HomeMy WebLinkAboutJanuary 26, 2004 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
ADMINISTRATION
Mavor
dulienne Wyckoff
Cottncibnentbers
Robert A. Williams
Bruce Nawrocki
Tallllllel'a gFicson
Bruce Kelzenberg
Citp l¥lanager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
January 26, 2004 in the City Cotmcil Chambers, City Hall, 590 40th Avenue N.E., Colmnbia Heights, MN.
The City of Columbia Heights does not discrin~ate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accormnodation will be provided to allow individuals with
disabilities to participate h~ all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 horn's in advance. Please call the Deputy City Clerk at 763-706-3611,
to make an-angements. (TDD/706-3692 for deaf or heating impaired only)
Invocation: Heidi Binder, St. Matthew Lutheran Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council trader the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations
1) Library Fotmdation - Torn Sheronlm~an
2) DEED/Metropolitan Council - Industrial Park
3) KEY Club - Columbia Heights High School
C) Introduction of New Employees - none
D) Recogl~ition ~ none
o
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for January 12, 2004 regular City Cotmcil meeting pg 4
MOTION: Move to approve the mimttes of the January 12, 2004, regular City Cotmcil meeting as
presented.
2) Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the November 12, 2003 minutes of the Hmnan Services Com. pg 10
b) MOTION: Move to accept the January 6, 2004 minutes of the Library Board of Trustees pg 12
c) MOTION: Move to accept the October 21, 2003 minutes of the Economic Developlnent
Authority pg 14
d) MOTION: Move to accept the November 10, 2003 lninutes of the Economic Development
Authority pg 16
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
January 26, 2004
Page 2 of 3
e)
MOTION: Move to accept the November 18, 2003 milmtes of the Housing and Redevelopment
Authority pg 18
MOTION: Move to accept the January 14, 2004 minutes of the Human Services Com. pg 23
MOTION: Move to accept the Jalmary 15, 2004 milmtes of the Charter Colm~fission pg 25
3)
Establish Work Session meeting date for Monday, February 2, 2004, begimfing at 7:00 p.m. in
Conference Room 1. pg 28
MOTION: Move to establish a Work Session lneeting date for Monday, Febl-uary 2, 2004 beginlfing
at 7:00 p.ln. in Conference Rooln 1.
4)
Authorize agreement with Rapid Graphics and Mailing for printing, publishing, and distributing the
City newsletter based upon their proposal of a yearly cost of $18,620.00 for four publications in
2004; and furthennore to authorize the Mayor and City Manager to enter into an agreement for the
same. pg 29
MOTION: Move to authorize agreement with Rapid Graphics and Mailing for pl-inting, publishing,
and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four
publications in 2004; and furthermore to authorize the Mayor and City Manager to enter into an
agreelnent for the sane.
Authorize to process blanket purchase orders h~ an amount not to exceed the 2004 budget amotmts
for de-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing
Contract, and fuel (tmleaded and diesel) for City Vehicles from the Anoka Cotmty Cooperative
Agreement. pg 41
MOTION: Move to authorize to process blanket purchase orders in an amount not to exceed the
2004 budget amounts for de-icing salt for salt/sanding operations purchased off the State of
Mim~esota Purchasing Contract, and fuel (unleaded and diesel) for City Vehicles from the Anoka
County Cooperative Agreement.
6)
Adopt Resolution No. 2004-03, being a resolution approving plans and specifications for a new
SCADA System and authorizing staff to seek bids. pg 42
MOTION: Move to waive the reading of Resolution No. 2004-03, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2004-03, being a Resolution approving plans and
specifications and authorizing staff to seek bids for a new SCADA System, including establishing a
new Radio Frequency for the City Utility System.
7)
Authorize the Mayor and the City Manager to enter into a three-year contract with Cmnden Pet
Hospital as stipulated in the attached contract for the period of Feb. 1, 2004 to Feb. 1, 2007 pg 47
MOTION: Move to authorize the Mayor and the City Manager to enter into a three-year contract
with Camden Pet Hospital as stipulated in the attached contract for the period of February 1, 2004 to
February 1, 2007.
8)
Authorize application for one-time raffle request by the Tri-City Hockey Association on February
13, 2004 at J.P. Murzyn Hall. pg 61
MOTION: Move to direct the City Manager to forward a letter to the state Charitable Gambling
Control Board indicating that the City of Columbia Heights has no objection to a one-time raffle
event to be conducted by the Tri-City Hockey Association on February 13, 2004 at Jolm P. Murzyn
Hall, Columbia Heights, Milmesota, and furthermore, that the City of Columbia Heights hereby
waives the remainder of the thirty-day notice to the local governing body.
City Council Agenda
January 26, 2004
Page 3 of 3
9) Establish a Hearing Date of February 9, and February 23, 2004 for revocation or suspension of rental
property license at 4514-4516 Filhnore Street and 4524 Monroe Street pg 67
MOTION: Move to Establish a Hearing Date of February 9, 2004 for Revocation or Suspension ora
License to Operate a Rental Property within the City of Columbia Heights against Joe Bazzett at
4514-4516 Filhnore Street N.E.
MOTION: Move to Establish a Hearing Date of February 23, 2004 for Revocation or Suspension of
a License to Operate a Rental Property within the City of Columbia Heights against Julie Marsh at
4524 Monroe Street N.E.
10) Approve Business License Applications pg 68
MOTION: Move to approve the items as listed on the business license agenda for Jmmary 26, 2004
as presented.
11) Approve Pa~nent of Bills pg 70
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 106684 through 106899 in the amount of $878,578.07.
6. PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
A) Other Ordinances mid Resolutions - none
B) Bid Considerations -none
C) Other Business
1) Adopt Resolution No. 2004-04, being a resolution for the Colmnbia Heights City Council to loan the
Economic Development Authority $600,000 for purchase of the NEI building at 825 41st Avemte pg
79
MOTION: Move to waive the reading of Resolution No. 2004-04, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2004-04 being a resolution approving mid specifying
terms of inter-fund loan for NEI Property at 825 41st Avenue.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportmfity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter R. Fehst, City Manager
WF/pvm
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL
JANUARY 12, 2004
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, January
12, 2004 in the City Council Chambers, City Hall, 590 40th Avenne N.E., Columbia Heights, MN.
Pastor Bill Hugo, St. Matthews Church gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Comacilmember Williams, Councihnember Nawrocki, Cmmcilmember Ericson,
and Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - none
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations - none
C) Introduction of New Employees - none
D) Recogqfition/Guests
Mayor Wyckoff introduced resident, Mr. Bob Dilly and his dog, Lucy. Mr. Dilly told his story of New
Years Day when his car was stolen from the Holiday Gas Station parking lot. His long time companion,
Lucy, was in the car at that time. He contacted our Police and his neighbor contacted the local news
stations to help look for his dog. The car was found and the person who stole the car was arrested. A
homeless man, who kept the dog warm for two days, turned her in. There was a $600 reward fi'om
anonymous donors.
CONSENT AGENDA
City Manager Walt Fehst presented the following items:
1) Approve City Council Meeting Minutes for the December 15, 2003 City Council meeting
Motion to approve the minutes of the December 15, 2003 City Council meeting as presented.
2)
Accept Boards and Commissions Meeting Minutes
a) Motion to accept the December 2, 2003 minutes of the Library Board of Trustees
b) Motion to accept the January 6, 2004 minutes of the Planning and Zoning Cormnission
c) Motion to accept the December 18, 2003 nfinutes of the Park and Recreation Co~mrfission
3)
Establish Work Session meeting date for Tuesday, January_ 20, 2004 beginning at 7:00 p.m. in
Conference Room. 1
Motion to establish a Work Session meeting date for Tuesday, January 20, 2004 begriming at 7:00
p.m. in Conference Room 1.
Fehst listed items of discussion for the January 20, 2004 work session: Award bid of City Newsletter
printing, WAC~SAC fees, SCADA System, Camden Pet Hospital Contract, Review of Proposed Zone
7 Street Rehabilitation area.
4)
Establish the Local Board of Review meeting date for Monday, April 19, 2004 beginning at 7:00
p.m. in the City Council Chmribers
Motion to set the Local Board of Review meeting date for Monday, April 19, 2004 begilming at ~
7:00 p.m. in the City Council Chambers
City Council Minutes
January 12, 2004
Page 2 of 6
5)
Adopt Resolution No. 2004-02, being a Resolution supporting the legislative initiative of the Solid
Waste Management Coordinating Board (SWMCB) for the proper and safe disposal of electronics
containing cathode ray tubes (CRT's)
Fehst stated this encompasses six counties around the metro area. They review the waste stream of
electronic products, such as TV's and computers. Presently, residents throw these items in the
regular trash. This would look at the option of the seller being required to dispose of the used
products. Removed for discussion.
6)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for January 12, 2004 as
presented.
7)
Approve Pa_wnent of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 106372 through 106683 in the mnount of $2,976,504.62.
Nawrocki stated this amount is double the normal amount and gives credence to his comments that
additional items are purchased at the end of the year (Honey Dipping time). Wydkoff questioned the
payment to the City of Minneapolis. Fehst stated this is for the purchase of water.
Motion by Williams, second by Nawrocki, to approve the Consent Agenda items, removing Item #5.
Upon vote: All ayes. Motion carried.
#5 Adopt Resolution No. 2004-02, being a Resolution supporting the legislative initiative of the Solid Waste
Management Coordinating Board (SWMCB) for the proper and safe disposal of electronics containing
cathode ray tubes (CRT's)
Nawrocki stated there are not specifics on the cost to consumers. There may be merit to this proposal, but it
is premature to support it when we don't know what the cost would be. Fehst stated that ultimately the cost
would be passed on to the consumer, but any lead would be removed prior to landfill disposal. Wyckoff
asked if the County is now paying this cost. Fehst stated that businesses are required to recycle these
products. This is an environmental issue that the consortium would like to address and they intend to take it
to the Legislature. I/Vyckoff stated this would be necessary to require recycling.
Motion by Ericson, second by Williams, to waive the reading o£Resolution No. 2004-02, there being ample
copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Kelzenberg, to adopt Resolution No. 2004-02, being a Resolution supporting
the legislative initiative of the Solid Waste Management Coordinating Board (SWMCB) for the proper and
safe disposal of electrolfiCS containing cathode ray tubes (CRT's).
Nawrocki stated that there is no proof that these items are not being properly disposed of now. He asked
Fehst what happens to these products in Columbia Heights. Fehst stated they go in the regular trash.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay.
Motion carried.
RESOLUTION 2004-02
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS SUPPORTING THE
LEGISLATIVE INITIATIVE OF THE SOLID WASTE MANAGEMENT COORDINATING BOARD (SWMCB) FOR PROPER
AND SAFE DISPOSAL OF ELECTRONICS CONTAINING CATHODE RAY TUBES (CRTs)
City Council Minutes
January 12, 2004
Page 3 of 6
WHEREAS, most televisions and computer monitors contain cathode ray tubes (CRTs) with two to eight pounds of lead; and
WHEREAS, these CRTs require special handling for recycling and disposal; and
WHEREAS, cun'ent disposal and recycling options are both inadequate and expensive; and
WHEREAS, CRT's m'e the primary source of lead contamination in Minnesota trash streams, contanfinating our air, water and soil;
and
WHEREAS, lead is lcnova~ to be a health and environmental hazard; and
WHEREAS, The City of Colmnbia Heights supports efforts to ensure a long term sustainable system for proper management of
discarded CRTs without sole reliance on government;
NOW THEREFORE BE IT RESOLVED that the City of Columbia Heights supports the legislative initiative of the Solid Waste
Management Coordinating Board (SWMCB), incorporating policies of manufacturer responsibility, reliable and convenient collection
options, responsible recychng of CRTs, orphaned waste items, and advance recycling fees.
PUBLIC HEARINGS
Public Hearing called for Revocation/Suspension of Rental Housing License at 4622 Tyler Street
Mayor Wyckoff closed the public hearing regarding the revocation or suspension of the rental license
held by Peter Hwang regarding rental property at 4622 Tyler Street in that the property owner has
corrected all deficiencies inside the building and has received a extension to complete the work on the
outside of the building.
ITEMS FOR CONSIDERATION
Other Ordinances m~d Resolutions
Adopt Resolution No. 2004-01, being a Resolution approving a minor subdivision of Parkside Village
2nd Addition, subject to conditions of approval
Tim Johnson, City Planner, stated that in 2000 the City Council approved 26 townhome units in the St.
Tim's area. Three of these building sites have been sold and the new owner is requesting to reduce the
density, allowing for three less units in the development. The change in floor plans require a lot split
amendment of the legal descriptions. Johnson referred to the maps in the Council agenda packet. He
stated there is no change from the original development, except for the number of units.
Wyckoff stated she has been asked why these townhomes have not been built. Johnson stated that two of
the original six have been sold. Johnson introduced the new owner and developer of this lot split, John
Osborne, Osborne Builders, who was present to answer questions.
Wyckoff asked Mr. Osborne if there have been parties interested in these sites. Osborne stated there has
been no marlceting of the property, but felt they would sell rapidly with the floor plan he proposes.
Kelzenberg asked the price range. Osborne stated they would start at $209,900. Johnson indicated that
Mr. Nedegaard owns the other property on this site.
Nawrocki questioned agreements, including roadways, with split ownership of one development.
Osborne stated that such items were covered in the purchase agreement with Mr. Nedegaard. Nawrocki
asked if there would be one or two homeowner's associations. Osborne stated that Nedegaard would
take care of this and it would ultimately be turned over to the property owners. Jim Hoeft, City Attorney,
stated that the issue of who would take care of the roads would be up to the association.
Nawrocki questioned condition number three regarding park dedication fees. Johnson stated that park
dedication fees are set by the zoning ordinance. Fees have already been collected on this property and
would not be refunded unless by Council direction.
City Council Minutes
January 12, 2004
Page 4 of 6
Osborne stated that site number two would be built first, site number one would be second, and the
small area would be developed last. Wyckoff indicated the desirability of this site.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution 2004-01, there being
ample copies available to the public. All ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution 2004-01, being a Resolution approving
a minor subdivision of Parkside Village 2nd Addition, as the Minor Subdivision meets required findings,
and subject to the following conditions of approval that have been found necessary to ensure compliance
with the requirements of the Zoning and Development Ordinance.
1. All required state and local codes, pmxnits, licenses and inspections will be met and in full
compliance.
2. The applicant shall provide required utility and drainage easements for all newly created lots and
shall be responsible for the cost of filing and recording written easements with the Anoka County
Recorder's Office.
3. The applicant shall pay parkland dedication fees for each lot created beyond the original number
of lots existing prior to subdivision, except when such fees have been applied to the property as
part of a previous subdivision.
4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka
County Recorder's Office. The approved minor subdivision shall become invalid if the
subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date
of City Council action.
Upon vote: all ayes. Motion carried.
RESOLUTION NO. 2004-01
SUBDIVISION REQUEST
I, Jolm Osborne, President of Osborne Builders, hereby requests a minor subdivision of property legally described as:
Block 1, Lots 1-5; Block 2, Lots 1-7; Block 4, Lots 1-7 and all of Outlot A; Parkside Village; Auditor's Subdivision No.
51, Anoka Cotmty, Minnesota.
THE DESCRIPTIONS HENCEFORTH TO BE:
Block 1, Lots 1-6; Block 2, Lots 1-6; Block 3, Lots 1-4 and all of Outlot A; Parkside Village 2nd Addition; Auditor's
Subdivision No. 51, gmoka County, Mhmesota
Any pending or futm'e assessments will be levied according to the new split as approved this day.
Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split
is not filed with the County Recorder witlfin one (1) year of the date of the Council action.
ADMINISTRATIVE REPORTS
Report of the City Manager - none
Wyckoff asked when the EDA meeting would be held, with a work session being scheduled for Tuesday,
January 20th. Fehst stated that would be set by the EDA, with standard procedure being the following day.
Nawrocki stated he has requested a later time, as he has an SRA meeting. Wyckoff stated she also has a
prior commitment. Fehst stated that the EDA would discuss this.
