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Home My WebLink AboutMay 3, 2004 Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421'3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRA T/ON NOTICE OF CITY COUNCIL MEETING to be held in the CITY OF COLUMBIA HEIGHTS as follows: Mayor dulienne I'~cl¢off Councilmembers Robert A. I4qlliams Bruce Ncnv/'ocki Tammera Ericson Bruce Kelzenberg City Mana.qer l,["al! Fehst Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL MAY 3, 2004 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA 1. Merging of the City m~d School District newsletter 2. Request for two Police squad cars 3. Discuss Towua Meeting responses The City of Colmnbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accmmnodation will be provided to allow individuals with disabilities to participate in all City of Colm~bia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: May 3, 2004 AGENDA SECTION: ITEMS FOR ORIGINATING DEPT.: CITY MANAGER CONSIDERATION Recreation APPROVAL NO: AND SCHOOL BY: Keith Windschitl BY:.// ITEM: MERGING OF THE CITY DISTRICT NEWSLETTERS DATE: April 27, 2004 ~," NO: BACKGROUND: The School Board/City Council Task Force has recommended that the City work with the School District to merge newsletters and create one document to reduce overall cost. The City currently puts out the 24 page Heights Happenings four times a year at a yearly cost of $18,620. The School District puts out an 8 page newsletter three times a year at a yearly cost of $6,600. Rapid Graphics, the printer the City currently is using, has indicated that there could be a cost savings from the postage if the newsletters were combined. They did indicate that we could see a slight increase in our current postage with the page and weight additions. Staff has several concerns regarding this merger: 1. The School District newsletter is mailed to all residents that reside within the district boundaries. Approximately one third of the district resides in Fridley. Staff questions whether Fridley residents would be interested in the City of Columbia Heights information. This would increase our mailing numbers by approximately 3,300. 2. Having three entities, the City, Recreation Department, and the School District, all in one docurnent would make the newsletter more difficult to read and limit vital cover space to one or all. The City newsletter currently has a lot of information from the City departments. Staff feels that by adding more information the readability would be affected. 3. Liquor advertising would come into question. The School District would probably not want to have liquor ads with school information. Our City Liquor Manager has indicated the liquor stores would like to increase advertising rather than eliminate it completely. 4. Staff time required to coordinate this effort would increase considerably. Staff currently spends many hours working with all City Departments to gather information. Working with the School District would take more time and make the project that much more difficult. 