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HomeMy WebLinkAboutMarch 8, 2004 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRATION Mal,or dulienne 14/yckoff Councibnembers Robert A. PVilliams B/'uce Naw/'ocM Tammera E/'icson B/'uce Kelzenberg CiO, Ma/tag, er Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, March 8, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Colmnbia Heights does not discriminate on the basis of disability in the achnission or access to, or treatment or employment in, its services, programs, or activities. Upon request, acconu-nodation will be providedto allow individuals with disabilities to pal~icipate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) h~vocation: Pastor Peter Law, Community United Methodist Chm'ch 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentations - none C) h~troduction of New Employees - none D) Recognition - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for the February 23, 2004 regular City Council meeting P5 MOTION: Move to approve the minutes of the February 23, 2004 regular City Council meeting as presented. 2) Accept Boards and Comlnissions Meeting Milmtes a) MOTION: Move to accept the February 3, 2004 mh~utes of the Library Board of Trustees P10 b) MOTION: Move to accept the February 19, 2004 milmtes of the Telecommulfication Comlnission P12 c) MOTION: Move to accept the February 25, 2004 minutes of the Human Services Com. P15 THE CITY OF COLUMBIA HEIGHTS [DOES NOT [DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES I--'QUAI.. OPPORTUNITY !='MPLOYER City Council Agenda March 8, 2004 Page2of4 ., . 3) Establish Work Session meeting date for Monday, March 15, 2004, beginning at 7:00 p.m. in Conference Room 1. P17 MOTION: Move to establish a Work Session meeting date for Monday, March 15, 2004 begim~ing at 7:00 p.m. in Conference Room 1. 4) Approve Board and Connuission re-appointments effective April 1, 2004 P18 MOTION: Move to re-appoint Nancy Hoium and Patricia Sowada to the Library Board for three year terms; David Payne and Kevin McDonald to the Park mad Recreation Commission for two year terms; Phillip Baker and Marlaine Szurek to the Plam~ng and Zoning Colmnission for fora' year terms; John Hunter to the Police and Fire Civil Service Commission for a three year term; Kenneth Henke, Bob Buboltz, Dan Swee, and Bradley Peterson to the Telecommnnications Cormnission for two year terms; and Richard Anderson to the Traffic Connnission for a four year term effective April 1, 2004. 5) 6) Authorization to seek bids for 2004 Miscellaneous Concrete Replacement and Installation Project P19 MOTION: Move to authorize staff to seek bids for the 2004 Miscellaneous Concrete Replacement and h~stallation Project. Approve Contract with ProSom'ce for the completion of supplemental investigation and environmental clean up in Phase I of the Industrial Park. P20 MOTION: Move to Approve the Contract with Pr0S0urce Technologies Inc. for the completion of supplemental investigation and environmental clean up in Phase I of the Industrial Park. Funding will come from the Minnesota Department of Employment and Economic Development as outlined in the grant, and fm-thermore, to authorize the Mayor and City Manager to enter into an agn-eement for the same. 7) 8) Establish a Hearing Date of April 12, 2004 for revocation or suspension of rental property license at 1020 44th Avenue P27 MOTION: Move to establish a hearing date of April 12, 2004 for revocation or suspension of a license to operate a rental property withh~ the City of Colmnbia Heights against Greg Heinen at 1020 44th Avenue N.E. Approve Rental Housing License Applications P28 MOTION: Move to approve the items listed for rental housing license applications for March 8, 2004. ': . 9) Approve Business License Applications P35 MOTION: Move to approve the items as listed on the business license agenda for March 8, 2004 as. presented. 10) Approve Payment of Bills P38 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register coveting Check Number 107254 through 107440 in the amount of $1,118,056.34. 6. PUBLIC ItEARINGS - none 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none City Council Agenda March 8, 2004 Page 3 of 4 B) Bid Considerations 1) Adopt Resolution No. 2004-11, being a Resolution awarding the Joint Powers Agreement contract with the City of Coon Rapids for the 2004 Seal Coating Proiect #0301 to Allied Blacktop of Maple Grove, Mimaesota, based upon their low, qualified, responsible bid in the amount of $39,410.00 to be appropriated from Fund 415-50301-5130; and Adopt Resolution No. 2004-12, being a Resolution awarding the Joint Powers Agreement contract with the CiW of Coon Rapids for the 2004 Street Striping project to United Rental Highway Technologies of Rogers, Minnesota, based upon their low, qualified, responsible bid in the mnount of $2,878.20 with $2,438.20 to be appropriated from Fund 212-43190-4000 and $440 to be appropriated from Fund 101-43170-4000. P46 MOTION: Move to waive the reading of Resolution No. 2004-11, there being ample copies available to the public. MOTION: Move to approve and adopt Resolution No. 2004-11 awarding the Joint Powers Agreement contract with the City of Coon Rapids for the 2004 Seal Coating Project #0301 to Allied Blacktop of Maple Grove, Mhmesota, based upon their low, qualified, responsible bid in the amount of $39,410.00 to be appropriated from Fund 415-50301-5130; and MOTION: Move to waive the reading of Resolution No. 2004-12, there being mnple copies available to the public. 2) MOTION: Move to approve and adopt Resolution No. 2004-12 awarding the Joint Powers Agreement contract with tlie City of Coon Rapids for the 2004 Street Striping project to United Rental Highway Technologies of Rogers, Mimaesota, based upon their low, qualified, responsible bid in the amount of $2,878.20 with $2,438.20 to be appropriated from Fund 212-43190-4000 and $440 to be appropriated from Fund 101-43170-4000: Authorize the Capital Equipment Replacement of Unit #125 mad p.urchase of a Ford F-350 4x4 pick up truck equipped with a Tommy Lift Gate and 8 foot Western Snow Plow P53 MOTION: Move to authorize the replacement of Unit #125 and purchase one (1) new Ford F-350 4x4 pickup track from Elk River Ford in the anaount of $17,?16 plus sales tax; and lift-gate and plow package from Aspen Equipment in the amotmt of $5,067, plus sales tax. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund 432-49450 and 433-49430-5150. 3) Authorize the Capital Eqnipment Replacement of Unit #130 and purchase of a Ford F-250 Cargo Van P55 MOTION: Move to authorize the replacement of Unit #130 and purchase of one (1) new Ford F-250 Cargo Van from Superior Ford ha the amount of $14,975.00, plus sales tax. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Ftmd, funds 432-49450-5150 and 433- 49430-5150 ..... 4) Authorize the Capital Equipment Replacement of Unit #220, and purchase of a 1992 Ford F-250 4 x 2 pick-up truck equipped with a Tommy Lift Gate P56 MOTION: Move to authorize the replacement of Unit #220 with one (1) new Ford F-250 Crew Cab from Elk River Ford in the amount of $17,832.00,.plus.sales tax and to authorize the purchase of one (1) Tommy Lift Gate fi:om Aspen Equipment in the amount of $1,540.00, plus sales tax. Funding shall be from the Parks Capital Equipment Replacement Fund. -3- · City Council Agenda March 8, 2004 Page 4 of 4 5) Award proposal for Industrial Area Parkway and hff:rastructure Feasibility Report. P57 MOTION: Move to accept the proposal from SEH for the Industrial Area Parkway mhd lnfi'astructure Feasibility Study based upon their proposal dated February 12, 2004, and accepting optional work tasks A, B, mhd C, in an amount not-to-exceed $55,600; and, fi.u~thenuore, to authorize the Mayor and City Manager to enter into an agreement for the sane. c) Other Business Consideration Sanitary Sewer Assistance Policy for Initial Cleanup of Sanitary Sewer Backups and cost shm-ing for backwater valves. P67 MOTION: Consider approvhag Sanitary Sewer Assistance Policy for hfitial cleannp of smfitary sewer baclmps and cost sharing for the installation ofbaclcwater' valves. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to 1/mit their cormuents to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Wal~-er P~. Peh~t,~'Qity Ma/lager WF/pwu -4- OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING FEBRUARY 23, 2004 The following are the minutes of the regular meeting of the City Cotmcil held at 7:00 p.m. on Monday, February 23, 2004 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Pastor Dan Thompson, Assembly of God Church, gave the Invocation. CALL TO ORDER/ROLL CAI Jl, Mayor Wyckoff called the meeting to order at 7:04 p.m. Present: Mayor Wyckoff, Councilmember Williams, Cotmcilmember Nawrocld, Cotmcilmember Ericson, Councihnember Kelzenberg. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS - none CONSENT AGENDA City Manager Walt Fehst took Councihnembers through the Consent Agenda items. 1) Approve City Com~cil Meeting Minutes of the February 9, 2004 regular City Com~cil meeting Motion to approve the minutes of the February 9, 2004, regular City Council meeting as presented. 2) Adopt Resolution No. 2004-09, being a Resolution authorizing support of Legislation allowing Columbia Heights to control how Advanced l.ife Support Services in the City of Columbia Heights are provided. . Motion to waive the reading of Resolution No. 2004-09, there being ample copies available to the public. Motion to adopt Resolution No. 2004-09, being a Resolution authorizing support of Legislation allowing Columbia Heights to control how Advanced Life Support Services in the City of Columbia Heights are provided. .... Fehst stated this would give our support for legislation allowing communities consideration of the ambulance service used and the services given. The. current system is not accountable to cities and should be reviewed. Wyckoff stated this might open support services to some competition. RESOLUTION NO. 2004-09 BEING A RESOLUTION AUTHORIZING SUPPORT OF LEGISLATION ALLOWING COLUMBIA HEIGHTS TO CONTROL HOW ADVANCED LIFE SUPPORT SERVICES IN THE CITY OF COLUMBIA HEIGHTS ARE PROVIDED. WHEREAS, the City Council of the City of Columbia Height~ desires to have conlx'ol over how Advanced Life Support service is provided to the citizens of Columbia Heights, and; WHEREAS, the City of Columbia Heights should be allowed to control Advanced Life Support services as it is allowed to control how other Public Safety Services are provided, and;. -5- City Council February 23, Page 2 of 5 Minutes 2004 WHEREAS, the City Council believes special legislation is requked to allow the City of Columbia Heights to acquire jurisdiction to control Advanced Life Support services. ' ' NOW, THEREFORE, BE IT RESOLVED, that the City CoUncil of the City of Columbia Heights suppo~s legislation to achieve this objective. 3) Approve Business License Applications Motion to approve the items as listed on the business license agenda for February 23, 2004 as presented. 4) Approve Pa~uent of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 107116 through 107253 in the amount of $617,349.40. Motion by Williams, second by Kelzenberg, to approve the Consent Agenda items as presented. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS : : . Public Hearing called for Revocation/Suspension of Rental HoUsing License at 4524 Monroe Mayor Wyckoff closed the Public Hearing regarding the revocation or suspension of the Rental License regarding rental property at 4524 Monroe, in that the property complies with the Residential Maintenance Code. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions Second reading of Ordinance No. 1469, being an Ordinance repealing Ordinance No. 1426 pertaining to "permit parldng only" on 41st Avenue and Jackson Street. V~yckoff stated the original ordinance allowed for the school to issue permit parking. As the school is no longer active, the permit parlcing can be removed by Ordinance. Motion by Ericson, second by Williams, to waive the reading of Ordinance No. 1469, there being mnple copies available to tlie public. Upon vote: All ayes. Motion carried. Motion by Ericson, second by Williams, to adopt Ordinance No. 1469, being an Ordinance repealing Ordinance No. 1426 pertaining to designated permit parking only from 7:00 a.m. to 3:00 p.m., Monday through Friday, except holidays on 41st Avenue N.E. and Jackson St. N.E. adjacent to 825 41st Avenue N.E. (N.E.I. College of Technology). Upon vote: All ayes. Motion carried. ORDINANCE 1469 BEING AN ORDINANCE REPEALING ORDINANCE 1426 DESIGNATING PERMIT PARKING ONLY FROM 7:00 A.M. TO 3:00 P.M., MONDAY THROUGH FRIDAY, EXCEPT HOLIDAYS ON41sT AVENUE N.E. AND JACKSON STREET N.E. ADJACENT TO 825 41sT AVENUE N.E. (N.E.I. COLLEGE OF TECHNOLOGY). WHEREAS Ordinance No. 1426 cmTently states: Section 1: Parking shall be designated by permit parldng only, 7:00 A,M. to 3:00 P.M., Monday through Friday, except holidays, on the north side of 41 st Avenue N.E. from Quincy Street N.E. to the alley west of Central Avenue N.E. consisting of eighteen (18) parallel parking spaces, on the south side of 41st Aveflue N.E. from Jackson Street N.E. to the alley west of Central Avenue N.E. consisting of fifteen (15) parallel parldng spaces, and on the east side of Jackson Street N.E. south of 42~a Avenue N.E. consisting of eleven (11) parking spaces. Section 2: The provisions of the Columbia Heights City Code, Section 7.205 (1) which reads 'ENo person shah park a vehicle in his custody or control in any one place upon any street or roadway for a continuous period longer than six (6) hours..." shall not be applicable during the hours of 7:00 A.M. to ~_';a_P.M,? Monday through Friday, except holidays, on the north and south sides of 41 st Avenue N.E. between Quincy Street ~ md the alley west of Central Avenue N.E. and the east side of City Council Minutes Februm-y 23, 2004 Page 3 of 5 Jackson Street N.E. south of 42nd Avenue N.E. Now, therefore, be it resolved that Ordinance 1426 is repealed in its enth'ety. B) Bid Considerations - none c) Other Business 1) Approve purchase of Cash Register System for Liquor Operations Bill Eh'ire, Finance Director5 stated the current cas:h ~'egister system was purchased in 1991, witl~ a life expectancy of seven to ten years. This system now requires numerous service calls and is worn out. Staff researched four vendors for information and informal price quotes. Staff evaluated the systems and considered cost effectiveness and transfer of historic data from the current system. Elrite stated that following the last work session meeting, staff negotiated a price decrease of $793, several add Ohs, and an additional one-year warranty in exchange for the current registers. Salvage is the only vahte of the current system. Wyclcoff questioned the number of registers in this purchase package. Elrite stated there wouM be nine registers and the central system to tie them all together. He indicated that this system has a life expectancy of l O to 13 years, has interchangeable parts, and replacement parts should be available on the open market. Elrite indicated that this system would improve inventory control, and afford timely information for staff to order merchandise. Wyckoff asked if the parts are portable. Elrite indicated they were. Williams indicated that the printers are interchange.able and would be rotated for equal wear. NawroCki questioned ongoing maintenance costs for a new system and maintenance expenses for the past year. Elrite explained the repair costs and the staff time required to maintain a system that is past its life expectancy byfive to seven years. : Motion by Williams, second by Kelzenberg, to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the purchase and installation of the S4 Point of Sale cash register system based on theh' w2'itten proposal at a cost of $59,291. Upon vote: All ayes. Motion carried. Wyckoff asked Larry Scott, Liquor Operations Manager, when the new system would be in place. Scott indicated April fit. Williams questioned inventory control. Scott spoke of time sensitive sales, sales trends, and managing inventory to provide the best service for our customers. Wyckoff referred to liquor coupons in the city newsletter. Scott stated this is to let residents lo, ow that we are a Columbia Heights store and will give them a good deal. Nawrocki questioned the cash register system inveStinent and warranty cost versus maintaining the current system. Scott discussed the variation in. warranties fi'om vendor to vendor; the process to extend the warranty for the proposed system, and the cost over the last year to maintain the current system. Williams complimented staff for negotiating down the price, and that a maintenance contract may not be necessary afier fifleen months. Scott stated that we have always paid for repairs as needed. Ericson pointed out that the cash value to us is not $9,000 and any value on 15 months of free service. -7- City Council Minutes February 23, 2004 Page 4 of 5 ADMINISTRATIVE REPORTS Report of the City Manager Fehst stated there wouM be a joint City Council/School Board meeting Tuesday, February 24t~,, at 6:00 ]9. m. to discuss the need for additional gym space. Wyckoff indicated that bids to tear down the old NEI buildhzg would be accepted soon. Williams stated that he Icnows of a party interested in helping salvage items from the building. Wyckoff asked residents to get involved with the decision making process for this site. ]Vawrocki referred to inoperable cars parked in the lot across fi~om Murzyn Hall. Fehst stated that the City Attorney indicated they could be ordered for removal in 48 hours. Report of the City Attorney - none CITIZENS FORUM Deb Johnson, LaBelle Condo resident, came forward to address the Council Wyckoff stated her awareness that Ms. Johnson wished to speak regarding comments made by a member of the Council at the last City Council meeting. Wyckoff requested that this item not be readdressed and that Councilmembers respect each other and residents, and that City Council meetings be held to conduct City business. Deb Johnson indicated that Councihnembers should not be allowed to comment on Citizen Forum items during the Council Corner when residents cannot defend themselves. She commented on the Mayor's Report cable show and indicated there should be a program for Councihnember's perspective to level the playing field. Wyckoff stated that in the City of Maplewood residents have one-half hour prior to the meeting to bring forward concerns, which are then discussed by Councihnembers at a work session. Joyce Meyer; 4931 Jackson Street, spoke regarding the need to discuss public nuisance charges being ve~zv biased. Human Rights are being violated, whereby homes are being entered in the name of public safety. COUNCIL CORNER Nawrocki Disagreed with lfl~ting what Councilmembers can discuss under Cotmcil Corner. We must allow residents to speak their mind in a public foam. Represents the City on the Suburban Rate Authority: .they request the City conduct a survey relative to DSL service, similar to a survey by the City of Mirmetonka. Asked that the City Manager research doing this. Listed City newsletter concerns: lack of infonrtation or misleading information on the City budget, elections, and utility rate article. Questioned the Finance Director whether the January utility bill included the approved price increase for usage the prior three months. Elrite indicated it did. * Refuted cormrtents by the Mayor at the last meeting regarding cormnunity property values. * Has considered hosting a Councilmember cable report, for a balanced presentation. Ericson Spoke of a compliment regarding the past Parkview Villa contract with Crestview. · A fellow Com~cihr~ember celebrated a milestone birthday on February 15th. · The SACA benefit dimmer last Wednesday was well attended. · The Colmr~bia Heights 6th grade traveling basketball team came in second place in their tournmnent. · Columbia Heights Hmx~an Services Essay Contest deadline is March 27th and is open to 6th, 7th, and 8th grade students. · The Rising to New Heights Spring Housing Fair will be held March 27 at the Columbia Heights High School. They are still loolcing for co~-oo*ors and businesses to participate. Last year 400 residents attended. Contacts are Bruce NedJff_~d and Joam~e Student. City Council Minutes February 23, 2004 Page 5 of 5 Williams Mark Rimey, Auctioneer, has ideas for salvaged items from the NEI building. Read email fi'om T.J. & V.K. Lothen regarding their ideas for the building. · Continue to pray for the health, peace and prosperity of our City. · We are still worlcing on SAC/WAC charges to aid our sewer and water infrastrncture. · Would also like to respond to Council issues on a Cable program. · Read items from the employee newsletter recognizing am~iversaries, birthdays and read the quote from Eleanor Roosevelt. · Reported on the Tri-City Hockey Fundraiser. · March Values First value is h~tegrity; honesty and sincerity. · The Cormnunity Prayer Breakfast is scheduled for May 12th. Kelzenberg · The Heights Happenings City newsletter had delivery problems. If residents did not receive their copy, they may contact the City or the Post Office. · Will be out of town next week. Wyckoff · Attended the League of MN Cities Conference for Elected Officials. Other cities are interested in our redevelopment projects. · We are a more informal Council and can speak ourmind; requested members be respectful. · Participated in a cable program featuring long time.l-esident/dmg store owner, A1 Naegele. May also interview Louis Egey. · Taste of Heights will be March 28th, from 4:00 to 8:00 p.m. · The Zone 7A street hnprovement informational meeting will be held Wednesday, March 3rd in the Council Chambers. · Wednesdays with the Mayor- March 3~d speaker wilt be Police Chief Tom Jolmson. ADJOURNMENT Mayor Wyckoff adjourned the meeting at 8:28 p.m. Patficia Muscovitz, CMC Deputy City Clerk/Council Secretary -9- COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 3, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Catherine Vesley, mad Becky Loader. Board member, Audrey Hyatt, was absent. It was moved, seconded, and passed to approve the minutes of the January 6, 2004, Board meeting as mailed. Bill list dated 1/15/04 of 2003 bills was reviewed. It was moved, seconded, and passed that they be paid. The preliminary 2003 accounting was reviewed. All figures are not complete at this time.. Although some line items appear to be off, the bottom line should be very close. Bill list dated 2/9/04 was reviewed. It was moved, seconded, and passed that they be paid. The 2004 accounting was reviewed. Tom Sherohman, Columbia Heights Public Library Foundation Board Chair, was introduced. Tom gave a sho~t presentation about the upcoming fundraiser the Foundation is sponsoring in conjunction with the Heights Jamboree. The benefit will take place on Saturday, June 26, at 1:00 p.m. at the Heights Theater. The ticket price will be $10.00 and through the generosity of Tom Letness the Foundation will be able to net the proceeds from the total ticket sales. The fihn "Wrongfully Accused" produced by Pat Proft will be shown. Pat will be in attendance m~d maswer questions fi'om the audience. Tickets go on sale May 15. There will also be a silent auction at the benefit. The Foundation is exploring the possibility of accessing memorabilia from past Heights Jamboree celebrations and creating some type of historical relnembrance. Old Business: Personnel update was provided. a. There were 7 applicants who met minimum requirements for the part-time evening Supervisor position. Five interviews were conducted. A conditional offer was made to one of the applicants. At this time training is scheduled to begin on February 25. b. Clerk position has been reviewed by the City Manager. Several options were explored. It has been approved to fill the position. An advertisement will mn in the February 22, Star Tribune. Hopefully the position will be filled by April. Technology Plan update. a. Becky and Anoka County Library Assistant Director Mary Caven attended training at the MELSA office. The final format of the plm~ has still not been finalized. Three areas need to be expm~ded. The final date for submission is still March 1. 1 -10- Xcel lighting program is still in process. CIPA (Children's Internet Protection Act) update was reviewed. Mary Caven's report to the Anoka County Librm'y Board was reviewed. The ACL Board has asked for more information before making a decision. Their next meeting is scheduled for 2/17/04. Becky gave a progress report on the replacement of the ACS. Meetings of the committee are scheduled for the lst Wednesday of every month. The Board will be updated accordingly. New Business: 1. Thank you letter to Jo-Anne Student for the book donation of That's India was reviewed. 2. Thank you letter to David Briley for the book donation of The Gmat Book of Bombers was reviewed. 3. Thank you letter to Sandi Engquist for the book donation of In Our Own Best Interest was reviewed. 4. Thank you letter received from the Sister Cities group for posters staff created for their fundraiser was reviewed. 5. The March Librm2¢ Board meeting must be rescheduled due to March 2 being Caucus Night. After discussing alternate dates, the Board chose to meet on Monday, March 1st at 7:00 p.m. 6. Parade entry information has been received. The Jamboree Parade will take place on June 25. The Board voted to participate again this year. 7. Long range plmming was discussed. Possible key issues were identified and previous long range planning was reviewed. The Board felt that the needs of long range planning Would be better met by conducting a brainstorming session that would be held independently from a regular Board meeting. After some discussion the Board decided to meet on an informal basis on March 18th, at 6:00 p.m. There being no further business the meeting was adjourned at 8:15 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Colum. bia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 -11- THURSDAY, FEBRUARY 19, 2004 The meeting was called to order at 7:05 p.m. by Dennis Stroik, ChairpersOn...: .. ROLL CALL: Connnission Members: Dennis Stroik, Reuben Ruen, Dan Swee, Ken Henke, Bob Buboltz, Brad Peterson and Dave Mahoney. Council Representative: Bruce Nawrocki City Representatives: Jean Kuehn Legal Counsel: Steve Guzzetta Comcast Representative: Kathi Donnelly-Cohen APPROVAL OF MINUTES Motion by Ken Henke, second by Bradley Peterson, to approve the minutes from the meeting of February 19, 2004. All ayes. OLD BUSINESS A. Channel Check The sound did not work, so the channel check could not be done. The cable box was recently replaced with the newer digital capability and this may have had something to do with no sound. Jean will contact a teclmician to make any adjustments necessary. B. Correspondence Log and Follow Up on Complaints Kathi Donnelly-Cohen reviewed the history of the following complaints and read the commission members the e-mails related to these complaints. Beaman-3846 Tyler St NE-Had problems with poor reception. There was a problem on the main line that was fixed and service techs replaced inside wiring which corrected the problem. Corday-3842 Tyler St NE-Had problems with poor reception. Again a main line problem in the neighborhood was fixed and two jumpers were replaced. The service techs also found her TV tuner was faulty. They explained she needed a box or to nm her TV through her VCR. She did not accept this diagnosis. When contacted by Comcast representatives, she hung up on them several times. Unger-3855 Reservoir Blvd-Her problem was resolved by replacing some wiring: When contacted she said it was now working fine. 620 47th Ave NE--Customer experienced poor reception on UPN, Channel 10. It was determined there was a bad signal from UPN. C. Other Old Business -12- TELECOMMUNICATIONS COMMISSION MINUTES FEBRUARY 19, 2004 PAGE 2 NEW BUSINESS A. Franchise Fees for 4th Quarter 2003 Franchise fees in the amount of $34,356.29 were received for 4th Quarter. Franchise Renewal A copy of a letter dated February 3, 2004 fi:om Comcast was enclosed in the agenda packets regarding the Renewal of the Franclfise that expires November 2006. This letter is required by the Cable Communications Policy Act of 1984, whereby fi:anchisors and cable operators are encoUraged to reach a fi'anchise agreement through informal negotiations. If, however, this is not accomplished, proper notice must be given to ensure that formal procedures could be pursued. This letter serves as official notice that preserves their fight to this formal procedure. Guzzetta informed the members that Comcast now has six months to initiate the procedure. The informal process is similar to negotiating a contract. It would require a Public Hearing and notices being sent to interested parties' explaining what agreement has been reached. The City can accept or deny an agreement any time during this process. If no agreement is. reached , then it would go to a Formal Renewal Process whereby several steps would need to be taken. A needs assessment would be taken, past performance would be evaluated, and a Request for Renewal would be filgd stating the terms. Factors that would be considered are past performance, quality of service, legal and technical qualifications, and will it meet the needs of subscribers for the term of the franchise. With the constant change in technology, this is an extremely difficult issue to forecast. He stated that the City would most likely try to reach an agreement informally if possible. Stroik asked what the length of the new franchise would be. Guzzetta responded the len~h of the new franchise is determined in the negotiation process. He also stated that no action need be taken at this time by the Commission members. Ruen asked how cable modems fit into the renewal process. Guzzetta told him that the FCC Ruling is being challenged so the answer to this is still in the air. There was a discussion regarding the switchover to digital broadcasting by 2006 and whether this is still the target date. Competition in the Industry and how it affects costs for the consumer was also discussed. Other New Business Stroik asked 'about notices recently sent out to switch out analog boxes for the new digital ones. Kathi explained that all subscribers that still have the old style boxes have been contacted several times and that the old boxes will no longer work by the end of summer. The digital boxes are the same price and enable subscribers to order pay per view programs, include music and TV Guide services. She stated there is no set date to end analog signal at this time.