HomeMy WebLinkAboutAugust 16, 2004 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Mayor
,hllienne l, Vyckoff
Councilrnembers
Robert A. Williams
Bruce Nmvrocki
Tamme/'a Ericson
Bruce Kelzenberg
.City Manager
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
MONDAY, AUGUST 16, 2004
8:00 P.M.
CITY COUNCIL CHAMBERS
WORK SESSION
AGENDA
CONSENT:
1. Authorization to prepare plans for State-Aid Stonr~ sewer replacement at 49th/Central and
47th/University.
DISCUSSION:
1. Presentation by U of M Design Team for development option at the previous NEI site.
Huset Park Master Park Plan
Budget/Levy Review
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make an'angements. (TDD/706-3692 for deaf or hem'ing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: 8/16/04
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS / ,
ITEM: AUTHORIZATION TO PREPARE PLANS AND BY: K. Hansen ~0rx BY:
SPECS FOR STATE-AID STORM SEWER REPLACMENT DATE: 8/11/02;{~ DATE:
ON CENTRAL AVENUE, SOUTH OF 49TM AVENUE.
The City of Columbia Heights has experienced surface water problems on Central, south of 49a~ Avenue for a number of years.
There has been localized flooding at the low points in this area, along with pavement or bonlevard settlements and/or failures of
catch basin structures due to structure degradation or failures. In 2002, staffbudgeted $7,000 for maintenance in this area, but after
reviewing the condition of the structures in more detail, it became apparent that replacements of catch basins would be necessary.
Subsequently, $25,000 was budgeted in each of the 2003 and 2004 State-Aid Maintenance budgets to make the necessary repairs.
A map detailing the existing storm system is attached.
The funding for the repair and maintenance of the storm sewer on Central is fully State-Aid eligible. Additionally, the City of
Hilltop had previously set aside funding when Walgreens was built for the work on the west half of the roadway. The proposed
work is mainly focused on the structure repairs to this area, involving fifteen catch basins and one manhole. Work would either
involve the complete replacement of the catch basins, reconstructing the tops of the catch basins; replacing settled concrete curb
and gutter; replacing all castings with high capacity/self cleaning grates; and minor pipe replacement. The attached Engineer's
Estimate provides a unit listing detailing the work along with the City of Hilltop's cost share.
Funding is available in the 2004 State-Aid Maintenance Account, Ftmd 212.
Recommended Motion: Move to ordering the preparation of Plans and Specifications for proposed Storm Sewer Improvements on
Central Avenue, South of 49th Avenue, Project #0405.
Attachments:
Existing conditions map
Engineer's Estimate
COUNCIL ACTION:
EXISTING STORM @ CENTRAL & 49TH
EX. 24" STORM
>>. >> ,
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No. Item Description
CITY OF COLUMBIA HEIGHTS, MN
ENGINEER'S ESTIMATE
STORM SEWER CONSTRUCTION
CITY PROJECT NO. 0405
Total
Unit Quantity
1 Traffic control
2 Mobilization
3 Remove concrete curb and gutter
4 Remove concrete median
5 Remove bituminous pavement
6 Remove sewer pipe
7 Remove manhole (MH)
8 Remove catch basin (CB)
9 Sawcut concrete
10 Sawcut bitmuinous
11 Salvage MH casting
12 Salvage CB casting
13 Reconstruct MH bench
14 HDPE rings and new CB casting
15 RCP apron wifl~ la'ash guard
16 24" RCP - Class III
17 MH Type C1 with casting (60")
18 2' x 3' CB Type X with casting
19 Aggregate base class 5
20 Bituminous patch
21 Tack coat
22 Concrete curb and gutter
23 Concrete median
24 Sod with topsoil
TOTAL ESTIMATED COST
Unit Price
L.S. 1.00 $7,500.00
L.S. 1.00 $5,000.00
L.F. 320 $3.00
S.F. 480 $1.00
S.Y. 140 $7.50
L.F. 50 $10.00
Ea. 1 $300.00
Ea. 15 $300.00
L.F. 65 $3.00
L.F. 400 $2.00
Ea. 1 $100.00
Ea. 16 $100.00
Ea. 1 $250.00
Ea. 8 $500.00
Ea. 1 $1,500.00
L.F. 50 $40.00
Ea. 1 $2,750.00
Ea. 15 $1,500.00
Ton 80 $20.00
Ton 110 $40.00
Gal. 20 $2.00
L.F. 320 $15.00
S.F. 480 $4.00
S.Y. 150 $5.00
Amount
$7,500.00
$5,OOO.OO
$960.00
$480.00
$1,050.00
$500.00
$300.00
$4,500.00
$195.00
$800.00
$100.00
$1,600.00
$250.00
$4,000.00
$1,500.00
$2,000.O0
$2,750.00
$22,500.00
$1,600.00
$4,400.00
$40.00
$4,800.00
$1,920.00
$750.00
$69,495.00
City of Hilltop
Quantity Unit Price
Share
Amotmt
0.50 $7,500.00 $3,750.00
0.50 $5,000.00 $2,500.00
80 $3.00 $240.00
240 $1.00 $240.00
33 $7.50 $250.00
0 $10.00 $0.00
0 $300.00 $0.00
4 $300.00 $1,200.00
32 $3.00 $96.00
100 $2.00 $200.00
0 $100.00 $0.00
4 $100.00 $400.00
0 $500.00 $0.00
2 $500.00 $1,000.00
0 $69.00 $0.00
0 $41.15 $0.00
0 $2,750.00 $0.00
4 $1,500.00 $6,000.00
26 $20.00 $525.00
26 $40.00 $1,040.00
7 $2.00 $14.00
80 $15.00 $1,200.00
240 $4.00 $960.00
17 $5.00 $83.33
$19,698.33
8/12/2004 Page 1 of 1 Estimate
TO:
FROM:
DATE:
SUJB:
Mayor and City Council Members
Robert Streetar, Community Development Director
August 12, 2004
NEI Development Options
Background
With the acquisition, and demolition of the NEI building located at 845 41st Avenue, the
City Council has engaged the assistance of the Richard Milgrom of the Metropolitan
Design Center, and Paul Hanson of Kraus-Anderson Construction to assist the Council
in determining options for redevelopment. Both are providing this assistance at no cost
to the City.
Richard Milgrom, of the Design Center, will provide the City Council with three options
for redevelopment. These options include developing the property as all private, all
public, or a mix of private and public uses. Public uses could include a city hall facility,
police and fire station, library and a recreational center. Mr. Milgrom will provide
additional hand outs at the meeting.
Paul Hanson, of Kraus Anderson Construction, will provide information regarding the
construction of just a recreational facility. A summary of the recreational facility
includes:
Gymnasium with a suspended walking/running track
Size: 17,304 sf.
Estimated cost: $2,000,000 - $2,400,000
Includes two high school size gymnasiums could be divided into four half courts.
Support facilities
Size: 13,760 sf.
Estimated cost: $2,400,000- $2,600,000
Includes men's, women's locker rooms, and family locker rooms. Also includes a
fitness area for exercise equipment, as well as meeting rooms, and concession area.
Racquetbafl Courts
Size: 3,570 sf.
Estimated cost: $700,000- $750,000
Includes four racquetball courts.
The total size of the building is 34,000 sf.; the footprint is 24,000 sf. The current NEI
building foot print is 30,000 sf. The estimated cost for the entire facility is between
$5,100,000 and $5,800,000, which includes site development costs, but not
architectural, engineering costs or fitness equipment. Please see attached material
provided by Mr. Hanson for more detailed breakdown. Mr. Hanson will also provide
additional handouts at the meeting.
Discussion
Does the Council have a preference as how the NEI site ought to be
redeveloped?
1. All private
2. All public
3. Private / Public Mix
Does the Council have a preference to continue with the development of a
recreational facility? If so, the staff would prepare an operating budget, and
determine the actual demand for these recreation space and amenities.
2
City of Columbia Heights
New Recreation Center
Kraus-Anderson Construction Company
Budget Summary
Based on Rough Program Study
Date: August 10, 2004
Cost/sf Total Cost
Part of the Project Area, SF Lower Range Higher Range Lower Range Higher Range
Gymnasium - 126' x 104', with suspended track 17,304 $120 $135 $2,076,480 $2,336,040
Support Facilities - 83' x 83', two stories 13,760 $175 $195 $2,408,000 $2,683,200
Racquetball Courts - 85' x 42' 3,570 $195 $210 $696,150 $749,700
Total Project Budget 34,634 $150 $167 $5,180,630 $5,768,940
Page 1 of 1
City of Columbia Heights
New Recreation Center
Kraus-Anderson Construction Company
ROUGH PROGRAM STUDY
Date: August 10, 2004
IGymnasium Area I First Floor 2nd Floor Total SF
~Provide for two High school courts that can be divided in half with drop down partitions.
I
One court is 84' long b~/50' wide
There should be 10' all around, plus at least 6' between the courts.
I
The overall foot print would be 126' wide by 104' long.
This would have an area of 13,104 sf. 13,104
I
The running track would be supported off the roof structure over the courts.
The track would be 10' wide. The interior length of the track would 380 feet.
It would be about 14 laps to the mile.
Area of track surface would be 10' x 420' 4,200
I
The bottom of the track should be about 12' above the court.
The top of the track would be at 13' above the floor.
I
The bottom of roof structure should be about 12' above the track, or 25' above the floor.
To span 104', the bar joists would need to be about 5' deep.
The top of the structure would be 30' above the floor.
I
The roof will need to be sloped about 1/4" per foot from the mid point for drainage,
The total slope would be about 13".
The roof insulation will be about 4 or 5 inches thick.
The top of parapet should be about 8" above the top of roof insulation.
iTherefore, the top of the wall panels should be about 32! above grade.
General I
The gymnasium would be a rectangular box 104' wide by 126' long with 32' high walls.
Total Area at Gymnasium I 13,104 4,200 17,304
Racquetball Courts I First Floor 2nd Floor Total SF
Provide four racquetball courts
I
One court is 20' wide by 40' long, with a 20' clear height
I
With dividing walls, the overall foot print would be 85' wide by 42' long.
This would have an area of 3,570 sf. 3,570
Assume that access corridors and viewing corridor will be in the Support Facilities box.
I
The bottom of roof structure should be about 21' above the floor, minimum.
The bar joists to span 20' would be about 18" deep.
Should provide about 18" for ductwork above the ceiling.
The top of the structure should be 24' above the floor - same as the support area.
Use the same 27' wall panels.
General [
The racquetball area would be a rectangular box 85' wide by 42' long with 27' high walls.
RacquetballI 3,570 3,57O
Summary
Foot Print of Building (Level 1) 23,554 sf
Level 2 Area 11,080 sf
Tota Bu Iding Project 34,634 sf
Gymnasium box: 104' x 1.2,6' wi~h 32' w,a, lls
Support Facilities b.o,x: 8,5, x 81 with 27 walls (two stories)
Racquetball box: 85 x 42 with 27' walls
The boxes would be touching, but the exact arrangement can be determined
Page 2 of 2
City of Columbia Heights
New Recreation Center
Kraus-Anderson Construction Company
ROUGHPROGRAM STUDY
Date: August 10, 2004
Support Facilities First Floor 2nd Floor Total SF
Locker Rooms
Mens
Assume space for 72 double tier locker frames (144 lockers).
Assume three sinks and toilets
Assume a "gang" shower with six heads
Total area required would be about 20' wide by 60' long (1,200 sf) 1,200
Womens
Assume space for 72 double tier locker frames (144 lockers).
Assume three sinks and toilets
Assume a "gang" shower with six heads
Total area required would be about 20' wide by 60' long (1,200 sf) 1,200
Family
Assume six individual rooms, 6' x 8' with shower in each
Assume two toilet rooms at 8' x 8'
Assume common corridor with 32 double tier locker frames (64 lockers).
Total are required would be about 16' wide by 60' long (960 sf) 960
Gymnasium Storage
Storage area for nets, mats, standards, etc.
Assume area of 15' x 20' (300 sf) 300
Lobby, Check-In and Concessions
Assume 20' wide by 40' long (800 sf) 800
I
Staff Office and Storage
Assume four rooms, 10' wide by 10' long (400 sf total/ 400
Mechanical Room
Assume 30' wide by 40' long (1,200 sf) 1,200
I
Stair and Elevators
Need two stairs from the second floor - 8' x 20' (total of 320 sf/ 320 320
Need elevator - 10'x 10' (100 sf/ 100 100
Elevator machine room - 10' x 10' (100 sf) 100
I
Level 2 Toilets
Two single unisex toilets - 8' x 10' (160 sf total) 160
Fitness Area
Space for machines, free-weights, etc
Assumed size of 40' wide by 75' long (3,000 sf) 3,000
Meeting Rooms
Assume three community meeting rooms
Each room would be 20' by 30' - one on level 1, two on level 2 600 1,200
Circulation Corridors
About 15% of floor area 900 900
General
Floor to floor would be 13'.
Top of exterior walls would be 13' + 13' + 1' parapet = 27'
Assume the Support Facilities would be a square box, 83' x 83' with 27' walls.
Note: 83' x 83' is 6,889 sf.
Based on the size of the racquetball courts, this box could be revised to 85' x 81'.
TotaI Area at suPp0~ Areasl 6,880 6,880 13,760
Page 1 of 2
CITY COUNCIL LETTER
Meeting of: 8/16/04
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS / ~
DATE: 8/11/04 . DATE:
The intent of a Master Plan for Huset Park is to provide a detailed plan of the entire park to work from. With financial constraints,
complete redevelopment of the park is unlikely. Therefore, it is the desire of the Park and Recreation Commission and City Staffto
have a detailed working plan to rehabihtate or rebuild elements of the park in phases, as funding becomes available. Another
element of the Master Plan will provide cost estimates of each park element or amenity and provide an evaluation of financing
options for the short and long term redevelopment plan.
The concept of the Huset Park redevelopment plan began with the premise of not adding any new athletic fields, but rearranging
the existing fields and park amenities in a more logical and efficient manner. A primary component of the plan development has
been public input, Park & Recreation Commission review and additional staff review in use and review of site layouts. Specific
components include a walking trail around and through the entire park, provichng senior facilities next to Murzyn Hall, spacing the
athletic fields from the existing residential to the north on the east side, providing picnic shelters/areas on both sides of the park,
and providing amenities and screening for the new industrial area redevelopment to the south on the west. Identifying and arranging
adequate parking has also gone thru several iterations for how it may fit into the park and also with the new Industrial Parkway (on-
street), which is currently under feasibility report development. An additional component of the plan has been the review of the
surface hydrology and how those needs, such as water quality and storm water ponding, will fit into the park setting.
The three issues identified above are what staffhas been evaluating/designing, which has consequently delayed the final plan
development. A storm water study of the area is now complete. While any park redevelopment is required to meet our current
Storm Water Plan requirements, the study does provide some opportunities to provide water related (pond) park amenities, similar
to Prestemon Park. A consequence of this could be impacts to athletic fields. Additional review has resulted in various options
in the overall park layout. These options include:
· Surface Water Management: integrating park amenities into the ponding plan
· Parking arrangement / traffic flow for Murzyn Hall
· Athletic Field Arrangement: with and without a T-Ball field
The Park and Recreation Comra/ssion reviewed the various alternatives at their May regular commission meeting and
recommended option 2, dated 5/16/04, that preserves the number of athletic fields, including the T-Ball field. It is intended to
review each of these options with the Council so they can be refined for review at an open house - public meeting. In lieu of
sending all options at this time, a single option is being forwarded to you that represents the reorganization of the athletic fields and
other park amenities. The other iterations will be reviewed by the Park Consultant, Bonestroo, at the work session.
A representativefi'om the Park Planningfi~w~ ofBonestroo willpresent the Park Plan and discuss the options.
Attachments:
Initial draft of Huset Park Plan.
Design Criteria of Athletic Fields
COUNCIL ACTION:
Proposed Levy and Summary Budget for
Discussion at August 16, 2004
Work Session
DATE:
CITY OF COLUMBIA HEIGHTS
AUGUST 12, 2004
TO:
THE HONORABLE MAYOR JULIENNE WYCKOFF
CITY COUNCIL MEMBERS
TAMI ERICSON
BRUCE KELZENBERG
BRUCE NAWROCKI
BOBBY WILLIAMS
WALT FEHST, CITY MANAGER
FROM:
WILLIAM ELRITE
FINANCE DIRECTOR
RE:
COUNCIL LETTER ADOPTING A PROPOSED BUDGET AND SETTING A
PROPOSED LEVY
Attached is a council letter and resolution adopting a proposed budget and setting a proposed levy. It
is very important to remember that whatever amount the City Council sets for a proposed levy, they
cannot increase it at a later date. However, whatever amount is set can be reduced at a later date. The
attached council letter and resolution are based on holding the 2005 budget at the 2004 level which is
$770,928 less than the original adopted 2003 budget. This does not increase the 2005 budget for any
inflationary costs or for the cost of living salary increases granted to employees. Under this proposal,
those costs would need to be absorbed into the cun-ent budget or funded through new and innovative
revenue sources. This proposed resolution only increases the property tax levy by the amount the City
is losing in local government aid for 2005.
As an alternate, the council may want to consider increasing the proposed levy by $250,000 to cover
the cost of living increases for employee salaries. If this is not included in the preliminary resolution it
cannot be added at a later date. By including this amount in the preliminary resolution, the council has
more options down the road to make changes in the budget or to reduce it in the final resolution that is
adopted in December.
