENTS, CITY PROJECT 99-12.
Background:
The Contractor completed the Central Avenue Street, Utility and Streetscaping Project in the fall of 2003. Project closeout and final
payment has been delayed until the landscaping portion met state requirements extending necessary plant replacements into 2004. All
work, including punch list items, have been completed by the contractor Thomas and Sons in 2004. Attached is a recommendation
from the project's Consulting Engineer recommending acceptance of the project and making final payment.
Analysis/Conclusions:
City Staffand the Consulting Engineer are recommending approval of final payment to Thomas and Sons and acceptance of the
work. A copy of the final payment voucher and the Engineer's Acceptance Report is attached. A one-year warranty bond, State IC-
134 forms, and Lien Waivers from sub-contractors have been submitted in accordance with the original contract requirements. It
should be noted that the council made the contract award in the amount of $3,872,405, with the final recommended contract coming
in at $95,585 under the original contract.
Recommended Motion: Move to accept the work for Central Avenue Street, Utility, and Streetscaping Improvements, City Project
99-12, and authorize final payment of $47,339.16 to Thomas and Sons Construction of Rodgers, Minnesota.
KH:jb
Attachment:
Payment Voucher
Consulting Engineer's Acceptance Report
COUNCIL ACTION:
P. 50
December 21, 2004
Mr. Kevin Hansen, P.E.
Director of Public Works
City of Columbia Heights
637 38th Avenue NE
Columbia Heights, MN 55421
Re;
Central Avenue (T.H/65) Improvement Project
City Project 99-12 and 99-12A
Dear Kevin: ~
Please find enclosed three original copies of the Final Payment Voucher for the Central Avenue
Improvemen~ Project. Thomas and Sons Construction has met the contract requirements and we are
recommending that the City release the final payment to the contractor at this time. Enclosed for your
files are the following original copies of documents submitted by Thomas and Sons Construction as
required by the contract for proj. ect close-out. "
· Consent of Surety to Final Payment
· Letter from contractor's bonding company
· Subcontractor payment affidavit
· IC-134 Forms
Please review the enclosed documents for completeness and release the final payment to Thomas and
Sons Construction if the City agrees that all contract requirements have been met. Upon signing, please
distribute a copy of the final signed pay voucher to URS and Thomas and Sons Construction for our
records.
If you need any additional information or have any questions, please call me at (612) 373-6399.
Sincerely,
URS Corporation
Steve Weser, P.E.
?roject Engineer
Enclosures
cc;
Karl Keel/URS
Steve Thomas / Thomas and Sons Construction
Mark Lynch / URS
Jane Foley / URS
File: 33910-004-8001 (31809251.08001)
Thresher Square · 700 Third Street South o Suite 600 · Mbmep. 5 1~, MN55415 · Phoebe: (612) 370-0700 · Fa_r: (612) 370-1378
Project:
Owner:
Owner No.:
Contractor:
APPLICATION FOR PAYMENT
PAYMENT NO. 10
Central Avenue (TH 65) Improvements
City of Columbia Heights
FINAL PAYMENT
THOMAS & SONS
CONSTRUGTION
BRW Job No.: 33910-004-8001
Application Date: 11/1/2004
For Period Ending: 10/29/2004
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 0.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
$3,872,405.22
$o.oo
$3,872,405.22
$3,7?6,820.74
$o.oo
$o.oo
$3,776,820.74
$3,729,481.59
Total Due This Application:
$47,339.16
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contracto~,r~ TH,~M~~ CONSTRUCTION
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
URS Corporation
By: ~ //'//,/-¢'~ Date: / 2- / 2./~O c/
APPROVED FOR PAYMENT
Owner'.~ ~of_ ~umbia Heights
By: . ?k,¢k_MY~ O~,,,,,~LL ~
Date:
P. 52
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT E-_/5_~ ORIGINATING DEPARTMENT: CITY MANAGER
I~"
PUBLIC WORKS
ITEM: CLEANING AND LINING OF 2,560 LINEAL BY: K. Hansen~ BY: '~" ·
FEET OF WATER MAIN: MINNEAPOLIS 2005 DATE: 1/20/05'~.~---~-~-~ DATE:
PROGRAM
Background: Columbia Heights has received complaints of discolored water at various locations and for many years throughout
the City. Two areas have recently generated more complaints than others:
· Alley from 37th to 39th Avenue, between Polk and Tyler Streets.
· Jefferson Street, from 49th to 51 st Avenues.
Water mains throughout the City vm3' in age, materials, construction and flow but they all have one thing in common; that is, they
are buried 6' to 12' in the ground. Therefore, City crews have to rely on reports from residents, personal observation, maintenance
records and test results to evaluate water main problems. Various parts of the City experience rusty water from time to time and the
problem can normally be abated by flushing the water mains in the area by flowing water through the fire hydrants. The areas
described above have not responded to standard water main flushing or unidirectional flushing operations that normally flush the
iron deposits out of the water main.
Analysis/Conclusions:
At this time the City has determined that the rusty water is caused by encrusted iron scale deposits sloughing offthe inside of the
water main into the water. To date, the problem originates only in unlined cast iron pipe, which was common prior to 1962.
Although iron scale has a tendency to turn the color of the water yellow or light brown, it is aesthetic in nature and not known to be
a health risk by federally regulated standards. City staff has taken many samples, and continues to test the drinking water to ensure
compliance with State and Federal requirements. The problem in general is called 'tuberculation' and a picture of what the inside
of a tuberculated and clean pipe looks like is attached as figure 1. To resolve the rusty water problem, it is City staff's opinion that
the water main needs to be either cleaned and lined or excavated and completely replaced. The following alternatives are presented
for review and discussion:
1. Do Nothing, Continue Monitoring, Valving and Flushing.
Prior tO 2004, rusty water complaints were resolved at least temporarily by flushing the fire hydrants and exercising gate valves in
the area. The water would typically remain clear for several months. In 2004, flushing hydrants in the area only cleared the water
for significantly shorter periods of time, often times lasting only days in the subject areas. The cost for this alternative is minimal
(staff time), but the effectiveness for the subject areas is also now minimal.