- -13- TELECOMMUNICATIONS COMMIS SION MINUTES FEBRUARY 19, 2004 PAGE 3 REPORTS Report of Commissioners Education-Nothing to report Library-Nothing to report Public-Nothing to report Government-Nothing to report Report of Comcast- The reports for December 2003 and Januar~ 2004 were reviewed. Henke asked what the current penetration rate is. Kathi explained this is not considered public information, so this information is no longer included in the agenda packets. The information is sent to the City and kept on file. Ruen asked if Comcast was having any problem with heavy internet use in this area and if so, did the company plan on restricting the use? Kathi said California has had problems with this, but so far it has not been a problem in this area. Swee questioned Kathi about the number of households per node and how heavy usage would affect the nodes. Kathi said the cable company has received some requests for a sports tier whereby subscribers who are interested in viewing sports programming could pay for it. She stated that the majority of the people agree with this concept, but the minority who don't are the most vocal. She explained that sports programming has gotten to be very costly for Comcast and that cost is currently spread out to all subscribers. Report of the Cable Attorney Nothing further to report. Report of the Special Projects Coordinator Jean informed members that she and Terry Nightingale from Police are working on a program in conjrmction with MN DOT regarding changes that have been implemented in our City over the last two years at various intersections and roadways. This is an informational program on how to properly use these roadway improvements. If any of the members have anything they would like addressed, contact Jean by next week. Motion by Dennis Stroik, seconded by Bob Buboltz, to adjourn the meeting at 8:10 ]om. All ayes. Respectfully submitted Shelley Hanson Secretary -14- OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS HUMAN SERVICES COMMISSION MINUTES FEBRUARY 25, 2004 1. Call to Order Chairperson Kogut called the meeting to order at 6:45 p.m. Appoint Recording Secretary for the Meeting Magee agreed to be Recording Secretary. Roll Call Present: Sean Clerldn, Sarah Kogut, Ird~aled Qamhieh, Jocelyn Hall, Mayor Wyckoff, and Linda Magee, Assistant to the City Manager Unexcused Absence: Mohmned Hassan Osman Approval of Minutes from January 14, 2004 Commission Meeting Motion by Clerkin, second by Qamhieh to approve the minutes of the January 14, 2004 Cormnission meeth~g. All ayes. Motion carried. Old Business a. Taste of Heights i. Review Restaurant Applications Nine restaurants applied to participatein this year's Taste of Heights. They are: Chevy Grill (Autoworld) Olive Tree Sahib's Gateway to h~dia Dragon House E1 Tequila E1 Bustan LaCabema Bar & Grill 500 Club Udupi Caf6 After much discussion, it was the consensus of the members present that all nine restaurants should be allowed to pm-ticipate. ii. Discuss details of event Magee indicated the Liquor Operations Manager for the City's municipal liquor stores is interestedin~holding a wine tasting during the event. It would be sponsored bY Top Valu Liquor, with wine by Robert Mondavi. It would be flee of charge to attendees 21 years of age and older with proper identification. Commission members present concm'red with including a wine tasting as part of the Taste of Heights. · Wyckoffindicated that Values Fkst will be contributing $250 to the event. This will help offset costs for flyers, posters, materials for Irdds Krafts and other associated costs. Any monies left over, Wyckoff suggested, could help offset the costs for Murzyn Hall stafftime. Commission members present concurred. -15- · Magee will take care of having a shoebox for each restaurant to put collected tickets in. · Wyckoffreported that the Key Club from the High School will bus dishes. · Magee will take care of tickets for the gift certificate drawings. · Wyckoffwill get food tickets. · Magee will locate a white board/e'asel for use at the event (to write down entertaimr~ent times). · Magee, Wyckoff, and the Deputy City Clerk will work on desigt~g the flyer al~d posters. · Wyckoffreported that Sister Cities, Nun'ure, and SACA would have display tables at the event. · Clerkin indicated the Lions would,take care of serving pop at $.50 per cup. · Wyckoffwill check with the Recreation Director to see if there are mriple clear pitchers available for water. · Qamlfieh will explore getting Fblki0re Dancers; Kogut will also explore finding entertaimnent. · Price of tickets will remain the smi~e as last year; $2.50 per restam'ant smrtple with $2.00 going to the restaurant, and $.50 going to SACA. · Magee and Kogut will help sell :tiCkets at the event. Wyckoffwill talk to the Library Board Members to seek additional volunteers. Other Old Business Kogut reported that she and Qamhieh visited the Anoka County Educational Program. Kogut will contact the Coordinator of the program, Julie Duncan, to see if they want a table at the Taste of Heights. Kogut also visited the Windsock Program at Commtmity Methodist Church and reported on her experiences to the Commission, and distributed written material about the program. New Business ' '. Magee reported that the next regularly~ SCheduled meeting is March 10, for the purpose of reviewing the local essays submitted for the League of Mflmesota Human Rights Commissi6h Sixth Statewide Essay Contest. Magee stated that no entries have been received to date, although several application packets have been distributed. If none are received, Chaff Kogut will determine if a March meeting is necessary. Adiom-mnent The meeting was adjom~ned at 7:50 p.m. Linda L Magee Recording Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL ITEM: Establish Work Session Meeting BY: Walt Fehst BY: Date for Monday, March 15, 2004 DATE: March 3, 2004 DATE: NO: It is recormnended that a Work Session meeting be scheduled for Monday, March 15, 2004 begim~h~g at 7:00 p.m. in Conference Room 1. Note: This item may be removed from the agenda if there are no work session discussion items identified by that time. · .... ' RECOMMENDED MOTION: MOTION: Move to establish a Work Session meeting date for Monday, March 15, 2004 begimfing at 7:00 p.m. in Conference Room 1. COUNCIL ACTION: -i7- COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: Consem ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-4 CITY MANAGER' S APPROVAL ITEM: Board/Cormnission BY: Walt Fehst BY:--~/'5~'?'~I~/~ Appointments DATE: March 3, 2004 DATE:" ~ NO: The following Board and Connnission members have expressed interest to be re-appointed to theh' cmTent positions: Board or Commission Library Board Park and Recreation Commission Plamfing & Zoning Cormnission Police & Fire Civil Service Telecommtmications Commission Traffic Commission Name Nancy Hoium - 3 year tenrt Patricia Sowada - 3 year te~xn David Payne - 2 year term Kevin McDonald - 2 year term Phillip Baker- 4 year term Marlaine Szurek - 4 year term John Htmter -3 year term Kenneth Henke - 2 year term Bob Buboltz - 2 year term Dan Swee - 2 year term Bradley Peterson - 2 year term Richard Anderson - 4 year term MOTION: Move to re-appoint Nancy Hoium and Patricia Sowada to the Library Board for three yea' terms; David Payne and Kevin McDonald to the Park and Recreation Cormnission for two year terms; Phillip Baker and Marlaine Szurek to the Planning and Zoning Commission for four year terms; Jolm Hunter to the Police and Fh'e Civil Service Commission for a three year term; Kenneth Henke Bob Buboltz, Dan Swee and Bradley Peterson to the Telecommunications Commission for two year terms; and Richard Anderson to the Traffic Commission for a four year term effective April 1, 2004. COUNCIL ACTION: -18- CITY COUNCIL LETTER Meeting of: 3/8/04 AGENDA SECTION: CONSENT AGENDA ,_ ORIGINATING DEPARTMENT: CITY MANAGER NO: -D~--~ -3 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR 2004 BY: K. Hansen~-~h BY' MISCELLANEOUS CONCRETE REPLACEMENT AND DATE 3/1/04 fif,~'"~ DA~E: ~/~/ ........ INSTALLATION PROJECT The City has an on-going annual program to replace miscellaneous concrete structures such as curb and gutter, sidewalk and concrete street sections. The concrete replacement is budgeted in various functional areas of the Public Works Budget, such as in the Water Fund for the replacement/repairs of concrete removals caused by water main breaks. Recommended Motion: Move to authorize staff to seek bids for the 2004 Miscellaneous Concrete Replacement and Installation Project. rU.'jb COUNCIL ACTION: -19- COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ,_~-/{ ~ Community Development/AI/f)(,q] APPROVAL ITEM: Approve Contract with ProSource for BY: Randy Schnmacher~.J,>f) BY: /'/'" / ~' the completion of supplemental investigation DATE: March 4, 2004 ~ and environmental clean tip in Phase I of the Industrial Park. BACKGROUND: All environmental testing for the Phase II study, and the creation of the Response Action Plan, were completed by ProSource hac. in December of 2003. This testing process was required in order to qualify for Department of Employment and Economic Development (DEED) and the Metropolitan Council clean up funds. The City of Columbia Heights was notified in January of 2004 that funding had been awarded for contamination clean up in Phase I of the Industrial Park. The Minnesota Pollution Control Agency has approved the correction plan that outlines the clemting process of the contaminated soil and ground water. In addition, they required supplemental investigation to insure that all Minnesota Pollution Control standards are met. ProSource will be responsible for implementing all clean tip phases of contmnination as outlined in their contract. The staff at ProSource has assisted the City in establishing a strong worldng relationship with the MPCA, DEED and Met Council. City staff looks forward to completing the first phase of the Industrial Park Redevelopment Plan and is confident that ProSource will be a strong partner throughout the entire process. RECOMMENDATION: Staff recommends Approval of the Contract with ProSource Technologies Inc. for the completion of supplemental investigation and enviromnental clean up in Phase I of the Industrial Park. RECOMMENDED MOTION: Move to Approve the Contract with ProSource Technologies h~c. for the completion of supplemental investigation and envirmtmental clean up h~ Phase I of the Industrial Park. Funding will come from the Minnesota Department of Employment and Economic Development as outlined in the grant, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments COUNCIL ACTION: h:\Consent2OO4~CL Contract Supplemental Investigati~~ -20- 277 Coon Rapids Blvd. Suite 304 Minneapolis, MN 55433 Phone 763-786-1445 Fax 763-786-1030 www. prosourcetech.com January 28, 2004 TECHNOLOGIES. INC. Mr. Randy Schumacher Community Development Assistant City of Columbia Heights 590 40th Avenue Northeast Columbia Heights, Minnesota 55421 Re: Supplemental Investigation and Environmental Cleanup Columbia Heights Industrial Park - Phase I ProSource Project No. 529-00 Dear Randy: On behalf of ProSource Technologies, ~nc. (ProSource), I'd like to again congratulate the City of Columbia Heights (City) on receiving Contamination Cleanup Grant Awards from the Minnesota Department of Employment and Economic Development (DEED) and Metropolitan Council. We realize this is a significant milestone to proceeding with redevelopment efforts within the City. Furthermore, we greatly appreciate the opportunity to work through the investigative and grant preparation portions of this process and look forward to moving ahead with environmental cleanup and redevelopment activities. As per your request, ProSource has prepared this letter to summarize the scope of work and cost estimate to conduct supplemental investigation and environmental cleanup for.Phase I of the Columbia Heights Industrial Park. Scope of Work As you are aware, this information has already been included in the Minnesota Pollution Control Agency (M?CA) approved Phase II Investigation Report, Focused Feasibility Study (FFS) and Response Action Plan (RAP), as well as the DEED and Met Council Grant Applications. Therefore, I would like to briefly summarize the work and costs associated with the forthcoming work. In short, services to be provided by ProSource include: · Continuing liaison with MPCA staff and/or other applicable regulatory agencies. Preparing specifications and/or bid documents for Contractor services. · Scheduling and coordination with Contractors. Coordination mad oversight of supplemental investigation. This includes the shallow investigation and water table investigation (please note this task encompasses Phases I, II and III). · Conducting pre-demolition surveys. · Coordination and oversight for implementation of soil and groined, water Response Actions. · . Reporting. · PrepmSng Contamination Cleanup Grant Applications for Phase II of the project. · Project Management. Environmental, Right Of Way* - 21-eering S~ope of Work and Cost Estimate Columbia Heights Industrial Park - Phase I Page 2 Project Costs The estimated cost to complete the supplemental investigation and environmental cleanup associated with Phase I of this project is $1,961,947. A breakdown of project costs is included on the attached table, which was taken fi.om the Phase II Report/FFS/RAP. As you are well aware, funding sources for this project include DEED, Met Council and the City. We will be happy to assist you in completing Applications for Reimbursement through DEED and Met Council. As a significant portion of the project costs are associated with demolition and excavation activities, we are assuming that the City will be responsible for soliciting the bid package, as well as executing a separate Agreement with the selected contractor. However, ProSource will prepare applicable portions of specifications and/or bid documents, provide sch.eduling, coordination and oversight with the contractor and review contractor invoices to verify quantities and costs prior to submittal to the City. As with the Phase II Investigation, ProSource will be responsible for contractors to provide drilling and analytical services. Closing We realize the City would like to begin redevelopment activities as soon as possible and understand that this work cannot proceed until the environmental issues have been addressed. We are prepared to initiate work immediately following your notice to proceed. To authorize the work, please execute both copies of the attached Agreement in the sp.ace provided below and return one copy for our records. If you have any questions or comments, please feel free to call me in our office at (763) 786-1445 or on my cell phone at (763) 458-8174. Sincerely, Date: ProSource Technologies, Inc. Accepted by: Signature/Title dulienne Wyckoff- Mayor Attachments: Cost Estimate (Phase I) Standard Terms and Conditions Signature/Title Walter R. Fehst- City Manager ProSource Technologies, Inc. - 2 2 - January 28, 2004 TABLE 9 COST ESTIMATE (PHASE I) Phase II Investigation/Focused Feasibility Study/Response Action Plan Columbia Heights Industrial Park Columbia Heights, Minnesota ProSourceProjectNo.: 482-00 '. Item I Estimated Cost PhaselESA .. $10,00G Phase II £SA (costs above $50,000 grant fi'om D£~D and $12,500 local match by City) $76,930 Subtotal $86,930 Impacted Soil (Petroleum and Chlorinated Solvents) Excavation (7,331 cubic yards) $42,88( Hauling (7,331 cubic yards) $114,364 Landfill Disposal (9,530 tons) $141,521 Laboratory Testing (using a 2X multiplier per sample for 24-hour turnaround time) $2,004 Backfill--Materials, Hauling, & Placement (7;331 cubic yar~ts) $47,652 Field Oversight, Equipment, and Expenses $3,581 Subtotal $352,008 Foundry Waste Excavation (15,494 cubic yards) $90,640 Hauling (15,494 cubic yards) $241,706 Landfill Disposal (20,142 tons) $299,109 Laboratory Testing (using a 2X multiplier per sample for 24-hour turnaround time) $6,414 Backfill--Materials, Hauling, & Placement (15,494 cubic yards) $100,711 Field Oversight, Equipment, and Expenses $10,66~ Slag Wall Removal and Disposal SC Subtotal $749,247 Building Demolition Pre-demolition Surveys (Asbestos, Lead Based Paint, Regulated/Haz. Materials etc.) $28,389 Asbestos Abatement $182,170 Building Demolition $397,500 Field Oversight, Equipment, and Expenses $13,701 Subtotal $621,760 Supplemental Investigation (_Phase I~ 17 and · Shallow Investigation Drilling Services $13,865 Analytical Services (Mobile and ~ixed-Base Labs) $4,383 Field Oversight, Equipment, Expenses $9,774 Subtotal $28,022 Water Table Investigation Drilling Services ' $35,938 Field Oversight, Equipment, Expenses $16,523 Subtotal $52,461 Subtotal $80,483 Ground lVater Remediaton Passive Free Product Recovery in Excavations $250 ORC Treatment $13,248 Two Years of Quarterly Grouhd Water Monitqring and Reporting Analytical Services $8,97G Field Oversight/Reporting $12,460 Subtotal $34,928 Other site survey (p.re-, during, and post-excavation) $9,400 Clearing and Grubbing of approximately 1.25 acres $2,343 Abandonment of Vgater Supply Wells $3,575 UST and Quench Tank Removal $2,205 RAP Implementation Report $10,777 Project .Close Out and Monitoring Well Abandonment $3,450 General Project Management $4,840 Subtotal. $36,590 -23-, Total Projected Costs>>> $1,961,947 Scope of Work and Cost Estimate Columbia Heights Industrial Park - Phase I e STANDARD TERMS AND CONDITIONS STANDARD OF CARE. Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the Services are performed. Professional Services are not subject to, and ProSource can not provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform commercial code. Any such warranties or guarantees contained in any purchase orders, requisitions or notices to proceed issued by a client are specifically objected to. CHANGE OF SCOPE. The scope of Services set forth in this Agreement is based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by Client. For some projects the scope may not be fully definable during the initial phases. As the Project progresses, facts discovered may indicate that scope must be redefined. ProSource will promptly provide Client with an amendment to this Agreement to recognize such change, which shall be deemed approved if not objected to within 15 days of receipt by Client. SAFETY. ProSource has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided as a service under this Agreement, ProSource specifically disclaims any authority or responsibility for general job site safety and safety of persons other than ProSource employees. DELAYS. If events beyond the control of Client or ProSource, including, but not limited to, fire, flood, explosion, riot, strike, war, process shutdown, acts of God or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement, such schedule shall be amended to the extent necessary to compensate for such delay. In the event such delay exceeds 90 days, ProSource shall be entitled to an equitable adjustment in compensation. In the event that the project is delayed by Client and such delay exceeds 30 days, ProSource shall be entitled to an extension of time equal to the delay and an equitable adjustment in compensation. TERMINATION / SUSPENSION. Either party may terminate this Agreement upon 30 days written notice to the other party. Client shall pay ProSource for all Services, including any expenses, incurred prior to termination. In the event that either party defaults in its obligations under this Agreement (including Clients obligation to make the payments required hereunder), the non-defaulting party may, after 7 days written notice stating its intention to suspend performance under the Agreement if cure of such default is not commenced and diligently continued, and failure of the defaulting party to commence cure within such time limit and diligently continue, suspend performance under this Agreement. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costs prepared by ProSource is supplied for the general guidance of the Client only. Since ProSource has no control over the competitive bidding or market conditions, ProSource cannot guarantee the accuracy of such opinions as compared to eontract bids or actual costs to client. RELATIONSHIP VqlTH CONTRACTORS. ProSource shall serve as Client's professional representative for the Services, and may make recommendations to Client concerning actions relating to Client's contractors, but ProSource specifically disclaims any authority to direct or supervise the means, methods, techniques, sequences, or procedures or construction selected by Client's contractors. CONSTRUCTION/CONTRACTOR OVERSIGHT. For projects involving construction or contractor oversight, Client acknowledges that under' generally accepted professional practice, interpretations of construction documents or field plans in the field are normally required, and that performance of construction-related services by the design professional for the project permits errors or omissions to be identified and corrected at comparatively Iow cost. Client agrees to hold ProSource harmless from any claims resulting from performance of construct/on-related or contractor oversight services by persons other than ProSource. INSURANCE. ProSource will maintain insurance coverage for Comprehensive General, Automobile and Worker's Compensation in amounts in accordance with legal, and ProSource's business, requirements. Certificates evidencing such coverage will be provided to Client upon request. ProSource Technologies, Inc. - 2 4 - January 28, 2004 S~ope of Work and Cost Estimate Columbia Heights Industrial Park - Phase I 10. INDEMNITIES. To the fullest extent permitted by law, ProSource shall indemnify and save harmless Client from and against loss, liability, and damages sustained by Client, its agents, employees, and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the willful misconduct or failure to adhere to the standard of care described in Paragraph 1 above of ProSource, its agent or employees. To the fullest extent permitted by law, Client shall defend, indemnify, and save harmless ProSource, its agents, employees, and representatives from and against loss, liability, and damages (including reasonable litigation costs) arising from or relating to claims for injury or death to persons, damages to tangible property, or other losses, alleged to be caused by any of the following: (a) any substance, condition, element, or material of any combination of the foregoing (i) produced, emitted or released from Project (ii) tested by ProSource under this Agreement, or (iii) used or incorporated by ProSource in the Services; or Co) operation or management of the Project. Client also agrees to require its construction contractor, if any, to include ProSource as an indemnitee under indemnification obligation to Client. 11. LIMITATIONS OF LIABILITY. No employee or agent of ProSource shall have individual liability to Client. 12. 13. 14. 15. 16. 17. 18. 19. Client agrees that, to the fullest extent permitted by law, ProSource's liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not lirn/ted to, ProSource's negligence, errors, omissions, strict liability, or breach of contract shall not exceed the total compensation received by ProSource under this Agreement. If Client desires a limit of liability greater than that provided above, Client and ProSource shall include in Part HI of this Agreement the amount of such limit and the additional compensation to be paid to ProSource for assumption of such additional risk. 1N NO EVENT AND UNDER NO CIRCUMSTANCES SHALL PROSOURCE BE LIABLE TO CLIENT FOR CONSEQUENTIAL, INCDENTAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES. ACCESS. Client shall provide ProSource safe access to any premises necessary for ProSource to provide services. REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables, including electronic media, pertaining to the Project by Client for any purpose other than that for which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by ProSource for the specific purpose intended, shall be at the Client's risk. Client agrees to defend, indemnify, and hold harmless ProSource from all claims, damages, and expenses (including reasonable litigation costs), arising out of such reuse or alteration by Client or others acting through Client. AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended only by a written instrument signed by both parties. ASSIGNMENT. Except for assignments (a) to entities which control, or are controlled by, the parties hereto or Co) resulting from operation of law, the rights and obligations of this Agreement cannot be assigned by either party without written permission of the other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. STATUTES OF LIMITATION. To the fullest extent permitted by law, parties agree that, except for indemnification, the time period for bringing claims under this Agreement shall expire one year after Project completion. PREVAILING PARTY LITIGATION COSTS. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect/ts litigation costs from the other party. NO WAIVER. No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in character. NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Client's contractors, if any. ProSource Technologies, Inc. - 2 5 - January 28, 2004 S~ope of Work and Cost Estimate Columbia Heights Industrial Park - Phase I 20. SEVERABILIT¥. The various terms, provisions and covenants herein contained shall be deemed to be separate and severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 21. AUTHORITY. The persons signing this Agreement warrant that they have the authority to sign as, or on behalf of, the party for whom they are signing. ProSource Technologies, Inc. - 2 6 - January 28, 2004 CITY COUNC1L LETTER - Meeting of: March 8, 2004 AGENDA ORIGINATING CITY MANAGER SECTION: 5- A f-~ DEPARTMENT: APPROVAL NO: Fire ITEM: Establish Hearing Dates BY: Charlie Thompson License Revocation, Rental Properties DATE: March 3, 2004 DATE: NO: Revocation or suspension ofa hcense to operate a rental property within the City of Colmnbia Heights is requested against the following owners regarding their rental property for failm'e to meet the requirements of the Residential Maintenance Codes. 