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HomeMy WebLinkAboutJuly 26, 2004 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights.mn, us ADMINISTRATION Ma~or dulienne Wyckoff Councibnembers Robert A. Wdliams Bruce Nmvrocki Tammera Ericson Bruce Kelzenberg Cit~ Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, July 26, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Colmnbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Father A1 Backmann, Immaculate Conception Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought, to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclmnations - none B) Presentations 1) Columbia Heights Athletic Boosters - Donation in support of the Recreation Department C) Introduction of New Employees - none D) Recognition 1) Joanne Garbe - Susan B. Komen Breast Cancer Walk CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for July 12, 2004 regular City Council meeting P5 MOTION: Move to approve the minutes of the July 12, 2004, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the July 7, 2004 minutes of the Planning and Zoning Commission P18 b) MOTION: Move to accept the April 20, 2004 minutes of the Housing and Redevelopment P3b Authority c) MOTION: Move to accept the July 8, 2004 minutes of the Library Board of Trustees P39 THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council July 26, 2004 Page 2 of 4 3) Agenda First reading to adopt Ordinance No. 1473 being an Ordinance vacating alley adiacent to 573 40th P/41 Avenue MOTION: Move to waive the reading of Ordinance No. 1473, there being ample copies available to the public. MOTION: Move to establish a second reading of Ordinance No. 1473, being an Ordinance vacating alley adjacent to 573 40th Avenue NE, for August 9, 2004, at approximately 7:00 p.m. in the City Council Chambers. 4) Authorize transfer of funds from the General Fund to Reimburse Police Department Overtime Fund P45 MOTION: Move to transfer $4,391.25, the total amotmt received from Unique Thrift Store, Columbia Heights High School activities, and Columbia Heights High School All Night Party Committee for off duty security worked, from the General Fund to the Police Department 2004 budget trader line #1020, Police Overtime. 5) Approve the Joint Powers Agreement with School District # 13 for Police School Liaison Officer MOTION: Authorize the Mayor and City Manager to approve the Joint Powers Agreement with School District #13 for the provision of a Police School Liaison Officer as stipulated in the joint powers agreement for the period of September 2, 2003 through June 7, 2004. P72 6) Adopt Resolution No. 2004-37, being a Resolution accepting the Civilian Emergency Response P88 Team Program Grant. MOTION: Move to waive the reading of Resolution 2004-37 there being ample copies available for the public. MOTION: Move to adopt Resolution 2004-37 being a Resolution supporting the efforts of the Columbia Heights Police Department and the development of the Civilian Emergency Response Team (CERT); further, to authorize the Mayor and the City Manager to enter into a contract with the Minnesota Department of Public Safety Division of Homeland Security and Emergency Management to obtain a grant in the amount of $13,654 and to pay for the development of the CERT program. 7) Establish a Hearing Date of August 9, 2004 for revocation or suspension of rental property_ licenses p l 10 at 4101 5th St, 344 40th Ave, 4410 Central Ave, 4901 5th St, 1230 Circle Terrace Blvd, 4154-56 2nd St, 3727 Reservoir Blvd, 3861 Edgemoor P1, 5252-54 Washington St, 5229-31 7th St, 4610-12 Fillmore St, 4919-21 Jackson St, 4606-08 4th St, 1355-57 Circle Terrace Blvd, 4643 Pierce St. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Paul Fry at 4101 5th Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Gondek at 344 40th Avenue N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Jaqueline Williams at 4410 Central Avenue N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 4901 5th Street N.E. City Council Agenda July 26, 2004 Page 3 of 4 MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Jennifer Goraka at 1230 Circle Terrace Blvd N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Douglas Evans at 4154-56 2nd Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Timothy Quass at 3727 Reservoir Blvd N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Bradley Hoag at 3861 Edgemoor Place N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at 5252-54 Washington Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Edwin Matthes at 5229-31 7th Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mohsen Dessouki at 4610-12 Fillmore Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Michael Johnson at 4919-21 Jackson Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of' a License to Operate a Rental Property within the City of Columbia Heights against Larry Wakeman at 4606-08 4th Street N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Judith Germain at 1355-57 Circle Terrace Blvd N.E. MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Richard Meissner at 4643 Pierce Street N.E. 8) Approval of attached list of rental housing license applications for July 26, 2004 P 112 MOTION: Move to approve the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. City Council Agenda July 26, 2004 Page 4 of 4 9) Approve Business License Applications ['116 MOTION: Move to approve the items as listed on the business license agenda for July 26, 2004 as presented. 10) Approve Payment of Bills P 118 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 109171 through 109330 in the amount of $1,350,510.70. PUBLIC HEARINGS A) Rental License for 1162-1164 Cheery Lane NE ?126 MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Katherine Crosby regarding rental property at 1162-64 Cheery Lane N.E. in that the violations on the property have been corrected. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none B) Bid Considerations -none C) Other Business - none 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an oppommity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT ~.~Li~da l~agee, Assistant t~/?~h¢~'5'l~anager/ Human Re~rces Director LM/pm OFFICIAL MINUTES OF THESE MINUTES HAVE THE CITY OF COLUMBIA HEIGHTS NOT BE~i'1 APPR0¥[ CITY COUNCIL MEETING JULY 12, 2004 7:00 P.M. The invocation was provided by Theresa Taylor of Oak Hill Baptist Church. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROLL CALL The meeting was called to order by Mayor Wyckoff at 7 p.m. Motion by Nawrocki, seconded by Kelzenberg, to appoint Carole Blowers as Secretary Pro Tem. Motion passed unanimously. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Nawrocki stated he did not get to finish what he wanted to say at the end of the meeting on June 28, 2004, before the Mayor adjourned the meeting. He would like to see the agenda finished to completion. He likened her actions in abruptly adjourning our meetings to her interpretation of how St. Anthony handles their council meetings. The following Rems were removed from the consent agenda: Item #5, regarding Goal Setting Sessions with the Council and Staff Item #7, regarding the 2003 Comprehensive Annual Financial Report and Auditors Report No items were added to the agenda. PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS Proclamations -National Night Out--August 3, 2004 Police Chief Tom Johnson accepted the proclamation on National Night Out from councilmembers were invited to ride along with the officers that night and attend parties. the Mayor. All The Police Chief invited residents to come in to the Police Department to fill out a form if you wish to have a block party. They will arrange to get barricades to block off your street, and put you on the list to get a visit from the Police Department and the Fire Department. Presentations 2004 Values First Communi _ty Recognition Awards Barb Warren, Program Director for Values First, was present to give out the awards. The Executive Committee evaluated the nominations received for individuals, businesses, and community organizations and selected winners in each category. The following awards were given out at tonight's meeting: Community Organization Award: Columbia Heights Women of Today (Empty Bowls Project and other community projects). Numerous members of the organization were present to receive the award. Business Award: Comcast Cable Company (positive cable casting in the community; Empty Bowls cmmnentary) Steve 2M~tus and Mary Guy were thereP. 5 receive the award for the business. City Council Minutes July 12, 2004 Page 2 of 13 Individual Award: Father Allan Backman (dedication to children and community programs). Father Backman briefly spoke and thanked Values First for the award and mentioned there are several people in the community worthy of this award. It was mentioned that the Values First Youth award was previously given to Renee Cosby, President of the Key Club at Columbia Heights High School. Rice Creek Watershed District Presentation Dawn Dubats, Environmental Education Coordinator for the past six months for the Rice Creek Watershed District introduced herself and showed a brief slideshow about the watershed district. Ms. Dubats defined a watershed to the council and audience as an area of land that drains into a lake or river. The Rice Creek Watershed District is 201 square miles, made up of 29 communities, covers parts of four counties, and includes the Mississippi River. One-tenth of Columbia Heights is in the Rice Creek Watershed District, and the rest is in the Six Cities Watershed District. The main purpose of this organization is to conserve and restore the water resources for future generations. Other purposes are : lake, stream, groundwater, and wetland management; land and water conservation; drainage system maintenance; storm water prevention; natural resource inventory; information management; issuing of permits; and teaching environmentally friendly uses to residents, businesses, and youth. Everyone in the metro has lakefront property because all the streets connect to rivers, streams, or lakes. What's flowing down the street ends up in the lakes and rivers. She briefly touched on fertilizing lawns; using zero phosphorus fertilizer--it's the law. Residents were reminded not to put lawn clippings or leaves in the street Ms. Dubats provided several handouts which she left for residents and interested persons. Other services provided by the watershed district include public service announcements, and curb and gutter systems and alternatives to handle storm water runoff. She explained some less costly and more effective ways of handling storm water runoff--drain bars (ditches), green roofs (like in Chicago), rain barrels, rain gardens, plantings by lakes, restoring shorelines. Pavement alternatives included pervious surfaces for parking lots and driveways. However, pervious roads are two to three times as expensive as blacktop. Ms. Dubats explained there are several grants available. Residents are urged to contact her or Kevin Hansen. Residents can go www.ricecreekwe.com for more information. The Mayor asked about the milfoil at Silver Lake Beach, and if this is in the Rice Creek Watershed District? Ms. Dubats replied that yes it is. Sullivan Lake is not in this watershed district, but part of Silver Lake is. Ericson asked if the workshops will be on an ongoing basis, to which Dawn replied yes. Nawrocki stated that retention ponds pull contaminants out and retain them. What do we do about getting the contaminants out of the retention ponds? What about these ponds becoming mosquito breeding grounds? The watershed district is requiring basins for developments. In the Apache development, they put in a pond on the west side of Apache when Cub Foods was built. Ms. Dubats replied the watershed district requires mitigation--not just ponds. Watershed management plans for our new developments will be required. The developer puts together a plan which the watershed district approves. Kelzenberg asked about a person he knew that he thought was serving on this board. Introduction of New Employees Bill Elrite, Finance Director, introduced Wendy Eckert, p. 6r new Payroll/Accounting Clerk. Wendy previously City Council Minutes July 12, 2004 Page 3 of 13 worked for a school district for about 16 years. Wendy started working for the city on June 28, 2004. Recognition - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Motion by Nawrocki, seconded by Williams, to approve the following consent items (pull #5 & #7) 1) Approve City Council Meeting Minutes for the June 28, 2004, Regular Ci_ty Council meeting MOTION: Move to approve the minutes of the June 28, 2004, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes MOTION: Move to accept the minutes of the following boards/commissions: a) Traffic Commission meeting minutes of June 28, 2004 3) Establish a Hearing Date of July 26, 2004, for Revocation or Suspension of Rental Property License at 1162-1164 Cheery Lane N.E. MOTION: Move to establish a hearing date of July 26, 2004, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Katherine Crosby at 1162-1164 Cheery Lane N.E. 4) Authorize Final Pawnent for Zone 6B Street Rehabilitation Projects MOTION: Move to accept the work for 2003 Street Rehabilitation Projects in Zone 6B, City Project No. 0302 and authorize fmal payment of $15,094.90 to Midwest Asphalt Corporation of Hopkins, Minnesota. 5) Approve Transfer of Safe and Sober Program Funds from General Fund to Police 2004 Budget Overtime MOTION: Move to transfer $1,386.71, the total amount of money received from the State of Minnesota for our efforts in Safe and Sober program, fi'om the General Fund to the Police Department 2004 budget line 1020 Overtime. 6) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 12, 2004, as presented. 7) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 109036 through 109170 in the amount of $2,623,315.98 The following items were pulled from the consent agenda and now discussed: Approve Goal Setting Sessions of the CiW Council and Staff Nawrocki stated the council got the information about the goal setting sessions after the meeting on June 28th, after the council at voted on it. He expressed concerns about the city being short staffed and now we want some of the staff to attend two 4-hour sessions. Some of the staff is entitled to take time off if they work overtime. (Linda Magee stated not on an hour for hour basis.) He stated that if one figured the cost of the staff to attend (based on 12-13 people), it will probably end up in $5,000 in staff time plus the City Manager's time, who has a compensation package of $105,000. There is a staff cost for employees spending their time at these sessions ,~,,,uld rather than doing other city work. Magee stated there _ 7 probably be about twenty staff people attending. With that information, Nawrocki stated it would defmit~}~ be more than $5,000 in staff time. This means no City Council Minutes July 12, 2004 Page 4 of 13 time will actually be spent on the budget then. He also expressed concerns with the time starting--6 p.m. He asked the City Manager to ask for a reduced price (4/5)--because he probably won't attend. He stated the City Manager woulch~'t ask for a reduced price. Acting City Manager Linda Magee stated that the first half hour would be for dinner. Nawrocki commented that would be an additional expense as well. The Mayor stated she had some similar concerns as Nawrocki did. However, she learned that Moundsview was very pleased by their sessions with Salverda. We have had goals adopted before. We still have goals. Salverda will break down how we can achieve those goals--what steps staff would do and what steps will the council do. She feels more comfortable with the idea since she met with Salverda at a division head meeting recently. She feels that providing box lunches or pizza is appropriate, as it will be a long day and evening for many people. Williams again reiterated that the complexion of the council might change in January; so doing this is kind of late in the game. We need to be working on the budget. Thinks the new council should have a goal setting session. Motion by Ericson, seconded by Kelzenberg, to approve Monday, July 19, 2004, at 6 p.m. and Monday, August 2, 2004, at 6 p.m. at the Senior Center at Murzyn Hall as goal setting session meetings of the City Council and staff. Roll call vote: Ayes: Kelzenberg, Ericson, and Wyckoff; Nayes: Williams; Nawrocki. Motion passed. Accept 2003 Comprehensive Annual Financial Report and the Independent Auditors Report Nawrocki questioned the acceptance of the audit letter. He also stated that the audit letter should not be accepted until the auditor comes out and goes over it with the council. Bill Elrite, Finance Director, explained that this is just to receive the audit report, that it is officially distributed to the city council. He would like the auditor to attend the August 16th work session to go over the audit with the council, as he has done in prior years. The report will be distributed prior to that date, and this is just to recognize that the report was distributed. The following motions were recommended but not voted on: Move to accept the 2003 independent auditors report from HLB Tautges Redpath, Ltd. including the Comprehensive Annual Financial Report for the City of Columbia Heights. Move to direct the City Manager to follow up on the auditor's recormuendations and to report back to the City Council regarding the implementation of the auditor's recommendations. Motion by Nawrocki, seconded by Williams to table the auditors report until after the meeting with the auditor when he explains the report. Roll call vote: Ayes: Kelzenberg, Williams, Ericson, Nawrocki. Nayes: Wyckoff. Motion passed. PUBLIC HEARINGS Second Reading of Ordinance No. 1472, Being an Ordinance Prohibiting Surface Drainage Connections and Discharge into the City of Columbia Heights Sanitary Sewer System The first reading of this ordinance took place on June 28, 2004. Kevin Hansen, Director of Public Works, explained the reasons for this ordinance and suggestions that were incorporated into it. At the fn'st reading of the ordinance on June 28, 2004, the date for the surcharge to take effect was changed to January 1, 2005. Passing this ordinance is the first step in our program; next is an educational piece of the program. Postcards wili~' 8~ed to be mailed to the first inspection area. He has City Council Minutes July 12, 2004 Page 5 of 13 had some calls on the program; people are aware of it. We do not plan to initiate the program citywide at fn:st. Williams questioned on Page 4 of the ordinance about giving reasonable time to do the inspections or act. Nawrocki asked that before 1991, the use of a sump pump was illegal. He asked if our records show what homes that were built after that time that are using a sump pump? Kevin Hansen explained permits do not show pump sump discharges to the sanitary sewer. We looked at the area and counted the parcels in that area--approximately 800 properties. Nawrocki questioned prior to 1991, how do you rationalize they were illegal? Hansen replied that codes changed. Nawrocki asked who would handle this program for the city and would additional personnel be needed. Hansen replied Public Works would handle this project, and no additional personnel would be needed. Nawrocki asked how did we come up with the $300 cost? Hansen explained we spoke to other cities, and that's the kind of information we got ($100- $300 was an average range for disconnects). Nawrocki had other questions such as plumber costs, the direct mail program start date (shortly after the ordinance takes effect--mid August)--the first step getting the message out via an educational program. Also using the city newsletter and website. Time will be needed to train staff and get the information out to plumbers. He also asked what criteria would be used to determine the effectiveness of this program. He wanted to know how much are we expected to save with this program. He wanted to know what follow up discussions with the League have been held as to what point and time we will be eligible for the no-fault insurance coverage. Kevin stated we got information back from the League, and we should be applying for the insurance in 2004. Nawrocki stated he would like to see that response from the League. More questions about the program surfaced. Will it be applied uniformly throughout the city and is anyone eligible for the program. What about allegations of theft when staff is going into people's homes. Whenever you have city staff going into people's homes, there is that risk. Enforceable penalty--tell people if you don't agree, to sign a statement not to have someone come in, and you will be subject to this penalty? If you ask to come in and inspect, and can't get in, then the resident either gets a plumber or we charge the $100/month penalty. At this time, less than 12 co~umunities have such a penalty. Nawrocki feels we should think a little bit better of our citizens that they will be cooperative. We want a program that emphasizes the good points. We need to be willing to work with the citizen to work with the problem. This is a heavy arm approach--hit them over the head with a penalty if they don't comply. William mentioned that out of 17 communities; some have a penalty of $1,000. The Met Council is the driving force on this issue. We have also started a more active cleaning program of the public lines. Kelzenberg stated he wants to take care of this problem; doesn't want to see people here again complaining about this issue. Nate Jones, 2217 Maiden Lane, asked questions about the ordinance, such as is there a maximum fme over time? (No) $100 is for past three months, because the bill is for the past three months. After January 1, 2005, the $100 a month goes into effect. If no inspection before Jan 1, 2004, there will be a penalty. P. 9 City Council Minutes July 12, 2004 Page 6 of 13 Much discussion on when the penalty would take place was held. Harold Hoium, 5th Street, wanted to know now what the exact date this will start. The Mayor explained sd cannot give an exact date right now. After much discussion by the Conncil on the wording of the first sentence of the "Surcharge" paragraph, it was suggested by the City Attorney to make the following change: "A surcharge of $100.00 per month is hereby imposed on every utili _ty bill accrued on or after January 1, 2005 to property owners .... " Motion by Ericson, seconded by Kelzenberg, to waive the reading of Ordinance No. 1472, there being ample copies available to the public. Motion passed unanimously. Motion by Ericson, seconded by Kelzenberg, to adopt Ordinance No. 1472, being an Ordinance prohibiting surface drainage connections and discharge into the City of Columbia Heights sanitary sewer system with the above correction to the "Surcharge" paragraph, sentence one. Motion passed unanimously. Nawrocki stated for the record that he is voting for the ordinance, but still feels it is being unnecessarily tough on residents to get compliance. He feels the job can be done on a more user-friendly basis, using education. The ordinance, with the above correction, is below: ORDINANCE NO. 14 72 BEING AN ORDINANCE PR OHIBITING SURFA CE DRAINA GE CONNECTIONS AND DISCHARGES INTO THE CITY OF COLUMBIA HEIGHTS SANITARY SEWER SYSTEM The City of Columbia Heights does hereby establish Chapter 8, Article VIIi of the City Code to read as follows: 8.801 Purpose: The purpose of this ordinance is to implement regulations that will aid the City in limiting and reducing the inflow of rainwater (or clear water) into the sanitary sewer system. The ordinance will be utilized to minimize the overflow problem resulting from the lack of capacity of the sanitary sewer system to handle large amounts of rainwater. Other sources of inflow and infiltration are discharges of water from rooftops; surface water, groundwater sump pumps, footing tiles, swimming pools, or other natural 'precipitation sources that may flow into the city sewer system and potentially cause flooding or overloading of the City's sewage system. When clear water is discharged into the sanitary sewer system it is treated at the sewage treatment plant. This results in added expenses for the City. The City of Columbia Heights, therefore, finds it in the best interest of the city to prohibit such discharges into the sanitary sewer system in order to protect and maintain the health and property of its residents. 