Another alternative is to adopt the proposed resolution making up just lost state aid or making up the
lost state aid and including the cost of living increases but offsetting the total amount by the use of
some fund balance. The attached pages in the budget book indicate the effect of these different
options. Page 8 shows the effects on property taxes of a "hold the line" budget and the effects of a
"hold the line" budget utilizing a small amount of fund balance. It is not necessary for the council to
make this decision at this time. If the preliminary levy is adopted on the "hold the line" basis, it can be
reduced later through the use of some fund balance. In addition to this, the council should closely
review page 7, which shows property tax history from 1997 through 2004 on five select houses. As
you can see from this schedule, four out of five homes had significantly lower property taxes in 2004
than they did in 1997. Also, if you look at the property tax increase for 2004, it looks rather
significant. However, if you look at the property tax increase over the last two years, from 2002 to
2004, it averages around 6% per year. This is prhnarily due to the fact that there were considerable
property tax decreases in 2003. In essence, since 1997 property taxes have decreased mainly because
of changes made at the state legislative level. On the same hand, the increases proposed for 2005 are
also due to changes made at the state legislative level. Even with these changes, the proposed property
taxes for 2005 should be only slightly higlier than property taxes in 1997. Yet, due to inflation, the
cost of service has increased significantly. When we are providing services in 2005 at 1997 tax rates
we are definitely doing more with less.
- 1 - W~:sms 0408121BUD
CITY COUNCIL LETTER
MEETING OF: AUGUST 23, 2004
AGENDA SECTION: RESOLUTIONS AND ORIGINATING DEPT: CITY MANAGER
ORDINANCES FINAN CE APPROVAL
NO:
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
PROPOSED BUDGET FOR THE YEAR 2005,
SETTING THE PROPOSED CITY LEVY, DATE: AUGUST 2, 2004
APPROVING THE HRA LEVY, APPROVING A
TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY
TAXES PAYABLE IN 2005
NO:
The City of Columbia Heights budget and proposed levy has been on the agenda at three work
sessions and two regular council meetings. Based on these discussions, staff is recommending
adopting the attached resolution setting a proposed budget and a proposed levy for 2005. This is
the maximum amount that the City can levy. During the budget process and at the Truth in
Taxation heating in December, the City Council can reduce this levy. However, the amount that
is adopted as a preliminary proposed levy cannot be increased after September 15, 2004.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-38 there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-38 being a resolution adopting a
proposed budget, setting the City, Library, EDA proposed levy at $5,991,986, establishing a
budget hearing date for property taxes payable in 2005 for December 6, 2004 at 7:00 p.m. in the
City Council chambers, approving a tax rate increase and approving the HRA levy of $161,366.
WE:sms
0408021COUNC1L
Attachment
COUNCIL ACTION:
-2-
RESOLUTION 2004 - 38
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2005, SETTING THE PROPOSED CITY
LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2005.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2005 is hereby approved and adopted with
appropriations for each of the funds listed below.
Expense
General Fund 8,232,617
Corn m unity Development Fund 517,420
Economic Development Fund 246,332
Parkview Villa North 351,980
Parkview Villa South 221,113
State Aid 163,984
Cable Television 200,643
Library 631,271
DARE Project 5,375
Infrastructure 162,560
Capital Improvement 400,000
Capital Equipment Replacement Funds 394,598
Construction Funds 643,000
Central Garage Fund 492,978
Liquor Operating 6,987,480
Liquor Capital Improvement 6,210,747
Water Utility Fund 1,951,379
Sewer Utility Fund 1,420,436
Refuse Fund 1,540,225
Storm Sewer Fund 336,037
Data Processing 267,891
Debt Service Fund 2,537,607
Total Expense Including Interfund Transfers 33,915,673
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad Valorem tax levies and use of fund balances, as hereinafter set forth for the year 2005:
Revenue
General Fund 8,232,617
Community Development Fund 517,420
Economic Development Fund 246,332
Parkview Villa North 351,980
Parkview Villa South 221,113
State Aid 163,984
Cable Television 200,643
Library 631,271
DARE Project 5,375
Infrastructure 162,560
Capital Improvement 400,000
Capital Equipment Replacement Funds 394,598
Construction Funds 643,000
Central Garage Fund 492,978
Liquor Operating 6,987,480
Liquor Capital Improvement 6,210,747
Water Utility Fund 1,951,379
Sewer Utility Fund 1,420,436
Refuse Fund 1,540,225
Storm Sewer Fund 336,037
Data Processing 267,891
Debt Service Fund 2,537,607
Total Revenue Including Interfund Transfers 33,915,673
-3-
Section C. The following sums of money are levied for the current year, collectable in 2005, upon the
taxable properly in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
4,462,949 1,010,487 5,473,436
433,585 433,585
84,965 84,965
4,981,499 1,010,487 5,991,986
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and
Redevelopment Authority Tax Levy for the fiscal year 2005 in the amount of $161,366.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That
the budget meeting is scheduled for December 6th at 7:00 P.M. in the City Council Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a properly tax rate for taxes payable in the
year 2005 that is higher than the tax rate calculated for the city for taxes levied in 2003, collectable in 2004.
BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2005 Bond
principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes
payable in 2005.
The City Clerk is hereby instructed to transmit a cer[ified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this ............... day of ...............
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
-4-
CITY OF COLUMBIA HEIGHTS
2005 BUDGET MESSAGE
The budget message and document have been put together to comply with the City Charter
and state statute requirements for providing budget information and adopting a proposed
budget and a proposed tax levy. Under state statutes the City of Columbia Heights must
adopt a proposed budget and a proposed tax levy and certify it to the County Auditor's office
prior to September 15. The City then has until December 29 to adopt and certify a final
budget and levy to the County Auditor's office. The final levy can be less than the proposed
levy but it cannot be greater than the proposed levy. Based on this, staff traditionally
recommends establishing a proposed levy that is adequate to cover budgetary needs with the
understanding that as the budget process is finalized, the City Council has the opportunity to
reduce the final property tax levy.
Budget Format
The City of Columbia Heights budget is prepared and distributed in a summary format that
includes useful narrative information highlighting department activities, objectives, and budget
summary. This format is designed to provide the user of the budget with a more descriptive
narrative explaining the highlights of the budget. Under this format the budget is broken
down into ten functional areas and is prepared with a summary for each of these areas along
with a detailed budget workbook for the City Council to utilize during their budget review. The
summary budget book is then again summarized in a public document that is used for the
City's public budget adoption meeting and for any required Truth in Taxation hearings. The
budget message follows the format of the overall budget and provides a narrative section
summarizing each of the functional areas along with overall summary information regarding
the budget document, the total budget, property taxes, and other revenue sources.
Budget Overview
Budget Highlights
This budget message is only intended to touch on the most significant budget items for 2005.
Through the budget process the City Council will meet with Division Heads to review the
various functional areas of the budget and to make important decisions for the final budget to
be presented at the Truth in Taxation hearing. For 2005 staff is faced with an immense
challenge as the State once again is proposing to reduce the City's local government aid
(LGA) by $544,726. This is in addition to the aid reduction in 2004 of $1,048,796, which
brings our total state aid reduction in the last two years to $1,593,522. This is an aid
reduction of over 60% of the amount of LGA we were originally certified to receive in 2003.
Of this total lost aid, the City made up $629,276 through a property tax levy in 2004. Staff is
proposing to make up the LGA decrease in 2005 of $544,726 through a property tax increase
and to implement a "hold the line" budget philosophy at the 2004 reduced budget level of
$8,948,853 for tax-supported funds. As you may recall, in 2004 we significantly reduced the
budget from 2003. The 2003 general operating budget for the General Fund, Library, and
EDA was $9,719,781. For 2004 we reduced this budget by $770,928 to $8,948,853.
Beginning in 2004 the HRA levy of $137,683 was included in the EDA fund. To present a
-5-
more consistent and uniform picture, the HRA levy is not included in this highlight. We are
proposing to maintain that budget amount in 2005 and 2006 and only make up lost state aid.
This means that staff will need to absorb all inflationary costs into the current budget or
generate innovative revenue sources to cover inflation. It is projected that inflation in 2005
will be at approximately $250,000 to just cover increased payroll costs. If this inflationary
increase cannot be made up through new and innovative revenue sources, it will be
necessary to further reduce staff within the City and likewise reduce City services.
The attached budget demonstrates staff's ability to become more efficient and cost-effective
in providing City services. To date, staffing in the City has been reduced by 13 positions.
This has required virtually all staff at all levels to pick up additional duties and responsibilities
and to become more efficient in providing services to residents and fulfilling normal City
functions. Throughout the budget process and during the 2005 budget year staff will continue
to research and evaluate methods to improve efficiency and cost-effectiveness, and wherever
possible improve the services to residents.
On the revenue side, there are several significant highlights. First, the taxes on a median
priced home in Columbia Heights are the lowest in the metropolitan area. Under staff's
projections for a "hold the line" budget in 2005 and 2006 we would see a steady decrease in
the percent of property tax increases. In 2005 the City levy would rise by 10%, in 2006 it
would rise by 5.65%, and in 2007 it would rise by 5.31%. These levy increases are the
amount of money the City would receive in increased taxes. However, due to the state's
complicated tax capacity taxing struct'ure, the actual amount of a tax increase that property
owners in Columbia Heights would incur will be higher than the amount of our levy increase.
Under staff's proposal it is estimated that the overall tax increase on Columbia Heights'
property could be as high as 14% in 2005 but will drop to an increase of 5.83% in 2007. All
of this may seem like a considerable increase. However, when you view the following chart
on the tax history in Columbia Heights showing actual property taxes from 1997 through
2004, you can see that we have done a fantastic job in several years of significantly reducing
the tax burden. Only in the last two years, because of significant state aid cuts, have
property taxes increased greatly. Yet the average home is still paying fewer taxes in 2004
than they paid in 1997. In summary, this overview only highlights some of the key points in
the 2005 budget. As the process continues, staff will be available to discuss the budget in
greater depth.
-6-
CLASS RATE PERCENTAGES BY REAL PROPERTY TYPE
TAXES PAYABLE 1997, 1998, 1999, 2000, 200t, 2002 and 2003
Real Property Payable Payable Payable Payable Payable Payable
Description 1997 1998 1999 2000 and 2001 2002 2003
Class Class Class Class Rate Class Class
Rate Rate Rate Rate Rate
Residential homestead
First $72,000 1.00%
Over $72,000 2.00%
First $75,000 1.00% 1.00%
Over $75,000 1.85% 1.70%
First $76,000 1.00% 1.00%
$76,000 - $500,000 1.65% 1.00% 1.00%
Over $500,000 1.25% 1.25%
Commercial-Industrial
and public utility
First $100,000
Over $100,000
First $150,000 2.70% 2.45% 2.40% 1.50% 1.50%
Over $150,000 4.00% 3.50% 3.40% 2.00% 2.00%
Residential non-homestead, 1 unit
First $72,000 2.30%
Over $72,000 2.30%
First $75,000 1.90% 1.25%
Over $75,000 2.10% 1.70%
First $76,000 1.20% 1.00%
$76,000 - $500,000 1.65% 1.00% 1.00%
Over $500,000 1.25% 1.25%
Residential non-homestead, 2-3
units and undeveloped land 2.30% 2.10% 1.70% 1.65% 1.50% 1.25%
Residential non-homestead
4 or more units 3.40% 2.90% 2.50% 2.40% 1.80% 1.50%
Low Income 1.00% 0.90% 1.00%
-7-
City of Columbia Heights, Minnesota
Property Tax History from 1997 to 2004
On Five Selected Properties
Est Mkt Value 2003 176,100 179,400 132,700 171,500 172,400
Est Mkt Value 2004 184,800 200,400 140,800 177,000 190,400
Taxable Value 2003 149,400 145,000 114,800 163,600 170,200
Taxable Value 2004 167,300 162,400 128,600 177,000 190,400
Property Identification Number
Year R36 ** ** 41 0042 R36 ** ** 13 0043 R25 ** ** 41 0157 R25 ** ** 22 0047 R25 ** ** 21 0097
Final 2004 1,844.02 1,760.98 1,323.95 1,949.37 2,122.33
Proposed 2004 1,823.95 1,740.40 1,300.14 1,930.17 2,104.45
2003 1,587.93 1,513.69 1,128.58 t ,751.27 1,835.57
2002 1,697.96 1,622.21 1,215.65 1,873.16 1,962.91
2001 1,724.55 1,648.69 1,198.27 1,957.54 2,146.22
2000 1,568.26 1,515.30 1,071.81 2,038.67 2,069.82
1999 1,619.32 1,451.44 1,007.19 1,652.56 1,955.62
1998 1,742.06 1,547.69 1,055.55 1,820.10 2,110.15
1997 2,027.80 1,798.04 1,169.61 2,041.79 2,467.61
Increase from 2003 to 2004 256.09 247.29 195.37 198.10 286.76
Increase from 2002 to 2004 146.06 138.77 108.30 76.21 159.42
(Decrease) Increase from 1997
to 2004 (183.78) (37.06) 154.34 (92.42) (345.28)
G/Next/Wksess 080904/Tax History
City of Columbia Heights
Proposed Property Taxes
2003-2007
Revised 06/18/2004
2003 2004 2005 2006 2007
Actual Adopted % of Proposed % of Proposed % of Proposed % of
Property Taxes Levy Levy Increase Levy Increase Levy Increase Levy Increase
Library 433,585 433,585 433,585 433,585
EDA 140,569 84,965 84,965 84,965
General Fund 4,243,830 4,928,710 5,473,436 5,811,816
Total Levy 4,817,984 5,447,260 5,991,986 6,330,366 6,598,832
Increase from Prior Year N/A 629,276 544,726 338,380 268,466
Area Wid~ (Fiscal ~ispariti.¢~)1,037,040 1,010,487 1,010,487 1,010,487 1,010,487
Proj~.~ted M~rket Value Homes~6 (646,380) (646,380) (646,380) ........ : .......... (646,380) , , (646,380)
IAmount of Levy Increase
Using Fund Balance to Offset Levy
2003 2004 2005 2006 2007
Actual Adopted % of Proposed % of Proposed % of Proposed % of
Levy Levy Increase Levy Increase Levy Increase Levy Increase
Fund Balance Used 0 200,000 150,000 0
Area Wide (Fiscal Disparities) 1,037,040 1,010,487 1,010,487 1,010,487 1,010,487
Projected Market Va~?e Ho~.~ste (646,380) (646,380) (646,380) (646,380) . (646,380)
~~:I;[~:e~8:~:(::B~Be:':~:~:B: ::~::~:::,~} 3,134,564 3,790,393 :::/~:8::~:~ 4,135,119 :~:~::~:~ 4,523,499 :::::~;:::8:~:~¢: 4,941,965 ::::::: ~:~,
City of Columbia Heights, Minnesota
Budget 2005
Summary of Tax Supported Revenue
General Fund
Taxes
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Library
Taxes
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Economic Development Auth
EDA Levy
HRA Levy
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Revised Department Change from
