HomeMy WebLinkAboutJune 14, 2004 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706~3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights.mn.us
ADMINISTRATION
Junell, 2004
MaFor
Juliel,ne ~YyckoJ]'
Cottncilmetnbers
Robert A. [?illiams
Brtlce Nawrocki
Tammera Ericso~t
Bruce Kelzenberg
CiiT Mana.~er
l~alter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
June 14, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Colmnbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, acconnuodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, proga'ams, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Rev. Russ Couwenhoven
1. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROI~I~ CALl,
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS~ PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclmnations - "Stand for Children Day"--June 19, 2004
B) Presentation - Humanitarian of the year
C) Presentation - Report of Activities Center Task Force, Mike Peterson and Gary Peterson
D) Introduction of New Employees - none
E) Recognition - Desigmation Imagination Team--Columbia Heights Middle School
CONSENT AGENDA '
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve Cit~ Council Meeting Minutes for the May 24, 2004, regular City Council meeting
MOTION: Move to approve the minutes of the May 24, 2004, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the minutes of the following boards/commissions:
a) April 20, 2004, Regular Meeting and Joint Work Session Minutes of the Economic Development
Authority
b) April 27, 2004, Special Work Session Minutes of the Economic Development Authority
c) May 10, 2004, Special Meeting Minutes of the Economic Development Authority
d) May 20, 2004, Regular Meeting of the Telecommunications Commission
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF' SERVICES
City Council Agenda
June 14, 2004
Page 2 of 4
3)
4)
5)
6)
7)
8)
Establish Work Session meeting date for Monday, June 21, 2004, beginning at 7:00 p.m. in
Conference Room 1.
MOTION: Move to establish a Work Session meeting date for Monday, June 21, 2004 beginning at
7:00 p.m. in Conference Room 1.
Adopt Resolution/Approve the 2004-2005 AFSCME Labor Agreement
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2004-26, being a resolution regarding the Labor Agreement
between the City of Columbia Heights and the American Federation of State, County, and Municipal
Employees, effective January 1, 2004 - December 31, 2005.
Adopt Resolution/Approve 2004-2005 Salary & Fringe Benefit Adjustment for Teamsters-Sergeants
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution No. 2004-32, regarding the Labor Agreement between the City
of Columbia Heights and the Teamsters, Local 320--Police Sergeants, effective January 1, 2004 -
December 31, 2005.
Adopt Resolution/Approve 2004-2005 Salary & Fringe Benefit Adjustment for Non-Union
Supervisory Employees
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution No. 2004-30, adopting changes in non-union group salary
ranges, and establishing salaries and changes in fringe benefits for non-unionized supervisory City
positions for calendar years 2004 and 2005.
Adopt Resolution/Approve 2004-2005 Salary & Fringe Benefit Adjustment for Non-Union Essential
and Confidential Employees
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution No. 2004-31, adopting changes in non-union group salary
ranges, and establishing salaries and changes in fringe benefits for non-unionized essential and
confidential City positions for calendar years 2004 and 2005.
Establish a Hearing Date of June 28, 2004, for revocation or suspension of rental property license at
1207-09 Circle Terrace Boulevard N.E. and 936-938 42na Avenue N.E.
MOTION: Move to Establish a Hearing Date of June 28, 2004, for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Joe Tohey at
1207-09 Circle Terrace Blvd. N.E.
MOTION: Move to Establish a Hearing Date of June 28, 2004, for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner at
936-938 42n° Avenue N.E.
9) Authorize Hot Air Balloon Rides and Fireworks as Part of the 2004 Jamboree
MOTION: Move to authorize hot air balloon rides and fireworks as part of the 2004 Jamboree.
City Council Agenda
June 14, 2004
Page 3 of 4
10) Authorize 1.4 Mile "Fun Run" from 45th and Central to City Hall Prior to Jamboree Parade on June
25, 2004
MOTION: Move to permit a 1.4 mile fun run, beginning once the parade route has been secured, or
at approximately 6:25 p.m. on June 25--whichever is later--as part of the Jamboree activities.
11) Authorize Minneapolis Water Works to Install Master Meter Replacements
MOTION: Move to authorize the Mim~eapolis Water Works to install a new 24 inch Master Meter,
two new 24 inch valves, at an estimated cost of $20,000 to $23,000, with funding from the Water
Construction Fund 651-49430-5130.
12)
First Reading of Ordinance No. 1470, Amending Zoning and Development- Park Dedication
MOTION: Move to waive the reading of Ordinance No. 1470, there being ample copies available to
the public.
MOTION: Move to set the second reading of Ordinance No. 1470, being an Ordinance amending
Ordinance No. 1428 Zoning and Development-Park Dedication for June 28, 2004, at approximately
7 p.m. in the Council Chambers.
13) Authorize 2004 Joint Powers Agreement with Anoka County for Residential Recycling Program
MOTION: Move to authorize Mayor and City Manager to enter into the 2004 Joint Powers
Agreement with Anoka County to provide cooperation between the City and the County in the
implementation of the Residential Recycling Program and to make funds of up to $46,434.73
available as reimbursement for eligible expenses.
14) Adopt Resolution Authorizing Reallocation of CDBG Funds From Sale of House at 4607 Tyler
Street to Eligible Activities for Redevelopment of NEI Site
MOTION: Move to waive the reading of Resolution 2004-33, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2004-33, authorizing reallocation of Community
Development Block Grant Funding to be used for proposed CDBG eligible activities for the
redevelopment of the NEI site.
15) Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for June 14, 2004, as
presented.
16) Approve Payment of Bills
MOTION: Move to approve payment o£the bills out of the proper funds as listed in the attached
check register covering Check Number 108438 through 108840 in the amount of $1,098,448.91.
PUBLIC HEARINGS
A) Public Hearing called for Revocation/Suspension of Rental Housing License at 3849-51 Central Avenue
N.E.
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental
License Held by F.C. Celtic LLC regarding Rental Property at 3948-51 Central Avenue N.E., in that the
violations on the property have been corrected.
City Council Agenda
June 14, 2004
Page 4 of 4
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Approve Resolution Providing 2005 Budget Preparation Guidelines, Adopting a Proposed Maximum
Budget, and Setting the Proposed Maximum City Levy for 2005
MOTION: Move to waive the reading of Resolution 2004-29, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2004-29, being a resolution providing 2005 budget
preparation guidelines, adopting a proposed maximum budget, and setting the propose4d maximum
city levy for 2005.
2) Adopt Emergency Ordinance No. 1471, Imposing a Moratorium on the Use of Property in Industrial
Park Master Plan
MOTION: Move to waive the reading of Emergency Ordinance # 1471, there being ample copies
available to the public.
MOTION: Move to adopt Emergency Ordinance # 1471, being an Ordinance repealing Emergency
Ordinance No. 1457, and imposing a moratorium on the use of property identified in Phase I & II of
the Industrial Park Master Plan for the City of Columbia Heights.
B) Bid Considerations -none
C) Other Business
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter R. Fehst, City Manager
WF/cb
PROCLAMATION
Declaring June 19, 2004 as
Stand for Children Day
WHEREAS, in 1996, Stand for Children, a Washington-based grassroots
organization, held a rally at the steps of the Washington monument to mobilize and
gather support for our nation's young people, and;
WHEREAS, the effort has grown to include an annual event called "Stand for
Children Day" to bring attention to the most pressing issues facing our nation's
children, and;
WHEREAS, in 2001, the Fridley 49th Celebration included Stand for Children Day
to focus on resource sharing and highlighting local organizations that support
families and kids, and in 2002 the event focused on learning during the early years,
and;
WHEREAS, in 2003 and 2004 the Values First Asset Development Committee has
taken the leadership role in planning and coordinating this activity, with local
organizations volunteering to participate.
NOW, THEREFORE BE IT RESOLVED that I, Julienne Wyckoff, Mayor of the
City of Columbia Heights, hereby proclaim June 19, 2004 as Stand for Children
Day, and call upon all citizens, to increase their participation in efforts to prevent
child abuse and neglect, thereby strengthening the communities in which we live.
Proclaimed this 14na day of June, 2004 by:
Wycko:
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MAY 24, 2004
THESE INUTE$
NOT. BEEN APPROVED,
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, May
24, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Theresa Taylor, Oak Hill Baptist Church, gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson,
Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
Wyckoff removed item 5-A-7 regarding Zone 7 and placed it under 7B - Bid considerations.
Motion by Nawrocki to discuss the Sanitary Sewer Policy. The motion died for lack of a second.
Nawrocld stated het would address this under Council Comer.
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations
Buckle-Up May Mobilization - May 24 to June 6, 2004
Patrick Lindstrom, a student in the audience read the proclamation. Police Chief Tom Johnson stated
his pride in this program and complimented Corporal Bonesteel for his organization of this national
program. Last year our percentage of seat belt wearers was over 70percent, and will do our best to
increase that number. Nawrocki questioned the number of deaths in Columbia Heights from non-use
of seat belts. Chief Johnson indicated he couM obtain that number, but indicated that with the heavy
road usage of Central Avenue, many fatalities are attributed to non-seat belt use.
B)
Presentations
VFW Post 230 Donation toward Jamboree Fireworks
Post Commander Bruce Nawrocki presented a $1,000 check to Park and Recreation Commission
Liaison Bruce Kelzenberg to be used toward the Jamboree fireworks display on Saturday, June 26th at
Huset Park. Nawrocki indicated that last week he was honored to present eight $750 scholarships on
behalf of lzF~ Post 230.
c)
Imroduction
Matt Schoen, Columbia Heights High School Principal, introduced himself and listed his background.
Schoen described curriculum changes that have been implemented at the High School. Next year there
will be a freshman transition program, which allows Junior and Senior student leaders to work as link
leaders with small groups of freshman.
V~yckoff referred to local students competing in Tennessee that will attend a June City Council
meeting. Schoen stated that was a Junior High contest, and they have reached the national level.
Wyckoff referred to the quality of local cable programs by high school students. Schoen described the
program.
City Council Minutes
May 24, 2004
Page 2 of 11
Ericson welcomed Mr. Schoen and indicated she has heard many good things about his work at the
High School. Williams ask Mr. Schoen to compare this High School to his previous position in
Owatonna, which Mr. Schoen did.
Wyckoff questioned diversity at the High School Schoen stated that Columbia Heights is multiple in
its diversity, where it is not unusual to hear 10 or 12 different languages spoken at once. Schoen stated
the need to continue to meet the needs of the diverse learners, while accepting and embracing them.
CONSENT AGENDA
Walt Fehst, City Manager, took Councilmembers through the Consent Agenda items.
1)
Approve City Council Meeting Minutes for April 26, 2004 and May 10, 2004 regular City Cotmcil
meetings.
a) Motion to approve the minutes of the April 26, 2004, regular City Council meeting as
presented.
Nawrocki indicated a correction: American Legion Post should have been VFW Post 230. He
stated that the annual Memorial Day Service would be held at the City Hall flagpole on
Monday, May 31st at 11:30 a.m.
b) Motion to approve the minutes of the May 10, 2004, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
a) Motion to accept the May 4, 2004 minutes of the Library Board.
Nawrocki stated that the Library will be responsible for the road improvements adjacent to the
building in the amount of $12,500.
b) Motion to accept the April 29, 2004 minutes of the Park/Recreation Commission.
c) Motion to accept the May 12, 2004, minutes of the Human Services Commission.
3)
Establish Work Session meeting date for Monday, June 7, 2004, beginning at 7:00 p.m. in
Conference Room 1.
Motion to establish a Work Session meeting date for Monday, June 7, 2004 beginning at 7:00 p.m.
in Conference Room 1.
1) Preparation of 2005 budget
2) Minneapolis Water Works - replacement of master meter
3) Amendment to Zoning Ordinance: Park Dedication.
4)
Authorize the contract with Auction Masters for auctioning excess City property, unclaimed/
forfeited Police evidence, and found property.
Motion to authorize the Mayor and City Manager to enter into a one-year contract with Auction
Masters of Maple Grove for auctioning excess City property, unclaimed/forfeited Police evidence,
and found property.
Nawroclcd requested that some bicycles remain and be made available to children within the
community. Fehst stated that Council consensus was to have a program whereby 10 to 12 bicycles
would be made available to residents of the community.
s)
Approve one time Charitable Gambling Permit for MN 90 Lightning Hockey Club.
Motion to direct the City Manager to forward a letter to the State Charitable Gambling Control
Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to
be conducted by the Minnesota 90 Lightning Hockey Club at the Church of the Immaculate
Conception, 4030 Jackson Street NE, Columbia Heights, on August 7 and 8, 2004; and
City Council Minutes
May 24, 2004
Page 3 of I 1
furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day
notice to the local governing body.
Nawrocki questioned if this request is for the church or the hockey group. Fehst stated it is for the
MN 90 Lightning Hockey Club. Police Chief Johnson stated that MN 90 has a license and is using
their one time exemption, with the event to be held at the church. A background check will be
performed
6)
Approve up to $3,500 for a joint survey with the School District, to be conducted by Decision
Resources Inc., dependent upon staff review of the questions to be posed to the citizenry.
Fehst stated that copy of the draft questions were received this afternoon and were placed before
Councilmembers tonight. REMOVED by Nawrocki.
7) Adopt Resolution No. 2004-27, being a Resolution accepting the Bid and awarding the contract for
Street Rehabilitation in Zone 7A. REMOVED
8)
Approve Change Order No. 1 and final payment for sanitary sewer lining, Project 0309
Motion to authorize Contract Change Order No. 1 for additional work added to the contract by the
City to Visu-Sewer Clean and Seal, Inc. in the amount of $ 3,822.25 to be ftmded out of 652-
50309-5130.
Motion to accept the work for Sanitary Sewer Lining, City Project No. 0309, and to authorize final
payment of $4,054.25 to Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin.
Fehst stated that this project, for the 43~a and Central sewer line, was scheduled for next yea~; but
was moved up a year. Nawrocki questioned if we have a signed agreement. Hansen stated that the
original contract was signed in 2003, upon Council approval.
9)
Establish a Hearing date of June 14, 2004 for revocation or suspension of rental property license at
3849-51 Central Avenue
Motion to establish a Hearing date of June 14, 2004 for revocation or suspension of a license to
operate a rental property within the City of Columbia Heights against F. C. Celtic LLC at 3849-51
Central Avenue NE.
10) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for May 24, 2004 as
presented.
11) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 108300 through 108438 in the amount of $676,122.28.
Motion by Nawrocki, second by Williams, to approve the consent agenda, with the exception of items
#6, and #7. Upon vote: All ayes. Motion carried.
#6
Approve up to $3,500 for a ioint survey with the School District, to be conducted by Decision Resources
Inc., dependent upon staff review of the questions to be posed to the citizenry.
Nawrocki asked if the questions are 50percent City and 50percent School District, and stated he could
not approve staff having the final say as to what questions are asked. Fehst indicated the motion reflected
Council consensus from the work session. Nawrocki stated the consensus was only to consider
participation. Fehst stated the questions include needs for the park and recreation infrastructure, park
City Council Minutes
May 24, 2004
Page 4 of 11
improvements, if citizens would support building a new library, and if Minneapolis would build a facility
close by if residents would still be interested in some type of recreation or community center. This motion
was to consider the amount to contribute toward the survey.
Nawrocki stated that how the questions are phrased affect the results of the survey and he wants to see
them. Fehst indicated staff would meet with the consultant on Thursday, and the questions could be
presented at to the next work session.
Ericson indicated that the School District is looking for a commitment to participate from the City and
then a committee would determine the questions. Fehst indicated the need to collaborate with the School
District on this survey.
Motion by Ericson, second by Kelzenberg, to approve up to $3,500 for a joint survey with the School
District, to be conducted by Decision Resources Inc., dependent upon staff review of the questions to be
posed to the citizenry, and report back to council at the next work session.
Motion by Nawrocki to divided the question between the cost of the survey and staff authority as to the
questions to be asked. Second by Williams.
Ericson indicated this would require a special Council meeting with the survey company. She did not
agree with dividing the question, but felt staff should put the questions together and bring them to a work
session. Council should not be involved in writing the question. Fehst stated that Councilmembers could
add or subtract to the questions at the work session. The consultant could be at the meeting to answer
questions.
Upon vote of dividing the question: Kelzenberg, nay; Williams, nay; Ericson, nay; Nawrocki, aye;
Wyckoff, nay. 1 aye - 4 nays. Motion failed.
Nawrockd stated he would vote against the motion, as it is very important that council discuss the
proposed questions and agree or disagree on how you ask them.
Upon vote of the original motion: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff,
aye. 4 ayes -1 nay. Motion carried.
PUBLIC HEARINGS
Public Hearing called for Revocation/Suspension of Rental Housing License at 943 42nd Avenue
Mayor Wyckoff closed the Public Hearing regarding the revocation or suspension of the Rental
License held by Merlin Garner regarding rental property at 943 42nd Avenue in that the violations on
the property have been corrected.
Public Hearing called for Revocation/Suspension of Rental Housing License at 3849-51 Central
Mayor Wyckoff closed the Public Hearing regarding the revocation or suspension of the rental license
held by F.C. Celtic LLC regarding rental property at 3849-51 Central Avenue until such time all
interested parties can be properly notified.