Report of the City Attorney - none
CITIZENS FORUM
Ed Aune, 4649 Johnson Street, referred to the elimination and slaughter of deer at the Minneapolis Water
Works facility. He stated that the herd needed to be reduced and that the Mayor did take an active role by
appointing the citizens forum to submit a recommendation to Water Works personnel. He showed pictures of
his back yard, which established the removal of vegetation from the current construction and described the
City Council Minutes
January 12, 2004
Page 5 of 6
disruption of nature caused by this. Aune stated that the remaining deer are skittish and are still starving,
so residents are feeding the deer. He stated that this is the responsibility of the Water Works and they should
be more proactive in communicating with our citizens.
Wyckoff stated there are approximately 40 deer remaining. She referred to an article she wrote for the Star
Tribune on this topic and pointed out the DNR 's restriction of several proposed options. Wyckoff indicated
she has found that the DNR may not have any authority over this area. She read a letter from the
Department of Water Works, which states there is no further action or culling of the deer herd planned.
State Representative Barb Goodwin has scheduled a community meeting for 6:30p. m. on January 18, 2004,
at Murzyn Hall with DNR and Water Works personnel. Wyckoff stated that Adam Kramer of the Water
Works is looking at what feed would be appropriate for the remaining deer. Aune stated this community
needs a control policy or ordinance for large animals. Wyckoff asked that this be researched. Fehst stated
we have copies of ordinances from other communities, but in their communities the deer are wandering the
neighborhoods and causing problems. Wyckoff referred to a flyer that was released that she did not agree
with. She indicated that one deer was wounded and chased for two hours before it was put down. Aune
thanked the Columbia Heights Police Department for their understanding and indicated that they were very
tolerant and did a nice job with the situation.
Jack Saari, 5206 4th Street, indicated that he was employed at the Water Works in the past and voiced
concern about deer defecation or bacteria getting into the water. He stated that there are still too many deer
for this area and that any contamination would affect not only Columbia Heights, but also surrounding
communities. Wyckoff stated there are always reasons to be concerned, such as with geese.
Nawrocki felt that the task force was not the best selection for unbiased representatives. He applauded
Minneapolis for keeping the neighborhood involved and aware and commended the citizens for their
involvement. The Police Department did a good job preparing, and there was only one officer on overtime
and the rest were regular duty officers, with assistance from the Anoka County Sheriffs Department.
People were civil, with the exception at the end of the day where two citizens were ticketed and threatened
with jail. Wyckoff indicated she has requested that the charges against these people be dropped. Nawrocki
stated it was an overreaction, as there was no physical harm done. Wyckoff stated that the arrest was
requested by Minneapolis. He encouraged people to attend the January 28th citizens meeting.
COUNCIL CORNER
Nawrocld
Green sheet item regarding the fire on Central Avenue did not mention or explain the problem that
several fire hydrants did not work. Questioned responsibility and the testing process.
Attended the meeting at Amoka County regarding EDA authority to levy and desire to increase it and
the ability to tie into transit projects. Questioned the levy and debt service and is waiting for a
response from them. Columbia Heights already has two levies. This would require Columbia
Heights to pay taxes supporting economic development for other areas.
· Has available a copy of what the League of Minnesota Cities Policy Committee developed and what
they will pursue in the legislative session. Fehst also has a copy.
Referred to the Mayor's cable report com2r~ent on the Ramsdell Park tree issue mhd his
professionalism. Cmmrtented on issues he campaigmed on and budget concerns. Concerned that the
resident with washout under their garage on Polk Street and residents with sewage backup were not
helped and the City did not take responsibility. Concerned with City Manager's accountability for
spending mhd end of the year "honey dipping". Carpeting for Murzyn Hall, Fire Department, Police
Department and Parkview Villa should have been bid as one item.
Kelzenberg
Hope everyone had a ~zice new year.
City Council Minutes
January 12, 2004
Page 6 of 6
* Hopes for everyone to get along, put the past behind us and look to the future
. First meeting of the 500 Club will be Friday, February 6th at Murzyn Hall, 6:00 p.m.
Ericson
Received good news of grant money received for industrial park clean up. Fehst stated that we
received over one million dollars from the Department of DEED, along with $300, O00 from the Met
Council. Following cleanup, the Shafer Richardson property will be ready for development.
Representatives will attend the next Council meeting to make these grant presentations. Wonderful
that we are being proactive to fund these types of things.
Described available cotmseling and funding for clean up and remodeling projects. Read statistics
about home improvement projects from the Green Sheet. Referred to the Rising to New Heights
Housing Fair scheduled for March 27th.
Williams
· Values First value for January is "Respect". Very concerned about the City budget and does not
agree that we are "honey dipping". Listed several payments from the December bill list. The
employee dinner was reasonable. Fehst stated the Fire Department carpeting was from the Police
Department bid. The Fire Department had $51,000 in the budget for remodeling and only used
$10,000. We should respect each other and reco~mnendations of Boards and Commissions.
· Disagreed with the comment from the Mayor on October 27th concerning people versus deer.
· Referred to a letter from Helen Kirsch regarding trees at Rm~lsdell Park. Five new trees have been
planted to replace the one tree that was removed.
· Pray for the peace and prosperity of our City.
W¥ckoff
· First Wednesday meeting with the Mayor was well received. The Commtmity Development Director
gave a presentation. Questions centered on future development projects in the City. Listed future
presenters: February 4 - Representative Goodwin and possibly Senator Chaudhary, March 3 - Police
Chief Job2~son, April 7 - Fire Chief Thompson, and May 5 - Corm2unity Development Director
Streetar.
Nawrocki
· Questioned status of the Kariart property. Fehst stated he has met with the developer. Demolition will be
within the next few months. Current discussions are regarding development around this area.
· Questioned if Board of Review date would be in the City newsletter. Fehst stated that was the reason
for setting the meeting date at this time.
· Referred to his pride in keeping on top of city finances.
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 8:43 p.m.
Patficia Muscovitz, CMC
Deputy City Clerlc/Cotmcil Secretary
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS
HUMAN SERVICES COMMISSION MINUTES
NOVEMBER 12, 2003
1. Call to Order
Appoint Recording Secretary for the Meeting
Khaled Qamhieh agreed to be Recording Secretary.
Roll Call
Present: Sean Clerkin, Jocelyn Hall, Sarah Kogut, Mohamed Hassan Osman,
Khaled Qamhieh, and Julierme Wyckoff, Council Liaison.
Absence: None
Approval of Minutes from September 9, 2003 Commission Meeting
The minutes of the September 9, 2003 Commission meeting were approved by
consensus.
Old Business
a. League of Minnesota Human Rights Commission's (LMHRC) Sixth
Statewide Essay Contest
The submission deadline will be February 27, 2004 to allow time for entries to
be copied and for Commissioner's consideration at the March 10, 2004
meeting.
Last year Julienne Wyckoff and Jocelyn Hall distributed Essay Contest flyers.
Members discussed whom the flyers should be distributed to. Last year only
one school participated. Members agreed they would like participation from
additional schools this year. Discussion included how to reach those home
schooled, in after school programs and the YMCA.
bo
Windsock Program
The program is a Thursday After School Program at the Methodist Church.
Sarah Kogut and Mohamed Hassan Osman will try to visit the program.
The Windsock East After School Program meets on Thursdays after school
from 4:00 to 5:00 p.m. at the Community United Methodist Church, 950
Gould Avenue N.E., Columbia Heights. The program is free to youth in first
to fifth grades and includes crafts, games, snacks and speakers. A contact
person is Vivian Tomlinson, Coordinator at 763-572-1177 or Community
United Methodist Church at 763-788-9009. The program is sponsored by the
Colmnbia Heights Recreation and funded through the 21 st Century Grant and
the Community Methodist Church.
Other Old Business
Discussion included possible participation next year in the October "Make a
Difference Day" program. The activity chosen could be done prior to the
actual designated Saturday. Some projects mentioned were "Adopt a
Highway" or helping seniors in Anoka County.
New Business
a. Joint Board and Commission Recognition Dinner
Mayor Wyckoff encouraged Commission members to attend. The dinner this
year will be held at Murzyn Hall on December 10.
b. Other New Business
Future Activities of the Commission: Discussion included an "Adopt a
Highwaf' project. It could be difficult to find enough members able to attend
and do this type of work.
Khaled Qamtfieh stated that he volunteers at the adult Literacy Volunteers in
Action Metro North ABE that helps people get their GED or learn English as
a second language (ESL). The Commission decided to investigate whether
this program is something the Human Services Commission could lend
assistance to. The program is run through the Anoka County Human Services
Division and Julie Dincau is the contact person.
Recruitment of new members for the Commission was also discussed, as there
are currently three vacant positions.
The "Taste of Heights" will be on held on Sunday, March 28, 2004.
The next Human Services Commission meeting is scheduled for Wednesday,
January 14, 2004 at 6:30 p.m.
Adjournment
The meeting was adjourned at 7:15 p.m.
Sarah Kogut
Recording Secretary
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
January 6, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Audrey Hyatt, and Becky Loader.
Board member, Catherine Vesley, was absent.
It was moved, seconded, and passed to approve the minutes of the December 2, 2003, Board meeting as mailed.
Bill list dated 12/15/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 12/31/03 was reviewed. It was moved, seconded, and passed that they also be paid.
The 2003 accounting was reviewed.
Bill list dated 1/12/04 of 2004 bills was reviewed. It was moved, seconded, and passed that they be paid.
There is no accounting page available for 2004 at this time.
Old Business:
1. 73 books were collected for Project Bookshelf.
2004 budget update was provided. Finance is working on the budget books, they are scheduled to be
available by mid-January. No additional cuts made after the budget meeting. Becky is preparing a "wish
list" for the March meeting of the Friends of the Library.
Personnel update was given.
a. Clerk position resignation has been submitted effective January 2, 2004. A meeting concerning
whether this position will be filled will be conducted with Linda Magee.
b. Barb Kondrick, evening Supervisor, has submitted her resignation. She has accepted a full-time
position with Hennepin County Library. An advertisement for this position will be in the
Star/Tribune on Sunday January 11.
4. Update on the Technology Plan. No final direction has been received from the State at this time. The
current final date for submission is April 26. The Board will be updated, as information is made available.
5. Excel energy lighting program was discussed. The Library Board is strongly in favor of pursuing this
program. An update will be provided at the next meeting.
The first meeting of the ILS (Integrated Library System) committee is scheduled for January 7. This
project is to replace the automated circulation system. Several systems will be evaluated and compared.
Becky is part of this committee.
The Director's report on the events of the Anniversary Year was reviewed. Feedback has been very
positive and attendance was high for the open house. It was a successful celebration.
New Business:
Planning sessions for 2004 - 2005. The Board discussed long range planning. The Board will set aside
time at upcoming meetings to discuss different topics. Alternative funding was chosen as the first
discussion topic.
2. The Anoka County Library Board minutes concerning filtering information from surrounding libraries was
reviewed.
3. Thank you letter for donation of Crazy Horse Memorial materials was reviewed.
4. Letter to the editor from Jerry Manley in reference to the Library Birthday Celebration was discussed.
5. Truth in Taxation report prepared by Bill Elrite, Finance Director, Was shared with the Board and
discussed.
6. The article in the Focus covering the Library Open House was reviewed.
7. Thank you letter for donation in memory of Irene Pierro was reviewed.
8. An explanation of the circulation statistics that are part 'of the Director's monthly Operational Report was
provided.
An update on the NEI site was requested. Mayor Wyckoff said that there was nothing further to report at
the cmTent time. Mayor Wyckoff extended an invitation to everyone to attend the first "Talk to the Mayor"
session January 7. The programs will be held the first Wednesday of each month in the library activity
room fi'om 5:00 to 8:00 p.m.
There being no further business the meeting was adjourned at 8:15 p.m.
Respectfully submitted,
M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES
October 21, 2003
CALL TO ORDER/ROLL CALL
President, Murzyn called the meeting to order at 9:56 p.m.
Present: Don Murzyn Jr., Patricia Jindra, Julierme Wyckoff, Bobby Williams and Bruce Nawrocki,
Tammera Ericson, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
Move to adopt the minutes of the September 16, 2003, regular meeting as presented in writing.
Financial Report and Payment of Bills
Move to approve Resolution 2003-17, a Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the financial statements for September, 2003 and approving payment of bills
for September, 2003.
MOTION by Ericson, second by Kelzenberg, to adopt the consent agenda items as listed. All ayes.
Motion Carried.
ITEMS FOR CONSIDERATION
Planning Services Agreements with DSU
Streetar stated City Council identified 39th & Central and 37t/~ & Stinson as redevelopment goals for the
City. WTzite Rental purchased the property behind White Castle on Central Avenue to build theh' new
facility and have submitted preliminary plans to the City for review and are planning to move into their
new building by January 2005, the St. Anthony development project has been approved, and Burger King
has been talldng to the owners of Jelly N Beans for the possibility of relocating to that site. It is important
that the City start as quick as possible with the 39th & Central and 37th & Stinson projects as surrounding
Cities have development projects starting. DSU can provide planning services for both development
projects. DSU did the study for St. Anthony's Apache development, have been wot]ring with the residents
of Cohonbia Heights on the Kmart project and already have most of the info~wmtion needed. Streetar
recom~nended using the Planning commission to head the project at 3 7th & Stinson and then start on 39th
& Central.
Streetar stated in the 37th & Stinson agree~nent DSU w~tild provide two workshops. The first will identify
issues and the second to summarize the development concepts. It will also inchtde a Community Issues
Forum to present the background analysis, sum~na~y of issues identified, SWOT Analysis and Visioning
exercises to be fitnded through Anoka County CDBG fimds. For the 39th c~ Central agreement at a cost of
$5;700 .will provide two workshops; the first to identify issues and the second to summarize the
development concepts, a Community Issues Forttm to present the background analysis, summary of issues
identified, SkVOT analysis and Visioning exercises, and a Preliminary Redevelop~nent Concept Plan. All
will be fitnded from the Metropolitan Council Livable Community Grant.
Motion by Williams, second by Kelzenberg, to approve the planning service agreement with Dahlgren,
Shardlow and Uban for redevelopment planning assistance with the planning commission as the core
group; and furthermore, to authorize the President and Executive Director to enter into an agreement for
the same. All ayes. Motion Carried.
Renew Agreement with GMHC
Streetar introduced Carolyn Olson and Jennifer Bergman fi'om the Greater Metropolitan Housing
Corporation. Carolyn stated GMHC is in the process of purchasing homes in Cohtmbia Heights to be
Economic Development Authority Meeting Minutes
October 21, 2003
Page 2 of 2
demolished and new homes built on the properties. Currently they have purchased · 4146 2''a Street for
three homes; 4132 2''a Street for two homes; and will be closing on 4225 Monroe Street for two homes.
All of the homes were purchased with fimdingfi'om the $240,000 grant obtained through MHFA for the
Cohtmbia Heights Housing Rehab project.
Be~%oman stated they are requesting $15, O00 for se~n;ices provided by the Housing Resource Center, such
as info~vnation on housing, home inspections, const~xtction management, first thne homebuyer programs,
emergency assistance, scopes of work, education on tile construction bid process, evahtating bids, and
administers the home imp~:ovement programs including the Rehab Incentive ?rogram, g/£HFA Fix Up
Fund, MHFA Rental Rehab Program and MHFA Rehabilitation Loan Programs. They have provided 725
services to 330 Columbia Heights residents.
Motion by Wyckoff, second by Ericson, to enter into a Consulting Services Agreement w/th the Greater
Metropolitan Housing Corporation with funding from fund 420; and furthermore to authorize the President
and Executive Director to enter into an agreement for the same. All ayes. Motion Carried.
ADMINISTRATIVE REPORTS
Kmart
Streetar stated the Kmart site development project is coming along well. Nedegaard has submitted some
prelimina~32 drawings for review at the P & Z Special Meeting on October 28, 2003 at City Hall.
Ramse¥ Town Center Event
Streetar stated Nedegaard wanted him to extend an invitation to tile boardmembers for the
groundbrealdng ceremony of the new Ramsey Town Center project on Friday, October 24th at ~ 0:00 a.m.
ADJOURNMENT
Motion by Nawrocki, second by Jindra to adjourned the meeting at 10:41 p.m.
Respectfully submitted,
Cheryl Bakken
Community Development Secretary
H:~EDAminutes2003\ 10-21-2003
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING MINUTES
NOVEMBER 10, 2003
CALL TO ORDER/ROLL CALL
President, Murzyn called the meeting to order at 6:31 p.m.