Actual Actual Budget Proposed 2004 Revised
2002 2003 2004 2005 to 2005 Proposed
3,534,854 3,646,155 4,928,710 5,473,436 544,726
277,924 281,480 323,1 O0 318,800 (4,300)
3,446,083 2,864,347 1,740,721 1,336,597 (404,124)
414,740 407,914 497,250 420,498 (76,752)
84,346 140,378 85,000 120,000 35,000
350,243 54,919 166,621 101,326 (65,295)
0 0 0 0 0
0 0 0 0 0
686,224 510,266 470,734 476,138 5,404
8,794,414 7,905,459 8,212,136 8,246,795 34,659
591,588 433,585 433,585 433,585 0
0 0 0 0 0
0 141,850 150,062 150,062 0
5,849 6,492 7,1 O0 8,500 1,400
11,672 12,290 15,000 15,000 0
7,156 4,217 6,1 O0 4,500 (1,600)
0 0 0 0 0
0 0 0 0 0
0 0 50 50 0
· 616,265 598,434 61 t ,897 611,697 (200)
119,834 121,895 84,965 84,965 0
0 0 137,683 161,366 23,683
0 0 0 0 0
209,650 0 0 0 0
0 0 0 0 0
0 0 0 0 0
8,365 1,562 0 0 0
0 0 0 0 0
0 0 0 0 0
21,710 0 0 0 0
359,559 123,457 222,648 246,33t 23,683
G/Next/Wksess 080904/Tax Sup Rev - } 0 -
City of Columbia Heights, Minnesota
Budget 2005
Summary of Tax Supported Expenses
General Fund
Actual
2002
Mayor-Council 41110 198,755
City Manager 41320 363,241
Elections 41410 36,124
Finance 41510 583,459
Assessing 41550 110,271
Legal Services 41610 169,498
General Government Building 41940 114,155
Police 42100 2,456,421
Fire 42200 880,562
Civil Defense 42500 34,171
Animal Control 42700 12,546
Public Works 43000 0
Engineering 43100 319,410
Streets 43121 550,208
Street Lighting 43160 106,695
Traffic Signs & Signals 43170 65,671
Weed Control 43260 7,780
Administration & General 45000 171,080
Youth Athletics 45001 13,098
Adult Athletics 45003 22,174
Youth Enrichment 45004 19,607
Travel Athletics 45005 6,548
Trips & Outings 45030 38,311
Senior Citizens 45040 69,813
Recognition/Special Events 45050 38,933
Murzyn Hall 45129 234,540
Parks 45200 598,914
Tree Maintenance 46102 54,714
Dutch Elm Sanitation 46103 51,554
Dutch Elm Replanting 46104 7,879
Contingencies 49200 300,000
Transfers 49300 1,540,052
Actual
2003
199,444
359,692
8,377
6O3,367
92,113
168,003
1 O2,697
2,427,115
1,024,854
30,190
11,838
0
388,46O
599,265
119,851
65,952
9,392
162 136
14 O5O
17 208
17 531
8 805
32 072
72 904
40118
223 471
614,916
99,626
227
0
4,160
480,000
Revised
Budget
2004
DepaAment
Proposed
2005
201,122
392,787
37,859
614,918
101,000
187,690
151,393
2,530,312
878,9O7
34,565
15,470
0
307,483
656,492
t20,860
70,606
13,902
149,038
38 136
43 787
37 376
41 093
54161
76623
46 407
184 086
711 407
96 412
0
0
100,000
338,725
199,941
383,809
185
614,918
105,913
186,500
150,676
2,530,312
958,906
34,565
15,470
0
307,479
656 430
120860
70605
13957
149.038
38.136
43.787
37.376
37 O93
48,347
76,623
42,595
193,900
711,447
96,249
0
0
28,870
378,630
Total 9,176,184 7,997,834 8,232,617 8,232,617
Economic Development Authority
Econ Development Authority
46314 202,605 127,017 222,648 246,332
Total 202,605 127,017 222,648 246,332
Library
Libraw 45500 803,933 636,773 631,271 631,271
Total 803,933 636,773 631,271 631,271
-11-
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Adopted
Actual Actual Budget
2002 2003 2004
Department
Proposed
2005
City Council
Changes
2005
Adopted
Budget
2005
Revenues
101 General Fund 8,794,414 7,905,460 8,232,618 8,246,795
201 Community Devlopment 284,702 361,648 472,230 517,421
202 Anoka CountyCDBG 377,787 0 0 0
203 Parkview Villa North 333,000 390,142 383,500 388,256
204 EDA 359,559 140,569 222,648 246,331
212 State Aid Maintenance 96,500 172,000 152,500 152,500
213 Parkview Villa South 217,300 198,220 198,100 240,231
225 Cable Television 138,000 145,000 134,000 136,000
235 Rental Housing 17,250 18,240 0 0
240 Library 616,265 598,434 611,897 611,697
270 DARE Project 9,000 9,000 9,000 9,000
299 HRA 111,702 111,648 0 0
376 Tax Increment Bonds 1,240,181 787,500 688,255 666,000
377 Sheffield- DS 41,000 41,000 42,000 41,000
378 Medtronics -DS
46310 215,000 208,500
379 Housing TIF #1 - Scatter 3,000 9,260
382 Tax Increment Bonds- 1990 885,750 921,500
383 Tax Increment Bonds- 1991 227,130 0
385 Multi-Use Redevelopment 23,674 28,100
386 Housing TIF #2 St Timithy Sr 325 350
387 G.O. Improvement Bonds 1999A 35,000 35,000
388 G.O. Utility Rev Bond 1999B 0 0
389 RS: Transition Block 0 0
402 Total State Aid Construction 2,830,000 141,500
410 Sheffield Development 77,000 0
411 Capital Improvements-Gen Govt BIc 1,484,336 205,042
412 Capital Improvements Parks 7,500 57,500
430 Infrastructure Fund 31,303 58,483
431 Cap Equip Replacement-General Fl 241,500 150,000
432 Cap Equip Replacement- Sewer 50,110 39,410
433 Cap Equip Replacement- Water 43,745 32,120
434 Cap Equip Replacement- Garage 5,366 4,565
436 Cap Equip Replacement- Liquor 1,626 572
439 Cap Equip Replacement- Fire 0 0
437 Cap Equip Replacement- Data Pro( 1,661 584
438 Cap Equip Replacement-Storm-Se~ 6,367 6,121
601 Water Utility 1,361,184 1,522,257
602 Sewer Utility 1,288,762 1,280,762
603 Refuse Fund 1,274,800 1,275,750
604 Storm Sewer Fund 188,000 196,000
609 Liquor 6,787,132 7,564,234
631 Water Fund Debt Service 68,000 151,841
632 Sewer Fund Debt Service 0 5,050
634 Storm Sewer Debt Service 46,500 125,000
653 Storm Sewer Construction Fund 32,900 0
701 Central Garage 435,715 450,684
720 Data Processing 310,000 310,000
145,000
10,200
920,000
0
22,305
525
36,000
0
0
380,000
0
64,500
7,500
316,000
139,466
45,000
40,000
6,500
0
0
0
6,850
1,579,543
1,286,877
1,310,200
215,000
7,058,000
153,641
5,000
157,000
0
480,684
299,143
129,000
20,200
920,750
0
22,3OO
0
63,000
112,886
20,000
0
0
196,409
7,500
66,286
283,129
43,066
38,668
5,084
1,098
26,728
1,121
6,417
1,579,543
1,286,877
1,310,200
215,000
7,381,800
250,875
5,000
133,732
40,000
480,684
235,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
30,600,046 25,659,046 25,831,682 26,137,584 0 0
-12-
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Adopted Department
Actual Actual Budget Proposed
2002 2003 2004 2005
City Council
Changes
2005
Adopted
Budget
2005
101
Expenses
General Fund
Mayor-Council 41110 198,755 199,444 201,122 199,941
City Manager 41320 363,241 359,692 392,787 383,809
Elections 41410 36,124 8,377 37,859 185
Finance 41510 583,459 603,367 614,918 614,918
Assessing 41550 110,271 92,113 101,000 105,913
Legal Services 41610 169,498 168,003 187,690 186,500
General Government Building 41940 114,155 102,697 151,393 150,676
Police 42100 2,456,421 2,427,115 2,530,312 2,530,312
Fire 42200 880,562 1,024,854 878,907 958,906
Civil Defense 42500 34,171 30,190 34,565 34,565
Animal Control 42700 12,546 11,838 15,470 15,470
Public Works 43000 0 0 0 0
Engineering 43100 319,410 388,460 307,483 307,479
Streets 43121 550,208 599,265 656,492 656,430
Street Lighting 43160 106,695 119,851 120,860 120,860
Traffic Signs & Signals 43170 65,671 65,952 70,606 70,605
Weed Control 43260 7,780 9,392 13,902 13,957
Administration &General 45000 171,080 162,136 149,038 149,038
Youth Athletics 45001 13,098 14,050 38,136 38,136
Adult Athletics 45003 22,174 17,208 43,787 43,787
Youth Enrichment 45004 19,607 17,531 37,376 37,376
Travel Athletics 45005 6,548 8,805 41,093 37,093
Back to the Parks 45006 0 0 0 0
Project Pride 45007 0 0 0 0
Trips & Outings 45030 38,311 32,072 54,161 48,347
Senior Citizens 45040 69,813 72,904 76,623 76,623
Recognition/Special Events 45050 38,933 40,118 46,407 42,595
Murzyn Hall 45129 234,540 223,471 184,086 193,900
Parks 45200 598,914 614,916 711,407 711,447
Tree Maintenance 46102 54,714 99,626 96,412 96,249
Dutch Elm Sanitation 46103 51,549 225 0 0
Dutch Elm Replanting 46104 7,879 0 0 0
Contingencies 49200 300,000 4,160 100,000 28,870
Transfers 49300 1,540,052 480,000 338,725 378,630
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Total 9,176,179 7,997,832 8,232,617 8,232,617 0 0
-13-
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
Adopted
Actual Actual Budget
2002 2003 2004
Department City Council
Proposed Changes
2005 2005
Adopted
Budget
2005
201 Community Devlopment
Protective Inspection 42400
Community DevelopmentAdm 46310
202 Anoka CountyCDBG
HRA Anoka County CDBG 46350
203 Parkview Villa North
Parkview Villa North 46330
ClAP Grant 46331
204 Economic Development Authority
Econ Development Authority 46314
212 State Aid Maintenance
State Aid Maintenance 43190
213 Parkview Villa South
Parkview Villa South 46340
225 Cable Television
Cable Television 49844
235 Rental Housing
240 Library
270 DARE Project
4607 Tyler 46360
Library 45500
Police- DARE Project 42160
299 Housing & Redevelopment Authority
HRA Administration 46320
376 Tax Increment Bonds
Bonds 47000
377 Sheffield - DS
Bonds 47000
378 Medtronics -DS
Community Development Adm 46310
Bonds 47000
379 Housing TIF #1 - Scatter
Bonds 47000
382 Tax Increment Bonds - 1990
Bonds 47000
383 Tax Increment Bonds- 1991
Bonds 47000
385 Multi-Use Redevelopment
Bonds 47000
386 Housing TIF #2 St Timithy Sr
Bonds 47000
387 G.O. Improvement Bonds 1999A
Bonds 47000
388 G.O. Utility Rev Bond 1999B
Bonds 47000
389 R8: Transition Block
Bonds 47000
412 Capital Improvements Parks
Parks 45200
199,622 199,226 249,581
109,837 94,159 222,649
421,682 53,752 1,016
285,959 377,221 360,382
30,173 0 0
202,605 127,017 222,648
144,684 243,976 166,431
168,988 192,373 190,513
503,750 121,461 233,427
9,903 0 0
803,933 636,773 631,271
4,851 7,154 5,375
382,591 111,648 0
1,130,056 937,691 924,000
535,431 15,794 150
104,258 85,211 104,258
419 500 600
76,165 2,164 25
885,750 920,750 920,750
226,380 0 0
12,311 14,188 17,100
1,193 0 10
135,370 126,681 118,235
0 4,060 0
0 16,387 0
20,790 24,336 64,000
0
293,630 0 0
223,790 0 0
0 0 0
351,980 0 0
0 0 0
246,332 0 0
163,984 0 0
221,113 0 0
200,643 0 0
0 0 0
631,271 0 0
5,375 0 0
0 0 0
922,250 0 0
15,300 0 0
85,000 0 0
0 0 0
1,000 0 0
920,750 0 0
0 0 0
14,000 0 0
0 0 0
114,577 0 0
112,886 0 0
700 0 0
400,000 0 0
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Adopted Department
Actual Actual Budget Proposed
2002 2003 2004 2005
City Council
Changes
2005
Adopted
Budget
2005
430 Infrastructure Fund
Capital Improvement Expense 46323 144,380 263,220 159,871 162,560
431 Cap Equip Replacement-General Fund
Police 42100 116,477 104,762 57,478 57,478
Fire 42200 20,000 225,000 350,000 55,000
Civil Defense 42500 0 38,158 0 0
Engineering 43100 955 8,008 0 13,313
Streets 43121 0 57,194 29,714 23,430
Parks 45200 4,680 48,132 0 33,336
Tree Trimming 46102 0 0 0 47,925
432 Cap Equip Replacement- Sewer
Non-Operating 49499 0 0 0 158,152
433 Cap Equip Replacement- Water
Non-Operating 49449 0 0 0 0
434 Cap Equip Replacement- Garage
Central Garage 49950 0 0 0 5,964
438 Cap Equip Replacement- Storm Sewer
49699 3,887 0 0 0
439 Cap Equip Replacement-Fire
Fire 42200 72,430 21,919 0 0
601 Water Utility
Source of Supply 49400 910,316 1,180,726 946,750 1,046,750
Distribution 49430 658,086 675,000 599,722 595,224
Administration & General 49440 127,792 133,179 135,101 135,530
Non-Operating 49449 74,641 74,641 74,641 173,875
602 Sewer Utility
Collections 49450 426,111 494,144 489,726 508,848
Disposal 49480 669,354 723,970 729,131 771,058
Administration & General 49490 129,653 133,727 137,462 135,530
Non-Operating 49499 5,000 5,000 5,000 5,000
603 Refuse Fund
Refuse Disposal 49510 1,251,827 1,256,930 1,292,000 1,311,380
Collection & Disposal 49520 124,241 133,244 134,133 118,208
Recycling 49530 90,157 97,075 104,984 103,787
Hazardous Waste 49540 1,959 4,119 6,850 6,850
604 Strom Sewer Fund
Collections 49650 226,860 175,402 192,608 198,105
Administration & General 49690 1,233 1,330 4,056 4,200
Non-Operating 49699 0 125,000 110,500 133,732
609 Liquor
Liquor Store//1 49791 2,875,328 2,899,431 2,949,518 3,023,948
Liquor Store#2 49792 2,190,569 2,467,512 2,341,991 2,686,175
Liquor Store #3 49793 1,295,686 1,236,380 1,332,597 1,277,357
Liquor Non-Operating 49794 221,218 261,981 6,212,062 6,210,747
631 Water Fund Debt Service
1999B Revenue Bond Issue 47099 35,152 1,059,964 126,217 212,512
632 Sewer Fund Debt Service
1999B Revenue Bond Issue 47099 1,334 1,203 4,793 4,900
634 Storm Sewer Fund Debt Service
1999B Revenue Bond Issue 47099 30,799 288,313 110,575 133,732
-15-
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Adopted Department City Council Adopted
Actual Actual Budget Proposed Changes Budget
2002 2003 2004 2005 2005 2005
651 Water Construction Fund
Non-Operating 49449
652 Sewer Construction Fund
Non-Operating 49449
653 Storm Sewer Construction Fund
49699
701 Central Garage
Central Garage 49950
720 Data Processing
Data Processing 49980
IS Imaging 49981
IS Internet 49982
Revenue
Expenses
209,717 764,571 264,500 318,000 0 0
0 5,187 175,000 200,000 0 0
362,210 256,551 150,000 125,000 0 0
443,411 453,042 488,271 492,978 0 0
179,421 172,561 231,667 230,544 0 0
8,651 7,133 11,054 24,018 0 0
9,852 17,380 29,024 13,329 0 0
28,496,267 28,181,443 32,652,034 33,915,673 0 0
30,600,046 25,659,046 25,831,682 26,137,584 0 0
28,496,267 28,181,443 32,652,034 33,915,673 O. 0
2,103,779 (2,522,397) (6,820,352) (7,778,089) 0 0
-16-
City of Columbia Heights, Minnesota
Budget 2005
Administration Revenue
Legal
Mayor-Council City Manager Assessing Services
I 101 101 101 101 I
Revenue
31010 Current Ad Valorem 137,584 166,487 72,744 93,929
31014 Area-Wide Taxes 31,151 37,695 16,470 21,267
33401 Local Government Aid 28,002 33,888 14,807 19,119
33405 PERA Increase Aid 647 783 342 442
33406 Existing Low Income Housing Aid 247 298 130 168
33409 New Cons Low Income HSG Aid 432 522 228 295
34107 SpecialAssessment Searches 0 0 200 0
35101 Court Fines 0 0 0 50,000
36210 Interest on Investments 4,624 5,597 2,445 3,157
36219 Change in FairValue (2,312) (2,798) (1,222) (1,578)
39207 Admin Overhead-Comm. Dev. 0 6,054 0 0
39210 Administration Overhead-Library 0 1,513 0 0
39212 Administration Overhead-Cable TV 0 59,448 0 0
39214 Administration Overhead-Liquor Fund 0 3,783 0 0
39215 Administration Overhead-Water Fund 0 3,783 0 0
39216 Administration Overhead-Sewer Fund '0 3,783 0 0
39217 Administration Overhead-Refuse Fund 0 31,751 0 0
39218 Administration Overhead-Recycling 0 31,751 0 0
Total Revenue 200,375 384,338 106,144 186,799
Expenses
Personal Services 113,024 344,551 0 0
Supplies 3,300 4,163 913 0
Other Services and Charges 68,117 35,095 105,000 186,500
Capital Outlay 0 0 0 0
Contingencies & Transfers 15,500 0 0 0
Total Expenses 199,941 383,809 105,913 186,500
Summary
Total Revenue
Total Expenses
Change to Fund Balance
200,375 384,338 106,144 186,799
199,941 383,809 105,913 186,500
434 529 231 299
-17-
City of Columbia Heights, Minnesota
Budget 2005
Community Development Revenue
Community Parkview Villa EDA Parkview Villa
Development North South
201 203 204 213
31010
31011
33160
34114
36210
36220
36225
36290
'39203
39230
Revenue
Current Ad Valorem
HRA Current Ad Valorem
Federal Grant
Excess Utilities
Interest on Investments
General Government Rents
Non-Dwelling Rents
Other Miscellaneous Revenue
Transfer In-General Fund
Transfer In- EDA
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
0 0 84,965 0
0 0 161,366 0
0 90,000 0 0
0 5,268 0 2,758
0 5,000 0 6,365
0 285,144 0 221,030
0 0 0 8,487
0 2,844 0 1,591
293,630 0 0 0
223,791 0 0 0
517,421 388,256 246,331 240,231
364,079 16,884 0 16,884
13,700 23,450 0 10,955
116,300 311,646 0 168,474
0 0 0 24,800
23,341 0 246,332 0
517,420 351,980 246,332 221,113
517,421 388,256 246,331 240,231
517,420 351,980 246,332 221,113
1 36,276 (1) 19,118
-18-
City of Columbia Heights, Minnesota
BUDGET 2005
Fire Revenue
Cap Equip Cap Equip
Fire Civil Defense General Fund Fire
101 101 431 439 I
Revenue
31010 Current Ad Valorem 530,452 21,721 0 0
31014 Area-Wide Taxes 120,103 4,918 0 0
32125 Multiple Dwellings 60,000 0 0 0
33170 Civil Defense Reimbursement 0 3,000 0 0
33401 Local Government Aid 107,971 4,421 0 0
33405 PERA Increase Aid 2,497 102 0 0
33406 Existing Low Income Housing Aid 951 39 0 0
33409 New Cons Low Income HSG Aid 1,664 68 0 0
33415 State Fire Training 10,000 0 0 0
33420 Insurance Premium Tax-Fire 80,000 0 0 0
34202 Special Fire Services 38,040 0 0 0
36210 Interest on Investments 17,829 730 43,700 26,728
36219 Change in Fair Value (8,914) (365) 0 0
39203 Transfer In-General Fund 0 0 11,932 0
39219 Transfer In-Liquor Fund 0 0 11,932 0
Total Revenue 960,593 34,634 67,564 26,728