Nawrocki questioned what the problems were that were corrected. Wyckoff indicated that 99percent
of the time calling for a Public Hearing motivates the owner to correct the violations.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolmions
City Council Minutes
May 24, 2004
Page 5 of 11
Adopt Resolution No. 2004-28, being a Resolution establishing a Sewer Connection Charge and
Water Connection Charge
Kevin Hansen, Public Works Director, stated this would establish sewer availability and water
availability charges. The city currently does not have any such charge, but do collect a pass
through charge for the Met Council. The affect of the increased usage on existing lines is difficult
to analyze and capacity costs have been paid for by prior developments. Hansen indicated
Council's desire to look at hook up charges for new developments. To determine a charge we
could look at the capacity to our lines and do a per-unit charge or have the developer pay for the
upsizing of lines. Staff suggested that any new development be determined on a case-by-case basis
to recover our costs. Based upon staff and City Attorney review, the recommendation is $200 for
sanitary sewer connection and $400 for water connection.
Wyckoff stated that this would mean the proposed 400 units in the industrial area would be
charged $600 per un#for connection. Wyckoff stated the resolution refers to the rates, not a case-
by-case determination. Fehst indicated the Resolution wouM allow implementation of the fees.
Wyckoff questioned if the Sullivan townhomes wouM be charged Hansen stated this would not be
effective until acted upon by Council, and would then be added with any new building permit
application. Wyckoff indicated concerns that this would scare off developers. Hoefi stated that a
large development wouM be considered on an individual basis to determine if an upsizing of lines
is required, just as was done for the Kmart development. This is a policy to recoup existing
administrative costs, and would not finance capital improvements for existing improvements.
Ericson stated that it is not unusual to recoup these costs and will not be a surprise to the
developer. Hoefi stated the consideration was to charge large developments upsizing costs or
connection fees of $3, 000 to $5,000.
Nawrocki stated that developers would laugh at this low cost, as Blaine charges five to six times
this much. Developers should be charged whatever the cost to oversize lines. He stated that we
should take into consideration costs existing residents have already paid Hansen stated that
relative to the Kmart site, we looked at the entire trunk and capacity to the interceptor link. The
upsizing they will pay for will occur on Central Avenue, in addition to what they are doing on the
property. We can not make the developer payfor things that current residents have already paid
for. Hoeft agreed, and stated that the Blaine system is not fully developed These rates should pay
for ongoing costs of maintenance and capital improvements, but not for increased capacity. If
there were a way to determine the addition to the system you might be able to determine a
SAC~WAC fee, but in a developed system you do a case-by-case capacity analysis and determine
how it will impact the system. This recommendation is simply recouping administrative costs as
determined by the City Engineer and if challenged, we would have to support the fee in court.
Hoefi referred to a case study that happened in Egan that was included in the Council packet,
whereby the city wanted the developer to help pay for existing roads, and the court stated they
could not.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2004-28,
there being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2004-28, being a Resolution
establishing and implementing new City Sanitary Sewer Connection Charge in the amount of $200
and Water Connection Charge in the amount of $400.
Nawrocki stated this is short of what it should be, but is better than nothing. Citizens that have
paid for the system are being short changed by the new development.
City Council Minutes
May 24, 2004
Page 6 of 11
Upon vote: All ayes: Motion carried.
Resolution 2004-28
BEING A RESOLUTION ESTABLISHING AND SETTING RATES ON SANITARY SEWER AND WATER
CONNECTION CHARGES IN THE CITY OF COLUMBIA HEIGHTS
BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that:
In accordance with the operating and maintenance costs incurred by City Staff when new connections are made to the Public
Sanitary Sewer and Water Mains, the following connection charges shall be put into effect as of June 1, 2004 on all new
connections made to the public mains, payable at time of building permit, rendered hereafter:
1. Water Connection Charge: $400 per unit
2. Sewer Connection Charge: $200 per unit
The connection charges shall apply to all new water main and/or sanitary sewer connections made to the public utility system
BE IT FURTHER RESOLVED that all foregoing rates are made effective June lst, 2004 in order to meet the expenses and costs to
the City of Columbia Heights for these respective services.
D) Bid Considerations
1) Adopt Resolution No. 2004-27, being a Resolution accepting the Bid and awarding the contract for
Street Rehabilitation in Zone 7A.
Hansen stated that bids were opened last Thursday, and bids ranged from $1.6 to $1.9 million.
The low bidder was Midwest Asphalt. The base bid is lower than the engineers estimate. He
described the five alternates and the respective subtractions and additions. He recommended
accepting the base bid from Midwest Asphalt and alternates 1, 2,3, 4B, 5for a total contract
award of $1,562, 851.49.
Nawrocki questioned the amount of the original estimate and the affect of this on proposed
assessments. Hansen stated $1, 700, 000. Assessments should be less than proposed by three to five
percent.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2004-27,
there being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg second by Williams, to adopt Resolution No. 2004-27 accepting bids and
awarding the 2004 Street Rehabilitation Projects in Zone 7A, Project No. 0402 to Midwest Asphalt
Corporation of Hopkins, MN in the amount of $1,605,400.07 based upon their low, qualified
responsible bid and accepting Alternate 1 for sanitary sewer on Jackson Street for an add on of
$9,601.40, Alternative 2 for HDPE storm sewer pipe (36" only) for a deduct of ($9,120.00),
Alternate 3 (unit price basis) for residential driveway construction, Alternate 4B for 15" open cut
pipe installation for a deduct of ($15,175.90) and Alternate 5 for 30" open cut pipe installation for
a deduct of ($27,854.08) for a total contract award of $1,562,851.49; and, furthermore, to
authorize the Mayor and City Manager to enter into an agreement for the same
Ericson questioned the conflicting addresses of the bidder. Hansen stated that they have several
addresses.
Williams complimented Hansen on the accuracy of the original estimate. Hansen stated that the
compliment should go to the engineering staff, especially Kathy Jean Young.
Upon vote: All ayes. Motion carried.
RESOLUTION NO. 2004-27
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ZONE 7A STREET REHABILITATION
IMPROVEMENTS, CITY PROJECT No. 0402 TO MIDWEST ASPHALT CORPORATION
City Council Minutes
May 24, 2004
Page 7 of 11
WHEREAS, pursuant to an advertisement for bids for City Project No. 0402, Street Rehabilitation Improvements, five bids were
received, opened and tabulated according to law. The following bids were received complying with the advertisement:
(See Exhibit 1)
WHEREAS, it appears that Midwest Asphalt Corporation, 5929 Baker Rd, Suite 420, Minnetonka, MN 55345 is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Midwest Asphalt Corporation, in the name of the City of Columbia Heights, for the 2004 Zone 7A Street Rehabilitation
Improvements, City Project No. 0402, according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids
except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed.
3. City Project 0402 shall be funded with State Aid Maintenance Funds, General Funds (Infrastructure and Assessments),
Sanitary Sewer Construction, Water Construction, and Storm Water Utility Construction Funds.
ADMINISTRATIVE REPORTS
Report of the City Manager
· 3730 Tyler - DuAl1 will remove and store items from this property at the Public works area for
60 days and then sell the property if the owner does not pay the costs.
· Citing 3808 Reservoir, as it is not licensed for rental.
· The owner of the double bungalow on 39th hopes to have the renters removed by mid-June.
The property has gotten worse as the renters continue to unload more items. If the illegal
detainer has not removed them by June, the rental license will come forward for revocation.
· 943 42"d, the third rental unit is being dismantled. Wyckoff explained abatement for the
students in the audience.
Wyckoff stated she received a complaint regarding a car repair business being run from a home in the
4500 block oralth Street. Residents shouM call 911 when seeing this type of activity. She reminded
residents that there is a six hour parking limit on Columbia Heights streets. Chief Johnson indicated
the importance of calling 911 so the Police can respond However, it does takes a long time to bring
forward charges on an illegal business. Callers can remain anonymous.
Wyckoff stated that on dune 3 she wouM meet with members of the YMCA for an update on the process
of the Roy Croc Community Center.
Nawrocki questioned the double bungalow on Reservoir. Fehst stated they would start the concrete
work sometime this week. Nawrocki indicated the owner needs to clean the front sidewalk. Fehst
stated he was told it wouM be done this week. If it is not, we will do the work and bill the owner.
Wyckoff stated that tomorrow night the Economic Development Authority (EDA) will vote on purchase
of the Burger King site. Columbia Heights Rental has bought another property, so the City will own
all the surroundingproperty but Mady's. Fehst the EDA would meet in Conference Room 1. Wyckoff
stated that the meeting would begin 7:00p. m. Nawrocki expressed concern about calling special
meetings when Councilmembers are unavailable. He received a phone message that the meeting was
called for 8:00 p.m. Meetings should be set after finding a time when all Councilmembers are
available. Wyckoff stated this is not a special meeting. As the time is not clear, anticipate a 7:00p. m.
start time, unless otherwise notified
y, ckoff spoke of the event "Wander the Halls of Our Old High School" that will take place on dune
6 from 12 noon to 6.'OOp. m. to. Demolition will begin in dune. A small group ofpeople will assist in
salvaging items such as tables, chairs, and screens. She thanked Fehst and Hoefi for making this tour
legally possible. Fehst stated that three architects were contacted regarding salvaging items, but were
not interested. This open house will allow residents one last look at their oM high school building.
City Council Minutes
May 24, 2004
Page 8 of I 1
Wyckoff stated that the High School band ensemble mightperform at the open house. Memorabilia
will be on display in the small gym.
Report of the City Attorney
Hoeft indicated that the public will not be allowed to just wander through the building and remove
things without supervision. They would make the request and designated volunteers would remove the
item safely.
Hoeft indicated that calls to 911for code violations, might not be responded to immediately. Calls are
made on a priority basis.
CITIZENS FORUM
Jerry Foss, 4412 2'~d Street, indicated his desire to see three gyms, a library and a walking track built at
the NEI site and support for a referendum on the upcoming election ballot. He thanked the City Council
for being fiscally responsible, unlike the School District. Foss requested that the ordinance on charitable
gambling be changed from the current $1,000 lease limit to coincide with State law of a $400 to $1, 700
limit.
Wyckoff asked for copy of that ordinance. Nawrocki stated that we are within the State's limits and
indicated that increasing what you pay the facility decreases what you can contribute to the programs.
Gary Magliato, 4141 Reservoir, gave the background on several sewage backups in his home and listed
the methods used to lessen the flow, such as pumping 6, 750 gallons of sewage onto his backyard He
indicated speaking to Councilmember Nawrocki to have this item on the agenda, as the problem needs to
be resolved and is not being addressed Nawrocki indicated that he has never met Mr. Magliato before
and Mr. Magliato agreed. Nawrocki referred to the City Manager's previous comment that he was doing
this for his friends, which is not true. This is a serious health issue.
Fehst questioned if Mr. Magliato had submitted a claim. Magliato indicated that the League of MN Cities
responded in 2003, stating that the City had no insurance to pay for his backup. Fehst indicated that is
not correct, if the backup is the main line and attributed to improper maintenance, there wouM be
insurance coverage. The city does not have no-fault insurance. This is only available with requirements
such as an inftltration study, which past city councils have chosen not to do. Nawrocki referred to the
placement of the storm sewer system. Fehst stated that an infow and inftltration policy would cause
residents with down spouts and incorrectly connected sump pumps to change them and would be
expensive to disconnect. The City also needs to increase the regularity of the sewer clean out program to
every 3 years.
Hansen stated there were many such problems during the June 24-25, 2003 storm event. This particular
home is at a low point. Magliato indicated his belief that there are sump pumps, which drain in the sewer.
Ericson stated her disagreement that there is resistance to discuss this issue, as this has been one of the
biggest issues since she has been on the Council. Among Councilmembers there is a fundamental
disagreement regarding addressing individual homes or long term solutions. Some members believe City
staff should go into these homes and clean the walls, and some believe that a business should be paid to
do this work. This has been discussed this on camera and at work sessions. The question is - do we spend
funds on short term clean ups, or long term solutions such as relining pipes and subsidizing backflow
valves and creating an ordinance to detect illegal connections. She again stated she does not feel there is
resistance to this topic, but until this can be discussed in mature and respectful way some
Councilmembers have decided it does not need to be discussed every week on camera. Magliato stated
this should be discussed every week until corrected.
City Council Minutes
May 24, 2004
Page 9 of 11
Fehst stated the solution is to assist residents to disconnect sump pumps and downspouts. Paying for 30
or so backups a year could cost $80,000 to $100, 000 a years. If we implement the proper requirements we
could obtain the no-fault insurance coverage. It is our intention to obtain that type of insurance as soon as
possible. The program implementation may take a Council commitment of several hundred thousand
dollars.
Magliato stated he was present to insist that the City keep its sewage out of his basement. He asked how
employees couM be sent into the sewers ifa sewer hazard analysis has not been completed Hansen stated
that the Met Council completes those tests at the treatment plant. Employee safety is insured through
safety equipment.
Wyckoff asked ifa backflow valve would help this resident. Hansen stated with the multiple occurrences,
yes it would Magliato stated he would be interested. Hansen described the valve and the necessary
maintenance. Wyckoff apologized to the resident and stated that we are working on permanent solutions.
Nawrocki questioned if Mr. Magliato received the mailing about the availability of backflow valves.
Magliato stated he did not. Ericson stated that anyone who has experienced multiple backups should
contact the city.
Nawroclci referred to his discussion with the City of Bloomington regarding their sewer cleanup policy.
Hansen stated he has spoken to them and will receive their written public campaign inflow and infiltration
information and sewer backup information.
Mayor Wyckoff invited the students present to come forward, state their name, and if they think we need
more gym space or a new library.
Hyckoff questioned if the heavy rains of the weekend caused any backups. Hansen stated they did not.
Hilliams stated that we are working on these problems by making the backup valves available, and
working toward an infiltration policy. He asked staff to research if Mr. Magliato 's backup was the same
day as the Jackson Pond area backups.
Nawrocki referred to the City Manager's comments regarding past Council's accomplishing nothing. He
listed numerous improvements to the community.
Hyckoff questioned when the Inflow and Infiltration (I&I) policy would be presented to the City Council.
Hansen stated that a draft Ordinance would be presented at one of the work sessions in June.
Leonard Deering, 4311 Jefferson, asked if there is an ordinance against loud vehicles. Chief Johnson
stated there is a State Statute and when officers are not on calls they do this type of traffic work. Deering
questioned when the Kmart building would be demolished Hyckoff stated that is a private enterprise and
is scheduled for demolition in May. Nawrocki stated that a mobile sales office has been placed on the
property. Deering indicated that junk is accumulating on this property.
COUNCIL CORNER
Nawrocki
· Pointed to the City's goals on the Council Chamber wall, which indicate to improve the industrial and
commercial tax base. The 30 acres of industrial being considered for redevelopment as residential will
only leave 11 acres of industrial property in the City.
· The Lions Club does the highway clean up on University from 37th to 53rd, and found dozens of small
liquor bottles a block on either side of our liquor store. Concerned about this possible hazard.
City Council Minutes
May 24, 2004
Page 10 of 11
Something ought to be done.
Sullivan Park graffiti was cleaned up, but not the tree branches and leaves. The path needs resealing or
repaving. Bicycles should be kept off the path. There needs to be dandelion control. The seeds blow
into neighboring yards.
Lighting on the CAST theater: Are blinking lights against our Ordinance?
· Received a letter from Mr. Weatherly indicating that construction at the Water Work is taking place
outside of the allowed times. Requested Mr. Weatherly be sent a response. Hansen indicated this
would be discussed at the weekly meeting. Fehst stated that dump trucks are leaving a mess on Stinson
Boulevard
· At the last work session the City Manager referred to disasters in the City and blamed previous
Councils for them, erroneously. Wyckoff asked him to keep to current city business. Listed items that
have been improved over the past years, i.e. city hall addition, Murzyn Hall, streets, 40th and Central.
Filings for City Council seats open July 6th through July 20th. Seats up for election are: Mayor, and
two Councilmember positions. He encouraged people to become involved.
· Received US Bank National Association email. Asked that it be researched. Ericson stated these are
usually scams that want your information so they can steal it. Councilmembers often received this kind
of email because their email address is on the City web site.
· Decision Resource survey form does not indicate cost of the proposed projects. Residents must have a
ballpark number before answering such questions. Ericson pointed out that one question asks how
much would you want to pay.
Ericson
· Highland Elementary 4th graders cleaned up Kordiak Park (photos were placed on camera)
· This Wednesday the Highland Elementary Breakfast of Champions will recognize 3rd, 4th, and 5th
Graders with outstanding academic achievements.
· Columbia Heights Boys 6th Grade AAU Basketball Team placed third in the State qualifier
tournament. They will compete in the State tournament the first weekend in June. Congratulations and
good luck.
· Currently accepting applications for a Planning and Zoning Commission member. If interested in
serving, contact City Hall.
With the Memorial Day holiday there will be an increase in the number of people on the roads. Drive
carefully.
Williams
· Add zoning consideration as a work session topic - 40th to 42nd and Central, where there are
apartments above the buildings, which are not zoned for this. Wyckoff stated the apartments would be
rental and therefore inspected under the Housing Maintenance Code.
· Over $2,600 was raised for our community by Jaci and Gary Peterson at the Community Prayer
Breakfast. We now have over $10,000 in that fund.
· We need to discuss our taxes and where we are headed. Fehst stated this topic will be discussed at the
next work session.
· People may want auditorium seats or the elevator from the NEI building.
Sergeant John Rogers, who writes grants for the Police Department, recently received $186,000 in
grant funds for a Reverse 911 system and radios.
· Pray for the health, peace and prosperity of our community.
Kelzenberg
· Read a letter from Jamal Vance, renter of Greg Heinen, who was present several Council meetings
ago. She related problems with the owner and asked that she not have to move before her five children
City Council Minutes
May 24, 2004
Page I1 ofll
finish the school year. Fehst stated that she has been put in touch will several agencies that may help
her.
· Wished his son, Joe, a Happy Birthday today.