Present:
Don Murzyn Jr., Patricia Jindra, Julienne Wyckoff, Bobby Williams and
Bruce Nawrocki, Tanunera Ericson, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
ITEMS FOR CONSIDERATION
N.E.I.
Streetar stated this Purchase Agreement is for &e NElproperty located at 825 4Jst Avenue. The
agreement includes a building of approximately !20, 000 square feet and 5.5 acres of land. NEI
will be closing and vacating the building on December 32, 2003. The general terms of the
agreement are a purchase price of $600, 000 cash due at closing, earnest money of $20, 000, with
the closing to occur in 60 days. The contingencies are: I) complete a phase 1 environmental
review; 2) demolition quotes; 3) Asbestos quotes; and 4) tax increment qualification inspection.
Williams asked is there an exit in the agreement. Steetar stated it is listed under number 7,
Buyer's Conditions Precedent to Closing, a, b, c and d.
Wyckoff asked if anyone else is interested in the property. Streetar stated Real Estate Masters
wants to bring the Islamic school from Fridley and the Muslim House of Prayer from Central
into the building. Once NEl signs the agreement it automatically takes the property off the
market for 60 days. Originally the earnest money amount was $5,000, which would have been
appropriate, but c~er talking to NEI,, they indicated they wanted more of a commitment, as they
would be taking the property off the market and want to be out of the building by December 3 Jst.
Wyckoff asked where the $600,000 would come from. Fehst stated the City has $678,000 in the
Four Cities First Time Homebuyers association Bond that Cohtmbia Heights, Brooklyn Cente~;
MO[~'rlread, and Robbinsdale went together on. The cities borrowed money for the First Time
Homebuyer Program and as the money was paid back there was an overabundance of money,
plus interest the City received a total of $678, 000. These fitnds can be used for general purposes.
Nawrocki asked if the Bond was paid off Fehst stated it was.
Nawrocki asked what the Charter states about the City purchasing proj~erty and felt the City
should be buying the property not the EDA. Schumacher stated, the City can acquire property
with just a purchase agreement, but when you sell the property it must be sold by ordinance.
Ericson stated the EDA can obtain the financing with an exit clause, whereas, if the City
purchased the property there would be no exit to the agreement.
Fehst stated Anoka County and Frank Dunbar approached the City to propose 50 units of senior
Economic Development Authority Meeting Minutes
November I0, 2003
Page 2 of 2
housing, a Library and City Hall, with 20 carriage homes all on one level for the site. Then after
discussing the project with the County, they stated they would tax the city. Staff then looked into
options of purchasing the property. Fehst contacted Al Hoefstedt in Minneapolis, who originally
sent Dunbar to the City. They discussed the issues of the City purchasing the property to develop
a tax base, which he was in agreement that NEI would consider.
Fehst stated a Public Hearing could be held at the next City Council meeting on November 24th.
Nawrocki stated the City should be buying the property as that is where the money is going to
come from and that a public hearing should have been held. He also stated he would support the
motion on the basis that there will be the opportunity for the City Council to hold a public
hearing before the City loans the money to the EDA.
Wyckoff stated the ESL School is currently renting space from NEI and has asked for a 60 to 90
day extension of their lease. If they stay in the building we would have to block off that section
of the building and heat it. She also would like to have a community sale to salvage any of the
items in the building. Many residents have sentimental attachment as they went to school there.
Fehst stated when he was in Robbinsdale they did the same ~'nd of thing when the school district
sold property for senior housing, which provided some good will by residents.
Motion by Ericson, second by Wyckoff, to Authorize the President and Executive Director to
execute a pnrchase agreement with NEI for the NEI Site pursuant to terms and conditions which
are substantially similar to those contained in the draft purchase agreement reviewed by the EDA
on November 10, 2003, with £mal language to be approved by staff and our attorneys at Kennedy
and Graven. All Ayes. Motion Carried.
ADJOURNMENT
Motion by Wyckoff, second by Kelzenberg to adjourned the meeting at 6:58 p.m. All ayes.
Motion Carried.
Respectfully submitted,
che~,~l.~a~en~j-'~
Community Development Secretary
H:kEDAminutes2003\l 1-10-2003 Spec.
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
SPECIAL MEETING MINUTES
NOVEMBER 18, 2003
CALL TO ORDER/ROLL CALL
Chair, Ericson called the meeting to order at 7:01 p.m.
Present: Tammera Ericson, Bruce Kelzenberg, Bruce Nawrocki, Bobby Williams, and Dennis
Ecklund Jr.
Absent: Patricia Jindra
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
Chair, Ericson opened the Public Hearing at 7:05pm.
Resolution 2003-03, Adopt 2004 PHA Plan
Nagel stated this Public Hearing is for the adoption of the 2004 Public Housing Agency Plan (PHA)
that is required by HUD each year. Per HUD re, clarions, the public hearing notice was published for
a forty-five day review, submitted to Anoka County for approval and reviewed by the Parkview Villa
Resident Advisory Board. After board approval it will be electronically transmitted to HUD by staff.
On page 12 of the PHA plan it shows the breakdown fig~tres of the 2004 budget.
Nawroc~' asked if the repairs to the boiler have been done and why is Dakota County approving the
PHA plan. Nagel stated the boiler repairs are done and that staff sends the document to Anoka County
and always comes back from the Dakota County office.
Motion by Nawrocki, second by Kelzenberg, to close the Public Hearing. All ayes. Motion Carried.
Motion by Williams, second by Kelzenberg, to waive the reading of Resolution 2003-03, there being an
ample amount available to the public. All ayes. Motion Carried.
Motion by Williams, second by Kelzenberg, to Adopt,Resohttion 2003-03 of the Columbia Heights
Housing and Redevelopment Authority (HRA) confirming approval of the 2004 Public Housing Agency
certifications of compliance with the PHA plans and related regulations. All ayes. Motion Carried.
Recess'- Chair, Ericson called for a recess at 7.'09pm and the remainder of the meeting will continue
at Parkview Villa, 965 40th Avenue, Columbia Heights.
Meeting reconvened at Parkview Villa at 7.'25p. m. by Chair, Ericson.
CONSENT AGENDA
Approval of Minutes
MOTION by Williams, second by Kelzenberg, to approve the minutes from October 21, 2003, regular
meeting as presented i'n writing. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
Fantle stated the carpets were cleaned at Tyler yesterday. Carpet replacement bids came in so
different that they went back to all of the companies and ask for a breakdown.
Housing & Redevelopment Authority Minutes
November 18, 2003 Special Meeting
Page 2 of 5
At the October liRA meeting the board ask stafftoprepare a back up heatingplan for 2004. After
doing some research of the 2004 Budget, it was discovered that instead of building up the heating
account from 3 to 4% as in years past, it was increase by 10% to accommodate a~tv possible increases
next year.
Shirley Barnes stated: Off'om 1993-2000 management fees remained the same from Crest View; 2) If
council members hear of an. y problems or issues at Parkview Villa, please feel fi'ee to contact Karen
Fantle; 3) Thanked the board for the opportunity to manage Parkview Villa; and 4) suggested the
board t~Ty not to micro manage the new management firm.
CITIZEN FORUM
Bob Baliza, Unit 704 asked why there is so much co~¢tsion between the North and South building
rents and ask if HUD couldn't take over both buildings. Fehst explained that the North building has
always been HUD subsidized and the South building is not. This is because the City built it. In the
North building, because it's HUD subsidized, they have a say in what the rent structure is. Shirley
Barnes stated that HUD isn't in the practice of taking over existing buildings.
ITEMS FOR CONSIDERATION
Walker ElderCare Management A~reement
Streetar stated the 3-year Management Agreement for Parkview Villa North and South would
terminate in 2007. The current agreement with Crest View has a 60-day notice and at that time Walker
will take over. Under attachment B, it suggests tentative management, which is similar to our current
agreement. On page 5-C, Fees, Walker will provide management for both buildings in an amount of
$14,091.75 per month with annual increases by the consumer price index for all urban consumers for
the Minneapolis/St. Paul area as defined by the U.S. Department of Labor, Bureau of Labor Statistics.
Attachment A, explains that under our current contract all employees are subject to a police
background check, but Walker could require additional screening.
Williams stated Crest View charged the City $7,000 ifrmanagement fees, which covered employee
salaries, insurance, etc. and therefore, Walker could make money with less staffing by paying them a
fiat amount per month.
Willia~ns stated on page 6, number 5 it states they would provide support to Parlcview Villa staff in an
emergency, subject to reimbursement by owner. Does this mean we would have to pay an additional
fee and if so what kind of scenario would this apply to. Nagel stated this is the same language as in
our current contract with Crest View and only applies to an emergency. Denny 0 'Donnell fi'om
Walker ElderCare gave an example of afire in the building, with. extensive water damage. Additional
staff would be required to clean up the water damage.
Williams asked what la'nd of penalties the City would have to pay if the agreement was terminated.
Streetar stated the I-IRA would only be responsible for services up to the date of termination.
Nawrocki stated on page 7, E-I, it should be worded to have staff responsible to oversee abnormal
expenditures. Nagel stated in the north building anything over $15,000 comes out of Capital Funds
approved by HUD and for the south building there is an amount in the Capital Outlay of the budget set
aside for carpet replacement.
Housing & Redevelopment Authority Minutes
November 18, 2003 Special Meeting
Page 3 of 5
Kelzenberg ask 0 'Donnell if there were an issue of residents having people stay with them too long,
how would they handle the situation. 0 'Donnell stated they would investigate the situation and then
follow HUD regulations to deal with the problem.
Williams stated he would be voting against the agreement, as he believes in the loyalty and service
provided by Crest View over the years.
Motion by Nawrocki, secohd by Kelzenberg, to Approve the 3-year ll/Ianagement and Maintenance
Services Agreement with Walker ElderCare subject to final review by the City Attorney; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same.
Upon kote: Ecldund- aye; Nawroc~'- aye; Ericson- aye; 'Kelzenberg- aye; Williams- nay. Motion
Carried.
4607 Tyler Street Sale
Streetar stated at the August HRA meeting the board approved the sale of 4607 Tyler to Minnesota
Housing Resources. Subsequently, Anoka County notified staff that they have to take action prior to
the final approval of the sale to comply with Federal CDBG regulations, as CDBG funds were used to
purchase the property. At this time, Anoka County has approved the sale and has asked that the HRA
re-approve the sale.
klotion by Kelzenberg, second by Nawrocki, to Approve the sale of 4607 Tyler Street to Minnesota
Housing Resources for $160, 000 with the stipulations outlined in the Purchase Agreement; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same.
All ayes. Motion Carried.
Mayo~; drulienne Wyckoff stated she noticed there wasn't anyone on the waiting list, and asked if the
new owners will choose Coh~mbia Heights Residents to fill the units first. Streetar stated Minnesota
Housing Resource has chosen Crest View to manage the building for them and that any determination
would be decided by them, as it was not stated in the purchase agreement.
Parkview Villa South Rent Structure
Streetar stated at the October t-IRA meeting, commissioners directed staff to recommend rent increases
for nec residents moving into Parkview Villa South. The rent increases are based upon information
Crest View obtained for like properties owned and managed by Anoka County HRA and are suggested
as a means to begin to address the revenue shortfall for the south
building. Staff recommends leaving the age requirement at 62 years and older and the maximum
income for 1 person at $39,500 and 2person at $45,200 as established by HUD and adjusted
annually. The rent capped at 30% of annual income for both the 1 and 2 bedroom units would
be removed and changed to a flat rent amount of $502 for a 1 bedroom and $674 for a 2 bedroom,
which would increase yearly per HUD's fair market rent requirements. The changes would only affect
new residents of the south building and would go into affect on December 1, 2003.
Ericson asked if the amount of $502 for a 1 bedroom and $674 for a 2 bedroom for all new residents
was correct. Streetar stated that is correct.
Housing & Redevelopment Authority Minutes
November 18, 2003 Special Meeting
Page 4 of 5
doe Kroska, Unit 225, asked if the 62 years or older age requirement would stay the same. Ericson
stated it would.
Nawrocki stated he disagreed with the comment aboztt micro management as he felt the board has not
done enough of it. Originally the south building rent was set up at $100 more than the maximum in the
north building, but ironically some residents in the north building pay as much as $800 a month, which
is more than residents pay i.n the south building. The City receives almost $1, O00 per unit a year for
the north building, which we do not get for the south building. Nawrocki suggested: l) a rent structure
that residents could build into gradually; 2) ifa south resident feels they can't afford the new amount,
they should have first choice at getting into a unit in the north building; and 3) staff apply for fimding
that Streetar spoke to him about that would help for a co'uple of months with the unit transition period.
Barnes stated she checked with HUD on the issue of letting the south building residents have first
choice of the available units in the north building and they stated they couldn't do that.
Williams stated residents should be aware that the $700,000 in the south buildings budget could only
be used to pay off the debt, not repairs and that he agrees with everything Nawrocla' said and would be
in favor of applying for the fitnding.
Fehst stated he agreed with staff to wait until Walker takes over and have them review the rent
structure and make recommendations early next year. He also asked Barnes what the ratio in the south
building is of residents that moved from the north building into it. Barnes stated she would have to
investigate it.
Ecklund stated he would like to see the motion to raise the rents for all new residents passed, so we can
move on.
Renie Suftka, Unit 104 asked if the intra bzdlding moving fees would be waived. Ericson stated this is
a motion to approve the rent increase for all new residents only and other issues would have to be
discussed at another meeting after Walker is on boardl
Ericson stated she: 1) agrees these issues should be addressed; 2) disagrees with Nawrocki, as she
doesn't have a problem with new people moving in and paying a different amount. People buy
airpla~f'e tickets and pay different prices for them and doesn't think there would be a conflict with new
residents paying more than our current residents; 3) we will need to look at the rent structure for our
current residents; 4) agreed with staff that we should give the new management company an
opportunity to put some numbers together, consider fees for moving from one building to another; and
5)felt comfortable with changing the rent for new people that don't live here now so that they know
what the new rents will be at the time they move it.
Nawrocki stated Ericson's example of the airline ticket is not an apple-to-apple comparison as the
airline ticket is a private transaction. This is a public facility, with public money. That is the
difference. It would be like saying "you adopted it on the City level and want to raise the water rates
considerably". Would you even think of saying just new people would be charged a higher rate for
water. Ericson asked do we give a senior discount and if so why do you as a seni'or pay less for water
than she does. Nawrocki stated the City does give a senior discount for water. As a senior citizen he
pays as much for water as she does and would be willing to compare water bills with her and expects
Housing & Redevelopment Authority Minutes
November 18, 2003 Special Meeting
Page 5 of 5
he pays more. Ericson asked how he could support a policy that provides a discount. Nawrocki
stated he has said more than once that she was the smartest person on this body, but sometimes
wonders how she uses these smarts. He thinks she is capable of figuring out the difference between
and public and private transaction.
Ericson ask for the record to reflect that she would appreciate Mr. Nawrocki to not make personal
comments and to keep his comments to the issues at hand.
Motion by Ericson, second by Kelzenberg, to approve the Rent Adjustment for new residents to take
effect December J, 2003. Upon Vote: Ecklund- aye; Nawrocki- nay; Ericson- aye; Kelzenberg- aye;
Williams- aye. Motion Carried.
Kelzenbe~j stated he thought the board had already passed a motion to table this item until March or
April of next year as a courtesy to the residents.
ADMINISTRATIVE REPORTS
ALDI GROCERY STORE
Streetar stated the ALDI Groce~T Store representative contacted staff in regards to the Kmart site as a
possible location for one of their stores. Staff met with ALDI's representative and took a tour of one of
their stores. They provided staff an example of if you are a single person or for an average family of 4,
it would be a savings of approximately $20-$50 per week by shopping at ALDI's.
HVS International
Streetar stated the marketing firm of HVS International contacted staff to discuss a potential location
of a Sheraton Hotel at 49th and Central. They will let staff know by the end of December of their
intentions.
ADJOURNMENT
Chair, Ericson, adjourned the meeting at 8:44p. m. '
Respectfully submitted,
Recording Secretary
H:~-IRAMinutes 2003\11-18-2003 Special
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS
HUMAN SERVICES COMMISSION MINUTES
JANUARY 14, 2004
Call to Order
Chairperson Kogut called the meeting to order at 6:40 p.m.