Staff also conducted C-Factor testing on the subject mains. C-Factor testing involves isolating water main segments, flowing water
and measuring pressures and flow rate. A C-Factor is then calculated which can be used to determine the amount oftuberculation
in-pipe. Another way to look at a C-Factor is it is a measurement of resistance to flow in-pipe. New pipe will have a C-Factor of
135. We would have expected the C-Factors in the areas tested (based on age) to be in a range of 95-100. The measured C-Factors
in the 39th alley water main was 52, and the Jefferson Area was 62 and 43. Because the measurements were so low in the Jefferson
area, the testing was extended south of the 49th to 51st area, which also indicated severely tuberculated pipe.
COUNCIL ACTION:
P. 53
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: CLEANING AND LINING OF 2,560 LINEAL BY: K. Hansen BY:
FEET OF WATER MAIN: MINNEAPOLIS 2005 DATE: 1/20/05 DATE:
PROGRAM
Continued - Water Quality Complaint Areas
Page 2
2. Continuous Flushing / Flow Water.
Staff installed a continuous flushing system by plumbing a 2-'/2 inch pipe from the hydrant located at the alley entrance on 37th
Avenue between Tyler Street and Polk Street to a catch basin on 37th Avenue. Continual flushing of the line began at this time.
Water complaints turned into compliments while the flushing system was in operation. The system was disconnected in the fall with
the onset of freezing temperatures resulting in discolored water complaints within 24 hours. This short-term action was taken as
more of an evaluation technique for steady directional flow, improve circulation and a hypothesis for internal (chemical) coating of
the main. It is wasteful of City resources and not available in the winter. It is not recommended except in short term-localized
instances.
3. Individual On-Site Filtration.
Staffworked with Culligan to evaluate the problem in the water and developed a Pilot Program to evaluate the effectiveness of
providing individual filters designed for iron removal. Based upon the eight homes in the program, the results were varied and
inconsistent. At times the filters worked at iron removal, while at other times the iron bypassed the filters. As a short-term and
relatively inexpensive solution, this could be a technique for homeowners to use. The installation cost is about $250 - $300, with
filter cartridges at about $18-20 each, with replacement about every 3 months.
4. Air Scouring.
This is a new method of cleaning water main lines that staff found while researching alternatives. Air scouring is a technique
developed in Australia and Great Britain. it is not a common practice in the US, yet. Air scouring claims to be more effective than
flushing mains. Air scouring is a process where compressed air (dried, cleaned and filtered) is injected into the water main through
a hydrant. This process increases the velocity of the flow of water in-pipe. As the velocity increases, deposits on the interior of the
pipe walls are loosened and pushed forward, actually scouring the pipe walls. The air, water, and deposits are removed from the
main and forced out a controlled exit, such as another hydrant. The advantage to this type of cleaning process is the time it takes
compared to conventional cleaning methods, and it does not require direct access to the main that conventional cleaning does. The
disadvantage is that it is ineffective on heavily tuberculated lines (as is our situation). Staff has queried other Cities and consultants,
and found no one who has used, and in most cases heard of, this type of cleaning process. It also does not address the continued
problem of exposed iron pipe in the line after the cleaning process is complete. Due to the heavy tuberculation found in the subject
areas and unproven technique in the US, staffdoes not recommend this alternative. The nearest company that does air scouring (we
could find) is in Pennsylvania and after reviewing our C-Factor tests, they advised methods other than air scouring to clean the
subject pipes.
COUNCIL ACTION:
P. 54
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: CLEANING AND LINING OF 2,560 LINEAL BY: K. Hansen BY:
FEET OF WATER MAIN: MINNEAPOLIS 2005 DATE: 1/20/05 DATE:
PROGRAM
Continued - Water Quality Complaint Areas
Page 3
5. Mechanical Cleaning and Lining
Mechanical cleaning of the pipe involves shutting down the subject pipe segment, cutting open and accessing (excavating and
cutting open) the water main every 400 to 600 feet, and pulling or pushing a mechanical cleaning device (sometimes called a 'pig')
through the line to remove the encrustation. Depending on the severity of the interior buildup, a water line may have to be "pigged"
repeatedly until the original interior diameter is restored. Since this process leaves the iron wall exposed, lining the interior pipe is
necessary to prevent water contact with the iron surface allowing the tuberculation process to start all over. In-place lining of water
mains can be accomplished by two general methods: cement mortar and epoxy. Cement mortar lining is the current standard of the
industry and all new ductile iron pipe (DIP) is cement mortar lined. This involves applying lean cement through a rotating head of a
specific diameter. As the lining machine moves through the pipe, it leaves a smooth trowelled finish. Epoxy lining was developed
in the UK in the late 1970's, and has been used in the US since the early 1990's for water main. This process requires a cleaner
wall surface than cement mortar, so more thorough cleaning is required. The epoxy lining is then applied with computer-controlled
machinery to achieve the exact resin and hardener mix and application thickness. In either case, lining of the pipe provides a
smooth interior wall resistant to mineral deposits and future tuberculation buildup. Next to complete pipe replacement, this is the
most expensive pipe rehabilitation technique. Costs for mechanical cleaning and cement mortar lining can range from $45 to $65
per foot, depending on the pipe diameter and severity of buildup. Epoxy costs may be slightly higher. Other factors, such as
adequacy of the street surface and frequency of water main breaks, should also be evaluated prior to using this method.
The City of Minneapolis currently has an annual water main cleaning and lining program for the identical problems we experience.
In 2004, they completed 50,000 lineal feet of pipe. Initial discussions with their staff indicated they would be willing to add
Columbia Heights under their contracted program. The subject segment lengths are 1,260 ft for 37th - 39th, Polk to Tyler and 1,300
ft for 494 to 51 st, Jefferson. Based upon the estimate range obtained from the City of Minneapolis, the respective costs would be
$56,700 and $58,500, or a total of $115,200 using $45 per foot.