Wyckoff
· Stated that Council meetings are on the second and fourth Mondays of the month, so the next Council
meeting would be June 14.
· Wednesday, June 2nd, meeting with the Mayor at the Library will have County Commissioner Jim
Kordiak as the speaker.
· There will be a Library Fm~d Raiser on June 26th, at the Heights Theater. The Pat Proft movie will be
shown, he will hold a question and answer period and there will be a silent auction. Tickets are $10
and there are only 400 available.
· June 19t~ at 11:00 there will be a Fire Cadet's golf tournament. The Mayor will auction herself as a
caddy.
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 10:15 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING AND JOINT WORKSESSION MINUTES
APRIL 20, 2004
CALL TO ORDER/ROLL CALL President, Murzyn called the meeting to order at 8:29 p.m.
EDA Present: Don Murzyn Jr., Patricia Jindra, Julienne Wyckoff, Bobby Williams and Bruce
Nawrocki, Tammera Ericson, and Bruce Kelzenberg
P & Z Present: Gary Peterson, Marlaine Szurek, Donna Kay Schmitt, and Phil Baker
P & Z Absent: Ted Yehle
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
Financial Report and Payment of Bills
MOTION by Williams, second by Wyckoff, to adopt the consent agenda items as listed. All ayes.
Motion Carried.
ITEMS FOR CONSIDERATION
City Center/Recreation Center Discussion- John Shardlow
Streetar stated the purpose of this joint worksession with the Planning & Zoning Commission is to
review the set of issues and attempt to reach some la'nd of consensus about the direction the City
should pursue. Both the School Board and the City Council have recognized the need for additional
gym space and the City of Minneapolis, the YMCA and the Boys and Girls Clubs are also
considering construction of a community center on Central Avenue in the range of $20 million
dollars. There have been discussions regarding a new City Center inchtding a City Hall, Library
and potentially some senior housing, similar to the City Center by Dunbar Development in Waconia.
In 1998 the Minnesota Design Team developed the "Town Square" and "Urban Green Concepts ",
which included a Community Center and other Civic facilities. The Comprehensive Plan identifies a
Community Center as one of the goals also. John Shardlow, DSU is present to open the discussion.
Shardlow stated he would document the answers by the commissioners from the enclosed
questionnaire.
The following summary was provided by John Shardlow of DSU:
WORKSHEET
The following sections are provided to identify the key questions that need to be answered. The
questions include the most basic ones, including whether or not you still want to pursue the
development of these facilities. They focus on the options related to the program for these
facilities, what they should include and why. They also identify potential partners for the city
in these ventures to allow a candid discussion of the pluses and minuses associated with each of
these alternatives.
Question Number 3.
If you believe the City should pursue the development of a recreational facility, discuss the
pluses and minuses associated with each of the following options:
A. City develops its own facility
Economic Development Authority Meeting Minutes
April 20, 2004
Page 2 of 9
Pluses:
City is in control of the process
Start with a basic facility and add to it as possible, in the future
The City gets to choose the location that works best for Columbia Heights
The City can control the appearance of the. facility
City should take responsibility to satisfy its own recreational needs
A City facility would unite the community - It would be a community focal point
If the City were to take control, it would send a strong message to the Community - It would be a statement
about commitment
A City owned facility would allow the Recreation Dept. to better provide for what our kids need and want
Tournaments that would be held at the facility would bring outsiders to the City and their experience with a
quality facility would also send a positive message to the region about Columbia Heights
Negatives:
It might be harder to sell to the residents and meet community expectations
Would it result in higher taxes? The community would be critical of that outcome
The facility could be a money loser and will take some stake money
If the City goes it alone, there is no opportunity to either share costs, or realize the benefits of joint programs
Is the timing fight now? Do we really know the fight location? We have had inadequate citizen input
This should have been done a long time ago
The on-going operating expenses and maintenance costs could prove to be a burden
If we go it alone, we can't share the risks with another entity and may not be able to meet some community
needs
A pool could add dramatically to costs
B. City collaborates with the School District on a ioint facility
Pluses:
There would be the ability to share costs and risks - both construction and operating
This could prove to be the most cost effective provision of services to more people
There would be the opportunity for Synergy (the ~vhole being greater then the sum of the parts)
There is a successful precedent for cooperation with the school district, which could lead to the assumption that
it would work well this time
Tax payers would perceive this collaboration as adding value
It is a logical collaboration, - both serve same population
This could present the opportunity to use their land
This approach would be an easier sale to the public
A shared use facility would result in greater efficiency of Use - less duplication of services or facilities
There would be the opportunity to leverage state money, a 60/40 match for capital investment
The School District boundaries extend beyond the City limits, thus broadening the base for funding
Negatives:
There could be possible arguments about the location and types of facilities to be built
There would be a difficult time determining the relative share of costs and there is the potential for on-going
conflicts regarding scheduling
It would likely hurt the District's pending bond issue, if there were '~wo issues on the ballot
We could lose a sense of community ownership, if the facility was located in a school building
One group or the other should be in charge
The High School is bad location due to parking
The school has not served the community well
Economic Development Authority Meeting Minutes
April 20, 2004
Page 3 of 9
Need to clearly defined use policies on an ongoing basis
There is a precedent for failure in past ventures
There is a distinct cultural difference between the city and the school board
The Schools more possessive about their facilities
It would present a challenge to retain Institutional memory regarding responsibilities, fights
C. Ci,ty collaborates with the City of Minneapolis~ the YMCA~ and the Boys and Girls clubs on
a facility in northeast Minneapolis
Pluses:
Columbia Heights could make a small contribution and secure access to a great facility
We could let them handle the expensive elements
This is a way to provide access to big-ticket items - we could provide more amenities for our citizens
This would present the opportunity for more creative funding, including private sources
With a bigger base the costs could be spread more widely
This would result in more programs - and more operational efficiency
Contributions could be tax deductible
There would be an Opportunity/possibility to draw money from a broader area
The City could access greater expertise in facilities and program operations
It appears that it is going to happen
Negatives:
Many of the same negatives associated with collaborating with the schools, the City would lose control, and
lose the opportunity to establish a community focal point
Historically residents would resist going to Northeast Minneapolis
This solution doesn't necessarily solve the current programming needs and problems
Citizens would have concerns about safety; whether this was perception or reality
I am afraid that Columbia Heights would receive a low pfiofity for programming and use
Question Number 4:
Is there a preferred site for a recreational facility? If the answer is yes, please share your
thoughts about the relative merits of each of the following potential locations:
A. The NEI site
This is a wonderful site! The City already controls it, it is large and the current facility can't be reused
It is currently tax-exempt
It is a centralized location within the community
The City could control the facilities
It is vacant and ready to be developed
I don't believe that re-use has not been explored enough
This should be a housing site
It has too much potential to be just a recreational facility
This is a valuable site and could support tax base
This is the best site
This site presents the opportunity to build a potential town center
Economic Development Authority Meeting Minutes
April 20, 2004
Page 4 of 9
B. Huset Park
No- although maybe just gyms
No - because of inconsistency with the approved master plan
Yes, because of the positive relationships with other uses
We could tear down some of what is there to make room for the facility
It would be compatible with Murzyn Hall
It could accommodate parking better
If we added more industrial land it could work, otherwise it will be too tight
It would conflict with the baseball fields
This could be an option - but it really hinges on the NEI Site
C. The High School
Parking is a very real problem (mentioned multiple times)
It is centrally located, but it would be more of an effort to get there
The community would not perceive that they owned the facility if it was located at the High School
There is inadequate space on the site
Seniors would be uncomfortable going there
If we moved one of the schools to the NEI site, then there would be enough room
D. Valley View Elementary School
Parking is really bad
Where would you put the building?
It would have the same negatives as the High School
The location is not as good
It could displace some of the existing uses
E. Other (please be specific)
39~ and Central - but I would rather keep the area commercial
Question Number 5.
Do you believe that the city should pursue the development of a city center? If the answer is
nO, please explain why not.
Yes - we should invest in the City
Yes, pending a more detailed review of the financials
Yes - Yes
No - not at this time, we already have enough proposals to improve community
There are several things that should take a higher priority
Yes - but the timing is critical
Yes - timing critical
Yes - but both timing and phasing are critical
Yes - but phasing is key
Not right now because neither the money, nor the community support is there
Definitely yes - but with a phased in approach
Economic Development Authority Meeting Minutes
April 20, 2004
Page 5 of 9
Question Number 6.
If you answered yes to the idea of a new city center, what elements do you believe belong in
that center? Please record your thoughts about each of the potential elements listed below, as
well as any others that you would like the city council to consider.
A. Library
Yes - there would be great synergy with a gym
Yes
Yes
Yes - but maybe, but not city run
Yes
Yes - but timing is critical 4-5 years
Not at this time
Definitely yes - with coffee and plenty of couches
Yes
Yes
Yes
B. Police/Fire
Depends on the evaluation of all of the issues associated with remarketing the existing facilities
They are better served where they are
Better served where they are; It represents a better use of space
Better served where they are
Not at this time
It could make sense to locate them in the context of a comprehensive city center campus
I like them where they are
I am open - but they are pretty well served where they are
Should be considered as part of a phased plan
It would present the opportunity to redevelop the current site
It might be possible in future, but it is adequate for now
Wouldn't want to keep just for city hall
C. Senior Housing
Possible - but not too much
Yes
Yes
Yes
Yes (Huset Park)
May need to take a good hard look at the demand, given everything built and in the pipeline
No, not sure
Good idea - would help to pay for it, but concerned about market demand
Yes, if fire and police underneath it - but I am not really for it
I agree with the concern about the lack of demand
It might be too crowded
Economic Development Authority Meeting Minutes
April 20, 2004
Page 6 of 9
D. Other
License bureau
Community meeting rooms
Art space
Theater
Coffee - plenty of couches
Streetar stated staff would compile the results for the board and present them at a City Council
worksession.
Approve Contract for Asbestos Abatement of NEI Building.
Streetar stated staff sent out a total of J3 bids, received eight back, the low bidder was Southern
Environmental at $48,615, which includes removal of friable asbestos, transite panels in Room 417,
but does not include roof patching compound. This element of the asbestos abatement will be
addressed before demolition. Anoka County indicated the reallocated CDBG grant fimds from the
sale of Tyler are available to pay for the asbestos abatement. Depending on the subsequent reuse of
the NEI site, a portion of the CDBG funds may have to be repaid and would remain solely for use on
other projects in Columbia Heights.
Murzyn asked why we delayed this issue until this meeting. Streetar stated the Mayor wanted to
explore all other options and per Anoka County we had to have a historical review preformed on the
building, which turned out that the building is not historical.
Nawrocki stated he was opposed to the motion, as we haven't explored all the options for use of the
building, is opposed to building a City Hall or Library, and would like to utilize gym space in the
NEI building.
Williams agreed with Nawrocl~' and felt it was a little premature, and we should wait for the Town
Meeting on Thursday night or until we have a plan.
Ericson stated she likes old building structures, but felt the private sector has explored the options of
.fixing it up with no results.
Murzyn stated the gym floors aren't worth salvaging, it wouldn't be cost effective to save the
building and the people in the community deserve a new facility.
MOTION by Wyckoff, second by Ericson, to Approve the Asbestos Abatement Contract with
Southern MN Environmental for the NEI building at 825 41st Avenue in an amount not to exceed
$48,615; pending review and approval by the City Attorney, and furthermore, to authorize the
President and Executive Director to enter into an agreement for the same.
Upon Vote: Jindra- Aye, Nawrocki- Nay, Ericson- Aye, Kelzenberg- Aye, Murzyn- Aye, Williams-
Nay, Wyckoff- Aye. Motion Carried.
Economic Development Authority Meeting Minutes
April 20, 2004
Page 7 of 9
Approve Contract for Demolition of NEI Building
Streetar stated staff sent out nine bids with four responses. F.M. Frattalone was the lowest bidder at
$286,500. Bids include demolition of the building, removal of all non-friable asbestos, removal and
preservation of the front archway and balusters, with demolition to begin after July fit. Anoka
County indicated the City will receive $284,600 of CDBG grant funds to pay for the demolition, with
the remaining $1,900 to come from reallocated CDBG funds from the sale of 4607 Tyler.
Depending on the subsequent reuse of the NEI site, a percentage of the CDBG funds may have to be
repaid. In that event, the funds would remain solely for use in other projects in Columbia Heights.
MOTION by Wyckoff, second by Kelzenberg, to approve the Demolition Contract with F.M.
Frattalone for the NEI building at 825 41st Avenue, in an amount not to exceed $286,500 and
pending review and approval by the City Attorney; and furthermore to authorize the President and
Executive Director to enter into an agreement for the same.
Upon Vote: Jindra- Aye, Nawrocki- Nay, Ericson- Aye, Kelzenberg- Aye, Murzyn- Aye, Williams-
Nay, Wyckoff- Aye. Motion Carried.
Nawrocki asked why we are saving the Baluster's and archways. Wyckoff stated she requested they
be saved and possibly reused as they have some architectural history of the City, as it was the
original High School.
40th & University Predevelopment Agreement
Schumacher stated at the EDA meeting on March 16th Mr. Peterson asked the board if they were
interested in a development from the partnership of Williams-Peterson using the same agreement to
market the site as the Haugland Company had with the EDA. The board requested Peterson, to
prepare a proposal for this meeting. The agreement attempts to formulate a definitive development
contract, addresses the purchase price of the property, satisfactory mortgage, equity financing,
resolution of zoning, land use and site design issues, economic feasibility and soundness of the
development. The EDA also set four parameters of priority to work with: J) upscale development
with single or multi-use tenants; 2) no fast food restaurants; 3) no auto related activities; and 4)
uses that would provide vitality and needed services along University Avenue. If the Williams-
Peterson, Partnership, met the requirements of the Predevelopment Agreement, staff will return to
the board with a final development contract for consideration.
Williams stated he wozdd not be participating in the discussion as he is in the partnership.
Ericson stated she did not agree with putting a larger building on the site without it being pre-
leased, as Haugland already tried marketing the site with no interested parties and asked what is it
about their proposal that would make the board think it would work. Peterson stated he has pursued
a business tenant for the project site, but can't go anyfitrther with them until he has an agreement.
He has been in the construction business for 40years, has lived in Columbia Heights for 35 years,
has built complexes like this before, has never leased out the units, but his partner; Mr. Williams has
and felt it was time to invest in our City.
Streetar stated Haugland's consensus was to have 80% leased before a development agreement was
signed.
Economic Development Authority Meeting Minutes
April 20, 2004
Page 8 of 9
Murzyn asked staff, with the 120-day agreement, how long before they have to come back to the
board with their status. Streetar stated they would come to City staff within 30 to 60 days with a
progress report.
Peterson asked how long would it take the City to obtain the MGS building and the street vacated.
Ericson stated we don't know at this time.
Kelzenberg stated the board shouldn't deny the agreement because one of the partners is a former
Mayor and the other owns an automotive business in Columbia Heights.
Nawrocki stated the following: we are not ready to develop this site as we cannot vacate the street
until we own the MGS property, which he understood the property owner isn't ready to sell and that
the City may have to use eminent domain to speed the process up, felt we should have gone out for
bids, has heard talk about a nice restaurant placed there but, didn't think it is our decision to make
as it's what the marketplace allows. Stated he was disappointed this came to the last meeting, which
he could not attend, heard something was passed out at the meeting, which he never received a copy
of and didn't really know about this until this meeting. However, he would be supportive of this
agreement if some of the issues addressed could be taken into consideration.
Ericson stated we did go out for developer bids, prior to signing the agreement with Haugland, and
therefore, we shouldn't have to do it again.
kVyckoff asked what options they have when the plan comes back to the board. Streetar stated they
would have three: 1) accept it; 2) reject it; or 3) accept it with modifications.
Schumacher stated V~illiams, would have to sustain from any fitrther discussion, once the agreement
was approved by the board. Murzyn requested the City Attorney review the agreement and
determine if there were any conflicts of interest that may violate State Statute.
Peterson stated he is on the side of the City, excited for the opportunity to work with the City and
would hope they would be excited also.
MOTION by Kelzenberg, second by Murzyn, to Approve the Predevelopment Agreement with
Williams-Peterson Partnership, subject to review and approval by the City Attorney; and
furthermore, to authorize the President and Executive Director to enter into an agreement for the
san2e.
Upon Vote: Murzyn- Aye, Jindra- Aye, Wyckoff~ Aye, Nawrocki- Aye, Ericson- Aye, Kelzenberg-
Aye, Williams- abstained. Motion Carried.
Set Special Meeting to Discuss the Schafer Richardson Predevelopment Agreement
Schumacher stated Schafer-Richardson has prepared a Predevelopment Agreement for lhe EDA 's
consideration. Staff is recommending holding a special EDA meeting at 8.'00 pm on Tuesday, April
27tl~ in Conference Room 1 at City Hall to go over the agreement.
Economic Development Authority Meeting Minutes
April 20, 2004
Page 9 of 9
MOTION by Ericson, second by Williams, to set a Special Meeting of the EDA at 8:00 pm on
Tuesday, April 27, 2004 in the City Hall, Conference Room 1, to discuss the Schafer-Richardson
Predevelopment Agreement for the Industrial Park Project. All ayes. Motion Carried.
ADMINISTRATIVE REPORTS
Taco Bell
Schumacher stated Border Foods, owner of Taco Bell has been working for the past 2 years on
remodeling their building on the corner of 49th and Central along with purchasing the car wash just
to the north of their building. They are currently asking the City to help in TIF or eminent domain to
purchase the car wash property. The car wash owner is willing to sell, but wants a large amount for
the property. What direction would the board like staff to pursue.
