HomeMy WebLinkAboutDecember 15, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. colurnbia-heights, rnn. us
ADMINISTRATION
Ma},or
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
December 15, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Bob Lyndes, St. Timothy's Lutheran Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS - none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for November 24, 2003 regular City Council meeting and
the December 1, 2003 Truth and Taxation Hearing
a) MOTION: Move to approve the minutes of the November 24, 2003, regular City Council
meeting as presented.
b) MOTION: Move to approve the minutes of the December 1, 2003 City Council Truth and
Taxation Heating.
2)
Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the October 21, 2003 minutes of the Housing and Redevelopment
Authority.
b) MOTION: Move to accept the November 3, 2003 minutes of the Traffic Commission.
c) MOTION: Move to accept the November 4, 2003 minutes of the Library Board of Trustees.
d) MOTION: Move to accept the November 25, 2003 minutes of the Park and Recreation
Commission.
3) Establish Work Session meeting date for Monday, January 5, 2004 beginning at 7:00 p.m. in
Conference Room 1.
MOTION: Move to establish a Work Session meeting date for Monday, January 5, 2004
beginning at 7:00 p.m. in Conference Room 1.
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY In EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
December 15, 2003
Page 2 of 5
4) Adopt Resolution No. 2003-57, being a Resolution establishing a new maximum income of $22,800
for Senior or Retired and Disabled Persons to be eligible for special assessment deferral.
MOTION: Move to waive the reading of Resolution No. 2003-57, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-57, being a resolution establishing a new maximum
income of $22,800 for Senior or Retired and Disabled Persons to be eligible for special assessment
deferral.
5)
Adopt Resolution No. 2003-54, being a resolution establishing Senior Citizen Eligibility Standards
for Refuse, Sewage Disposal and Water Supply Utility Rates.
MOTION: Move to waive the reading of Resolution No.2003-54, there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2003-54, being a resolution establishing Senior Citizen
Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates.
6)
Adopt Resolution 2003-56 being a resolution designating official depositories and safe deposit
access for the City of Columbia Heights.
MOTION: Move to waive the reading of Resolution No. 2003-56, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-56 being a resolution designating official depositories
and safe deposit access for the City of Columbia Heights.
7)
8)
Approve designation of the Sun Focus News as the official City newspaper for 2004 and to authorize
the Mayor and City Manager to enter into an agreement with Sun Focus News for required
publications.
MOTION: Move to designate Sun Focus News as the official City newspaper for 2004 and to
authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required
publications.
Authorize staff to obtain price quotes for printing and mailing the 2004 "Heights Happenings" City
newsletter.
MOTION: Move to authorize staff to obtain price quotes for printing and mailing the 2004 "Heights
Happenings" City newsletter.
9)
Approve the Joint Powers Agreement between the cities of Andover, Blaine, Brooklyn Center,
Columbia Heights, Coon Rapids, Fridley, and Spring Lake Park for the joint public bidding of
certain street maintenance activities and authorize the Mayor and City Manager to enter into an
agreement for the same.
MOTION: Move to approve the Joint Powers Agreement between the cities of Andover, Blaine,
Brooklyn Center, Columbia Heights, Coon Rapids, Fridley, and Spring Lake Park for the joint public
bidding of certain street maintenance activities and authorize the Mayor and City Manager to enter
into an agreement for the same.
10)
Establish a Heating Date of January 12, 2004 for revocation or suspension of rental property license
at 4622 Tyler Street
MOTION: Move to Establish a Hearing Date of January 12, 2040 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Peter Hwang at
4622 Tyler Street NE.
City Council Agenda
December 15, 2003
Page 3 of 5
11) Approve Class B premise permit for the Columbia Heights Athletic Boosters Club in conjunction
with activities at The Star Bar and Grill, 4005 Central Avenue NE and waive the sixty-day notice to
the governing body.
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling
Control Board stating that the City of Columbia Heights has no objection to the issuance of a Class
B premises permit for the Columbia Heights Athletic Boosters Club in conjunction with activities at
The Star Bar and Grill, 4005 Central Avenue NE, Columbia Heights, Minnesota; and furthermore,
that the City Council hereby waives the remainder of the sixty-day notice to the local governing
body.
12) Approve the items listed for rental housing license applications for December 15, 2003
MOTION: Move to approve the items listed for rental housing license applications for December
15, 2003.
13)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for December 15,
2003 as presented, regarding new licenses for 2004.
14)
Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 106055 through 106371 in the amount of $4,048,331.84.
