HomeMy WebLinkAboutJanuary 20, 2004 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. colurnbia-heights, mn.us
ADMIN~TRA~ON
NOTICE OF CITY COUNCIL MEETING
to be hem in the
CITY OF COL UMBIA HEIGHTS
as follows:
Mayor
Julienne Wyckoff
Councilmembers
Robert ,4. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manaoer
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
***TUESDAY, JANUARY 20, 2003***
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
2.
3.
4.
Award bid of City Newsletter printing
Camden Pet Hospital Contract
SCADA System
Review of Proposed Zone 7 Street Rehabilitation area
***Note: this meeting will be held on Tuesday, as Monday is a legal holiday.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request .when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CItY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUal OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: January 26, 2004
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: City Newsletter Printing Quotations for BY: Keith Windschitlq~ BY: ,.~/ff__ff,~
2004 DATE: January 14, 2004
NO:
BACKGROUND: On December 15, 2003 the City Council authorized staffto obtain price quotes for printing
and' mailing the 2004 quarterly "Heights Happenings" city newsletters. Price quotes were requested from thirteen
printing companies. Attached are the price quotes that were received by the Recreation Department.
Company 24-Page Inserted Inserted 8 Page
Newsletter Flyer- Reg. Flyer - Glsy Addition
Rapid Graphics - Columbia Heights $4,655.00 $970.00 $1,060.00 $646.00
Nystrom Publishing - Maple Grove $5,032.26 $677.34 $841.35 $785.34
Modem Press - New Brighton $5,587.13 $842.42 $913.77 $395.12
Rapit Printing - New Brighton No Bid _
Brooklyn Printing - Brooklyn Park No Bid .
The John Roberts Company - Mpls. Declined _
Sir Speedy- Fridley No Bid -
Customgraphix - Fridley No Bid -
Anchor Printing - Eden Prairie Declined -
Infinit7 Direct - Plymouth No Bid -
Marudas - St. Paul $5,914.31 $1,254.57 $1,432.43 $889.00
Branham Printing - Fridley No Bid - -
Custom Business Forms - Mpls. $4,770.34 $573.34 $580.24 $779.74
CONCLUSION: Staff is recommending that we award the low responsible quote of $4,655.00 per quarter for the
printing, publishing, and distributing of the City newsletter to Rapid Graphics. The yearly cost for a 24 page
newsletter would be $18,620.00. Our award for 2003 was $17,964.00 with Rapid Graphics located in Columbia
Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City
newsletters.
Staff has contacted the Columbia Heights School District and is pursuing the option of combining the newsletters
for the Summer edition that would be published around the beginning of May.
RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graphics & Mailing for printing,
publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620.00 for four
publications in 2004; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the
same.
COUNCIL ACTION:
Htshappn\CC-Ncwsletter04
FAX COVER PAGE
Date:
TO:
.P. APID'i~HICS
&MAlUNG INC.
4016 Central Avenue Northeast · Minneapolis, Minnesota 5.~421
(763) 781-6931. Fax: (763) 781-2704
Email: r, apidgraphi~s~2nsn.com
]c~ '~ O- 0_.~.~_ Pages to follow:
FROM:
Nystrom Publishing Co., Inc.
Making L st/ng Impressions Since 1968
January 6, 2004
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights MN 55421
t~tt~' · TtOM ~TTV NEWSLETTER'
Specifications:
Prices:
*Quantity: 13,000 copies
*Page size: 8 1/2" x 11"
*Pages: 24 or 32
*Ink: 2 print colors
*Paper: 60# white offset
*Binding: saddle-stitched with two staples
*Mailing: prepare carrier route mailing, deliver to P.O.