Expenses
Personal Services 854,432 21,526 0 0
Supplies 44,800 3,750 0 0
Other Services and Charges 59,674 9,289 0 0
Capital Outlay 0 0 0 0
Contingencies & Transfers 0 0 55,000 0
Total Expenses 958,906 34,565 55,000 0
Summary
Total Revenue 960,593 34,634 67,564 26,728
Total Expenses 958,906 34,565 55,000 0
Change to Fu,~d Balance 1,687 69 12,564 26,728
-19-
City of Columbia Heights, Minnesota
BUDGET 2005
Finance Revenue
Storm Cap Equip
Elections Finance Water Sewer Sewer IS Data Proc
101 101 601 602 604 720 437 I
31010
31014
32182
33401
33405
33406
33409
36210
36211
36219
36290
37110
37150
3716O
37165
3717O
37175
3718O
37210
37211
37250
37410
39203
39207
39208
39210
39214
39215
39216
39217
39218
39219
39221
39222
39223
39225
Revenue
Current Ad Valorem
Area-Wide Taxes
Pet Licenses
Local Government Aid
PERA Increase Aid
Existing Low Income Housin
New Cons Low Income HS6
Interest on Investments
Interest Current Value Credi'
Change in Fair Value
Other Miscellaneous Reven[
Interdepartmental Water Chl
Water Turn Off/On
Penalties
Water Connection Fee
Repair Water Meters, Cards
Customer Service
Sales Meters/Remote Units
Sewer Service Charge
Interdepartmental Sewer Ch
SAC Charge Refund
Storm Sewer Service Charg,
Transfer In-General Fund
Admin Overhead-Comm. De
Transfer In-Cable TV
Administration Overhead-Lib
Administration Overhead-Liq
Administration Overhead-W~
Administration Overhead-Se
Administration Overhead-Re
Administration Overhead-Re
Transfer In-Liquor Fund
Transfer In-Sewer Fund
Transfer In-Water Fund
.Transfer In-Garage Fund
Transfer In-Refuse
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
127 231,618 0 0 0 0 0
29 52,446 0 0 0 0 0
0 1,100 0 0 0 0 0
26 47,144 0 0 0 0 0
0 1,091 0 0 0 0 0
0 415 0 0 0 0 0
0 729 0 0 0 0 0
4 7,785 1,042 5,248 25 0 1,121
0 0 0 811 0 0 0
(2) (3,895) 0 5 0 0 0
0 0 0 5 0 0 0
0 0 1,042 0 0 0 0
0 0 486 0 0 0 0
0 0 2,084 0 0 0 0
0 0 1,111 0 0 0 0
0 0 139 0 0 0 0
0 0 17 0 0 0 0
0 0 347 0 0 0 0
0 0 0 114,858 0 0 0
0 0 0 1,145 0 0 0
0 0 0 716 0 0 0
0 0 0 0 2,712 0 0
0 0 0 0 0 35,000 0
0 17,287 0 0 0 0 0
0 0 0 0 0 35,000 0
0 9,301 0 0 0 0 0
0 33,011 0 0 0 0 0
0 74,072 0 0 0 0 0
0 74,072 0 0 0 0 0
0 34,741 0 0 0 0 0
0 34,741 0 0 0 0 0
0 0 0 0 0 35,000 0
0 0 0 0 0 35,000 0
0 0 0 0 0 35,000 0
0 0 0 0 0 25,000 0
0 0 0 0 0 35,000 0
184 615,657 109,705 122,788 2,737 235,000 1,121
0 535,300 0 0 0 157,689 0
0 11,285 3,900 3,900 0 15,850 0
185 58,333 8,775 8,775 4,200 51,427 0
0 10,000 10,000 10,000 0 39,925 0
0 0 112,855 112,855 0 3,000 0
185 614,918 135,530 135,530 4,200 267,891 0
184 615,657 109,705 122,788 2,737 235,000 1,121
185 614,918 135,530 135,530 4,200 267,891 0
(1) 73~ 20 -(25,825) (12,742) (1,463) (32,891) 1,121
City of Columbia Heights, Minnesota
BUDGET 2005
General Government Revenue
Gen Gov Recognition
Buildings Spec/Events Contingencies Transfers Cable TV Refuse
I 101 101 101 101 225 603 I
Revenue
31010 Current Ad Valorem 75,935 29,311 19,866 118,344 0 0
31014 Area-Wide Taxes 17,193 6,636 4,498 26,795 0 0
32150 Sewer 0 0 0 2,000 0 0
32161 Contractors License 0 0 0 12,000 0 0
32168 Other Professional & Occup 0 0 0 50 0 0
32178 Other amusement Licenses 0 0 0 2,000 0 0
32181 Conditional Use 0 0 0 1,400 0 0
32188 Other Business Licenses 0 0 0 3,000 0 0
32191 Sprinler Permit Fees 0 0 0 1,000 0 0
32192 Building & Moving Permits 0 0 0 150,000 0 0
32194 Heating Permits 0 0 0 20,000 0 0
32195 Plumbing Permits 0 0 0 15,000 0 0
33401 Local Government Aid 15,456 5,966 4,044 24,088 0 0
33405 PERA Increase Aid 357 138 93 557 0 0
33406 Existing Low Income Housin! 136 53 36 212 0 0
33409 New Cons Low Income HSG 238 92 62 371 0 0
36210 Interest on Investments 2,552 985 668 3,978 1,000 55,000
36211 Interest Current Value Credi! 0 0 0 0 0 8,500
36219 Change in Fair Value (1,276) (493) (334) (1,987) 0 50
36220 General Government Rents 660 0 0 0 0 0
36250 Franchise Fees 0 0 0 0 135,000 0
36260 2% Surcharge Retention 0 0 0 200 0 0
36290 Other Miscellaneous RevenL 25,466 0 0 0 0 50
37210 Sewer Service Charge 0 0 0 0 0 1,203,777
37211 Interdepartmental Sewer Ch; 0 0 0 0 0 12,000
37250 SAC Charge Refund 0 0 0 0 0 7,500
39101 Gain/Loss Sale Fixed Asset 12,000 0 0 0 0 0
39120 Recovery Damage City Prop 200 0 0 0 0 0
39140 Other Refunds & Reimbursel 2,000 0 0 0 0 0
Total Revenue 150,917 42,688 28,933 379,008 136,000 1,286,877
Expenses
Personal Services 0 0 0 0 6,390 1,200
Supplies 11,050 0 0 0 2,405 1,315,520
Other Services and Charges 119,626 42,595 0 0 97,400 42,627
Capital Outlay 20,000 0 0 0 0 0
Contingencies & Transfers 0 0 28,870 378,630 94,448 180,878
Total Expenses
Total Revenue
Total Expenses
Change to Fund Balance
150,676 42,595 28,870 378,630 200,643 1,540,225
150,917 42,688 28,933 379,008 136,000 1,286,877
150,676 42,595 28,870 378,630 200,643 1,540,225
241 93 63 378 (64,643) (253,348)
-21-
City of Columbia Heights, Minnesota
BUDGET 2005
Library Revenue
24O
31010
33401
34110
34120
34130
34140
34150
3416O
35103
36210
36219
36230
36290
39101
39140
Total Revenue
Total Expenses
Revenue
Current Ad Valorem
Local Government Aid
Library-Photocopies
Library-Other
Library-Video
Library-Collections
Library-Book Bags
Library-Printer Copies
Library Fines
Interest on Investments
Change in Fair Value
Contributions
Other Miscellaneous Revenue
Gain/Loss Sale Fixed Asset
Other Refunds & Reimbursements
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
433,585
150,062
2,400
9OO
4,000
100
100
1,000
15,000
4,000
0
3OO
2OO
25
25
611,697
450,305
85,923
74,229
10,000
10,814
631,271
Summary
Total Revenue
Total Expenses
Change to Fund Balance
611,697
631,271
(19,574)
-22-
City of Columbia Heights, Minnesota
BUDGET 2OO5
Liquor Revenue
Store #1 Store #2 Store #3
Cap Equip
Non-Operating Liquor
609 609 609 609 436 I
Revenue
36210 Interest on Investments 33,756 29,985 14,259 0 1,098
37700 Discounts-Store #1 (5,200) 0 0 0 0
37720 Sales-Liquor 1,026,000 0 0 0 0
37725 Sales-Beer 1,500,000 0 0 0 0
37726 Sales-Wine 325,000 0 0 0 0
37728 Sales-Miscellaneous Taxable 34,000 0 0 0 0
37729 Sales-Non Taxable 32,000 0 0 0 0
37730 Sales-Cigarettes 70,200 0 0 0 0
37739 Sales-Lottery 90,100 0 0 0 0
37740 Cash OvedShort# 1 2,000 0 0 0 0
37800 Discounts Store#2 0 (3,500) 0 0 0
37820 Sales-Liquor 0 897,000 0 0 0
37825 Sales-Beer 0 1,410,000 0 0 0
37826 Sales-Wine 0 385,000 0 0 0
37828 Sales-Miscellaneous Taxable 0 31,000 0 0 0
37829 Sales-Non Taxable 0 27,900 0 0 0
37830 Sales-Cigarettes 0 50,000 0 0 0
37839 Sales-Lottery 0 60,000 0 0 0
37840 Cash Over/Short# 2 0 (1,500) 0 0 0
37920 Sales-liquor 0 0 460,000 0 0
37925 Sales-Beer 0 0 734,000 0 0
37926 Sales-Wine 0 0 51,000 0 0
37928 Sales-Miscellaneous Taxable 0 0 16,200 0 0
37929 Sales-Non Taxable 0 0 14,600 0 0
37930 Sales-Cigarettes 0 0 55,000 0 0
37939 Sales-Lottery 0 0 44,000 0 0
37940 Cash OvedShort# 3 0 0 (1,000) 0 0
Total Revenue
Cost of Goods Sold
Net Operating Income
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Net Income
3,107,856 2,885,885 1,388,059 0 1,098
2,419,900 2,230,600 1,017,500 0 0
687,956 655,285 370,559 0 1,098
347,461 272,175 211,997 0 0
2,433,760 2,236,960 1,021,650 0 0
241,727 176,040 42,710 0 0
0 0 0 6,000,000 0
1,000 1,000 1,000 210,747 0
3,023,948 2,686,175 1,277,357 6,210,747 0
3,107,856 2,885,885 1,388,059 0 1,098
3,023,948 2,686,175 1,277,357 6,210,747 0
83,908 199,710 110,702 (6,210,747) 1,098
-23-
City of Columbia Heights, Minnesota
BUDGET 2005
Police Revenue
Police
Animal Control DARE
101 101 270
Police
Cap Equipment
431
31010
31014
32110
32120
32122
33401
33405
33406
33409
33416
33421
33423
33427
33428
34201
34203
351O1
351O2
36210
36219
39203
39214
39217
39218
39219
Revenue
Current Ad Valorem
Area-Wide Taxes
Liquor, Wine & Beer License
Cigarettes
Restaurant & Food
Local Govemment Aid
PERA Increase Aid
Existing Low Income Housing Aid
New Cons Low Income HSG Aid
State Law Ofc Training
Insurance Premium Tax-Police
State Aid-Police Relief Assn
Supplemental Amor Aid Police
Additional Amor Aid Police
Special Police Services
Public Safety-Police Report
Court Fines
Administrative Tags
Interest on Investments
Change in Fair Value
Transfer In-General Fund
Administration Overhead-Liquor Fund
Administration Overhead-Refuse Fund
Administration Overhead-Recycling
Transfer In-Liquor Fund
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
1,337,267 10,645 0 0
302,780 2,410 0 0
48,000 0 0 0
3,2OO 0 0 0
50 0 0 0
272,195 2,167 0 0
6,292 50 0 0
2,397 19 0 0
4,195 33 0 0
10,000 0 0 0
190,000 0 0 0
21,545 0 0 0
5,614 0 0 0
29,547 0 0 0
161,158 0 0 0
5,000 0 0 0
50,000 0 0 0
20,000 0 0 0
44,946 358 0 45,669
(22,473) (179) 0 0
0 0 0 12,469
29,953 0 0 0
6,448 0 0 0
6,448 0 0 0
0 0 9,000 12,469
2,534,561 15,503 9,000 70,607
2,22O,244 0 0 0
87,000 550 3,200 0
219,401 14,920 2,175 3,478
3,667 0 0 54,000
0 0 0 0
2,530,312 15,470 5,375 57,478
2,534,561 15,503 9,000 70,607
2,530,312 15,470 5,375 57,478
4,249 33 3,625 13,129
-24-
City of Columbia Heights, Minnesota
Budget 2005
Public Works Revenue
Street Weed Tree
Engineering Streets Lighting Traffic Signs Control Trimming Parks
101 101 101 101 101 101 101
31010
31014
33401
33405
33406
33409
33610
34303
34304
34405
34408
36210
36219
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
Existing Low Income Housin~c
New Cons Low Income HSG
County Street Maintenance
Public Works Service
Mid Block Street & Alley Lighl
Weed Cutting & Nuisance Ab
Shade Tree
interest on Investments
Change in Fair Value
211,584 422,474 79,726 48,585 8,572 62,447 489,564
47,906 95,655 18,051 11,000 1,941 14,139 110,846
43,067 85,993 16,228 9,889 1,745 12,711 99,649
996 1,988 375 229 40 294 2,304
379 757 143 87 15 112 878
664 1,325 250 152 27 196 1,536
0 20,480 0 0 0 0 0
0 22,000 0 0 0 0 0
0 0 5,000 0 0 0 0
0 0 0 0 1,500 0 0
0 0 0 0 0 5,500 0
7,111 14,199 2,680 1,633 288 2,099 16,453
(3,556) (7,100) (1,340) (816) (144) (1,049) (8,227)
Total Revenue 308,151 657,771 121,113 70,759 13,984 96,449 713,003
Expenses
Personal Services 267,708 344,944 4,110 48,352 10,524 49,549 457,918
Supplies 8,915 136,225 1,750 7,800 300 1,900 73,700
Other Services and Charges 30,856 175,261 115,000 14,453 3,133 44,800 177,829
Capital Outlay 0 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 2,000
Total Expenses 307,479 656,430 120,860 70,605 13,957 96,249 711,447
Summary
Total Revenue
Total Expenses
Change to Fund Balance
308,151 657,771 121,113 70,759 13,984 96,449 713,003
307,479 656,430 120,860 70,605 13,957 96,249 711,447
672 1,341 253 154 27 200 1,556
City of Columbia Heights, Minnesota
Budget 2005
Public Works Revenue
Infrastructure Gen Fund State Aid Water Sewer
Fund Cap Equip Maintenance Water Cap Equip Sewer Cap Equip
430 431 212 601 433 602 432
33418
36210
36211
36219
36290
37100
37110
37150
37160
37165
37170
37175
37180
37210
37211
37250
39203
39219
39221
39222
Revenue
Gas Tax Appointment-Mainten~
Interest on Investments
Interest Current Value Credit
Change in Fair Value
Other Miscellaneous Revenue
Water Service Charge
Interdepartmental Water Charg~
Water Turn Off/On
Penalties
Water Connection Fee
Repair Water Meters, Cards
Customer Service
Sales Meters/Remote Units
Sewer Service Charge
Interdepartmental Sewer Charg
SAC Charge Refund
Transfer In-General Fund
Transfer In-Liquor Fund
Transfer In-Sewer Fund
Transfer In-Water Fund
0 0 152,500 0 0 0 0
16,286 18,616 0 13,958 13,668 49,752 18,066
0 0 0 0 0 7,689 0
0 0 0 0 0 45 0
0 0 0 0 0 45 0
0 0 0 1,385,856 0 0 0
0 0 0 13,958 0 0 0
0 0 0 6,514 0 0 0
0 0 0 27,916 0 0 0
0 0 0 14,889 0 0 0
0 0 0 1,861 0 0 0
0 0 0 233 0 0 0
0 0 0 4,653 0 0 0
0 0 0 0 0 1,088,919 0
0 0 0 0 0 10,855 0
0 0 0 0 0 6,784 0
0 25,599 0 0 0 0 0
50,000 25,599 0 0 0 0 0
0 0 0 0 0 0 25,000
0 0 0 0 25,000 0 0
Total Revenue 66,286 69,814 t 52,500 1,469,838 38,668 1,164,089 43,066
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
69,560 0 41,894 280,832 0 227,843 0
0 0 28,000 1,093,050 0 796,883 0
8,000 9,004 94,090 225,092 0 218,180 9,652
85,000 109,000 0 18,000 0 12,000 148,500
0 0 0 198,875 0 30,000 0
162,560 118,004 163,984 1,815,849 0 1,284,906 158,152
66,286 69,814 152,500 1,469,838 38,668 1,164,089 43,066
162,560 118,004 163,984 1,815,849 0 1,284,906 158,152
(96,274) (48,190) (11,484) (346,011) 38,668 (120,817) (115,086)
City of Columbia Heights, Minnesota
Budget 2005
Public Works Revenue
Storm Central Garage Garage Parks Storm Sewer Water Sewer Storm Sewer
Water Garage Cap Imp Cap Equip Cap Imp Cap Equip Const Fund Const Fund Const Fund
604 701 411 434 412 438 651 652 653 I
Revenue
36210 Interest on Investments 1,975 5,000 123,909 1,084 7,500 617 0 0 7,100
36290 Other Miscellaneous Revenue 0 1,500 0 0 0 0 0 0 0
37410 Storm Sewer Service Charge 210,338 0 0 0 0 0 0 0 0
38400 Sales of Gasoline & Fuel 0 75,000 0 0 0 0 0 0 0
39180 Garage Labor & Burden 0 175,975 0 0 0 0 0 0 0
39185 Allocation of Service Center 0 220,209 0 0 0 0 0 0 0
39223 Transfer In-Garage Fund 0 0 72,500 4,000 0 0 0 0 0
39237 Transfer In-Storm Sewer Fund 0 0 0 0 0 5,800 0 0 32,900
39400 Rents & Leases-Garage 0 3,000 0 0 0 0 0 0 0
Total Revenue 212,313 480,684 196,409 5,084 7,500 6,417 0 0 40,000
Expenses
Personal Services 89,880 172,509 0 0 0 0
Supplies 20,500 85,900 0 0 0 0
Other Services and Charges 49,025 133,069 0 364 0 0
Capital Outlay 0 0 0 5,600 400,000 0
Contingencies & Transfers 172,432 101,500 0 0 0 0
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
0
0
0
318,000
0
0 0
0 0
0 0
200,000 125,000
0 0
331,837 492,978 0 5,964 400,000 0 318,000 200,000 125,000
212,313 480,684 196,409 5,084 7,500 6,417 0 0 40,000
331,837 492,978 0 5,964 400,000 0 318,000 200,000 125,000
(119,524) (12,294) 196,409 (880) (392,500) 6,417 (318,000) (200,000) (85,000)
City of Columbia Heights, Minnesota
BUDGET 2005
Recreation Revenue
Youth Adult Youth Traveling Trips & Senior Murzyn
Recreation Athletics Athletics Enrichment Athletics Outings Citizens Hall
101 101 101 101 101 101 101 101 I
31010
31014
33401
33405
33406
34701
34701
34701
34701
34701
34781
~34782
34783
34794
34784
36210
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
Existing Low Income Housing Aid
Program Revenue Youth Athletics
Program Revenue Traveling Athletics
Pro9ram Revenue Adult Athletics
Program Revenue Trips & Outings
Program Revenue Senior Citizens
Hall Rents
Canteen Receipts
Rent of Fields
Youth Enrichment
Linen Rental
Interest on 'Investments
92,166 11,104 14,304 16,086 18,299 14,001 44,469 83,538
20,868 2,514 3,239 3,642 4,143 3,170 10,068 18,914
18,760 2,260 2,912 3,274 3,725 2,850 9,051 17,004
434 52 67 76 86 66 209 393
165 20 26 29 33 25 80 150
0 22,000 0 0 0 0 0 0
0 0 0 0 10,500 0 0 0
0 0 23,000 0 0 0 0 0
0 0 0 0 0 28,000 0 0
0 0 0 0 0 0 12,000 0
0 0 0 0 0 0 0 65,000
0 0 0 0 0 0 0 6,500
100 0 0 0 0 0 0 0
0 0 0 14,000 0 0 0 0
0 0 0 0 0 0 0 1,000
3,097 373 480 541 614 471 1,495 2,808
Expenses
Personal Services 128,441 29,315 23,837 15,550 23,518 15,398 55,644 138,680
Supplies 4,750 650 2,250 2,300 1,075 350 2,900 t 8,150
Other Services and Charges 15,847 8,171 17,700 19,526 12,500 32,599 18,079 37,070
Capital Outlay 0 0 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 0 0
Total Expenses 149,038 38,136 43,787 37,376 37,093 48,347 76,623 193,900
Summary
Total Revenue 149,330 38,17t 43,833 37,428 37,149 48,392 76,764 194,165
Total Expenses 149,038 38,136 43,787 37,376 37,093 48,347 76,623 193,900
Change to Fund Balance 292 35 46 52 56 45 141 265
Total Revenue 149,330 38,171 43,833 37,428 37,149 48,392 76,764 194,165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Mayor-Council 101-4t110 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actua! Adopted Proposed Adopted
123,770 123,348 110,526 113,024 0
893 783 2,050 3,300 0
73,837 74,590 73,046 68,117 0
0 0 0 0 0
255 723 15,500 15,500 0
The City Council is the legislative branch of city government. The Council is responsible for the
establishment of policies and the adoption of local ordinances and resolutions. They appoint
ithe City Manager and members of various advisory boards and commissions. The Council
consists of a Mayor who is elected for a two-year term and four Council members, who are
elected at large for staggered four-year terms.