6. Complete Water Main Replacement
This technique involves excavating the street, removing the old water main, installing new water main, reconnecting all water
services, and then reconstructing that portion of the street disturbed. This is the most costly of all alternatives due to the street
restoration costs. The water main piping costs range from $40 to $60 per foot, depending on the pipe diameter. Road restoration
costs can range from $120 to $150 per foot.
COUNCIL ACTION:
P. 55
CITY COUNCIL LETTER
Meeting of: 1/24/05
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: CLEANING AND LINING OF 2,560 LINEAL BY: K. Hansen BY:
FEET OF WATER MAIN: MINNEAPOLIS 2005 DATE: 1/20/05 DATE:
PROGRAM
Continued - Water Quality Complaint Areas
Page 4
7. Interconnect with Hilltop
Interconnection with the City of Hilltop has previously been presented to the City Council. One of the recommendations of the
1999 Water Distribution Study was to interconnect with the City of Hilltop at various locations. Accomplishing this would have
two main benefits to Columbia Heights. First, interconnection would provide an additional demand on our system that would
decrease residence times (time in pipe) which affects water quality in the areas around Hilltop, including the Jefferson Street area.
Second, interconnections would increase the fire flow to the
pipe networks surrounding Hilltop, which are mostly 6-inch. In our 4 and 5 Street Rehabilitation Program, water main was
extended to the Hilltop border at the recommended locations. The only capital cost would be to then extend and connect the pipes
inside of Hilltop. Hilltop has recently conducted their own water distribution study that also supported this idea.
Potential Funding:
It should be noted that this is likely a system problem and not only isolated to the two segments identified herein. The City of
Columbia Heights is currently addressing this problem in our Street Rehabilitation Program work when water mains are fully
replaced. That work is paid for out of the Water Construction fund, bonded for, with debt service paid through the utility rates.
Similarly, this work could be funded in the same manner. This work was not programmed in the 5-year utility rate study costs. The
subject areas could be funded in 2005 considering the following:
Delaying Street Rehabilitation Zone 7B until 2006 Construction.
Our new rates included rehabilitation of the water tower (structural and coatings) and efficiency upgrades to one water
pumping station. This work could be delayed one year.
Our new rates programmed $300,000 in capital expense for Zone 7B, the water tower and water pumping station.
Adjusting 2005 program work to include Huset Parkway water main replacement ($185,000) and contracting with the City
of Minneapolis under their mechanical cleaning and lining program ($115,200) would maintain 2005 programmed
expenses.
The consequence of the above funding scenario would delay programmed work. Zone 7B would be delayed for one year until
2006, the water tower rehab could wait until 2006 construction (but not further), and the water pumping station could be completed
in a future year.
RECOMMENDED MOTION: Move to authorize the preparation of final plans and specifications for water main cleaning and
lining of two segments of pipe totaling 2,560 lineal feet, under the City of Minneapolis main cleaning and lining program for 2005.
COUNCIL ACTION:
P. 56
Figure 1
P. 57
CITY COUNCIL LETTER
Meeting of: January_ 24, 2005
AGENDA ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson ,BY:
License Revocation, Rental Properties
DATE: January 19, 2005 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Tracy Saloka ................................................................. 4600-02 Johnson Street N.E.
2. Va Megn Thoj ............................................................... 4656-4658 Polk Street N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of February 14, 2005 for Revocation or
Suspension o£a License to Operate a Rental Property within the City of Columbia Heights agah~st Traey Saloka
at 4600-4602 Johnson Street N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of February 14, 2005 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Coiumbia Heights against Va Megn Tho j.
at 4656-4658 Polk Street N.E.
COUNCIL ACTION:
P. 58
CITY COUNCIL LETTER
Meeting of': January 24, 2005
AGENDA SECTION: 5/~ p~_ [,~ ORIGINATING DEPT.: CITY MANAGER
NO: Lic ens e D ep artment APPROVAL
ITEM: License Agenda BY: Shelley Hanso DATE: ~t
NO: DATE: January 24,~'~'005 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the January 24, 2005 City Council meeting. Thii agenda
consists of applications for Contractor licenses for 2005.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released ~o the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for January 24, 2005 as presented.
COUNCIL ACTION: ..
P. 59
TO CITY COUNCIL January 24, 2005
*Si~m~ed Waiver Form Accompanied Application
2005 BUSINESS LICENSE AGENDA
BLDG
CONTRACTORS LICENSES
*Dean's Professional Plurr~b
*McGuire & Sons Plumb
*Century Plumbing
*A B & B Plumbing
Bergstrom Plumbing
*JL Bjorlin Plumbing
*Valley Rich Co Inc.
*Lindman Plumbing
*Delson Plumbing
*Affordable Heating
*Practical Systems
*Heating & Cooling Two
*Associated Mechanical
*Residential Heating
*Pierce Refrigeration
*Royalton Heating
*NS/I Mechanical Contr.
*Anderson Heating
21301 CtyRd 81, Rogers, MN
605 12th Ave So., Hopkins
1324 Helmo Ave No, Oakdale
25593 109th Ave NW, Zimmerman
26020 104th St, Zimmerman
1561 Bunker Lk Blvd, Ham Lake
147 Jonathan Blvd #4, Chaska
12000 53rd Ave No, Plymouth
1308 42 ½ Ave NE< Col. Hts
4030 Hayes St NE, Col Hts
4342 B Shady Oak Rd, Hopkins
18550 CtyRd 81, Maple Grove
PO Box 237, Shakopee
1815 E. 41st St, Mpls
1920 2nd Ave So, Anoka
4120 85th Ave No, Brooklyn Park
2300 Territorial Rd, St Paul
4347 Central Ave, Col. Hts.
*Berwald Roofing Co 2440 No Charles St, No. St. Paul
*IvIP Johnson Construction 121 So. 8th St. Mpls
*Frattalone Co
*North Pine Aggregate
3205 Spruce St, Little Canada
14551 Lke Dr~ Forest Lake
$60.00
$60.OO
$60.0O
$6O.00
$6O.O0
$6O.0O
$6O.0O
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.0O
$60.00
$60.0O
P. 60
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as Hsted in the attached
check register covering Check Number l through
in the amountof$ ~,
These checks have been examined and found to be legal charges against the CiTY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.'