Williams stated he was against condemnation, but felt the car wash owner was unrealistic about the
cost of their building.
The consensus of the board was to direct staff not to get involved in the issue of, purchasing the car
wash.
4855 University Avenue
Schumacher stated the non-conforming single-family home at 4855 University was taken down.
ADJOURNMENT
President, Murzyn, Jr., adjourned the meeting at 11:15 p.m.
Respectfully submitted,
Cheryl Bakken
Community Development Secretary
H:~EDAminutes2004\4-20-2004
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL WORKSESSION MEETING MINUTES
APRIL 27, 2004
CALL TO ORDER/ROLL CALL
President, Murzyn called the meeting to order at 8:12 p.m.
Present: Don Murzyn Jr.,. Julienne Wyckoff, Bobby Williams and Bruce Nawrocki,
Tammera Ericson, and Bruce Kelzenberg
Patricia Jindra- arrived at 8:20 pm.
PLEDGE OF ALLEGIANCE
ITEMS FOR CONSIDERATION
COLUMBIA HEIGHTS INDUSTRIAL PARK REDEVELOPMENT
Introduction and Opening Remarks
Schumacher stated this worksession is to give the board a brief overview of the proposed
Industrial Park Project, with no action on this item tonight. Last year Hoisington-Koegler put
together two plans for the Industrial Park redevelopment site; one showing the scenario as all
housing and the other showing 2/3 housing with the northerly piece proposed for industrial.
After the plan was approved, staff made application to the state for a contamination
investigation grant, which was approved, we hired ProSource to perform the investigation,
document the types of contamination they found, put a plan together and provide it to the MPCA.
Staff made application to Metropolitan Council for a $1.3 million dollar grant, which we
received to clean up the contamination, and made application for a predevelopment grant for the
engineering and infrastructure, which was also approved. All soil and water testing is complete
and have installed five deep-water monitoring wells. The funds received to date are to be used
for Phase I only. It will be a total of $4.6 million for the entire 30-acre project. S.E.H. has
completed a preliminary parkway design, and preliminary surface water management model.
Over the past 4 to 5 weeks, Steve Bubul, has been working with staff to put together a
Predevelopment Agreement. This agreement sets up guidelines for both the City and the
developer as they move for~vard to create a final development contract and will state exactly
what the City and developer will be responsible for. The developer would be responsible to
build approximately 145 units and approximately 15, 000 square feet in Phase I.
Steve Bubul, Kennedy & Graven, stated it is anticipated the City and the EDA would be involved
as the City would do the Zoning and Planning documents and the EDA would be responsible for
the TIF funding and eminent domain if necessary. Therefore, in the end it will be a three party
agreement.
HISTORY AND DEVELOPMENT PROPOSAL
Brad Schafer, one of the Principals of Schafer-Richardson introduced his partner Kit
Richardson, who is the other principal officer and David Frank, project manager. Schafer and
Richardson started their company nine years ago, they buy property that someone else hasn't
been able to move, they have J2 employees, a subsidiary company which provides management
with approximately 60 employees, to date they have done 27projects totaling about 4 million
square feet and Valuing in excess of about $J40 million dollars, City Business, NEIOP and
Minneapolis Historic Prese~n;ation has given them awards. Their portfolio has 18 buildings, just
Economic Development Authority Meeting Minutes
April 27, 2004 Special Worksession
Page 2 of 3
over 2 million square feet, with current projects totally 92 units. Schafer showed pictures of the
710 Lofts development, which is a 60 unit building just off Washington and 4th, market price
range of $!60 to $350,000, the smallest unit as 885 sq. fi., and the upper unit has 16 to 17, 000
sq. ft., averaging $250 to $350 per month for association fees. The 720 Lofts development will
be 80 to 85 unit building, with similar architecture as the 710 Lofts, they hope to break ground
in September of this year. They acquired the Pillsbury A-Mill Redevelopment site last year and
are preserving the oM limestone A-Mill building as it is a national landmark building. The
Phoenix Lofts development will be a 150 unit building, $40 million dollar project that they are
waiting for City approval on and hope to start the project at the end of the year.
Schafer stated their offices are located in the old bank's building in Minneapolis. They are
interested in redevelopment in Columbia Heights as: 0 they like to do redevelopment projects;
and 2) because they are a major landowner in the development area.
Schafer stated their plans show 250 Town houses, 196 Condominiums, 15, 000 square feet of
Commercial on Jefferson and 39th, predominately 70-80%for sale units, their goal is 100%
owner occupied, single family home land would be 1/20th of the development, the total square
footage of these buildings is approximately 900, 000 square feet if it was built as drawing, which
includes the garages. They work with ESG Architectural firm. Everything East of 5th is in Phase
1 and everything West of 5th is in Phase IL Theypropose to start with Phase 1 as they are the
primary owner of the land. In Phase I! area they are in the process of negotiating to purchase
the land are having trouble getting together with the owners of Grief as they aren't locally
owned, otherwise negotiations are going quite well. At this time there is a lot of mediation,
planning, meetings, public hearings, pre-construction planning, etc. to be done. The total
project cost is going to be approximately $90 to $100 million dollars.
Murzyn asked as they hire out their construction, do they plan to keep the Commercial part of
the project. Schafer stated they could rent, sell or lease it out, but he isn't sure at this time.
Wyckoff asked if they are anticipating putting in a community center, pool health club or
anything like that and stated she attended a conference recently, where they said a lot of lSt floor
retail or business with rental housing units above owning the building is quit common. Schafer
stated they would be putting in a pond to accommodate the park area across the street and yes,
the live and work in the building is quite popular today.
Wyckoff stated St. Anthony is marketing fiber optics and asked if Schafer-Richardson is
considering this option in their project. Schafer stated they are not aware of any residents
asking for Fiber Optics at this time, but could certainly work with that option, if requested.
Streetar stated as they design the projects, they would have focus group meetings to see what
will market. Richardson stated they would. Schafer stated they would have multiple product
types for review by the City and residents.
Resident, Caroline Bardwell asked if there would be enough parking for the housing
development so they won't have to use Huset Park. Schafer stated there would be 17 units per
acre with two parking spaces per unit. Nawrocki stated 17 units per acre is pretty high density.
Economic Development Authority Meeting Minutes
April 27, 2004 Special Worksession
Page 3 of 3
Streetar stated Nedegaard 's project on Central will be 18 units per acre with 2 garage stalls per
unit, and that he has had 80people call with interest in the homes.
Nawrocki asked if they would be willing to put covenants in the agreement so that it would be all
owner occupied. Schafer stated he didn't think that he could.
Williams stated the board should look at what we have on the site now and what we could have
there and also asked what our next step is. Streetar stated the board would review the
predevelopment contract.
Nawrocki stated we should think about the loss of Industrial land, which would be a loss of jobs
in the City. Streetar stated that Dale Glowa from United Properties stated when the industrial
park market comes back, Columbia Heights would be fifih on the list, would take all of the risk,
and that there would not be enough TIF funding to pay for it. The developer isn't going to spend
$100 million if the City isn't ready to work with them to develop the area.
Bubul stated it is important to get substantial grants to pay for costs of the project as you go
forward. Now is the time to start looking into some of the issues in the Preliminary Agreement.
SET NEXT MEETING TO REVIEW PRELIMINARY DEVELOPMENT AGREEMENT
Murzyn thanked Schafer-Richardson for their presentation.
Nawrocki stated he is opposed to a meeting without bringing this to the public first. Wyckoff
stated she would bring the idea to the next Huset Park meeting and the 1st Wednesday of the
month meeting with the Mayor. Fehst suggested we get the Rising to New Heights group
involved also.
Murzyn suggested putting this item on the May 18th regular EDA meeting. Schumacher stated he
felt it necessary that Bubul be in attendance and can't be there on the 18th. Ericson suggested we
hold a Special EDA meeting on May lOth at 7pm in Council Chambers, televised for residents
and move the City Council meeting to start immediately after the EDA. Murzyn directed staff to
make the arrangements for the special meeting as suggested by Ericson.
ADJOURNMENT
President, Murzyn, Jr., adjourned the meeting at 9:34 p.m.
Respectfully submitted,
Cheryl I3akken
Community Development Secretary
H:kEDAminutes2004kApril 27, 2004 Spec. Worksession
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING MINUTES
MONDAY, MAY 10, 2004
CALL TO ORDER/ROLL CALL
President, Murzyn called the meeting to order at 7:00 p.m.
Present: Don Murzyn Jr., Pathcia Jindra, Julielme Wyckoff, Bobby Willimns mid
Bruce Nawrocki, Tmnmera Ericson, mhd Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
ITEMS FOR CONSIDERATION
APPROVE PREDEVELOPMENT AGREEMENT WITH SCHAFER-RICHARDSON
Schumacher stated the purpose of this meeting is to cliscuss entering into a Preliminary
Agreement with Schafer-Richardson, a developer that owns 90percent of the property in the
Industrial Park Redevelopment site. The agreement will assure the developer the City and EDA
will not negotiate with other parties for the redevelopment site for a period of J80 days, as listed
in the Preliminary Agreement. In addition, it also outlines the general terms, major issues, and
obligations of the parties while negotiations for a final contract are talcingplace. In the last
year and a half the City has received over $1.5 million dollars in grants for the project site to
investigate and clean up hazardous waste. Steve Bubul, Kennedy and Graven will go through a
summary of the Preliminary Development Agreement and answer any questions the board may
have.
Steve Bubul stated the agreement has four major purposes: 0 describes the general terms &at
will be used in the negotiation of a definitive contract; 2) describes the obligations of the parties,
while negotiations are underway; 3) provides security for the City and EDA, by stating the
developer will pay for costs incurred by the authority; and 4) provides security for the developer,
by stating the City and EDA will not negotiate with any other party regarding development of
this property for the term of the Preliminary Development Agreement.
The City and EDA will be responsible for initiating Comprehensive Plan amendments, rezoning,
accepting the preliminary site plan as framework for the redevelopment site after the execution
of a contract, will use eminent domain to acquire property if necessary, but only after exhausting
all reasonable efforts, provide TIF assistance on a pay-as-you-go basis, start the process to
create a redevelopment TIF district, investigate other financial options to help finance public
infrastructure and hold any public meetings or hearings deemed necessary.
The Developer will be responsible to accept the preliminary site plan as conceptual framework,
exhaust all efforts to acquire all property, submit a detailed project schedule with updated site
plan and financial proforma, cooperate with the City and EDA in all activities related to land
use, TIF and public meetings.
The costs are identified as the developer paying for all out-of-pocket costs incurred by the City
or EDA since December 1, 2003. The developer will provide a $25,000 deposit and will remain
Economic Development Authority Special Meeting Minutes
May 10, 2004
Page 2 of 4
obligated to pay costs in excess of that up to $100,000. The City and EDA will provide a budget
of expected costs by June 1, 2004.
The term of the agreement will be effective for a period of 180 days, can be extended by the City
Manager for up to 90 days, any extension after that would require the EDA and City Council
approval, and all parties will use their best efforts to enter into a final contract by August 31st,
2004.
Nawrocki stated on previous maps of the In&tstrial area there were industrial sites shown along
University Avenue and the maps in this packet are different. Schumacher stated back in June of
2003 the EDA and City Council approved the concept as shown.
Nawrocki stated: 1) we need Industrial buildings to provide jobs; 2) is concerned with the ability
of the area to absorb that amount of housing; 3) didn't feel the City Manager should be the only
one that would be responsible to extend the agreement, it should be the EDA and City Council;
4) the City won't see the TIF funds for many years, just like the development on the Kmart site;
5) asked what the total cost is the City has already spent on the project; 6) was concerned that
no meetings have been held with the public; 7) the agreement states the EDA will do the
financing and asked where the fimds would come fi'om; and 8) is opposed to making a
commitment before we have rezoned the property.
Bubul stated the City has spent under $1 O, 000 to date, due to grant fitnding and that the EDA
will use grants, TIF and developer reimbursement funding to finance the project.
Nawrocki asked if the board decided not to go forth, would the agreement end. Bubul stated it
would.
Murzyn, Jr. asked Streetar what would be the best guess on how long before TIF funding would
come into the City. Streetar stated l to 5 years.
Williams stated the State and Met Council is behind us on this project. This is a slow start to the
long process for the development. It is important to work with developers, and stated he was
anxious to take the first step in the process.
Ericson agreed with Williams and stated it has been a priority of the City to clean up this area
long before she ever was on the board. The Preliminary Development Agreement meets all of
our expectations, as it is the first step. The goal is to work together quickly to come up with the
best possible product.
Motion by Ericson, second by Kelzenberg, to Approve the Preliminary Development Agreement
between the Columbia Heights Economic Development Authority and Schafer-Richardson, the
developer of the Industrial Park Redevelopment Project; and furthermore, to authorize the
President and Executive Director to enter into an agreement for the same.
Economic Development Authority Special Meeting Minutes
May 10, 2004
Page 3 of 4
Wyckoff stated this is a very preliminary agreement, is very excited about moving forward and
talcing the first step, we will be having public hearings as stated on page 5 of the agreement,
reminded tire board that after 180 days they would have the option to accept, reject or accept tire
plans with changes.
Fehst stated one of the reasons we are having this special meeting publicized is to convey to tire
general public this Community Development project, which will generate somewhere in the
neighborhood of $90 to $100 million dollars in market values in tire City. All of the members of
tire community need to be aware of this project and will have tire opportunity to express their
concerns.
doanne Student, 1615 49th Avenue, stated her father always said, "tiRe biggest spacer for
development is between your ears ", and thinks that is still very true. SIRe was very grateful for
the time and energy tire board has spent to develop an area that she has looked at for over 40
years and was ashamed of. It takes a lot of courage and leadership to do this. With this effort
you are really malcing a statement to do what is right for the community. SIRe had tire
opportunity to listen to a number of presentations from developers regarding tire use any of the
property for industrial, with all of them suggesting it was a bad idea as we don't have tire space,
connections, transportation opportunities and tire railroad. Student stated she personally felt
this is a wonderful opportunity for the City, has heard the track record of the developer is
impressive, as well as the one on Central Avenue and can see people standing in line to live in
this community. SIRe has been here long enough to listen to a number of proposals for that
property, all of which were legitimate, all of which got sandbagged because people took
criticism personally rather than seriously. She hoped that tire developer that has spent time,
money and energy in good faith, doesn't get discouraged. This project really has merit.
Gary Peterson, 3712 Lincoln Street, stated he has been around Columbia Heights for many
years and felt this is one of the most exciting projects to come to the City. He was apart of the
committee that developed tire City Council's Goals a few years ago. Back in 1998 there was an
opportunity to redevelop this site, but because of the uproar in the community the board backed
down from tire development. We need to move ahead with this agreement.
Mickey Rooney, 4304 Reservoir Blvd., stated he has been in tire area for 40years, and was
excited about this development. People who live in Andover, Forest Lake, or St. Michael would
really appreciate living a little closer to Minneapolis. He is very excited about tire project.
Amended Motion by Nawrocki, to amend Section 7, Term of Agreement to read: with approval
by the EDA and City Council not with just the City Manager. Motion failed for a lack of a
second.
Schumacher stated there would be Public Hearings and public informational meetings with tire
developer.
Upon Vote of the original motion: Jindra-Aye, Nawrocki- Nay, Kelzenberg- Aye, Williams-
Aye, Wyckoff- Aye, Ericson- Aye, Murzyn, Jr.- Aye. Motion Carried.
Econom/c Development Authority Special Meeting Minutes
May 1~0, 2004
Page 4 of 4
ADJOURNMENT
Motion by Williams, second by Nawrocld, to adjourn the meeting at 7:46 p.m.
Respectfully submitted,
Cheryl Bakken
Co~mrmnity Development Secretary
H :kEDAminutes2004\5-10-2004 Spec.
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSION
FROM
THURSDAY, MAY 20, 2004
AO
The meeting was called to order at 7:05 p.m. by Dennis Stroik, Chairperson.
ROLL CALL: Co~mnission Members:
Dennis Stroik, Reuben Ruen, Dan Swee, and Bob
Buboltz.
Excused Members:
Ken Henke, Dave Mahoney, and Brad Peterson
Cotmcil Representative:
Bruce Nawrocki
City Representatives:
Linda Magee and Jean Kuehn
Legal Counsel:
Steve Guzzetta
Comcast Representative:
Katlfi Donnelly-Cohen
APPROVAL OF MINUTES
Motion by Dan Swee, second by Bob Buboltz, to approve the minutes from the meeting of February 19,
2004. All ayes.
OLD BUSINESS
A. Chmmel Check
The scrolling TV Guide was jittery on Channels 16 & 18. Kathi stated that a time base corrector is
needed and will see that it is done.
B. Correspondence Log and Follow Up on Complaints
Kathi Donnelly-Cohen reviewed the history of the following complaint received from Mr.
Cleasby. He was very upset that Comcast was not broadcasting the Twins Games. He has
contacted everyone he can to voice his displeasure. This is no longer an issue as the gmr~es are
now being broadcast on Fox.
Kathi also responded to another complaint received regarding the need to change out the old style
converter boxes. Letters were sent to those still using these old boxes. One of the recipients was
confused about whether she had to also subscribe to digital service if the box is changed out. And
no costs were included in the letter. Kathi will see that she is contacted and everything explained
to her.
C. Other Old Business
There was no other old business.
