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April 12, 2004 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us ADMINISTRATION Mayor Jttlienne Wyckoff Cottncihnentbers Robert A. I, VilHams Bruce Naw/'ocki Tamme/'a Ericson Bruce Kelzenberg City 31anager Walter R. Fehst The following is the agenda for the regular meeting of the City Comacil to be held at 7:00 p.m. on Monday, April 12, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Cohmxbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or emplo3qnent in, its services, progq'ams, or activities. Upon request, acconm~odation will be provided to allow individuals with disabilities to participate in all City of Colmnbia Heights' services, programs, and activities. Auxilim'y aids for disabled persons are available upon request when fl~e request is made at least 96 horn's in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) havocation: Pastor Russ Couwenhoven, Christ Life Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Cotmcil, upon majority vote of its members, may make additions mad deletions to the agenda. These may be items brought to the attention of the Council trader the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS~ PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclmnations 1) National Library Week- April 18 to 24, 2004 P4 2) Arbor Day- 2004 P5 B) Presentations - none C) h~troduction of New Employees - none D) Recognition - none CONSENT AGENDA (These items m-e considered to be routine by the City Council m~d will be enacted as part of the Consent ' Agenda by one motion. Items removed fi'om consent agenda approval will be t~cen up as the next order of business.) A) MOTION: Move to approve the COnsent Agenda items as follows: 1) Approve City Comacil Meeting Minutes for the March 22, 2004 regular City Cotmcil meeting P6 MOTION: Move to approve the minutes of the March 22, 2004, regular City Cotmcil meeting as presented. 2) Accept Boards mad Comnfissions Meeting Minutes a. MOTION: Move to accept the March 1, 2004 minutes of the Library Board P16 b. MOTION: Move to accept the April 6, 2004 minutes of the Plmming mad Zoning Commission P18 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES ~QUAL OPPORTUNITY EMPLOYER City Council Agenda April 12, 2004 Page 2 of 3 3) Establish Work Session meeting date for Monday, April 19, 2004, ilrnuediately following the Board of Review in Conference Room 1. P23 MOTION: Move to establish a Work Session meeting date for Monday, April 19, 2004 ilmnediately following the Board of Review in Conference Room 1. 4) Approve replacement of light fixtures in the Library's Adult Reading Room under the Xcel Energy Efficiency Program. P24 MOTION: Approve the replacement of 60 VHO light fixtures in the Library's Adult Reading Room, with a project; cost of $6,609, under the Xcel Energy Efficiency Progrmn. 5) Approve revision to HLB Tautges, Redpath, Ltd. audit engagement a~eement P25 MOTION: Move to authorize the Mayor and City Manager to enter into a revised agreement with HLB Tautges, Redpath, Ltd. based on their revised proposal of March 23, 2004 with the additional annual cost not to exceed $12,665. 6) Adopt Resolution No. 2004-17, being a Resolution declaring official intent to bond for Zone 7 Street Rehabilitation Project P29 MOTION: Move to waive the reading of Resolution No. 2004-17, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-17, being a Resolution approving the declaration for the official intent of the City of Columbia Heights to Bond for Zone 7 Street Rehabilitation Project. 7) Adopt Resolution No. 2004-19, being a Resolution approving the Plans and Specifications and ordering Advertisement for Bids for 2004 Street Rehabilitation, Zone 7A P31 MOTION: Move to waive the reading of Resolution No. 2004-19, there being mnple copies available to the public. MOTION: Move to adopt Resolution No. 2004-19, being a Resolution approving the Plans and Specifications and ordering Advertisement for Bids for 2004 Street Rehabilitation, Zone 7A, City Project Number 0402. 8) Adopt Resolution No. 2004-18, being a Resolution requesting Municipal State Aid System construction funds for other local transportation uses P34 MOTION: Move to waive the reading of Resolution No. 2004-18, there being mnple copies available to the public. MOTION: Move to adopt Resolution No. 2004-18, being a Resolution requesting Municipal State Aid System construction funds for other local transportation uses. 9) Approve Conditional Use Penrtit for First Lutheran Church for facility expansion P36 MOTION: Move to approve the Conditional Use Penuit for the expansion of First Lutheran Church at 1555 40th Avenue NE, as the use is consistent with the R-1 Residential District, the City Comprehensive Plan, and meets required perfonuance standards and required findings. lO) Approve Business License Applications P49 MOTION: Move to approve the items as listed on the business license agenda for April 12, 2004 as presented. City Council Agenda April 12, 2004 Page 3 of 3 11) Approve Paym6nt of Bills PS1 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 107597 through 107831 in the mnount of $812,573.53. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1019 37th Avenue P68 MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Erika Thorn regarding rental property at 1019 37th Avenue in that the property complies with the Residential Maintenance Code. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none B) Bid Considerations 1) Adopt Resolution No. 2004-20, being a Resolution accepting bids and awarding the new SCADA System, Project No. 0403, to Instrument Control Systems of Plymouth, MN in the amount of $136,000 based upon their low, qualified responsible bid; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. P69 MOTION: Move to waive the reading of Resolution No. 2004-20, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-02, being a Resolutio~ accepting bids and awarding the new SCADA System, Project No. 0403, to Instrument Control Systems of Plymouth, MN in the mnount o£$!36,000 basedupon their low, qualified responsible bid; and, furthermore, to au~thofi_~e the Mayor and City Manager to enter into an agreement for the same. C) Other Business 1) Authorize Financial Analysis of City-owned Liquor Store P72 MOTION: Move to authorize staff to work with Ehlers & Associates, Inc. to finalize the financial analysis of a city-owned liquor store. 2) Consider approval of Sanitary Sewer Assistance Policy for initial cleanup of sanitary sewer backups, and cost sharing for backwater valves (continuedfi'om March 8, 2004) P77 MOTION: Approve Sanitary Sewer Assistance Policy for initial cleanup of sanitary sewer backups and cost sharing for the installation o£backwater valves. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney e CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their co~mnents to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, C~ty Manager WF/pvIT1 CITY OF COLUMBIA HEIGHTS 820 40TH AVENUE N.E., COIUmb'ia HEIgHT$~ mN 55421-2996 (763i 706-3690; TDD (763) 706-3692 NATIONAL LIBRARY WEEK April 18 - 24, 2004 PROCLAMATION PUBLIC LIBRARY Board of Trustees Barbara Miller Chair Patricia Sowada Vice-Chair Nancy Hoium Audrey Hyatt Catherine Vesley Members at large Julienne Wyckoff Council Liaison M. Rebecca Loader Library Director WHEREAS: The American Library Association has set aside the week of April 18 - 24, 2004, to recogmize library service in Columbia Heights, Minnesota and throughout the country; and, WHEREAS: The Columbia Heights Public Library has provided service to the citizens of Columbia Heights for 76 years; and, WHEREAS: The library's mission is to provide free access to materials for the patrons in a barrier free envh'onment; and, WHEREAS: The library is an important part of the community that offers educational and recreational information, m~d provides patrons with the sources they need to live, learn, and work in the 21st centm3~; WHEREAS: The Columbia Heights Public Library achieves these goals by providing reference assistance, interlibrary loan, "at home" service, programming for children and adults, public access to the Internet, web access to the catalog and electronic databases, and an extensive library collection of over 71,000 books, periodicals, and assorted media items; and, WHEREAS: Libraries and library supporters across America and beyond are celebrating National Library Week with the theme "Something for Everyone ~ your library'!. NOW, THEREFORE, BE It RESOLVED, that I, Julienne Wyckoff, Mayor of the City of Columbia Heights, do hereby proclaim the week of April 18 - 24, 2004, as NATIONAL LIBRARY WEEK in the City of Colmubia Heights, Minnesota Mayor, Julienne Wyckoff City of Columbia Heights, Minnesota THE CITY OF COLUMBIA -IEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUAL OPPOrtUNITY EMPLOYER PUBLIC WORKS ~ CENTRAL GARAGE CITY OF COLUMBIA HEIGHTS, (I-) . -- r ! STREETS 637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 706-3700 FAX 706-3701 ! PARKS ARBOR DAY - ARBOR MONTH PROCLAMATION WHEREAS: Native Minnesotans and early pioneers depended upon existing forests to survive in an often harsh yet beautiful land, as do Minnesota's current residents and landowners; and WHEREAS: The old growth red and white pine forests in the North, the mature hardwood forests of the Southeast, and the oak savannahs bordering the prairies in the South and West continue to change; and WHEREAS: Citizens must become stewards of their own environment by planting, maintaining, and protecting trees so that the benefits trees provide throughout their life cycles continue to improve the quality of life that we as Minnesotans enjoy and depend upon; NOW, THEREFORE, I, Julienne Wyckoff, Mayor of the City of Columbia Heights, do hereby proclaim April 30, 2004, to be ARBOR DAY AND THE MONTH OF MAY 2004 TO BE ARBOR MONTH IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA FURTHER: I urge all citizens to plant trees to gladden the hearts and promote the well- being of present and future generations. DATED: This 12th dayof ApriL 2004. Mayor Julienne Wyckoff THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF'SERVICES "SERVICE IS OUR EttJ$1NES$' EQUAL OPPOrtUNITY ENIPLOYER TDD (763) 706-3692 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MARCH 22, 2004 The following are the minutes for the regular lneeting of the City Council held at 7:00 p.m. on Monday, March 22, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Pastor Dave Briley, Oak Hill Baptist Church, gave the Invocation. CALL TO ORDER/ROLL CALL Present: Mayor Wyckoff, Councihnember Willialns, Councihnember Nawrocki, Councihnember Ericson, and Councihnember Kelzenberg. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1) Child Abuse Prevention Month Councilmember Kelzenberg read the Proclamation for Child Abuse Prevention Month. B) Presentations - none C) Introduction of New Employees - none D) Recognition - none CONSENT AGENDA City Manager Walt Fehst took the Mayor and Council members through the consent agenda items. 1) Approve the following City Council Meeting Minutes a) March 8, 2004 regular City Council meeting Motion to approve the minutes of the March 8, 2004 regular City Council meeting as presented. b) March 8, 2004 Public Improvement Hearing Zone 6 B Seal Coating Motion to approve the minutes of the March 8 Zone 6B Seal Coating Public hnprovement Hearing c) March 8, 2004 Public Improvement Hearing Zone 7 Street Reconstruction Motion to approve the Zone 7 Street Reconstruction Public Improvement Hearing. Nawrocki qttestioned the assessment interest charge of seven percent. Fehst indicated that amotmt was in the letter released, but the final interest rate is set by the City Council at the Assessment Hearing in the fall. 2) Accept Boards and Connnissions Meeting Minutes a) Motion to accept the February 25, 2004 minutes of the Park and Recreation Colmnission b) Motion to accept the March 10, 2004 minutes of the Planning and Zoning Colmnission c) Motion to accept the January 21, 2004 minutes of the Economic Development Authority d) Motion to accept the February 2, 2004 minutes of the Economic Development Authority 3) Establish Work Session meeting date for Monday, March 29, 2004, beginning at 7:00 p.m. in Conference Room 1. Motion to establish a Work Session meeting date for Monday, March 29, 2004 beginning at 7:00 p.ln. in Conference Room 1. City Council Minutes March 22, 2004 Page 2 of 10 Work Session discussion items · Sanitary Sewer Backup Assistance Policy · Library Adult Reading Room Lighting through Xcel Energy. Fehst stated that lighting costs would be fitnded through an agreement with repayment over several years. Nawroc]d qztestioned the proposed March 29th joint meeting on the hotel next to the Kmart site. Fehst stated that group is not ready to address the City Council at this time. Nawrocld questioned if there was also a meeting with the School Board that night. Fehst stated that the Joint Task Force would meet on April ]st. 4) Adopt Resolution No. 2004-10, being a resolution establishing Election Polling Places. Motion to waive the reading of Resolution No. 2004-10, there being ample copies available to the public. Motion to adopt Resolution No. 2004-10, being a resolution establishing Election Polling Places. Fehst stated that as the NEI btdlding may not be available as an election precinct, this resolution would establish Immaculate Conception Fellowship Hall as Precinct 2. Nawrocki questioned directions to that particular room. Patty Mztscovitz, Deputy City Clerk, indicated that Anoka County would send information cards to all those in the precinct and that adequate signage would be in place. RESOLUTION 2004-10 RESOLUTION ESTABLISHING ELECTION POLLING PLACES WHEREAS, the City of Columbia Heights continues to be divided into eight voting precincts, with bom~daries previously established pursuant to Minnesota Statutes 204B. 14, subdivision 3c, and; WHEREAS, the polling places of the precincts are established pursuant to Minnesota Statute 204B. 16, and; WHEREAS, the Northwestern Electronics Institute building located at 825 41st Avenue NE will no longer be available for use as Election Precinct 2, and; WHEREAS, a new polling place must be designated to replace a polling place that has become unavailable for use, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Anoka County, State of Minnesota that precinct polling places shall be established as follows: · Precinct 1 shall be John P. Murzyn Hall located at 530 Mill Street. · Precinct 2 · Precinct 3 · Precinct 4 · Precinct 5 · Precinct 6 · Precinct 7 · Precinct 8 shall be Immaculate Conception Catholic Church located at 4030 Jackson Street. shall be Parkview Villa located at 965 40th Avenue N.E. shall be Highland Elementary School located at 1500 49th Avenue N.E. shall be First Lutheran Church located at 1555 40a' Avenue N.E. shall be Highland Elementary School located at 1500 49th Avenue N.E. shall be Valley View Elementary School located at 800 49th Avenue N.E. shall be Valley View Elementary School located at 800 49th Avenue N.E. 5) Approve application for Raffle, Little Voyageurs' Montessori School, St. Timothy's Lutheran Church. Motion to direct the City Manager to forward a letter to the State Charitable Gmnbling Control Board indicating that the City of Columbia Heights has no objection to a raffle event to be conducted at St. Timothy's Lutheran Church, 825 51st Avenue, Columbia Heights, on May25, 2004; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. 6) Approve Conditional Use Permit Case #2004-0302, 4300 Central Avenue allowing a seasonal 1Tfini garden center. City Council Minutes March 22, 2004 Page 3 of 10 Motion to approve the Conditional Use Permit to allow the operation of a seasonal mini-garden center at 4300 Central Avenue from April 15, 2004 through July 15, 2004 subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. 7) Approve Conditional Use PenTtit Case #2004-0303, 2261 37th Ave. for a seasonal _greenhouse. Motion to approve the Conditional Use Permit to allow the placement of a 21 X 48 foot seasonal greenhouse for the display and sale of green and flowering plants at 2261 3 7th Avenue NE fi'om April 15, 2004 through July 15, 2004 subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to the display of green and flowering plants on the site. 8) Adopt Resolution No. 2004-15, being a resolution authorizing participation in the Minnesota Office of Justice pro,am/Juvenile Accountability Block Grant. Motion to waive the reading of Resolution No.2004-15, there being ample copies available to the public. Motion to adopt Resolution No. 2004-15, being a resolution authorizing participation in the Minnesota Office of Justice program/Juvenile Accountability Block Grant. Nawrocla' asked for an explanation of this grant. Captain Bill Roddy stated this grant was received for the last several years and used for the Project Safety Net program where teens in trouble were brought to a location other than jail for immediate intervention. That program is now closed and we have received approval to use the fimds for prevention programs at our schools. Currently, an Officer splits 3.25 hours daily, Monday through Friday, between the middle school and high school to handle any problems. County youth are sent here to serve community service hours, which we monitor through a Graffiti removal program. Funds are also used for other public service fimctions for children, which assists contact between the youth and officers in a positive setting. PVyckoff questioned including raking and shoveling. Roddy stated that graffiti removal in the winter is diffictdt; these would be alternative activities for the juveniles. Fehst stated that because of budget cuts, the grant amount is reducing yearly. RESOLUTION NO. 2004-15 RESOLUTION AUTHORIZING PARTICIPATION IN THE MINNESOTA OFFICE OF JUSTICE PROGRAM/JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT WlrIEREAS, the Columbia Heights Police Department wishes to participate in the Minnesota Office of Justice Program/Juvenile Accountability Incentive Block Grant; and WHEREAS, this grant will allow us to continue the program whereby individuals caught doing vandalism and/or graffiti are, through the courts placed on a cleanup crew and go out and paint over graffiti; and Wl:IEREAS, this grant will allow us to expand the program to raking leaves in the fall and shoveling snow in the winter for the elderly or disabled, and allow us to place a police officer during closing time at the Middle School and High School to implement a delinquency prevention program; NOW, THEREFORE BE IT RESOLVED: that the City of Columbia Heights will enter into a cooperative agreement with the Office of Justice Programs in the Minnesota Department of Public Safety. BE IT FURTHER RESOLVED: that the Chief of Police of the Columbia Heights Police Department, or his designee, is hereby authorized to exercise such agreements and an~enchnents as are necessary to implement the Minnesota Office of Justice Program/Juvenile Accountability Incentive Block Grant project on behalf of the City of Columbia Heights and the Columbia Heights Police Department. City Council Minutes March 22, 2004 Page 4 of 10 9) Establish a Hearing date of April 12, 2004 for revocation or suspension of rental property license at 1019 3 7th Avenue NE Motion to Establish a Hearing Date of April 12, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Erika Thorn at 1019 37th Avenue N.E. 10) Approve Business License Applications Motion to approve the items as listed on the business license agenda for March 22, 2004 as presented. 11) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 107441 through 107596 in the amount of $774,134.47. Williams requested that fitture budget information be discussed. Wyckoff stated this could be addressed under the City Manager's report. Motion by Williams, second by Nawrocki, to approve the Consent Agenda items listed. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS Adopt Resolution No. 2004-16, being a Resolution for Rental Housing Revocation at 1020 44th Avenue NE Assistant Chief Gary Go~w~an gave the background on the property, indicating a complaint was received of additional renters moving into a unit that does not meet Planning and Zoning requirements for the property. Gorman stated there is an illegal tenant living in the basement of the unit. A re-inspection of the property was scheduled, to which the owner did not appear, and the Department was unable to determine if the issue was resoh,ed. Also, the rental license renewal was due March ]st and the owner has not completed the necessary paperwork. Gorman stated that this owner has a history of yearly revocation hearings. Wyckoff questioned if Mr. Heinen lived at this address. Gorman stated he did not. Williams questioned the fine associated with the revocation. Gorman stated the fee owed is $100 and license reinstatement would be an additional amount. Ericson questioned what would happen to the tenants. Gorman stated that the building would be posted and the tenants would have 60 days to vacate. Wyckoff asked if the home is a single family residential. Gorman stated that the City Planner indicates the home could be a duplex, but there is not adequate parking available to meet City Code. Nawrocki questioned if the unit was initially illegal. Gorman stated that the entire home is licensed as one rental unit. Greg Heinen, current owner, stated what was said was true, and prior to now there was a lack in bringing the house up to code, but felt the housing inspectors were unduly creative in finding problems with his unit. He stated there is parking available for six cars. Heinen indicated the complaint came fi'om a former disgruntled tenant. The current resident, Jamilla Vance, is the owner by Contract for Deed (CD), which would be filed tomorrow and be valid in the next sixty days. The sink in the lower level was a bar sink, but has been replaced. Wyckoff asked if there is a kitchen in the basement. Heinen stated that two women share the entire home. Vance indicated that she has lived in the unit for a year and now her rent is going toward the purchase of the home. Williams advised her that if the CD were approved, she would be the responsible taxpayer. Heinen stated that it does not matter if the rental license is not approved, as he is selling the home. He suggested contimdng the matter for sixty days and this would no longer be an issue. Gorman stated that a homeowner is allowed to have someone living with them. Following the sale, the property would be taken off the rental license list. City Council Minutes March 22, 2004 Page 5 of 10 Nawrocki stated that, as of today, for our purposes there were two sets of renters in the building and questioned the number of people in the home. Vance stated two adults and six children. Nawrocld asked if that size home is legal for this number of people. Gorman stated that wouM be based on square footage. NawrocIa' questioned the inspections being ignored. Gorman restated the process. Wyckoff questioned the parking issue. Gorman indicated that any unit now put in place would need to have a covered garage. Wyckoff asked how many drivers there were. Vance stated there was one driver. Kelzenberg questioned if the bedrooms in the basement were legal. Gorman stated that an egress window was installed. Jim Hoeft, City Attorney, stated this is an illegal rental unit, to which the owner agrees. This may be resolved by contract of deed sale, which would take care of the illegal unit, but as of now there is no such recorded deed. State Statute requires this be recorded. However; there is an issue with work performed on the property without the required permits and this is a non-conforming property. The sale would not resolve the permit issue. Wyckoff questioned tabling the revocation. Hoeft stated that based upon representations of the current property owner, Council could make the finding of an illegal unit and remove the rental license. Hoeft stated that ifa CD were filed, it would be effective immediately, but there is still the issue of required inspections for the work completed without a proper permit. Heinen stated that only a plumbing inspection was still required. Nawrocki stated that the prospective owner should be warned that work was done without a permit and would need correction. Nawrocki asked who would be held responsible for the fees owed. Hoefi stated that would be up to the buyer. Any remedial work to be done would be the responsibility of the owner at that time. Ericson asked if the property were inspected immediately, if Mr. Heinen would be responsible for any necessa~y work. Heinen stated he did not see the point, as there was only a remaining plumbing question and that he could sell a home in any condition he chooses. Motion by Ericson, second by Kelzenberg, waive the reading of Resolution No.2004-16, there being ample copies available to the public. Upon vote: All ayes. Motion carried Fehst stated that a housing inspection code would be brought before Council, which would address these type situations. This issue shows how people feel about selling homes in this town. Fehst stated it is time to have a maintenance code. Wyckoff asked if there is anywhere Ms. Vance could get advise on buying this home. Fehst suggested the Greater Metropolitan Housing Corporation. Vance stated she has researched the purchase, and felt it was a good deal, as the payment amount was the same as her rent, with no down payment required. Nawrocki strongly suggested she obtain legal council to review the document's fine print. Ericson referred to "Homeline ", which provides fi'ee legal assistance. Williams stated this is the reason a maintenance code was considered several years ago. Homes like this are purchased and the new owner can not afford to repair them resulting in another home in disrepair. Fehst stated that through this code safety items would be corrected prior to sale. Wyckoff informed Ms. Vance that she has sixty days to live in the house and to not rush into the purchase. Motion by Ericson, second by Williams, to adopt Resolution No. 2004-16, being a resolution of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental license held by Greg Heinen regarding rental property at 1020 44th Avenue NE. Upon vote: All ayes. Motion carried. City Council Minutes March 22, 2004 Page 6 of 10 RESOLUTION 2004-16 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY GREG HEINEN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1020 44TM AVENUE NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JANUARY 29, 2004 OF A PUBLIC HEARING TO BE HELD ON MARCH 22, 2004. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1.That on December 18, 2003, John Larkin, inspector for the City of Columbia Heights, received a complaint and inspected the property and noted one violation. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2.That on March 2, 2004, John Larkin, inspector for the City of Columbia Heights, reinspected the property and noted that the one violation remained uncorrected. The Statement of Cause was mailed by certified mail to the owner at the address listed on the Rental Housing License Application. 3. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE Illegal rental unit in the basement of the single family home. In violation of the cities zolfing ordinance and the State Building Code. B. FAILURE TO SUBMIT REINSPECTION FEES OF $100.00 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1.That the building located at 1020 44~ Avenue NE. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto, 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F5868 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the f'n'st day of posting of this Order revoking the license as held by License Holder. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions - none Bid Considerations -none Other Business 1. Approve Joint Powers Agreement between Anoka/Champlin, Fridley, and Columbia Heights for the purchase of Self Contained Breathing Apparatus (SCBA). Fire Chief Charlie Thompson gave a histo~7 of the SCBA units. Initially there was $10, O00 proposed to upgrade the ~tnits. However, there have been several instances of the units not wor]q'ng, where the cause was undeterminable. Thro~tgh extensive staff research, it has been determined that replacing the units wozdd be the best and safest option. Thompson sztggested possibly ~tsing PERA transferred fitnds for the ~tnits scheduled for replacement in 2005. This was discztssed and a demonstration given City Council Minutes March 22, 2004 Page 7 of 10 at the last City Council work session. This joint powers agreement with two other fire departments would allow all communities to receive better pricing through the bid process. Wyckoff questioned tire cost. Assistant Fire Chief Ga~3; Gorman stated 29 packs and assorted attachments would cost in the area of $120,000. Units cost in the range of $5,400 to $5,600 per pack, but hope to be purchased in quantity for approximately $3,000 each. Hoeft indicated that the Joint Powers Agreement does not authorize purchase, but authorizes the three cities to proceed for a joint bid. Kelzenberg suggested wort~'ng with the City of Minneapolis on these types of items to receive the price they get. Fire Captain Matt Fields stated that the City of St. Paul purchased their units for $2,800 per pack. Kelzenberg praised using a joint powers agreement. Motion by Williams, second by Kelzenberg, to approve the Joint Powers Agreement between the cities of Anoka/Champlin, Fridley and Columbia Heights for the joint public bidding of Self Contained Breathing Apparatus and to authorize the Mayor and City Manager to enter into an agreement for the same. Nawrocki indicated he met with Captain Fields on Saturday to view tire existing and proposed equipment. He stated the existing units might be able to be sold on Ebay. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager Fehst addressed new information on cuts to State Aid. The best case scenario is that we may lose another $2 75, 000. There is a proposal to recapture some government aid, but it may be aimed at northern Minnesota communities or Minneapolis and St. Paul. Fehst stated that the City has now purchased the NEI property for $600,000. Demolition/abatement bids of $300,000 were considered at the last EDA meeting. The EDA has delayed consideration for 30 days, as there are on going discussions which include using the current building for gym space, office space and possible housing. The School Board task force will meet on April ist to see if there is any interest in using this building or in building additional gyms and a walking track, or community center/recreation site. There have also been discussions of building a city hall and/or library there. A developer has suggested 50 units of senior housing with office space below and 20 units of side-by-side carriage homes. A lot of items are being considered and discussed, thus the EDA choose to postpone their decision for now. A brainstorming session has been recommended. Fehst stated that discussions with the YMCA indicate they may locate a facility at 3 7th and Stinson. Wyckoff stated that we have received fimds to demolish tlre NEI building. Fehst indicated the amount received was $295,000. Wyckoff stated it would cost $1.9 to $2 million to bring the current building up to code, not inch.tding renovation costs. Williams stated that the block grant is contingent upon this not being an historical site. Wyckoff indicated that we have discussed saving part of the facade and pillars for fimtre use. Nawrocld indicated that we need a better idea as to what we would do with the building if it were torn down. CDBG fitnds always caJTy requirements, such as low income housing. Fehst stated this is a blighted property. Nawrocki suggested being extra carefid of the ramifications, because of the experience with tire adjacent units. Tire public was told those units would be owner occupied and now are all rental units. Fehst stated initially those units were proposed as owner occupied and rental property, but the developer was unable to obtain the property that was planned for owner occupied homes. Wyckoff stated that she voted against that development. Nawrocki referred to a newspaper article regarding a possible Salvation Army facility on Central Avenue. Fehst stated that he, along with City Council Minutes March 22, 2004 Page 8 of 10 the Mayor and Community Development Director; met with North-side City Councilmember Mr. Astrow on their fitture considerations, inchtding recreational facility needs. Fehst stated that we must work together and not overbuild facilities. Wyckoff stated she has been asked to speak on Friday, indicating our interests. Wyckoff questioned the status of the Kmart site. Fehst stated demolition is planned for April. Report of the City Attorney - none CITIZENS FORUM Brian (refitsed to give his last name or fidl address), 41st Avenue, gave background information on problems and past complaints that went unanswered regarding his neighbor, which is a rental property. He is a long time resident that has invested a lot of money in his duplex, but is now moving out of the city because he felt his complaints were not being address, rather his property was sighted for insignificant code violations. He referred to a conversation with the Mayor that he was not pleased with. Wyckoff indicated her sorrow that he is moving, and regarding their conversation, which was a year ago, he cancelled their meeting and did not reschedule. Wyckoff stated there are two sides to this sto~3;. The gentleman had information to give the Councilmembers that he wanted kept private. Hoefi stated that any documentation given to Councilmembers would then be public information. The information was not distributed. Nawrocki stated he was not aware of this situation and requested to contact him personally. Williams indicated his regret and emphasized the importance of our citizens. There are other rental unit problems in the city that need to be addressed. Nawrocki asked the City Manager to put together a report of the problems, what has been done to alleviate them, and the status at this point. Fehst stated that staff has looked at both homes. Ericson stated that following any complaint our Code requires all homes on the block to be inspected. doyce (refitsed to give her last name or fidl address), on Jackson Street, agrees with the previous gentleman, and stated that citizen safety is not addressed in this community. Citizens should be allowed to speak on the issues at the Mayor's monthly meeting. Police Captain Bill Roddy indicated that this resident had attempting to address an issue that did not involve the others present. He stated that he would talk to her personally. COUNCIL CORNER Nawrocki · Referred to a letter fi'om the City Planner regarding the Downtown Master Plan. Indicated that when adopted by a previous Council, there were concerns from people in the area. The City Manager indicated at that time that a committee would be reconstructed and the plan revisited. This has not been done and takes exception that the plan is set in concrete. · Referred to his attendance at the March 3rd State Legislative meeting and panel discussions, and possible placement on the ballot calling for freezes or restrictions of tax increases by local goven~nents. He has become a reluctant supporter of levy limits and believes local govermnent needs some type of restraint in raising taxes. Another view raised in the session was a process to determine the ability of the taxpayers to pay, and what is affordable. · Requested that upcoming filing and election infonT~ation be on the fi'ont page of the Spring City newsletter. · Attended the National League of Cities Legislative Conference (NLCC), and offered the matehals City Council Minutes March 22, 2004 Page 9 of 10 for review. Referred to two legislative bills regarding cable franchising. The National League supports one and opposes the other. We receive about $30,000 every quarter in franchise fees, which is four times greater than the original franchise fee. Referred to the increased cost for cable. We should look at the percentage and determine if it should be adjusted downward. Referred to policy meetings attended at the NLCC and materials available for review. Handed out copies of the NLC suimnary of positions, including homeland security. The effort in Washington is to reduce or eliminate local units of government from being funded out of that program. Transportation was also a big discussion item. Indicated he inet with Senator Dayton and Senator Coleman, and listed other contacts made. Watched the videotape of the last meeting and was disappointed with sewer cleanup policy discussion. Residents from Madison Street were not allowed to speak. The concern should be to cleanup the mess as soon as possible and most cost effectively. Our employees are training to do this work and we have the equipment to handle it. In the past, employees got extra in their paycheck to help offset clothes and time. Now the City has done away with specialized crews. Felt strongly that we should be doing this cleanup, or at least take bids on an as needed basis from cleaning companies so residents have the best bid to use in an emergency situation. Fehst indicated this would be discussed at the next work session, and that staff was directed to come up with some method to help residents in this situation. The Attorney has indicated liability concerns. Staff is readdressing the last backup situation and will ask the League of MN Cities to review it again. The sizes of the sewer lines were discussed. Referred to a personal experience fi'om his youth. Truck bids were taken without Council calling for bids. Council has historically called for bids on bigger priced items, allowing review of the specifications. · Did not agree with awarding the industrial park feasibility study to the high bidder. Staff had a set of criteria and did a 100 point evaluation of each proposal, with all bids in coming in the 80"s. If they all meet specifications the award should be to the low bidder. Fehst stated that these are personal service contracts, and it is acceptable to choose the one you think will do the best job for you. It is important this area have a good end result. The Metropolitan Council is fitnding this stz.tdy. Which is still taxpayer dollars. The choice must be the low responsive bid or the proposal should be rejected. · A recycling brochure was mailed out at the same time as the newsletter and should have been sent together. Staff indicated the printing and mailing of the recycling brochure were paid for by BFL · Referred and disagreed with the letter included with utility bills explaining price increases. · Referred to the propriety of the "First Wednesday with the Mayor" information as an insert with the utility bills and advertised on cable. Wyckoff stated stq~f suggested the insert as there was room on the back of the Humanitarian of the Year flyer and she did not request it be on cable. Ericson · Attended the Police and Fire Fighter appreciation event. Disappointed there weren't more people there. This is a great opportunity to show our support and is an economical ways to spend an evening. · Reminded everyone of the Rising to New Heights Housing Fair on Saturday, March 27 from 10:00 a.m. to 3:00 p.in. at the Columbia Heights High School. This is a great opportunity to get inforrnation on improving your house, lending institutions, and coimnunity groups. There are many new vendors this year. Williams · Coimuended the Sister Cities Colmuittee on their spaghetti dinner fundraiser. The key to success is to get people involved. The turnout was so good they ran out of food, but people patiently waited. · Trust that the Taste of Heights on Sunday will also be better than ever. · Our biggest responsibility is to protect our citizens. Rental properties do not always attract the most City Council Minutes March 22, 2004 Page I 0 of 10 upstanding citizens. Support our Police. Looks like a new stadium for the Vikings will come to Blaine, which is a good thing. Nawrocki stated that we wozdd be reqtdred to pay another ~ cent sales tax. We support places such as the Gutherie, and to not be a sport city would be wrong. Was not aware that we receive $120,000 in cable fi-anchise fees yearly. Fehst stated this is part of our fimd balance. · Auto World will sell food at the Rising to New Heights Housing Fair. · Defended the City Manager and City Attorney, indicating we pay $160,000 to the League of Minnesota Cities for insurance premiums last year and they determine the liability. Spoke to the residents after the last meeting regarding their sewer backup concerns. Without assessing blame or liability, we need to find solutions. · Pray for the peace, health, and prosperity of our City. · SEH was the only responsible bidder that understood the proposal. Kelzenberg · The Columbia Heights 8th grade traveling basketball team won the State tournament championship. · The Columbia Heights 7th grade traveling basketball team won the State Class A championship. His son played on the temr~. Thanked all of the coaches for their hard work and stated his appreciation for their coaching style. Wvckoff · Complimented the Rimrdllers on the great job they did hosting the Police and Fire appreciation event. · The Sister Cities spaghetti dinner/fundraiser was a lot of fun. · The Historical Society will meet this Thursday at 5:30 p.m. for dinner, followed by their meeting. · Looking forward to the Housing Fair. · The Taste of Heights to be held next Sunday will have eight restaurants, a wine tasting, and kids crafts. · The next First Wednesdays with the Mayor will be April 7th, from 5:00 to 8:00 p.m. with Fire Chief Thompson and Asst. Chief Gon~an speaking at 6:30 p.m. The May speaker will be Bob Streetar, Co~mrtunity Development Director, speaking about Truth in Housing, and in June County Co~m~tissioner Jim Kordiak will speak about the stadium issue. · Stay healthy and happy. ADJOURNMENT Mayor Wyckoff adjourned the meeting at 10:02 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES March 1, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Catherine Vesley, and Becky Loader. Board member, Audrey Hyatt, was absent. It was moved, seconded, and passed to approve the minutes of the February 3, 2004, Board meeting as mailed. Bill list dated 3/8/04 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. Personnel update was provided. a. Dana Weigmafi has been hired as the new Library Supervisor. Training is in process and she will begin her regularly scheduled hours on March 8. b. Applications for the vacant clerk position close on Friday, March 5, at 4:45 p.m. There have been many applicants. Testing for the successful candidates will take place on March 15 and interviews will take place the week of March 22. The new security cases for DVD's were discussed. Tile Technology Plan is completed and has been submitted to MELSA. Children's Internet Protection Act (CIPA) was discussed. The Anoka County Library Board has voted to install filters. The Columbia Heights Public Library Board of Trustees supports the decision made by the County Library Board and will comply with filtering. 