PUBLIC HEARINGS
A) Public Heating called for Revocation/Suspension of Rental Housing License at 4927 & 4935 University
Avenue N.E.
MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental
License Held by Sela Investments Regarding Rental Property at 4927 & 4935 University Avenue N.E.
in that the Property complies with the Residential Maintenance Code.
B)
Second Reading of Ordinance No. 1464, pertaining to City Charter Chapter 5, Section 36, Expenditures
by Petitioner.
MOTION: Move to waive the reading of Ordinance No. 1464, there being ample copies available to the
public.
MOTION: Move to adopt Ordinance No. 1464, being and Ordinance amending Chapter 5, Section 36,
Expenditures by Petitioner, of the City Charter.
c)
Second Reading of Ordinance No. 1465, pertaining to City Charter Chapter 12, Section 108, Official
Publications
MOTION: Move to waive the reading of Ordinance No. 1465, there being ample copies available to the
public.
MOTION: Move to adopt Ordinance No. 1465, being and Ordinance amending Chapter 12, Section 108,
Official Publications, of the City Charter.
D)
Second Reading of Ordinance No. 1466, pertaining to City Charter Chapter 2, Section 7, Elective
Offices
MOTION: Move to waive the reading of Ordinance No. 1466, there being ample copies available to the
public.
City Council Agenda
December 15, 2003
Page 4 of 5
MOTION: Move to adopt Ordinance No. 1466, being an Ordinance amending Chapter 2, Section 7,
Elective Offices, of the City Charter.
E)
Second Reading of Ordinance No. 1467, pertaining to City Charter Chapter 3, Section 16, Council
Meetings
MOTION: Move to waive the reading of Ordinance No. 1467, there being ample copies available to the
public.
MOTION: Move to adopt Ordinance No. 1467, being and Ordinance amending Chapter 3, Section 16,
Council Meetings, of the City Charter.
F)
Second Reading of Ordinance No. 1468, pertaining to City Charter Chapter 9, Section 89, Payment of
Award
MOTION: Move to waive the reading of Ordinance No. 1468 there being ample copies available to the
public.
MOTION: Move to adopt Ordinance No. 1468, being an Ordinance amending Chapter 9, Section 89,
Payment of Award, of the City Charter.
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions - none
B)
Other Business
1) Adopt Resolution No. 2003-50, being a resolution establishing the rates for Water Service, Sanitary
Sewer Service and Storm Sewer for the years 2004 through 2008
MOTION: Move to waive the reading of Resolution No. 2003-50, there being ample copies
available to the public.
MOTION: Move to approve and adopt Resolution No.2003-50, being a Resolution establishing the
rates for Water Service, Sanitary Sewer Service and Storm Sewer for the years 2004 through 2008.
2)
Approve the contract for the purchase of water from the City of Minneapolis
MOTION: Move to approve the contract for the purchase of water from the City of Minneapolis and
authorize the Mayor and City Manager to enter into an agreement for the same.
3)
Adopt Resolution No. 2003-55, being a resolution adopting a budget for 2004, setting the City,
Library_ and EDA levy at $5,447,260 and approving the HRA levy of $137,683
MOTION: Move to waive the reading of Resolution No. 2003-55, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-55 being a resolution adopting a budget for 2004, setting
the City, Library and EDA levy at $5,447,260 and approving the HRA levy of $137,683.
4)
Adopt Resolution No. 2003-58, being a resolution authorizing application for 2004 Anoka County
Community Development Block Grant {CDBG) Funding, for the purpose of removing slum and
blight in the amount of $300,000 for clearance and demolition of the NEI building at 825 41st
Avenue NE
MOTION: Move to adopt Resolution No. 2003-58, being a resolution of the City Council of the City
of Columbia Heights, Minnesota authorizing application for 2004 Anoka County Community
Development Block Grant (CDBG) Funding, for the purpose of removing slum and blight in the
City Council Agenda
December 15, 2003
Page 5 of 5
amount of $300,000 for clearance and demolition of the NEI building at 825 41st Avenue NE; and
furthermore, to submit said application to Anoka County
5)
Approve police service contract with the City of Hilltop through December 31, 2006 at the following
rates: 2004--$154,960/year, 2005--$161,158/year, and 2006--$168,154/year.
MOTION: Move to approve the police service contract with the City of Hilltop through December
31, 2006 at the following rates: 2004--$154,960/year, 2005--$161,158/year, and 2006--
$168,154/year.