TELECOMMUNICATIONS COMMISSION MINUTES
PAGE 2
MAY 20, 2004
NEW BUSINESS
A. Addition of NBA TV Service
Beghming April 1, 2004, Comcast added NBA TV to its digital line up. It will be included as
part of the Digital Extra package and subscribers will be notified with their monthly
statements. In addition, by year end, Comcast will provide customers with access to NBA
video-on-demand progrmmning as part of its On Demand service. This will include highlight
packages as well as popular progrmris such as NBA Inside Stuff.
B. Franchise Renewal
Enclosed in the agenda packets was a copy of the Resolution conceruing the connnencement of
fonnal renewal proceedings under the Federal Cable Communications Policy Act of 1984, as
amended. Our franchise is scheduled to expire on November 9, 2006 and we received a letter
dated February 3, 2004, from Comcast preserving their right to invoke the formal renewal
procedure as required.
This Resolution, once passed by City Council, will start the process of negotiating the
franchise renewal. It is hoped that this process can be accomplished through an informal
negotiation process. There was a difference of opinion between Kathi Donnelly-Cohen and
our legal counsel, Steve Guzzetta about whether this Resolution would constitute the
begimfing of a "Formal Process" and thus, initiate certain timelines and steps that would need
to be met.
Guzzetta said this Resolution was just the City's response to begin the process and to preserve
the City's rights to a formal renewal procedure, if need be. He said there are no time lines for
the informal process, and it basically is a time to negotiate an agreement. If it is decided to
pursue an agreement through the "formal process", hearings would be held, and a request for a
proposal would be made. Regardless, whether we go through the infonrial process or fonr~al
process, cmmmmity needs and interest would be ascertained, along with assessing compliance
of the current franch_ise. Bruce Nawrocki asked that some clarification be given to the Council
members at the time this is taken to the Council for a vote. He wants it clear to both. parties
whether this is invoking the "Fon2al Process" or just a response saying we are commencing
renewal and are open to pursuing a franchise through informal negotiations.
Motion by Bob Buboltz, seconded by Dennis Stroik to recommend the City Council approve the
Resolution concerning the commencement of formal renewal proceedings under the Federal
Cable Communications Policy Act of 1984, as amended. All ayes. Motion Passed.
C. FCC Fee Increase
Enclosed in the agenda packets was official notice that the per-customer fee assessed by the
FCC will increase from $.05 to $.06 per month and as directed by the FCC, customers will
receive a bill message 30 days prior to that change.
TELECOMMUNICATIONS COMMISSION MINUTES
PAGE 3
MAY 20, 2004
D. Annual Report
Enclosed in the agenda packets was the 2003 Almual Report along with the Independent
Auditor's Report regarding the schedule of gross receipts.
Linda stated she also had a copy of the Comcast Corporation's Annual Report if anyone
wished to review it.
Motion by Reuben, seconded by Bob, to accept the Annual Report. All ayes.
E. Pricing Adjustments effective June 2004
Official notice was received regarding price adjustments effective June 2004 for those
subscribers of Basic 1 only who have converter boxes. The price of this service level and
equipment will decrease from $2.00 to $1.30 effective with the June billing.
F. Franchise Fees for 1st Quarter 2004
Franclfise Fees in the mnount of $33,742.86 were received April 20, 2004, for the first quarter.
G. CableCare/Cable Guard
Starting in May a limited nmnber of customers will be notified that the price of their old
CableCm'e service will no longer be grandfathered in at $1.95 and will increase to $2.95.
H. MACTA Newsletter
A copy of the MACTA Newsletter was enclosed in the agenda packets for the members to
review. Members reported they do receive this either by mail or e-mail so there is no need to
include in future packets.
I. Other New Business
Bruce Nawa'ocki reported on the MACTA Luncheon he attended May 20th. He informed the
members that the Clean Up Bill (Chapter 238) was passed which will clean up the old
language and create a chapter that will be more pertinent for future technology. Bruce had a
copy of the bill if anyone wants to review it.
Steve Guzzetta also informed the members that there was some discussion regarding Voice
Over the Internet Protocol and how telephone service over cable service could be affected. If it
is considered an information service and not a telecommtmication service, is will not be
regulated. And there are some drawbacks to this type of service. 911 loses the ability to trace
emergency calls. It also could result in a loss of revenue. The capabilities of security and
wiretapping may be prohibited. And Universal Service for no fees would be in jeopardy.
TELECOMMUNICATIONS COMMISSION MINUTES
PAGE 4
MAY 20, 2004
REPORTS
mo
Do
Report of Commissioners
Education-Nothing to report
Library-Nothing to report
Public-Nothing to report
Government-Nothing to report
Report of Comcast-
The reports for February-March 2004 were reviewed. Comcast now has customer service
representatives on staffwho can help customers who speak other languages.
Report of the Cable Attorney
Guzzetta briefly updated members on other various bills that were proposed relating to the
Cable Industry. He explained some of the lobbying that went on during the session.
Report of the Assistant to the City Manager
Nothing further to report.
Motion by Reuben Ruen, seconded by Bob Buboltz, to adjourn &e meeting at 7:50pm. All ayes.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: June i4, 2004
AGENDA SECTION: ~~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROV}kL
ITEM: Establish Work Session Meeting BY: WaltFehst BY:/~//~/~
Date for Monday, June 21, 2004
NO: DATE: June 9, 2004 DATE:
It is recommended that a Work Session meeting be scheduled for Monday, June 21, 2004
beginning at 7:00 p.m. in Conference Room 1.
RECOMMENDED MOTION:
MOTION: Move to establish a Work Session meeting date for Monday, June 21, 2004 beginning at
7:00 p.m. in Conference Room 1.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA SECTION: CONSENT ~ ~ ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~, #~ C I TY MANAGER'S ~L~--- ////~AP PROVAL ~
ITEM: 2004-2005 AFSCME L~OR AGREEMENT BY: LINDA L. ~GE~/Q~ %, ~ ~:T~~~~
NO: DATE: 5-28-04 ~f~ ~' :
The current labor agreement between the city and the American Federation of State, County, and
Municipal Employees, representing clerical and technical employees, terminated on December 31,
2003. Negotiations between the City's negotiation spokesperson and AFSCME resulted in a
mutually acceptable labor agreement for calendar years 2004 and 2005. The proposed changes
are as follows:
Wages:
2.0% adjustment over 2003 wages, effective July 1, 2004
2.0% adjustment over 2004 wages, effective January 1, 2005
Insurance:
2004: $535 per month (2003=$535 per month)
2005: $555 per month
Deferred Compensation:
Employer shall pay on a dollar-for-dollar matching basis; $350 per full-time employee for 2004
and $350 per full-time employee for 2005(2003=$350). For part-time employees working 1,560
hours or more per year, employer shall pay on a dollar for dollar matching basis up to $265
per employee for 2004, and up to $265 per employee for 2005 (2003=$265).
Attached is a resolution which would adopt and establish the changes as negotiated for
calendar years 2004 and 2005.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-~&, being a resolution regarding the Labor
Agreement between the City of Columbia Heights and the American Federation of State, County,
and Municipal Employees, effective January 1, 2004- December 31, 2005.
COUNCIL ACTION:
RESOLUTION 2004-26
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL
EMPLOYEES, LOCAL NO. 495
WHEREAS, negotiations have proceeded between the American Federation of State,
County, and Municipal Employees (AFSCME) Council No. 14, Local No. 495, representing
clerical and technical employees of the City, and the City' s negotiating spokesperson, and said
negotiations have resulted in a mutually acceptable contract for calendar years 2004 and 2005.
WHEREAS, a copy of said contract is available at the Office of the City Manager and is
made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be
and is hereby established as the salary and fringe benefit program for calendar years 2004 and
2005 for AFSCME bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to
execute this agreement.
Passed this __ day of ,2004.
Offered by:
Seconded by:
Roll Call:
Julielme Wyckoff, Mayor
Carole J. Blowers, Secretary Pro Tern
May 12, 2004
CITY OF COLUMBIA HEIGHTS
PROPOSAL TO THE AMERICAN FEDERATION OF
STATE, COUNTY, AND MUNICIPAL EMPLOYEES
ARTICLE XVII. INSURANCE
17.1
17.2
17.3
17.4
The EMPLOYER will contribute up to a maximum of five hundred thirty-five dollars
($535.00) per month per (permanent and probationary full-time) employee for calendar
year 2004, and up to a maximum of five hundred fifty-five dollars ($555.00) per month
per (permanent and probationary full-time) employee for calendar year 2005 for
employee life insurance, group health insurance (including dependent coverage), and
long-term disability insurance.
Employees not choosing dependent coverage cannot be covered at EMPLOYER expense
for any additional insurance than the individual group health, group life, long term
disability, and group dental insurance.
Additional life insurance can be purchased by the employee at the employee's expense to
the extent allowed under the EMPLOYER'S group policy.
By mutual agreement, employees may use up to the amount of the premium for
individual dental insurance coverage of the per month per employee health, life and long
term disability insurance dollars in Article 17.1 for dental insurance for all unit
employees.
o
ARTICLE XXV. WAGES
See Appendix A and B. As a form of additional compensation, the City will contribute $1 per
permanent and probationary full-time employee toward a City-sponsored deferred compensation
program for every $1 contributed toward such City-sponsored deferred compensation program.
Such contribution will not exceed $350 for calendar year 2004 and $350 for calendar year 2005. As
a form of additional compensation, the City will contribute $1 per pemaanent and probationary part-
time employee, who is regularly scheduled to work 1,560 hours or more per year, for every $1
contributed by such employee, toward a City-sponsored deferred compensation program. Such
contribution will not exceed $265 for calendar year 2004 and $265 for calendar year 2005.
ARTICLE XXVI. DURATION
This AGREEMENT shall be effective as of January 1, 2004, unless otherwise noted, and shall
remain in force and effect until December 31, 2005.
APPENDIX A - 2004 WAGE SCHEDULE
Adjustments shall be effective July 1, 2004. No retroactive wage payments will be made to any employee terminating
employment during calendar year 2004 prior to council ratification of a 2004 wage schedule. Movement through
the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER.
.Title
Engineering Tech IV
Engineering Tech Iii
Assistant Building Inspector
Engineering Tech II
Secretary II-Police
Secretary II-A, Public Works
Accounts Payable Clerk
Head Custodian
Secretary II-Permits/Licenses
Accounting Clerk II-Assessing
Secretary II-A, Police
Secretary II- Finance
Secretary II-Community Development
Accounting Clerk II-Liquor
Accounting Clerk II-Utilities
Clerk-Typist II-Recreation
Secretary Ii-Fire
Clerk-Typist II-Library
Accounting Clerk I-Utilities
Community Service Officer
Recreation Program Coordinator
Accounting Clerk I-Liquor
Switchboard OperatodRecept.
Clerk-Typist II-Library (Children's)
Clerk-Typist Il-Administration
Clerk-Typist Il-Fire
Clerk-Typist II-Police
Library Clerk
Recreation Clerk
Meter Reader
Custodian II
Retail Clerk- Stock
Retail Clerk-Cashier
Custodian I
Entry 6 months 1 year 2 years 3 years 4 years
$20.84 $21.88 $22.92 $23.97 $25.01 $26.05
$18.17 $19.08 $19.98 $20.89 $21.80 $22.71
$15.06 $15.81 $16.56 $17.31 $18.07 $18.82
$15.02 $15.78 $16.53 $17.28 $18.03 $18.78
$14.85 $15.59 $16.33 $17.08 $17.82 $18.56
$14.43 $15.15 $15.88 $16.60 $17.32 $18.04
$14.15 $14.86 $15.57 $16.27 $16.98 $17.69
$13.97 $14.67 $15.36 $16.06 $16.76 $17.46
$13.79 $14.48 $15.17 $15.86 $16.55 $17.24
$13.38 $14.04 $14.71 $15.38 $16.05 $16.72
$13.19 $13.85 $14.51 $15.17 $15.83 $16.49
$12.76 $13.40 $14.04 $14.67 $15.31 $15.95
$9.87 $10.37 $10.86 $11.35 $11.85 $12.34
$9.74 $10.22 $10.71 $11.20 $11.68 $12.17
APPENDIX B - 2005 WAGE SCHEDULE
Adjustments shall be effective January 1, 2005. Movement through the wage schedule is contingent upon
satisfactory performance as adjudged by the EMPLOYER.
Title
Engineering Tech IV
Engineering Tech II
Assistant Building Inspector
Engineering Tech 11
Secretary II-Police
Secretary II-A, Public Works
Accounts Payable Clerk
Head Custodian
Secretary II-Permits/Licenses
Accounting Clerk Il-Assessing
Secretary II-A, Police
Secretary II- Finance
Secretary II-Community Development
Accounting Clerk II-Liquor
Accounting Clerk II-Utilities
Clerk-Typist II-Recreation
Secretary II-Fire
Clerk-Typist II-Library (Adult)
Accounting Clerk I-Utilities
Community Service Officer
Recreation Program Coordinator
Accounting Clerk I-Liquor
Switchboard Operator/Recept.
Clerk-Typist II-Library (Children's)
Clerk-Typist Il-Administration
Clerk-Typist Il-Fire
Clerk-Typist II-Police
Library Clerk
Recreation Clerk
Meter Reader
Custodian II
Retail Clerk- Stock
Retail Clerk-Cashier
Custodian I
Entry 6 months 1 year 2 years 3 years 4 years
$21.26 $22.32 $23.38 $24.44 $25.51 $26.57
$18.53 $19.45 $20.38 $21.31 $22.23 $23.16
$15.36 $16.13 $16.90 $17.66 $18.43 $19.20
$15.33 $16.09 $16.86 $17.63 $18.39 $19.16
$15.14 $15.90 $16.66 $17.42 $18.17 $18.93
$14.72 $15.46 $16.19 $16.93 $17.66 $18.40
$14.43 $15.15 $15.88 $16.60 $17.32 $18.04
$14.25 $14.96 $15.67 $16.39 $17.10 $17.81
$14.06 $14.77 $15.47 $16.17 $16.88 $17.58
$13.64 $14.32 $15.00 $15.69 $16.37 $17.05
$13.46 $14.13 $14.80 $15.47 $16.15 $16.82
$13.02 $13.67 $14.32 $14.97 $15.62 $16.27
$10.07 $10.58 $11.08 $11.58 $12.09 $12.59
$9.93 $10.42 $10.92 $11.42 $11.91 $12.41
CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA SECTION: CONSENT ~W ~ ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:~~ ~/~ CITY MANAGER ' S APPROVAL
ITEM: 2004-2005 TEAMSTERS LABOR AGREEMENT- BY: L INDA m. MAG~ B Y:~~~~~
SERGEANTS DATE: 6-10- DATE:
NO:
The current labor agreement between the City and the Teamsters, Local 320, representing Police
Sergeants, terminated on December 31, 2003. Negotiations between the City's negotiation
spokesperson and the Teamsters resulted in the union filing for mediation. Mediation was held
on May 20, 2004, and r~sulted in a mutually acceptable labor agreement for calendar years 2004
and 2005. The proposed changes are as follows:
Wages:
2004:
2005:
2.0% adjustment over 2003 wages, effective July 1, 2004
2.0% adjustment over 2004 wages, effective January 1, 2005
Insurance:
2004: $535 per month (2003 = $535 per month)
2005: $555 per month
Deferred Compensation:
Employer shall contribute $1 for every $1 contributed by the employee; $400 per full-time
employee for 2004; and $400 per full-time employee for 2005. (2003=$400).
Shift Holdovers and Callouts
Employee to receive compensatory time for every hour Employer requires Employee to extend
his/her shift. (Currently: Takes effect after extending shift 10 hours in a calendar
quarter). Places in contract how callouts are currently treated.
Overtime
Article deleted--no longer eligible to fill regular patrol shifts or special duty detail
outside of the department.
Attached is a resolution which would adopt and establish the changes as negotiated for
calendar years 2004 and 2005. Also attached is a copy of the new contract language
incorporating the changes.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-3~% regarding the Labor Agreement between
the City of Columbia Heights and the Teamsters, Local 320--Police Sergeants, effective
January 1, 2004 - December 31, 2005.
COUNCIL ACTION:
RESOLUTION 2004-32
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND TEAMSTERS, LOCAL 320, POLICE SERGEANTS
WHEREAS, negotiations have proceeded between the Teamsters, Local 320, representing
Police Sergeants of the City, and members of the City negotiating team, and said negotiations
have resulted in a mutually acceptable contract for calendar years 2004 and 2005,
WHEREAS, a copy of said contract is available for inspection at the Office of the City
Manager and is made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be
and is hereby established as the salary and fringe benefit program for calendar years 2004 and
2005 for Teamsters, Local 320-Police Sergeants, bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to
execute this agreement.
Passed this __ day of ., 2004.
Offered by:
Seconded by:
Roll Call:
Mayor Juliem~e Wyckoff
Carole J. Blowers, Secretary Pro Tern
PROPOSED SETTLEMENT
RESULTING FROM MEDIATION OF MAY 20, 2004
CITY OF COLUMBIA HEIGHTS
TEAMSTERS, LOCAL 320 (POLICE SERGEANTS)
ARTICLE II RECOGNITION
The EMPLOYER recognizes the Union as the exclusive representative under Minnesota Statutes,
Chapter 179A, for police personnel in the following job classifications:
Police Sergeants
ARTICLE XI INSURANCE
11.1 The EMPLOYER will contribute up to a maximum of five hundred thirty-five dollars
($535) per month per employee for calendar year 2004 for group health, including
dependent coverage, life, and long-tenu disability insurance.
11.2 The EMPLOYER will contribute up to a maximum of five hunch'ed and fifty-five dollars
($555) per month per employee for calendar year 2005 for group health, including
dependent coverage, life, and long-term disability insurance.