1. Greg Hmnen' .................................................................. 1020 44th Avenue NE RECOMMENDED MOTION: Move to Establish a Hem-ing Date of April 12, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Greg Iteinen at 1020 44th Avenue N.E. COUNCIL ACTION: -27- CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: _.~ -P~-~ Fire ITEM: Approval of Rental Housing License BY: Charlie Thompson By:4~//--~,~/,~ Applications / NO: DATE: March 3, 2004 DATE: Approval of the attached list of rental housing license applicatidns,' in that they have met the requirements of the Housing Maintenance Code. MOTION: Move to approve the items listed for rental housing license applications for March 8, 2004 COUNCIl, ACTION: -28- OccupanyI,D. 40013 10014 10033 10050 10054 10067 10500 10502 10504 10506 10508 20500 30004 30008 30019 30102 30109 30138 30156 30175 30177 30500 30502 30504 12207- 20052 20392 10018 12013 30042 12036 12163 30170 30171 20009 12146 12083 12059 20025 20111 10041 Property Owner Name Sepiku Opportunities Tasks Unlimited Lodges Wyman, Veryl E. Gilbert-Bradshaw, L.L.C. MDC 2000 Bryant, LLC. Anoka County Community Action Anoka County Community Action Anoka County Community Action Anoka County Community Action Anoka County Community Action Anoka County Community Action Intercontinental Marketing Corp. Columbia Heights Housing Limited Lynde Investment Company BTS Investements, L.L.C. Common Bond Management Sela Investment Sela Investment Bryant, LLC Bryant, LLC Anoka County Community Action Anoka County Community Action Anoka County Community Action Ahmed Abdelhakim Adeel Ahmed Mir Ali Alicia Anderson Carlos Areos-Martinez Steve Autey Vernon Bahr Carl Berg Richard Berg Richard Berg John Billings Rita Blanske Mildred Bloomer Marietta Bornholdt Clifford Boyum Clifford Boyum Troy Bradshaw -29- Property Address 508 40th Avenue 1479 Lincoln Terrace 1316 43rd Avenue 1121 39th Avenue 3820 Tyler Street 5075 Johnson Street 4349 5th Street 3928 Tyler Street 4304 5th Street 1321 45-1/2 Avenue 4411 Main Street 4641 Polk Street 543 40th Avenue 841 41st Avenue 4060 4th Street 4640 Polk Street 3850 Stinson Boulevard 4927 University Avenue 4935 University Avenue 3806 Stinson Boulevard 3816 Stinson Boulevard 3932 Central Avenue 4641 Tyler Street 4647 Tyler Street 4520 Fillmore Street 4618 Polk Street 966 44-1/2 Avenue 4824 Stinson Boulevard 5230 4th Street 1026 40th Avenue 840 50th Avenue 4209 Washington Street 4233 3rd Street 4242 3rd Street 4108 Madison Street 667 51st Avenue 4004 Reservoir Blvd 4207 2nd Street 4855 5th Street 4028 Cleveland Street 3914 Tyler Street OccupanyI.D. 12131 12094 12007 20128 10048 30015 12O29 20261 12095 20016 20062 12102 20245 20051 12076 20015 30058- 30081 20102 12012 10114 12082 12206 10094 30061 34006 12109 2OO4O 2OO41 20042 20000 20076 30026 20130 10070 12090 20204 12133 12203 10047 30060 Property Owner Name Judith Brunsell Raymond Buganski Aernie Burns Daniel Busse Allan Butler Heather Caillier Kathryn Carstensen Charles Chen Kenneth Chrismon Jr. Bryan Clem David Corbin Cindy Cotton Luther Crofton Marilyn Dalseth Thomas Deggendorf James Dickinson Mirsad Dizdarevic Maria Duran Steven Efterfeld Rita Egan Abullahi Elmi Douglas Evans William Farrey Natalie Feile Michelle Ferreira Lori Fitzpatrick Richard Foy Edward Fragale Edward Fragale Edward Fragale Karen Frauly Karen Frauly Nedim Frlj Richard Fudali Lawrence Garner Gary George Gerry Gerechi Roger Gillespie James Graham Cameron Gulden Paul Haines -30- Property Address 1401 42-1/2 Avenue 1026 45th Avenue 4212 Washington Street 621 51st Avenue 4308 6th Street 3947 Tyler Street 4048 Madison Street 1207 43-1/2 Avenue 617 51 st Avenue 3976 Van Buren Street 1013 43-1/2 Avenue 1235 37th Avenue 4038 Madison Street 4539 Fillmore Street 1204 Cheery Lane 1725 37th Avenue 600 51 st Avenue 3819 Main Street 1100 39th Avenue 607 38th Avenue 4100 Reservoir Blvd 4156 2nd Street 1110 43-1/2 Avenue 4125 Quincy Street 4422 Central Avenue 626 40th Avenue 3933 Ulysses Street 1300 Circle Terrace 1308 Circle Terrace 1316 Circle Terrace 4622 Johnson Street 4636 Johnson Street 3969 5th Street 5128 Washington Street 3740 2nd Street 952 44-1/2 Avenue 3742 3rd Street 1010 42nd Avenue 4409 Monroe Street 4518 Monroe Street 4225 Central Avenue O¢cupanyl. B. 3O152 30128 12086 12150 20129 20084 20122 30158 20116 20024 20390 20201 12101 20068 30084 20134 30007 30009 30011 30082 30013 20049 10035 10085 20103 12167 30179 30129 30024 30005 30023 12002 20320 12161 30169 2O301 20258 10062 30034 30066 30092 Property Owner Name Paul Haines James Hansen Sheila Henry Carrie Herkal Joe Hoyle Mike Hozempa Thad Hunter Peter Hwang Mike Hyska Marge Janson Marge Janson Dolores Jefferies Martin Johnson Michael Johnson Nancy Jordan Dwight Jotblad Michael Juaire Michael Juaire Michael Juaire Michael Juaire Michael Juiare Nurhan Kasar Gina Kilgore Gina Kilgore Susan Kinch Elizabeth Klenert Cynthia Klum Herb Knutson Margaret Kortas Harvey Kowalzek Harvey Kowalzek Michael Kress David Lange Dorothy Langie Richard Larson Brian LeMon Willam Lucking Robert Ludwig James Lupient James Lupient James Lupient Property Address 4229 Central Avenue 4609 University Avenue 3813 Pierce Street 1163 Cheery Lane 627 51 st Avenue 3804 3rd Street 3732 3rd Street 4616 Tyler Street 1035 43-1/2 Avenue 1268 Circle Terrace 1248 Circle Terrace 4641 4th Street 3722 Pierce Street 4919 Jackson Street 4557 Madison Street 1116 45th Avenue 4417 University Avenue 4301 3rd Street 4255 3rd Street 315 44th Avenue 4241 3rd Street 1215 Circle Terrace 4753 Upland Crest 4542 Heights Drive 1241 Circle Terrace 4957 Tyler Street 3826 Stinson Boulevard 4621 University Avenue 4308 4th Street 4220 4th Street 4226 4th Street 3714 Van Buren Street 1301 Circle Terrace 4527 Taylor Street 4201 3rd Street 4344 Quincy Street 1027 43-1/2 Avenue 4217 Quincy Street 2200 39th Avenue 3839 Hart Boulevard 3838 McKinley Street OccupanyI.D. 20034 20035 20038 20039 12074 20060 12119 10016 12130 20075 10086 12140 20280 30067 20187 30108 20046 12147 34009- 12118 20104 10080 12205 20033 20037- 12023 30147 20381 2O114 12190- 30064 10028 10082 10064 10099 12136 20206 20101 12201 30112 10106 Property Owner Name Rose Maciaszek Rose Maciaszek Rose Maciaszek Rose Maciaszek Gary Magliato John Majewski Jamal Malik Marcea Mariani Duncan McClellan Shadina McClendon Kevin McGinnity Thomas McQuarry Dale Melberg Samuel Mikre John Miller Paul Modell Joseph Mooney Kathryn Morales Dale Nawrocki Janet Nielsen Daniel Nohr Linnea Nordahl Robert Odden Tom Okerstrom Feriz Palic Ernesto Payan Terry Pease Gary Peterson John Pham Sandra Powell Michael Prokopiuk Jean Quigley Aaron Reed Philip Ruce Donald Rudnitski Patsy Sandsness Ron Sanford Nelia Schaff Ilse Schlachtenhaufe Maumer Sekizovic Walter Sentyrz -32- Property Address 4401 Jackson Street 4407 Jackson Street 4400 Van Buren Street 4404 Van Buren Street 4608 Fillmore Street 4995 Tyler Street 4600 4th Street 4007 Main Street 4422 Monroe Street 4631 Pierce Street 4432 2nd Street 609 51st Avenue 3719 Pierce Street 3709 Jackson Street 5000 4th Street 3746 Stinson Boulevard 1214 Cheery Lane 673 51 st Avenue 1331 42nd Avenue 650 47-1/2 Avenue 4645 Taylor Street 2106 41st Avenue 1203 42-1/2 Avenue 4619 Taylor Street 3835 Tyler Street 4519 Taylor Street 3925 3rd Street 3713 Buchanan Street 1709 37th Avenue 4456 Washington Street 3853 Edgemoor Place 4329 5th Street 3956 Tyler Street 1221 44-1/2 Avenue 5122 7th Street 1214 43-1/2 Avenue 4914 Tyler Street 1203 Cheery Lane 4838 W. Upland Crest 4357 Tyler Place 3721 Van Buren Street Occupany I.D. 12173 90076 10053 12005 12223 20171 20173 20420 20422 20424 30148 12137 10015 10093 20409- 10045 20387 12024 12148 10021 20080 10123 34013 10010 20019 30078 34008 12010 30056 12213 30038 12153 20071 20072 20073 10105 12186 10046 10129 12057 20110 Property Owner Name Martin Sieger Sean Silver Gary Skalicky Bruce Smith Laura Sommer Tad Sonneman Tad Sonneman Tad Sonneman Tad Sonneman Tad Sonneman Tad Sonneman Dwight Sonnenberg Raymond Sowada Leland Stauch Audrey Stauch John Stenroos John Stenroos Dan Stimac Gary Stockwell Ray Swanson Chester Szaflarski Tim Taylor Martin Terveer Thomas Therrien Thomas Therrien Thomas Therden Jerome Thompson Steven Thoreson Robert Turcotte Mark Tusler Edward Ukatu Albert Urspdnger Stanley Van Blaricom Stanley Van Blaricom Stanley Van Blaricom Shawn Wetzel Weston Wiggins Jaqueline Williams Melissa Williams Rebecca Wilson Holmes John Zezza -33- Property Address t237 43-1/2 Avenue 2119 Highland Place 4220 Quincy Street 3800 Tyler Street 4935 Tyler Street 4650 Washington Street 4644 Washington Street 4701 5th Street 4606 Polk Street 4654 Washington Street 4657 Tyler Street 1111 42-1/2 Avenue 4113 6th Street 4311 Royce Street 4161 Tyler Street 4253 McLeod Street 3726 3rd Street 804 51 st Avenue 683 51 st Avenue 1329 41 st Avenue 4156 Cleveland Street 688 40th Avenue 4210 Quincy Street 4812 4th Street 633 51st Avenue 4556 Madison Street 1341 42nd Avenue 4613 Taylor Street 1440 47th Avenue 3928 Ulysses Street 615 40th Avenue 3719 Hayes Street 4507 Taylor Street 4513 Taylor Street 4529 Taylor Street 4233 6th Street 4144 Madison Street 4410 Central Avenue 4151 Stinson Boulevard 1739 37th Avenue 4055 University Avenue OccupanyI,D. 10013 12054 30031 30106 30042 30110 30098 30036 30025 10058 90905 10088 20330 10021 30161 Property Owner Name Sepiku Opportunities Salvation Army Harbor Light Donald E. Anderson Family Trust Crest View Corporation Steve Autey Grant Erickson Jim Horn Ruth King-Smith Lawerence Miller Marlene Phillips Brian Roeller Karen Rosar Ronald Smolik Ray Swanson Myong Yi Property Address 508 40th Avenue 1004 Gould Avenue 711 37th Avenue 4458 Reservoir Blvd 1026 40th Avenue 538 Summit Street 1036 Peters Place 539 40th Avenue 3948 5th Street 1827 41 st Avenue 3849 Main Street 5156 4th Street 4442 Tyler Place 1329 41st Avenue 4546 Tyler Street -34- CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~'-~ A - c~ License Department APPROVAL ITEM: License Ag end a BY:She 11 ey Hanson NO: DATE: March 5, 2004 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the March 8, 2004 City Council meeting. This agenda consists of applications for Contractor licenses for 2004, and a Temporary Liquor License for a Wine Tasting in conjunction with the Taste of Heights event being held March 28, 2004 at Murzyn Hall. At the top of the license agenda you will notice a pln'ase stating *Signed Waiver Form Accompanied Application. This memos that the data privacy form has been submitted as required. I£not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for March 8, 2004 as presented. COUNCIL ACTION: -35- TO CITY COUNCIL Mm'ch 8, 2004 *Signed Waiver Fom~ Accompanied Application 2004 BUSINESS LICENSE AGENDA BLDG CONTRACTORS LICENSES *Sieco Construction *Metro Ctr for h~d Living *Suburban Air *Cormuercial Plmb & Htg *Circle Plmubing Inc Four Season's Roofing *Bluemels Tree & lm~d *Greg Wills Exteriors 2636 Mhmehaha Ave So. 1600 University Ave 1290 B Osborne Rd 24428 Greenway Ave 3882 Edith Ln, Cir Pines 2832 Hedberg Dr. Mtka 551 Dm Dr., Hudson WI 4246 Royce St $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 POLICE TEMPORARY LIQUOR City of Columbia Heights 530 Mill StNE FEES WAIVED For Mm'ch 28, 2004 Taste of Heights Event-Wine Tasting -36- CITY OF COLUMBIA HEIGHTS DATE: FEBRUARY 26, 2004 TO: FROM: SHELLEY HANSEN LICENSE/PERMIT CLERK . - WINE TASTING AT TASTE OF HEIGHTS EVENT Attached is the application and permit for a temporary on-sale liquor license to cover the wine tasting at the Taste of Heights event on March 28, 2004. Although the license indicates on-sale, this will be a free tasting to participants in the Taste of Heights event. There will be no charge for the samplings. For additional information, Liquor Department staff will be overseeing this tasting and ensuring that all participants in the tasting are of legal drinking age. This will be done through conventional methods for this type of event. We will not be segregating participants at the event by age; families will be allowed to partigipate in the event as a family trait. In addition to this, we will not be utilizing double orange snow fence barriers or eight-foot high green picket fences to segregate participants in the wine tasting event from other participants in the event. It is the intent to only utilize conventional controls over the sampling, the controls that are normally used for events in other communities. If you would like any additional information regarding this, please let me know. WE:sms 0402261CD C: Walt Fehst, City Manager Larry Scott, Liquor Operations Manager Linda Magee, Event Coordinator -37- .5-A-I o CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCII, MEETING OF: STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check blumber It)~/~t~ through ID"/~t~Lt9 in the amount of $ l/I~ ~'do.~L[ . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. -38- ACS FIN~CI~ SYSTEM CITY OF COLUMBIA HEIGHTS 03/04/2004 15:40:57 Check History GL050S-V06.60 CO~RPAGE GL540R * *** L E A N N O *** * * *** L E A N N O *** * * *** L E A N N 0 *** * * *** L E A N N O *** * Report Selection: Optional Report Title ....... 03/08/04 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. thru Source Codes ................ thru Journal Entry Dates ......... thru Journal Entry Ids ........... thru Check Number ................ 107254 thru 107440 Project ..................... thru Vendor ....................... thru Invoice ..................... thru Purchase Order .............. thru Bank ........................ thru ", ~cher .................... thru [eased Date ............... thru ~ared Date ................ thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J LEANNO 02 P4 Y S 6 Lines CPI CP SP 066 10 Y Y ACS FINANCIAL SYSTEM o3/o4/2oo4 15 Check History 03/08/04 COLTNCIL LISTING BANK VEATDOR BANK CHECKING ACCOUNT AT & T CONSLTMER LEASE BIERNAT/MITZY BRADLEY REAL ESTATES INC BUD I NGER / PAT CENTER POINT ENERGY MINN CHARi~OWS KI/AL CHERNIN/ALEKSANDR COLUMBIA HEIGHTS I EAGLE ELEVATOR CORP ESCHELON FEAK/.BRANDI E FI SH/ANNETTE GENUINE PARTS/NAPA AUTO GIGUERE/BERNICE HEDBERG AGGREGATES HOIUM/DAWN & STAN JOHNSON BROS. LIQUOR CO. MCGEE/MI CHAEL MEDICINE LAKE TOURS MN CHIEFS OF POLICE ASSO MOTION TELECOM NAWROCKI/BRUCE PERA PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS QWEST COMMUNICATIONS SANDBACK/M_ARGE S KOGTAD / PATTI T I EMANN/PATTY ULI MINNESOTA DISTRIC CO XCEL ENERGY (N S P) MN RURAL WATER ASSOC AARP ANERICAN BOTTLING COMPAN AMERICAN INTERTRADE ARCTIC GLACIER AWWA MINN SECTION HEALTH BELLBOY BAR SUPPLY BELLBOY CORPORATION CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON COCA-COLA BOTTLING MIDWE CROI SS. ANT/GLORIA DIETZ/VAL EAST SIDE BEVERAGE CO FARNER- BOCKEN FINE WINES FROM EUROPE CHECK NUMBER 107254 107255 107256 107257 107258 107259 107260 107261 107262 107263 107264 107265 107266 107267 107268 107269 107270 107271 107272 107273 107274 107275 107276 107277 107278 107279 107280 107281 107282 107283 107284 107285 107286 107287 107288 107289 107290 107291 107292 107293 107294 107295 107296 107297 107298 107299 107300 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 AMOUNT 47.82 26.00 11,337.87 26.00 15,875.80 16.00 57.00 5,441.29 23,700.00 151.42 62.92 16.00 109.56 48.00 25.00 16.00 75,009.35 334.17 2,064.00 1,270.00 48.47 410.20 1,364.58 99.32 29,118.06 60.71 48.00 16.00 16.00 90 00 17,175 24 400 O0 290 O0 503 33 210 00 239 40 375 00 776 66 13,839 66 1,075 10 2,214 00 2,078 20 250 00 332 76 19,298 50 13,120 74 869 17 ACS FINANCIAL SYSTEM 03/04/2004 15 Check History 03/08/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT G & K SERVICES GENUINE PARTS/NAPA AUTO GORMAN/GARY GRIGGS-COOPER & CO HANSEN~KEVIN HODZIC/VAHIDA HOHENSTEINS INC HOMA/LARA JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KIWI KAI IMPORTS kq3ETHER DIST. CO. LARSON/ROY MAi~K VII DIST. METROCALL - ATT MESSAGtN NATIONAL REGISTRY OF EMT NEW FR3%NCE WINE COMPANY OFFICE DEPOT OLSON/CHERAY PEPSI-COLA-7 UP PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE QUALITY WINE & SPIRITS QWEST DEX STAR TRIBUNE THOMPSON/CHARLIE UNIVERSITY OF MINNESOTA WINE COMPANY/THE WINE MERCHANTS XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC ACE HARDWARE ACS ALL SAFE FIRE & SECURITY AMERICAN PLANNING ASSOC. AMERICAN PRESSURE AMERICAN TESTING CENTER AMERICAN WATER WORKS ASS AMERIPRIDE ANCOM COMMUNICATIONS INC ANOKA COUNTY ANOKA COUNTY LIBRARY ANOKA CTY - CENTRAL COMM ASPEN EQUIPMENT ASPEN MILLS, INC. BAKER & TAYLOR CHECK NUMBER 107301 107302 107303 107304 107305 107306 107307 107308 107309 107310 107311 107312 107313 107314 107315 107316 107317 107318 107319 107320 107321 107322 107323 107324 107325 107326 107327 107328 107329 107330 107331 107332 107333 107334 107335 107336 107337 107338 107339 107340 107341 107342 107343 107344 107345 107346 107347 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT 66.61 126.01 335.15 27,688.97 63.00 500.00 2,441.75 18.95 89,682.75 1,311.43 2,449.90 17,409.45 544.00 3,137.46 95.06 20.00 789.00 14.34 112.36 57.60 110.14 17,328.77 247.50 22,641.21 158.70 1,386.05 61.29 650.00 1,679.65 4,350.03 2,683.79 258,530.07 87.30 2,763.18 100.85 40.00 21.44 870.00 124.00 157.30 2,678.45 89,985.00 299.22 392.00 62.11 322.70 1,126.05 ACS FINANCIAL SYSTEM 03/04/2004 15 Check History 03/08/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT BATTERIES PLUS BATTERY CITY INC BFI/WOODLAKE SANITARY SE BIFF'S,INC. BOOK WHOLESALERS INC BOOKLIST BRODART CAMDEN PET HOSPITAL CAPITOL FURNITURE SALES CATCO PARTS SERVICE CHET'S SHOES CIGNA BEHAVIOP~AL HEALTH CINTAS FIRST AID-SAFETY CITY OF EAGAN CLARK PRODUCTS INC CONNELLY INDUSTRIAL COORDINATED BUSINESS SYS D.A.R.E. AMERICA DAMA-MP INC DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C DEMCO, INC. EMC EMERGENCY MEDICAL PRODUC EMP FIRE DEPT SAFETY OFFICER FIRE EQUIPMENT SPECIALTI FIRE INSTRUCTORS ASSN. FUEL MASTER G & K SERVICES GALE GROUP/THE GENUINE PARTS/NAPA AUTO GOVERNMENT FINANCE OFFIC GULBR_ANSON/JOANN HOUCHEN BINDERY LTD INT'L ASSOC OF FIRE CHIE INTEGRATED LOSS CONTROL INTERSTATE DETROIT DIESE IPC PRINTING JOHNSON PAPER & SUPPLY C KEEP INC/THE KENNEDY & GRAVEN LEAGUE OF MINNESOTA CITI LUBE-TECH MAYER DISTRIBUTING/LUBES MAC QUEEN EQUIPMENT CO. MCCLELLAN SALES CHECK NUMBER 107348 107349 107350 107351 107352 107353 107354 107355 107356 107357 107358 107359 107360 107361 107362 107363 107364 107365 107366 107367 107368 107369 107370 107371 107372 107373 107374 107375 107376 107377 107378 107379 107380 107381 107382 107383 107384 107385 107386 107387 107388 107389 107390 107391 107392 107393 107394 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 3 AMOUNT 132.74 57.71 105,891.11 304.55 67.43 79.95 60.70 1,791.00 1,890.90 84.60 112.20 532.53 60.53 200.00 266.99 215.25 183.12 508.00 151 14 43 48 683 79 618 90 100 00 84 65 183 87 75 00 183 20 31 95 795 00 391 66 214 01 307 86 165 00 73 34 140 80 170 00 319 00 2,368 77 619 05 207 85 38 77 2,332 20 175 00 328 14 180 09 338 70 169 16 ACS FINANCIAL SYSTEM o3/o4/2oo4 15 Check History 03/08/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT MENARDS CASHWAY LUMBER-F METRO CASH REGISTER SYST METROPOLITAN COUNCIL WAS MIDWAY FORD MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNESOTA DEPARTMENT OF MINNESOTA'S BOOKSTORE MN CHIEFS OF POLICE ASSO MN DEPT OF ADMINISTRATIO MN DEPT OF TRANSPORTATIO MORTON SALT NAGELL APPRAISAL NATIONAL WATERWORKS, INC NORTHERN AIR NORTHERN TOOL & EQUIPMEN NUI HOT LABS O'GARA/ANDREW OFFICE DEPOT ONE-CALL CONCEPT-GOPHER ORIENTAL TR3kDING COMPA1XTY ORKIN OUTDOOR ENVIROMENTS, INC PHYSICIANS DESK REFERENC PIONEER PRESS PIONEER RIM & WHEEL CO. QUICKSILVER EXPRESS COUR REED BUSINESS INFORMATIO RETAIL DATA SYSTEMS OF M SCHINDLER ELEVATOR CORP SHERWIN WILLIAMS SOUTHERN ANOKA CTY COMMU ST JOSEPH'S EQUIPMENT STATE TREASURER BLD SUN PUBLICATION SUPERIOR FORD INC. SYSTEMS SUPPLY INC. TASER INTERNATIONAL TRI-COUNTY LAW ENFORCEME TWIN CITY TRANSPORT & RE UNIFORMS UNLIMITED INC VERIZON WIRELESS VIKING SAFETY PRODUCTS VOSS LIGHTING XCEL ENERGY (N S P) ZIEGLER INC CHECK NUMBER 107395 107396 107397 107398 107399 107400 107401 107402 107403 107404 107405 107406 107407 107408 107409 107410 107411 107412 107413 107414 107415 107416 107417 107418 107419 107420 107421 107422 107423 107424 107425 107426 107427 107428 107429 107430 107431 107432 107433 107434 107435 107436 107437 107438 107439 107440 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 4 AMOUNT 280.98 173.68 59,031.47 638.64 98,889.05 480.23 8,252.00 34.90 40.81 37.00 85.38 6,609.69 1,100.00 2,018.73 4,278.00 19.13 199.00 55.00 743.15 67.85 237.71 55 40 1,060 21 59 95 26 33 150 46 17 35 194 82 387 68 216 39 52 26 5,782 00 91 43 3,289 63 569 60 125 00 353 56 80 00 60 00 159 75 980 41 256 66 95 47 122 70 802 76 190 54 1,118,056.34 *** ACS FINANCIAL SYSTEM 03/04/2004 15 BANK VENDOR REPORT TOTALS: Check History 03/08/04 cOLrNCIL LISTING CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 5 CHECK NUMBER AMOUNT 1,118,056.34 RECORDS PRINTED - 001204 ACS FINANCIAL SYSTEM 03/04/2004 15:41:00 FUND RECAP: FI/ND DESCRIPTION 101 201 203 212 235 240 250 261 270 402 412 420 601 602 603 604 609 653 701 720 880 ~['AL GENEP~AL COMMUNITY DEVELOPMENT FI/ND PARKVIEW VILLA NORTH STATE AID MAINTENANCE RENTAL HOUSING LIBRARY COL HGHTS AFTER SCHOOL ENRI TWENTY-FIRST CENTURY GRANT DARE PROJECT STATE AID CONSTRUCTION CAPITAL IMPROVEMENT PARKS CAP IMPROVEMENT-DEVELOPMENT WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR STORM SEWER CONSTRUCT. FUND CENTRAL GARAGE DATA PROCESSING PERMIT SURCHARGE ESCROW ALL FUNDS Check History DISBURSEMENTS 149,395.13 4,201.93 23,700.00 1,043.97 1,545.41 5,857.47 132.00 240.70 840.76 14.25 100.00 2,509.60 113,080.81 60,346.99 105,891.11 96.25 373,901.26 143.17 12,888.12 307.71 3,289.63 258,530.07 1,118,056.34 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 1,118,056.34 1,118,056.34 CITY COUNCIL LETTER Meeting of: 3/8/04 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: '~ '- ~ -} PUBLIC WORKS SEAL COATING, CITY PROJECT #0301 AND STREET DATE: 3/2/04 ~ff// : DAiE STRIPING Background: On December 8, 2003, City Council authorized staff to enter a Joint Powers Agreement (JPA) with the Cities of Coon Rapids, Andover, Blaine, Brooklyn Center, Columbia Heights, Fridley and Spring Lake Park to seek bids for Street Maintenance, including seal coat and street striping. For Columbia Heights, seal coating is an annual maintenance project to help preserve the integrity and extend the life of the local bituminous streets. Plans and specifications for seal coating were advertised for bids in the Coon Rapids Herald on January 23ra and 30th, 2004, and in the Construction Bulletin January 23rd and 30th, 2004. Bids were received and publicly read aloud at the February 13, 2004 bid opening. A copy of the bid tabulation is attached. SEAL COAT Company Allied Blacktop Company Pearson Brothers Inc Astech Asphalt Surface Technologies Base Bid Alternate Amount Amount $ 644,064.60 $ 599,113.35 $ 691,946.50 $ 620,826.50 $ 875,708.50 $ 817,503.50 STREET STRIPING Company United Rentals Highway Technologies, Inc. AAA Striping Service Co. Traffic Marking Services Amount $ 34,507.20 $ 53,532.00 $ 53,731.80 Analysis/Conclusions: SEAL COAT: The JPA low bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the amount of $644,064.60 (total for all cities) for Trap Rock, with an alternate bid of $599,113.35 (total for all cities) for Granite cover aggregate. Public Works recommends accepting the alternate bid providing the granite cover aggregate. The seal coat cost is less than the Engineer's Estimate that will be presented at the public improvement heating on March 9th, 2004. Bidding as a JPA has resulted in a unit price cost that is less than the City of Columbia Heights paid for seal coating in 2001. Overall, seal coating costs have decreased 5% compared to 2001. The cost of the aggregate has decreased from $24.10 per ton to $23.00 per ton for granite and the cost of the asphalt emulsion has decreased from $1.25 per gallon to $1.00 per gallon. STREET STRIPING: The JPA low bid was submitted by United Rental Highway Technologies of Rogers, M/nnesota in the amount of $34,507.20 (total for all cities). Striping costs have decreased 40% compared to last year for Columbia Heights, from a project total of $4,820 to $2,878. Funds are budgeted for this project in State Aid Maintenance ($5,000) and the General Fund - COUNCIL ACTION: -46- CITY COUNCIL LETTER Meeting of: 3/8/04 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORldS ITEM: APPROVAL OF RESOLUTION AND AWARD OF BY: K. Hansen BY: SEAL COATING, CITY PROJECT #0301 AND STREET DATE: 3/2/04 DATE: STRIPING Continued- Page 2 Traffic Signs and Signals ($900). The low bid was significantly under the amount budgeted for the 2004 budget. Recommended Motion: Move to waive the reading of Resolution No. 2004-11, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2004-11 awarding the Joint Powers Agreement contract with the City of Coon Rapids for the 2004 Seal Coating Project #0301 to Allied Blacktop of Maple Grove, Minnesota, based upon their low, qualified, responsible bid in the amount of $39,410.00 to be appropriated from Fund 415-50301-5130; and Recommended Motion: Move to waive the reading of Resolution No. 2004-12, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2004-12 awarding the Joint Powers Agreement contract with the City of Coon Rapids for the 2004 Street Striping project to United Rental Highway Technologies of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $2,878.20 with $2,438.20 to be appropriated from Fund 212- 43190-4000 and $440 to be appropriated fi:om Fund 101-43170-4000.' IC. Jt:jb Attaclu~ent: Bid Tabulation Resolutions COUNCIL ACTION: -47- IMPROVEMENT PROJECT NO. 04-10 BID OPENING-'10:00 a.m. February 13, 2004 2004 - 2005 Street Maintenance Materials CONTRACTOR Bid Schedule 1. Schedule 1. Marking Bond Add. t Signe____~d TOTAL Alternate: granite ~ Application Sweep._.!ing AAA Striping Service X X X $53,532 Allied Blacktop Company X X X $644,064.60 $599.113.35 $39,600 Astech Asphalt Surface X X X $875,708.50 $817.503.50 $45,000 Technologies M W R Inc ~ ?earson Brothers Inc X X X '$691,946.50 $620,826.50 $37,400 Traffic Marking Services X X X $53,731.80 United Rental Highway X X X : ~ $34,507.20 Technologies -. CITY Of COON RAPIDS TABULATION Of BIDS 9ID ~-PENING: FEBRUARY 11, 2004, 10:00 A.M. ] IPROJECT 04-'~0 ] ;'004-2006 STREET MAINTENANCE MATLS ANDOVER, BROOKLYN CENTER, COLUMBIA HEIGHTS, COON RAPIDS PROPOSALITEMS NO. DESCRIPTION NO. 1 SEAL COAT DRESSER TRAP ROCK FURNISH/INSTAlL. F~A-2(MOD 1/~8") AGG FURNISH/INSTALL FA-2 AGG FURNISH/INSTALL FA-3 (MOD} AGG TOTAL DRESSER TRAP ROCK ALTERNATE- GRANITE AGG FURNISH/INSTALL FA-2 AGG FUR N I S H/I N STA~L_FA-..__.3._(.M OD )' AGG I ASPHALT SURFACE UNITED RENTAL ALLIED BLACKTOP PEARSON BROS TECHNOLOGIES HIGHWAY TECH TOTAL TOTAL TOTAL 51,628.75 58,145.00 122,734.75 156,350.00 46,115.00_ 66,165.00 246,460.50 236,758.60 1,200.00 250.00 250.00 150.00 600.00 600.00 600.00 1,050.00 750.00 600.00 6,120.00 19,425.00 38,850.00 3,000.00 TOTAL AAA STRIPING TOTAL TRAFFIC MARKING SERVICE TOTAL FURNISH/INSTALL CRS~2 SEALCOAT OIL FURNISH/INSTALL CRS-2 POLYMER MOD COAT OIL FURNISH/INSTALL COVERING MARKINGS MARKINGS - SCHOOL XING MARKINGS - PED XING MARKINGS - ARROW/SINGLE COVERING MARKINGS - ARROW/DOUBLE COVERING MARKINGS - X/WALK PANEL 3'X6' COVERING MARKINGS - 4" LINE COON RAPIDS 3OVERING MARKINGS - 4" LINE COVERING MARKINGS BID SCHEDULE NO. 1 BID SCHEDULE NO. I . CiTY OF COON RAPIDS TABULATION OF BIDS ID OPE~IING: FEBRUARY tt, 2004, t0:00 A.M. { IPROJECT 04-10 904-2005 STREET MAINTENANCE MATLS NDOVER, BROOKLYN CENTER, COLUMBIA HEIGHTS, COON RAPIDS PROPOSAL ITEMS ] ALLIED BLACKTOP PEARSON BROS TECHNOLOGIES HIGHWAY TECH AAA STRIPING SERVICE O. DESCRIPTION UNIT QTY UNIT UNIT UNIT UNIT UNIT UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL __ ~ID. SCHEDULE NO. 2 ........ ~ = . "~' FURNISH/INSTALL STREET MARKIN'G'~ ........ GAL ...... 1920 ........ 14.76 28,339.2---0- 14.60 28,032.00 --'13.69 26,284.80 ~2 FURNISH/INSTALL SYMBOL MARKINGS GAL 300 .......... 20.56 ___6_~!_168.00 85.00 251500.00 91.49 27,447.0.~0 __.. TOTAL.BiD .~CHEDULE NO. 2 .__ 34,507.20_ _ ___ S_~.