6)
Authorize contract with the City of Hilltop for Fire/Medical and Inspection services from January 1,
2004 through January 1, 2006.
MOTION: Move to authorize the Mayor and City Manager to enter into a contract with the City of
Hilltop for Fire/Medical and Inspection services from January 1, 2004 through January 1, 2006.
7)
Adopt the 2004-2005 Murzyn Hall rental rates and to make John P. Murzyn Hall a non-smoking
facility effective 2005, as outlined by the Park and Recreation Commission at their meeting of
November 25, 2003.
MOTION: Adopt the 2004-2005 Murzyn Hall rental rates and to make John P. Murzyn Hall a non-
smoking facility effective 2005, as outlined by the Park and Recreation Commission at their meeting
of November 25, 2003.
C) Bid Considerations - none
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter~~M~
WF/pvm
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL
NOVEMBER 24, 2003
THESE MINUTES HAVE
NOT BEEN APPROVED
The following are the minutes for the regular meeting of the City Council at 7:00 p.m. on Monday, November
24, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Pastor Dave Briley, Oak Hill Baptist Church, gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson,
and Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Wyckoff added Item 4B2 - Holiday Kick-off Dinner
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations
1) Columbia Heights Library 75th Anniversary
Becky Loader, Library Director, stated that in 1928 the Silver Lake Mother's Club decided it was
time to have a Public Library, so they collected money, books, furniture and opened their doors on
December 3rd, in the Heights Theater. On December 3, 2003 the Library will wrap up this year long
celebration with an Open House.
Barb Miller, Library Board Director, referred to a handout on activities for the anniversary party.
The party will begin at 12:30p. m. with Mayor Wyckoff cutting a cake. Miller listed activities that
will take place such as prizes, music, magic, face painting, cake, cider, and a video will be recorded
for Library history.
2)
Holiday Kick-off dinner
Gary Peterson invited everyone to attend the third annual Holiday Kick Off Party to be held on
Saturday, November 29~h at Murzyn Hall. There will be a buffet dinner, silent auction, entertainment
by a D.J., vocalists, door prizes and raffles, and the bar will be provided by the Columbia Heights
Lions Club. Last year $3,500 was raised for the Wheelchairs For Peace project, and the year before
that for the Library Foundation. This year proceeds will be for a Columbia Heights Community
Center, which is a grass roots fund to get activity space for our youth and seniors. Tickets are
available at Bobby and Steve's or by calling Mr. Peterson.
C) Introduction of New Employees - none
D) Recognition
1) Make A Difference Day Project -T. Landwehr, Rising to New Heights
Ted Landwehr, President of Rising to New Heights, explained the purpose of their group is to
promote the image of Columbia Heights. They sponsored "Make a Difference Day "projects,
whereby people do good deeds. The top three projects included Girl Scout Troop 329, which cleaned
the shelves at the Library, six girls that cleaned up Huset Park, and 28 City employees that created
and donated 38 birthday party bags to the local food shelf. Wyckoff stated this is a national project.
Landwehr awarded each group $25 from Rising to New Heights.
City Council Minutes
November 24, 2003
Page 2 of 15
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the Consent Agenda items.
1) Approve City Council Meeting Minutes for November 10, 2003
Motion to approve the minutes of the November 10, 2003, regular City Council meeting as
presented.
2)
Establish Work Session Meeting Date for Monday, December 8, 2003 beginning at 7:00 p.m. in the
City Council Chambers.
Motion to establish a Work Session meeting to be scheduled for Monday, December 8, 2003
beginning at 7:00 p.m. in the City Council Chambers.
Fehst stated that agenda items would include Murzyn HaH rental rates, water and sewer rates and
contract with Minneapolis Water Works, cities of Anoka County joint seal coating information, and
an executive session regarding union negotiations.
3)
Establish a joint City Council/School Board Work Session meeting be scheduled for Tuesday,
December 2, 2003 beginning at 5:30 p.m. at the School District Community Room
Motion to establish that a joint City Council/School Board Work Session meeting be scheduled for
Tuesday, December 2, 2003 beginning at 5:30 p.m. at the School District Community Room.
Fehst stated that discussion would include School Board/City Council Task Force discussion on
security and gym space. This will be held at the School District Community Room.
4)
Adopt Resolution No. 2003-52, being a resolution adopting the 2003-2004 Snow and Ice Policy
Motion to waive the reading of Resolution 2003-52, there being ample copies available to the
public.
