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HomeMy WebLinkAboutJanuary 26, 2004 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us ADMINISTRATION Mavor dulienne Wyckoff Cottncibnentbers Robert A. Williams Bruce Nawrocki Tallllllel'a gFicson Bruce Kelzenberg Citp l¥lanager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, January 26, 2004 in the City Cotmcil Chambers, City Hall, 590 40th Avenue N.E., Colmnbia Heights, MN. The City of Columbia Heights does not discrin~ate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accormnodation will be provided to allow individuals with disabilities to participate h~ all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 horn's in advance. Please call the Deputy City Clerk at 763-706-3611, to make an-angements. (TDD/706-3692 for deaf or heating impaired only) Invocation: Heidi Binder, St. Matthew Lutheran Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council trader the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentations 1) Library Fotmdation - Torn Sheronlm~an 2) DEED/Metropolitan Council - Industrial Park 3) KEY Club - Columbia Heights High School C) Introduction of New Employees - none D) Recogl~ition ~ none o CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for January 12, 2004 regular City Cotmcil meeting pg 4 MOTION: Move to approve the mimttes of the January 12, 2004, regular City Cotmcil meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the November 12, 2003 minutes of the Hmnan Services Com. pg 10 b) MOTION: Move to accept the January 6, 2004 minutes of the Library Board of Trustees pg 12 c) MOTION: Move to accept the October 21, 2003 minutes of the Economic Developlnent Authority pg 14 d) MOTION: Move to accept the November 10, 2003 lninutes of the Economic Development Authority pg 16 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda January 26, 2004 Page 2 of 3 e) MOTION: Move to accept the November 18, 2003 milmtes of the Housing and Redevelopment Authority pg 18 MOTION: Move to accept the January 14, 2004 minutes of the Human Services Com. pg 23 MOTION: Move to accept the Jalmary 15, 2004 milmtes of the Charter Colm~fission pg 25 3) Establish Work Session meeting date for Monday, February 2, 2004, begimfing at 7:00 p.m. in Conference Room 1. pg 28 MOTION: Move to establish a Work Session lneeting date for Monday, Febl-uary 2, 2004 beginlfing at 7:00 p.ln. in Conference Rooln 1. 4) Authorize agreement with Rapid Graphics and Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four publications in 2004; and furthennore to authorize the Mayor and City Manager to enter into an agreement for the same. pg 29 MOTION: Move to authorize agreement with Rapid Graphics and Mailing for pl-inting, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four publications in 2004; and furthermore to authorize the Mayor and City Manager to enter into an agreelnent for the sane. Authorize to process blanket purchase orders h~ an amount not to exceed the 2004 budget amotmts for de-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, and fuel (tmleaded and diesel) for City Vehicles from the Anoka Cotmty Cooperative Agreement. pg 41 MOTION: Move to authorize to process blanket purchase orders in an amount not to exceed the 2004 budget amounts for de-icing salt for salt/sanding operations purchased off the State of Mim~esota Purchasing Contract, and fuel (unleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement. 6) Adopt Resolution No. 2004-03, being a resolution approving plans and specifications for a new SCADA System and authorizing staff to seek bids. pg 42 MOTION: Move to waive the reading of Resolution No. 2004-03, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-03, being a Resolution approving plans and specifications and authorizing staff to seek bids for a new SCADA System, including establishing a new Radio Frequency for the City Utility System. 7) Authorize the Mayor and the City Manager to enter into a three-year contract with Cmnden Pet Hospital as stipulated in the attached contract for the period of Feb. 1, 2004 to Feb. 1, 2007 pg 47 MOTION: Move to authorize the Mayor and the City Manager to enter into a three-year contract with Camden Pet Hospital as stipulated in the attached contract for the period of February 1, 2004 to February 1, 2007. 8) Authorize application for one-time raffle request by the Tri-City Hockey Association on February 13, 2004 at J.P. Murzyn Hall. pg 61 MOTION: Move to direct the City Manager to forward a letter to the state Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time raffle event to be conducted by the Tri-City Hockey Association on February 13, 2004 at Jolm P. Murzyn Hall, Columbia Heights, Milmesota, and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. City Council Agenda January 26, 2004 Page 3 of 3 9) Establish a Hearing Date of February 9, and February 23, 2004 for revocation or suspension of rental property license at 4514-4516 Filhnore Street and 4524 Monroe Street pg 67 MOTION: Move to Establish a Hearing Date of February 9, 2004 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Joe Bazzett at 4514-4516 Filhnore Street N.E. MOTION: Move to Establish a Hearing Date of February 23, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Julie Marsh at 4524 Monroe Street N.E. 10) Approve Business License Applications pg 68 MOTION: Move to approve the items as listed on the business license agenda for Jmmary 26, 2004 as presented. 11) Approve Pa~nent of Bills pg 70 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 106684 through 106899 in the amount of $878,578.07. 6. PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION A) Other Ordinances mid Resolutions - none B) Bid Considerations -none C) Other Business 1) Adopt Resolution No. 2004-04, being a resolution for the Colmnbia Heights City Council to loan the Economic Development Authority $600,000 for purchase of the NEI building at 825 41st Avemte pg 79 MOTION: Move to waive the reading of Resolution No. 2004-04, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2004-04 being a resolution approving mid specifying terms of inter-fund loan for NEI Property at 825 41st Avenue. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportmfity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, City Manager WF/pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL JANUARY 12, 2004 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, January 12, 2004 in the City Council Chambers, City Hall, 590 40th Avenne N.E., Columbia Heights, MN. Pastor Bill Hugo, St. Matthews Church gave the Invocation. CALL TO ORDER/ROLL CALL Present: Mayor Wyckoff, Comacilmember Williams, Councihnember Nawrocki, Cmmcilmember Ericson, and Councilmember Kelzenberg PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentations - none C) Introduction of New Employees - none D) Recogqfition/Guests Mayor Wyckoff introduced resident, Mr. Bob Dilly and his dog, Lucy. Mr. Dilly told his story of New Years Day when his car was stolen from the Holiday Gas Station parking lot. His long time companion, Lucy, was in the car at that time. He contacted our Police and his neighbor contacted the local news stations to help look for his dog. The car was found and the person who stole the car was arrested. A homeless man, who kept the dog warm for two days, turned her in. There was a $600 reward fi'om anonymous donors. CONSENT AGENDA City Manager Walt Fehst presented the following items: 1) Approve City Council Meeting Minutes for the December 15, 2003 City Council meeting Motion to approve the minutes of the December 15, 2003 City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) Motion to accept the December 2, 2003 minutes of the Library Board of Trustees b) Motion to accept the January 6, 2004 minutes of the Planning and Zoning Cormnission c) Motion to accept the December 18, 2003 nfinutes of the Park and Recreation Co~mrfission 3) Establish Work Session meeting date for Tuesday, January_ 20, 2004 beginning at 7:00 p.m. in Conference Room. 1 Motion to establish a Work Session meeting date for Tuesday, January 20, 2004 begriming at 7:00 p.m. in Conference Room 1. Fehst listed items of discussion for the January 20, 2004 work session: Award bid of City Newsletter printing, WAC~SAC fees, SCADA System, Camden Pet Hospital Contract, Review of Proposed Zone 7 Street Rehabilitation area. 4) Establish the Local Board of Review meeting date for Monday, April 19, 2004 beginning at 7:00 p.m. in the City Council Chmribers Motion to set the Local Board of Review meeting date for Monday, April 19, 2004 begilming at ~ 7:00 p.m. in the City Council Chambers City Council Minutes January 12, 2004 Page 2 of 6 5) Adopt Resolution No. 2004-02, being a Resolution supporting the legislative initiative of the Solid Waste Management Coordinating Board (SWMCB) for the proper and safe disposal of electronics containing cathode ray tubes (CRT's) Fehst stated this encompasses six counties around the metro area. They review the waste stream of electronic products, such as TV's and computers. Presently, residents throw these items in the regular trash. This would look at the option of the seller being required to dispose of the used products. Removed for discussion. 6) Approve Business License Applications Motion to approve the items as listed on the business license agenda for January 12, 2004 as presented. 7) Approve Pa_wnent of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 106372 through 106683 in the mnount of $2,976,504.62. Nawrocki stated this amount is double the normal amount and gives credence to his comments that additional items are purchased at the end of the year (Honey Dipping time). Wydkoff questioned the payment to the City of Minneapolis. Fehst stated this is for the purchase of water. Motion by Williams, second by Nawrocki, to approve the Consent Agenda items, removing Item #5. Upon vote: All ayes. Motion carried. #5 Adopt Resolution No. 2004-02, being a Resolution supporting the legislative initiative of the Solid Waste Management Coordinating Board (SWMCB) for the proper and safe disposal of electronics containing cathode ray tubes (CRT's) Nawrocki stated there are not specifics on the cost to consumers. There may be merit to this proposal, but it is premature to support it when we don't know what the cost would be. Fehst stated that ultimately the cost would be passed on to the consumer, but any lead would be removed prior to landfill disposal. Wyckoff asked if the County is now paying this cost. Fehst stated that businesses are required to recycle these products. This is an environmental issue that the consortium would like to address and they intend to take it to the Legislature. I/Vyckoff stated this would be necessary to require recycling. Motion by Ericson, second by Williams, to waive the reading o£Resolution No. 2004-02, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Ericson, second by Kelzenberg, to adopt Resolution No. 2004-02, being a Resolution supporting the legislative initiative of the Solid Waste Management Coordinating Board (SWMCB) for the proper and safe disposal of electrolfiCS containing cathode ray tubes (CRT's). Nawrocki stated that there is no proof that these items are not being properly disposed of now. He asked Fehst what happens to these products in Columbia Heights. Fehst stated they go in the regular trash. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion carried. RESOLUTION 2004-02 BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS SUPPORTING THE LEGISLATIVE INITIATIVE OF THE SOLID WASTE MANAGEMENT COORDINATING BOARD (SWMCB) FOR PROPER AND SAFE DISPOSAL OF ELECTRONICS CONTAINING CATHODE RAY TUBES (CRTs) City Council Minutes January 12, 2004 Page 3 of 6 WHEREAS, most televisions and computer monitors contain cathode ray tubes (CRTs) with two to eight pounds of lead; and WHEREAS, these CRTs require special handling for recycling and disposal; and WHEREAS, cun'ent disposal and recycling options are both inadequate and expensive; and WHEREAS, CRT's m'e the primary source of lead contamination in Minnesota trash streams, contanfinating our air, water and soil; and WHEREAS, lead is lcnova~ to be a health and environmental hazard; and WHEREAS, The City of Colmnbia Heights supports efforts to ensure a long term sustainable system for proper management of discarded CRTs without sole reliance on government; NOW THEREFORE BE IT RESOLVED that the City of Columbia Heights supports the legislative initiative of the Solid Waste Management Coordinating Board (SWMCB), incorporating policies of manufacturer responsibility, reliable and convenient collection options, responsible recychng of CRTs, orphaned waste items, and advance recycling fees. PUBLIC HEARINGS Public Hearing called for Revocation/Suspension of Rental Housing License at 4622 Tyler Street Mayor Wyckoff closed the public hearing regarding the revocation or suspension of the rental license held by Peter Hwang regarding rental property at 4622 Tyler Street in that the property owner has corrected all deficiencies inside the building and has received a extension to complete the work on the outside of the building. ITEMS FOR CONSIDERATION Other Ordinances m~d Resolutions Adopt Resolution No. 2004-01, being a Resolution approving a minor subdivision of Parkside Village 2nd Addition, subject to conditions of approval Tim Johnson, City Planner, stated that in 2000 the City Council approved 26 townhome units in the St. Tim's area. Three of these building sites have been sold and the new owner is requesting to reduce the density, allowing for three less units in the development. The change in floor plans require a lot split amendment of the legal descriptions. Johnson referred to the maps in the Council agenda packet. He stated there is no change from the original development, except for the number of units. Wyckoff stated she has been asked why these townhomes have not been built. Johnson stated that two of the original six have been sold. Johnson introduced the new owner and developer of this lot split, John Osborne, Osborne Builders, who was present to answer questions. Wyckoff asked Mr. Osborne if there have been parties interested in these sites. Osborne stated there has been no marlceting of the property, but felt they would sell rapidly with the floor plan he proposes. Kelzenberg asked the price range. Osborne stated they would start at $209,900. Johnson indicated that Mr. Nedegaard owns the other property on this site. Nawrocki questioned agreements, including roadways, with split ownership of one development. Osborne stated that such items were covered in the purchase agreement with Mr. Nedegaard. Nawrocki asked if there would be one or two homeowner's associations. Osborne stated that Nedegaard would take care of this and it would ultimately be turned over to the property owners. Jim Hoeft, City Attorney, stated that the issue of who would take care of the roads would be up to the association. Nawrocki questioned condition number three regarding park dedication fees. Johnson stated that park dedication fees are set by the zoning ordinance. Fees have already been collected on this property and would not be refunded unless by Council direction. City Council Minutes January 12, 2004 Page 4 of 6 Osborne stated that site number two would be built first, site number one would be second, and the small area would be developed last. Wyckoff indicated the desirability of this site. Motion by Kelzenberg, second by Williams, to waive the reading of Resolution 2004-01, there being ample copies available to the public. All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution 2004-01, being a Resolution approving a minor subdivision of Parkside Village 2nd Addition, as the Minor Subdivision meets required findings, and subject to the following conditions of approval that have been found necessary to ensure compliance with the requirements of the Zoning and Development Ordinance. 1. All required state and local codes, pmxnits, licenses and inspections will be met and in full compliance. 2. The applicant shall provide required utility and drainage easements for all newly created lots and shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. The applicant shall pay parkland dedication fees for each lot created beyond the original number of lots existing prior to subdivision, except when such fees have been applied to the property as part of a previous subdivision. 