11.3 Employees not choosing dependent coverage cannot be covered at EMPLOYER expense
for any additional insurance than the individual group health, group life, and group dental
insurance.
11.4 Additional life insurance can be purchased by employees at the employee's expense to
the extent allowed under the EMPLOYER'S group policy.
11.5 By mutual agreement, employees may use up to the amount of the premium for
individual dental insurance coverage of the per month per employee of health, life, and
long-term disability insurance dollars in Articles 11.1 and 11.2.
ARTICLE XIX WAGE RATES
19.1 Effective July 1, 2004:
Entry: $5,001
After 1 year: $5,166
After 2 years: $5,331
After 3 years: $5,496
19.2
Effective January 1, 2005:
Entry: $5,101
After 1 year: $5,270
After 2 years: $5,438
After 3 years: $5,606
19.3
As a form of additional compensation, the City will contribute $1 per full-time employee
toward a city-sponsored deferred compensation program for every $1 contributed by such
employee toward such city-sponsored deferred compensation program. Such employer
contribution will not exceed $400 for calendar year 2004 and $400 for calendar year
2005.
4o
Se
0
ARTICLE XX SmFT HOLD OVERS AND CALLOUTS
20.1 For every hour that the EMPLOYER requires an EMPLOYEE to extend his/her shift, the
EMPLOYER shall credit such employee with one-and-one-half hours of compensatory
time.
20.2 In the event an EMPLOYEE is called in to work a shift other than his/her regularly
scheduled shift, the EMPLOYER shall credit such EMPLOYEE with one-and-one-half
hours of compensatory time for each hour worked. Changes of shifts do not qualify an
EMPLOYEE for compensatory time under this article.
ARTICLE XXI
Delete in its entirety.
OVERTIME
ARTICLE XXIII
DURATION
This Agreement shall be effective as of January 1, 2004, except as otherwise noted, and shall remain
in full force and effect until the thirty-first day of December, 2005.
CITY COUNCIL LETTER
Meeting of: June 14, 2004
ITEM: ADOPTING 2004 2005 SAL- ARY & FRINGE BY: LINDA L.
BENEFIT ADJUSTMENT FOR NON-UNION DATE: 6-3-04 j~/~ DATE:
SUPERVISORY EMPLOYEES
NO:
Attached is a resolution and schedule reflecting proposed salary and fringe benefit
adjustments for non-union supervisory employees. The proposed changes are as follows:
Wages:
2004:
2005:
2.0% adjustment over 2003, effective July 1, 2004
2.0% adjustment over 2004, effective January !, 2005
Insurance:
2004: $535 per month (2003 = $535 per month)
2005: $555 per month
Deferred Compensation: As a form of additional compensation, the City will contribute $1 per
full-time employee toward a city-sponsored deferred compensation program for every $1
contributed by such employee toward such city-sponsored deferred compensation program. Such
employer contribution will not exceed $300 for calendar year 2004 and $300 for calendar year
2005. (2003= $300)
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-'~, adopting changes in non-union group
salary ranges, and establishing salaries and changes in fringe benefits for non-unionized
supervisory City positions for calendar years 2004 and 2005.
COUNCIL ACTION:
RESOLUTION 2004-
30
ADOPTING CHANGES IN NON-UNION SUPERVISORY
SALARY RANGES, ESTABLISttlNG SALARIES FOR NON-UNIONIZED
SUPERVISORY POSITIONS, AND CHANGES iN FRINGE BENEFITS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an mmual basis changes will be adopted in Group Salary Ranges based upon reliable
survey data; and,
WHEREAS, the City of Columbia Heights adopted a Comparable Worth hnplementation
Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for
positions with comparable skill, efforts, responsibilities, and work conditions, and proportional
compensation for positions where such factors are different; and,
WHEREAS, the City of Columbia Heights annually reviews the Employer's share for
various insurance programs for its non-unionized supervisory employees to compare what is paid
for other employee groups in the City;
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes
salary ranges and Employer contribution to insurances for non-unionized supervisory City
positions, as indicated on Schedule A which is on file in the office of the City Manager and is
attached for calendar years 2004 and 2005; and
BE IT FURTHER RESOLVED that movement tln'ough the salary range is conthagent
upon satisfactory performance of the employee.
Passed this __ day of ., 2004.
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Carole J. Blowers, Secretary Pro Tem
STORE SUPERVISOR
ASSISTANT LIQUOR
OPERATIONS MANAGER
ACCOUNTING COORDINATOR
IS TECHNICIAN
SPECIAL PROJECTS COORDINATOR
ADMINISTRATIVE ASST-PUB WORKS
CHILDREN'S LIBRARIAN
ADULT SERVICE SPECIALIST
POLICE SUPPORT SERVICES SUPER.
PLANNER
SENIOR CITIZENS COORDINATOR
ACCOUNTANT
VEHICLE MAINTENANCE SUPERVISOR
BUILDING OFFICIAL
COMMUNITY DEVELOPMENT ASST.
ASSISTANT FINANCE DIRECTOR
PUBLIC WORKS SUPERINTENDENT
IS DIRECTOR
ASSISTANT CITY ENGINEER
RECREATION DIRECTOR
LIQUOR OPERATIONS MANAGER
SCHEDULE A
2004 MONTHLY SALARY SCHEDULE
EFFECTIVE JULY 1, 2004
Entry 6 Months 1 Year 2 Years 3 Years
$2,590 $2,678 $2,766 $2,855 $2,943
$3,159 $3,267 $3,375 $3,482 $3,590
$3,237 $3,347 $3,457 $3,568 $3,678
$3,340 $3,454 $3,568 $3,682 $3,796
$3,449 $3,566 $3,684 $3,801 $3,919
$4,024 $4,161 $4,299 $4,436 $4,573
$4,088 $4,228 $4,367 $4,507 $4,646
$4,270 $4,415 $4,561 $4,706 $4,852
$4,605 $4,762 $4,919 $5,076 $5,233
$4,746 $4,908 $5,069 $5,231 $5,393
$4,834 $4,999 $5,163 $5,328 $5,493
$4,909 $5,076 $5,243 $5,411 $5,578
$4,983 $5,152 $5,322 $5,492 $5,662
$5,635 $5,827 $6,019 $6,211 $6,403
STORE SUPERVISOR
ASSISTANT LIQUOR
OPERATIONS MANAGER
ACCOUNTING COORDINATOR
IS TECHNICIAN
SPECIAL PROJECTS COORDINATOR
ADMINISTRATIVE ASST-PUB WORKS
CHILDREN'S LIBRARIAN
ADULT SERVICE SPECIALIST
POLICE SUPPORT SERVICES SUPER.
PLANNER
SENIOR CITIZENS COORDINATOR
ACCOUNTANT
VEHICLE MAINTENANCE SUPERVISOR
BUILDING OFFICIAL
COMMUNITY DEVELOPMENT ASST.
ASSISTANT FINANCE DIRECTOR
PUBLIC WORKS SUPERINTENDENT
IS DIRECTOR
ASSISTANT CITY ENGINEER
RECREATION DIRECTOR
LIQUOR OPERATIONS MANAGER
SCHEDULE A
2005 MONTHLY SALARY SCHEDULE
EFFECTIVE JANUARY 1, 2005
Entw. 6 Months 1 Year 2 Years 3 Years
$2,642 $2,732 $2,822 $2,912 $3,002
$3,223 $3,332 $3,442 $3,552 $3,662
$3,302 $3,414 $3,527 $3,639 $3,752
$3,407 $3,524 $3,640 $3,756 $3,872
$3,517 $3,637 $3,757 $3,877 $3,997
$4,104 $4,244 $4,384 $4,524 $4,664
$4,170 $4,312 $4,455 $4,597 $4,739
$4,355 $4,504 $4,652 $4,801 $4,949
$4,697 $4,858 $5,018 $5,178 $5,338
$4,841 $5,006 $5,171 $5,336 $5,501
$4,931 $5,099 $5,267 $5,435 $5,603
$5,007 $5,178 $5,349 $5,519 $5,690
$5,082 $5,255 $5,429 $5,602 $5,775
$5,747 $5,943 $6,139 $6,335 $6,531
SCHEDULE A
INSURANCE
The EMPLOYER will contribute up to a maximum of five hundred and thirty-five dollars ($535) per month per
employee for calendar year 2004 for employee life insurance, group health insurance, and dental insurance.
Should the cost of such benefits be less than $535 per month, the difference may be used toward any other City-
provided insurance benefit and/or a City sponsored deferred compensation program.
The EMPLOYER will contribute up to a maximum of five hundred and fifty-five dollars ($555) per month per
employee for calendar year 2005 for employee life insurance, group health insurance, and dental insurance.
Should the cost of such benefits be less than $555 per month, the difference may be used toward any other City-
provided insurance benefit and/or a City-sponsored deferred compensation program.
DEFERRED COMPENSATION
As a form of additional compensation, the City will contribute $1 per full-time employee toward a city-sponsored
deferred compensation program for every $1 contributed by such employee toward such city-sponsored deferred
compensation program. Such employer contribution will not exceed $300 for calendar year 2004 and $300 for
calendar year 2005.
CITY COUNCIL LETTER
Meeting of: June 14, 2004
NO:~"~F/I# CITY MANAGER'S APPROVAL
DATE- ~ r
BENEFIT ADJUSTMENT FOR NON-UNION DATE: 6-3- ! '
ESSENTIAL AND CONFIDENTIAL EMPLOYEES /
NO:
Attached is a resolution and schedule reflecting proposed salary and fringe benefit
adjustments for non-union essential and confidential employees. The proposed changes are as
follows:
Wages:
2004:
2005:
2.0% adjustment over 2003, effective July 1, 2004
2.0% adjustment over 2004, effective January 1, 2005
Insurance:
2004: $535 per month (2003 = $535 per month)
2005: $555 per month
Deferred Compensation: As a form of additional compensation, the City will contribute $1 per
full-time employee toward a city-sponsored deferred compensation program for every $1
contributed by such employee toward such city-sponsored deferred compensation program. Such
employer contribution will not exceed $500 for calendar year 2004 and $500 for calendar year
2005. (2003= $500)
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-~/, adopting changes in non-union group
salary ranges, and establishing salaries and changes in fringe benefits for non-unionized
essential and confidential City positions for calendar years 2004 and 2005.
COUNCIL ACTION:
RESOLUTION 2004- 31.
ADOPTING CHANGES IN NON-UNION ESSENTIAL AND CONFIDENTIAL
SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED
ESSENTIAL AND CONFIDENTIAL POSITIONS, AND
CHANGES IN FRINGE BENEFITS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an mmual basis changes will be adopted in Group Salary Ranges based upon reliable
survey data; and,
WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation
Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for
positions with comparable skill, efforts, responsibilities, and work conditions, and proportional
compensation for positions where such factors are different; and,
WHEREAS, the City of Columbia Heights mmually reviews the Employer's share for
various insurance programs for its non-tmionized essential and confidential employees to
compare what is paid for other employee groups in the City;
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes
salary ranges and Employer contribution to insurances for non-unionized essential and
confidential City positions, as indicated on Schedule B which is on file in the office of the City
Manager and attached for calendar years 2004 and 2005; and
BE IT FURTHER RESOLVED that movement through the salary range is contingent
upon satisfactory performance of the employee.
Passed this __ day of ,2004.
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Carole J. Blowers, Secretary Pro Tem
Payroll/Accounting Clerk
Administrative Secretary
Deputy City Clerk/Council Secretary
Assistant Fire Chief
Police Captain
Assistant to the City Manager/
Human Resources Director
SCHEDULE B
2004 MONTHLY SALARY SCHEDULE
Effective July 1, 2004
Entry 6 Months 1 Year
$2,982 $3,084 $3,186
$3,135 $3,241 $3,348
$3,135 $3,241 $3,348
$4,909 $5,076 $5,243
$5,266 $5,445 $5,625
$5,433 $5,618 $5,804
2 Years
$3,287
$3,455
$3,455
$5,411
$5,8O4
$5,989
3 Years
$3,389
$3,562
$3,562
$5,578
$5,984
$6,174
Payroll/Accounting Clerk
Administrative Secretary
Deputy City Clerk/Council Secretary
Assistant Fire Chief
Police Captain
Assistant to the City Manager/
Human Resources Director
SCHEDULE B
2005 MONTHLY SALARY SCHEDULE
Effective January 1, 2005
Entry 6 Months 1 Year
$3,042 $3,146 $3,250
$3,197 $3,306 $3,415
$3,197 $3,306 $3,415
$5,007 $5,178 $5,349
$5,372 $5,555 $5,738
$5,541 $5,730 $5,919
2 Years
$3,353
$3,524
$3,524
$5,519
$5,921
$6,108
3 Years
$3,457
$3,633
$3,633
$5,690
$6,104
$6,297
SCHEDULE B
INSURANCE
The EMPLOYER will contribute up to a maximum of five hundred and thirty~five dollars ($535) per month per
employee for calendar year 2004 for employee life insurance, group health insurance, and dental insurance.
Should the cost of such benefits be less than $535 per month, the difference may be used toward any other City-
provided insurance benefit and/or a City sponsored deferred compensation program.
The EMPLOYER will contribute up to a maximum of five hundred and fifty-five dollars ($555) per month per
employee for calendar year 2005 for employee life insurance, group health insurance, and dental insurance.
Should the cost of such benefits be less than $555 per month, the difference may be used toward any other City-
provided insurance benefit and/or a City-sponsored deferred compensation program.
DEFERRED COMPENSATION
As a fOrTh of additional compensation, the City will contribute $1 per full-time employee toward a city-sponsored
deferred compensation program for every $1 contributed by such employee toward such city-sponsored deferred
compensation program. Such employer contribution will not exceed $500 for calendar year 2004 and $500 for
calendar year 2005.
CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
CONSENT _ ~
NO: ~i~, ~> Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY~ff~
License Revocation, Rental Properties
DATE: June 7, 2004 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Joe Tohey ...................................................................... 1207-09 Circle Terrace Blvd N.E.
2. Merlin Garner ................................................................ 936-938 42nd Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of June 28, 2004 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Joe Tohey at 1207-09
Circle Terrace Blvd. N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of June 28, 2004 for Revocation or Suspension
ora License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner at 936-938
42na Avenue N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of' June 14, 2004
AGENDA SECTION: CONSENT '. ORIGINATING DEPT.: CITY MANAGER
NO: ~o ~,~ Recreation APPROVAL
ITEM: AUTHORIZE HOT AIR BALLOON BY: Keith Windschitl/,~ BY~~0 ~
RIDES AND FIREWORKS FOR 2004 Recreation Director
JAMBOREE DATE: 6/9/04
NO:
BACKGROUND
St. Matthew Lutheran Church is requesting authorization to have tethered hot air balloon fides in Huset Park
during Heights Jamboree. The Church will be charging $5.00 per person for a balloon ride which will last 5 to 7
minutes in length. The balloon is anchored to velficles and rises 50 to 75 feet above the ground. Staff has
received a copy of the liability insurance which includes the City as additional insured.
Staff is also requesting authorization to hold a fireworks display on Saturday, June 26, 2004 in conjunction with
the Lion's Club Jamboree activities. The City has also obtained a certificate of insurance from RES Specialty
Pyrotechnics. A rain out date has been set for Sunday, June 27, 2004 should we have inclelnent weather on
Saturday. The cost of the fireworks display is $6000. Funds in the amount of $3000 have been budgeted in
account 101-45050-4378. The remainder of the cost for the fireworks will be sought fi'om donations.
RECOMMENDED MOTION: Move to authorize hot air balloon rides and fireworks as part of the 2004
Jamboree.
COUNCIL ACTION:
ADMIN\CChotairballoon
CITY COUNCIL LETTER
Meeting of June 14, 2004
NO. , CITY MANAGER APPROVAL:
ITEM: Permit 1.4 mile Fun Run from 45th and BY: Walt Fehst BY'_~~//~/
NO. Central to City Hall prior to Jamboree Parade DATE June 10,2004 DATE:~ '/~ '~
June 25, 2004
BACKGROUND
Council member Nawrocki has requested that a fun run be permitted by the City Council as part of
the Jamboree. The run would be limited to 25 people, would be apolitical, and would start once the
parade route has been secured or approximately 6:25 p.m. on Jtme 25--whichever is later--just prior
to the Jamboree Parade. The route would begin at the parade start point on 45th and Central and end
up at the parade end near City Hall--approximately 1.4 miles.
The original request from Kelly Faris in February was to rrm from the High School to the end of the
parade route. Our Recreation Director, Keith Windschitl was made aware of this request
approximately three weeks ago.
ANALYSIS/CONCLUSION
The 1.4-mile length this year appears to be the best suited to the time frame we were presented
with, should the Council choose to approve the request.
RECOMMENDED MOTION: Move to permit a 1.4 mile fun run, beginning once the parade route
has been secured, or at approximately 6:25 p.m. on June 25--whichever is later--as part of the
Jamboree activities.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 6/14/04
No:AGENDA SECTION: CONSENT AGENDA~ ~ ll~ ~ · ) PUBLIcORIGINATINGwoRKsDEPARTMENT: CITY MANAGER
ITEM: MINNEAPOLIS WATER WORKS - MASTER BY: K. Hansen~
METER REPLACEMENT DATE: 6/9/04 ~ DATE:
Background:
By contract (prior and existing) with the Minneapolis Water Works (MWW), the City of Columbia Heights is responsible for the
costs associated with the Master Water Meter and associated isolation valving. The City's single source of water is delivered
through a 24-inch pipe from the MWW from the Hilltop Reservoirs east of Stinson and Fairway Drive in New Brighton. All water
is accounted for through a single meter located on the fenced reservoir grounds. Over the last several years, the meter has been out
of service more frequently and for extended periods of time. The meter was last taken out of service for repair in 2003 and the
company (in California) providing service on the meter indicated they can no longer service it due to condition and age. The
isolation valving is also inoperable which will require their replacement. A letter from the City of Minneapolis also stating the
operational problems is attached. Our records indicate that the meter was installed in 1966 with recent maintenance history that
details in-operation only 10 months out of the last 30. The master meter is serviced out of California with varying turn around
times.