Motion to adopt Resolution 2003-52, being a resolution adopting the 2003-2004 Snow and Ice
Control Policy for the City of Columbia Heights.
Fehst indicated that the League of Minnesota Cities requires such a policy as part of their insurance
coverage.
RESOLUTION NO. 2003-52
RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY
VOIEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and
WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice
Control Policy is hereby approved and adopted.
5)
Adopt Resolution No. 2003-51, being a resolution ordering the preparation of a report for Proposed
Zone 7 Street Rehabilitation Program
Motion to waive the reading of Resolution 2003-51, there being ample copies available to the
public.
Motion to adopt Resolution 2003-51, being a resolution ordering the preparation of a report for
proposed Zone 7 Street Rehabilitation Program.
Wyckoff listed the boundary areas in the Zone 7 work area.
City Council Minutes
November 24, 2003
Page 3 of 15
RESOLUTION NO. 2003-51
BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS
ON THE 2004 STREET REHABILITATION PROGRAM: ZONE 7 PROJECT #2004-02
WItEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in the southeast quadrant of
Zone 7. Rehabilitation strategies include complete reconstruction, partial reconstruction or mill and overlay.
WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to
103B.251, as follows:
2004-02 ZONE 7 STREET REHABILITATION
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that
the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to
the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements
are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some
other improvement, and the estimated cost of the improvement as recommended..
6)
Approve final payment of $3,047.77 for Sanitary_ Sewer Lining, Project 0208 to Insituform
Technologies USA.
Motion to accept the work for Sanitary Sewer Lining, City Project No. 0208, and to authorize final
payment of $3,047.77 to Insituform Technologies USA, Inc. of Chesterfield, Missouri.
Fehst stated this is phase two, which was completed over the summer to make sure everything is
working properly.
7)
Recognition of Sullivan Lake Park Bench Donations
Motion to acknowledge receipt of donations for the park benches along the walking path at Sullivan
Lake Park.
Fehst named contributors of $57O for each new park bench at Sullivan Park: Medtronic (2), Gerry
Herringer, Sylvia Okerstom, Chuck Emme, and Joyce Knutson, and thanked them for their
contributions. Kevin Hansen, Public Works Director, stated the benches are a new style of fiber
construction, which is more vandal proof The donator's were asked if they wouM like a recognition
plaque on the bench. Wyckoff stated that one new bench has graffiti on it. Hansen stated that this
couM be cleaned off. Williams suggested sending them a thank you card. Wyckoff stated that cards
have been sent.
8)
Adopt Resolution No. 2003-53, being a Resolution ordering preparation of feasibility report(s) for
Zone 6 Seal Coating project #0301
Motion to waive the reading of Resolution 2003-53 there being ample copies available for the
public.
Motion to adopt Resolution 2003-53, being a Resolution ordering the preparation of a report for
proposed Zone 6 Seal Coat Street Rehabilitation Program, Project #0301.
Fehst stated this is for Zones 6A and 6B, and listed the project locations.
NawrocM asked if this wouM be an assessable project. Hansen stated this is assessable, as in the
past. Nawrocki stated he did not think there was a charge for seal coating. Hansen indicated these
are streets that have not had repair. There is no charge on streets that have had some
reconstruction. The schedule is to look at the streets every eight years. Nawrocla' asked why these
seal coatings were not done previously. Hansen stated it is a funding mechanism.
City Council Minutes
November 24, 2003
Page 4 of 15
RESOLUTION NO. 2003-53
BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS
ZONE 6 SEAL COAT PROGRAM
PROJECT #0301
WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in Zone 6 that have not been
rehabilitated under the street program.
WHEREAS, the City Council intends to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to
103B.251, as follows:
2003-01 ZONE 6 SEAL COAT PROGRAM
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that
the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to
the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements
are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some
other improvement, and the estimated cost of the improvement as recommended.
9) Authorization to seek bids for the 2004-2005 Diseased Tree Removal Program
Motion to authorize staff to seek bids for the 2004-2005 Diseased Tree Removal Program.
10) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for November 24, 2003 as
presented for 2004 Licenses.
11) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 105867 through 106054 in the amount of $1,337,130.90.
Wyckoff indicated that the City wouM contribute twenty-five percent toward removal ora resident's
diseased tree. Hansen stated the City Tree Inspector does three citywide inspections during the summer and
by complaint. Residents can use their own contractor or the City contractor.
Motion by Nawrocki, second by Williams, to approve the Consent Agenda items as presented. Upon vote:
All ayes. Motion carried.