$3685.96 for 24 pages (price, includes sales tax)
$4471.30 for 32 pages (price includes sales tax)
$677.34 additional for 8.5 x 11 insert printed on 60# offset
$841.35 additional for 8.5 x 11 insert printed on 70# gloss
$ 9.65 additional for halftones
$1346.30 approximate postage cost for 10,047 copies
9100 Cottonwood Lane North, Maple Grove, Minnesota 55369
phone: 763.425.7900 ]fax: 763.425.0898 I web: www.nystrompubl:~shing.com I email: sales@nystrompublishing.com
MODERN PRESS
808 FIRST STREET SOUT~ST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 EE7 FAX (651) 633-3234
www. superprinter. ¢om
Quatation
TO:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
Nbr: 26207
Date: 12/30/03
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
530 MII~L STREET NE
COLUMBIA HEIGHTS, MN 55421
(763) 706-3730
FAX: (763) 706-3731
KEITH WINDSCHITL
HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004
24 PAGE SELF COVER - RUN WEB OFFSET
WEB - 60 Lb WHITE SMOOTH OFFSET BOOK
8 1/2 x 11, STITCHED ON 11" SIDE
2/2, BLK & 1 PMS, NO BLEEDS - WEB OFFSET
Usable Disk Provided, With Lazers Marked for Color Break, Modem to Color Break,
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate
DIGITAL
Saddle Stitch; Small Carton; 2 Local Delvry
Net 30 Days
13,000 PER ISSUE
$3,982 PLUS POSTAGE & + TAX?, IF APPLICABLE
306.31/m
Price includes Mailing of 10,047 Units to Local Residents
Thank you for the opportunity to serve you,
GARY J. SALISBURY
Quo'ration
TO:
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 [~D FAX (651) 633-3234
www. superprinter, com
Nbr: 26205
Date: 12/30/03
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
530 MII.L STREET NE
COLUMBIA HEIGHTS, MN 55421
(763) 706-3730
FAX: (763) 706-3731
KEITH WINDSCHITL
HEIGHTS HAPPENINGS QUARTERLY CITY NEWSLETTER 2004
32 PAGE SELF COVER - RUN WEB OFFSET
WEB - 60 Lb WHITE SMOOTH OFFSET BOOK
8 1/2 x 11, STITCHED ON 11" SIDE
2/2, BLK &'"l PMS, NO BLEEDS - WEB OFFSET ..
Usable Disk Provided,' With Lazers Marked for Color Break, Modem to Color Break,
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate
DIGITAL
Saddle Stitch; Small Carton; 2 Local Delvry
Net 30 Days
13,000 PER ISSUE
$4,353 PLUS POSTAGE & + TAX?,IF APPLICABLE
334.88/m
Price includes Mailing of 10,047 Units to Local Residents
Thank you for the opportunity to serve you,
GARY J. SALISBURY
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 [~ FAX (651) 633-3234
www. superprinter, com
Qu-o tation
TO:
COLUMBIA HEIGHTS SCHOOL DIST
KECKEATION DEPAKTMENT
1400 49TH AVE N.E.
COLUMBIA HEIGHTS, MN 55421
Nbr: 26210
Date: 12/30/03
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
(612) 586-4506
FAX: (612) 586-4508
KEITH WINDSCHITL
2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER
2
60 Lb WHITE SMOOTII OFFSET BOOK
10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE
CENTER OF THE NEWSLETTER USING A 2" FOLDED LIP
2/2, BLACK & 1 PMS
Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break
Halitones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate: 2 Pgs
DIGITAL
Fold and Trim; Stitch in; Small Carton
Net 30 Days
10,050 PER ISSUE
$791 PLUS POSTAGE & + TAX?, IF APPLICABLE
78.71/m
PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER
Thank you for the opportunity to serve you,
GARY J. SALISBURY
Qu'otation
TO:
MODERN PRESS
808 FIRST STREET SOUTHWEST
NEW BRIGHTON, MN 55112
PHONE (651) 633-4000 ~ FAX (651) 633-3234
www. superprinter, com
COLUMBIA HEIGHTS SCHOOL DIST
RECREATION DEPARTMENT
1400 49TH AVE N.E.