Appoint Recording Secretary for the Meeting
Magee agreed to be Recording Secretary.
Roll Call
Present: Sean Clerldn, Sarah Kogut, Ird~aled Qamhieh, Mayor Wyckoff, and
Linda Magee, Assistant to the City Manager
Excused Absence: Jocelyn Hall
Unexcused Absence: Mohamed Hassan Osman
Approval of Minutes from November 12, 2003 Colmnission Meeting
Upon correction of the minutes that Mohamed Hassan Osman agreed to be the
recording secretary: Motion by Clerldn, second by Qamhieh to approve the
nqinutes of the November 12, 2003 Commission meeting as corrected. All ayes.
Motion carried.
Old Business
a. League of Milmesota Human Rights Commission's Sixth Statewide Essay
Contest Update
Wyckoffwill distribute packets to Immaculate Conception and Central
Middle Schools.
Kogut indicated she would make a personal contribution of $50 to the
local first place wilmer.
All essays submitted will be reviewed at the March Commission meeting.
bo
Other Old Business
The Windsock East After School Program meets Thursdays from 4:00
p.m. to 5:00 p.m. at the Cormnunity United Methodist Church, 950 Gould
Avenue NE, Columbia Heights. Commission members are encouraged to
visit this program.
Qamltieh spoke of his involvement as an Adult Literacy Volunteer and
Accountability Milmesota, wlfich assists with tax preparation for low-
income people.
Kogut discussed Elim Transitional Housing, where she was involved with
helping around the holidays. She described her experience of "adopting" a
family.
Kogut suggested doing a survey of different agencies, as to their needs.
New Business
a. Hulnanitarian of the Year - timeframe for applications
Commission members agreed with the May 7, 2004 application
submission deadline.
b. Taste of Heights - plalming and timeframes
Wyckoffindicated the only thing she would like improved would be more
music at the event. Commission members concurred.
Qamhieh suggested Middle-eastern folldore dancers. Clerkin suggested
h-ish dancers. Commission members agreed with both suggestions.
Hall, who coordinated the chilch'en's project last year (children decorated a
paper doll of different colors and were able to take their artwork with them
as a souvenir, or attach it to a larger poster board), has indicated that she
would do so again.
Last year the Lions Club sold pop for $.50 and had water available.
Clerkin will check with them regarding participation in this year's event.
Magee will place ads in the Northeaster and Sun Focus newspapers asking
for restaurant participation. There will be space for eight restaurants.
Tickets will sell for $2.50; of which $.50 will be donated to SACA.
c. Other New Business
Clerkin spoke about having a "Giving Tree" available arotmd the holidays.
The next meeting is scheduled for Wech~esday, February 25, 2004 at 6:30
p.m.
Adi oumment
Motion by Clerkin, second by Qamhieh, to adjourn the meeting at 7:30 p.m. All
ayes. Motion carried.
Linda Magee
Recording Secretary
CHARTER COMMISSION MEETING
MINUTES
THURSDAY, JANUARY 15, 2004
7 P.M.
MURZYN HALL
5-A-2-g
UNAPPROVED
CALL TO ORDER
The meeting was called to order at 7:10 P.M. by Vice President/haterim President Mike Hartel.
ROLL CALL
Members present: Bob Buboltz, Mike Hartel, Nancy King, Brian Scott, Joe Stm'devant, Ted Yehle
Members absent and excused: Bill Antzaras, Charles Christopherson
Members absent mhd unexcused: Jolm Banyard, Clara Schmidt
Also present: City Attorney, Jim Hoeft
Council Liaison, Bobby Willimns, arrived later in the meeting.
NOTE: The Charter Commission currently has ten members and five vacancies.
APPROVAL OF MINUTES
Motion by Cormnissioner Buboltz, seconded by Co~rnnissioner ICing, to approve the mimttes of the
October 23, 2003, meeting as presented. Motion passed tmanimously.
CORRESPONDENCE
The Recording Secretm-y advised the commission that the following correspondence has been sent or
received since our last meeting:
· A memo was sent on October 29, 2003, to Bill Elrite, Finance Director, fi'om the City
Attorney regarding Chapter 2, Section 15, Bonded Debt.
· A memo was received on January 7, 2004, from Bill Elrite, Finance Dh'ector in
response to the above-mentioned memo to lfim on Bonded Debt.
STATUS OF MEMBERSHIP
The Recording Secretary reported that the commission currently has ten members and five vacancies, h~
checking with the office of the Chief Judge, there were no new applications received in his office to date.
Bill Antzaras' term will expire January 25, 2004. Mr. Antzaras has served two full te~s (eight years).
It was leto-ned that Commissioner Christopherson is building a new home in another commtmity, so there
will be another vacancy when he moves from Columbia Heights. The Recording Secretary noted the
commission must have a minimum of nine members.
ELECTION OF OFFICERS
h~terim President Hartel asked co~mrtission members in attendance if there were any no~rfinations from the
floor for President. Motion by Cormrfissioner Buboltz, seconded by Commissioner Scott, to nominate Joe
Stm'devant for President. Interim President Hartel again asked cormrfission members if there were any
other nominations for President. Motion by Cmmnissioner Yehle, seconded by Commissioner ICing, to
nominate Mike Hartel. Interim President Hartel asked members if they had a preference in voting--
either by hand or paper ballot. There being no preference noted, the following hand vote was taken:
Sturdevant- 2; Hartel- 4. Mike Hartel will be the President for 2004.
President Hartel asked con~tission members in attendance if there were any nominations fi'om the floor
for Vice President. Motion by Coxmnissioner Buboltz, seconded by Commissioner Yehle, to nominate Joe
Sturdevant for Vice President. President Hartel again asked commission members if there were m~y other
nominations for Vice President. Motion by Commissioner Scott, seconded by Cormrdssioner ICing, to
nominate Brian Scott. The following hand vote was taken: Sturdevant- 4; Scott- 2. Joe Sturdevant will
be the Vice President for 2004.
President Hartel asked corn_mission members in attendance if there were any nominations from the floor
for Secretary. Motion by Cmmrfissioner Sturdevant, seconded by Commissioner Yehle to nominate Clara
Scl~rnidt for Secretary. President Hartel again asked co~r~rfission members if there were any other
January 16, 2004
Page 1
nOlTfinations for Secretary. There being none, a white ballot vote elected Clara Sclm'tidt for Secretary.
OLD BUSINESS
All Inclusive Board/Commission Dinner-December 10~ 2003
Commission members were asked for feedback about the dinner on December 10, 2003. Everyone spoke
very favorably about the event and the dilmer, and thanked the council for inviting them. Suggestions for
just a few improvements were provided. Members thought it would be nice to have members of each
cmm~ission stand when they are acknowledged, and that the Chair/President of each commission should
be given special recognition. The Recording Secretary will pass the comments on to the City Manager and
Mayor.
Status of Proposed Charter Changes
President Hartel informed the commission members that he attended a work session on November 17"~
to explain the proposed amendments to the council. At the city council meeting of November 24"~, the
council held the first reading of the proposed ordinances. At the city council meeting of December 15,
2003, the council held the second reading of the proposed ordinances. The following charter
amendments were passed unanimously by the City Council on December 15, 2003, and will become
effective in March of 2004:
Chapter 2, Section 7, Elective Offices.
Chapter 3, Section 16, Council Meetings.
Chapter 9, Section 89, Payment of Award.
Chapter 5, Section 36, Expenditures by Petitioner.
Chapter 12, Section 108, Official Publications.
Discussion of Possible Charter Changes
Possible charter changes to Chapter 2, Section 15 and Chapter 7, Section 72 were previously discussed.
A memo was sent to the Finance Director after our last meeting asking for his input and feedback on this
section. The Finance Director responded via memo on January 7, 2004, to the Charter Commission
members. Tlfis memo was included in tonight's agenda packet.
Jim Hoeft, City Attorney, stated of the three alternatives given by the Finance Director, Alternative #3 is
similar to what we did with the setting of a purchasing limit for the City Manager (by allowing the city
council to set that amount by resolution). In further discussion, it was decided that some wording
incorporating all three alternatives may be the best solution. The City Attorney will prepare new
language for Chapter 2, Section 15, incorporating all three alternatives into the proposed language and
will bring it back to the commission at their next meeting.
Chapter 7, Section 72, Bonded Debt and Debt Limit.
At the last commission meeting, the City Attorney stated if the commission wanted to bring this
section of the charter up to date, he would need to do a sentence by sentence analysis. He again
reiterated the fact that state statutes overrides many items in this particular chapter. Basically,
there are three options:
· leave as it
· eliminate it
· modify it.
The City Attorney will meet with the Finance Director for some suggestions on this section as
well, and will put something together for our next commission meeting.
NEW BUSINESS
Charter Commission 2003 Annual Report
January 16, 2004
Page 2
A copy of the armual report was provided to members in their agenda packets. Motion by Commissioner
Buboltz, seconded by Commissioner Yehle, to accept the 2003 mmual report as prepared and presented.
Motion passed unanimously. The Recording Secretary stated she would forward it on to the Finance
Director and Clfief Judge of Anoka County.
Other Topics of Discussion
Discussion was held on getting new members for this conunission. Co~mrtissioner Scott inquired how
old someone had to be to become a member of this co~mnission. The City Attorney stated "18".
Cmrnrfissioner Scott wanted to lcnow if high school students could apply, and it was stated that as long as
they were 18, they could.
Members were informed that our vacancies have been advertised on the city's website and local cable
station as well as articles in the local newspapers. The Recording Secretary stated that there was a recent
deadline for the first draft of the city newsletter, but perhaps she could still get something in the next
newsletter if she asks tomorrow.
All members were encouraged to tell other citizens about the vacancy and how to apply. Cmmxqission
applications are available on the city's website and also in Administration.
NEXT MEETING DATE
The next regularly scheduled meeting will be Thursday, April 15, 2004, at 7 p.m. at Murzyn Hall.
ADJOURNMENT
Motion by Co~mrfissioner Scott, seconded by Commissioner Buboltz, to adjom:n the meeth~g at 7:56 p.m.
Respectfully submitted,
Carole J. Blowers
Recording Secretary
January 16, 2004
Page 3
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: Jalmary 26, 2004
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 5-A-3 CITY MANAGER' S APPROVAL
ITEM: Establish Work Session Meeting BY: WaltFehst BY:/~.~~/~'~
Date for Tuesday, February 2,
2004 DATE: January 21, 2004 DATE:
NO:
It is recolmnended that a Work Session meeting be scheduled for Monday, February 2, 2004
begimfing at 7:00 p.m. in Conference Room 1.
RECOMMENDED MOTION:
MOTION: Move to establish a Work Session meeting date for Monday, February 2, 2004 begilming at
7:00 p.m. in Conference Room 1.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: Jam~ary 26, 2004
AGENDA SECTION: ~--~/~/1 -N ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: City Newsletter Printing Quotations for BY: Keith Windschitl,~) BY:/, ~/~j~ ~ ~
2004 DATE: January 14, 2004
NO:
BACKGROUND: On December 15, 2003 the City Council authorized staff to obtain price quotes for printing
and mailing the 2004 quarterly "Heights Happe~tings" city newsletters. Price quotes were requested from thirteen
printing companies. Attached are the price quotes that were received by the Recreation Department.
Company 24-Page Inserted Inserted 8 Page
Newsletter Flyer - Reg. Flyer - Glsy Addition
Rapid Graphics - Columbia Heights $4,655.00 $970.00 $1,060.00 $646.00
Nystrom Publislfing - Maple Grove $5,032.26 $677.34 $841.35 $785.34
Modern Press - New Brighton $5,587.13 $842.42 $913.77 $395.12
Rapit Printing - New Brighton No Bid - -
Brooklyn P15nting - Brooklyn Park No Bid - -
The Jotm Roberts Compm~y - Mpls. Declined - -
Sir Speedy- Fridley No Bid - -
Customgraphix - Fridley No Bid - -
ga~chor Printing - Eden Prairie Declined - -
Infinity Direct - Plymouth No Bid - -
Marudas - St. Paul $5,914.31 $1,254.57 $1,432.43 $889.00
Branham Printing - Fridley No Bid - -
Custom Business Forms - Mpls. $4,770.34 $573.34 $580.24 $779.74
CONCLUSION: Staff is recon:m~ending that we award the low responsible quote of $4,655.00 per quarter for the
printing, publishing, and distributing of the City newsletter to Rapid Graphics. The yearly cost for a 24 page
newsletter would be $18,620.00. Our award for 2003 was $17,964.00 with Rapid Graphics located in Colmnbia
Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City
newsletters.
Staffhas contacted the Colmnbia Heights School District m~d is pursuing the option of combining the newsletters
for the Smnmer edition that would be published around the beginning of May.
RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graplfics & Mailing for printing,
publislfing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four
publications in 2004; and furthermore to authorize the Mayor m~d City Manager to enter into an agq'eement for the
same.
COUNCIL ACTION:
Htshappn\CC-Newsletter04
FAX COVER PAGE
!~ RAPID~iGRAPHICS
&MA~u~G ~NC.
Date:
TO:
FROM:
4016 Central Avenue Northeast · Minneapolis, Minnesota 5_542 I
(7 63) 781-6931. Fax: (763) 781-2704
Emait: r. apidgraphics~msn.com
Pages to follow:
lystmm Publishin§ Co., inc.
~ak/n~ I~/~ /mpr~/on~ $/nce. ~
#j,~z'om ?~l/s/#~ ~zzz#~,~7.~ 1~7~. ' '
JanuaIT6,2004
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights MN 55421
Specifications:
* Quantity: 13,000 copies
*Page size: 8 1/2" x 11"
*Pages: 24 or 32
*Ink: 2 print colors
*Paper: 60# white offset
*Binding: saddle-stitched with two staples
*Mailing: prepare carrier route mailing, deliver to P.O.
Prices:
$3685.96 for 24 pages (price includes sales tax)
$4471.30 for 32 pages (price includes sales tax)
$677.34 additional for 8.5 x 11 insert printed on 60# offset
$841.35 additional for 8.5 x 11 insert printed on 70# gloss
$ 9.65 additional for halftones
$1346.30 approximate postage cost for 10,047 copies
9100 Cottonwood Lane North, Maple Grove, Minnesota 55369
phone: 763.425.7g00 I fax: 763.425.0898 I web: www. lwstrompublishing.com I email: sales~nystrompublishing.con~
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 ~ FAX (651) 633-3234
www. superprinter, com
Quotation
TO:
ATTN:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
Nbr: 26207
Date: 12/30/03
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
530 MILL STREET NE
COLUMBIA HEIGHTS, MN 55421
(763) 706-3730
FAX: (763) 706-3731
KEITH WINDSCHITL
HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004
24 PAGE SELF COVER - RUN WEB OFFSET
WEB - 60 Lb WHITE SMOOTH OFFSET BOOK
8 1/2 x 11, STITCHED ON 11" SIDE
2/2, BLK & 1 PMS, NO BLEEDS - WEB OFFSET
Usable Disk Provided, With Lazers Marked for Color Break, Modem to Color Break,
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate
DIGITAL
Saddle Stitch; Small Carton; 2 Local Delvry
Net 30 Days
13,000 PER ISSUE
$3,982 PLUS POSTAGE & + TAX?,IF APPLICABLE
306.31/m
Price includes Mailing of 10,047 Units to Local Residents
Thank you for the opportunity to serve you,
GARY J. SALISBURY
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 1~7 FAX (651) 633-3234
www.superprinter, com
Quotation
TO:
ATTN:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
Nbr: 26205
Date: 12/30/03
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
530 MII.L STREET NE
COLUMBIA HEIGHTS, MN 55421
(763) 706-3730
FAX: (763) 706-3731
KEITH WINDSCHITL
HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004
32 PAGE SELF COVER - RUN WEB OFFSET
WEB - 60 Lb WHITE SMOOTH OFFSET BOOK
8 1/2 x 11, STITCHED ON 11" SIDE
2/2, BLK &'l PMS, NO BLEEDS - WEB OFFSET . .
Usable Disk Provided,' With Lazers Marked for Color Break, Modem to Color Break,
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate
DIGITAL
Saddle Stitch; Small Carton; 2 Local Delvry
Net 30 Days
13,000 PER ISSUE
$4,353 PLUS POSTAGE & + TAX?,IF APPLICABLE
334.88/m
Price includes Mailing of 10,047 Units to Local Residents
Thank you for the opportunity to serve you,
GARY J. SALISBURY
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 l~ FAX (651) 633-3234
www. superprinter, com
Quo tation
TO:
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
1400 49TH AVE N.E.