8.802 Def'mifions: Area Drain- is a receptacle designed to collect and convey surface or storm water to the drainage system. Clearwater- is any surface flow, rm~off, and drainage that does not contain any hazardous substance or sewage. This includes, but is not limited to, NPDES permitted discharges, storm water and water from foundation and footing drains and basement Stop. 10amps' City Council Minutes July 12, 2004 Page 7 of 13 Combined Sewer- is a sewer that must handle flow of both sanitary wastewater and storm water in a single pipeline. Combined Sewer Overflow (CSO)- occurs when excessive amounts of rainfall enter a sanitary sewer system. The result is a volume of rainwater and sanitary wastewater, which exceeds the system's capacity. Combined rainwater and sewage is forced to overflow into area streams and rivers through outfalls. Hazardous Substances- are materials which may cause or contribute to a substarttial hazard to human health, safety, property or the environment based upon its quantity, concentration, physical, chemical, or infectious nature. These may include: (1) (2) (3) Any gasoline, benzene, naphtha, fuel oil, or other flammable or explosive liquid, solid or gas. Any waters containing toxic or poisonous solids, liquids, or gases in sufficient quantity, either singly or by interaction with other wastes, to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals, or create any hazard in the receiving waters or the wastewater treatment plant. Any waters or wastes having a pH lower than 5.5, or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the wastewater works. Liquid Waste- means the discharge from any fixture, appliance, or appurtenance that does not receive fecal matter. Owner- shall mean the person who is listed as property owner or taxpayer by Anoka County. Runoff- precipitation and other surface drainage that is not infiltrated into or otherwise retained by the soil, concrete, asphalt, or other surface upon which it falls. Sanitary Sewer System- pipelines, pumping stations, force mains, and all other construction devices, and mechanical devices used for conveying sewage or industrial waste or other wastes to a point of ultimate disposal. Storm Water- is any surface flow, runoff, and drainage consisting entirely of water from any form of natural precipitation. 8.803 Compliance: Compliance with other Codes and Laws. Compliance with the provisions of this chapter does not release a person from any responsibility to comply with any other law or regulation, whether federal, state, or local. Conflict. In the event that the provisions of the chapter shall conflict with any Mi~mesota statue or any federal statute, the Minnesota statute or federal statute shall govern to the extent of any direct conflict Violations. Any person who violated any provision of this chapter shall be guilty of an ordinance violation and subject to punishment and penalties identified elsewhere in this ordinance. 8.804 Prohibited Discharges: Prohibited Discharges. No clear water from aP;1 l~of, surface, groundwater, sump pump, footing tile, City Council Minutes July 12, 2004 Page 8 of 13 swimming pool, other buildings or structures which require, because of infiltration of water into basements, crawl spaces, and the like, a sump pump discharge system shall have a permanently installed discharge line which shall not at any time discharge water into the sanitary sewer system. No person shall discharge or cause to be discharged hazardous substances to any public sewers. Disconnection. Before August 1, 2004, any person having a yard drain, roof surface, tile, or swimming pool now connected and/or discharging into the sanitary sewer system shall be disconnected or removed. Any disconnects or openings in the sanitary sewer system shall be closed or repaired in an effective, workmanlike manner, as approved by the Public Works Director or his designated agent. Sump pumps shall not be connected to the sanitary sewer. Prior to the closing of the sale of a dwelling, the seller must request that the sump pumps and drain tiled be inspected by the City visually and/or by smoking to ensure that they are not connected in any manner to the sanitary sewer system. If the City determines that the sump pump or drain tile is illegally connected to the sanitary sewer system, the situation must be corrected before the unit is considered in compliance to be sold. Manner of Disconnection. The disconnection shall be accomplished by a complete and permanent method and performed in a competent manner. Any disconnection, plugging, capping, rerouting, altering, or modifying must be done is accordance with all applicable state and city building codes. A permanent installation shall be one which provides for year round discharge capability to either the outside of the dwelling, building, or structure, or is connected to city storm sewer or discharge through the curb and gutter to the street. It shall consist of a rigid discharge line, without valving or quick connections for altering the path of discharge, and if connected to the city storm sewer line, shall include a check valve and air gap located in a small diameter structure. 8.805 Inspections: Inspection. Every person owning improved real estate that discharges into the City of Columbia Heights sanitary sewer system shall allow a city employee or a designated representative of the city to inspect the building to confirm that there is no sump pump or other prohibited discharges into the sanitary system. In lieu of having the city inspect their property before the sale of a dwelling, the property owner may furnish a certificate from a licensed plumber certifying that the property is in compliance with this section. Any person refusing to allow their property to be inspected or refusing to furnish a plumber's certificate within twenty-one (21) days of the date City employee(s) or their designated representatives are denied admittance to the property, shall immediately become subject to the surcharge hereinafter provided for. Any property found to violate this ordinance shall make the necessary changes to comply with ordinance and furnish proof of the changes to the City. New Construction. All new dwellings that are permitted to install a sump pump after June 1, 2004, shall have a pump that is piped to the outside of the dwelling before a certificate of occupancy is issued. New homes will be required to have their sump pump system inspected within (30) days of occupancy and a certificate of compliance must be completed before the property owner may occupy the property. Incentive. There are a number of methods to dispose of sump pump effluent. Any property which has an existing illegal connection may apply for financial assistance by requesting a City inspector to verify the illegal connection, have the repair completion verified and submit a receipt for labor and/or materials (self help labor rate valued at $50). Upon verification of the corrective action and costs, the City will remit to the property owner the cost to correct the illegal connection to a maximum of $500 per installation. The property owner may petition ti,. 1}ity to abate the problem and assess the property City Council Minutes July 12, 2004 Page9of13 ' ' owner's cost for the corrective work over a 1-year period. December 31, 2006. This incentive program is in effect until Surcharge. A surcharge of $100.00 per month is hereby imposed on every utility bill accrued on or after January 1, 2005 to property owners who are not found to be in compliance with this section or who have refused to allow the city to inspect the property. The surcharge will be added to the property owner's utility billing until the property is found to be in compliance. Penalties. (a) Any person found to be violating any provision of this ordinance shall be served by the City with written notice stating the nature of the violation and providing a reasonable time limit for the satisfactory correction thereof. The offender shall, within the period of time stated in such notice, permanently cease all violations. (b) h~ the event that the owner fails to correct the situation within the given time period, the City may correct it and collect all such costs together with reasonable attorney fees, or in the alternative, by certifying said costs of correction as any other special assessment upon the land from which said correction of said violation was made. Winter Discharge. The City Manager and his/her designee shall issue a permit to allow a property owner to discharge surface water into the sanitary sewer system. The permit shall authorize such discharge only from November 1st to March 30th of each year and a property owner is required to meet at least one of the following criteria in order to obtain a permit: o The freezing of the surface water discharge from sump pump or footing drain is causing a dangerous condition, such as ice buildup or flooding, on public or private property. The property owner has demonstrated that there is a danger that the sump pump or footing drain pipes will freeze up and result in either failure or damage to sump pump unit of the footing drain and cause basement flooding. The water being discharged from the sump pump or footing drain cannot be readily discharged into a storm drain or other acceptable drainage system. Following ten days written notice and an opportunity to be heard, the City Manager may require a property to discharge their sump pump into the smfitary sewer from November 1st to March 30th, if sm~face water discharge is causing an icy condition on streets. Disclaimer. The City of Columbia Heights does not guarantee or imply that areas will be free from flooding or flood damages caused by inflow and infiltration. The City does not assume a specific duty as to individual property owners to enforce this ordinance, but is enacting the ordinance as a general regulation. This ordinance shall not create liability on the part of the city or its offices or employees for any flood damage that may result from failure to comply with any portion of this ordinance or any administrative decisions made pursuant thereto, whatever the cause. Effective Date. This ordinance shall be in full force and effect from and after thirty days (30) after its passage. Public Hearing called for Revocation/Suspension of Rental Housing License at 1019 37t~ Avenue N.E. The Mayor closed the public hearing regarding the revocation or suspension of the rental license held by Erika Thom regarding rental property at 1019 37th Avenue N.E. in that an extension of time to correct the violations on the property has been applied for and granted. It was explained that an extension of time to cop. 1 ~ the violations is requested due to problems with the City Council Minutes July 12, 2OO4 Page 10 of 13 contractor the resident hired to correct the violations. A reinspection is scheduled for July 29th. Ericson asked questions about om' rental housing compliance program. Nawrocki asked about fees for certain inspections/situations. Public Hearing called for Revocation/Suspension of Rental Housing License at 4147 Washington Street N.E. The Mayor closed the public hearing regarding the revocation or suspension of the rental license held by Larry Wakeman regarding rental property at 4147 Washington Street N.E. in that the property is being considered a single-family home. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions - none Bid Considerations -none Other Business Discussion of Decision Resources Survey The Mayor explained that the school district and city each paid $3,500 to Decision Resources to have this survey conducted. Three hundred people were randomly selected and called. The average interview was 18 minutes. A joint School Board/City Council meeting was recently held to review the survey results. Mr. Bill Morris of Decision Resources provided the summary of the results at that meeting. The Mayor reviewed the key findings of the report: Residents are divided, but tilting in support of the combined renewal of the existing operating levy and an increase of $303.00 per pupil unit for ten years. Among all voters, respondents split 47%-39% in favor of the proposal, with 14% undecided. The success of a School District-City referendum for a new multi-use recreational facility will depend greatly on the specifics of the proposals. Residents are more likely to support a jointly operated building. There is no consensus on the appropriate site for the facility. Tax tolerance is extremely limited, with a majority willing to support no more than an increase of about $45.00 per year in their property taxes. Timing of the ballot question is also a concern: If the two ballot questions were on the November ballot, the School District operating levy would be supported by a 51%-34% margin, while the School District-City bond referendum would be supported by a 50%-35% margin. The construction of a Minneapolis Community Center within one mile of the city would greatly jeopardize the passage of this proposal. Columbia Heights residents favor two of four bond referendum proposals the City could bring forward. A majority would be willing to support a maximum tax increase of $32.00 per year for a new library. A majority would also be willing to support at most a $31.00 per year property tax increase for improvements at every city park. Opposition is extremely high to bond referendums for two other proposals: "building a new City Hall near the center of the community" and "updating and expanding city trails." The Mayor stated that residents have a high perception of the City and their spending habits. She also stated that the Kroc Center location is looking more and more like it will be 37th and University. She also noted that on July 8, staff met with Ann Forsyth of the Metropolitan Design Center. The Design Center has agreed to provide site planning assistance to the City to assist the Council in determining development options for the NEI site. In addition, staff is working with Kraus Anderson Construction to determine preliminary cost for a community center that could include two to four gyms,p. 14~lking/rnuning track, racquetball courts, a small City Council Minutes July 12, 2OO4 Page 11 of 13 concession area, and locker room space. The initial site plan concepts will be presented to the City Council at a work session in August. Nawrocki stated on the library question, it did not ask if it should be expanded. Regarding new gyms, the NE Minneapolis facility on 37th and University needs to be considered. We should work with the school district and pursue something on the ballot as to whether or not the voters support such a facility. And if we had such a facility, we should have a joint agreement with the school board. Kelzenberg feels the school has had their own agenda about the gym space. They wanted it by the school. He has lost his confidence in them. He feels NEI is the place. We need to inform voters and go to a referendum. churches and Boosters--everyone should get involved in this issue. Look at what Northwest Athletic Club charges: $100 a month. We, too, could provide as many services as possible, including a pool. Some places are using salt instead of chlorine in their pools, because it is cheaper. ADMINISTRATIVE REPORTS Report of the Acting City Manager--None. Report of the City Attorney--None. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) Roger Strom, 690 47 ½ Avenue, asked about a rumor he heard about the strip mall on 37th and Stinson with the Liquor Store, Hardware Store, and Unique. He was very concerned the hardware store was going to be torn down. The Mayor informed him that the area in question will probably be redeveloped and the hardware store may have to be relocated. Harold Hoium from 5th Street made several comments about things in the community. COUNCIL CORNER Kelzenberg: Nobody wants to raise taxes. But, let's put it to a referendum. We need gym space and a lot more. A recreation area that people could use to get away to relax. Lots of kids that are playing basketball. We need to look out for their interests. Some feel we can't afford to pay for something like this. A lot of people voted it down on a special referendum before. The more voters on this issue the better. We need to get people educated. It wasn't a landslide last time when this issue lost--it was a close vote. We don't have the amenities here in our community. We need to discuss this more with Park and Recreation. We need to educate the people on this issue. Williams: Happy to see the K-Mart building go down. The City Manager, Walt Fehst, wrote a letter to the Governor, asking him not to call for a special session because of the $1 million we might get if they don't call a special session. He read out loud parts of the City Manager's letter to the Governor. He stated we need to continue to pray for the health of our citizens. Ericson: Rental housing was discussed at the last Planning and Zoning Commission, and they will be holding a special meeting regarding rental housing. They will also be providing some enforcement issues from the Planning and Zoning perspective, and what other c~p. 15unities do to take care of their rental housing. City Council Minutes July 12, 2004 Page 12 of 13 In the 2004 Jamboree booklet, there was an article about Rising to New Heights. It states that their meetings are at St. Tim's Church. Meetings are now being held in the dining room at The Boulevard at Crestview on the second Tuesday of the month--4858 Reservoir Boulevard. The public is invited to attend. There is a meeting on Tuesday, July 13th. Nawrocki: He just met a couple who expressed to him how happy they were to move here and they love it here. He had talked to the City Manager about sending a letter to the Governor and legislators. He felt the letter sent by the City Manager to the Governor was basically good. It expressed our concerns about Local Government Aid and how we are being treated. We don't want to be in a contest with other cities. It doesn't seem to bother the state to advocate changes in Local Government Aid. We need to speak up for Columbia Heights. It was suggested if we get that $1 million dollars, it will go into the general fund, and not be used to soften the blow on our citizens. Local Government Aid funds are to be used as an offset for property tax increases, and should not be used in the general fund. Last year, residents experienced a 20% property tax increase in our city. When there is an excess of 12% in property tax increase, a rebate is available. County Commissioner Jim Kordiak has forms in his office on Central Avenue across from Heights Theater. Nawrocki also has the forms that are available for the public. Nawrocki stated there was an article in the American City and County Magazine about K-Mart. We should check to see if they objected to taxes paid here in Columbia Heights. Other questions: 3906-3906 ½ Reservoir? yet. Is it a duplex, triplex, or what? He stated work that needs to be done in the yard 3808 Reservoir--What is the status of the rental license? The City Attorney stated this was in court this afternoon, and they are taking steps to remedy it. 3727 Reservoir--Walls in the back. Need to have a follow up report on it. Also there are many weeds in the back. Jackson Pond--What is the status of fencing for residents who live along Jackson Pond? Cherry Heights--Need plan to alleviate the drainage problem in that area. Nothing has been done for months about this problem. Nawrocki would like to see the development plans that the consultant has for Huset Park area. Nawrocki stated that in the past, it has been indicated that he is intimidating, threatening, etc. He stated he personally feels he is being threatened and intimated to the extent that we don't get the information that we should be getting to base decisions on. We face the possibility of making bad decisions. Staff should give recommendations. We should get information indicating both pros and cons on issues so we can intelligently vote. We don't get the alternatives, which puts him in a bad situation when making decisions for citizens effectively. Wyckoff: Was not in agreement with the letter sent to the Governor. Feels it pits cities against each other instead of fostering relationships between communities, and t~p. 1 ~ore she would not send it under her signature. If City Council Minutes July 12, 2004 Page 13 of 13 they don't call a special session, there are still millions of dollars that could be matched by the federal government for the Northstar Corridor that will be lost, as well as many other good reasons to have a special session. The Mayor received a letter from Comcast indicating that Martha Lindstroth was nominated by her principal for her academic and outside activities, and Martha was selected to receive a $1,000 award. The Mayor urged citizens to sign up for council positions and/or for Mayor. The deadline is the 20th of July. Recently was told our city is labeled "Crumbling Heights", and she didn't appreciate that. At a recent Library Board meeting, discussions were held regarding taking out children's programs. These children's programs are packed. The Library Board is trying to figure out a zero growth in budget allocations. The Mayor indicated she received an e-mail regarding July l0th and the police department shift minimums that day. The e-mail went on to explain this is becoming more and more the status quo here. The Fridley Police Department is called in for assistance continuously. The calls on July l0th included five high priority calls in a hour and a half. New Brighton also was called to come and assist. It took 8.5 minutes to get assistance. All this is due to tax rates; budget cuts. To clean up blight in the neighborhoods, it takes money. We are called "Bargain Boulevard" because taxes are so low. We need to stand up for ourselves. attract people to our town, and offer amenities. ADJOURNMENT The meeting adjourned at 9:44 p.m. Carole J. Blowers Secretary Pro Tem P. 17 PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING JULY 7, 2004 7:00 PM The meeting was called to order at 7:00 pm by Secretary Shelley Hanson. Roll Call: Commission Members present-Peterson, Schnitt, Baiter, Szurek. Also present were Ellen Berkelhamer (City Planner), Shelley Hanson (Secretary), and Tami Ericson (Council Liaison). ELECTION OF NEW CHAIR PERSON: Due to the resignation of Ted Yehle, Commission member Baker made a motion, seconded by Schmitt to appoint Gary Peterson to serve as Chair for this Commission. All ayes. MOTION PASSED. SWEARING IN NEW MEMBER: Our new Cormnission Member, Rob Fiorendino, was sworn in to serve on the Plannh~g and Zoning Commission with lfis term expiring April 2006. The Commission members welcomed Rob. Motion by Schmitt, seconded by Peterson, to approve the minutes from the meeting of April 16, 2004. All ayes. MOTION PASSED. PUBLIC HEARINGS Case 2004-0701 Final Plat of Subdivision/Signage Plan 4747 Central Avenue NE Nedegaard Custom Homes Grand Central Lofts (Generally bounded by 49th Street on the north, Cheery Heights neighborhood on the east, 47th Street on the south and Central Avenue on the west) In October 2003, Nedegaard Custom Homes ("the Developer"), the owner of the subject property, received Site Plan approval and a recommendation of Preliminary Plat approval from the Planning Commission for the Grand Central Lofts, a residential redevelopment of the Kmart Site. In November 2003, the City Council approved the Preliminary Plat of subdivision for the Grand Central Lofts. On July 7, 2004, the Developer appeared before the Planning Commission for review of the Final Plat of subdivision and additional Site Plan review for approval of the sign design. The two actions to be taken by the Planning Commission, therefore, will be a motion on the Final Plat and a motion on the Site Plan concerning signage. P. 18 PLANNING & ZONING COMMISSION MINUTES PAGE 2 JULY 7, 2004 Planning Considerations Consistency with Comprehensive Plan, Zoning Ordinance and Design Guidelines As discussed by the Planning Commission and City Council during the review of the Preliminary Plat, the development is in conformance with the City's Comprehensive Plan and Zoning Ordinance requirements for the Transit Oriented Mixed Use District and with the Design Guidelines for property in the Highway District. Consistency with Preliminary Plat The Preliminary Plat addressed the entire portion of the Kmart redevelopment area that contained the vacant Kmart store and parking lot and the Arby's site. The Final Plat covers this same area but at this time only plats individual lots for the three condominium buildings, one grouping of three townhome units, the community center site, the Arby's site, the stormwater retention area, and a portion of the new public roadway extending from 47th Avenue NE. A second final plat will be brought forward by the Developer in the near future to plat the remainder of the townhome units and the remainder of the public road. The final plat is being brought forward in two pieces because the Developer has not yet acquired all of the property or easements necessary to construct the entire length of the public road from 47th Avenue NE to 49th Avenue NE. City staff has no concerns with the division of the final platting process in this manner. 