HomeMy WebLinkAboutSeptember 13, 2004 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
ADMINISTRATION
September 10, 2004
Mal~or
dulienne l'Vyckoff
Councibneatbers
Robert A. Williams
Bruce NawrocM
Tammera Ericson
Bntce Kelzenberg
Cit~ Matt a,ger
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
September 13, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Colmnbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, acconunodation will be provided to allow individuals with
disabilities to participate in all City of Colmnbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrm~gements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Peter Law, United Methodist Church
1. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROLL CALL
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclmnations - none
B) Presentations
1) Firefighter Rookie of the Year
2) Firefighter of the Year
C) Introduction of New Employees - none
D) Recognition - none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A)
MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for August 23, 2004 regular City Council meeting
MOTION: Move to approve the minutes of the August 23, 2004, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the July 15, 2004, minutes of the Charter Commission
MOTION: Move to accept the August 3, 2004, minutes of the Columbia Heights Public Library
Board of Trustees
MOTION: Move to'accept the August 25, 2004, minutes of the Park and Recreation Commission.
THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
g"QUAL OPPORTUNITY E~MPLOYER
City Council Agenda
September 13, 2004
Page 2 of 3
3)
Adopt Resolution 2004-41, Being a Resolution Approving the 2004-2005 Public Managers
Association (PMA) Memorandum of Understanding
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2004-41, regarding the Memorandum of Understanding
between the City of Columbia Heights and the Public Managers' Association, effective January i,
2004-December 31, 2005.
4)
Adopt Resolution No. 2004-49, Regarding the Labor Agreement with the International Union of
Operating Engineers (IUOE), Local 49
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution No. 2004-49, regarding the Labor Agreement between the City
of Columbia Heights and the International Union of Operating Engineers, Local 49, effective
January 1, 2004-December 31, 2005.
5) Establish a Hearing Date of September 27, 2004, for Revocation or Suspension of Rental Property
License at 1635 49th Avenue N.E., 1019 37th Avenue N.E., and 208-10 42nd Avenue N.E.
6)
7)
8)
MOTION: Move to Establish a Hearing Date of September 27, 2004, for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Abullahi Elmi
at 1635 49th Avenue N.E.
MOTION: Move to Establish a Hearing Date of September 27, 2004, for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Erika Thorn
at 1019 37th Avenue N.E.
MOTION: Move to Establish a Hearing Date of September 27, 2004, for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Tahazib
Bacchus at 208-10 42nd Avenue N.E.
Adopt Resolution 2004-48, being a Resolution Supporting the Efforts of the Columbia Heights
Police Department in Obtaining a Grant from the Minnesota Department of Public Safety Division
of Homeland Security and Emergency Management
MOTION: Move to waive the reading of Resolution 2004-48, there being ample copies available for
the public.
MOTION: Move to adopt Resolution 2004-48, being a resolution supporting the efforts of the
Columbia Heights Police Department in obtaining a grant from the Minnesota Department of Public
Safety Division of Homeland Security and Emergency Management. The grant will be used for the
purchase of sixty 800 MHZ handheld radios for use by area CERT Teams and a Reverse 911 system.
Further, to authorize the Mayor and the Chief of Police to enter into a contract with the Minnesota
Department of Public Safety Division of Homeland Security and Emergency Management to accept
the grant for $186,600 to pay for this equipment.
Approve Transfer of Funds from General Fund to Police Department Overtime Fund, Line 1020
MOTION: Move to transfer $1,664.06, the total amount of money received from the State of
Minnesota for our efforts in the Safe and Sober Program from the General Fund to the Police
Department 2004 budget line #1020, Overtime.
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for September 13,
City Council Agenda
September 13, 2004
Page 3 of 3
2004, as presented.
9)
Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 109710 through 109899 in the amount of $1,509,326.56
PUBLIC HEARINGS
A) Extend Public Hearing for the Adoption of a Modification to the Downtown Revitalization Plan for The
CBD Redevelopment Project and the Proposed Adoption of a TIF Plan
MOTION: Move to continue the Public Hearing to September 27, 2004, City Council meeting at
approximately 7:00 p.m. on the proposed adoption of a modification to the Downtown Revitalization
Plan for the CBD Redevelopment Project, and the proposed adoption of a Tax Increment Financing Plan
in an effort to encourage the development and redevelopment of certain designated areas within the City.
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Adopt Resolution for Proposed Budget for Year 2005, Set the Proposed City Levy, Approve the
HRA Levy, Approve a Tax Rate Increase, and Establish a Budget Hearing Date for Property Taxes
Payable in 2005
MOTION: Move to waive the reading of Resolution 2004-38, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2004-38, being a resolution adopting a proposed budget;
setting the City, Library, EDA proposed levy at $6,241,986; establishing a budget heating date for
property taxes payable in 2005 for December 6, 2004, at 7:00 p.m. in the City Council Chambers;
approving a tax rate increase; and approving the HRA levy of $161,366.
ALTERNATE MOTION: Move to adopt Resolution 2004-38, being a resolution adopting a
proposed budget; setting the City, Library, EDA proposed levy at $5,991,986; establishing a budget
heating date for property taxes payable in 2005 for December 6, 2004, at 7:00 p.m. in the City
Council Chambers; approving a tax rate increase; and approving the HRA levy of $161,366.
B) Bid Considerations -none
C) Other Business
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter R. Fehst, City Manager
WF/pm/cb
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
AUGUST 23, 2004
THESE INUTES kIAVE
_._N. OE BEEN A?PROVED
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, August
23, 2004, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Pastor Bill Hugo, St. Matthew's Lutheran Church, gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember
Kelzenberg
Excused: Councihnember Ericson
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Wyckoff removed item 5A5 from the consent agenda.
Nawrocki added discussion of the proposed 2005 Budget, Budget Class 101 cable TV progrmn, and helping
residents with cleanup costs from sanitary sewer backups into a home, which came from the street. Wyckoff
placed these items as 7 D, E, and F.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS - none
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the Consent Agenda items.
1) Approve Ci_ty Council Meeting Minutes for the August 9, 2004, regular Ci_ty Council meeting
Motion to approve the minutes of the August 9, 2004, regular City Council meeting as presented.
2) Accept Boards and Commissions Meeting Minutes
Motion to accept the May 25, 2004, EDA meeting minutes.
3)
Establish Special Ci_ty Council Meeting for Tuesday, September 7, 2004, at 7 p.m. in the Council
Chambers
Removed for discussion
4) Establish Work Session Meeting Date for Tuesday, September 7, 2004, irmnediately following the
7:00 p.m. Special Ci_ty Council Meeting -Removed for discussion
5)
Accept Report of Don Salverda from the Leadership Planning Teton Building Retreats held July 19
and August 2, 2004, and Adopt Resolutions Adopting Goals, Mission Statement, and Proposed
Rules of Conduct for the Ci_ty of Columbia Heights - Removed for discussion
6)
Approve Class B Premise Application for Columbia Heights Athletic Boosters for Charitable
Gambling at Star Central
Fehst stated there would be discussion at a future work session regarding the use of State law to ~
determine rental for charitable gambling. '~
Motion to direct the City Manager to fo~wvard a letter to the State Charitable Gmnbling Control
Board stating that the City of Columbia Heights has no objection to the issuance ora Class B
premises permit for the Columbia Heights Athletic Boosters Club in conjunction with activities at
City Council Minutes
August 23, 2004
Page 2 of 12
Star Central, 4005 Central Avenue N.E., Columbia Heights, Minnesota; and furthermore, that the
City Council hereby waives the remainder of the sixty-day notice to the local governing body.
7) Set Budget Work Session Meeting Dates - Removed for discussion
8)
Designate Election Judge Salaries
Motion to waive the reading of Resolution No. 2004-42, there being ample copies available to the
public.
Motion to adopt Resolution No. 2004-42, being a resolution designating election judge salaries for
the 2004 Primary and General Elections.
RESOLUTION 2004-42
BE1NG A RESOLUTION DESIGNATiNG ELECTION JUDGE SALARIES
FOR THE 2004 PRIMARY AND GENERAL ELECTIONS
WHEREAS: There are scheduled elections in the City of Columbia Heights and the State of Minnesota; and
WHEREAS: Pursuant to City Charter, Section 30, and M.S.S.204A, the City Council has appointed qualified voters of
each election district to be judges of election; and
WHEREAS: Anoka County Office of Elections subsidizes election judge salaries and the City of Columbia Heights
wishes to participate.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does designate, for
the Primary and General Elections to be held on September 14, 2004 and November 2, 2004, an hourly remuneration
of $10.75 for head judge, $10.50 for Assistant Head Judge, and $10.25 for an election judge.
9)
Approve Change Order No. 1 and Final Payment for Miscellaneous Concrete Project #0300.
Motion to authorize Contract Change Order No. 1 for additional work added to the contract by the
City to Ron Kassa Construction, in the amount of $10,644.80 with funding out of the appropriate
funds.
Motion to accept the work for 2003 Miscellaneous Concrete Repairs and Installations,
City Project #0300 and authorize final payment of $1,980.23 to Ron Kassa Construction Inc. of
Elko, Minnesota.
10) Establish Date for Public Special Assessment Levv Hearing for Zone 6 Seal Coat Project and Zone
7A of the Street Rehabilitation Program - Removed for discussion
11) Authorize Preparation of Plans and Specifications for State-Aid Storm Sewer Replacement on
Central Avenue, South of 49th Avenue
Motion to order the preparation of plans and specifications for proposed Storm Sewer
Improvements on Central Avenue, south of 49th Avenue, Project #0405.
12) Approve 2005 Business License Fees Removed for discussion.
13) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for August 23, 2004, as
presented.
14) Approve Payment of Bills
Motion to approve payment of the bills out of the proper fnnds as listed in the attached check
register covering Check Number 109536 through 109709 in the amotmt of $1,138,247.42.
Nawrocki questioned check #109548. Fehst indicated this was for training for the Community
Development Director.
Motion by Williams, second by Kelzenberg, to approve the Consent Agenda items, removing items
# 3, 4, 5, 7, 10, and 12. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye.
City Council Minutes
August 23, 2004
Page 3 of 12
Four ayes. Motion carried.
Nawrocki requested discussion move on to item 7C indifference to those present in the audience for
these items. Wyckoff wished to complete the items removed from the consent agenda.
#3 Establish Special City Council Meeting
Nawrocki indicated concerns with the September 7th recommendation. Fehst stated the need to hold this
meeting during the suggested week for consideration of a ballot referendum item, which must be submitted
to the County by September lOth. The budget levy will be discussed at the work session tomorrow evening
and a decision made at the September 13tt' City Council meeting. Members agreed on Thursday, September
9, 2004.
Motion by Kelzenberg, second Williams, to establish a special City Council meeting on Thursday,
September 9th, at 7:00 p.m. in the Council Chambers to discuss whether to place the matter of building
gymnasiums as a referendum item on the November 2004 general election ballot and, if so, approving
language to certify to the County by September 10, 2004. Upon vote: Kelzenberg, aye; Williams, aye;
Nawrocki, aye; Wyckoff, aye. Four ayes. Motion carried.
#4 Establish Work Session Meeting Date for Tuesday, September 7, 2004, imanediately following the 7:00
p.m. Special Ci_ty Council Meeting
Fehst indicated this work session would not be necessary.
#5 Accept Report of Don Salverda from the Leadership Planning Team Building Retreats held July 19 and
August 2, 2004, and Adopt Resolutions Adopting Goals, Mission Statement, and Proposed Rules of
Conduct for the City of Columbia Heights
Fehst indicated these items were discussed and agreed upon at the meetings with Mr. Salverdat the previous
two Mondays. He read the proposed external and internal goals and described the reasoning for each.
Fehst referred to the loss of state aid and the need to find ways to complete projects and deal with
additional tax burdens. Responsibilities will be given to division heads with reports given back to the City
Council. Fehst read and indicated the mission statement would be published and placed in prominent
places, and he read the proposed rules of conduct for the City of Columbia Heights.
Wyckoff felt these sessions were helpful and suggested this be done yearly. She referred to some staff
comments during the meetings.
Nawrocki questioned external goal #4 and internal goals #3 and #5. He felt the money and time used for
these meetings could have been better spent. Nawrocki disagreed with the rules of conduct, as they refer
only to the City Council and not staff. Fehst referred to alternative revenue goals and the difficulty offering
the same services on a reduced budget. He indicated that every reference to Councilmembers could include
"and staff". Nawrocki referred to personnel positions added when aid was increased and the understanding
that they would be eliminated through attrition after the programs ended. He suggested looking for more
collaborative ways to reduce the budget. Staff should offer alternative solutions with pros and cons listed.
He complimented dean Kuehn for the information received on the recycling program contract.