4. The applicant shall be responsible for filing the approved subdivision survey with the Anoka County Recorder's Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County Recorder's Office within one (1) year of the date of City Council action. Upon vote: all ayes. Motion carried. RESOLUTION NO. 2004-01 SUBDIVISION REQUEST I, Jolm Osborne, President of Osborne Builders, hereby requests a minor subdivision of property legally described as: Block 1, Lots 1-5; Block 2, Lots 1-7; Block 4, Lots 1-7 and all of Outlot A; Parkside Village; Auditor's Subdivision No. 51, Anoka Cotmty, Minnesota. THE DESCRIPTIONS HENCEFORTH TO BE: Block 1, Lots 1-6; Block 2, Lots 1-6; Block 3, Lots 1-4 and all of Outlot A; Parkside Village 2nd Addition; Auditor's Subdivision No. 51, gmoka County, Mhmesota Any pending or futm'e assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder witlfin one (1) year of the date of the Council action. ADMINISTRATIVE REPORTS Report of the City Manager - none Wyckoff asked when the EDA meeting would be held, with a work session being scheduled for Tuesday, January 20th. Fehst stated that would be set by the EDA, with standard procedure being the following day. Nawrocki stated he has requested a later time, as he has an SRA meeting. Wyckoff stated she also has a prior commitment. Fehst stated that the EDA would discuss this. Report of the City Attorney - none CITIZENS FORUM Ed Aune, 4649 Johnson Street, referred to the elimination and slaughter of deer at the Minneapolis Water Works facility. He stated that the herd needed to be reduced and that the Mayor did take an active role by appointing the citizens forum to submit a recommendation to Water Works personnel. He showed pictures of his back yard, which established the removal of vegetation from the current construction and described the City Council Minutes January 12, 2004 Page 5 of 6 disruption of nature caused by this. Aune stated that the remaining deer are skittish and are still starving, so residents are feeding the deer. He stated that this is the responsibility of the Water Works and they should be more proactive in communicating with our citizens. Wyckoff stated there are approximately 40 deer remaining. She referred to an article she wrote for the Star Tribune on this topic and pointed out the DNR 's restriction of several proposed options. Wyckoff indicated she has found that the DNR may not have any authority over this area. She read a letter from the Department of Water Works, which states there is no further action or culling of the deer herd planned. State Representative Barb Goodwin has scheduled a community meeting for 6:30p. m. on January 18, 2004, at Murzyn Hall with DNR and Water Works personnel. Wyckoff stated that Adam Kramer of the Water Works is looking at what feed would be appropriate for the remaining deer. Aune stated this community needs a control policy or ordinance for large animals. Wyckoff asked that this be researched. Fehst stated we have copies of ordinances from other communities, but in their communities the deer are wandering the neighborhoods and causing problems. Wyckoff referred to a flyer that was released that she did not agree with. She indicated that one deer was wounded and chased for two hours before it was put down. Aune thanked the Columbia Heights Police Department for their understanding and indicated that they were very tolerant and did a nice job with the situation. Jack Saari, 5206 4th Street, indicated that he was employed at the Water Works in the past and voiced concern about deer defecation or bacteria getting into the water. He stated that there are still too many deer for this area and that any contamination would affect not only Columbia Heights, but also surrounding communities. Wyckoff stated there are always reasons to be concerned, such as with geese. Nawrocki felt that the task force was not the best selection for unbiased representatives. He applauded Minneapolis for keeping the neighborhood involved and aware and commended the citizens for their involvement. The Police Department did a good job preparing, and there was only one officer on overtime and the rest were regular duty officers, with assistance from the Anoka County Sheriffs Department. People were civil, with the exception at the end of the day where two citizens were ticketed and threatened with jail. Wyckoff indicated she has requested that the charges against these people be dropped. Nawrocki stated it was an overreaction, as there was no physical harm done. Wyckoff stated that the arrest was requested by Minneapolis. He encouraged people to attend the January 28th citizens meeting. COUNCIL CORNER Nawrocld Green sheet item regarding the fire on Central Avenue did not mention or explain the problem that several fire hydrants did not work. Questioned responsibility and the testing process. Attended the meeting at Amoka County regarding EDA authority to levy and desire to increase it and the ability to tie into transit projects. Questioned the levy and debt service and is waiting for a response from them. Columbia Heights already has two levies. This would require Columbia Heights to pay taxes supporting economic development for other areas. · Has available a copy of what the League of Minnesota Cities Policy Committee developed and what they will pursue in the legislative session. Fehst also has a copy. Referred to the Mayor's cable report com2r~ent on the Ramsdell Park tree issue mhd his professionalism. Cmmrtented on issues he campaigmed on and budget concerns. Concerned that the resident with washout under their garage on Polk Street and residents with sewage backup were not helped and the City did not take responsibility. Concerned with City Manager's accountability for spending mhd end of the year "honey dipping". Carpeting for Murzyn Hall, Fire Department, Police Department and Parkview Villa should have been bid as one item. Kelzenberg Hope everyone had a ~zice new year. City Council Minutes January 12, 2004 Page 6 of 6 * Hopes for everyone to get along, put the past behind us and look to the future . First meeting of the 500 Club will be Friday, February 6th at Murzyn Hall, 6:00 p.m. Ericson Received good news of grant money received for industrial park clean up. Fehst stated that we received over one million dollars from the Department of DEED, along with $300, O00 from the Met Council. Following cleanup, the Shafer Richardson property will be ready for development. Representatives will attend the next Council meeting to make these grant presentations. Wonderful that we are being proactive to fund these types of things. Described available cotmseling and funding for clean up and remodeling projects. Read statistics about home improvement projects from the Green Sheet. Referred to the Rising to New Heights Housing Fair scheduled for March 27th. Williams · Values First value for January is "Respect". Very concerned about the City budget and does not agree that we are "honey dipping". Listed several payments from the December bill list. The employee dinner was reasonable. Fehst stated the Fire Department carpeting was from the Police Department bid. The Fire Department had $51,000 in the budget for remodeling and only used $10,000. We should respect each other and reco~mnendations of Boards and Commissions. · Disagreed with the comment from the Mayor on October 27th concerning people versus deer. · Referred to a letter from Helen Kirsch regarding trees at Rm~lsdell Park. Five new trees have been planted to replace the one tree that was removed. · Pray for the peace and prosperity of our City. W¥ckoff · First Wednesday meeting with the Mayor was well received. The Commtmity Development Director gave a presentation. Questions centered on future development projects in the City. Listed future presenters: February 4 - Representative Goodwin and possibly Senator Chaudhary, March 3 - Police Chief Job2~son, April 7 - Fire Chief Thompson, and May 5 - Corm2unity Development Director Streetar. Nawrocki · Questioned status of the Kariart property. Fehst stated he has met with the developer. Demolition will be within the next few months. Current discussions are regarding development around this area. · Questioned if Board of Review date would be in the City newsletter. Fehst stated that was the reason for setting the meeting date at this time. · Referred to his pride in keeping on top of city finances. ADJOURNMENT Mayor Wyckoff adjourned the meeting at 8:43 p.m. Patficia Muscovitz, CMC Deputy City Clerlc/Cotmcil Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS HUMAN SERVICES COMMISSION MINUTES NOVEMBER 12, 2003 1. Call to Order Appoint Recording Secretary for the Meeting Khaled Qamhieh agreed to be Recording Secretary. Roll Call Present: Sean Clerkin, Jocelyn Hall, Sarah Kogut, Mohamed Hassan Osman, Khaled Qamhieh, and Julierme Wyckoff, Council Liaison. Absence: None Approval of Minutes from September 9, 2003 Commission Meeting The minutes of the September 9, 2003 Commission meeting were approved by consensus. Old Business a. League of Minnesota Human Rights Commission's (LMHRC) Sixth Statewide Essay Contest The submission deadline will be February 27, 2004 to allow time for entries to be copied and for Commissioner's consideration at the March 10, 2004 meeting. Last year Julienne Wyckoff and Jocelyn Hall distributed Essay Contest flyers. Members discussed whom the flyers should be distributed to. Last year only one school participated. Members agreed they would like participation from additional schools this year. Discussion included how to reach those home schooled, in after school programs and the YMCA. bo Windsock Program The program is a Thursday After School Program at the Methodist Church. Sarah Kogut and Mohamed Hassan Osman will try to visit the program. The Windsock East After School Program meets on Thursdays after school from 4:00 to 5:00 p.m. at the Community United Methodist Church, 950 Gould Avenue N.E., Columbia Heights. The program is free to youth in first to fifth grades and includes crafts, games, snacks and speakers. A contact person is Vivian Tomlinson, Coordinator at 763-572-1177 or Community United Methodist Church at 763-788-9009. The program is sponsored by the Colmnbia Heights Recreation and funded through the 21 st Century Grant and the Community Methodist Church. Other Old Business Discussion included possible participation next year in the October "Make a Difference Day" program. The activity chosen could be done prior to the actual designated Saturday. Some projects mentioned were "Adopt a Highway" or helping seniors in Anoka County. New Business a. Joint Board and Commission Recognition Dinner Mayor Wyckoff encouraged Commission members to attend. The dinner this year will be held at Murzyn Hall on December 10. b. Other New Business Future Activities of the Commission: Discussion included an "Adopt a Highwaf' project. It could be difficult to find enough members able to attend and do this type of work. Khaled Qamtfieh stated that he volunteers at the adult Literacy Volunteers in Action Metro North ABE that helps people get their GED or learn English as a second language (ESL). The Commission decided to investigate whether this program is something the Human Services Commission could lend assistance to. The program is run through the Anoka County Human Services Division and Julie Dincau is the contact person. Recruitment of new members for the Commission was also discussed, as there are currently three vacant positions. The "Taste of Heights" will be on held on Sunday, March 28, 2004. The next Human Services Commission meeting is scheduled for Wednesday, January 14, 2004 at 6:30 p.m. Adjournment The meeting was adjourned at 7:15 p.m. Sarah Kogut Recording Secretary COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 6, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Audrey Hyatt, and Becky Loader. Board member, Catherine Vesley, was absent. It was moved, seconded, and passed to approve the minutes of the December 2, 2003, Board meeting as mailed. Bill list dated 12/15/03 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 12/31/03 was reviewed. It was moved, seconded, and passed that they also be paid. The 2003 accounting was reviewed. Bill list dated 1/12/04 of 2004 bills was reviewed. It was moved, seconded, and passed that they be paid. There is no accounting page available for 2004 at this time. Old Business: 1. 73 books were collected for Project Bookshelf. 2004 budget update was provided. Finance is working on the budget books, they are scheduled to be available by mid-January. No additional cuts made after the budget meeting. Becky is preparing a "wish list" for the March meeting of the Friends of the Library. Personnel update was given. a. Clerk position resignation has been submitted effective January 2, 2004. A meeting concerning whether this position will be filled will be conducted with Linda Magee. b. Barb Kondrick, evening Supervisor, has submitted her resignation. She has accepted a full-time position with Hennepin County Library. An advertisement for this position will be in the Star/Tribune on Sunday January 11. 4. Update on the Technology Plan. No final direction has been received from the State at this time. The current final date for submission is April 26. The Board will be updated, as information is made available. 5. Excel energy lighting program was discussed. The Library Board is strongly in favor of pursuing this program. An update will be provided at the next meeting. The first meeting of the ILS (Integrated Library System) committee is scheduled for January 7. This project is to replace the automated circulation system. Several systems will be evaluated and compared. Becky is part of this committee. The Director's report on the events of the Anniversary Year was reviewed. Feedback has been very positive and attendance was high for the open house. It was a successful celebration. New Business: Planning sessions for 2004 - 2005. The Board discussed long range planning. The Board will set aside time at upcoming meetings to discuss different topics. Alternative funding was chosen as the first discussion topic. 2. The Anoka County Library Board minutes concerning filtering information from surrounding libraries was reviewed. 3. Thank you letter for donation of Crazy Horse Memorial materials was reviewed. 4. Letter to the editor from Jerry Manley in reference to the Library Birthday Celebration was discussed. 5. Truth in Taxation report prepared by Bill Elrite, Finance Director, Was shared with the Board and discussed. 6. The article in the Focus covering the Library Open House was reviewed. 7. Thank you letter for donation in memory of Irene Pierro was reviewed. 8. An explanation of the circulation statistics that are part 'of the Director's monthly Operational Report was provided. An update on the NEI site was requested. Mayor Wyckoff said that there was nothing further to report at the cmTent time. Mayor Wyckoff extended an invitation to everyone to attend the first "Talk to the Mayor" session January 7. The programs will be held the first Wednesday of each month in the library activity room fi'om 5:00 to 8:00 p.m. There being no further business the meeting was adjourned at 8:15 p.m. Respectfully submitted, M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES October 21, 2003 CALL TO ORDER/ROLL CALL President, Murzyn called the meeting to order at 9:56 p.m. Present: Don Murzyn Jr., Patricia Jindra, Julierme Wyckoff, Bobby Williams and Bruce Nawrocki, Tammera Ericson, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Move to adopt the minutes of the September 16, 2003, regular meeting as presented in writing. Financial Report and Payment of Bills Move to approve Resolution 2003-17, a Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for September, 2003 and approving payment of bills for September, 2003. MOTION by Ericson, second by Kelzenberg, to adopt the consent agenda items as listed. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Planning Services Agreements with DSU Streetar stated City Council identified 39th & Central and 37t/~ & Stinson as redevelopment goals for the City. WTzite Rental purchased the property behind White Castle on Central Avenue to build theh' new facility and have submitted preliminary plans to the City for review and are planning to move into their new building by January 2005, the St. Anthony development project has been approved, and Burger King has been talldng to the owners of Jelly N Beans for the possibility of relocating to that site. It is important that the City start as quick as possible with the 39th & Central and 37th & Stinson projects as surrounding Cities have development projects starting. DSU can provide planning services for both development projects. DSU did the study for St. Anthony's Apache development, have been wot]ring with the residents of Cohonbia Heights on the Kmart project and already have most of the info~wmtion needed. Streetar recom~nended using the Planning commission to head the project at 3 7th & Stinson and then start on 39th & Central. Streetar stated in the 37th & Stinson agree~nent DSU w~tild provide two workshops. The first will identify issues and the second to summarize the development concepts. It will also inchtde a Community Issues Forum to present the background analysis, sum~na~y of issues identified, SWOT Analysis and Visioning exercises to be fitnded through Anoka County CDBG fimds. For the 39th c~ Central agreement at a cost of $5;700 .will provide two workshops; the first to identify issues and the second to summarize the development concepts, a Community Issues Forttm to present the background analysis, summary of issues identified, SkVOT analysis and Visioning exercises, and a Preliminary Redevelop~nent Concept Plan. All will be fitnded from the Metropolitan Council Livable Community Grant. Motion by Williams, second by Kelzenberg, to approve the planning service agreement with Dahlgren, Shardlow and Uban for redevelopment planning assistance with the planning commission as the core group; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Renew Agreement with GMHC Streetar introduced Carolyn Olson and Jennifer Bergman fi'om the Greater Metropolitan Housing Corporation. Carolyn stated GMHC is in the process of purchasing homes in Cohtmbia Heights to be Economic Development Authority Meeting Minutes October 21, 2003 Page 2 of 2 demolished and new homes built on the properties. Currently they have purchased · 4146 2''a Street for three homes; 4132 2''a Street for two homes; and will be closing on 4225 Monroe Street for two homes. All of the homes were purchased with fimdingfi'om the $240,000 grant obtained through MHFA for the Cohtmbia Heights Housing Rehab project. Be~%oman stated they are requesting $15, O00 for se~n;ices provided by the Housing Resource Center, such as info~vnation on housing, home inspections, const~xtction management, first thne homebuyer programs, emergency assistance, scopes of work, education on tile construction bid process, evahtating bids, and administers the home imp~:ovement programs including the Rehab Incentive ?rogram, g/£HFA Fix Up Fund, MHFA Rental Rehab Program and MHFA Rehabilitation Loan Programs. They have provided 725 services to 330 Columbia Heights residents. Motion by Wyckoff, second by Ericson, to enter into a Consulting Services Agreement w/th the Greater Metropolitan Housing Corporation with funding from fund 420; and furthermore to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Kmart Streetar stated the Kmart site development project is coming along well. Nedegaard has submitted some prelimina~32 drawings for review at the P & Z Special Meeting on October 28, 2003 at City Hall. Ramse¥ Town Center Event Streetar stated Nedegaard wanted him to extend an invitation to tile boardmembers for the groundbrealdng ceremony of the new Ramsey Town Center project on Friday, October 24th at ~ 0:00 a.m. ADJOURNMENT Motion by Nawrocki, second by Jindra to adjourned the meeting at 10:41 p.m. Respectfully submitted, Cheryl Bakken Community Development Secretary H:~EDAminutes2003\ 10-21-2003 ECONOMIC DEVELOPMENT AUTHORITY (EDA) SPECIAL MEETING MINUTES NOVEMBER 10, 2003 CALL TO ORDER/ROLL CALL President, Murzyn called the meeting to order at 6:31 p.m. Present: Don Murzyn Jr., Patricia Jindra, Julienne Wyckoff, Bobby Williams and Bruce Nawrocki, Tanunera Ericson, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE ITEMS FOR CONSIDERATION N.E.I. Streetar stated this Purchase Agreement is for &e NElproperty located at 825 4Jst Avenue. The agreement includes a building of approximately !20, 000 square feet and 5.5 acres of land. NEI will be closing and vacating the building on December 32, 2003. The general terms of the agreement are a purchase price of $600, 000 cash due at closing, earnest money of $20, 000, with the closing to occur in 60 days. The contingencies are: I) complete a phase 1 environmental review; 2) demolition quotes; 3) Asbestos quotes; and 4) tax increment qualification inspection. Williams asked is there an exit in the agreement. Steetar stated it is listed under number 7, Buyer's Conditions Precedent to Closing, a, b, c and d. Wyckoff asked if anyone else is interested in the property. Streetar stated Real Estate Masters wants to bring the Islamic school from Fridley and the Muslim House of Prayer from Central into the building. Once NEl signs the agreement it automatically takes the property off the market for 60 days. Originally the earnest money amount was $5,000, which would have been appropriate, but c~er talking to NEI,, they indicated they wanted more of a commitment, as they would be taking the property off the market and want to be out of the building by December 3 Jst. Wyckoff asked where the $600,000 would come from. Fehst stated the City has $678,000 in the Four Cities First Time Homebuyers association Bond that Cohtmbia Heights, Brooklyn Cente~; MO[~'rlread, and Robbinsdale went together on. The cities borrowed money for the First Time Homebuyer Program and as the money was paid back there was an overabundance of money, plus interest the City received a total of $678, 000. These fitnds can be used for general purposes. Nawrocki asked if the Bond was paid off Fehst stated it was. Nawrocki asked what the Charter states about the City purchasing proj~erty and felt the City should be buying the property not the EDA. Schumacher stated, the City can acquire property with just a purchase agreement, but when you sell the property it must be sold by ordinance. Ericson stated the EDA can obtain the financing with an exit clause, whereas, if the City purchased the property there would be no exit to the agreement. Fehst stated Anoka County and Frank Dunbar approached the City to propose 50 units of senior Economic Development Authority Meeting Minutes November I0, 2003 Page 2 of 2 housing, a Library and City Hall, with 20 carriage homes all on one level for the site. Then after discussing the project with the County, they stated they would tax the city. Staff then looked into options of purchasing the property. Fehst contacted Al Hoefstedt in Minneapolis, who originally sent Dunbar to the City. They discussed the issues of the City purchasing the property to develop a tax base, which he was in agreement that NEI would consider. Fehst stated a Public Hearing could be held at the next City Council meeting on November 24th. Nawrocki stated the City should be buying the property as that is where the money is going to come from and that a public hearing should have been held. He also stated he would support the motion on the basis that there will be the opportunity for the City Council to hold a public hearing before the City loans the money to the EDA. Wyckoff stated the ESL School is currently renting space from NEI and has asked for a 60 to 90 day extension of their lease. If they stay in the building we would have to block off that section of the building and heat it. She also would like to have a community sale to salvage any of the items in the building. Many residents have sentimental attachment as they went to school there. Fehst stated when he was in Robbinsdale they did the same ~'nd of thing when the school district sold property for senior housing, which provided some good will by residents. Motion by Ericson, second by Wyckoff, to Authorize the President and Executive Director to execute a pnrchase agreement with NEI for the NEI Site pursuant to terms and conditions which are substantially similar to those contained in the draft purchase agreement reviewed by the EDA on November 10, 2003, with £mal language to be approved by staff and our attorneys at Kennedy and Graven. All Ayes. Motion Carried. ADJOURNMENT Motion by Wyckoff, second by Kelzenberg to adjourned the meeting at 6:58 p.m. All ayes. Motion Carried. Respectfully submitted, che~,~l.~a~en~j-'~ Community Development Secretary H:kEDAminutes2003\l 1-10-2003 Spec. HOUSING & REDEVELOPMENT AUTHORITY (HRA) SPECIAL MEETING MINUTES NOVEMBER 18, 2003 CALL TO ORDER/ROLL CALL Chair, Ericson called the meeting to order at 7:01 p.m. Present: Tammera Ericson, Bruce Kelzenberg, Bruce Nawrocki, Bobby Williams, and Dennis Ecklund Jr. Absent: Patricia Jindra PLEDGE OF ALLEGIANCE PUBLIC HEARING Chair, Ericson opened the Public Hearing at 7:05pm. Resolution 2003-03, Adopt 2004 PHA Plan Nagel stated this Public Hearing is for the adoption of the 2004 Public Housing Agency Plan (PHA) that is required by HUD each year. Per HUD re, clarions, the public hearing notice was published for a forty-five day review, submitted to Anoka County for approval and reviewed by the Parkview Villa Resident Advisory Board. After board approval it will be electronically transmitted to HUD by staff. On page 12 of the PHA plan it shows the breakdown fig~tres of the 2004 budget. Nawroc~' asked if the repairs to the boiler have been done and why is Dakota County approving the PHA plan. Nagel stated the boiler repairs are done and that staff sends the document to Anoka County and always comes back from the Dakota County office. Motion by Nawrocki, second by Kelzenberg, to close the Public Hearing. All ayes. Motion Carried. Motion by Williams, second by Kelzenberg, to waive the reading of Resolution 2003-03, there being an ample amount available to the public. All ayes. Motion Carried. Motion by Williams, second by Kelzenberg, to Adopt,Resohttion 2003-03 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2004 Public Housing Agency certifications of compliance with the PHA plans and related regulations. All ayes. Motion Carried. Recess'- Chair, Ericson called for a recess at 7.'09pm and the remainder of the meeting will continue at Parkview Villa, 965 40th Avenue, Columbia Heights. Meeting reconvened at Parkview Villa at 7.'25p. m. by Chair, Ericson. CONSENT AGENDA Approval of Minutes MOTION by Williams, second by Kelzenberg, to approve the minutes from October 21, 2003, regular meeting as presented i'n writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Fantle stated the carpets were cleaned at Tyler yesterday. Carpet replacement bids came in so different that they went back to all of the companies and ask for a breakdown. Housing & Redevelopment Authority Minutes November 18, 2003 Special Meeting Page 2 of 5 At the October liRA meeting the board ask stafftoprepare a back up heatingplan for 2004. After doing some research of the 2004 Budget, it was discovered that instead of building up the heating account from 3 to 4% as in years past, it was increase by 10% to accommodate a~tv possible increases next year. Shirley Barnes stated: Off'om 1993-2000 management fees remained the same from Crest View; 2) If council members hear of an. y problems or issues at Parkview Villa, please feel fi'ee to contact Karen Fantle; 3) Thanked the board for the opportunity to manage Parkview Villa; and 4) suggested the board t~Ty not to micro manage the new management firm. CITIZEN FORUM Bob Baliza, Unit 704 asked why there is so much co~¢tsion between the North and South building rents and ask if HUD couldn't take over both buildings. Fehst explained that the North building has always been HUD subsidized and the South building is not. This is because the City built it. In the North building, because it's HUD subsidized, they have a say in what the rent structure is. Shirley Barnes stated that HUD isn't in the practice of taking over existing buildings. ITEMS FOR CONSIDERATION Walker ElderCare Management A~reement Streetar stated the 3-year Management Agreement for Parkview Villa North and South would terminate in 2007. The current agreement with Crest View has a 60-day notice and at that time Walker will take over. Under attachment B, it suggests tentative management, which is similar to our current agreement. On page 5-C, Fees, Walker will provide management for both buildings in an amount of $14,091.75 per month with annual increases by the consumer price index for all urban consumers for the Minneapolis/St. Paul area as defined by the U.S. Department of Labor, Bureau of Labor Statistics. Attachment A, explains that under our current contract all employees are subject to a police background check, but Walker could require additional screening. Williams stated Crest View charged the City $7,000 ifrmanagement fees, which covered employee salaries, insurance, etc. and therefore, Walker could make money with less staffing by paying them a fiat amount per month. Willia~ns stated on page 6, number 5 it states they would provide support to Parlcview Villa staff in an emergency, subject to reimbursement by owner. Does this mean we would have to pay an additional fee and if so what kind of scenario would this apply to. Nagel stated this is the same language as in our current contract with Crest View and only applies to an emergency. Denny 0 'Donnell fi'om Walker ElderCare gave an example of afire in the building, with. extensive water damage. Additional staff would be required to clean up the water damage. Williams asked what la'nd of penalties the City would have to pay if the agreement was terminated. Streetar stated the I-IRA would only be responsible for services up to the date of termination. Nawrocki stated on page 7, E-I, it should be worded to have staff responsible to oversee abnormal expenditures. Nagel stated in the north building anything over $15,000 comes out of Capital Funds approved by HUD and for the south building there is an amount in the Capital Outlay of the budget set aside for carpet replacement. Housing & Redevelopment Authority Minutes November 18, 2003 Special Meeting Page 3 of 5 Kelzenberg ask 0 'Donnell if there were an issue of residents having people stay with them too long, how would they handle the situation. 0 'Donnell stated they would investigate the situation and then follow HUD regulations to deal with the problem. Williams stated he would be voting against the agreement, as he believes in the loyalty and service provided by Crest View over the years. Motion by Nawrocki, secohd by Kelzenberg, to Approve the 3-year ll/Ianagement and Maintenance Services Agreement with Walker ElderCare subject to final review by the City Attorney; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. Upon kote: Ecldund- aye; Nawroc~'- aye; Ericson- aye; 'Kelzenberg- aye; Williams- nay. Motion Carried. 