PUBLIC HEARINGS
Approve loan to the EDA for the purchase of 825 41st Avenue
Wyckoff stated this is the NEI building, which was the old High School. Fehst stated that we have made
a tender offer to the Dunwoody Association, which merged with NEI. The NEI classes will be moved
down town and the NEI building will be closed at the end of this year. The City showed interest initially
when the original price for us was $800,000, with the intention to retrofit it for gym and office space for
city hall. Costs to bring the building up to code were estimated at $4,000,000 to $5,000,000. We stopped
consideration at that time. Since that time some non-profit groups have looked at the building. The
building was listed for sale at $1,200,000, but we could purchase it for $600,000. This would allow the
land to be put back on the tax roles and was brought to the Economic Development Authority (EDA) for
their consideration. Consideration included removal of the building and development of 50 units of
senior housing, a new library, and some offices for city hall. Fehst thanked Dunwoody Institute for
working with us. Demolition and asbestos removal would be approximately $450,000, through a Livable
Communities Grant. The project wouM also be reviewed to see if it is Tax Increment Financing (TIF)
qualified. The EDA made an offer of $600, 000, subject to approval of the City Council to transfer funds
to the EDA. Funds to repay the loan would come from land sale proceeds. Fehst stated that initial funds
would come from a past bond issue for first time homebuyers, which has adequate funds to purchase the
building. The EDA believed that leaving five acres of prime property for sale to a non-profit would not
City Council Minutes
November 24, 2003
Page 5 of 15
be wise. The recommendation is to approve a loan of $600, O00 for property at 825 41st Avenue.
Wyckoff asked for clarification of loans between departments, and how wouM it get paid back Fehst
stated that funds would be repaid from proceeds of the land. He and the Mayor met with Senator
Chaudhary, who indicated there might be State funds available for demolition. Fehst indicated this
could be considered an opportunity for our community that could reshape the face of Columbia Heights.
Wyckoff stated that NEI has met to consider the purchase agreement. Bob Streetar, Community
Development Director, stated that NEI did accept the agreement with some minor changes. Wyckoff
stated that she loves the building, but is convinced it would not be possible to renovate or use on an
interim basis. Wyckoff indicated desire to have a day where people could walk through the building one
last time and to salvage items from the building as a good will gesture. Wyckoff asked for assistance and
ideas.
Williams expressed agreement with the purchase, but felt we are rushing this, as we need to do an
environmental assessment, obtain costs for demolition, asbestos removal, and an engineer. Williams
stated he would also like assurance that we will get assistance to pay for this. Streetar stated that he
spoke to Attorney Steve Bubal, who indicated the Council could agree to loan the money to the EDA
tonight, as Item 7C of the purchase agreement stipulates that these items would be completed prior to
purchase. If the EDA did not agree with all information received, the earnest money would be refunded.
Williams stated that he would like to see the responsibility for this decision stay with the City Council as
they are the elected officials, and this is a binding contract. Streetar stated that if funds were allotted
tonight they would only be received if all conditions were met. Wyckoff asked what effect tabling this
item would have on the purchase agreement. Streetar stated that the Council could wait until all
conditions are met and act at the December 15tn City Council meeting, but the contract changes need to
be reviewed by the attorney and go back to both parties by next Monday or Tuesday. Kelzenberg asked
if it is unusual to get our earnest money back. Streetar read the portion of the agreement that describes
this.
Nawrocki asked what the minor purchase agreement changes were. Streetar stated that language was
added indicating if we hire a broker, they are not responsible to pay for this. Streetar stated that other
items are only clarifications of language. Nawrocki asked if we have looked at any of the conditions.
Streetar indicated that we have now received permission to go into the building to look at these things.
Nawrocki asked how the final conditions would be accepted. Streetar indicated it wouM be by vote of the
EDA. Nawrocki indicated that this cost would not be added to property taxes, but that same money
could have been used to fund next year's budget. The funds to tear the building down would have to
come from somewhere, and it would be good if they could be paid back through grants, but a developer
will look for TIF and financial support. We should not tell people there are no risks or down sides, and
there are additional costs. Nawrocki stated residents have asked him what we would do with the
building. He would not support the a new city hall or library facility.
Wyckoff indicated that we do not know what wouM go on the site, but we would have control of what
does go there. Wyckoff asked what the consequences of tabling this would be. Streetar stated it would
make no difference, but once both parties sign the agreement there is a 60 day time limit to back out.