Motion by Williams second by Kelzenberg Move to waive the reading of Resolution 2004-43, there being
ample copies available to the public. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff,
aye. Four ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2004-43, being a resolution adopting
the goals by priority of the City of Columbia Heights.
City Council Minutes
August 23, 2004
Page 4 of 12
Motion to amend by Nawrocki that goal #6 add "to develop ways to provide services with reduced funding
including collaborating with other units of government. Second by Williams.
Fehst stated that goal #1 incorporates that idea.
Upon vote: Kelzenberg, nay; Willimrts, aye; Nawrocki, aye; Wyckoff, nay. 2 ayes - 2 nayes. Motion to
amend failed.
Motion to amend by Nawrocki to replace in Goal #1 the word "limited" with "less". Second by Williams.
Upon vote: Kelzenberg, nay; Williams, aye; Nawrocki, aye; Wyckoff, nay. 2 ayes - 2 nays. Motion to
amend failed.
Motion to amend by Nawrocki to eliminate goal #5.
Nawrocki stated this goal implies that we do not provide for keeping staff and training. Fehst stated that we
do not want to lose the good staff we have.
Friendly amendment by Nawrocki that goal #5 include the wording "to continue". Second by Williams.
Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Friendly amendment to
Motion carried.
Upon vote of the original motion: Kelzenberg, aye; Williams, aye; Nawrocki, abstain; Wyckoff, aye. 3 ayes
- 1 abstention. Motion carried.
Nawrocki indicated his abstention was because he believes the goals need improvement. Fehst stated the
goal is to keep taxes down and provide service.
RESOLUTION NO. 2004-43
BEING A RESOLUTION ADOPTING THE GOALS PROGRAM FOR THE CITY OF COLUMBIA HEIGHTS
WHEREAS, on July 19 and August 2, 2004, the City Council and City staff met for goal setting sessions; and
WHEREAS, at the goal setting sessions the following priorities were drafted:
Externah
Goal #1:To continue to provide quality services with limited funding
Goal #2: To understand and adapt to the demographic changes talcing place in the city
Goal #3: To hnprove the city's housing stock
Goal #4: To attract new residents and retain existing residents and homeowners--to promote household growth to stabilize
the tax base
Goal #5: To continue to redevelop the city's commercial and industrial property
Internal:
Goal # 1: To improve overall teamwork and communication between council and staff and among the entire leadership team
Goal #2: To develop a 5-10 year long-range plan for the city
Goal #3: To develop alternate revenue streams to adapt to reduced government aid
Goal #4: To update the city's 1-3 years goals
Goal #5:To place greater effort to continue attracting and retaining quality staff and providing leadership training and
development oppomtnities for staff.
NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council adopt this goals program as presented
with the plan to have continued consideration of the goals and how they are being met, in addition to constant evaluation by
members of the Council and the staff.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2004-44, there being
ample copies available to the public. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff,
aye. Four ayes. Motion carried.
Motion by Kelzenberg, second by Williams to adopt Resolution No. 2004-44, being a resolution adopting
the mission statement of the City of Columbia Heights. Upon vote: Kelzenberg, aye; Williams, aye;
City Council Minutes
August 23, 2004
Page 5 of 12
Nawrocki, aye; Wyckoff, aye. Four ayes. Motion carried.
Nawrocki asked to move on to additional items. Wyckoff indicated they would after item #5.
RESOLUTION NO. 2004-44
BEiNG A RESOLUTION ADOPTiNG THE MISSION STATEMENT FOR THE CITY OF COLUMBIA HEIGHTS
WHEREAS, on July 19 and August 2, 2004, the City Council and City staff met for goal setting sessions; and
WHEREAS, at the goal setting sessions, the following Mission Statement was drafted:
"Our Mission is to provide high quality public services in a fair, respectful, and professional manner that effectively
addresses changing citizen and community needs in a fiscally responsible and customer-friendly manner."
NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council adopt this Mission Statement for the City of
Columbia Heights.
Motion by Kelzenberg, second by Williams to waive the reading of Resolution No 2004-45, there being
ample copies available to the public. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff,
aye. Four ayes. Motion carried.
Motion by Kelzenberg, second by Wycko£f, to adopt Resolution No. 2004-45, being a resolution adopting
the proposed Rules of Conduct for the City of Columbia Heights.
Motion to amend by Kelzenberg to add "and staff". Seconded by Wyckoff.
Motion to amend by Nawrocki to strike rule #6 and rule #8.
Nawrocki indicated the right toffee speech and to criticize, and referred to his views on the performance of
the City Manager.
Second by Williams. Upon vote: Kelzenberg, nay; Williams, aye; Nawrocki, aye; Wyckoff, nay. 2 ayes - 2
nays. Motion to amend failed.
Williams stated that praise in public is a subjective thing. Fehst indicated this refers to personnel. It is
Council's job to evaluate, criticize, and decide if they want a project. Wyckoff stated personal confrontation
should be discussed in private. Wyckoff referred to a situation in Colorado. She stated that she may not
agree with an item, but if it is voted on and goes forward, she would give it her full support.
Upon vote of the original motion: Kelzenberg, aye; Williams, nay; Nawrocki, nay; Wyckoff, aye. 2 ayes - 2
nays. Motion failed.
Deb Johnson, 999 41st Avenue, stated this type discussion is why residents do not know what is going on.
She had to call to find out when the gym referendum meeting was. She can not make the changed meeting
date of September 9th. Nawrocki stated his unavailability for the recommended meeting date. Nawrocki
indicated to Ms. Johnson that he wouM present a written statement at the meeting if she wished The
meeting to discuss the gym issue was not established until tonight.
Motion by Williams to adopt the Rules of Conduct without items #6 and #8. Motion died for lack of a
second.
Wyckoff indicated that work session items tomorrow night (Tuesday) would include the Audit of last year 's
finances, renewal of our refuse contract, and the budget.
PUBLIC HEARINGS
Public Hearing Called for Revocation/Suspension of Rental Housing License at 4631-33 Pierce Street N.E.
Mayor Wyckoff closed the Public Hearing regarding the revocation or suspension of the rental license
City Council Minutes
August 23, 2004
Page 6 of 12
held by Shadina McClendon regarding rental property at 4631-4633 Pierce Street N.E. in that the
property has been sold.
ITEMS FOR CONSIDERATION
Other Business
1) Approve Conditional Use Permit (CUP) for Outdoor Storage at 674-682 39th Avenue N.E.
Ellen Berkelhamer, City Planner, described the location of the CUP outdoor storage request, which
the Planning and Zoning Commission has recommended for approval as it meets the zoning and
development ordinance requirements. She indicated the types of items for storage. Berkelhamer
listed the conditions for approval. There is a fence outlining the area, which will be covered in a
phased basis as the storage area is needed Items higher than six feet wouM be stored behind the
building to be blocked fi'om view. She stated that Gerald Swan, owner, is present to answer
questions.
Nawrocki questioned the storage materials. Berkelhamer listed the types of items to be stored
Nawrocki asked what would keep them from storing old cars or junk materials. Berkelhamer stated
that is not the intent of the CUP.
Gerald Swan, 3109 131st Burnsville indicated his company's desire to improve this property and
make this their home office. Swan stated they provide gas stations, water facilities, school systems,
Medtronics, and training schools. He does not want to return for permission every time a new type
of item is stored I/Vyckoff asked if he intends to hire additional employees. Swan indicated his hopes
to do so.
Wyckoff questioned City Attorney Jim Hoefi on adding to the CUP. Hoefi stated that the CUP does
not give permission to violate any other ordinances in place, such as the fire or junk code.
Nawrocki stated that the City Code is in place, but some parts of the industrial area have so much
junk stored it is appalling and nothing has been done to clean it up. He suggested language to
assure this does not happen. Hoefi indicated the need to be consistent and treat this property the
same as other industrial properties. Junk on other properties would be an enforcement issue.
Motion by Kelzenberg, second by Williams, to approve the Conditional Use Permit for outdoor
storage at 674-682 39th Avenue NE, subject to certain conditions of approval that have been found
to be necessary to protect the public interest and ensure compliance with the provisions of the
Zoning and Development Ordinance, including:
1. The outdoor storage shall be located as indicated on the site plan.
2. The fencing along 39th Avenue and 38th Avenue shall be made at least 80 percent opaque.
3. Any materials greater than 6 ft. in height must be stored in the area closet to and behind the
principal structure so that visibility of storage is minimized from the public rights-of-way. Typical
maximum height of materials to be stored when in crates and on palettes shall be approximately 8 ft.
4. The Fire Department requires that the storage area be maintained with aisle ways so that they
may have access to all parts of the storage area. The Fire Department does not allow may storage to
exceed 20 ft.
5. The Fire Department requires that the business install an approved key lock box on the building
per Fire Department policy to provide keys for access to all areas of the buildings, fire
alarm/sprinlder system, and yard gates.
6. All weeds shall be removed and area must be maintained in accordance with City Code.
7. The 80% opaque screening must be added to side yard fencing before additional storage area is
expanded in the furore.
City Council Minutes
August 23, 2004
Page 7 of 12
Nawrocki requested a copy of the pertinent Ordinance dealing with conditional use permits for
property zoned as this.
Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
2)
Approve the Development Contract and Final Plat for Grand Central Lofts
Berkelhamer listed the background on this development and stated that in November 2003 the City
Council approved the preliminary plat, and in July 2004 a Public Hearing was held. The final plat
has been found to be consistent with the preliminary plat. This is a residential redevelopment plan
for three condominiums and 20 townhome units, community center and future ponding, serviced by a
new public street and by an internal circulation system. This also was platted to include the Arby's
lot. The final plat is being done in phases, beginning with one condo and three townhomes. The
entire area is not yet owned and would come back to the Planning and Zoning Commission (P&Z)
and City Council for platting. Access off49th Avenue has been reviewed and in order for the
connection to be made an additional 27feet is necessary for the right turn. The developer would
dedicate that footage upon gaining control. The P&Z unanimously passed the final plat subject to
the provisions read
Councilmembers questioned several items on the plat. Berkelhamer indicated there would be ingress
and egress from 47th Avenue. The northern most condo, closest to the three townhomes, would be
constructed first. Each condo is approved for a maximum of 70 units, but they could have less. Upon
permit application, $172, 500 will be required for park dedication. This complies with the height and
roof treatment previous[y discussed for concerns in the Cheery Heights area. A grocery story may be
a future development on Outlot C. Out[or D isproperty that would be transferred to the adjacent
property owner for commercial use to make it bigger. The activity building would be on Lot l Block
4, but would require P&Z site review. Kevin Hansen, Public Works Director, described details of the
street size and construction with no parking allowed on the west side, and possible parking on the
east side. Berkelhamer stated there would be parking on certain portions of the internal private
roadway. The Zoning Ordinance requires one parking space for each bedroom. The P&Z has
determined that the on street parking meets our Ordinance requirements.
Nawrocki indicated additional parking concerns. Berkelhamer stated the homeowner's association
would address the number of cars allowed per household Additional parking concerns would be a
marketing issue and people would purchase property only if it meets their lifestyle. There is an
eleven foot right-of-way. Hansen stated that two vehicles would fit in the driveway. John Feges,
representing the developer, gave a breakdown of parking spaces and areas, which totaled 426
parking spaces.
Williams listed the amounts paid by the developer for improvements. Nawrocki commended the
developer on the good job of temporary fencing to handle erosion.
Upon request, Berkelhamer read the provisions listed in the motion and described the 30-foot
triangle as the required site line at the corner of two streets. Most retaining walls will exceed four
feet in height.
Williams questioned if the City Attorney has read and approved the agreement. Hoeft indicated yes.
Motion by Williams, second by Nawrocki, by to approve the Grand Central Lofts Development
Contract between the City of Columbia Heights and New Heights Development and Nedegaard
Custom Homes; and furthermore, authorize the Mayor and City Manger to enter into an agreement
City Council Minutes
August 23, 2004
Page 8 of 12
for the same. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes.
Motion carried.
Motion by Williams, second by Nawrocki, to approve the Final Plat of Subdivision subject to the
following conditions of approval that have been found to be necessary to protect the public interest
and ensure compliance with the provisions of the Zoning and Development Ordinance, including:
1. Upon approval of a final plat, the applicant shall be responsible for filing and recording the final
plat with the _A_n_oka Co ~unty Recorder's Office within one year of the date of City Council action. In
the event that a final plat is not recorded within this time period, the final plat will become void.
2. The Developer must dedicate 27 ft. of right of way to Anoka County along the 49th Avenue
access.
3. The Developer must install a sidewalk along the 47th Avenue right-of-way from the west
boundary of the property east toward Fillmore, and include a sidewalk link to Central Avenue as part
of the development of the commercial parcel, Outlot C.