49th Avenue Right-of-Way , Since the approval of the Preliminary Plat, Anoka County has reviewed the proposed development plan and determined that an additional 27 ft. of right-of-way must be dedicated to the County from the new 49th Avenue access west to Central Avenue for the future installation of a right-turn lane into the development. The Developer has shown this proposed dedication at the intersection of the new public street and 49th Avenue, covering all of the property controlled by the Developer adjacent to 49th Avenue at this time. Signage Plan Section 9.1205 of the Zoning Ordinance provides Performance Standards for mixed-use developments, including that signage shall be allowed in conformance with the approved site plan and development agreement, and that freestanding monument signs shall use the same exterior materials as the principal buildings. When the Planning Commission originally reviewed the Site Plan, the Developer had not yet prepared a signage plan. A condition of approval of the Preliminary Plat was that the signage plan be submitted and reviewed prior to Final Plat approval. The signage plan for two monument signs has now been submitted, and staff finds that the plan meets the intent of the Design Guidelines, which require the following for freestanding signs: · Ground or monument signs are allowed. · Sign materials, colors and architectural detailing should be similar to those of the principal building.. · The area around the base of the sign should be landscaped. All signs are subject to review and approval of sign permit applications, and all signs must comply with required setbacks and requirements for intersection clear zones, maintaining a 30 ft.' triangle at the public road access on 49th and 47th Avenues. P. 19 PLANNING & ZONING COMMISSION MINUTES PAGE 3 JULY 7, 2004 Site Plan Changes Approved Administratively At the time of the Preliminary Plat approval, the Developer proposed to construct 218 units of for-sale housing with price points ranging from $170,000 to $330,000. The housing includes three condominium buildings containing 66 units each and 20 townhomes in four groupings, with associated open space. Future phases of development include a community center and commercial uses. While preparing the Final Plat, the Developer determined that it could accommodate 70 units in each of the three condominium units for an overall total of 230 residential units in the development. Section 9.413 of the Zoning Ordinance addresses changes to approved site plans and states that "(a)n approved site plan may not be changed or modified without the approval of the City Zoning Administrator (City Planner). If the proposed change is determined by the Zoning Administrator to be minor in nature, a revised site plan may not be required. In all other cases, a revised site plan shall be submitted for review and approval in accordance with this Section." The City Planner and Community Development Director determined that that the proposed increase in units constituted a minor change as long as each building contained the parking spaces required to accommodate the increase in units. The City's Zoning Ordinance requires that for multi-family structures, one parking space be provided for every one-bedroom unit and two parking spaces be provided for every two-bedroom unit. With 32 one bedroom units and 38 two bedroom units, 108 parking spaces are required. Each building is proposed to contain 112 parking spaces, which exceeds this requirement. The City Planner, Community Development Director, Public Works Director and Assistant Fire Chief all reviewed the plans for the proposed increase in units and reviewed the layout of the proposed internal parking area to ensure that parking for the additional four units per building was able to be accommodate pursuant to the Zoning Ordinance and Building Code. Therefore, through this planning report, the City Planner is approving the increase from 66 units per condominium building to 70 units per building. Findings of Fact Final Plat Based on the discussion above, the Final Plat of Subdivision is found to meet the following Findings of Fact established in Section 9.412 (6) of the Zoning Ordinance for Final Plats. 1. The Final Plat substantially conforms to the approved Preliminary Plat. The Final Plat conforms to the approved preliminary plat and includes revisions or modifications that were listed as conditions of approval of the preliminary plat. 2. The Final Plat conforms to the requirements of the Subdivision Ordinance. The list of attached conditions of approval ensures that the Final Plat conforms to the requirements of the Subdivision Ordinance. P. 20 PLANNING & ZONING COMMISSION MINTUES PAGE 4 JULY 7, 2004 Site Plan: Signage Plan Based on the discussion above, the Site Plan is found to meet the following Findings of Fact established in Section 9.413 of the Zoning Ordinance for Site Plan Review. The Site Plan conforms to all applicable requirements of this Ordinance. The signage plan meets the applicable requirements for signs in the MXD Mixed Use District contained in the Zoning Ordinance. The Site Plan is consistent with the applicable provisions of the City's Comprehensive Plan. The signage plan complies with the Zoning Ordinance, the tool for implementing the Comprehensive Plan. The Site Plan is consistent with the applicable area plan. The Site Plan has been designed in accordance with the goals, objectives and concept plan of the Kmart Site Redevelopment Concept Plan. The Site Plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The proposed monument signs will be required comply with all required setbacks and the City's requirement for intersection clear zones and maintain a 30 ft. triangle at the public road access on 49th and 47th Avenues. Recommendation Staff recommends approval of these requests. Planner Berkelhamer stated that all the items noted in the memo from the Public Works Director have been met, as well as the three bumpouts required by the fire Dept. Planner Berkelhamer explained that staff will remove whatever conditions have been met before it is presented to the City Council at the August 9th meeting. QUESTIONS FROM COMMISSION MEMBERS Commission member Baker asked how much the elevation would be changed at this site. Roger Humphrey, the Engineer for this project, stated the area where the condo building will be placed will remain about the same, the ponding area will be changed approximately 4-5 feet and there will be approximately 10 feet taken off the bank. There was a discussion regarding the design and market value of the condo units. With the revised plans, there will be 230 finished unit ranging in price from $170,000 to $330,000. Th'ree of the units are being custom designed at over $600,000. There is multi-generational interest in the units and upscaled designs are the most sought after. Commission member Fiorendino asked whet the time frame was for completing phase 2. Community Development Director, Bob Streetar stated the entire project will take about 3-4 years. It should take about 30-60 more days to get the rest of the easements. P. 21 PLANNING & ZONING COMMISSION MINUTES PAGE 5 JULY 7, 2004 The meeting was then opened up for the Public Hearing. Robert Barnick of 2300 40th Avenue asked how many parking spaces are required per unit, and whether there had been any consideration for company parking. He also inquired about the mix of values and wanted to know the exact number of units at each price range. Planner Berkelhamer responded that the Zoning Ordinance reqdires a parking unit for each bedroom, therefore 108 spaces are required for each building, and 112 are actually being planned. These will be provided for in the underground parking area. Additional street parking will also be available for visitor parking. Architect John Feges answered questions about the design and pricing of the units. He said by re-designing some of the units into 2 story units and better utilizing the corner spaces, they were able to add a few units to each building. He could not provide the exact number of units at each value, as that will change during construction as people who purchase the units upgrade items along the way. The Hearing was closed. Motion by Szurek, seconded by Fiorendino, to make a recommendation to the City Council to approve the Final Plat of Subdivision subject to the following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. Upon approval of a final plat, the applicant shall be responsible for filing and recording the final plat with the Anoka County .Recorder's Office within one year of the date of City Council action. In the event that a final plat is not recorded within this time period, the final plat will become void. 2. The Developer must acquire the necessary property and easements from 4757 Central Avenue NE for right-of-way and retaining wall purposes prior to final plat approval. 3. The Developer must dedicate 27 ft. of right of way to Anoka County along the 49th Avenue access. 4. The Developer must install a sidewalk along the 47th Avenue right-of-way from the west boundary of the property east toward Fillmore, and include a sidewalk link to Central Avenue as part of the development of the commercial parcel, Outlot C. 5. The Developer must provide bump outs of the sidewalk for Fire Department access on each of the 3 road sides of Blocks 2 and 3, designed per the direction of the Fire Department. 6. The curbing location and radii need to be adjusted slightly, per information provided by the City Engineer, to provide access for emergency vehicles prior to final plat approval. 7. The Developer must make a park dedication contribution in the amount of $172,500 ($750 per unit for 230 units) prior to approval of the final plat. 8. The Homeowners Association covenants will be submitted to the City Attorney and City Engineer for review and approval prior to final plat approval. 9. The Developer must submit a lighting spread pattern map to the City Engineer for review and approval that shows boarder illumination not to exceed the maximum allowable foot candles at the property line, prior to final plat approval. 10. All construction traffic shall be directed through the vehicle tracking pad. Central Avenue access should be blocked or a second vehicle pad will be required. ?.22 PLANNING & ZONING COMMISSION MINUTES PAGE 6 JULY 7, 2004 11. 12. 13. If the proposed retaining wall exceeds four feet in height, the final plans should include a wall design by a registered engineer. Any site grading prior to final plat approval will require an excavation permit, obtained from the Engineering department. An NPDES (National Pollution Discharge Elimination System) permit and project SWPPP (Storm Water Pollution Prevention Plan) will be required. 14. The City reserves the right to require additional erosion control measures during construction. 15. 16. 17. 18. 19. 20. 21. Perimeter erosion control measures shall be installed and inspected by the City prior to major grading activities beginning. The temporary sediment basin shall be constructed during the very initial stages of site grading. The Surface Water Management plan is currently being reviewed. Vehicle tracking offsite shall be the responsibility of the Development to clean as required by the City.. The plan drawings should provide a schedule or indicate manhole diameters when larger than 48 inch is required. All utilities (water main, sanitary sewer and storm sewer) shall meet the City of Columbia Heights specifications. Additional valving should be provided to provide for adequate valving for water main isolation. See attached sheet for locations. 22. The construction plans should provide elevation data on the proposed 'Stormceptor Chamber.' 23. 24. 25. 26. 27. 28. The Developer shall provide the City of Columbia Heights with as-built drawings of all newly constructed utilities, in both hardcopy and electronic(.dwg) format. The curb and gutter detail on sheet 10 for B612 should be changed from an 18 to 12 inch gutter length. The condo unit(s) 6-inch DIP water main service plugs should be rodded back a minimum of two pipe .lengths. The vertical pipe crossing adjustment on sheet 16 shall be tied or megaluged at all vertical bends. The City's requirement for intersection clear zone, or a 30-foot triangle must be maintained at the public road access on 49th and 47th Avenues, including the landscape plan. On sheet 23 in the left plan view, the MH labeled as #1 should be relabeled as #2, P. 23 PLANNING & ZONING COMMISSION MINUTES PAGE 7 JULY 7, 2004 29. Horizontal curve data on the public street and radii for the connections to the public street must be provided to the City Engineer. 30. A copy of Anoka County's acceptance of the work on 49th Avenue as it relates to County Access Permit requirements must be provided to the City Engineer. Mr. Barnick asked if $172,500 had been deposited yet (Condition #7) for the Park Dedication fees. He couldn't understand how the Commission could approve the final plat if this was one of the conditions that needed to be met. It was then explained that the Commission only makes recommendation to the City Council and that they are the approving body. If all the conditions are met the project can then move forward, otherwise the motion to approve becomes void if the conditions are not satisfied. And the fees in question are used for park related improvements. Commissioner Peterson asked the purpose of the Fire Bumpouts. Planner Berkelhamer explained these areas were required by the Fire Dept. to ensure clear access to the building from the street. The curb line juts out into the street so no other vehicles can park there. This reserves the space for Emergency Vehicles to access the building and/or yard area. All ayes. MOTION PASSED. Chair Peterson opened the Public Hearing of the signage Plan amendment of the Site Plan. Commission member Baker asked about how the signage would be lit. Planner Berkelhamer explained they would be lit from behind. She stated the brick on the signs would match the brick on the buildings. The Public Hearing was closed. Motion by Schmitt, seconded by Szurek, to recommend the City Council approve the Signage Plan element of the Site Plan, based on the Findings of Fact and subject to the following conditions of approval that have been found to be necessary ensure compliance with the requirements of the Zoning and Development Ordinance: 1. A maximum of two monument signs shall be allowed. One monument sign shall be allowed at each entrance to the development. Each monument sign shall comply with all required setbacks and the City's requirement for intersection clear zones and maintain a 30 ft. triangle at the public road access on 49th and 47th Avenues. The monument sign at the 49th Avenue entry may not be located within any area that may in the future be dedicated to Anoka County for additional right-of-way. All ayes. The developer shall make an application for sign permits in accordance with the Zoning Ordinance. The sign(s) must be consistent with the signage plan. All signs are subject to review and approval of the sign permit application. MOTION PASSED. P. 24 PLANNING & ZONING COMMISSION MINUTES PAGE 8 JULY 7, 2004 : Case 2004-0702 Comprehensive Plan Amendment Zoning Map Amendment (Rezoning)-From Industrial to Transit Oriented Development Industrial Park Redevelopment Area- Industrial Park Redevelopment Area 317 37th Avenue NE; 450, 515, and 517 38th Avenue NE; 510, 550, 600 and 620 39th Avenue NE; and 3700, 3800, 3801 and 3901 5th Street NE [ntroduction The City of Columbia Heights has requested a change in the Comprehensive Plan's future land use designation of properties generally bounded by Huset Park on the north, Jefferson Street NE on the east, 37th Avenue NE on the south and University Avenue NE on the west, referred to here as the Industrial Park. The application requests a change in land use designation from Industrial to Transit Oriented Development. Planner Berkelhamer explained the differences between the Comprehensive Plan Amendment and the Zoning Map amendment. When a Comp Plan is amended, the City has 9 months to amend the zoning maps. These two issues are being done at the same time as this has been studied for some time already. In November 2003, the City adopted the City of Columbia Heights Industrial Area Redevelopment Plan to set a framework for redevelopment options for the portion of the city generally located south of Huset Park, north of 37th Avenue NE and east of University Avenue NE. The objectives of the 2003 Industrial Area Redevelopment Plan were to provide a catalyst for change in the area, with an emphasis on identifying land uses that could be supported in today's market place; establishing an improved land use pattern that would be financially feasible; identifying a redevelopment effort that involved immediate implementation and substantial change over the next five years; and establishing a new land use pattern that furthered community objectives. The Plan proposed two different land use concepts for the area, with one option being all housing and the other option including a mix of housing and industrial uses. After the adoption of the Industrial Area Redevelopment Plan, the City applied for and received several grants to investigate and clean up contamination in the Industrial Park. In May 2004, the City entered into a preliminary development agreement with Schafer Richardson, a developer that currently owns or has plans to purchase about 90 percent of the property in the Industrial Park. The preliminary development agreement calls for Schafer Richardson to redevelop the Industrial Park as a predominantly residential neighborhood with some mixed residential and commercial use. However, the adopted Comprehensive Plan does not currently allow for mixed-use developments within the subject area. The Comprehensive Plan currently guides the subject area for "Industrial" uses. Since the Comprehensive Plan is the framework for guiding zoning and development decisions, it must be amended to change the land use designation of the Industrial Park to be consistent with the concepts proposed in the Industrial Area Redevelopment Plan. The City has therefore made an application to change the Comprehensive Plan land use designation for the subject area from Industrial to Transit Oriented Development. P. 25 PLANNING & ZONING COMMISSION MINUTES PAGE 9 JULY 7, 2004 Transit Oriented Development allows mixed-use pedestrian-oriented development near transit nodes that will provide new opportunities for high-density residential and neighborhood commercial development. Redevelopment of these areas will also provide the opportunity for pedestrian linkages to other parts of the community. This Comprehensive Plan land use designation is the same as the designation used for the Kmart Redevelopment site. Chapter 9 of the City Code requires that the Planning Commission prepare recommendations to the City Council regarding changes to the Comprehensive Plan. This proposed Comprehensive Plan amendment is on the City Council's August 9, 2004 meeting agenda. The City Council may vote to approve the amendment, subject to Metropolitan Council review. The Metropolitan Council will consider whether the amendment would have any impacts to regional systems. After the August 9 meeting, the Comprehensive Plan amendment will be sent to the Metropolitan Council for review. Once the Metropolitan Council review is completed and if the City Council has approved the amendment, the City will continue implementation activities for the Industrial Area Redevelopment Plan, including a rezoning of the area and establishing a Tax Increment Finance (TIF) District. In the future, the City will also review and consider development plans proposed for the subject properties. It should be noted that the City Council will not take action on the Comprehensive Plan amendment or rezoning until such time as a final Development Agreement has been entered into with Schafer Richardson. Planning Considerations The property is currently used and zoned for industrial purposes, and is surrounded by a variety of land uses including industrial, residential, and parks and open space (Figure 1). University Avenue NE is located to the west of the site, with industrial uses beyond University. Residential uses, industrial uses, and Huset Park are located to the north of the site. Industrial uses are located to the east of the site, with residential uses beyond the industrial area. Open space and industrial and residential uses are located south of the site. The southernmost portion of the site borders the City of Minneapolis, which includes the Columbia Park Community Gardens. The total size of the redevelopment area is approximately 28 acres. The subject properties are guided and zoned Industrial (Figure 2 and Figure 3). These designations do not provide the flexibility needed to accommodate mixed-use residential/commercial redevelopment projects, given the limited permitted uses allowed under each land use category. The 2001 ComPrehensive Plan established three (3) Mixed-Use land use categories: Transit Oriented Mixed-Use, Community Center Mixed-Use, and Transitional Mixed-Use. The purpose of creating the Mixed-Use districts was to "facilitate redevelopment and enhancement efforts in targeted areas of the community." The Industrial Park redevelopment area is a section of the community that has been officially targeted for redevelopment since the adoption of the Comprehensive Plan. P. 26 PLANNING & ZONING COMMISSION MINUTES PAGE 10 JULY 7, 2004 The Transit Oriented Mixed-Use designation is the most appropriate Mixed-Use designation for the subject properties. Both the Community Center Mixed-Use district and the Transitional Mixed-Use District are tied to specific geographic areas within the community. The Community Center Mixed- Use district is intended to guide the redevelopment of lands in the vicinity of City Hall. The Transitional Mixed-Use District is intended to guide the redevelopment of lands along 40th Avenue from City Hall to Central Avenue. Criteria for the location of Transit Oriented Mixed-Use district only requires that the district be located in areas along existing transit routes. The site is also walking distance to both University and Central Avenues. The Comprehensive Plan provides a description of areas guided Transit Oriented Mixed-Use. Specifically, the Comprehensive Plan states that "Mixed-Use pedestrian-oriented development near transit nodes will provide opportunities for high-density residential and neighborhood commercial development. Redevelopment of these areas will also provide the opportunity for pedestrian linkages to other parts of the community and improvement of the overall non-motorized circulation system within the community that will help improve the image of Columbia Heights." The Industrial Area Redevelopment Plan dated November 2003 provides the framework for determining the most appropriate land use designation. The Plan is consistent with the description of the Transit Oriented Mixed-Use District (see item 5 above): · The study area is located along an existing transit route (University Avenue); · New residents will be able to commute to work via the existing transit routes; · Potential patrons will continue to access existing business via transit and likewise, will be able to patronize any new business via transit; · The plan will provide pedestrian connections to and through the subject properties. The concept site plan prepared by Schafer Richardson as part of the City's preliminary development agreement is consistent with the Metropolitan Council's regional policies for "developed" communities, the classification for Columbia Heights. The Metropolitan Council's residential density guidelines for Developed communities are 5 units plus per acre, with higher densities in locations with convenient access to transportation corridors. The overall residential development proposed for the Industrial Park is approximately 20 units per acre. In addition to density guidelines, the redevelopment plan supports other Metropolitan Council policies such as reinvestment/redevelopment, providing a mix of uses, planning pedestrian and bicycle connections between workplaces, residences, retail and services, using mixed use development and transit oriented development zoning, increasing density along University Avenue NE to support transit services, providing a mix of residential types and densities to provide the opportunity for lifecycle and affordable housing, and reclaiming contaminated lands for redevelopment. The proposed Comprehensive Plan amendment is consistent with the goals contained in the Comprehensive Plan, including, but not limited to: · Goal: Strengthen the image of the community as a desirable place to live and work. The Transit Oriented Mixed-Use designation provides new housing and job opportunities in close proximity to one another. · Goal: Provide opportunities and mechanisms for successful redevelopment of targeted areas within the community. The land use change will support the implementation of the Industrial Park Redevelopment Plan. Goal: Advocate high quality development and redevelopment within the community. Urban design guidelines and an overall redevelopment plan will help ensure high quality development. P. 27 PLANNING & ZONING COMMISSION MINUTES PAGE 11 JULY 7, 2004 · Goal: Provide a variety of life-cycle housing opportunities within the community. A new Mixed-Use District will provide new residential opportunities in areas previously limited to industrial use only. · Goal: Strengthen areas of commercial and civic activity by introducing complementary housing development. The new Mixed-Use District will introduce housing opportunities mixed with commercial activity adjacent to civic activities at Huset Park, Murzyn Hall, and City Hall. · Goal: Increase pedestrian and bicycle safety in residential neighborhoods. The Industrial Area Redevelopment Plan adopted by the City in 2003 proposes streetscape enhancements, which include improved sidewalk/trails and pedestrian level lighting. · Goal: Manage and maintain the investment in the existing roadway system. The Industrial Park Redevelopment Area will be served by the existing roadway system, with enhancements to the reconstructed parkway (currently 5th Street NE and 39th Avenue NE) and will provide a new internal circulation system within the site. Given the description of the Transit Oriented Mixed-use designation, the consistency of the Industrial Park Redevelopment Plan with the Transit Oriented Mixed-Use description, and the consistency of the proposed Comprehensive Plan amendment with the goals of the adopted Comprehensive Plan, staff recommends amending the Comprehensive Plan, contingent upon Metropolitan Council review, to change