~.3 532.00 53_,731.80- BID SCHEDULE NO. 3 ~ PROVIDE SPRING SWEEPING * HR--~'* - 2--~---" 66.00 _--18 480.00_. "'" 65.0-~ '- 1~8,----~)0:'0'0 ~ ~---75.00 21_,000.00 --2 PROVIDE FALL SWEEPING HR'S 320 66.0'~- 21,120.00 60.00 19,200.00 75.00 24,000.00 .__ TOTAL BID SCHEDULE NO. 3 ..__ 39~600.00 37,400.00 45~000.00 '~UMMARY OF BIDS C~ tOTAL BID SCHEDULE NO. I (B~ASE BID) 644,064.60 691,p46.50 875 708.50 .......... '-- TOTAL BID SCHEDULE NO. t (ALTERNATE) ...... 699,t,13.36 '620,826.50 8t7,S03.60 ~ TOTAL BID SCHEDULE NO. 2 -- 3_~45_0__.7.~'~- ~. ....... _-.~3 532.00 -- 53,731.80 ~~."~ T__OTA_.__~L.~ID SCHEDUL~E_NO.~3 ...................... _3...~9600~00 .... 3_~j7400.00 45~000~00 RESOLUTION NO. 2004-11 RESOLUTION ACCEPTING BD AND AWARDING CONTRACT FOR 2004-2005 STREET MAINTENANCE, SEAL COATING TO ALLIED BLACKTOP COMPANY WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2004-2005 Street Maintenance, including Columbia Heights Seal Coating Project #0301 bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Allied Blacktop Company Pearson Brothers, Inc. Astech Asphalt Surface Technologies Base Bid $644,064.60 $691,946.50 $875,708.50 Altem~e Bid 1 Granite $599,113.35 $620,826.50 $817,503.50 WHEREAS, it appears that Allied Blacktop, 10503 89th Ave. No., Maple Grove, MN is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIl, OF COLUMBIA HEIGHTS, MINNESOTA: The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Company on behalf of the City of Columbia Heights for 2004-2005 Street Maintenance Materials, according to the specifications for said project and accepting Alternate Bid 1 - Granite. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Johat Powers Agreement and the Bid Documents. 3. City Project #0301 shall be funded 100% by assessments. Dated this 8th day of March, 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk -51- RESOLUTION NO. 2004-12 RESOLUTION ACCEPTING BD AND AWARDING CONTRACT FOR 2004-2005 STREET MAINTENANCE, STREET STRIPING TO UNITED RENTAL HIGHWAY TECHNOLOGIES WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to m~ advertisement for bids for 2004-2005 Street Maintenance, including Columbia Heights Street Striping Project, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder United Rentals Highway Technologies, Inc. AAA Striping Service Company Traffic Marking Services Base Bid $34,507.20 $53,532.OO $53,731.80 WHEREAS, it appears that United Rentals Highway Technologies, Inc., 14280 James Road, Rogers, MN is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIl, OF COLUMBIA HEIGHTS, MINNESOTA: The City of Coon Rapids is hereby authorized to emer into a contract with United Rentals Highway Technologies, Inc. on behalf of the City of Columbia Heights for 2004-2005 Street Maintenance Materials, according to the specifications for said project and accepting Traffic Markings Base Bid. The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. City Street Striping Project shall be funded with 85% State Aid maintenance fimds and 15% general funds. Dated this 8th day of March, 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk -52- CITY COUNCIL LETTER Meeting of: 3/8/03 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER -7- womrs ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY: K. Hans BY' REPLACEMENT OF UNIT#125 AND PURCHASE OF A DATE: 3/1/04'0cm-~ DATE: -//~Z/~'7 FORD F-350 4 X 4 PICKUP TRUCK EQUIPPED WITH A TOMMY LIFT GATE AND 8 FT. WESTERN SNOW PLOW Background: Existing unit #125 is a Chevrolet 2500 4x4 sA-ton pick-up track with lift gate purchased in 1994 for $27,000, with a projected life expectancy of 10 years. This vehicle is powered by a gas engine and has a recorded mileage of 56,791. It is used primarily for transporting staff and materials to the Utilities Department's different job sites. Vehicle maintenance and repair records indicate that $9,594.50 has been spent on unit #125. The Shop Foreman has rated the condition of this vehicle as fair to good. The 2004 Utility Department Capital Equipment Budget has allocated $30,000 for the replacement of unit #125. Analysis/Conclusions: Public Works staffhas carefully reviewed past, current and projected use of Unit #125. A summary of those findings is as follows: The existing pickup track #125 is in fair operating condition and would be an improved means of transporting and hauling work tools and employees to and from different work sites, and should be considered for replacing another fleet vehicle. Staff recommends shifting down Vehicle #125 to the Parks Department as a replacement for an older existing track, unit #229. Public Works Department purchased track #229 F250 2x 4 % Ton Pick-up with utility box in 1977. Vehicle #229 was 26 years old and it had become extremely difficult for the City shop to locate and obtain replacement parts for this vehicle. The truck body for #229 was rusting out and in very poor condition. In September 2003, the Public Works Department disposed of vehicle #229 in a public auction, with the intent of a later replacement. At this time, the Public Works Department recommends transferring vehicle #125 to the Parks Department as a replacement for #229. Staffrecommends replacing Unit #125 with a Ford F-350 4x4 pick-up truck equipped with a Tommy Lift-Gate and 8-foot Western snowplow. Staffprepared vehicle specs and obtained the following prices quotes. It should be noted that Superior Ford cma-ied the State of Minnesota purchasing contract for a % ton pick-up track: Pick-up Truck Quotes: Elk River Ford $17,716 Superior Ford $17,788 Tousley Ford $19,489 Midway Ford $19,921 COUNCIL ACTION: -53- CITY COUNCIL LETTER Meeting of: 3/8/03 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS ITEM: AUTHORIZE THE CAPITAL EQUIYMENT BY: K. Hansen BY: REPLACEMENT OF UNIT#125 AND PURCHASE OF A DATE: 3/1/04 DATE: FORD F-350 4 X 4 PICKUP TRUCK EQUIPPED WITH A TOMMY LII~T GATE AND 8 FT. WESTERN SNOW PLOW Continued- Page 2 Capital Equipment Replacement of Unit #125 Tommy Lift Gate Quotes: Aspen Equipment $1,540 Crysteel $1,618 8-Foot Western Snow Plow Bids: Aspen Equipment $ 3,527 Crysteel $ 3,585 Recommended Motion: Move to authorize the replacement of Unit #125 and purchase one (1) new Ford F-350 4x4 Pick-up Truck from Elk River Ford in the mount of $17,716, plus sales tax; and lift-gate and plow package from Aspen Equipment in the amount of $5,067, plus sales tax. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund, fimds 432- 49450-5150 & 433-49430-5150. mU.'jb COUNCIL ACTION: -54:- CITY COUNCIL LETTER Meeting of:. 3/8/03 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY.- K. Hanse BY: REPLACEMENT OF UNIT #130 AND PURCHASE OF A DATE: 3/1/04 ~ DATE: FORD F-250 CARGO VAN Background: Existing unit #130 is a Ford E-250 Club Van pm'chased in 1995 for $20,000 with a projected life expectancy of 10 years. This vehicle is powered by a gas engine and has a recorded mileage of 65,655. It is used primarily for transporting staff and materials to the Utility Department's different job sites. Vehicle maintenance and repair records indicate that $ 5,554.32 has been spent on trait #130 since 2000. The Shop Supervisor has . rated the condition of this vehicle as fair to good. The 2004 Utihty Department Capital Equipment Budget has allocated $50,000 for the replacement of unit #130. Analysis/Conclusions: Pubhc Works staffhas carefully reviewed past, current and projected use of Unit #130. A summary of those findings is as follows: The existing utility van #130 is in fair operating condition and would be an improved means of transporting and hauling work tools and employees to and from different work sites, and should be considered for replacing another fleet vehicle. Staffrecommends shifting down Vehicle #130 to the Parks Department as a replacement for an older existing tmck, unit #202. Pubhc Works purchased unit #202, a Ford E-150 utility van in 1985. Velficle #202 is nineteen years old and it has become very difficult for the City shop to locate and obtain replacement parts for this vehicle. The track body for #202 is rusting out and is in very poor condition. The Pubhc Works Department would propose to dispose of vehicle #202 in a public auction and transfer vehicle #130 to the Parks Department. Staffprepared vehicle specs and obtained the following prices quotes. It should be noted that Elk River Ford carried the State of Minnesota purchasing contract for a ~¼ ton van: Snpe_rior Ford $14,975.00 Elk River Ford $16,678.00 Tousley Ford $17,916.00 Midway Ford $18,273.00 The estimated trade-in or auction value for Unit #202 is $500 to $600. Staffrecommends disposing of Unit #202 by auction to obtain the highest replacement value. Recommended Motion: Move to authorize the replacement of Unit #130 and purchase of one (1) new Ford F-250 Cargo Van from Superior Ford in the amount of $14,975.00, plus sales tax. Funding shall be equally from the Sewer and Water Capital Equipment Replacement Fund, funds 432-49450-5150 & 433-49430-5150. KH:jb COUNCIL ACTION: -55- CITY COUNCIL LETTER Meeting of: 3/8/03 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY: K. Hanse REPLACEMENT OF UNIT #220, AND PURCHASE OF A DATE: 3/1/04 : FORD F-250 4 X 2 PICKUP TRUCK EQUIPPED WITH A TOMMY LIFT GATE. Background: Existing unit #220 is a Dodge Ram 250 pick-up track with lift gate purchased in 1992 for $20,000 with a projected life expectancy of 10 years. This vehicle is powered by a gas engine and has a recorded mileage of 59,953. It is used primarily for transporting staff and materials to the Park Department's different job sites. Vehicle maintenance and repair records indicate that $ 6,220.04 has been spent on Unit #220 since 2000. The Shop Supervisor has rated the condition of this vehicle as fair. The 2004 budget has allocated $38,000 for the replacement of unit #220. Analysis/Conclusions: Pubhc Works staffhas carefully reviewed past, current and projected use of Unit #220. A summm3~ of those findings is as follows: Staffrecommends that vehicle #220 would remain in the Parks Department. Public Works Department purchased the Dodge Ram 250 pick-up track in 1992. Vehicle #220 is twelve years old. Vehicle #220 is in fair operating condition and would continue to be used as a means of transporting and hauling work tools and employees and seasonals to and from different work sites. Staffrecommends replacing Unit #220 with a Ford F-250 Crew Cab Pick-up Truck equipped with a Tommy Lift Gate. Staff prepared vehicle specs and the following is an overview of the price quotes that were received by the Pubhc Works Department for replacing Unit #220: Pick-up Truck Quotes: Elk River Ford $17,832.00 Superior Ford $18,200.00 Tousley Ford $19,640.00 Midway Ford $22,858.00 Tommy Lift Gate Quotes: Aspen Equipment $ 1,540.00 Crysteel $ 1,618.00 Recommended Motion: Move to authorize the replacement of Unit #220 with one (1) new Ford F-250 Crew Cab from Elk River Ford in the amount of $17,832.00, plus sales tax and to authorize the purchase of one (1) Tommy Lift Gate from Aspen Equipment in the amount of $1,540.00, plus sales tax. Funding shall be from the Parks Capital Equipment Replacement Fund. rU.'jb COUNCIL ACTION: -56- CITY COUNCIL LETTER Meeting of: 3/8/2004 AGENDA SECTION: BIDS & OTHER ORIGINATING DEPARTMENT: CITY MANAGER CONSIDERATIONS,.~ a ~- PUBLIC WORKS No: , AREA PARKWAY and INFRASTRUCTURE DATE: 3/3/04 ~ DATE: FEASIBILITY REPORT Background: City staffprepared a Request for Proposals (RFP) for an engineering report to address the parkway and infrastructure needs through the industrial area of the City, consistent with the Industrial Area Redevelopment Plan accepted by the Council in 2003. The engineering report will examine the development of a new road and review the adequacy of the existing infrastructure from 37th Avenue through the Industrial Area along 39th Avenue to Jefferson Street, and north to 40~ Avenue. Staffprepared and sent out copies of the RFP to four firms, a copy of which is attached. Three proposals were submitted meeting the requirements stated in the RFP. One finn, TKDA, indicated they would not be submitting a proposal. Analysis/Conclusions: The purpose of this project is to provide the City of Columbia Heights with a comprehensive engineering report detailing the feasibility of constructing a parkway along Jefferson Street NE from 40th Avenue NE to 39th Avenue NE, then continuing west along 39t~ Avenue NE to 5th Street NE and then continuing along an abandoned railroad right-of-way and connecting into 37~ Avenue NE. The work shall also include a review of the adequacy of the utility system in this area for existing and future development conditions. Also included is a traffic study to review potential traffic impacts of redevelopment and intersection layouts in the industrial area. The existing roadway is a Municipal State Aid route and the funding scheme contemplates that a portion of the improvements will be assessed in accordance with Minnesota Statutes Chapter 429. The primary study elements are detailed on pages 2 & 3 of the RFP and consist generally of the following: · Data Collection. · Review Existing Conditions. · Establish Parkway Layout & Urban Design. · Determine Ponding Requirements. Conduct Sanitary Sewer and Water Main capacity analysis. · Conduct a Traffic Study and evaluation of impacts. · Provide a Cost Estimate and Funding plan · Provide a detailed Feasibility Report · Optional Work Tasks (A, B, & C) Staffhas reviewed each of the proposals and prepared a ranlcing grid based upon the criteria given in the RFP. On this basis, City staff is recommending the fnxn of Short Elliot Hendrickson (SEH) to complete the engineering report. We feel that SEH had the best understanding and approach to the feasibility report, has an excellent scope, detail and program proposed, has a very good experience history in the completion of similar projects in the Metro Area, and submitted the best overall proposal that addressed the requirements of the RFP. SEH also performed and completed the City's utility modeling for the K-Mart Redevelopment. The estimated cost from each Engineer is shown on the ranking sheet. The attached table illustrates the estimated hours by each consultant and what the corresponding average hourly rate would be. Funding for the Industrial Area Feasibility Report is proposed to be from a $50,000 Pre-Development Grant from Met Cotmcil obtained by the City of Cohtmbia Heights in 2003. COUNCIL ACTION: -57- CITY COUNCIL LETTER Meeting of: 3/8/2004 AGENDA SECTION: BIDS & OTHER ORIGINATING DEPARTMENT: CITY MANAGER CONSIDERATIONS PUBLIC WORKS NO: ITEM: AWARD OF PROPOSAL FOR INDUSTRIAL BY: K. Hansen BY: AREA PARKWAY and INFRASTRUCTURE DATE: 3/3/04 DATE: FEASIBILITY REPORT Staff also requested proposals on additional work tasks described as: '"~ A. Preliminary Project Surveying B. Assist in ROW Acquisition C. ROW Mapping for State-Aid requirements Each one of these work tasks would have to be completed under the preliminary and/or final design phase. Staffbeheves it is appropriate to begin these tasks related to land acquisition and Right-of-Way at this time due to the fact these are work tasks that . often can delay a project, particularly considering the project will have to meet State-Aid requirements and processes for acquisition and ROW mapping. For comparison, ROW acquisition and mapping contributed to a one-year delay in the Central Avenue project. : Recommended Motion: Move to accept the proposal from SEH for the Industrial Area Parkway and Infrastructure Feasibility Study based upon thek proposal dated February 12, 2004, and accepting optional work tasks A, B & C, in an amount not-to-exceed $55,600; and, furthermore, to authorize the Mayor and City Manager tO enter into an agreement for the same. KH: jb Attachments: RFP Proposals Ranking Grid Cost/Hour comparison table COUNCIL ACTION: ~ E m ~ g -59- 0 0 0 ID... ID... o CITY OF COLUMBIA HEIGHTS 637 38TH AVENUE N. E., COLUMBIA HEIGHTS~ MN 55421-3806 (763) 706-3700 FAX 706-3701 PUBLIC WORKS CENTRAL GARAGE SEWER/WATER ENGINEERING STREETS PARKS REQUESTS FOR PROPOSALS FOR CONSULTANT SERVICES COLUMBIA HEIGHTS PARKWAY FEASIBILITY STUDY · COLUMBIA HEIGHTS, MINNESOTA The City of Columbia Heights is requesting proposals from individual or collaborating consulting firms for services related to preparing a Feasibility Report for the Columbia Heights Parkway. Proposals* are due in the office of the Public Works Director/City Engineer no later than 3:30 PM, February 12, 2004. Proposals received after that date will be returned to the firm with the understanding that the firm will no longer be considered for the consultant services for this project. If larger docmnents such as previously completed studies or other renderings are included as examples of work, one copy will suffice but must be submitted with the proposals for our use during the evaluation process. Items such as this will be returned to you when the process has been completed. The City of Columbia Heights process for reviewing the proposals will be: 1. City Staff (Public Works and Community Development) will review and rank all proposals. 2. City staff will then forward summary reviews and rankings to the City Manager. 3. The City Manager will make a final recommendation, which will go to the City Council for consideration. 4. It is not anticipated that the City Council will perform individual firm interviews for the final selection. If you have any questions or concerns regarding this RFP, please contact: Kevin Hansen Public Works Dh'ector/City Engineer 637 38th Avenue NE Columbia Heights, MN 55421 Phone 763-706-3705 E~Mail: Kevin. Hansen~ci.colm~nbia-hei,~hts.nm.us *Please note that ten (10) copies of your company's proposal must be submitted to the City of Columbia Heights. -60- THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON TH ....... OF DISABILITY IN EMPLOYMENT Or THE PROVISION OF SERVICES REQUEST FOR PROPOSALS COLUMBIA HEIGHTS, MINNESOTA INDUSTRIAL AREA PARKWAY and INFRASTRUCTURE ENGINEERING REPORT II. INTRODUCTION The City of Columbia Heights is a northern, first ring suburb of Mirmeapolis. The City is fully developed in an area of approximately 3.4 square miles with a population of 18,699. The majority of the City contains single-family homes, comprising approximately 5,135 parcels, or 64 percent of the total 7,975 parcels. Most of Columbia Heights is rolling to hilly terrain with several small lakes and ponds. The City was mainly developed in the period ~om 1940 until 1970. Connnercial development is concentrated along Central and University Avenues with industrial development concentrated along and south of 39th Avenue, between Central and University Avenues. Over the past 15 years, the City of Columbia Heights has conducted a number of planning studies that address the Columbia Heights Industrial Park. Despite these planning efforts, the Industrial Park of today is essentially the same as it was in 1988. The buildings in this area have deteriorated, become vacant, and most have become both physically and economically obsolete. In 2003, The Columbia Heights Industrial Area Redevelopment Plan was completed and is intended to be a catalyst for change in the area. The highest and best use proposed for the majority of the plan consists of high density, for-sale housing. The City of Columbia Heights is requesting proposals to provide professional services required for the preparation of a feasibility report for the development of a parkway and infrastructure from 37th Avenue through the Industrial Park of the City to Jefferson Street and 39th Avenue and extending north through Huset Park connecting at 40th Avenue. GENERAL REQUIREMENTS Interested finns should submit their proposal no later than 3:30 P.M. on February 12th, 2004 to the Director of Public Works, 637 38th Ave. N.E., Columbia Heights, MN 55421. In submitting a proposal to provide the required services, the following is required in order to expedite the review process by the representatives of the City. o The length of the proposal should not exceed five (5) pages, excluding figures, resumes of personnel, finn experience, qualifications, site plans, etc. The proposal should not contain non-applicable promotional materials and should address only the points requested in this document, including proposed thne schedule to complete the work and associated fees. If requested elsewhere in this RFP, provide separate schedules and fees for separate sections of work. A schedule of the most current billing rates for individuals involved; this must include a total cost to complete the work in the specified time frame. Ten (10) copies of the proposal should be addressed to the Director of Public Works/City Engineer, 637 38th Ave. N.E., Co?'_~'&-};_~ Heights, Mimaesota, 55421, to be received by 3:30 P.M. Februmw 12th. 2004. RFP - COLUMBIA HEIGHTS PARKV/AY FEASIBILITY REPORT Page 2 If the finn is proposing to use subconsultants, the subconsultant should be identified along with how the work will be divided. The City of Columbia Heights reserves the right to reject any proposal that does not comply with the requirements of this R.F.P. Ill. SCOPE OF PROJECT The pm-pose of this project is to provide the City of Columbia Heights with a comprehensive engineering report detailing the feasibility of constructing a parkway along Jefferson Street NE from 40th Avenue NE to 39th Avenue NE, then continuing west along 39th Avenue NE to 5th Street NE and then continuing along an abandoned railroad right-of-way and connecting into 37th Avenue NE. The work shall also include a review of the adequacy of the utility system in tlfis area for existing and future development conditions. This is a Municipal State Aid route and a portion of the improvements will be assessed in accordance with Minnesota Statutes Chapter 429. The following items will be required as part qf this proiect: Project Tasks (Responder may propose additional tasks or activities if they will substantially improve the results of the project.) Assemble and review historical roadway, water, sewer and storm sewer system data. Perform soil borings to determine roadway structural requirements and to determine the extent of, if any, sOil contamh~ation along the parkway corridor ROW and Ponding areas. Develop alternatives for the Jefferson Street NE and 39th Avenue NE intersection that are consistent with a continuous parkway concept. Analyze the potential for connecting/disconnecting 5th Street from the new parkway. Determine the necessity of the fi:ontage road east of university, as well as any requirements for possible vacation. Analyze the capacity of the existing utilities along the corridor including water, sanitary sewer and storm sewer for the new development. Review any realignment needs due to the location of a new roadway. Conduct a traffic study to evaluate the impacts of the proposed Industrial Redevelopment as detailed in the Industrial Area Redevelopment Plan. The Traffic Study, at a minimnn~, shall include: (1) (2) (3) (4) (5) (6) (7) (8) Peak hour tm-ning counts Analyze existing intersection LOS Forecast future (build out) traffic volumes Estimate of trip generation for the Redevelopment Trip distribution for the Redevelopment Forecast future (build out) intersection LOS Determine Project impacts and identify future intersection deficiencies Recomar~endations for traffic improvements -62- RFP - COLUMBIA HEIGHTS PARICWAY FEASIBILITY REPORT Page 3 o Work with City staff to develop a financing plan including the potential to use State Aid f'mancing, TIF financing, assessments and other potential financing sources. 10. 11. 12. Prepare a draft report meeting the requh'ements of the 429 process. The report shall indicate the scope of the Project and include the following elements: a. Summary of preliminary design alternatives m~d recommendations; b. Engineer's Preliminary Opinion of Probable Construction Cost; c. Administrative, legal, bonding and engineering cost estimates based on a percentage of the construction cost; d. List of permits required from other governmental and administrative bodies; e. Project sketches indicating the general nature of the proposed Project improvements; f. Proposed funding sources; g. Proposed project schedule; h. Outline of the anticipated permanent and temporary easements and rights-of- way needed for the construction of the Project. Review the draft report with staff and hold progress meetings (minimum of 2). Provide 10 copies of the final report to the City. Present draft and final report to the City Council at two meetings, one work session and one regular City Council meeting. B. Materials/Services to be Provided by City Materials a. Industrial Area Redevelopment Plan (pdt) b. City of Columbia Heights Comprehensive Plan, updated 2000 (pdt) c. 1999 Water Distribution Study d. Columbia Heights Detail Facility Listing, Utib~ies. e. Maps of City (GIS Data, electronic ff available) (1) Parcel Map, Zoning Map (2) Comprehensive Utility Maps (3) Topographic data Current water usage (1) Average daily demand (2) Average monthly demand (3) Maximum day demand Cun'ent water connection information (1) Residential (2) Commercial/Industrial Water and sewer billing records (to be provided ~ necessary) General hxformafion as av,'filable go ho Services a. b. Access to facilities Access to available hffmxnafion -63- RFP - COLUMBIA HEIGHTS PARKWAY FEASIBILITY REPORT Page 4 C. Optional Mrork Taslcs: (pro~4de ~ ad&~ioJJM cost £or eacI~ lille item msIr~) Perform prelimh~ary project surveyhlg for rite project area ROW. Assist the City in acquiring additional ROW adjacent to the abandoned railroad right- of-way to provide adequate right-of-way for construction of a State Aid street. Complete Right-of-Way mapping consistent with MnDOT State-Aid requirements. D. Site Specifics The overall existing use of the Industrial area is undergoing change. Land use conversions from industrial to residential are expected for a large portion of the area over the next one to ten years. An Industrial Area Redevelopment Plan ha been prepared for the area, and a Huset Park Master Plan is currently being prepared for the City. It is the City's intent to use the Parkway Feasibility Report in conjunction with the above listed reports to gain a complete understanding of the hnpacts associated with redevelopment of the area. The Parkway Feasibility Report must consider and be consistent with and support previous reports written, or in the process of being written. E. Department Contacts Prospective responders who may have questions regarding this Request for Proposals may call or write: Kevin Hansen, Director of Public Works City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 (763) 706-3705 (763) 706-3701 Fax Kevin. Hansen~ci.columbia-heights.nm.us F. Proiect Timelines The City intends on having the evaluation and initial selection of the consultant completed by February 19th, 2004 and presenting a fmal recommendation to the City Council at their February 23rd, 2004 regul~ meeting. IV. PROPOSAL CONTENTS 1. Project Approach Should reflect the fin~a's understanding of the requirements of the project and present a task- by-task description of the work to be accomplished. Merely restating the scope of services will not be acceptable. 2. Schedule Should include a schedule depicting the task activities, their inter-relationslfips, and the projected completion dates. It should also contain a discussion of the firm's total staffing and its procedures for maintaining sch - 6 4 -:ompliance in the event of unforeseen delays or other RFP - COLUMBIA HEIGHTS PARKWAY FEASIBILITY REPORT Page 5 3. Project Personnel Should outline the general responsibilities of the finns to be involved if more than one. Should also contain the names of personnel with key responsibilities for the work and a description of their role and duties for this job. It must also include an organizational chart for these people, delineating responsibilities and showing lines of authority and communication. It should also contain biographical resmnes of these individuals with emphasis on their background on comparable projects and similar roles to those proposed for this project. 