4. The Developer must make a park dedication contribution in the amount of $172,500 (or $750 per
unit for 230 units) prior to building permit issuance, in accordance with the Development
Agreement.
5. The Homeowners Association covenants will be submitted in a form acceptable to the City
Attorney, in accordance with the Development Agreement.
6. If the proposed retaining wall exceeds four feet in height, the final plans should include a wall
design by a registered engineer.
7. The Development shall provide the City of Columbia Heights with as-built drawings of all newly
constructed utilities, in both hardcopy and electronic (.dwg) format.
8. The City's requirement for intersection clear zone, or a 3 O-foot triangle must be maintained at the
public road access on 49th and 47th Avenues, including the landscape and signage plan.
9. A copy of Anoka County's acceptance of the right turn lane construction and lane restriping on
49th Avenue must be provided to the City Engineer.
Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
Remaining items removed from the consent agenda
#7. Set Budget Work Session Meeting Dates
Nawrocki questioned why there were no budget work sessions set in September. Fehst indicated this
was the preferred schedule in the past. Nawrocki stated this is extremely important and we need to
spend more time, not less on discussion. The first meeting in October is in two different buildings
with two different departments. Wyckoff indicated this has been the past practice and the meetings
are set now to allow time for posting and the public to be aware of the dates and times. Nawrocki
suggested starting earlier with Public Works, the Police Department and Administration budgets.
Fehst stated the levy must be set at the September 13 City Council meeting. The suggested schedule
allows for 13 budget meetings. Discussion included the preliminary budget. Bill Elrite, Finance
Director, stated this was past practice, but additional meetings can be set if Councilmembers choose
to do so. Department details are now being compiled
Wyckoff indicated this would not allow for discussion of regular work session items. Fehst stated
that other items would then come directly before Council. Wyckoff suggested beginning with the
Public Works, Police and Fire budgets. Meeting dates suggested were September 15th following the
canvas of election results and September 20th.
Motion by Nawrocki to call a special City Council meeting on Wednesday, September 15th, to
canvas the election results to be followed by a budget work session. Seconded by Willimns, Upon
vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
City Council Minutes
August 23, 2004
Page 9 of 12
Motion by Nawrocki to establish work session meeting for Monday, September 20 for the purposes
of reviewing the 2005 Budget and other required items. Seconded by Williams. Upon vote:
Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
#10 Establish Date for Public Special Assessment Levy Hearing for Zone 6 Seal Coat Proiect and
Zone 7A of the Street Rehabilitation Pro~ram
Nawrocki stated that he would not be available on October 12th and suggested holding the special
assessment levy hearings prior to a City Council meeting, as there would be a better turn out.
Hansen asked that the regular meeting then be moved to 8p.m. The hearings are separate and must
each have a specific start time. Wyckoff suggested the second meeting be set for 6.'30p. m. or
immediately following the first hearing. These hearings will not be televised.
Motion by Nawrocki to establish a special meeting on Monday, October 11, 2004 at 6 p.m. as the
Public Special Assessment Levy Hearing for City Project #0301 Seal Coat Project and at 6:30 p.m.
for City Project #0402, Zone 7A Street Rehabilitation, to be held in the City Council Chambers.
Seconded by Willim~as. Upon vote: Kelzenberg, aye; Williams, aye; Nawrocki, aye; Wyckoff, aye. 4
ayes. Motion carried.
#12.2005 Business License fees
Bob Streetar, Community Development Director, indicated fees were reviewed to insure they cover
our costs. He listed some of the current fees and the proposed license fees. Nawrocki questioned
justification of the tobacco license increase. Streetar indicated Police enforcement.
Motion by Williams, seCond by Kelzenberg, to waive the reading of Resolution No. 2004-46, as
there are ample copies available to the public. Upon vote: Kelzenberg, aye; Williams, aye;
Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution #2004-46, being a Resolution
adopting the 2005 Business License fee schedule as presented. Upon vote: Kelzenberg, aye;
Williams, aye; Nawa'ocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
RESOLUTION NO. #2004-46
ADOPTING 2005 BUSINESS LICENSE FEE SCHEDULE
WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations
provides for the establishing of annual license fees; and
WHEREAS: The City has participated in a survey of metropolitan municipalities regarding business
license fees charged by other communities; and
WHEREAS: The City is attempting to maintain business license fees which are comparable to other
communities; and
WHEREAS: The City annually reviews its business license fee schedule and has concluded that our
fees are comparable to other communities in the metro area;
NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective
January 1, 2005.
2005 BUSINESS LICENSE FEES
Effective January 1, 2005 through December 31. 2005.
CATEGORY FEES ARTICLE SECTION
Arcades/Amusement Centers $500
($5,000 Bond/S100 Inv. Fee) (PD)
Auto Recycling Dealer/Junk Yard $500
($1000 Bond) PD,FD, ZA
Beer Sales (PD, BI, FI)
On Sale ($150 Inv. Fee 1st time appl) $400
Off Sale ($150 Inv. Fee 1st time appl) $150
Temporary Beer (per day basis) $100
Carnivals ($500 deposit & insurance) (PD) $50/day
IV 11
II 2
V 1
IV 8
City Council Minutes
August 23, 2004
Page 10 of 12
Christmas Tree Sales (FI) (P&Z Comm)
($200 Clean-up Deposit)
Cigarettes/Tobacco Sales (S&H)
Contractors (Bond and Insurance)
General (if not licenses by State)
Blacktop
Excavator
Masonry/Concrete
Moving
Demolition
Plaster/Stucco
Heating/Cooling
Gas Piping
Plumbing
Sign Installation
Courtesy Benches (Insurance)(Eng. Dept.)
Games Of Skill (PD)
Plus
Kennels, Commercial (PD)
Plus, per cage
Intoxicating Liquor Sales (PD, FI, BI)
Class A (Inv. Fee $500-$2000)
Class B (Inv. Fee $500-$2000)
Class C (Inv. Fee $500-$2000)
Class D (Inv. Fee $500-$2000)
Class E (Inv. Fee $500-$2000)
On Sale Wine (Inv. Fee $500-$2000)
Sunday On-Sale Liquor
Temporary On Sale (Inv. Fee $500-$2000)
"Club On Sale Liquor (Inv. Fee$500-$2000)
up to 200 members
201 to 500 members
501 to 1,000 members
1,001 to 2,000 members
2,001 to 4,000 members
4,001 to 6,000 members
Over 6,000 members
Massage Therapist Business (PD,ZA)
($250 Investigation Fee)
Massage Therapy, Individual (PD, ZA)
($250 Investigation Fee)
Motor Vehicle Fuel Dispensing Stations (FI)
First Metering Device
Each Add'l. Metering Device
L.P. Gas Per Metering Device
Motor Vehicle Rental/Leasing (ZA)
A. New Application
B. Renewal Application
Motor Vehicle Sales (New & Used) (PD)
Pawnbroker ($5,000 Bond/$100 Inv. Fee) (PD)
Pet Shop (PD)(Humane Office0
Pool/Billiard Hall ($ 100 Inv. Fee) (PD)
Popcorn, Candy, Food Catering Vehicles (PD)
(Insurance - Public & Vehicle Liability)
Precious Metal Dealers ($5,000 Bond)(PD)
($ i 00 Investigation Fee)
New Applicant $300
Renewal $200
Secondhand Merchant Business ($5,000 Bond) $100
(Investigation Fee $I00) (PD, FI, BI)
Exhibition/Convention/Shows/Expos(S5,000 Bond)
First Day $50
Each Additional Day $10
Sexually Oriented/Adult Business (PD,FI,ZA, AC) $10,000
(Investigation Fee $500-$10,000)
Peddlers/Solicitors & Transient Merchant (PD)
$50 II
$300 III
$6O IV
$6O
$6O
$6O
$6O
$6O
$6O
$6O
$6O
$60
$6O
$60
$25/each III
$15/Location IV
$15/machine
$50 VI
$10
$8,000
$6,500 V
$6,500 V
$8,000 V
$5,500 V
$2,000 V
$200 V
$100/day V
Per membership V
$ 300
$ 500
$ 650
$ 800
$1,000
$2,000
$3,000
$500 VI
$100 VI
II
$50
$10
$50
VI
$75
$50
$300 II
$12,000 II
$50 VI
$100 IV
$50 VI
3
3
3
3
4
6
10
2
12
12
9
II 4
II 4
II 4
VI 13
II 3
A. Itinerant Hawker/Peddler $50/day; $100/mo.; $500/yr.
B. Transient Merchant $50/day; $100/mo.; $500/yr.
Tree Removal & Treatment (Ins.) (PWD) $60 VI 10
LATE PENALTY ON ALL ANNUALLY RENEWABLE FEES
1 - 15 DAYS LATE 25% PENALTY OVER ORIGINAL FEE
6-30 DAYS LATE 50% PENALTY OVER ORIGINAL FEE
OVER 30 DAYS LATE LEGAL PROCEDURES BEGUN
DEPARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE
PD - FI
BI PWD
S&H - CF
Police Department
Building Inspector
Safety and Health Inspector
Fire Department
Public Works Dept
City Forester
City Council Minutes
August 23, 2004
Page 11 of 12
ZA - Zoning Administrator
Ail New Licenses Must Have Zoning Administrator's Approval.
AC Anoka County
Additional items requested for discussion
Budget
Nawrocki indicated that Council has not received a proper budget. He referred to personnel positions that
have and have not been filled. Fehst stated there are currently I 5 positions we are not paying salaries for
right now. It is up to the City Council if they want to fill the positions. Nawrocki stated that the Public
Works Assistant position should not be filled until after the budget is determined as we may need another
police officer rather than this position.
Budget Class 101
Wyckoffbriefly described the cable T. V. program and indicated the same information has been given to
Rising to New Heights, Wednesdays with the Mayor, and to the City Council.
Nawrocki stated the program emphasizes there has been no reinvestment in the community. He listed
improvements such as upgrades to city hall and Murzyn, parks, storm sewer system, rebuild of the sanitary
sewer system, Public Works building and equipment, and the Police Department. He took exception to the
reference of "Bargain Boulevard". Nawrocki stated he would not agree to a double-digit tax increase and
gave state averages for tax increases and per capita tax levies. Nawrocki stated that to fund development
you must find ways to provide services more effectively, with private entities or other public services.
Fehst indicated that long time residents leaving the City generally feel nothing has been done in the last 15
years. We have begun investing in the community and will continue to do so. The industrial area will be a
$ ~ 5 0, 000, O00 project, and the Grand Central Lofts project is $50,000,000. There have been certain things
done, but the record represented by Streetar is accurate.
Wyckoff stated that we have invested in the infrastructure and we have combined services with other
communities, and hired consultants to minimize costs.
Nawrocki stated that he did receive a partial list of consultants and does receive answers from the Finance
Director regarding bills and other questions. Since the vote to allow the Manager to approve larger
expenditures, we are spending more.
Wyckoff stated that in 1994 54 percent of our budget was local government aid which is now down to 31
percent.
Sanitary_ sewer
Nawrocki stated that nothing has been done to help residents with sewer backups caused by blockage in the
street line, and we should compensate people for the last 3.5 years where the problem was not their fault.
Fehst indicated that we will clean lines every three years, do the I & I program, and then the League of MN
Cities Insurance Trust will insure us for such events. The non-payments were the result of private line
backups.
Wyckoff stated that John Murzyn looked at her basement drain problem. Hansen stated that staff would do
that for residents.
ADMINISTRATIVE REPORTS
Report of the City Manager - none
Report of the City Attorney - none
City Council Minutes
August 23, 2004
Page 12 of 12
CITIZENS FORUM
Harold Hoium, 5th Street, spoke on criminal activity, Fire Department enforcement, and empty buildings.
Nawrocki indicated that Mr. Hoium should call the Police at the time of his concern. Williams stated that
removal of the motel on 37th and Central with reduce crime in the City.
COUNCIL CORNER Kelzenberg
-- Special City Council meeting on September 9th to discuss a referendum for gym space. We need to
more do for our community.
Williams
· Referred to letter from Police Chief Johnson thanking Councilmembers for participating in National
Night Out, and indicating there were over 1,O00 participants. Councilmembers are encouraged to do
a ride-along with an officer.
· Email form Mark Hinrichs suggested addition to entrance sign indicating "purest drinking water in
North America". Hoefi stated that we could say it is the best water. Nawrocki suggested both sides
of the sign.
· Pray for the peace and health of our citizens.
Wyckoff
· Next formal City Council meeting will be Monday, September 13, but there will be a special
meeting on Thursday, September 9.
· First Wednesdays with the Mayor will begin again in September. Speakers will be the Library
Director and the Recreation Director.
Nawrocki - none
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 10:45 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
COLUMBIA HEIGHTS CHARTER COMMISSION
MINUTES
JULY 15, 2004 ~l ,.~,, I
7:00 P.M. ~'~""~
MURZYN HALL
CALL TO ORDER
The meeting was called to order by President Hartel at 7:08 p.m.