4. Lighting replacement discussion was tabled at this time. 5. ILS committee update was provided. Five vendors have responded with information about their products. They are very similar. The committee hopes to have demos set up by the next meeting. A "wish list" was presented to the Friends of the Library at their meeting today. The following items were submitted: a. 5 replacement mats for the main level. b. 4 slat wall browser bins for the Children's Department. c. Server for upgrade to integrated library system. A long range planning session will be held on Thursday, March 18, at 6:00 p.m. at Barb Miller's home. This planning session is for discussion only. 8. Tom Sherohman was at the Friends meeting on 3/1/04 and made a presentation about the Foundation Boards upcoming fundraiser. They were very enthusiastic. New Business: 1. City version of the annual report was reviewed. 2. Crossover statistics were reviewed. The Foundation would like to establish a "Thank you board" to recognize individuals who contribute to the Foundation. The Library Board thought this was a terrific idea; the City Attorney will be contacted to determine if this is feasible. The framed quotation that formerly hung in the old Columbia Heights High School has been delivered to the Library. The Beard Art Gallery signature is on the piece. It is very dirty. Catherine has volunteered to restore the piece, which will then be hung in the Library Board Room as an historical artifact. 5. Suessentiennial will be held tomorrow in the Children's Department celebrating 100 years of Dr. Seuss. There will be games and activities for children from 3:30 to 5:00. A meeting between the Columbia Heights School Board members and the City Council was discussed. The School District is interested in working with the City to build additional gyms. At this time the City has made no decisions. Various scenarios were discussed concerning the NEI site and other areas in the City that are being developed. The Board will discuss this further at their Long Range Planning meeting on the 18th. There being no further business the meeting was adjourned at 8:35 p.m. Respectfully submitted, ~~dt S~eclet~Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING APRIL 6, 2004 The meeting was called to order at 8:15 pm by Chairperson, Ted Yehle. Roll Call: Commission Members present-Peterson, Schmitt, Commission Members absent-Szurek and Baker Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Tami Ericson (Council Liaison). Chair Yehle apologized to those in the audience for the late start. We had to wait for one of the commission members to arrive from out of town so there would be a quorum to act on the cases being presented. Motion by Schmitt, seconded by Peterson, to ai2prove the minutes from the meeting of March 10, 2004. All ayes. MOTION PASSED. PUBLIC HEARINGS Case 2004-04 Conditional Use Permit, Church Expansion First Lutheran Church 1555 40th Avenue NE Case 2004-05 Site Plan Review, Church Expansion First Lutheran Church 1555 40th Avenue NE This is a request from First Lutheran Church and CNH Architects' for Site Plan Review to allow for two additions to the current church facility, an accessory structure and a request for a Conditional Use Permit to allow for the church to expand in an R~i Residential District. The First Lutheran Congregation has decided to add a small office addition onto the south side of the facility, and a chapel/music room on the north side. They have proposed to add a two stor7 office addition facing the existing parking lot measuring 13 x 62. The other new construction proposed is to add a 1,500 square foot chapel/music room onto the north side of the building. -. , .; The current church facilities are in need of renovation. This will be done as part of this project and will include new mechanical and electrical systems proposed for the southwest part of the building, and remodeling throughout the facility. The southwest part of the building will also be updated with new windows and a new pitched roofing system. This southwest building addition will be designed with brick to match the existing church exterior. The chapel/music room addition will be built on the north side to match with existing roofing and brick exterior as well. A 36 x 44 foot accessory structure to house church vehicles has also been proposed for future construction on the east side of the property with the exterior color and materials to blend with the existing buildings. Planning & Zoning Commission Minutes Page 2 April 6, 2004 It was noted that First Lutheran Church held an open house for neighbors to inform them of their plans, and no objections were received. The 2001 Comprehensive Plan designates the property for future religious institutional land use, and allows for expansion of neighborhood churches. The Zoning Classification for the property is R-I, Single Family Residential. Religious facilities are conditional uses in this district. Non-residential building/parking setbacks require a minimum front yard setback of 25 feet: The proposed building additions meet this requirement as the north addition is at 25 feet fi:om the property line, and the south addition is well within the requirements. The future accessory structure on the east side also meets the required setbacks. The required setbacks are reflective of a through lot, which really have no side or rear. Thus, all property lines can be considered front yards. The minimum parking setbacks are 15 feet from the front property line. However, the parking lot situation is not being modified or changed in any way, so this requirement is not applicable. Accessory Structures, non-residential uses: Accessory structures are subject to the same setback, height, and exterior finish regulations as the principal structure. The proposed outbuilding meets setbacks, height, and is compatible with the principal structure. The building will be sided with similar colors initially, but will be bricked eventually to match the church building. The height of the accessory structure shall not exceed the height of the principal structure. The proposed twenty-three foot high outbuilding will not exceed the height of the current principal church structure. The minimum parking requirement for religious f~cilities is one space per every 3.5 seats--The site plan shows 209 current off-street parking spaces, with the requirement being approximately 171, based on a 600-person sanctuary capacity. However, since the additions do not figure into total parking calculation, this requirement is not applicable. The site plan proposal also includes a landscaping plan, which provides details on existing plant and tree numbers, locations, and species. The ordinance requires a minimum of one tree for every 50 feet of street frontage, and a minimum of 4 trees for every one-acre of lot area covered by buildings, parking area, etc. The overall site requires 68 trees per landscape standards. The campus currently offers 77 trees and a variety of complementary landscaping features. The landscaping plan proposed includes an additional 12 deciduous trees consisting of red maple, and green ash added to enhance the urban landscape. The existing church site exceeds minimum City landscaping standards, with the church adding these additional trees to fill in open areas. Planning & Zoning Commission Minutes Page 3 April 6, 2004 There are no design standards for this property. However, the existing building is almost entirely brick, with white widow trim and fascia. The proposed brick additions would match with the existing building and roofing materials, and provide visual interest. The existing site is presently served by 40th Avenue, Tyler Street, Polk Street, and 41st Avenue which provides adequate ingress and egress. The City Engineer has reviewed the site plan and grading/drainage issues. The applicants are not required'to submit a formal storm water plan, as the proposed additions to the property do not impact the storm water system to any degree. Erosion control will be required during grading and construction activities. The Fire Department has also reviewed and approved the plans with no concerns. Performance Standards The facility shall be served by a minor collector or higher functional classification of roadway. 40th Avenue is considered a collector road, and meets this purpose. The parcel upon which the use is located shall have a lot area no less than four (4) times the area of the building footprint. The approximate building footprint of the existing church with proposed additions is 44,347 sq. ft., with an overall site area of 234,997 sq. ft., thus meeting requirements. To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. The church and proposed additions are brick exterior finish with complementary window features, and varying rooflines. The additions and remodeling activities proposed are complementary with the existing church and with the neighborhood at large. An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening, or other site improvements consistent with the character of the neighborhood. All landscaping and setback areas will be maintained and enhanced so as to provide consistency and create visual interest. The additions will not impact the surrounding neighborhood to any degree that would dramatically alter the way the site currently looks. All accessory residential, school or day care uses shall be subject to the provisions of this chapter. There are no current school or day care uses within the facility, so this is not applicable. Planning & Zoning Commission Minutes Page 4 April 6, 2004 Conditional Use Permit Required Findings The Zoning Ordinance requires that certain findings are necessary in order to determine if outdoor storage meets the identified standards from the zoning ordinance. These standards are: · The use is one of the conditional uses listed for the zoning district in which the property is located. · ' The use is in harmony with the general purpose and intent of the Comprehensive Plan. · The use will not impose hazards or disturbing influences on neighboring properties. · The use will not substantially diminish the use of property in the immediate vicinity. · The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. · The use and property upon which the use is located is adequately served by essential public facilities and services. · Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. · The use will not cause a negative cumulative effect on other uses in the immediate vicinity. · The use complies with all other applicable regulations for the district in which it is located. Site Plan Review Required Findings: The Zoning Ordinance requires that certain findings are necessary before approving a site plan; * The site plan conforms to all applicable requirements of this Ordinance. * The site plan is consistent with the applicable provisions of the City's Comprehensive Plan. * The site plan is consistent with any applicable area plan. * The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right of way. Since all requirements are being met, staff recommends approval of the Site Plan proposal and Conditional User Permit for First Lutheran Church to construct several additions on the property at 1555 40th Avenue NE. Yehle stated that residents in the surrounding ~rea ,;vere l~otified of this meeting and no comments have been received from anyone in the area. Schmitt said the church campus was a nice fit in the neighborhood and was well maintained so she had no problems with their request. Peterson also agreed that he saw no problem with the improvements proposed for the site. Planning & Zoning Commission Minutes Page 5 April 6, 2004 Motion by Peterson, seconded by Schmitt, to approve the Site Plan for First Lutheran Church for construction of several additions to the First Lutheran Church property at 1555 40th Avenue NE, as the Site Plan meets required findings and subject to the following conditions of approval that have been found necessary to ensure compliance with the requirements of the Zoning and Development Ordinance: 1. All required state and local codes, permits, licenses, and inspections will be met and in full compliance. 2. Approved landscaping and screening shall be installed in conjunction with site development and prior to issuance.of a final Certificate of Occupancy. 3. Cash escrow of $1,500 shall be submitted for engineering inspection and erosion control. 4. The approval of the Site Plan shall be valid for a period of one year. All ayes. MOTION PASSED. Motion by Peterson, seconded by Schmitt, to recommend City Council approval of a Conditional Use Permit for First Lutheran Church for an expansion of their facilities in a residential district at 1555 40th Avenue NE, as the requested Conditional Use Permit meets all required performance standards and required findings. All ayes. MOTION PASSED. NEW BUSINESS There was no other new business. MISCELLANEOUS Peterson asked about the status of the construction of a new building for Heights Rental that was previously approved by the Commission. Planner Johnson explained the project may be delayed until 2005. If it is delayed beyond the one year time frame from the approval date, the Commissimi may grant an extension if they so choose. Motion by Schmitt, seconded by Peterson, to adjourn the meeting at 8:30 pm. All ayes. MOTION PASSED. Respectfully submitted, Shelley Hanson Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 12, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL ITEM: Establish Work Session Meeting BY: WaltFehst BY' Date for Monday, April 19, ~ 2004 DATE: April 5, 2004 DATE: NO: It is recmmnended that a Work Session meeting be scheduled for Monday, April 19, 2004 immediately following the Board of Review in Conference Room 1. RECOMMENDED MOTION: MOTION: Move to establish a Work Session meeting date for Monday, April 19, 2004 ilmnediately following the Board of Review in Conference Room 1. COUNCIL ACTION: COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 12, 2004 AGENDA SECTION: Con sen t ORIGINATING DEPARTMENT: CITY MANAGER'S NO: _~'-/k- u( Library APPROVAL ,,/ / ITEM: Xcel Energy lighting replacement BY: M. R ebeccaLoader DBAY~ . ,~.~,~z-~//~ / proposal for Library's Adult Reading Room DATE: March 24, 2004 E. NO: Background: The Colmnbia Heights Public Library has looked at ways to im Drove the lighting in the Adult Reading Room for many years. The indirect lighting, originally installed in 1965, utilizes ballasts that emit a hum, are intended for use in exterior lighting situations, and are not energy efficient. In addition, the fixtures require expensive 8' fluorescent bulbs that are not energy efficient, and many of the fixture reflector hoods are either missing or discolored.. When the Honeywell retrofit was done on the rest of the building, the Adult Reading Room was not d0fie at the tinge because Honeywell could not improve the lighting in the room and still retain the energy savings required for their progrmn. Public Works has utilized a program available through Xcel Energy to improve the lighting on the main floor of the Multicipal Service Center. Xcel Energy's Energy Efficiency program is still available. Analysis/Conclusion: Xcel Energy's Energy Efficiency progrmn provides incentives through rebates, low interest financing, or a combination of both. In October 2003, staff requested an audit of the Adult Reading Room lighting to identify options available. The audit results are as follows: 1. The existing system utilizes 60 VHO (Very High Output) lmnps that generate a yearly energy cost of $2,459.64. The proposed system has 90 fixtures that utilize T-8 (energy efficient) lamps that would generate a yearly energy cost of $995.30. ~" 2. The proposed new lighting system would increase the'existing luminance by three thnes. 3. The proposed new lighting system would provide an 'energy savings of 40.4%. 4. Replacing the existing system with the proposed System would provide a payback of 4.5 years. 5. Xcel Energy would offer rebates for materials and installation totaling at least $894.00. 6. The total calculated project cost is $7,503.00 before rebates. The project requires no up front funding and is paid back through the monthly electrical bills with financing provided by Xcel at a rate of 5.75% for 60 months. Projects require pre-approval. Due to the low financing, energy savings, and a payback under five years, staff is requesting approval of the Xcel Energy Efficiency Program to improve the lighting in the Library's Adult Reading Room. Recommended Motion: Approve the replacement of 60 VHO light fixtures in the Library's Adult Reading Room with a project cost of $6,609 under the Xcel Energy Efficiency Program. COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: APRIL 12, 2004 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: ~ - ./k,- ~ FINANCE APPROVAL ITEM: REVISIONS TO AUDIT ENGAGEMENT BY: W'ILLIAM EI~RITE AGREEMENT History In 2001 the City entered into a four-year agreement with HLB Tautges Redpath, Ltd. to perform the City's annual audit for years ending 2001 through 2004. Under that agreement, the audit cost for the 2003 audit is a base fee of $36,130 plus $3,000 for GASB 34 compliance for a total of $39,130. This fee was low in comparison to some other cities based on the fact that for years the Finance Department staff prepared the actual Comprehensive Annual Financial Report (CAFR) document. This has resulted in an annual audit savings of $8,000 to $10,000. Currently it takes the Assistant Finance Director approximately 140 hours to prepare the CAFR. This is due to her high level of CPA and governmental accounting experience. It would take less experienced staff considerably longer to complete this report. CmTent Situation With the resignation of the Assistant Finance Director it is not feasible to have City staff prepare the 2003 CAFR and take advantage of this savings. It will be necessary to have the City's auditing firm of HLB Tautges, Redpath, LTD. prepare the CAFR. The estimated cost for having them do this is between $8,650 and $10,165, which is comparable to the amount paid by other cities. In checking costs for the preparation of the CAFR with Faribault, Woodbury, West St. Paul and Fridley, they range from a low of $8,500 to a high of $10,500. Subsequently, the proposal from our auditor is well within the normal range. In addition to this, as was reported in the previous green sheet, auditing standards have changed and now require the auditor to perform a more in-depth investigation and evaluation for fraud. The cost for this additional requirement is $2,500. At this point there is no alternative available to facilitate a clean audit report and acceptable CAFR preparation. From a budget standpoint, this will not result in an increase to the Finance Department budget. The money saved for the amount of time the Assistant Finance Director position will be vacant will more than exceed the additional audit expense. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a revised agreement with HLB Tautges, Redpath, Ltd. based on their revised proposal of March 23, 2004 with the additional annual cost not to exceed $12,665. WE:sms 0403252COUNCIL Attachment COUNCIL ACTION: 03/Z5/04 13:2§ FAX 651 426 5004 HLB TAUTGES REDPATH ~002/004 ~Tautges Redpath, Ltd. Certified Public Accountants and Consultants March 23, 2004 Mr. Bill Elrite, Finance Director City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 ADDENDUM #2 TO ENGAGEMENT LETTER DATED AUGUST 21, 2001 We are pleased to conform our understanding of the services we are to provide regarding the preparation of the City's Comprehensive Annual Financial Report (CAFR). Scope of Se~ice We will prepare the City's CAFR using the City's trial balance and other information provided by the City. Proofing and processing of the CAFR is included in the original engagement letter. In addition to the trial balance, the City will need to provide certain other information including the following: · Management Discussion and Analysis (HLB TR staffwill update financial information, City staffwill need to modify text) · Transmittal letter · Copy of the 2002 Certificate of Ackievement Award · Organization chart and list of principal City officials · Footnote disclosure information, as requested (examples include conduit debt, pension costs) · Revised budget information (if not akeady included in the trial balance) · Statistical information not provided elsewhere (refer to 2002 Tables 9, 14, 16, 17, 18) · Report Covers _, · GASB 34 Internal Service Fund elimination worksheet White Bear Lake Office:4810 White Bear Parkway, White Bear Lake, MN 55110, USA Telephone: 651 426 7000 Fax: 651 428 500¢ Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55D33, USA Telephone: 651 480 4990 Fax; 651 426 5004 XLB Tautges Redpath, Ltd. is a member of []International. A world-wide organization o~' accounting firms and business s dvisnrs, 03/25/04 13:26 FAX 651 426 5004 HLB TAUTGES REDPATH ~003/004 Mr. Bill Elritc, Finance Director City of Columbia Heights March 23, 2004 Page 2 ,Fees Our fee for these services will be at our standard rates plus out-of-pocket costs (such as postage, travel, copies, telephone, etc.). Our hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to this engagement. This fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If sigaificant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. The final fees will be directly dependent on the completeness and accuracy of the City's records. A revised fee summary is as follows: 2003Audit Base fee $36,130 Addendum #1: SAS 99 2,5O0 GASB 34 3,000 Addendum #2: CAFR Prep 8,650 Total $50,280 Closin.q We appreciate the opportunity to be of service to the City of Columbia Heights, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, HLB TAUTGES REDPATH, LTD. David J. Mol, CPA DJM/clg 5004 HLB TAUTGES REDPATH ~004/004 Mr. Bill Elrite, Finance Director City of Columbia Heights March 23, 2004 Page 3 Response This letter correctly sets for the understanding of the City of Columbia Heights, Minnesota By:. Title: Date: 442375,1 CITY COUNCIL LETTER Meeting of: 4/12/04 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ._~-- A -/~ PUBLIC WORKS ~//// ITEM: RESOLUTION 2004-17 :DECLARING THE BY: KevinHanse~[.~, BY: :~/~/~¢~/~ INTENT TO BOND FOR: ZONE 7 STREET DATE: 4/2/04 ~ DATE: / REHABILITATION PROJECT Background: On March 9, 2004, the City Council ordered the street and utility improvements in Zone 7A. Plans and specifications have been completed by staff and are ready to be advertised for bids. The bid opening date is scheduled for May 18th, 2004 and will be presented for Council consideration at their May 24th, 2004 regular meeting. Analysis/Conclusions: In previous years prior to 1999, inter-fund loans were made to the PIR to pay for the construction. Currently, cash available to fund the construction is limited as the City has in excess of $2.5 million in internal loans. For this reason, bonding w/Il provide partial funding for the 2004 Street Rehabilitation Program, to be paid back with assessments and utility funds. Combining this with the fact that bonding rates are at their lowest point in years makes bonding a very viable £mancing option. Our financial advisors recommend the attached resolution the City Council declare the official intent to bond should be approved by resolution. This was done for the Zone 3, 4, 5, 6A and 6B Street Rehabilitation construction. It should be noted that the resolution does not commit the City to bonding or the dollar amotmt stated, but keeps the option for bonding open in the future, up to the dollar amotmt specified. Recommended Motion: Move to waive the reading of Resolution No. 2004-17, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2004-17, approving the declaration for the official intent of the City of Columbia Heights to Bond for Zone 7 Street Rehabilitation Project. Attachments: Resolution COUNCIL ACTION: RESOLUTION NO. 2004-17 DECLARING THE OFFICIAL INTENT OF THE CITY OF COLUMBIA HEIGHTS TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, Internal Revenue Service has issued Tres. Reg. 1.140-2 providing that proceeds of tax exempt bond used to reimburse prior expenditures will be not be deemed spent unless certain requirements are met; and, WHEREAS, the City of Columbia Heights (the "City") expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS AS FOLLOWS: The City reasonably intends to make expenditures for Project #0402 consisting of Zone 7 Street Rehabilitation and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in one or more series in the maximum principal amount of $1,100,000. 2. Tltis resolution is intended to constitute a declaration of official intent for purposes of Tres. Reg. 1.150-2 and any successor law, regulating or ruling. Dated the 12th day of April, 2004 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By. Mayor, Julie~me Wyckoff Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: 4/12/04 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: _~ ./~ ~-~ PUBLIC WORKS. ,~t t'~ - ~'~ ~~~/~,¢~ / ITEM: RESOLUTION NO 2004-19 APPROVING PLANS BY: K. Hansen ~__~ BY: &/~~// AND SPECIFICATIONS AND ORDERING DATE: 4/12/0~]~.~~ DATE: ADVERTISEMENT FOR BIDS FOR THE 2004 STREET REHABILITATION PROJECT Background: A Public Improvement Hearing for the 2004 Street Rehabilitation Projects in Zone 7A was held on March 9, 2004. The City Council ordered improvements for 7th Street (40th to 42nd Avenues), Quincy Street (37th to 39a~ Avenues), Quincy Street (south of 40th Avenue), Jackson Street (37th to 40th Avenues), and Van Buren Street (37th to 40th Avenues). Analysis/Conclusions: The proposed water main replacement and storm sewer construction remain essentially unchanged from the work presented at the Public Improvement Hearing. Water main will be replaced on Washington, Madison and Monroe Streets. Work on the sanitary sewer main includes reconstruction of several manholes, reconstruction of one outside drop, and one spot repair. Storm sewer work includes the replacement of several catch basins and the replacement of a partially collapsed storm sewer line east of 3942 Van Buren and continuing west into Huset Park. The proposed funding for this work is as follows: Sanitary Sewer Construction Fund Water Construction Fund Storm Sewer Construction Fund $ 65,000 $200,00O $ 75,000 Final plans and specifications for the Street Rehabilitation Improvements, including utilities, are complete. The bid opening is scheduled for May 18th with City Council award on May 24th. A copy of the proposed schedule is attached for informational purposes. Recommended Motion: Move to waive the reading of Resolution No. 2004-19, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2004-19 approving the Plans and Specifications and ordering Advertisement for Bids for 2004 Street Rehabilitation, Zone 7A, City Project Number 0402. Attactnnent: Resolution 2004-19 Proposed Schedule COUNCIL ACTION: RESOLUTION NO. 2004-19 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution passed by the council on March 9, 2004, the city engineer has prepared plans and specifications for the improvement of 7th Street from 40th Avenue to 42nd Avenue, Quincy Street fi.om 37th Avenue to 39th Avenue, Quincy Street South of 40th Avenue, Jackson Street fi.om 37th Avenue to 40th Avenue, and Van Buren Street from 37th Avenue to 40th Avenue and has presented such plans and specifications to the council for approval; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS AS FOLLOWS: 1. Such plans and specifications identified as 2004 Street Rehabilitation, Zone 7A, City Project Number 0402 are hereby approved. The city clerk shall prepare and cause to be inserted in the official paper and in a trade journal an advertisement for bids upon making of such improvement under such approved plans and specifications. The advertisement shall be published a minimum of three weeks prior to the bid opening, shall specify the work to be done, shall state that bids will be received by representatives of the City Council of Columbia Heights until 10:00 a.m. on May 18, 2004, at which time they will be publicly opened at the place designated, will then be tabulated and will be considered by the council at 7:00 p.m. on May 24, 2004, in the council chamber. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to the City of Columbia Heights for 5 percent of the amount of such bid. Dated the 12th day of April, 2004 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By. Mayor, Juliem~e Wyckoff Patricia Muscovitz, Deputy City Clerk 2004 STREET REHABILITATION - ZONE 7A PROJECT NO. 0402 PROPOSED PROJECT SCHEDULE (REVISED 4/1/04) FEASIBILITY STAGE Council Authorizes Feasibility Report (Resolution) Feasibility Report to Work Session Council Receives Engineer's Report and Orders Hearing (Resolution) Send Improvement Hearing Notice to FOCUS Publish Notice of Hearing (Publish twice, 1 week apart with 2nd publication no less than 3 days before hearing) Mail Notice of Hearing (No less than 10 days before hearing) Informational Meeting IMPROVEMENT HEARING Council Considers Improvement and Preparation of Plans and Specifications (Resolution) December 16, 2003 February 2, 2004 February 9, 2004 February 20, 2004 February 26, and March 4, 2004 February 27, 2004 March 3, 2004 March 9, 2004 MSAS APPROVAL OF FUNDS FOR LOCAL ROADS Council Authorization to Spend MSAS Funds on Local Roads (Resolution) Submit plans to Mn/DOT Final Mn/DOT Approval April 12, 2004 April 14, 2004 May 14, 2004 Intent to Bond (Resolution) Plans and Specs Substantially Complete Council Authorization to Advertise for Bids Send Advertisement for Bids to Focus Send Advertisement for Bids to Construction Bulletin Publish Advertisement (Focus) (>100,000. No less than 3 weeks before bid opening) Publish Advertisement (Construction Bulletin) Bid Opening (Minutes) Council Awards Contract (Resolution) Contract, Bond Forms and Notice of Award to Contractor (EJCDC) Preconstruction Meeting (Minutes) Receipt of Executed Contract, Bonds and Insurance Preconstruction Meeting with Residents Notice to Proceed Begin Work Substantial Completion April 12, 2004 April 12, 2004 April 12, 2004 April 16, 2004 April 19, 2004 April 22, 2004 April 23, 30, May 7, 2004 May 18, 2004 May 24, 2004 May 25, 2004 May 27, 2004 June 4, 2004 June 3, 2004 June 7, 2004 June 7, 2004 September 10, 2004 Il ASSESSMENT HEARING STAGE Order Levy Hearing Notice of Cost Sharing to Council (Resolution) Send Improvement Hearing Notice to FOCUS Publish Notice of Hearing (No less than 2 weeks before hearing) Mail Notice of Hearing (No less than 2 weeks before hearing) ASSESSMENT HEARING Council Considers Assessment (Resolution) August 23. 2004 September 13, 2004 September 17, 2004 September 23, 2004 September 24, 2004 October 12, 2004 G:~PW~Projects\2004\0402 - Zone 7XFeasibility Study\0402 Project Schedule.doc 4/1/2004 CITY COUNCIL LETTER Meeting of: 4/12/04 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: -~-~ A- ~ PUBLIC WORKS ITEM: RESOLUTION 2004-18 REQUESTING MSAS BY: K. Hansen~L~ BY: CONSTRUCTION FUNDS FOR OTHER LOCAL DATE: 4/2/041~1~-Y-.2-~ DATE:/ ~' TRANSPORTATION USES Background: As discussed with the Council previously in 1999, the Commissioner of Transportation declared the City's MSA System complete. This allows the City to utilize the population apportionment of the annual construction allotment for local street construction. These funds are intended to supplement the infrastructure fired for the armual Street Rehabilitation Program and will not affect the previous (existing) City State Aid construction balance. Analysis/Conclusions: MnDOT requires a resolution requesting funds for other local uses to be approved annually once the State-Aid system is declared complete. The attached resolution is in a form recommended by MnDOT to obtain MSAS funds that will supplement the City's infrastructure fired for street rehabilitation projects. The City typically requests the maximum amount available, which was $270,000 in 2003. Recommended Motion: Move to waive the reading of Resolution No. 2004-18, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2004-18 requesting Municipal State Aid System construction funds for other local transportation uses. Attaclanent: Resolution COUNCIL ACTION: RESOLUTION No. 2004-18 BEING A RESOLUTION REQUESTING MUNICIPAL STATE AID SYSTEM CONSTRUCTION FUNDS FOR OTHER LOCAL TRANSPORTATION USES WHEREAS, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and maintaining 20% of its City streets, and WHEREAS, 11.65 MSAS miles are currently authorized, and WHEREAS, 11.65 MSAS streets have been built or resurfaced since 1964, and WHEREAS, the City currently has 47.08 municipal streets that require maintenance and upgrade, and WHEREAS, the majority of these streets have insufficient strength and poor surface drainage, and WHEREAS, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and additional strength to the streets for traffic survivability, and WHEREAS, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have needs other than additional resurfacing, and WHEREAS, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State Aid allocation on local streets not on the approved State Aid system, and WHEREAS, the City proposes to rehabilitate the City-owned underground utilities as needed and rebuild the street in the process, and WHEREAS, it is proposed to use a portion of the City's population allocation funds to upgrade the local street, to wit: WHEREAS the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims, demands, actions, or causes of action arising out of or by reason or matter related to constructing the local street as designed, and WHEREAS, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local street, and WHEREAS, the final approval of the State Aid for Local Transportation Division is therefore given, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: the City of Columbia Heights, Anoka County Mim~esota, requests the release of MSAS construction funds for the upgrade and reconstruction of City mtmicipal streets, to wit: 7~ Street (40th to 42nd Avenues), Quincy Street (37~ to 39th Avenues), Quincy Street (south of 40th Avenue), Jackson Street (37~ to 40~ Avenues), and Van Buren Street (37th to 40~ Avenues). Dated this 12th day of April, 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor, Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: April 12, 2004 AGENDA SECTION: Consent ORIGINATING DEPT.:. CITY MANAGER NO: &- - A, - ¢~ Community Development APPROVAL i ITEM: Conditional Use Permit, First Lutheran Church BY: Tim Johnson BY:~~ NO: Case # 2004-04, 1555 40~ Avenue NE DATE: April 6, 2004 Background: This is a request for a Conditional Use Permit from First Lutheran Church and CNH Architects to expand the church facilities in an R-1 Residential District. The First Lutheran congregation has been exploring building expansion possibilities for some time, with the decision to add a small office addition onto the south side of the facility, and a chapel/music room on the north side. They have proposed to add a two-story office addition facing the existing parking lot measuring 13 X 62. The other new construction proposed is to add a 1,500 square foot chapel/music room onto the north side of the building. These new additions will allow for the church to meet functional demand, and still' allow for future expansion opportunities. The current church facilities are in need of renovation, with all new materials and mechanical and electrical systems proposed for the southwest part of the building, and remodeling throughout the facility. The southwest part of the building will also be updated with new windows and a new pitched roofing system. This southwest building addition will be designed with brick to match the existing church exterior. The chapel/music room addition will be built on the north side to match with existing roofing and brick exterior as well. An accessory structure to house church vehicles has also been proposed for future construction on the east side of the property with the exterior color and materials to blend with existing buildings. The applicant has met all City zoning requirements pertaining to setbacks, design, parking, and landscaping. Action required by the City Council: Approval of a Conditional Use Permit to allow for an expansion of First Lutheran Church facilities in a residential district. Recommendation: The Planning Commission at their April 6th meeting, reviewed and approved the Site Plan and unanimously recommended approval of the Conditional Use Permit for First Lutheran. This proposal is consistent with the goals and objectives of the R-1 Residential District, the City Comprehensive Plan, and the performance standards listed for religious institutions. Recommended Motion: Move to approve the Conditional Use Permit for the expans!on of First Lutheran Church at 1555 40th Avenue NE, as the use is consistent with the R-1 Residential District, the City Comprehensive Plan, and meets required performance standards and required findings. COUNCIL ACTION: Attachments: Staff Report; Site Plan; Floor Plans; BuiMing Elevations; £audscapb~g Plan Case: 2003-1116-17 Page: 1 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE #: 2004-04 and 2004-05 DATE: March 11, 2004 TO: Columbia Heights Planning Commission APPLICANT: First Lutheran Church; CNH Architects LOCATION: 1555 40th Avenue NE REQUEST: Site Plan Approval, Conditional Use Permit Introduction: This is a request from First Lutheran Church and CNH Architects for Site Plan Review to allow for 2 additions onto the current church facility, an accessory structure and a request for a Conditional Use Permit to allow for the church to expand in an R-1 Residential District. The First Lutheran congregation has been exploring building expansion possibilities for some time, with the decision to add a small office addition onto the south side of the facility, and a chapel/music room on the north side. The have proposed to add a two-story office addition facing the existing parking lot measuring 13 X 62. The other new construction proposed is to add a 1,500 square foot chapel/music room onto the north side of the building. These new additions will allow for the church to meet functional demand, and still allow for future expansion opportunities. The current church facilities are in need of renovation, with all new materials and mechanical and electrical systems proposed for the southwest part of the building, and remodeling throughout the facility. The southwest part of the building will also be updated with new windows and a new pitched roofing system. This southwest building.addition will be designed with bdck to match the existing church exterior. The chapel/music room addition will be built on the north side to match with existing roofing and brick exterior as well. A 36X44 foot accessory structure to house church vehicles has also been proposed for future construction on the east side of the property with the exterior color and materials to blend with existing buildings. It should be noted that First Lutheran Church held an open house after sending out personal invites in 2003, to inform neighbors of their expansion plans, with no objections. Th'ese actions will be taken by the Planning Commission: · · Motion on the Site Plan · Motion on the Conditional Use Permit Case History: The site functions as the campus for First Lutheran Church. Planninq C'onsiderations: Comprehensive Plan: Case: 200%1116-17 Page: 2 The 2001 City Comprehensive Plan designates the property for future religious institutional land use, and which allows for expansion of neighborhood churches. Zoning Ordinance: The Zoning Classification for the property is R-l, Single-Family Residential. and places of worship are conditional uses in this district. Religious facilities Non-residential building/parking setbacks: · Minimum front yard building setback is 25 feet; The proposed building additions meet this requirement as the north addition is at 25 feet fiom the property line, while the south addition is well within requirements. The future accessory structure on the east side also meets the required setbacks. The required setbacks are reflective of a through lot, which really has no side or rear. Thus, afl property lines can be considered front yards. · Minimum parking setbacks are 15 feet from the front property line; The parking lot situation is not being modified or changed in any way, so this requirement is not applicable. Accessory Structures, Non-residential uses: · Accessory structures are subject to the same setback, height, and exterior finish regulations as the principal structure. The proposed outbuilding meets setbacks, height, and is compatible with principal structure. The building will be sided with similar colors initially, but will be bricked eventually to match the church building. · The height of the accessory structure shall not exceed the height of the principal structure. The proposed twenty-three foot high outbuilding will not exceed the height of the current principal church structure. Parking area requirements: Minimum requirements for religious facilities/places of worship are one space per every 3.5 seats; The site plan shows 209 current off-street parking spaces, with the requirement being approximately 171, based on a 600-person sanctuary capacity. However, since the additions do not figure into total parking calculation, this requirement is not applicable. Landscaping: The site plan proposal also includes a landscaping plan, which provides details on existing plant and tree numbers, locations, and species. The ordinance requires a minimum of one tree for every 50 feet of street frontage, and a minimum of 4 trees for every one-acre of lot area covered by buildings, parking area, etc. The overall site requires 68 trees per landscape standards. The existing church campus currently offers 77 trees and a variety of complementary landscaping features. The landscaping plan proposed includes an additional 12 deciduous trees consisting of red maple, and green ash added to enhance the urban landscape. The existing church site exceeds minimum City landscaping standards, with the church adding these additional trees to fill in open areas. Design elements: There are no design standards for this property. However, the existing building is almost entirely brick, with white window trim and fascia. The Case: 2003-1116-17 Page: 3 proposed brick additions would match with the ex/sting building and roofing materials, and provide visual interest. Access; Grading/drainage The existing site is presently served by40th Avenue, Tyler Street, Polk Street, and 41st Avenue, which provides adequate ingress and egress. City Engineer Kevin Hansen has also reviewed the site plan and grading/drainage issues with his comments (see attached memo). The applicants are not required to submit a formal stormwater plan, as the proposed additions to the property do not impact the stormwater system to any degree. Erosion control will be required during grading and construction activities. The Fire Department has also reviewed and approved the plans with no concerns, as the additions and changes do not impact safety and access. Performance Standards - Religious Institutions: · The facility shall be served by a minor collector or higher functional classification of roadway. 