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HomeMy WebLinkAboutApril 26, 2004 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRA T/ON Mayor dulie/me l,l~,ckoff Councilmembers Robert .4. Williams Bruce Ncm,rocki Tammera D'icson Bruce Kelzenberg Citp Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, April 26, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employlnent in, its services, programs, or activities. Upon request, accommodation will be provided .to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Heidi Bruder, St. Matthew Lutheran Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) o PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclan~ations 1) 2004 Conmmnity Prayer Breakfast P4 B) Presentations 1) Recycling Award - Jean Kuelm C) Introduction of New Employees 1) Joanne Peterson-Library Clerk D) Recognition - none J CONSENT AGENDA (These itmT~S are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for the April 12, 2004 regular City Council meeting and the April 19, 2004 Board of Review meeting a) MOTION: Move to approve the minutes of the April 12, 2004, regular City Council meeting as presented. P5 b) MOTION: Move to approve the minutes of the April 19, 2004, Board of Review meeting as presented. P15 2) Accept Boards and Colmrfissions Meeting Minutes a) MOTION: Move to accept the April 6, 2004 minutes of the Library Board of Trustees P17 b) MOTION: Move to accept the April 15, 2004 minutes of the Charter Cormrdssion P19 c) MOTION: Move to accept the March 16, 2004 minutes of the EDA P22 MOTION: Move to accept the January 21, 2004 minutes of the HRA P27 THE CITd~ OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES ~'QUAL OPPORTUNITY EMPLOYER City Council Agenda April 26, 2004 Page 2 of 3 3) Establish Work Session meeting date for Monday, May 3, 2004, beginning at 7:00 p.m. in Conference Room 1. P31 MOTION: Move to establish a Work Session meeting date for Monday, May 3, 2004 beginning at 7:00 p.m. in Conference Room 1. 4) Adopt Resolution No. 2004-21, being a Resolution awarding the Joint Powers Agreement contract with the cities of Anoka/Champlin and Fridley for the purchase of Self Contained Breathing Apparatus (SCBA) to Metro Fire and Equipment of Ham Lake P32 MOTION: Move to waive the reading of resolution # 2004-21, their being ample copies available to the public MOTION: Move to adopt resolution #2004-21, being a resolution awarding the Joint Powers Agreement contract with the cities of Anoka/Champlin and Fridley for the purchase of Self Contained Breathing Apparatus (SCBA) to Metro Fire and Equipment of Ham Lake, Minnesota based upon their low, qualified, responsible bid in the amount of $112,820.99 to be appropriated from Fund 439-42200-5180. 5) Establish a Hearing Date of May 10, 2004 for revocation or suspension of rental property license at 4307 UniversiW Avenue and 3823 Polk Street P34 MOTION: Move to Establish a Hearing Date of May 10, 2004 for Revocation or Suspension of a License to Operate a Rental Property witlzin the City of Columbia Heights against Oscar Zamora at 4307 U~_iversity Avenue N.E. MOTION: Move to Establish a Hearing Date of May 10, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Robert Zscholdce at 3823 Polk Street N.E. 6) Approve attached list of rental housing license applications P35 MOTION: Move to approve the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. 7) Approve Business License Applications P38 MOTION: Move to approve the items as listed on the business license agenda for April 26, 2004 as presented. 8) Approve Payment of Bills P40 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 107832 through 108152 in the amount of $850,743.61. PUBLIC HEA!~JNGS 1) Adopt Resolution No. 2004-22, being a Resolution declaring the property at 3730 Tyler Street NE a nuisance and approving the abatement of violations from the property pursuant to City Code Section 8.602 P49 MOTION: Move to waive the reading of Resolution No. 2004-22, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-22, being a Resolution of the City Council of the City of Columbia Heights declaring the property at 3730 Tyler Street NE a nuisance and approving the abatement of violations from the proper~p. 2~ursuant to City Code Section 8.602. City Council Agenda April 26, 2004 Page 3 of 3 ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Adopt Resolution No. 2004-23, being a Resolution amending Resolution No. 96-46 authorizing Certain Charitable Gambling P53 MOTION: Move to waive the reading of Resolution No. 2004-23, there being ample copies available to the public. MOTION: Move to Adopt Resolution No. 2004-23, being a Resolution amending Resolution No. 96-46 authorizing Certain Charitable Gambling. B) Bid Considerations -none C) Other Business 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Cotmcil items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Feh~t~ Ci~ M~ager WF/pvm P. 3 PROCLAMATION COLUMBIA HEIGHTS COMMUNITY PRAYER BREAKFAST COLUMBIA HEIGHTS, MN WHEREAS, in 1952 an event was inaugurated by leadership groups in the United States Senate and the House of Representatives and, WHEREAS, a voluntary committee of citizens has joined together in celebration of Columbia Heights to sponsor the Columbia Heights Community Prayer Breakfast, and WHEREAS, it shall be proclaimed "A Day of Personal Rededication in Columbia Heights," calling upon all citizens to join in quiet reverence and dedication as stated in the Declaration of Independence: "We hold these truths to be self-evident; that all men are created equal; they are endowed by their Creator with certain unalienable rights; that among these are life, libmly and the pursuit of happiness; that to secure these rights, governments are instituted among men..." NOW, THEREFORE, I, Julimme Wyckoff, Mayor of Columbia Heights, do hereby proclaim Wednesday, May 12, 2004, as the date of the Columbia Heights Community Prayer Breakfast. Juliem~e Wyckoff, Mayor OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING APRIL 12, 2004 The following m'e the ~rfinutes for the regulm' meeting of the City Council held at 7:00 p.m. on Monday, April 12, 2004 in the City Council Chmnbers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Pastor Russ Couwenhoven, Christ Life Church gave the Invocation. He thanked the City Councihnembers for welcoming their church into the cmmnunity. CALL TO ORDER/ROLL CALL Mayor Wyckoff called the meeting to order at 7:05 plm. Present: Mayor Wyckoff, Councilmember Wiilimns, Councihnember Nawrocki, Councilmember Ericson, Councihnember Kelzenberg PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Fehst added a Premise Permit Renewal Application from hmnaculate Conception Church at Mady's Bowling Center and Renewal of Class B Gambling License for hmnaculate Conception Church for activities held at the Church for their smmner celebration. Wyckoff stated this would be discussed irmnediately following the consent agenda. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS Proclmnations 0 Councilmember Nawroc]a' read the National Library Week-April 18 to 24, 2004 Proclamation. Nawrocki stated his pleasure to do so, as he has the first electronic library card from our library and grew up very near the library. Library Board member Catherine Vesley and Library Director Becky Loader were present to accept the proclamation. Vesley thanked the Council and everyone for their support of the Libra~y, and stated that the annual Library Book Sale would be held on May 5th and 6th. Book donations are appreciate and are being accepted at the Library. Councilmember Ericson read the Arbor Day - 2004 Proclamation. Present to accept the proclamation was Lauren McClanahan, City Forester. He thanked the City Council, the community and the Public Works staff for their support, as we have been honored with the Tree City USA award for the twelfth consecutive year. He listed the requirements to receive this award. The Columbia Heights Arbor Day Celebration will be held at McKenna Park on April 30th at 2:30p. m. Wyckoff asked what residents can do if they have a diseased tree. McClanahan stated they may call him. Each case is handled individually. Diseased elm tree inspections are conducted three times a year and residents pay one-half the cost of removal. Williams asked about the oak disease currently causing concern. McClanahan stated it is called "Sudden Oak Syndrome" and has not yet been found in Minnesota. CONSENT AGENDA Walt Fehst, City Manager, took Councihnembers ttn'ough the consent agenda items. 1) Approve City Council Meeting Minutes for the March 22, 2004 regular City Council meeting Motion to approve the minutes of the Mm'ch 22, 2004, regular City Council meeting as presented. P. 5 City Council Minutes April 12, 2004 Page 2 of 10 2) Accept Boards and Coimnissions Meeting Minutes a. Motion to accept the March 1, 2004 minutes of the Libra12¢ Board b. Motion to accept the April 6, 2004 minutes of the Planning and Zoning Cormnission 3) Establish Work Session meeting date for Monday, April 19, 2004, iiv2rtediately following the Board of Review in Conference Room 1. Fehst indicated that there were no scheduled items at this time. Wyckoff stated that the Board of Review meeting would be held. at 7:00p. m. on April 19, 2004. 4) Approve replacement of light fixtures in the Library's Adult Reading Room under the Xcel Energy Efficiency Program. Motion to approve the replacement of 60 VHO light fixtures in the Library's Adult Reading Room, with a project; cost of $6,609, under the Xcel Energy Efficiency Program. Fehst stated there would be a project payback of 4.5 years. Nawrocki asked who wouM do the work and stated we should take bids. Fehst stated that Xcel wouM do the work. Becky Loader, Libra~Ty Director; stated that Xcel sponsors this program; they audit the facility and establish the formula. The difference between what you currently pay and the energy savings would repay the costs. Xcel does the lighting installation. 5) Approve revision to HLB Tautges, Redpath, Ltd. audit engagement a~eement Motion to authorize the Mayor and City Manager to enter into a revised agreement with HLB Tautges, Redpath, Ltd. based on their revised proposal of March 23, 2004 with the additional annual cost not to exceed $12,665. 6) Adopt Resolution No. 2004-17, being a Resolution declaring official intent to bond for Zone 7 Street Rehabilitation Project Motion to waive the reading of Resolution No. 2004-17, there being ample copies available to the public. Motion to adopt Resolution No. 2004-17, being a Resolution approving the declaration for the official intent of the City of Columbia Heights to Bond for Zone 7 Street Rehabilitation Project. 7) Adopt Resolution No. 2004-19, bein~ a Resolution approving the Plans and Specifications and ordering Advertisement for Bids for 2004 Street Rehabilitation, Zone 7A Motion to waive the reading of Resolution No. 2004-19, there being maple copies available to the public. Motion to adopt Resolution No. 2004-19, being a Resolution approving the Plans and Specifications and ordering Advertisement for Bids for 2004 Street Rehabilitation, Zone 7A, City Project Number 0402. Nawrocki asked the total cost of the project. Fehst stated $1.8 million. Kevin Hansen, PubBc Works Director; stated that $1.1 million is for streets and $700,000 is for utility work. Nawrocki questioned why we bond for the maximum amount when some people pay their assessment up front. Hansen stated the intent to bond would preserve the right to bond in the fitture; we bonded last year and the intent would be to bond in 2005. P. 6 City Council Minutes April 12, 2004 Page 3 of 10 8) Adopt Resolution No. 2004-18, being a Resolution requesting Municipal State Aid System constructi°n funds for other local transportation uses Motion to waive the reading of Resolution No. 2004-18, there being mnple copies available to the public. Motion to adopt Resolution No. 2004-18, being a Resolution requesting Municipal State Aid System construction funds for other local transportation uses. Nawrocld questioned the number of streets indicated in the Resolution. Hansen stated the word "nziles" is missing and would be added. 9) Approve Conditional Use Permit for Fkst Lutheran Church for facility expansion Motion to approve the Conditional Use Permit for the expansion of First Lutheran Church at 1555 40th Avenue NE, as the use is consistent with the R-1 Residential District, the City Comprehensive Plan, and meets required perfomaance standards and required findings. Naw~vcM asked for a staff report on this request. Tim Johnson, City Planner, described the proposed addition to First Lutheran Church. He stated that religious institutions are allowed in residential districts and described the proposed office addition and chapel/music room addition. Exterior plantings will be added. Nawroclu' commended the Church, as they hem an informational meeting for the neighbors. 10) Approve Business License Applications Motion to approve the items as listed on the business license agenda for April 12, 2004 as presented. 11) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register coveting Check Number 107597 through 107831 in the mnount of $812,573.53. Ericson asked if the Bell truck license application is for an ice cream truck. Staff indicated it was. Motion by Nawrocki, second by Williams, to approve the Consent Agenda items as presented with the exception of item number three. Upon vote: All ayes. Motion carried. Items added to the agenda Premise Permit Renewal Application Immaculate Conception Church as Madv's Bowling Center Fehst stated this is a permit for an ongoing site and the fee is set and not allowed to be wah~ed. Motion by Nawrocki, .second by Williams, to direct the City Manager to forward a letter to the State Charitable Gmnbling Control Board stating that the City of Columbia Heights has no objection to the issuance of a Class B premise permit for the Church of the Ilmnaculate Conception in conjunction with activities at Mady's Bowling Center, 3919 Central Avenue NE, Colmnbia Heights, MN; and furthermore, that the City Council hereby waives the relnainder of the sixty-day notice to the local governing body. Upon vote: All ayes. Motion carried. Renewal of Class B Gambling License for Immaculate Conception Church for activities held at the Church. Fehst stated this request is for the Church's two day summer event. As they are an established, licensed gambling organization that has paid the $250 license fee, they have requested a reduction for this temporary license. Fehst stated that license fees include a police background check of the organization, and since that has already bee~. ~ompleted for their premise license, a reduction of the City Council Minutes April 12, 2004 Page 4 of 10 fee would be reasonable. Fehst asked for permission grant this request by lowering the fee to $25 and to bring before the City Council an amendment to Resohttion 96-46 allowing for a fee reduction for events of three days or less for organizations that have a current premise license. l, Vyckoff asked if the Mady's license is renewed yearly. Fehst stated that it was, and they pay the fidl fee for that license. Fehst referred to Immaculate Conception's concern for loss of a license at another facility in town. Fehst stated that the recommended motion would waive the 60 day notice, approve the two day license, and direct staff to amend the resohttion. Jim Hoeft, City Attorney, stated this Resolution could be amended or a new Resolution created. Hoeft stated this should be established as a policy change for consistency. Nawroclci stated the reduction is appropriate in this case, but was not sure about changing the Resolution. Hoefl stated the change would specify for an existing license for a location within the city, a request for an off site event of three days or less. Fehst stated any other events would still need a background check, and special requests couM be limited to three or less events per year. Ericson clarified that the only way a group would qualify for the reduction is if they have a current license, which is renewed eve;y twelve months. Hoefi suggested approving this motion and that staff draft a new resolution to be presented at the next meeting with the change. Fehst stated that the current resolutions refer to fees as non-reducible. Motion by Nawrocki, second by Williams, to direct the City Manager to forward a letter to the State Charitable Gambling Control Board stating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of hmr~aculate Conception, 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty-day notice to the local governing body and grants a reduction of permit fees to $25 for this one time gambling event at the Church. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS Public Hearing called for Revocation/Suspension of Rental Housing License at 1019 37th Avenue Wyckoff closed the Public Hearing regarding the revocation or suspension of the rental license regarding rental property at 1019 37th Avenue in that the property complies with the Residential Maintenance Code. ' ITEMS FOR CONSIDERATION Bid Considerations 1) Adopt Resolution No. 2004-20, being a Resolution accepting bids and awarding the new SCADA System, Proiect No. 0403, to Instrmnent Control Systems of Plymouth, MN in the amount of $136,000 based upon their low, qualified responsible bid; and, furthermore, to authorize the Mayor and Ci_ty Manager to enter into an agreement for the same. Hansen stated this action would accept the bids and award purchase of a new Supervisory Control and Data Acquisition system (SCADA), for utility stations allowing retrieval of data fi'om the master location of the Public l, Vorks Department. Five bids were received. The bids were broken down into three segments: desigT~ of the system and controller; radio based lift station, pumping station and water tower design, fi'equency and almqns (remote sites); and lift station controls - submersible transducers and floats. The low bid was from Instrument Control Systems for $136,000. Hansen stated that their references were checked, with good reports received, l, Villiams referred to the questionability of the last bid with a possible error. Hansen stated that the last bidder reversed two sets of numbers, but were still the high bid. P. 8 City Council Minutes April 122 2004 Page 5 o£ 10 Nawrocki asked if these items must be bid together. Hansen stated yes, as the design and systems are dependant on each other. Nawrocki stated that the low bid on each item would save us money. Hansen stated they are lump sum bids. Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution No. 2004-20, there being ample copies available to the public. Upon Vote: All ayes. Motion carried. Motion by Ericson, second by Kelzenberg, to adopt Resolution No. 2004-20, being a Resolution accepting bids and awarding the new SCADA System, Project No. 0403, to Instrument Control Systems of Plymouth, MN in the amount of $136,000 based upon their low, qualified responsible bid; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the stone. Upon Vote: All ayes. Motion carried. B) Other Business 1) Authorize Financial Analysis of City-owned Liquor Store Bill Eh'ite, Finance Director; stated this financiaI analysis was originally approved by City Council in June of 2002. It directed Ehlers and Associates to analysis our liquor operations and research property acquisition for the purpose of building a new liquor store. The analysis was put on hold shortly thereafter. This item is being readdressed as our lease will end soon and it would be in our best interest to have this information available for fitture decisions. Fehst stated &e fee would be &e same as before, $3,500 but not to exceed $7,500 phts e,wenses such as copying and travel. Wyckoff indicated the previous site considered for a liquor store is no longer an option. She requested the analysis also include the University Avenue store, which is in poor structural condition. Nawrocki opposed doing this analysis, stating that the recommendation would obviously be to do something, as this firm wouM be the bonding agent and therefore obtain the additional business. There would be some merit to building new stores, but from a financial standpoint this is not the time to do so. We wouM also lose the interest on fimds invested in the building. Wyckoff asked Nawrocki what we should do about the store lease on Central Avenue. Nawrocla' stated that the current lease is terrible, and administrative, overhead and CAM costs are out of line. He suggested we hire someone to negotiate a lease for us and has passed on several names to the Finance Director. Wyckoff asked Elrite why we don't do the analysis oUrselves. Fehst stated the original estimates began $15,000 and were negotiated to one-half. He indicated that we are in the liquor business and our yearly revenue should justify spending this amount for a professional analysis. Williams questioned inchMing our Apache location. Elrite stated that is not part of this proposal and we have a four year lease remaining, but this shouM be discussed when that area is developed. There is less than one year until our lease is up at the Central Avenue store and the University Avenue store has outlived its usefid life. Eh'ire stated that the Apache store is a ve~y profitable. Fehst stated that if the owner allows us to stay at the Central Avenue location, indications are that the rent wouM be higher. Ericson stated this is a big source of revenue in our budget and this cost is mhffmal in comparison to the amount the stores bring in. We have worked with Ehlers and Associates in the past and feels confident they will give us good informatiOnp. 9 City Council Minutes April 12, 2004 Page 6 of 10 Kelzenberg stated that the current lease amount is too much, and felt it would be better to own a building than lease one. NawrocM explained CAM expenses. The CAM may be more if we have our own building. As no real estate taxes would be paid on our building, not only would we lose that amount, so wouM the County and the School District. We would have money tied up fi'om purchasing property, the interest from that money would be lost, and we would no longer have that money available for other city projects. We should be able to make this decision on our own. Fehst stated that an analysis may give us leverage to reduce the current amount paid. Williams stated that if we vacate the current location it would be rented to someone else and the property tax dollars would still be received. He felt the analysis should be done. Motion by Kelzenberg, second Willimr~s, to authorize staff to work with Ehlers & Associates, Inc. to finalize the financial analysis of a city-owned liquor store. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes and 1 nay. Motion carried. 2) Consider approval of Sanitary Sewer Assistance Policy for initial cleanup of sanitary sewer backups, and cost sharing for backwater valves (continuedfi'om March 8, 2004) Wyckoff referred to previous discussions on this. Hansen stated this policy is for sanitary sewer system cleamtp assistance caused by a backup from the public main, and assistance toward a backwater valve in defined areas with more than two backups in three years or five backups in ten years. This policy would reimburse cleanup from a cleaning serVice; or cover $300 toward purchase and $750 toward installation of backwater valves. Fehst stated there was general agreement, at the City Council worksession, on the valve portion of the policy for the area around Jackson Pond. Wyckoff questioned the number of homes in the area being considered. Hansen stated there are 40 homes in this area, but records indicated that 20plus homes installed a valve system years ago. Wyckoff stated that there is also an alarm available. Hansen stated this alarm sits on the floor and senses the presence of water, giving the resident time to react to a sewer system bac~tp. Wyckoff stated that $750 might not cover the valve installation. Hansen stated that contact with several plumbers indicates a cost of $1,000 to $1,200. Wyckoff referred a conversation with a plumber that highly recommended these valves. The septic system is not available during installation. Hansen emphasized that these valves do need maintenance and cleaning. Wyckoff referred to illegal hookups. Hansen stated that staff is gathering information on illegal iT~ow and infiltration and looldng for direction to submit an ordinance to begin such a program. Nawrocki disagreed with the requirement of more than one bac~tp before receiving assistance. The areas subject to these problems are bwwn and if someone wants protection we should help them. Ericson asked if we should make the valves available to all residents. Nawrocki stated yes. Kelzenberg stated that could be many thousands of dollars. Hansen stated that this could be an expensive project, and based on experience the dackson pond area is the only area that has hydraulic problems during ve~y heavy rainfalls. Other backups are due to debris and root i~ltration cleanup. P. lO City Council Minutes April 12, 2004 Page 7 of 10 Nawrocki stated difficulties with bac~tps. Fehst indicated the backups in the Madison area were caused by a private line cleaning contractor where there were no previous problems. The claims were submitted twice to our insurance carrier and denied as the City was not at fault. Williams indicated his concern for these problems, but with our budget situation just the valve assistance couM be $40,000. He encouraged homeowners to obtain insurance coverage. Williams suggested tatdng one step at a time, beginning with the backfl, ow valve. Wyckoff stated the valves shouM be in before the hemy spring rains. Wyckoff thanked Joyce Myers for the magazine article indicating that after three claims an insurance company may no longer cover you. Wyckoff called for a motion. Nawrocki stated that the valve assistance is only a portion of the policy. Hoeft stated that if Council does not adopt the entire Policy they could, by motion and a majority vote, establish assistance with backwvater valves. Motion by Williams, second by Kelzenberg, that in areas of Columbia Heights that have been determined by the City Engineer to experience sanitary sewer backups, drainage piping selwicing fixtures which flood level rims located below the elevation of the next upstream manhole cover of the public sewer servicing such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve. If the backwater valve is deemed a viable option by the City Engineer, the City will supply the backwater valve (or pay up to $300) and will reimburse the property owner up to $750 toward the installation of an approved backwater valve. Nawrocki questioned removing one part of the policy as a motion. Only the 40 residents in the Jackson Pond area would be eligible. Wyckoff stated they could be outside of that area if deemed necessary by the City Engineer. Hansen referred to the parameters of two incidents in five years or three in ten years. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. All ayes. Motion carried. Nawrocki indicated reluctance to vote in favor, as this is better than nothing, but far short of meeting resident needs. Wyckoff referred to the second portion of the policy relative to backups caused by problems in the public system. Wyckoff did not know if she agreed with excluding Acts of God. Nawroctd asked the definition of a ftood or a lot of water. Hansen stated that if requested staff would supply a definition. Ericson stated she was not co~nfortable with this policy and felt it needed fitrther discussion. She has received comments from residents that we should not be doing this. Wyckoff referred to staff comments regarding problems caused by private companies. Nawrocki indicated that if residents have a bac~tp they should contact the city to determine if the problem came fi~om the main line or the resident's line. Williams indicated that we carry insurance to cover us in cases where we are responsible. If we pay beyond that, why do we have insurance? Nawrocki stated the insurance company will say it was not caused by the City so they do not have to pay the claim. Fehst stated we have insurance through the League of MN Cities Insurance Trust, which is more tolerant to cities than a private insurance company wouM be. Fehst described how they handle the occurrences and the conditions. The claim for the Madison area was resubmitted for the second time and was denied again. Nawrocki stated that when the main lines back up into home ..... should help people clean up. Fehst stated that if the P. 11 City Council Minutes April 12, 2004 Page 8 of 10 backup is our fault, we pay ] OO percent of the cost. This policy would allow for assistance of immediate need. Deb Johnson, 999 41st Avenue, suggested the compromise of a low interest loan program. She felt it was not the city's responsibility to pay, as that is what insurance is for. Wyckoff felt this was a good idea, and will discuss it at a work session. Nawroclci stated that you can not get insurance for these problems. Ericson indicated she does not want the city to be the insurance company. Nawrocki stated we should not consider blame or fault, but should help clean up. Williams indicated that private companies should notify the city when cleaning lines. Hansen stated that staff is working to implement a permit system for these companies and will have information in the next city newsletter. Miscellaneous Lori Kortum, 5030 Jefferson, and Lucy Young, 5045 Jefferson, addressed Council regarding major rusty water problems in their homes, which ruins tubs, sinks, toilets, and saunas. Kortum stated that when she had problems two years ago she was told to get a new water heate~; which she did, but still has the problem. When the Public Works staff flushes the water lines it helps for a day or so and then the rust is back. Fehst distributed a report on the history and actions taken by staff in this area. Hansen referred to the histoty of rustproblems in this area and around 3 7th to 39th Avenues, with identical complaints. The area of 3 7th Avenue was imprOved last year and this year staff will be focusing on the Jefferson area. There is iron in the water, but it does meet state and federal standards. The iron is coming fi'om our pipes, which are 40 to 50years oM in this area. He referred to items done to address this and what would be done in the fitture, such as flushing the line. The amounts, when tested, vary considerably. Fehst questioned a C-Factor test. Hansen explained it is a test of the water flow. Buildup couM be helped with new pipes, on 49th and on Jackson, but is costly, or pipes can be cleaned or lined. This problem area is two blocks by two blocks in size. A short term sohttion would be a circulation pump. When hydrants were tested some would fiow freely and others would only trickle. Staff will continue to work on the problem, but suggested the residents call if the problem gets noticeably worse so the pipes can be flushed again. Kortum stated they want the problem fixed, notjust flush the lines when the problem is really bad. Nawrocki indicated that the Public Works Superintendent had not done a good public relations job with these neighbors and asked when Council would receive an update on fixing this problem. Hansen stated Council would receive an update weekly or biweekly. ADMINISTRATIVE REPORTS Report of the City Manager Staff anticipates an EDA meeting on April 27th at 7:00p. m. with Shaffer Richardson on the pre- industrial agreement. Report of the City Attorney Wyckoff asked for information regarding 3730 Tyler Street. Hoefi stated he spoke to the Housing Maintenance staff and they have begun the process for abatement of the nuisance per the new ordinance. This has been held off, as previous citations were in the court system. They are no longer there, as the owner stated the problems were corrected, but was not forthright. Administratively, it is better to use the abatement of mdsance ordinance. This property will be presented at the next council meeting for public nuisance dete~nnination, as it is not a life safety issue. If it is determined a nuisance, a contractor will be hired to clean the property and store what is of value. The owner wouM be assessed for the associated costs. Wyckoff asked if it is determined a mdsance, when would cleanup begin. Hoeft stated the time fi'ame wouM be relatively short. Hoefi indicated that the owner would be notified of that City Council meeting. Hoeft explained the cour3.¥~cess when a citation is issued. City Council Minutes April 12, 2004 Page 9 of 10 Wyckoff stated a thank yott was received because ofa property on Stinson that was cited and is now cleaned ttp. Hoeft stated that staff does work with residents prior to issuing a citation. Wyckoff confi~ned that the Tyler property wouM be addressed at the next meeting. CITIZENS FORUM -none COUNCIL CORNER Nawrocki · Questioned the condition of 3808 Reservoir Boulevard. Fehst stated that several citations have been issued. Hoer indicated this property is in the court system. · Questioned the condition of 3906 and 3906 ½ Reservoir Boulevard. · Questioned the condition of 3727 Reservoir Boulevard. Fehst stated nothing has been done since last year, and there are problems with the retaining wall. Wyckoff stated she received a complaint fi'om the neighbor regarding water running in their yard. · Questioned 1807-1809 41st Avenue, discussed at the last meeting, as the back yard has not been cleaned up. Fehst stated this has been an ongoing concern and a file of actions taken is available. Wyckoff has had reports fi'om neighbors that the property is not that bad. · Questioned the auto parts debris at 709 49th Avenue. Wyckoffstated this was forwarded to staff. · His City tax portion on his new property tax statement increased 21.6 percent. One $115,000 home went up 24 percent and one $67,000 home went up 20.1 percent. · Referred to the delinquent tax list in the gmoka County Union, and that the number from Columbia Heights has increased significantly. · An article in the Elk River city newsletter indicates they received a COPS grant. Have we looked into reapplying for this grant? · Questioned consideration to place a fancy street at Huset Park when we can't take care of the things that exist now. · League of Minnesota Cities is talcing applications for policy cmmnittees. Encouraged other Councilmembers to apply. · We need to make information regarding what is happening along Central Avenue freer flowing to local businesses. · Received call from the Taco Bell representative, 49th and Central, requesting help in negotiations with the owner of the car. wash property. Suggested Schumacher contact Councilmembers for their feelings and pass them on to the representative of Taco Bell. Fehst stated there have been various discussions with Taco Bell. Schumacher can describe these meetings. Condemnation may be premature. Wyckoff stated Streetar has been in contact with them and alte~,atives locations have not been satisfactory. Nedegaard has had extensive negotiations with the business owner. We are not as open as we should be. Wyckoff stated there wouM be a site plan available later this week. Questioned why the meeting regarding the Sheraton was cancelled. Fehst stated that we are waiting for the plans fi'om Nedegaard. · Join the Lion's Club in their clean up along University Avenue on Saturday, April 24th at 9:00 a.m. Ericson · Referred to a letter fi'om County Commissioner Kordiak offering residents free assistance regarding propen'y tax refunds. · Indicated that city employee Carole Blowers was recognized as a runner up by the City of Brooklyn Park for their Human Relations award. Fehst stated that Blowers also volunteers in the City of ' Cohtmbia Heights. P. 13 City Council Minutes April 12, 2004 Page 10 of 10 Williams Has spoken to Mr. Welle regarding Central Avenue. Fehst stated that through previous agreements with Nedegaard there would be phased development for the entire block. We are willing to work with him to relocate and he has spoken to Streetar. We have several property owners that may have unrealistic values on their properties, and are not taxed for that amount. Fehst stated this could be discussed at the Board of Review meeting next Monday night or set a special meeting. Hoefi stated that tax assessments are historically lower than current values. A property may be for sale for a large price, but if not sold is not worth that value. If sold for that vahte, the Fair Market Value would then reflect that amount. Stated his experience in the City of Bumsville. Did not bring in the resident fi'om 41st Avenue to address Council at the last meeting. Cares about cleanliness of our City. Must be cognizant that good people are moving out of the City because of some bad people. Tax increase for this year is also because of the increase in prope~ry values. Nawrocki stated the amount of increase in his property value, and the hardship increased taxes cause for seniors. Suggested qualified seniors do a reverse mortgage. We need citizens to care about our city. Fehst indicated staff would present a Point of Sale Ordinance for Council consideration. When there are improvements on one block, others in the neighborhood also tend to do improvements. · The Colmnunity Prayer Breakfast will be May 12th at 7:00 a.m. Listed the event program. · Encouraged citizens to pray for the health, peace, and prosperity of our city, in spite of our taxes. Hope we continue to move forward. Kelzenberg · Commended Police Officers Korts, Fischer, McGee and Sorenson for their efforts to apprehend a criminal in the area of the high school. · Stay away from the Post Office on April 15th. Wvckoff · Received email upset that we are considering a fancy hotel when resident's yards and homes look bad. We can cite these owners but are only treating the symptoms. We need good businesses to begin COlmuunity improvements. Fehst stated the need to reinvest in our community. · A Town Hall meeting with the Joint City/School Board Task Force will be held on April 22~d, 7:00 p.m. at Murzyn to discuss community needs, now and in the furore. · The Fire Explorer Spaghetti Dinner will be April 14th froln 5:00 p.m. to 8:00 p.ln. at Murzyn Hall. · Colrnnents from the last "Meeting with the Mayor" described trash in Labelle Park. If a group of neighbors wish to clean up the area, as the Lion's Club does on University Avenue, they may contact Jean Kuehn at City Hall. Safety vests, garbage bags, roles and support will be given. Ericson stated that Highland Elementa~3~ will do a clean up at Kordiak Park. Fehst stated that residents could adopt a park to care for on a regular basis. He encouraged residents to help clean our parks. · The Lions Pancake Breakfast will be held Sunday, April 18, from 7:30 a.m. to 1:00 p.m. at Murzyn Hall. ADJOURNMENT Mayor Wyckoff adjourned the meeting at 10:15 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P. 14 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING APRIL 19, 2004 The following are the minutes of the BOARD OF REVIEW for the City of Columbia Heights City Council held at 7:00 p.m. on Monday, April 19, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. BOARD OF REVIEW ROLL CALL Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, Councilmember Kelzenberg STATEMENT OF PURPOSE OF THE BOARD OF REVIEW Wyckoff indicated the purpose of the Board of Review is to review property valuations as of January 2, 2004 for taxes payable 2005, and to hem' appeals from citizens who feel aggrieved or have questions regarding property valuations. INTRODUCTION Walt Fehst, City Manager, introduced the Anoka County Residential Appraiser Arlene Andrea. QUSTIONS AND ANSWERS REGARDING PROPERTY VALUES Citizen in attendance was given an oppmtunity to raise questions regarding his property valuation. Harold Hoium, 4315 5th Street, was present and only wished his attendance be noted on the record. Mayor Juliemhe Wyckoff, 4261 Reservoir Boulevard, requested information on her property. Andrea stated it went up $20,400 as land values mhd per square foot costs have increased. $20,000 was quite average for value increases. Nawrocki stated the booklet prepared by the County was very useful and had good information included. He noted that starting in 2006 the local Board of Review would be required to include someone who has completed a course on appeals within in the last four years. Nawrocld referred to page 11 regarding valuations. Andrea stated Wyckoff's increase was ten percent. Nawrocld stated that on page 11 it indicates the average increase was four mhd one-half percent for 2004. Andrea indicated that question would have to be addressed by the County Assessor, as the individual increases show a different percentage. Nawrocld stated that compared to his statement and two other properties he was aware of, the 4.5 percent would be low. He asked that the County Assessor send him an answer. Nawrocki a}so questioned the racial study figure. Williams questioned page four and the amount of area visited each year. Andrea stated that in the past homes were visited every four years, but now homes will be visited every five years. Williams questioned commercial assessment and values versus the for sale price. Andrea stated appraisals are based on the value, not on the asking price. Williams asked if the value of an improved property would increase the value of an adjacent lot. Andrea stated she was not sure if only one cormnercial sale would affect area properties. Williams referred to property owner's asking prices being much higher than their assessed value. Nawrocki stated that the price someone asks is not the value placed on it, but at some point P. 15 City Council Minutes April 19, 2003 Page 9.2 of 2 sale of properties does come into play. Williams referred to the City's purchase of the Beecroft property and two residential homes on Central Avenue. Andrea stated that sales to governmental agencies are not used as part of the ratio. Williams indicated he would telephone the cmmnercial appraiser. Wyckoff read a portion of the tax statement, which indicates assessors are required to value at current market value. Fehst indicated the description on page six referred to this. Fehst questioned the number of commercial establishments that appeal their taxes. Andrea stated that most appeals are negotiated and do not make it to court. Fehst referred to the inconvenience of worldng with owners that do not want to sell. He suggested the cormr~ercial appraiser attend a City Council work session to discuss this with the Com~cil. Hoium questioned the value of all property in the city. Andrea stated the total 2004 Market Value of exempt and forfeit properties is $1,323,293,200. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS DESIRED Motion by Willialns, second by Kelzenberg, to adopt the 2004 Assessment Rolls as presented. Upon vote: All ayes. Motion carried. ADJOURN Mayor Wyckoff adjourned the meeting at 7:31 p.m. Patricia Muscovitz, CMC Depnty City Clerk/Cotmcil Secretary P. 16 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES April 6, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller, Nancy Hoium, Patficia Sowada, Audrey Hyatt, Julienne Wyckoff, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the March 1, 2004, Board meeting as mailed. Bill list dated 4/12/04 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: l. List of Friends of the Library gifts from 1980-2002 was reviewed. 2. List of Library Board members and anniversary dates was reviewed. Nancy Hoium will be celebrating 25 years on the Board in 2005 !' Update on lighting replacement project. This was discussed at the City Council work session on 4/5/04. The Council Letter proposal was reviewed. The request will be taken to the City Council meeting of April 12. The National Library Week Proclamation will also be read at that meeting. Library Board members are encouraged to attend and accept the Proclamation from the Mayor. Personnel update was provided. a. A conditional offer has been made to fill the vacant Clerk position. Staff is waiting for the background check and references to be returned. b. One unplanned resignation from the Page staff has been received. Page positions will not be considered for filling until after summer schedule has been negotiated. Two pages have graduated from college and their status is unknown at this time. CIPA (Children's Internet Protection Act) compliance was discussed. Anoka County Library Board minutes were reviewed along with the article from Mm~j Caven. A trial filter was installed this week. This firewall created several problems that will have to be resolved. The filter being installed is graphic/image driven not word driven. Foundation Fund Raiser update was provided. The request for pictures has been successful; patrons are bringing in historical pictures from the Jamboree. The Foundation Board hopes to have tickets ready to go on sale starting May 1. Tickets will be sold at City Hall, Bobby and Steve's, and from individual board members. Their next meeting is April 14. 1 P. 17 ,New Business: 1 ~.State Annual Report was reviewed. 2. 2005 assessment for Jackson Street improvements/reconstruction was reviewed and discussed. 3. Crossover statistics were reviewed for the months of January and February. 4. CLIP (Community and Libraries in Partnership) project information was reviewed. This outreach project is to involve children in summer reading programs off site. 5. Summary of the Long Range Planning session held 3/18/04 was discussed. a. Pat Sowada, seconded by Catherine Vesley, offered the following motion: The Columbia Heights Public Librm~ Board of Trustees urges the City Council to use the land acquired from NEI to construct a "civic center" which would include, at a minimum, city offices and a public library. Other possible uses for the property would be a gymnasium, swimming pool, senior center, coffee shop and space for community organizations to meet. The project provides a much-needed civic center, more efficient and expanded city spaces and would be a source of pride for Columbia Heights citizens. The motion was unanimously carried. b. The design of the Inver Grove Library by Leonard Parker Associates was reviewed and discussed. 6. 2004 Summer Reading Club materials were distributed to the Board. 7. Sorenson Video Relay Service information was reviewed. This is a new technology that will partially replace the TDD relay service. A demo that was attended by Becky Loader was discussed. 8. Green sheet article from Finance Department concerning the 2005 budget was reviewed. The preliminary budget information will be due June 14. 9. The change in format to the Director's monthly report was reviewed. The Technology plan necessitated changes to some of'the headings. 10. It was moved, seconded and passed to transfer $41.75 from line item 3430: Advertising Other to line item 2030: Printing and Printed forms. 11. MELSA branch circulation report for 2002 was reviewed. The Columbia Heights Library statistics are in line with libraries of our size except in one category. The circulation by square foot is deceptive due to our non-public areas. 12. Julienne Wyckoff expressed an interest in starting a "City Wide Book Club" at the library. Becky Loader responded that staff could not be supplied to organize a club, but that there is interest expressed by the patrons in joining such a club. There being no further business the meeting was adjourned at 8:50 p.m. Respectfully submitted, J~'anine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Ut2on request, accommodation will be provided to allow individuals with disabilities to l~articipate in all City of Columbia Heights services, t~rograms, and activities. 2 P. 18 COLUMBIA HEIGHTS CHARTER COMMISSION MINUTES APRIL 15, 2004 7:00 P.M. MURZYN HALL CALL TO ORDER The meeting was called to order by President Hartel at 7:06 p.m. ROLL CALL Members present: Bob Buboltz, Charles Christopherson, Nicole Druckrey, Barb Gertsema, Mike Hartel, Nancy King, Kathleen Korday (7:15 p.m.), Michael Patiuk, Brian Scott, Dan Vogtman Members absent and excused: Joe Sturdevant, Ted Yehle Members absent and unexcused: Jolm Banyard, Clara Sclnnidt Cun'ent membership totals fourteen. Also present: Julienne Wyckoff, Mayor; Jim HoeR, City Attorney; Carole Blowers, Recording Secretary All members introduced themselves for the benefit of all the new members. Mayor Wyckoff welcomed all the new members to the commission and thanked them for volunteering their time to serve on this commission. The Mayor also passed out flyers about the upcmrfing town hall direction meeting on April 22nd at 7 p.m. at Murzyn Hall, and then left the meeting. Council Liaison Bobby Williams was not present at the meeting. APPROVAL OF MINUTES Motion by Commissioner Buboltz, seconded by Commissioner Scott to approve the minutes as presented for January 15, 2004. Motion passed unanimously. CORRESPONDENCE The Recording Secretary advised commission members that since our last meeting, she received letters from the Chief Judge appointing Corm~issioners Drucka'ey, Gertsema, Korday, Patiuk, and Vogtman. She also advised commission members that the following con'espondence has been sent since our last meeting: the annual report was forwarded to the Chief Judge and Finance Director; Charter Conunission vacancies were advertised in the spring City Newsletter, The Northeaster, The Sm~Focus News; and local cable TV; a thank you letter was sent to outgoing member Bill Antzaras, and he was recognized at the council meeting February 9th; membership applications received from Druckrey, Gertsema, Korday, Patiuk, and Vogtman were forwarded to the Chief Judge and all were appointed, took their oaths, and the oaths were then forwarded to the Chief Judge; welcome letters and packets were supplied to all the new members along with new charters; all members were informed about the upcoming Prayer Breakfast on May 12th; the Mayor and City Manager were thanked for the joint board/commission dinner in December and were provided input for some small improvements to the event; and updated city charters were provided to the Mayor/City Councilmembers, the City Manager, the Page 1 April 15, 2004 P. 19 Assistant to the City Manager, all division heads, the Council Secretaw, the City Attorney, five local school libraries, our City Library, and the League of Minnesota Cities. OLD BUSINESS Discussion of Chapter 2, Section 15, Official Bonds City Attorney, Jim Hoeft, has contacted Bill Elrite, Finance Director, as to what kind of fidelity bonds the city carries at this time. Mr. Elrite informed him that the city purchases a blanket fidelity bond for all city employees (tlu'ough our local insurance carrier) and has done so for several years now. He also explained that the St. Paul Companies was our local insurance carrier for years, but we currently use the League of Minnesota Cities which has saved the city some substantial amounts of money. He also explained that in the 1980's, the city was self-insured. The City Attorney reviewed the January 7, 2004, memo froli1 the Finance Director to the Charter Corma~ission members regarding this issue. Both the City Attorney and Finance Director agree that the city council should set the amount and kind ofb0nd by resolution. New members will be provided with copies of the January 7, 2004, memo to understand more clearly what changes are being proposed to this section of the charter. Mr. Hoer provided commission members with proposed new wording for this chapter and section of the city charter which would satisfy the requirement for a fidelity bond and also satisfy state statutes. Cormnissioner Korday asked why the commission is considering changes to this section. Mr. Hoeft explained that the commission was reviewing the entire charter for any updating that should be done, and it was decided that this section needed some revisions. Mr. Hoeft also explained for the benefit of the new members that proposed changes to the city charter have two readings at the cmrunission level, and two readings at the city council level. The city council has the option of passing the proposed revisions unanimously or returning them to the commission for possible modifications. The Charter Conm'tission can make modifications to the amendments or place the item on the ballot for the voters to decide. Commissioner Patiuk asked if there were minimum requirements per state statutes for the bonds. Mr. Hoeft explained that the state statutes basically state we have to have fidelity bonds for certain employees. It was decided that since new members did not have the January 7, 2004, memo from the Finance Director to refer to, no action would be taken on this item tonight. The Recording Secretary would make sure that all new members receive this memo. Discussion of Chapter 7, Section 72, Bonded Debt and Debt Limit The City Attorney went on to discuss this section of the city charter. Questions regarding keeping and/or revising this section of the charter came,up in reviewing the entire charter. Mr. Hoeft explained for the benefit of the new members the difference between statutory and charter cities. He stated that many smaller cities, especially rural cities, are statutory cities. There was some discussion on what cities nearby are charter cities, and numerous cities were cited. Page 2 April 15, 2004 P. 20 Conurfission members were referred to Chapter 7, Section 72, which is a rather long and detailed section of the city charter which covers this subject. Mr. Hoeft stated he did not prepare any new proposed language for tonight on this section, but suggested perhaps a side by side comparison between our current charter language and the cun'ent state statutes would be needed for members to look at. It was decided that 1Vh'. Hoeft should prepare this comparison for our next meeting. NEW BUSINESS All members have been provided copies of the revised city charter as well as a new membership list. All members have been notified of the upcoming Conmmnity Prayer Breakfast which is on May 12th at Murzyn Hall at 7 a.m. OTHER ITEMS President Hartel advised the commission that tonight is the last night for Commissioner Christopherson. Mr. Cl~'istopherson has sold his home in Columbia Heights and will soon be moving. Mr. Cln'istopherson became a member of this commission in December of 1997. He stated he will inform the Chief Judge of his resignation in writing. President Hartel also advised the conm~ission that he has learned that Commissioner Yehle is also going to be moving from Columbia Heights soon. Mr. Yehle has been informed to provide the Chief Judge a letter of resignation at the appropriate time. (Please note: After the meeting, the President was informed that Commissioner Scott will also be moving out of our city in the near future.) President Hartel will prepare a letter to the Chief Judge stating his intention to se~we another four year term on this commission. His first four-year term expires in June of 2004. NEXT MEETING DATE The next Charter Commission meeting will be July 15, 2004, at Murzyn Hall at 7 p.m. ADJOURNMENT Motion by Commissioner Christopherson, seconded by Commissioner Buboltz to adjourn the meeting at 7:47 p.m. Motion passed unanimously. Respectfully submitted, Carole J. Blowers Recording Secretary Page 3 April 15, 2004 P. 21 ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES March 16, 2004 CALL TO ORDER/ROLL CALL President, Murzyn called the meeting to order at 7:04 p.m. Present: Don Mm'zyn Jr., Patricia Jindra, Juliem~e Wyckoff, Bobby Williams, Tammera Ericson, and Bruce Kelzenberg Absent: Bruce Nawrocki PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Financial Report and Payment of Bills MOTION by Jindra, second by Willimns, to adopt the consent agenda items as listed. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Approve Contract for Asbestos Abatement of NEI Building Streetar stated staff sent out 13 bidding packets of which eight were received. The bids include: the removal of all friable asbestos, and the transite panels in room 417, but does not include the roofing-patching compound, which will be addressed before demolition as it requires drilling holes in the roof. Anoka County has indicated we can reallocate CDBG grant funds fi'om the sale of 4607 Tyler to pay for the abatement. Stacy Kvilvang from Ehlers and Associates assisted staff in the bidding process. Southern Environmental was the lowest bidder at $48,615 and Dennis Environmental was the highest at $198, 700. Streetar stated the asbestos removal takes 4 to 6 weeks. Ericson asked if the asbestos removal and demolition go hand in hand or does it make sense to do the asbestos abatement regardless what is dete~w, ined about the removal of the building or should we have the discussion on the building removal before we make a final decision on the asbestos removal. Streetar stated he felt it made sense to talk about the demolition first. Williams stated he attended a walk through last week with Bruce Nedegaard, Gary Peterson and staff and felt the building shouldn't be torn down. Streetar read a letter from Bruce Nedegaard stating after touring and trying various layouts for the building, he determined the building should be demolished, recommended the City Council, the EDA and Planning and Zoning Commission show strong commitment to the residents that they are behind building a Community Center, encouraged getting residents invoh;ed in the planning process, and was hopeful the City could get a new City Hall, Library, and Community Center over the next few years. Wyckoff stated she would like to table the demolition and asbestos removal until next month, so we can explore every option for the site and asked if the demolition bid includes saving the pillars, banister's, etc. in the building. Streetar stated the bid did include the structural items being saved. P. 22 Economic Development Authority Meeting Minutes March 16, 2004 Page 2 of 5 Streetar stated there are three questions the board needs to ask: 0 is the building salvageable as developers, architects and the report from the building engineer felt it wasn't; 2) is the end product going to be something that people will be willing to pay to use it versus the facilities in Fridley and St. Anthony; and 3) what are we going to use the building for. Williams stated he would like to see something determined by next month as to what the building site should be used for. Murzyn,Jr. stated, we need to take control of the gyms, whether it's with the school board or the City. A Library and City Hall would be great combining a City Center with a gym. The City Council should get behind this project. Whatever the City builds it shou[cl be nice, something to remember our City by, and would be acceptable to new families coming into our community. Streetar stated he [a, ows someone that works for Kraus Anderson who is willing to work with a group of residents, on the Community Center project without necessarily getting the job and may volunteer his services. Peterson stated he would talk to Streetar after the meeting. Peterson asked if the board tabled the demolition, what does that do to the bids and stated there is a total of $4, 000 in the Community Center fund fi'om fundraisers. Streetar stated staff has talked to the low bidders for the asbestos abatement and demolition, which agreed to extent their bid for a period of 30 days. Also, Anoka County contacted him today to say that because the building is over 50 years old and if we want to use community development block grant funds we need to have a historical review completed to determine if it is eligible for a historical designation. If it not eligible, we send the report to the county and if it is eligible, we need to hold a public hearing for the public to determine if there is a viable use, which takes approximately 4 to 6 weeks. Wyckoff asked Fehst if the EDA could get G.O. Bonds for this project without raising taxes. Fehst stated we could and felt it would be reasonable for the City to finance a portion of the total with G.O. Bonds and tax residents approximately $50. O0 a year. Motion by Wyckoff, second by Williams, to table both the asbestos abatement and demolition items until the April 20th EDA meeting. All ayes. Motion Carried. Motion by Murzyn, second by Ericson, to strongly encourage City Council to consider the NEI buildfl~g for a City Center, which would include City Hall offices, a Library and a Community Center. All ayes. Motion Carried. Approve Contract for Demolition of NEI Buildine- Tabled until April meeting. (See above motion) ADMINISTRATIVE REPORTS Industrial Park Redevelopment Update Schumacher stated at the City Council's March 8t~ meeting, contracts were approved for the engineering feasibility and contamination clean up. From the reports, the City Council will receive detailed information addressing sewer, water, roads, and surface water management P. 23 Economic Development Authority Meeting Minutes March 16, 2004 Page 3 of 5 needs related to the redevelopment project. Specifications will be drafted for future bidding of soil and water clean up, building demolition and asbestos abatement. A Predevelopment Agreement outlining the responsibilities of the City versus, Schafer Richardson, the developer will be prepared and presented to the EDA in April. Staff is working with the owners of Buckles and Buckles and Kramer Davis on purchasing their property, SEH is doing the feasibility study and reviewing the prelimina~T site plan, provided by Schafer Richardson. 40th & University Schumacher stated he is still worldng with the owner of MGS to purchase the property. They have purchased a site on 36th & Central and has put up a sign to rent out the current building. Haugland Companies tried to market the corner with no results. Streetar stated Anoka County Is encouraging the City to allocate the CDBG fimds before May 1st, 2004. Resident, Ga~y Peterson stated he and Williams are interested in a joint venture to develop the site into a Town Square building with two stories, similar to the town square located at Hwy 55 and Winnetka, approximately a $1.4 million dollar project, 14,000 sq. ft. building, and with an agreement for marketing the site for a period of 120 days. Peterson passed around a rough draft of a design concept to give the board an idea of what they are proposing to build on the site. The second idea was to have two residential townhomes above the town square, which would mean the property would have to be rezoned. Wyckoff stated she did not want to see housing on that corne~; but some type of coffee shop, bagel shop, etc. Streetar stated he felt housing wouldn't work at the site and that the board should really look at what they think would work there 10 years fi~om now. Murzyn suggested Peterson make up a fonnal proposal and present to the EDA. 4855 University Avenue Schumacher stated the City bought the property and was working with the owner of Collins Autobody to purchase the property and expand his business. The board counter offered the sale price to the owner of which he has recently backed out of his interest in buying the site. Staff is currently work with Kevin Hansen, Public Works Director to combine the demolition of the home with others that his department is going to be tearing down. Murzyn, dr. directed staff to go ahead with the demolition of the building process. Kmart Streetar stated Bruce Nedegaard is preparing a redevelopment concept plan that includes the Savers building, Buffalo Wild Wings, Welle Auto and Subway commercial buildings. Nedegaard is also working with Aldi's Foods to develop the corner of 47tn and Central where Arby's Restaurant is currently located. The grocery store carries name brand products with their label, where the average family of four can save up to $40. OO per week. Aldi's staff also stated his contact from Chili's Restaurant is interested in building on that block. It is expected the new concept will be brought to the EDA for review and feedback in April. Staff is worlcing with Kevin Hansen to improve the look of the walk bridge that crosses over 49t~, and Central. P. 24 Economic Development Authority Meeting Minutes March 16, 2004 Page 4 of 5 37th & Stinson Streetar stated Lenn Pratt, a developer met with staff regarding his interest in the 3 7th & Stinson site with upscale housing ranging from $300,000 and up, overlooking the lake. Fehst stated he told Pratt the City wants something as nice as St. Anthony is putting up in their redevelopment project. 39th & Central Streetar stated Burger King, which is owned by Nath Companies of Bloomington has indicated they are aware of the City's intent to redevelop the area and are interested in selling. White Rental will be moving into their new facility by February fit, 2006. The Heights Theatre owner has stated he wants to add an addition theatre to his building, and will only wait for the City for five years to determine what they are going to develop on the block. Murzyn, Jr. directed staff to start the appraisals, TIF inspections and ground work, on the Burger King and White Rental, and other properties and bring back to the EDA. Hilltop Meeting Streetar stated he and dohn Shardlow of DSU have been invited to attend the Hilltop City Council meeting on April 5th to give an overview of all the proposed redevelopment sites in Columbia Heights. CVS Pharmacy Streetar stated the City of Minneapolis has confirmed that a new CVS Pharmacy will be going in on the corner of 3 7th and Central where the Hi-Low Motel is located. Truth in Housing Streetar stated he has been working with Fehst checking into how other cities administer their Truth in Housing program. The cities of Crystal, New Hope, Minneapolis, St. Paul, Richfield and St. Louis Park all have Truth in Housing in place. This program helps to preserve the Housing stock. Staff would like to bring this program to the City Council for adoption. Fehst stated, he has been contacted by many realtors stating young families are buying homes only to find out they can't afford the repairs that are needed. Murzyn, Jr. directed staff to obtain more information on Truth in Housing and bring it back to the EDA, which could possibly recommend to City Council for adoption. 3912, 3924 and 3928 Central Avenue Streetar stated Marcia White at 3912 Central contacted staff stating her house is for sale for $179,900, which is non-conforming, with a little over 5,000 sq. fi. Nancy Ebner, the property owner of 3924 and 3928 Central, heard the City has plans for redevelopment along Central Avenue, stated she is ready to retire and is interested in selling her home to the City. This may be the opportunity to buy these properties and redevelop the sites to something that better fits our needs along Central. Murzyn, Jr. directed staff to obtain appraisal, TIF inspections and bring this item back to the EDA. 1°.25 Economic Development Authority Meeting Minutes March 16, 2004 Page 5 of 5 Columbia Heights Hotel Streetar stated &tsan Meltier, the owner of the Cohtmbia Heights Hotel contacted staff asking if the City would be interested in purchasing the hotel, wants $250,000 and that she owes $40,000 in back taxes to Anoka County. Murzyn stated this isn't an area of consideration at this time, possibly in the fitture. Staff will keep the board informed about any further discussions. Dental Office on University Wyckoff asked if staff has heard what the dentist at 5207University is going to do with the old building. Streetar stated he hasn't heard anything, other than some discussion to build a new Liquor Store on the site from City staff. 