COLUMBIA HEIGHTS, MN 55421
Nbr: 26210
Date: 12/30/03
ATTN:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
(612) 586-4506
FAX: (612) 586-4508
KEITH WINDSCHITL
2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER
2
60 Lb WHITE SMOOTH OFFSET BOOK
10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE
CENTER OF THE NEWSLETTER USING A 2" FOLDED LIP
2/2, BLACK & 1 PMS
Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate: 2 Pgs
DIGITAL
Fold and Trim; Stitch in; Small Carton
Net 30 Days
10,050 PER ISSUE
$791 PLUS POSTAGE & + TAX?, IF APPLICABLE
78.71/m
PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER
Thank you for the opportunity to serve you,
GARY J. SALISBURY
MODERN PRESS
808 FroST STREET SOUTHWEST
NEW BmCh'XON, ve4 55
PHONE (651) 633-4000 ~ FAX (651) 633-3234
www. superprinter, com
TO:
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
1400 49TH AVE N.E.
COLUMBIA HEIGHTS, MN 55421
Nbr: 26211
Date: 12/30/03
ATTN:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
(612) 586-4506
FAX: (612) 586-4508
KEITH WINDSCHITL
2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER
2
70 Lb WHITE GLOSS ENAMEL BOOK
10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE
CENTER OF THE NEWSLETTER USING A 2" FOLDED LII:'
2/2, BLACK & 1 PMS
Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate: 2 Pgs
DIGITAL
Fold and Trim; Stitch in; Small Canon
Net 30 Days
10,050 PER ISSUE
$858 PLUS POSTAGE & + TAX?, IF APPLICABLE
85.37/m
PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER
Thank you for the opportunity to serve you,
GARY J. SALISBURY
01/05/2004 11:52 FAX. 651:633 3234-
' ~ODERN PRESS
To:
MODERN PRESS
C°'mplete P~ttng &GraPhic. Services'""" ~'':'"
808 Fkst Street SW · New Brighton, MN 55112
651.633.4000 · Fax651.633.3234
Date:
.Company:
Fax #
From:
# of Pages INCLUDING coVer'Page:
~ 001
FAX TRANSMISSION
F1 Please CALL to Confirm Receil:t.
F-I Please Respond by Return FA_.._~X,
Call ,ONLY IF Transmission is incomplete.
From:
To:
Date:
Subject:
"Tom Ramsdell" <tramsdell@marudas.com>
<keith.windschitl@ci.columbia-heights.mn.us>
12/29/2003 3:25:07 PM
News Letter Quote
Keith,
Please find our quote for the 2004 Columbia Heights Newsletter.
1. Printing of 24 page newsletter $3,989.00 per issue
2. Optional printing and inserting of 2 sided flyer
A. 60lb gloss text $1,345.00
B Same stock as newsletter $1,178.00
3. Additional cost for half tone photographs $20.00 ea.
4. Additional cost for 8 additional pages $889.00
5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953
to Murzyn hall $380.00
Because of all the options on this newsletter I did NOT include sales tax. Please add 6.5% to the pricing.
If you have any questions, contact me at 651-697-7834
Tom Ramsdell
Marudas Print Services
From:
To:
Date:
Subject:
"Tom Ramsdell" <tramsdell@marudas.com>
"Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us>
12/30/2003 11:01:41 AM
Re: News Letter Quote
Keith,
No,
It breaks down like this
3,98~)~.00-printing
259.29-tax on printing
1,286.02-postage
380.00-delivery, mail process & handling
5,914.31-TOTAL
I hope this explains it better
Tom Ramsdell
Marudas
..... Original Message .....
From: "Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us>
To: <tramsdell@marudas.com>
Sent: Monday, December 29, 2003 4:19 PM
Subject: Re: News Letter Quote
Tom,
Would the total cost of each 24 page newsletter be $7,581.29? I am
just figuring the normal 24 page as included with the spec.
Here is my breakdown:
3,989.00 - printing
259.29 - tax on printing
2,953.00 - postage
380.00 - deliver
$7581.29 - Total for each newsletter
Is this correct?
Keith Windschitl
Recreation Director
City of Columbia Heights
(763) 706-3732
>>> "Tom Ramsdell" <tramsdell@marudas.com> 12/29/2003 3:23:53 PM >>>
Keith,
Please find our quote for the 2004 Columbia Heights Newsletter.
1. Printing of 24 page newsletter $3,989.00 per issue
2. Optional printing and inserting of 2 sided flyer
A. 60lb gloss text $1,345.00
B Same stock as newsletter $1,178.00
3. Additional cost for half tone photographs $20.00 ea.
> 4. Additional cost for 8 additional pages $889.00
>
> 5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953
> to Murzyn hall $380.00
>
> Because of all the options on this newsletter I did NOT include sales
> tax. Please add 6.5% to the pricing.
> If you have any questions, contact me at 651-697-7834
> Tom Ramsdell
> Marudas Print Services
Custom ~usiness Forms
210 Edge Place N.E. · Minneapolis, MN 55418
612.789.0002 · Fax: 612.789.6321
www.cbfnet.com
January 2,04
Columbia Heights Recreation Department
Attn:,l~eith Windschitl, Recreation Director
530 Mill Street Northeast
Columbia Heights, MN. 55421
Dear Keith,
The following price quotes for the publishing and mailing of the 2004 spring; summer,
fall and winter editions of the city newsletter "Heights 'Happenings" are here by
submitted.
(13,000) - 24 page newsletter pr:,nted on 60# white offset paper using black ink
plus one spot color, center stapled and trimmed with 10,047 copied bundled,
sorted and delivered to post office, balance boxed and delivered to John Murzyn
Hall 530 Mill Street Columbia Heights, MN. 55421.
Price: $4,770.34
Two-sided 8.5 X 11 insert with black ink plus optional one spot color printed on A) 60# White offset $573.34.
B) 60# White Gloss $580.24
(13,000) - 32 page newsletters printed on 60# white offset using black ink plus one
spot color, center stapled and trimmed with 10,047 copies bundled, sorted and
delivered to the post office, balance boxed and delivered to John Murzyn Hall 530
Mill Street Columbia Heights, MN. 55421
Price: $5,550.08
Optional two-sided 8.5 X 11 insert with black ink plus one spot color printed on
A) 60# White offset $576.43
B) 60# White gloss $583.33
The above prices are per edition and include all printing, mailing and delivery costs plus
sales tax.
Sincerely,
Todd Fitz
Sales Consultant
CBF, IRc Fast Precise Service for all your printing needs:
Computer Forms · Snap-A-Part Forms · Commercial Printing · Four Color Process
Graphic Design · Forms Management · Digital Printing · Copy Center · Mailing Services
CITY COUNCIL LETTER
Meeting of: 1/26/04
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~--/~ -~_~- PUBLIC WORKS .,,/'~, .55~,, /
ITEM: PUBLIC WORKS BLANKET ORDERS FOR 2004 BY: K. Hansen V?~(;i)~'-5 · BY: d'~5 /' ,:~,./~'/
PURCHASES DATE: 1/21/04 ~""'~'~" DATE:
Background:
Public Works has several ptrrchases that are routine in natm'e and repetitive each year but require Council approval because they
exceed the charter limitation of $15,000. Staff is requesting authorization to process blanket purchase orders for 2004 to cover the
items described herein.
Analysis/Conclusions:
The adopted 2004 Public Works Budget has the following amounts established for de-icing salt and fuel:
· De-icing salt for sanding operations
· Fuel for City vehicles
2004 BudgetedAmmmts
$25,000.00
$60,000.00
Public Works Depmtrnent purchases salt off of the State of Mirmesota Contract, Milch is bid for the 2003-2004 winter season for
multiple municipalit/es. The 2003-2004 contract for salt is in effect from August 2003 until June 30, 2004, so the vendor and milt
price may change. The ctm-ent contract supplier is Morton Salt. Staff reviews fuel purchasing annually and the City is cm-rently
using the Anoka County Cooperative Purchasing Contract for our unleaded and diesel fuel purchases. Transport costs are a factor
so the more local vendor results in lower fuel costs to the City of Cokunbia Heights.
Recommended Motion: Move to authorize staffto process blanket purchase orders in an amount not to exceed the 2004 budget
amormts for:
· De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, and
· Fuel (tmleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement.
KH:jb
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 1/26/04
AGENDA SECTION: CONSENT AGENDA
NO: .5-' A
ITEM: AUTHORIZATION TO SEEK BIDS FOR A
SCADA SYSTEM FOR THE WATER AND SEWER
SYSTEM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~/
DATE: 1/22/0q-:--'~
CITY MANAGER
DATE:
Background:
The City of Columbia Heights ow-ns, operates and maintains its water distribution and sanitary sewer collection systems. The City
does not produce any water but purchases all of its £mished water from the City of Minneapolis. Because we purchase all of our
dr/nking or potable water, a master meter is used to record usage and is read monthly by Public Works for billing verification.
Remote facilities located throughout the city are used to distribute drinking water and collect sewer discharge flow. Two duplex
ptmaping stations are used to pump water to an elevated storage tank, which is then distributed to one of two pressure zones in the
City. The sanitary sewer system collects flow largely by gravity. In areas where elevations do not allow collection by gravity,
sewer lift stations must be used. Colmnbia Heights has four duplex sanitary lift stations.
Analysis/Conclusions:
To provide reliable and consistent public utility service, both systems are electronically sensored and molfitored. Each of the eight
remote sites above are sensored for operational conditions. These sensors transmit data back to a master panel located at Public
Works via radio frequency. The system monitors operational conditions and provides log reports on water usage. It also monitors
for failure conditions such as power outages, high or low water level, pump failure, and/or other control failures. Under an alarm
event, the master panel sends a signal wlfich alerts Public Works (24/7) of the alarm for immediate attention. This total system can
be refen'ed to as a "SCADA" System or Supervisory Control and Data Acquisition System.
Columbia Heights' existing system is over 20 years old and in need of replacement for a couple of main reasons:
Master Panel:
a. Parts: The master panel is over 20 years old and replacement parts are no longer made. Pnblic Works has fom~d
and been working with a vendor who has been able to make repairs from disposed panels or adapth~g circuit
boards. The vendor has indicated that parts are scarce or completely nnavailable.
Faihtres: The master panel is no longer reliable. For the years 2002 and 2003, a total of 88 and 112
(respectively) or an annual average of 101 alarm events were recorded. The vast majority of these were
"ghost" or tmtraceable alarums occun-ing at the Master Panel. It is also important to recognize that most of these
alarms occur outside of normal working hours, reqtfiring overtime callouts.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 1/26/04
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: AUTHORIZATION TO SEEK BIDS FOR A
SCADA SYSTEM FOR THE WATER AND SEWER
SYSTEM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 1/22/04
CITY MANAGER
BY:
DATE:
Continned - Authorize RFP for a SCADA System
Page 2
2. Remote Facility Radios:
a. Faiha'e and Parts: A situation was brought to our attention in 2002 that apparently had been occurring over a
long period of time. The City's radio system has been causing interference with the State Patrol Communications
Radios. The City was, at some time, assigned a split frequency license that the FCC will no longer provide. The
radios are also obsolete for which we cannot get spare parts. We currently have two remote facilities that are no
longer mmtitored due to radio failm'e and the inability to repair them (see attached letter from Com~elly
Electronics)
b. Radio Frequency: In order to get a license for a new fi'eqnency, a "path study" must be condncted inclnded in
the FCC application. New fi'equencies are not compatible with fl~e existing master panel.
3. Repair Costs:
Our records indicate that the following costs have been expended to keep the system running:
2001: $9,200
2002: $11,172
2003: $23,574
Due to the age of the system and scarcity of parts, repair costs are not likely to decline. As a result of September 11,
2001, the Federal Government has mandated that every water utility must conduct a detailed security review of their
water system. When considering a new SCADA System, the review should be conducted dttring the plmming or
development stage in order to inclnde desired security improvements in the overall project.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 1/26/04
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZATION TO SEEK BIDS FOR A BY: K. Hansen BY:
SCADA SYSTEM FOR THE WATER AND SEWER DATE: 1/22/04 DATE:
SYSTEM
Continued - Anthorize RFP for a SCADA System
Page 3
Staff had received authorization fi'om the council in 2003 to seek proposals for consultant services to conduct a study and provide
report docmnents for the following:
SCADA System Replacement
Radio Path Report
Utility Security Review
$20,000 was budgeted in the Sewer and Water departments for a SCADA Replacement Report. While preparing the RFP for such
smwices, staff visited and discussed new SCADA installations in 2003 w/th various communities. One commtmity took a different
approach and did not perform a study and engineering report but wrote the specification for the product vendor to design the
system, based upon designated performance criteria. Because of the relatively small size of our system, staff believes it would be
appropriate to not follow through with the expense of a full engineering report (not expending the previously budgeted $20,000),
and write a performance specification in-house that meets the needs of om' system.
The 2004 Public Works budget has established $175,000 in the Sanitary Sewer and Water Department Funds.
Recommended Motion: Move to waive the reading of Resolution No. 2004-03, there being ample copies available to the public.
Reconm~ended Motion: Move to adopt Resolution No. 2004-03 being a resolution approving plans and specifications and
authmSzing staff to seek bids for a new SCADA System, including establislfing a new Radio Frequency for the City Utihty System.
IGt:jb
Attachments:
Resolution
Connelly Letter
COUNCIL ACTION:
RESOLUTION NO. 2004-03
BEING A RESOLUTION ORDERING PROJECT, APPROVING SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR A
NEW SCADA AND RADIO COMMUNICATIONS SYSTEM
CITY PROJECT- #0403
WHEREAS, the City Engineer has prepared specifications for a new SCADA and Radio Conm~mtications
System for the Utility system, City Project #0403, and has presented such specifications to the City Council
for approval; and,
WHEREAS, the City Sanitary Sewer and Water funds shall provide the funding for the proposed
improvements; and
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA:
1. The City Engineer is hereby designated as the Engineer for tttis improvement and has prepared
specifications for the making of such improvements.
2. The specifications are hereby approved.
The City Clerk shall prepare and cause to be inserted in the Official Paper and the Construction
Bulletin, an advertisement for bids upon the making of such improvement under such approved
plans and specifications. The advertisement shall be published in the Focus News on February 12,
2004, and in the Construction Bulletin on February 13, 20 and 27, 2004. The advertisement shall
specify the work to be done; shall state that bids will be received by representatives of the Council
tmtil March 10, 2004, at which time they will be publicly opened by the City Engineer; will then
be tabulated; and will be considered by the City Cotmcil at their regular meeting of March 22,
2004. No bids will be considered tmless sealed and filed with the Engineer and accompanied by a
cash deposit, Cashier's Check, bid bond payable to the City for 5 percent of the amount of such
bid.
Adopted by the Council this 26th day of January, 2004.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
Mayor, Jnliem~e Wyckoff
Patricia Muscovitz, Deputy City Clerk
CONNELLY INDUSTRIAL ELECTRONICS
9/17/02
Lauren McClanahan
Public Works Superintendent
637 38t~ Avenue NE
Columbia Heights, MN 55421-3806
Reft SCADA System
ECEIVED
SEP 1 8 ZOO
PUBLIC WORKS
Lauren,
I wanted to put onto paper what I said to you Saturday during your.most recent SCA_DA
system failure.
As you are aware, Silver Lake Generator and Silver Lake Lift Station are no longer part
of your SCADA system. This is because the radios are obsolete. Motorola has refused to
work on them. They are also uncomfortable with the FCC assigned split frequency that
these radios operate on. As your radios fail, your SCADA system will be scaled back.
In an attempt to find nexv radios, you will run/nto this odd frequency trouble, and any
radio that you use as a system replacement will be incompatible to your new SCADA
system.
Your frequency is in the 100mhz range. This provides you long range from radio to radio
on any given power. Most l~ely a new frequency will be in the 400mhz or 900rnhz
range. The higher the :frequency, the shorter the radio to radio range is on that same
power level. In other words you will likely have to have a system that involves some
repeating to make it to all your sites.