COLUMBIA HEIGHTS, MN 55421
Nbr: 26211
Date: 12/30/03
Description:
Pages:
Papers:
Size:
Inks:
Provided:
Prep:
Proofs:
Bindery:
Terms:
Quantities:
Prices:
Prices M:
Notes:
(612) 586-4506
FAX: (612) 586-4508
KEITH WINDSCHITL
2 PAGE INSERT, TO GO INTO EITHER THE 24 OR 32 PAGE NEWSLETTER
2
70 Lb WltITE GLOSS ENAMEL BOOK
10 1/2 x 11, FOLDED TO 8 1/2 x 11, STITCHED INTO THE
CENTER OF THE NEWSLETTER USING A 2" FOLDED LIP
2/2, BLACK & 1 PMS
Usable Disk Provided, With lazers Marked for Color Break, Modem to Color Break
Halftones Not On Your Disk & Produced by Modern are Extra ~ $9.50/ea
Dir to Plate: 2 Pgs
DIGITAL
Fold and Trim; Stitch in; Small Carton
Net 30 Days
10,050 PER ISSUE
$858 PLUS POSTAGE & + TAX?, IF APPLICABLE
85.37/m
PRICE INCLUDES PRINTING & STITCHING INTO MAIN NEWSLETTER
Thank you for the opportunity to serve you,
GARY J. SALISBURY
To:
ItOD~RN PRESS
MODERN PRE-SS
complete p~flng &'"GraPhiC ,,'"'.-.":'
· . oerviccs
' 808 First Street SW · New Bdghton,'Iv[N 55112
651.633.4000 · Fax 651.633.3~ 34
~001
Date: _Tn~_.
.Company:
Fax #
From:
# of Pages INCLUDING cover Page: ,/'
FAX TRANSMISSION
[] Please .,CALL to Confirm Receii:.L
Q Please Respond by Retu~ FA_._.X=X,
Call ,ONLY IF TransmiSsion is i ncomplet~.
From:
To:
Date:
Subject:
"Tom Ramsdell" <tramsdell@marudas.com>
<keith.windschitl@ci.columbia-heights.mn.us>
12/29/2003 3:25:07 PM
News Letter Quote
Keith,
Please find our quote for the 2004 Columbia Heights Newsletter.
1. Printing of 24 page newsletter $3,989.00 per issue
2. Optional printing and inserting of 2 sided flyer
A. 60lb gloss text $1,345.00
B Same stock as newsletter $1,178.00
3. Additional cost for half tone photographs $20.00 ea.
4. Additional cost for 8 additional pages $889.00
5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953
to Murzyn hall $380.00
Because of all the options on this newsletter I did NOT include sales tax. Please add 6.5% to the pricing.
If you have any questions, contact me at 651-697-7834
Tom Ramsdell
Marudas Print Services
From:
To:
Date:
Subject:
"Tom Ramsdell" <tramsdell@marudas.com>
"Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us>
12/30/2003 11:01:41 AM
Re: News Letter Quote
Keith,
No,
It bre_a~ks down like this
3,989.00-printing
259.29-tax on printing
1,286.02-postage
380.00-delivery,mail process & handling
5,914.31 -TOTAL
I hope this explains it better
Tom Ramsdell
Marudas
..... Original Message .....
From: "Keith Windschitl" <Keith.Windschitl@ci.columbia-heights.mn.us>
To: <tramsdell@marudas.com>
Sent: Monday, December 29, 2003 4:19 PM
Subject: Re: News Letter Quote
Tom,
Would the total cost of each 24 page newsletter be $7,581.29? I am
just figuring the normal 24 page as included with the spec.
Here is my breakdown:
3,989.00 - printing
259.29 - tax on printing
2,953.00 - postage
380.00 - deliver
$7581.29 - Total for each newsletter
Is this correct?
Keith Windschitl
Recreation Director
City of Columbia Heights
(763) 706-3732
>>> "Tom Ramsdell" <tramsdell@marudas.com> 12/29/2003 3:23:53 PM >>>
Keith,
Please find our quote for the 2004 Columbia Heights Newsletter.
1. Printing of 24 page newsletter $3,989.00 per issue
2. Optional printing and inserting of 2 sided flyer
A. 60lb gloss text $1,345.00
B Same stock as newsletter $1,178.00
3. Additional cost for half tone photographs $20.00 ea.
> 4. Additional cost for 8 additional pages $889.00
>
> 5. Cost for mailing 10,047 to C.H. Residents and delivery of 2,953
> to Murzyn hall $380.00
>
> Because of all the options on this newsletter I did NOT include sales
> tax. Please add 6.5% to the pricing.
> If you have any questions, contact me at 651-697-7834
> Tom Ramsdell
> Marudas Print Services
210 Edge Place N.E. · Minneapolis, MN 55418
612.789.0002 · Fax: 612.789.6321
www. cbfnet, com
January 2,04
Columbia Heights Recreation Department
Attn:-Keith Windschitl, Recreation Director
530 Mill Street Northeast
Columbia Heights, MN. 55421
Dear Keith,
The following price quotes for the publishing and mailing of the 2004 spring; summer,
fall and winter editions of the city newsletter "Heights Happenings" are here by
submitted.