4607 Tyler Street Sale Streetar stated at the August HRA meeting the board approved the sale of 4607 Tyler to Minnesota Housing Resources. Subsequently, Anoka County notified staff that they have to take action prior to the final approval of the sale to comply with Federal CDBG regulations, as CDBG funds were used to purchase the property. At this time, Anoka County has approved the sale and has asked that the HRA re-approve the sale. klotion by Kelzenberg, second by Nawrocki, to Approve the sale of 4607 Tyler Street to Minnesota Housing Resources for $160, 000 with the stipulations outlined in the Purchase Agreement; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Mayo~; drulienne Wyckoff stated she noticed there wasn't anyone on the waiting list, and asked if the new owners will choose Coh~mbia Heights Residents to fill the units first. Streetar stated Minnesota Housing Resource has chosen Crest View to manage the building for them and that any determination would be decided by them, as it was not stated in the purchase agreement. Parkview Villa South Rent Structure Streetar stated at the October t-IRA meeting, commissioners directed staff to recommend rent increases for nec residents moving into Parkview Villa South. The rent increases are based upon information Crest View obtained for like properties owned and managed by Anoka County HRA and are suggested as a means to begin to address the revenue shortfall for the south building. Staff recommends leaving the age requirement at 62 years and older and the maximum income for 1 person at $39,500 and 2person at $45,200 as established by HUD and adjusted annually. The rent capped at 30% of annual income for both the 1 and 2 bedroom units would be removed and changed to a flat rent amount of $502 for a 1 bedroom and $674 for a 2 bedroom, which would increase yearly per HUD's fair market rent requirements. The changes would only affect new residents of the south building and would go into affect on December 1, 2003. Ericson asked if the amount of $502 for a 1 bedroom and $674 for a 2 bedroom for all new residents was correct. Streetar stated that is correct. Housing & Redevelopment Authority Minutes November 18, 2003 Special Meeting Page 4 of 5 doe Kroska, Unit 225, asked if the 62 years or older age requirement would stay the same. Ericson stated it would. Nawrocki stated he disagreed with the comment aboztt micro management as he felt the board has not done enough of it. Originally the south building rent was set up at $100 more than the maximum in the north building, but ironically some residents in the north building pay as much as $800 a month, which is more than residents pay i.n the south building. The City receives almost $1, O00 per unit a year for the north building, which we do not get for the south building. Nawrocki suggested: l) a rent structure that residents could build into gradually; 2) ifa south resident feels they can't afford the new amount, they should have first choice at getting into a unit in the north building; and 3) staff apply for fimding that Streetar spoke to him about that would help for a co'uple of months with the unit transition period. Barnes stated she checked with HUD on the issue of letting the south building residents have first choice of the available units in the north building and they stated they couldn't do that. Williams stated residents should be aware that the $700,000 in the south buildings budget could only be used to pay off the debt, not repairs and that he agrees with everything Nawrocla' said and would be in favor of applying for the fitnding. Fehst stated he agreed with staff to wait until Walker takes over and have them review the rent structure and make recommendations early next year. He also asked Barnes what the ratio in the south building is of residents that moved from the north building into it. Barnes stated she would have to investigate it. Ecklund stated he would like to see the motion to raise the rents for all new residents passed, so we can move on. Renie Suftka, Unit 104 asked if the intra bzdlding moving fees would be waived. Ericson stated this is a motion to approve the rent increase for all new residents only and other issues would have to be discussed at another meeting after Walker is on boardl Ericson stated she: 1) agrees these issues should be addressed; 2) disagrees with Nawrocki, as she doesn't have a problem with new people moving in and paying a different amount. People buy airpla~f'e tickets and pay different prices for them and doesn't think there would be a conflict with new residents paying more than our current residents; 3) we will need to look at the rent structure for our current residents; 4) agreed with staff that we should give the new management company an opportunity to put some numbers together, consider fees for moving from one building to another; and 5)felt comfortable with changing the rent for new people that don't live here now so that they know what the new rents will be at the time they move it. Nawrocki stated Ericson's example of the airline ticket is not an apple-to-apple comparison as the airline ticket is a private transaction. This is a public facility, with public money. That is the difference. It would be like saying "you adopted it on the City level and want to raise the water rates considerably". Would you even think of saying just new people would be charged a higher rate for water. Ericson asked do we give a senior discount and if so why do you as a seni'or pay less for water than she does. Nawrocki stated the City does give a senior discount for water. As a senior citizen he pays as much for water as she does and would be willing to compare water bills with her and expects Housing & Redevelopment Authority Minutes November 18, 2003 Special Meeting Page 5 of 5 he pays more. Ericson asked how he could support a policy that provides a discount. Nawrocki stated he has said more than once that she was the smartest person on this body, but sometimes wonders how she uses these smarts. He thinks she is capable of figuring out the difference between and public and private transaction. Ericson ask for the record to reflect that she would appreciate Mr. Nawrocki to not make personal comments and to keep his comments to the issues at hand. Motion by Ericson, second by Kelzenberg, to approve the Rent Adjustment for new residents to take effect December J, 2003. Upon Vote: Ecklund- aye; Nawrocki- nay; Ericson- aye; Kelzenberg- aye; Williams- aye. Motion Carried. Kelzenbe~j stated he thought the board had already passed a motion to table this item until March or April of next year as a courtesy to the residents. ADMINISTRATIVE REPORTS ALDI GROCERY STORE Streetar stated the ALDI Groce~T Store representative contacted staff in regards to the Kmart site as a possible location for one of their stores. Staff met with ALDI's representative and took a tour of one of their stores. They provided staff an example of if you are a single person or for an average family of 4, it would be a savings of approximately $20-$50 per week by shopping at ALDI's. HVS International Streetar stated the marketing firm of HVS International contacted staff to discuss a potential location of a Sheraton Hotel at 49th and Central. They will let staff know by the end of December of their intentions. ADJOURNMENT Chair, Ericson, adjourned the meeting at 8:44p. m. ' Respectfully submitted, Recording Secretary H:~-IRAMinutes 2003\11-18-2003 Special OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS HUMAN SERVICES COMMISSION MINUTES JANUARY 14, 2004 Call to Order Chairperson Kogut called the meeting to order at 6:40 p.m. Appoint Recording Secretary for the Meeting Magee agreed to be Recording Secretary. Roll Call Present: Sean Clerldn, Sarah Kogut, Ird~aled Qamhieh, Mayor Wyckoff, and Linda Magee, Assistant to the City Manager Excused Absence: Jocelyn Hall Unexcused Absence: Mohamed Hassan Osman Approval of Minutes from November 12, 2003 Colmnission Meeting Upon correction of the minutes that Mohamed Hassan Osman agreed to be the recording secretary: Motion by Clerldn, second by Qamhieh to approve the nqinutes of the November 12, 2003 Commission meeting as corrected. All ayes. Motion carried. Old Business a. League of Milmesota Human Rights Commission's Sixth Statewide Essay Contest Update Wyckoffwill distribute packets to Immaculate Conception and Central Middle Schools. Kogut indicated she would make a personal contribution of $50 to the local first place wilmer. All essays submitted will be reviewed at the March Commission meeting. bo Other Old Business The Windsock East After School Program meets Thursdays from 4:00 p.m. to 5:00 p.m. at the Cormnunity United Methodist Church, 950 Gould Avenue NE, Columbia Heights. Commission members are encouraged to visit this program. Qamltieh spoke of his involvement as an Adult Literacy Volunteer and Accountability Milmesota, wlfich assists with tax preparation for low- income people. Kogut discussed Elim Transitional Housing, where she was involved with helping around the holidays. She described her experience of "adopting" a family. Kogut suggested doing a survey of different agencies, as to their needs. New Business a. Hulnanitarian of the Year - timeframe for applications Commission members agreed with the May 7, 2004 application submission deadline. b. Taste of Heights - plalming and timeframes Wyckoffindicated the only thing she would like improved would be more music at the event. Commission members concurred. Qamhieh suggested Middle-eastern folldore dancers. Clerkin suggested h-ish dancers. Commission members agreed with both suggestions. Hall, who coordinated the chilch'en's project last year (children decorated a paper doll of different colors and were able to take their artwork with them as a souvenir, or attach it to a larger poster board), has indicated that she would do so again. Last year the Lions Club sold pop for $.50 and had water available. Clerkin will check with them regarding participation in this year's event. Magee will place ads in the Northeaster and Sun Focus newspapers asking for restaurant participation. There will be space for eight restaurants. Tickets will sell for $2.50; of which $.50 will be donated to SACA. c. Other New Business Clerkin spoke about having a "Giving Tree" available arotmd the holidays. The next meeting is scheduled for Wech~esday, February 25, 2004 at 6:30 p.m. Adi oumment Motion by Clerkin, second by Qamhieh, to adjourn the meeting at 7:30 p.m. All ayes. Motion carried. Linda Magee Recording Secretary CHARTER COMMISSION MEETING MINUTES THURSDAY, JANUARY 15, 2004 7 P.M. MURZYN HALL 5-A-2-g UNAPPROVED CALL TO ORDER The meeting was called to order at 7:10 P.M. by Vice President/haterim President Mike Hartel. ROLL CALL Members present: Bob Buboltz, Mike Hartel, Nancy King, Brian Scott, Joe Stm'devant, Ted Yehle Members absent and excused: Bill Antzaras, Charles Christopherson Members absent mhd unexcused: Jolm Banyard, Clara Schmidt Also present: City Attorney, Jim Hoeft Council Liaison, Bobby Willimns, arrived later in the meeting. NOTE: The Charter Commission currently has ten members and five vacancies. APPROVAL OF MINUTES Motion by Cormnissioner Buboltz, seconded by Co~rnnissioner ICing, to approve the mimttes of the October 23, 2003, meeting as presented. Motion passed tmanimously. CORRESPONDENCE The Recording Secretm-y advised the commission that the following correspondence has been sent or received since our last meeting: · A memo was sent on October 29, 2003, to Bill Elrite, Finance Director, fi'om the City Attorney regarding Chapter 2, Section 15, Bonded Debt. · A memo was received on January 7, 2004, from Bill Elrite, Finance Dh'ector in response to the above-mentioned memo to lfim on Bonded Debt. STATUS OF MEMBERSHIP The Recording Secretary reported that the commission currently has ten members and five vacancies, h~ checking with the office of the Chief Judge, there were no new applications received in his office to date. Bill Antzaras' term will expire January 25, 2004. Mr. Antzaras has served two full te~s (eight years). It was leto-ned that Commissioner Christopherson is building a new home in another commtmity, so there will be another vacancy when he moves from Columbia Heights. The Recording Secretary noted the commission must have a minimum of nine members. ELECTION OF OFFICERS h~terim President Hartel asked co~mrtission members in attendance if there were any no~rfinations from the floor for President. Motion by Cormrfissioner Buboltz, seconded by Commissioner Scott, to nominate Joe Stm'devant for President. Interim President Hartel again asked cormrfission members if there were any other nominations for President. Motion by Cmmnissioner Yehle, seconded by Commissioner ICing, to nominate Mike Hartel. Interim President Hartel asked members if they had a preference in voting-- either by hand or paper ballot. There being no preference noted, the following hand vote was taken: Sturdevant- 2; Hartel- 4. Mike Hartel will be the President for 2004. President Hartel asked con~tission members in attendance if there were any nominations fi'om the floor for Vice President. Motion by Coxmnissioner Buboltz, seconded by Commissioner Yehle, to nominate Joe Sturdevant for Vice President. President Hartel again asked commission members if there were m~y other nominations for Vice President. Motion by Commissioner Scott, seconded by Cormrdssioner ICing, to nominate Brian Scott. The following hand vote was taken: Sturdevant- 4; Scott- 2. Joe Sturdevant will be the Vice President for 2004. President Hartel asked corn_mission members in attendance if there were any nominations from the floor for Secretary. Motion by Cmmrfissioner Sturdevant, seconded by Commissioner Yehle to nominate Clara Scl~rnidt for Secretary. President Hartel again asked co~r~rfission members if there were any other January 16, 2004 Page 1 nOlTfinations for Secretary. There being none, a white ballot vote elected Clara Sclm'tidt for Secretary. OLD BUSINESS All Inclusive Board/Commission Dinner-December 10~ 2003 Commission members were asked for feedback about the dinner on December 10, 2003. Everyone spoke very favorably about the event and the dilmer, and thanked the council for inviting them. Suggestions for just a few improvements were provided. Members thought it would be nice to have members of each cmm~ission stand when they are acknowledged, and that the Chair/President of each commission should be given special recognition. The Recording Secretary will pass the comments on to the City Manager and Mayor. Status of Proposed Charter Changes President Hartel informed the commission members that he attended a work session on November 17"~ to explain the proposed amendments to the council. At the city council meeting of November 24"~, the council held the first reading of the proposed ordinances. At the city council meeting of December 15, 2003, the council held the second reading of the proposed ordinances. The following charter amendments were passed unanimously by the City Council on December 15, 2003, and will become effective in March of 2004: Chapter 2, Section 7, Elective Offices. Chapter 3, Section 16, Council Meetings. Chapter 9, Section 89, Payment of Award. Chapter 5, Section 36, Expenditures by Petitioner. Chapter 12, Section 108, Official Publications. Discussion of Possible Charter Changes Possible charter changes to Chapter 2, Section 15 and Chapter 7, Section 72 were previously discussed. A memo was sent to the Finance Director after our last meeting asking for his input and feedback on this section. The Finance Director responded via memo on January 7, 2004, to the Charter Commission members. Tlfis memo was included in tonight's agenda packet. Jim Hoeft, City Attorney, stated of the three alternatives given by the Finance Director, Alternative #3 is similar to what we did with the setting of a purchasing limit for the City Manager (by allowing the city council to set that amount by resolution). In further discussion, it was decided that some wording incorporating all three alternatives may be the best solution. The City Attorney will prepare new language for Chapter 2, Section 15, incorporating all three alternatives into the proposed language and will bring it back to the commission at their next meeting. Chapter 7, Section 72, Bonded Debt and Debt Limit. At the last commission meeting, the City Attorney stated if the commission wanted to bring this section of the charter up to date, he would need to do a sentence by sentence analysis. He again reiterated the fact that state statutes overrides many items in this particular chapter. Basically, there are three options: · leave as it · eliminate it · modify it. The City Attorney will meet with the Finance Director for some suggestions on this section as well, and will put something together for our next commission meeting. NEW BUSINESS Charter Commission 2003 Annual Report January 16, 2004 Page 2 A copy of the armual report was provided to members in their agenda packets. Motion by Commissioner Buboltz, seconded by Commissioner Yehle, to accept the 2003 mmual report as prepared and presented. Motion passed unanimously. The Recording Secretary stated she would forward it on to the Finance Director and Clfief Judge of Anoka County. Other Topics of Discussion Discussion was held on getting new members for this conunission. Co~mrtissioner Scott inquired how old someone had to be to become a member of this co~mnission. The City Attorney stated "18". Cmrnrfissioner Scott wanted to lcnow if high school students could apply, and it was stated that as long as they were 18, they could. Members were informed that our vacancies have been advertised on the city's website and local cable station as well as articles in the local newspapers. The Recording Secretary stated that there was a recent deadline for the first draft of the city newsletter, but perhaps she could still get something in the next newsletter if she asks tomorrow. All members were encouraged to tell other citizens about the vacancy and how to apply. Cmmxqission applications are available on the city's website and also in Administration. NEXT MEETING DATE The next regularly scheduled meeting will be Thursday, April 15, 2004, at 7 p.m. at Murzyn Hall. ADJOURNMENT Motion by Co~mrfissioner Scott, seconded by Commissioner Buboltz, to adjom:n the meeth~g at 7:56 p.m. Respectfully submitted, Carole J. Blowers Recording Secretary January 16, 2004 Page 3 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: Jalmary 26, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER' S APPROVAL ITEM: Establish Work Session Meeting BY: WaltFehst BY:/~.