ROLL CALL
Members present: Nicole Druckrey, Barb Gertsema, Mike Hartel, James Johnson, Nancy King, Kathleen
Korday, Scott Kyseth, Michael Patiuk, Clare Schmidt, Joe Sturdevant, Joseph Sturdevant,
Dan Vogtman
Members absent and excused: None
Members absent and unexcused: John Banyard, Bob Buboltz
Current membership totals fourteen. An official letter of resignation from Charles Christopherson has been
received. Mr. Christopherson has moved from Columbia Heights. Please note: Commissioner Banyard has
now missed four consecutive meetings (unexcused), and per state statutes will be contacted about his intentions
to remain on the comtnission.
Also present: Jim Hoeft, City Attorney; Carole Blowers, Recording Secretary
Council Liaison Bobby Williams was present at the meeting.
New commissioners Kyseth, Johnson, and Sturdevant briefly introduced themselves to the other commission
members.
APPROVAL OF MINUTES
Motion by Commissioner Druckrey, seconded by Commissioner Patiuk, to approve the minutes as presented for
April 15, 2004. Motion passed unanimously.
CORRESPONDENCE
The Recording Secretary advised commission members that since our last meeting in April, she forwarded
applications for appointment to this commission from Jim Johnson and Scott Kyseth, who were appointed. Joe
Sturdevant was also appointed. President Hartel has been reappointed to another four year term.
Oaths for all new members were taken and sent to the Chief Judge. All new members received welcome letters
and packets. All current members received agenda packets last week. Charles Christopherson has officially
resigned from the commission, as he has moved from the city. He will be contacted about receiving recognition
for his two terms (eight years) of service at a city council meeting.
Page 1
July 15, 2004
OLD BUSINESS
Discussion of Chapter 2, Section 15, Official Bonds
Mr. Hoeft explained, for the benefit of the new members, that the commission was reviewing the entire charter
for any updating that should be done, and it was decided that this section needed some revisions. Mr. Hoeft
also explained the procedure on proposed changes to the city charter. There are two readings at the commission
level, and two readings at the city council level. The city council has the option of passing the proposed
revisions unanimously or returning them to the commission for possible modifications. The Charter
Commission can make modifications to the amendments or place the item on the ballot for the voters to decide.
Mr. Hoeft has contacted Bill Elrite, Finance Director, as to what kind of fidelity bonds the city carries at this
time. Mr. Elrite informed him that the city purchases a blanket fidelity bond for all city employees including
elected officials (through our local insurance carrier) and has done so for several years now. The Finance
Director and City Manager are also covered for embezzlement. He also explained that the St. Paul Companies
was our local insurance carrier for years, but we currently use the League of Minnesota Cities which has saved
the city substantial amounts of money. He also explained that in the 1980's, the city was self-insured.
The City Attorney reviewed the January 7, 2004, memo from the Finance Director to the Charter Commission
members regarding this issue. Both the City Attorney and Finance Director agree that the city council should
set the amount of bond required and the kind of bond by resolution.
Mr. Hoeft provided commission members with proposed new wording for this part of the city charter which
would satisfy the requirement for a fidelity bond and also satisfy state statutes. Mr. Hoeft explained that the
state statutes basically state we have to have fidelity bonds for certain employees.
The proposed new wording for Chapter 2, Section 15 (prepared by the City Attorney)includes wording to cover
all city employees and is as follows:
Section 15.
OFFICIAL BONDS. By resolution, the council shall establish bonding
and insurance requirements for all city employees as security for the faithful
performance of their respective duties and the safekeeping of the public funds.
Conuuissioner Votgman asked how many council members would have to pass this proposed change. The City
Attorney stated it would take a simple majority.
Commissioner Kyseth asked about the wording "shall" and if it should be "must". The City Attorney stated the
word "shall" is correct, because they are required to do so.
After discussion a motion was made by Commissioner Vogtman, seconded by Commissioner Johnson to
approve the first reading on the proposed change to Section 15 as stated above. Motion passed unanimously.
Discussion of Chapter 7, Section 72, Bonded Debt and Debt Limit
The City Attorney went on to discuss this section of the city charter. Questions regarding keeping and/or
revising this section of the charter came up in reviewing the entire charter.
The City Attorney explained that this is a rather long and detailed section of the city charter which covers this
subject. Mr. Hoeft also explained what this section means---when the city council wants to go out for bonding.
It is a complex matter as far as calculating the percentage of tax capacity, and the city can bond based on the
value of taxable property that the city is receiving. He compared our current wording of the first paragraph of
this section with state statutes, and some parts of our current wording came right out of the statutes. It was
Page 2
July 15, 2004
noted that there was a change to this section of the charter in 1994, and he feels the wording we presently have
is just fine. The City Attorney did not prepare any new proposed language for tonight on this section.
Council Liasion Williams had to leave the meeting at 7:50 p.m.
Motion by Commissioner Vogtman, seconded by Joe Sturdevant to end the discussion on this section tonight.
Motion passed unanimously.
NEW BUSINESS
None.
NEXT MEETING DATE
The next Charter Commission meeting will be October 21, 2004, at Murzyn Hall at 7 p.m.
ADJOURNMENT
Motion by Commissioner Schmidt, seconded by Commissioner Sturdevant to adjourn the meeting at 8:05 p.m.
Motion passed unanimously.
Respectfully submitted,
Carole J. Blowers
Recording Secretary
Page 3
July 15, 2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 3, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara
Miller, Nancy Hoium, Patricia Sowada, Audrey Hyatt, Catherine Vesley, and Becky Loader.
Mayor Julienne Wyckoff, Councilmember representative, was not present.
It was moved, seconded, and passed to approve the minutes of the July 6, 2004, Board meeting as mailed.
Bill list dated 7/26/04 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. Personnel update: Applications closed on July 29, at 4:45 p.m. for page positions. Applications are in the
process of being scored and interviews will be scheduled for the week of August 9.
Proposed budget 2005 update was given. Two leadership team-building sessions have been held. There
have been no decisions made by the City Council concerning certifying the Levy. The Board was
reminded that the joint City Council/Library Board Budget meeting is scheduled for Monday, October 18.
Automation System Project: RFP was sent out on July 9. Four library vendors have responded at this time
with intent to respond. The due date for the RFP's is August 13, 2004. The task force will then begin
analyzing different sections. The timeline is to have a contract with a vendor by the end of 2004.
4. Some month end statistics were shared with the Board. An all time high for Internet use (605 users) and
gate count (9,821 people) was reported during the month of July.
New Business:
1. Crossover statistics were reviewed.
Heights during the month of June.
It was noted that the circulation statistics were up 10.9% for Columbia
2. Letter from Nancy Franceen that appeared in the July, 8,. edition of the Focus newspaper was reviewed.
Volunteer Recognition Celebration date possibilities were discussed. August 19th, was suggested. Becky
will ask Marsha for another possible date. The Board will then be phone polled to determine which date
will be chosen.
4. Pictures from the Jamboree Parade were shared with the Board.
5. Postcards, pictures, and jamboree memorabilia that were donated by a citizen were reviewed.
6. The new Children's Services Brochure was reviewed. This brochure is distributed when patrons are
registered.
7. One page annual report flyers for 2003 were distributed.
8. The November meeting was discussed. Elections are scheduled for the regular Board Meeting night. The
Board voted to change their meeting to Monday, November l, at 7:00 p.m.
9. August 27 is Anoka County Library Staff Day. Columbia Heights has been invited to participate again this
year; staff will be attending the daylong session. All Anoka County libraries will be closed for the day.
There being no further business the meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Jet'nine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
City of Columbia Heights
Park and Recreation Commission
August 25, 2004
The meeting was called to order by Eileen Evans at 6:27 p.m.
ROLL CALL
Members present:
Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce
Kelzenberg; Gary Mayer; David Payne; Marsha Stroik;
Keith Windschitl, Recreation Director;
Also present:
Tim Lund, Park Foreman
Excused Absent:
Kevin McDonald; Kevin Hansen, Public Works
Director/City Engineer
Absent: None
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Foss, second by Mayer. All ayes, motion carried.
LETTERS AND REQUESTS
REQUEST FOR RENTAL DATE CHANGE
REQUEST FOR FEES WAIVED FOR VOTE YES COMMITTEE
Recreation Director, Keith Windschitl, reviewed with the Commission the letter of
request for fees waived for Vote Yes Committee. The meeting, which would be
comprised of district members and Columbia Heights residents, will be held in the Senior
Center on Thursday, September 2, 2004. Motion to waive fees entirely by Foss, second
by Payne. All ayes, motion carried.
REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS LICENSED
DAYCARE PROVIDERS
Recreation Director, Keith Windschitl, reviewed with the Commission the letter of
request for fees waived for the Columbia Heights Licensed Childcare Providers to use the
main hall for a Halloween Party and a Christmas program. Both events would be during
the daytime hours where JPM is regularly staffed. Motion to waive fees entirely for the
Halloween Party and Christmas program during a weekday by Foss, second by Payne.
All ayes, motion carried.
PAGE TWO
OLD BUSINESS
There was no old business at the time.
NEW BUSINESS
There was no new business at the time.
REPORTS
RECREATION DIRECTOR
Recreation Director, Keith Windschitl, informed the Commission of the $500.00
donation that was received from Tri-City Legion. The Commission extends their
gratitude.
Recreation Director, Keith Windschitl, informed Commission Members that the 2005
budget is not finalized at this point. The Park and Recreation Commission budget
meeting with the City Council is scheduled for Monday, October 4, 2004 at 7:00 p.m. in
the Gauvitte room in JPM.
Recreation Director, Keith Windschitl, notified the Commission Members that the
Recreation Center might not be put on the ballot for the 2004 elections. Specific wording
has to be certified to the County in early September. He also indicated that other
amenities in this facility would also bring in additional revenue.
Recreation Director, Keith Windschitl, informed the Commission that it would be
beneficial to put in lighting at Prestemon Park. Adult softball leagues could be impacted
if Huset Park field 5 is closed down for a season. Lighting Prestemon field would cost
approximately $55,000 to $65,000 installed. Commission Member, David Payne, asked
if a scoreboard could be put in place if the field is lighted. Keith Windschitl felt it would
be best to put in a scoreboard and lighting at the same time as would benefit several
different teams. More research will be done pertaining this matter.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Park Foreman, Tim Lund, informed the Commission that the seasonal crew is wrapping
up. They had 11 summer staff.
Park Foreman, Tim Lund, presented the Commission Members with Public Works bills.
Administrative Assistant, Schawn Johnson, whom produced the bills spreadsheet for the
Commission, is no longer with the City. Motion to approve Public Works bills by Foss,
second by Greenhalgh. All ayes, motion carried.
PAGE THREE
Park Foreman, Tim Lurid, stated that the Public Works department is currently replacing
the picnic tables at Sullivan Park. Picnic tables at Sullivan Park are to be completely
replaced by summer of 2005.
Park Foreman, Tim Lund, noted that Public Works is looking into the possibility of
taking out the hockey rink at Ramsdell Park. The good boards of the hockey rink would
be used to replace rotted boards at other Columbia Heights hockey rinks. The rotted
boards at Ramsdell Park would be disposed of.
COMMISSION MEMBERS
Commission Member, Jerry Foss, observed that Recreation Director, Keith Windschitl, is
working hard on the 2005 budget and the Parks department has done an excellent job
with the fields. He extends his gratitude.
Colmnission Member, Tom Greenhalgh, questioned the status of youth baseball/softball
field at Keyes Park. Park Foreman, Tim Lund, stated that the base standards are left and
will be put in place once the turf is established.
Commission Member, Marsha Stroik, informed the Commission that United Way is able
to direct contributions to the Columbia Heights School District and asked if it would be
possible to direct contributions toward the City. Recreation Director, Keith Windschitl,
stated that he would look into what the qualifications would be to make that a possibility.
Commission Member, Gary Mayer, questioned if the Commission had received a
response from the Columbia Heights Lion's Club regarding the letter of complaint the
Commission reviewed at their July 2004 meeting. Recreation Director, Keith Windschitl,
noted that he has discussed the letter with Lion's Club President Joe Smrdevant, and
Lion's members Roger Gillespie and Don Laufenberg. Commission Member, Jerry Foss,
asked if the Lion's members had expressed their opinion regarding the letter. Keith
Windschitl does not believe that the letter has been brought up at a meeting.
ADJOURNMENT
Meeting adjourned at 7:08 p.m.