4. Relevant Experience Should discuss demonstrated experience of firm and project teton with studies of similar scope and magnitude to the proposed study. An outline of the responder's background and experience with particular emphasis on state and local level of government work. Identify personnel to conduct the project and detail their training and work experience. No change in personnel assigned to the project will be permitted without approval of the City. 5. Performance A detailed work plan identifying the work tasks to be accomplished and the budget hours to be expended on each task and subtask. This work plan will be used as a scheduling and managing tool by the City and will serve as the basis for invoicing. The work plan shall also identify the deliverables at key milestones in the project and shall indicate the level of City participation in the project as well as any other services to be provided by the City. The City staff intends to be actively involved with the project, and a minimum of three (3) status meetings are be contained in the work Plan in addition to any data collection or input/review meetings. Two City Conncil meetings may also be required: a work session and presentation at a regular council meeting. 6. References Should contain references that may be contacted for the similar studies discussed in the Experience and Performance Sections. A listing of the names, addresses and telephone nnmbers of at least three (3) references for which the respondent has performed similar work in the last five years. 7. Schedule of Rates and Charges Should contain a schedule of hourly billing rates for each category of professional, teclmical and clerical employee. Specifically, provide an hourly rate for each employee who may be involved in this project. Also, include rates of miscellaneous charges, such as copies, mileage, etc. 8. Benefits to Columbia Heights All things considered, summarize why you believe the City of Colmnbia Heights should retain your finn to perform this project. -65- RFP - COLUMBIA HEIGHTS PARKWAY FEASIBILITY REPORT Page 6 V. EVALUATION CRITERIA AND SELECTION PROCEDURES Proposals will be evaluated on the following criteria: Demonstrated understanding of the requirements of this project and the concerns of the City of Columbia Heights. Relevance and suitability of the overall project approach and schedule. Detail, scope and program for the work. Total estimated cost of the project and Rate schedule submitted. Qualifications m~d expertise of the key personnel to be assigned and their proven ability to work together as a team on similar projects. Experience of the firm and project team in conducting sflnilar work. Record of past performance on similar projects. Comments and opinions provided by references. Resources of the firm to conduct and complete this project in a satisfactory manner. Factors to be considered include size of the firm, current workload, and ability and willingness to commit key personnel. Clarity, conciseness and organization of the proposal. VI. Linfitations, Terms and Conditions This Request for Proposal does not connuit the City of Columbia Heights to award a contract, pay costs incurred in the preparation of a proposal or to procure a contract for services or supplies. The City of Columbia Heights reserves the right to accept or reject any or all proposals received as a result ofthis request, to negotiate with any qualified source, or to cancel in part or entirety this Request for Proposal if it is in the best interest of the City of Columbia Heights to do so. If, for any reason, the f'mu selected is not able to conumence Services under its proposal within 30 days after its award, the City reserves the right to award the contract to the next most qualified firm. The City will retain ownership of all reports, site plans or other submittals prepared under the proposal. This proposal will be the only submittal for firm selection. Interviews are not proposed as a selection criterion. The firm that the City believes to be the best qualified based on the criteria above will be invited to enter into a contract to perform this project. If you have any questions, please contact me at 763/706~3705. Yours truly, Kevin R. Hansen, PE Public Works DirectoffCity Engineer -66- Proposal for Columbia Heights Parkway Feasibility Study Columbia Heights, Minnesota February 12, 2004 Mult:idisciplined. Single Source. Trusted solutions for more_th? 75 years. February 12, 2004 Mr. Kevin Hansen Public Works Director/City Engineer City of Columbia Heights 637 38th Avenue NE Columbia Heights, Minnesota 55421 Columbia Heights Parkway Feasibility Study Columbia Heights, Minnesota SEH No. P-COLHT0403.00 Dear Mr. Hansen: Thank you for inviting SEH to present our proposal for providing professional services to the City of Columbia Heights for this very exciting project. The enclosed proposal presents the benefits SEH brings in terms of resources, technical expertise and proven experience. By recommending SEH, the City can be confident that the project will continue to move toward implementation and a successful conclusion. The City of Columbia Heights will benefit from the SEH approach through: · Complete Project Resources. SEH is in a position to optimize the study for the city, because we have the internal resources to fill all key design staff required by 'the project. Being a multi- disciplined finn, we have the ability to facilitate the needs and concerns of all of the affected stakeholders, developers, agencies and other consultants that are involved with the project. · Comprehensive Approach. From our wealth of past experience with similar projects, we understand the key elements of a neighborhood: safe and rel/able city ser~,ices such as water and sewer, safe access for cars, ptiblic safety and pedestrians, the need to create a renewed'sense' of community for the residents; both new and existing. All of these components must be considered and integrated to develop final recommendations and costs that the City can use to move from planning into reality. · Implementation Oriented. Our team is committed to delivering a study that establishes practical and economical approaches to desi'gns that can be implemented. Our cost estimates will be grounded with experience in knowing what it takes to build infrastructure, as well as having a sound approach to fun-ding. We have a demonstrated history of helping other cities with similar projects. Xenia Avenue in Golden Valley won the 2000 City Engineer's Project of the Year Award. Rice Creek Corporate Park won the City. of Shoreview a Consulting Engineers Grand Award in the same year. Both projects were all about the things that make a neighborhood a great place to live. We look forward to your favorable consideration of this proposal and the opportunity to work with the City, its staff and citizens. Please feel free to contact me at 651-490-2018 if I can be of further assistance. Respectfully submitted, Principal Table of Contents II III Project Approach ............................................................ 1 Project Schedule ............................................................. 5 Estimated Fee ................................................................. 5 Appendix Exhibits Organization Chart Project Team Schedule of Rates Work Plan Related Experience Resumes © 2004 Short Elliott Hendrickson Inc. The information contained in this Proposal was prepared specifically for you and contains proprietary information. We would appreciate your discretion in its reproduction and distribution. This information has been tailored to your specific project based on our understanding of your needs. Its aim is to demonstrate our ideas and approach to your project compared to our competition. We respectfully request that distribution be limited to individuals involved in your selection process. SEH is a registered trademark of Short Elliott Hendrickson Inc. Columbia Heights Parkway Project Approach Introduction The City of Columbia Heights, population 19,000, is comprised mostly of young families and seniors. It is a first ring suburb located just north of the St. Paul/Minneapolis metro area. Columbia Heights believes in a strong sense of community and prides itself on being a desirable place to live and work. The City of Columbia Heights believes one way to achieve and maintain this goal is to implement redevelopment of the City's industrial area as noted in the City's 1999 Comprehensive Plan and in the recently completed Industrial Area Redevelopment Plan. Huset Park, the largest and most popular of the City's 14 parks, is currently undergoing the Master Plan Process. Columbia Heights Parkway will be the backbone that ties Huset Park, the redevelopment - Housing Phase 1 Development and any other new housing and industrial uses into an area that will evolve and become a strong interactive neighborhood. This Feasibility Study will provide the last piece of the puzzle; review of the infrastructure, roadway design, surface water ponds, urban design, cost estimates and funding possibilities. The City of Columbia Heights will benefit from the SEH approach because: SEH's complete project resources will provide the all of the key design staff so that the study elements are optimized. Our comprehensive approach will fully integrate all of the study dements to deliver a study that will provide successful solutions for all of the project goals. The implementation oriented mind set of the team will establish practical and economical designs that can be implemented and produce a project the City can be proud of. The following is a description of our approach to key project elements. Please see the graphic illustrating project issues/concerns in the Appendix. Please also refer to the appendix for SEH project team information. A task by task work plan detail can also be found in the appendix. Communication Good communication is the foundation for the success for a project. Keeping stakeholders informed with the progress of the study and involving them with well-timed meetings is important to making critical decisions and keeping the project on schedule. SEH will work with City staff to develop a meeting schedule that will communicate with the appropriate project partners in a timely manner. Examples of the information we will need to communicate with City staff and other consultants include surface water information, planning process needs etc. The City may want to consider meeting with MN/DOT state aid and right of way staff to introduce the project and get advice as .to project requirements and funding. Other agencies and stakeholders, such as private utilities and metro transit should also be contacted. These coordination efforts will be designed to provide a means to fully scope and document design development needs. As an example, we usually recommend a meeting with permitting agencies so that the needs and timing can be documented in the report and scheduled in the overall project. Columbia Heights Parkway Considerations The initial focus of the project will be to determine the layout of the street system in the study area. The design team will consider safety, traffic operations, landscaping and traffic calming considerations in the preliminary design of the parkway. We will integrate the neighborhood, park, access, development and mobility needs together to provide concept alternates for the key intersection modifications changes at 5th Street and 39m Avenue, 39th Avenue and Jefferson Street and both the proposed and existing intersections along 37th Avenue. Short Elliott Hendrickson Inc. Page 1 Columbia Heights Parkway, cont. The preliminary design of the alignment and street system is a critical step, establishing the "backbone" of the project. Even though this proposal is addressing the study phase of the project, obtaining state aid variances and fight of way are time consuming elements that need to be identified as early as possible and worked into the over all schedule to prevent delay. If the horizontal and vertical designs do .of the proposed parkway do not meet State Aid design roles, the Mn/DOT variance process will need to be scheduled. Identifying right of way needs and acquisition of right of way is also a critical step in the schedule of the project, because State Aid approval of plans is contingent upon having proof of ownership. Urban Design The Urban Design element of this project provides an opportunity to enhance a critical corridor that links a new neighborhood with their park and serve as the gateway to the redevelopment area. This parkway "backbone" will include carefully designed relationships between structures, roadway, trail, landscaping, land uses and other elements to create a unifying theme, expand greenspace, calm traffic and support pedestrian and bicycle travel. These design relationships will support a sense of continuity and human scale, contribute to protecting and improving the value of surrounding properties, and improve the quality of life. Drainage Another key element in determining project feasibility is the size and location of the storm water pond(s). The feasibility study will provide preliminary storm sewer design for the street system that will be conveyed to the pond. We have assumed that the City will forward the hydrologic and hydraulic requirements for the pond(s) and we will add the details for the pipe design. SEH's water resource engineers work closely with our landscape architecture staff and scientists to promote ponds as amenities that can provide additional benefit if natural buffers are developed around them that will protect slopes, invite wildlife and provide a filter for surface runoff. Sanitary Sewer and Water System Analysis The changes proposed for the Industrial Area Redevelopment neighborhood may impact the sanitary sewer and water distribution infrastructure. The public utility systems serving the redevelopment area will need to reviewed for capacity, condition and service locations. Please see the exhibits prepared for this proposal that illustrate the existing utility systems. Sanitary Sewer System Using existing flow data collected by monitoring in selected locations, design parameters will be reviewed. Based on experience at the Kmart site, we also propose that the existing system inverts be verified so that the flows can be calculated based on actual information. The actual field information will help guard against false assumptions and avoid surprises later on. Land use data, existing and proposed for all parcels will be used to check the system's capacity to handle the discharges. Recommendations for capacity improvements will be made. The best time to perform the metering would be during the spring melt 2004. Potential metering locations are shown on the sanitary sewer exhibit in this proposal and included in our fee as an option. We understand that the existing system consists of pipe diameters ranging from 8-inch to 18-inch and is fairly old. The sewer system has been televised. We have assumed that City staff will review the tapes and identify structural deficiencies. We will work with staff to prepare repair/replacement recommendations and costs. It is also a good idea to review the manholes for repair needs, so the cost can be budgeted for. The condition of the existing manholes should be surveyed, either as part of the study or prior to final design. For the purpose of this proposal, we have not included the manhole condition survey as part of our scope of work. Short Elliott Hendrickson Inc. Page 2 Columbia Heights Parkway, cont. Water Distribution System As part of the Water Distribution Analysis prepared by Progressive Consulting Engineers in October 1999, a computer model of the Columbia Heights water distribution system was created This model will be used as the basis for evaluating needs of the redevelopment area. The PCE report indicates water pressures range from 60 to 70 psi with available fire flows in excess of 3,000 gpm in the proposed redeveloped area. The model will be updated with the most recent average daily demand, maximum day demand and peak hour demand (estimated) to determine fluctuation of pressure in the area. In addition, water main improvements made to the system since 1999 will be incorporated in the water model. A comparison of historical water demand to projected demand will be performed for the proposed development. Any changes in demand will be analyzed with the computer model to determine the affect, if any to pressures and available fire flows. It is understood that there are many water mains in Columbia Heights that are constructed of unlined cast iron which may contribute to water quality and/or reduced available fire flow. As part of the water system analysis, SEH staff will review the material type and age of water mains located along the parkway alignment. If old cast iron water mains are located along the proposed alignment, they may provide an excellent opportunity for the City to replace them during construction. An optional task is included to perform fire flow/friction factor testing of these water mains to better determine their condition. Traffic Study The proposed redevelopment of the industrial area and construction of a new parkway will impact the roadway system in the area, and a traffic study will be conducted to evaluate these impacts. It appears that there are six key intersections that will be affected by the proposed redevelopment and should be included in the traffic study. These intersections are: · Jefferson Street and 40th Avenue · Jefferson Street and 39th Avenue · 39th Avenue and 5th Street · 37th Avenue and 5th Street University Avenue/East Service Roadand 40m Avenue University Avenue/East Service Road and 37m Avenue Peak hour traffic counts for these intersections will be conducted;, trip generation for the proposed redevelopment will be estimated (using trip rates from ITE's Trip Generation) and distributed to the roadway system; traffic forecasts will be developed for future conditions (We suggest using 20-year forecasts, since State Aid requires 20-year forecasts for roadway design.); traffic operations analyses for existing and future conditions will be performed (using Synchro computer software); and traffic impacts and recommended traffic improvements will be identified. We have examined the 2001 MSAS traffic volumes for the area, and we estimate that the proposed redevelopment wil/generate an average daily traffic in the range of 3,000 trips/day. Columbia Heights is essentially built out, so that future traffic increases in the area will probably be minimal. From this data, it appears unlikely that the traffic study will result in recommendations for major traffic improvements, such as upgrading 2-lane roadways to 4-lane roadways or changing the lane configuration or traffic control at existing intersections. Instead, the primary focus of the traffic study will be to document the feasibility of eliminating the service road east of University Avenue, to document the traffic diversions that may result from disconnecting 5th Street from the new parkway, to determine the best way to reconfigure the new Short Elliott Hendrickson Inc. Page 3 Columbia Heights Parkway, cont. parkway/Jefferson Streeff39th Avenue intersection, and to determine the optimal intersection spacing for the new parkway connection to 37th Avenue between University Avenue and 5th Street. Subsurface Conditions SEH's geotechnical engineers will design a soil boring program to determine the engineering properties of the subsurface materials, such as R-value for designing the structural street section. For the purpose of the proposal, we have not included any environmental borings. Soil borings will be accomplished by American Engineering Testing of St. Paul, MN. Geotechnical evaluation, analysis and design will be completed by SEH geotechnical staff members. SEH will coordinate the street and utility work with site clean up. We expect to work with ProSource in determining the need, number of borings, sampling, etc., required for additional borings and then proceed with a second phase if required. The redevelopment area is highly contaminated which leads us to believe that any excavations for street and utility work will also require a budget for handling and testing the contaminated material. The design will be approached with this in mind, We expect to proceed with a design that limits the depths and amount of excavations to the extent possible. SEH has environmental waste management personnel that are experienced in working with contaminated conditions and will be available to coach and advise the project team. Costs and Funding The viabihty of the project will depend on a number of economic factors. A good cost estimate of the project components is a critical part in determining the feasibility of the project and the direction for funding. A number of funding options were presented in the Industrial Area Redevelopment Plan. The City has already received Department of Trade and Economic Development (DTED) grant funds and Metropolitan Council funds. Some of the funding sources include State Aid funding, TIF financing and Special Assessments. Some other potential sources may include Mn/DOT cooperative agreement funding for work at the frontage road or intersections with University Avenue (TH 47) and other EPA or State and Regional money. SEH will assist the City in researching sources of funding and in assisting staff in defining strategies for funding the gap in financing. We have included preparation of a mock assessment roll and exploration of various funding scenarios in our work program. Feasibility Report A feasibility report will be prepared that documents the investigation, analysis, preliminary design, cost opinions and funding scenarios for Columbia Heights Parkway and the redevelopment area. The draft report will be reviewed by City staff and, comments will be discussed with SEH for modifications to the report. Ten copies will be provided to the City for distribution and presented to the City Council. Optional Work Tasks Project Area Survey We have included a cost for the project area survey as an optional task. We recommend utilizing low level aerial mapping at a 1"=50' with one foot contours. This aerial mapping would be able to be used for the entire site, including work in the park and for redevelopment areas. We have assumed an area between 40th Avenue and 37th Avenue and TH 47 to Jackson, this can be modified. SEH survey staff will provide ground control and field surveys to tie down critical elevations at street connections and critical drainage facilities. Shod Elliott Hendrickson Inc. Page 4 Columbia Heights Parkway, cont. Right of Way Plat We understand that the City will need to acquire additional right of way adjacent to the raikoad property akeady acquired for a portion of Columbia Heights Parkway. We propose to prepare a ROW plat. We have assumed that others will provide the owner and encumbrance for the parcels and negotiate the purchase of property. Right of Way Plan State Aid funds can be used for right of way acquisition if a right of way plan is submitted and approved. The existing and proposed right of way, parcel information and property owner information is required for the plan. Other information required includes plan, ahgnment and profile information of the roadway. Project Schedule The City of Columbia Heights desires to proceed with construction of the parkway and utility improvements as soon as possible, but mnst complete the preliminary study phase first to provide the necessary scope and costs prior to development of the design documents. Given the time parameters needed for the study, right of way acquisition and final plan development it seems likely that the 2005 construction season would be realistic. Our project approach is intended to provide a timely study report with the cost information for which funding can be developed and pursued. The ultimate goal is to dehver new roadways and proper utility connections that will meet the requirements of the first phase of development. Timely completion of the study report may provide an opportunity to move ahead with some portions of the project that are be critical to project implementation. We will want to further develop specific milestones once the project and the key stakeholders and their needs are identified. Our proposed schedule for completion of the report is as follows: Consultant Selected Contract Approved Prepare Report Draft Report Completed Council Workshop Finalize Report Present at Council Meeting/Public Heating February 23, 2004 March 8, 2004 March/April 2004 April 15, 2004 April 26, 2004 April 3, 2004 April 19, 2004 Estimated Fee We have included in the appendix a spreadsheet that outlines the tasks, hours by discipline and expenses for the project. The estimate of cost of our professional services is based on the understanding, approach and schedule proposed in our response. The following summarizes the cost estimated for our services: Feasibility Report Costs savings by providing city staff for traffic counts Total Report Optional Tasks Project Area Survey Right of Way Plat near railroad Prepare fight of way plan for State Aid funding Additional Considerations Water flow test option Sanitary sewer metering $39,900 (3,000) $36,900 $17,500 $4,300 $5,800 $60O $2,900 Short EIIiott Hendrickson Inc. Page 5 Appendix, cont. Project Team The following individuals have been assigned key roles in the Columbia Heights Parkway Feasibility Study. Susan M. Mason PE - Project Manager ~ Sue will serve as the project manager. She has over 18 years of experience devoted to a wide variety of projects. Sue has worked with numerous cities in redevelopment projects that involve analysis of existing infrastructure and implementation of new roadways. Sue will coordinate the activities of the SEH team, budget and schedule as well as interface with City staff and the other consultants. She will work hard to find common ground with all concerns. Bob Kost, ASLA, AICP - Project Advisor Bob is the Director of Urban Design for SEH and has 25 years of redevelopment and urban design experience in communities across the United States. He is familiar with the City of Columbia Heights from his work on the recent renovation of Central Avenue and the development of the City's Design Guidelines. As a project advisor, Bob will counsel the team on the quality of the new streetscape character and will assist in integrating the public improvements with the planned improvements for Huset Park and the housing developments. Ron Seymour - Project Advisor In over 20 years, Ron has obtained a wide range of experiences in many aspects of Community and Economic Development. He possesses a knowledge and expertise with government program and alternative financing methods. Throughout his career he has developed, accessed, managed and administered numerous public and private project- financed tools for a many Community and Economic Development projects. Ron will be available for a brainstomfing session with the project team and as an advisor to assess strategies for funding the finance gap. George Calebaugh, PE, PTOE - Traffic Analysis George is a professional engineer serving SEH's transportation department. He has spent more than 27 years in traffic engineering and transportation planning. He will provide the expertise to identify existing conditions, problem areas and provide advise for proper operations and geometrics in the redeveloped neighborhood. Chris A. Behringer, ASLA - Urban Design Chris will serve as the Urban Designer for the project. She has over 20 years of experience in the planning and design of streetscapes, plazas, parkways, parks and open space systems. Chris will provide the coordination and the overall design framework between the roadway/parkway, neighborhoods and the aesthetics of the project. Short Elliott Hendrickson Inc. Appendix, cont. Doug Klamerus, PE - Water/Distribution System Analysis lDoug is a professional engineer serving in SEH's water practice-center. He previously performed work on the City of Columbia Heights water model as well as a more recent utility rate study and evaluation at the City's K-Mart site. He will analyze the capacity of the existing main and make recommendations for system improvements if needed. Dave Simons, PE - Sanitary Sewer System Analysis Dave is a principal at SEH with more than 14 years experience in municipal engineering, with a specialty in sanitary sewer comprehensive studies and analysis. He recently performed work for the City of Columbia Height's Utility Rate Study and the Sanitary Sewer System Evaluation at the City's K-Mart site. Dave will set up the monitoring, perform the calibration of field, and calculate the existing and proposed flow. Ron Leaf, PE - Drainage/Water Resources /Ron has over 10 years of experience in evaluating and designing best management practices for water quality treatment and storm water management. Ron will lead the evaluation and preliminary design of storm sewer needs for the new parkway and surrounding infrastructure. John Parotti, PE - Design Engineer John has 10 years of experience and will work with the team in designing roadway alignments and intersection design. He has worked closely with the team on many projects and will be available to dedicate his time to the technical elements of the project. Short Elliott Hendrickson Inc. Feasibility Report- Columbia Heights Parkway Deliverables; Preliminary Street and Utility Design, Landscaping Concepts, Soils Memo, Traffic Study, Feasiblity Report, Exhibits, Meeting Minutes Scientist/ Word Task Project Prqject Speciality Project Lead Prnce~sor/Tec Advisor Manager Engineer Eng./LS Arch Technician h A. (lather Data Assemble and review record plans, plats, 1/2 sections, base maps I 2 8 4 Coordinate i~u.d information with BRA ~ 1: 4 Attend kick off meeting with City staff 3 2 3 3 Contact pdvate utilities 2 0.5 Take project pictures 2 B. Prepare soils memo and recommendations Coordinate soil boring locations and testing 4 Evaluate soil boring information 2 6 Prepare recommendations 1 2 6 P C. Roadway Design Develop preliminary alignments 32 Develop preliminary typical sections 2 4 Review concepts for intersection designs 3 2 1 Review options/leas for service road 2 2 Develop streetscape scenarios I 8 Meet with staff to discuss concepts 3 3 3 1 Refine preferred alternate for report 4 16 D. Utility Capacity and condition review Discuss sanitary and water needs with staff 2 2 2 Review service connection/disconnection needs 2 Evaluate sanitary sewer existing and future capacity 16 Model update of 2003 water demand and future water demand 10 Prepare Recommendations 2 Prepare exhibits for. report 21 2 8 E'.Drainage Design Evaluate existing storm sewer system capacity 8 Refine drainage areas from pond study to match street profiles 2 Develop preliminary design of storm sewer system 16 Refine pond design for aesthetics and buffers 2 4 F. Traffic Study Determine peak hour turning movements ( assume 6 intersections) 8 48 Analyze existihg and proposed LOS 3 12 Fo(ecast 20 year traffic volumes I 4 Trip generation and distribution of redevelopment 4 .Determine projects impacts and system defiencies I 2 41 G. Prepa~u Feasibility Report -- Write Report . 