P. 61
ACS FINANCIAL SYSTEM
01/20/2005 17:13:26
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.60 COVERPAGE
GL540R
* * * * C 0 U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
Report Selection:
Optional Report Title ....... 01/24/05 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Project .....................
Vendor.
Invoice .....................
Purchase Order ..............
Bank ........................
ucher ....................
.eased Date ...............
O~ared Date ................
thru
thru
thru
thru
111326 thru 111508
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J COUNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/20/2005 17 Check History GL540R-V06.60 PAGE 1
01/24/05 COUNCIL LISTING
BANK VENDOR
CHECK ~t/MBER AMOUNT
BANK CHECKING ACCOUNT
ACE ICE COMPANY
AMERICAN BOTTLING COMPAN
AQUIRRE/LEONOR
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
CHISAGO LAKES DISTRIBUTI
CHOICE POINT SERVICES
CITY OF NEW BRIGHTON
CITY WIDE WINDOW SERVICE
COCA-COLA BOTTLING MIDWE
COOKE C0/J P
DUGDALE/MARY
EAST SIDE BEVERAGE CO
EBNER/KATHY
ENGQUIST/SANDRA
EXTREME BEVERAGE
FARNER-BOCKEN
FINE WINES FROM EUROPE
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
KIWI KAI IMPORTS
KUETHER DIST. CO.
LAABS/LARRY
MACK/AMANDA
MARK VII DIST.
MCFOA - TREASURER
MEDTRONIC INC
MIS}CE JR & MARY JO MISKE
MN POLLUTION CONTROL AGE
OlWOY
PETTY CASH - JOANNE BAKE
PHILLIPS WINE & SPIRITS
PLUNKETT'S, INC
QUALITY WINE & SPIRITS
ROSEMEYER/GERRI
SAM'S CLUB
SANDBACK/MARGE
SHATKIE/ROB
STAR TRIBUNE
STEFFEN/DEBORAH L
VERIZON WIRELESS
WINE COMPANY/THE
XCEL ENERGY (N S P)
~ POLLUTION CONTROL AGE
AARP
111326 243.16
111327 122.66
111328 238.17
111329 286.36
111330 697.75
111331 1,234.84
111332 160.00
111333 1,296.00
111334 40.47
111335 2,486.74
111336 50.91
111337 155.11
111338 29,035.60
111339 25.00
111340 12.00
111341 640.00
111342 1,876.12
111343 493.25
111344 11.67
111345 17,451.11
111346 5,082.40
111347 11,979.25
111348 3,758.13
111349 18,519.40
111350 500.00
111351 65.00
111352 14,990.67
111353 5.00
111354 46,319.00
111355 5,478.00
111356 32.00
111357 24.95
111358 93.03
111359 8,633.14
111360 89.67
111361 3,854.69
111362 250.00
111363 281.83
111364 47.00
111365 500.00
111366 982.70
111367 24.00
111368 8.28
111369 955.45
111370 50.28
111371 810.00
111372 150.00
ACS FINANCIAL SYSTEM
01/20/2005 17
Check History
01/24/05 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
ACE ICE COMPANY
ALCOHOL & GAMBLING ENFOR
AMERICAN PLANNING ASSOC.
BELLBOY BAR SUPPLY
BELLBOY CORPOR3kTION
BIRCH/PHYLLIS
CHISAGO LAKES DISTRIBUTI
COCA-COLA BOTTLING MIDWE
DEEP ROCK WATER COMPANY
EAST SIDE BEVERAGE CO
EHLER & ASSOCIATE-PUBLIC
EXTREME BEVERAGE
FARNER-BOCKEN
G & K SERVICES
GRIGGS-COOPER & CO
HANSEN/KEVIN
HGIJ,LLC
HOHENSTEINS INC
JEAN/NANCY
JOHNSON BROS. LIQUOR CO.
KRAMER/MILDRED
KUETHER DIST. CO.
LUND/TIM
~ MARK VII DIST.
~ MC KAY/DONNA
~ MN DEPART OF ECONOMIC SE
NORDLUND/JOHN
OLD LOG THEATRE
OTTNEY/LEANN
PIONEER PRESS
QWEST COMMUNICATIONS
UNIVERSITY OF MINNESOTA
UNIVERSITY OF MINNESOTA
WELLS FARGO - PAYROLL AC
ACE HARDWARE
AMERICAN LAMINATING
ANOKA COUNTY LIBRARY
ANOKA COUNTY LICENSE CEN
ANOKA CTY - CENTRAL COMM
ASPEN MILLS, INC.