2005 BUDGET Streetar stated it is time to start preparing the 2005 Budget and asked the board members to starting thinking about it and advise him of any ideas or questions they may have. ADJOURNMENT President, Murzyn, Jr., adjourned the meeth~g at 8:45 p.m. Respectfully submitted, Cheryl' J3akken Community Development Secretary H:\EDAminutes2004~vlarch 16, 2004 P. 26 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF JANUARY 21, 2004 CALL TO ORDER - The Regulm' Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tmmnera Ericson at 7:04 p.m., Wednesday, January 21, 2004, in the Parkview Villa Co~rnmmity Room B, 965 40th Avenue NE, Colmr~bia Heights, Minnesota. ROLL CALL Commission Members Present: Connnission Members Absent: Patricia Jindra, Bobby Willimns, Dmmis Ecklund Jr., Tammera Ericson, and Bruce Kelzenberg Bruce Nawrocki PLEDGE OF ALLEGIANCE Ericson stated Bruce Nawrocki was unable to attend the meeting as he had a meeting at the Suburban Rate Authority and was disappointed the HRA meeting wash 't switched as he previously requested. Election of Officers Motion by Williams, second by Kelzenberg, to nominate and appoint Tmmnera Ericson for Chah'. All ayes. Motion Carried. Motion by Willimns, second by Ecldm~d, to nominate and appoint Bruce Kelzenberg for Vice Chair. All ayes. Motion Carried. Motion by Willimr~s, second by Ecklund, to nominate and appoint Patricia Jindra for Secretary/Treasurer. All ayes. Motion Carried. CONSENT AGENDA Approval of Minutes MOTION by Williams, second by Kelzenberg, to approve the minutes from November 18, 2003, special meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Karen Fantle stated last September at 4607 Tyler there was a leak in the basement. A resident stated she had items damaged by the water coming in. Bill Gault discovered a drain spout fell down and replaced it. The resident sent a letter to the City requesting replacement of her items. Fantle stated she checked into the matter and could see where the downspout had come down is where the water came through the building. Ericson recommended turning in the claim to the City's insurance company for reimbursement to the resident. Staff received bids for the south building carpet replacement, with St. Paul Linoleum being the low bidder for the first floor hallway and common area. With the help of Chef Bakken, Community Development Secretary she has been worldng on organizing and updating documents to make the transfer to Walker go as smoothly as possible. P. 27 Housing & Redevelopment AuthmSty Minutes January 21, 2004 Page 2 of 4 She has filled apartments 217 and 611 since the management report was written. Williams ask if the south unit was rented for the new amount. Fantle stated it was. Williams stated he heard there are residents on Section 8 in tire North building and ask if this was true. Fantle stated it wash 't true. Shirley Barnes, Crest View CEO stated there is also a HUD project 202 program that could be confitsed with Section 8, but as long as the HRA has specified the building is only for Seniors and Handicap/Disabled adults, that criteria for filling the units has been used. Ericson asked how many residents of the north building are on the list for the south building and how many south residents are on the north list. Fantle said there was some on each list, but did not remember the exact amount, but could provide the board that information. Williams asked what the board could do to assure residents in the north building they are safe in their apartments. Barnes stated HUD requires the same guidelines be followed for all residents, which requires background and criminal checks done on all prospective residents. Fantle stated she has been documenting all of the incidents that are reported since she started managing Parkview Villa, receives a monthly report fi'om the police department, but, if the incident isn't documented by the police, the three strike rule for eviction would not apply. Williams also stated when he contact the police department to discuss this matter the police chief stated most of the calls were health related. Ericson stated on behalf of the HRA, she would like to thank Karen for her hard work and invited her and the residents to an Appreciation Party for Crest View to be held on Friday, January 30th from 3 to 4pm in the Parkview Villa Community Room B. Ecklund thanked Karen on behalf of the residents for the fantastic job she has done in the short period of time she has been at Parkview and stated she will be missed. Citizens Forum Priscilla Cross, Unit 303 stated a couple of weeks ago she called the police to report there was some non-residents fighting by the elevators, the police came and took one of the parties to jail and ask the rest of the six people to leave tire building, which they did. She did contact Fantle on Monday morning about the incident. As a handicap adult, under 65, she felt that most of the residents of Parkview also put the blame towards her and wanted to let everyone la~ow that she is one of the responsible younger residents of the building that would not allow her friends to act t,his way and suggested, a Mediation Committee to go over these types of issues. Ericson asked if Cross, was willing to organize a committee of residents to work on the committee. Cross agreed. Ericson and dindra volunteered to be on tire committee also. Fehst stated the City has a mediation service that he would contact to see if they could possibly help the committee with issues. Betty Sheldon, Unit 321, stated she came home in a cab about a week ago and the cab driver said he picks up a lot of drunks for the police department here. Ericson stated he probably meant at the Star Bar behind Parlcview Villa. P. 28 Housing & Redevelopment Authority Minutes January 21, 2004 Page 3 of 4 Joe Goodman, Unit 119, stated some residents have police scanners. VM~en a resident calls in an incident they can hear the call and move to another apartment. Joe Kroska, Unit 225, stated the Police used to park on the street when they came to investigate an incident, but they currently park by the door and then they can be seen from the building. Could someone talk to the Police Department to get this changed back to the way it used to be. Fehst stated he would talk to the Chief of Police. Priscilla Cross, Unit 303, stated she has called the police and told them people in the building have scanners and the police put the call out on the computers instead of over the intercom. Helen Smith, Unit 708, stated she called 911 at 1:20 am because there was a man that kept calling her to let him in and by calling right away, the police were able to ketch the man and he went to jail. So residents shouldn't wait to call 911. ITEMS FOR CONSIDERATION Revenue Adiustment Plan for Parkview Villa South Streetar stated this item is to present a proposal to adjust the rent. This item came up a year ago and prior to that always has been recognized that expenses were exceeding revenues due to the fact that since 1991 the rents have not increased. In 2002 Capital Improvements were identified over the next seven years, which are expected to exceed revenues by an average of $50, O00 per year. At the last board meeting, it was suggested we wait until Walker comes on board to make adjustments for current renters. However, as the Community Development director and because of his experience as property and asset manager for the senior building owned by Dominium, he decided to make up a plan. The direction fi'om the board was first to prepare a proposal were the rents and revenues covered the expenses and the second thing was to make sure current residents would be a phased into the increases. In 1991, it was $250 to $425 per month for a 1 bedroom unit and $325 to $500 per month for a 2 bedroom. At the last HRA meeting the board made a motion stating effective December 2003, all new residents would pay $502 for a 1 bedroom and $674 for a 2 bedroom, with. no income cap. Staff is proposing beginning March 2004, whatever rent current residents are paying would go up the lesser of 7.6% or$5OO for a 1 bedroom and $636 for a 2 bedroom and would increase again on January 1, 2005 the lesser Of 7.6% or $514 for a 1 bedroom and $655 for a 2 bedroom, and would increase again on January 1, 2006 the lesser of 7. 6°/5 or $529 for a 1 bedroom and $675 for a 2 bedroom, then on January 1, 2007 the rent for a one bedroom will be $545 and a 2 bedroom will be $695. In addition, anyone renting garage space will have an increase March 1, 2004 to $27 and increase each year on January ]st 3%. Air Conditioning, Head-bolt Heaters, and 2'~ freezers will increase on March 1, 2004 to $5.15 and 3% January 1st of each year thereafter. Staff called gYaxfieM Research, which is a market research company that provides market rents for both public and private clients. We asked them to give us 10 or more buildings in the area ora similar market, which showed for 1 bedroom it was $ .82/sq.ft and $ .87/sq.ft for a 2 bedroom. Staff multiplied it by the number of square feet in the units. As a result of these gradual increases, there will be adequate revenues to manage and maintain the building. P. 29 Housing & Redevelopment Authority Minutes January 21, 2004 Page 4 of 4 Ericson read a memo Nawrocld requested be read at the meeting in regards to the agenda item, which stated his disapproval of the increase in rents for the South building. Fantle suggested moving the date of the first increase to April fit as under tire lease agreement, renters are required to receive a 30 day notice, which would only give staff six days to get the letters out. Streetar stated, he would provide increase amounts for residents in the south building to Fantle to prepare the letters and get them out tomorrow. Motion by Kelzenberg, second by Ericson, to implement the revenue adjustment plan with the exception of the start date to be April 1st, 2004. All ayes. Motion Carried. Ecklund felt tire $400 aparm, ent change fee should be waived. Fantle stated the $400 fee is required for painting, shampooing carpets and other things to prepare the unit for tire new resident. Fehst recommended the board could look into actual costs for preparing an apartment for a new renter. Williams asked if new residents would pay the same amount as current renters. Streetar stated new residents will be paying market rate rents, with the additional 3% increases for tire garage, head-bolt heater, air conditioning and freezers. Motion by Williams, second by Kelzenberg, to direct staff to find out: 1) actual cost of moving fi'om one apartment to another and 2) scale of residents moving fi:om the south to the north building. All ayes. Motion Carried. Parkview Villa North Apartment Modernization Nagel stated &e 2002 and 2003 Capital Fund Program budgets include funds for the first of eight phases of remodeling Parkview Villa North apartments on a floor-to-floor basis. Walker has agreed to use their buying powers to assist in purchasing new appliances. The remodeling project will start on the top floor and work down. Steve Erickson with B JgrBR stated the remodeling would include new doors, cabinets, appliances, plumbing, lighting, and patchwork on tiles and walls, which he displayed with pictures and samples. A total anticipated cost per floor or 12 apartments will be$87,600. If the board approves the plan tonight, the bidding process will start immediately. Irene Suftka, Unit 804, asked how long it would take to do the whole building. Nagel stated it would be a long time. ADJOURNMENT Motion by Jindra, second by Ecklund, to adjourn the meeting at 8:51 pm. All ayes. Motion Carried. Respectfully subl~ttedu / cherYF~ldcen-Recording Secretary H:~HRAMinutes 2004\1-21-2004 P. 30 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 26, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL ,,,, ITEM: Establish Work Session Meeting BY: Walt Fehst BY: ~.~/,,~J,~ .~ Date for Monday, May 3, 2004 NO: DATE: April 21, 2004 DATE: It is recommended that a Work Session meeting be scheduled for Monday, May 3, 2004 beginning at 7:00 p.m. in Conference Room 1. RECOMMENDED MOTION: MOTION: Move to establish a Work Session meeting date for Monday, May 3, 2004 beginning at 7:00 p.m. in Conference Room 1. COUNCIL ACTION: P. 31 CITY COUNCIL LETTER Meeting of: April 26, 2004 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~'-' ~-~ Fire ITEM: Resolution#2004-21 BY: Charles Thompson BY: Joint Powers Agreement for Self Contained Breathing Apparatus (SCBA) DATE: April 21, 2004 DATE: NO: Background: On March 22, 2004, City Council authorized staff to enter a Joint Powers Agreement (JPA) with the cities ofAnoka Champlin, Columbia Heights, and Fridley to seek bids for the replacement of the Self Contained Breatlfing Apparatus (SCBA). Plans and specifications were advertised per state statute requirements in each city. Bids were received and publicly read aloud at the April 13, 2004 bid opening. A copy of the bid tabulation is attached. Company Bid Amount Metro Fire and Equipment ........................................ $112,820.99 Bendlin Fire Equipment ............................................ 180,520.00 Grand Forks Fire Extinguisher Company ................. 231,786.00 Ranger Fire ................................................................ 239,544.00 MSA Company ......................................................... 239,548.37 Analysis/Conclusion: The JPA low bid was submitted by Metro Fire Equipment of Ham Lake, Minnesota in the amount orS112,820.99 for the City of Columbia Heights, $164,462.41 for Anoka Champlin, and $114,764.61 for the City of Fridley. Bidding as a JPA has resulted in a unit price that is considerably less than the current state consortium pricing quote of approxhnately $5,600.00. The current pricing which we received per individual air pack is $3,174.28 each air pack. Recommended Motion: Move to Waive the Reading of Resolmion 2004-21, there being ganple Copies Available to the Public. Recommended Motion: Move to Adopt Resolution No. 2004-21, being a Resolution Awarding the Joint Powers Agreement Contract with the Cities of Anoka Champlin and Fridley for the Purchase of Self Contained Breathing Apparatus to Metro Fire and Equipment of Ham Lake, Minnesota Based upon their Low, Qualified, Responsible Bid in the Amount of 112,820.99, to be Appropriated from Fm~d 439-42200-5180. 