40th Avenue is considered a collector road, and meets this purpose. · The parcel upon which the use is located shall have a lot area no less than four (4) times the area of the building footprint. The approximate building footprint of the existing church with proposed additions is 44,347 square feet, with an overall site area of 234,997 square feet, thus meeting requirements. · To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. The church and proposed additions are brick exterior finish with complementary window features, and varying rooflines. The additions and remodeling activities proposed are complementary with the existing church and with the neighborhood at large. · An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. Afl landscaping and setback areas will be maintained and enhanced so as to provide consistency and create (/isual interest. The additions will not impact the surrounding neighborhood to any degree that would dramatically alter the way the site currently looks. · All accessory residential, school or day care uses shall be subject to the provisions of this Chapter. There are no current school or day care uses within the facility. Not applicable. Conditional Use Permit Required Findings: The Zoning Ordinance requires that certain findings are necessary in order to determine if outdoor storage meets the identified standards from the zoning ordinance. These standards are: · The use is one of the conditional uses listed for the zoning district in which the property is located; Religious fac/lities are listed as a conditional use in the R-1 District. · The use is in harmony with the general purpose and intent ofthe Comprehensive Plan; Churches/Religious facilities are listed as a conditional use and as such are allowed and in harmony with the intent of the R-1 District. · The use will not impose hazards or disturbing influences on neighboring properties; The Case: 2003-1116-17 Page: 4 proposed additions will not impose a hazard or disturb neighboring properties. On the contrary the additions will provide the church the opportunity to remodel and upgrade their facilities with minor additions to match existingl · The use will not substantially diminish the use of property in the immediate vicinity; The use is not changing and as such the continued use veil not diminish the use of neighboring property. · The use will be designed, constructed, operated and maintained in a mannerthat is compatible with the appearance of the existing or intended character of the surrounding area; The additions proposed will be designed to complement the ex/sting church campus. · The use and property upon which the use is located are adequately served by essential public facilities and services; The property is currently served by adequate public roadways and necessary City utilities. · Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic; The site should not generate additional traffic that the roadway system can,t handle. · The use will not cause a negative cumulative effect on other uses in the immediate vicinity; As described in other standards, the use and continued use ~th proposed additions should not cause any negative effect on neighbo#ng uses. · The use complies with all other applicable regulations for the district in which it is located; As determined by staff, the use complies with the applicable regulations of the Single-Family Residential District. Site Plan Review Required Findings: The Zoning Ordinance requires that certain findings are necessary before approving a site plan: · The site plan conforms to all applicable requirements of this Ordinance; Perstaff review, the site plan meets all applicable requirements of the R-1 District. · The site plan is consistent with the applicable provisions of the City's Comprehensive Plan; The proposed use is compatible with the future commercial land use designation for this parcel · The site plan is consistent with any applicable area plan; The proposed use is compatible with all City plans and guidelines forthis district. · The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way; There are no anticipated adverse impacts of the proposed facility on the adjacent area. CONCLUSION Recommendation: Staff recommends approval of the Site Plan proposal and Conditional Use Permit for First Lutheran Church to construct several additions on the property at 1555 40th Avenue NE. Recommended Motions: This recommendation consists of two motions: Move to approve the Site Plan for First Lutheran Church for construction of several additions to the First Lutheran Church property at 1555 40th Avenue NE, as the Site Plan meets required Case: 2003-1116-17 Page: 5 findings and subject to the following conditions of approval that have been found necessary to ensure compliance with the requirements of the Zoning and Development Ordinance: All required state and local codes, permits, licenses and inspections will be met and in full compliance. Approved landscaping and screening shall be installed in conjunction with site development and prior to issuance of a final certificate of occupancy. Cash escrow of $1,500 shall be submitted for engineering inspection and erosion control. The approval of the Site Plan shall be valid for a period of one year. Move to recommend City Council approval of a Conditional Use Permit for First Lutheran Church for an expansion of their facilities in a residential district at 1555 40th Avenue NE, as the requested Conditional Use Permit meets all required performance standards and required findings. Attachments: Applicantsubmittal includes: Site Plan, Building Elevations, Floor Plans, Landscaping Plan; PW and FD Memo; Applicant Narrative; Applical~on checklists First Lutheran Church Columbia Heights, Minnesota- REASON FOR REQUEST The additions and remodeling taking place to the existing buildings on the current First Lutheran Church site include the following. Small one store addition, including offices on the south elevation of the west building. The addition will be brick to match with a pitched roof:with shingles that match the existing. This addition will not disturb existing vegetation and will not change the drainage in this area. This addition will cover an existing wall that has old deteriorating windows. · The southwest building will also be updated:with new windows replacing the old with a new pitched roof in lieu of the flat roof. This will bring this part of the building into harmony with the other buildings on the site. The interior of the southwest building will be completely renovated on both floors with all new materials and mechanical and electrical systems. · Another small one story with basement level addition will be added to the north side of the building. The addition will be brick to match with pitched roof with shingles matching the existing roofing materials. This addition will not disturb any existing landscape materials and will not change the drainage in this area. · A 30 X 50 garage will be added as a free standing building just east of the "existing. buildings. The building will have a style that wilI'blend with the existing buildings. At present the exterior siding will be siding and trim to blend with existing. A brick ledge will be provided for future brick veneer. Roof will be pitched with matching shingles. Presently there are small buses that are stored outside on the site. This garage will put them out of site of the neighbors...' · A major upgrade will be undertaken to make major improvements in the existing heating/ventilation and electrical systems. The major components will include a new boiler plant, and fire sprinklers throughout. · In addition to the above, their will b'e remodeling throughout the interior of the building including addition of handicap accessible toilet facilities. ,~ VIOINITY MAP TYLER STREET OVERALL SITE PLAN / PROPOSEP SITE PLAN I" = 4d-~' Submittal Set COMM: 02073 o~/o~/o¢ '"1- 0 " "r' Z =.J OVERALL SITE PLAN OVERALL LOWER LEVEL FLOOR PLAId I/1~," = I'-d' COMM: 02073 o~/o~/04 OVERALL FLOOR PLANS Submittal Set ^~cgVERALL UPPER LEVEL FL¢OR PLAN I/1~" = I'-¢" Submittal Set COMM: 02073 oz/o~/o4 OVERALL FLOOR PLANS (WdlTE EXTERI6~) (WHITE SOUTtfl DOMFLEX ELEVATION I/1~" = I'-d' (l~z r:,Lpe ) COMM: 02073 o3/o~/04 ""r' O . -r" O Z EXTERIOR ELEVATIONS -~NORTH E. OMPLEX FI PVATION ~ I/I,¢' = 1'-~" ~ Submittal Set (?^l~rep w~ll~) p~,EAST ~Ed, TION/ELEVATE2N (~UT T~IRd~j©~d DOMMON5 & I~% PUILPlN©) I/lb"= I'-d' (WMITE EXFPJ~I~ (.,CIg;R) "iWEST D~2MF'LEX ELEVATION I/lb" = I'~¢' COMM: 02073 os/o~/04 0 0 Z © EXTERIOR ELEVATIONS Submittal Set EXISTING TREES lANDSCAPING REQUIREMENTS § GA Acer rubrum 'Northwoods' 7 BHS 1 BHS 2E I BHS 8L 8L 'Northwoods' o 40 120 PlANTING SCHEDULE: ~ EI~IEIJOJS 'fFt~S SY/M~3_ BOTAA/CALA/NCE O:~/'¢fCE QEMA/~TY S/2E /:~OTA, OTES.' RM Ace'RJorun'Ncrt~ N~ Red MaCe 7 2,~' B8 ~ Fraxirusperrm~,,~rica.'Ma'shall'sSeedess' Ma~hall'sSee:lessAsh 5 28'B8 treew'apinFsll RM RaJMRde 12 SM Silgo'MaCe 1 C-.-A G'een Ash 16 L Urd~n 16 BIS Back HIIs SCztr.,e 29 E Bm 3 lANDSCAPE NOTES lANDSCAPING PROVIDED PlANTING DETAILS Submittal Set COMM: 02073 o~/o~/o~ -r o ::) -r- LANDSCAPE PLAN CITY COUNCIl. LETTER Meeting of: April 12, 2004 AGENDA SECTION: CZ, ~, g ~ ~.-t- ORIGINATING DEPT.: CITY MANAGER NO: .~ -/k - ~ © License Department APPROV..AI~ / , ITEM: License Agenda ~7~_NN,~ BY' BY: Shetley Hanson ~ DATE. ~ '//~-~///--- NO: DATE: April 7, 2004 . BACKGROUND/ANALYSIS Attached is the business license agenda for the April 12, 2004 City Council meeting. This agenda consists of applications for Contractor licenses for 2004, and a Food Catering Vehicle (Ice Cream Truck) License. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 12, 2004 as presented. COUNCIL ACTION: TO CITY COUNCIL April 12, 2004 *Signed Waiver Form Accompanied Application 2004 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *BUr~dt 4th Generation Pi 578 Silver Lk Rd, New Br, $50,00 *McQuillan Bros. Plumb *Northwoods Mechanical *Ryan Companies *Dalbec Roofing *New Generation 688 Hague Ave, St. Paul 10670 Lincoln St, Chisago 50 So. l0th St., Mpls 2285 Daniels St, Long Lk. 790 E. County Rd E, Vaclnais Hts. $50.00 $50.00 $50.00 $50.00 $50.00 POLICE FOOD CATERING VEHICLE Big Bell Ice Cream 3218 Snelling Ave, Mpls $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number [ O ~) .~ C~ '~ through ] 0 ~') ~ ] in the amount of $ ~ t ~, _~ ~1 2o, ~ ~. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS 04/07/2004 14:30:05 Check History GL050S-V06.60 CO~RPAGE GL540R * *** C O U N C I L *** . * *** C O U N C I L *** . * *** C O U N C I L *** * * *** C O U N C I L *** * Report Selection: Optional Report Title ....... 04/12/2004 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids Check Number ................ Project ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 107597 thru 107831 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUlqCIL 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM 04/07/2004 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS ALDRICH/JEANETTE & TERRY AMERICAN BOTTLING COMPAN ARCTIC GLACIER BELLBOY BAR SUPPLY BELLBOY CORPORATION BRADLEY REAL ESTATES INC CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS I FARNER-BOCKEN G & K SERVICES GENUINE PARTS/NAPA AUTO GILLETE/DOROTHY GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. KELLY/MINDY KIWI KAI IMPORTS KUETHER DIST. CO. LINDER/SCOTT MARK VII DIST. MEBP~ATU/EMMANUEL MINNESOTA WINEGROWERS CO MUSCOVITZ/PATRICIA NCPERS GROUP LIFE INS 39 PETTY CASH - JEAN ANDRES PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX RATHBUN/NANCY WINDSCHITL/KEITH WINE MERCHANTS YANTOS/JUDY ACS ASNAKE/SEBLE AT & T CONSUMER LEASE CLIA LABOR3kTORY PROGRAM COLUMBIA HEIGHTS YOUTH W DRAGON HOUSE EL BUSTAN GENUINE PARTS/NAPA AUTO GORDON/MOLLY M. CHECK NUMBER 107597 107598 107599 107600 107601 107602 107603 107604 107605 107606 107607 107608 107609 107610 107611 107612 107613 107614 107615 107616 107617 107618 107619 107620 107621 107622 107623 107624 107625 107626 107627 107628 107629 107630 107631 107632 107633 107634 107635 107636 107637 107638 107639 107640 107641 107642 107643 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 AMOUNT 25,000 00 50,000 00 16 00 199 33 80 16 689 45 950 75 11,337 87 397 35 2,106 00 1,080 29 5,441 29 3,923 99 12 78 89 77 48.00 55.91 4,317.41 1,340.80 46,212.36 16.00 171.00 36,988.21 16.00 7,953.58 3.95 241.70 63.75 16.00 81.79 4 454.13 9 990.38 59.15 160.50 48.00 26.33 1 199.04 26.00 615.57 15.00 47.82 150.00 150.00 488.00 312.00 120.74 17.45 ACS FINANCIAL SYSTEM 04/07/2004 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT IDEAL ADVERTISING INC. JEFF,BOBBY & STEVES AUTO LA C~kBERNA BAR & GRILL LARSON/ROY LOADER/REBECCA MINNESOTA COACHES MN DEPT OF ADMINISTRATIO MN REC & PK ASSOC - MRP MOTION TELECOM OLIVE TREE PETTY CASH - KAREN MOELL PETTY CASH - MARY DUGDAL SACA SAHIB ' S SCHMIDT/JEANINE M TUBBS/MARSHA UDUPI CAFE WAGNER / JUL I E XCEL ENERGY (N S P) 500 CLUB WELLS FARGO - PAYROLL AC AARP A~4ERICA=N BOTTLING COMPAN ~kME R I CAiq INTERTP~ADE ARCTIC GLACIER BELLBOY BkR SUPPLY BELLBOY CORPORATION BRANTNER/NANCY CENTER POINT ENERGY MINN CH3MNHASSEN DIAINER THEATR CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON DORKO/AISLINN ESCHELON FIRE MARSHALS ASSOC OF M GENUINE PARTS/NAPA AUTO GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HANSEN/KEVIN HEINRICH ENVELOPE CORP MC COSH/MARIE METROCALL - ATT MESSAGIN MINNESOTA CLE NEEDHAM DISTRIBUTING CO PEPSI-COLA- 7 UP PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS CHECK NUMBER 107644 107645 107646 107647 107648 107649 107650 107651 107652 107653 107654 107655 107656 107657 107658 107659 107660 107661 107662 107663 107664 107665 107666 107667 107668 107669 107670 107671 107672 107673 107674 107675 107676 107677 107678 107679 107680 107681 107682 107683 107684 107685 107686 107687 107688 107689 107690 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT 240.00 98.00 280.00 540.00 52.13 414.75 986.30 375.00 32.11 268.00 175.66 155.32 550.00 278.00 3.83 17 03 302 00 147 64 7,898 55 174 00 245,928 62 280 00 237 42 129 00 219 24 135 97 3,257 69 35 00 11,257 79 100 00 3,017 90 2,835 00 55 30 152 05 70 00 69.18 63.19 14,522.43 78.23 231.00 48.00 84.07 655.00 131.00 60.00 3,849.32 17,286.11 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/07/2004 14 Check History GL540R-V06.60 PAGE 3 04/12/2004 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BkNK CHECKING ACCOUNT QWEST COMMUNICATIONS SPENSLEY/MARY STAR TRIBUNE UNIVERSITY OF MINNESOTA VERIZON WIRELESS WINE COMPANY/THE XCEL ENERGY (N S P) A & C SMALL ENGINE ABLE HOSE & RUBBER INC ACE HARDWARE ADVANCED GRAPHICS SYSTEM AMERICAN LIBR3LRY ASSOCIA AMERICAN WATER WORKS ASS AMERIPRIDE ANOKA COUNTY ANOKA COUNTY LIBRARY ASPEN MILLS, INC. BAKER & TAYLOR CONT. SER BAKER & TAYLOR ENTERTAIN BATTERY CITY INC BIFF'S,INC. BONESTRO0 ROSENE ANDERLI BOOK WHOLESALERS INC BOYER TRUCK PARTS BROWNELL'S INC BUILDING FASTENERS BUNKER PARK STABLES BUREAU OF CRIMINAL APPRE BUSINESS COMMUNICATIONS CADD/ENGINEERING SUPPLY CAMDEN PET HOSPITAL CATCO PARTS SERVICE CEAM CENTER POINT ENERGY MINN CHEMSEARCH CHILDREN'S LIBR3~RY RESOU CINTAS FIRST AID-SAFETY CLARK PRODUCTS INC COL. HEIGHTS ASSEMBLY OF CONNELLY INDUSTRIAL CONTINENTAL SAFETY EQUIP CONTRACTORS & SURVEYORS CRYSTEEL TRUCK EQUIPMENT CSC CREDIT SERVICES DAHLGREN SHARDLOW & UBAN DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C 107691 150 107692 21 107693 778 107694 395 107695 408 107696 1,291 107697 2,692 107698 33 107699 190 107700 41 107701 223 107702 187 107703 231 107704 95 107705 3,506 107706 106 107707 125 107708 3,689 107709 1,522 107710 116 107711 304 107712 1,909 107713 73 107714 329 107715 12 107716 24 107717 75 107718 630 107719 29 107720 220 107721 2,213 107722 19 107723 120 107724 1,861 107725 213 107726 388 107727 62 107728 520 107729 !,050 107730 351 107731 323 107732 58 107733 85 107734 25 107735 2,934 107736 43 107737 2,538 9O 88 70 00 37 3O 97 97 97 51 43 4O 5O 82 33 56 4O 64 10 89 55 5O 4O 36 00 O4 0O 00 95 58 00 43 00 05 99 87 64 57 00 00 9O 3O 2O 00 32 48 78 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/07/2004 14 Check History GL540R-V06.60 PAGE 4 04/12/2004 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOLrNT DELEGARD TOOL CO. DIAMOND VOGEL PAINTS DISPLAY SALES DOYLE LOCK SUPPLY DUNWOODY COLLEGE OF TECH ELECTION SYSTEMS & SOFTW EMC EMERGENCY APPARATUS MAIN FLEX COMPENSATION, INC FLEXIBLE PIPE TOOL CO. FRIENDSHIP VENTURES G & K SERVICES GALE GROUP/THE GARDNER HARDWARE GAYLORD BROS GENUINE PARTS/NAPA AUTO GILLUND ENTERPRISES HACH COMPANY HARBOR FREIGHT TOOLS HASSAN SAND & GP~AVEL HEIGHTS ELECTRIC INC. HOME DEPOT #2802 HONEYq4ELL INC HOTSY EQUIPMENT OF MINN ICMA PRODUCT FULFILLMENT IKON OFFICE SOLUTION INTL. SOCIETY OF ARBORIC IPC PRINTING ITEN CHEVROLET CO. KEYSTONE AUTOMOTIVE INDU LANO EQUIPMENT CO. LEAGUE OF MINNESOTA CITI LIBR3LRY JOURNAL LIFELOC TECHNOLOGIES LUBE-TECH MAYER DISTRIBUTING/LUBES MAIN STREET DESIGN MARSHALL CONCRETE PRODUC MENARDS CASHWAY LUMBER-F METRO GAP~AGE DOOR METRO WELDING SUPPLY METROCALL - ATT MESSAGIN METROPOLITAN HOME MIDWAY FORD MINNEAPOLIS FINANCE DEPT MN DEPT OF ADMINISTP~ATIO MN HISTORICAL SOCIETY 107738 606.14 107739 118.81 107740 127.80 107741 28.80 107742 148.00 107743 709.97 107744 125.00 107745 471.60 107746 168.00 107747 925.90 107748 80.00 107749 608.74 107750 88.34 107751 266.27 107752 10.74 107753 727.65 107754 67.61 107755 219.40 107756 57.40 107757 1,427.78 107758 245.50 107759 340.11 107760 17,547.50 107761 86.11 107762 95.45 107763 238.47 107764 46.95 107765 583.61 107766 112.42 107767 79.21 107768 779.88 107769 280.00 107770 141.00 107771 54.00 107772 796.23 107773 300.16 107774 1,202.02 107775 59.14 107776 895.98 107777 382.87 107778 21.57 107779 14.60 107780 12.00 107781 896.68 107782 93,426.85 107783 37.00 107784 62.50 ACS FINANCIAL SYSTEM 04/07/2004 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOLTNT MN POLLUTION CONTROL AGE MORTON SALT MTI DISTRIBUTING NAGELL APPRAISAL NORTHERN WATER WORKS SUP O' GAR3~/ANDREW OFFICE DEPOT ONE-CALL CONCEPT-GOPHER PIONEER RIM & WHEEL CO. POLLARD PREMIUM WATERS INC QUICKSILVER EXPRESS COUR QUILL RDO EQUIPMENT REGIONAL MUTUAL AID ASSO RESOURCE DOCUMENTS & ADV RETAIL DATA SYSTEMS OF M RUGG' S RECOMMENDATIONS SCHINDLER ELEVATOR CORP SCHOLASTIC LIBRJLRY PUBLI ST JOSEPH' S EQUIPMENT STERLING SUPPLY INC STREICHER'S GUN'S INC/DO SYSTEMS SUPPLY INC. TECHIFAX BUSINESS SYSTEM TEE' S PLUS TKDA TOUSLEY FORD TUBB S/MARSHA U S POSTAL SERVICE tINIFORMS UNLIMITED INC tINIVERSITY OF MINNESOTA LTNIVERSITY OF MINNESOTA UPSTART- DIVISION OF HIG VERI ZON WIRELESS VIKING ELECTRIC SUPPLY VIKING OFFICE PRODUCTS VIKING SAFETY PRODUCTS VISU-SEWER CLEAN & SEAL VOSS LIGHTING WATER ENVIRONMENT FEDERA WERNER ELECTRIC SUPPLY C WEST WELD WORLD CHAMBER OF COMMERC WW GRAINGER, INC XCEL ENERGY STREET Z IEGLER INC CHECK NUMBER 107785 107786 107787 107788 107789 107790 107791 107792 107793 107794 107795 107796 107797 107798 107799 107800 107801 107802 107803 107804 107805 107806 107807 107808 107809 107810 107811 107812 107813 107814 107815 107816 107817 107818 107819 107820 107821 107822 107823 107824 107825 107826 107827 107828 107829 107830 107831 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 5 AMOUNT 360.00 6,419.84 45.09 187.50 211.94 210.76 1,039.35 54.05 70.73 216.36 32.88 30.45 106.48 31.75 10.00 600.55 616.09 3.00 199.98 134.58 51.63 143.78 65.80 183.63 1 332.45 546.54 643.80 509.05 106.27 150.00 99.55 160.00 30.00 105.37 307.13 128.71 18.20 75.20 104,015 85 45 24 95 00 36 71 122 09 35 00 14 08 139 59 372 74 812,573.53 *** ACS FINANCIAL SYSTEM 04/07/2004 14 BANK VENDOR REPORT TOTALS: CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.60 PAGE 6 04/12/2004 COUNCIL LISTING CHECK NUMBER AMOUNT 812,573.53 RECORDS PRINTED - 001408 ACS FINANCIAL SYSTEM 04/07/2004 14:30:09 FUND RECAP: FUND DESCRIPTION ................................ 