ATLAS AUTO BODY
BAKER & TAYLOR
BARNA GUZY & STEFFEN LTD
BATTERIES PLUS
BOOK WHOLESALERS INC
BOSER/ADAM
BRADLEY & GUZZETTA LLC
CHECK NUMBER
111373
111374
111375
111376
111377
111378
111379
111380
111381
111382
111383
111384
111385
111386
111387
111388
111389
111390
111391
111392
111393
111394
111395
111396
111397
111398
111399
111400
111401
111402
111403
111404
111405
111407
111408
111409
111410
111411
111412
111413
111414
111415
111416
111417
111418
111419
111420
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 2
AMOUNT
22 12
60 00
295 30
186 26
403 10
47 00
751 60
117 20
125 17
7,631 80
165 75
320 00
4,950 80
49 49
25 95
21.30
93.30
829.53
3.32
381.06'
47.00
16,820.55
40.58
4.50
40.00
1,825.40
23.26
1,942.50
130.00
49.79
994.37
135.00
240.00
250,859.20
5.64
272.00
1,000.42
200.00
392.00
79.90
432.20
1,540.47
13,992.00
120.35
47.01
15.00
374.50
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/20/2005 17 Check History GL540R-V06.60 PAGE 3
01/24/05 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
CHECK NUMBER AMOUNT
BRODART
BUREAU OF CRIMINAL APPRE
CARE OPTIONS NETWORK
CATCO PARTS SERVICE
CENTER POINT ENERGY
CENTRAL MIDDLE SCHOOL
CINTAS FIRST AiD-SAFETY
COLUMBIA HGTS-FRIDLEY KI
COLUMBIA PARK CLINIC
COORDINATED BUSINESS SYS
CSC CREDIT SERVICES
DALCO ROOFING & SHEET ME
DAVIES WATER EQUIPMENT C
EBSCO PUBLISHING
EMERGENCY AUTOMOTIVE TEC
ENTERPRISE NETWORK SYSTE
FIDELITY SERVICES INC
FIRST STUDENT INC
FLEX COMPENSATION, INC
FRIDLEY-COLUMBIA HEIGHTS
G & K SERVICES
GENE'S SERVICE
GENUINE PARTS/NAPA AUTO
GIS RANGERS
HEIGHTS ELECTRIC INC.
HEWLETT PACKARD
HONEYWELL INC
IDEAL ADVERTISING INC.
INFRATECH
INTEGRATED LOSS CONTROL
INTL ASSOC OF CHEIFS OF
IPC PRINTING
IPMA - ASSESSMENT SERVIC
J. B. HUDSON
JERRY'S FLOOR STORE
KENNEDY & GRAVEN
KUETHER DIST. CO.
LANO EQUIPMENT CO.
LEXISNEXIS MATTHEW BENDE
LUBE-TECH
LYLE SIGNS INC
MAC QUEEN EQUIPMENT CO.
MEDIATION SERV.FOR ANOKA
MEDTOX LABORATORIES INC
MENARDS CASHWAY LUMBER-F
METRO WELDING SUPPLY
METROPOLITAN COUNCIL WAS
111421 200.05
111422 630.00
111423 65.00
111424 132.53
111425 603.15
111426 15.00
111427 74.48
111428 437.06
111429 305.00
111430 295.00
111431 25.00
111432 250.00
111433 119.84
111434 551.65
111435 182.85
111436 1,783.34
111437 4,884.61
111438 952.81
111439 670.00
111440 437.05
111441 439.59
111442 90.00
111443 413.84
111444 2,935.80
111445 355.00
111446 19,819.43
111447 5,025.24
111448 292.50
111449 330.00
111450 319.00
111451 100.00
111452 60.18
111453 145.00
111454 1,622.00
111455 1,195.13
111456 4,597.99
111457 74.50
111458 58.91
111459 110.00
111460 43.90
111461 130.27
111462 8.95
111463 1,870.00
111464 72.00
111465 384.80
111466 57.51
111467 64,197.88
ACS FINANCIAL SYSTEM
01/20/2005 17
Check History
01/24/05 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
MIDWAY FORD
MINITEX - ATTN MARY GARC
MINNEAPOLIS FINANCE DEPT
MINNESOTA CLE
MINNESOTA GFOA
MINNESOTA SOLUTIONS
MN RURAL WATER ASSOC
MPLS ST PAUL MAGAZINE
MUNICI- PALS
MYAS - MN/AAU
NATIONAL SAFETY COUNCIL
NATOA
NORTHEASTER
0 ' GARA/ANDREW
OFFICE DEPOT
PATCHIN MESSNER & DODD
PC SOLUTIONS
PEPSI-COLA- 7 UP
PREMIUM WATERS INC
PROSOURCE TECHNOLOGIES I
RUGG ' S RECOMMENDATIONS
SCHINDLER ELEVATOR CORP
SHI
· ~ ST JOSEPH' S EQUIPMENT
Oh STATE SUPPLY COMPANY
O~ STEVEN WALL APPRAISAL SE
STREICHER' S GUN' S INC/DO
SUBURBAN AIR
SUN PUBLICATION
SYSTEMS SUPPLY INC.
TEE' S PLUS
TENNANT COMPANY
TESSMAN CO
THE MERMAID ENTERTAINMEN
THOMSON GALE
U S POSTAL SERVICE
UNIFORMS UNLIMITED INC
VERI ZON WIRELESS
VIKING ELECTRIC SUPPLY
VOSS LIGHTING
WILD MOUNTAIN
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 4
CHECK NUMBER AMOUNT
111468 610.48
111469 675.00
111470 64,533.31
111471 57.25
111472 40.00
111473 400.00
111474 200.00
111475 9.99
111476 20.00
111477 250.00
111478 250.00
111479 510.00
111480 780.30
111481 45.00
111482 3,875.10
111483 17,500.00
111484 115.82
111485 18.00
111486 23.16
111487 2,516.80
111488 28.95
111489 107.31
111490 312.00
111491 180.70
111492 168.52
111493 9,400.00
111494 101.22
111495 5,430.00
111496 637.50
111497 852.64
111498 171.72
111499 264.15
111500 639.45
111501 391.00
111502 1,215.00
111503 3,600.00
111504 22.56
111505 46.31
111506 120.68
111507 208.70
111508 1,168.00
723,004.94 ***
ACS FINANCIAL SYSTEM
01/20/2005 17
BANK VENDOR
REPORT TOTALS:
CITY OF COLUMBIA HEIGHTS
Check History GL540R-V06.60 PAGE 5
01/24/05 COUNCIL LISTING
CHECK NUMBER AMOUNT
723,004.94
RECORDS PRINTED - 001801
ACS FINANCIAL SYSTEM
01/20/2005 17:13:30
Fl/ND RECAP:
FI/ND DESCRIPTION
................................