Objectives for 2005
1. Promote the City in a positive way.
2. Conduct goal setting/team building retreat.
Budget Comments
The Mayor-Council budget decreased by $1,181 from 2004 to 2005. Personal services
increased by $2,498 due to wage and fringe benefit increases. Supplies increased by $1,250,
primarily due to $1,300 being budgeted for a new computer and monitor, offset by a $50
decrease to office supplies. Other Services and Charges decreased by $4,929, primarily due to
a $3,302 decrease in insurance and bonds, a $982 decrease in subscriptions and
memberships, and a $600 decrease in commission and boards, offset by minor increases and
decreases to other line items. Monies budgeted under Other Financing Uses remained the
same in 2005 as in 2004.
-29-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: City Manager 101-41320
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Pmposed Adopted
325,295 337,908 352,295 344,551 0
5,145 5,112 4,025 4,163 0
32,801 16,672 36,467 35,095 0
0 0 0 0 0
0 0 0 0 0
This department is responsible for the administration of all activities, functions, and programs
of the City in accordance with the policies and guidelines adopted by the City Council. Duties
of the department include planning, organizing, directing, and coordinating the operations of all
departments, with the exception of the Police Department. This department is responsible for
)ersonnel, labor relations, and employee relations functions of the City.
Objectives for 2005
1. Improve two-way communications with the public.
2. Implement Phase 2 of CityView Human Resources Module.
Budget Comments
The City Manager budget decreased by $8,978 from 2004 to 2005. Personal Services
decreased by $7,744, due to a reduction of the Special Projects Coordinator from full-time to
three quarters time, offset by wage and fringe benefit increases. Supplies increased by $138,
due to an increase of $588 to computer equipment for CityView annual support (1 license),
offset by minor decreases to other line items. Other Services and Charges decreased by
$1,372, primarily due to a decrease of $1,025 for telephone and telegraph and a $500
decrease to expert and professional services, offset by minor increases to other line items.
-30-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: 101 Department: Elections 101-41410 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
27,495 12 28,084 0 0
1,266 0 1,000 0 0
540 260 670 185 0
6,823 8,105 8,105 0 0
0 0 0 0 0
This department conducts elections for the city, state and federal elections. Part-time
election judges are hired to work at the polling locations on election day. The balance of the
responsibilities for the elections is that of the Finance staff. There will not be a primary or
federal election in 2005.
Objectives for 2005
To keep current on all election laws and regulations.
To recruit more election judges for future elections.
Budget Comments
The proposed budget for 2005 is "0". There are no scheduled elections for the year 2005 as
we have fully converted to the even year election schedule. The Accu-vote machines are
fully paid for, therefore there will not be any Capital Equipment expenditures in 2005.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: 101
Department: Finance
101-41510 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
528,097 552,146 532,177 535,300 0
15,443 11,404 11,285 11,285 0
39,919 39,817 61,456 58,333 0
0 0 10,000 10,000 0
0 0 0 0 0
Objectives for 2005
Budget Comments
-32-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Assessing
101-41550 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed. Adopted
14,415 0 0 0 0
34 0 0 913 0
95,822 92,113 101,000 105,000 0
0 0 0 0 0
0 0 0 0 0
ITheAssessing Department provides tax and homestead information, and
processes
homestead applications. Through a joint powers agreement with Anoka County, the County
provides for the assessment of property in Columbia Heights. The City contracted with the
County for special assessment billing services beginning in 2003.
Objectives for 2005
1. Research feasibility of public Web access to special assessment information.
2. Fully implement CityView Assessment Module.
Budget Comments
The Assessing budget increased by $4,913 from 2004 to 2005. Computer equipment
increased by $913, for CityView annual support (1 license). Expert and Professional Services
increased by $4,000 to account for projected increases for contracted property appraising
services and special assessment billing services through Anoka County.
-33-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Legal Services 101-41610
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted P~posed Adopted
0 0 0 0 0
0 0 0 0 0
169,498 168,003 187,690 186,500 0
0 0 0 0 0
0 0 0 0 0
The Legal Services Department handles all civil lawsuits and prosecution for the City. These
services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen,
Ltd. This department also budgets for outside labor attorney services.
Objectives for 2005
1. Assess and evaluate provision of prosecution services.
Budget Comments
The Legal Services budget decreased by $1,190 from 2004 to 2005. The decrease was due to
no monies being charged to this budget for insurance and bonds.
-34-
~Fund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: General Government Buildings
101-41940
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
11,298 11,369 10,850 11,050 0
101,176 75,291 120,543 119,626 0
1,681 16,037 20,000 20,000 0
0 0 0 0 0
General Government Buildings includes the maintenance and repair of City Hall and the
premises it occupies. This includes cleaning and repair services, utilities, elevator service,
plumbing, rug rental, mechanical repairs, and remodeling costs.
Objectives for 2005
This department handles the maintenance and security of City Hall.
Budget Comments
The proposed budget for 2005 is $717 less than the 2004 adopted budget. This still includes
the $20,000 in Capital Outlay for a better security system for City Hall that was adopted in
2004.
-35-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O5
[Fund: 101 Department: Police 101-42100
Expense Changes by Category 2005
2002 2003 2004 Department
Actual Actual Adopted Proposed
Personal Services 2,202,609 2,129,741 2,220,068 2,220,244
Supplies 75,780 72,603 84,600 87,000
Other Services & Charges 175,066 222,714 221,144 219,401
Capital Outlay 145 0 4,500 3,667
Contingencies & Transfers 2,821 2,057 0 0
Activity Description
2OO5
Adopted
This is the general budget for the day-to-day running of the Police Department. This part of
the budget covers personnel costs, general supply costs, other services and charges costs,
and capital outlay expenses. The Police Department provides public safety services to the
citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic
enforcement, code enforcement, animal control, unusual occurrences, Homeland Security
efforts, and administration.
Objectives for 2005
1. To maintain the level of police service in the community with less resources.
2. To continue to work closely with other agencies in our area towards Homeland Security
issues in the area of training and equipment.
3. To continue to search out alternative housing locations for the Police Department that
more closely fit our space needs.
4. To maintain our fleet and equipment at a high useable and ready level.
5. To continue to replace and update old computers in the department.
6. To continue to monitor available Federal and State Grant opportunities in order to obtain
equipment and possibly personnel that would otherwise be unavailable to our department.
7. Converting to the 800 Mhz radio system and establishing a fund for replacement radios.
Budget Comments
Personnel The 2005 budget reflects 23 authorized licensed officers which is one less than
was authorized in 2004. The following lines show decreases from the 2004 adopted budget.
Line 1020 overtime is reduced by $1,750. Line 1011 is reduced by $30,000 this is cutting a 1/2
time position in the Records Section. This person was going to perform scanning of
documents and to assist in the records section as needed. Line 1041Court Pay and Line
1043 Training pay have been decreased $793 for each line this is due to one less officer. Line
1220 FICA has decreased $2150. The remaining lines increased because of the negotiated
settlements with unions and non union increases granted by the City Council. The totals in the
)ersonnel section are $176 higher in 2005 than they were in 2004.
.~upp!ies has increased slightly over 2004. The increases are in line 2010 minor equipment
which we have increased $1500 to start covering the cost of replacement computer equipment
for the County Wide Records Management System. Line 2282 Gas Oil and Lubricants was
increased by $3500 due to price spikes in gas prices in 2004. We have adjusted some the
individual lines to reflect greater needs in some other areas. Overall the Supplies section of
the budget has increased $2400 or 2.7%.
-36-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
tFund: 101
Department: Police
101-42100
Other Services and Charges shows a $1743 decrease. Line 4000 Repair and Maint
services shows an increase of $4000. This is due to our share of the cost of maintenance on
the Joint Records Management System purchased four years ago by all the Police agencies in
the county. Final acceptance of this system is to happen in 2004 which means we will have to
start paying an annual maintenance fee based on a percentage of the calls for service our city
received during the year 2003. This is estimated at approximately $5,000 annually. Another
;2880 is needed for the radio users fee to be paid to the Metropolitan Council for the 800 Mhz
!radios that we will be changing over to late in 2004. This cost is reflected in line 4390. Each
user must pay a fee of $45 per radio used annually. Line 3210 Telephone/Telegraph shows
an increase of $6305 this increase is the result of placing the costs for our squad car modems
(cell phone connection) which we use for our laptop computers in our squad cars and the T-1
line that we have for our connection to the State of Minnesota. Both of these items were not
included in this line in the past. Line 4050 Garage Labor Burden increased $5100. This is the
cost of maintaining our squads through the city garage. Line 3600 Insurance and Bonds has
decreased by $20,000. Overall we have been able to decrease costs in the area of Other
Services and Charges $1743. This is a decrease of .07%.
Capital Outlay This area shows a decrease of $833.
Grand Totals The overall police department general budget is exactly the same in 2005 as it
was in 2004. We have absorbed the increased personnel cost and reduced our FTE's by 1.5.
-37-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Fire 101-42200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 DepaKment 2005
Actual Actual Adopted P~posed Adopted
777,595 899,914 764,282 854,432 0
40,779 54,129 50,800 44,800 0
62,188 70,811 63,825 59,674 0
0 0 0 0 0
0 0 0 0 0
The Fire Department provides medical care, fire suppression, and inspection services for the
citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire
and medical services, This has changed from the past when we supplied just medical
services to Hilltop. In 2003, staff put together a proposal which included fire suppression and
inspection services within the City of Hilltop. This current level of services will continue until
2007. At that time staff will review contract options. The Fire Department also maintains a
fully licensed basic life support ambulance, although transportation services are not currently
offered.
Objectives for 2005
1. Continue the pro-active approach in the Emergency Medical Services. Take the current
level of care to the next level by investigation and possible implementation of a transportation
program utilizing fulltime staff and paid on call staff to transport patients in an attempt to
increase patient care.
2. Continue streamlining the Housing Maintenance Program, focusing on re-developing
~rocess. Also focusing on making the program self sufficient, not depending on local funding.
Budget Comments
By direction of management, Fire will hold the line with it's budget. Although the city
increased wages by 2%, all departments will hold their budgets as is for 2005 and 2006.
-38-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Civil Defense
101-42500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
21,179 21,589 21,526 21,526 0
3,282 1,871 3,750 3,750 0
9,710 6,730 9,289 9,289 0
0 0 0 0 0
0 0 0 0 0
This program provides emergency management for the protection and promotion of public
safety, health and welfare in our city during emergencies and natural disasters. The Director
and Secretary attend meetings to maintain requirements for State and Federal funding of the
program. This program also monitors hazardous materials sites in our city and is responsible
for planning and preparation for mitigation and response to disasters. In the past, this
program has also provided funding for the annual Police and Fire Reserve appreciation party;
however, due to budget cutbacks this event has been dissolved.
Objectives for 2005
Budget Comments
Defense will also hold the line with it's budget for 2005 and 2006.
-39-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
Department: Animal Control
101-42700
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department
Actual Actual Adopted Proposed
2OO5
Adopted
0 0 0 0
103 77 55O 55O
12,443 11,761 14,920 14,920
0 0 0 0
0 0 0 0
Animal containment measures are provided to the City of Columbia Heights by the Camden
Pet Hospital, 140~1 44th Avenue North. This includes animal shelter services, euthanasia
services, adoption services, and clinic services.
The capturing, transporting and temporary shelter of stray animals is performed by
Community Service Officers and, at times, Columbia Heights Police Officers.
Objectives for 2005
To continue to develop our close working relationship with Camden Pet Hospital in our effort
to provide state of the art animal services at a reasonable cost for our community.
Budget Comments
We are submitting the same budget for animal control as we did in 2004. No increase
-40-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
iFund: 101
Department: Public Works
101-43000
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005
Actual Actual Adopted. Adopted
$ Amount
of Chanqe
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This activity covers the wages and fringe benefit costs for both permanent and seasonal
public works employees. The overall budget is distributed to Public Works departments and
other departments as appropriate.
Objectives for 2005
1. Maintain services levels with reduced staffing due to funding shortfalls.
2. Review seasonal pay ranges to attract and retain seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept) of seasonal
employees.
4. Fill Open Maintenance Worker positions as budget allows.
5. Continue to evaluate the staffing needs of the Public Works Department.
6. Fill Assessment/Clerical position on a part-time basis if budget allows.
Budget Comments
The overall personnel budget for 2005 is $2,111,299 for salaries and fringe benefits, an
increase of $86,765 over the adopted 2004 budget. The increase is due to step movements
and contract settlements for staff of 2% for 2004 and 2005. The budget balances to zero as
100% of salaries and fringe benefits are allocated to various departments in the city.
-41-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 101
Department: Engineering
101-43100
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
172,448 172,188 261,673 267,708 0
16,888 8,536 10,615 8,915 0
40,938 42,566 33,695 30,856 0
0 0 1,500 0 0
89,136 165,170 0 0 0
Activity Description
This department provides engineering services for public improvement projects. These
activities include feasibility analysis, construction design, assessments, construction contract
administration and project inspection. Other activities include general engineering, record
keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact.