the land use designation of the subject properties from Industrial to Transit Oriented Development. Planner Berkelhamer explained if the zoning is changed, The Industrial uses would become non- conforming. Minor alterations and repairs would be allowed, but not major expansions of the businesses in this area. Until recently, if fire would damage non-conforming businesses more than 50%, they would not have been allowed to rebuild. But legislators recently changed that ruling and businesses can now rebuild if done so in a certain time frame. The development agreement is scheduled to go before the City Council August 9th. If the development agreement is not executed, these amendments to the Comp Plan and Zoning Maps/Ordinance will not be made. Commission member Fiorendino asked if there was a plan for the surrounding area, and whether there were any plans to re-zone the other properties. Council member Ericson stated that just the first phase is being addressed at this time. Randy Schumacher, Project Manager for this re-development project stated that Schaffer-Richardson now owns about 90% of the property in the Phase I area and that they are negotiating with the business owners in Phase 2 and 3. Commission member Schmitt asked what percent of the properties are now occupied. Schumacher responded that only about 20% of the area in the Schaffer-Richardson building is occupied and about 50% of the Old Minneapolis Electric Steel Building. The Public Hearing was opened. Robert Barnick of 2300 40th Avenue and owner of the building at 500 38th Avenue stated he is whole heartedly in favor of redeveloping the area and improving the tax base. His concern with the amendment to the Comp Plan and Zoning Ordinance is the reference to curb appeal and the parkway planned for the area. His business is left out. He feels it should also be included in the rezoning to Transit Oriented now so this doesn't need to be addressed again at a later date. He doesn't understand why a few businesses lying adjacent to the Phase I area are being left out. P. 28 PLANNING & ZONING COMMISSION MINUTES PAGE 12 JULY 7, 2004 Schumacher stated it would make sense to include the surrounding buildings in the area being changed, however, the buildings in question are not very old and therefore, would be too expensive to purchase and relocate the businesses now. Commission member Peterson asked why the properties couldn't be re-zoned and then allow them to continue to use as Industrial businesses until they choose to sell or re-develop a later time. Council member Ericson stated this should be studied further as it may limit the owners in the use of the building and the marketability of the buildings if they would try to sell them. Mr. Steve Jonak 533 37th Ave asked about the status of Kremer-Davis on 39th Avenue which is in the middle of the re-development area. It was explained that Schaffer-Richardson is still negotiating with them for the site. He also expressed his concern about how the re-development will affect access to his business. Schumacher told him that is a site plan issue and would be a part of that approval process. Usually aspects of the site plan cannot negatively impact other businesses. The question was raised whether these surrounding properties could be re-zoned at a later time. Planner Berkelhamer stated that even though there is a 5 acre minimum to change the Zoning Ordinance, the re-zoning could be done as an extension of the current change being made at a later time. Scott Smith of 450 38th Ave asked how the Commission could take any action like this when a moratorium is in place. It was explained that the moratorium restricts the property owners, not the city, from making necessary changes for development. Mr. Smith then stated that he hasn't been contacted by anyone regarding this project. Schumacher responded that he had indeed been contacted several times and that he has been uncooperative regarding the soil tests and clean up thus far. He also stated that Smith is in the 3rd phase and has time to plan accordingly to move his business and negotiate with developers. Gilbert Becker of 635 39~h Ave was concerned with future assessments for screening and buffering between his Industrial business and the residential development that is planned. He wants to know if he will be limited in how he operates his business now that residential property will be abutting his business property. He was told that the buffering between the two uses is usually done as part of the development and is paid for by the developer. Mr. Barnick asked whether there was a bond in place to ensure the development takes place. Bob Streetar told him this is what the development agreement is for and that Schaffer-Richardson has picked up the expenses so far. Streetar stated he would be happy to provide any figures and reports Mr. Barnick wants. The Public Hearing was closed. Motion by Baker, seconded by Schmitt, to recommend the City Council approve the Comprehensive Plan amendment for the Industrial Park area, contingent upon Metropolitan Council review, to change the land use designation from Industrial to Transit Oriented Development. P. 29 PLANNING & ZONING COMMISSION MINUTES PAGE 13 JULY 7, 2004 CASE NUMBER: APPLICANT: 2004-0702 City of Columbia Heights LOCATION: Industrial Park Redevelopment Area 317 37th Avenue NE; 450, 515, and 517 38th Avenue NE; 510, 550, 600 and 620 39th Avenue NE; and 3700, 3800, 3801 and 3901 5th Street NE REQUEST: Rezoning of Property from I-1 Industrial to MXD Mixed Use District Introduction The C~ty' of Columbia Heights has requested the rezoningth of properties generally bounded by Huset Park on the north, Jefferson Street NE on the east, 37 Avenue NE on the south and University Avenue NE on the west, referred to here as the Industrial Park. The application requests a change in zoning from I-1 Industrial to MXD Mixed Use District. The site is approximately 28 acres and is comprised of several industrial buildings, outdoor storage areas, and parking lots. Immediately prior to considering this rezoning request, the City is considering a request to amend the Comprehensive Plan to change the land use designation of the subject property from Industrial to Transit Oriented Development, subject to the review of the Metropolitan -Council. The Planning Commission's motion on the Comprehensive Plan would be taken first, in order for planning tasks to occur first and for any action on the rezoning to be consistent with and implement the Comprehensive Plan. Chapter 9 of the City Code requires that the Planning Commission prepare recommendations to the City Council regarding changes to the Official Zoning Map to redesignate zoning boundaries of property. This proposed rezoning is on the City Council's August 9th meeting agenda. It should be noted that the City Council will not take action on the Comprehensive Plan amendment or rezoning until such time as a final Development Agreement has been entered into with Schafer Richardson, the property developer. Planning Considerations When evaluating a rezoning request it is important to consider how the proposed zoning change fits in with the surrounding area. The property is currently used and zoned for industrial purposes, and is surrounded by a variety of land uses including industrial, residential, and parks and open space. University Ave NE, a major arterial roadway, and industrial uses across University Ave NE are located to the west of the site. Residential uses, industrial uses, and Huset Park are located to the north of the site. Industrial uses are located to the east of the site with residential uses beyond the industrial area. Open space and industrial and residential uses are located south of the site. The southernmost portion of the site borders the City of Minneapolis, which includes the Columbia Park Community Gardens. The rezoning would make existing industrial uses within the subject property boundaries non- conforming uses. However, it is anticipated that all of the subject property will ultimately be redeveloped as residential or mixed residential/commercial uses. In the meantime, if properties are not redeveloped until later phases, they will have legal non-conforming status. According to Section 9.502 of the Zoning Ordinance, legal non-conforming uses have the right to continue, but may not be enlarged, increased or expanded. Minor repairs and routine maintenance of a structure containing or related to a non-conforming use are permitted. Recent legislation also allows nonconforming uses that have been destroyed by more than 50 percent of market value to be rebuilt within 180 days. P. 30 PLANNING & ZONING COMMISSION MINUTES PAGE 14 JULY 7, 2004 The rezoning cannot be adopted until after a Comprehensive Plan Amendment has been adopted. The Metropolitan Council must review the Comprehensive Plan amendment before it is enacted. Once the Planning Commission makes its recommendation, it will be forwarded to the City Council. The City Council may vote to approve the Comprehensive Plan amendment, but the approval will be subject to Metropolitan Council review. Staff will submit a Comprehensive Plan Amendment changing the future land use from Industrial to Transit Oriented Development once the City Council takes its action. Rezoning will not occur until after the City Council has amended the Comprehensive Plan. The rezoning of the Industrial Area would then be consistent with the new Comprehensive Plan designation of Transit Oriented Development. Although no application has been made at this time for Site Plan Review or subdivision approval, a concept site plan has been prepared by the anticipated developer of the subject area as part of the preliminary development agreement entered into with the City. The concept plan is compatible with the provisions of the Transit Oriented Mixed Use District. This district calls for a flexible mix of uses with a minimum residential density of 12 units per acre and a maximum density of 20 units per acre, unless otherwise approved by the City Council. At this time, the concept site plan shows a density of just under 20 units per acre. The subject property is located adjacent to a transit corridor (University Avenue NE) and will include a trail connection linking the new residential and mixed use neighborhood to and through Huset Park. The trail will be constructed as part of the parkway along 39th Ave NE. The City Staff is in the process of preparing Design Guidelines to be applied to the redevelopment of the subject property. These guidelines are directly based on the existing City Design Guidelines adopted in 2003 so that the guidelines for the Industrial Park redevelopment area will be consistent, to the extent relevant, with the city's adopted design principles. The guidelines will include characteristics that are appropriate to the residential and mixed use character of the Industrial Park redevelopment area, and not those aimed at highway, strip or suburban architecture and development. The purpose of the Mixed-Use District is to promote efficient use of existing City infrastructure; ensure sensitivity to surrounding neighborhoods, create linkages between compatible areas of the City; provide appropriate transitions between uses; ensure high quality design and architecture; create good pedestrian circulation and safety; promote alternative modes of transportation; and increase the quality of life and community image of Columbia Heights. The proposed Industrial Park redevelopment will be designed as a pedestrian friendly mixed-use project that will accomplish these goals. Rezoning these properties to the MXD Mixed-Use District will allow for the creation of a neighborhood in-fill residential urban style development project. Properties will be redeveloped into a traditional community development pattern allowing for pedestrian connections and creating linkages and enhancing accessibility to the site. The proposed Industrial Area Plan will enhance the tax base as a result of the future assessed values of the site. The Transit-Oriented Mixed-Use District requires that the mix of land use include two or more of the following uses: residential, commercial and industrial. The proposed Industrial Park redevelopment will meet this requirement by including predominantly residential uses with some mixed use commercial/residential uses. P. 31 PLANNING & ZONING COMMISSION PAGE 15 JULY 7, 2004 MINUTES 10. The minimum size of a mixed-use development in the Transit Oriented District must be 5 acres. The subject property would meet this requirement, as the total size is approximately 28 acres Findings of Fact Section 9.406 of the Zoning Ordinance states that the City must make the following findings before granting approval of a rezoning request to change district boundaries on the official zoning map: 1. The amendment is consistent with the Comprehensive Plan. The proposed rezoning is consistent with a proposed amendment to the Comprehensive Plan for the subject property. Immediately prior to the application for the rezoning, the Planning Commission will consider an application for an amendment to the Comprehensive Plan to change the land use designation of the subject property from Industrial to Transit Oriented Development. The Comprehensive Plan amendment will then be sent to the City Council, which may vote to approve the amendment subject to Metropolitan Council review. It is anticipated that the City Council will review this matter in August 2004. 2. The amendment is in the public interest and is not solely for the benefit ora single property owner. The rezoning is in the interest of the general public for several reasons. It will allow for redevelopment that will expand the City's tax capacity, diversify its tax base, and attract subsequent development. Rezoning will also allow for redevelopment that encourages the use and leads to the enhancement of Huset Park, with new trails leading from the new residential/mixed use neighborhood to the park. Additionally, the rezoning will lead to the clean up of contaminated soils and existing pollutants on the site, prior to its redevelopment as the new residential/mixed-use neighborhood. Finally, residents of the community will also benefit because the rezoning will allow for redevelopment that provides significant housing along a major existing transit corridor (University Avenue). Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. The existing use of the property is Industrial. It is currently surrounding by industrial, residential and open space uses. Once rezoned, development may occur that will greatly enhance both adjacent and nearby land uses by bringing the redevelopment area into compatibility with those uses. Historically, the industrial area and its uses have operated side-by-side with the City's existing residential neighborhoods without any meaningful buffer. As a consequence, there is the need to eliminate incompatible land uses. New residential and mixed-use residential/commercial development will achieve this goal by creating a separation through new parkway/landscaping improvements and the location of a mixed use building serving as a buffer between residential and industrial uses to the east of the Industrial Park. Where the amendment is to change the zoning classification ora particular property, there has been a change in the character or trend of development in the general area of the property in qdestion, which has taken place since such prooerty was placed in its current zoning classification. P. 32 PLANNING & ZONING COMMISSION MINUTES PAGE 16 JULY 7, 2004 The proposed rezoning is the genesis for the transformation of the area. In November 2003, the City adopted the City of Columbia Heights Industrial Area Redevelopment Plan to establish a framework for redevelopment options for the greater industrial area. The objective of the 2003 Industrial Area Redevelopment Plan was to provide a catalyst for change in the area, with an emphasis on identifying land uses that could be supported in today's market place; establishing an improved land use pattern that would be financially feasible; identifying a redevelopment effort that involved immediate implementation and substantial change over the next five years; and establishing a new land use pattern that furthered community objectives. The proposed rezoning will allow for development to occur within such a framework. Other land use changes or improvements are taking place in the general area, to which the proposed zoning would be consistent. To the south of the property in Minneapolis is a former Cargill processing plant, formerly considered a heavy industrial use. The plant was removed and is now being used as public open space. Also, the City of Columbia Heights is currently preparing a plan for the expansion and improvement of Huset Park. Staff recommends approval of the request. Planner Berkelhamer stated this will go to the City Council at the August 9th meeting if the Development Agreement is executed prior to that date. Chair Peterson opened the Public Hearing for comments or questions. Most of the questions were already asked under the first part of this tandem motion. Motion by Szurek, seconded by Fiorendino, to recommend the City Council approve the rezoning of the Industrial Park properties from I-1 Industrial to MXD Mixed Use District (Transit Oriented Mixed Use). All ayes. MOTION PASSED. NEW BUSINESS Councilmember Ericson informed the Commission that the subject of Rental Housing witl~n om' community recently came up at a council meeting. The Council asked that the Planning & Zoning Commission set up a work session to address the issue. They would like to know what other cities are doing about the number of rental units, the maintenance of these properties, and whether any restrictions have been put in place as to the number allowed in each city. The Council would then like the Cormnission to make a recommendation to them. MISCELLANEOUS Chair person Gary Peterson publicly thanked Ted Yehle for his service on the COmmission. The next regular meeting is scheduled for August 3rd, which is National Night Out. Due to this conflict the meeting will be changed to Wednesday, August 4th. Motion by Szurek, seconded by Schmitt, to adjourn the meeting at 9:45 pm. All ayes. MOTION PASSED. Respectfully subzrfitted, Shelley Hanson Secretary P. 33 HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 20, 2004 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tamrnera Ericson at 7:02 p.m., April 20, 2004, in the Parkview Villa Cmranunity Room B, 965 40th Avenue NE, Colmnbia Heights, Minnesota. ROLL CALL Commission Members Present: Tan~*nera Ericson, Bruce Nawrocld, Bobby Williams, Dennis Ecklund Jr., Patricia Jinch'a, m~d Bruce Kelzenberg PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Approve the Minutes of Regular Meeting of January 21, 2004. Ericson stated under roll call, Julienne }Vyckoff's name should be removed and replaced with Patricia Jindra. Nawrocki also stated on the top of page 4, he would like the sentence to read: Ericson read a mento NawrocM requested be read at the meeting itt regards to the agenda item, which stated his disapproval of the increase itt rents for the SOtlth building. MOTION by Willimr~s, second by Kelzenberg, to approve the mhmtes fi'om January 21, 2004, regular meeting with the above mentioned, amendments. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Lisa Tom& Walker ElderCare, Housing Director, who is Dana Welke's supervisor; gave the management report. Toms stated when Walker took over management of Parlndew Villa they discovered there were seven vacant units instead of four, Dana has re-rented 16 apartments since the first of Februa~Ty, which is three times the normal. The elevator repairs have been completed, there were 93 outstanding work orders, which have been corrected, the residents have chosen a color for the carpeting in the South building, they will be installing a tenant suggestion box next week, a volunteer garden committee has been organized and will be working with staff to clean up the grounds and do some gardening. Dana Welke, Housing Administrator, stated there were three police calls in March: one medical, one wellness check and one domestic. Currently on the waiting list for the North building there is 17 Columbia Heights residents and one Cohtmbia Heights Employee. The South building has eight Columbia Heights residents and zero non-residents on the list. Site has exhausted the South waiting list for occupancy, ran an ad in the newspaper, which did not generate any additional applicants and ordered a yard sign stating "Apartment Available". Staff has been reviewing all co~n~espondence in regards to the Parkview Villa Lease, Handbook, and Occupancy Policies for both the North and South buildings with the intent to present the updated documents to the HRA for approval at a special meeting sometime in May. Currently, there is one resident of the North building that is on the waiting list for the South building and zero South residents on the North list. 7he cost to prepare an apartment for rental is $450 to $600 per unit, which includes paint, floor stripping, re-waxing, and staff cleaning. This is $!8/hr with an average of 2 hours for the caretakers time. P. 34 Housing & Redevelopment Authority Minutes April 20, 2004 Page 2 of 5 Nawrocki asked if there is a charge for residents to move from the South to the North building and stated he thought it was discussed at an earlier meeting not to charge residents. Ericson stated it was discussed in January and the board requested Parkview Management provide the board with the details on how many residents are on the waiting list prior to the board maMng a decision on this issue. Ecklund felt residents should not payfor the move considering the situation. Welke stated there is only one resident that has moved internally and did pay the $400 fee. Streetar suggested waiving the internal move fee until January 1, 2007, which is the date the rents become the same for both current and new residents in the South building. MOTION by Nawa'ocki, second by Kelzenberg, to waive the $400 h~temal move fee for current residents until January 1, 2007 and to refund the $400 to the resident that has already paid the h~ternal move fee. All ayes. Motion Carried. CITIZENS FORUM Renie Sufika, Unit 104, stated she has been a resident of Parkview Villa for the past 20 years, and that there is a different type of residents in the building in the last few years. She asked what is the number of wa~n~ings that a resident would get before evicted, as she felt residents causing problems aren't being monitored. Welke stated she has only been managing Parkview since February fit, but could assure Suflka that she has been documenting different issues that have come up with residents, and stated she has to go by HUD rules for eviction of residents. Nawroclci suggested Welke do two things: 1) give residents a copy of the disciplinary rules and 2) keep a list of incidents. Welke asked Nawrocki if there was an unwanted person report, what would he like her to do with it. Nawrocki stated he would like her to report to the board what happened, such as did the person or persons go to jail, get driven home, etc. Toms stated Dana and her have been trying to get through all of the residents files, but it takes time. One of the things they have already caught is that there was an excessive amount of security cards out without any documentation in the office. $o they sent a letter to residents giving them 30 days to turn in all the extra cards, which wouM be replaced with new ones. All unused cards were de-activated, which tightened the buildings security. ITEMS FOR CONSIDERATION RESOLUTION 2004-01, TRANSFER FUNDS FOR SOUTH CARPET Nagel stated there was $15,183 budgeted in 2003for Parlcview Villa South Capital Improvements, approximately $6,000 was used to paint the hallways, while the remaining approximately $9,000 was for re-carpeting the first floor and Community Room, as identified in the 15 year Capital Improvement Plan. Staff obtained three bids with St. Paul Linoleum and Carpet Company being the lowest bidder at $21,377. Because Crestview management did not include the carpet cost in the 2004 budget, the funds need to come from the Parkview Villa South reserves. By adopting Resolution 2004-01 this would keep the HRA on track with the 15 year plan. P. 35 Housing & Redevelopment Authority Minutes April 20, 2004 Page 3 of 5 Ericson asked if staff is asking the board to transfer fimds back to the operating fund to pay for the carpeting. Nagel stated that was coJ~ect. Nawroclci asked where the funds would come from. Nagel stated the fimds allotted for the carpet weren't used in 2003 so they were put in the HRA fund balance account and Resolution 2004-02 would direct finance to transfer the funds back into the operating fund for 2004 so we can pay for the carpeting. Nawrocki questioned the total cost as St. Paul Linoleum and Carpets bid stated we could save $1,981 if we re-use the existing stair stringers. Nagel stated it was determined the stringers aren't in that good of shape. Nawrocki stated St. Paul Linoleum has been in business for many years and felt they should know if it re-useable or not. MOTION by Williams, second by Ecklund, to waive the reading of Resolution 2004-01, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Williams, second by Jindra, to Adopt Resolution 2004-01, Authorizing the transfer o£$21,377 fi'om HRA Fund Balance 213-00-25300 to Fund 213-46340-5120. All ayes. Motion