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
212 STATE AID MAINTENANCE
225 CABLE TELEVISION
240 LIBPJtRY
261 TWENTY-FIRST CENTURY GRANT
270 DARE PROJECT
378 MEDTRONICS DS
385 MULTI-USE REDEVELOPMENT PLAN
420 CAP IMPROVEMENT-DEVELOPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FI/ND
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
701 CENTRAL GAPJtGE
720 DATA PROCESSING
885 ESCROW
887 FLEX BENEFIT TRUST FUND
ALL FU1VD S
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
Check History
DISBURSEMENTS
48,217.49
7,582.22
527.58
884.50
7,866.67
2,511.81
171.72
46,319.00
5,478.00
33,198.71
67,097.11
66,077.64
1,211.94
339.06
156,972.29
3,975.80
3,267.50
19,844.38
246,300.38
5,161.14
723,004.94
DISBURSEMENTS
723,004.94
723,004.94
CITY OF COLI/MBIA HEIGHTS
GL060S-V06.60 RECAPPAGE
GL540R
CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING CITY
NO: ~ j~ DEPARTMENT: MANAGER'S
CITY MANAGER'S APPROVAL
ITEM: SECOND READING OF ORDINANCE NO. BY: CHARTER By: .f'~"'~~
1480, AMENDING CHAPTER 2, SECTION COMMISSION DATE:
15, OFFICIAL BONDS, OF THE CITY DATE: 1-20-05
CHARTER
NO:
Background on Proposed Change to Chapter 2, Section 15, Official Bonds
This item has been discussed by the Charter Corm-nission various times tlu'oughout 2004.
The Finance Director, Bill Elrite, has recmmnended this change to the Charter Cmmnission. Mr. HoeR, City
.Attorney, concurs with this recmmnendation, and states the proposed wording would satisfy the legal
requirements for bonding.
The City Com~cil has discussed this item in a recent work session and received further clarification on the change.
The first reading by the City Council of this proposed ordinance change was held on January 10, 2005.
RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1480, there being ample copies
available to the public.
RECOIvlMENDED MOTION: Move to adopt Ordinance No. i480, an ordinance amending Chapter 2, Section i5,
Official Bonds of the city cha,-ter.
COUNCIL ACTION:
P. 69
ORDINANCE NO. 1480
BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 15
OF TIlE CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO OFFICIAL BONDS
The City of Columbia Heights does ordain:
Section 1: Chapter 2, Section 15 of the Charter of the City of Columbia Heights which currently
reads as follows, to wit:
Section 15. OFFICIAL BONDS. The city manager, the city clerk, and such other officers of
the city as may be provided for by ordinance, shall each.before entering upon the duties of their
respective offices, give bond to the city in such sum as may be fixed by the council as an additional
security for the faithful performance of their respective official duties m~d the safekeeping of the
public funds. Such bonds shall be approved by the city council and shall be endorsed by at least
three members of the council as having been so approved. They shall be filed with the security of the
council. The provisions of the laws of the state relating to official bonds, not inconsistent with this
charter, shall be complied with. The first city manager under this charter shall give bond in the sum
of Five Thousand Dollars, but the council may increase this requh'ement at any time.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
Section 15. OFFICIAL BONDS. By resolution, the council shall establish bonding
and insurance requirements for all city employees as security for the faithful performance
of their respective duties and the safekeeping of the public funds.
Section 2: This Ordinance shall be in full force and effect fi:om and after ninety (90) days after its
passage.
First Reading:
Second Reading:
Date of Passage:
January 10, 2005
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Gary L. Peterson, Mayor
P. 70
CITY COUNCIL LETTER
Meeting of January_ 24, 2005
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: ¢ 5 Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Thompson
Rental License Revocation
DATE: Janual3~ 19, 2005 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Alicia Anderson regarding rental propmly at 4824 Stinson Blvd. N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to cram-hence at the City Council meeting of January 24,
2005.
The public heating on this property may now be closed in that the violations on the property have been con'ected.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Alicia Anderson Regarding Rental Property at 4824 Stinson Blvd N.E. in that the
Violations on the Property have been Corrected.
COUNCIL ACTION:
P. 71
CITY COUNCIL LETTER
Meeting of January_ 24, 2005
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: ¢ ~ Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Thompson
Rental License Revocation
DATE: Janum3~ 19, 2005 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Chris Cornelius regarding rental property at 1407-09 Circle Terrace Blvd N.E. for failure to meet the
requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council
meeting of Jm~um_'y 24, 2005.
The public hearing on this propetW may now be closed in that the violations on the property have been corrected.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Chris Cornelius Regarding Rental Property at 1407-09 Circle Terrace Blvd N.E. in that
the Violations on the Property have been Corrected.
COUNCIL ACTION:
P. 72
CITY COUNCIL LETTER
Meeting of Jm~ua _ry 24, 2005
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: ~0 ~.~ Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Thompson BY:~,..~~
Rental License Revocation .~
DATE: Janum3~ 19, 2005 DATE:
NO:
The matter of the revocation o£the license to operate a rental unit(s) within the City of Columbia Heights against
F.C. Celtic, LLC regarding rental property at 3849-51 Central Avenue N.E. for failure to meet the requirements
of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of
January 24, 2005.
The public hearing on this property may now be closed in that the violations on the property have been corrected.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by F.C. Celtic, LLC Regarding Rental Property at 3849-51 Central Avenue N.E. in that the
Violations on the Property have been Co~ected.
COUNCIL ACTION:
P. 73
CITY COUNCIL LETTER
Meeting of January 24, 2005
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: ~2 -~ Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Thompson B
Rental License Revocation
DATE: January 19, 2005 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Dorm Woods regarding rental property at 1133 45th Avenue N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Cotmcil meeting of January 24,
2005.
The public hearing on this property may now be closed in that the violations on the property have been corrected.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension o£the
Rental License Held by Dorm Woods Regarding Rental Property at 1133 45th Avenue N.E. in that the Violations
on the Property have been Corrected.
