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Home My WebLink AboutMarch 9, 2004 Zone 6 Seal CoatCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights.mn.us ADMINIS TRA TION Mat~or Jztlienne kVyckoff Connciltnentbers Robert A. Williams Bruce Nawrocki Tammera EHcson Br~tce Kelzenberg City Manager ~Valter R. Fehst The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:30 p.m. on Tuesday, March 9, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2004 STREET SEAL COAT PROGRAM FOR ZONE 6 ^) Full Street Reconstruction Proiects 1) Presentation of Information on Street Seal Coat Projects by Staff 2) Questions and Comments on Street Seal Coat Projects B) Close the Public Hearing MOTION: Move to close the Public Hearing on the 2004 Street Seal Coat Project # 0301. c) Consideration of Resolution 1) MOTION: Move to waive the reading of Resolution No.2004-14, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-14, being resolutions ordering improvements for Zone 6 Street Seal Coat. 3. ADJOURNMENT Walter F~s~ City Manager THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY I~MPLOYER ADMINISTRATION ~aFol. dulienne Wyckoff Councihnembers Robert A. ~Villiams Bruce Nmvrocki Tammera Ericson Bruce Kelzenberg City Manager ~Valter R. Fehst The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:30 p.m. on Tuesday, March 9, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2004 STREET SEAL COAT PROGRAM FOR ZONE 6 A) Full Street Reconstruction Projects 1) Presentation of Information on Street Seal Coat Projects by Staff 2) Questions and Comments on Street Seal Coat Projects B) Close the Public Hearing MOTION: Move to close the Public Hearing on the 2004 Street Seal Coat Project # 0301. ¢) Consideration of Resolution 1) MOTION: Move to waive the reading of Resolution No.2004-14, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-14, being resolutions ordering improvements for Zone 6 Street Seal Coat. 3. ADJOURNMENT Walter I56hs[ City Mm~tager CITY COUNCIL LETTER Meeting of: 3/9/04 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen~)N BY: THE ZONE 6 2004 SEAL COAT PROGRAM DATE: 3/3/04~~2~'~ DATE: Background The City Council accepted the feasibility report and ordered an Improvement Hearing for March 9a~ at their meeting of February 9, 2004. Zone 6 is bounded by Central Avenue on the east, 40th Avenue on the south, University Avenue Service Drive on the west and 44th Avenue on the north. All local bituminous streets in Zone 6 are included, except University Avenue Service Drive and those streets that have been improved as part of the street rehabilitation program. Also included is 45th Avenue from University Avenue Service Drive to 5th Street. Analysis/Conclusions: Distributed at the February 9, 2004 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the Seal Coat Program in Zone 6. Prior to seal coating, concrete curb and gutter is repaired where feasible and the street surface is patched. Seal coat is an application of emulsion by mechanical sprayers immediately followed by spreading FA-3 granite as a cover aggregate. The road surface is finished by rolling with a tire-based roller for proper aggregate penetration and distribution. The following is a listing of streets recommended for seal coat: 4th Street, 40th to 44°~ Avenues 5th Street, 40th to 44th Avenues 6th Street, 40th to 44th Avenues Jackson Street, 40th to 41st Avenues 41 st Avenue, 4th Street to Central Avenue 42nd Avenue, University Avem~e Service Drive to Central Avenue 43rd Avenue, 4th Street to Central Avenue 45th Avenue, University Avenue Service Drive to 5th Street Assessment Methodology: Street Rehabilitation Zones 1, 2 and 3 all followed the existing assessment policies for each area. Under the 1999 Alley Construction Program and the Zone 4 through 6 Street Rehabilitation Program, a "unit" assessment methodology was employed rather than using a "front foot" rate basis. The area of Columbia Heights west of Central Avenue is essentially a block type development pattern with streets and avenues. The existing assessment policy for tlfis area would involve "street" assessments and "avenue" assessments. The "street" frontage (typical front of property or where driveway access is) would pay a particular rate for the full frontage on that street. That same parcel would pay a reduced rate for the avenue for the full frontage. Staff is reco~rmaending a unit basis assessment methodology in reconstruction areas as it has been my experience that the court system has accepted this rationale fi'om an appeal basis, in that residential parcels generally benefit equally from the same improvements. Going to a unit basis methodology would still create different rates for half a block; dependent upon the type of treatment the adjacent avenues receive. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 3/9/04 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING:' IMPROVEMENTS FOR BY: K. Hansen BY: THE ZONE 6 2004 SEAL COAT PROGRAM DATE: 3/3/04 DATE: ZONE 6 PUBLIC IMPROVEMENT FI~ARING Continued - Page 2 Financing: The Seal Coating project will be 100% assessed on a Street and Avenue parcel basis. Avenue assessments are l/3 of the street rate extending ½ block in either direction of the Avenue. This assumes that all parcels benefit equally for the strategy in tSont of their property or abutting it, in the case of the Avenue. The estimated unit cost assessment is $207.00 per Street parcel and $69.00 per Avenue parcel. Past Assessments: Property owners assessed for a street or avenue parcel as part of the Street Rehabilitation program in Zones 6A and 6B may be assessed an avenue or street un/t, respectively for seal coat. Recommended Motion: Move to waive the reading of Resolution No. 2004-14, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 2004-14, which Orders the Improvements for Zone 6 Seal Coat. Attachments: Resolution Assessment Rates Map Public Improvement Hearing Notice COUNCIL ACTION: RESOLUTION NO. 2004-14 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR ZONE 6 SEAL COATING CITY PROJECT 0301 WHEREAS, pursuant to Resolution 2004-06, adopted by the City Council on February 9, 2004, fixed a date for a Council hearing on the proposed improvements bounded on Central Avenue on the east, 40t~ Avenue on the south, University Avenue Service Drive on the west, 44~' Avemte on the north and 45th Avenue from University Avenue Service Drive to 5t~ Street, AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 9th day of March, 2004, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: 4a~ Street, 40a~ to 44th Avenues 5th Street, 40th to 44th Avenues 6~ Street, 40th to 44th Avenues Jackson Street, 40th to 41st Avenues 41 st Avenue, 4th Street to Central Avenue 42nd Avenue, University Avenues Service Drive to Central Avenue 43rd Avenue, 4th Street to Central Avenue 45th Avenue, University Avenue Service Drive to 5th Street Work includes spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat apphcation. 2. Such improvement is necessary, cost-effective and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 9th day of February, 2004. 4. These improvements shall also be known as P.I.R. #1078 - Project No. 0301 The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Dated this 9th day of March, 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS Mayor, Juliem~e Wyckoff Patricia Muscovitz, Deputy City Clerk P.I.R. 1078 2004 SEAL COAT PROJECT - ZONE 6 COLUMBIA HEIGHTS PROJECT 0301 LOCAL BITUMINOUS STREETS BOUNDED BY: UNIVERSITY AVENUE SERVICE DRIVE ON THE WEST, 40TH AVENUE ON THE SOUTH, CENTRAL AVENUE ON THE EAST, AND 44TH AVENUE ON THE NORTH, INCLUDING 45TH AVENUE, UNIVERSITY AVENUE SERVICE DRIVE TO 5TH EXCLUDING ZONE 6A AND 6B STREET REHABILITATION STREETS and UNIVERSITY AVENUE SERVICE DRIVE ESTIMATED COSTS CONSTRUCTION ENGINEERING AND ADMINISTRATION CONSTRUCTION PROJECT COST $132,480.00 $13,248.00 $145,728.00 ASSESSMENT: 356.25 851.25 PARCELS AT STREET RATE PARCELS AT THE AVENUE RATE FULL ASSESSMENT RATE $132,480.00 640.00 $207.00 / PARCEL ESTIMATED COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST $145,728.00 -$13,248.00 $132,480.00 PROPOSED ASSESSMENT RATES STREET $73,743.75 356.25 $207.00 / PARCEL AVENUE $58,736.25 851.25 $69.00 / PARCEL 3/4~2004 Seal Coat Imp Hearing Display ':IAV NWA CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Tuesday, March 9, 2003 at 6:30 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider: P.I.R. 1078 - PROJECT NO. 0301 SEAL COAT BITUMINOUS STREETS: ZONE 6 Work would include spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application in the following generally described area: 4TM STREET (40TM TO 44TM AVENUES) 5TM STREET (40TM TO 44TM AVENUES) 6TM STREET (40TM TO 44TM AVENUES) JACKSON STREET (40TM TO 41sT AVENUES) 41 sT AVENUE (4TM STREET TO CENTRAL AVENUE) 42ND AVENUE (UNIVERSITY AVENUE SERVICE DRIVE TO CENTRAL AVENUE) 43Pa) AVENUE (4TM STREET TO CENTRAL AVENUE) 45TM AVENUE (UNIVERSITY AVENUE SERVICE DRIVE TO 5TM STREET) Estimated Cost of Improvements: Estimated Assessments for above improvements: $132,500 $132,500 Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non-abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The total estimated cost of the above listed improvements is $132,500. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discrirrdnate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763-706-3611, to make arrangements. (TDD/763-706-3692 for deaf only.) CITY OF COLUMBIA HEIGHTS Walter Fehst City Manager Published in Focus on 2/26/04 and 3/4/04