04-46 Attaclur~ent COUNCIL ACTION: P. 32 RESOLUTION NO. 2004-21 BEING A RESOLUTION AWARDING THE JOINT POWERS AGREEMENT CONTRACT WITH TI-IE CITIES OF ANOKA CHAMPLIN AND FRIDLEY FOR THE PURCHASE OF SELF CONTAINED BREATHING APPARATUS TO METRO FIRE AND EQUIPMENT W}tEREAS, the City Council of Columbia Heights entered into a Joint Powers Agreement with the Cities ofAnoka Champlin m~d Fridley to administer the public bidding process, including entering into a contract with the Iow, qualified, responsible bidder, m~d Wl:W~REAS, pursuant to an advertisement for bids for Self Contained Breathing Apparatus, the bids were received, opened and tabulated according to law. The following bids were received, complying with the advertisement: Company Bid Amount Metro Fire and Equipment ................................................ $112,820.99 Bendlin Fire Equipment .................................................... 180,520.00 Grand Forks Fire Extinguisher Company ......................... 231,786.00 Ranger Fire ....................................................................... 239,544.00 MSA Company ................................................................. 239,548.37 WltEREAS, it appears that Metro Fire and Equipment, 13915 Lincoln Street N.E., Suite D, Ham Lake, Minnesota is the lowest responsible bidder. NOW TltEREFORE BE IT RESOLVED by the City Council of Columbia Heights, Mim~esota that the City ofAnoka Champlin is hereby authorized to enter into a contract with Metro Fire and Equipment on behalf of the City of Columbia Heights for the purchase of Self Contained Breathing Apparatus per our quantity and bid sheet. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the bid documents. This project shall be funded from 439-42200-5180 Dated this 26th day of April, 2004 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Juliem~e Wyckoff Patricia Muscovitz, Deputy City Clerk P. 33 CITY COUNCIL LETTER Meeting of: April 26, 2004 AGENDA ORIGINATING CITY MANAGER SECTION: DEPARTMENT: APPROVAL NO: Fire ITEM: Establish Hearing Dates BY: Charlie Thompson BY:/~y.u~~ License Revocation, Rental Properties DATE: April 21, 2004 DATE: NO: L Revocation or suspension of a license to operate a rental propmiy witlfin the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Oscar Zamora ............................................................ 4307 University Avenue NE 2. Robert Zschokke ....................................................... 3823 Polk Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of May 10, 2004 for Revocation or Suspension of a License to Operate a Rental Propen~y witltin the City of Columbia Heights against Oscar Zamora at 4307 University, Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of May 10, 2004 for Revocation or Suspension of a License to Operate a Rental Property wiflfin the City of Colm2bia Heights against Robert Zschokke at 3823 Polk Street N.E. COUNCIL ACTION: P. 34 CITY COUNCIL LETTER Meeting of: April 26. 2004 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER Consent APPROVAL NO: ..~' p~ - ~ Fire .,, ITEM: Approval of Rental Housing BY: Charlie Thompson BY:.~,~zT~"~.d License Applications NO: DATE: April 21, 2004 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. RECOMMENDED MOTION: Move to Approve the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: P. 35 OccupanyI.D. 30004 30073 10019 10069 30041 12000 12003 20211 20050 12066 34000 12162 20331 30028 30001 10090 20180 20004 20008 20048 20418 10024 30012 30016 20074 30067 30068 30057 12016 20104 20054 20124 30154 20167 10079 12035 20123 12185 20232 30139 10075 Property Owner Name Intercontinental Marketing Corp. Twin City Rent-a-Home, LLC Wilmer Adams Anne Binczik Richard Caron Andrew Danko Mark Dostaler Donald Ferry David Fisher Willam Franz Greg Guimont Kathryn Hoers Jason Johnson Douglas Jones Gina Kilgore Ken Koch Kenneth Koster David Lange David Lange David Lange David Lange Leon Larson David Lasky David Lasky John Majewski Samuel Mikre Samuel Mikre Bill Modell Jean Nixon Daniel Nohr Richard Olin Dean Olson Abdul Rashid Jessie Rudensky Alan Schultz Gale Seever Marvin Sowada Joseph Sturdevant Ishola Taofeek Ross Taormina Timothy Taylor P. 36 Property Address 543 40th Avenue 3923 Lookout Place 5001 Washington Street 5055 6th Street 1020 40th Avenue 5037 Madison Street 5103 6th Street 4536 7th Street 4657 5th Street 3830 3rd Street 4310 3rd Street 4303 University Avenue 4450 Tyler Place 5100 6th Street 4255 Main Street 4056 Hayes Street 5152 Washington Street 1218 Circle Terrace 4506 Fillmore Street 1307 Circle Terrace 1231 Circle Terrace 1221 43rd Avenue 4318 3rd Street 4322 3rd Street 5109 Washington Street 3709 Jackson Street 3855 Jackson Street 1480 47th Avenue 4700 Jefferson Street 4645 Taylor Street 5218 Washington Street 1005 50th Avenue 4341 Tyler Place 4534 Washington Street 525 38th Avenue 5208 Washington Street 1000 50th Avenue 1043 Polk Place 5049 Jackson Street 5025 University Avenue 1010 40th Avenue OccupanyI.D. 10010 30054 20032 12004 20022 10011 12187 20065 12122 Property Owner Name Thomas Therrien Frank Trisko Michael Vanderheyden Kimberly Wegener Bret Weiman David Wiger Anthony Wilczek Craig Wilson Joseph Yang Property Address 4812 4th Street 950 47th Avenue 4724 6th Street 5250 Washington Street 4610 Washington Street 5045 4th Street 3935 Tyler Street 1153 Cheery Lane 3902 Reservoir Bird P. 37 CITY COUNCIL LETTER Meeting of: April 26, 2004 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~.~- 1~----I License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson ~-x~'"x DATE: ¢~ NO: DATE: April 22, 2004 :BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the April 26, 2004 City Council meeting. This agenda consists of applications for Contractor licenses for 2004, and a Cm-nival License for the Columbia Heights Jamboree. At the top of the license agenda you will notice a ptu'ase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain infonuation cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 26, 2004 as presented. COUNCIL ACTION: P. 38 TO CITY COUNCIL April 26, 2004 *Signed Waiver Foma Accompmtied Application 2004 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Kevin's Heating & Cooling 6474 20th Ave So. Hugo * Sum-ise Plumbing *Kevitt Excavating *Circle B Excavating *Attracta Sigm *TP Maintenance 11092 61st StNE 3335 Pennsylvania Ave No 9033 Bm-ns Pkwy, Anoka 14680 James Road 3622 Halifax Ave No $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 CARNIVAL LICENSE POLICE *Family Fun Shows 20590 StYe Hwy83 $250.00 P. 39 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attaChed check register covering Check Number [ 03~;3~ through [~)~> I~Z in the amount of $ ~0, -~t ~ ,[,] . These checks have been examined'and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. P. 40 ACS FIN~CI~ SYSTEM CITY OF COL~BIA HEIGHTS 04/22/2004 15:26:03 Check History GL050S-V06.60 CO~RPAGE GL540R * *** L E A N N O *** * * *** L E A N N O *** * * *** L E A N N 0 *** * * *** L E A N N 0 *** * Report Selection: Optional Report Title ....... 04/26/04 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Project ..................... Vendor. Invoice ..................... Purchase Order .............. Bank ........................ '~-lcher .................... · ~ _eased Date ............... aredDate ................ thru thru thru thru 107832 thru 108152 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J LEANNO 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM 04/22/2004 15 Check History 04/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT ABLE HOSE & RUBBER INC AMERICAN BOTTLING COMPAN ARCTIC GLACIER BATTERY CITY INC BELLBOY BAR SUPPLY BELLBOY CORPORATION BOYER TRUCK PARTS CAT & FIDDLE BEVERAGE CHISAGO LAKES DISTRIBUTI CHOICE POINT SERVICES CRYSTEEL DISTRIBUTING CULLIGAN WATER DCI INDUSTRIES LTD EAS~ SIDE BEVERAGE CO FARNER-BOCKEN G & K SERVICES GENUINE PARTS/NAPA AUTO GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HOHENSTEINS INC INTEGRATED LOSS CONTROL J & S MARKETING JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KUEHN/JEAN KUETHER DIST. CO. LANDWEHR/KELLY LYLE SIGNS INC MEDICINE LAKE TOURS MENARDS CASHWAY LUMBER-F METRO GARAGE DOOR MTI DISTRIBUTING O'BORSKI/JENNIFER ONVOY PETTY CASH - MARY DUGDAL PLLINKETT'S, INC PROSOURCE TECHNOLOGIES I QWEST COMMUNICATIONS ST. ANTHONY FIRE DEPARTM STREICHER'S GUN'S INC/DO TWIN CITY TRANSPORT & RE UNITED RENTALS UNIVERSITY OF MINNESOTA VECTOR INTERNET SERVICES VISA PAYMENT CENTER XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC CHECK NUMBER 107939 107940 107941 107942 107943 107944 107945 107946 107947 107948 107949 107950 107951 107952 107953 107954 107955 107956 107957 107958 107959 107960 107961 107962 107963 107964 107965 107966 107967 107968 107969 107970 107971 107972 107973 107974 107975 107976 107977 107978 107979 107980 107981 107982 107983 107984 107985 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 AMOUNT 116 20 122 00 266 96 158 73 144 54 430 00 505 27 552 00 1,433 00 160 00 89 46 394 72 228 72 39,845 00 1,466 21 83 48 148 74 132 89 51,516 00 7,964 87 319 00 60 00 17,071 62 917 86 23 10 57,098 30 13.95 406.30 630.00 124.23 1,376.31 832.11 4.99 25.38 146.!9 89.67 73,749.68 102.51 180.00 149.95 61.77 182.66 225.00 300.00 233.02 2,394.60 221,232.42 ACS FINANCIAL SYSTEM 04/22/2004 15 Check History 04/26/04 COLTNCIL LISTING BANK VENDOR BANK CHECKING ACCOI/NT AMERICAN BOTTLING COMPAN ARCTIC GLACIER BELLBOY CORPOR3~TION CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON CITY WIDE WINDOW SERVICE COCA-COLA BOTTLING MIDWE CORBETT/PAUL & ELIZABETH GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO JOHNSON BROS. LIQUOR CO. LARKIN/JOHN MARK VII DIST. MINNESOTA CROWN DISTRIBU MN DEPART OF ECONOMIC SE MN FIRE SERVICE CERTIFIC MOROZ~VERONICA NAMIE/JONI NIZNIK/KEVIN PETTY CASH - KAREN MOELL POSTAGE BY PHONE REVERSE QWEST COMMUNICATIONS ROELLER/BRIAN SUBURBAN SOFTBALL LEAGUE TUSLER/MARK XCEL ENERGY (N S P) YOUNGQUIST/TAMARA ACE HARDWARE ACS ALPHA VIDEO & AUDIO, INC AMERIPRIDE ANCOM COMMUNICATIONS INC ANOtCA COUNTY Ai~OKA COUNTY LIBILARY ANOKA COUNTY PROPERTY RE ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. ASPEN PUBLISHERS INC BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BATTERIES PLUS BAUER BUILT TIRE & BATTE BEACON BALLFIELDS BFI/WOODLAKE SANITARY SE BIFF'S, INC. BOOK WHOLESALERS INC CHECK NUMBER 107986 107987 107988 107989 107990 107991 107992 107993 107994 107995 107996 107997 107998 107999 108000 108001 108002 108003 108004 108005 108006 108007 108008 108009 108010 108011 108012 108013 108014 108015 108016 108017 108018 108019 108020 108021 108022 108023 108024 108025 108026 108027 108028 108029 108030 108031 108032 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT 69.00 217.36 3,049.07 1,176.40 2,133.00 40.47 309.05 96.00 86.78 8,164.14 1,724.09 14.88 28,362.76 174.50 1,286.76 50.00 2.84 206.22 40.00 179.65 6,000.00 908.04 1 68 830 00 8 41 14,695 81 50 00 7 64 4,500 00 62 84 134 49 379 14 39.99 2,327.95 225.00 1,112.00 478.10 225.00 2,065.74 124.15 13,813.00 97.44 622.17 922.49 105,837.28 373.71 108.70 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/22/2004 15 Check History GL540R-V06.60 PAGE 3 04/26/04 COLrNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT BOYER TRUCK PARTS BRODART BRYAN ROCK PRODUCTS, INC BUILDING FASTENERS CCP INDUSTRIES CENTER POINT ENERGY MINN CHERNIN/ALEKSANDR CHILDREN'S LIBRARY RESOU CINTAS FIRST AID-SAFETY CITY WIDE LOCKSMITHING CLARK PRODUCTS INC COLUMBIA HEIGHTS RENTAL CON-NELLY INDUSTRIAL CONTINENTAL RESEARCH COR CONWORTH, INC CROWN TROPHY CSC CREDIT SERVICES CULLIGAN WATER CYS UNIFORMS DAVIES WATER EQUIPMENT C DEHN OIL DELEGARD TOOL CO. DEMCO, INC. DISPLAY SALES DURABLE COMPONENT TECH EHLER & ASSOCIATE-PUBLIC EMC FIDELITY SERVICES INC FIRENET SYSTEMS, INC FIRST STUDENT INC FLEXIBLE PIPE TOOL CO. FLOORS NORTHWEST INC G & K SERVICES GARDNER HARDWARE GENERAL REPAIR SERVICE GIS RANGERS GOPHER SIGN CO. GREENWAY H & L MESABI HANKS SPECIALTIES HARTMAN/KATHLEEN HEIGHTS-NORTHEAST WELDIN HOUCHEN BINDERY LTD INSTRUMENT CONTROL CO INSTRUMENTAL RESEARCH IN IPC PRINTING ITEN CHEVROLET CO. CHECK NUMBER 108033 108034 108035 108036 108037 108038 108039 108040 108041 108042 108043 108044 108045 108046 108047 108048 108049 108050 108051 108052 108053 108054 108055 108056 108057 108058 108059 108060 108061 108062 108063 108064 108065 108066 108067 108068 108069 108070 108071 108072 108073 108074 108075 108076 108077 108078 108079 AMOUNT 170.40 58.44 2,282.97 93.26 188.76 341.74 1,615.00 10.09 139.32 15.00 256.68 37.29 454.00 666 00 20 00 34 71 25 00 616 42 486 69 304 91 12,561 18 453 89 53 52 1,895 70 201 00 2,575 00 129 00 4,822.12 578.30 971.00 106.50 1,632.87 695.77 235.00 168.00 5,060.76 967.45 175.00 338.69 54.95 90.00 37.28 115.85 109.36 140.00 665.73 389.33 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/22/2004 15 Check History GL540R-V06.60 PAGE 4 04/26/04 COUlqCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CHECK NUMBER AMOUNT JANWAY JOHNNY PINEAPPLE KENNEDY & GRAVEN KEYSTONE AUTOMOTIVE INDU KOLLMER CONSULTANTS KROMER COMPANY LAKE STATE REALTY SERVIC LASER CONTROL INC LETS PLAY SOFTBALL LUBE-TECH LYLE SIGNS INC MAC QUEEN EQUIPMENT CO. MAHCO MARCO MEDICS TRAINING INC MENARDS CASHWAY LUMBER-F METRO AREA MANAGEMENT AS METRO WELDING SUPPLY METROPOLITAN COUNCIL WAS MIDWAY FORD MIAYNEAPOLIS ASPHALT SYST MINNEAPOLIS OXYGEN CO. MINNESOTA D.A.R.E.,INC MINNESOTA'S BOOKSTORE MN DEPT OF HEALTH MN FIRE SERVICE CERTIFIC MN POLLUTION CONTROL AGE MN REC & PK ASSOC - MRP MORRIS/GRAYLYN MTI DISTRIBUTING NAGELL APPRAISAL NATIONAL WATERWORKS, INC NEW YORK TIMES/THE NORTHERN TOOL & EQUIPMEN O'GAJ~A/ANDREW OFFICE DEPOT OFFICE SUPPLY CONNECTION