(13,000) -24 page newsletter printed on 60# white offset paper using black ink
plus one spot color, center stapled and trimmed with 10,047 copied bundled,
sorted and delivered to post office, balance boxed and delivered to John Murzyn
Hall 530 Mill Street Columbia Heights, MN. 55421.
Price: $4,770.34
Two-sided 8.5 X 11 insert with black ink plus optional one spot color printed on A) 60~ VVhite offset $573.34..
B) 60~ White Gloss $580.24
(13,000) - 32 page newsletters printed on 60-# white offset using black ink plus one
spot color, center stapled and trimmed with 10,047 copies bundled, sorted and
delivered to the post office, balance boxed and delivered to John Murzyn Hall 530
Mill Street Columbia Heights, MN. 55421
Price: $5,550.08
Optional two-sided 8.5 X 11 insert with black ink plus one spot color printed on
A) 60# VVhite offset $576.43
B) 60# White gloss $583.33
The above prices are per edition and include all printing, mailing and delivery costs plus
sales tax.
Sincerely,
Todd Fitz
Sales Consultant
CBF, Inc Fast Precise Service for all your printing needs:
Computer Forms · Snap-A-Part Forms · Commercial Pdnting · Four Color Process
Graphic Design · Forms Management · Digital Printing · Copy Center ° Mailing Services
t
CITY COUNCIL LETTER
Meeting of ~anuary 26, 2004
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROyAI~ ~,'
ITEM: Authorize Animal Pound Contract with BY: Thomas M. $ohns~: ~~ gl~E'~//~
Camden Pet Hospital for period of February 1, DATE January 13, 200~ .
2004 to February 1, 2007 .
NO.
BACKGROUND
In April 2001, the City of Columbia Heights entered into a contract with Camden Pet Hospital to act
as our impounding agent for domesticated animals. This came about because the Anoka County
Humane Society had financial problems and closed its doors. The Humane Society did reopen, but it
no longer contracts with cities to act as their impounding agent.
For the past three years, we have had an excellent working relationship with Camden Pet Hospital.
Dr. Cynthia Fetzer is proposing another three-year contract with what I believe are modest increases
for the term of the contract. Dr. Fetzer is proposing a $45 increase in administrative fees. She is also
proposing a $2 per day increase for impounds of dogs. Lastly, she is proposing a $5 increase for the
cost of euthanasia/burial. These fees would remain the same then for the three years of the contract.
I have looked at contracts that other cities have and have attached a matrix of the costs that are
charged bytheir providers. Any of these other resources would require a longer trip for us to take the
animal to the impound and a longer trip for our citizens to get their animal back. Also, Dr. Fetzer's
costs seem very reasonable as compared to the other contractors.
ANALYSIS/CONCLUSION
The Columbia Heights Police Department recommends that the City Council approve the attached
contract with Camden Pet Hospital to serve as our impound agent for the next three years.
RECOMMENDED MOTION: Move to authorize the Mayor and the City Manager to enter into a
three-year contract with Camden Pet Hospital as stipulated in the attached contract for the period of
February 1, 2004 to February 1, 2007.
TMJ:mld
04-005
Attachment
COUNCIL ACTION:
CAMDEN PET HOSPITAL
December 12, 2003
Thomas M. Johnson
Chief of Police
Columbia Heights Police Departmem
559 Mill Street N.E.
Columbia Heights, MN 55421
Dear Chief Johnson.
We can continue our contract with the City of Columbia Heights for another 3 years with
the following price adjustments:
Impound Dog $19.00/day
Impound Cat $17.00/day
Monthly administration fee $325.00
The administration fee includes paperwork, physical examinations by the doctor, medical
treatments as necessary, and cOst of labor.
Euthanasia/Burial Fee $45.00
This fee either entails euthanasia and burial, or stafftime in placing those animals which
are deemed adoptable. That may include taking the animals to the Animal Hmnane
Society, contacting various rescue groups, and other means we determine to be able to
adopt as many of these animals as we can.
Please contact me if you need further information, or have any questions or concerns.
We look forward to continue our excellem working relationship with the City of
Columbia Heights.