Sorry I don't have w0nderfitl news for you. I would urge the City to press forward on a
new SCADA system as soon as possible. As was evident Saturday, this system is getting
tired.
Sincerely, .-
Robert R. Connelly / t
1877 BUERKLE ROAD. WHITE BEAR LA,.c. Mh'x."xJESOTA 55· ;3 · .,7,...,~.,,~ (651] 77..3-5422 FAX (55~1, 773-5423
CITY COUNCIL LETTER
Meeting of January 26, 2004
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE
APPROVAL:~, ~
fi'EM: Authorize Animal Pound Contract with BY: Thomas M. Johnso~.Q~n '~ ' ",-~i
C amdenPetHospital for period of February l, DATE January 13,200~b~ DATE: 7~/~
2004 to February 1, 2007
NO.
BACKGROUND
In April 2001, the City of Columbia Heights entered into a contract with Camden Pet Hospital to act
as our impounding agent for domesticated animals. This came about because the Anoka County
Humane Society had financial problems and closed its doors. The Humane Society did reopen, but it
no longer contracts with cities to act as their impounding agent.
For the past three years, we have had an excellent working relationship with Camden Pet Hospital.
Dr. Cynthia Fetzer is proposing another three-year contract with what I believe are modest increases
for the term of the contract. Dr. Fetzer is proposing a $45 increase in administrative fees. She is also
proposing a $2 per day increase for impounds of dogs. Lastly, she is proposing a $5 increase for the
cost of euthanasia/burial. These fees would remain the same then for the three years of the contract.
I have looked at contracts that other cities have and have attached a matrix of the costs that are
charged by their providers. Any of these other resources would require a longer trip for us to take the
animal to the impound and a longer trip for our citizens to get their animal back. Also, Dr. Fetzer's
costs seem very reasonable as compared to the other contractors.
ANALYSIS/CONCLUSION
The Columbia Heights Police Department recommends that the City Council approve the attached
contract with Camden Pet Hospital to serve as our impound agent for the next three years.
RECOMMENDED MOTION: Move to authorize the Mayor and the City Manager to enter into a
three-year contract with Camden Pet Hospital as stipulated in the attached contract for the period of
February 1, 2004 to February 1, 2007.
TMJ:mld
04-005
Attachment
COUNCIL ACTION:
COMPARATIVE COSTS OF ANIMAL IMPOUND PROVIDERS
Blaine 2003 Lino Lakes 2003 Fridley 2002 Brighton
Proposed Animal Control Otter Lake Jknimal Vet Hospital, New
2003 2004-2007 Services Inc., Care Center, 6848 Brighton, MN
Camden Camden 6400 Colfax No., Otter Lake Road,
Brooklyn Center Hugo, M/rm.
Administrative Fees $280.00 $325.00 $42.00/animal --- $1,200/month
Impound dog $17/day $19/day $13.50 $27.50/first day $12/day
$12/day thereafter
Impound cat $17/day $17/day $13.50 $27.50/first day $10/day
$12/day thereafter
Quarantine fee ...... $4.00/day --
Euthanasia/burial fee $40.00 $45.00 0-30 lbs. $11 --
31-60 lbs. $15
61 and over $19
Euthanasia Cat .... $20.00 ....
Dog .... $22.00 ....
Transportation fee We We transport 7:00 a.m. to 10:00 $27.50/pickup --
transport p.m. $76.00
10:00 p.m. to 7:00
a.m. $90.00
Vet service fee ...... $40/hour, --
$200/maximum
Flea dip ...... $15/animal --
GREATER ANOKA COUNTY HUMANE SOCIETY
ACTUAL COSTS DURING LAST YEAR OF CONTRACT, 2000
No. Of Animals No. Of Animals Impound Cost of Actual Cost Animal at
Year Picked Up Claimed or Fees Service Large Tags
Placed Collected Issued
2000 108 33 All fees were $11,024.80 $11,024.80 9 tags
collected by
the Humane
Society
CAMDEN PET HOSPITAL' CONTRACT 2001-2003
No. Of Animals No. Of Animals Impound Cost of Actual Cost Animal At
Year Picked Up Claimed or Fees Service Large Tags
Placed Collected Issued
2001 86 36 $799.00 $10,879.00 $10,080.00 22 tags
2002 92 59 $391.00 $12,379.00 $11,988.00 19 tags
2003 Through Nov. 33 $1,226.00 $11,369.00 $10,143.00 29 tags
73
ANIMAL CONTROL COST
CAMDEN PET HOSPITAL
2003 ANIMALS * # OF ANIMALS CLAIMED AMOUNT OF BILL
OR ADOPTED
January 5 4 $814.00
February 2 2 $530.00
March 5 4 $541.00
April 5 2 $581.00
May 6 1 $598.00
June 1 1 $405.00
July 14 7 $1,534.00
August 12 3 $1,516.00
September 15 7 $2,541.00
October 13 6 $1,410.00
November 7 6 $899.00
December 0 0 $280.00
TOTAL 85 43 $11,649.00
* Total live and dead animal
** Minimum amount per contract
OFFICE RECEIPTS
2003 MONTHLY BREAKDOWN
ADMIN GUN
MONTHS REPORTS TAGS PERMITS OTHER
January $340.00 $0.00 $10.00 $0.00
February . $264.00 $0.00 $0.00 $0.00
March $269.00 $0.00 $20.00 $0.00
April $212.00 $65.00 $10.00 $0.00
May $225.00 $425.00 $0.00 $6.00
June $240.00 $85.00 $0.00 $8.00
July $424.00 $0.00 $0.00 $12.00
August $255.25 $69.00 $0.00 $0.00
September $225.00 $210.00 $0.00 $24.00
October $397.00 $215.00 $0.00 $0.00
November $145.00 $505.00 $0.00 $0.00
December $350.00 $550.00 $0.00 $0.00
TOTALS $3,346.25
$2,124.00 $40.00 $50.00
OP ID ]~~UND~ TOTALS
$o.oo $~S~70 $418,00
$o.oo $o.oo $264,00
$o.oo $51.oo $340,00
$o.oo $68.00 $355,00
$o.oo $85.oo $741,00
$o.oo $o.oo $333,00
$o.oo $319.oo $755,00
$o.oo $21o.oo $534,25
$0.00 $68.00 $527.00
$0.00 $306.00 $918,00
$0.00 $51.00 $701,00
$o.00 $0.00 $900.00
$0.00 ~..?$6,786.25
ANIMAL CONTROL COST
CAMDEN PET HOSPITAL
2002 ANIMALS *
January 7
February 5
March 12
April 10
May 12
June 3
July 3
August 13
September 9
October 5
November 6
December 7
92
Total
Total live and dead animals
# OF ANIMALS CLAIMED
4
6
6
AMOUNT OF BILL
$964.00
$689.00
$1,564.00
$1,115.00
$1,456.00
$439.00
$439.00
$1,381.00
$1,081.00
$1,149.00
$1,047.00
$1,055.00
59
$12,379.00
* Total live and dead animals
· ** Minimum Amount per contract
OFFICE RECEIPTS
2002 MONTHLY BREAKDOWN
GUN
MONTHS REPORTS OTHER PERMITS PHOTOS
January $350.00 $0.00 $0.00 $0.00 $0.00
February $245.50 $0.00 $10.00 $0.00 $0.00
March $205.00 $0.00 30.00 30.00 $0.00
April $409.00 30.00 320.00 $0.00 30.00
May $292.00 $0.00 $10.00 $0.00 $0.00
June $255.00 $0.00 $40.00 $0.00 $0.00
July $299.00 $0.00 $20.00 $0.00 $0.00
August 3318.00 $5.00 330.00 30.00 30.00
September $479.00 $0.00 $0.00 $0.00 $0.00
October $297.00 $0.00 $0.00 $0.00 $0.00
November $406.50 $0.00 $30.00 $0.00 $0.00
December $145.00 $6.00 $10.00 $0.00 $0.00
TOTALS
$3,701.00 $11.00 $170.00 $0.00
OP ID ~N~--~OTALS
$34.00 $384,00
$34.o0 $289,50
$0.0o $205.00
$51.00 $480.00
$51.00 $353,00
$17.00 $312,00
$17.o0 $336,00
$51.00 $404,00
$51.00 $530.00
$34.00 $331.00
$51.00 $487.50
30.00 $161,00
$0.0~~,~ $4,273.00
ANIMAL CONTROL COST
CAMDEN PET HOSPITAL
2001
ANIMALS * # OF ANIMALS CLAIMED
January
and
February 6 5
March 7 3
April 7 4
May 14 4
June 11 1
July 4 2
August 10 4
September 6 3
October 11 5
November 8 3
December 2 2
Total 86 36
Total live and dead animals
** Minimum Amount per contract
AMOUNT OF BILL
$922.00
$705.00
$774.00
$1,674.00
$1,490.00
$564.00
$1,007.00
$774.00
$1,115.00
$1,523.00
$331.00
$10,879.00
MONTHS REPORTS OTHER GUN PERMITS PHOTOS OP ID
January $275.00 $0.00 $10.00 $0.00 $0.00
February $218.00 $0.00 $0.00 $0.00 $0.00
March $244.00 $25.00 $10.00 $0.00 $0.00
April $239.00 $0.00 $0.00 $0.00 $0.00
May $303.00 $10.00 $10.00 $0.00 $0.00
June $254.00 $0.00 $50.00 $0.00 $0.00
July $260.00 $0.00 $0.00 $0.00 $0.00
August $295.00 $25.00 $10.00 $0.00 $0.00
September $120.00 $85~20 $0.00 $0.00 $0.00
October $407.50 $96.70 $20.00 $0.00 $0.00
November $220.00 $0.00 $10.00 $0.00 $0.00
December $180.00 $33.00 $20.00 $0.00 $0.00
~ CAT TOTALS
$0.0o $0.00 $285,00
$o.oo $o.oo $218.00
$17.00 $0.00 $296,00
$119.oo $o.00 $358.00
$187.00 $0.00 $510.00
$255.00 $0.00 $559.00
$17.00 $0.00 $277.00
$51.00 $0.00 $381.00
$68.00 $0.00 $273.20
$68.00 $0.00 $592.20
$0.00 $0.00 $230.00
$17,00 $0.00 $250.00
TOTALS $3,015.50 $274.90 $140.00 $0.00 $0.00 $0.00 $4,229.40
ANIMAL CONTROL COST
GREATER ANOKA COUNTY HUMANE SOCIETY
20OO
ANIMALS * # OF ANIMALS CLAIMED AMOUNT OF BILL
January (12/17-31/99) 4
February (12/16/99-2/14/00) 6
March (2/18-3/4/00) 5
April (3/15-4/12/00) 11
May (5/4-5/10/00) 11
June (5/17-5/31/00) 8
July (6/21-7/3/00) 10
August (7/5-8/3/00) 9
September (8/11-9/8/00) 8
October (9/8-9/29/00) 8
November (10/5-11/7/00) 11
December (10//29-12/3/00) 11
Final Bill (10/13-1/7/01) 6
Total 108
2 $500.00
2 $509.11
3 $500.00
3 $1,075.82
7 $527.43
3 $700.80
3 $955.56
3 $772.55
3 $784.56
1 $961.68
2 $1,402.45
0 $1,568.00
1 $766.84
11,024.80
Total live and dead animals
** Minimum Amount per contract
ANIMAL POUND CONTRACT
CITY OF COLUMBIA HEIGHTS
FEBRUARY 1, 2004 TO FEBRUARY 1, 2007
This agreement made by and between the City of Columbia Heights municipal
corporation (hereinafter called the City), and Cynthia A. Fetzer PA, DBA as Camden Pet
Hospital, a professional corporation (hereinafter referred to as the Poundkeeper):
For and in consideration of the covenants and agreements herein contained, the parties
agree as follows:
WHEREAS, the City is desirous of contracting with the Poundkeeper for the purpose of
having a facility for the impounding, keeping, sheltering, feeding and boarding of dogs
and cats, which may be picked up pursuant with the City Ordinance by officials of the
City; and
WHEREAS, the Poundkeeper has and warrants herein that it has good and sufficient
facilities to perform said functions adequately and humanely for the City:
NOW THEREFORE, the parties hereto agree as follows:
That the Poundkeeper shall receive from agents or officials of the City and shall
keep, feed, board, and shelter all dogs and cats entrusted to the Poundkeeper by the
City in a humane manner and pursuant to the ordinances of the City and/or any
applicable statutes of the State of Minnesota relating to animals.
If any dog or cat shall not be reclaimed by the owner within five (5) regular
business days, as defined in M.S.A. 35.71, the City shall have no right or interest in
such animal and the Poundkeeper may dispose of such animal in a proper and
humane manner or in accordance with M.S.A. 35.71, Subdivision 3. In the event
the Poundkeeper has knowledge of a party other than the owner who is willing to
give the animal a new home, the animal may be released after the five-day holding
period; all boarding charges to be paid by the City. The Poundkeeper shall, not
withstanding the aforesaid, in instances where an animal has bitten a human, keep
the animal for the ten (10) day period required under statute for observation
purposes to determine whether the animal is diseased. In the event any owner shall
make claim to the animal within the period specified aforesaid, the animal shall be
released by the Poundkeeper upon being provided an executed form for such
purpose by the City. If the Poundkeeper has received specific instructions to
continue to hold the animal for a longer period of time, the City shall be responsible
for the continuing charges thereon until the hold has been released by the City.
In the event the animal is delivered to the Poundkeeper dead on arrival, the
Poundkeeper shall dispose of the carcass of said animal. In the event that an animal
is disposed of by euthanasia, the Poundkeeper shall likewise dispose of the carcass
of said animal.
Animal Pound Contract, February 1, 2004 to February 1, 2007
The Poundkeeper shall keep accurate records of all transactions involving animals
he receives that have originated through the City pursuant to this Agreement and
shall furnish monthly statements and accounts, including setting forth the
disposition of the animals he has received from the City.
The Poundkeeper shall at no time receive any fees in connection with the licensing,
impounding, board, care, keep or shelter of any animals he receives pursuant to this
contract.
All charges made pursuant to the obligations of the Poundkeeper pursuant to this
Agreement shall be paid by the City directly to the Poundkeeper after the
Poundkeeper has billed and furnished the necessary monthly statements to the City.
6. The Poundkeeper shall be paid based upon the following fee schedule:
The City shall pay the Poundkeeper $220.00 $325.00 per month as an
administrative fee;
The Poundkeeper shall be paid $17.00 per day for cats and $19/day for
dogs for each day or part of a day which the Poundkeeper keeps an
impounded animal;
The Poundkeeper shall be paid $25.00 for the disposal of the carcass of each
animal that he receives in a "dead on arrival" condition;
The Poundkeeper shall be paid ~ $45.00 for the disposition of each
live animal at the discretion of the Poundkeeper (this includes the disposal
charge if applicable).
The Poundkeeper shall keep the pound open during regular business hours that
shall coincide with the hours of the City offices. Release at times other than
regular clinic hours and at a mutually agreeable time between Poundkeeper and
owner of the pet can be arranged.
o
The pound shall be open at all reasonable times for inspection by the City through
its agents or employees.
The Poundkeeper shall be responsible for all damages or harm suffered by the
animal under its care and in its custody that may be due to the negligence or
deliberate acts of the Poundkeeper. The Poundkeeper shall save the City harmless
for any damages, costs, actions, or causes of actions, or claims made against the
City for any harm, losses, damage, or expenses on account of bodily injury,
disease or death, and property damage resulting from the Poundkeeper's
negligence. To accomplish this, the Poundkeeper shall keep in full force and
effect comprehensive general liability insurance in an amount of not less than
Animal Pound Contract, February 1, 2004 to February 1, 2007
10.
11.
$100,000.00 for each incident and $300,000.00 for a combination of incidents to
safeguard and indemnify the City for any of the occurrences mentioned aforesaid.
Such insurance policy must be filed with the City Clerk.
It is agreed and understood that the Poundkeeper shall abide by all the laws of the
State of Minnesota and the City of Columbia Heights; and if for some reason said
laws become in conflict with each other or the terms of this Agreement, the
Poundkeeper shall, in writing, notify the City of the said conflict so that this
Agreement may be modified to conform with the said laws.
This Agreement shall be in full force and effect as of April 1, 2001, for three
years following, provided, however, that the same may be terminated by the
agreement of both parties hereto or by either party upon giving six (6) months
written notice of its intention to terminate this Agreement.