Analysis/Conclusions:
The valves on either side of the meter also no longer function, requiting the reservoir to be partially drained to perform the work.
The MWW has been contacted to perform the work and a copy of their letter and estimate for materials and installation is attached.
The work will involve taking the reservoir out of service, replacing two 24-inch isolation valves, and installing a new 24 inch
mainline meter. Minneapolis forces performing the work are identical to the arrangement the City had with the MWW in 1999 for
the installation of a secondary water source connection through the MWW Columbia Heights Plant. It is this same connection that
we will receive our water from when the meter replacement work is being conducted.
The Master Meter Replacement was originally budgeted for in the 2003 Water Fund budget, but construction projects and
coordination issues delayed the work until 2004. The Water Construction Fund is proposed to pay for the proposed work.
Recommended Motion: Move to authorize the Minneapolis Water Works to install a new 24 inch Master Meter, two new 24
inch valves, at an estimated cost of $20,000 to 23,000, with funding from the Water Construction Fund 651-49430-5130.
KH:jb
Attachment:
MWW Letter dated 1/21/04
MWW Letter dated 5/17/04
COUNCIL ACTION:
Finance Department
Utility Billing Office
250 South 4th Street - Room 230
Minneapolis MN 55415-1328
Januaw 21,2004
Minneapolis
City of Lakes
City of Columbia Heights
% Mr. Kevin Hanson
590 40th Ave NE
Columbia Heights, MN 55421
Re: Water Meter Replacement
Dear Mr. Hanson:
I'm writing to follow-up on my previous request that the City of Columbia Heights
replace its master water meter.
In December 2001, I wrote a letter stating my concern about the age of the meter
and the fact that it was inoperable. I suggested that since the meter had to be
repaired that it would be a good time to replace it with a new automatic meter.
In July 2002, we met to discuss the issue. Although the meter had been
repaired, concerns about its reliability and location remained unresolved. During
this meeting you stated that a lack of funds prevented the replacement and
relocation of the meter and that additional time was required to budget for this
expense. We agreed that since the meter was working, we would wait for funds
to be appropriated in the next budget year.
Recently, I was informed that the meter is again inoperable. A review of our
records show that since January of 2001, the meter has worked only six to seven
months out of thirty-six. We need your assistance and cooperation to be able to
provide the City of Columbia Heights with accurate and timely billing. Again, I
ask that you take the action required to replace the outdated meter with a new
automatic meter as soon as possible.
For more information on installing a new meter, please call Brian Karkula our
Meter Service Supervisor at 612-661-4951. If I can answer any questions or
provide further information, please call me at 612-673-2404.
Sincerely,
Ray Morales
Utility Billing Manager
City of Minneapolis
www.ci.minneapolis.mn.us
Affirmative Action Employer
Minneapolis
City of Lakes
Department of Public Works
Klara A. Fabry
City Engineer
Director
Brian J. Lokkesmoe
Deputy Director
350 South 5th Street - Room 203
Minneapolis MN 55415-1390
Office '612 673-2352 Fax 612 673-3565
TTY 612 673-2157
Management Services
R. H. Smith, Director
Assistant Director of Public Works
350 South 5"' St. - Room 203
Minneapolis, MN 55415-1390
(612) 673-2241
Administrative Services
T. G. Moleney, Director
350 South 5~ St. - Room 203
Minneapolis, MN 55415-1390
(612) 673-3478
Engineering Services
P. W. Ogren, Director
309 2~ Ave. S. - Room 300
Minneapolis, MN 55401-2268
(612) 673-2456
Field Services
M. D. Kennedy, Director
350 South 5TM St. - Room 203
Minneapolis, MN 55415-1390
(612) 673-3759
Property & Equipment Services
S. A. Kot~e, Director
350 South 5~ SL - Room 223
Minneapolis, MN 55415-1390
(612) 673-2402
Solid Waste & Recycling
S. A. Young, Director
309 2'" Ave. S. - Room 210
Minneapolis, MN 55401-2281
(612) 673-2433
Transportation & Parking
G. A. Rnstad, Director
350 South 5"' St. - Room 233
Minneapolis, MN 55415-1390
(612) 673-2411
Water Works
A. J. Kramer, Director
250 South 4TM St. - Room 206
Minneapolis, MN 5541,%1330
(612) 673-2418
May 17, 2004
Kevin Hanson, P.E.
City Engineer
City of Columbia Heights
637 - 38th Avenue N.E.
Columbia Heights, MN 55421-3806
Re: New Meter and Materials for Columbia Heights Metering
Chamber in New Brighton
Dear Mr. Hanson'
The estimated cost for installing a new 24 inch propeller meter, two
butterfly valves and one 24 inch insulating coupling is $22,628.
This is an estimate only, however, we will bill actual time and
materials. We can order materials once we receive a letter of
authorization from the City of Columbia Heights.
We can proceed with the installation of the meter this fall when we
take the two Hilltop reservoirs out of service for repair. While we
are doing the meter installation, you will receive your water from an
alternative connection installed a few. years ago for the City of
Columbia Heights.
If you have any questions, please feel free to call me at (612) 661-
4902.
Sincerely,
Stuart Kirschbaum, P.E.
Minneapolis Water Works
4300 Marshall St. N.E.
Minneapolis, MN 55421
Attachment/Cost Estimate
www. ci.minneapolis.mn.us
Affirmative Action Employer
COST ESTIMATE COLUMBIA HEIGHTS
METERING CHAMBER
MATERIALS
1. Two (2) -24 inch BFV's (flanged) 2 @ $3,000 ea.
2. One (1) - 24 inch insulating coupling
3. One (1) - 24 inch flanged mainline propeller meter
4. 120 - 1¼" plated bolts and nuts
5. Miscellaneous
TOTAL
EQUIPMENT
1. East Yard crane for lowering materials into metering chamber,
removing materials being replaced
TOTAL
LABOR
1. Pipe trades - 2 FTE's - 80 hours @ $41.00
2. Pipe trades - Foreman -10 hrs. @ 44.50
SUMMARY
1. Materials
2. Equipment
3. Labor
Comptroller 3½% (19,875)
TOTAL
Contingencies 10% ($20,571)
COST
$6,000
$ 35o
$8,ooo
$ 5oo
$ 5oo
$15,350
$ 80O
$ 80O
$ 3,280
$ 445
$ 3,725
TOTAL
TOTAL
$15,350
$ 8oo
$ 3,725
$19,875
$ 696
$20,571
$ 2,057
ESTIMATED TOTAL $22,628
Estimate does not include a new 24 inch gate valve for City of Columbia Heights. We
have gate valves in our inventory.
Approximate Cost $20,000.
CITY COUNCIL LETTER
Meeting of: 6/14/04
AGENDA SECTION: CONSENT AGENDA ~
NO: ~ d~~ ORIGINATING DEPARTMENT: CITY MANAGER
~ ~,i~ PUBLIC WORKSn~,~ ~//~--~
ITEM:
FIRST
READING
OF ORDINANCE NO. 1470, BY: K. Hanse_~,,~.vv BY:
BEING AN ORDINANCE AMENDING ORDINANCE DATE: 6/9/04 DATE:
NO. 1428 ZONING AND DEVELOPMENT-PARK
DEDICATION
Background: Upon a review of the text of the Zoning and Development Ordinance, staff found some inconsistencies in the text
pertaining to park dedication. The text pertai~fing to Park Dedication from the City of Columbia Heights Zoning and Development
Ordinance 1428 is attached for reference. As it currently reads, it requires a 10 percent land contribution from the Developer or a
cash equivalent of 10 percent of the value of the improvements. The 'value of the improvements' segment is inaccurate in the
current wording and should be replaced. For example, the estimated value of the hnprovements at the K-Mart Redevelopment is
$50,000,000 at full build out. A ten percent contribution based upon improvements would be $5,000,000, which is not realistic.
Proposed language revising the park dedication segment is attached which requires park dedication in either a 10 percent land
contribution, or a cash equivalent of 10 percent of the value of the land prior to redevelopment. The new language also provides
additional clarification with respect to:
· Location and suitability of land for park purposes.
· Reasons for modifications of the area dedication.
· Discretion of acceptance (of either area or cash equivalent) by the Council.
As the current language is not reasonable as it relates to a cash contribution, staffrecommends the minor amendment clarifying the
park dedication language.
Recommended Motion: Move to waive the reading of Ordinance No. 1470, there being ample copies available to the public.
Recommended Motion: Move to set the second reading of Ordinance No. 1470, being an Ordinance amending Ordinance No.
1428 Zoning and Development-Park Dedication for June 28, 2004, at approximately 7 p.m. in the Council Chambers..
rd-~.'jb
Attachment:
Existing/Proposed Park Dedication Language
COUNCIL ACTION:
ZONING AND DEVELOPMENT ORDINANCE
MINOR AMENDMENT TO:
Section 9.1403
Page 14-7
EXISTING:
Plats and Data. Subdivision 3
REPLACE WITH: ~roposecO
Park dedication. It is deemed necessary and consistent with sotmd City
planning to provide in each new proposed plat o r subdivision, areas for
future development of park and recreational purposes. Each plat shall
hereafter provide for a dedication to the municipality, an area not less than
ten percent (10%) of the total proposed area to be subdivided.
(a)
Such area shall consist of developable and usable land and shall be
located so as to serve the present and future needs of the community
for recreational or park purposes.
(b)
The Planning Commission and the Council shall consider the proposed
location in relation to existing or contemplated recreational and park
sites in other parts of the community and as to the suitability in
meeting the requirements of the "City Comprehensive Plan".
(c) The following properties shall not be accepted for purposes of the
owner's compliance with subdivisions a or b of this section:
a. land dedicated or obtained as easements for storm water
retention, drainage, roadway and other utility purposes;
(c)
This requirement may be waived and/or modified by the Council,
after recommendation by the Planning Commission, for one of the
following reasons:
The enforcement of this provision would act as an extreme
hardship to the property owner, because of the size of the
tract involved, the topography of the land (zoning areas
involved) or the Owner has already dedicated comparable
areas in other subdivisions in the City.
(ii)
The Owner contributes a cash equivalent to the City for the
"Parks Capital h2provement Fund" of the City. A cash
equivalent shall be a sum mutually agreed upon
representing 10% of the market value of the tract in an
under-developed state on the date the preliminary plat is
presented to the City.
(d)
The City, at its sole discretion, may consider a combination of an
area dedication and cash contribution to total the 10 percent park
dedication contribution.
CITY COUNCIL LETTER
Meeting of June 14, 2004
AGENDA SECTION: CONSENT ORIGINATING CITY
NO:
DEPARTMENT: MANAGER'S
ITEM: ANOKA COUNTY 2004 JPA BY: Jean Kuehn BDI~~'~
SCORE FUNDS DATE: June 2004 .
NO:
This Joint Powers Agreement, released on June 2, 2004 by the County board, covers the 2004 calendar
year.
The 2004 Joint Powers Agreement with Anoka County entitles the City to apply for ftmding for the
residential recycling program and the City's recycling drop off center as well as special collections of
problem materials (i.e., tires & oil filters, fluorescents). The joint powers agreement further specifies
that Columbia Heights is entitled to receive reimbursements up to $46,634.73 for eligible expenses
specifically related to recycling and waste abatement activities.
The 2003 SCORE funding was reduced 20% mid year from $52,410.60 to $42,728.48 by the County
due to State funding cuts. The 2004 funding is a reduction of $6,775.87 from the original 2003 level
but an increase of $3,906.25 from the mid term reduction of the 2003 funding.
To receive these funds the City must submit substantiating data in semiannual reports and abide by the
State statutes regarding recyclable materials and mixed municipal solid waste.
Staff has submitted the required reports for 2003 and the City received the full amount of the allotment
per the adjusted joint powers agreement.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 2004
Joint Powers Agreement with Anoka County to provide cooperation between the City and the County
in the implementation of the Residential Recycling Program and to make funds of up to $46,634.73
available as reimbm'sement for eligible expenses.
COUNCIL ACTION:
Anoka County Contract # 2003-0240
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on !6th day of December, 2003,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $708,603 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.557
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to-
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the.mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
TERM. The term of this Agreement is from January 1, 2004 through December 31,
2004, unless earlier terminated as provided herein.
3. DEFINITIONS.
eo
fo
"Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03,
subdivision 24a.
"Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
"Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. § 115A.552.
"Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner
that precludes further use.
"Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
o
go
"Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03,
subdivision 38.
PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 1636 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the
focused recyclable material of the year as specified by the County. The
County will provide the Municipality with background material on the
focused recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 2003, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 2004 and January 20, 2005:
An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has .been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
2
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
Copies'of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement' activities no later than July 20, 2004
and January 20, 2005. Costs not billed by January 20, 2005 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement
for eligible expenses, less revenues or other reimbursement received, for eligible
activities up to the project maximum as computed below, which shall not exceed
$46,634.73. The project maximum for eligible expenses shall be computed as follows:
A base amount of $10,000.00 for recycling activities only;
$4.51 per household for recycling activities only; and
unexpended funds carried over from the Municipality's 2003 allocation.
RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
3
AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by.. the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
ao
In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement.
No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rares as certified by
said Department.
It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
4
11.
12.
13.
Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with att laws, rules, and regulations applicable to the
Municipality.
ho
The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
PUBLICATION. The MUnicipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7)
days written notice, delivered by mail or in person to the other party, specifying the date
of termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first
written above:
CITY OF COLUMBIA HEIGHTS
COUNTY OF ANOKA
By:
Name:
By:
Dan Erhart, Chairman
Anoka County Board of Commissioners
Title: Date:
Date: ATTEST:
By:
Municipality's Clerk
John "Jay" McLinden
County Administrator
Date:
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA SECTION: -CONSE&IT- _-,~. ORIGINATING DEPARTMENT: CITY MANAGER'S '
NO: _~ ~[~,~ Community Development APPROVAL
ITEM: Ad°pt Res°luti°n 2004-33' A1]lth~ri~'ing' BY: Randy Schumacher ¢
Reallocation of CDBG Funds from the sale of DATE: June 9, 2004 '
4607 Tyler Street for the redevelopment of the
NEI site.
BACKGROUND: Anoka Cotmty has made available an amount of $112,708.60 in reallocated
Community Development Block Grant Funds that were used in the sale of 4607 Tyler Street NE. In
order for the City of Columbia Heights to receive these fimds for a new project, we have to published
notice of the proposed change in use and have allowed for citizen comments. The City Council is
now holding a Public Hearing, and will consider a resolution to reallocate these funds. After the
public heating, the Anoka County I-IRA will vote on the reallocation request after which the funds will
be immediately available to the City of Columbia Heights. The City of Columbia Heights is
requesting to reallocate funds for the following pttrposes associated with the NEI redevelopment:
Asbestos removal $51,565
TIF inspection $ 3,000
Tank removal $ 6,500
Appraisal $ 500
Ehlers & Associates $ 7,000
Demolition $ 1,900
Contingency $ 1,000
TOTAL $71,465
The balance of the reallocated funds ($41,243.60) can be designated by the City Council to an eligible
CDBG project at a later date.
RE COMMENDATION: Staff recommends Adoption of Resolution 2004-33, authorizing
Reallocation of Cormnunity Development Block Grant (CDBG) funds, formerly used to acquire 4607
Tyler Street to be used for'axe NEI Redevelopment Project site.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-33, there being an
ample amount of copies available to the public.
RECOMMENDED MOTION: Move to Adopt Resolution 2004-33, Authorizing Reallocation of
Community Development Block Grant Funding to be used for proposed CDBG eligible activities for
the redevelopment of the NEI site.
Attachments
COUNCIL ACTION:
h: \Consent2004\CL Reallocate CDBG Funds
RESOLUTION 2004-33
RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
AUTHORIZING A REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDING THROUGH ANOKA COUNTY
WHEREAS, the Department of Housing and Urban Development (HLrD) monitors and
establishes criteria for the use of CDBG and HOME funds; and
WHEREAS, the City of Colmr~bia Heights is requesting a reallocation of CDBG funds fi'om the
recent sale of 4607 Tyler Street NE; and
WHEREAS, the City of Columbia Heights is required to publish notice of proposed CDBG
reallocation in the local paper, allowing citizens 30 days to con~ment on the proposed change;
and
WHEREAS, the City Council must hold a public hearing and consider a resolution to reallocate
the ftmds; and
WHEREAS, the Anoka County HRA Board must in turn approve the reallocation request, after
which the funds will be in~'nediately available to the City; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal
sponsor for the reallocation of Co~rummity Development Block Grant Funds; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any
Federal, State, or local laws pertaining to fi'aud, bribery, graft, kickbacks, collusion, conflict of
interest or unlawful or comtpt practice; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia
Heights, Minnesota has authorized staff to pm'sue the reallocation of these CDBG funds to be
used for proposed CDBG eligible activities for the redevelopment of the NEI site; and
I certify that the above Resolution was adopted by the City Council.