Carried. RESOLUTION 2004-02~ APPROVING CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY~ PHA/IHA BOARD RESOLUTION AND THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION FOR 2004, Nagel stated Bob Lindig from Walker and staff have prepared the forms for board approval prior to submittal to HUD and asked if there were any questions. Fehst asked what is the One Sz?ike Provision listed on the HUD form and that the form number on the cover letter should be corrected to read 52723. Welke stated it is for the production or sale of methamphetamines, which is one of the documents she needs to update. MOTION by Nawrocld, second by Williams, to waive the reading of Resolution 2004-02, there being an ample amotmt of copies available to the public. All ayes. Motion Carried. MOTION by Nawrocki, second by Williams, to Adopt Resolution 2004-02, a Resolution Approving the Calculation of PerfmTnance Funding System Operating Subsidy, PHA/IHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004. All ayes. Motion Carried. P. 36 Housing & Redevelopment Authority Minutes April 20, 2004 Page 4 o£5 RESOLUTION 2004-03~ AUTHORIZING PAYMENT TO HUD Nagel stated Congress made the decision to retroactively require the payback of all FY2000 Capital Fund Program Funds that were not obligated by September 30, 2002. The HRA did not obligate $104,471.23 of the FY2000 CFP Funds for re-roofing Parkview Villa North until October 15, 2002. By the time Congress passed the new regulation on February 20, 2003, Parkview Villa North had been re-roofed and the project closed out. Staffhad no idea that Congress would pass a law five months later requiring the fidl payback of these funds. The only option the HRA has been given is to payback the money out of Parkview Villa North reserves so that future CFP programs can get underway. The current revenue amount is $500,000 and by paying HUD $104,471.23 will reduce the fund balance to approximately $400,000. Nawrocki stated the letter from HUD is dated July of 2003 and if he had known about this when he went to Washington last month he could have discussed the issue with our government officials. Nagel stated he did bring this up at a meeting last year and staff sent various letter and made phone calls to officials to express our concerns, but with no result. Streetar stated the board doesn't have a choice we have to pay it back. In fact he tried to get someone from HUD to attend the meeting tonight, with prevail and the local HUD office has froze the City's funds until this amount is paid back. MOTION by Williams, second by Kelzenberg, to waive the reading of Resolution 2004-03, there being an ample amotmt of copies available to the public. All ayes. Motion Carried. MOTION by Williams, second by Jindra, to Adopt Resolution 2004-03, a Resolution Authorizing payment of $104,471 fi'om HRA Fund 213-00-25300 to the Depat~aent of Housing and Urban Development Capital Fund Program reimbm'sement. All ayes. Motion Carried. APPROVE BIDS/CONTRACT FOR NORTH APARTMENT MODERNIZATION Nagel stated on Janua~y 2 fft the HRA board reviewed the plans and specifications for the first of eight phases of the modernization of Parkview Villa North apartments, which will include new doors, cabinets, appliances, lighting, shelving, countertops and patching starting on the eighth floor. Funding for the project will come frown the FY2002 and FY2003 HUD Capital Fund Program. Staff and Steve Erickson of BWBR, completed the specifications and advertised for bids beginning March 8, 2004for 3 weeks in the Focus Newspaper; the Builder's Exchanges of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed Construction Data, and the National Association of Minority Contractors Plan Room. Walker ElderCare provided a list of contractors they work with on projects to mail the bids to also. A Pre-Bid meeting was held on March 30t~,, with UniCorp of St. Paul being the lowest bidder at $67,800 and $I1,200 for the appliances from Walker's contractors brings the projects total cost to $79,000. Phase Il of the project will be on the HRA agenda later this yeah P. 37 Housing & Redevelopment Authority Minutes April 20, 2004 Page 5 of 5 MOTION by Nawrocki, second by Jindra, to Approve the Contract for Phase 1 of the Parkview Villa North Apartment Modernization Project to UniCorp in an amount not to exceed $57,800 and authorize Walker ElderCare to purchase appliances for the project in an amount not to exceed $11,200 for the applimaces; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the stone. All ayes. Motion Carried. ADMINISTRATIVE REPORTS- Nothing ADJOURNMENT Chair, Ericson adjoin-ned the meeting at 8:20 p.m. Respectfully submitted, Cheryl Baldcen Recording Secretary HSHRAMinutes 2004\4-20-2004 P. 38 Columbia Heights Public Library Board of Trustees Minutes of the meeting of 7/8/04. The meeting was called to order by Chair, Barbara Miller, at 7:08 p.m. Those members present were Barbara Miller, Catherine Vesley, Audrey Hyatt, Julienne Wyckoff and Becky Loader. It was moved, seconded and passed to approve the minutes of the June 1, 2004 Board meeting as mailed. Bill list dated 6/28/04 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 7/12/04 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. Update on ILS. Everything is moving along as scheduled. Bev Flaherty, Director of ACL, i.s taking a leave of absence because of personal reasons. Therefore, the duties of Heather Hessell and Mary Caven have been restructured. In addition, Becky Loader has been asked to serve on the selection committee for the ILS. Proposed budget 2005. Becky has attended three sessions with the City Council. The budget for the Library needs to remain fiat for 2005. This is extremely difficult - $16,000 is needed to cover raises for Library employees. If taxes are not increased, the Library will eventually need to evaluate various positions and to consider which service hours to be closed. In addition, services may need to be eliminated or fees may need to be assessed for certain services. A volunteer program was also discussed. Becky stated that they've had problems in the past using people who need to fulfill community service requirements. Goal setting meetings to set priorities are scheduled for July 19 and August 2 with the City Council and the Division Heads. Report on Foundation benefit. A Foundation meeting is scheduled for Thursday, July 8, 2004 to finalize the accounting. Projected totals are now at $5,000. Thank you notes will be written to all sponsors. The Foundation members will take the next two months off. They did a fantastic job with this fundraising effort and we appreciate their hard work. Parade report. Everything went smoothly. The weather was great and it was encouraging to hear the cheers for the Library from the crowd. Becky shared some photos from the parade. P. 39 5. Maintenance of Effort certification 2005. Received and done. Personnel update. We are down four page positions. Becky will speak with Linda about an ad. Training needs to be completed the month of August because fully trained pages will need to be in place by fall. Street rehabilitation. Work is continuing. The crews are doing their best to accommodate us. "Library Parking Only" signs have been posted in the parking lot to discourage crew members from parking in this lot. New business: 1. Crossover statistics. No issues or questions were raised. 2. Article on computer use. No action needs to be taken at this time but some guidelines could come into effect City-wide in the future. Becky passed out copies of articles provided by the League of Minnesota Cities: "How useful are LGA estimates", and "LGA issue results in budget uncertainty". Becky also provided the board with a copy of a Star/Tribune article about COPA "Online porn blocked". ClPA went into effect on July 1 - no troubles so far. All PCs are filtered. A letter from Grazyna Kozinska, Library Director from our sister city in Lomianki, Poland was shared with the Board. She wrote to express her thanks for the books that were sent to them. 6. The Friends of the Library voted to pay for a new router at a cost of $1,260. The Board received a copy of the Decision Resources, Inc. survey. There was no convincing support for gyms. Fifty-five percent of the respondents would support a new library. Audrey Hyatt announced that she and her family are building a house in Maple Grove and will be moving sometime in November resulting in the end of her term on the library board. It was recommended that she submit her letter of resignation at the end of August. There being no further business the meeting was adjourned at 8:50 p.m. ct-fully submitted, Audrey J. Hyatt, Secretary, Library Board of Trustees ?.40 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: July 26, 2004 AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ,~ - ~ ~ 3 Community Development APPROVAL ITEM: Ordinance#1473, Ordinance BY: Ellen Berkelhamer ~ B Y,~~,~ Vacating Alley adjacent to 573 40th Avenue DATE: July 20, 2004 k BACKGROUND: This matter is being brought forward as a housekeeping item per the City Attorney. The alley that runs parallel to 40th Avenue, between 7a~ Street and Washington Street (see attached plat map) was vacated several years ago. That alley was purchased by the property owner of 573 40th Average NE and is being used as part of the smwice station business on site. The property owner is now selling the property, and a title search fom~d that neither the County nor the City had an Ordinance on file vacating the alley. Therefore, while the City plat map does indicate that the propm~y has been vacated and no alley actually exists in this location, an Ordinance vacating the alley should be passed so that the County may have an official record of the same and to satisfy the title issue. A new vacation of an existing public fight-of-way would require a public heating before the Plamting & Zoning Cormnission. However, because this alley was previously vacated, the City Attorney has determined that no new public hearing is necessary. What is required as a housekeeping matter is an Ordinance passed by the City Council, with a second reading, and a 30-day waiting pefiod. RECOMMENDATION: Staff recommends approval of Ordinance No. 1473, being an ordinance pertaining to vacation of the alley adjacent to 573 40th Avemte NE. RECOMMENDED MOTION: Motion: Move to waive the reading of Ordinance No. 1473, there being ample copies available to the public. Motion to establish a second reading of Ordinance No. 1473, being an ordinance vacating alley adjacent to 573 40th Avenue NE, for August 9 2004, at approximately 7:00 p.m. in the City Cotmcil Chmnbers. Attachments: City Plat Map showing vacated alley; Ordinance No. 1473. COUNCIL ACTION: ~:\ P. 41 CITY OP COl UMBIA AID.._,, HEIGHTS [~ P,.. t_. s. HIGHWAY NO. CITY STATE OF CO1 UMBIA H£1GHT$ $4 ~. L-. S. ~3] HIGHWAY NO. ORDINANCE NO. 1473 BEING AN ORDINANCE VACATING THE ALLEY ADJACENT TO 573 40Ttt AVENUE NE The City of Colulnbia Heights does ordain: Section 1: The City of Colmnbia Heights hereby vacates the alley over, across, mad under the following described property, to wit: Lots 15, 16, 17, 18, 19 mad that part of Lot 20 lying southerly of the north 54.0 feet thereof in block 54, Colmnbia Heights Annex to Minneapolis, Anoka County, Minnesota; excepting and reserving the authority of any person, corporation or mmficipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: This ordinance shall be in full force and effect fi.om and after 30 days after its passage. First Reading: July 26, 2004 Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk P. 44 CITY COUNCIL LETTER Meeting of July 26, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. ~'--/~ - ~ POLICE APPROVAL: ITEM: Transfer of funds from General Fund to BY: ThomasM. Jolmso .n~ BY'...~~ NO. Reimburse eolice Dept. Overtime Fund DATE: July16, 2004 .-.~.¥I.-. DAT BACKGROUND During the past four months, the Police Department has been involved in off duty employment details that are handled through the department. These details were for security at Unique Thrift Store and Columbia Heights High School activities. Since this type ofoffduty employment is handled through the Departmem, officers have signed up for and worked these details since April 8, 2004, and we have received checks from the following entities: Unique Thrift Store--three checks in the amount of $720, $1,260, and $1,170; Columbia Heights High School activities--four checks in the amounts of $202.50, $157.50, $135, and $596.25. We have also received one check from Colmnbia Heights High School All Night Party Committee for $150. According to the City Finance Director, this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $4,391.25 received from Unique Thrift Store, Columbia Heights High School activities, and Columbia Heights High School All Night Party Committee to cover the cost of off duty officers working security at these locations be returned to the 2004 Police Department budget line #1020. RECOMMENDED MOTION: Move to transfer $4,391.25, the total amount received from Unique Thrift Store, Columbia Heights High School activities, and Columbia Heights High School All Night Party Committee for off duty secudtyworked, from the General Fund to the Police Department 2004 budget under line #1020, police overtime. TMJ:mld 04-087 COUNCIL ACTION: P. 45 City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson From: Captain William J. Rodd/~ Subject: Overtime Transfer Date: July 08, 2004 Attached is a list of the overtime re-imbursement received from April 8th, 2004 through July 8th, 2004. This is income from outside sources that has been paid to CHPD for services of our personnel. Please request transfer of these funds to our overtime account. Unique Thrift INVOICE # DATE AMOUNT 007 4-13-04 $ 720.00 010 5-18-04 1260.00 013 6-17-04 1170.00 Columbia Heights Highschool Activities INVOICE # DATE AMOUNT 008 4-30-04 $ 202.50 009 5-17-04 157.50 011 5-26-04 135.00 014 6-22-04 596.25 CHHS 2004 All Night Par~. INVOICE # DATE 012 6-28-04 Committee AMOUNT $150.00 Total Amount to be transferred to OT Account $4391.25 P. 46 INVOICE Columbia Heights Police Department Date: Apfil13,2004 Invoice #: 2004-007 Customer Name: Address: Home Phone: Unique Thrift 2201 37th Ave NE, (~olumbiaHeights, MN 55421 Work Phone: 763-788-5250 (Lee) Request for: Tue 3-02-04 Sat 3-06-04 Sat. 3-13-04 Sat ,-_0-04 Sat 3-27-04 1 No officer 1600-2000 Ni 4hrs 1000-1400 Wi 4hrs 1000-1400- Mc 4hrs 1000-1400 Ni 4hrs Police Officers for: March 2004 Number of Officers: BILLING INFORMATION Hours: 16 Wage is $45. O0 per hour. Total Due: $720.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: Date: P. 47 Nash Sales, Inc. ,TE INVOICE NO COMMENT ]4/13/04 2004-007 008642 AMOUNT DISCOUNT NET AMOUNT 720.00 .00 720.00 ]HECK: 008642 05/03/04 City of Columbia Heights CHK TOTAL: 720.00 ~F :~: ¥;:~_Nash* Sales,' I~c.'<~¥ ~ ~ ........ 1387 Cope Ave. ~ ........ ~ ....... ; ..... ~ ........... = ..... Anchor ~ ~ '~ ...... ';. , .,~>6 ~J~;~:.:..* . =y..;- (651} 773-8077 - ' ' :' *SE~ ~R~$' TWENTY DOL~S City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 55421 PAY TO THE ORDER OF: DATE 05/03/04 AMOUNT ******'720.00' P. 48 INVOICE Columbia Heights Police Department Date: May 18, 2004 Invoice #: 2004-010 Customer Name: Address: Home Phone: Unique Thrift 2201 37th AveNE, Columbia Heights, MN 55421 Work Phone: 763-788-5250 (Lee) Request for: 1 Police Officers for: April 2004 Fri 4-02-04 1600-2000 Sc 4 hrs Sat. 4-03-04 1000-1400 Mc 4hrs Sat 4-06-04 1000-1400 Ni 4hrs Sat. 4-10-04 1000-1400 Mc 4hrs Fri 4-16-04 1600-2000 Bo 4hrs Sat 4-17-04 1000-1400 Ni 4hrs Sat 4-24-04 1000-1400 Sc 4hrs BILLING INFORMATION Number of Officers: Hours: 28 Wage is $45. O0 per hour. Total Due: $1260.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY OffDuty: Date: P. 49 Nash Sales, Inc. DATE iINVOICE NO COMMENT 05/18/04 '2004-010 AMOUNT 1,260.00 008746 DISCOUNT NET AMOUNT .00 1,260.00 2HECK: 008746 05/01/04 City of Columbia Heights CHK TOTAL: !,260.00 Nash Sales, Inc. 1387 Cope Ave. E. Maplewood, MN 55109 (651) 773-8077 *ONE THOUS~ TWO HUNDRED Anchor Bank No~h St. Paul, MN 75-882-960 008746 SIXTY DOLLARS AND PAY City of Columbia Heights TO THE City of Col. Hgts Police Dept ORDER 559 Mill Street NE OF: Columbia Heights MN 55421 NO CENTS DATE 05/01/04 AMOUNT *****1 260 00' I~'OOS?[,F=I~' m:OqF~OOSP, 25m:q?qsohq,' P. 50 INVOICE Columbia Heights Police Department Date: June 17, 2004 Invoice #: 2004-013 Customer Name: Address: Home Phone: Unique Thrift -Attn: Shawn Piotrowicz 2201 37th Ave NE, Columbia Heights, MN 55421 Work Phone: 763-788-5250 Request for: 1 Police Officers for: May 2004 Sat. 5-01-04 1000-1400 Mc 4hrs Tue. 5-04-04 1000~1400 Wi 4hrs Fri. 5-07-04 1600-2000 (No Officer) Sat. 5-15-04 1000-1400 (No Officer) Sat 5-22-04 1000-1400 Ni 4hrs Sat. 5-29-04 1000-1400 Mc 4hrs Mon. 5-31-04 0900-1615 St 7.25* * Denotes Holiday Prem (Rate= $60.00/hr.) BILLING INFORMATION Number of Officers: 5 Hours ~ 16 regular/7.5 premium Wage is $45. OO per hour. Total Due: $1170.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: Amount Received: OffDuty: P. 5 late: Nash Sales, Inc. DATE INVOICE NO COMMENT ]6/17/04 2004-013 AMOUNT 1,170.00 008856 DISCOUNT NET AMOUNT .00 1,170.00 2HECK: 00885~ 06/25/04 City of Columbia Heights CHK TOTAL: !,!70.00 PAY TO THE ORDER OF: Nash Sales, Inc. 1387 Cope Ave. E. Maplewood, MN 55109 (651) 773-8077 , Anchor Bank North St. Paul, MN 75-882-960 .008856 *ONE THOUSAND ONE HUNDRED SEVENTY DOLLARS AND NO CENTS DATE o /25/o4 City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 55421 AMOUNT *****! i70 00' .>.- P. 52 INVOICE Columbia Heights Police Department Date: April 30, 2OO4 Invoice #: 2004-008 ' Customer Name: Address: Columbia Heights Highschool 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: Attn: Betty Thomas 528-4602 Request for: 1 School Dance: Prom Police Officer for: 04-24-04 1945-0015 (4.5 hrs.) 1 Officer- McGee Number of Officers: 1 BILLING INFORMATION Hours: 4.5 Wage is $45. OOper hour. Total Due: $202.50 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY 0 Off Duty: 2. ~-~ P. 5 3ate: To: From: Subject: Columbia Height Police Department Memo Ail Officers dd~ Captain William J. Ro OT Posting- CHHS Prom 2004 Date: April 8, 2004 One officer is requested to work the CHHS prom on Saturday April 24th, 2004. Officer working the event is to be in plain clothes (sport coat or suit and tie) on location at 1945-0015hrs. with PBT. Event is to be held at the Millenium Hotel in Mpls. Award ~ate: 4-19-04 P. 54 Officer: Date: OVERTIME Hours ~t/f~] ~ i--i Reg ~rom /~¥C ,o ~V/f Where Approved [] Refused [] Date Reason for refusal Supervisor P. 55 SD NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO. 08350 - 0 : CITY OF COLLTM~IA HEIGHTS 05/13/04 00115303 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 05/11/04 2004-008 202.50 TOTAL AMOUNT PAID ¥O: CXTY OF COLUMBIA HEIGHTS PAID POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 202.50 75-1592 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N,E. COLUMBIA HEIGHTS, MINNESOTA 55421 [ bank CHECK DATE CHECK NO. 303 Third Street Northwest East Grand Forks, MN 56721 05/13/04 115303 PAY: *******202 Dollars 50 Cents TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, Ml~ 55421 912 CHECK AMOUNT $2o2.5o P. 56 INVOICE Columbia Heights Police Department Date: May 17, 2004 Invoice #: 2004-009 Customer Name: Address: Home Phone: Columbia Heights Highschool 1440 49~ Ave NE, Col. Hgts. MN 55421 Work Phone: Attn: Betty Thomas Request for: School Dance Police Officer for: 05-07-04 1945-2315 (3.5 hrs.) 1 Officer- McGee 528-4602 Number of Officers: 1 BILLING INFORMATION Hours: 3.5 [l5 Wage is $45. OO per hour. Total Due: $157.50 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY OffDuty: .~/,ff~ $'f P. 5 7~te: City of Columbia Heights Police Department MEMO To: All Officers From: TED FISCHER Subject: OT HIGH SCHOOL DANCE Date:4/26/2004 -~ OT DATE: 5/7/2004 .~/f~d~/3/2004 1945-2315 HRS 0%' BRING A PBT. P. 58 NO. 13 VENDOR NUMBER VENDOR NAME 08350 - 0 : CTT¥ OF COLL~E3I.A. H3IGHTS DATE INVOICE NUMBER 06/04/04 2004-009 CHECK DATE CHECK NO. 06/11/04 00115710 DESCRIPTION RO. NUMBER AMOUNT 157.50 CITY OF COLUMBIA HEIGHTS TOTAL AMOUNT POLICE DEPARTMENT PAIO 559 MILL STREET NE COLUMBIA HEIGHTS, PIN 55421 157.50 75-1592 Ir' '- ~PENDENT SCHOOL DISTRICT NO. 13 I: bank. CHECK DATE CHECK NO. 972 1400-49TH AVENUE N.E. n,"~unJo' '"-'"" '"'"', MINNESOTA 55421 3o3 Third Street Nodhwest 115710 COLUMBIA PA'(: TO THE ORDER OF: ******'157 Dollars 50 Cents CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MI~ 55421 $157.50 ,'~;57;0,' ':Oq;2;Sq271:;S~;0000?E~5"' ?.59 INVOICE Columbia Heights Police Department Date: May 26, 2004 Invoice #: 2004-011 Customer Name: Address: Home Phone: Columbia Heights Highschool 1440 49th Ave NE, C})i. Hgts. MN 55421 Work Phone: At-tn: Betty Thomas 528-4602 Request for: 1 Schooltalentshow: Police Officer for: 05-21-04 1830-2130 (3 hrs.i 1 Officer- Aish Number of Officers: 1 BILLING INFORMATION Hours: 3 Page is $45. OOper hour. Total Due: $135.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: Amount Received: Off Duty: P. O0ate: City of Columbia Heights Police Department To: All Officers From: Sergeant Austin/~ Subject: OVERTIME OPPORTUNITY-CHHS Talent Show Date: 05/11/2004 ~- OT DATE: 05/21/2004 1830-2130 Award Date: 05/14/2004 ***** The show is in the Performing Arts Center across from the GYM P. 61 Officer: Date: Hours From Type Where. OVERTIME [] Approved l~ Refused Date $''-- ~''& Reason for refusal Supervisor / COMP. TIME ~ Officer: .. - Date: Hours .~ []~ [] Where Type Ap/ Reason for refusal ~,' '1' ~'' '~I' .....-- .)..<~.t ...~-? · ..; ~.' ., ..,/'/.." ~ ..' " i"'" · . ,,..--,.,,..... ,. ,,,. . . SupervisorL. -7- ' From: Bill Roddy To: Matt Aish Subject: CHHS Talent Show Reimbursement Matt, You submitted for CT for working the detail at CHHS. Because this is funded by a source outside the City, comp tim.e is not an option. We bill the school for re-imbursement. Only for city OT details is CT a compensation option in lieu of QT. I submitted an OT slip for pay for you. CC in you mail slot. CC: Ted Fischer P. 63 SD 13 VENDOR NUMBER VENDOR NAME CHECK DATE 2HECK NO. 08350 - 0 : CITY OF COLUMBIA HEIGHTS l: 06/17/04 00115888 -- IDATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 06/15/04 2004-0!1 _ 135.00 PAiD TO: CITY OF COLUMBIA HEIGHTS TOTAL AMOUNT POLICE DEPARTMENT PAID 559 MILL STREET NE COLUMBIA HEIGHTS, ~ 55421 135.00 INDEPENDENT SCHOOl: DISTRICT NO.-13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 bank. 303 Third Street Northwest East Grand Forks, MN 56721 PAY: ******'135 Dollars 00 Cents TO THE ORDER CF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 CHECK DATE CHECK NO. o6/17/o . 115888 75-1592 912 _'~hE ~;{ .-:' ',;C ¥.'.,- $135.00 Il' ~' ~' 5 '°' '::q' 'q il' P. 64 INVOICE Columbia Heights Police Department Date: June 22, 2004 Invoice #: 2004-014 Customer Name: Address: Home Phone: Columbia Heights Highschool- Attn. Betty Thomas 1440 49th Ave NE, ~ol. Hgts. MN 55421 Work Phone: 528-4602 Request for: 3 Graduation Activities 1- Campout 6-4-04 2- Graduation 6-10-04 Police Officers for: Sturdevant 2100-0330 6.50 hfs Sturdevant 1800-2145 3.75 hfs L.Okerstrom 1800-2100 3.00 hfs BILLING INFORMATION Number of Officers: 3 Hours: 13.25 Wage is $45. O0 per hour. Total Due: $596.25 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: Date: P. 65 OVERTIME Officer: · ~'"~r~~,a' Date: Hours~_Z~l--I V: 7"1Reg,~1½ From Where Approved ~'Refused Date Supervisor _ / . / P. 66 OVERTIME ~/ From ._~Od' to ~/~_~ _ Where &hi/t/: Approved ~] Refused [] ~-.~ ~-:.: ,. ,.. i '.~ ' .:'? Reason for refusal .~,.;i~ .~ ~'~ · ' i ', .... ?: ..... ~,%..; .//(./'L_",Z, -)W- Supervisor ~'~~~~ : OVERTIME ()ffieer: / '- f/C&--/~ S'~~-~''/--~ ~ Date: b-- [~ '-C_>~ flours_ ~ _[]%[] Reg ~% Approved ~efused [] Reason for refusal_~( '~."' . :.,.~, ,,.. .~D NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK 08350 - 0 : CITY OF COLU74BIA HEIGHTS .,., 06/30/04 00116078 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 06/29/04 2004-014 596.25 TOTAL AMOUNT PAID TO: CITY OF COLUMBIA HEIGHTS PAID 596.25 POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 INDEPENDENT SCHOOL DISTRICT NO...13 . . 1400-49THAVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 ?~-1562 I bank. CHECK DATE CHECK NO. 912 303 Third Street Northwest East Grand Forks, MN 56721 06/30/04 ~16078 PAY: *******596 Dollars 25 Cents TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEP.ARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MI~ 55421 CHECKAblOUNT $596,25 ll"],~F,O?G,' i:Oq;t, al, Sq;~?,:;Sa~OOOO?r~ P. 68 lSD NO, 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK HC 08350 - 0 : CITY OF COLUMBIA HEIGHTS ; 06/30/04 00116078 DATE INVOICE NUMBER DESCRIPTION P.O, NUMBER AMOUNT 06/29/04 2004-014 596.25 TOTAL AMOUNT PAID TO: CITY OF COLUMBIA HEIGHTS PAID 596.25 POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MI~ 55421 INDEPENDENT SCHOOL DISTRICT NO; 13 I bank. ~_-.--.:--?~-. -,~:'-~,- 140.0:49TH AVENUE N.E. .;%'-~ =~"-:;~-.:~ __ ~uL~,v,~,a n= u .o '"'-'~;::;~" ~ '~'~ ?":'l"' H=°, MINNESOTA 55421 303 Third Street Northwest . East Grand Forks, MN 56721 .:v '~XY: *******596 -: ;?, Dollars 25 Cents CHECK DATE CHECK NO. 9~2 116078 -:' TOTHE~©RDER OF: - _ ."