~~/~'~ Date for Tuesday, February 2, 2004 DATE: January 21, 2004 DATE: NO: It is recolmnended that a Work Session meeting be scheduled for Monday, February 2, 2004 begimfing at 7:00 p.m. in Conference Room 1. RECOMMENDED MOTION: MOTION: Move to establish a Work Session meeting date for Monday, February 2, 2004 begilming at 7:00 p.m. in Conference Room 1. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: Jam~ary 26, 2004 AGENDA SECTION: ~--~/~/1 -N ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: City Newsletter Printing Quotations for BY: Keith Windschitl,~) BY:/, ~/~j~ ~ ~ 2004 DATE: January 14, 2004 NO: BACKGROUND: On December 15, 2003 the City Council authorized staff to obtain price quotes for printing and mailing the 2004 quarterly "Heights Happe~tings" city newsletters. Price quotes were requested from thirteen printing companies. Attached are the price quotes that were received by the Recreation Department. Company 24-Page Inserted Inserted 8 Page Newsletter Flyer - Reg. Flyer - Glsy Addition Rapid Graphics - Columbia Heights $4,655.00 $970.00 $1,060.00 $646.00 Nystrom Publislfing - Maple Grove $5,032.26 $677.34 $841.35 $785.34 Modern Press - New Brighton $5,587.13 $842.42 $913.77 $395.12 Rapit Printing - New Brighton No Bid - - Brooklyn P15nting - Brooklyn Park No Bid - - The Jotm Roberts Compm~y - Mpls. Declined - - Sir Speedy- Fridley No Bid - - Customgraphix - Fridley No Bid - - ga~chor Printing - Eden Prairie Declined - - Infinity Direct - Plymouth No Bid - - Marudas - St. Paul $5,914.31 $1,254.57 $1,432.43 $889.00 Branham Printing - Fridley No Bid - - Custom Business Forms - Mpls. $4,770.34 $573.34 $580.24 $779.74 CONCLUSION: Staff is recon:m~ending that we award the low responsible quote of $4,655.00 per quarter for the printing, publishing, and distributing of the City newsletter to Rapid Graphics. The yearly cost for a 24 page newsletter would be $18,620.00. Our award for 2003 was $17,964.00 with Rapid Graphics located in Colmnbia Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City newsletters. Staffhas contacted the Colmnbia Heights School District m~d is pursuing the option of combining the newsletters for the Smnmer edition that would be published around the beginning of May. RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graplfics & Mailing for printing, publislfing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four publications in 2004; and furthermore to authorize the Mayor m~d City Manager to enter into an agq'eement for the same. COUNCIL ACTION: Htshappn\CC-Newsletter04 FAX COVER PAGE !~ RAPID~iGRAPHICS &MA~u~G ~NC. Date: TO: FROM: 4016 Central Avenue Northeast · Minneapolis, Minnesota 5_542 I (7 63) 781-6931. Fax: (763) 781-2704 Emait: r. apidgraphics~msn.com Pages to follow: lystmm Publishin§ Co., inc. ~ak/n~ I~/~ /mpr~/on~ $/nce. ~ #j,~z'om ?~l/s/#~ ~zzz#~,~7.~ 1~7~. ' ' JanuaIT6,2004 Keith Windschitl, Recreation Director Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights MN 55421 Specifications: * Quantity: 13,000 copies *Page size: 8 1/2" x 11" *Pages: 24 or 32 *Ink: 2 print colors *Paper: 60# white offset *Binding: saddle-stitched with two staples *Mailing: prepare carrier route mailing, deliver to P.O. Prices: $3685.96 for 24 pages (price includes sales tax) $4471.30 for 32 pages (price includes sales tax) $677.34 additional for 8.5 x 11 insert printed on 60# offset $841.35 additional for 8.5 x 11 insert printed on 70# gloss $ 9.65 additional for halftones $1346.30 approximate postage cost for 10,047 copies 9100 Cottonwood Lane North, Maple Grove, Minnesota 55369 phone: 763.425.7g00 I fax: 763.425.0898 I web: www. lwstrompublishing.com I email: sales~nystrompublishing.con~ MODERN PRESS 808 FIRST STREET SOUTHWEST NEW BRIGHTON, MN 55112 PHONE (651) 633-4000 ~ FAX (651) 633-3234 www. superprinter, com Quotation TO: ATTN: Description: Pages: Papers: Size: Inks: Provided: Prep: Proofs: Bindery: Terms: Quantities: Prices: Prices M: Notes: Nbr: 26207 Date: 12/30/03 COLUMBIA HEIGHTS SCHOOL DIST RECREATION DEPARTMENT 530 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 (763) 706-3730 FAX: (763) 706-3731 KEITH WINDSCHITL HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004 24 PAGE SELF COVER - RUN WEB OFFSET WEB - 60 Lb WHITE SMOOTH OFFSET BOOK 8 1/2 x 11, STITCHED ON 11" SIDE 2/2, BLK & 1 PMS, NO BLEEDS - WEB OFFSET Usable Disk Provided, With Lazers Marked for Color Break, Modem to Color Break, Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea Dir to Plate DIGITAL Saddle Stitch; Small Carton; 2 Local Delvry Net 30 Days 13,000 PER ISSUE $3,982 PLUS POSTAGE & + TAX?,IF APPLICABLE 306.31/m Price includes Mailing of 10,047 Units to Local Residents Thank you for the opportunity to serve you, GARY J. SALISBURY MODERN PRESS 808 FIRST STREET SOUTHWEST NEW BRIGHTON, MN 55112 PHONE (651) 633-4000 1~7 FAX (651) 633-3234 www.superprinter, com Quotation TO: ATTN: Description: Pages: Papers: Size: Inks: Provided: Prep: Proofs: Bindery: Terms: Quantities: Prices: Prices M: Notes: Nbr: 26205 Date: 12/30/03 COLUMBIA HEIGHTS SCHOOL DIST RECREATION DEPARTMENT 530 MII.L STREET NE COLUMBIA HEIGHTS, MN 55421 (763) 706-3730 FAX: (763) 706-3731 KEITH WINDSCHITL HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004 32 PAGE SELF COVER - RUN WEB OFFSET WEB - 60 Lb WHITE SMOOTH OFFSET BOOK 8 1/2 x 11, STITCHED ON 11" SIDE 2/2, BLK &'l PMS, NO BLEEDS - WEB OFFSET . . Usable Disk Provided,' With Lazers Marked for Color Break, Modem to Color Break, Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea Dir to Plate DIGITAL Saddle Stitch; Small Carton; 2 Local Delvry Net 30 Days 13,000 PER ISSUE $4,353 PLUS POSTAGE & + TAX?,IF APPLICABLE 334.88/m Price includes Mailing of 10,047 Units to Local Residents Thank you for the opportunity to serve you, GARY J. SALISBURY MODERN PRESS 808 FIRST STREET SOUTHWEST NEW BRIGHTON, MN 55112 PHONE (651) 633-4000 l~ FAX (651) 633-3234 www. superprinter, com Quo tation TO: COLUMBIA HEIGHTS SCHOOL DIST RECREATION DEPARTMENT 1400 49TH AVE N.E. COLUMBIA HEIGHTS, MN 55421 Nbr: 26210 Date: 12/30/03 ATTN: Description: Pages: Papers: Size: Inks: Provided: Prep: Proofs: Bindery: Terms: Quantities: Prices: Prices M: Notes: (612) 586-4506 FAX: (612) 586-4508 KEITH WINDSCHITL 2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER 2 60 Lb WHITE SMOOTH OFFSET BOOK 10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE CENTER OF THE NEWSLETTER USING A 2" FOLDED LIP 2/2, BLACK & 1 PMS Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea Dir to Plate: 2 Pgs DIGITAL Fold and Trim; Stitch in; Small Carton Net 30 Days 10,050 PER ISSUE $791 PLUS POSTAGE & + TAX?, IF APPLICABLE 78.71/m PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER Thank you for the opportunity to serve you, GARY J. SALISBURY MODERN PRESS 808 FroST STREET SOUTHWEST NEW BmCh'XON, ve4 55 PHONE (651) 633-4000 ~ FAX (651) 633-3234 www. superprinter, com TO: COLUMBIA HEIGHTS SCHOOL DIST RECREATION DEPARTMENT 1400 49TH AVE N.E. COLUMBIA HEIGHTS, MN 55421 Nbr: 26211 Date: 12/30/03 ATTN: Description: Pages: Papers: Size: Inks: Provided: Prep: Proofs: Bindery: Terms: Quantities: Prices: Prices M: Notes: (612) 586-4506 FAX: (612) 586-4508 KEITH WINDSCHITL 2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER 2 70 Lb WHITE GLOSS ENAMEL BOOK 10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE CENTER OF THE NEWSLETTER USING A 2" FOLDED LII:' 2/2, BLACK & 1 PMS Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea Dir to Plate: 2 Pgs DIGITAL Fold and Trim; Stitch in; Small Canon Net 30 Days 10,050 PER ISSUE $858 PLUS POSTAGE & + TAX?, IF APPLICABLE 85.37/m PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER Thank you for the opportunity to serve you, GARY J. SALISBURY 01/05/2004 11:52 FAX. 651:633 3234- ' ~ODERN PRESS To: MODERN PRESS C°'mplete P~ttng &GraPhic. Services'""" ~'':'" 808 Fkst Street SW · New Brighton, MN 55112 651.633.4000 · Fax651.633.3234 Date: .Company: Fax # From: # of Pages INCLUDING coVer'Page: ~ 001 FAX TRANSMISSION F1 Please CALL to Confirm Receil:t. F-I Please Respond by Return FA_.._~X, Call ,ONLY IF Transmission is incomplete. From: To: Date: Subject: "Tom Ramsdell" <tramsdell@marudas.com> <keith.windschitl@ci.columbia-heights.mn.us> 12/29/2003 3:25:07 PM News Letter Quote Keith, Please find our quote for the 2004 Columbia Heights Newsletter. 1. Printing of 24 page newsletter $3,989.00 per issue 2. Optional printing and inserting of 2 sided flyer A. 60lb gloss text $1,345.00 B Same stock as newsletter $1,178.00 3. Additional cost for half tone photographs $20.00 ea. 4. Additional cost for 8 additional pages $889.00 5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953 to Murzyn hall $380.00 Because of all the options on this newsletter I did NOT include sales tax. Please add 6.5% to the pricing. If you have any questions, contact me at 651-697-7834 Tom Ramsdell Marudas Print Services From: To: Date: Subject: "Tom Ramsdell" <tramsdell@marudas.com> "Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us> 12/30/2003 11:01:41 AM Re: News Letter Quote Keith, No, It breaks down like this 3,98~)~.00-printing 259.29-tax on printing 1,286.02-postage 380.00-delivery, mail process & handling 5,914.31-TOTAL I hope this explains it better Tom Ramsdell Marudas ..... Original Message ..... From: "Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us> To: <tramsdell@marudas.com> Sent: Monday, December 29, 2003 4:19 PM Subject: Re: News Letter Quote Tom, Would the total cost of each 24 page newsletter be $7,581.29? I am just figuring the normal 24 page as included with the spec. Here is my breakdown: 3,989.00 - printing 259.29 - tax on printing 2,953.00 - postage 380.00 - deliver $7581.29 - Total for each newsletter Is this correct? Keith Windschitl Recreation Director City of Columbia Heights (763) 706-3732 >>> "Tom Ramsdell" <tramsdell@marudas.com> 12/29/2003 3:23:53 PM >>> Keith, Please find our quote for the 2004 Columbia Heights Newsletter. 1. Printing of 24 page newsletter $3,989.00 per issue 2. Optional printing and inserting of 2 sided flyer A. 60lb gloss text $1,345.00 B Same stock as newsletter $1,178.00 3. Additional cost for half tone photographs $20.00 ea. > 4. Additional cost for 8 additional pages $889.00 > > 5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953 > to Murzyn hall $380.00 > > Because of all the options on this newsletter I did NOT include sales > tax. Please add 6.5% to the pricing. > If you have any questions, contact me at 651-697-7834 > Tom Ramsdell > Marudas Print Services Custom ~usiness Forms 210 Edge Place N.E. · Minneapolis, MN 55418 612.789.0002 · Fax: 612.789.6321 www.cbfnet.com January 2,04 Columbia Heights Recreation Department Attn:,l~eith Windschitl, Recreation Director 530 Mill Street Northeast Columbia Heights, MN. 55421 Dear Keith, The following price quotes for the publishing and mailing of the 2004 spring; summer, fall and winter editions of the city newsletter "Heights 'Happenings" are here by submitted. (13,000) - 24 page newsletter pr:,nted on 60# white offset paper using black ink plus one spot color, center stapled and trimmed with 10,047 copied bundled, sorted and delivered to post office, balance boxed and delivered to John Murzyn Hall 530 Mill Street Columbia Heights, MN. 55421. Price: $4,770.34 Two-sided 8.5 X 11 insert with black ink plus optional one spot color printed on A) 60# White offset $573.34. B) 60# White Gloss $580.24 (13,000) - 32 page newsletters printed on 60# white offset using black ink plus one spot color, center stapled and trimmed with 10,047 copies bundled, sorted and delivered to the post office, balance boxed and delivered to John Murzyn Hall 530 Mill Street Columbia Heights, MN. 55421 Price: $5,550.08 Optional two-sided 8.5 X 11 insert with black ink plus one spot color printed on A) 60# White offset $576.43 B) 60# White gloss $583.33 The above prices are per edition and include all printing, mailing and delivery costs plus sales tax. Sincerely, Todd Fitz Sales Consultant CBF, IRc Fast Precise Service for all your printing needs: Computer Forms · Snap-A-Part Forms · Commercial Printing · Four Color Process Graphic Design · Forms Management · Digital Printing · Copy Center · Mailing Services CITY COUNCIL LETTER Meeting of: 1/26/04 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~--/~ -~_~- PUBLIC WORKS .,,/'~, .55~,, / ITEM: PUBLIC WORKS BLANKET ORDERS FOR 2004 BY: K. Hansen V?~(;i)~'-5 · BY: d'~5 /' ,:~,./~'/ PURCHASES DATE: 1/21/04 ~""'~'~" DATE: Background: Public Works has several ptrrchases that are routine in natm'e and repetitive each year but require Council approval because they exceed the charter limitation of $15,000. Staff is requesting authorization to process blanket purchase orders for 2004 to cover the items described herein. Analysis/Conclusions: The adopted 2004 Public Works Budget has the following amounts established for de-icing salt and fuel: · De-icing salt for sanding operations · Fuel for City vehicles 2004 BudgetedAmmmts $25,000.00 $60,000.00 Public Works Depmtrnent purchases salt off of the State of Mirmesota Contract, Milch is bid for the 2003-2004 winter season for multiple municipalit/es. The 2003-2004 contract for salt is in effect from August 2003 until June 30, 2004, so the vendor and milt price may change. The ctm-ent contract supplier is Morton Salt. Staff reviews fuel purchasing annually and the City is cm-rently using the Anoka County Cooperative Purchasing Contract for our unleaded and diesel fuel purchases. Transport costs are a factor so the more local vendor results in lower fuel costs to the City of Cokunbia Heights. Recommended Motion: Move to authorize staffto process blanket purchase orders in an amount not to exceed the 2004 budget amormts for: · De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, and · Fuel (tmleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement. KH:jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/26/04 AGENDA SECTION: CONSENT AGENDA NO: .5-' A ITEM: AUTHORIZATION TO SEEK BIDS FOR A SCADA SYSTEM FOR THE WATER AND SEWER SYSTEM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen~/ DATE: 1/22/0q-:--'~ CITY MANAGER DATE: Background: The City of Columbia Heights ow-ns, operates and maintains its water distribution and sanitary sewer collection systems. The City does not produce any water but purchases all of its £mished water from the City of Minneapolis. Because we purchase all of our dr/nking or potable water, a master meter is used to record usage and is read monthly by Public Works for billing verification. Remote facilities located throughout the city are used to distribute drinking water and collect sewer discharge flow. Two duplex ptmaping stations are used to pump water to an elevated storage tank, which is then distributed to one of two pressure zones in the City. The sanitary sewer system collects flow largely by gravity. In areas where elevations do not allow collection by gravity, sewer lift stations must be used. Colmnbia Heights has four duplex sanitary lift stations. Analysis/Conclusions: To provide reliable and consistent public utility service, both systems are electronically sensored and molfitored. Each of the eight remote sites above are sensored for operational conditions. These sensors transmit data back to a master panel located at Public Works via radio frequency. The system monitors operational conditions and provides log reports on water usage. It also monitors for failure conditions such as power outages, high or low water level, pump failure, and/or other control failures. Under an alarm event, the master panel sends a signal wlfich alerts Public Works (24/7) of the alarm for immediate attention. This total system can be refen'ed to as a "SCADA" System or Supervisory Control and Data Acquisition System. Columbia Heights' existing system is over 20 years old and in need of replacement for a couple of main reasons: Master Panel: a. Parts: The master panel is over 20 years old and replacement parts are no longer made. Pnblic Works has fom~d and been working with a vendor who has been able to make repairs from disposed panels or adapth~g circuit boards. The vendor has indicated that parts are scarce or completely nnavailable. Faihtres: The master panel is no longer reliable. For the years 2002 and 2003, a total of 88 and 112 (respectively) or an annual average of 101 alarm events were recorded. The vast majority of these were "ghost" or tmtraceable alarums occun-ing at the Master Panel. It is also important to recognize that most of these alarms occur outside of normal working hours, reqtfiring overtime callouts. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/26/04 AGENDA SECTION: CONSENT AGENDA NO: ITEM: AUTHORIZATION TO SEEK BIDS FOR A SCADA SYSTEM FOR THE WATER AND SEWER SYSTEM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 1/22/04 CITY MANAGER BY: DATE: Continned - Authorize RFP for a SCADA System Page 2 2. Remote Facility Radios: a. Faiha'e and Parts: A situation was brought to our attention in 2002 that apparently had been occurring over a long period of time. The City's radio system has been causing interference with the State Patrol Communications Radios. The City was, at some time, assigned a split frequency license that the FCC will no longer provide. The radios are also obsolete for which we cannot get spare parts. We currently have two remote facilities that are no longer mmtitored due to radio failm'e and the inability to repair them (see attached letter from Com~elly Electronics) b. Radio Frequency: In order to get a license for a new fi'eqnency, a "path study" must be condncted inclnded in the FCC application. New fi'equencies are not compatible with fl~e existing master panel. 3. Repair Costs: Our records indicate that the following costs have been expended to keep the system running: 2001: $9,200 2002: $11,172 2003: $23,574 Due to the age of the system and scarcity of parts, repair costs are not likely to decline. As a result of September 11, 2001, the Federal Government has mandated that every water utility must conduct a detailed security review of their water system. When considering a new SCADA System, the review should be conducted dttring the plmming or development stage in order to inclnde desired security improvements in the overall project. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/26/04 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR A BY: K. Hansen BY: SCADA SYSTEM FOR THE WATER AND SEWER DATE: 1/22/04 DATE: SYSTEM Continued - Anthorize RFP for a SCADA System Page 3 Staff had received authorization fi'om the council in 2003 to seek proposals for consultant services to conduct a study and provide report docmnents for the following: SCADA System Replacement Radio Path Report Utility Security Review $20,000 was budgeted in the Sewer and Water departments for a SCADA Replacement Report. While preparing the RFP for such smwices, staff visited and discussed new SCADA installations in 2003 w/th various communities. One commtmity took a different approach and did not perform a study and engineering report but wrote the specification for the product vendor to design the system, based upon designated performance criteria. Because of the relatively small size of our system, staff believes it would be appropriate to not follow through with the expense of a full engineering report (not expending the previously budgeted $20,000), and write a performance specification in-house that meets the needs of om' system. The 2004 Public Works budget has established $175,000 in the Sanitary Sewer and Water Department Funds. Recommended Motion: Move to waive the reading of Resolution No. 2004-03, there being ample copies available to the public. Reconm~ended Motion: Move to adopt Resolution No. 2004-03 being a resolution approving plans and specifications and authmSzing staff to seek bids for a new SCADA System, including establislfing a new Radio Frequency for the City Utihty System. IGt:jb Attachments: Resolution Connelly Letter COUNCIL ACTION: RESOLUTION NO. 2004-03 BEING A RESOLUTION ORDERING PROJECT, APPROVING SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR A NEW SCADA AND RADIO COMMUNICATIONS SYSTEM CITY PROJECT- #0403 WHEREAS, the City Engineer has prepared specifications for a new SCADA and Radio Conm~mtications System for the Utility system, City Project #0403, and has presented such specifications to the City Council for approval; and, WHEREAS, the City Sanitary Sewer and Water funds shall provide the funding for the proposed improvements; and NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. The City Engineer is hereby designated as the Engineer for tttis improvement and has prepared specifications for the making of such improvements. 2. The specifications are hereby approved. The City Clerk shall prepare and cause to be inserted in the Official Paper and the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published in the Focus News on February 12, 2004, and in the Construction Bulletin on February 13, 20 and 27, 2004. The advertisement shall specify the work to be done; shall state that bids will be received by representatives of the Council tmtil March 10, 2004, at which time they will be publicly opened by the City Engineer; will then be tabulated; and will be considered by the City Cotmcil at their regular meeting of March 22, 2004. No bids will be considered tmless sealed and filed with the Engineer and accompanied by a cash deposit, Cashier's Check, bid bond payable to the City for 5 percent of the amount of such bid. Adopted by the Council this 26th day of January, 2004. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS Mayor, Jnliem~e Wyckoff Patricia Muscovitz, Deputy City Clerk CONNELLY INDUSTRIAL ELECTRONICS 9/17/02 Lauren McClanahan Public Works Superintendent 637 38t~ Avenue NE Columbia Heights, MN 55421-3806 Reft SCADA System ECEIVED SEP 1 8 ZOO PUBLIC WORKS Lauren, I wanted to put onto paper what I said to you Saturday during your.most recent SCA_DA system failure. As you are aware, Silver Lake Generator and Silver Lake Lift Station are no longer part of your SCADA system. This is because the radios are obsolete. Motorola has refused to work on them. They are also uncomfortable with the FCC assigned split frequency that these radios operate on. As your radios fail, your SCADA system will be scaled back. In an attempt to find nexv radios, you will run/nto this odd frequency trouble, and any radio that you use as a system replacement will be incompatible to your new SCADA system. Your frequency is in the 100mhz range. This provides you long range from radio to radio on any given power. Most l~ely a new frequency will be in the 400mhz or 900rnhz range. The higher the :frequency, the shorter the radio to radio range is on that same power level. In other words you will likely have to have a system that involves some repeating to make it to all your sites. Sorry I don't have w0nderfitl news for you. I would urge the City to press forward on a new SCADA system as soon as possible. As was evident Saturday, this system is getting tired. Sincerely, .- Robert R. Connelly / t 1877 BUERKLE ROAD. WHITE BEAR LA,.c. Mh'x."xJESOTA 55· ;3 · .,7,...,~.,,~ (651] 77..3-5422 FAX (55~1, 773-5423 CITY COUNCIL LETTER Meeting of January 26, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL:~, ~ fi'EM: Authorize Animal Pound Contract with BY: Thomas M. Johnso~.Q~n '~ ' ",-~i C amdenPetHospital for period of February l, DATE January 13,200~b~ DATE: 7~/~ 2004 to February 1, 2007 NO. BACKGROUND In April 2001, the City of Columbia Heights entered into a contract with Camden Pet Hospital to act as our impounding agent for domesticated animals. This came about because the Anoka County Humane Society had financial problems and closed its doors. The Humane Society did reopen, but it no longer contracts with cities to act as their impounding agent. For the past three years, we have had an excellent working relationship with Camden Pet Hospital. Dr. Cynthia Fetzer is proposing another three-year contract with what I believe are modest increases for the term of the contract. Dr. Fetzer is proposing a $45 increase in administrative fees. She is also proposing a $2 per day increase for impounds of dogs. Lastly, she is proposing a $5 increase for the cost of euthanasia/burial. These fees would remain the same then for the three years of the contract. I have looked at contracts that other cities have and have attached a matrix of the costs that are charged by their providers. Any of these other resources would require a longer trip for us to take the animal to the impound and a longer trip for our citizens to get their animal back. Also, Dr. Fetzer's costs seem very reasonable as compared to the other contractors. ANALYSIS/CONCLUSION The Columbia Heights Police Department recommends that the City Council approve the attached contract with Camden Pet Hospital to serve as our impound agent for the next three years. RECOMMENDED MOTION: Move to authorize the Mayor and the City Manager to enter into a three-year contract with Camden Pet Hospital as stipulated in the attached contract for the period of February 1, 2004 to February 1, 2007. TMJ:mld 04-005 Attachment COUNCIL ACTION: COMPARATIVE COSTS OF ANIMAL IMPOUND PROVIDERS Blaine 2003 Lino Lakes 2003 Fridley 2002 Brighton Proposed Animal Control Otter Lake Jknimal Vet Hospital, New 2003 2004-2007 Services Inc., Care Center, 6848 Brighton, MN Camden Camden 6400 Colfax No., Otter Lake Road, Brooklyn Center Hugo, M/rm. Administrative Fees $280.00 $325.00 $42.00/animal --- $1,200/month Impound dog $17/day $19/day $13.50 $27.50/first day $12/day $12/day thereafter Impound cat $17/day $17/day $13.50 $27.50/first day $10/day $12/day thereafter Quarantine fee ...... $4.00/day -- Euthanasia/burial fee $40.00 $45.00 0-30 lbs. $11 -- 31-60 lbs. $15 61 and over $19 Euthanasia Cat .... $20.00 .... Dog .... $22.00 .... Transportation fee We We transport 7:00 a.m. to 10:00 $27.50/pickup -- transport p.m. $76.00 10:00 p.m. to 7:00 a.m. $90.00 Vet service fee ...... $40/hour, -- $200/maximum Flea dip ...... $15/animal -- GREATER ANOKA COUNTY HUMANE SOCIETY ACTUAL COSTS DURING LAST YEAR OF CONTRACT, 2000 No. Of Animals No. Of Animals Impound Cost of Actual Cost Animal at Year Picked Up Claimed or Fees Service Large Tags Placed Collected Issued 2000 108 33 All fees were $11,024.80 $11,024.80 9 tags collected by the Humane Society CAMDEN PET HOSPITAL' CONTRACT 2001-2003 No. Of Animals No. Of Animals Impound Cost of Actual Cost Animal At Year Picked Up Claimed or Fees Service Large Tags Placed Collected Issued 2001 86 36 $799.00 $10,879.00 $10,080.00 22 tags 2002 92 59 $391.00 $12,379.00 $11,988.00 19 tags 2003 Through Nov. 33 $1,226.00 $11,369.00 $10,143.00 29 tags 73 ANIMAL CONTROL COST CAMDEN PET HOSPITAL 2003 ANIMALS * # OF ANIMALS CLAIMED AMOUNT OF BILL OR ADOPTED January 5 4 $814.00 February 2 2 $530.00 March 5 4 $541.00 April 5 2 $581.00 May 6 1 $598.00 June 1 1 $405.00 July 14 7 $1,534.00 August 12 3 $1,516.00 September 15 7 $2,541.00 October 13 6 $1,410.00 November 7 6 $899.00 December 0 0 $280.00 TOTAL 85 43 $11,649.00 * Total live and dead animal ** Minimum amount per contract OFFICE RECEIPTS 2003 MONTHLY BREAKDOWN ADMIN GUN MONTHS REPORTS TAGS PERMITS OTHER January $340.00 $0.00 $10.00 $0.00 February . $264.00 $0.00 $0.00 $0.00 March $269.00 $0.00 $20.00 $0.00 April $212.00 $65.00 $10.00 $0.00 May $225.00 $425.00 $0.00 $6.00 June $240.00 $85.00 $0.00 $8.00 July $424.00 $0.00 $0.00 $12.00 August $255.25 $69.00 $0.00 $0.00 September $225.00 $210.00 $0.00 $24.00 October $397.00 $215.00 $0.00 $0.00 November $145.00 $505.00 $0.00 $0.00 December $350.00 $550.00 $0.00 $0.00 TOTALS $3,346.25 $2,124.00 $40.00 $50.00 OP ID ]~~UND~ TOTALS $o.oo $~S~70 $418,00 $o.oo $o.oo $264,00 $o.oo $51.oo $340,00 $o.oo $68.00 $355,00 $o.oo $85.oo $741,00 $o.oo $o.oo $333,00 $o.oo $319.oo $755,00 $o.oo $21o.oo $534,25 $0.00 $68.00 $527.00 $0.00 $306.00 $918,00 $0.00 $51.00 $701,00 $o.00 $0.00 $900.00 $0.00 ~..?$6,786.25 ANIMAL CONTROL COST CAMDEN PET HOSPITAL 2002 ANIMALS * January 7 February 5 March 12 April 10 May 12 June 3 July 3 August 13 September 9 October 5 November 6 December 7 92 Total Total live and dead animals # OF ANIMALS CLAIMED 4 6 6 AMOUNT OF BILL $964.00 $689.00 $1,564.00 $1,115.00 $1,456.00 $439.00 $439.00 $1,381.00 $1,081.00 $1,149.00 $1,047.00 $1,055.00 59 $12,379.00 * Total live and dead animals · ** Minimum Amount per contract OFFICE RECEIPTS 2002 MONTHLY BREAKDOWN GUN MONTHS REPORTS OTHER PERMITS PHOTOS January $350.00 $0.00 $0.00 $0.00 $0.00 February $245.50 $0.00 $10.00 $0.00 $0.00 March $205.00 $0.00 30.00 30.00 $0.00 April $409.00 30.00 320.00 $0.00 30.00 May $292.00 $0.00 $10.00 $0.00 $0.00 June $255.00 $0.00 $40.00 $0.00 $0.00 July $299.00 $0.00 $20.00 $0.00 $0.00 August 3318.00 $5.00 330.00 30.00 30.00 September $479.00 $0.00 $0.00 $0.00 $0.00 October $297.00 $0.00 $0.00 $0.00 $0.00 November $406.50 $0.00 $30.00 $0.00 $0.00 December $145.00 $6.00 $10.00 $0.00 $0.00 TOTALS $3,701.00 $11.00 $170.00 $0.00 OP ID ~N~--~OTALS $34.00 $384,00 $34.o0 $289,50 $0.0o $205.00 $51.00 $480.00 $51.00 $353,00 $17.00 $312,00 $17.o0 $336,00 $51.00 $404,00 $51.00 $530.00 $34.00 $331.00 $51.00 $487.50 30.00 $161,00 $0.0~~,~ $4,273.00 ANIMAL CONTROL COST CAMDEN PET HOSPITAL 2001 ANIMALS * # OF ANIMALS CLAIMED January and February 6 5 March 7 3 April 7 4 May 14 4 June 11 1 July 4 2 August 10 4 September 6 3 October 11 5 November 8 3 December 2 2 Total 86 36 Total live and dead animals ** Minimum Amount per contract AMOUNT OF BILL $922.00 $705.00 $774.00 $1,674.00 $1,490.00 $564.00 $1,007.00 $774.00 $1,115.00 $1,523.00 $331.00 $10,879.00 MONTHS REPORTS OTHER GUN PERMITS PHOTOS OP ID January $275.00 $0.00 $10.00 $0.00 $0.00 February $218.00 $0.00 $0.00 $0.00 $0.00 March $244.00 $25.00 $10.00 $0.00 $0.00 April $239.00 $0.00 $0.00 $0.00 $0.00 May $303.00 $10.00 $10.00 $0.00 $0.00 June $254.00 $0.00 $50.00 $0.00 $0.00 July $260.00 $0.00 $0.00 $0.00 $0.00 August $295.00 $25.00 $10.00 $0.00 $0.00 September $120.00 $85~20 $0.00 $0.00 $0.00 October $407.50 $96.70 $20.00 $0.00 $0.00 November $220.00 $0.00 $10.00 $0.00 $0.00 December $180.00 $33.00 $20.00 $0.00 $0.00 ~ CAT TOTALS $0.0o $0.00 $285,00 $o.oo $o.oo $218.00 $17.00 $0.00 $296,00 $119.oo $o.00 $358.00 $187.00 $0.00 $510.00 $255.00 $0.00 $559.00 $17.00 $0.00 $277.00 $51.00 $0.00 $381.00 $68.00 $0.00 $273.20 $68.00 $0.00 $592.20 $0.00 $0.00 $230.00 $17,00 $0.00 $250.00 TOTALS $3,015.50 $274.90 $140.00 $0.00 $0.00 $0.00 $4,229.40 ANIMAL CONTROL COST GREATER ANOKA COUNTY HUMANE SOCIETY 20OO ANIMALS * # OF ANIMALS CLAIMED AMOUNT OF BILL January (12/17-31/99) 4 February (12/16/99-2/14/00) 6 March (2/18-3/4/00) 5 April (3/15-4/12/00) 11 May (5/4-5/10/00) 11 June (5/17-5/31/00) 8 July (6/21-7/3/00) 10 August (7/5-8/3/00) 9 September (8/11-9/8/00) 8 October (9/8-9/29/00) 8 November (10/5-11/7/00) 11 December (10//29-12/3/00) 11 Final Bill (10/13-1/7/01) 6 Total 108 2 $500.00 2 $509.11 3 $500.00 3 $1,075.82 7 $527.43 3 $700.80 3 $955.56 3 $772.55 3 $784.56 1 $961.68 2 $1,402.45 0 $1,568.00 1 $766.84 11,024.80 Total live and dead animals ** Minimum Amount per contract ANIMAL POUND CONTRACT CITY OF COLUMBIA HEIGHTS FEBRUARY 1, 2004 TO FEBRUARY 1, 2007 This agreement made by and between the City of Columbia Heights municipal corporation (hereinafter called the City), and Cynthia A. Fetzer PA, DBA as Camden Pet Hospital, a professional corporation (hereinafter referred to as the Poundkeeper): For and in consideration of the covenants and agreements herein contained, the parties agree as follows: WHEREAS, the City is desirous of contracting with the Poundkeeper for the purpose of having a facility for the impounding, keeping, sheltering, feeding and boarding of dogs and cats, which may be picked up pursuant with the City Ordinance by officials of the City; and WHEREAS, the Poundkeeper has and warrants herein that it has good and sufficient facilities to perform said functions adequately and humanely for the City: NOW THEREFORE, the parties hereto agree as follows: That the Poundkeeper shall receive from agents or officials of the City and shall keep, feed, board, and shelter all dogs and cats entrusted to the Poundkeeper by the City in a humane manner and pursuant to the ordinances of the City and/or any applicable statutes of the State of Minnesota relating to animals. If any dog or cat shall not be reclaimed by the owner within five (5) regular business days, as defined in M.S.A. 35.71, the City shall have no right or interest in such animal and the Poundkeeper may dispose of such animal in a proper and humane manner or in accordance with M.S.A. 35.71, Subdivision 3. In the event the Poundkeeper has knowledge of a party other than the owner who is willing to give the animal a new home, the animal may be released after the five-day holding period; all boarding charges to be paid by the City. The Poundkeeper shall, not