Objectives for 2005
1. Review and update financial analysis of Street Rehabilitation Zone Program.
2. Continue update and development of the computerized pavement management
program for street zone work.
3. Continue development of City Works software for utility maintenance and complaint
tracking program at Public Works.
4. Continue conversion of plat drawings into scanned images.
5. Develop departmental strategic plan.
Budget Comments
The proposed 2005 Engineering budget is $307,479; a 0% increase from the 2004 budget.
The primary area accounting for the 0% increase is shifting personnel time to the City's storm
water funds for meeting NPDES requirements. The assessing/clerical position budgeted in
2004 is left unfilled. Other line items of the budget have decreased or remained flat. Capital
outlay has also been decreased from the 2004 adopted budget.
-42-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Streets
101-43121 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20O5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
288,043 302,034 342,039 344,944 0
126,250 109,144 136,175 136,225 0
132,415 152,187 178,278 175,261 0
2,000 5,900 0 0 0
1,500 30,000 0 0 0
Activity Description
The street department provides for the maintenance of city streets and alleys. These
services include patching, surface repairs, bituminous paving, street swebping, snow plowing
and removal, ice control, miscellaneous projects as required, and public contact.
Objectives for 2005
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching for Zone 7 of the street rehab program.
3. Continue evaluation of the use and application rates of straight salt for ice-street
ice control.
4. Develop developmental strategic plan.
Budget Comments
The overall 2005 budget for the street department is $ 656,330 a decrease of $162.00 from
2004. Seasonal staffing has been reduced along with other line items in the budget that have
been decreased or remained at. Capital Outlay requests for 2004 have been reduced to $0.
-43-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 101
Department: Street Lighting
101-43160
Expense Changes by Categow
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2O05
2002 2003 2004 Depa~ment 2005
Actual Actual Adopted Proposed Adopted
318 1,684 3,950 4,110 0
94 0 1,275 1,750 0
106,283 118,167 115,635 115,000 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting.
This activity also includes maintenance and repair of City-owned street lights.
Objectives for 2005
1. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a
minimum, needed repairs.
2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon
Parks.
Budget Comments
The 2005 proposed street lighting budget is $120,860, a 0% increase from 2004. Overall, the
2005 budget remains flat from 2004. This also assumes no major increases for the electric
rates for street lights.
-44-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Traffic Signs & Signals 101-43170 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20O5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
47,343 44,399 48,352 48,352 0
8,330 11,585 7,700 7,800 0
9,998 9,968 14,554 14,453 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals.
This account group also provides for street striping and traffic counting.
Objectives for 2005
1. Develop computerized sign inventory.
2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work
areas.
Budget Comments
The overall budget proposed in 2005 is $70,605, a 0% increase from the 2004 budget.
-45-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Weed Control 101-43260
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Depadment 2005
Actual Actual Adopted Proposed Adopted
6,737 8,647 10,272 10,524 0
0 20 300 300 0
1,043 725 3,330 3,133 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This activity provides for the operations necessary for the enforcement of the City's ordinance
for weed and turf control. Activities include regularly scheduled site inspections city-wide and
contracted abatement of weed and turf ordinance violations.
Objectives for 2005
1. Review budget reduction effects on the policy to provide a more pro-active approach to
weed control, specifically related to complaints and following the city objective of improving
the overall appearance of the city.
2. Continue efforts on a turf maintenance program for the University Avenue corridor, now
that the City of Fridley has eliminated the cooperative program of cutting and trimming.
Budget Comments
The proposed 2005 Turf Control budget is projected at $13,957, a 0% increase from 2004.
Time spent by the city maintenance crew's will be held flat and administrative time is
anticipated to decrease which may result in a more reactive approach. Decreased time will be
spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has
assumed responsibility for property inspections as well as program administration.
-46-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
[Fund: 101 Department: Recreation Administration 101-45000
Expense Changes by CategorY
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
Personal Services 153,155 145,913 122,188 0 (122,188)
Supplies 2,887 1,757 5,664 0 (5,664)
Other Services & Charges 15,038 14,466 21,186 0 (21,186)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia
Heights. The Recreation Department is comprised of eight main areas in which the Director,
fifty percent full time Clerk-Typist II, and one half-time Recreation Clerk disperse their time.
Each of the eight areas has its own separate budget. This category provides salaries for the
department as well as supplies and contractual services for the department. Recreation
Administration also funds space allocation to the Murzyn Hall budget for office space.
Objectives for 2005
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
The Recreation Administration total budget has remained the same as it was for 2004.
Personal Services has had an increase of $6,253. Supplies have decreased $914 and Other
Services has also decreased $5,339 due to a major reduction in telephone charges. This
budget also is providing $3,006 for Murzyn Hall office space allocation.
-47-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Youth Athletics
101-45001 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
3,511 2,814 28,889 0 (28,889)
5,984 5,426 600 0 (600)
3,603 5,810 8,647 0 (8,647)
0 0 0 0 0
0 0 0 0 0
This activity classification encompasses recreational programs provided to youth. These
programs consist of children and adolescents K-12. Programs fall under seven sport-specific
headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All
programs are participation-oriented, with the focus on fun, socialization, and athletic skill
development. These particular programs provide the youth of Columbia Heights with
supervised play opportunities at local gym facilities and neighborhood parks. This category
also provides one-third of the Athletic Coordinator salary, gym supervisors and officials.
Youth Athletics also provides office space to the J.P.M. budget.
Objectives for 2005
1. Develop coaches' clinics to better train youth coaches.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
5. Develop a preschool soccer and t-ballLeague.
Budget Comments
The 2005 Youth Athletics budget has remained consitstant with the 2004 budget. 33% of the
Athletic Coordinator salary is included within this budget. One reason this budget has not
increased is due to the significant donation of athletic equipment made by the Columbia
Heights Athletic Boosters Association. The Youth Athletic budget also provides $2,964 for
space allocation to J.P.M.
-48-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 101 Department: Adult Athletics 101-45003 I
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
Personal Services 2,089 2,021 23,423 0 (23,423)
Supplies 3,165 400 2,750 0 (2,750)
Other Services & Charges 16,920 14,787 17,614 0 (17,614)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers ' 0 0 0 0 0
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights.
Leagues are administered in summer, fall, and winter. An annual summer softball
tournament is held during the Columbia Heights Jamboree as well as a National Qualifier
Softball Tournament. This activity also provides one-third of the Athletic Coordinator salary
and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for
office space and storage space.
Objectives for 2005
;1. Explore options of developing adult football and broomball leagues.
2. Pursue options with Park and Recreation Commission to create additional ball fields
due to overwhelming response to our adult softball programs.
Budget Comments
The total Adult Athletics budget for 2005 has remained the same as it was for 2004.
Personal Services has increased $414, supplies has decreased $500, and Other Services
has increased by $86. Murzyn Hall budget also received space allocation from Adult
Athletics in the amount of $2,964.
-49-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: CHASE
101-45004 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopte~ Adopted of Chanqe
14,792 15,131 15,514 0 (15,514)
1,571 1,243 2,300 0 (2,300)
3,244 1,157 19,562 0 (19,562)
0 0 0 0 0
0 0 0 0 0
This activity classification encompasses recreational, academic, athletic, and enrichment
programs provided to the youth age 3-13. These offerings are participation-oriented, with the
focus on fun, socialization, achievement, and skill development. Dance and Tumbling runs
throughout the fall, winter, and spring sessions. Special events that are family-oriented and
run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and
Breakfast with Santa. This will be the sixth year for the Traveling Puppet Wagon, which was
funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels
to neighborhood parks and performs a variety of family-based puppet shows. Youth
Enrichment funds office, storage and program space within the Murzyn Hall budget.
Objectives for 2005
1. Improve and expand preschool (4-6 years old) programming opportunities.
2. Maintain and improve special event programs.
Budget Comments
The Youth Enrichment budget is consistant with the 2004 budget. There was a slight
increase of $813 for space allocation to the Murzyn Hall budget. $16,050 is budgeted for
space allocation to JPM. Total budget for Youth Enrichment is $37,376.
-50-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 101 Department: Traveling Athletics 101-45005
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
Personal Services 1,346 627 23,104 0 (23,104)
Supplies 513 4,310 1,025 0 (1,025)
Other Services & Charges 4,689 3,868 16,964 0 (16,964)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia
Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with
players selected by ability after pre-season tryouts. Teams are organized and equipped
through the Recreation Department, which is unique in the metro area. Teams compete
within Minnesota Youth Athletic Services sanctioned leagues. This category also provides
one-third of the Athletic Coordinator salary as well as league fees for team memberships.
Traveling Athletics also has money budgeted for space allocation for office space' and
storage space to the Murzyn Hall budget.
Objectives for 2005
1. Look for alternative organizations for teams to be sanctioned by.
2. Develop coaches clinics to better train youth coaches.
3. Better classifications for traveling basketball teams so they will be more equally
matched against other communities
Budget Comments
Traveling Athletics budget decreased due to the elimination of the gym rental from NEI.
33% of the Athletic Coordinator's salary is budgeted under Personal Services. Space
allocation of $2,964 was also provided to the Murzyn Hall budget. The total decrease for this
budget was $4,000.
-51-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Trips and Outings 101-45030
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
0 0 14,794 0 (14,794)
242 63 350 0 (350)
38,069 32,009 39,017 0 (39,017)
0 0 0 0 0
0 0 0 0 0
Trips and Outings include one-day and extended trips for senior citizens. These are
advertised through quarterly trip flyers mailed to participants. It continues to be one of our
most popular offerings and is a self-sustaining program. This activity provides twenty-five
)ercent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for
office space allocation to Murzyn Hall.
Objectives for 2005
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended trips.
Budget Comments
Trips and Outings budget has decreased due to deductions made in rents and leases and
program activities. Twenty-five percent of the Senior Citizen Coordinator salary is budgeted
within the Trips and Outings budget. Murzyn Hall also received $768 for space allocation.
The total decrease for this budget is $5,814.
-52-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 101
Department: Senior Citizens 101-45040 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanqe
63,385 65,597 53,823 0 (53,823)
2,743 3,419 2,950 0 (2,950)
3,685 3,888 19,850 0 (19,850)
0 0 0 0 0
0 0 0 0 0
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to
individuals 55 years and older in the community. The Center is open Monday through Friday
from 9:00 a.m. to 4:00 p.m. This progam provides seventy-five percent of the Senior Citizen
Coordinator salary. The Senior Citizen budget also provides space allocation for Mur-zyn Hall
for office, storage and Senior Center space.
Objectives for 2005
!1. To provide social, educational, and recreational programs to seniors in the
community. To serve as a center that provides resource information regarding
senior issues and concerns.
2. To provide the opportunity for senior exercise programs.
Budget Comments
The total Senior Citizens budget has remained the same for 2005 as is was in 2004. 75%
of the Senior Coordinator salary is budgeted under this budget. There was a charge of
$13,616 for space allocation to Murzyn Hall.
-53-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Recognition/Special Events
101-45050
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
1,353 488 0 0 0
355 51 0 0 0
37,225 39,579 46,407 42,595 0
0 0 0 0 0
0 0 0 0 0
IThis department was established to budget and account for various activities that do not
specifically fall under other departments. Examples of these activities are the City Float and
Royalty Events, employee and volunteer recognition, fireworks, the City Beautification
program, and the City newsletter.
Objectives for 2005
1. Maintain cost-effective special event/recognition programs that benefit the residents
of Columbia Heights.
2. The plants and flowers clearly beautify the city and give a heightened sense of
community pride. The citizen volunteers form a genuine bond as a group and clearly
feel pride in their contributions to their city. The attractive plantings improve the
impression our city creates to visitors, Iongtime residents and newcomers alike.
Budget Comments
The Heights Happenings City newsletter is budgeted at $19,000 for 2005. The newsletter is
done by the Recreation Department with the publishing being contracted out.
The Special Events line item is budgeted at $3,000 for the fireworks during the Jamboree.
The show cost is $6,000 with $3,000 coming from donations the Recreation Director receives
from the community.
The Beautification team is aware of the scarcity of tax dollars and continues to make solid
efforts to obtain perennials for many of the plantings to minimize costs to the City.
The seventeen (17) large planters on Central Avenue have now been added to this group's
efforts and will be planted in summer and decorated in winter for year long beauty on Central
Avenue. In addition, donations of plants from the core group of volunteers and their
neighbors has been encouraged with success. With donations and careful purchasing, we
are confident that the high quality of our efforts can be maintained while keeping City costs to
$3,500 for 2005, which is a reduction of $3,000 from the 2004 budget.
The Royalty program is managed by parent volunteers. The City budgets $5,000 for the float
and $6,000 for the royalty events annually. Both the City float and the Royalty program
provide recognition for the City of Columbia Heights and involve members of the community.
The total budgeted amount of $11,000 has remained the same over the past few years. The
volunteers who manage the float and royalty events have put forth sincere efforts to cut
costs. Fundraisers are also done during the year to aid with the costs of this program.
-54-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 101 Department: Murzyn Hall 101-45129
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
Personal Services 139,231 139,946 133,355 0 (133,355)
Supplies 19,910 16,954 16,100 0 (16,100)
Other Services & Charges 75,399 66,571 34,631 0 (34,631)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
Activity Description
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/
activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 20% of
the users are charged while the remaining 80% are fee waived or charged a minimal fee to
offset custodial costs. JPM operates seven days a week and runs near full capacity
throughout the year. Murzyn Hall budget provides salaries for the Head Custodian, part-time
custodians, and fifty percent of the Clerk-Typist II position.
Objectives for 2005
1. Develop a JPM preventative maintenance plan.
2. Continue to develop a plan for roof improvement.
3. Continue to work with the Lion's Club to improve customer service.
Budget Comments
The Murzyn Hall budget has increased $9,814 primarily due to increases in Personal
Services. Other increases in expenses were in supplies and materials. Electric, gas and
Honeywell all had slight increases. Space allocation credit received from the recreation
budgets was $42,280
-55-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
~Fund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Parks
101-45200 I
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
366,176 380,227 453,568 457,918 0
72,158 70,407 79,200 73,700 0
160,580 164,282 176,639 177,829 0
0 0 0 0 0
0 0 2,000 2,000 0
Activity Description
This activity provides for the maintenance of:
A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks;
D. 12 softball/baseball diamonds; E. 2 tennis courts; F. 12 buildings and other recreational
facilities.
This department also provides landscape maintenance for all municipal buildings, and the
planning, implementation and construction of various park improvements.
Objectives for 2005
11. Improve the timing of park projects that may impact seasonal park activities.
!2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment.
3. Continue to develop a program that involves neighborhood input regarding park
improvements.
4. Improve the general condition of softball fields - drainage and weed control.
5. Coordinate the implementation and funding plan for the reconstruction of Huset Park, and
public input/review process.
6. Develop developmental strategic plan.
Budget Comments
The 2005 Parks proposed budget is $711,447, an 0% increase from the 2004 adopted
budget. Seasonal staffing levels are being held at the 2004 level, while other line items in the
budget have been decreased or remained flat.
-56-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Tree Trimming
!01-46102
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
38,956 37,117 48,292 49,549 0
3,006 535 1,900 1,900 0
12,752 61,974 46,220 44,800 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on all
city-owned properties), and replanting of new trees. It includes shaping and maintaining of
boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed
signs. It also provides for Dutch Elm, Oak wilt, hazardous tree inspections, corner visibility,
and brush in alley inspections.
Objectives for 2005
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Evaluate the effectiveness of the DED inspection program.
Budget Comments
The proposed 2005 Tree Care and Maintenance budget is $96,249, a $163.00 reduction from
the adopted 2004 budget. This continues the new functional area that combines three
departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was
established in the 2003 budget.
-57-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
~Fund: 101
Department: Contingencies
101-49200 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
300,000 4,160 100,000 28,870 0
Objectives for 2005
Budget Comments
-58-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
iFund: 101
Department: Transfers
101-49300 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Depadment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
1,540,052 0 338,725 378,630 0
Objectives for 2005
Budget Comments
-59-
IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Protective Services
201-42400
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
154,578 123,680 149,287 210,441 0
7,146 5,558 10,892 9,451 0
31,985 61,875 75,691 67,903 0
0 0 0 0 0
5,913 8,113 13,711 5,835 0
Protective Services include:
>Building permitting, plan review and inspection
>Liquor, contractor, cigarette, misc. licensing
>Land use permitting and code enforcement
The purpose of these services are to protect and promote the general health and safety of the
community. These activities fall under the purview of the Planning Commission and City
;ouncil.
Objectives for 2005
Implement the Point of Sale program for the purpose of maintain and improving the quality of
the housing stock as welt as improve the visual appearance of the neighborhoods.
Budget Comments
Added the Point of Sale Inspector position. This new position, funded entirely from fees, will
lalso provide back-up building inspection service which results in some inspections being
Iprovided at a lower cost than inspections provided by the City of New Brighton resulting in a
isavings.
-60-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 201 Department: Community Development Admin 201-46310
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
90,768 73,090 144,758 153,638 0
1,489 732 4,249 4,249 0
11,667 12,224 59,455 48,397 0
0 0 475 0 0
5,913 8,113 13,712 17,506 0
Community Development Services include: >Redevelopment
>Housing rehabilitation and replacement
>Economic Development
These activities fall under the purview of the Economic Development Authority and City
Council.