COUNCIL ACTION:
P. 74
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: January 24, 2005
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY
NO: '"7 ~ I Community Development APPROvALMANAGER'S
ITEM: Adopt Resolution 2005-04, BY: Robert Streetar
Establishing Planning & Zoning Fee DATE: January 10,
Schedule and First Reading of Ordinance
No. 1479
BACKGROUND
This memorandum recommends modifying the current planning
accurately reflect and fairly allocate the cost of this service.
permit fee structure to
Current Fee Structure
Current permit fees do not accurately reflect or fairly allocate the cost of providing the service.
Subsequently the applicant is not paying the actual cost of the service, which results in the
residents, through the property tax, paying the'balance. This in effect is a subsidy paid by
residents who' do not receive a direct benefit. For example, the cost to process the Aldi's
application was approximately $600, but the permits fees Aldi's paid under the current structure
were $400. The $200 balance not paid by Adli's is a subsidy paid by residents through property
tax. This will also occur with the application for the first phase of the industrial park
redevelopment. The developer will pay $600 to process the application, which will not nearly
cover the cost to provide the complicated and detailed planning, engineering and public safety
review and inspection of a $125 million dollar project Lastly, there may be few times when an
applicant pays more than it cost to process the application, resulting in over payment. Since the
benefit from granting a permit accrues primarily to the applicant, the applicant ought to assume
the cost of the permit. Planning fees have only been update three times in 3! years, 1974
1981, and 1996.
Recommended Fee Structure
The recommended permit fee modifications accomplish two things:
It updates current permit fees to reflect the average cost of processing the application.
Please see Table 1 below that compares current and recommended planning permit
fees, as well as the recommended resolution. The average cost is determined by using
the hourly wage plus fringe of each person involved in the review process and multiplying
that amount by the average estimated time each employee spends reviewing the
application. The applicant is charged at the time they submit an application. The
applicant is not charged for the pre application meeting, which occurs before the
application is submitted, and at which time the planner conveys the requirements and
answers any questions the applicant may have. Please find attached information used
to determine average cost of processing an application.
2. It amends the Zoning Ordinance allowing the City to collect the actual cost of processing
the planning application. If the cost to process the application exceeds the average fee
P. 75 z
the applicant must make up the difference as a condition of approval. If the cost to
process the application is less than the average fee the applicant receives a refund.
Please find attached the recommended Ordinance language.
Table 1 - Planning Permit Fee Com ~arison
Application Fees Current Fee ~ Recommended Fee 2
Appeal $100 $185
Comprehensive Plan Amendment $500 $545
Conditional Use Permit $100 $220
Final Plat $250 $395
Interim Use $0 $255
Minor Subdivision $250 $275
Preliminary Plat $250 $670
Site Plan Review $150 $370
Vacation $0 $150
Variance $100 $235
Zoning Amendment $500 $545
- Fee is fixed regardless of the amount of time to process the application.
2- If the cost to process the application exceeds the average fee, the applicant makes up the difference as a condition
of approval. If the cost to process the application is less than the average fee, the applicant receives a refund.
Also, please find attached a Table 2, a comparison of Columbia Heights' current, and
recommended permit fees, with eleven similar cities. As the table shows the recommended fees
fall within the midrange of these cities.
The Council is requested to make to motions, the first is to update the fees, and the second is to
amend the Zoning Ordinance to allow the City to collect the actual cost of processing the
application.
RECOMMENDED MOTIONS:
Waive the reading of resolution 2005-04 a resolution amending Planning and Zoning Fee
Schedule, there being ample copies available to the public.
Adopt resolution 2005 - 04, A Resolution Amending Planning and Zoning Fee Schedule.
RECOMMENDED MOTIONS:
Waive the reading of Ordinance 1479 Being an Ordinance Amending Ordinance 853, City Code
of 1977, pertaining to Zoning and Development Ordinance #1428 there being ample copies
available to the public.
Move to set February 14, 2005 for the Second Reading of Ordinance i479 Being and Ordinance
Amending Ordinance 853, City Code of 1977, Pertaining to Zoning and Development Ordinance
#1428.
COUNCIL ACTION:
P. 76 2
TABLE 2 CITY COMPARISON OF PLANNING PERMIT FEES
::"'::::::::: :::::::::::::::::::::::::::: ::::::::~:::,::~ ::::::: :::::~':: ~:~,: '~¢~:~:,:~::~:?¢::::~;: ::: ::%:~: ~: 6~ ~ ~.~'h~ i~:::::::::::::::::::::::::: :::::::::::::::::::::: ::::::::::::::::::::::::::::::::::¢~::~ :'~: ~::::~;~:~:~~,:::::::::::~:::::::::::::::::::::::::::::::::~:~:~: ::::~:::::::::~4~::~:~ ::::::::::::::::::::::::::::: :::::::::::::4::?:::::::::::::::::::::::::: ::~:::::::::: ::~:: ,::::::~::~:~:::~::'¢~::~:~:::::::::::::::::::::: ::::::: :::::::::::::::::::::::::::::: :::: ::::: ::: :::::~e~:::::,::lBt ~ m:
Columbia Heights - $75 Residential