ORIENTAL TRADING COMPANY PAM OIL INC PC SOLUTIONS PEPSI-COLA-7 UP POOLSIDE PRO GP~APHICS QUICKSILVER EXPRESS COUR RDO EQUIPMENT RETAIL DATA SYSTEMS OF M ROSEDALE CHEV 108080 108081 108082 108083 108084 108085 108086 108087 108088 108089 108090 108091 108092 108093 108094 108095 108096 108097 108098 108099 108100 108101 108102 108103 108104 108105 108106 108107 108108 108109 108110 108111 108112 108113 108114 108115 108116 108117 108118 108119 108120 108121 108122 108123 108124 108125 108126 311.55 125.00 574 00 149 13 2,038 00 2,077 02 1,100 00 125 00 25 00 276 22 322 80 82 31 30 00 5,928 00 450 00 429 52 18 00 28 49 56,396.13 414.97 1,265.22 11.23 35.00 53.09 150.00 45.00 60.00 600.00 110.00 45.09 2,000.00 229.36 312.00 20.22 55.00 600.77 24.74 177.45 54.57 475.52 415.00 564.45 152.10 24.50 16.30 420.00 513.47 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/22/2004 15 Check History GL540R-V06.60 PAGE 5 04/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CHECK NUMBER AMOUNT SBSI INC SCHELEN GRAY ELECTRIC SCHWEISS BI-FOLD DOORS SHORT ELLIOT HENDRICKSON SIGNS BY TOMMORROW SILENT KNIGHT SECURITY SMITH MICRO TECHNOLOGIES STANDARD SPRING STATE TREASURER BLD STOPTECH LTD STREICHER'S GUN'S INC/DO SUN PUBLICATION SYSTEMS SUPPLY INC. TAUTGES, REDPATH, & CO., TENNANT COMPANY TOUSLEY FORD UNITED RENTALS UNITED RENTALS VERIZON WIRELESS VIKING OFFICE PRODUCTS VOSS LIGHTING WERNER ELECTRIC SUPPLY C WILD MOUNTAIN WW GRAINGER, INC XCEL ENERGY (N S P) ZEP MAI~JFACTURING COMPAN 108127 127.61 108128 1,680.38 108129 334.55 108130 9,027.00 108131 160.00 108132 344.42 108133 182.98 108134 82.64 108135 411.85 108136 1,495.20 108137 238.46 108138 420.75 108139 81.89 108140 22,221.40 108141 288.50 108142 151.15 108143 123.66 108144 2,075.01 108145 267.83 108146 62.31 108147 131.00 108148 24.52 108149 612.00 108150 177.42 108151 545.01 108152 61.77 850,743.61 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/22/2004 15 Check History GL540R-V06.60 PAGE 6 04/26/04 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 850,743.61 RECORDS PRINTED - 001122 ACS FINAiqCIA3~ SYSTEM 04/22/2004 15:26:06 FUND RECAP: FUND DESCRIPTION 101 201 202 203 204 212 213 225 240 261 270 276 401 402 415 420 601 602 603 604 609 883 885 GENERAL COMMUNITY DEVELOPMENT FUND ANOKA COUNTY CDBG PARKVIEW VILLA NORTH ECONOMIC DEVELOPMENT AUTH STATE AID MAINTENAiqCE PARKVIEW VILLA SOUTH CABLE TELEVISION LIBRARY TWENTY-FIRST CENTURY GRANT DARE PROJECT LOCAL LAW ENFORCE BLK GRANT CAPITAL IMPROVEMENTS STATE AID CONSTRUCTION CAPITAL IMPROVEMENT - PIR CAP IMPROVEMENT-DEVELOPMENT WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR STORM SEWER CONSTRUCT. FUND CENTRAL GARAGE DATA PROCESSING PERMIT SURCHARGE CONTRIBUTED PROJECTS-GEN ESCROW TOTAL ALL FUNDS Check History DISBURSEMENTS 66,970.43 4,076.77 566.65 737.75 1,300.18 2,758.51 322.21 707.08 9,912.80 1,583.00 35.00 1,592.39 2,038.00 21.00 2 990.46 88 856.83 9 390.61 62 367.46 108 169.15 1 435.99 226 117.05 1 121.35 28 907.53 1 940.38 411.85 120.00 226,293.18 850,743.61 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NA24E BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 850,743.61 850,743.61 CITY COUNCIL LETTER Meeting of April 26, 2004 AGENDA Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ITEM: Adopt Resolution For Ab atement BY: Charlie Thompson BY:~~-- 2004-22 DATE: April 21, 2004 DATE: NO: Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Anthony Griffith regarding property at 3730 Tyler Street NE for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to waive the reading of ResolutionNo.2004-22, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2004-22, being a Resolution of the City Council of the City of Columbia Heights Declaring the Property at 3730 Tyler Street NE a Nuisance and Approving the Abatement of Violations from the Property Pursuant to City Code Section 8.602. t-at'~T T~Tt~TT ACTION: P. 49 RESOLUTION 2004-22 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING ABATEMENT OF ORDINANCE VIOLATIONS PURSUANT TO CHAPTER 8, ARTICLE VI, SECTION 1 OF CITY CODE, ORDINANCE VIOLATIONS EXIST ON PROPERTY OWNED BY ANTHONY GRIFFITH (HEREINAFTER "OWNER OF RECORD"). WHEREAS, OWNER OF RECORD IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3730 TYLER STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 8.602(1)01), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS SENT VIA CERTIFIED AND REGULAR MAIL TO THE OWNER OF RECORD ON APRIL 16, 2004. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on June 25, 2002 an inspection was conducted and one violation was noted. A compliance order was sent by regular mail to the owner of record. 2. That on July 31, 2002, an inspection was performed and it was noted that one violation remained uncorrected. 3. That on October 8, 2002, an Administrative Tag was issued to the owner of record. That on October 23, 2002, inspectors for the Fire Department inspected the property and noted that the violations were not corrected. Numerous attempts were made to contact the owner of record. On December 27, 2002, inspectors for the Fire Department inspected the property and noted that the violations were not corrected and the situation had gotten worse. After not getting a response from the owner of record and waiting until spring from the snow to melt, the Assistant Fire Chief inspected the property on April 22, 2003. o That on April 22, 2003 the Assistant Fh'e Chief reinspected the property and found the violations remained tmcorrected. The o .w~__er of record approached the Assistant Fire Chief during this reinspection, discussed the situation, and stated that he would make an appointment to meet with the Assistant Fire Clfief and discuss the violations at the property. A month passed and the Fire Department had not heard from the owner of record and on May 21, 2003, a letter was sent to the owner of record detailing the history of events surrounding the property. The owner of record was notified in that letter that the property would be reinspected on June 23, 2003. P. 50 6. That on June 23, 2003, the Assistant Fire Chiefreinspected the property and noted the the violations remained uncorrected. 7. That on July 11, 2003 the Assistant Fire Chief issued a criminal citation to the owner of record of the property. That on April 15, 2004 the Assistant Fire Chiefreinspected the property and noted that the violations remained uncorrected. A notice of abatement and public hearing was mailed to the owner of record by certified mail on April 16, 2004. 9. That based upon said records of the Fire Department, the following conditions and violations of City Ordinance(s) were found to exist, to-wit: A. FAILURE TO CORRECT RMC VIOLATIONS - REMOVE ALL/ANY OUTSIDE STORAGE FROM THE PROPERTY. B. FAILURE TO SUBMIT REINSPECTION AND ADMINISTRATIVE TAG FEES TO THE CITY TOTALING $500.00 10. That all parties, including the OWNER OF RECORD and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.602(1)(a) and 8.602(1)(b). CONCLUSIONS OF COUNCIL 1. That the property located at 3730 Tyler Street is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. o That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3730 Tyler Street constitutes a nuisance pursuant to City Code. 2. That a copy of this resolution/order shall be served upon all relevant parties and parties in interest. 3. That may motion for summary enforcement shall be served upon all relevant parties and parties in interest. P. 51 4. That all service provided for herein shall be in accordance with Minnesota Statute 483. subd. 2 PASSED THIS MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: DAY OF, 2004 AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA PATTY MUSCOVITZ DEPUTY CITY CLERK JULIENNE WYCKOFF MAYOR P. 52 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 26, 2004 AGENDA SECTION: Items for '] -/4 ORIGINATING DEPARTMENT: CITY MANAGERS NO: Consideration CITY MANAGER APPROVAL, ITEM: Resolution 2004-23 amending BY: Walt Fehst BY: Authorization of certain Charitable DATE: April 21, 2004 DATE: Gambling NO: Background: At the April 12, 2004 City Council meeting, staffwas directed to draft an amendment to the current Charitable Gambling Resolution No. 1996-46. The amendment reflects a reduction in the license fee to $25 for off site special event licenses of three days or less for organizations that have a current premise Charitable Gambling license. The recommended amendment is an addition to Item #6: Not withstanding anything to the contrary herein, an existing Class A or Class B licensee shall pay a license fee of $25 for any event, of three days or less, to be conducted at a location other than the established license location. Recommended Motions: Move to waive the reading of Resolution No. 2004-23, there being ample copies available to the public. Move to adopt Resolution No. 2004-23, being a Resolution amending Resolution No. 96-46 authorizing certain Charitable Gambling. COUNCIL ACTION: P. 53 RESOLUTION NO. 2004-23 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING Currently, Resolution No. 1996-46 reads as follows: BE IT RESOLVED by the City of Columbia Heights that gambling, as described in Miunesota Statute 326 shall be prolfibited in all bra's and liquor establishments within the City which are licensed pm-suant to Section 5.501, 5.503, 5.504, 5.505, 5.506, or 5.57 of the City Code tm. less: o The orgmfization wishing to gmnble obtains the permission of the Mim~esota Charitable Gmnbling Control Board; The organization wishes to gamble obtains the permission of the Council of the city of Columbia Heights; The orgmfization wishing to gamble has been in existence in Columbia Heights for not less than ten years; The orgmfization wishing to gamble is a bona fide club; The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or lease payment in excess of $1,000 per month, which payment shall be inclusive of any and all allowable expenses as defined and set forth in MN.STAT.349 et. Seq., as amended. No other payment, set-off, or credit, of any kind, other than as set forth above, shall be paid to or on behalf of the proprietor, or any company or vendor providing any se~wice or goods to or on behalf of the proprietor. A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the amount of $250 for Class A and Class B licenses and $25 for Class C mad Class D licenses. License fees shall not be prorated or refundable. If the organization is determined to be in violation of any of the tenr~s or conditions of tlfis Resolution, any authorization hereunder previously granted to conduct said gmnbling activity may be inmaediately suspended until such violation(s) is/are corrected. Any such determination of violations(s) and any suspension hereunder shall be made as follows: a. At a meeting open to the public; and b. After a minimum often (10) days notice to the organization; mad c. After providing the organization wit the opportunity to present its position at said meeting; and d. By a simple majority vote of the City Council. NOT, THEREFORE, BE IT RESOLVED that this resolution shall take effect on May 12, 1996, and shall replace Resolution 88-41. Resolution 1996-46 is hereby amended to read: RESOLUTION NO. 2004-23 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING BE IT RESOLVED by the City of Columbia Heights that gmnbling, as described ha Mim~esota Statute 326 shall be prohibited in all bars and liquor establishments within the City which are licensed pursuant to Section 5.501~ 5.503, 5.504, 5.505, 5.506, or 5.57 of the City Code unless: P. 54 1. The organization wishing to gamble obtains the permission of the Miunesota Charitable Gmnbling Control Board; 2. The organization wishes to gamble obtains the permission of the Council of the city of Columbia Heights; 3. The orgmtization wishing to gamble has been in existence in Columbia Heights for not less than ten years; 4. The organization wishing to gamble is a bona fide club; 5. The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or lease payment in excess of $1,000 per month, which payment shall be inclusive of any and all allowable expenses as defined and set forth in MN.STAT.349 et. Seq., as amended. No other payment, set-off, or credit, of any lcind, other than as set forth above, shall be paid to or on behalf of the proprietor, or any company or vendor providing any service or goods to or on behalf of the proprietor. 6. A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the amount of $250 for Class A mhd Class B licenses and $25 for Class C and Class D licenses. License fees shall not be prorated or refundable. Not withstanding anything to the contrary herein, an existing Class A or Class B licensee shall pay a license fee of $25 for any event, of thi'ee days or less, to be conducted at a location other than the established license location. If the organization is determined to be in violation of any of the terms or conditions of this Resolution, any authorization hereunder previously granted to conduct said gambling activity may be intmediately suspended until such violation(s) is/are corrected. Any such determination of violations(s) mhd any suspension hereunder shall be made as follows: a. At a meeting open to the public; mid b. After a minimum often (10) days notice to the organization; mid c. After providing the organization wit the oppon'unity to present its position at said meeting; and d. By a simple majority vote of the City Council. NOW, THEREFORE, BE IT RESOLVED that this resolution shall take effect on April 26, 2004, and shall replace Resolution 1996-46. Passed this __ day of April 2004 Offered by: Seconded by: Roil'Call: Mayor Julienne Wyckoff Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P. 55