CITY OF COLUMBIA HEIGHTS
BY:
Mayor
DATE:
BY:
City Manager
DATE:
CAMDEN PET HOSPITAL
BY:
DATE:
C.AMDEN
PET
HOSPITAL
December 12, 2003
Thomas M. Johnson
Chief of Police
Columbia Heights Police Department
559 Mill Street N.E.
Columbia Heights, MN 55421
Dear Chief Johnson.
We can continue our contract with the City of Columbia Heights for another 3 years with
the following price adjustments:
Impound Dog $19.00/day
Impound Cat $17.00/day
Monthly administration fee $325.00
The administration fee includes paperwork, physical examinations by the doctor, medical
treatments as necessary, and cost of labor.
Euthanasia/Burial Fee $45.00
This fee either entails euthanasia and burial, or stafftime in placing those animals which
are deemed adoptable. That may include taking the animals to the Animal Humane
Society, contacting various rescue groups, and other means we determine to be able to
adopt as many of these animals as we can.
Please contact me if you need further information, or have any questions or concerns.
We look forward to continue our excellent working relationship with the City of
Columbia Heights.
Sincerely,
Cynthia Fetzer, DVM ', '
~ ~ 1401 44th Avenue North ° Minneapolis, Minnesota 55412
612-522-4374 ° Fax 588-2200
CITY COUNCIL LETTER
Meeting of January 26, 2004
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. ,~-/4 - ~ POLICE APPROVAL:
ITEM: Application for one-time Gambling Request BY: Thomas M. Johnson/ml~ BY:
NO. By Th-City Hockey Association DATE: January 15, 2004 C~u[! / DATE:
BACKGROUND:
The Th-City Hockey Association, Columbia Heights, Minnesota, has submitted a request to conduct a one-
time raffle event on February 13, 2004, at John P. Murzyn Hall, 530 Mill Street N.E., Columbia Heights.
ANALYSIS/CONCLUSION:
Since the organization satisfies the City Council resolutions regarding one-time charitable gambling and has
paid the $25 permit fee, the City Manager recommends the following action.
RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable
Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time raffle
event to be conducted by the Th-City Hockey Association on February 13, 2004, at John P. Murzyn Hall,
Columbia Heights, Minnesota, and furthermore, that the City of Columbia Heights hereby waives the
remainder of the thirty-day notice to the local governing body.
mid
Attachments
04-006
COUNCIL ACTION:
Minnesota Lawful Garnbfing
LG220 APplication for Exempt Permit
Organization Information
Organization name
---r'p / - C/-,'-/
Street
Fee $50
Page 1 of 2 (web) 12/03
For Board Use Only
Fee Paid
Check No.
Previous lawful gambling exemption number
City / , State/Zip Cod / Co.nty
Name of chief executive officer (CEO)
First name
Last name ~? ¢.~.¢~
Name of treasurer
First name ¢,:~ /z:~/V/ Last name /l¢~
/
Typ'~of Nonprofit Organization
Daytime phone number of CEO
Daytime phone number of
treasurer:/¢/¢,'2 _ -~/~-/.7//
' Check the box that best describes your organization:
[] Fraternal ~ Religious
[] Veteran E~ Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
[] lRS letter indicating income tax exempt status
~ Certificate of Good Standing from the Minnesota Secretary of State's Office
[] A charter showing you are an affiliate of a parent nonprofit organization
[] Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Date(s) of activity (for ra~es, indicate the date of the drawing)
Check the box or boxes that indicate the ~pe of gambling acCvity your organization will be conducting:
~ *Bingo ~affles (cash prizes may not exceed $12,000) ~ *Paddlewheels ~ *Pull-Tabs ~ *Tipboards
*Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball
selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to ~.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-6394000.
This form will be made available in alternative
format (i,e. large print, Braille) upon request.
The information requested on this form (and
'any attachments) will be used by the Gambling
Control Board .(Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the information requested;
however, if you refuse to supply this
information, the Board may not be able to
determine your qualifications and, as a
consequence, may refuse to issue you a
permit. If you supply the information
requested, the Board will be aisle to process
your application.
Your name and and your organization's name
and address will be public information when
received by the Board. All the other information
that you provide will be pdvate data about you
until the Board issues your permit.- When the
Board issues your permit, alt of the information
that you have provided to the Board in the
process of applying for your permit will become
public~ If the Board does not issue you a
permit, all the information you have provided
in the process of applying for a permit remains
private, with the exception of your name and
your organization's name and address which
will remain public.
Private data about you are available only to
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the information; the
Minnesota Department of Public Safety; the
Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order;, other individuals and agencies that are
specifically authorized by state or federal law
to have access to the information; individuals
and agencies for which law or legal order
authorizes a new use or shadng of information
al[er this Notice was given; and anyone with
your consent.
LG220 Application for Exempt Permit
Local Unit of Government Acknowledg~nent
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
D
Page 2 of 2
12/03
D
Check the action that
the city is taking on this application.
The city approves the application with no
waiting period.
The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
DThe city denies the application.
//nt name of city
'(~a~tur~of ~ty ~ersd~ceiving application)
Date
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
DThe county approves the application with no
waiting period.
DThe county the application with a 30 day
approves
waiting period, and allows the Board to issue a
permit after 30 days.
DThe county denies the application.
Print name of county
(Signature of county personnel receiving application)
Title
Date / /
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits, lA township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).]
Print name of township
(Signature of township official acknowledging application)
Title
Date / /
Chief Executive Officer's Signature
The information provided in this appJie8, tion is complete a~hd accurate to the best of my knowledge.
_ :-
Chief executive officer s signature /v-~t-¢ ( -: "--~
i .
Name (please print) ~~ A, ~ ¢~' ~x Date~ ~ /__
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send: · the completed application,
· a copy of your proof of nonprofit status, and
· a $50 application fee {make check payable to "State of Minnesota").
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambling Control Board.
of Minneso/e
SECRETARY OF STATE
Certificate of Good Standing
I, Mary Kiffmeyer, Secretary of State of Minnesota, do
certify that: The corporation listed below is a corporation
formed under the laws of Minnesota; that the corporation was
formed by the filing of Articles of Incorporation with the
Office of the Secretary of State on the date listed below; that
the corporation is governed by the chapter of Minnesota Statutes
listed below; and that this corporation is authorized to do
business as a corporation at the time this certificate is
issued.
Name: Tri - City Hockey Association'Inc
Date Formed: 10/19/1989
Chapter Governed By: 317A
This certificate has been issued on 01/1%/04.
4660
TRI-CITY HOCKEY ASSOCIATION, INC.
P.O. BOX 21547
COLUMBIA HEIGHTS, MN 55421
TO THE
ORDER OF k_,,"- ../~ '"' ,/ ~ ~'~
~ Bank Minneapolis, MN- 612.3~al 1
~ C~n Rapids, MN - 7~7~
Your Ind~e~ent Co~i~ Ba~
DOLLARS
RESOLUTION NO. 88- 42
BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GANBLING
EXEMPTIONS IN THE CITY OF COLUN~BIA HEIGHTS
BE IT RESOLVED by the City of Columbia Heights that charitable gambling
exemptions will be granted to bona fide charitable organizations provided, however,
that the following requirements are met:
1. The organization wishing to gamble obtains the permission of the Minnesota
Charitable Gambling Control Board.
2. The organization wishing to gamble obtains the permission of the Columbia
Heights City Council.
The organization wishing to conduct gambling has been in existence in
Columbia Heights for not less than ten (10) years and is a non-profit
organization as determined by the Internal Revenue Service and/or the
Minnesota Secretary of State. Organizations wishing to gamble and have
been in existence in Columbia Heights for not less than ten (10) years will
be granted five (5) exemptions per year. Organizations wishing to gamble,
but have not been in existence in Columbia Heights for not less than ten
(10) years will be granted one (1) exemption per year.
The organization wishing to conduct gambling must indicate the value of
prizes by category to be awarded; such information shall be provided at the
time of application.
The organization wishing to gamble does not pay, and the proprietor of the
licensed premises does not receive, rent in excess of $100.00 per event or
other remuneration for permitting the gambling activity or device to be
located on the licensed premises.
The organization shall remit a non-Waivable, non-prorated, non-refundable
license fee based upon the following schedule:
Class A and Class B licenses .... $100
Class C and Class D licenses .... $ 25
NOW, THEP. EFORE, BE IT RESOLVED that this resolution shall take effect on July
1, 1988, and shall replace Resolution 88-07.
Passed the 9th day of May, ]988.
Offered By: Peterson
Seconded By: Petkoff
Roll Call: All ayes
o-Az~ne Student, Council Secretary
Dale V. Hadtrath, Mayor
CITY COUNCIL LETTER
Meeting of: Jmmarv 26, 2004
AGENDA ORIGINATING CITY MANAGER
SECTION: 5- //~- ~ DEPARTMENT: APPROVAL
NO: Fire
ITEM: Establish Heating Dates BY: Charlie Thompson BY: ~~/~/'~ ~
License Revocation, Rental Properties
DATE: January 21, 2004 DATE:
NO:
Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Julie Marsh .................................................................... 4524 Monroe Street NE
2. Joe Bazzett .................................................................... 4514-4516 Fillmore Street NE
RECOMMENDED MOTION: Move to Establish a Heating Date of February 9, 2004 for Revocation or
Suspension of a License to Operate a Rental Property witlfin the City of Colmrtbia Heights against Joe Bazzett at
4514-4516 Fillmore Street N.E.
RECOMMENDED MOTION: Move to Establish a Heating Date of February 23, 2004 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights agah~st Julie Marsh at
4524 Monroe Street N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: January 26, 2004
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: -~/~-l~) License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson (~- DATE:
NO: DATE: January 23, 2004 BY~~,
BACKGROUND/ANALYSIS
Attached is the business license agenda for the January 26, 2004 City Council meeting. This agenda
consists of applications for Contractor licenses for 2004.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for January 26, 2004 as presented.
COUNCIL ACTION:
TO CITY COUNCIL January 26, 2004
*Signed Waiver Form Accompanied Application
2004 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
*Delson Plumbing
*EMC Services
*Roto Rooter Services
*Ryan Plumbing
*Dave Perkins Contracting
*Affordable Heating
*Master Gas Fitters
*Vera Construction Inc
*McPhillips Bros Roof
*G & J Awning
*Northstar Fire Protection
1308 42 ½ Ave NE
321 Dean Ave No., Champlin
14530 27th Ave No., Plymouth
811 University Ave, St Paul
14230 Basalt St NW, Ramsey
4030 Hayes St NE, Col Hts
2263 N. McKnight St, No St Paul
2616 Victory Mem Dr, Mpls
2590 Centennial Dr, St Paul
1260 l0th St No. Sauk Rapids
875 Blue Gentian Rd, Eagan
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~ ~ ~-~ ~-./~¢
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number /~)~(~a°t{ through //){~.~/
in the amount of $ ~'~>/q~-~ .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCIAL SYSTEM
01/23/2004 09:06:15
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.55 COVERPAGE
GL540R
* * * * L E A N N 0 * * * *
* * * * L E A N N 0 * * * *
* * * * L E A N N 0 * * * *
* * * * L E A N N 0 * * * *
Report Selection:
Optional Report Title ....... 01/26/04 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Project .....................
Vendor ......................
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
106684 thru 106899
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J LEANNO 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/23/2004 09 Check History GL540R-V06.55 PAGE 1
01/26/04 COLINCIL LISTING
BANK VENDOR
CHECKNUMBER AMOUNT
BANK CHECKING ACCOUNT
ARCTIC GLACIER
CITY WIDE WINDOW SERVICE
CROSS/MARY
G & K SERVICES
GAIN/DOROTHY
GLENWOOD INGLEWOOD
GORMAN/GARY
HAGGLUND/VERA
HEDBERG/EVELYN
KUEHN/JEAN
LINDY'S COLLECTION SERVI
LUND/TIM
MN POLLUTION CONTROL AGE
NORDLUND/JOHN
ONVOY
PERFORM3LNCE OFFICE PAPER
QWEST COMMUNICATIONS
SENSIBLE LAND USE COALIT
SORENSON/DALE
SYNERGETIC SOLUTIONS
ULI MINNESOTA DISTRIC CO
UNIVERSITY OF MINNESOTA
WAL-MART
ACE HARDWARE
ALPHA VIDEO
AMERICAN WATER WORKS ASS
ANOKA CTY - CENTRAL COMM
ASPEN MILLS, INC.
BARNA GUZY & STEFFEN LTD
BCA FORENSIC SCIENCE LAB
BIFF'S,INC.
BOYER TRUCK PARTS
BUREAU OF CRIMINAL APPR
BWBR ARCHITECTS
CENTER POINT ENERGY MINN
CHOICE POINT SERVICES
CITY OF NEW BRIGHTON
CLARK PRODUCTS INC
COCA-COLA BOTTLING MIDWE
COLUMBIA HEIGHTS HOUSING
DALCO ENTERPRISES INC
DAVIES WATER EQUIPMENT C
DOYLE LOCK SUPPLY
EARL F ANDERSEN INC
EAST SIDE BEVERAGE CO
EHLER & ASSOCIATE-PUBLIC
EMERGENCY MEDICAL PRODUC
106684 39.44
106685 40.47
106686 106.10
106687 12.78
106688 49.00
106689 64.54
106690 55.50
106691 98.00
106692 49.00
106693 12.49
106694 25.00
106695 30.87
106696 32.00
106697 36.86
106698 24.95
106699 704.82
106700 151.13
106701 40.00
106702 110.93
106703 7,894.50
106704 35.00
106705 240.00
106706 100.00
106707 137.36
106708 217.26
106709 106.00
106710 1,092.40
106711 988.85
106712 13,992.00
106713 90.00
106714 426.37
106715 668.95
106716 630.00
106717 2,600.00
106718 690.72
106719 168.00
106720 4,233.00
106721 680.30
106722 1,415.40
106723 7,807.00
106724 258.81
106725 1,245.34
106726 47.62
106727 10,022.72
106728 62,317.00
106729 2,550.00
106730 168.48
ACS FINANCIAL SYSTEM
01/23/2004 09
Check History
01/26/04 COUNCIL LISTING
VENDOR
BANK CHECKING ACCOUNT
FACTORY MOTOR PARTS INC
FARONICS TECHNOLOGIES US
FLEX COMPENSATION, INC
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GOODIN CO.
GP~AFIX SHOPPE
GREATER METROPOLITAN HSG
GRIGGS-COOPER & CO
H & L MESABI
HEIGHTS ELECTRIC INC.
HOHENSTEINS INC
HOISINGTON KOEGLER GROUP
HOME VALU
INFP~ATECH
INSTRUMENTAL RESEARCH IN
INT'L PERSONNEL MGNT ASS
IQ BIOMETRIX INC
J H LARSON ELECTRIC COMP
JERRY FLOOR SERVICE
JOHNSON BROS. LIQUOR CO.