Sincerely,
Cynthia Fetzer, DVM
1401 44th Avenue North · Minneapolis, Minnesota 55412
'~'~' 612-522-4374 ° Fax 588-2200
RECEIVED
COMPARATIVE COSTS OF ANIMAL IMPOUND PROVIDERS
Blaine 2003 Lino Lakes 2003 Fridley 2002 Brighton
Proposed Animal Control Otter Lake ,~aimal Vet Hospital, New
2003 2004-2007 Services Inc., Care Center, 6848 Brighton, MN
Camden Camden 6400 Colfax No., Otter Lake Road,
Brooklyn Center Hugo, Minn.
Administrative Fees $280.00 $325.00 $42.00/animal --- $1,200/month
Impound dog $17/day $19/day $13.50 $27.50/first day $12/day
$12/day thereafter
Impound cat $17/day $17/day $13.50 $27.50/first day $10/day
$12/day thereafter
Quarantine fee ...... $4.00/day --
EuthanasiaPourialfee $40.00 $45.00 0-30 lbs. $11 --
31-60 lbs. $15
61 and over $19
Euthanasia Cat .... $20.00
Dog .... $22.00 ....
Transportation fee We We transport 7:00 a.m. to 10:00 $27.50/pickup --
transport p.m. $76.00
10:00 p.m. to 7:00
a.m. $90.00
Vet service fee .... $40/hour, -
$200/maximum
Flea dip ..... $15/animal __
ANIMAL POUND CONTRACT
CITY OF COLUMB~ HEIGHTS
FEBRUARY 1, 2004 TO FEBRUARY 1, 2007
This agreement made by and between the City of Columbia Heights municipal
corporation (hereinafter called the City), and Cynthia A. Fetzer PA, DBA as Camden Pet
Hospital, a professional corporation (hereinafter referred to as the Poundkeeper):
For and in consideration of the covenants and agreements herein contained, the parties
agree as follows:
WHEREAS, the City is desirous of contracting with the Poundkeeper for the purpose of
having a facility for the impounding, keeping, sheltering, feeding and boarding of dogs
and cats, which may be picked up pursuant with the City Ordinance by officials of the
City; and
WHEREAS, the Poundkeeper has and warrants herein that it has good and sufficient
facilities to perform said functions adequately and humanely for the City:
NOW THEREFORE, the parties hereto agree as follows:
That the Poundkeeper shall receive fi-om agents or officials of the City and shall
keep, feed, board, and shelter all dogs and cats entrusted to the Poundkeeper by the
City in a humane manner and pursuant to the ordinances of the City and/or any
applicable statutes of the State of Minnesota relating to animals.
If any dog or cat shall not be reclaimed by the owner within five (5) regular
business days, as defined in M.S.A. 35.71, the City shall have no right or interest in
such animal and the Poundkeeper may dispose of such animal in a proper and
humane manner or in accordance with M.S.A. 35.71, Subdivision 3. In the event
the Poundkeeper has knowledge of a party other than the owner who is willing to
give the animal a new home, the animal may be released after the five-day holding
period; all boarding charges to be paid by the City. The Poundkeeper shall, not
withstanding the aforesaid, in instances where an animal has bitten a human, keep
the animal for the ten (10) day period required under statute for observation
purposes to determine whether the animal is diseased. In the event any owner shall
make claim to the animal within the period specified aforesaid, the animal shall be
released by the Poundkeeper upon being provided an executed form for such
purpose by the City. If the Poundkeeper has received specific instructions to
continue to hold the animal for a longer period of time, the City shall be responsible
for the continuing charges thereon until the hold has been released by the City.
In the event the animal is delivered to the Poundkeeper dead on arrival, the
Poundkeeper shall dispose of the carcass of said animal. In the event that an animal
is disposed of by euthanasia, the Poundkeeper shall likewise dispose of the carcass
of said animal.
Animal Pound Contract, February 1, 2004 to February 1, 2007
The Poundkeeper shall keep accurate records of all transactions involving animals
he receives that have originated through the City pursuant to this Agreement and
shall furnish monthly statements and accounts, including setting forth the
disposition of the animals he has received fi:om the City.
The Poundkeeper shall at no time receive any fees in connection with the licensing,
impounding, board, care, keep or shelter of any animals he receives pursuant to this
contract.