-; . ;',~ - ,._ -. CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MI~ 55421 CHECK AMOUNT $596,25 2.69 INVOICE Columbia Heights Police Department Date: June 28, 2004 Invoice #: 2004-012 Customer Name: Address: Home Phone: CHHS 2004 All Night Party Committee-Attn: Judy Allgood 3947 Van Buren St. NE, Col. Hgts., MN 55421 Work Phone: Request for: 1 CSO for: Murzyn Hall -All Night Party Security 6-10-04 (2030-0400) BILLING INFORMATION Number of Officers: 1 Hours: 7.5 jest. Y( 71,o.0o Make checks payable to ~e "Ci~ of Columbia Heights '. Ple~e mail payment to: CiW of Columbia HeighB Police Dep~ment, 559 Mill Sffeet NE, Columbia Heights, ~ 55421 FOR DEPARTMENTAL USE ONLY OW~kerstrom Off Du~: ~ount Received: /~ Date: P. 70 CHHS 2004 PARENT GROUP JUDY ALLGOOD JOANNE HORISHNYK Date . , 3947 VANBUREN ST NE COLUMBIA HEIGHTS, MN 55421 17-7430/2910 Pay to the ' , , '" CITY-COUNTY FEDERAL (j f3 ~ CREDIT UNION MEMBER & OWNER 2534 Dollars credit union P. 71 CITY COUNCIL LETTER Meeting of July 26, 2004 AGENDA SECTION: Consent NO. S--A ITEM: Approve School Liaison Officer NO. Contract with School District #13 for 9/1/03 to 6/7/04 ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso/~ DATE: July 15, 2004 ~ CITY MANAGER APPROV%// BACKGROUND In 1992, the City of Columbia Heights and School District #13 entered into a joint powers agreement to fund a school liaison services program. This contract has been renewed each year since then. The program continues to provide benefits to the School District and the Police Department and is an important part of our juvenile program. The School District shares expenses equally with the Police Department during the school year. Total cost for the school year 2003-2004 is $79,615.86, with the school district's share at $29,855.94. ANALYSIS/CONCLUSION Officer Mike McGee has held this position since the inception of the program. Officer McGee has established excellent rapport with the students and staff at the Middle School and the High School. In addition, his contacts at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an excellent role model to students and is a valuable resource to the school and the community. His continued interaction is an important link between law enforcement and the educational system. RECOMMENDED ACTION Authorize the Mayor and City Manager to approve the joint powers agreement with School District #13 for the provision of a police school liaison officer as stipulated in the joint powers agreement for the period of September 2, 2003, through June 7, 2004. mld 04-084 COUNCIL ACTION: P. 72 SCHOOL LIAISON OFFICER PROGRAM COLUMBIA HEIGHTS POLICE DEPARTMENT AND INDEPENDENT SCHOOL DISTRICT #13 Prepared and Submitted by: Randell Bartlett May 19, 1992 P. 73 TABLE OF CONTENTS Subiect Section Mission, Goals and Primary Responsibilities of the School Liaison Officer ............................................................................................... 1 Objectives of the School Liaison Officer Position .............................................................. 2 Position Description - School Liaison Officer Position: Accountability and Education Requirements ............................................................ 3 Position Description - School Liaison Officer Position: Qualifications ............................................................................................................. 4 Major Areas of Accountability for the School Liaison Officer Position ................................................................................. 5 Guidelines for School Liaison Officer Position ................................................................... 6 JOint Powers Agreement ...................................................................................................... 7 Program Cost Factor Breakdown ......................................................................................... 8 P. 74 MISSION~ GOALS AND PRIMARY RESPONSIBILITIES OF TIlE Section 1 SCHOOL LIAISON OFFICER: Mission Statement: The School Liaison Officer is placed in the school environment to identify, correct, and prevent delinquent behaviors and activities, and to create a positive relationship between youth, police, and other authority figures. Goals: To work with and through school administrators, counselors, teachers, and students to develop a better understanding and a more positive attitude among students as to the role of a police officer. To work in liaison with school officials to provide, as much as possible, a safe and crime- free environment for students and staff. To act as a law enforcement consultant and educator to Columbia Heights School District #13 schools located in Columbia Heights and Hilltop. Primary Responsibilities: The School Liaison Officer shall function as a law enforcement officer within the school environment and under the direction .of the Columbia Heights Police Department investigative supervisor. The School Liaison Officer shall act as a resource for students, teachers, counselors, school administrators and parents. The School Liaison Officer shall remain conscious that the primary responsibility is that of a law enforcement officer. The School Liaison Officer plans and coordinates all fimctions of investigations relating to juveniles and children, in both criminal and noncriminal matters to effectively solve criminal cases and build a basis for successful prosecution when warranted and/or make all appropriate dispositions of noncriminal matters. The School Liaison Officer also develops and presents investigative reports to the County Attorney and/or City Prosecuting Attorney for complaints and coordinates with other juvenile referral agencies to appropriately handle juvenile criminal and noncriminal acts that have come to the attention of the Department. P. 75 Section 2 THE OBJECTIVES OF THE SCHOOL LIAISON OFFICER POSITION ARE: Objective #1: To provide a formal process or rationale to: Enhance the general safety to students and faculty staff in and around public schools. b. Monitor and/or prevent juvenile gang activity and provide intelligence. Reduce the use of uniform officer intervention at school sites for response to school related service demands. do Maintain community contact for: parents, students, neighborhoods, community organizations (PTA and other service providers) e. Handle incidents such as minor assaults, thefts, and threats as they occur in the officer's assigned schools. Indicator #1: Lack of formal or informal complaints or concerns, either written or verbal. Receipt of letters, phone calls or personal verbal contacts regarding individual or program successes. Objective #2: To provide the following services to Columbia Heights School District #13 schools located in Columbia Heights and Hilltop: To coordinate and directly provide for, in appropriate circumstances, the general safety of students and staff. To monitor gang activity throughout school property and respond appropri- ately to non-school related intelligence regarding gang activity. c. To reduce the number of calls responded to by uniform officers at school sites. P. 76 School Liaison Program Page 2 Statement of Objectives Indicator #2: Maintain adequate knowledge through review of daily reports, keeping abreast of the above current problems and disseminating information to Investigations and Patrol. Ob.[ ective #3: Complete all investigations assigned or generated in the field to their proper conclusion. Indicator #3: Pass Liaison supervisor's review of completed cases. One hundred percent of cases must pass this review. Objective #4: Improvement and continual update of Liaison Program. Indicator #4: Yearly evaluations to be prepared by School Officials, Police Department and Liaison Officer for annual review and evaluation. During the first year of the program, evaluations will be performed monthly and in writing, being prepared by appointed school and police department personnel. P. 77 POSITION DESCRIPTION - SCHOOL LIAISON OFFICER: ACCOUNTABILITY AND EDUCATION REQUIREMENTS Section 3 The School Liaison Officer is a member of the department below the rank of Sergeant. Officer may be assigned from the rank of police officer to serve as School Liaison Officer. Officers who desire to serve in this assignment may submit their requests in writing to the Investigative Unit Supervisor. Officers serving in the assignment may be removed at the discretion of the Chief of Chief. The appointed School Liaison Officer may vacate this position with thirty days written notice to the Chief of Police. While serving in this assignment, officers shall receive a pay differential in accordance with the labor agreement in effect at the time of the assignment. Accountable to: The School Liaison Officer reports to and is directly accountable to the Police Department Investigative Supervisor and/or the Chief of Police. Education and Training Requirements: POST licensed, supplemented by course work in investigative techniques, interview and interrogation techniques and crime scene processing techniques, at least three years of experience as a police officer. P. 78 Section 4 POSITION DESCRIPTION - SCHOOL LIAISON OFFICER: QUALIFICATIONS 1. Considerable knowledge of the principles of modem investigation techniques. 2. Thorough knowledge of scientific methods of crime detection and criminal identification. 3. Thorough knowledge of federal, state and local laws and ordinances that are enforced by the department. 4. The ability to communicate effectively both orally and in writing. 5. The ability to analyze complex criminal transactions and trends and to use information obtained to successfully charge criminal offenders. 6. The ability to develop informants. 7. The ability to independently manage a number of investigations at any one time. 8. The ability to manage time effectively. 9. The ability to sPeak effectively in public. 10. The ability to work effectively with juveniles. 11. To ability to gain cooperation, support, and assistance of the area church organiza- tions, County Welfare, County Court Services, Juvenile Court, County and City law enforcement, and other agencies in the community. 12. To meet as needed with members of the personnel team and police department representatives to discuss individual student and student body problems that affect school or police department objectives. 13. The ability to provide educational materials and lectures for the students, the school staff and the community on juvenile problems and problem areas, available assistance services for the students and their parents, and other topics deemed important. P. 79 School Liaison Program Page 2 Qualifications 14. The ability to assist in the classroom in the teaChing of physical, mental and social effects of alcohol and narcotic use and abuse. 15. The ability to train the school staff in matters of school security, symptoms of drag abuse, etc. 16. The ability to identify and take proactive steps to prevent activities that lead or could lead to delinquent behavior and/or activities. 17. The ability to establish a favorable rapport with students as a means for preventing delinquent behavior and activities. 18. The ability to maintain the police image. The School Liaison Officer is responsible for the enforcement of city and state law, but whose treatment is fair and recognizes he is working in a juvenile environment. The Juvenile Officer must assure the students and the staffthat he/she is not in the school to create a police state, he/she is there to assist the administrative staff and students. 19. The ability to promote informal contacts between the students and the police, to increase communication and understanding between the two. 20. The ability to meet all other requirements and performance criteria defined for patrol officer position. 21. The ability to serve as a resource person for law enforcement and juvenile court procedures. The officer will be in a position with the school to develop a better understanding and have additional pertinent information for juvenile court determina- tions. 29. The School Liaison Officer is often in a favorable position to work on many creative programs and can work with juvenile group leaders trying to interest them in constructive activities of a recreational or social nature. P. 80 Section 5 MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL LIAISON OFFICER POSITION: To attend school staff meetings as a resource person in developing and adopting procedures that will contribute to the prevention of juvenile delinquency. To communicate and cooperate with county welfare officers, probation personnel, and other members of the professional community when appropriate. To assist school staff members in understanding the Anoka County Juvenile Court System, law enforcement ramifications, and the technique of court referrals when necessary. To be a part of the total team effort to provide role models and prevent undesirable behavior patterns from developing. Endeavor to build and maintain rapport between youth, school, and police by day-to-day contact as a resource person. To become involved in school and outside youth activities in order to understand special problems of youth and how they may be positively addressed. Participate in community affairs as requested or assigned, and be available for lectures to school and community groups. To facilitate education programs for students; i.e., acts as a resource person in the continuing development of drug education, etc. To assist and advise in security matters regarding school buildings and properties that are normally supervised by school staff members upon request of appropriate school official(s). To maintain individual police skills, including physical conditioning. Stay abreast of developments in the crime prevention and youth relations fields and changes in related laws and ordinances. To prepare and submit necessary case files regarding cases assigned or investigated. To work under the direction of the investigative supervisor and will accept input from appropriate school administrative personnel. P. 81 School Liaison Program Page 2. Major Areas of Accountability 11. Investigates reported crimes, both in and out of the school enviromrient, for the purpose of collecting evidence and identifying, locating, questioning witnesses and suspects, and making legal arrests as justified by the facts developed. 12. Obtains and processes physical evidence. Handles or arranges for the processing of a crime scene including measurements, fingerprints, photos and drawings, etc. 13. Ensures proper development of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for unified approach. 14. Ensures proper disposition of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for a unified approach. 15. Ensures proper disposition of all assigned cases, meets with the Chief of Police regularly to review the status of all cases and determines whether to pursue, delay or close the matter. 16. Confers with parents, other members of the Criminal Justice System, and those private and public agencies within the community which are involved in the case, counseling or treatment of juveniles, children or family units, in the disposition of matters involving juveniles and/or children. 17. Preparation and presentation of appropriate material to students of elementary, junior and senior high schools. 18. Keeps the Investigative Supervisor advised of all current investigations and performs all other duties as apparent or assigned. P. 82 GUIDELINES FOR THE SCHOOL LIAISON OFFICER POSITION: Section 6 o 11. 12. 13. 14. Work week will be based on a forty-hour week. Work hours will be proximate to the school day. Will be assigned a department vehicle and is authorized to take it to their home, so long as they live within the City of Columbia Heights. Non-police driving is not authorized. Time commitment is appropriately divided in each of the following categories: a. In-school activity at senior high and middle school b. Case investigation, training, and meetings as scheduled c. D.A.R.E. d. Elementary schools Primary supervisor is the Investigative Supervisor. Secondary supervisor is the Chief of Police. Must report to a supervisor daily, but is authorized to repOrt immediately to the school each day if approved. Must be prepared to perform all police functions, as the officer is subject to immediate call-out for other activities, but must be discreet in the visibility of police equipment. Will be assigned a pager, and the pager must be operational during all hours when on duty. Break time will be as defined in the union agreement. Will be assigned desk space at the Police Deparm~ent and will be provided appropriate office space and supplies by the schools. Must dress in a manner that is acceptable to school administrators and with the approval of the Chief of Police. The officer is at all times under police supervision, but is expected to work closely with school administrators and staff. The objective is to solve problems, assist school staff, and to assist students. Will keep a log and prepare appropriate reports to the Chief of Police. Shall attend the weekly Investigator meetings. P. 83 JOiNT POWERS AGREEMENT Section 7 This Joint Powers Agreement dated this 26th day of July 2004 is made pursuant to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT SCHOOL DISTRICT #13 (School District). PURPOSE. The purpose of this agreement is to create, fund, and implement the position of Police School Liaison Officer. o DUTIES AND RESPONSIBILITIES. The job description for the School Liaison Officer is attached. SELECTION PROCESS. From applications of qualified applicants for the position of School Liaison Officer, one or more candidates will be selected by a selection board made up of School District #13 personnel and appointed Police Department personnel. Oral interviews are to be administered by the same selection board. The final appointment of the School Liaison Officer is at the discretion of the Chief of Police. The School Liaison Officer may be removed from the position at the discretion of the Chief of Police. FUNDiNG. The School District and City will share the following expenses equally during the school year, except in no event may the School District's share of the expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package: A. Officer's Salaw B. Position Grade Enhancement C. Holiday Pay D. F.I.C.A. E. Workers Compensation F. P.E.R.A. G. Hospitalization H. Training I. Vehicle-related Costs Cost breakdown for 2003-2004 school year is attached. o BILLiNG. The City shall submit a bill to the School District, which will be paid within thirty days of receipt. P. 84 Page 2 Joint Powers Agreement 10. 11. TERM. This agreement shall conunence on September 2, 2003, and shall end on June 7, 2004. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and shall not be considered an employee of the School District for any purpose, including but not limited to salaries, wages, other compensation or fringe benefits, Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability insurance, keeping of personnel records, termination of employment, individual contracts or other contractual rights. The officer will report to and be directed by the Investigative Supervisor, but will consult regularly with the School District officials. The officer will have office space and phone at the School District's high school without cost to the City. INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, performance, or failure to adequately perform the Cityts obligations pursuant to this agreement. INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall indemnify, hold harmless, and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or action which the city, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the School District, its agents or employees, in the execution, performance or failure to adequately perform the School District's obligations pursuant to this agreement. TERMINATION OF AGREEMENT. Ninety day written notice by either School District or City is required to terminate the program. The Liaison Officer can be removed at any time following the written notification of termination of the program. TEMPORARY REASSIGNMENT. Temporary reassigrnnent of the Liaison Officer is at the discretion of the Chief of Police not to exceed thirty consecutive days, contract to be renegotiated after thirty days. P. 85 Page 3 Joint Powers Agreement 12. Resolution of m~foreseen problems arising in this program shall be negotiated by representatives appointed by the School District and the Chief of Police. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE. CITY OF COLUMBIA HEIGHTS SCHOOL DISTRICT #13 Julienne Wyckoff Mayor Dr. Nancy Kaldor Superintendent of Schools Thomas M. Johnson Chief of Police Janet Ostazeski School Board Chair. P. 86 COST FACTOR BREAKDOWN SCHOOL LIAISON OFFICER PROGRAM Section 8 2003-2004 School Year Base Wage: Patrol Top Wage Police/School Liaison Officer premium Longevity (16 years) Holiday pay Deferred comp. Overtime allocation TOTAL BASE WAGE $4,483.00/month 110.0 O/month 234.99/month $53,796.00/year 990.00/9 mos. 2,819.00/year 2,482.85/year 300.00/year 2,327.40/year $62,715.25/year Compensation and Fringe: F.I.C.A. (1.45%) Workers Compensation (3.82%) P.E.R.A. (9.3% gross wage) Hospitalization ($535.00/month) TOTAL FRINGE BENEFIT COSTS 909.37/year 2,395.72/year 5832.52/year 6,420.00/year $15,557.61/year Miscellaneous Costs: Training Allowance Vehicle Related Expenses TOTAL MISCELLANEOUS COSTS 793.00/year 550.00/year $ 1,343.00/year TOTAL YEARLY COSTS To compute monthly total: $79,615.86 divided by 12 months = $6,634.65 To compute school year total: $6,634,65 x 9 months (school yr.)= $59,711.89 To compute School District # 13 cost: 1/2 of 9/12 funding formula = $29,855.94 TOTAL COST TO SCHOOL DISTRICT #13 mid $79,615.86/year $29,855.94 P. 87 CITY COUNCIL LETTER Meeting of July 26, 2004 AGENDA SECTION: Resolution ORIGINATING DEPARTMENT CITY MANAGER NO. ~-A -ia POLICE APPROVAl: ,.~ ITIiM: Acceptance of Grant and Resolution to support BY: Thomas M. Johnsor~x/. BY: NO. participation o£Police Dept. in Civilian DATE: July 20, 2004 ~ DATE: Emergency Response Team (CERT) program BACKGROUND The Columbia Heights Police Department has obtained a grant in the amount of $13,654 to be used to start and train a Civilian Emergency Response Team program (CERT). The money will be used to train two of our officers to perform the training of civilians in this program and to purchase equipment for the program. ANALYSIS/CONCLUSION The Columbia Heights Police Department has become more dependent on volm~teer civilian assistance during these thues of tight budgets. This grant, which was obtained from the Mim~esota Department of Pubhc Safety Division of Homeland Security and Emergency Management, will allow us to train and equip volunteer civilian personnel to assist us during natural and manmade disasters. The training will include such things as traffic control, crowd control, basic first aid, emergency radio use, etc. Using the CERT members for tasks such as these will free up our highly trained police offices to respond to other more severe or dangerous tasks. The Columbia Heights Police Department believes that this program will benefit our city and its citizens. RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-37 there being ample copies available for the public. RECOMMEND MOTION: Move to adopt Resolution 2004-37 being a Resolution supporting the efforts of' the Columbia Heights Police Department and the development of the Civilian Emergency Response Team (CERT); further, to authorize the Mayor and the City Manager to enter into a contract with the Minnesota Department of Public Safety Division of Homeland Security and Emergency Management to obtain a grant in the amount of $13,654 and to pay for the development of the CERT program. TMJ:mld 04-089 COUNCIL ACTION: P. 88 RESOLUTION 2004-37 BEING A RESOLUTION TOACCEPT THE GRANT SUPPORTING PARTICIPATION OF THE COLUMBIA HEIGHTS POLICE DEPARTMENT IN THE CIVILIAN EMERGENCY REPSONSE TEAM PROGRAM WHEREAS, the City of Columbia Heights Police Department has filed application for the 2004 Citizen Corps Grant Program, and WHEREAS, the City of Columbia Heights Police Department has been granted $13,654.00 from the Minnesota Department of Public Safety Division of Homeland Security and Emergency Management for the development of the Civilian Emergency Response Team (CERT), and WHEREAS, the funds will be used to train two of our Police Officers to perform the training of civilians in this program and to purchase equipment for the program, and WHEREAS, the Columbia Heights Police Department has become more and more dependent on volunteer civilian assistance, and WHEREAS this training will allow civilian personnel to assist the Police Department during natural and manmade disasters including traffic control, crowd control, basic first aid, and emergency radio use, and will free up our Police Officers to respond to other more severe or dangerous tasks. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights to accept this grant and support the efforts of the Columbia Heights Police Department and the development of the Civilian Emergency Response Team (CERT). Passed this day of July 2004 Offered by: Seconded by: Roll Call: Attest: Mayor Julienne Wyckoff Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P. 89 Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Capitol Security Communications Driver and Vehicle Services Homeland Security and Emergency Management Office of Justice Programs State Fire Marshal and Office of Pipeline Safety State Patrol Traffic Safety Division of Homeland Security and 444 Cedar St., Suite 223, St. Paul, Minnesota 55101-6223 Phone: 651/296-2233 FAX: 651/296-0459 TTY: 651/282-6555 Internet: www.hsern.state.mn.us Emergency Management July 9, 2004 Chief Thomas Johnson, Chief of Police City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Dear Chief Johnson: I mr~ pleased to confirm that your application for the 2004 Citizen Corps Grant Program for City of Columbia Heights has been approved in the sum of $13,654.00. Enclosed you will find three copies .of the grant contract between yom' jurisdiction and the state of Minnesota. Please have an officer of your jurisdiction with' the legal authority t° sign contracts for your jurisdiction, sign all copies of the agreement on page 5. Return all copies of the agreement to: Kristen Sailer, Grants Specialist, Division of Homeland Security and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Mhmesota 55101-6223. Also enclosed, is a copy of the Initial Strategy Implementation Plan (ISIP) for your grant. This is the report that we discussed at the grant workshop. HSEM was required to send the ISIP report to the U.S. Department of Homeland Security, Office for Domestic Preparedness for their review. Please keep this report in your grant file and use it as a tool to see how HSEM will keep track of your grant expenses based on what you report. We will be sending. additional information about reporting requirements as we find out what the report format will be. If you have any questions about the 2004 Citizen Corps Grant Progrmn, please feel free to call Dennis Walter at (651) 215-6947. Sincerely, Kristen Sailer Grants Specialist Enclosures EQUAL OPPC~,.',~,O. ITY EMPLOYER STATE OF MINNESOTA GRANT CONTRACT Contract # 2000-9675 This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety, Division of Homeland Security and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-6223 ("State") and City of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN 55421 ("Grantee"). Recitals 1. Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2 (4) the State is empowered to allocate and disburse federal aid made available through the Department of Homeland Security and is empowered to enter into this grant contract. 2. The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2004 Homeland Security Grant Program, Citizen Corps Program, Award Number 2004-GE-T4-0028, for the administration and completion of approved Citizen Corps Programs. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract Term of Grant Contract 1.1 Effective date: July 1, 2004, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: November 30, 2005, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The folloWing clauses survive the expiration or cancellation oftlfis grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: 2.1 Perform the work in the Grantee's 2004 Citizen Corps Program Grant Application, Attachment A, which is attached and incorporated into this grant contract. 2.2 Comply with all program guidelines specified in the Minnesota 2004 Citizen Corps Program Application Packet provided to the Grantee by theState, and will comply with the standards and requirements attached and incorporated into this grant contract. These additional standards and requirements are the following: a. Federal Audit Requirements, labeled-Attachment B, which is attached and incorporated into this grant contract. b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract. c. Grantees receiving $100,000.00 or more must complete and return the Certification Regarding Lobbying fonu, labeled Attachment D, which is attached and incorporated into this grant contract. 2.3 Use this funding.to develop'and implement or enhance Citizen Corps Program activities. Funds approved under .this grant contract shall be used to supplement and shall not be used to supplant nOn- federal funds dedicated to this effort2 The Grantee may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. P. 91 2004 citizens Corps Program (05/04) Page 1 Contract # 2000-9675 2.4 Use no more than 3% of this grant award for management and administrative activities specified in the Minnesota 2004 Citizen Corps Program Application Packet provided to the Grantee by the State. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. Consideration and Payment 4.1 Consideration. The State will pay for all services per£onned by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an mnount not to exceed $13,654.00, according to the breakdown of costs specified in Grantee's 2004 Citizen Corps Progrmn Grant Application, Attacltrnent A, which is attached and incorporated into this grant contract. The Grantee will submit a written change request for any substitution of budget items, or any deviation of more than 15% from a budget category line in the approved breakdown of costs specified in Attachment A. Change requests for substitution of budget items, or any deviation of more than 15% from a budget category line in the approved breakdown of costs must be given in writing to the State's Authorized Representative and at least 60 days prior to the Expiration date of this grant contract. Grantees whose requests have been approved will be notified in writing by the State's Authorized Representative to the Grantee's Authorized Representative. Requests must be approved prior to any expenditure by the Grantee. (2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee $0.00. (3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $13,654.00. 4.2 Payntent (1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Form for the services actually perfonmed and the State's Authorized Representative accepts the invoiced services. Grant Billing FOrm must be submitted timely and according to the following schedule: a. Grantee will submit the Grant Billing Fonu along with copies of Grantee's itemized invoices for actual costs incurred at least bi-annually due June 30 and December 31, for the life of the grant, but not more often than monthly and within 30 days of the period covered by the Grant Billing Form. b. Expenditures for each state fiscal year (JulY through June) of this grant contract must be for services satisfactorily perfonued within applicable state fiscal year. Final Grant Billing Form pertaining to the first state fiscal year of this grant contract must be received by the State no later than August 15, 2005. Reimbursements from the second state fiSCal year may commence on or after July 1, 2005. The final Grant Billing,Fonu pertaining to the second state fiscal year of this grant contract must be received by the State within 45 days of the Expiration date of this grant contract. c. Grmatee will submit financial and nm-rative performance reports at least bi-mmually due June 30 and December 31, for the life of the grant, but not more often than monthly. The narrative performance report shall consist of a comparison of actual accomplisNnents to the approved work plan in Attachment A. These reports must be submitted before reimbursement will be paid. (2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through CFDA # 97.004, Public P. 92 2004 Citizens Corps Program (05/04) ' Page 2 Contract # 2000-9675 Law 108-90, the DePartment of Homeland Security Appropriations Act, 2004.' The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Kristen Sailer, Grants Specialist, Division of Homeland Securi .ty and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, MN 55101-6223, Phone (651) 215-6939, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each Grant Billing Form submitted for payment. The Grantee's Authorized Representative is Thomas Johnson, Chief of Police, Ci_ty of Columbia Heights, 559 Mill Street NE, Columbia Heights, MN 55421, phone 763-706-3755. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7.3 7.4 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee may neither assign nor transfer m~y rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any .amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. Waiver: If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. Liability The Grantee must inderm~ify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies .the Grantee may have for the State's failure to fulfill its obligations' under this grant contract. 9 State Audits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant ¥. 9'3act are subject to examination by the State and/or the 2004 Citizens Corps Program (05/04) Page 3 Contract # 2000-9675 State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. 10 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims-made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the progrmr~, publications, or services provided resulting froTM this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Rm~asey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to paY~nent, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Insufficient Funding. The State may immediately ternfinate this grant contract if it does not obtain funding fi'om the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment 6fthe serVices covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for serVices satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a P. 94 2004 Citizens Corps Program (05/04) Page 4 Contract # 2000-9675 reasonable time of the State receiving that notice. 14.3 Termination for Failure to Comply. The State may cancel this grant contract immediately if the State finds that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been made or that the purpose for which the funds were granted have not been or will not be fulfilled, the State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiting the return of all or pm't of the funds already disbursed. 15 Data Disclosure Under Minn. Stat.{} 270.66, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds hm~e been encumbered as required by Minn. Stat. §§ I6A. 15 and 16C. 05. By: (with delegated authority) Signed: Title: Date: Date: Grant Contract No. 2000-9675 2. GaANTEE The Grqntee cerafies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: .By: Title: Date: Distribution: DPS - FAS G~m~tee HSI~M P. 95 2004 Citizens Corps Program (05/04) Page 5 i~innmta ,°ublic Safer),' i..iC l:'.M Xomeland Securil¥ Emergency Managementa ATTACHMENT A MIN,.N. ESOTA ~ c/:ttzen corps MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT 444 CEDAR STREET, SUITE 223 ST. PAUL, MINNESOTA 55101-6223 PHONE: (651) 296-2233 FAX: (651) 296-0459 2004 Citizen Corps Program Grant Application Jurisdiction/Community/Organization Name* City of Columbia Heights Federal Employer Identification Number .41-6005069 Organization Address 590 - 40t" Avenue NE City Columbia Heights State .MN ZIP 55421-3882 * Organization/agency must be eligible to. receive federal grant monies. Chief Elected official Ms. Julienne WyckOff Title .Mayor Address 590 - 40th Avenue NE City Columbia Heights State MN ZIP 55421-3882 Telephone 763-706-3607 E-Mail julienne.wyckoff(&,ci.colnmhia-'heights.mn.u.~ Who is the contact.person for this grant? ' Name Thomas M. Johnson Title ,Chief of Police Mailing Address. 559 Mill Street NE City Columbia Heights State ,.MN ZIP 55421-3882 Phone 763~706-3755 E-Marl tom.iohnson(~ci.columbia-heights,mn.n.~ · 2004 Citizen Corps Grant Application February 9, 2004 P. 96 Page A21 Who is the local emergency management director? 5lame Walt Fehst TitleLCityMana~er Mailing Address 590 40th Ave. NE City Columbia HeiRhts Phone ( 763 ) 706-3608 Is she/he aware of this application? YES State Minnesota ZIP 55421-3882 E-Mail Walt. Fehst~ci.columbia-heights-mn.us NO (Please circle one) CITIZEN CORPS COUNCIL 9ESCRIBE YOUR PLANS FOR FORMING A CITIZEN CORPS COUNCIL IN YOUR COMMUNITY. Include a time line for forming the council and indicate what organization(s) council members will represent. The communities' elected leadership, other community officials, members of local voluntary agencies, community groups and the public should be invited to join. If you have already established a forum that you wish to also take on Citizen Corps Council responsibilities, indicate how council duties will be incorporated into the existing program. List proposed activities of the Citizen Corps Council List projected costs for forming a Citizen Corps Council program below. NARRATIVE (Attach additional sheets, if necessary) I'he City of Columbia Heights currently hosts a coalition of community members who represent various organizations that are active in the city. This council currently meets bi- a~mually to review programs mhd resource allocations related to crime prevention and police service. 'Continued on Attachment #]) CITIZEN CORPS COUNCIL BUDGET Planning Public Education)Outreach I'raining/Ex ercise/Equipment Volunteer' Pro grain Management & Admin cITIZEN CORPS couNciL TOTAL P. 97 Page A-2 COMMUNITY EMERGENCY RESPONSE TEAMS (CERT) YOUR PLANS FoR FORMING CERT TEAM(S) IN YOUR COMMUNITY. time line for forming CERT Team(s) number of teams you plan to .establish during the performance period. How many members are on each of people from your jurisdiction who will receive training have already established a CERT program, indicate how funds requested will improve your existing ram. List projected costs for the CERT program below. (Attach additional sheets, if necessary) city of Columbia Heights proposes to create a CERT program comprised of ten 3-person The first 3-months (Apr. through Jun) of the program will involve public outreach and education directed towards seeking members of the community interested in joining the CERT This will include seeking public interest articles and public service announcements local publications and on cable TV to educate the community on how they can help as a r. During this time two officers with the Columbia Heights Police Department will CERT Instructor Training. Between July and August the first group' of Columbia CERT volunteers will be trained by these instructors. on Attachment #2) T Education/Outreach :/Equipment Program ement & Admin $1,280.70 $1,000.00 $11,373.68 TOTAL $13,654.38 P. 9 8 Page A-3 PARTNERSHIPS WITH THE VOLUNTEER COMMUNITY: Describe what roles volunteers and voluntary agencies currently play in your emergency preparedness and response program. Do you have a Volunteer Cooidinator in your jurisdiction? Also indicate your plans for increasing opportunities for volunteers and voluntary agencies. The city of Columbia Heights relies on volunteers in the community for a variety of services. The police department utilizes adult volunteers through the Police Reserve Program to assist with vehicle tows, prisoner transport, and a variety of other low risk activities. High school students volunteer through the Police Explorer program and assist with traffic control at parades and other special fUnctions. The Senior Volunteer Program has utilized retired seniors who volunteer their.time at the police department assisting with clerical and other duties. Currently there is no Volunteer Coordinator, as each department within the city has .handles personnel assignments related to the various volunteer programs under their control. Future plans include collaborating with adjoining communities to develop a Secondary First Responder Program that will consist of volunteers from the CERT programs of participating communities. Their information will be combined to form a database of CERT personnel with particular training and skills that can be quickly identified and drawn upon by all participating communities in an emergency. This will increase exponentially the available resources from what would otherwise be available if each community were to operate independently. This implementation is currently underway. PROGRAM SUSTAINMENT - Describe how your jurisdiction plans to continue support for the Citizen Corps Council and Citizen Corps programs after the grant program ends. Identify possible sources of alternate funding or donations from local businesses, foundations and other sources. The expansion of the CERT program to serve as a primary entry point for the multi- jurisdictional Secondary First Responder Program ensures that Columbia Heights and other participating agencies will have a vested interest in sustaining their CERT programs. The Citizen Corps Council being established includes members of the business community who will assist in seeking private sector funding for the program. Additionally, Columbia Heights and other cities involved will contribute personnel and other resources to maintain required training of CERT personnel. The city has received past contributions from organizations such as Lions, and VFW, and it anticipates this program will qualify for their continued support as well. 2004 Citizen Corps Grant Application February 9, 2004 P. 99 Page A-4 VULNERABLE POPULATIONS/AREAS PRONE TO DISASTER OR EMERGENCY: From your jurisdiction's hazard analysis, please identify any vulnerable populations (senior citizens, low income, disabled, single parent, those for which English is a second language, etc.), and areas within the jurisdiction that are especially vulnerable to emergencies/disasters (floodplains, near nuclear power plants, major transportation routes, airports, etc.). Estimate ho~9 many vulnerable people or people in disaster/emergency prone areas may benefit from your proposed program(s). The' City of Columbia Heights, a first ring suburb of Mirmeapolis, has two major routes into Minneapolis (Hwy 65 and Hwy 47), with Interstate 694 running along the northern border. The primary water reservoir for the City of Minneapolis sits entirely within Columbia Heights, and construction of a new secondary reservoir on the city's eastern border is nearing completion. The city has a number of industrial districts, one of which includes a propane gas storage and processing facility. The city also has a senior residential high-rise. 2004 Citizen Corps Grant Application February 9, :2004 .P. 100 Page A-5 Attachment 1 - Citizen'Corps Council Narrative Currently the various organizations represented are as follows: Columbia Heights Police DePartment Anoka County Sheriff's Office City Attorneys Office Anoka County Corrections Anoka County District Court Columbia Heights Public School District Columbia Heights business community Columbia Heights religious community This coalition has been active in determining the course of public safety initiatives for a number of years and is therefore well positioned to take on the additional duties of Citizen Corps Council. These duties would include the following: Review current Citizen Corps programs and proposed changes, and make recommendations. Serve as a conduit through which information on initiatives for volunteer recruitment, education for disaster preparedness, and related issues can be quickly dispersed' throughout the community. Identify and explore .options for on-going funding necessary to maintain or increase programs as needed. Review proposals for new programs and initiatives developed to meet the .changing security and public safety needs of the communify. P. 101 Page A-6 Offer a diverse perspective on current issues facing the community and identify potential threats and targets that might, need attention. The coalition will increase its number of meetings from bi-annually to quarterly so as to allow adequate time to discuss and act upon the various issues that come before it. Since the duties of the Citizen Corps Council are being absorbed by an active coalition~ that was previously established, and since this ~oalition is comprised of volunteers from throughout the community, there are no significant costs projected at this time. The time line for the Citizen Corps Council to be established as an adjunct of the Columbia Heights Juvenile Crime Enforcement Coalition is projected to be one month. Starting in March, 2004 coalition members will receive information related the proposed expansion to include the additional duties. This will include an overview of the Citizen Corps programs and their respective go.als. It will algo include the current status of these programs in the city, and current proposals that are planned. Starting in April, 2004, the coalition Will have its first official quarterly meeting to assess current and future programs in accordance with its duties as Citizen Corps Council. Attachment #2 - CERT Program Narrative Proposed Additional Duties As Auxiliary First Responders While CERT training will be beneficial to ail members of the community in assisting' their families and their neighbors in an emergency, interested members meeting certain minimal requirements will be included in an additional database so that they may be called upon to assist public safety departments in the event of a nearby large scale event that may not directly affect them. Currently all local municipalities like Columbia Heights operate at n-finirnal staffing' levels adequate to handle routine call loads, while utilizing mutual aid for bccasional serious incidents of short duration that may occur. For small-scale, long-term incidents greater than'8 hours, volunteer groups such as Police Reserve Units are often activated to assist with Such things as perimeter securityl In the event of an incident occurring on a much larger scale, both in area affected and/or time involved to control, contain and resol~e, the available resources would be quickly depleted, even if initi'ally sufficient for first response. In such an event, the value of even moderately trained Police Reserve and Volunteer. CERT units would increase significantly as they.are employed to :assist full-time first responders with such things as evacuation of injured, decontamination stations, locating and securing evidence, perimeter maintenance and myriad other assignments. While many good Samaritans show up on the'scene of such incidents, there is a risk in utilizing them as a resource since it is not possible to verify their fitness for any assignment they might be given, nor is it possible to ensure adequate numbers will respond to meet the need. This and other ancillary assigmn.ents would be a primary responsibility of CERT personnel, a volunteer force of minimally trained citizens from the community. Training and CertificatiOn P. 10 2 Page A-7 CERT members wising to assist with these additional duties will have background investigations in advance. They will be required to meet pre-defined minimal phySical requirements. In addition to the standard 7-Hour annual training and participating in the annual exercise to practice their, skills along side full-time public safety personnel, they may be offered additional training related to these additional duties. Upon completion of the training, those certified will receive an official photographed certification / identification card. Equipment Equipment other than personal CERT kits would be maintained and stored by the city, and would distributed to CERT teams when they report to a predetermined location after being summoned to assist when an actual incident occurs. All non-personal equipment will be collected upon completion of the CERT member's tour of duty, or transferred to another CERT member who will be relieving them. Such equipment might include handheld radios, and first-aid equipment. CERT members would use their personal vehicles to assist with transportation around an incident site, to assist with blocking intersections, or as a place of shelter while maintaining a perimeter. In Such cases additional equipment would include magnetic door signage displaying official insignia and amber dash-mounted strobe. This vehicle equipment would also be retained by the government agency until needed, and transferred between CERT members during an incident. Summary In addition to providing for an educated and self sufficient community in the event of a disaster that overwhelms regular public safety services, the ability to mobilize a significant number of minimally trained p6rsonnel will greatly improve the ability of Colmnbia Heights to better.handle !arge-scale events at a minimal cost. This relatively minor investment at this time will greatly enhance the city's preparedness and security for years to come. ' Additional expansion of this enhanced CERT program to include surrounding · communities, forming a much larger support network of CERT personnel that participating communities can call upon, is one of the future goals of this.program. P. 10 3 Page A-8 CERT Program Budget Planning Cost of I Sgt. For 40 Hrs. * Est. Wage increase ap $1,280.70 0.03 Public Education and Outreach Misc. Advertising and recruitment Training/Exercise/Equipment Training: 2 officers for 60 hrs training pay (CERT Inst. training) 2 officers for 20 Hrs. at OT pay (CERT Trai[~ing) Equipment: Qty Unit Cost CERT kits 30 $42.00 Barricade tape 10 $18.07 Halogen Dash 'strobe 10 $69.00 Suction cup mounts 10 $14.50 Magnetic signs 20 $42.95 ID cards 30 $8.00 Exercise: ' 2 officers at 40 Hrs. OT (Setup/Condu(~t/TakeDwn) $1,000.00 $3,203.30 $1,598.56 $1,260.00 $180.70 $690.00 $145.00 $859.OO $24O.OO $3,197.12 Sub Ttl. $1,280.70 Sub Ttl. $1,000.00 Management / Admin. Costs Misc. Mgt. And Admin Costs if any Sub Ttl. 0 $11,373.68 Total Proposed Costs Sub Ttl. 0 $!3,654.38 $13,654.38 P. 10 4 Page A-9 Contract # 2000-9675 ATTACHMENT B 2004 FEDERAL AUDIT REQUIREMENTS 1. For subrecipients that are state or local govermnents, non-profit organizations, or Indian tribes If the grmitee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made annually unless the state or lOcal government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, if the govermnent so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies hi place prior to January 1, 1987. For subrecipients that are institutions of higher education or hospitals If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-110 "Requirements for Grants and Agreements with Universities, Hospitals mad Other Nonprofit Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with apphcable laws land regulations. The audit shall be made bY an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's "Standards for Audit of Govennmental Organizations, Programs, Activities, mad Functions." The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A- 133 (orA-Il0 as applicable). The .reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Goverrnnental Units," issued in 1986. The federal government has approved the use of the audit guide. In addition to the audit report, the recipient shall provide comments on the findings and recormnendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. The grantee agrees, that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records mad financial statements as may be necessat'y for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB Circular A-133. The Statement of Expenditures form can be used for the schedule of federal assistance. The grantee agrees to retain documentation to supg.