Tina Foss, Park and Recreation Commission Secretary
CITY COUNCIL LETTER
Meeting of: September 13, 2004
AGENDA SECTION: CONSENT ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:~, CITY MANAGER'S APPROVAL
ITEM: 2004-2005 PMA MEMORANDUM OF BY: LINDA L. MAGEE BY:
DER T "DING ATE: II
t'
The current Memorandum of Understanding between the City and the ~mb~ic Managers' Association,
representing Division Heads, terminated on December 31, 2003. Negotiations between the city's
negotiation spokesperson and PMA have resulted in a mutually acceptable Memorandum of
Understanding for calendar years 2004 and 2005. The proposed changes are attached and as
follows:
Wages:
2004:
2005:
2% adjustment over 2003, effective July 1, 2004
2% adjustment over 2004, effective January 1, 2005
As a form of additional compensation, the EMPLOYER shall pay on a pro-rated monthly basis up
to a maximum of $1,250 per year per employee for 2004 and $1,250 per year per employee for
2005. In lieu of the cash payment, the employee may choose to apply such amount toward a
City-sponsored deferred compensation program on a dollar-for-dollar matching basis.
(2003=$1,250)
Insurance:
2004: $535 per month (2003 = $535 per month)
2005: $555 per month
Over the years, since the position of Community Development Director was initially evaluated
under the Hay System of Job Evaluation, the level and scope of responsibility, accountability,
and knowledge required has increased. Therefore, the City Manager, based on a re-evaluation
of the position under the Hay System of Job Evaluation, our current compensation plan,
internal equity, and external comparability, has included a revision in the salary range for
that position. The proposed salary range is included in the attached salary schedule for 2004
and 2005 for Community Development Director.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-41, regarding the Memorandum of
Understanding between the City of Columbia Heights and the Public Managers' Association,
effective January 1, 2004 - December 31, 2005.
COUNCIL ACTION:
RESOLUTION 2004-41
BEING A RESOLUTION REGARDING MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE PUBLIC MANAGERS' ASSOCIATION
BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that:
WHEREAS, negotiations have proceeded between the Public Managers' Association,
representing Division Heads of the City, and members of the City negotiating team, and said
negotiations have resulted in a mutually acceptable.Memorandum of Understanding for calendar
years 2004 and 2005;
WHEREAS, a copy of said Memorandum of Understanding will be made available for
inspection at the Office of the City Manager and is made a part hereof by reference.
NOW, THEREFORE, BE IT RESOLVED, that the Memorandum of Understanding as
negotiated, be and is hereby established as the salary and fringe benefit program for calendar
years 2004 and 2005 for the Public Managers' Association bargaining unit employees of the City.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized
to execute this agreement.
Passed this __ day of ,2004.
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Carole J. Blowers, Secretary Pro Tem
CITY OF COLUMBIA HEIGHTS
PROPOSAL TO PMA
(DMSION HEADS)
July 30, 2004
1. RI~COGNITION
The EMPLOYER recognizes the Public Managers Association as the exclusive representative, under
Minnesota Statutes, Chapter 179A, for personnel in the following job classifications:
Library Director
Community Development Director
Fire Chief
Police Chief
Finance Director
Public Works Director
In the event the EMPLOYER and the Public Managers Association are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of
Mediation Services for determination.
2. INSURANCE
The EMPLOYER will'contribute a maximum of five hundred thirty-five dollars ($535) per month per
employee for calendar year 2004 for employee life insurance, group health insurance, long term
disability insurance, and dental insurance. Should the cost of such benefits be less than $535 per month,
the difference may be used toward any other City-provided insurance benefit and/or ICMA deferred
compensation.
The EMPLOYER contribution per month per employee for calendar year 2005 for employee life
insurance, group health insurance, long term disability insurance, and dental insurance will be five
hundred and fifty-five ($555) dollars. Should the cost of such benefits be less than $555 per month for
2005, the difference may be used toward any other City-provided insurance benefit and/or ICMA
deferred compensation.
3. WAGES
See Appendix A. As a form of additional compensation, the EMPLOYER shall pay on a pro-rated
monthly basis up to a maximum of $1,250 per year per employee for 2004 and $1,250 per year per
employee for 2005. In lieu of the cash payment, the employee may choose to apply such amount toward
a City-sponsored deferred compensation program on a dollar-for-dollar matching basis.
4. DURATION
This Memorandum of Understanding shall be effective as of January 1, 2004, unless otherwise noted,
and shall remain in force and effect until December 31, 2005. This agreement shall continue in effect
until a new agreement or contract supersedes it.
CITY COUNCIL LETTER
Meeting of: September 13, 2004
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~ CITY MANAGER's APPROVAL /~
ITEM: 2004-2005 IUOE LABOR AGREEMENT ~~ BY: LIN-DA L.
NO: ~C~'.~ DATE: q-9-0~-"~ DATE'
The current labor agreement between the city and the Inte~ational Union of Operating
Engineers, Local 49, representing public works employees, terminated on December 31, 2003.
Negotiations between the City's negotiation spokesperson and IUOE resulted in the union filing
for mediation. Mediation was held on August 31, 2004, and resulted in a mutually acceptable
labor agreement for calendar years 2004 and 2005. The proposed changes are as follows:
Wages:
2004:
2005:
2% adjustment over 2003 wages, effective July 1, 2004
2% adjustment over 2004 wages, effective January 1, 2005
Insurance:
2004: $535 per month (2003=$535 per month)
2005: $555 per month
Additionally, the City will provide long-term disability insurance for employees.
will come out of the monthly employer's contribution to insurance.
The premium
Overtime Pay
Increase in number of compensatory time hours employees may bank, from 40 hours to 50 hours.
Workinq Out of Classification Pay
Change in when employee is entitled to out of class pay for performing leadworker duties from
in absence of a Maintenance III and Foreman to in absence of a Foreman.
Attached is a resolution which would adopt and establish the changes as negotiated for
calendar years 2004 and 2005. Also attached is a copy of the new contract language
incorporating the changes.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-~q, regarding the Labor Agreement between
the City of Columbia Heights and the International Union of Operating Engineers, Local 49,
effective January 1, 2004- December 31, 2005.
COUNCIL ACTION:
RESOLUTION 2004-49
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49
WHEREAS, negotiations have proceeded between the International Union of Operating
Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and
members of the City negotiating team, and said negotiations have resulted in a mutually
acceptable contract for calendar years 2004 and 2005.
WHEREAS, a copy of said contract is available at the Office of the City Manager and is
made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be
and is hereby established as the salary and fringe benefit program for calendar years 2004 and
2005 for IUOE bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to
execute this agreement.
Passed this __ day of ,2004.
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Carole J. Blowers, Secretary Pro Tem
PROPOSED SETTLEMENT
RESULTING FROM MEDIATION OF
AUGUST 31, 2004
CITY OF COLUMBIA HEIGHTS
IUOE, LOCAL 49
ARTICLE X
10.6
OVERTIME PAY
Employees may take compensatory time off at the rate of one and one-half hours off for every
hour overtime worked. Compensatory time may be accumulated to a lnaximum of 50 hours.
Compensatory time must be taken during the same calendar year in which it is earned.
Compensatory time earned and not taken within the calendar year shall be paid off the last
payroll period in December.
ARTICLE XIX
19.1
INSURANCE
The EMPLOYER will contribute up to a maximum of five hundred thirty-five dollars ($535) per
month per (permanent and probationary full-time) employee for group health including
dependent coverage, life and long term disability insurance for calendar year 2004. No
retroactive insurance benefits payments Will be made to any employee terminating employment
during calendar year 2004 prior to Council ratification of a 2004 employer contribution rate for
insurance.
19.2
The EMPLOYER will contribute up to. a maximum of five hundred and fifty-five dollars ($555)
per month per (permanent and probationary full-time) employee for group health, including
dependent coverage, life and long term disability insurance for calendar year 2005.
19.3
By mutual agreement employees may use up to the amount of the premium for individual dental
insurance coverage of the per month per employee health, life and long term disability insurance
dollars in 19.1. and 19.2. and for dental insurance for all unit employees.
19.4
Employees not choosing dependent coverage cam~ot be covered at EMPLOYER expense for
any additional insurance than the individual group health, group life, and group dental
insurance. Additional life insurance can be purchased by employees at the employee's expense
to the ,xmtt allowed under the EIv~Lu x ~R S group policy.
ARTICLE XXVI WAGES
See Appendix A for 2004 and 2005 wage rates. As a form of additional compensation, the City will
contribute $1 per permanent and probationary full-time employee toward a City-sponsored deferred
compensation program for every $1 contributed by such employee toward a City-sponsored deferred
compensation progrmr~. Such contribution will not exceed $300 for calendar year 2004 and $300 for
calendar year 2005.
APPENDIX A - Wages
Adjustments shall be effective July i, 2004. No retroactive wage payments will be made to any
employee te~rninating employment during calendar year 2004 prior to Council ratification of a 2004
wage schedule. Movement through the wage schedule is contingent upon satisfactory performance as
adjudged by the EMPLOYER.
gO04
POSITION STEP 1 STEP II STEP III STEP IV STEP V STEP VI STEP STEP VIII STEP IX
TITLE Entry 1 Year 2 Years 3 Years ' 4 Years 5 Years VII 7 Years 8 Years
6 Years
Maintenance $14.48 $15.17 $15.86 $16.55 $17.24 $18.08 $18.91 $19.73 $20.55
Worker
Maintenance 1II $18.06 $18.92 $19.78 $20.64 $21.50
,r~ ~ $22.53f [
Foreman $18.93 $19.83 $~-v.7., e~ ~
Laborer & Part $7.75-
Time $9.25
Those employees hired on or after January 1, 2002, will progress on the following wage schedule, effective July 1, 2004:
POSITION TITLE STEP 1 STEP 11 STEP III STEP IV STEP V STEP VI STEP VII
Entry 1 Year 2 Years 3. Years 4 Years 5 Years 6 Years
Maintenance Worker $15.86 $16.55 $17.24 $18.08 $18.91 $19.73 $20.55
2005
Adjustments shah be effective January 1, 2005. Movement through the wage schedule is contingent upon satisfactory performance
as adjudged by the EMPLOYER.
POSITION STEP 1 STEP II STEP 111 STEP IV STEP V STEP VI STEP STEP VIii STEP IX
TITLE Entry 1 Year 2 Years 3 Years 4 Years 5 Years VII 7 Years 8 Years
6 Years
Maintenance $14.77 $15.47 $16.17 $16.88 $17.58 $18.44 $19.28 $20.12 $20.96
Worker
Maintenance 1]I $18.42 $19.30 $20.18 $21.05 $21.93
Foreman $19.30 $20.22 $21.14 $22.06 $22.98
Laborer & Part $7.75-
Time $9.25
Those employees hired on or after Januar r 1, 2002, will progress on the following wag e schedule, effective January 1, 2005:
POSITI(3N TITLE STEP 1 STEP II 'sTEp 1II STEP Fy; STEP V I STEP VI STEP VII
Entry 1 year 2 Years 3 Years 4 Years 5 Years 6 Years
Maintenance Worker $16.17 $16.88 $17.58 $18.44 $19.28 t $20.12 $20.96
w
DURATION
This agreement shall'be effective as of January 1, 2004, except as otherwise noted, and shall remain in
full force and effect until December 31, 2005.
Appendix C
In the absence of a Foreman and at the sole discretion of the EMPLOYER, employees, in the
Maintenance Worker classification who have reached Step VI of the wage schedule and who are
adjudged by the EMPLOYER to be qualified to perform the duties ora Leadworker, will be paid $.70
per hour above their base hourly rate of pay for those hours assigned by the EMPLOYER to perform the
duties of a Lead-worker in the absence of a Foreman. W-hen perfo,,-ning such Leadworker duties, the
Maintenance Worker assigned is ineligible to receive out of classification pay under Appendix B.
RETROACTMTY
2004 wage adjustments shall be retroactive to. July 1, 2004.
CITY COUNCIL LETTER
Meeting of: September 13, 2004
AGENDA CONSENT ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
NO: ~" Fire
License Revocation, Rental Properties
~--' ~.\.) DATE: September 8, 2004 DATE:
NO:
Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Abullahi Elmi ................................................................ 1635 49th Avenue N.E.
2. Erika Thorn ................................................................... 1019 37th Avenue N.E.
3. Tahazib Bacchus ........................................................... 208-10 42nd Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of September 27, 2004 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Abullahi Elmi
at 1635 49th Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of September 27, 2004 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Erika Thorn at
1019 37th Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of September 27, 2004 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Tahazib
Bacchus at 208-10 42"a Avenue N.E.
ICOUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of September 13.2004
AGENDA SECTION: Consent -~ ORIGINATING DEPARTMENT CITY MANAGER
NO. ,_~. POLICE C'~ APPROVAL: /~
ITEM: Acceptance of Grant and Resolution to Support BY: Thomas M. Johnso~n ~kq'~ \ BY:
NO. Participation in the 2004 Law Enforcement DATE September 7, 2000.2~''}~ DATE:
Terrorism Prevention Program ~ff,, 74.4-)
BACKGROUND
The Columbia Heights Police Department has obtained a grant in the amount of $186,000 (no local match) to be used for the
purchase of 800 MHz portable radios and a Reverse 911 phone system. We will be purchase 60 portable 800 MHz radios for use
by the Civilian Emergency Response Teams (CERT). The Columbia Heights CERT Team will use 15 radios, the New Brighton
CERT Team will use 15 radios, the St. Anthony CERT Team will use 15 radios, and the Fridley CERT Team will use 15 radios.
This w/il give us immediate interoperability between each of the CERT Teams in our area.
The Reverse 911 system has many valuable uses to our city. The system can be set up to send messages to every household in our
city or to any part of the city. We can also set up call groups such as CERT Team members, reserve officers, police officers, fire
fighters, public works employees, neighboring CERT Team members, etc. This will allow us to place a message on the system
and send that message to one or all of these groups. The system could also be used to alert citizens of a water main break and
how long it is estimated to fix the leak, or we could use it to alert citizens of any hazardous condition that may exist citywide or in
a specific area. Citizens could also be reminded of important meetings in their area or on citywide issues.
ANALYSIS/CONCLUSION
The use of civilian volunteers is becoming a bigger and bigger need to the Columbia Heights Police Department during these
times of tight budgets. The ability to be able to communicate with these volunteers is critical during a manmade or natural
disaster. This grant will allow us to have this communication with these volunteers, and it will allow us to get them to a scene in a
relatively short period. As we all know, time can be of the essence during a disaster. The Columbia Heights Police Department
believes that this grant will give valuable assistance to our pohce department, our city and--most importantly--our citizens.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-48 there being ample copies available for the
public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-48 being a Resolution supporting the efforts of the Columbia
Heights Police Department in obtaining a grant from the Minnesota Department of Public Safety Division of Homeland Security
and Emergency Management. The grant will be used for the purchase of sixty 800 MHZ handheld radios for use by area CERT
Teams and a Reverse 911 system. Further, to authorize the Mayor and the Chief of Police to enter into a contract with the
Minnesota Department of Pubhc Safety Division of Homeland Security and Emergency Management to accept the grant for
$186,600 to pay for this equipment.
TMJ:/mld
04-107
COUNCIL ACTION:
RESOLUTION 2004-48
BEING A RESOLUTION TO SUPPORT PARTICIPATION IN THE 2004 LAW
ENFORCEMENT TERRORISM PREVENTION PROGRAM
WHEREAS, the City of Columbia Heights Police Department has obtained a grant in the amo ,unt orS ! 86,600
to be used for the purchase of 800 MHz portable radios for the Civilian Emergency Response Teams (CERT)
and a Reverse 911 phone system; and,
WHEREAS, the Columbia Heights CERT Team will use 15 radios, the New Brighton CERT Team will use
15 radios, the St. Anthony CERT Team will use 15 radios, and the Fridley CERT Team will use 15 radios to
give us interoperability between each of the CERT Teams in our area; and
WHEREAS, the 911 system will have valuable uses to send messages to every household in our city or any
part of the city; call groups such as CERT Team members, reserve officers, police officers, fire fighters, public
works employees, and neighboring CERT Team members; or alert citizens of water main breaks, hazardous
conditions or important meetings in their area; and,
WHEREAS, the ability to communicate with volunteers and citizens will save time and money, thereby being
valuable assistance to our police department, our city--and most importantly--our citizens; and,
WHEREAS, there is no local match required;
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights accepts the grant from the
Minnesota Department of Public Safety Division of Homeland Security and Emergency Management, and
BE IT FURTHER RESOLVED that the Chief of Police of the Columbia Heights Police Department, or his
designee, is hereby authorized to exercise such agreement on behalf of the City of Columbia Heights and the
Columbia Heights Police Department.
Passed this day of 2004.
Offered by:
Second by:
Roll Call:
Attest:
Mayor Julienne Wyckoff
Carole Blowers
Secretary Pro-Tem
Grant Contract #2000-9757
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Comrrdsdioner of Pnblic Safety, Division of
Homeland Securi _ty and F, rnergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101 ("State") and
_Ci _ty of Columbia Heights, 590 40th Avenue NE, Columbia'Heights, MN 55421 ("Grantee").
Recitals
1 Under Minn. Stat. §§ !2.22 and 299A.01 Subd 2 (4) the State is empowered to allocate and disburse federal aid made
available through the Department of H0meland Security and is empowered to enter into this grant contract.
2 The State is in need of the distribution of federal f~mds to eligible grant recipients pertaining to the 2004 Homeland
Security Grant Program, Award Number 2004-GE-T4-0028, to provide law enforcement communities enhanced
capabilities by providing funding for equipment, exercises, training, planning and organizational activities.
3 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State. ·
1.2
1.3
. Grant Contract
Term of Grant Contract
1.1 Effective date: August 15, 2004, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
Expiration date: November 30, 2005, or until all obligations have been satisfactorily fulfilled, whichever occurs
fa-st.
Survival of Terms. The following clauses survive the expiration or cancellation ofth/s grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
2
3
2004 Law Enforcement Terrorism Prevention Program (08/04)
Grantee's Duties
The Grantee, who is not a state employee, will:
2,1 Perform the wo?k in the Grantee's 2004 Law Enforcement Terrorism Prevention Program Application, Attachment
A, which is attached and incorporated into this grant contract. Approved equipment, exercise, training, planning,
and/or management and administration costs identified in Attachment A were approved fzom the 2004 Law
Enforcement Terrorism Prevention Program Guidelines incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2004 Law Enforcement Terrorism Prevention Program
Application Packet provided to the Grantee by the State, and will comply with the standards and requirements
attached and incorporated into this grant contract. These additional standards and requirements are the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into tlfis grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporat.ed into this grant contract.
c. Grantees receiving $100,000.00 or more must complete and return the Certification Regarding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant contract.
2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee may be required to supply documentation certifying that a
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide all necessary train/ng to their employees concerning the use of equipment purchased through this grant
contract, and shall not permit the equipment to be tampered with or operated by individuals who are not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
Page 1
Grant Contract #2000-9757
grant contract, time is of the essence.
Consideration and Payment
4.1 Consideration. The State will paY for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an mount not to exceed $186,600.00 according to the
breakdown of costs specified in Grantee's 2004 Law Enforcement Terrorism Prevention Program Application,
Attachment A, which is attached and incorporated into this grant contract. The Grantee will submit a written
change request for any substitution of budget items in Attachment A, or any deviation of more than 15% from
the approved budget category amounts in Attachment A. Change requests for substitutions of budget items, or
a deviation of more than 15% from the approved budget category amount must be given in writing to the
State's Authorized Representative and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be notified in writing by the State's Authorized
Representative to the Grantee's. Authorized Representative. Requests must be approved prior to any
expenditure by the Grantee.
(2) Matching Requirements. (If Applicable.) 'Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: $0,000.00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $186,600.00.
4.2 Payment
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Form
for the services actually performed and the State's Authorized Representative accepts the invoiced services.
Grant Billing Form must be submitted timely and according to the following schedule:
a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for actual
costs incurred at least bi-armually due June 30 and December 31 for the life of the grant, but not more often
than monthly and within 30 days of the period covered by the Grant Billing Form.
b, Expenditures for each state fiscal year (July through June) of this grant contract must be for services
satisfactorily performed within applicable 'state fiscal year. Final Grant Billing Form pertaining to the first
state fiscal year of this grant contract must be received by the State no later than August 15, 2005.
Reimbursements from the second state fiscal year may commence on or after July 1, 2005. The final Grant
Billing Form pertaining to the second state fiscal year of this grant contract must be received bY the State
within 45 days of the Expiration date of this grant contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June 30 and
December 31, for the life of the grant, but not more often than monthly. The narrative performance report
shall consist of a comparison of actual accomplishments to the approved work plan in Attachment A. These
reports must be submitted before reimbursement will be paid.
(2) Federalfimds. (Where applicable, if blank this section does not apply) Payments under this grant contract
will be made from federal funds obtained by the State through CFDA # 97.004, Public Law 108-90, the
Department of Homeland Security Appropriations Act, 2004. The Grantee is responsible for compliance with
all federal requirements imposed on these funds and accepts full financial responsibility for any requirements
imposed by the Grantee's failure to comply with federal requirements.
Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to ihe State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative 'and in accordance with all applicable
federal, state, and local laws, ordfnances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Boyd Rasmussen, Grants Specialist, Division of Homeland Securitw and
Emergency Management, 444 Cedar Street, Suite 223, St. Paul, MN 55101-6623, (651) 282-539Z, or his/her
successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services
2004 Law Enforcement Terrorism Prevention Program (08/04) Page 2
Grant Contract #2000-9757
provided under this grant contract. If the services are satisfactory, the state's Authorized Representative will certify
acceptance on each Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Thomas Johnson, Chief Of Police, Ci_ty of Columbia Heights, 599 Mill
Street NE, Columbia Heights, MN 55421, (763) 706-3755. If the Grantee's Authorized Representative changes at
any time during tiffs grant contract, the Grantee must immediately notify the State.
7
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
Grant Contract Co~nplete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
7.3
7.4
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9
State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contractl
10
Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under tiffs grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
M/rm. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the State. The State will give the Grantee instructions concerning the release of the data to the requesting party
before the data is released.
11
Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insttrance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
12
2004 Law Enforcement Terrorism Prevention Program (08/04)
Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the-State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar pubhc notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
Page 3
13
14
15
Grant Contract #2000-9757
resulting fi-om this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs tiffs grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with comPetent
jurisdiction in Ramsey County, Minnesota.
Termination
1411 Te~wtination by the State. The State may cancel this grant contract at any t/me, with or without cause, upon
30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily Performed.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does
not obtain funding fi-om the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written or
fax notice to the Grantee. The State is not obligated to pay for any services that are Provided after notice and
effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed any
penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable time of the State receiving that notice.
14.3 Termination for Failure to Comply. The State may cancel tiffs grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the return of all part of the funds already disbursed.
Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel in¥olved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state tax laws which could result in
action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK'
2004 Law Enforcement Terrorism Prevention Program (08/04) Page4
1. ENCUMBRANCE VERIFICATION
Individual certifies that fimds have been encumbered as
required by Minn. Stat. §§ 16A. 15 and 16C. 05.
Signed:
Date:
Grant Contract No. 2000-9757
2. GRANTEE
The 'Grantee certifies that the appropriate person(s)
have executed the grant contract on behalf of the Grantee as
required by applicable articles, by[aw& resohttions or ordinances.
By:
Title:
Date: '
By:
Title:
Date:
3. STATE AGENCY
By:
Grant Contract #2000-9757
Title:
(with delegated authority)
Date:
Distribution:
· DPS/FAS
Grantee
State's Authorized Representative
2004 Law Enforcement Terrorism Prevention Program (08/04)
Page 5
I~?bl- O4 i3~ iO; SOa ~¢ (763) 706 -3758
2004 LAW ENFORCEMENT
TERRORISM PREVENTION PROGRAM
Must be submitted b}, close of business 05/14/04
Juri~dictlon _Columbia Heicjhts Police...Dep. artmen! ......... _
Contact Name Phone 763.706-3755 ,
Thomas Johnson
Title Chief of Police ·
Address 599 Mill Street NE
City Columbia H~,i~hts Anoka
B.mail Address f
Award Amount
Retained by County
County _
Fax Number
Please enter the.amount awarded to yourJuri~diction for
this grant. Contact HSEM staff if this amount Is not known.
$ - Dispersed to Cities/Townships
State: MN Zip 55421-381
763,706-3752
$ 186,600
$ -
MAJOR OBJECTIVES - Please explain how the resources requested In this application will enhance
your jurJsdiction's ability to prevent a terrorist act and be prepared to demonstrate how homeland
securitY will be improved, Also, please indicate how the specific items requested support and are
consistent with the overall State Homeland Security Strategy.
The city of Columbia Heights seeks to combine communications interoperability enhancements with
a multl-jurisdiational program that would link Auxiliary First Responders trained through the CERT
3rogram of Columbia Heights with those from 3 other communities, The primary focus of this
3rogram is twofold. First, it would develop a database of certified Auxiliary First Responders that
:ould be accessed by such criteria as geographical area, training or expertise in certain areas
)ertaining to public safety and security, and other useful categories. Secondly through the use of
specialized communicatlon equipment, these persons, could be contacted and deployed
~utomatically with minimal resource expenditure by public safety departments.