2 16 8 16 4 Prepare Drawings ( 11 x17 color on aerial mapping) 24 Cost Estimates ' 41 16 Preliminary Assessment Roll 2 8 4 H, Review Funding Scenarios Meet to brainstorm 2 Assist with financing plan 2 4 F. Council Meeting Attendance Council and Council Workshop 4 - 1 Total hours 445.5 131 50 38 170 72 102.5 Project labor cost this phase $37,208 Expenses Mileage 74 Reproductions 218 Soil Borings 2,400 Total proiect cost this task $39.900 Unioue components or assumofione: Assumed 10 soil borings, with two for ponding area. R-value test. Sewer and Water field testing optional cost. Assumed storm .record plan information complete. City to verify sanitary inverts 2/12/2004 Page 1 of 2 Optional Tasks - Columbia Heights Parkway Task Project Pro jeer Scientlsl/ Shaft Word Lead Proe~sor/Tec; Survey Crew Advisor Manager Technician Technician h A. Project Area Survey Topo of critical locations, street tie down, structures and drainage I 4 32 Ground control for mapping 8 Total hours 45 0 · I 4 0 0, 40 Project labor cost this phase $7,360 Expenses, subconsultants .Survey Expenses 1,240 Aerial. Mapping 8,900 Total project cost this phas~ $17.500 Unioue components or assumptionm Project area from 40th Avenue NE to 37th Avenue NE and TH47 to Jackson Street, 1"=50', 1 foot contour intervals Scientist/· Word Task Project Project Staff Lead Proeessor/Te~ Survey Crew Advisor Manager Technician Technician h B. Right of Way Plat ( adjacent to RR property) Gather information 8 Prepare plat 32 Coordinate with City 4 Total hours 48 0 4 44 0 0i 0 Project labor cost this phase $4,220 Expenses Mileage 50 Reproductions 80 Total project cost this phasp $4.300 Unioue components or assumpt one.' Ownership and Encumberance information by others. Task Project Project Scientist/ Shaft Word Lead Processor/Te~ Survey Crew Advisor Manager Technician C. Right of Way Plan ;alu. Jify parcel information 1 8 Coordinate and prepare plan sheets 4 32 Identify right of way needs 2 Prepare cost estimate and ID information spreadsheet ~ 0.5 Coordinate submittal to Mn/DOT 2 4 0..~ Total hours 70 0 5 32 32 I 0 Project labor cost this phase $5,623 Expenses Mileage 50 Reproductions 127 Unique components or assumptions; page 2 of 2 2/12/2004 Appendix, cont. Additional Services The following additional services have been identified and are not outlined in the request for proposal. If the services are needed, we will perform the work after given authorization to proceed by the City. · Preliminary Lighting Design · Field Stake Easements · Photo imagery, newsletters, website link, public open house · Environmental testing and design · Final Design and Plan preparation · TIF eligibility assessment Short Elliott Hendrickson Inc. Appendix, cont. Schedule of Rates Classification Project Manager Project Engineer/Architect/Planner/Scientist Staff Engineer/Architect/Planner/Scientist Lead Technician Senior Technician Technician Administrative Technician Project Specialist ® Billable Rate $120.00 $110.00 $95.00 $85.00 $80.00 $7o.oo $63.00 $70.00- $170.00 Expenses Mileage Reproductions $0.375 See attached Schedule of Expenses o) The actual rate charged for "project specialist" is dependent upon the hourly rate of the employee assigned to the project. The rates shown are submit to change. Effective: January 1, 2004 Expires: December 31, 2004 Proposed Billing Classifications Key Staff Sue Mason, PE Dave Simons, PE Doug Klamems, PE Chris Behringer, ASLA George Calebaugh, PE Billing Classification Project Advisor Project Manager Project Engineer Project Engineer Landscape Architect Traffic Engineer Hourly Rate N/A $12o.oo $120.00 $110.00 $85.00 $110.00 Short Elliott Hendrickson Inc. SEH Schedule of Expenses Vehide Mileage Rates All Vehicles $0.375/mile Vehicle Allowance Costs Resident Project Representative Survey Van $10.00/day $4.50/hour + $0.375/mile Computer Equipment Computer Charges per Direct Hour of Labor Engineering Computers Compaq AutoCAD Computers Word Processing Computers Total Station with AutoLock Total Station without AutoLock Global Positioning System (GPS) $3.00/hour $12.00/hour $20.00/hour $7.50/hour $20.00/hour $10.00/hour $25.00/hour Other expenses for additional items may be required by the Owner to fulfill the terms of a specific authorization Traffic Counter Video Camera Boat Rental ATV Rental Snowmobile Rental Wastewater Sampler $25.00/unit/count $4.00/hour plus tape $50.00/day $100.00/day $50.00/day $340.00/week Evaluation Equipment Gas Meter Tooke Gauge (Paint Identification) UT Gauge (Metal Thickness) Elcometer (Adhesion Strength) Dry Film Thickness Gauge Nuclear Density Tester Flow Meters $20.00/day* $20.00/day* $20.00/day* $20.00/day* $12.00/day* $200.00/week $75.00/week Safety Equipment Includes:Tripod/Retriever System; Belts; Lanyards $30.00/day* * On projects extending one (1) week or longer, this cost represents weekly rates. Effective: January 1, 2004 Expires: December 31, 2004 Short Elliott Hendrickson Inc. Schedule of Expenses, cont. Identifiable Reproduction and Reprographic Costs Item 8~Axll llx17 Large Per Item Format Photocopy .08 .14 .... Color Copy (24 & less copies per 1.25 1.50 .... original) Color Copy (25 - 49 copies per 1.00(2) 1.25(2) .... original) Transparency - black/white .75 ...... Transparency - color 2.00 ...... Blackline .... 1.05 -- Mylar .... 5.00 -- Vellum .... 2.00 -- Scanning (per sq. ft.) .40 Creating a CD .... 20.00 -- Lamination Unmounted 2.00 3.50 50.00 -- Lamination Mounted (24"x36" & 40.00 smaller) Lamination Mounted (larger than 75.00 24"x36") Collating/Binding/Cover 4.00 3-Ring Binders/Graphics Size: 1" 2" 3" 4" 3-Ring Binders/Graphics Cost: 3.92 5.11 8.85 19.91 Tabs (per tab) .20 Machine Folding .02 Mailing/Processing 5.00 o) Includes operator time. (2) Further color copy price breaks apply to quantifies over 49 copies per original. Prices are subject to change on a quarterly basis and may not be accompanied by immediate notification. Effective: Expires: January 1, 2004 December 31, 2004 rfiadmin~agree rn~ters~chedule\expenses 2004.doc Short Elliott Hendrickson Inc. Appendix, cont. Related Project Experience/References The pages that follow include examples of SEH's relevant experience. Project photo data sheets, layout examples, and public information process and plan sheet examples have been attached in this section to illustrate our experience and the similarities to this project. The three projects we have selected that best demonstrate SEH's recent experience to complete the requested services and deliverables are as follows: 1. Xenia Avenue/Turner's Crossroad Reconstruction - City of Golden Valley, Minnesota 2. Rice Creek Corporate Park- City of Shoreview, Minnesota 3. France Avenue Relocation - City of Brooklyn Center, Minnesota and Minnesota Department of Transportation Xenia Avenue/Turners Crossroads - Golden Valley, Minnesota The need for this project was identified soon after 1-394 was constructed impacting traffic mobility and flow in the City of golden Valley. Extending Xenia Avenue partially along an abandoned railroad track was identified as a important link in the supporting road system. The project included preliminary, final and construction services. An intensive public involvement process was implemented including a citizen advisory committee. The use of traffic calming techniques was important in winning the public's consent. Many of the elements encountered in this project are related to the supporting road segments on the Columbia Heights Parkway, such as realignment, right- of-way acquisition, change in accesses to properties, surface water quality issues, and traffic issues. Reference: Jeannine Clancy, Director of Public Works, City of Golden Valley, 7800 Golden Valley Road, Golden Valley, Minnesota, 55427-4588, 763.593.8035 Rice Creek Parkway/Park View Drive - City of Shoreview, Minnesota Rice Creek Corporate Park is.a 230-acre mixed-use development site in northwest Shoreview developed by Wizpark Corporation. It was one of the last large parcels of developable land left in the City of Shoreview. The project involved 21 interested parties and consultants and 10 regulatory and review agencies. Development of the site hinged upon a number of interrelated elements and required a collaborative effort to create a final project that would be consistent with the City's Comprehensive Plan. Short Elliott Hendrickson Inc. Appendix, cont. SEH's role was to represent the City in coordination and review of the overall development and to design and related site infrastructure. SEH reviewed and advised the City on the EIS document and site plans, prepared traffic forecasting for the site and related neighboring roadways, investigated and advanced the property purchases and conversions, investigated and identified impacts and alternates for construction of the north/south road as it transverses the wetland, gained agency approvals, and eventually, prepared bidding documents and provided construction services for three construction contracts. Many of the elements encountered on this project are related to Columbia Heights Parkway, such as design of 2.0 miles of State Aid roadway, streetscape design, utility and roadway construction, purchase of the Mn/DOT maintenance property and coordination with other project consultants, numerous agencies and close collaboration with the planning and engineering staff of public works. The City and SEH won the 2000 Consulting Engineers Council of Minnesota "Grand Award". Reference: Mark Maloney, Director of Public Works, City of Shoreview, 4600 N. Victoria, Shoreview, Minnesota 55126, 651.490.4600 France Avenue Relocation - Brooklyn Center, Minnesota The need for the proposed alignment for France Avenue was determined after a series of public meetings following a traffic study prepared by SEH. The new roadway provides access to existing residential neighborhoods that whose access was impacted by the construction of TH 100. The new roadway also provided opportunity of access by a superfund site(s) undergoing redevelopment. Many of the elements encountered on this project are related to Columbia Heights Parkway. Such as realignment, right-of-way acquisition, contaminated soils, ponding requirements, Mn/DOT cooperation agreement review, traffic study, coordination with other consultants and multiple agencies. Preliminary design, final design and construction services for relocation of roadway on new alignment to facilitate changes on TH 100 and the redevelopment of a super fund site project funded by Mn/DOT cooperative agreements. Project features right of way acquisition and permitting. Reference: Mike McCauley, City Manager, City of Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, 763.569.3300 Short Elliott Hendrickson Inc. SEH multidiscip lined. single source. XENIA AVENUE/TURNERS CROSSROAD RECONSTRUCTION Golden Valley, I*linnesota Owner ] City of Golden Valley, Minnesota Features · Unique design of ~Xenia Avenue incorporating roadway geometrics, landscaping and alignment to provide traffic calming influences · Regional ponding for existing and redeveloped properties · Reconstruction of Turners Crossroad, redesign of through traffic to recharacterize as a local street · Phase I Environmental Site Assessments and asbestos inspection for five homes and four duplexes SEH Services Area-wide traffic study Extensive public involvement, task force, neighborhood meetings andVRI Signal design Easement preparation Preliminary and final design Construction services Landscaping design and implementation Permitting and agency coordination Geotechnical investigation and recommendations Awards]Municipal Project of the Year, 2001 City Engineers Association of Minnesota Cost ] $3.4 million MUNI 059 Issues *' Access "Safety "Cut Ti~ru Traffic and Da~C~'/~ Propo,sed ~ /'1~ Extension Po,riding , ~ ~ Station Site t ,, City of Go, liden Valley Xe~a Avenue Extension/ Tumer's Cro,ssroad Reconstruction Goldea Hills Drivc Cok~nlal I')H vc (Year 2018. Future AD'T1, 75 ADT ----/~ (Year 2018 4~uture-AD'D 1-39,1/U.5. Highway 12 Needs. and Concerns were G Overall pedestrian and vehicle athered and Prio~'itized. safety was the #1 concern. zone signing ~ ~~" Safely Walldtr~l connection School crossing ~ Trail alignm, ent ) Boulevard trees Location ~ Road curve Stop signs Traffic circle 4 way stop Parkway divide Truck traffic Apartment Concern Speed :bumps No p~rking No, trucks It LOcal traffic only Ct~urch area Landscape Maintenance Sl:~ce be~,r~ road/tr&il ) Tree preservation I) ADA accessible ) Privacy in the area o1~ ! apartments Ped Bridge Bridl:Re drop ,off It o,f ki(-ts crossing It Cost of bridge ! Use I~ Looks of br?dge Location Space Visibility of wetland Entrance to school Tree preservation, Roadway median Maintenance lrrigatiol'~ Apartment i~rivacy Enhance pond Berms Misc. Safeb' ) Ornamental lighting I~ Fencing ~, Wetland impacts I~ Dampen noise ) Lighting near school I~ School site pro,perb, I~ No right tu, rn on red I~ School bussing I~ The. Ideas Generated from Discussion About Trails, Lan.dscaping, and Traffic Calming Resulted in an Integrated Design. t!n~t~od'uction of a concrete median, Narro,wer lanes 3-way stop, LandscaPed median Curved roadway Adjacent landscapin: LEGEND SEC'~DN EXISTING TRA~CER~E POINT PROPOSED OR NEW CONSTRUCT]ON .......... CONS3RUCTION UMI~ ........ STR~['r U~NT~NG CABLE ,dj ~..o~o~o. ~=.o Coum^CTOR= I RNAL P~N I 1~925 HOR~DAL[ eC~., P.O. BOX ~0] CONST, R[CORDS ROGERS, ~N 55374-0303 DA~ ~ ~ PHONE= 763,428,2229 ~ CITY OF GOLDEN VALLEY, MINNESOTA CONSTRUCTION PLANS FOR EXCAVATION, GRADING, WATERMAIN, SANITARY SEWER, BITUMINOUS PAVING, CONCRETE CURB & GUTTER AND CONCRETE 'WALK XENIAAVE. / TURNER'S CROSSROAD 'RECONSTRUCTION ' CITY PROJECT NO, 99-SH ~ . < ~. FRONT AGE ~ ~ PROJECT LOOA~ON INDEX SHEET NO, DESCRIPTION PROJECT Loc^TIoN SEH multidiscip lined. single source. STORHWATER PON D LANDSCAPING Golden Valley, Minnesota Features · Naturalized buffers around perimeter of ponds · Buffers filter and remove pollutants and sediments, increase wildlife habitat and reduce maintenance · Customized interpretive signage SEH Services · Landscape/sign design · Public involvement · Construction documents and specifications · Contract administration and inspection Stormwater Pond Landscaping (Images, left to right) · Brookview Park · Hampshire Park · Xenia Avenue · Minnaqua · Tyrol Hills LAND 007 SEH mu ltidis cip li ned. single source. RICE CREEK CORPORATE PARK RICE CREEK PARKWAY, PARK¥!EW DRIVE Shoreview~ iViinnesota Owner I City of Shoreview, Minnesota Features · New MSA roadways and utilities extension coordinated with private developer of 200 acre Rice Creek Corporate Park · Horizontal directional drilled trunk HDPE water main to cross Ramsey County Open Space · Other features included crossing a wetland with the roadway alignment and design and trail creek crossing · Landscaped streetscapes, regional pond, and mitigation pond · Twin 60" St. Paul Water Utility aquaducts needed to be lowered for the new road · Multiple bid packages SEH Services · Area-wide traffic study · Environmental assessment review · Six(f) land transfer coordination and facilitation · Mn/DOT property acquisition and Phase I ESA · Permitting for trail construction and creek crossing over Rice Creek in Ramsey County Open Space · Design of five signals · Geotechnical analysis and design for embankment over organic soils · Coordination with two counties, three cities, and Mn/DOT for project approvals · Preliminary and final design of 1.8 miles of MSA roadway of public utilities · Construction services · Landscaping design Awards I Grand Award, 2001 Consulting Engineers Council of Minnesota Cost I $4.2 million MUN1060 N SAINT'PAUL PIONEER PRESS · SERVING NORTH SUBURBAN COMMUNITII~S I SUNDAY, NOVEMBER 26, 200'b ' . · The F nal: FrOntier '' · When The Village of Rice Creek' :deVelopment in ghoreview is finished,· ~he City will be 100 percent . /:d:eveloped, As the. new homes keeP. Spring}ng up, the new neighbors are · 'getting tO know each other along the · ~ea's ~xtensive trails .and sidewalls. .~tONEES PRESS ' . t · SPOTLIGHT' SH.OREVIEW PIONEER I: The Village of Rice Creek'*. = What: The new neighborhood in~II -' Shoreview's largest and last majoL .. d.evelopment, east of interstate 35W between county roads I and J;'. · Who: The neighborhood consls(~ mainly of empty-nesters and first-;-; .' time homeowners starting families;~ . · · · When: The'first residents move[J ii ' in this spring. Construction is con-. tinulng, with the rest of the resi. dents expected to be In by next - · . April. The park will be completed in '. . . NEALE VAN NEss/PIONEER PRESS four to six years.. .., Blil and Barb Hasslng stroll on a bridge across Rice Creek near their home In Shorevlew's latest, largest and last development. ' Nearly 450 townhouses were ~ompleted this year. . . . ;..~ ~ hile 'Shoreview's largest deveiop,' Shoreview resident and planning com- each Other in August during a weloom- ' Ramsay count;7 Commissioner Toh'y ~ ment, 'The :Village of Rice Creek; :mission chairman Bill Hassing and hi~ lng party held at one resident's house. Bennett. also inove'd into the neighbor- _ Will not be finished for several years,.. Wife, Barb, who have gotten, to' knowI. · Jim Wyehor; who moved to Shore- hood.L' . .... . ". "-' mo~t of the 304 te.wnhous~s planned for their 'neighbors through their 9 a.m view from Cirele Pines, went out with' Jim MeD0nald,:'sa'l&s r~presantative 'the mixed-use development have been- strolls along Rice Creek Trail. '. '- two neighbors and Posted fliers 'about for Rottlnnd Hemes, said the houshg '. completed. " ' ' ' . . The Hassings live 'along Prairie the gathering. ~." development is the fastest-selling prop- Since March,' a growing number of Ridge. ~Dr'ive ."in one of 64 homes ' He said the welcoming event, at . arty he has 'dealt with hi 'his' 15' occupants has been Settling. into., a':i planned 'to'line the Rice Creek. Trail " 'which '60 people showed 'up, 'was' a 'working.'fbi~ the company,- . :':' fr~sh'~neighborhood, also known" as and preserved .wetlands. · · :chance for .residents to get to kno~;.. ; He'~aid 23' one-level uni~ remhin.:~0 WlSPARK. · ' ' :" "Most of'uS are'emPty-nesters -- each other. Wyehor said it.~as also a be 'e0mpleted 'and sold, .which he . Residents and the development's' real .either retired or dose to retirement," time to recognize.' that the" area-was -expectsl.to hapPen by :April '. . '%' estateagent describe the new.neighbor- Hassing, a retired attorney, said' of his starting.to feel like a neighborhood. When"thg'.~ntire 228-aei'e' devel6i~ ho6d as a combination of empty-nesters neighbors. ' He said months of living among ment of t0wnhouses, an office park, and fi~st4ime homeowners starting Because many o~ the .residen~ do not ' sahd-fflled yards'had taken a turn for secret/ are'eSl hall fields and 'retail families.-In' the past few months, the have childreri.living in their'hqm~, they the better. ' · · space are"cbmpleted ,id four to ~i~ residents have b6en getting acquainted are looking out·for each other.. · ' ' ' '"We celebrated the advent of the years, the City of Shoreview will be '.through a neighborhood' gathering as "Most.everyone around here either lawns,'' Wychor said. .100 percent developed. well as through daily.~noounters along, has' a' cat. or dog," said Barb' Hassing.. Hassing and Wyeher, former presi- . . - . w.. the heavily trayeled trails and side: :"We do eat-sitting and they do'cat-sit-' dent.of the Minnesota Broadcast. Asso} Nan~y Hgo, who covers north Suburban walks .... ting for us. ~o that binds Us." ' ' - elation, are among several communit~ communities, can be r~achsd at ' :¢~: LEGEND EXIS'UNG RIGHT OF WAY F~ROPOSED OR NEW CONSTRUCTION { I BUL~HEAD ANOKA AMONA COUNTY CGAH STA. 0+070.000 C,TY OF SHOREVlEW, MINNESOTA CONSTRUCTION pLANs FOR - GRADING, BITUMINOUS SURFACING, CURB & GUTTER, ,, SANITARY SEWER, STORM SEWER, WATERMAIN, SIDEWALK, AND MISCELLANEOUS CONSTRUCTION RICE CREEK PARKWAY/PARK VIEW DRIVE PARK MEW 13HIVF' RICE CREEK PARKWAY BEGINNING AT A POINT ,349m B. AND 462m W. FROM BEGINNING AT A POINT 5m B, AND 157m ¢' FROM THE NE CORNER OF THE NW CORNER OF SEC. 4, THE NE CORNER OF THE SW CORNER OF SEC. 4, T. 30, R. 25, RAMSEY COUNTY, MN. T..30, R. 23, RAMSEY COUNt, MN. ENDING AT A POINT 3BGm E. FROM THE NE CORNERENDING AT A POINT 43Bm W. FROM 1HE NE CORNER ORFA~n~5~N~3uC~,~.E~,,F BEC. 4. T, 30, R. 2~, OF THE NW CORNER OF BEC. ~t. T. ~O. R. 23. CITY PROJECT NO. 99-12 ANOKA COUN'~ CBAH 23 (NAPLF-'~ 5TRSET) ] . END C.P. 99-61--23 STA. 0+466.094- NON-PAR11CIPATING RAMSEY COUNTY, MN. S.A.P. 167-252-0;!/ STA. ALL TRAFRC CON3RDL DE~CES AND SIGNING SHALL CONFORM TO THE MMUTCD, INCLUDING REID MANUAL FOR YEMPORARY ~RAFFIC CONTROL ZONE LAYOU3S, JANUARY IggR. N01~ THE EXACT LOCA3iON OF UNDERGROUND UI1U]IER SUCH AS OAS, 3ELEPHORE, RBEROPTIC, ELECTHIC, CABLE ~V, AND PIPE " UNES ARE UNKN01~I. THE CONTRACTOR SHALL CONTACT A RICE CREEK PARKWAY $.A.P. 187-268-01 STOPPING 5qGHT DISTANCE BASED ON: 1070mm HEIGHT OF EYE 150mm HEIGHT OF OBJECT - S.A.P. 167-268-01 RICE CREEK PARKWAY (B.A.P. 167-268-D1) GROGG ~OTH R VALU~ (ESC) EXlS~NG A,D.T. (1999) ' 20 YE. PROJEOTED A.D,T. (2019) Om GS km/h- 4.766,000 O 12,950 0 STA. 1+O30.346 STA, 1+878.466 PARK vIEW DRIVE S.A,P, 187-252-01 STOPPING BIGHT DISTANCE BASED ON: 1070mm HEIGHT DF EYE 150mm HEIGHT OF OGJECT PARK ~E'N DRIYE 1030,346 rn (S.A.P. 167-252-01) '.50 km/h DE~IDN SPEED BTA. 1+760 TO 1+790 INDEX NO. DESCRIPTION APPROVED: 19__ ANOKA COUNTY ENGINEER DA'i~ APPROVED: 19__ RAMSEY COUNTY ENGINEER DATE APPROVED: CITY ENGINEER OF SHOREV1EW DA'~ APPROVED: APPROVED: APPROVED: 19__ SHOREVIEW, MINNESOTA S.A.P. 167-252-01 R A P 1RT-PRR-r~I SEH multidiscip lined. single source. FRANCE AVENUE RELOCATION Brooklyn Center, Minnesota Owner I City of Brooklyn Center, Minnesota Features · New road segments required for the TH 100 - Segment 4 reconstruction · Design and construction of new segments of 50th Avenue North,Azelia Avenue North and Drew Avenue North to reroute France Avenue North traffic · Right-of-way acquisition · Relocation of Metropolitan Council trunk force mains · Regional trail ° New railroad crossing · Construction over and adjacent to a Superfund site · Dewatering restrictions due to contaminated groundwater · Remediation of contaminated soils · Wetland replacement · Storm sewer and water quality pond · Modular block retaining walls · Mn/DOT Cooperative Agreement funding SEH Services · Public hearings and open houses · Final roadway design to Mn/DOT and railroad standards Coordination with State, City and railroad agencies ~¥etland Permit Application Right-of-way plan and legal descriptions Geotechnical analysis Subgrade correction design Retaining wail design Traffic Study Cost I $1.4 million TRAF 039 MINNESOTA. DEPARTMENT OF CITY OF BROOKLYN CONSTRUCTION PLAN SYMBOLS ..... 7-.- TRANSPORTATION CENTER PLAN FOR GRADING, BITUMINOUS PAVING, CONC. CURB AND GUTTER, STORM SEWER, SANITARY SEWER, ' · "~'~¥[[f iJ~i~."4hb"~i'~". ~6h'~¥h'O'd¥i6h ......... ~i ff'i;~*6:J[~ ¥"~b~JB'~Jf'~66~:6'~ ................ · ........ : ..... STATE PROJECT NO. 2755-77 LOCATED ON AZELIA AVE. NORTH FROM .L,A.K.E BREEZE AVENUE TO FRANCE AVE NORTH AND ON ....O.R.E.~..A.V..E...N.g.E.I'.H.. FROM ............ .4.?.t.h.?.¥.E..h~.[. ........... TO ......... /...4.8.t.I~.?.V..E~I.U.E. ............ AND ON .... F..R.A,N.g.E..A.V..E.N..~... FROM.,4.8.Z..~9.q..F.T;.S.g.U.T..H..O?..5.9.t.h...AX[~. TO ~60.55 FT.$OUTH OF 50fh AVE. N. PROJECT LOCATION O~TE AGREEMENT NO. B3298 CITY OF BROOKLYN CENTER COUNTY ~ .HENNEPIN. S.P. 2755-77 (T.H~ 100=212I FUNDS ISTRICT .' METing DI¥~SION .. METRO DIVISION END S.P. 2755-77 STA. 90+58.00 END. CONSTRUCtION STA. 9+17.81 BEG!OONSTRUCTION. STA. 7+29.59 W i 53nd AVE. N. ? END EXCEPTION STA. 80+27.41 ~ BEGIN EXCEPTION STA. 80+15.4I E.N. BEGIN S.P. 2755-77 OAV~ST.., STA. 71+58.~2 ~ ~ "'~ m ~ · FUNCTIONAL CLASSIFICAT ~m mo.~.c~,~m ,~ NO. OF TRAFFIC LANES'. NO. O~ PARKING LANES.' STRUCTURAL DESIGN.' UTILITY SYMBOLS R VALUE.' ~ ~ ~ -0- ADT (CURRENT YEAR( 2002 ~£ ~ ABT (FUTURE YEAR( ~o.t~m~o~. ~s~ ~ --g, ~ HCAOT (FUTURE ~ n:~.~ ~ --~ g-- ESALS = 20 YEAR s?~ to~ TOWER ~ GROSS LENGTH ' ~ BRIDGE LENGTH ' EXCEPTION L[NGT~ F~.~'~[~ ~ ~, NET LENGTH ' ~ ~'--'-- DESIGN ~PEED: ~EL[~ ~ 0T.~ HEIGHT OF EYE= ~ HEIGHT OF 09JECT ,,~0~ , ,~,S',. S.P. 2755-77 (FRANCE AVENUE RELOCATION) ,~ZELIA AVE./5OTH AVE. FRANCE AVENUE DREW AVENUE CATION.- .,..c.g.L.L.E..C.T.g~, COLLECTOR s, ...?. ............ "~' ............. ' 5: 0 "~ ......... "" '"b"t ............ ii~'¥ ......... - ~0o2 '"U .............. i~ ............. ~2 :::.~,;X~.E:'.:::: :: ~:,~o.' .b:::: :::: :, ~ 2022 7.] 7.1 MULATIVE ...),!9,0...0.99 ..... !,~.?~;9P.g .... .B.B?,:O..8. FEET..O. :~,6.q. MILES !..~.5.q:9... FEET..9, .0.6.~. MILES ....0.... FEET..O ...... MILES i ..... .0.... FE£'[..0..... MILES ...12.. FEET O0~..MILE5 ..... .O....FEET..O.....MILES 8.B ?,OR. FEET .0,~.~ $. MILES .5.~0.0... FEET .0,0.~$. MILES .... ~.0....UPH ...... ~.0....UPH .~,5. ET .... ].,5. ET. .P,~..~7.. .. P,5..F. ,T., 49fh SIDE<~ 18fh AVE. AVE. ION STA~ 2l+lO.O0 BEG:CONSTRUCTION' STA. I7+GO.O0 GOVERNING SPECIFICATIONS INDEX TH~S PLAN CONTAINS. I Y OF BROOKLYN CENTER ENGINEER J STATE PROJ. NO...ZT. 55.-.?.7. ........ !I.N..JPQ..-~.212! ........ SHEET NO ..... ]....: OF,...6..4... SHEET~ "" ... NEY~ WETLAND '1 BROOKLYN CENTER AZELIA AVENUE N,/5Oth AVENUE N. :L. ° '" ,::, UPLAND BUFFER NEW WETLAND = 12,041 SQ. FT. STORM RATER POND = G.Olg BO. FT. UPLAND BUFFER = 7,qB7 SQ. FT. POND CONTOUR PLAN SEE CONTOUR PLAN FOR POND CONSTRUCT[ON RENCRUARK EL. OOB,00 BENDHMARR EL. DOD,OS TOP NUT HYD RW CDRTOP RUT HYD NORTN STREET RADII RADIUS STATION~,OCATI ON 1o' B3+B], 73 35.00' LT 60' B9+94.66 B6,76' LT 20' g0+34.2682.04' LT RETAIN! ~ / -+02 3 ~ENO TAPER I / '~ ,' ,~ ~/BEGIN ,q~. ~ALL ; ~SEE WALL" PLAN) CONSTRUCTED UNDER S.l?, 2755-77 FRANCE AVE BE RECONSTRUCTED;. BY OTHERS : ~60 IN9: + BROOKLYN CENTER STRE~ & STORM SEWER F~NCE AVENUE RELOCA~ON 50th AVENUE NORTH RDCTOIO2.O Susan M. Mason, pF · Principal/Senior Project Manager Education Bachelor of Science Civil Engineering University of Minnesota, Institute of Technology (1983) Professional Registration Professional Engineer m Minnesota and Wisconsin Professional Associations American Society of Civil Engineers, Minnesota Section General Backgi'ound Project Management and design experience on a variety of civil engineering projects ranging from municipal street and utility projects, to urban design of 4~lane divided roadways. Projects include utility design for sanitary sewers, trunk sanitary sewers, water mains, storm drainage and trails. Street design experience includes new construction, pavement rehabilitation and reconstruction, municipal, ISTEA, MSA and Mn/DOT Cooperative Agreement projects. Experienced in all phases of a project from preliminary studies through observation of construction. Detailed project management experience on projects involving coordination of public/private utilities, governmental agencies, and other internal design groups. Experience Project Manager for: Xenia Avenue/Turners Crossroad - Golden' Valley, Minnesota. Concept, public involvement, preliminary and final design, and construction services of existing and new public streets and utilities as required by redeveloping properties. Design elements included right-of-way acquisition, traffic calming designs, regional pond, landscaPing, and utility relocations. Rice Creek Parkway, Park View Drive - Shoreview, Minnesota. Coordination and review of developer's Environmental Assessment, review of grading plan, concept cost estimates, preliminary and final design and construction services for MSA roadways and public utilities. Unique project elements include private and public project phasing and funding, lowering two 60-inch diameter St. Paul Water Utility conduits, Rice Creek Trail crossing and permitting, and geotechnical analysis and design. Upper 55th Street and Blaine Avenue - Inver Grove Heights, Minnesota. Mn/DOT Cooperative Agreement project involving reconstruction of TH 52 ramps, Upper 55t~ Street and Blaine Avenue to a 4-lane urban roadway with turn lanes and adjacent trails. Project included feasibility report, preliminary layout, f'mal design, easement and right-of-way preparation and construction administration. 69th Avenue, Brooklyn Boulevard to Shingle Creek Parkway - Brooklyn Center, Minnesota. Concept, preliminary, and final design of a reconstruction project for a MSA 4-lane divided roadway with adjacent trails and sidewalks. The project required considerable environmental documentation for permits to fill in the Palmer Lake Basin area. Project included construction of 2i2 acres of wetland mitigation basins. Provided construction management for three phases of construction. Aufiliary Lane Construction for TH. 65 (Moore Lake Causeway) - Fridley, Minnesota. This project provides addition of auxiliary lanes, trail connections, and improved the water quality in Moore Lake. Key elements of the project are coordination with Mn/DOT, design of a sheet pile wall, cantilevered walkway, fishing pier, and drainage, The drainage system will Short Elliott Hendrickson Inc. Susan M. Mason, cont.` divert storm watek that is currently running directly into Moore Lake, into a storm water treatment pond. CSAH 96 Turnback from Dale Street in Shoreview to. Centerville Road in Vadnais Heights, Minnesota - Ramsey County, Minnesota. Final design of 4 miles of 4-lane divided- urban and arterial road with signalized intersection, channelized turn lahes, landscaping, and special treatments. Zachary Lane - Plymouth, Minnesota. 2.5 miles of rural roadway to be reconstructed to MSA urban roadway standards. Project elements include landscaping, bituminous trail drainage design, and public involvement. Market Street Improvements - Golden Valley, Minnesota (1995). SEH reviewed transportation issues near 1-394 and Louisiana Avenue. Tl~e study resulted in recommendations for a 3-lane facility from Louisiana Avenue to approximately 400 meters east past Lupient Olds, a proposed auto mall, Perkins, and Menards. This project included total reconstruction of the street including sewer and water replacement. Because of the poor underlying soils conditions, SEH designed an innovated light-weight fill utilizing shredded tires that is still performing today. SEH prepared the preliminary plan, f'mal, plans, and assisted with construction staking and inspection. Final Design for Hodgson Road (CSAH 49) - Ramsey County, Minnesota. Project involv_ing reconstruction and widening of 1.6 miles of County State Aid Highway 49 (also known as Hodgson Road). Project elements include reconstruction of rural 2-lane road to 3-lane with intersection improvements with Signals. Project also included a significant amount of drainage elements including new storm sewer, three water quality ponds, and bituminous trail. Project requires coordination with the Ramsey County Department of Public Works, City of Shoreview, City of North Oaks, and the Mounds View School District. Reconstruction and Realignment of CSAH 21 from the Intersection of CSAH 21 and 56th Street to TH 95 - Bayport and Oak Park Heights, Minnegota. Project includes closure of the existing Pickett Avenue connection and the 56m Street North connection to TH 95. Project elements include bituminous surfacing, storm sewer, and concrete curb and gutter. Project also provides storm water ponding to address issues associated with storm water runoff quality, This is a Mn/DOT Cooperative Agreement project between Washing County and Mn/DOT. Rice Creek Corporate Park Water Main - Shoreview, Minnesota. Provided final design and construction services to extend approximately 3,000 lineal feet of 12-inch hdpe water main across Ramsey County Open Space with horizontal directional drilling. Rice Creek Open Space Trail - Shoreview, Minnesota. Final design of 8,500 lineal feet of bituminous trail funded by ISTEA in cooperation with Ramsey County. Project includes coordination with agencies for approvals and construction services. Short Elliott Hendrickson Inc. Robert M. Kost, ASLA, AlCP Director of Landscape ArChitecture Education Bachelor of Landscape Architecture, University of Illinois (1979) Crime Prevention through Environmental Design (OPTED), Harvard School of Design Revitalizing Cities Worldwide, Harvard Graduate School of Design Neighborhood Design and Traffic Calming, University of Wisconsin Treatment Wetlands, University of Wisconsin Biotechnical Slope Protection and Erosion Control, University of Wisconsin Professional Registration Registered Landscape Architect in the state of Minnesota Professional Associations American Institute of Certified Planners (AICP) American Society of Landscape Architecture sensible Land Use Coalition American Planning Association Congress for the New Urbanism General BackgrOund Bob is a registered landscape architect and'certified planner with over twenty years of .experience in marketing, project management, project design, government approvals, public meetings, workshops, and supervision of design production documents. He frequently serves as the project manager for multi-disciplinary project teams bringing an appreciation for the expertise and opinions of others while maintaining a strong land .ethic to problem solving. His commitment to design integrity and developing solutions based on community values has resulted in numerous planning and design awards. As the Director of Landscape Architecture, Bob guides the overall direction for the group and provides quality control services on all landscape architecture projects. Experience Experience gained prior to joining SEH: Master Planning · Humboldt Greenway -Minneapolis, Minnesota · Port of Dubuque Master Plan - Dubuque, Iowa · Central Business District Master Plan - Oak Park Heights, Minnesota · Long-Range Campus Master Plan, North Memorial Medical Center - Robbinsdale, Minnesota · Fairview Southdale Hospital Master Plan - Edina, Minnesota Urban Planning and Transportation · Heart of Anoka Commuter Rail Village Matter Plan,- Anoka, Minnesota [] Linden Hills Neighborhood Plan - Minneapolis, Minnesota Port of Dubuque Master Plan - Dubuque, Iowa [] River Falls Downtown Urban Design Plan and Design Guidelines - River Falls, Wisconsin · Johnson Street Bridge and' Stree[scape '- Fond du Lac, Wisconsin · 76th Street Enhancement Project - Greendale and Greenfield, Wisconsin · Downtown Dubuque Master Plan - Dubuque, Iowa Aesthetic Design Guide for the Hiawatha LRT Corridor - St. Paul/Minneapolis, Minnesota · River. Falls Urban Design Plan - River Falls, Wisconsin · Transit Supportive Design and Development Guidelines for the Euclid Corridor Transportation Project - Cleveland, Ohio · Design Guidelines -7 Wayzata, Minnesota Short Elliott Hendrickson Inc. " Robert Kost, cont. · Waconia Design Standards - Waconia, Minnesota · Mississippi Riverwalk- Dubuque, Iowa · Downtown Streetscape Renovation - Iowa City, Iowa · 2025 Transportation Plan Update - Missoula, Montana Landscape Planning and Design · Landscape Master Plan for Fairview Southdale Hospital - Edina, Minnesota · Cray Research Corporate Headquarters Landscape Master Plan - Eagan, Minnesota · Landscape Master Plan North Memorial Medical Center Expansion - Robbinsdale, Minnesota · Minnesota Korean War Veterans Memorial, State Capitol MalI- St. Paul, Minnesota Park and Trail System Design · Rail Road Park Master Plan - West Des Moines, Iowa · Mississippi Riverwalk- Dubuque, Iowa · Heritage Trail Master Plan - Dubuque, Iowa · Lake Calhoun Park Renovation - Minneapolis, Minnesota · West River Parkway - Minneapolis, Minnesota · Lake Harriet Park Renovation - Minneapolis, Minnesota · Mill Ruins Interpretive Park- Minneapolis, Minnesota · Humboldt Greenway parkland and Shingle Creek reparian enhancements- - Minneapolis, Minnesota Residential and Multi-use DeveloPment Planning · The Harbor townhomes and single,family detached lots, Prior Lake, MN · Sugar Woods, 40 acre woodland' conservation subdivision of single- family detached lots, Orono, MN · Lake Petenwell, Wisconsin, lakefront community plan for attached and detached single-family homes for Consolidated Paper Co. land holdings. · Summit Place, Cathedral Hill neighborhood redevelopment plan in St. Paul, MN · Interlachen at Pelican Bay, townhomes and condominium homes on Outer Clam Bay, Naples, FL Short Elliott Hendrickson Inc. Ronald Lee-Seym°ur Community Development Specialist Certified Training International Conference of Building Officials (ICBO) Energy Conservation Service - Minnesota Energy Code Building Rehabilitation Specialist Tax Increment Financing Professional Affiliations Minnesota Chapter of the National Association of Housing and Redevelopment Officials Economic Development Association of Minnesota General Background Over 20 years of experience in project management, construction management, redevelopment, and community development projects. Included in this experience are project planning-and marketing, project finance, regulatory requirements, tax increment financing, and a considerable knowledge of State and Federal funding sources. Past experience with local, state and federal programs provides a valuable resource to project administration on behalf of SEH clients. Experience The following represents projects from a variety of funding sources, which were managed, administered, and authored by Ronald Seymour. Small Cities Development Program, Minnesota Department of Trade and Economic Development: Public Facilities Grant - St. Joseph, Minnesota. Project Manager and Grant Author. Public facilities included municipal water and sanitary sewer extensions to a recently annexed portion of the City and the abatement of those assessed costs to qualified property owners. The project was completed in conjunction with the re-construction of Steams County Road 121. Publicly bid construction projects. (2002) Public Facilities Grant - Cannon Falls, Minnesota. Labor Standards Officer. Public facilities included municipal water and sanitary sewer assessment abatement to qualified manufactured housing court that was within a recently annexed portion of the city. The project was completed in conjunction with the overall city utility extensions to the annexed areas. Publicly bid construction projects. (2001) Comprehensive Grant - Sonth Haven, Minnesota. Project Manager and Grant Author. Housing, and rental rehabilitation. Public facilities included new municipal wastewater treatment facility, citywide sewer collection system, individual sewer connection program, and abandonment of individual septic treatment systems. ,Publicly bid' construction projects. (2001) Comprehensive Grant - Grand Rapids, Minnesota. Project Manager. Housing, rental, commercial rehabilitation. Public facilities Neluded municipal water and sanitary sewer extensions to a recently annexed portion of the city, and abandonment of individual septic treatment systems. Publicly. bid construction projects. (2000) Housing Grant - Coleraine and Bovey, Minnesota. Project Manager. Housing and rental rehabilitation. Highlight: A joint project between two cooperating cities. (2000) Construction Grant - Hayfield, Minnesota. Project Director. New construction of t2 low-to-moderate income family rental units. (1998-2000) Short Elliott Hendrickson Inc. Ronald Seymour, cont. Construction Girant - Kenyon Minnesota. Project Director. New construction of 12 low-to-moderate income family rental units. Family portion of-Goodhue County Housing Development within the City of Kenyon. (1999-2000) Comprehensive Grant - Lake City, Minnesota. Pr0jeft Director. Housing, rental and commercial rehabilitation. (1997) Comprehensive Grant - Dennison, Minnesota. Project Director. Housing, rental rehabilitation. Public facilities included sanitary sewer line segment replacement. Publicly bid construction project. (1997) Comprehensive Grant - Zumbro Falls, Minnesota. Project Director. Housing, rental, commercial rehabilitation. Public facilities included municipal water well and pump house construction. Publicly bid construction - projects. (199r/) Comprehensive Grant - Lewiston, Minnesota. Project Director. Housing, rental and commercial rehabilitation. New construction of twelve family rental units (Lewiston Housing Development). (1997) Comprehensive Grant - Elba, Minnesota. Project Director. Housing rehabilitation and Individual Septic Treatment System Replacement Program. (1997) Comprehensive Grant - Pine Island, Minnesota. Project Director. Housing, rental, and commercial rehabilitation. (1996) Comprehensive Grant - Cannon Falls, Minnesota. Project Director. Housing, rental, and commercial rehabilitation. (1995) Comprehensive Grant - Elgin, Minnesota. Project Director. 'Housing and rental rehabilitation. Public facilities included municipal water well. pump house constructi°n, water storage facility, and city wide water line replacement. Publicly bid construction projects. (1995) Comprehensive Grant - Bellechester, Minnesota. Project Director. Housing rehabilitation. Public facilities emergency project for the rehabilitation and replacement of failed wastewater ponding facilities. Municipal water well and pump house construction, construction of municipal water piping system, acquisition of rights of way and easements. Publicly bid construction projects. (1993) Housing Grant --Zumbrota, Minnesota. Project Director. Housing and rental rehabilitation. Highlight: property transfer and rehabilitation of the Zumbrota US DOD Armory building into twenty units of rental housing. (1993) Comprehensive Grant - Plainview, Minnesota. Project Director. Housing, rental and commercial rehabilitation. (1993) Housing Grant - Lake City, Minnesota. Project Director. Singlerfamily housing reha~bilitation. (1991) Short Elliott Hendrickson nc. George P. Calebaugh, PE, PTOE Senior Transportation Engineer Education Master of Engineering in , Transportation Engineering, Rensslelaer Polytechnic Institute (1975) Bachelor of Science Civil Engineering Rensselaer Polytechnic Institute (1974) Professional Registration Professional Engineer in Minnesota and North Dakota Professional Traffic Operations Engineer Professional Associations American Public Works Association (APWA) American Society of Civil Engineers (ASCE) Institute of Transportation Engineers (ITE) General Background More than 27 years of experience in traffic engineering and transportation planning. Previous experience includes more than three .years as a county traffic engineer (Schenectady County, New York) and more than 16 years as a city traffic engineer (City of Brooklyn Park, Minnesota). In these traffic engineering positions, was responsible for planning and implementing traffic engineering studies to identify problem areas, planning and designing specific programs and projects to correct identified problems, managing/ supervising the construction of improvement projects, and responding to residents' traffic complaints. He also managed the updating project for the' City of Brooklyn Park's Transportation Plan and was the City's liaison to Mn/DOT for the TH 610 project. Extensive'experience in dealing with neighborhood traffic problems and concerns, having investigated and responded to hundreds of neighborhood traffic complaints and is experienced in dealing with residents on an individual basis, as Well as making presentations to neighborhood groups and public bodies. In January 1994, co-authored "Neighborhood Traffic Control," prepared by the North Central Section of the Institute of Transportation ' Engineers (ITE). Experience Preliminary Roadway Design - WoodbUry, Minnesota. Worked with the City of Woodbury to develop preliminary alignment, profile, and lane configuration for portions of Cottage .Grove Road, Valley Creek Road, Lake Road, ~/nd Brookview Drive. These. roadways are being constructed/reconstructed in conjunction with new d6velopment in eastern Woodbury. County Road C Reconstruction - Ramsey County, Minnesota. Developed traffic forecasts and performed traffic operations analysis for intersections · along County Road C from Long Lake Road' to Snelling Avenue. Provided recommendations for lane configurations and turn lane lengths for the .preliminary design. Sauk Rapids Bridge EA Revisions - Sauk Rapids, Minnesota. Evaluated traffic operations for several alternatives involving the replacement of the Sauk Rapids Bridge. Developed future traffic forecasts and modeled' traffic operations at an at-grade railroad/highway grade crossing for several alternatives. Presented SimTraffic models for alternatives at public, meetings. Andover Station North Traffic Impact Study (EAW) - Andover, Minnesota. Conducted traffic imPact study fo~- a 100-acre, mixed use development proposed near the Bunker Lake Boulevard/Hanson Boulevard intersection in Andover, Minnesota. The study included forecasting future traffic, evaluating traffic operations, and determining traffic improvements needed to accommodate the proposed development. South Minneapolis Traffic Study - Minneapolis, Minnesota. Perform traffic operations analysis and determine possible mitigation measures for a Short Elliott Hendricksor: Inc. George P. Calebaugh, cont. street network that includes 180 intersections. This work is being done in conjunction with a project which that is investigating possible changes to the 1-35W interchanges between downtown Minneapolis and 46th Street. Paper Calmenson Traffic Study - Roseville, Minnesota.' Performed trip generation and distribution for potential redevelopment of the Paper Calmenson site. Conducted traffic operation analyses to determine amount of development that could be supported by the adjacent roadway system without major cha~nges to programmed improvements. Victor Gardens Site Review - Hugo, Minnesota. Reviewed site plan for proposed mixed-use development. Provided City of Hugo with comments and recommendations regarding traffic circulation, access and roadway geometrics. Kennard Street Extension - Maplewood, Minnesota. Developed design and prepared Roundabout Justification Report-for an urban single lane roundabout at Kennard Street and Legacy Parkway. TH 55/62 Reconstruction - Minnesota DePartment of Transportation. Designed temporary traffic signal system for temporary roadway connection from Veteran's Administration Hospital to TH 55. Sabathani Parking Study - Minneapolis, Minnesota. Determined existing parking supply and parking space utilization for the Sabathani Community Center in Minneapolis. Reviewed vehicular and pedestrian circulation .on the site. Analyzed traffic operatipns at entrance and at nearby intersections. CSAIt 144 Study - Rogers, Minnesota. Pe~-formed studies to determine the preliminary lane configuration for a 4.7 mile section of CSAH 144 (141st Avenue) from CSAH 13 (Brockton Lane) to CSAH 116 (Territorial Road) in Rogers, Minnesota. Developed forecast future traffic, performed traffic operations analysis, determined traffic impacts, and%stimated right-of-way needs. Mueller Property Traffic Impact Study (EAW) - Carver County, Minnesota. Performed traffic impact study for proposed revisions to gravel mining site in Dahlgren, Minnesota. The study included forecasting future traffic, evaluating traffic operations, assessing access changes, and recommending traffic mitigation measures. Miller Trunk Highway Project -.Mn/DOT. Conducting corridor study for a 12-mile segment of Miller Trunk Highway/Trinity Road (TH 53/TH 194) in Duluth, Minnesota. The study includes forecasting future traffic, evaluating traffic operations, reviewing crash data, assessing access changes, and developing a recommended improvement plan for the corridor. Hiawatha LRT Traffic Engineering Review - Mn/DOT. Reviewed traffic signal plans, signal phasing and operations, signing and striping plans, and traffic control plans prepared by design/build contractor for the Hiawatha Corridor Light Rail Transit Project. Short Elliott Hendrickson Inc. Douglas E. Klamerus, PE Project Engineer Education Bachelor of Science Civil Engineering Michigan Technological University (1996) Professional Registration Professional Engineer in Minnesota Professional Associations American Water Works Association (AWWA) American Society of Civil - Engineers (ASCE) General Backg~'ound Certified water distribution modeler using Cybernet WaterCad Version 5.0. Broad range of experience in water distribution system master planning. Experienced in multiple pressure zone systems including creation and updating of models. Have used water models to aid communities in site selection and sizing studies for water towers and wells, sizing of trunk water main to increase available fn-e flow and improve operations, optimizing pressure reducing valve settings, planning boosted pressure zones, and planning interconnections with adjacent communities. Experience Water Demand Study - Eagan, Minnesota. Reviewed land use arid zoning information for the ultimate water service area boundary prior to design of the final expansion to the North Water Treatment Facility. Study included projection of average day and maximum day water demands for ultimate build out of the service area. Distribution System Analysis - Montgomery, Minnesota. The City authorized'SEH to complete a computer hydraulic analysis Of its distribution system. Primary goals of the study were to determine the ultimate water system demand and locate the most feasible locations for future storage and treatment facilities. In addition, the system was experiencing low pressure problems in isolated areas of the City. The study identified the areas of pressure problems and also identified that the eastern half of the City had relatively low available f'lre flows. SEH identified future facility locations to allow for growth,, a trunk main looping plan to increase fire flows and proposed a new larger and taller towerjto provide for adequate storage and pressures throughout the ultimate service area. Distribution System Analysis - St. Francis, Minnesota, SEH created and calibrated a new model for the City. Projected future demands based on ultimate service area boundary. The future model was 'analyzed to recommend improvements to increase available fire flow and to resize water main for the reconstruction of a state highway project. Improvements included additional trunk water main and construction of a new water, tower with an overflow elevation 30 feet higher than the existing system. Water Distribution System Analysis - New Prague, Minnesota. The City authorized SEH to review-the water system demands. The existing water model was updated and expanded to include the ultimate service area. The model was used to identify a location and size of a future water tower and water treatment plant to provide proper operation of tower levels and increase available fire flows in a future industrial park. Improvements included a new water treatment plant, new tower, trunk water main construction, and identifying future boosted pressure zones. Water Model Upgrade and Analysis - Burnsville, Minnesota. The City authorized SEH to update their existing Water.disl]:ibution system model to include an extended period simulation scenario. SEH also analyzed several Short EIIiott Hendrickson Inc. Douglas E. Kiamerus, cont. interconnection sdenarios, to determine negative impacts upon the Burnsvitle system, if the City were to provide an interconnection to the City of Savage. Water Model Upgrade and Analysis - Hudson, Wisconsin. The City authorized SEH to update their existing water distribution system model to add the downtown portion of the City as well as the City of North Hudson, Wisconsin. Used the model to size water main for expansion areas and to determine proper pressure zone boundary and 'pressure reducing valve location and setting. Well Location Study- Rogers,. Minnesota. SEH was asked to update the cities existing water distribution model to help' optimize the location for a new well house. The model looked at optimum location to provide proper balancing Of the existing towers. Water Distribution System Analysis - Sauk Rapids, Minnesota. Assisted in the layou~ and planning for .future system expansion to the north and' east of the existing City. Analysis included ultimate demand projection for selected growth boundaries. Located future tower sites, sized expansion trunk water main, recommended modifications to existing pressure zone boundaries and recommended changes to existing trunk main water sizes to accommodate construction 'of a centralized 2,200-gpm water treatment plant. Water Model Upgrade and Analysis - St. Cloud, Minnesota. SEH updated the City's past water distribution model to include all City-owned pipes four inches and larger. Used the updated model to plan for system expansion area outlined in the St. Cloud Joint Planning District Plan, which tripled the existing service' area. Projected demands for expansion area based on proposed land usage. Sized future trunk water main, laid out boosted pressure zone system boundary and calculated booster station capacity and required storage. Recommended future storage locations and Sizing changes to existing trunk water main. Experience prior to joining SEH: Water Distribution System Analysis - Columbia Heights, Minnesota; A water distribution system model was created for the City to determine how to 'improve system pressure, fire flows, and quality. System improvements recommended included installation, of new-trunk main, water main replacement, optimization of pressure reducing valve settings and an interconnection with the City of Hilltop. Interconnection Study - Columbia Heights, Minnesota. The existing City model was upgraded to determine the impacts of an interconnection to the City of Hilltop. The' analysis showed an increase in fireflows to both systems and a reduction in residence times in the Columbia Heights system. The interconnection would also cause savings for the City of Hilltop through elimination of pumping and tower maintenance costs. Short Elliott Hendrickson inc. David F. Simbns, PE Principal/Project Manager Education Bachelor of Science Civil Engineering University of Minnesota (1984) University of Wisconsin, Platteville Professional Registration Professional Engineer in Minnesota, Wisconsin and South Dakota Professional Associations American PUblic Works Association City Engineer's Association of Minnesota General Background Experience in a wide variety of Civil and municipal engineering projects as a design and project engineer and .project manager. Responsibilities have ranged from project conception to completion including scoping and planning; feasibility report preparation, design calculations and layout~ plan and specification preparation, cost estimating, contract~ administratiob, construction observation and superv!sion of field services. Types of projects include water-supply, storage and distribution 'systems; drainage systems; sanitary collection systems; roadway systems; site grading improvements, general municipal engineering, and parks. City Engineering Services. Currently serving Lakeland, Lakeland Shores, St. Mary's Point, and Lake Saint Croix Beach, Minnesota as Consulting City Engineer. Responsibilities include attendance at City Council and Planning Commission meetings, and workshops. Miscellaneous city engineering duties for street, drainage, and municipal water systems. Experience Comprehensive Sanitary Sewer Plan-- Cambridge, Minnesota. Plan focused on ultimate development of the trunk sanitary sewer system for the 32.5 square mile study area. Each of the City's 12 sewer districts were studied in detail. Costs for future improvements were incorporated into a Capital Improvement Plan. Marion Road Trunk Sewer - Rochester, Minnesota. Assisted with the preliminary and f'mal design of~ 27-inch diameter trunk sewer, extended to the southeast portion of Rochester. Land use, steep slopes, and. flood prone areas were studied to determine pipe sizes. A draft Environmental Assessment Worksheet (EAW) was prepared for the area. East Division Street - River Falls, Wisconsin. Designed the reconstruction of CTH M in St. Croix County under the STH 65/35 bridge. Project included a variable width urban section, a concrete sidewalk, utility relocation and staging to accommodate construction under traffic. Badger Run Trunk Sewer - Rochester, Minnesota. Preliminary and final design of this segment of 21-inch trunk sewer located upstream of the Marion Road' Trunk Sewer. Permits included DNR stream crossing permit, MPCA permit for sewer extension, Olmsted County pennit for crossing County right-of-way, and a wetland permit for installing a pipe in a wetland area. Pedestrian Crossing Analysis - Pine City, Minnesota. Reviewed a mid- block pedestrian crossing problem on a busy street, located between the entrance to a downtown business and the parking lot across the street. Prepared a report including recommendations on striping, signage, traffic control, sight lines, and parking. Short Elliott Hendrickson Inc. DaVid F. Simons, cont. Downtown Street and Utility Improvements - Stillwater, Minnesota. Designed curb and gutter grades on streets and' intersections. Developed details for street, sidewalk, boulevard, and crosswalk areas. Project cost: $5.5 million. Elm Street, Improvements - River Falls, Wisconsin. Supervised preliminary design street and sidewalk improvements on Elm Street in front of City Hail. Design included a sidewalk "bump out," storm sewer improvements, new curb and gutter and street repaving. CompYehensive Sanitary Sewer Plan.