Objectives for 2005
Continue with the redevelopment of the:
>Industrial Park
>Kmart site
>37th and Stinson site
>39th and Central site
>NEI site
Continue to maintain and improve the quality of the housing stock by:
>Funding the Housing Resource Center
>Funding the Home Rehabilitation Rebate Program
>Funding the blighted housing replacement program
Budget Comments
-61-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 203 Department: Parkview Villa North 203=46330
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
9,095 32,054 23,526 16,884 0
10,221 10,179 21,738 23,450 0
258,759 302,714 315,118 311,646 0
0 20,820 0 0 0
7,884 11,454 0 0 0
Parkview Villa North(PWN) is a 101 units of public housing, located at 965 40th Avenue
northeast. PWN provides housing for Iow-income senior and disabled persons. PWN was
constructed in 1975 with funds from the Department of Housing and Urban Development.
PWN is managed by Walkder ElderCare Inc.
Objectives for 2005
Continue the apartment modernization program.
Budget Comments
Supply costs have been held relatively constant compared to the 2004 budget. Where
appropriate, adjustments have been made in individual accounts to reflect current spending
trends. Other Services and Charges includes 5% increases in Electric and Gas. Other
categories have been held constant or adjusted for inflationary increases.
-62-
IFund: 204
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Economic Development Auth
204-46314
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O5
2002 2003 2004 Depadment 2005
Actual Actual Adopted Proposed Adopted
53,107 77,659 0 0 0
3,882 1,030 0 0 0
36,182 16,874 0 0 0
1,550 20,000 0 0 0
107,884 11,454 222,648 246,332 0
Objectives for 2005
Budget Comments
-63-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 212
Department: State Aid Maintenance
212-43190
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
.Actual Actual Adopted Proposed Adopted
20,393 56,103 33,271 41,894 0
2,450 13,172 23,000 28,000 0
24,133 24,181 100,160 94,090 0
4,984 125,130 10,000 0 0
92,724 25,390 0 0 0
Activity Description
This activity provides for the maintenance and repair of State Aid streets designated within
the City and is funded by the MSA system.
Objectives for 2005
1. Continue the implementation of the 5-year Capital Improvement Program developed in
1999, and periodically updated, as part of the certified status of local streets.
2. Retain 'certified' complete status for our local MSAS.
Budget Comments
This year's 2005 State Aid Construction budget follows that plan and primarily is represented
by seal coating of state aid streets in various locations of the City. The proposed 2005 budget
is $163,894, a decrease of $2,447.00 from last year. Staff time is allocated for recertifying the
City's State-Aid System. This allows the use of State-Aid funding on local streets and provides
an additional revenue source for the City's Infrastructure fund to be used in the Street
Rehabilitation Zone work.
-64-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 2!3
Department: Parkview Villa South
213-46340 J
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Pmposed Adopted
6,263 18,345 10,083 16,884 0
6,359 3,418 10,822 10,955 0
141,363 162,020 169,608 168,474 0
9,089 0 0 24,800 0
5,914 8,590 0 0 0
Parkview Villa South (PWS) is a 45-unit rental apartment building located at 965 40th
Avenue northeast. PWS serves Iow-income seniors age 55 and older. PWS was
constructed in 1991. Parkview owned by the Economic Development Authority and managed
by the Walker EIderCare Inc.
Objectives for 2005
!Continue the capital improvements program. In addition to continue to pursue the possibility
of the sale of Parkview Villa North and South to Anoka County or Walker ElderCare, Inc.
Budget Comments
Supplies includes increased costs of Office Supplies to assure compliance with all HUD
requirements relative to tenant certifications and recertifications. The projected cost is based
on current year trends. Other supply areas have been held constant or adjusted for expected
inflationary increases.
Other Services and Charges includes 5% increases in Electric and Gas. Telephone costs
have been reduced to reflect current trends. Other categories have been held constant or
adjusted for inflationary increases.
-65-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 225
Department: Cable Television
225-49844
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
1,973 2,303 6,383 6,390 0
2,302 140 14,160 2,405 0
90,926 9,688 97,554 97,400 0
0 0 6,000 0 0
408,549 109,330 109,330 94,448 0
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate
regulation activities, franchise renewals, transfers of ownership, enforcement of customer
service standards, and ensuring compliance of the cable company with the terms and
conditions of the franchise. Additionally, programming is produced on the government access
channel. A Telecommunications Commission serves in an advisory capacity to the City
Council.
Objectives for 2005
Conduct needs assessment, technical audit, and performance review in conjunction with
franchise renewal process.
Budget Comments
IThe Cable Television budget decreased by $32,784 from 2004 to 2005. Personal Services
increased by $7, due to an increase in workers' compensation insurance premium and
allocated fringe. Supplies decreased by $11,755, primarily due to a decrease of $7,800 in
minor office equipment, and a decrease of $3,860 in computer equipment. Other Services
and Charges decreased by $154, primarily due to a $207 decrease in insurance and bonds, a
$100 increase in subscription and memberships, a $753 increase in the auditor's fee, and a
15800 decrease in sales tax. Capital Outlay decreased by $6,000 as no monies were
Ibudgeted. Other Financing Uses decreased by $14,882, due to a $118 increase in transfers
lout-labor and a $15,000 decrease in transfers to data processing.
-66-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: Library
Department: Library
240-45500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Depadment 2005
Actual Actual Adopted Adopted Adopted
415,421 436,410 434,073 450,305 0
100,779 102,095 91,625 85,923 0
74,236 78,212 81,710 74,229 0
4,205 5,985 10,000 10,000 0
209,292 14,071 13,863 10,814 0
The library's mission statement is to "provide free access to informational and recreational
materials for the patrons in a barrier-free environment." A variety of library-related programs
(e.g. story times, reading clubs, homebound delivery, etc.) are offered for patrons of all ages
from preschool through senior citizen. Five full-time and 16 part-time staff provide service
during the 60 hours per week the facility is open to the public. As a City-owned and operated
library, Columbia Heights participates in the MELSA regional system through a contract with
the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This
enables Columbia Heights patrons to gain access to special services and scholarly materials
available to other participating libraries.
Objectives for 2005
1. To explore the possibilities of a new facility within the structure of the City's Comprehensive
Plan, Downtown Redevelopment Plan, and priorities set by the City Council.
2. To continue to pursue cooperative ventures with Independent School District #13, the
Anoka County Library, the Anoka County Historical Society, and the Columbia Heights
Historical Society.
Budget Comments
All personnel contracts are settled for 2005. Part-time temporary position wages are frozen at
2003 rates. The Supplies section includes: reductions in promo materials, program supplies,
maintenance items, light bulbs, periodical subscriptions, audio cassettes, video cassettes,
cd's. Other Service Charges includes 5% increases in 3810 (Electric) and 3830 (Gas) and
changes in: 1.) 3050--elimination of children's program performers; 2.) 3210--reduced
telephone charges; 3.) 3600--reduced insurance premium; 4.) 4000--reduced cost for copier
;maintenance contracts, elimination of carpet cleaning, reduced electrical repairs because of
new ballasts, reduce window cleaning to bi-monthly; 5.) 4330--elimination of all staff
memberships; and 6.) 4375-elimination of volunteer recognition. Capital includes charges
associated with the library automation system upgrade. Contingencies and Transfers
eliminates all contingency funds.
These figures do not include the proposed $12,325 assessment amount for the Library for
reconstructing Jackson Street.
-67-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 270 Department: DARE Project 270-42160
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0
2,381 5,151 3,200 3,200
2,470 2,003 2,175 2,175
0 0 0 0
0 0 0 0
Activity Description
The DARE program is a very important and vital part of the education or the 5th grade
children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of
chemicals, tobacco products, and alcohol. The program is very effective at building self-
esteem and confidence in its students and teaches defenses to peer pressure and other
social problems. It also establishes a relationship between the students and the officer
teaching the course.
Objectives for 2005
Our objectives in relationship to the DARE program are to keep an adequate number of DARE
officers trained in order to keep the DARE program available to all 5th Grade students in our
urisdiction. We also wish to maintain the high level of training and ongoing positive working
'elationships between the schools and our department.
Budget Comments
We are submitting the same costs for 2005 as we did in 2004. No increase
-68-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 402
Department: State Aid General Construction
402 j
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005
Actual Actual Adopted Adopted
$ Amount
of Chanqe
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets.
The fund balance was brought down to zero with the construction of the Central Avenue
Construction project in 2002, 2003, and 2004.
Objectives for 2005
1. Crack Seal and Seal coat State-Aid Streets
2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA ClP.
3. Crack seal Central Avenue (37th to 43rd Avenues)
4. Update 5-year Capital Improvement Project Listing
Budget Comments
-69-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 412
Department: Parks Capital Improvement
412-45200 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2O05
2002 2003 2004 DepaKment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 8,979 0 0 0
3O4 933 0 0 0
20,486 14,424 64,000 400,000 0
0 0 0 0 0
Activity Description
This activity provides for capital improvements in the City's park system, including major
repairs/improvements to park buildings, playgrounds, recreational facilities, and park
amenities.
Objectives for 2005
Capital Outlay Projects-listed in priority:
Grant Eligible Projects-Listed in priority:
1. Huset Park-2004 Master Plan
Recommendations ~ Reconstruct
Budget Comments
The 2005 proposed Parks Capital Improvement budget is $400,000. The proposed work
program is focusing on improvements to Huset Park. To further the available dollars in that
fund, staff will apply for grant monies through the DNR Outdoor Recreation Grant Program.
Huset Park reconstruction is the primary project for 2005.
-70-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 430
Department: Infrastructure
430-46323
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 1,530 66,871 69,560 0
0 0 0 0 0
0 99 8,000 8,000 0
0 261,591 85,000 85,000 0
144,380 0 0 0 0
Activity Description
This fund was set-up in 1992 for the rehabilitation of the City's street system, with money
transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in
1996 and with annual transfers, will perpetuate the continued investment into the maintenance
and improvements of the City's streets. An additional source of revenue was secured in 2000,
on a 2-year renewable cycle, with the certification of the City State-Aid Street System.
Objectives for 2005
Budget Comments
The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program.
Zones 1,2,3, 4, 5 6A, 6B, and 7A have been completed. The rehabilitation of last zone, with
city streets west of University Avenue and south of 44th, Zone 7B is planned for construction
in 2005. An additional source of funding from the City's State-Aid account is available with
continued certification by MNDOT of our State-Aid system.
-71-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
I Fund: 43!
Department: Police Capital Equipment
431-42100
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Depa~ment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0
0 0 0 0
0 2,047 3,478 3,478
116,477 102,715 54,000 54,000
0 0 0 0
The Capital equipment budget for 2005 includes two full sized marked squads, two
replacement light bars, and two prisoner safety dividers.
Objectives for 2005
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the
best equipment, for the best value, that meets the needs and requirements of the depar[ment.
Budget Comments
The Capital Equipment Replacement fund includes equipment required to keep our technology
and fleet current and to keep our personnel safe in their duties.
-72-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 431 Department: Capital Equipment- Fire 431-42200 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2O05
2002 2003 2004 Departmer 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 225,000 350,000 0 0
20,000 0 0 55,000 0
The Fire Capital Equipment Replacement-General Fund was established to fund the long-term
ongoing capital equipment needs in the General Fund. This was accomplished by preparing a
detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve
for future years when large, expensive equipment will need to be purchased, eliminating the
highs and lows in the budgeting, as an equal amount is set aside each year.
Objectives for 2005
Continue replacing the vehicles and equipment that are scheduled for replacement, keeping
consistent with the city's long term plan.
Budget Comments
Fire will be migrating to the 800 Megahertz radio system this fall. Because only limited funds
were distributed to the Fire Department for replacement radios, the Fire Department will need
additional funding for radios, battery chargers and the maintenance costs associated with the
new system. These funds will be requested to come out of the Fire Department's PERA
consolidated fund.
-73-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 43!
Department: Capital Equipment - Civil Defense
431-42500 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
'2002 2003 2004 Departmer 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 1,847 0 0 0
0 83 0 0 0
0 36,228 0 0 0
0 0 0 0 0
The Civil Defense Capital Equipment Fund was established to fund long-term ongoing capital
equipment needs in the General Fund.
Objectives for 2005
Replace the equipment that has become antiquated and no longer serves a useful purpose to
the city's long term plan.
Budget Comments
No proposed purchases for 2005
-74-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 431
Department: Engineering Capital Equipment
43!-43100
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
955 484 0 813 0
0 7,524 0 12,500 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling of long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when larger more costly
equipment will need to be purchased. This in-turn eliminates the highs and lows of budgeting
as an equal dollar amount is set aside each year.
Objectives for 2005
Budget Comments
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
1. Purchase a Replacement Engineering Plotter $12,500.00
-75-
~Fund: 431
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Streets Capital Equipment
431-43121
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 DepaAment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 6,340 0 0 0
0 3,699 1,814 1,430 0
0 47,155 27,900 22,000 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
Replace #023 Ingersol Rand 5 Ton Rollpack Roller
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Purchase a Replacement Pavement Roller $22,000.00
-76-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 431
Department: Parks Capital Equipment
431-45200 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 2,966 0 3,836 0
4,680 45,166 0 29,500 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and tows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
1. Replace #239 Zero Turn Riding Lawn Mower
2. Replace #203 Pull Behind Turf Sweeper
Budget Comments
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Purchase a Replacement Zero Turn Riding Lawn Mower $14,000.00
2. Purchase a Replacement Pull Behind Turf Sweeper $15,500.00
-77-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
[Fund: 431
Department: Tree Trimming Capital Equipment
431-46102 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 2,925 0
0 0 0 45,000 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
1. Replace Aerial Lift Truck Chassis
Budget Comments
Item & Projected Cost
The following requests have been made for Tree Trimming Capital Equipment Replacement:
1. Purchase a Replacement Aerial Lift Truck Chassis $45,000.00
-78-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
~Fund:432
Department: Sewer Capital Equipment
432-49499 I
Expense Changes by Categow
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 9,652 0
0 0 0 148,500 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
1. Replace #126 Silver Lake Lift Station Back-up Generator
2. Replace #190 and #190A Sanitary Sewer Rodding Machine
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replace Silver Lake Lift Station Backup Generator $ 18,500.00
-79-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 433
Department: Water Capital Equipment
433-49449 !
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004
Actual Actual Adopted
2OO5
DepaAment
Proposed
2OO5
Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
No requests capital equipment requests for 2005.
Budget Comments
No Capital Equipment Requests for 2005.
-80-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 434 Department: Garage Capital Equipment 434-49950
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 364 0
0 0 0 5,600 0
0 0 0 0 0
Activity Description
Objectives for 2005
1. Replace #398 FMC Air Operated Tire Changer
Budget Comments
-81-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 438
Department: Cap Imp Rep Storm Sewer
438-49699
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 DepaAment 2005
Actual Actual Adopted P~posed Adopted
0 0 0 0 0
0 0 0 0 0
237 0 0 0 0
3,650 0 0 0 0
0 0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
No requests capital equipment requests for 2005.
Budget Comments
No Capital Equipment Requests for 2005.
-82-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 439 Department: Capital Equipment- Fire 439-42200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O5
2002 2003 2004 Departmer 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 8,046 0 0 0
0 80 0 0 0
72,430 13,793 0 0 0
0 0 0 0 0
Objectives for 2005
Budget Comments
-83-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 60!
Department:. Water Utility Source of Supply
601-49400
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
910,316 1,180,726 946,750 1,046,750 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the
residents of Columbia Heights. Amounts will vary from year to year based upon demand.
Objectives for 2005
1. Continue to assist the City of Minneapolis with projects associated with the new water
filtration plant located at 45th and Reservoir Blvd.
2. Coordinate replacement/calibration of Master Meter (initiated in 2004)
Budget Comments
The proposed budget for the year 2005 is $1,046,750, which is based upon a 3.3% increase
over the estimated water usage for 2004.
-84-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 601
Department: Water Distribution 601-49430 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
250,014 229,131 271,891 280,832 0
63,223 53,813 46,000 46,300 0
319,849 367,056 238,831 225,092 0
0 0 18,000 18,000 0
25,000 25,000 25,000 25,000 0
Activity Description
iThis activity provides for the operation and maintenance of the City's entire water distribution
system, including water tower, watermains, hydrants, valves, meters, pump stations (2),
sprinkler systems (3), and decorative fountains (2).
Objectives for 2005
1. Continue the implementation of security improvements for the water distribution system.
2. Continue investigation into water quality complaints, and remedial alternatives.
3. Review and develop a large meter replacement program for commercial and industrial
users.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2005 budget is $595,230,105 a decrease of $4,498 from the 2004 adopted
budget.
-85-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: 601
Department: Water Admin & General
601-49440 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
1,408 2,811 2,000 3,900 0
7,018 7,454 10,079 8,775 0
0 0 0 10,000 0
119,366 122,914 123,022 112,855 0
Objectives for 2005
Budget Comments
-86-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 601
Department: Water Non-Operating
601-49449
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 DepaAment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
74,641 74,641 74,641 173,875 0
Objectives for 2005
Budget Comments
-87-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 602
Department: Collections
602-49450 ]
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
161,636 191,217 202,775 227,843 0
23,591 26,816 25,825 25,825 0
215,884 246,111 224,126 218,180 0
0 0 12,000 12,000 0
25,000 30,000 25,000 25,000 0
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection
system. Included in this activity are inspections and repairs of manholes, main and lateral
sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons
to MCES treatment facilities.
Objectives for 2005
1. Continue the reh'ab of existing sewer line structures throughout the City
2. Continue sanitary sewer system evaluations through an aggressive televising and
reporting program.
3. Continue manhole inspections with the televising inspection reports.
4. Implement 1st phase of Sump Pump Disconnects in residential areas (review grants
eligible for sump pump disconnect).