=.xplain how resources requested support the overall State Homeland Security Strateq¥. In
lddition, please reference the specific .qg. al, objective and implementation step(s) identified
in the State Strate.q¥ that these requeste.cl resources address:
(Goal 7 - Obj'~) The city of Columbia Heights will improve interoperable communications between
auxiliary first responders and laW enforcement. Once on site these first responders will be able to
communicate with all other public safety personnel cOntlbute to a coordinated effort to control,
p~3nfnin nnd rniflnn.fP hn~,nrrln nnd thrRntn fh~mhv rprhlninn nr nr~.v~ntinn ini~ri~:n nnd rlnm~nn , ·
Si Date:
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
EQUIPMENT 'WORKSHEET
Please use the highlighted lines below each category to indicate intended equipment purchases.
more lines are required, use those provided on the "^dd'l Eqpt Lines" tab.
* UNIT PRICE SHOULD INCLUDE TAX AND SHIPPING/HANDLING EXPENSE,r;
** FIRST RESPONDER ALLOCATION: Please use the drop-down list to indicate the allocated discipline for the units
(QTY) to be purchased. For example, if seven units are to be purchased fo~ Hazar;dous Materialsl select the HZ. value.
If more than one discipline is receiving purchased units, specify the allocation using subsequent lines as shown in the
example.
Discipline LE - Law Enforcement FS - Fire Service
Abbreviations: EMS - Emergency Medical Services HZ - Hazardous Materials
EMA - Emergency Management PW- Public Works
1. Personal Protective Equipment
If
PS - Public Health
GA - Governmental Administrative
HC - Health Care
· PSC - Public Safety Communi.cations
Level A. Fully Encapsulated Suits Unit Price* QTY Total Discipline** State
Use
$ -
$ - $
$ $
Sustainment Costs .$ _ $ .
Subtotal $ .
State
Level B. Liquid Splash Resistant Clothing Unit Price*. Q'FY Total Discipline** Use
I $.." - $~
~$ $ -
$ $ -
$ ' $
$ $ -
$ $
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
Sustainment Costs
Subtotal
!Level C. Liquid Splash Resistant Clothing with I Unit Price* QTY I I State
Air-Purifying Respirators Total Discipline** Use
$ -
$ $ -
$ $ -
$ $ -
$ - $
$ $ -
$ - $
$ - $
$ - $
Sustainment Costs $ _ $
Subtotal $ .
Level D. Escape Mask for Self-Rescue Unit Price* QTY Total Discipline** State
Use
$ - $ - ~,
$ $ - ~. ~
$ $ - ~
· $ $ ~
Sustainment Costs $ $ ~¢~
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
2. Explosive Device Mitigation & Remediation Equipment
('Bomb Squads ONLY)
Item Unit Price* QTY Total Discipline** State
Use
$ $
Sustainment Costs $ _ $
Subtotal $
3. interoperable Communications Equipment
.,, (all equipment should be APCO 25 compliant)
Item
State
Unit Price* QTY Total Discipline**
Use
Motorola 800 Mhz 2-way Portable Radia $ 2,500.00 150 $ 150,000 LE ~:~
911 Computerized Reverse Dialing System $ 33,000.00 1 $ 33,000 LE
$ LE
$ - $ -
- _
$ $
,, . ~--
$' $
$ $
Sustainment Costs T1 Phone Line (for 2year grant.per od) $- $
Sustainment Costs $ 3,600.00 1 $ 3,600 LE
4. Physical Security Enhancement Equipment
~' I I
Item Unit Price* QTY Total Discipline** State
Use
$ -, $
$ $ ..........
:~.,~
$ -
$- $ -
$ $
$ $
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
Sustainment Costs
Subtotal
5. Terrorism Incident Prevention Equipment
Item Unit Price* QTY Total Discipline** State
Use
$ - $
$ - $ -
Sustainment Costs $
Subtotal $ .
6, CBRNE Logistical Support Equipment
Item Unit Price* QTY Total Discipline** State
Use
$
·
Sustainment Costs $ $
Subtotal $
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
7. CBRNE Incident Response Vehicles
(See authorized Equipment List for allowable vehicles)
Item Unit Price* QTY Total Discipline** State
Use
$ -
$ - $ ·
Sustainment Oosts $ $
-
Subtotal $
8. CBRNE Reference Materials
item Unit Price* QTY Total Discipline** State
Use
$ $
$ - $ ~;~
$ $
- ~:,.
$
$ $
· $ - $
. . $ _ ..
~ustainment Costs .$ $_ .
Subtotal $ -
9. CBRNE Prevention and Response Watercraft
(Special Approval from ODP Required)
- ! [ -- -I !
State
Item Unit Price* QTY Total Discipline** Use
2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
Sustainment Costs
10. Intervention Equipment
(must comply with 28CFR, Parts 66 and 70)
Item Unit Price* QTY Total Discipline** State
Use
$ - $ ~
$ $ ~
$.. $ -
Sustainment Costs $ $
Subtotal $ ~ ~*';¢~ '~
11. Cyber Security Enhancement Equipment
Item Unit Price* QTY Total Discipline** State
Use
· $ ,$ ~,~;~,
.$ _~ $ ...... ~
$ - $ - ~:~
$ $ - .~
Sustainment Costs $- ' $' . . ~'¢:¢"~4~
Subtotal $ ~ '~'"'~
2004 LAW ENFORCEMENT .TERRORISM PREVENTION PROGRAM
12. Other Authorized Equipment and Related Costs
State
Item Unit Price* QTY Total Discipline** Use
$ $ ~
Sustainment Costs $_ $ _ ~=,:~ .~
S u btotal $ ~ ~¢~
ITotal' Equipment Amount Requested I $ 186,600
Grant Contract #2000-9757
ATTACItMENT B
FEDERAL AUDIT REQUIRE~NTS
1. For subrecipients that are state or local governments, non-profit organizations, or Indian tribes
If the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a single
audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single Audit Act
Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or statutory
requirement for less frequent audits. For those governments, the federal cognizant agency shah permit biennial audits,
coveting both years,' if the government so requests. It shall also honor requests for biennial audits by governments that
have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative
policies in place prior to January 1, 1987.
For subrecipients that are institutions of higher education or hospitals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain
a financial and compliance audit made in accordance with OMB Circular A-Il0 "Requirements for Grants and
Agreements with Universities, Hospitals and Other NonProfit Organizations" as applicable. The audit shall cover either
the entire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and
regulations.
The audit shall be made by an independent auditor. An independent attditor is a state or local government auditor or a
public accountant who meets the independence standards specified in the General Accotmting Office's "Standards for
Audit of Governmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-133 (or A-
l 10 as applicable).
The reporting fequirements for audit reports shall be in accordance with the American Institute of Certified public
Accom~ts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The federal government
has approved the use of the audit guide.
In addition to the attdit report, the recipient shall provide comments on the findings and recommendations in the report,
including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior
findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the attdit
report.
The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by
the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to
comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133.
Grantees of federal £mancial assistance from subrecipients are also required to comply with the Single Audit Act and OMB
Circular A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2004 Law Enforcement Terrorism Prevention Program (08/04) Page B-1
w
Grant Contract #2000-9757
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years.
Required audit reports must be fried with the State Auditor's Office, Single Audit Division, and with federal and
state agencies providing federal assistance, within six months of the grantee's fiscal year end.
OMB Circular A-133 requires recipients of more than $300,000 in federal funds to submit one copy of the audit report
within 30 .days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47t32
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Achninistrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2004 Law Enforcement Terrorism Prevention Program (08/04) Page B-2
Grant Contract #2000-9757
ATTACll3~NT C
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative
Requirements for Grants and Cooperative Agreements 28 CFR, part 66, Common rule, that govern the application,
acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies that:
1. It possesses legal authoritY to apply for the grant; that a resolution, motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body, authorizing the filing of the application, including all
understandings and assurances contained therein, and directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application and to provide such additional information may be
required.
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance .and Real Property Acquisitions
Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and
federally-assisted programs.
3. It will comply with provisions of Federal law which lim/t Certain political activities of employees ora State or local unit
of government 'whose principal employment is in connection with an activitY fmanced in whole or in part by Federal grants
(5 USC 1501, et seq.).
4. It will comply with the minimum wage and max/mum hours provisions of the Federal Fair Labor Standards Act.
It will establish safeguards to prohibit employees from using'their positions for a purpose that is or gives the appearance
of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the
right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring' agency concerning special requirements of lmv,
program reqnirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of
the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will
notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal
Activities indicating that a facilitY to be used in the project is under consideration for listing by the EPA.
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2,
1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of
any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by
the Secretary of the Department of Housing and Urbm~ Development as an area having special flood hazards. The
phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
10.
2004 Law Enforcement Terrorism Prevention Program (08/04)
It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of
1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of
1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
Investigations, as necessary, to identify propeities listed in or eligible for inclusion in the National Register of Historic
Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor
Page C-1
11.
12.
13.
14.
15.
16.
Grant Contract #2000-9757
agency of the existence of any such properties and by Co) complying with all requirements established by the Federal
grantor agency to avoid or mitigate adverse effects upon such properties.
It will comply, and' assure the compliance of all its sub-grantees and contractors, with the applicable provisions of Title
I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency
Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of
Justice Programs Financial and Administrative Guide for Grants, M7100.1;' and all other applicable Federal laws,
orders, circulars, or regulations.
It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of
Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and Activities; Part 42; Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental
Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs.
It will comply, and all its contractOrs will comply, with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle
A, Title 1I of the'Americans 'with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the
Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts -
C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a
due process heating on the grounds of race, color, religion, national origin, sex, or disability against a recipient of
funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs.
It will provide an Equal Employment Opporttmity Program if required to maintain one, where the application is for
$500,000 or more.
It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
2004 Law Enforcement Terrorism Prevention Program (08/04) Page C-2
Grant Contract #2000-9757
ATTACH3/IENT D
CERTIFICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any fimds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in
accordance with its instructions.
(3) The undersigned shah require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
By:
Signatttre of Official
Date
2004 Law Enforcement Terrorism Prevention Program (08/04) Page D-1
CITY COUNCIL LETTER
Meeting of Se ~tember 13. 2004
AGENDA SECTION: Consent ~--~ ORIGINATING DEPARTMENT CITY MANAGER
NO.-~.- POLICE
APPROVAL:, ~ /
NO. Depa~ent O.T. Fund, Line 1020 ~ ~ ~ ) DATE Au~st 24, 200~ ~'k ~ DATE:
BACKGROUND
During the past three months, the Police Department took part in the statewide Safe and Sober program.
This program involved putting officers on our streets on overtime, enforcing driving while intoxicated laws
and use ofseatbelts. On August 10, 2004, the State of Milmesota reimbursed us for the overtime expended
in the amount orS 1,664.06. The money was originally paid out of our 2004 overtime budget and we would
like to reimburse these funds.
ANALYSIS/CONCLUSION
Since the overtime dollars used to participate in this program are initially paid out of our 2004 police budget
and because the Finance Director has determined that the funds received from the State to repay this
expenditure are initially considered revenue, they must be placed in the General Fund. The Police
Department would like these funds moved back into our 2004 Police Department budget line #1020
overtime fi:om the General Fund. This will assist in our continuing to take part in this program.
RECOMMENDED MOTION: Move to transfer $1,664.06, the total amount of money received from the
State of Minnesota for our efforts in the Safe and Sober progrmn from the General Fund to the Police
Department 2004 budget line #1020 overtime.
TMJ:mld
04-102
COUNCIL ACTION:
Payee: 108367 COLUMBIA HEIGHTS POLICE DEPT Check No. -
Check Date -
Supplier Invoice No Date Re~a_r_k'
080904 8/10/2004 2004 SAFE & SOBER GRANT
081004 8/10/2004 2004 SAFE & SOBER GRANT
207692
8/Z0/2004
PO
Stub
207692
! of 1
Amount
580.48
1,083.58
1,664.06
;,~ ~- MINNESOTA
ag_ _.,-?~..,~ ~,,,,~ .......... ,
PAY
Wi=LLS FAR'-
CC, ON RAPIDS. MH 55433
207692
9!0
00207692
8,10/2004 $****'1,664.06
DATE ,&MOUNT
ONE THOUSAND SIX HUNDRED SIXTY FOUR AND ********************************************
'OT¼E
OF
COLUMBIA HEIGHTS POLICE DEPT
ATTN: CPL PAUL BONESTEAL
&UTHORIiED 5IGHATURES
,' 207r. 92,' ~:oq~o000 ~q":O0;O0 ;6500,'
C17¥ OF COLdMBiA HEIGHTS
590-40TH AVE NE
COLUMBIA HEIGHTS, MN 55481
TR~ !86 REG~ 01 OP~ 1 08/83/8004
88/2378884 15:57:06
ACCOUNi~: !01.00.33488
FINANCE Receiot~: 109376
04 SAFE R SOBER GRAN
PAYOr: CITY OF COON RAPDS
AMI: 1,664.86
CHECK: ~07698
CHAi~.GE ~
!, ~4,
L664.~6
-- THAIqK 'YOU
HAVE ,q ~-4!CE
CITY COUNCIL LETTER
Meeting of: September 13, 2004
AGENDA
SECTION:
ORIGINATING DEPT.: CITY MANAGER
CONSENT
t--~',.Lff: License Department APPROVAL
NO:
Agenda BY: Shelley Hanson ..... ~N-'x DATE:
ITEM:
License
NO: d-~d ~ DATE: September 2004 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the September 13, 2004 City Council meeting. This agenda
consists of applications for Contractor licenses for 2004.