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 212 STATE AID MAINTEN~CE 213 PARKVIEW VILLA SOUTH 240 LIBR3kRY 250 COL HGHTS AFTER SCHOOL ENRI 261 TWENTY-FIRST CENTURY GRANT 270 DARE PROJECT 412 CAPITAL IMPROVEMENT PARKS 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FLrND 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 653 STORM SEWER CONSTRUCT. FUND 701 CENTP~AL GAR3kGE 883 CONTRIBUTED PROJECTS-GEN 885 ESCROW 887 FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 48,751.89 5,446.27 50,165.17 1,720 94 26,106 44 10,458 13 89 00 202 72 570 17 807 88 1,914 75 5,605 64 100,602 58 2,240 98 1,813 70 111 65 189,405.04 104,015.85 139.59 14,684.37 1,608.15 245,944.62 168.00 812,573.53 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 812,573.53 812,573.53 ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS 04/07/2004 14:30:05 Check History GL050S-V06.60 CO~RPAGE GL540R * *** C O U N C I L *** * * *** C O U N C I L *** * * *** C 0 U N C I L *** * * *** C O U N C I L *** * Report Selection: Optional Report Title ....... 04/12/2004 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date Source Codes ................ Journal Entry Dates Journal Entry Ids ........... Check Number ................ Project ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date thru thru thru thru 107597 thru 107831 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM O4/O7/2OO4 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS ALDRICH/JEANETTE & TERRY AMERICAN BOTTLING COMPAN ARCTIC GLACIER BELLBOY BAR SUPPLY BELLBOY CORPORATION BP_ADLEY REAL ESTATES INC CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS I FARNER-BOCKEN G & K SERVICES GENUINE PARTS/NAPA AUTO GILLETE/DOROTHY GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. KELLY/MINDY KIWI IAI IMPORTS KUETHER DIST. CO. LINDER/SCOTT MARK VII DIST. MEBRATU/EMMANUEL MINNESOTA WINEGROWERS CO MUSCOVITZ/PATRICIA NCPERS GROUP LIFE INS 39 PETTY CASH - JEAN ANDRES PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX RATHBUN/NANCY WINDSCHITL/KEITH WINE MERCHANTS YANTOS/JUDY ACS ASNAKE/SEBLE AT & T CONSUMER LEASE CLIA LABORATORY PROGRAM COLUMBIA HEIGHTS YOUTH W DRAGON HOUSE EL BUSTAN GENUINE PARTS/NAPA AUTO GORDON/MOLLY M. CHECK NUMBER 107597 107598 107599 107600 107601 107602 107603 107604 107605 107606 107607 107608 107609 107610 107611 107612 107613 107614 107615 107616 107617 107618 107619 107620 107621 107622 107623 107624 107625 107626 107627 107628 107629 107630 107631 107632 107633 107634 107635 107636 107637 107638 107639 107640 107641 107642 107643 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 AMOUNT 25,000.00 50,000.00 16.00 199.33 80.16 689.45 950.75 11,337.87 397.35 2,106.00 1,080.29 5,441.29 3,923.99 12.78 89.77 48.00 55.91 4,317.41 1,340.80 46,212.36 16.00 171.00 36,988.21 16.00 7,953.58 3.95 241.70 63.75 16.00 81.79 4,454.13 9,990.38 59.15 160.50 48.00 26.33 1,199.04 26.00 615.57 15.00 47.82 150.00 150.00 488.00 312.00 120.74 17.45 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/07/2004 14 Check History GL540R-V06.60 PAGE 2 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT IDEAL ADVERTISING INC. JEFF,BOBBY & STEVES AUTO LA CABERNA BAR & GRILL LARSON/ROY LOADER/REBECCA MINNESOTA COACHES MN DEPT OF ADMINISTP~ATIO MN REC & PK ASSOC - MRP MOTION TELECOM OLIVE TREE PETTY CASH - KAREN MOELL PETTY CASH - MARY DUGDAL SACA SA/4IB ' S SCHMIDT/JEANINE M TUBBS/MARSHA UDUPI CAFE WAGNER / JUL I E XCEL ENERGY (N S P) 500 CLUB WELLS FARGO - PAYROLL AC AARP AMERICAN BOTTLING COMPAN AMERICAN INTERTRADE ARCTIC GLACIER BELLBOY BAR SUPPLY BELLBOY CORPOP~AT I ON BRANTNER/NANCY CENTER POINT ENERGY MINN C~SSEN DIAiNER THEATR CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON DORKO/AI SLINN ESCHELON FIRE MARSHALS ASSOC OF M GENUINE PA~qTS/NAPA AUTO GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HANSEN/KEVIN HEINRICH ENVELOPE CORP MC COSH/MARIE METROCALL - ATT MESSAGIN MINNESOTA CLE NEEDHAM DISTRIBUTING CO PEPSI- COLA- 7 UP PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS CHECK NUMBER 107644 107645 107646 107647 107648 107649 107650 107651 107652 107653 107654 107655 107656 107657 107658 107659 107660 107661 107662 107663 107664 107665 107666 107667 107668 107669 107670 107671 107672 107673 107674 107675 107676 107677 107678 107679 107680 107681 107682 107683 107684 107685 107686 107687 107688 107689 107690 AMOUNT 240.00 98.00 280.00 540.00 52.13 414.75 986.30 375.00 32.11 268.00 175.66 155.32 550 O0 278 00 3 83 17 03 302 00 147 64 7,898 55 174 00 245,928 62 280 00 237 42 129 00 219 24 135 97 3,257 69 35 00 11,257 79 100 00 3,017 90 2,835 00 55 30 152 05 70 O0 69 18 63 19 14,522 43 78 23 231 O0 48 O0 84.07 655.00 131.00 60.00 3,849.32 17,286.11 ACS FINANCIAL SYSTEM 04/07/2004 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT QWEST COMMUNICATIONS SPENSLEY/MARY STAR TRIBUNE UNIVERSITY OF MINNESOTA VERIZON WIRELESS WINE COMPANY/THE XCEL ENERGY (N S P) A & C SMALL ENGINE ABLE HOSE & RUBBER INC ACE HARDWARE ADVANCED GRAPHICS SYSTEM AMERICAN LIBP~ARY ASSOCIA AMERICAN WATER WORKS ASS AMERIPRIDE ANOKA COUNTY ANOKA COUNTY LIBRARY ASPEN MILLS, INC. BAKER & TAYLOR CONT. SER BAKER & TAYLOR ENTERTAIN BATTERY CITY INC BIFF'S,INC. BONESTROO ROSENE ANDERLI BOOK WHOLESALERS INC BOYER TRUCK PARTS BROWNELL'S INC BUILDING FASTENERS BUNKER PARK STABLES BUREAU OF CRIMINAL APPRE BUSINESS COMMUNICATIONS CADD/ENGINEERING SUPPLY CAMDEN PET HOSPITAL CATCO PARTS SERVICE CEAM CENTER POINT ENERGY MINN CHEMSEARCH CHILDREN'S LIBRARY RESOU CINTAS FIRST AID-SAFETY CLARK PRODUCTS INC COL. HEIGHTS ASSEMBLY OF CONNELLY INDUSTRIAL CONTINENTAL SAFETY EQUIP CONTRACTORS & SURVEYORS CRYSTEEL TRUCK EQUIPMENT CSC CREDIT SERVICES DAHLGREN SHARDLOW & UBAN DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C CHECK NUMBER 107691 107692 107693 107694 107695 107696 107697 107698 107699 107700 107701 107702 107703 107704 107705 107706 107707 107708 107709 107710 107711 107712 107713 107714 107715 107716 107717 107718 107719 107720 107721 107722 107723 107724 107725 107726 107727 107728 107729 107730 107731 107732 107733 107734 107735 107736 107737 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 3 AMOUNT 150.90 21.88 778.70 395.00 408 37 1,291 30 2,692 97 33 97 190 97 41 51 223 43 187 40 231 50 95 82 3,506 33 106 56 125 40 3,689 64 1,522 10 116 89 304.55 1,909.50 73.40 329.36 12.00 24.04 75.00 630.00 29.95 220.58 2,213.00 19.43 120.00 1 861.05 213.99 388.87 62.64 520.57 1 050.00 351.00 323.90 58.30 85.20 25.00 2 934.32 43.48 2,538.78 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/07/2004 14 Check History GL540R-V06.60 PAGE 4 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT DELEGARD TOOL CO. DIAMOND VOGEL PAINTS DISPLAY SALES DOYLE LOCK SUPPLY DUNWOODY COLLEGE OF TECH ELECTION SYSTEMS & SOFTW EMC EMERGENCY APPARATUS MAIN FLEX COMPENSATION, INC FLEXIBLE PIPE TOOL CO. FRIENDSHIP VENTURES G & K SERVICES GALE GROUP/THE GARDNER HARDWARE GAYLORD BROS GEN-OINE PARTS/NAPA AUTO GILLUND ENTERPRISES HACH COMPANY HARBOR FREIGHT TOOLS HASSAN SAND & GP~AVEL HEIGHTS ELECTRIC INC. HOME DEPOT #2802 HONEYWELL INC HOTSY EQUIPMENT OF MINN ICMA PRODUCT FULFILLMENT IKON OFFICE SOLUTION INTL. SOCIETY OF ARBORIC IPC PRINTING ITEN CHEVROLET CO. KEYSTONE AUTOMOTIVE INDU LANO EQUIPMENT CO. LEAGUE OF MINNESOTA CITI LIBP~ARY JOURNAL LIFELOC TECHNOLOGIES LUBE-TECH MAYER DISTRIBUTING/LUBES MAIN STREET DESIGN MARSHALL CONCRETE PRODUC MENARDS CASHWAY LUMBER-F METRO GARAGE DOOR METRO WELDING SUPPLY METROCALL - ATT MESSAGIN METROPOLITAN HOME MIDWAY FORD MINNEAPOLIS FINANCE DEPT MN DEPT OF ADMINISTP~ATIO MN HISTORICAL SOCIETY CHECK NUMBER 107738 107739 107740 107741 107742 107743 107744 107745 107746 107747 107748 107749 107750 107751 107752 107753 107754 107755 107756 107757 107758 107759 107760 107761 107762 107763 107764 107765 107766 107767 107768 107769 107770 107771 107772 107773 107774 107775 107776 107777 107778 107779 107780 107781 107782 107783 107784 AMOUNT 606.14 118.81 127.80 28.80 148.00 709.97 125.00 471.60 168.00 925.90 80.00 608.74 88.34 266.27 10.74 727.65 67.61 219.40 57.40 1,427.78 245.50 340.11 17,547.50 86.11 95.45 238.47 46.95 583.61 112.42 79.21 779 88 280 00 141 00 54 00 796 23 300 16 1,202 02 59 14 895 98 382 87 21 57 14 60 12 00 896 68 93,426 85 37 00 62 50 ACS FINANCIAL SYSTEM 04/07/2004 14 Check History 04/12/2004 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT MN POLLUTION CONTROL AGE MORTON SALT MTI DISTRIBUTING NAGELL APPI~AI SAL NORTHERN WATER WORKS SUP O ' GARA/ANDREW OFFICE DEPOT ONE-CALL CONCEPT-GOPHER PIONEER RIM & WHEEL CO. POLLARD PREMIUM WATERS INC QUICKSILVER EXPRESS COUR QUILL RDO EQUIPMENT REGIONAL MUTUAL AID ASSO RESOURCE DOCUMENTS & ADV RETAIL DATA SYSTEMS OF M RUGG' S RECOMMENDATIONS SCHINDLER ELEVATOR CORP SCHOLASTIC LIBRARY PUBLI ST JOSEPH' S EQUIPMENT STERLING SUPPLY INC STREICHER'S GUN'S INC/DO SYSTEMS SUPPLY INC. TECHIFAX BUSINESS SYSTEM TEE ' S PLUS TKDA TOUSLEY FORD TUBBS/MARSHA U S POSTAL SERVICE UNIFORMS UNLIMITED INC UNIVERSITY OF MINNESOTA UNIVERSITY OF MINNESOTA UPSTART- DIVISION OF HIG VERI ZON WIRELESS VIKING ELECTRIC SUPPLY VIKING OFFICE PRODUCTS VIKING SAFETY PRODUCTS VISU-SEWER CLEAN & SEAL VOSS LIGHTING WATER ENVIRONMENT FEDEILA WERNER ELECTRIC SUPPLY C WEST WELD WORLD CHAMBER OF COMMERC WW GR-AINGER, INC XCEL ENERGY STREET ZIEGLER INC CHECK NUMBER 107785 107786 107787 107788 107789 107790 107791 107792 107793 107794 107795 107796 107797 107798 107799 107800 107801 107802 107803 107804 107805 107806 107807 107808 107809 107810 107811 107812 107813 107814 107815 107816 107817 107818 107819 107820 107821 107822 107823 107824 107825 107826 107827 107828 107829 107830 107831 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 5 AMOUNT 360 00 6 419 84 45 09 187 50 211 94 210 76 1 039 35 54 05 70.73 216.36 32.88 30.45 106.48 31.75 10.00 600.55 616.09 3.00 199.98 134.58 51.63 143.78 65.80 183.63 1 332.45 546.54 643.80 509.05 106.27 150.00 99.55 160.00 30.00 105.37 307.13 128.71 18.20 75.20 104,015.85 45.24 95.00 36.71 122.09 35.00 14.08 139.59 372.74 812,573.53 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/07/2004 14 Check History GL540R-V06.60 PAGE 6 04/12/2004 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 812,573.53 RECORDS PRINTED - 001408 ACS FINANCIAL SYSTEM 04/07/2004 14:30:09 FUND RECAP: FUND DESCRIPTION ................................ 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 212 STATE AID MAINTENANCE 213 PARK-VIEW VILLA SOUTH 240 LIBRARY 250 COL HGHTS AFTER SCHOOL ENRI 261 TWENTY-FIRST CENTURY GPJ~NT 270 DARE PROJECT 412 CAPITAL IMPROVEMENT PARKS 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 653 STORM SEWER CONSTRUCT. FUND 701 CENTt~AL GARAGE 883 CONTRIBUTED PROJECTS-GEN 885 ESCROW 887 FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 48,751 89 5,446 27 50,165 17 1,720 94 26,106 44 10,458 13 89 00 202 72 570 17 807 88 1,914 75 5,605 64 100,602 58 2,240 98 1,813 70 111 65 189,405 04 104,015 85 139 59 14,684 37 1,608 15 245,944 62 168 00 812,573.53 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 812,573.53 812,573.53 CITY COUNCIL LETTER Meeting of April 12, 2004 AGENDA ~c& k \; c \-\-e c~,~', ~...~$ ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL . No: /k ITEM: Close Hearing BY: Charlie Thompson Rental License Revocation NO: DATE: April 6, 2004 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Erika Thorn regarding rental property at 1019 37th Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to colmrtence at the City Council meeting of April 6, 2004. The public hearing on this property lllay now be closed in that the owner has met the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Erika Thorn Regarding Rental Property at 1019 37th Avenue N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/12/04 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: -q _ - ?umc wo s AWARDING CONTRACT FOR A NEW SCADA SYSTEM DATE: 4/12/0~ DATE: TO INSTRUMENT CONTROL SYSTEMS Background: On January 26, 2004 the City Council authorized the public bidding for a new Supervisory Control and Data Acquisition (SCADA) for the City utility system. Plans and specifications were prepared and advertised for bids in the Focus on February 12th, 2004 and in the Construction Bulletin on Febrnary 13th, 20th, and 27th, 2004. Eighteen contractors or suppliers requested copies of the bidding documents. Five bids were received and publicly read aloud at the March 23rd, 2004 bid opening. A copy of the bid opening minutes is attached. Analysis/Conclusions: Instmmeut Control Systems (ICS) of Plymouth, Minnesota submitted the low bid, in the amount of $136,000. As indicated on the minutes of the bid opening, only $1,693 separated the next bidder from the low bidder. The low bid was under the Engineer's Estimate of $150,000 by $14,000. The base bid was comprised of three elements making up the SCADA System described as follows: SCADA SYSTEM DESIGN AND CONTROLLERS (MASTER STATION) RADIO BASED LIFT STATION, PUMPING STATION AND WATER TOWER DESIGN, FREQUENCY AND ALARMS (REMOTE SITES) LIFT STATION CONTROLS: SUBMERSIBLE TRANSDUCER (S) AND FLOAT (S) Based upon the low bid from Instrument Control Systems, staff is recommending contract award of the base bid, sections A, B & C with funding supplied equally from the sanitary sewer and water construction funds. Staffhas also checked references of ICS with similar installations, Cities of Forest Lake, Mankato, Wayzata, Rockford and Plymouth, with very good reports of design and installation. The equipment and installation is provided with a one-year warranty from the date of acceptance by the City. The 2004 Public Works budget has established $175,000 (total) in the Sanitary Sewer and Water Department Funds. Recommended Motion: Move to waive the reading of Resolution No. 2004-20, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2004-20 accepting bids and awarding the new SCADA System, Project No. 0403 to Instrument Control Systems of Plymouth, Minnesota in the amount of $136,000 based upon their low, qualified responsible bid; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. rH:jb Attachments: Bid Opening Minutes Resolution 2004-20 COUNCIL ACTION: RESOLUTION NO. 2004-20 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE NEW SCADA SYSTEM, CITY PROJECT No. 0403 TO INSTRUMENT CONTROL SYSTEMS ~EREAS, pursuant to an advertisement for bids for City Project No. 0403, New SCOA System, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder SCADA SCADA Lift Station TOTAL Master Remote Controls BID Instrument Control $21,000 $99,000 $16,000 $136,000 Systems Telemetry & Process Control $22,996 $107,316 $ 7,381 $137,693 Automatic Systems $40,700 $98,700 $17,800 $157,200 In-Control $62,567 $113,833 $ 5,342 $181,742 EMA $167,000 $21,000 $ 6,400 $194,400 WHEREAS, it appears that Instrument Control Systems, 13005 16th Avenue N, Suite 100, Plymouth, Minnesota 55441, is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Instrument Control Systems, in the name of the City of Colmnbia Heights, for the New SCADA System, City Project No. 0403, according to plans and specifications therefore approved by the Council. The City Engineer is hereby attthorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder mad the next lowest bidder shall be retained until the contract has been signed. City Project 0403 shall be funded equally with Sanitary Sewer Construction and Water Construction Funds. Dated this 12th day of April 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Julielme Wyckoff, Mayor Patricia Muscovitz, Deputy City Clerk CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, March 23, 2004 2004 Superviso~ Control and Data Acquisition (SCADA) System City Project 0403 Pursuant to an advertisement for bids for 2004 Supervisory Control and Data Acquisition (SCADA) System, City Project 0403, an admilfistrative meeting was held on March 23, 2004 at 2:00 p.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Lane Stewart, Automatic Systems Kristi Ward, EMA Steve Keith, ICS Kevin Hansen, Public Works Director/City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: SCADA SCADA Lift Station Bidder Master Remote Controls Instrument Control $21,000 $99,000 Systems Telemetry & Process Control $22,996 $107,316 Automatic Systems $40,700 $98,700 In-Control $62,567 $113,833 EMA $167,000 $21,000 $16,000 $ 7,381 $17,800 $ 5,342 $ 6,400 TOTAL BID $136,000 $137,693 $157,200 $181,742 $194,400 Respectfully submitted, u ;ublic Work~ Secretary CITY coUNCIL LETTER MEETING OF: APRIL 12, 2004 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT: CITY MANAGER NO: '-J -C- k FINANCE APPROVAL ITEM: FINANCIAL ANALYSIS OF BY: WILLIAM ELRITE CITY-OWNED LIQUOR STORE NO: DATE: 03/25/2004 The City's lease for the liquor store at 4340 Central Avenue expires December of 2004. Under this lease we do have the option of extending the lease for an additional five years. However, before the City does this, staff is recommending that a thorough financial review be performed showing the alternatives of the City owning a liquor store versus paying $130,000 a year for rent and CAM expenses. In July of 2002 the City entered into an agreement with Ehlers & Associates, Inc. to perform a financial analysis of the City acquiring property and building a liquor store. Due to political concerns that analysis was put on hold and never completed. At the present time staff is recommending that we have Ehlers & Associates complete the financial analysis and present it to the City Council before we lock in on a five-year lease.extension at the current location. .Preliminary financial analysis done by staff indicates 'a~ ~ignificant cost savings if the City owns the liquor store rather than renting space. This would result in additional liquor revenue being available to fund city operations and reduce the city p.r0Perty tax levy. Had the City purchased a liquor store in 1984, when we originally entered into the lease agreement for the present location, the store would be paid for at this time and we would have an additional $120,000 to $130,000 available to fund city operations RECOMMENDED MOTION: Move to authorize staff.to work with Ehlers & Associates, Inc. to finalize the financial analysis of a city-owned liquor store. WE:sms 0403253COUNCIL Attachment COUNCIL ACTION: .. CITY OF COLUMBIA HEIGHTS DATE: TO: MARCH 31, 2004 WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: FINANCIAL ANALYSIS OF CITY-OWNED LIQUOR STORE (Page 1 of 2) At the work session of March 29th the City Council had some questions and indicated the need for additional information regarding the feasibility study on the liquor operation. The following is a list of additional information. 2003 Rental Costs for Top Vain I Rent CAM Real Estate Taxes Insurance Monthly Total January 7,398.75 1,076.00 2,773.72 96.00 11,344.47 February 7,398.75 1,076.00 2,773.72 96.00 11,344.47 March 7,398.75 1,076.00 2,773.72 96.00 11,344.47 April 7,398.75 1,076.00 2,773.72 96.00 11,344.47 May 7,398.75 1,076.00 2,773.72 96.00 11,344.47 June 7,398.75 1,215.12 2,628.00 96.00 11,337.87 July 7,398.75 1,215.12 2,628.00 96.00 11,337.87 August 7,398.75 1,215.12 2,628.00 96.00 11,337.87 September 7,398.75 1,215.12 2,628.00 96.00 11,337.87 October ~ 7,398.75 1,215.12 2,628.00 96.00 11,337.87 November 7,398.75 1,215.12 2,628.00 96.00 11,337.87 December 7,398.75 1,215.12 2,628.00 96.00 11,337.87 YEARLY TOTAL 88,785.00 13,885.84 32,264.60 1,152.00 136,087.44 We currently rent 11,838 square feet at 4340 Central Avenue. The current rental rate is $7.50 per square foot. This rates goes through December 31, 2004. In our lease we do have the option to extend the lease for an additional five years at a rental rate of $8.25 per square foot. This is the base rate. In addition to that rate we pay a proportionate share of all CAM, property taxes, and insurance for the building. Currently our annual rental rate including CAM, property taxes and insurance is $136,087.44. This will increase to $144,965.90 in 2005 plus any additional CAM increases during 2005. With CAM expense increases in 2005, rent could easily exceed $150,000 per year. ..... ,,o~ ,h~ c~,o c,~,,,w and q'~*' .... shop building for use as a In response to the suggestion that we v~,~,,,,,~o ......... ~, .............. liquor store, I have gathered further information fi'om Community Development about this. The current Sarna building is 2,678 square feet, which is less than one-fourth of the size we would require for a liquor store. For this building to be viable as a liquor store, it would need to be expanded to approximately 4-1/2 times its current size. The lot that the building is on is a total of 15,362 square feet. If we were to construct a 12,000 square foot building on this lot, we would virtually utilize the entire lot and would not have any space left for customer parking. Based on the size of the lot and building, it is speculated that the appraised value may be somewhere in the $300,000 range. On this basis, if the City wanted to buy the building simply Page 2 to clean up the appearance and activity on Central Avenue, it may be possible, but it would not be feasible as an off-sale liquor store. In addition to the above, I have attached a copy of the previous proposal from Ehlers and Associates, Inc. The City Council had originally approved entering into this agreement on July 22, 2002. The project was subsequently put on hold. At this point we are only asking for authorization to take this off hold so that the subject of relocation on Central and University Avenues can come to some conclusion. If there is any additional information you would like available for the council meeting, please let me know. WE:sms 0403313CM Liquor Store Relocation Financial Analysis Columbia Heights, Minnesota Work Plan Objective The purpose of this study is to provide, an independent review of the potential relocation of the Top Valu Liquor Store and Heights Liquor for the Columbia Heights City Council. Timing Studies of this nature typically require between 4 to 6 weekS from the time of receipt of required information or receipt of the signed agreement to completion. Delays in the receipt of information or in the coordination of meetings may extend the timing. At the completion of the study, the final draft, both paper and electronic will be delivered to the city. Tasks 7. 