PASSED THIS:
SECONDED BY:
ROLL CALL:
Day of Jtme, 2004
Patricia Muscovitz, Deputy City Clerk
Julienne Wyckoff, Mayor
H:\Resolutions2004\ CL Reallocate CDBG Funds
$30 For First Zone
$15 Each Additional Zone
ltl!II
n wspa ers
May 27th' in our
ciai Keepsake Tab.
semces, incJuding health and safety
related Code enlorcement, and other
J goods, semces or materials rourinely
J provided by the City to its citizens or
other members of the public which,
J by law, must be limrted to the actuaJ .
J cost of the service being provided.
' - The tm, m "fees" shall not include any
J special assessments made under
I ' Minnesota Statutes Section 429.
(Ret Ord 1152)
J Any persons desidng to be heard shall
J be given an opportunity at the above stated
time and place. Any questions related to
I this item may be referred to Deb Skogen,
J City Clerk at 763-572-3523.
Headng impaired persons planning to
J attend who need an interpreter or other per-
I sons with .disabilities who require auxiliary
aids should contact Roberta Collins at 763-
I 572-3500 no later than Monday, May 17,
J 2004. The TDD number is 763-572-3534.
J /s/ Debra A. Skoge~, City Clerk
Published in the Fridley Focus News May 6
J and 13, 2004
· J (May 6 & 13, 2004)f2/NOPH charter amd
I
I City of Fridley
j (Official Publication)
CITY OF FRIDLEY
J STATE OF MINNESOTA-
j . NOTICE OF PUBLIC SALE
OFFICIAL PUBLICATION
J Notice is hereby given the City of
J Ffidley,' An(~ka County, Minnesota, will con-
duct a Public Sale of USED OFFICE SUP-
'1
"PLIES, BICYCLES, VEHICLES AND MIS-
J; '.. CELLANEOUS ITEMS. Some items are lost
. j - or stolen and the legal owners c'annbt be
· located. Some items are City Surplus and
J some are forfeited items. -
Said sale will be conducted at the Anoka
J County Fairgrounds, 3203 St. Francis
J Blvd.,Anok~, Minnesota 55303 on Saturday,
May 22, 2004 at 10:00AM. Registration
J inspection of items will be from 9:00 to
J 10:00am.
Auctioneer will be Jim Peterson, Ucense
J #02-16, telephone # 612-263-6453, James
J C. Peterson & Co.
j Dated this 6th Day of May, 2004
" /s/William H. Bums, City Manager . .. . ·
J City of Fddley, MN 55432.
j Published in the Frfdley Sun Focus May 13
J ('May'13 & 20, 2004)f2/n~tJce of auction
J
I . City of Columbia Heights
J ' ....(Official Publication) -'
City of Columbia Heights
J.. PUBUC NOTICE
in-Post Q Sun. Current Central
ant South [2 Sun-Focus
· ?:. :-? -_--. -.. ....
t..ed, please include SASE
;tate: Zip:
J ' Notice is hereby given that the City of
Columbia Heights will hold a Public Hearing
J on June 14th, 2004, at approximately 7:00
- . J p.m. in the City Council Chambers, for the
' purpose of taking public comment for the
! reallocation of Community Development
. ' J Block Grant monies spent on the acquis~tic~n
of 4607 Tyler Sl]'eet N.F_ Prop<)sed reuse
J options are fer the redevelopment of the
NEI site. Written comments will be accepted
.in the Community Development Depad~ent.
. .of the City of Columbia Heights, 590 40th
Avenue.NE, columbia Heights, Minnesota, -
until 4:30 pm on June 14, 2004. For infor-
marion contact Randy Schumacher, Project
Director at (763) 706-3675. "':
..... i'." (May 207,2004) f2JPH, re~ffoca'.ted [¥nds ~.. ~'. ~
CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA SECTION: CONSENT /~.) ORIGINATING DEPT.: CITY MANAGER
NO: ~ ~4:-~ License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: DATE: June 9, 2004 By: ~/~/~4~
BACKGROUND/ANALYSIS
Attached is the business license agenda for the June 14, 2004 City Council meeting. This agenda
consists of applications for Contractor licenses for 2004, as well as several Peddler's Licenses. Several
of these are in conjunction with the Jamboree being held in June and one is for the sale of Fireworks.at
the Columbia Heights Mall.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for June 14, 2004 as presented.
COUNCIL ACTION:
TO CITY COUNCIL June 14, 2004
*Signed Waiver Form Accompanied Application
2004 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
*Roger Jensen~Excavation
Belair Excavating
*M.J. Arndt Construction
*Bartylla Plmb & Htg
*Gunderson Construction Inc
*Ashland Enterprises Inc
*Practical Systems/Kline Corp
35818 Adolf Rd, Askov
2200 Old Hwy 8, New Brighton
2808 Sherwood Rd, Mounds View
8675 No. 126th St, Hugo
1760 Commerce Court, Wht Bear
881 66th Ave NE, Fridley
4342B Shady Oak Rd, Hopkins
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
PEDDLERS/SOLICITORS
*Gerald Johnson
*Erik Johnson
*Je~mifer Weisser
*Wm Hurst/FW Shreveport Inc
Justin Lowery Booksales
*Women of Today-Sharon Tarr
LICENSE
1298 52nd Ave NE, Fridley
1298 52nd Ave NE, Fridley
4905 Fillmore St, Col. Hts
102 Indust Dr, Batesville, AR
2451 Atrium Way, Nashville, TN
10962 Isanti Crt, Blaine
$100
$50.00
$50.00
$100
$100
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~ ¢,,BL ~ ~ ~9(~¢
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number [0~ through /~)~t/p
in the amount of $ [~ 19~//~q~. ~[.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
HO
H
o2~
d)
0
0
0
0
~.1~
Oo
U::> E~
(Do 0
H
Oo
O~ 0
H
-~0
U
Oo
O0
m
H
Oo
Oo 0
i
OU
-,d 0
r.--t
0 0
H
00000000000000000000000000000000000000000000000
Oo
rj~
U
0 0
,-q~
Oo
rjr>
H
OU
-,-IC)
r Jo rJ E)
eo ~ H ~
,~ H ~>
r j% ~ P4 68
o ~c~Obl~H
~.~ ~-~ H ~Z~ ~.~ ~ H
Oo
H ~
OrD ~
-~0 n~
o~
n4
0
0
0
0
0oo
~ou~
HOt.9
0'~ 0'1
0 0
0
rD
H
~ m
~o
CITY COUNCIL LETTER
Meeting of June 14, 2004
AGENDA PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: Fire APPROVAL
NO: ~ o o
ITEM: Close Hearing BY: Charlie Thompson By..~'a~/'~
Rental License Revocation
DATE: June 7, 2004 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
F.C. Celtic LLC regarding rental property at 3849-51 Central Avenue NE. for failure to meet the requirements of
the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of June 14~
2004.
The public hearing on this propmty may now be closed in that the violations on the property have been corrected.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by F.C. Celtic LLC Regarding Rental Property at 3849-51 Central Avenue NE. in that, the
Violations on the Property have been Corrected.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
MEETING OF: JUNE 14, 2004
AGENDA SECTION: RESOLUTIONS AND ORIGINATING DEPT: CITY MANAGER
ORDINANCES
NO: ,WI. ,~_~ I ) FINANCE APPROVAL
ITEM: RESOLUTION PROVID'IN-~ 2005 BY: WILLIAM ELRITE BY:
ARA TION GUIDELINES, ~/~ ~~
BUDGET PREP
ADOPTING A PROPOSED MAXIMUM DATE: MAY 27, 2004
BUDGET, AND SETTING THE PROPOSED
MAXIMUM CITY LEVY FOR 2005
NO:
The purpose of the attached resolution is to provide staff with guidance and direction in the
preparation of the 2005 budget and to establish criteria for long-range budget planning as well as
restrict property tax increases to residents of Columbia Heights. The three-year goal for budgets
and property tax increases is that the budgets for 2005 and 2006 will be developed at the same
level as the 2004 budget. The 2007 budget would be developed with a maximmn inflationary
growth factor of 3 percent. The result of this no budget growth plan means that for 2005 and
2006 the City levy would only increase by the amount of state aid reduction and for 2007 it
would only increase by a 3% budget inflationary factor. In actual levy increase dollars, it is
estimated that this long-range budget plan would result in a progressively smaller property tax
increase for the next three years. For 2005 the increase in our property tax levy would be
$544,726, for 2006 $338,380 and for 2007 $240,000. As you can see, the property tax increase
goes down significantly each year and even for 2005, the property tax increase would be less
than it was in 2004. The adoption of the attached resolution facilitates both budget preparation
direction and certification of a proposed budget and levy. Last year this was done in the form of
two separate resolutions. For efficiency and cost-effectiveness I have combined both of these
resolutions into one.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-29 there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-29 being a resolution providing
2005 budget preparation guidelines, adopting a proposed maximum budget, and setting the
proposed maximum city levy for 2005.
WE:sms
0405272COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION NO. 2004-29
RESOLUTION PROVIDING 2005 BUDGET PREPARATION GUIDELINES, ADOPTING A PROPOSED
MAXIMUM BUDGET, AND SETTING THE PROPOSED MAXIMUM CITY LEVY FOR 2005
WHEREAS, the State of Minnesota legislature has adopted legislation that significantly reduces state aid to the
City of Columbia Heights; and
WHEREAS, it is the goal of the City Council to maintain city services to residents without irnpail-ment fi'om the
state aid cuts; and
WHEREAS, it is the goal of the City Council to maintain low property taxes on property in Columbia Heights;
NOW, THEREFORE, BE IT RESOLVED that the City Manager is instructed to prepare the 2005 budget
utilizing the same total level for tax-supported funds as the 2004 budget; and
BE IT FURTHER RESOLVED that the proposed budget for the City of Columbia Heights for the year 2005 is
hereby set at the same level as the 2004 budget and is not exceed the following appropriations for each fund as
listed below:
General Fund $ 8,232,617
EDA $ 222,648
Library $ 631,271
BE IT FURTHER RESOLVED that the only increase in the proposed property tax levy, collectible in 2005,
upon the taxable property in the City of Columbia Heights shall be the amount of lost state aid and shall be set
at the following amounts:
2004 Adopted Levy
Estimated 2005 Aid Loss
Proposed 2005 Levy
$ 5,447,260
$ 544,726
$ 5,991,983
BE IT FURTHER RESOLVED that the county auditor is authorized to fix a property tax rate for taxes payable
in the yem' 2005 that is higher than the tax rate calculated for the city for taxes levied in 2003, collectible in
2004.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Anoka
County, Minnesota.
Passed this day of ,2004
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Mayor Julienne Wyckoff
CITY OF COLUMBIA HEIGHTS
DATE: MAY 27, 2004
TO:
WALT FEHST
CITY MANAGER
FROM: WILLIAM ELRITE
FINANCE DIRECTOR
RE:
PREPARATION OF THE 2005 CITY BUDGET
At the present time it appears that our local government aid (LGA) will be reduced by an additional
$544,726 in 2005. This is under the phase-in plan that the state legislature adopted in the 2003
legislative session. Under that plan our LGA will ultimately be reduced to $720,097 and will occur in
2006. This means that from the original certified LGA in 2003 to 2006 we will have lost a total of
$1,931,902. To deal with this loss in aid I am recommending that the City deviate from the normal
budget process and look at a longer-range budget goal to manage the state aid reductions, inflation, and
property tax increases. ! am recommending that the City look at freezing budgets for 2005 and 2006 at
the 2004 level, with no increase in expenditures over and above the 2004 level for either 2005 or 2006.
And, for 2007 looking at an inflationary increase to the budget of 3%. This zero budget growth would
necessitate levying in property taxes the aid cuts that the City will receive in 2005 and 2006. Under
the current legislative phase-in plan this would be a $544,726 increase in our levy for 2005 and a levy
increase of $338,380 for 2006. Neither of these years would see any growth in the budget. In 2007 we
would be fully phased in under the state aid reduction plan and would not need a levy increase to make
up for state aid reductions. In that year I propose a modest 3% inflationary increase to the budget that
would result in a small property tax increase of approximately $240,000. I feel that a plan of this
nature would be reasonable as it severely restricts budget growth and forces staff to absorb any
inflationary costs into the current budgeting level for the next two years and then allows for only a
modest inflationary increase in the third year. This plan would also insure that Columbia Heights
retains its role of being the lowest or near lowest in property taxes on a median priced home in the
metropolitan area.
In addition to the above, I am recommending that the council continue the philosophy that was started
last year of adopting a resolution in June giving staff specific direction and guidance regarding the
preparation of the 2005 budget. This was done last year and it makes it much easier for staff to
develop a practical budget when they know up front what the guidelines and goals are. Based on this, I
have prepared the attached draft council letter and draft resolution to establish a format that the council
could adopt to give the staff guidance in preparing the 2005 budget with no increase. The bottom line
of my recommendation is that it starts out with a property tax increase in 2005 that is about $85,000
less than the 2004 property tax increase, and then drops into a progressively lesser increase for the next
two years while at the same time maintaining a "hold the line" budget for the first two of the three
years. This plan ends up with a budget in the third year, 2007, which is still $500,000 less than the
2003 budget.
WE:sms
0405271 CM
Attachments
0
0
Ernoo
c",,I
CITY COUNCIL LETTER
Meeting of: June 14, 2004
AGENDA SECTION: Other Ordinances andResoj,ution_ss ~ ORIGINATING DEPT: CITY MANAGER
NO: '~~#~ Community Development APPROVAL
ITEM: Emergency Ordinance No. 1471, An ordinance BY: Randy Schumach4~'
repealing Ordinance No. 1457 and imposing a DATE: June 8, 200~X/,~/
moratorium on development in Industrial Park Master
Plan area.
Issue Statement: Consideration of Emergency Ordinance # 1471, which is an ordinance of the Columbia Heights City
Council, imposing an emergency moratorium for industrial zoned properties identified in Phase I & II of -the Industrial
Park Master Plan for the City of Columbia Heights.
Background: The City Council identified as a priority for 2002 and beyond, a strategic master planning process for
the industrial areas of Columbia Heights. As pm-t of this on-going redevelopment strategy, the City Council has
entertained several concept plans for the potential redevelopment of the industrial area. As part of the redevelopment
process, the City imposed a moratorium in July 2002 on industrial properties identified in the planning area. This
moratorium is set to expire on July 8, 2004.
Analysis: The extended moratorium will affect the Light Industrial zoned districts in the area generally bounded by
University Avenue on the west, 40th Avenue on the north, Jefferson Street on the east, and 37th Avenue on the south;
excepting the properties at 455 37th Avenue NE, 500 38th Avenue NE, 523 37th Avenue NE, 533 37s~ Avenue NE, and
545 37th Avenue NE (See attached map). The properties being exempted are in the general area of redevelopment
activities, but are proposed to be left out of the plan. As part of this redevelopment opportunity, City staff believes it
necessary to adopt an emergency ordinance prohibiting activities requiring action by the Planning Commission or
requiring a building permit. However, it does not include building permits for maintenance issues such as roofs and/or
siding, etc. This emergency ordinance would be effective for an additional period of 6 months, but could be shortened,
should the City Council deem it necessary.
RECOMMENDATION: Staff recommends establishing an emergency moratorium, in an effort to protect the
strategic planning process, and the health, safety, and welfare of the public. Staff recommends that the following
motions be made.
RECOMMENDED MOTION: Move to waive the reading of Emergency Ordinance #1471, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Emergency Ordinance #1471, being an Ordinance repealing
Emergency Ordinance No. 1457, and imposing a moratorium on the use of property identified in Phase I & II of the
Industhal Park Master Plan for the City of Columbia Heights.
Attachment: Ordinance
COUNCIL ACTION:
H:\Consent 2004\CL June I4 Emerg Ord Ind Pk
EMERGENCY ORDINANCE NO. 1471
BEING AN EMERGENCY ORDINANCE REPEALING EMERGENCY ORDINANCE NO. 1457
The City of Columbia Heights does ordain:
Section 1: On July 8, 2002, the City of Columbia Heights adopted Ordinance 1449, which is an
ordinance that was created in an effort to protect the strategic plamfing process, health, safety,
and the general welfare of the public for the City of Columbia Heights; and
Section 2: The City Council determines it is necessary to extend the emergency moratorium in
an effort to finish a strategic master planning process to dete~Tnine the highest and best use of
industrial zoned properties and to develop an implementation pimp/development agreement; and,
Section 3: In an effort to protect the strategic plmming process, and the health, safety, mhd
welfare of the public, the Columbia Heights City Cotmcil hereby imposes a moratorium on the I-
1 Light zoned properties within the area recognized in Phase I & II of the Industrial Park Master
Plan for the City of Columbia Heights, and the area generally bounded by University Avenue on
the west, 40th Avenue on the north, Jefferson Street on the east, mhd 37th Avenue on the south;
with the exception of the properties at 455 37th Avenue NE; 500 38th Avenue NE; 523 37th
Avenue NE; 533 37th Avenue NE; and 545 37th Average NE; Effective July 8, 2004 and
terminating in six months, and recoglfizing said time period may be shortened, at anytime by the
City Council; and,
Section 4: Activities affected by this moratorium include anything in the moratorium area
addressed above requiring action by the Planning and Zoning Cormnission, or requiring a
building pemhit. This does not include building permits for maintenance issues such as roofs
and/or siding.
Section 5: This Ordinance shall be in full force and effect on July 8, 2004.
Offered by:
Second by:
Roll Call:
Passed this
__ day of Jmhe, 2004.
Patricia Muscovitz, Deputy City Clerk
Julimme Wyckoff- Mayor
H:\Industfial Parlc2004\Emergency Ordinance
QUINCY ST NE
JEFFERSON ST NE
QUINCY ST NE
R u~
MADISON ST NE
UNIVERSITY AVE NE
MADISON PL NE
AVE NE