Current $100 $500 $128 $250 $250 $150. $250 $158 TBD $100 Commercial $500 $0 1996
Columbia Heights -
Recommended $185 $545 $220 $395 $670 $275 $37e $150 $235 $545 $255 n/a
Anoka $50 $250 $100 $100 $250 $50 $250 $125 $250 $500 n/a 2002
No record oi
Brooklyn Center $100 $8 $100 $125 $200 $100 $500 fee $100 $700 n/a 1999
$300 + $50/Iot ove~
Cwstal $100 $300 $500 $0 2 lots $200 $300 $200 $200 $300 n/a 2004
$1,500 for 20 lots 4
$250 $100 Residential Accesso~ $15 for ea. Add $250 Residential
Fddley $1400 $500~ $1500 All others $0 Lol $1,250 $0 $1,250 $1,400 Commercial $1,500 n/a 200z
$500 + escrow: (upto
5,000 sr. - $1,500) (5,000 -
~ 10,000 sf. $3,250) (50,000
H~ ~ is $250 $500 $500 $600 $158 $500 sr. + $4,000) $400 $250 $500 n/s 2OO3
$150 - signs ($400 project
less than $1,000) ($800
Hopkins $6 $200 project over $1,000) $100 $325 + $80/ac. ~ $200 $250 $250 $150 $350 n/ai 2004
$185 Residential Several
New Bdghton $0 $800 $380 $185 $400 $270 $365 $180 $535 Commercial $800 n/a Yearn
All costs $500 +
borne by $150 - Residential, $325 $5/$1,000 of value to a $150 Residential
New Hope applicant $800 Commercial $0 $500 $200 max. of $3,500 $200 $325 Commemial $400 n/a 200z
$250 Residential
~Richfield $350 $350 $250 $500 $350 + $5/1ot $300 $250 $350 $450 Commercial $500 n/a 2001
$200 Residential
Shomview $0 S500 $277 $200 $350 + $5/Iot $100 $250 $200 $250 Commercial $400 n/a 2004
$0 unless covered by $100 Residential
White Bear Lake $0 $500 $400 $0 $450 $225 other applications $150 $250 Commercia; $650 n/a 2003
RESOLUTION 2005 - 04
RESOLUTION AMENDING PLANNING AND ZONING FEE SCHEDULE
WHEREAS, the planning and zoning permit fees have not been adjusted since 1996
and do not reflect the increased cost of processing planning and zoning permit
applications,
WHEREAS, City Ordinance 853, City Code of 1997 (as amended) provides for the City
Council to adjust the planning and zoning permit fees periodically,
NOW, THEREFOR, BE IT RESOLVED, that the City Council of the City of Columbia
Heights hereby adopts the following planning and zoning permit application fees
schedule to be effective March 16, 2005.
Application Fee
Appeal $185
Comprehensive Plan Amendment $545
Conditional Use Permit $220
Final Plat $395
Interim Use $255
Minor Subdivision $275
Preliminary Plat $670
Site Plan Review $370
Vacation $150
Variance $235
Zoning Amendment $545
Offered by:
Second by:
Roll Call:
Councilmember
Councilmember
Ayes:
Nayes:
Mayor, Gary Peterson
City of Columbia Heights, Minnesota
Patricia Muscovitz, CSM
Deputy City Clerk
P. 78
ORDINANCE NO. 1479
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO ZONING
AND DEVELOPMENT ORDINANCE #1428
The City of Columbia Heights does ordain:
Section 1'
Section 9.405 (5) currently reads:
Section 9.405 (5) Application Fees. Fees for all applications for development or land use
approval shall be established by resolution of the City Council. Fees shall be payable at
the thne applications are filed with the Zmfing Adlninistrator and are not refundable
unless application is withdrawn prior to refen'al to the Planning Commission. There shall
be no fee in the case of applications filed in the public interest by the City Council or
Planning Con'unission.
Is hereby mnended to read as follows:
Section 9.405 (5) Application Fees. Fees for all applications for development or land use
approval shall be established by resolution of the City Council. Fr,:,:, ~l:x!! ~c F:,y.x~!: a*.
Section 2:
This ordinance shall be in full force and effect from mhd after 30 days after its passage.
Ffl'st Reading: January 24, 2005
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Mayor, Gary L. Peterson
P. 79
ESTIMATE AVERAGE PLAN REVIEW AND INSPECTION TIME
Permits
~ppeal
gomprehensive Plan Amendment
Conditional use Permit
Final Plat
Intedm Use
Minor Subdivision (lot split)
Preliminary Plat
Site Plan Review
Vacation
Vadance
Zoning Amendment
Council and Commission Review
Planning
City Council Commission
Planner Planner
0.00 0.50
0,50 0.50
0.50 0,50
0,50 0.50
0.50 0.50
0,50 0.50
0.50 0.50
0,00 0.50
0.50 0,50
0.50 0.50
0,50 0.50
MINIMUM PLANNING FEE ESCROW
Staff Review
Community Development Dept.
Planner
Application Review
3.00
12.00
3.00
3.00
4.00
4.00
6.00
5,00
1.50
3.50
12.00
Planner
Inspection Secretary Director
0.00 0.25 0.33
0.00 0.25 1.00
0.50 0.25 0.33
0.50 0.25 0.33
0.50 0.25 0.33
0.50 0.25 0.33
0.50 0.25 1.00
0.50 0.25 0.33
0.00 0.25 0.33
0.50 0.25 0.33
0.00 0.25 1.00
Public Works
Dept.
0.50
0.50
0.50
5.00
0.50
1.00
8.00
3.00
0.50
0.50
0.50
Fire Dept.
0,50
0.50
0.50
0.50
0.50
0.50
1.00
0.50
0.50
0.50
0.50
Total Hours Rounded
5.08
15.25i
6.08i
1058i
7.08
7,58
17,75
10.08
4,08
6.58
15.25
Note
Appeals are reviewed by the Planning Commission; therefor no
Council time is required.
Site plan reviews are approved by the Planning Commission,
therefore no Council time required
~,ppeal
Comprehensive Plan Amendment
Conditional use Permit
Final Plat
Intedm Use
Minor Subdivision (lot split)
Preliminary Plat
Site Plan Review
Vacation
Vadance
Dning Amendment
COST - WAGE AND FRINGE ONLY
Recommended Current
100
500
120
25O
250
250
250
150
0
100
500
2005
Difference
$55
$45
$10~
$145
$5
$2~
$42£
$22£
$15[
$13~
$4~
Public Works
Kevin Hanson - City Engineer 55.39
Kathy Young - Assr. City Engineer 39.12
FTre Department
Gary Gorman 38,90
Community Development
Bob Streetar- Director 48.47
Pat Smith - Planner 34.21
Char Bakken - Secretary 25.02
*City Attorney's time not included in calculation.
**Charge begins with submitted application, There is no charge for the pre - application meeUng,