5. Timelines are currently different from the City and the School District. Most of these could be adjusted somewhat on both sides. The School District is required by law to send an am~ual report out by mid October. This has been a 12 page document. The district has indicated that they probably would mail this report on their own. 6. The School District Newsletter is a higher quality publication in both print and appearance. It is easier to read and utilizes tine allotted space well. Their newsletter is printed on a sheet fed press as the City newsletter was in years past. CONCLUSION: Staff is requesting direction on the newsletter and whether the City Council feels that we should continue to pursue this merging with the School District. Htshappn\CC-News Work Session CITY COUNCIL LETTER Meeting of May 10, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE ~,t APPROVAI~:// .w' ITEM: Authorize purchase of two2004 Ford Crown BY: Thomas M. Johnso~~ BY'. _~,///~'~/?~ ~,/~/~.~,~, NO. Victoria police vehicles per State of Minn. bid DATE: April 16, 2004 O'(' DATE:/-'/~'~r'~' BACKGROUND The State of Minnesota has awarded the contract for the delivery of police vehicles for 2004. This award is to Superior Ford, Inc. of Plymouth, Minnesota. The base vehicle price listed in the award for the full size sedan is $19,469. As in past years, the deducts for the full size sedan include, but are not necessarily limited to, engine block heater and rubber floor mats instead of carpet. Add-ons include left side spot light, courtesy lamps disabled, power fi'ont left seat, white roof and doors, remainder of car black, driver/front passenger door lock control, rear handles inoperative, lamp pre-wire group, and driver/front passenger window control. After the deducts and add-ons, the price of the car comes to $20,595. Two each 2004 Ford Crown Victoria vehicles: 4 door, base price with add-ons and deducts Plus sales tax 6.5% $41,190 exempt $41,190 ANALYSIS/CONCLUSION It is our recommendation to the council that our new marked police vehicles be purchased from the State of Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota. RECOMMENDED MOTION: Move to authorize the purchase of two 2004 Ford Crown Victoria police vehicles per the State of Minnesota bid, with funding to come from 431-42100-5150 in the amount of $41,190, and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 04-036 COUNCIL ACTION: SUPERIOR FORD FLEET & GOVERNMENT SALES 9700 56TM A~E NO PLYMOUTH, MN 55442 FAX # OF PAGES c-hendr2@dealeremail.com Bill Stuad 763-519-6349 Carol Hendrickson 763-519-6351 Wanda Mahaffey 763-519-6373 Fsx 763-519-6336 · Fax To: AT: Dale PH MN CONTRACT # 432130 2004 CROWN ViC POLICE INTERCEPTOR POLICE INTERCEPTOR PACKAGE 4.6L V8 ENGINE / AOD TRANSMISSION / 3.27 RATIO POWER LOCKS, WINDOWS, HEATED MIRRORS BUCKET SEAT FRONT - CLOTH FRONT & REAR SPEED CONTROL / TILT STEERING WHEEL AIR CONDITIONING /AMFM STEREO RADIO MAP LIGHT / 5" ROUND HEADER LIGHT REAR WINDOW DEFROSTER / ENGINE BLOCK HEATER ABS BRAKES / LIMITED SLIP REAR AXLE RADIO NOISE SUPPRESSION / CARPET W/FLOOR MATS FR DOOR MOLDINGS IN TRUNK $ 19469.00 TAX & LICENSE NOT INCLUDED IMPORTANT- TO RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD FLEET ID# WE FAX CONFIRMATION OF ORDERS RECEIVED - CALL US IF YOU DO NOT RECEIVE FAX CONFIRMATION OF YOUR ORDER PAYMENT IS DUE UPON DELIVERY OF EACH VEHICLE ISSUE SEPA.RATE PO'S FOR EACH VEHICLE IF NECESSARY Fax EXTERIOR: TM LIGHT GREY BU MED BROWN JL DK TORADOR RED' FS SPRUCE GREEN' DX DARK PEARL BLUE' LK DARK BLUE LM ROYAL BLUE LN LIGHT BLUE MM ULTRA BLUE C2 GOLD ASH' ES LT ICE BLUE U~A ~ILV_E_.R_ GREY YG MED TITANIUM JP SILVER BIRCH* AQ ARIZONA BEIGE* TV MIDNIGHT GREY* INTERIOR: TAN TOTAL OF OPTIONS FROM PAGE 2 TOTAL FOR EACH VEHICLE $ 19,469.00 $ /1~6. ~-O $ EXT POWERTRAIN WARRANTY 3YR/OR/75,000 MILES ** ADD $ 975 EXT POWERTRAIN WARRANTY 3YR/OR/100,000 MILES ** ADD $1485 **$50 DED-EXPIRES YR/MI -WHICHEVER'COMES FIRST TOTAL FOR EACH VEHICLE X .