All charges made pursuant to the obligations of the Poundkeeper pursuant to this
Agreement shall be paid by the City directly to the Poundkeeper after the
Poundkeeper has billed and furnished the necessary monthly statements to the City.
6. The Poundkeeper shall be paid based upon the following fee schedule:
The City shall pay the Poundkeeper $280.99 $325.00 per month as an
administrative fee;
Bo
The Poundkeeper shall be paid $17.00 per day for cats and $19/day for
dogs for each day or part of a day which the Poundkeeper keeps an
impounded animal;
Co
The Poundkeeper shall be paid $25.00 for the disposal of the carcass of each
animal that he receives in a "dead on arrival" condition;
The Poundkeeper shall be paid $40~ $45.00 for the disposition of each ·
live animal at the discretion of the Poundkeeper (this includes the disposal
charge if applicable).
o
The Poundkeeper shall keep the pound open during regular business hours that
shall coincide with the hours of the City offices. Release at times other than
regular clinic hours and at a mutually agreeable time between Poundkeeper and
owner of the pet can be arranged.
o
The pound shall be open at all reasonable times for inspection by the City through
its agents or employees.
o
The Poundkeeper shall be responsible for all damages or harm suffered by the
animal under its care and in its custody that may be due to the negligence or
deliberate acts of the Poundkeeper. The Poundkeeper shall save the City harmless
for any damages, costs, actions, or causes of actions, or claims made against the
City for any harm, losses, damage, or expenses on account of bodily injury,
disease or death, and property damage resulting fi:om the Poundkeeper's
negligence. To accomplish this, the Poundkeeper shall keep in full force and
effect cOmprehensive general liability insurance in an amount of not less than
2
Animal Pound Contract, February 1, 2004 to February 1, 2007
10.
11.
$100,000.00 for each incident and $300,000.00 for a combination of incidents to
safeguard and indemnify the City for any of the occurrences mentioned aforesaid.
Such insurance policy must be filed with the City Clerk.
It is agreed and understood that the Poundkeeper shall abide by all the laws of the
State of Minnesota and the City of Columbia Heights; and if for some reason said
laws become in conflict with each other or the terms of this Agreement, the
Poundkeeper shall, in writing, notify the City of the said conflict so that this
Agreement may be modified to conform with the said laws.
This Agreement shall be in full force and effect as of April 1, 2001, for three
years following, provided, however, that the same may be terminated by the
agreement of both parties hereto or by either party upon giving six (6) months
written notice of its intention to terminate this Agreement.
CITY OF COLUMBIA HEIGHTS
BY:
Mayor
DATE:
BY:
City Manager
DATE:
CAMDEN PET HOSPiTAL
BY:
DATE:
CITY COUNCIL LETTER
Meeting of: 1/20/04
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZE TO SEEK BIDS FOR A SCADA BY: K. Hanse BY:
SYSTEM FOR THE WATER AND SEWER SYSTEM DATE: 1/15/0~..~ .... DATE:
Background:
The City of Columbia Heights owns, operates and maintains its water distribution and sanitary sewer collection systems. The City
does not produce any water but purchases all of its finished water from the City of Minneapolis. Because we purchase all of our
drinking or potable water, a master meter is used to record usage and is read monthly by Public Works for billing verification.
Remote facilities located throughout the city are used to distribute drinking water and collect sewer discharge flow. Two duplex
pumping stations are used to pump water to an elevated storage tank which is then distributed to one of two pressure zones in the
City. The sanitary sewer system collects flow largely by gravity. In areas where elevations do not allow collection by gravity,
sewer lifl stations must be used. Columbia Heights has four duplex sanitary lift stations.
Analysis/Conclusions:
To provide reliable and consistent public utility service, both systems are electronically sensored and monitored. Each of the eight
remote sites above are sensored for operational conditions. These sensors transmit data back to a master panel located at Public
Works via radio frequency. The system monitors operational conditions and provides log reports on water usage. It also monitors
for failure conditions such as power outages, high or low water level, pump failure, and/or other control failures. Under an alarm
event, the master panel sends a signal which alerts Public Works (24/7) of the alarm for immediate attention. This total system can
be referred to as a "SCADA" System or Supervisory Control and Data Acquisition System.