withstanding the aforesaid, in instances where an animal has bitten a human, keep the animal for the ten (10) day period required under statute for observation purposes to determine whether the animal is diseased. In the event any owner shall make claim to the animal within the period specified aforesaid, the animal shall be released by the Poundkeeper upon being provided an executed form for such purpose by the City. If the Poundkeeper has received specific instructions to continue to hold the animal for a longer period of time, the City shall be responsible for the continuing charges thereon until the hold has been released by the City. In the event the animal is delivered to the Poundkeeper dead on arrival, the Poundkeeper shall dispose of the carcass of said animal. In the event that an animal is disposed of by euthanasia, the Poundkeeper shall likewise dispose of the carcass of said animal. Animal Pound Contract, February 1, 2004 to February 1, 2007 The Poundkeeper shall keep accurate records of all transactions involving animals he receives that have originated through the City pursuant to this Agreement and shall furnish monthly statements and accounts, including setting forth the disposition of the animals he has received from the City. The Poundkeeper shall at no time receive any fees in connection with the licensing, impounding, board, care, keep or shelter of any animals he receives pursuant to this contract. All charges made pursuant to the obligations of the Poundkeeper pursuant to this Agreement shall be paid by the City directly to the Poundkeeper after the Poundkeeper has billed and furnished the necessary monthly statements to the City. 6. The Poundkeeper shall be paid based upon the following fee schedule: The City shall pay the Poundkeeper $220.00 $325.00 per month as an administrative fee; The Poundkeeper shall be paid $17.00 per day for cats and $19/day for dogs for each day or part of a day which the Poundkeeper keeps an impounded animal; The Poundkeeper shall be paid $25.00 for the disposal of the carcass of each animal that he receives in a "dead on arrival" condition; The Poundkeeper shall be paid ~ $45.00 for the disposition of each live animal at the discretion of the Poundkeeper (this includes the disposal charge if applicable). The Poundkeeper shall keep the pound open during regular business hours that shall coincide with the hours of the City offices. Release at times other than regular clinic hours and at a mutually agreeable time between Poundkeeper and owner of the pet can be arranged. o The pound shall be open at all reasonable times for inspection by the City through its agents or employees. The Poundkeeper shall be responsible for all damages or harm suffered by the animal under its care and in its custody that may be due to the negligence or deliberate acts of the Poundkeeper. The Poundkeeper shall save the City harmless for any damages, costs, actions, or causes of actions, or claims made against the City for any harm, losses, damage, or expenses on account of bodily injury, disease or death, and property damage resulting from the Poundkeeper's negligence. To accomplish this, the Poundkeeper shall keep in full force and effect comprehensive general liability insurance in an amount of not less than Animal Pound Contract, February 1, 2004 to February 1, 2007 10. 11. $100,000.00 for each incident and $300,000.00 for a combination of incidents to safeguard and indemnify the City for any of the occurrences mentioned aforesaid. Such insurance policy must be filed with the City Clerk. It is agreed and understood that the Poundkeeper shall abide by all the laws of the State of Minnesota and the City of Columbia Heights; and if for some reason said laws become in conflict with each other or the terms of this Agreement, the Poundkeeper shall, in writing, notify the City of the said conflict so that this Agreement may be modified to conform with the said laws. This Agreement shall be in full force and effect as of April 1, 2001, for three years following, provided, however, that the same may be terminated by the agreement of both parties hereto or by either party upon giving six (6) months written notice of its intention to terminate this Agreement. CITY OF COLUMBIA HEIGHTS BY: Mayor DATE: BY: City Manager DATE: CAMDEN PET HOSPITAL BY: DATE: C.AMDEN PET HOSPITAL December 12, 2003 Thomas M. Johnson Chief of Police Columbia Heights Police Department 559 Mill Street N.E. Columbia Heights, MN 55421 Dear Chief Johnson. We can continue our contract with the City of Columbia Heights for another 3 years with the following price adjustments: Impound Dog $19.00/day Impound Cat $17.00/day Monthly administration fee $325.00 The administration fee includes paperwork, physical examinations by the doctor, medical treatments as necessary, and cost of labor. Euthanasia/Burial Fee $45.00 This fee either entails euthanasia and burial, or stafftime in placing those animals which are deemed adoptable. That may include taking the animals to the Animal Humane Society, contacting various rescue groups, and other means we determine to be able to adopt as many of these animals as we can. Please contact me if you need further information, or have any questions or concerns. We look forward to continue our excellent working relationship with the City of Columbia Heights. Sincerely, Cynthia Fetzer, DVM ', ' ~ ~ 1401 44th Avenue North ° Minneapolis, Minnesota 55412 612-522-4374 ° Fax 588-2200 CITY COUNCIL LETTER Meeting of January 26, 2004 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. ,~-/4 - ~ POLICE APPROVAL: ITEM: Application for one-time Gambling Request BY: Thomas M. Johnson/ml~ BY: NO. By Th-City Hockey Association DATE: January 15, 2004 C~u[! / DATE: BACKGROUND: The Th-City Hockey Association, Columbia Heights, Minnesota, has submitted a request to conduct a one- time raffle event on February 13, 2004, at John P. Murzyn Hall, 530 Mill Street N.E., Columbia Heights. ANALYSIS/CONCLUSION: Since the organization satisfies the City Council resolutions regarding one-time charitable gambling and has paid the $25 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time raffle event to be conducted by the Th-City Hockey Association on February 13, 2004, at John P. Murzyn Hall, Columbia Heights, Minnesota, and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. mid Attachments 04-006 COUNCIL ACTION: Minnesota Lawful Garnbfing LG220 APplication for Exempt Permit Organization Information Organization name ---r'p / - C/-,'-/ Street Fee $50 Page 1 of 2 (web) 12/03 For Board Use Only Fee Paid Check No. Previous lawful gambling exemption number City / , State/Zip Cod / Co.nty Name of chief executive officer (CEO) First name Last name ~? ¢.~.¢~ Name of treasurer First name ¢,:~ /z:~/V/ Last name /l¢~ / Typ'~of Nonprofit Organization Daytime phone number of CEO Daytime phone number of treasurer:/¢/¢,'2 _ -~/~-/.7// ' Check the box that best describes your organization: [] Fraternal ~ Religious [] Veteran E~ Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: [] lRS letter indicating income tax exempt status ~ Certificate of Good Standing from the Minnesota Secretary of State's Office [] A charter showing you are an affiliate of a parent nonprofit organization [] Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Date(s) of activity (for ra~es, indicate the date of the drawing) Check the box or boxes that indicate the ~pe of gambling acCvity your organization will be conducting: ~ *Bingo ~affles (cash prizes may not exceed $12,000) ~ *Paddlewheels ~ *Pull-Tabs ~ *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to ~.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-6394000. This form will be made available in alternative format (i,e. large print, Braille) upon request. The information requested on this form (and 'any attachments) will be used by the Gambling Control Board .(Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be aisle to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be pdvate data about you until the Board issues your permit.- When the Board issues your permit, alt of the information that you have provided to the Board in the process of applying for your permit will become public~ If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order;, other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or shadng of information al[er this Notice was given; and anyone with your consent. LG220 Application for Exempt Permit Local Unit of Government Acknowledg~nent If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. D Page 2 of 2 12/03 D Check the action that the city is taking on this application. The city approves the application with no waiting period. The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). DThe city denies the application. //nt name of city '(~a~tur~of ~ty ~ersd~ceiving application) Date If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. DThe county approves the application with no waiting period. DThe county the application with a 30 day approves waiting period, and allows the Board to issue a permit after 30 days. DThe county denies the application. Print name of county (Signature of county personnel receiving application) Title Date / / TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits, lA township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Date / / Chief Executive Officer's Signature The information provided in this appJie8, tion is complete a~hd accurate to the best of my knowledge. _ :- Chief executive officer s signature /v-~t-¢ ( -: "--~ i . Name (please print) ~~ A, ~ ¢~' ~x Date~ ~ /__ Mail Application and Attachments At least 45 days prior to your scheduled activity date send: · the completed application, · a copy of your proof of nonprofit status, and · a $50 application fee {make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. of Minneso/e SECRETARY OF STATE Certificate of Good Standing I, Mary Kiffmeyer, Secretary of State of Minnesota, do certify that: The corporation listed below is a corporation formed under the laws of Minnesota; that the corporation was formed by the filing of Articles of Incorporation with the Office of the Secretary of State on the date listed below; that the corporation is governed by the chapter of Minnesota Statutes listed below; and that this corporation is authorized to do business as a corporation at the time this certificate is issued. Name: Tri - City Hockey Association'Inc Date Formed: 10/19/1989 Chapter Governed By: 317A This certificate has been issued on 01/1%/04. 4660 TRI-CITY HOCKEY ASSOCIATION, INC. P.O. BOX 21547 COLUMBIA HEIGHTS, MN 55421 TO THE ORDER OF k_,,"- ../~ '"' ,/ ~ ~'~ ~ Bank Minneapolis, MN- 612.3~al 1 ~ C~n Rapids, MN - 7~7~ Your Ind~e~ent Co~i~ Ba~ DOLLARS RESOLUTION NO. 88- 42 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GANBLING EXEMPTIONS IN THE CITY OF COLUN~BIA HEIGHTS BE IT RESOLVED by the City of Columbia Heights that charitable gambling exemptions will be granted to bona fide charitable organizations provided, however, that the following requirements are met: 1. The organization wishing to gamble obtains the permission of the Minnesota Charitable Gambling Control Board. 2. The organization wishing to gamble obtains the permission of the Columbia Heights City Council. The organization wishing to conduct gambling has been in existence in Columbia Heights for not less than ten (10) years and is a non-profit organization as determined by the Internal Revenue Service and/or the Minnesota Secretary of State. Organizations wishing to gamble and have been in existence in Columbia Heights for not less than ten (10) years will be granted five (5) exemptions per year. Organizations wishing to gamble, but have not been in existence in Columbia Heights for not less than ten (10) years will be granted one (1) exemption per year. The organization wishing to conduct gambling must indicate the value of prizes by category to be awarded; such information shall be provided at the time of application. The organization wishing to gamble does not pay, and the proprietor of the licensed premises does not receive, rent in excess of $100.00 per event or other remuneration for permitting the gambling activity or device to be located on the licensed premises. The organization shall remit a non-Waivable, non-prorated, non-refundable license fee based upon the following schedule: Class A and Class B licenses .... $100 Class C and Class D licenses .... $ 25 NOW, THEP. EFORE, BE IT RESOLVED that this resolution shall take effect on July 1, 1988, and shall replace Resolution 88-07. Passed the 9th day of May, ]988. Offered By: Peterson Seconded By: Petkoff Roll Call: All ayes o-Az~ne Student, Council Secretary Dale V. Hadtrath, Mayor CITY COUNCIL LETTER Meeting of: Jmmarv 26, 2004 AGENDA ORIGINATING CITY MANAGER SECTION: 5- //~- ~ DEPARTMENT: APPROVAL NO: Fire ITEM: Establish Heating Dates BY: Charlie Thompson BY: ~~/~/'~ ~ License Revocation, Rental Properties DATE: January 21, 2004 DATE: NO: Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Julie Marsh .................................................................... 4524 Monroe Street NE 2. Joe Bazzett .................................................................... 4514-4516 Fillmore Street NE RECOMMENDED MOTION: Move to Establish a Heating Date of February 9, 2004 for Revocation or Suspension of a License to Operate a Rental Property witlfin the City of Colmrtbia Heights against Joe Bazzett at 4514-4516 Fillmore Street N.E. RECOMMENDED MOTION: Move to Establish a Heating Date of February 23, 2004 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights agah~st Julie Marsh at 4524 Monroe Street N.E. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: January 26, 2004 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: -~/~-l~) License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson (~- DATE: NO: DATE: January 23, 2004 BY~~, BACKGROUND/ANALYSIS Attached is the business license agenda for the January 26, 2004 City Council meeting. This agenda consists of applications for Contractor licenses for 2004. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for January 26, 2004 as presented. COUNCIL ACTION: TO CITY COUNCIL January 26, 2004 *Signed Waiver Form Accompanied Application 2004 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Delson Plumbing *EMC Services *Roto Rooter Services *Ryan Plumbing *Dave Perkins Contracting *Affordable Heating *Master Gas Fitters *Vera Construction Inc *McPhillips Bros Roof *G & J Awning *Northstar Fire Protection 1308 42 ½ Ave NE 321 Dean Ave No., Champlin 14530 27th Ave No., Plymouth 811 University Ave, St Paul 14230 Basalt St NW, Ramsey 4030 Hayes St NE, Col Hts 2263 N. McKnight St, No St Paul 2616 Victory Mem Dr, Mpls 2590 Centennial Dr, St Paul 1260 l0th St No. Sauk Rapids 875 Blue Gentian Rd, Eagan $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: ~ ~ ~-~ ~-./~¢ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number /~)~(~a°t{ through //){~.~/ in the amount of $ ~'~>/q~-~ . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FINANCIAL SYSTEM 01/23/2004 09:06:15 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.55 COVERPAGE GL540R * * * * L E A N N 0 * * * * * * * * L E A N N 0 * * * * * * * * L E A N N 0 * * * * * * * * L E A N N 0 * * * * Report Selection: Optional Report Title ....... 