~ 10 5e schedule of federal assistance for at least four years. Citizens Corps Program (05/04) Page B-1 Contract # 2000-9675 Required audit reports must be Fried with the State Auditor's Office, Single Audit Division, and with federal and state agencies providing federal assistance~ within six months of the grantee's fiscal year end. OMB Circular A-133 requires recipients o£more than $ 300,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the central clearinghouse at the following address: Bureau of the Census Data Preparation Division . 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office o£Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St. Paul, MN 55101-5126 2004 Citizens Corps Program (05/04 P. 106 Page B-2 Contract # 2000-9675 ATTACHMENT C FEDERAL ASSURANCES The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, Afl 10, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Connnon rule, that govern the application, acceptance and use. of Federal funds for this federally-assisted project. Also the Applicant assures and certifies that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniforn~ Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) Milch provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 3. It will comply with provisions of Federal 1aw which limit certain political activities of employees of a State or local unit of govermnent whose principal employment is in connection with an activity financed in whole or in part by Federal grants (5 USC 1501, et seq.). 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desh'e for private gain for themselves or others, particularly those 'with whom they have family, business, or other ties. · 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to. and the right to examine all records, books, papers, or docmnents related to the grant. 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other achninistrative requirements. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Enviromnental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any cormnunication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in corm~unities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" P. 107 2004 Citizens Corps Progrmn (05/04) Page C-1 Contract # 2000-9675 includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance lsan or grant, or any other form of direct or indirect Federal assistance. 10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate ad'eerse effects upon such properties. 11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure;. Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Pat 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Ormfibus Chine Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discri~rdnation Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil' Rights, Office of Justice Programs. 15. It will provide an Equal EmploYment Oppormttity Program if required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. P. 108 2004 Citizens COrps Program (05/04) Page C-2 Contract # 2000-9675 ATTACHMENT D CERTIFICATION REGARDING LOBBYING For state of Minnesota Contracts and Grants over $100,000 The undersigmed certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by o'r on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer'or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the makh~g of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. A_ny person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Organization Name Name and Title of Official Signh~g for Organization By: Signature of Official l atb P. 109 2004 Citizens Corps Program (05/04) Page D-1 CITY COUNCIL LETTER Meeting of: July 26, 2004 AGENDA ORIGINATING CITY MANAGER SECTION: DEPARTMENT: APPROVAL NO: Fire Establish Hearing Dates BY: Charlie Thompson BY:~~~ ITEM: License Revocation, Rental Properties DATE: July 21, 2004 DATE: NO: Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Paul Fry ......................................................................... 4101 5th StreetN.E. 2. John Gondek ................................................................ 344 40th Avenue N.E. 3. Jaqueline Williams ........................................................ 4410 Central Avenue N.E. 4. Donald Woods .............................................................. 4901 5th Street N.E. 5. Jennifer Gorka ............................................................... 1230 Circle Terrace Blvd. N.E. 6. Douglas Evans ............................................................. 4154-56 2na Street N.E. 7. Timothy Quass .............................................................. 3727 Reservoir Blvd N.E. 8. Bradley Hoag ................................................................ 3861 Edgemoor Place N.E. 9. Bette Harlan .................................................................. 5252-54 Washington St. N.E. 10. Edwin Matthes .............................................................. 5229-31 7th Street N.E. 11. Mohsen Dessouki .......................................................... 4610-12 Fillmore Street N.E. 12. Michael Johnson ........................................................... 4919-21 Jackson St. N.E. 13. Larry Wakeman ............................................................. 4606-08 4th Street N.E. 14. Judith Germain .............................................................. 1355-57 Circle Terrace Blvd. N.E. 15. Richard Meissner .......................................................... 4643 Pierce Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Paul Fry at 4101 5th Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Gondek at 344 40th Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Jaqueline Williams at 4410 Central Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 4901 5th Street N.E. P. 110 RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Colmnbia Heights against Jennifer Goraka at 1230 Circle Terrace Blvd. N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Douglas Evans at 4154-4156 2nd Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property witl~n the City of Columbia Heights against Timothy Quass at 3727 Reservoir Blvd. N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Bradley Itoag at 3861 Edgemoor Place N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at 5252-5254 Washington Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Edwin Matthes at 5229-31 7th Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mohsen Dessouki at 4610-12 Fillmore Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Michael Johnson at 4919-21 Jackson Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Larry. Wakeman at 4606-08 4th Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Judith Germain at 1355-57 Circle Terrace Blvd. N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Richard Meissner at 4643 Pierce Street N.E. COUNCIL ACTION: P. 111 CITY COUNCIL LETTER Meeting of: July 26, 2004 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 5- ~ - 9, Fire ITEM: Approval of Rental Housing License BY: Char lie Thompson BY: Applications//'~. NO: DATE: July 21, 2004 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. Recommended Motion: Approve attached list of rental housing license applications, in fl~at they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: P. 112 I Diekow, Ryan IMichael ISchultz Single 20106 204 42nd Avenue 10104 325 Summit Street 10079 525 38th Avenue 10112 ! Doying Single 30004 [Intercontinental 12012 !Egan Duplex 10125 Schuur, McGovern, 30029 528 543 607 628 631 40th Avenue 40th Avenue 38th Avenue 38th Avenue 37th Avenue 20120 Lee Duplex 679 46th Avenue 10038 Adams, Jim 838 41stAvenue 20087 Merlin Garner 936 42nd Avenue Ali Apartment 30032 Intercontinental 940 39th Avenue AshmfLLC 30054 Trisko 950 47th Avenue 20123 Sowada 1000 50th Avenue Moske, Marlin I. Sturdevant Diekow Ryan Gondek Michael Schultz Alan Polk Place Doying Sr. Egan Schuur McGovem Dean Rita Courtney John Lee Chienfeng Adams Jim !Garner Merlin Trisko Frank Sowada Marvin 20124 Olson Duplex 1005 50th Avenue Olson Dean 10075 Taylor, Timothy 1010 40th Avenue Taylor Timothy 10032 1012 Gould Avenue Moske Marlin 12185 1043 Sturdevant 30099 Khan 20065 'Wson, Craig Peters Place 20056 IJoe Tohey ~'Jackels Duplex 1045 1153 1207 2OO17 1212 20004 Lange Duplex 1218 iCircle Terrace !10024 1221 43rdAvenue Cheery Lane I Circle Terrace Anderson, Rich Olson Duplex Elie Duplex 20027 20418 12102 1222 45-1/2Avenue 1231 Cimle Terrace 12056 20320 Cotton DuplexI 1235 37th Avenue Circle Terrace 1262 Dziedzic Elie Duplex 1301 Circle Terrace 20048 Lange Duplex 1307 Circle Terrace 12008 Anderson 1400 Circle Terrace 34049-NC Abbot 1429 !42nd Avenue 30057 Modell 1480 1709 20114 Pham Duplex 12034 !Johnson, 10080 Single 30067 12085 !47th Avenue 37th Avenue 1815 41st Avenue 2106 41stAvenue Jackson Street Pierce Street 3rd Street Mikre Masloski LaFromboise Burchett 2nd Street 12009 12040 Hanson Duplex ilDuran Joseph 20059 3709 3728 3746 3747 3807 Van Buren 30010 3819 Main Street 12066 I Franz Duplex 3830 3rd Street 20081 I Nevils Jr. 3833 Reservoir Blvd 30006-NC 3839 P~er Duplex ] Utke ~up--¢-~ !TSK Properties Khan Mujtaba Wilson Tohey Craig !Joe Jackels Leo Lange David Larson Leon Olson Nathan Elie Steven Cotton Cindy Dziedzic Stephen Erie Steven Lange Andemon AbboR Modell Pham Johnson Nordahl Mikre Masloski 3849 Tyler Street 20333 Jackson Street LaFromboise Burchett Hanson Duran INevils Jr. l Utke David Rolan Nancy Bill John Angela Linnea Samuel Patrick Delroy Leslie Dennis Maria Willam Gilbert Theodore John P. 113 30068 Mikre 30065 _J Weckwerth 12122 I-~-~ -~-~e x 20031 10005 Prabhudial, INelson Single 20391 Schubilske 30073 j~ent- 12187 [~~ 12048 jLevine Duplex 130100 IPeters Place 10026 !Elmi ~n-~ 30026 20016 12204 12083 20347 10090 Frlj, Nedim 3855 I Jackson Street 3857 _~ Edgemoor 3902 Reservoir Blvd 3906 '~-~B-'~ 3911 t Tyler Street 3922 3923 3935 3939 394O 3947 3969 3976 lC em, Bryan Fantle Duplex Bloomer Kingsriter Koch, Ken Iverson Single Kotzer Duplex Bornholdt Haines Haines Hopf Duplex Kilgore Mdaka, Mark Hoefs Duplex Stark Duplex Guimont Tri- Dahline Duplex Hassan Duplex Lasky Lasky Rashid Grace & Truth Chies 3982 4004 4O49 Ulysses Street Lookout Place Tyler Street Tyler Street Peters Place Arthur Street 5th Street Van Buren Tyler Street Reservoir BIvd University Joseph Su Twin City Rent- Mikre Weckwerth Yang Prabhudail Nelson Schubilske Wilczek Levine Ostlund Elmi Samuel Arnold Joseph Bhawesh David Timothy Anthony I Richard Robert Abullahi Frlj Nedim Clem Fantle Bloomer Kingsriter Bryan Joel 4056 Hayes Street Koch 10030 4153 4th Street Iverson 12038 4203 2nd Street Kotzer 12059 4207 2nd Street I Marietta 30060 4225 Centra Avenue 4229 4233 30152 Avenue iLUniversi 37066 30001 4255 Main Street 10116 4258 2nd Street MPC 12162 4303 University 43O7 4310 4315 4317 Madison Street 3rd Street Main Street 12087 3rd Street 34000 3rd Street 12143 20036 30012 30016 30154 20200 30059 20094 Grace & Truth 10132 30061 ~3rd Street Tyler Place 4318 4322 4341 4345 2nd Street 4347 Tyler Place 4357 Washington Macizszek Picotte, Lauri Ferreira Apt 4422 20274 -I~ 4427 Main Street 20331 Johnson 4450 Tyler Place Arthur Street Central Avenue 44O9 20070 Van Blaricom 4500 Tyler Street 20008 Lange Duplex 4506 Fillmore Street 20148 Nohr, Daniel 4512 20277 Wilcox Duplex [Bornholdt IHaines IPaul Mildred ~Bryan IKen IDaniel Haines 1Paul Kilgore f Gina Mdaka Mark Hoefs I Kathryn IGuimont ]Dahline Hassan Lasky I G reg Kimberly Yang Duplex Washington 4512 Monroe Street 4516 Taylor Street 2088 King Duplex 20169 4518 4524 Washington Fillmore Street 112093 Reed Duplex Diaa David 'David Rashid Abdul Chies Lester Maciaszek Rose Picotte _~ Lauri Ferreira ~M~lle Tollefson I Jeff Johnson Jason Van Blaricom Stanley Lange David Nohr Daniel Wilcox 1Ronald King IDorn Yang Reed P. 114 12141 Ramnarine I 4526 iTyler Street ]Ramnarine IGanga 12089 Hamrin Duplex 4534 Fillmore Street IHamrin IAnthony 20167 1Rudensky - 453~ Washington ilRudensky Jessie 30074 TSinchi, Luis 4534 I Madison Street ..... Sinchi Luis 20211 Ferry Duplex 4536 17th Street J Ferry Donald 30076 Lavanier 4545 IMadison Street ~ Lavanier Jamie 20212 _. -_'-~__--~.~ Ramnarine 4550 -~7th Street ] Ramnarine---- Jai 12074 Magliato ' 4608 1Fillmore Street-I Magliato -- Gary 20022 Weiman 4610 ]Washington Weiman Bret 30115 ..... i Douglas 4615 ~_l Tyler street Riverwood 20093 Coleman, 4616 ]Taylor Street Coleman Meredith 30116 Marth 4619 ]'Tyler Street M--~rth Mary 20023 Berger Duplex 4622 i7th Street --Berger Gordon 30118 t Sathre 4625 ~ Street ISathre -- Thomas- 30120 ......... ISathre "4633 ,__lTyler Street Sathre IThomas- 20010 IGavilan Duplex 4636 tWashington Gavilan __JVicente 20104 t Nohr, Daniel 4645 ITaylor Street NLP, LLC Nohr 30122 j Rust 4653 Tyler Street Rust David '~0101 Azam 4655 '~S~t Azam Haji 20050 "T°hey Duplex 4657 5th Street Tohey Jospeh 12016 INixon Duplex 4700 Jefferson Nixon J Jean 20032 Vanderheyden 4724 6th Street Vanderheyden Michael 30136 Fairchild__ 4733 !University '~airchild Todd 20026 Apollo Duplex 4801 7th Street Apollo -- Shirley ........ 10010 Therrien, 4812 4th Street Therrien !Thomas 10102 j. McCallum 4911 __ I Central Avenue McCallum Lawrence 10019 Adams Single 5001 IWashington Adams --' JWilmer 12117 -'0choa Duplex 5009 j Jackson Street '~-~h-0-~ /L--'~ 20090 Carlson Duplex 5019 I Jackson Street !Carlson jMark 30139_ Ross _ 5025 .... IUniversity Ross !Taormina Ross 12078 Johnson 5033 I Jackson Street Johnson Jane 12000 Danko 5037 Madison Street Danko Andrew 20061 I Moseychuk 5043 Jackson Street Moseychuk Alexander 10011 __tWiger Single 5045 4th Street Wiger David 20232 Taofeek, Ishola 5049 Jackson Street Taofeek !lshola 'J0069 Bi'nczik Single 5055 .... 6th Street Binczik --Anne 30028 Jones 5100 16th Street Jones Douglas- 12003 .... Dostaler 5103 6th Street --Dostaler Mark 20074 - Majewski -- 5109 -' Washington Majewski -- John !'~b180 -- Koster Duplex 518~- Washington - K0ster -- Kenneth 12035 Seever Duplex 5208 Washington Seever Gale 20054 Olin Dupelx 5218 Washington I Olin Richard 20183 --- Peterson -- 5228 Washington ~ ~rwin -~'2004 .... I Wegener - 5250 Washington I Wegener ' K~m~ly P. 115 CITY COUNCIL LETTER Meeting of: July 26, 2004 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ ~ A - el License Department APPROVAL ITEM: License Agenda ; BY: Shelley Hanson ~ DA~ NO: DATE: July 23, 2004 BY.~,:~¢--C0~ BACKGROUND/ANALYSIS Attached is the business license agenda for the July 26, 2004 City Council meeting. This agenda consists of applications for Contractor licenses for 2004, and one Food Catering Vehicle (Ice Cream Truck) License for the remainder of the season for 2004. At the top of the license agenda you will notice a phrase stating *Signed Waiver Fom~ Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for July 26, 2004 as presented. COUNCIL ACTION: P. 116 TO CITY COUNCIL July 26, 2004 *Signed Waiver Form Accompm~ied Application 2004 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Janecky Plumbing *Struss Plumbing LLC *Tony's Plumbing *Quarve Contracting Inc Aspen Air Inc. NSI/Mechmfical Contr. *Egan Mechanical 720 Pontiac P1, Mendota Hts. 57915 Fairfax Cir, Pine City 10671. Karston Ave NE, Albertville 8427 Center Dr, SLP 308 SW 15th St #25, Forest Lk 2300 Territorial Rd. St. Paul 7625 Boone Ave No., Brk. Pk $50.00 $50.OO $50.00 $50.00 $50.00 $50.00 $50.00 *RPZ Services *Arrow Designs 2440 152na Lane NE, Ham Lk 13735 Aberdeen St NE, Ham Lake $50.00 $50.00 FOOD CATERING VEHICLE POLICE *C & B Ice Cream-Carl Booker 3816 Stinson Blvd #303, Col. Hts $50.00 P. 117 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT cou~cm ~mm:~ma o}~: d~q ¢&~ ~~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached cheek register covering Check Number I 0°~ [~ [ through. I 0~ ~ 9/9 in the amount ors I: 3~0, ~10."/O . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payr~ent. P. 118 ACS FIN~CI~ SYSTEM CI~ OF COLUMBIA HEIGHTS 07/22/2004 15:16:07 Check History GL050S-V06.60 CO~RPAGE GL540R * *** L E A N N O *** . * *** L E A N N O *** . * *** L E A N N O *** . * *** L E A N N O *** . Report Selection: Optional Report Title ....... 07/26/04 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Pro~ect ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ -~.cher .................... ~ eased Date ............... ~ared Date ................ thru thru thru thru 109171 thru thru thru thru thru thru thru thru thru thru 109330 Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J LEANNO 02 P4 Y S 6 Lines CPI 066 10 CP SP Y Y ACS FINANCIAL SYSTEM 07/22/2004 15 Check History 07/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUATT AMERICAN BOTTLING COMPAN APPLE VALLEY/CITY OF ARCTIC GLACIER BELLBOY BAR SUPPLY BELLBOY CORPORATION BUDtNGER/AMY EAST SIDE BEVERAGE CO EDLUND/DORINDA EXTREME BEVERAGE FARNER-BOCKEN FINE WINES FROM EUROPE GENUINE PARTS/NAPA AUTO GLEATWOOD INGLEWOOD GRIGGS-COOPER & CO HARPER/CINDY JEFFERSON PILOT FINANCIA JOHNSON BROS. LIQUOR CO. NARINE, TARI CK OLAYINOLA, OLUBISI ONVOY PADLEFORD PACKET BOAT CO PEPSI-COLA- 7 UP PETTY CASH - KAREN MOELL PETTY CASH - MARY DUGDAL QUICKSILVER EXPRESS COUR RODDY/WILLIAM RUNNING, DONNA SKOGSTAD, PATTI SPECIALTY WINES & BEVERA THORNTON, DEBOP~AH VANG, YING VERIZON WIRELESS TASTY PIZZA AARP AMERICAN BOTTLING COMPAM AMERICAN INTERTRADE ARCTIC GLACIER BELL/CHARLES BELLBOY BAR SUPPLY CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON CITY OF ST LOUIS PARK CITY WIDE WINDOW SERVICE EAST SIDE BEVEPJ~GE CO EK/KATHY ESPEDAL/MARK EXTREME BEVERAGE CHECK NUMBER 109171 109172 109173 109174 109175 109176 109177 109178 109179 109180 109181 109182 109183 109184 109185 109186 109187 109188 109189 109190 109191 109192 109193 109194 109195 109196 109197 109198 109199 109200 109201 109202 109203 109204 109205 109206 109207 109208 109209 109210 109211 109212 109213 109214 109215 109216 109217 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 AMOUNT 461.48 525.00 1,166.21 220.80 12,782.43 195.26 856.25 1,690.39 320.00 7,106.72 318.75 61.81 137.31 34,410.46 36.00 682.44 65,751.49 111.86 10.00 25.96 450.00 18.20 199.55 101.94 22.51 29.99 5.00 20.00 615.50 47.00 16.76 160.51 135.35 270.00 122.66 435.00 751.85 11.00 408.30 6,086.50 2,754.00 348.00 40.47 54,631.25 25.00 222.20 320.00 ACS FINANCIAL SYSTEM 07/22/2004 15 Check History 07/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT G & K SERVICES GREENHOLGH/TOM GRIGGS-COOPER & CO HUGH CPiURCHHILL SEWER SE JOHNSON BROS. LIQUOR CO. KIWI KAI IMPORTS LEIBFRIED/DEB MINNESOTA TWINS MTI DISTRIBUTING PHILLIPS WINE & SPIRITS PLUNKETT'S, INC QUALITY WINE & SPIRITS VALLEYFAIR XCEL ENERGY (N S P) NORTHEAST STATE BANK WELLS FARGO - PAYROLL AC ABM EQUIPMENT ACE HARDWARE AEI ELECTRONIC PARTS AMERIPRIDE ANOKA COUNTY LIBRARY ANOKA COUNTY PROPERTY RE .~ ANOKA COUNTY SHERIFFS DE ~ ANOKA RAMSEY COMMUNITY C ~O APACHE GROUP OF MN ~ BAKER & TAYLOR BARNA GUZY & STEFFEN LTD BAUER BUILT TIRE & BATTE BIFF'S,INC. BITUMINOUS ROADWAYS, INC BLUEMELS TREE SERVICE BONESTROO ROSENE ANDERLI BOOK WHOLESALERS INC BOOE]MARK, INC BROCK WHITE CO. BRODART BUREAU OF CRIMINAL APPRE CAMDEN PET HOSPITAL CATCO PARTS SERVICE CENTER POINT ENERGY CITY PAGES CLARK PRODUCTS INC CSC CREDIT SERVICES CULLIGAN D ROCK CENTER DAVIES WATER EQUIPMENT C DEHlq OIL CHECK NUMBER 109218 109219 109220 109221 109222 109223 109224 109225 109226 109227 109228 109229 109230 109231 109232 109233 109234 109235 109236 109237 109238 109239 109240 109241 109242 109243 109244 109245 109246 109247 109248 109249 109250 109251 109252 109253 109254 109255 109256 109257 109258 109259 109260 109261 109262 109263 109264 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT 114.65 50.00 833.27 140.00 424.69 2,681.85 40.00 247.50 6.56 67,619.52 89.67 21,699.57 1,885.50 318 42 450,000 00 226,324 80 5,550 78 48 09 32 29 36 46 2,892 32 66.79 170.40 460.80 243.41 1,276.20 13,907.50 532.50 689~45 1,069.04 5,586.88 730.50 70.72 37.99 985.66 76.34 630.00 1,151.00 212.93 26.92 900.00 200.30 25.00 394.72 92.39 379.55 6,952.60 ACS FINANCIAL SYSTEM 07/22/2004 15 Check History 07/26/04 COUNCIL LISTING BANK VENDOR BAi~K CHECKING ACCOUNT DEMCO, INC. DIESEL & IMPORT TRUCK SE DUNWOODY COLLEGE OF TECH EHLER & ASSOCIATE-PUBLIC EMC FEDERAL EXPRESS FIRST STUDENT INC FLEXIBLE PIPE TOOL CO. G & K SERVICES GALE GROUP/THE GALLAGHER & COMPANY OF M GENERAL REPAIR SERVICE GENUINE PARTS/NAPA AUTO GRAFIX SHOPPE H & L MESABI HOME DEPOT #2802 HUGH CHURCHHILL SEWER SE INSTRUMENTAL RESEARCH IN IPC PRINTING JINDRA/PATRICIA LEAGUE OF MN CITIES INS LOWRY CENTR3~L BOWLERS LUBE-TECH MCCLELLAN SALES MENARDS CASHWAY LUMBER-F METRO WELDING SUPPLY METROCALL - ATT MESSAGIN METROPOLITAN COUNCIL WAS MIDWAY FORD MIDWEST ASPHALT CO. MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MINNESOTA GREEN EXPO MINNESOTA SAFETY COUNCIL MN HIGHWAY SAFETY & RESE MODERN HEATING & AIR NATIONAL WATERWORKS, INC O'GARA/ANDREW OFFICE DEPOT OLYMPIC POOLS ORIENTAL TRADING COMPANY PAPCO PERFORM32~CE LAWN CARE PIONEER RIM & WHEEL CO. PRAIRIE EQUIPMENT CO LLC PREMIUM WATERS INC CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 3 CHECK NUMBER AMOUNT 109265 109266 109267 109268 109269 109270 109271 109272 109273 109274 109275 109276 109277 109278 109279 109280 109281 109282 109283 109284 109285 109286 109287 109288 109289 109290 109291 109292 109293 109294 109295 109296 109297 109298 109299 109300 109301 109302 109303 109304 109305 109306 109307 109308 109309 109310 109311 257.23 4,361.88 86.11 3,393.75 250.00 33.20 514.84 1,356 81 823 21 44 17 12,000 00 88 59 138 36 144 84 891 14 131 92 85 00 701.65 139.93 35.00 57,812.50 490.27 501.42 89.00 748.70 54.32 14.60 55,802.07 73.20 150.29 154,191.86 10.86 40.14 150.00 285.00 843.00 5,235.00 1,929.87 55.00 827.52 158 42 116 30 90 84 595 83 107 87 1,123 58 34 74 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 07/22/2004 15 Check History GL540R-V06.60 PAGE 4 07/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT PRINT CENTRAL PRO GRAPHICS ROSEDALE CHEV SCHINDLER ELEVATOR CORP SCHMIDTBAUER/SUE SHORT ELLIOT HENDRICKSON SIGN LANGUAGE & GOLDEN A STANDARD & POOR'S CORP. DEPT OF LABOR & INDUSTRY STATE TREASURER BLD SUN PUBLICATION SWEENIEY BROTHERS TAUTGES, REDPATH, & CO. TUBBS/MARSHA ' TWIN CITY AREA LABOR MGM VERIZON WIRELESS WILSON DEVELOPMENT SERVI XCEL ENERGY (N S P) YAHOO! CHECK NUMBER AMOUNT 109312 109313 109314 109315 109316 109317 109318 109319 109320 109321 109322 109323 109324 109325 109326 109327 109328 109329 109330 18, 1,350, 205 74 17 04 21 95 107 31 25 00 573 02 373.18 555.72 10.00 058.38 623.10 810.50 150.00 54.85 300.00 6.53 815.75 747.74 20.37 510.70 ACS FINANCIAL SYSTEM 07/22/2004 15 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 5 BANK VENDOR REPORT TOTALS: Check History 07/26/04 COUNCIL LISTING CHECK NUMBER AMOUNT 1,350,510.70 RECORDS PRINTED - 001065 ACS FINANCIAL SYSTEM 07/22/2004 15:16:10 FL/NDRECAP: FUND DESCRIPTION 101 201 204 240 250 261 402 415 420 431 432 433 601 602 604 609 701 720 880 884 885 GENER3~L COMMUNITY DEVELOPMENT FUND ECONOMIC DEVELOPMENT AUTH LIBRARY COL HGHTS AFTER SCHOOL ENRI TWENTY-FIRST CENTURY GRANT STATE AID CONSTRUCTION CAPITAL IMPROVEMENT - PIR CAP IMPROVEMENT-DEVELOPMENT CAP EQUIP REPLACE-GENERAL CAP EQUIP REPLACE-SEWER CAP EQUIP REPLACE-WATER WATER UTILITY SEWER UTILITY STORM SEWER UTILITY LIQUOR CENTRAL GARAGE DATA PROCESSING PERMIT SURCHARGE INSURANCE ESCROW INVESTMENT TRUST ALL FUNDS Check History DISBURSEMENTS 43,729.14 2,999.78 35.00 5,826.06 118.00 3,832.40 115.50 339.00 23,086.49 1,810.50 2,775.39 2,775.39 158,021.86 57,477.27 1,841.10 281,369 85 15,453 89 25 96 2,058 38 69,812 50 227,007 24 450,000.00 1,350,510.70 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 1,350,510.70 1,350,510.70 CITY COUNCIL LETTER Meeting of July 26, 2004 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL ITEM: Close Hearing BY: Charlie Thompson B/~r.~/q/~ Rental License Revocation .~ DATE: July 23, 2004 DATE:~/~)...~ ~Oi NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Colmnbia Heights against Katherine Crosby regarding rental prope~y at 1162-1164 Cheery Lane N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting o£July 26, 2004. The public hearing on this property may now be closed in that the violations on the property have been con'ected. RECOMMENDED MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Katherine Crosby regarding rental property at 1162-64 Cheery Lane N.E. in that the violations on the property have been corrected. COUNCIL ACTION: P. 126