# OF UNITS = · THANK YOU, PLEASE CALL IF ANY QUESTIONS. SUPERIOR FORD, INC. TOTAL MANUALS $ TAX & LICENSE NOT INCLUDED 1. POWER DRIVER SEAT 21A 327 2. SIDE AIR BAGS 59M 258 3. LH SPOTLIGHT 51A 163 4. VINYL REAR SEAT IW-DK GREY IC-LT GREY IH-TAN 56 5. AM/FM STEREO CASSETTE 58H 159 6. TRUNK ORGANIZER W/KEVLAR FRONT LINER 14T 163 7. RUBBER FLOOR CN LIEU OF CARPET & FLR MATS ) 128 (108) 8. DELETE RADIO 58B (86) 9. DELETE ENGINE BLOCK HEATER 41H (30) 10. MULTIPLE UNITS KEYEDALIKE KEYCODE //°l~/''/A/ ORDERCODE ~--,'A~'''4- 43 11. 3.55 REAR AXLE RATIO 730A 138 12. ADD RH SPOTLIGHT 51Y 129 13.CLOTH SPLIT BENCH SEAT PW-DK GRAY PC-LT GRAY PH-TAN 77 '14.ADDITIONAL ROOF REINFORCEMENT 185 69 15.FULL WHEEL COVERS (in lieu of center hub caps) 642 30 16.DELETE 5" ROUND HEADER LIGHT 54M 0 17.COURTESY LIGHTS DISABLED 478 17 .18.SILICONE HOSES W/AIRCRAFT CLAMPS 177 275 19. TRUNK RELEASE ON DRIVERS DOOR (IGNITION POWERED) 61H 0 20. DELETE SPEED CONTROL 525 (194) 21.DELETE RADIO NOISE SUPPRESSION 53M (82) 22.POWER ADJUSTABLE BRAKE & GAS PEDALS 59C 103 23.LOCKS -DRIVER & FR PASS CONTROL ONLY 157 0 24.WINDOWS-DRIVER & FR PASS CONTROL ONLY 948 22 25.TWO TONE PAINT - ACCENT ON ROOF & 4 DOORS 952 387 26.TWO TONE PAINT - ACCENT ON ROOF,HOOD,TRUNK 953 387 27.TVVO TONE PAINT - ACCENT ON ROOF & FR DOORS .955 387 28. BASE POLICE PREP PKG - 65A (NA WITH 66F PDB) 598 29. POLICE PREP PKG - COMPLETE - 68P (NAWITH 66F PDB) 1716 30. VISIBILITY PKG - 65W &68P (REQ68P PKG) 2572 31. vISIBILITY BASE PKG - 65N (NA WITH 68P OR 66F) 1587 32. FRONT POWER DISTRIBUTION BOX (PDB) 66F 82 33. GRILL LAMP, SIREN & SPEAKER WIRING 172 0 34. LAMP PRE WIRE PKG 476 39 35. ROOF WIRING, HOLE IN ROOF 187 : 168 36. ROOF WIRING, NO HOLE IN ROOF 189 73 37. RADIO, 2 WAY PRE WIRE (FR SPKRS INOP FORAM/FM) 946 39 38. LOCKING GAS CAP 54G 9 39. DELIVERY .50 per mile one way $.50 X __ miles = 40. LAMINATED SECURITY SIDE GLASS 68G 254 41. PLASTIC TRIM RINGS (AFTERMARKET- NOT INSTALLED) 50 42. TRACTION CONTROL 553 202 43. FRONT DOOR MOLDINGS INSTALLED BY FACTORY 96C 0 /7 ~9 TOTAL OF ALL OPTIONS ADDED TO ORDER .............. '...: ............ SERVICE MANUAL ELECTRICAL MANUAL EMISSIONS MANUAL PARTS MANUAL ANNUAL TECHNICAL SERVICE BULLETIN (TSB) SUBSCRIPTION CITY OF COLUMBIA HEIGHTS TO: MAYOR JULIENNE WYCKOFF COUNCILMEMBER TAMI ERICSON COUNCILMEMBER BRUCE KELZENBERG COUNCILMEMBER BRUCE NAWROCKI COUNC~MEMBER BOBBY WILLIAMS COLUMBIA HEIGHTS SCHOOL BOARD MEMBERS LARA CHANDLER MISSY LEE MIKE PETERSON TIM POLAND KEITH ROBERTS TAMMY SCHMITZ FROM: DATE: COLUMBIA HEIGHTS CITY/COMMUNITY TASK FORCE MEMBERS MIKE PETERSON, CHAIR LIZ BRAY LARA CHANDLER KURT HOLEWA AURORA JOHNSTON NANCY KALDOR BRUCE KELZENBERG GARY PETERSON MATT TOWNSEND KEITH WlNDSCHITL MAYOR JULIENNE WYCKOFF JUDY YANTOS WALT FEHST, CITY MANAGER ~ APRIL 23, 2004 TOWN MEETING NOTES FROM APRIL 22, 2004 Please find attached the sheets that were filled out by the residents who attended the meeting last night. cb A~acbaments rtl ~,~ °~ -,5 C~o 0 0 r~