01/26/04 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Project ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 106684 thru 106899 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J LEANNO 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/23/2004 09 Check History GL540R-V06.55 PAGE 1 01/26/04 COLINCIL LISTING BANK VENDOR CHECKNUMBER AMOUNT BANK CHECKING ACCOUNT ARCTIC GLACIER CITY WIDE WINDOW SERVICE CROSS/MARY G & K SERVICES GAIN/DOROTHY GLENWOOD INGLEWOOD GORMAN/GARY HAGGLUND/VERA HEDBERG/EVELYN KUEHN/JEAN LINDY'S COLLECTION SERVI LUND/TIM MN POLLUTION CONTROL AGE NORDLUND/JOHN ONVOY PERFORM3LNCE OFFICE PAPER QWEST COMMUNICATIONS SENSIBLE LAND USE COALIT SORENSON/DALE SYNERGETIC SOLUTIONS ULI MINNESOTA DISTRIC CO UNIVERSITY OF MINNESOTA WAL-MART ACE HARDWARE ALPHA VIDEO AMERICAN WATER WORKS ASS ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. BARNA GUZY & STEFFEN LTD BCA FORENSIC SCIENCE LAB BIFF'S,INC. BOYER TRUCK PARTS BUREAU OF CRIMINAL APPR BWBR ARCHITECTS CENTER POINT ENERGY MINN CHOICE POINT SERVICES CITY OF NEW BRIGHTON CLARK PRODUCTS INC COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS HOUSING DALCO ENTERPRISES INC DAVIES WATER EQUIPMENT C DOYLE LOCK SUPPLY EARL F ANDERSEN INC EAST SIDE BEVERAGE CO EHLER & ASSOCIATE-PUBLIC EMERGENCY MEDICAL PRODUC 106684 39.44 106685 40.47 106686 106.10 106687 12.78 106688 49.00 106689 64.54 106690 55.50 106691 98.00 106692 49.00 106693 12.49 106694 25.00 106695 30.87 106696 32.00 106697 36.86 106698 24.95 106699 704.82 106700 151.13 106701 40.00 106702 110.93 106703 7,894.50 106704 35.00 106705 240.00 106706 100.00 106707 137.36 106708 217.26 106709 106.00 106710 1,092.40 106711 988.85 106712 13,992.00 106713 90.00 106714 426.37 106715 668.95 106716 630.00 106717 2,600.00 106718 690.72 106719 168.00 106720 4,233.00 106721 680.30 106722 1,415.40 106723 7,807.00 106724 258.81 106725 1,245.34 106726 47.62 106727 10,022.72 106728 62,317.00 106729 2,550.00 106730 168.48 ACS FINANCIAL SYSTEM 01/23/2004 09 Check History 01/26/04 COUNCIL LISTING VENDOR BANK CHECKING ACCOUNT FACTORY MOTOR PARTS INC FARONICS TECHNOLOGIES US FLEX COMPENSATION, INC FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GOODIN CO. GP~AFIX SHOPPE GREATER METROPOLITAN HSG GRIGGS-COOPER & CO H & L MESABI HEIGHTS ELECTRIC INC. HOHENSTEINS INC HOISINGTON KOEGLER GROUP HOME VALU INFP~ATECH INSTRUMENTAL RESEARCH IN INT'L PERSONNEL MGNT ASS IQ BIOMETRIX INC J H LARSON ELECTRIC COMP JERRY FLOOR SERVICE JOHNSON BROS. LIQUOR CO. KENNEDY & GRAVEN KIWI KAI IMPORTS LBP MECHANICAL INC LITTLE FALLS MACHINE INC MAIN STREET DESIGN MEDTRONIC INC MENARDS CASHWAY LUMBER-F METROCALL - ATT MESSAGIN MGS PROFESSIOAL BUILDING MID CITY MECHANICAL MIDWAY FORD MILO ELECTRIC INC MINN DEPT OF AGRICULTURE MINNEAPOLIS FINANCE DEPT MISKE JR & MARY JO MISKE MN DEPT OF ADMINISTP~ATIO MN POLLUTION CONTROL AGE MUNICIPAL SOFTWARE COMPA NATIONAL WATERWORKS, INC NAWROCKI/BRUCE NEW FR3~_NCE WINE COMPANY OFFICE DEPOT PARKVIEW VILLA RESIDENT PERKINS PAINTING PETERSON/RONALD CHECK NUMBER 106731 106732 106733 106734 106735 106736 106737 106738 106739 106740 106741 106742 106743 106744 106745 106746 106747 106748 106749 106750 106751 106752 106753 106754 106755 106756 106757 106758 106759 106760 106761 106762 106763 106764 106765 106766 106767 106768 106769 106770 106771 106772 106773 106774 106775 106776 106777 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 2 AMOUNT 155.23 779.95 152.25 3,924.35 145.91 241.28 175.13 119.28 12,500.00 21,437.87 1,101.09 345.00 5,863.20 478.98 780.42 5,186.93 707.65 145.00 260.00 266.97 7,384.93 3,572.95 1,470.00 101.00 672.00 3,567.75 1,549.51 48,443.00 106.07 22.10 150.00 1,075.00 640.25 125.00 20.00 87,257.15 4,984.00 491.65 3,000.00 11,871.00 1,597.50 390.56 268.00 672.96 522.50 978.00 276.90 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/23/2004 09 Check History GL540R-V06.55 PAGE 3 01/26/04 COUlqCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT PFC EQUIPMENT, INC QUALITY WINE & SPIRITS QWEST COMMUNICATIONS RANGE SYSTEMS RAPIT PRINTING - FRIDLEY SAM GIBSON SEWER COMPANY SAMS CLUB SCHINDLER ELEVATOR CORP SECURITY FENCE & CONSTRU SIX CITIES WATERSHED ST JOSEPH' S EQUIPMENT SUN PUBLICATION SUNDBERG COMPANY TKDA TRANS - ALARM INC UNITED RENTALS VIKING ELECTRIC SUPPLY WINE MERCHANTS WW GRAINGER, INC XCEL ENERGY (N S P) Z IEGLER INC ANOKA COUNTY CALIBRE PRESS INC DORR/SHARON GARCIA/MONI CA GENUINE PARTS/NAPA AUTO GOPHER SPORT MEDICINE LAKE TOURS MN DEPARTMENT OF PUBLIC MN REC & PK ASSOC MRP PETTY CASH - JOAN-NE BAKE PETTY CASH - KAREN MOELL PITNEY BOWES LOUISVILLE ACE HARDWARE AID ELECTRIC SERVICE INC AMERIPRIDE ANOKA COUNTY LIBP~ARY BATTERY CITY INC BFI/WOODLAKE SANITARY SE CCP INDUSTRIES CENTER POINT ENERGY MINN CLARK PRODUCTS INC COMO LUBE & SUPPLIES DAHLGREN SHARDLOW & UBAN EAST SIDE BEVERAGE CO FEHST/WALTER H & L MESABI CHECK NUMBER 106778 106779 106780 106781 106782 106783 106784 106785 106786 106787 106788 106789 106790 106791 106792 106793 106794 106795 106796 106797 106798 106799 106800 106801 106802 106803 106804 106805 106806 106807 106808 106809 106810 106811 106812 106813 106814 106815 106816 106817 106818 106819 106820 106821 106822 106823 106824 AMOUNT 596.31 242.19 107.35 175.57 116 62 225 00 231 05 99 99 500 00 2,189 93 407 30 303 75 220 84 212 78 339 94 115 66 517 21 2,486 34 902 94 3,925 56 106 23 39,999 99 1,190 70 30 00 15 O0 200 33 45 22 1,369 00 100 00 96 00 97 37 183 67 622 25 112 33 384 50 28 66 2,408.82 290.94 104,316.21 189.71 351.57 189.70 137.50 2,498.69 12,711.20 193.75 168.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/23/2004 09 Check History GL540R-V06.55 PAGE 4 01/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT HASSAN SAND & GRAVEL HENKE MFG CORP HONEYWELL INC INFRATECH MIDWEST ASPHALT CO. MN DEPART OF ECONOMIC SE OFFICE SUPPLY CONNECTION PREMIUM WATERS INC PROSOURCE TECHNOLOGIES I SHORT ELLIOT HENDRICKSON WELLS FARGO - PAYROLL AC ACE HARDWARE ADAM'S PEST CONTROL, INC AID ELECTRIC SERVICE INC AMERIPRIDE ANOKA CTY - CENTHAL COMM ASSOC OF METRO MUNICIPAL BATTERY CITY INC CADD/ENGINEERING SUPPLY CATCO PARTS SERVICE CINTAS FIRST AID-SAFETY CITY WIDE LOCKSMITHING CSC CREDIT SERVICES CULLIGAN WATER DALCO ENTERPRISES INC DELEGARD TOOL CO. DIESEL & IMPORT TRUCK SE EMERGENCY AUTOMOTIVE TEC FANTLE/KAREN G & K SERVICES GIS RANGERS HAB INC HEIGHTS - FRIDLEY FLORAL HOME DEPOT #2802 INSTRUMENT CONTROL CO IPC PRINTING LANO EQUIPMENT CO. LAW ENFORCEMENT OPPORTUN MEDIATION SERV.FOR ANOKA MENARDS CASHWAY LUMBER-F METRO AREA MANAGEMENT AS METRO WELDING SUPPLY MGS PROFESSIOAL BUILDING MIDWAY FORD MIDWEST LOCK & SAFE MINNESOTA AMBULANCE ASSO MAT CHIEFS OF POLICE ASSO CHECK NUMBER 106825 106826 106827 106828 106829 106830 106831 106832 106833 106834 106835 106836 106837 106838 106839 106840 106841 106842 106843 106844 106845 106846 106847 106848 106849 106850 106851 106852 106853 106854 106855 106856 106857 106858 106859 106860 106861 106862 106863 106864 106865 106866 106867 106868 106869 106870 106871 AMOUNT 1,609 59 603 06 1,026 00 6,166 50 35,221 44 676 51 142 46 32 88 45,314 70 2,965 24 217,275 95 456 10 66 56 473 92 52 78 61 27 5,503 00 79 36 50 40 84 35 73 17 74 50 25 O0 510 34 152 91 89 93 1,382 94 59 10 7 92 586 00 4,375 74 230 00 118 22 65 97 19 98 280 89 111.51 375.00 1,852.00 364.53 18.00 27.68 65.00 310.03 33.06 75.00 225.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/23/2004 09 Check History GL540R-V06.55 PAGE 5 01/26/04 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT MN DEPT OF PUBLIC SAFETY MN REC & PK ASSOC MRP MN SOCIETY OF ARBORICULT MN STATE FIRE CHIEFS ASS NATIONAL LEAGUE OF CITIE NATL ASSO OF TOWN WATCH NESCO INC O'GARA/ANDREW OFFICE DEPOT ONE-CALL CONCEPT-GOPHER OUTDOOR ENVIROMENTS, INC PARK SUPPLY INC PLEAA-PROF LAW ENF ASSIS REGION TRUCK EQUIPMENT I SBC PAGING SCHINDLER ELEVATOR CORP SHERWIN WILLIAMS SISTER CITIES INTERNATIO ST JOSEPH'S EQUIPMENT STATE TREASURER BLD STEICHENS SALES INC STREICHER'S GUN'S INC/DO SUNDBERG COMPANY SYSTEMS SUPPLY INC. TELEPHONE ANSWERING CENT TWIN CITY TR3%NSPORT & RE VERIZON WIRELESS XCEL ENERGY (N S P) CHECK NUMBER 106872 106873 106874 106875 106876 106877 106878 106879 106880 106881 106882 106883 106884 106885 106886 106887 106888 106889 106890 106891 106892 106893 106894 106895 106896 106897 106898 106899 AMOUNT 200 00 790 00 30 00 170 00 1,224 00 25 00 5 33 155 76 449 79 83 70 87 11 161 56 20 00 89 64 78 35 2,080 08 25 28 320 00 1,067 65 94 11 425.00 614.75 40.27 361.10 75.00 61.77 26.16 8.27 878,578.07 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/23/2004 09 Check History GL540R-V06.55 PAGE 6 01/26/04 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 878,578.07 RECORDS PRINTED - 000973 ACS FINANCIAL SYSTEM 01/23/2004 09:06:17 FUND RECAP: FUND DESCRIPTION ................................ 101 GENEP~AL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 226 SPECIAL PROJECT REVENUE 235 RENTAL HOUSING 240 LIBR3LRY 378 MEDTRONICS DS 385 MULTI-USE REDEVELOPMENT PLAN 389 R8:TRANSITION BLK REDEVELOP 412 CAPITAL IMPROVEMENT PARKS 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 431 CAP EQUIP REPLACE-GENEP~AL 439 FIRE CAPITAL EQUIPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 701 CENTP~AL GARAGE 720 DATA PROCESSING 880 PERMIT SURCHARGE 884 INSURANCE 885 ESCROW 887 FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 54,230.92 8,500.18 9,342.92 250.06 1,816.48 5,215.63 3.17 12,500.00 41,298.22 2,452.79 48,505.50 5,046.50 8,094.50 8,661.65 35,221.44 58,302.03 4,928.82 7,384.93 92,640.63 6,910.56 104,697.97 49.84 115,073.83 5,186.93 7,805.10 4,810.98 94.11 7,894.50 221,505.63 152.25 878,578.07 CITY OF COLUMBIA HEIGHTS GL060S-V06.55 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 878,578.07 878,578.07 COLUMBIA HEIGHTS CITY COUNCIL LE'FI-ER Meting of: January 26, 2004 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY NO: -} ~ I Community Development MANAGER'S - - ,'"~----~ APPROVAL ITEM: Adopt Resolution 2004-4, app roving ",~ ~z ~,~.4~ and specifying terms of inter-fund loan for NEI BY: Robert Streetar :BY: Property. DATE: January 23, 2004 BACKGROUND In July of 2003, NEI contacted the City to determine its interest in purchasing their property located at 825 41st Avenue. The property includes approximately 5.5 acres of land, and a 120,000 s.f. building. In October 2003, the EDA sent NEI a letter expressing its interest in potentially purchasing the property. On November 11, the EDA presented to NEI a formal offer to purchase. On December 8, 2003, both parties formally entered into a purchase agreement. As of December 31, 2003, the building is vacant. The agreement calls for the closing to occur on or before February 6. Acquisition and Site Clearing - The cost to acquire the property is $600,000, the maximum cost to demolish the building and abate the asbestos is $550,000, and the cost to remove the fuel oil tank is $8,000. Total costs to acquire and demolish are $1,158,000. The City has submitted a Community Development Block Grant application to Anoka County to pay for up to $300,000 for demolition. In addition, according to Anoka County, the EDA could use approximately $100,000 of reallocated funds from the sale of 4606 Tyler to pay for demolition, and abatement costs. Acquisition and Site Clearinq Costs Acquisition Demolition & Asbestos Abatement Fuel Oil Tank Removal Total $600,000 $55O,OOO $8,ooo $1,158,000 Tax Increment Financing - Upon an inspection of the building by the engineering firm of SEH, the building qualifies as substandard which does allow the use of tax increment financing to promote redevelopment. Contamination - Based upon review of a Phase 1 report completed by Peer Environmental and Engineering Resources, Inc., and consultations with Prosource Technologies, Inc., there does not appear to be any contamination on the site. NEI did have to replace a 19,000-gallon fuel oil tank with a new 1,500-gallon tank in 1995. At that time, contamination was discovered but was removed, and no further contamination is expected. Prosource recommends the before the tank is removed the EDA enroll in the VPIC program. This removes the EDA's liability if further contamination is discovered, and allows the EDA to apply for funds to remove the contamination should it be discovered. RECOMMENDATION: Staff recommends the adoption of resolution 2004-4. RECOMMENDED MOTION: Move to waive the reading of resolution 2004-4, there being an ample amount of copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2004-4, approving and specifying terms of inter- fund loan for NEI Property. COUNCIL ACTION: h:\Consent2002\CL consent2002\ RESOLUTION 2004-04 CITY OF COLUMBIA HEIGHTS RESOLUTION APPROVING AND SPECIFYING TERMS OF INTER-FUND LOAN FOR NEI PROPERTY RECITALS A. The City of Colmr~bia Heights. ("City") and its Economic Development Authority ("Authority") have tmdertaken a progrmn to promote the development and redevelopment of land which is tmderutilized witlfin the City, and in tlfis cmmection the Authority achni~fisters the Redevelopment Project No. 1 ("Project") pm'surest to Mimqesota Statutes, Sections 469.001 to 469.047 and Sections 469.090 to 469.1081 (the "Act"). B. Pursuant to the Act, the Authority is authorized to acquire real property for development and redevelopment by private enterprise or public use. C. The Authority proposes to acquire certain property hq the Project located at 825 41st Avenue NE, lmown as the "NEI Property." D. The Authority and City may establish a tax increment financing district ("TIF District") trader Mi~mesota Statutes, Sections 469.174 to 469.176 (the "TIF Act") that includes the NEI Property in order to facilitate development of that property; or the Authority and City may develop the property for vm-ious public uses. E. Under Section 469.178, Subdivision 7 of the TIF Act, the City is authorized to advance or loan money fi:om any ftmd fi:om which such advances may be legally made in order to finance expenditures that are eligible to be paid with tax increments trader the TIF Act. F. The City has detem~ined that it is in the best interests of the City to loan funds to the EDA in order to acquire the NEI Property, which loan may be reapaid fi:om tax increments or other sources, all as further described in this resolution. NOW, THEREFORE, BE IT RESOLVED by the City Cmmcil of the City of Colmnbia Heights follows: 1. The City authorizes a loan to the Authority in the lllaxhnm~n an~otmt of $600,000 (the "Loan"), to be drawn fi-om any tmencmnbered fiends available to the City for such pm-poses. Such atnotmt will be made available to the Authority at or before the closing on acquisition of the NEI Property by the Authority. 2. The outstanding principal balance of the Loan beat's interest at the rate of 4.0 percent per atmmn, h~terest accrues fi'om the date of disbursement fi:om the identified fimds in order to acquh'e the NEI Property. 3. The Loan is payable fi:om tax increments generated fi:om a TIF District to be created (if any), fi:om any other tax increments legally available for such purposes, fi:om proceeds of the sale of the NEI Property (if any), and fi:om any other revenues available to the Authority. Principal and SJB-226977vl CL205-18 interest ("Paylnents") shall be made at the times any revenue som'ces are available to make instalhnent payments. The outstanding balance of principal and interest is due on the later of 15 years after the date of the first disbm'sement, or the date of last receipt of tax increment fi'om the Tn? District (if created). Payments will be credited to the respective ftmd fi'om which the Loan was drawn. All payments shall be applied first to accrued interest, and then to unpaid principal of the Loan. 4. The principal stun and all accrued interest payable under the Loan are pre-payable in whole or in part at any time by the Authol-ity without premimn or penalty. 5. To the extent the Loan is paid with tax il~crelnent, the Loan is evidence of an interftmd loan in accordance with Milmesota Statutes, Section 469.178, subd. 7 and is a limited obligation payable solely fi'om the revenues pledged to the payment hereof trader tltis resolution. This Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Milmesota or any political subdivision thereof, including, without limitation, the Authority. Neither the State of Milmesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on tlfis Loan or other costs incident hereto except out of the pledged revenues, and neither the full faith and credit nor the taxing power of the State of Milmesota or any political subdivision thereof is pledged to the payment of the principal of or interest on the Loan or other costs incident hereto. 6. If the NEI Propen~y acquh'ed with proceeds of the Loan is used for a purpose that is a prohibited expenditm'e of tax increlr~ent ~mder the Tn? Act (including without limitation a buildh~g to be used prilnarily for conducting the business of the City, a public or private facility used for social or recreational pm-poses, or a public facility used for conference pmxooses), then the Authority may not lnake any payments on the Loan fi:om tax increlnents. If the NEI Property is used for any public facility, the City and Authority will mutually determine how and whether the Loan is to be repaid. 7. The City may amend the terms of this Loan at any time by resolution of the City Cotmcil, includh~g a determination to forgive the outstanding principal amotmt and accrued interest to the extent pe~Tnissible under law. 8. The City Council attthorizes and directs staff to take all actions and execute any collateral documents necessary to carry out the intent of tlfis resolution. Approved by the City Cotmcil of the City of Colmnbia Heights, Milmesota tltis 26th day of January 2004. ATTEST: Mayor - Julienne Wyckoff City Clerk - Patty Muscovitz SJB-226976vl 2 CL205~18