5. Develop developmental strategic plan.
Budget Comments
The 2005 Sewer Collections proposed budget is $508,848, which is an increase of $19,122
from 2004.
-88-
~Fund: 602
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Disposal
602-49480
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20O5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
669,354 723,970 729,131 771,058 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
This department provides for fees paid to the Metropolitan Council Wastewater Services for
sewage treatment disposal. Costs will vary from year to year based upon flows.
Objectives for 2005
Rates from the MCES have declined slightly or stayed flat over the last couple of years.
Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5% for 2005.
Budget Comments
The proposed 2005 Sewage Disposal budget is $771,058. This represents a 1% increase
from the 2004 adopted budget.
-89-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: 602 Department: Sewer Admin & General 602-49490
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
1,343 1,807 2,000 3,900 0
8,946 9,006 12,440 8,775 0
0 0 0 10,000 0
119,364 122,914 123,022 112,855 0
Objectives for 2005
Budget Comments
-90-
~Fund: 602
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Sewer Non-Operating
602-49499
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Depadment 2005
Actual Actual Adopted Pmposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
5,000 5,000 5,000 5,000 0
Activity Description
Objectives for 2005
Budget Comments
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 603 Department: Refuse Disposal 603-49510 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
1,251,827 1,256,930 1,292,000 1,311,380 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Contracted costs and billings for refuse, recycling and yard waste collection and disposal are
separated and accounted for in this department to enable tracking of actual costs for each
area and to facilitate accurate reporting to state and county agencies as required. The City's
five year contract with BFI Waste Systems ends in December 2004. Under this contract, the
hauler provides all single and double households with wheeled garbage carts. Three levels of
service are available to provide options for residents. Residents may request a change of
Objectives for 2005
1. Conduct an analysis to determine the need for any rate adjustment due to
changes in contract rates.
2. Promote responsible waste practices, through training and education, to reduce
the ever growing muncipal solid waste tonnages.
3. Provide cost effective options for disposal of problem items.
4. Publicize the disposal options available for residents.
Budget Comments
The Refuse Disposal Budget for 2005 increased by $19,380 over 2004. Based on average
billings and the anticipated 2005 contract with one of the major haulers, costs for refuse
disposal are anticipated to increase only slightly over the 2004 costs.
-92-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
]Fund: 603
Department: Refuse Collection & Disposal
603-49520
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2005
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
201 421 1,370 990 0
t2,764 15,421 15,307 9,279 0
0 0 0 0 0
111,276 117,402 117,456 107,939 0
This activity administers the total refuse collection and disposal program and includes
expenses other than the contract costs. Contracted costs are separated for clarity in tracking
and reporting; however, they do remain a function of this budget as a whole.
Objectives for 2005
1. Promote the unique aspects of the new contract and encourage residents to
effectively use the services available to them as Columbia Heights residents.
2. Encourage a greater use of the Iow-volume option for those who require only the
very basics in disposal services.
3. Work with owner/managers/caretakers and tenants of multi-unit facilities to
provide all the disposal services they need in the most cost effective manner,
thereby reducing the number of complaints from and about these buildings.
4. Routinely monitor known problem areas to decrease their negative impact and
resolve issues in a timely manner.
Budget Comments
The Refuse Collection & Disposal Budget decreased by $15,925 from 2004 to 2005. Supplies
decreased by $380, due to a $180 decrease in office supplies and a $200 decrease in printing
and printed forms. Other Services and Charges decreased by $6,028, primarily due to a
$5,610 decrease in insurance and bonds, offset by minor increases and decreases to other
line items. Other Financing Uses decreased by $9,517, primarily due to a $10,000 decrease
in transfers to data processing, offset by a $483 increase to transfers out--labor.
-93-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 603
Department: Recycling
603-49530 ,,,,,I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2005
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
581 769 900 900 0
1,123 956 6,450 2,550 0
22,176 22,948 25,178 27,398 0
0 0 0 0 0
66,277 72,402 72,456 72,939 0
This activity provides administrative oversight of the recycling contract bet~veen the City and
BFI Waste Systems, Inc. The City contracts with the hauler to collect ten items in the curbside
collection program, plus tires and scrap metal at the recycling drop-off center. The City
continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council
and Anoka County. The City residents recycle an average of 175 tons per month through city
programs.
Objectives for 2005
1. Continue to educate residents to all the items that can be recycled curbside and
at our Recycling Drop-off Center, and the numerous other options available
within the community.
2. Continue to work with multiple dwelling units in our community to educate renters
and owners alike to all the recycling opportunities available.
3. Work closely with Kiwanis and Golden K Kiwanis groups and residents to
effectively utilize our Recycling Center.
4. Contact new residents to encourage their participation in our recycling
programs.
5. Continue to keep the "New Resident Packet' current to optimize its usefulness as
a welcome and informative piece of information on our city.
Budget Comments
The Recycling budget decreased by $1,197 from 2004 to 2005. Supplies decreased by
$3,900, due to a $3,000 decrease in minor equipment, a $600 decrease in printing and
3rinted forms, and a $300 decrease in program supplies. Other Services and Charges
ncreased by $2,220, primarily due to a $2,339 increase in expert and professional services to
account for an increase in yard waste disposal from streets, offset by minor increases and
decreases to other line items. Other Financing Uses increased by $483, due to an increase
in labor transfers out for staff engaged in refuse related activities.
-94-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 603
Department: Hazardous Waste 603-49540 !
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2005
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 300 300 0
0 0 6O0 6O0 0
1,959 4,119 5,950 5,950 0
0 0 0 0 0
0 0 0 0 0
This activity administers the handling of hazardous waste generated by the City of Columbia
Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and
paints and chemicals. While this budget functions as a service to the Public Works
Department, it is administered through the Refuse Fund. This fund does not deal with
household hazardous waste generated by residents. Anoka County provides those services
primarily through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives for 2005
1. Continue to coordinate twice a year collections of fluorescent bulbs from residents,
small businesses, and city buildings to facilitate proper disposal.
2. Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options
as are deemed reasonable.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste
drop-off facility.
4. Educate residents which items are hazardous, costly to dispose, and accepted only at a
ilicensed disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget remained unchanged from 2004 to 2005. The primary cost in
this budget is for the disposal of various materials used in the City buildings. Materials
illegally left at the City's Recycling Center are accepted by the Anoka County Household
hazardous waste facility, but staff must create appropriate paperwork and transport these
items. The training costs keep staff updated on changes to both products and regulations in
this field.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
!Fund: 604
Department: Storm Water Utility
604-49650 ]
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted P~posed Adopted
54,509 48,325 68,086 89,880 0
26,099 21,289 22,100 20,500 0
51,052 99,988 50,122 49,025 0
0 0 0 0 0
95,200 5,800 52,300 38,700 0
Activity Description
iThis department provides for the operation and maintenance of the city's storm sewer system,
including NPDES Phase II requirements, inspection and repair of storm sewer pipes, catch
basins, manholes, and drainage ponds, and surface water related activities
Objectives for 2005
1. Complete the installation and startup of a new SCADA System.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2005 budget is $198,105, an increase of $5,497 from the 2004 adopted budget.
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IFund: 604
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
Department: Storm Sewer Admin & General
604-49690
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2005
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
1,233 1,330 4,056 4,200 0
0 0 0 0 0
0 0 0 0 0
Objectives for 2005
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
lFund: 604
Department: Storm Water Non-Operating
604-49699 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Depadment 2005
Actual Actual Adopted P~posed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
o o p o o
0 125,000 110,500 133,732 0
Activity Description
Objectives for 2005
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 609
Department: Liquor Store #1
609-49791
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Adopted Adopted
306,071 339,958 324,056 347,461 0
2,356,237 2,331,658 2,388,610 2,433,760 0
213,020 226,793 236,852 241,727 0
0 0 0 0 0
0 1,022 0 1,000 0
This department accounts for the operations of the Liquor Store on 44th and Central Avenue.
This store opened in December 1984 and has been very profitable ever since. It was the
City's first venture into a large volume type liquor store. The store offers good pricing in a
desirable shopping environment. The competitive pricing of the store has attracted
customers from neighboring areas. We have also installed new cash registers in the store.
Objectives for 2005
1. Upgrade our security system, to help ensure the safety of our staff and customers.
2. Continue to target nationallly advertised items, with wide customer appeal.
3. Locate a new site for this store on Central Avenue. One that has a good sight lines from
the road, adequate off street parking and sufficient land for a proper size store.
Budget Comments
The budget for Top Valu I has increased by $74,430 from the 2004 adopted budget. This is
due to an increase in sales from 2003. This will result in a increase in cost of goods to be
replaced. We feel this partly due to aggressive local advertising and an inability of MGM to
get a foothold on our customer base.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 609 Department: Liquor Store #2 609-49792 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Adopted Adopted
224,889 235,562 239,250 272,175 0
1,824,275 2,064,711 1,946,460 2,236,960 0
140,730 167,239 155,281 176,040 0
0 0 0 0 0
675 0 1,000 1,000 0
The City opened this Liquor Store at 37th and Stinson Avenue, in April 1993. Business has
really picked up in 2004 but we expecting a new Liquor Store at St Anthony Main that might
make an impact on the sales at some point. We will be advertising and having special
promotions to keep the new customers we have attracted in the last year. We have also
installed new cash registers in the store.
Objectives for 2005
1. Upgrade our security system, to help ensure the safety of our staff and customers.
2. Continue to target nationallly advertised items, with wide customer appeal.
Budget Comments
The budget for Top Valu I has increased by $344,184 from the 2004 adopted budget. This is
due to a projected increase in sales and in the value of the cost of goods to be replaced. We
feel this is partly due to aggressive local advertising and the temporary reduction of SAV
Liquor to one store while they rebuild their new second store.
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iFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
Department: Liquor Store #3 609.49793
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Adopted Adopted
140,641 185,094 162,686 211,997 0
1,115,811 1,012,846 1,125,650 1,021,650 0
39,234 38,440 43,261 42,710 0
0 0 0 0 0
0 0 1,000 1,000 0
The City of Columbia Heights built this building and opened this store in 1964. In 1986 the
store underwent significant renovation and improvements with the addition of a new cooler,
lighting and floor tile. This store is operated as a small convenience operation with more
3rofitable markups then the two larger volume stores. This store does a high volume of
summer business in the evening and has outgrown the size of the store. We have also
installed new cash registers in the store.
Objectives for 2005
1. Upgrade our security system, to help ensure the safety of our staff and customers.
2. Continue to target nationallly advertised items, with wide customer appeal.
3. Locate a new site for this store on University Avenue. One that has a good sight lines
from the road, adequate off street parking and sufficient land for a proper size store.
Budget Comments
The budget for Heights Liquor has decreased $55,240 from the 2004 adopted budget. The
sales at this store have been consistent and strong. But due to limited size of the store, the
growth anticipated for 2003 was not achieved.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
i Fund: 609 Department: Liquor Non-Operating 609-49794 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description ,
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Adopted Adopted
0 0 0 0 0
0 0 0 0 0
3,264~ 0 0 0 0
0 0 6,000,000 6,000,000 0
217,954 261,981 212,062 210,747 0
This department was established to account for the liquor operation expenditures that are not
directly related to any of the three liquor stores. The four major expenditures in this
department are the transfer out to the Capital Equipment Replacement Fund to fund all
General Fund capital equipment needs, transfer our to the Infrastructure Fund for street
rehabilitation projects, and transfer out to the Information Systems Fund.
Objectives for 2005
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 651
Department: Water Construction
651 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20O5
2002 2003 2004 Depa~ment 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 264,500 318,000 0
209,717 764,571 0 0 0
Activity Description
This fund covers Capital Improvements to the City's Water Distribution System and the
reconstruction and/or repairs to the distribution system including mains, pumping stations,
water tower, and operational control valves.
Objectives for 2005
1. Complete the installation and startup of a new SCADA System.
2. Coordinate repair/replacement of water mains that are in the street reconstruction zones
or major improvement projects such as Central Avenue.
3. Complete minor repairs and repaint the City's water tower.
Budget Comments
The 2005 Water Construction budget is $318,000 to continue the focus on rehabilitation of an
aging system. Work includes pipe replacement in the Street Rehabilitation areas, repainting
the water tower, and security improvements to the City's Water Distribution System.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
lFund: 652
Department: Sewer Construction
652 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Adopted
Actual Actual Adopted Department Adopted
2002 2003 2004 Proposed 2005
0 0 0 0 0
0 0 0 0 0
0 5,187 0 0 0
0 0 175,000 200,000 0
0 0 0 0 0
Activity Description
This fund supports Capital Improvements to the City's Sanitary Sewer System and major
repairs in the sanitary sewer collection system including mains, lift stations, and manholes.
Objectives for 2005
Budget Comments
The 2005 Sewer Construction budget is proposed at $200,000 to continue addressing the
rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the
Zone Street Rehabilitation area. The program also includes increasing the annual budget to
$100,000 for continued lining of deficient pipes to address root or clear water inflow.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 653
Department: Storm Sewer Construction Fund 653-49699 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
0 0 0 0 0
0 2,519 0 0 0
0 0 150,000 125,000 0
362,210 254,032 0 0 0
Activity Description
This fund supports Capital Improvements and major repairs in the storm sewer collection
system, flood mitigation, and other surface water related activities.
Objectives for 2005
1. Reconstruct or repair problem areas in the storm sewer system that were identified in
1999.
2. Continue the annual program of replacing or upgrading catch basins, manholes and
storm pipe in the street rehabilitation zones.
Budget Comments
The 2005 Storm Sewer Construction budget was established to be consistent with the 10
year Capital Implementation Plan prepared during the establishment of the Storm Water
Utility. The plan includes specific improvement projects flood mitigation areas and/or Street
Zone and annual maintenance or planning activities.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 701
Department: Central Garage
701-49950 ~
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
144,462 152,043 163,619 172,509 0
75,448 75,883 94,300 85,900 0
129,001 130,616 135,852 133,069 0
0 0 0 0 0
94,500 94,500 94,500 101,500 0
Activity Description
Central Garage provides preventive general maintenance and repair for all city owned
vehicles and equipment. The City currently has 305 pieces of equipment that are maintained
on a regular basis. This is an internal service fund with revenue generated by charges to
other departments for all repair and maintenance services performed by members of this
department.
Objectives for 2005
1. Continue the architectural design for building and site improvements to the
MSC building, with construction in the 2nd or 3rd quarter.
2. Continue to improve the training and data availability on the CFA software program for
the City Fleet Maintenance Program.
3. Replace Municipal Service Center roof. (part of I above)
Budget Comments
The Public Works garage budget proposed for 2005 is $492,978 which represents an
increase of $4,707 over the 2004 adopted budget. Capital outlay remains the same with
continued funding for a building fund for recommended improvements to the Municipal
Service Center Building in 2005. The proposed budget remains flat in 2005.
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IFund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
Department: Information Systems
720-49980
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
133,986 139,357 139,035 144,622 0
20,489 18,211 49,834 15,150 0
24,946 14,993 33,698 30,847 0
0 0 7,000 39,925 0
0 0 2,100 0 0
The IS department provides information system's implementation, management, support, and
training to the City and IS staff. With the City's dependence on information system, it is
imperative to have staff on hand to support and develop the system. Modern information
technologies and training increase City employees' productivity and reduce overall cost of
information system ownership.
Objectives for 2005
1. Continue implementation of CityView database system to increase staff productivity
(simplify and secure access to the documents, consolidate data storage).
2. Upgrade network server operating system to increase performance and reliability.
3. Increase network data storage capacity.
4. Implement backup server to increase IS availability.
5. Train users and IS staff to better use City information system.
6. Provide secure and reliable operation of the City information System.
Budget Comments
The proposed budget for 2005 is $230,544 (decreased from 2004 by $1,123). It includes
funding for:
- general IS support and maintenance
- hardware and software to increase network data storage and tape backup capacity
hardware and software for backup server to increase IS availability
training for users and IS staff
computer equipment and supplies
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
IFund: 720 Department: IS Imaging 720-49981
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 13,067 0
1,371 1,279 1,000 700 0
7,280 5,854 7,954 8,751 0
0 0 0 0 0
0 0 2,100 1,500 0
The optical imaging system provides the City with superior document organization, storage
and retrieval capabilities. It enhances our ability to store and share information, enabling us
to better server the public.
Objectives for 2005
1. Add City documents to the LaserFiche imaging system on the ongoing basis.
2. Continue conversion of paper archive to electronic format.
2. Provide secure and reliable operation of the imaging system.
Budget Comments
The proposed budget for 2005 is $24,018 (increased from 2004 by $12,964, fully offset by
decreases in other funds). It includes funding for:
part-time intern to convert paper archive to electronic format
imaging system support and maintenance
imaging media
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IFund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
Department: IS Internet
720-49982
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO5
2002 2003 2004 Department 2005
Actual Actual Adopted Proposed Adopted
0 0 0 0 0
1,075 13,860 3,000 0 0
5,835 3,520 23,224 11,829 0
2,942 0 0 0 0
0 0 2,800 1,500 0
Internet connections enable City employees to use e-mail for communication with public, to
access government and commercial information systems and Web-sites. The City's Web site
)rovides easily accessible and up-to-date information to the public.
Objectives for 2005
1. Support City Web site.
2. Provide Internet access to the public CityView and LaserFiche documents.
3. Provide fast, reliable, and secure Internet access for City employees.
Budget Comments
The proposed budget for 2005 is $13,329 (decreased from 2004 by $15,695). It includes
funding for:
support of City Web-site
support of Internet access for employees
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