- Rochester, Minnesota. Preparation of a Master Plan for the sanitary sewer collection system. Assisted with sanitary sewer system modeling using HYDRA software. Developed Capital Improvement Plan and evaluated relief sewer alternatives. Comprehensive Sanitary Sewer Plan Update -'Rosemount, Minnesota. Prepared an update to the City's outdated 1980 Comprehensive Sewer Plan, as a result of significant development in several key areas of the City. Comprehensive Sewer Plan, I/I Study, and Facilities Management System - Shakopee, Minnesota. Project included computation of future flows, coordination with MCES, redirection of flows to minimize impact on existing systems, an implementation Plan meeting system and growth needs, and related feasibility studies. Data manipulation and computations performed in a GIS/AutoCAD format. Project also included an I/I study and facilities management system. Comprehensive. Sanitary Sewer Plan --Lakeville, Minnesota. Existing sewer conditions were documented, and the existing System was analyzed for capacity and infiltration/inflow. Phasing out of temporary lift stations was studied and future trunk needs were identified. All work was coordinated with regulatory agencies and with City's Strategic Growth Management Plan. A Capital Improvement Plan was developed and a final report was prepared. Sanitary and Storm Sewer Planning Document - University of Minnesota. Prepared planning document for the St. Paul Campus involving. the sanitary sewer and storm sewer utilities. Studied existing and proposed systems and-assisted the University in evaluating the adequacy of the systems to accommodate their six year CIP. Armory Sanitary Sewer Study - Rosemount,. Minnesota. Study evaluated five different alternatives for serving a new armory with sanitary sewer. The recommended alternative involved constructing a new. trunk sewer and relocating an existing lift station. Mann Valley Interceptor Sewer Study - River Falls; Wisconsin. Prepared a comprehensive study that reviewed the need for and the feasibility of constructing a majpr interceptor.to serve the southern portion of the City. Southwest Interceptor Sewer Study ~- River Falls, Wisconsin. Dkected preparation of a study, that reviewed the need for construction of a new interceptor to serve the southwest part Of the City. Short Elliott Hendrickson Inc. Ronald B. Leaf, PE " Associate/Senior Water Resources Engineer Education Master of Science Agricultural Engineering (Minor- Civil Engineering) University of Minnesota (1994) Bachelor of Science_ Agricultural Engineering University of Minnesota (1992) Continuing Education 35th Annual Water Resources Conference (2002) Watershed Planning in the Digital Age (2002) 34th Annual Water Resources Conference (2001) Designing and Evaluating Low Irn pact'Developments Workshop (2001) Metropolitan Council Environmental Services- Urban Small Sites BMP Manual Seminar (2001) Minnesota Water (2000) Professional Registration Professional Engineer in Minnesota (1996) Professional Associations American Society of Agricultural Engineers- Minnesota Chapter Vice-Chair (2000-present) Water Resources Conference Planning Committee (2003) S0il and Water Conservation Society - Minnesota Chapter Alpha Epsilon,. Honor Society of Agricultural Engineering General Background Responsible for managing a variety of water resources projects and has extensive experience On storm water pond and storm sewer system design, comprehensive surface water management planning, storm water ordinances, NPDES permitting, storm water low-impact development ,practices, and infiltration practices. Previously worked for the Minnesota Pollution Control Agency (MPCA), responsible for coordinating revisions to the state's water quality rUles, providing legislative testimony on implementation of water quality programs, and developing engineering standards for storage structures and treatment systems. Also experienced in managing projects that require coordinating the goals and efforts of multiple public, private, and government interests. Experience Shoreland Ordinance Revisions - Albertville, Minnesota. Assisted the City in revising their shoreland ordinance to incorporate a credit system for developers using low-impact development storm water practices to reduce the runoff volumes and. obtain water quality benefits. A simplified worksheet process was created to account for the modeled per-acre runoff for various soil types and percent impervious cover. NPDES Phase II MS4 and Industrial Permit Applications - Anoka, Minnesota. Assisted the City in preparation of their Storm Water Pollution Prevention Plan (SWPPP) and Notice of Intent for the MS4 General Permit and completing a preliminary permit application and SWPPP for their public works industrial site. BMPs in the City's MS4 SWPPP were established to meet the six minimum control measures and one additional BMP addresses discharges to the Rum River, which is classified as a water with restricted discharges. Heart of the City, Storm Water LoW-Impact Development Plan and Guide Manual - Burnsville, Minnesota. Project Manager responsible for preparation of a storm water plan and gUide manual for the Heart of the City redevelopment project. This manual provides a more in-depth look at HOC requirements, advantages/disadvantages of LID practices, specific BMP recommendations for the HOC, design information, and a worksheet process to evaluate if LID practi.ces will meet the HOC require, ments. Also prepared cost estimates for the recommended practices and a MEP Grant Application for which the City was awarded $75,000 by the Metropolitan Council. The second phase of the project includes ongoing review of development plans., developing construction specifications and maintenance agreements and assisting the City with administration of the MEP Grant cost-sham program. Second Generation Water Resources Management Plan - Burnsville, Minnesota. Coordinated completion of the plan with the City's engineering and natural resources team, WMOs (Black Dog, Lower Minnesota River WD, and Vermillion River_), and Metropolitan Council. The Plan provides consistency with the City's Comprehensive Plan and establishes a 15-year, $25 million CIP for addressing goals and activities of more than 24 Short Elliott Hendrickson inc. Ronald B. Leaf, cont. implementation t6pics. The Plan fulfills 'much of MPCA's NPDES Phase II permit program requirements.. Northeast Burnsville Street Reconstruction and Raingarden Project- Burnsville, Minnesota. Worked with the City's Planning, Engineering and Natural Resources staff to evaluate and design rainwater gardens into the City's 2002 Street Reconstruction project. Attended a preliminary public meeting, PrePared informational materials, reviewed potential sites, designed raingardens, PrOvided construction observation, and is monitoring performance on an ongoing basis. Lake Alimagnet Parking Lot Bioretention Area Design - Burnsville, Minnesota. Completed modeling and design of a parking lot island/bioretention area within the Lake Alimagnet Park as part of a parking lot expansion project. . · Provence Development - Burnsville, Minnes~}ta.'Completed modeling and evaluation Of' the area storm sewer and surface water diversion, systems. Recommended short and long-term solutions to address flooding and surface water routing problems. Shoreland and Storm water Ordinance - Burnsville, Minnesota. Assisted the City in revising their Shoreland Ordinance to incorporate a credit system for landowners to reduce the effective percent impervious of their lot to meet set percent impervious thresholds for three land use categories. A simplified worksheet process was created to account for the modeled per-acre runoff for various soil types and percent impervious cover and direct landowners to other options including shoreland buffers. The City's Storm Water Ordinance was adopted by referring to the standards in the City's Water Resources Management Plan and was established to formalize the Plan standards. NPDES Phase II MS4 and Industrial Permit Applications - Burnsville, Minnesota. Assisted the City in preparation of their Storm Water Pollution Prevention Plan (SWPPP) and Notice of Intent for the MS4 General Permit and completion of a permit application and SWPPP for three potential Phase 11 Industrial Sites. BMPs established in the City's MS4 SWPPP were aligned cl~osely with their Water Resources Management Plan and address all three categories of water with restricted discharges (i.e.,~ prohibited, restricted and trout waters). Miscellaneous Water Resources Reviews - Burnsvflle, Minnesota. Completed hydrologic and water quality modeling reviews of various proposed development projects _(e.g., Hedberg Hi-Tech Floors, Wyngate Townhomes, Cedar Springs, Heart of the City projects) to evaluate compliance with runoff rate controls and/or water quality treatment requirements in the City's Water Resources Management Plan. Short Elliott Hendrickson Inc. John D. Parotti, PE Professional Engineer Education Bachelor of Civil Engin?ering University of Minnesota (1992) Professional Registration Professional Engineer in Minnesota and Wisconsin General Background Experienced in municipal and county street' reconstruction and a wide variety of private development and governmental site development pr6jects as a project manager and project engineer. Responsibilities include writing reports, setting up and monitoring budgets, maintaining client relations, conducting and supervising all aspects of project design including site layout, grading and erosion control, hydrology and drainage calculations, utility design, permit application coordination, 'engineer's construction cost estimates, invoicing, and construction administration. Types of projects include reconstruction of existing streets and county roads, new street construction, sanitary and storm sewer systems, water main, residential subdivision, and commercial site development. Experience France Avenue Relocation and 2002 Southwest Neighborhood Street Reconstruction -. Brooklyn Center, Minnesota. Final design and construction administration for the closure of France Avenue North and the subsequent extension of 50m Avenue North and Azelia Avenue North to route the France Avenue traffic. This' portion of the project involved coordination with MrffDOT's Highway 100 reconstruction and RR track realignment, and included water quality ponding and wetland mitigation. The Southwest Neighb6rhood Street Reconstruction involved the reconstruction of 3.5 miles Of residential streets. This portion of the project made subgrade corrections, provided road crown and Profile changes to improve street drainage, installation of new storm sewer, replacement of existing sanitary sewer and water main, and construction of a new water quality structure. The projedt elements included the preparation of feasibility report, public involvement, client and team coordination, design, and construction administration. 2000 Pavement Management 'Program - Golden Valley, Minnesota. Provided preliminary and f'mal design services for 9 miles of street reconstruction. This project provided improvements to residential streets by reconstructing streets in poor condition, improving street drainage, and making repairs to existing sanitary sewer and water main. Unique project elements included the removal and replacement of a side-by-side box culvert for Bassett Creek at Florida Avenue and a new water quality pond at Hampshire Park. Project included public involvement, team coordination, design, and construction administration. Xenia Avenue/Turners Crossroad - Golden Valley, Minnesota. Concept, public involvement, preliminary and final design, and construction services of existing and new public streets and utilities as required by redeveloping properties. Design elements included right-of-way acquisition, traffic calming designs, regional pond, landscaping, and utility relocations. Short Elliott Hendrickson Inc. Jo.hr) D. Parotti, cont. Final Design for CSAH 49 (Itodgson Road) - Ramsey County, Minnesota. Project involving reconstruction and widening of 1.6 miles of CSAH 49 (Hodgson Road). Project elements included reconstruction of rural 2-lane road to a 3-lane with intersection improvements with signals. Project also included a significant amount of drainage elements including new storm sewer, three water quality ponds, and bituminous trail. Project required coordination with the Ramsey County Department of Public Works, City of Shoreview, City of North Oaks, and the Mounds View School District. Reconstruction and Realignment of CSAH 21 from the Intersection of CSAH 21 and 56th Street to TH 95 - Bayport and Oak Park Heights, Minnesota..Project included closure of the existing Pickett Avenue connection and the 56Ih Street North connection to TH 95. Project elements included bituminous surfacing, storm sewer, and concrete curb and gutter. Project als0 provided storm water ponding to address issues associated with storm water runoff quality. Mn/DOT Cooperative Agreement project between Washington County and MrffDOT. Auxiliary Lane Construction for TH 65 (Moore Lake Causeway) - Fridley, Minnesota. This project provided addition of auxiliary lanes, trail connections, and improved the water quality in Moore Lake. Key elements of the project were coordination with Mn/DOT, design of a sheet pile wall, cantilevered walkway, fishing pier, and drainage. The drainage system diverts storm water that was running directly into Moore Lake into a new storm water treatment pond. Experience prior to joining SEH: Prqiect Manager East Metro Transit Facility - St. Paul, Minnesota. Served as Project Manager for the initial design phases 'of a project to construct site improvements related to the construction of a regional bus maintenance facility for the.Metropolitan Council. Design provided site access, utilities, and storm water system for the new facility while allowing for future improvements to the adjacent 1-35E alignment and Phalen Boulevard Corridor. Management responsibilities included coordination-with the Metropolitan Council, Mn/DOT, City of St. Paul, private utilities, and private railroad companies as well as the project design team. Cameron Woods Senior Living - Farmington, Minnesota. Served as primary contact and managed all phases of design for a private subdivision project providing two 3-story senior citizen cooperative buildings. Site design included platting, public and private streets and utilities, and involved coordination with the City of Farmington, Dakota County, a watershed district, and state review agencies. Short Elliott Hendrickson nc. CITY COUNCIL LETTER Meeth~g of: Mat'ch 8, 2004 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: '"'7 ~-~ PUBLIC WORKS ITEM: SANITARY SEWER ASSISTANCE POLICY FOR BY.' K. Hansen~/.. / BY: INITIAL CLEANUP OF SANITARY SEWER BACKUPS, DATE: 3/4/04 ff...?..-/ DATE: AND COST SHARING FOR BACKWATER VALVES Background: The City of Columbia Heights' sanitary sewer system has periodically experienced surcharging at various locations throughout the City and at various times in the last 30-40 years. A consequence of this is flooding or backups into private property through the sanitary sewer services. One of the most recent and more severe of these occurred in 2003 after a severe rainfall the evening of June 24th and early morning of June 25, measuring 5.47 inches of rain in a 3-hour period (exceeding a 100-year storm event). As a direct result, several areas of the City experienced localized flooding from surface water and sanitary sewer system overload (backups). We have also had a recent backup in the 49xx Block of Madison Street. Clean up Assistance Policy: Staff has developed a policy addressing assistance dm-Lng instances of sanitary sewer backups into private property, a copy of which is attached. To provide some background, the following is a listing of the number of backups, both public and private, that we have responded to over the last 4 years: Public Private 20O3 31 37 2002 30 46 2001 13 29 2000 14 36 The City of Columbia Heights averages 20-22 backups on an annual basis. Staff is proposing a policy addressing assistance with the initial cleanup after a backup that would allow a contracted cleaning service to respond to individual properties with professional services, assistance and advice. Professional firms are trained in this type of cleanup and have hygienists on staff that can answer and provide more detail on resident questions. The policy provides for a dollar cap recommended $500, (typical homeowner's policy deductible) per property. The City of Columbia Heights has not cleaned basements that had experienced sanitary sewer backups since the early 1990's. Since then, the city has limited it's assistance to offering cleaning solution and aerosol spray disinfectant to residents that have had sanitary sewer backups. We have also contacted the League of Minnesota Cities and they are unaware of any city that currently provides staff for cleanup assistance. The proposed policy would provide for a monetary reimbursement of up to $500 for each occurrence of a backup resulting from a plug or blockage in the public line. It would not apply if the plug or blockage were in the privately maintained sewer service. The reimbursement would be for cleaning services or for a homeowner's insurance policy deductible, if applicable. The proposed policy also adds a cost sharing of up to $500 for the purchase and installation of backwater valves for those areas of town where there is an established history of sanitary sewer backups. An example of established history would be that area in and around Jackson Pond. The proposed type of in-line backwater valves is one of the two type described as follows: COUNCIL ACTION: -67- CITY COUNCIL LETTER Meeting of: March 8, 2004 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: SANITARY SEWER ASSISTANCE POLICY FOR BY: K. Hansen BY: INITIAL CLEANUP OF SANITARY SEWER BACKUPS, DATE: 3/4/04 DATE: AND COST SHARING FOR BACKWATER VALVES Sanitary Sewer Assistance Pohcy Page 2 Backwater Valves: a. The first is a new type of backwater vane made by Mainline; a diagram of this type of valve was distributed at the February 17th, 2004 work session. The advantage of this type of valve is they are relatively inexpensive. In discussion with local plumbers, it was estimated that this type of valve could be installed complete for about $1,000, depending on the complexity of the installation. Most plumbers we spoke with suggested adding a gate valve in line, which would add approximately $250 - $300 to the overall cost. b. A second type of valve is a combination shear gate & swing check backwater valve. A diagram of this type of combination valve was distributed at the February 17th work session. This unit has both a swing-check Valve and mechanical gate valve within a single housing. This type of unit has a positive shut offwith a mechanical gate valve shut-off, but is much more expensive. The estimated cost for a single valve is $1,293, plus installation. Depending on access and the degree of difficulty, these could be installed for about $2,000- 3,000 each. Recommended Action: Consider approving Sanitary Sewer Assistance Policy for Initial Cleanup of Sanitary Sewer Backups and cost sharing for the installation of Backwater Valves. Attachment: Proposed Sanitary Sewer Backu) Assistance Policy COUNCIL ACTION: -68- 1.0 2.0 3.0 4.0 5.0 CITY OF COLUMBIA HEIGHTS Sewer Backup Clean-up Assistance Policy OBJECTIVE: It is the intent of the City of Columbia Heights to provide cost effective and uninterrupted public sanitary sewer service to the residents of Columbia Heights, and minimize the nmnber of overflows and sanitary sewer backups into private homes and businesses. POLICY: Where backups do occur and are a direct result of a blockage, malfunction or hydraulic overload of the City's Sanitary Sewer System, or PUBLIC SYSTEM, the City of Columbia Heights shall provide initial clean-up assistance in individual properties for Health, Safety & Welfare purposes. ORGANIZATIONS AFFECTED: Property Owners of Columbia Heights who have experienced backups from the PUBLIC sanitary sewer system. APPLICABILITY: Administration, Finance, and Public Works Departments. PROCEDURES: 5.1 Property owner or occupant shall notify the city immediately upon the discovery of a sanitary sewer backup. 5.2 Public Works Department will be notified of the sewer backup and dispatch a crew immediately to inspect the situation. 5.3 Public Works shall determine if a sewer backup in the city is caused by a malftmction or hydraulic overload of the city's sanitary sewer collection system; and if so: 5.3.1 The City shall assist in initial cleanup procedures through a contracted cleaning company, h~itial cleanup procedures are de£med as: a. Wet-extract carpet and floors. b. Sanitize and deodorize carpet (doesn't include cleaning) c. Sanitize and deodorize floors. d. Clean and sanitize walls, if needed. 5.3.2 The City of Columbia Heights will pay for the first $500 of cleaning services per property per occun'ence. In the event that the homeowrner has insurance that covers backups, the City will reimburse any insured pm-ty for any homeowner's insurance deductible paid for clean up and disilffection services performed by a pre-approved sewer cleanup service, tip to a maximmu of $500. -69~ 5.4 5.5 5.6 5.7 5.3.3 The property owner or occupant shall, prior to the city performing any work, hold the city harmless from may dmuages that might occur during the work and give written authority to enter the premises to perform the work and to inspect the premises after the work has been performed. The property owner or occupant shall also assign to the city any claim it has for recovery of costs to elinfinate the health hazard. Any contractor performing work for the city or a private property owner in Columbia Heights that results in a sanitary sewer backup shall rehuburse the city for cleanup costs and staff time, if it is determined the contractor or subcontractor is responsible for causing the sanitary sewer backup. The City of Colmnbia Heights will not be responsible for costs associated with the following circumstances: 5.5.1 5.5.2 Damage to personal or real property associated with a sewer backup that was caused bY the property owner's PRIVATE sanitary sewer line. A PRIVATE sanitary sewer line is the service line from the sewer main to the house. Sewer backups caused by flood or other catastrophic acts of God. Columbia Heights designated staff will review each sewer backup case that was caused by a plug in the City's main sewer line and determine if the property owner or occupant will be reimbursed for the cleaning costs or the insurance deductible paid for clean up and disinfection services if such a backup arose or was caused by a malfunction or hydraulic overload of the city's sanitary sewer collection system. In areas of Columbia Heights that have been determined by the City Engineer to experience sanitary sewer backups, drainage piping servicing fixtures which flood level rims located below the elevation of the next upstream manhole cover of the public sewer servicing such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve. If the backwater valve is deemed a viable option by the City Engineer, the City will reimburse the property owner up to $500 toward the purchase of an approved backwater valve and installation. G:~PW~Public Works\City CouncilkProposed PoliciesXProposed Sewer Backup Policy.doc -70- City of Columbia Heights Public Works Department Goals, Objectives, and Strategies for Minimizing Sanitary Sewer Backups Mission- To provide the residents of Columbia Heights with cost effective and efficient sanitary sewer service the continues to meet the needs of existing and future customers in accordance with federal, state, and local rules, regulations, and ordinances. Goals, Objectives, and Strategies- To provide uninterrupted public sanitary sewer service to the residents of Columbia Heights and minimize the number of overflows and sewer backups into private property. · To work with the property owners in a cooperative manner to determine the most cost effective means of correcting defects and improper connections that is introducing storm/ground water to the sanitary sewer system. · Repair/replace defective Sewer lines on a regular basis, in conjunction with the City's street reconstruction zone projects. · Continue to take proactive measures in maintaining and documenting trouble spot areas throughout Columbia Heights that have a lfigh number of sanitary sewer backups on a yearly basis. Sewer line cleaning shall be focused on these areas in accordance with the City's Sewer Cleaning Policy. · Locate and evaluate areas that are prone to non-rain event backups and maintain an aggressive and proactive flushing and rodding schedule to minimize blockages. · Reduce hfflow and infiltration of storm/ground water on public and private property to the greatest extent practicable. ,, Make available information regarding the installation backwater valves in areas that experience sanitary sewer baCkups on a regular basis. Regular basis is defined as two or more in five years or 3 or more in ten years. -71-