8. 9. Review of potential sites and identification of pro's and con's for each of the sites/options already identified by City staff through their internal market analysis: a. Continuation of lease for existing sites. b. Purchase of property with rental potential. c. Build new on prospective sites identified by City. Develop financing options for each site such as use of existing reserves and bonding options. Review and refinement of the financial pro-forma of the proposed sites prepared by City staff and preparation of pro-forma financial information for the remaining options. This review will cover revenues and expenditures by major categories, financing options and common area maintenance costs. Review traffic study information prepared by City staff. Establish a meeting with appropriate City staff and other consultants involved in the project to discuss all materials as a basis for undertaking Phase II of the study. Utilize cost data developed by the City's real estate consultants. Draw upon cost data developed in other similar studies. Prepare a projected capital and operating cost for each option. Finalize a repor~ that provides the City Co,ncil definitive optior~s for decision. Columbia Heights, Minnesota Liquor Store Relocation Financial Analysis We will use a participatory process that will include City Council, staff and the community when appropriate in making the decision regarding the City's liquor store(s) and their future direction. We will meet with other consultants on an as needed basis. We will keep staff regularly updated as to the project status. We have included in our cost three meetings with staff and two meetings with the City Council during the process. ~omr~ensation: We propose to complete the financial analysis, in accordance with the scope of services detailed above, for hourly compensation (detailed below) in an amount between $3,500 - $7,500 (exclusive of any out-of-pocket expenses such as travel and copying which will be billed separately). We may use the services of a qualified sub-contractor with the approval of the City Manager. The actual expense will depend largely upon the City's required number of meetings with staff and the City Council. If the analysis results in the issuance of debt to finance any improvements, we will credit $3,500 of the costs of the initial analysis from our standard fees on the financing option which the City chooses. Should the City request and authorize additional work outside the scope of services described in this work plan or additional on-site meetings, we would invoice the City at our standard hourly fees (detailed below). Mark Ruff Shelly Eldridge Jim Presser Liz Diaz Any clerical $150 $150 $~50 $125 No charge Mark Ruff, Executive V.P./Director Ehlers and Associates, Inc. Walter Fehst, City Manager City of Columbia Heights Page 2 CITY COUNCIL LETTER Meeting of: April 12, 2004 AGENDA SECTION: OTHER BUSiNESS ORIGINATING DEPARTMENT: CITY MANAGER ITEM: SANITARY SEWER ASSISTANCE POLICY FOR ~EK...~0n~;0n~ BY: ~~~ iNITIAL CLEANUP OF SANITARY SEWER BACKUPS, DATE: AND COST SHARING FOR BACKWATER VALVES Background: The City of Columbia Heights' sanitary sewer system has periodically experienced surcharging at various locations throughout the City and at various times in the last 30-40 years. A consequence of this is flooding or backups into private property through the sanitary sewer services. One of the most recent and more severe of these occurred in 2003 after a severe rainfall the evening of June 24th and early morning of June 25, measuring 5.47 inches of rain in a 3-hour period (exceeding a 100-year storm event). As a direct result, several areas of the City experienced localized flooding from surface water and sanitary sewer system overload (backups). We have also had a backup in the 49xx Block of Madison Street in January of this year. Analysis/Conclusions: This item was tabled to a work session for fitrther discussion at the March 8th regular City Council meeting. Staff has developed a policy addressing assistance during instances of sanitary sewer backups into private property, a copy 0f which is attached. To provide some background, the following is a listing of the number of backups, both public and private, that we have responded to over the last 4 years: Public Private 2003 31 37 2002 30 46 2001 13 29 2000 14 36 The City of Columbia Heights averages 20-22 backups on an annual basis. Staff is proposing a policy addressing assistance with the initial cleanup after a backup that would allow a contracted cleaning service to respond to individual properties with professional services, assistance and advice. Professional frans are trained in this type of cleanup and have hygienists on staffthat can answer and provide more detail on resident questions. The policy provides for a dollar cap recommended at $750, (near a typical homeowner's policy deductible) per property. The City of Columbia Heights has not cleaned basements that had experienced sanitary sewer backups since the early 1990's. Since then, the city has limited it's assistance to offering cleaning solution and aerosol spray disinfectant to residents that have had sanitary sewer backups. We have also contacted the League of Minnesota Cities and they are unaware of any city that currently provides staff for cleanup assistance. Their search included 853 Cities in Minnesota. Staff has also called/contacted ten cities to further discuss how sanitary sewer backups are handled. From the cities contacted, there are two methods: 1. Through the insurance carrier, or 2. Pay for an outside cleaning service for contracted services. The cities of Fridley, Hastings, and Richfield pay for the amount of cleanup costs, without a cap or limit. The proposed policy would provide for a monetary reimbttrsement of up to $750 for each occurrence ora backup resulting from a plug or blockage in the public line. It would not apply if the plug or blockage were in the privately maintained sewer service. The reimbursement would be for cleaning services or for a homeowner's insurance policy deductible, if applicable. Also attached is a 2003 memo from om' insurance carrier, the LMCIT, providing information on clean-up assistance. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 2004 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WOaXS ITEM: SANITARY SEWER ASSISTANCE POLICY FOR BY: K. Hansen INITIAL CLEANUP OF SANITARY SEWER BACKUPS, DATE: 4/06/04 DATE: AND COST SHARING FOR BACKWATER VALVES Sanitary Sewer Assistance Policy Page 2 The proposed policy also adds a cost sharing of up to $500 for the purchase and installation of backwater valves for those areas of town where there is an established history of sanitary sewer backups. An example of established history would be that area in and around Jackson Pond. The proposed type of in-line backwater valves is one of the two types described as follows: Backwater Valves: a. The first is a new type of backwater valve made by Mainline; a diagram of this type of valve was distributed at the February 17th, 2004 work session. The advantage of this type of valve is they are relatively inexpensive. In discussion with local plumbers, it was estimated that this type of valve could be installed complete for about $1,000, depending on the complexity of the installation. Most plumbers we spoke with suggested adding a gate valve in line, which would add approximately $250 - $300 to the overall cost. b. A second type of valve is a combination shear gate & swing check backwater valve. A diagram of this type of combination valve was distributed at the February 172 work session. This trait has both a swing-check valve and mechanical gate valve within a single housing. This type of trait has a positive shut off with a mechanical gate valve shut-off, but is much more expensive. The estimated cost for a single valve is $1,293, plus installation. Depending on access and the degree of difficulty, these could be installed for about $2,000 - $3,000 each. Based upon the discussion at the March 29th, 2004 work session, staffhas modified the Sanitary Sewer Assistance Policy for a cap of $750 for cleanup, and changing the assistance for backwater valves to include the City of Columbia Heights paying for the valve and chamber (estimated at $300) and providing reimbursement for up to $750 for the installation ora valve. A listing of the Metro area Cities contacted and how they handle sanitary sewer backups is also attached. Recommended Action: Consider approving Sanitary Sewer Assistance Policy for Initial Cleanup of Sanitary Sewer Backups and cost sharing for the installation of Backwater Valves. Attachment: Proposed Sanitary Sewer Backup Assistance Policy Listing of Cities Contacted COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Sewer Backup Clean-up Assistance Policy 1.0 OBJECTIVE: It is the intent of the City of Columbia Heights to provide cost effective and uninterrupted public sanitary sewer service to the residents of Columbia Heights, and minimize the number of overflows and sanitary sewer backups into private homes and businesses. 2.0 POLICY: Where backups do occur and are a direct result of a blockage, malftmction or hydraulic overload of the City's Sanitary Sewer System, or PUBLIC SYSTEM, the City of Columbia Heights shall provide initial clean-up assistance in individual properties for Health, Safety & Welfare purposes. 3.0 ORGANIZATIONS AFFECTED: Property Owners of Columbia Heights who have experienced backups from the PUBLIC sanitary sewer system. 4.0 APPLICABILITY: Administration, Finance, and Public Works Departments. 5.0 PROCEDURES: 5.1 Property owner or occupant shall notify the city immediately upon the discovery of a sanitary sewer backup. 5.2 Public Works Department will be notified of the sewer backup and dispatch a crew immediately to inspect the situation. 5.3 Public Works shall determine if a sewer backup in the city is caused by a malfunction or hydraulic over. load of the city's sanitary sewer collection system; and if so: 5.3.1 The City shall assist in initial cleanup procedures through a contracted cleaning company. Initial cleanup procedures are defined as: a. Wet-extract carpet and floors. b. Sanitize and deodorize carpet (doesn't include cleaning) c. Sanitize and deodorize floors. d. Clean and sanitize walls, if needed. 5.3.2 The City of Columbia Heights will pay for the first $750 of cleaning services per property per occurrence. In the event that the homeowner has insurance that covers backups, the City will reimburse any insured party for any homeowner's insurance deductible paid for clean up and disinfection services performed by a pre-approved sewer cleanup service, up to a maximum of $750. 5.3.3 The property owner or occupant shall, prior to the city performing any work, hold the city harmless from any damages that might occur during the work and give written authority to enter the premises to perform the work and to inspect the premises after the work has been perfonrted, The property owner or occupant shall also assign to the city any claim it has for recovery of costs to eliminate the health hazard. 5.4 Any contractor performing work for the city or a private property owner in Columbia Heights that results in a sanitary sewer backup shall reimburse the city for cleanup costs and staff time, if it is determined the contractor or subcontractor is responsible for causing the sanitary sewer backup. 5.5 The City of Columbia Heights will not be responsible for costs associated with the following circumstances: 5.5.1 5.5.2 Damage to personal or real property associated with a sewer backup that was caused by the property owner's PRIVATE sanitary sewer line. A PRIVATE sanitary sewer line is the service line from the sewer main to the house. Sewer backups caused by flood or other catastrophic acts of God. 5.6 Columbia Heights designated staffwill review each sewer backup case that was caused by a plug in the City's main sewer line and determine if · the property owner or occupant will be reimbursed for the cleaning costs or the insurance deductible paid for clean up and disinfection services if such a backup arose or was caused by a malfunction or hydraulic overload of the city's sanitary sewer collection system. 5.7 In areas of Columbia Heights that have been determined by the City Engineer to experience sanitary sewer backups, drainage piping servicing fixtures which flood level rims located below the elevation of the next upstream manhole cover of the public sewer servicing such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve. If the backwater valve is deemed a viable option by the City Engineer, the City will supply the backwater valve (or pay up to $300) and will reimburse the property owner up to $750 toward the installation of an approved backwater valve. G:\PW\Public Works\City Council\Proposed Policies\Proposed Sewer Backup Policy.doc City of Columbia Heights Public Works Department Goals, Objectives, and Strategies for Minimizing Sanitary Sewer Backups Mission- To provide the residents of Columbia Heights with cost effective and efficient sanitary sewer service that continues to meet the needs of existing and future customers in accordance with federal, state, and local rules, regulations, and ordinances. Goals, Objectives, and Strategies- To provide uninterrupted public sanitary sewer service to the residents of Columbia Heights and minimize the number of overflows and sewer backups into private property. · To work with the property owners in a cooperative manner to determine the most cost effective means of correcting defects and improper connections that is introducing storm/ground water to the sanitary sewer system. · Repair/replace defective sewer lines on a regular basis, in conjtmction with the City's street reconstruction zone projects. · Continue to take proactive measures in maintaining and documenting trouble spot areas throughout Columbia Heights that have a high number of sanitary sewer backups on a yearly basis. Sewer line cleaning shall be focused on these areas in accordance with the City's Sewer Cleaning Policy. · Locate and evaluate areas that are prone to non-rain event backups and maintain an aggressive and proactive flushing and rodding schedule to minimize blockages. · Reduce inflow and infiltration of storm/ground water on public and private property to the greatest extent practicable. · Make available information regarding the installation backwater valves in areas that experience sanitary sewer backups on a regular basis. Regular basis is defined as two or more in five years or 3 or more in ten years. Sanitary Sewer Back-up Policy Overview.xls # I Muncipality I Sanitary Sewer Back-up i City Funds for Clean-up I Other Information I I Assistance I ~llCity of Fridley Pay for Clean-up Costs !City Funding Available I No Cap ~2 C~ity_ of Hastings Pay for Clean-up Costs __lCity Funding Available No Cap 3 City of Richfield Pay for Clean-up Costs City Funding Available No Cap 4City of New Brighton I Resident Files Claim w/insurance Co _._i~'- Pending Insuranc_ _ e_ Investigation NA - 5 ;City of St. Anthony I Resident Files Claim w/insurance Co Pending Insurance Investigation NA 6 City of New Hope Resident Files Claim w/insurance Co Pending Insurance Investigation NA 71City of Lakeville Pay for Clean-up Costs City Funding Available No Cap 81 City of Brooklyn Park Resident Files Claim w/insurance Co Pending Insurance Investigation NA 91City of Brooklyn Center Resident Files Claim w/insurance Co Pending Insurance Investigation NA 10 City of Andover Resident Files Claim w/insurance Co I Pending Insurance Investigation NA 11 City of Anoka Resident Files Claim w/insurance Co I Pending Insurance Investigation I NA 12 City of Champiin Resident Files Claim w/insurance Co Pending Insurance Investigation I NA 13 City of Crystal Resident Files Claim w/insurance Co Pending Insurance Investigation NA 14 City of Robbinsdale Resident Files Claim w/insurance Co Pending Insurance Investigation NA 15 City of Golden Valley Resident Files Claim w/insurance Co Pending Insurance Investigation NA 1~ City of Cottage Grove Resident Files Claim w/insurance Co Pending Insurance Investigation ~A 17 City of Plymouth Resident Files Claim w/insurance Co Pending Insurance Investigation NA 18 City of Coon Rapids Resident Files Claim w/insurance Co Pending Insurance Investigation N/A ~-9 City of Blaine Resident Files Claim w/City's Finance Dept City Funding Available '---- No Cap 20 City of Spring Lake Park I Resident Files Claim w/insurance Co Pending Insurance Investigation I NA Page 1 League of Minnesota Cities Insurance Trust 145 University Avenue West, St. Paul, MN 55103-2044 (651) 281-1200 · (800) 925-1122 Fax: (651) 281-1298 · TDD: (651) 281~1290 www. lmnc. org July 9, 2003 To: Walt Fehst From: Tom Grtmdhoefer Re: Clean-up assistance to residents affected by sewer back-ups This is a follow-up to the conversations you've had with several of our staff about how the city might respond to sewer back-ups that affected a nmnber of Columbia Heights residents recently. I tmderstand that Doug Gronli and Dar Boese are in touch with you regarding our evaluation of the city's potential liability for the damages caused by those back-ups. However, you also mentioned that at least some members of the city cotmcil may favor assisting the residents in some way with the clean-up, irrespective of whether the city is legally liable for the damages. You and Mr. Hansen had asked whether the city could or should assist the residents in some way, even if the city is not legally liable for the damages; and whether that assistance could be provided without affecting or prejudicing the determination of legal liability. Unforttmately, I'm not sure that our initial response and the materials we sent were as clear and helpful as they could have been, so I'll try to respond more directly to your questions. Since this involves some legal questions, I'm also copying it to your city attorneys. 1. Can the city assist the residents with the clean-up? Yes, the city can provide this kind of service. However, if the city decides to do so, we'd suggest that the city develop and formally adopt a policy on what kind of assistance will be provided and in what circumstances, in order to assure that everyone is treated fairly and equitably in the filture. Clemfing up after a sewer back-np seems clearly to be within the city's legal authority. A sanitary sewer back-up that's not properly cleaned up can certainly be a health hazard and potentially a nuisance. The courts and statutes have long recognized that protecting the public health and removing nuisances from private property are legitimate public purposes, for which the city has the authority to expend public funds. There is precedent for cities and other public entities to provide this kind of se~wice. The Alexandria Lake Area Sanitary District, for example, has had such a policy for many years. Of course, while it's within the city's authority to provide this service, that doesn't mean that the city is obligated to do so. It's ultimately the council's decision on whether or not the city should provide this service. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER *Name* Page 2 July 15, 2003 As noted above, if the city decides to do in this direction, we'd suggest that you develop and adopt a forrnal policy spelling out what will and what will not be included in the clean-up services the city will provide, and specifying under what circumstances clean-up services will be provided. One approach could be to incorporate that policy into the ordinance that establishes the conditions and rates for the sewer system. In other words, the specified clean-up services would essentially be part of the sewer services the customer is purchasing. One point to keep in mind in developing a policy is that in a very large and severe storm, a great many properties could be affected at the same time, which could make the clean-up a very substantial financial obligation. That doesn't necessarily mean that you'd need to wait on assisting people in the present circmnstance until you've developed a policy. But if the city does decide to respond in this instance, you'd want to keep in mind that you'd be establishing some precedent for the future, so you'd want to consider whether the city would be prepared to provide a similar level of service in similar circumstances in the future. Another issue is whether you'd want to use city staff to do the clean-up, or to hire a clean-up contractor. The availability of city staff and the cost of hiring a contractor are certainly considerations. Another consideration is that the clean-up work itself potentially could generate claims. E.g., a property owner might claim that the clean-up workers further damaged the property, or that the clean-up itself was incomplete or ineffective. If the city contracts for the service, those risks would fall primarily on the contractor rather than on the city. 2. Can the city provide clean-up assistance without prejudicing the ultimate determination of liability? While there's no guarantee how a court might view it, there are some things you can do to minimize this potential problem. The key is to make it clear up fi:ont that the city is providing the clean-up based on its interest in the public health, and that providing the clean-up service does not necessarily imply that the city believes that it is legally liable. Having a policy in place would be very helpful on this point. Another good way to accomplish this would be to include ail acknowledgement in an authorization form the property owner would sign to authorize the city to enter the property and perform the clean-up. If the city decides to go ahead with providing clean-up services in the immediate situation, before a formal policy is adopted, it would be especially important to use this kind of acknowledgement form. Suggested language for an authorization form is included at the end of this memo. *Name* Page 3 July 15, 2003 One further comment. Some cities have attempted to use an authorization form which provides that as a condition of accepting clean-up assistance from the city, the property owner waives any further claim against the city, That's an attractive option in some ways, since it would eliminate the liability risk for the city. The problem though is that property owners are often reluctant to agree to waive their rights in this way, wNch effectively defeats the purpose. Suggested language for an au&orization/acto~owledgement form I hereby authorize the City of Columbia Heights and its employees or contractors to enter my property at and to provide sewer back-up clean-up services. These sewer back-up clean-up services will consist of removing the wastewater, drying floors, carpets and walls, and performing disinfection. It also includes removing furnitttre and other items of personal property from the premises, but does not include cleaning, drying, or repairing furniture or other items of personal property. I understand and acknowledge that the City of Columbia Heights' offer to provide clean-up services is for the purpose of protecting public health, and that it is not and should not be construed to be an admission of legal liability or negligence on the City's part. Cc Bama, Guzy & Steffen Kevin Hansen CITY COUNCIL LETTER Meeting of April 8, 2004 AGENDA SECTION: NO. ITEM; Premise Permit Renewal Application NO. Immaculate Conception Church as Mady's Bowling Center ORIGINATING DEPARTMENT POLICE BY: Thomas Johnson DATE: April 12, 2004 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND The Church of the Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights, has submitted a premise permit application to hold legal gambling activities at Mady's Bowling Center, 3919 Central Avenue N.E., Columbia Heights, Minnesota. I.C.C. has submitted a copy of the floor plan and lease agreement with Mady's Bowling Center along with the permit fee. ANALYSIS/CONCLUSION Since the organization satisfies the City Council resolutions regarding charitable gambling and has paid the $250 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board stating that the City of Columbia Heights has no objection to the issuance of a Class B premise permit for the Church of the Immaculate Conception in conjunction with activities at Mady's Bowling Center, 3919 Central Avenue N.E., Columbia Heights, Minnesota; and furthermore, that the City Council hereby waives the remainder of the sixty-day notice to the local governing body. mld 04-050 Attachments COUNCIL ACTION: Gambling Lontrol Lawful Gambling License Renewal Application (LG200R) - Corrections should be made directly on this application Board Use Only Current License. 7/1/?{3137 ~'n ~/R(~/?I~(~4 [] ~Check th,s box ,fth,s organ,zabon qualifies for ................ ' --/-~ ....... /~/ .... ~the waiver of the organization licen~ ~e [defined in Hinn S~te 349:i6 Subd, 6 ~[ Organization: Church of Immaculate Conception Business Address: ~030 ~ackson St NE, Columbia Heights, HN 55~21 Org Phone: (763)788-9062 Count: Anoka Chief Executive Officer: Home Address: Phone: Social Security #: Albert P Backmann 5100 6th St NE, Columbia Heights, MN 55421 (763)788-9062 Organization Treasurer: Home Address: Phone: Social Security #: .Jerome R Reitter 1026 133rd Ln NE, (763)862-6284 [c!~asin~];:an ~ ~.gree~en~I Site #: 1 Site Name: Street Address: County: Bank Name: Bank Address: Gambling Acct #: Org Owns Site: Y Immaculate Conception Church 4030 Jackson St NE, Columbia Heights, HN Anoka Northeast State Bank 3989 Central Ave NE, Columbia Height 5005160 Board Use Only 55421 DO N01: SUbmil !A R~Sbl0tion Site #: 2 Site Name: Street Address: County: Bank Name: Bank Address: Gambling Acct #: Org Owns Site: N Madys Bowling Ctr 3919 Central Ave NE, Columbia Heights, MN Anoka Northeast State Bank 3989 Central Ave NE, Columbia Height 5009261 Board Use Only 55421 D~ N0t Sbbmit Minnesota Lawful Gambling LG215 Leasefor Lawful Gambling Activity 8/03 Page 1 of 2 l~me of legal o.~wner of premises Street address city S-~ate Zip rN~me of I~ssor \1 Street address City S~te Zip Day, me phone (If same ~s legal owner, write Fn "SAME") Name ofleaKed premises ~ Street address City ("~_~ - h '~) Daytime phone -org g ti. ing the " D ytime phon _.,. Rent.lhformation (for act~ involving pulFtabs, Upboards, paddlewheeis, and pull-tab dispensing devices. 'No lease required for raffles.) Booth operation - sales of gambling equipment by an employee (or Bar Operation - sales of gambling equipment within a leased volunteer) of a licensed organizaaon within a separate enclosure that is premises by an employee of the lessor from a common area where distinct from areas w._.~re ~ a_~nd~beve__?ges ar__e so~ld:_. .... ~ .fi3od and beve~r~g_?, are al_..~ sold.~. ..... I- .... Does your organization OR any other organizaUon conduct gambling from a booth operaUon at this IocaU0n? Yes No If you answered ~'es to the question above, rent limits am combinations of operation: Booth operation Booth Operation and pull-tab dispensing device Booth operation and bar operation Booth operation, bar operation, and pull-tab dispensing device The maximum rent allowed may not exceed $1,750 in total per month for all organizations at this premises. ~lete one option: Option A: 0 to 10¢/o of the gross profits per month. Percentage to be paid % OptiOn B: When gross prof's are $4,000 or less per month, SO to per month may be paid, Amount to be paid $ $0 to $400 per month may bt~ pa. idt~the first $4,000 of gross profit Amount to be paid $ z~t't~(~' ~ · Plus 0% to 10% of the gross profits may be paid per month on gross profits over $4,000. Percentage. to be paid / ~) % NOTE: If there are any other terms or conditions for rent-related If you anSWered rio to the question above,, rent limits are based On the following combinaUons of operation: Bar operaQon Bar oPerauon with pull-tab dispensing device ,- Pull-tab dispensing device only The maximum rent allowed may not exceed $2,000 in total per month for all organizations at this premises. Complete one option: Option A: 0 to 20%'of the gross profits per month. Percentage to be paid ...... % option B: When gross profits are $1,000 or less per month, SO.to $200 per month may be paid. Amount to be paid $ Option C: $0 to $200'per month may be paid on the first $1,000 of gross profits. Amount to be paid.$ . Plus 0% to 20% of the'gross profits may be paid per month on gross profits over $:L,000. Percentage to be paid __% C~eck all activities that will be'conducted: expenses, they must be identified on page 2 under AcJmowledgment ___~li-tabs of Le~ Terms and are subject to Board approval. ' ~pboards · Rent Information: Bingo Bingo and/or g~r Bingo Occasions bingo and all other gambling activities conducted during a bingo occasion may not exceed: · $200 per occasion for up to 6,000 square feet · $300 per occasion for up to 12,000 square feet · $400 per occasion for more than 12,000 square feet · $25 per occasion for bar bingo conducted at any time in. a ___PUll-tabs with dispensing device Paddlewheel Paddlewheel with table Noon Hour Bingo Occasions Rent may not exceed $25 per day for noon hour bingo conducted between 11 a.m. and 2 p.m. at a premises with a license for the sale of intoxicating beverages on the premises. Rent to be paid per bingo occasion $. bar (regardless of square footage). Your. organization must conduct another form of lawful gambling, and the r ~r~n;/new bingo activity not previously -1 premises must serve intoxicating liquor or 3.2 percent J in~Juded in a Premises Permit Application, J malt beverages. I attach a separate sheet of paper i~ng theI days and hours that bingo will be conducted. to be paid per bingo occasion $ .L. ..... J If this is an amended lease showing changes occurring during the term of the current premises perm', beth parties' Amended that signed the lease must initial and date all changes. Changes must be submitted to the Gambling Control Board Lease at least :[0 days prior to the change. Write in the date that the changes will be effective ~/.__J · Only Lessor Date · Organization Date 8/03 LG215 Lease for Lawful Gambling Activity P~ge2or2 Lease Term - The term of this lease agreemen[ will be · The less~ the lessor's immediate family, and any agemts or concurre~with the premises permit issued by the Gambling employees of the lessor will not require the organization to Control Board (Board). perform any action that would violate statute or rule. Management of Gambling Prohibited - The owner of the ° [f there is a dispute as to whether any of these lease provisions. ~ ~ the ~ will mt ~ge ~e ~du~ of ~m~ have been violated, the lease will remain in effect pending a final ~ination by the Compliance Review GroUp (CRG) of the at the premises. Participation as Players Prohibited - The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not partidpate as players in the.conduct of lawful :tllegai Gambling · · The lessor is aware of the prohibition against illegal gambling in Ninnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7861.0050, Subpart 3. · To the best of the lessor's knowledge, the lessor affirms that. any and all games or devices located on the premises are not being, used, and are not capable of being used, in a manner that violates the prohibiUons against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 786:1.0050, Sabpart 3. · Notwithstanding Minnesota Rules 786:[.0050, Subpart 3, an organization must cor¢dnue making rent payments, pursuant to the terms of the lease, if the organization or ~ agents are · found to be solely responsible for any illegalgambling conducted at that site that is prohibited by Minnesota Rules 786!.0050, Subpart 1, or Minnesota Statutes 609.75, unless the organizaUon's agents responsible for the illegal gambling activity are also agents or employees of the lessor. · The lessor shall not modify or terminate the lease in whole or in part because the organizaUon reported to a stato or local law enforcement authority or the Board the occurrence at the site of illegal gambling activity in which the organization did not parddpate. Other Prohibitions · The lessor will not impose restrictions on the organization With respect to providers (distributors) of gambling-related equipment and services or in the use of net prot'~ for lawful purposes. Gambling Control BOa~I. The lessor shall not modify or terminate this lease in whole or in part due to the lessors violaUon of the provisions listed in this Arbitration Process - The lessor agrees to arbitration when a violation of these lease provisions is alleged. The arbitrator shall be the CRG. ' Access to permitted promises = The Board and its agents, the commissioners of revenue' and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. The organization has aCCess to the permitted premises d~dng any 'time rea.so, nable and when necessary for the conduct of lawful. gambling on the premises. L_e~__~or records -The lessor shall maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-:[/2 years. Rent ail-indusive - Amounts paid as rent by the organizaUon to the lessor are all-inclusive (except bingo rent). No other sen/ices provided or contracted by the lessor may be paid by the. organization, induding but not limited to b~sh removal,janitorial and cleaning services, snow removal, lawn services, elecb-idty, heat, security~ security monitofing~ storage, other utiliUes or services, and in the case of bar operations, compensaUon for cash shortages. Any other expenditures made by an organizaUon that is related to a leased promises must be approved by the director of the Gambling Control Board. Rent payments may not be made to an individual. . . Acknowledgment of Lease Terms All obligations and agreements are contained in or attad~ed to this lease. ! affirm that the lease info .rmaUon is the total and only agreement between the lessor and the organization. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to the lease. Any, changes in this lease will' be submitted to the Gamb!~lg J Conmol Board at least 10 days pdgJ' to :i;he effective,clam of the z:hanae. J\ ~J~ , ~ ~ ~J_~ _(~ J OtherTerms or conditions: C~._ .c~ (~'~... j-~:~ ~..u.~ C~ ,)!)~' ~J~ ~ Sign__'a u~u~u~u~u~u~u~u~u~"~ of lessotj ' / - 0 ~,~ '"" Date 'J Signature ot organization official (Lessee) Date Print nsme and title Of lesso¥ J Print name and tiUa of leSSee Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639-4000. This publication will be made available in alternative formal: (i.e. large print, Braille) upon request. If you use a TTY~ you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Nlinnesota statutes and rules governing lawful gambling activities. IMMACULATE CONCEPTION GAMING ACCOUNT 4030 JACKSON ST., NE COLUMBIA HEIGHTS, MN 55421 ORDER OF ~'~. Northeast Co,umb,a,e,g,~..MN-7~78~g35, ~,~ Bn;r~ J~. Minneapolis, MN - 612-379-8811 ~ I.a,i &tV Coon Rap[ds, MN - 763-784-3533 Your Independent Community Bank FOR ,'OOq~P,]'~,,' ,:oq~.ooo],sE~: 38~3 17-13/910 - 500,,, r--, ~ ? RESOLUTION 9646 BEING A R.~OLUTION AU'I~ORIT~ING CERTAIN CHARITABLE GAMBLING Currently, Resolution No. 88-41 reads as follows: BE IT RESOLVED by the City of Columbia Heights that gambling, as described in Minnesota Statute 326 shall be Prohibited in all bars and liquor establishments within the City which are licensed pursuant to Section 5.50t, $.503, 5.504, 5.505, 5.506, or 5.507 of the City Code unless: The organization wishing to gamble ob~ins the permission of the Minnesota Ol~'itabl¢ Gambling Control Board; The organization wishing to gamble obtains the permission of the Council Of the City of ColUmbia Heights; The organization wishing to gambles has been in existence in Columbia Heights for not less than ten years; 4. The organization wishing to gamble is a bona fide club; The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or lease payment in excess of the lesser of $400 per month, or the amount authorized by the State Charitable Gambling Control Board for Class A and Class B licenses. No other remuneration shall be paid to the proprietor for permitting the gambling ~tivity or device to be located on the licensed premises. A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the mount of $250 for Class A and Class B licenses and $25 for Class C and Class D licenses. License fees shall not prorated or refundable. NOW, THEREFORE, BE IT RESOLVED that tiffs resolution shall take effect on July 1, 1988, and shall replace Resolution 86-11. Passed this 9th day of May, 1988. Resolution 8841 is hereby amended to read: RESOLUTION 9646 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING BE IT KESOLVED by the City of Columbia Heights that gambling, as described in Minnesota Statute 326 shall be prohibited in all bars and liquor establishments within the City which are licensed pursuant to Section 5.501, 5.503, 5.504, 5.505, 5.506, or 5.507 of the City Code unless: The organization wishing to gamble obtains the permission of the Minnesota Charitable Gambling Control Board; The organization wishing to gamble obtains the permission of the Council of the City of Columbia Heights; The organization wishing to gambles has been in existence in-Columbia Heights for not less than ten years; 4. The organization wishing to gamble is a bona fide club; CITY COUNCIL LETTER Meeting of April 12, 2004 AGENDA SECTION: NO. ITEM: Renewal of Class B Gambling License for Immaculate Conception Church for Activities Held at The Church NO. ORIGINATING DEPARTMENT POLICE CITY MANAGER APPROVAL: BY: Thomas M, Johnsom DATE: April 8, 2004 DATE: BACKGROUND Church of Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights, has submitted a Class B license renewal application, which is attached. The renewal would permit charitable gambling on the premises at this location. The Church of Immaculate Conception is requesting the Council grant them a reduction of the $250 permit fee since they are only planning to use the license on their premises for a two-day event, the Fun Fest on August 7-8, 2004. ANALYSIS/CONCLUSION Since the organization satisfies the City Council' s resolutions regarding charitable gambling, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board stating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty-day notice to the local governing body and that they grant a reduction of permit fees for this one time gambling event at the Church. mld 04-049 Attachments COUNCIL ACTION: COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor and Ci~ Council Members Walt Fehst, City Manager i FROM: Thomas M. Johnson, Chief of PolicqzpJ~d3i'/ SUBJECT: Church of Immaculate Conception Gambling Permit Application On Premises Gambling DATE: April 8, 2004 The Church of Immaculate Conception has requested the Council consider amending Resolution 96- 46 to allow a licensed gambling permit holder to conduct a one-time event and only pay the $25 fee, rather than the $250 fee now required by the resolution. The City Attorney will address this issue at the Council meeting and speak to a lesser license fee for the two-day event. /mld 04-051 RESOLUTION NO. 88- 42 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING EXEMPTIONS IN THE CITY OF COLUMBIA HEIGHTS BE IT RESOLVED by the City of Columbia Heights that charitable gambling exemptions will be granted to bona fide charitable organizations provided, however, that the following requirements are met: 1. The organization wishing to gamble obtains the permission of the Minnesota Charitable Gambling Control Board. 2. The organization wishing to gamble obtains the permission of the Columbia Heights City Council. The organization wishing to conduct gambling has been in existence in Columbia Heights for not less than ten (10) years and is a non-profit organization as determined by the Internal Revenue Service and/or the Minnesota Secretary of State. Organizations wishing to gamble and have been in existence in Columbia Heights for not less than ten (10) years will be granted five (5) exemptions per year. Organizations wishing to gamble, but have not been in existence in Columbia Heights for not less than ten (10) years will be granted one (1) exemption per year. The organization wishing to conduct gambling must indicate the value of prizes by category to be awarded; such information shall be provided at the time of application. The organization wishing to gamble does not pay, and the proprietor of the licensed premises does not receive, rent in excess of $100.00 per event or other remuneration for permitting the gambling activity or device to be located on the licensed premises. The organization shall remit a non-waivab!e, non-prorated, non-refundable license fee based upon the following schedule: Class A and Class B licenses .... $100 Class C and Class D licenses .... $ 25 NOW, THEREFORE, BE IT RESOLVED that this resolution shall take effect on July 1, 1988, and shall replace Resolution 88-07. Passed the 9th day of May, 1988. Offered By: peterson Seconded By: Petkoff Roll Call: Ali ayes o-Anne Student, Council Secretary Dale V. Hadtrath, Mayor