Columbia Heights' existing system is over 20 years old and in need of replacement for a couple of main reasons:
Master Panel:
a. Parts: The master panel is over 20 years old and replacement parts are no longer made. Public Works has found
and been working with a vendor who has been able to make repairs from disposed panels or adapting circuit
boards. The vendor has indicated that parts are scarce or completely unavailable.
Failures: The master panel is no longer reliable. For the first 11 months of 2002, 101 alarm events were
recorded. The vast majority of these were "ghost" or untraceable alarms occurring at the Master Panel. It is also
important to recognize that most of these alarms occur outside of normal working hours, requiring overtime
callouts.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 1/20/04
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZE TO SEEK BIDS FOR A SCADA BY: K. Hansen BY:
SYSTEM FOR THE WATER AND SEWER SYSTEM DATE: 1/15/04 DATE:
Continued - Authorize RFP for a SCADA Sysstem
Page 2
2. Remote Facili _ty Radios:
Failure and Parts: A situation was brought to our attention in 2002 that apparently had been occurring over a
long period of time. The City's radio system has been causing interference with the State Patrol Communications
Radios. The City was, at some time, assigned a split frequency license which the FCC will no longer provide.
The radios are also obsolete for which we cannot get spare parts.
b. Radio Frequency: In order to get a license for a new frequency, a "path study" must be conducted included in
the FCC application. New frequencies are not compatible with the existing master panel.
Staffhad previously received authorization from the council to seek bids for consultant services to conduct a study and provide
report documents for the following:
SCADA System Replacement
Radio Path Report
Utility Security Review
$20,000 was budgeted in the Sewer and Water departments for a SCADA Replacement Report. While preparing the RFP for such
services, staff visited and discussed new SCADA installations in 2003 with various communities. One community took a different
approach and did not perform a study and engineering report but wrote the specification for the product vendor to design the
system, based upon designated performance criteria. Because of the relatively small size of our system, staff believes it would be
appropriate to not follow through with the expense of a full engineering report (not expending the previously budgeted $20,000),
and write a performance specification that meets the needs of our system.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 1/20/04
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZE TO SEEK BIDS FOR A SCADA BY: K. Hansen BY:
SYSTEM FOR THE WATER AND SEWER SYSTEM DATE: 1/15/04 DATE:
Continued - Authorize RFP for a SCADA System
Page 3
The 2004 Public Works budget has established $175,000 in the Sanitary Sewer and Water Department Funds.
Requested Action:
Authorize Staff to prepare and seek bids for a SCADA System, including a new Radio Frequency for the City Utility System.
KH.'jb
COUNCIL ACTION:
City of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: January 20, 2004
Prepared by: Kevin Hansen, Public Works Director/City Engine
Item: Review of Zone 7 Street Rehabilitation Project
Background:
The City has completed the planned street rehabilitation work in Zones 1-6. Zone 7 is scheduled
for rehabilitation work in 2004. The Zone 7 area is from California Street to University Avenue,
between 37th Avenue and 45th Avenue and from University Avenue to Central Avenue, between
37th Avenue and 40th Avenue. The area south of 40th Avenue is an older part of the community.
Many of the water mains were installed in the early 1900's. Many of the street surfaces east of
Jefferson Street were constructed in the 1930's and 1940's and west of University Avenue in the
1960's.
Analysis/Conclusions:
Staff estimates the cost to rehabilitate the streets in the full Zone 7 area would be in the range of
$1.5 million, due to most of the streets recommended for full or partial reconstruction, especially
south of 40th Avenue. To maximize revenue with the contribution of State Aid funds and to
maintain a positive cash flow in the street rehabilitation program, staffrecommends dividing
Zone 7 into two areas, with the streets in Zone 7 rehabilitated in consecutive years of the
program. The Zone 7 area east of University Avenue would be constructed in 2004 and west of
University Avenue would be constructed in 2005. Those streets not rehabilitated in 2004 and
2005 would be patched and seal coated in 2006. A map of the maintenance zones is attached for
reference.
In order to minimize the delay in the rehabilitation and seal coat schedule for other maintenance
zones, Zone ! streets would be combined with Zone 7 west of University Avenue and
rehabilitated in 2005. Zones 2 and 3 would be combined and rehabilitated in 2006.
Requested Action:
Authorize the division of the Street Rehabilitation Zone 7 into two sections, with rehabilitation
programmed east of University in 2004 and west of University in 2005.
Attachment: Map
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