At the top of the license agenda you will notice a phrase stating *Signed Waiver FOrm Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information carmot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for September 13, 2004 as presented.
COUNCIL ACTION:
TO CITY COUNCIL September 13, 2004
*Signed Waiver Form Accompanied Application
2004 BUSINESS LICENSE AGENDA
BLDG
CONTRACTORS LICENSES
*Equipment Supply inc 593 No. Fairvie;v Ave, St. Paul
*Becker Heating 630 Hillside Dr, Eagan
$50.00
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~---~~ I~, ~4~ hc
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number
in the amount of$ ,j~C~O0}, ~2/~.~b .
through
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
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COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: September 13, 2004
AGENDA SECTION: Public Hearing ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 6 Community Development APPROVAL
ITEM: Extend Public Hearing for the BY: Randy Schtm~acher ~;:- BY:
Adoption of a Modification to the Downtown DATE' September 10, 2002[
Revitalization Plan for the CBD ' ~?
Redeveloprnent Project, and the propo,sed~
adoption of a TIF Plan.~7/~, ~
BACKGROUND: The Columbia Heights City Council held a Public Hearing on August 9, 2004 on
the proposed adoption of a modification to the Downtown Revitalization Plan for the CBD
Redevelopment Project, and the proposed adoption of a Tax Increment Financing Plan in an effort to
encourage the development and redevelopment of certain designated areas within the City. That
Public Hearing was continued until the City Council meeting of September 13, 2004. City staff is
recommending that the Public Hearing be continued until September 27, 2004 in order to give the City
Council ample opportunity to review the development agreement prior to the T~ public heating.
RECOMMENDATION: Staff recommends the City Council continue the Public Hearing until
September 27, 2004.
RECOMMENDED MOTION: Move to contilme the Public Hearing to the September 27, 2004
City Council meeting at approximately 7:00 pm on the proposed adoption of a Modification to the
Downtown Revitalization Plan for the CBD Redevelopment Project, and the proposed adoption of a
Tax Increment Financing Plan in an effort to encourage the development and redevelopment of certain
designated areas within the City.
COUNCIL ACTION:
h:\Consent2OO4\CL Extend Public Hearing
CITY COUNCIL LETTER
MEETING OF: September 13 2004
AGENDA SECTION: RESOLUTIONS AND ORIGINATING DEPT: CITY MANAGER
ORDINANCES FINANCE APPROVAL
NO:
iTEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
SETTING THE PROPOSED CITY LEVY, DATE: SEPTEMBER 8, 2004
APPROVING THE HR_A LEXTY, APPROVING A TAX
RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES
PAYABLE IN 2005
The City of Columbia Heights budget and proposed levy has been on the agenda at tbn'ee work sessions and two regular
council meetings. Based on these discussions, staff is recon~rnending adopting the attached resolution setting a proposed
budget and a proposed levy for 2005. This is the maximum anaount that the City can levy. During the budget process and
at the Truth in Taxation hearing in December, the City Council can reduce this levy. However, the amount that is adopted
as a preliminary proposed levy cannot be increased after September 15, 2004.
It is important to note that flaere are still several alternatives that can be discussed during the budget process to reduce
final levy and resulting property tax bill. One of the alternatives not recently discussed is to refinance the current TiF
bonds. By refinancing these bonds and taking advantage of cun'ent lower interest rates, it is possible to reduce the bohd
payments in future years which could result in some reduction in property taxes and effect the total property tax bill.
Listed below are two alternatives for a resolution setting a proposed city levy. The reconamended motion includes making
up the $544,726 that the City will be losing in local government aid plus an additional $250,000 to cover cost of living
pay increases. It does not include any additional increase for other inflation. The alternate motion only includes an
increase in the levy to make up for the $544,726 lost in state aid. It does not include any levy increase to make up for
inflation.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-38 there being anaple copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-38 being a resolution adopting a proposed budget, sethng
the City, Library, EDA proposed levy at $6,241,986, establishing a budget hearing date for property taxes payable in 2005
for December 6, 2004 at 7:00 p.m. in the City Council chambers, approving a tax rate increase and approving the HRA
levy of $161,366.
ALTERNATE MOTION: Move to adopt Resolution 2004-38 being a resolution adopting a proposed budget,
setting the City, Library, EDA proposed levy at $5,991,986, establishing a budget hearing date for property taxes
payable in 2005 for December 6, 2004 at 7:00 p.m. in the City Council chambers, approving a tax rate increase
and approving the HRA levy of $161,366.
WE:sins
0409081 COUNCIL
Attachment
COUNCIL ACTION:
CITY OF COL UMBIA HEIGHTS
DATE:
SEPTEMBER 9, 2004
TO:
THE HONORABLE MAYOR JULIENNE WYCKOFF
CITY COUNCIL MEMBERS
TAM! ERICSON
BRUCE KELZENBERG
BRUCE NAWROCKI
BOBBY WILLIAMS
FROM:
WALT FEHST, CITY MANAGER
WILLIAM ELRITE "~/ff/~
FINANCE DIRECTOR
RE:
PROPOSED BUDGET / LEVY COUNCIL MEETING
OF SEPTEMBER 13, 2004 (Page 1 of 2)
At the work session of August 24th the City Council reviewed the 2005 budget and proposed
levy. This was a very crucial meeting in determining the future of Columbia Heights and what
will transpire in upcoming years. With the major reductions in local government aid, which is
projected to reach $1,931,902 by the year 2006, the City Council and staff are faced with the
dilemma of budget cut-backs, reduction of services, increased property tax levies, and the task of
seeking out new and innovative revenue sources. At the same time statistics indicate an increase
in crime and rental housing, a decrease in the quality of housing maintenance, and a growing
diversity in our population. The loss of local government aid from the State of Minnesota is
beyond the control of the City Council. However, the authority to make up for lost state aid
through property tax levies and other sources is within the control of the City Council.
At previous budget meetings assorted documentation has been presented to the council showing
the significant reductions that have been made in the City's operating budget. This is reflected in
the attached schedule that shows the adopted 2003 budget at $9,719,781. The proposed 2005
budget is reduced by $770,928 from this amount. This figure does not take into consideration
inflation that has been absorbed into the proposed budget. If we were to figure a 3% inflationary
rate, it would place the actual reduction of the 2005 budget at $1,362,862 less than the adopted
2003 budget. This is a major decrease and a great effort to do more with less, or at least to
maintain the same level of services for a significant reduction in cost. At the same time, if we
look at the property tax structure in Columbia Heights, we find two significant factors. First, the
taxes on a median priced home in Columbia Heights are the lowest in the metropolitan area. The
second and even more important fact is that the average home in Columbia Heights is paying less
taxes in 2004 than they paid in 1997, and a considerable amount of the increase in property taxes
over the last five years is due to legislative changes and adjustments to the property class rate
structure whereby the state legislature moved a large amount of the commercial-industrial
property tax burden to residential property. This resulted in a decrease in commercial-industrial
property taxes and an increase in residential property taxes. Here, again, this tax shift and tax
increase was outside the control of the City Council. The bottom line is that since 1997 the
decrease and increase in local property taxes has been a direct result of state legislative action
through the reduction of state aid, the shifting of state revenue between schools, cities, and
counties, and the shifting of the property tax burden from commercial-industrial property to
Page Two
residential. Even with these drastic legislative changes, the City Council and staff has put forth
every effort to "hold the hne" on expenses and in more recent years, significantly reduce
expenses while absorbing inflation.
During the budget process there are several areas that need to be reviewed in greater depth before
adopting a final tax levy. One of t_h_ese is the pros and cons of implementing new and innovative
revenue sources such as a utility franchise tax and other means of generating revenue such as
placing a street light fee on the City utility bill to recover street light costs, increasing housing
maintenance code and rental housing license fees in addition to developing a housing point-of-
sale program, and establishing fees to offset the expenses. Another major cost and fee area that
should be reviewed is the taxpayers' financial support and subsidy for the operation of Murzyn
Hall and Parkview Villa South. The current burden on taxpayers for supplementing these two
operations is in excess of $1,000,000. Restructuring of the Murzyn Hall operation to make it
self-sustaining or profitable along with exploring the option of selling Parkview Villa and
restructuring the debt could result in a considerable property tax reduction to residents. These
are just a few of the important items that need to be addressed during the budget process.
The outcome of the City Council's decision on several of the above items could have a major
effect on the final property tax levy. Subsequently, it is my recommendation that the preliminary
levy be set at a high enough level to accomplish everything that may be desired with the intent
that the decisions made through the budget process will result in a reduction of costs or an
increase in other revenue and that the levy will be adjusted accordingly in the final budget and
levy adoption in December. If the preliminary levy is set at a very low level, the council is really
tying their hands and severely limiting what can be done during the budget review process.
Under the state's current Truth in Taxation process, the adoption of the preliminary levy is
actually the starting point of the budget and levy review process that culminates with the Truth in
Taxation hearing in December. The intent of the current Truth in Taxation process is to set a
preliminary maximum levy. The county then informs property taxpayers of how this will affect
their property tax statement. It is then the responsibility of the taxpayer to attend the council
budget meetings and let the council know how they feel about the tax increase and provide any
suggestions they may have for changes. If taxpayers do not respond to the notice they receive or
attend the budget meetings, one could assume that they are content with what is proposed?
WE:sms
0409091 BUD
Attachments:
Resolution 2004-38
Property Tax Comparison on a Low, Average and High Value Home
Property Tax History 1997-2004
Proposed Property Taxes 2003-2007
History of Local Government Aid 2003-2006
Three-year Budget Plan 2003-2007
RESOLUTION 2004 - 38
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2005, SETTING THE PROPOSED CITY
LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2005.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2005 is hereby approved and adopted with
appropriations for each of the funds listed below.
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital Improvement
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
8,232,617
517,420
246,332
163,984
200,643
631,271
5,375
162,560
4OO,O0O
394,598
643,000
492,978
6,987,480
6,210,747
1,951,379
1,420,436
1,540,225
336,037
267,891
2,537,607
33,342,580
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2005:
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvements
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital Improvement
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Revenue Including Interfund Transfers
Revenue
8,232,617
517.420
246.332
163 984
200 643
631 271
5 375
162 560
400 000
394 598
643 000
492 978
6,987 480
6,210,747
1,951,379
1,420,436
1,540,225
336,037
267,891
2,537,607
33,342,580
RESOLUTION 2004 - 38
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2005, SETTING THE PROPOSED CITY
LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2005.
Section C. The following sums of money are levied for the current year, collectable in 2005, upon the
taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total 2004 Levy
Lost LGA Levy Increase
Cost of Living Levy Increase
Total 2005 Proposed Levy
2004 Levy
4,928,710
433,565
84,985
5,447,260
544,726
250,000
6,241,986
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2005 in the amount of $161,366.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That
the budget meeting is scheduled for December 6, 2004 at 7:00 p.m. in the City Council chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2005 that is higher than the tax rate calculated for the city for taxes levied in 2003, collectable in 2004.
BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2005 Bond
principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes payable
in 2005.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this ..... day of .................
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julienne Wyckoff
Carole Blowers, Secretary Pro Tem
City of Columbia Heights, Minnesota
Increase in Property Tax Comparison
On a Low, Average and High Value Home
lEst Mkt Value 2004
Taxable Value 2003
Taxable Value 2004
125,500
52,500
61,300
171,800
136,500
152,900
467,100
374,200
419,100
R35'*** 32 0058 R25'**'14 0012 R25'**'14 0084
2005 with 10% inc~ase 580.22 1801.65 5,577.76
Increase per Month 4.40 13.65 42.26
2005 with 20% inc~ase 632.96 1965.43 6,084.83
Increase per Month 8.79 27.30 84.51
Prior Years Comparison
2004 527.47 1,637.86 5,070.69
2003.. 448.71 1,404.91 4,437.87
2002 497.48 1,507.69 4,719.77
2001 498.81 1,527.49 5,646.76
2000 443.52 1,328.69 5,993.49
1999 429.57 1,266.59 5,882.97
1998 634.60 1,359.37 6,022.20
1997 707.10 1,542.56 7,025.19
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