KENNEDY & GRAVEN
KIWI KAI IMPORTS
LBP MECHANICAL INC
LITTLE FALLS MACHINE INC
MAIN STREET DESIGN
MEDTRONIC INC
MENARDS CASHWAY LUMBER-F
METROCALL - ATT MESSAGIN
MGS PROFESSIOAL BUILDING
MID CITY MECHANICAL
MIDWAY FORD
MILO ELECTRIC INC
MINN DEPT OF AGRICULTURE
MINNEAPOLIS FINANCE DEPT
MISKE JR & MARY JO MISKE
MN DEPT OF ADMINISTP~ATIO
MN POLLUTION CONTROL AGE
MUNICIPAL SOFTWARE COMPA
NATIONAL WATERWORKS, INC
NAWROCKI/BRUCE
NEW FR3~_NCE WINE COMPANY
OFFICE DEPOT
PARKVIEW VILLA RESIDENT
PERKINS PAINTING
PETERSON/RONALD
CHECK NUMBER
106731
106732
106733
106734
106735
106736
106737
106738
106739
106740
106741
106742
106743
106744
106745
106746
106747
106748
106749
106750
106751
106752
106753
106754
106755
106756
106757
106758
106759
106760
106761
106762
106763
106764
106765
106766
106767
106768
106769
106770
106771
106772
106773
106774
106775
106776
106777
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 2
AMOUNT
155.23
779.95
152.25
3,924.35
145.91
241.28
175.13
119.28
12,500.00
21,437.87
1,101.09
345.00
5,863.20
478.98
780.42
5,186.93
707.65
145.00
260.00
266.97
7,384.93
3,572.95
1,470.00
101.00
672.00
3,567.75
1,549.51
48,443.00
106.07
22.10
150.00
1,075.00
640.25
125.00
20.00
87,257.15
4,984.00
491.65
3,000.00
11,871.00
1,597.50
390.56
268.00
672.96
522.50
978.00
276.90
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/23/2004 09 Check History GL540R-V06.55 PAGE 3
01/26/04 COUlqCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
PFC EQUIPMENT, INC
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
RANGE SYSTEMS
RAPIT PRINTING - FRIDLEY
SAM GIBSON SEWER COMPANY
SAMS CLUB
SCHINDLER ELEVATOR CORP
SECURITY FENCE & CONSTRU
SIX CITIES WATERSHED
ST JOSEPH' S EQUIPMENT
SUN PUBLICATION
SUNDBERG COMPANY
TKDA
TRANS - ALARM INC
UNITED RENTALS
VIKING ELECTRIC SUPPLY
WINE MERCHANTS
WW GRAINGER, INC
XCEL ENERGY (N S P)
Z IEGLER INC
ANOKA COUNTY
CALIBRE PRESS INC
DORR/SHARON
GARCIA/MONI CA
GENUINE PARTS/NAPA AUTO
GOPHER SPORT
MEDICINE LAKE TOURS
MN DEPARTMENT OF PUBLIC
MN REC & PK ASSOC MRP
PETTY CASH - JOAN-NE BAKE
PETTY CASH - KAREN MOELL
PITNEY BOWES LOUISVILLE
ACE HARDWARE
AID ELECTRIC SERVICE INC
AMERIPRIDE
ANOKA COUNTY LIBP~ARY
BATTERY CITY INC
BFI/WOODLAKE SANITARY SE
CCP INDUSTRIES
CENTER POINT ENERGY MINN
CLARK PRODUCTS INC
COMO LUBE & SUPPLIES
DAHLGREN SHARDLOW & UBAN
EAST SIDE BEVERAGE CO
FEHST/WALTER
H & L MESABI
CHECK NUMBER
106778
106779
106780
106781
106782
106783
106784
106785
106786
106787
106788
106789
106790
106791
106792
106793
106794
106795
106796
106797
106798
106799
106800
106801
106802
106803
106804
106805
106806
106807
106808
106809
106810
106811
106812
106813
106814
106815
106816
106817
106818
106819
106820
106821
106822
106823
106824
AMOUNT
596.31
242.19
107.35
175.57
116 62
225 00
231 05
99 99
500 00
2,189 93
407 30
303 75
220 84
212 78
339 94
115 66
517 21
2,486 34
902 94
3,925 56
106 23
39,999 99
1,190 70
30 00
15 O0
200 33
45 22
1,369 00
100 00
96 00
97 37
183 67
622 25
112 33
384 50
28 66
2,408.82
290.94
104,316.21
189.71
351.57
189.70
137.50
2,498.69
12,711.20
193.75
168.00
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/23/2004 09 Check History GL540R-V06.55 PAGE 4
01/26/04 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
HASSAN SAND & GRAVEL
HENKE MFG CORP
HONEYWELL INC
INFRATECH
MIDWEST ASPHALT CO.
MN DEPART OF ECONOMIC SE
OFFICE SUPPLY CONNECTION
PREMIUM WATERS INC
PROSOURCE TECHNOLOGIES I
SHORT ELLIOT HENDRICKSON
WELLS FARGO - PAYROLL AC
ACE HARDWARE
ADAM'S PEST CONTROL, INC
AID ELECTRIC SERVICE INC
AMERIPRIDE
ANOKA CTY - CENTHAL COMM
ASSOC OF METRO MUNICIPAL
BATTERY CITY INC
CADD/ENGINEERING SUPPLY
CATCO PARTS SERVICE
CINTAS FIRST AID-SAFETY
CITY WIDE LOCKSMITHING
CSC CREDIT SERVICES
CULLIGAN WATER
DALCO ENTERPRISES INC
DELEGARD TOOL CO.
DIESEL & IMPORT TRUCK SE
EMERGENCY AUTOMOTIVE TEC
FANTLE/KAREN
G & K SERVICES
GIS RANGERS
HAB INC
HEIGHTS - FRIDLEY FLORAL
HOME DEPOT #2802
INSTRUMENT CONTROL CO
IPC PRINTING
LANO EQUIPMENT CO.
LAW ENFORCEMENT OPPORTUN
MEDIATION SERV.FOR ANOKA
MENARDS CASHWAY LUMBER-F
METRO AREA MANAGEMENT AS
METRO WELDING SUPPLY
MGS PROFESSIOAL BUILDING
MIDWAY FORD
MIDWEST LOCK & SAFE
MINNESOTA AMBULANCE ASSO
MAT CHIEFS OF POLICE ASSO
CHECK NUMBER
106825
106826
106827
106828
106829
106830
106831
106832
106833
106834
106835
106836
106837
106838
106839
106840
106841
106842
106843
106844
106845
106846
106847
106848
106849
106850
106851
106852
106853
106854
106855
106856
106857
106858
106859
106860
106861
106862
106863
106864
106865
106866
106867
106868
106869
106870
106871
AMOUNT
1,609 59
603 06
1,026 00
6,166 50
35,221 44
676 51
142 46
32 88
45,314 70
2,965 24
217,275 95
456 10
66 56
473 92
52 78
61 27
5,503 00
79 36
50 40
84 35
73 17
74 50
25 O0
510 34
152 91
89 93
1,382 94
59 10
7 92
586 00
4,375 74
230 00
118 22
65 97
19 98
280 89
111.51
375.00
1,852.00
364.53
18.00
27.68
65.00
310.03
33.06
75.00
225.00
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/23/2004 09 Check History GL540R-V06.55 PAGE 5
01/26/04 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
MN DEPT OF PUBLIC SAFETY
MN REC & PK ASSOC MRP
MN SOCIETY OF ARBORICULT
MN STATE FIRE CHIEFS ASS
NATIONAL LEAGUE OF CITIE
NATL ASSO OF TOWN WATCH
NESCO INC
O'GARA/ANDREW
OFFICE DEPOT
ONE-CALL CONCEPT-GOPHER
OUTDOOR ENVIROMENTS, INC
PARK SUPPLY INC
PLEAA-PROF LAW ENF ASSIS
REGION TRUCK EQUIPMENT I
SBC PAGING
SCHINDLER ELEVATOR CORP
SHERWIN WILLIAMS
SISTER CITIES INTERNATIO
ST JOSEPH'S EQUIPMENT
STATE TREASURER BLD
STEICHENS SALES INC
STREICHER'S GUN'S INC/DO
SUNDBERG COMPANY
SYSTEMS SUPPLY INC.
TELEPHONE ANSWERING CENT
TWIN CITY TR3%NSPORT & RE
VERIZON WIRELESS
XCEL ENERGY (N S P)
CHECK NUMBER
106872
106873
106874
106875
106876
106877
106878
106879
106880
106881
106882
106883
106884
106885
106886
106887
106888
106889
106890
106891
106892
106893
106894
106895
106896
106897
106898
106899
AMOUNT
200 00
790 00
30 00
170 00
1,224 00
25 00
5 33
155 76
449 79
83 70
87 11
161 56
20 00
89 64
78 35
2,080 08
25 28
320 00
1,067 65
94 11
425.00
614.75
40.27
361.10
75.00
61.77
26.16
8.27
878,578.07 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
01/23/2004 09 Check History GL540R-V06.55 PAGE 6
01/26/04 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
878,578.07
RECORDS PRINTED - 000973
ACS FINANCIAL SYSTEM
01/23/2004 09:06:17
FUND RECAP:
FUND DESCRIPTION
................................
101 GENEP~AL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
226 SPECIAL PROJECT REVENUE
235 RENTAL HOUSING
240 LIBR3LRY
378 MEDTRONICS DS
385 MULTI-USE REDEVELOPMENT PLAN
389 R8:TRANSITION BLK REDEVELOP
412 CAPITAL IMPROVEMENT PARKS
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
431 CAP EQUIP REPLACE-GENEP~AL
439 FIRE CAPITAL EQUIPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
701 CENTP~AL GARAGE
720 DATA PROCESSING
880 PERMIT SURCHARGE
884 INSURANCE
885 ESCROW
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
54,230.92
8,500.18
9,342.92
250.06
1,816.48
5,215.63
3.17
12,500.00
41,298.22
2,452.79
48,505.50
5,046.50
8,094.50
8,661.65
35,221.44
58,302.03
4,928.82
7,384.93
92,640.63
6,910.56
104,697.97
49.84
115,073.83
5,186.93
7,805.10
4,810.98
94.11
7,894.50
221,505.63
152.25
878,578.07
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
................................
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
878,578.07
878,578.07
COLUMBIA HEIGHTS CITY COUNCIL LE'FI-ER
Meting of: January 26, 2004
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY
NO: -} ~ I Community Development MANAGER'S
- - ,'"~----~ APPROVAL
ITEM: Adopt Resolution 2004-4, app roving ",~ ~z ~,~.4~
and specifying terms of inter-fund loan for NEI BY: Robert Streetar :BY:
Property. DATE: January 23, 2004
BACKGROUND
In July of 2003, NEI contacted the City to determine its interest in purchasing their property located at 825
41st Avenue. The property includes approximately 5.5 acres of land, and a 120,000 s.f. building. In
October 2003, the EDA sent NEI a letter expressing its interest in potentially purchasing the property. On
November 11, the EDA presented to NEI a formal offer to purchase. On December 8, 2003, both parties
formally entered into a purchase agreement. As of December 31, 2003, the building is vacant. The
agreement calls for the closing to occur on or before February 6.
Acquisition and Site Clearing - The cost to acquire the property is $600,000, the maximum cost to
demolish the building and abate the asbestos is $550,000, and the cost to remove the fuel oil tank is
$8,000. Total costs to acquire and demolish are $1,158,000. The City has submitted a Community
Development Block Grant application to Anoka County to pay for up to $300,000 for demolition. In
addition, according to Anoka County, the EDA could use approximately $100,000 of reallocated funds
from the sale of 4606 Tyler to pay for demolition, and abatement costs.
Acquisition and Site Clearinq Costs
Acquisition
Demolition & Asbestos Abatement
Fuel Oil Tank Removal
Total
$600,000
$55O,OOO
$8,ooo
$1,158,000
Tax Increment Financing - Upon an inspection of the building by the engineering firm of SEH, the
building qualifies as substandard which does allow the use of tax increment financing to promote
redevelopment.
Contamination - Based upon review of a Phase 1 report completed by Peer Environmental and
Engineering Resources, Inc., and consultations with Prosource Technologies, Inc., there does not appear
to be any contamination on the site. NEI did have to replace a 19,000-gallon fuel oil tank with a new
1,500-gallon tank in 1995. At that time, contamination was discovered but was removed, and no further
contamination is expected. Prosource recommends the before the tank is removed the EDA enroll in the
VPIC program. This removes the EDA's liability if further contamination is discovered, and allows the
EDA to apply for funds to remove the contamination should it be discovered.
RECOMMENDATION: Staff recommends the adoption of resolution 2004-4.
RECOMMENDED MOTION: Move to waive the reading of resolution 2004-4, there being an ample
amount of copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2004-4, approving and specifying terms of inter-
fund loan for NEI Property.
COUNCIL ACTION:
h:\Consent2002\CL consent2002\
RESOLUTION 2004-04
CITY OF COLUMBIA HEIGHTS
RESOLUTION APPROVING AND SPECIFYING
TERMS OF INTER-FUND LOAN FOR NEI PROPERTY
RECITALS
A. The City of Colmr~bia Heights. ("City") and its Economic Development Authority
("Authority") have tmdertaken a progrmn to promote the development and redevelopment of land
which is tmderutilized witlfin the City, and in tlfis cmmection the Authority achni~fisters the
Redevelopment Project No. 1 ("Project") pm'surest to Mimqesota Statutes, Sections 469.001 to
469.047 and Sections 469.090 to 469.1081 (the "Act").
B. Pursuant to the Act, the Authority is authorized to acquire real property for development
and redevelopment by private enterprise or public use.
C. The Authority proposes to acquire certain property hq the Project located at 825 41st
Avenue NE, lmown as the "NEI Property."
D. The Authority and City may establish a tax increment financing district ("TIF District")
trader Mi~mesota Statutes, Sections 469.174 to 469.176 (the "TIF Act") that includes the NEI
Property in order to facilitate development of that property; or the Authority and City may develop
the property for vm-ious public uses.
E. Under Section 469.178, Subdivision 7 of the TIF Act, the City is authorized to advance
or loan money fi:om any ftmd fi:om which such advances may be legally made in order to finance
expenditures that are eligible to be paid with tax increments trader the TIF Act.
F. The City has detem~ined that it is in the best interests of the City to loan funds to the
EDA in order to acquire the NEI Property, which loan may be reapaid fi:om tax increments or other
sources, all as further described in this resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Cmmcil of the City of Colmnbia
Heights follows:
1. The City authorizes a loan to the Authority in the lllaxhnm~n an~otmt of $600,000
(the "Loan"), to be drawn fi-om any tmencmnbered fiends available to the City for such pm-poses.
Such atnotmt will be made available to the Authority at or before the closing on acquisition of the
NEI Property by the Authority.
2. The outstanding principal balance of the Loan beat's interest at the rate of 4.0 percent
per atmmn, h~terest accrues fi'om the date of disbursement fi:om the identified fimds in order to
acquh'e the NEI Property.
3. The Loan is payable fi:om tax increments generated fi:om a TIF District to be created
(if any), fi:om any other tax increments legally available for such purposes, fi:om proceeds of the sale
of the NEI Property (if any), and fi:om any other revenues available to the Authority. Principal and
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interest ("Paylnents") shall be made at the times any revenue som'ces are available to make
instalhnent payments. The outstanding balance of principal and interest is due on the later of 15
years after the date of the first disbm'sement, or the date of last receipt of tax increment fi'om the Tn?
District (if created). Payments will be credited to the respective ftmd fi'om which the Loan was
drawn. All payments shall be applied first to accrued interest, and then to unpaid principal of the
Loan.
4. The principal stun and all accrued interest payable under the Loan are pre-payable in
whole or in part at any time by the Authol-ity without premimn or penalty.
5. To the extent the Loan is paid with tax il~crelnent, the Loan is evidence of an interftmd
loan in accordance with Milmesota Statutes, Section 469.178, subd. 7 and is a limited obligation
payable solely fi'om the revenues pledged to the payment hereof trader tltis resolution. This Loan
and the interest hereon shall not be deemed to constitute a general obligation of the State of
Milmesota or any political subdivision thereof, including, without limitation, the Authority. Neither
the State of Milmesota, nor any political subdivision thereof shall be obligated to pay the principal
of or interest on tlfis Loan or other costs incident hereto except out of the pledged revenues, and
neither the full faith and credit nor the taxing power of the State of Milmesota or any political
subdivision thereof is pledged to the payment of the principal of or interest on the Loan or other
costs incident hereto.
6. If the NEI Propen~y acquh'ed with proceeds of the Loan is used for a purpose that is a
prohibited expenditm'e of tax increlr~ent ~mder the Tn? Act (including without limitation a buildh~g
to be used prilnarily for conducting the business of the City, a public or private facility used for
social or recreational pm-poses, or a public facility used for conference pmxooses), then the Authority
may not lnake any payments on the Loan fi:om tax increlnents. If the NEI Property is used for any
public facility, the City and Authority will mutually determine how and whether the Loan is to be
repaid.
7. The City may amend the terms of this Loan at any time by resolution of the City Cotmcil,
includh~g a determination to forgive the outstanding principal amotmt and accrued interest to the
extent pe~Tnissible under law.
8. The City Council attthorizes and directs staff to take all actions and execute any collateral
documents necessary to carry out the intent of tlfis resolution.
Approved by the City Cotmcil of the City of Colmnbia Heights, Milmesota tltis 26th day of
January 2004.
ATTEST:
Mayor - Julienne Wyckoff
City Clerk - Patty Muscovitz
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