Lee Stauch, 1155 Khyber Lane NE, stated that we need to know the cost to tear the building down and
where the funds would come from. He asked what interest rate the EDA would pay for use of this money
and if the City is doing something with Apache Plaza. Wyckoff stated there are others looking at this
property for a homeless shelter. Fehst stated that we are not looking to purchase the Apache Plaza
property.
City Council Minutes
November 24, 2003
Page 6 of 15
Deb Johnson, 999 41St Avenue, asked if Dunbar gave any price for a new building. Fehst stated that
market research was done for 50 units of senior housing, which would work at this site, or carriage
houses. Streetar stated the Dunbar proposal looked at the site for city hall, library, senior housing, etc.
Johnson questioned retrofitting the building versus removing it. Streetar indicated that we looked for
groups to reusing the building; one showed interest but changed their mind. Upon touring the building
with several groups it was felt best to tear it down and redevelop the area.
NawrocM stated he wouM support Williams' suggestion to table this for further information. At the
present time there are two different signed purchase agreements. Fehst stated that the purchase
agreement changes are not substantive and the 60 day time period wouM begin upon review of both
parties. If necessary, a special EDA meeting will be held.
Motion by Williams, second by Nawrocki to table consideration of a loan for $600,000 from the City of
Columbia Heights to the Columbia Heights Economic Development Authority for purchase of the
property located at 825 41st Avenue to the December 15th City Council meeting. Upon vote: All ayes.
Motion carried.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
Mike Hartel, Interim Chairman of the Charter Commission presented proposed changes to the City
Charter.
First Reading of Ordinance No. 1464, pertaining to City Charter Chapter 5, Section 36, Expenditures by
Petitioner.
Hartel stated this would take out the language limit of $4OO for anyone interested in conducting a
recall petition. There is a limit for legal advise, copying, printing, and notary fees. The language
wouM indicate that the City Attorney would review the petition for form. Jim Hoeft, City Attorney,
stated the Charter currently imposes a $400 limit, but if someone wanted to support a petition we
could not limit the funds used.
Nawrocla' stated that the language of the City Attorney does not change, but questioned if the
petitioner could put out a mailing to all citizens of the city, and suggested that the language be made
a little clearer. He felt that the original intent is so people do not buy signatures for a petition, but
are not limited regarding advertising. Hoeft indicated that the wording states we could not stop them
from doing anything that is not illegal. NawrocM asked for the language to be clearer as to the
intent. Hartel stated that the Charter's concern was allowing the expenditure of more than $400.
Williams suggested the wording: "however, the committee may spend at their expense whatever they
want ".
Ericson asked for clarification that we are only removing the $400 limit. Nawrocla' stated he was not
opposed to the intent, but would like clearer wording. Wyckoff read the wording change.
Motion by Williams, second by Ericson, to schedule the second reading of Ordinance No. 1464 for
Monday, December ! 5, 2003, at approximately 7 p.m. in the Council Chambers.
Nawrocki stated that he may vote against this ordinance unless there is clarification. Ericson stated
that any change wouM have to go back to the Charter Commission and be reintroduced as a first
reading. Hartel stated he would be hard pressed to change anything without the assistance of the
City Attorney.
City Council Minutes
November 24, 2003
Page 7 of 15
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. 5 ayes.
Motion carried.
First Reading of Ordinance No. 1465, pertaining to City Charter Chapter 12, Section 10, Official
Publications
Hartel stated this Ordinance would remove words referring to mimeographing, posting near
streetcars, and would add the electronic medium of the City web site. Wyckoff questioned why cable
T. V. was not included. Hoefi stated that cable and the web can be added, but are not legal
requirements, which is the designated newspaper. This wouM clarify where notice can be posted.
Nawrocki suggested taking out "in lieu of city official publication ". He stated that this Council is lax
in not having City Council meeting minutes published to make them available to residents. Hoefi
stated that the Charter Commission did not look at the municipal publication as an option for
publication, so did not feel the need to remove it. Hoefi stated there have not been problems
notifying the public. Wyckoff did not disagree with publishing the minutes, but indicated that is not
the matter at hand. Wyckoff read the changes suggested.
Motion by Williams, second by Kelzenberg, to waive the reading of Ordinance No. 1465, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to schedule the second reading of Ordinance No. 1465
for Monday, December 15, 2003, at approximately 7 p.m. in the Council Chambers. Upon vote: All
ayes. Motion carried.
First Reading of Ordinance No. 1466, pertaining to City Charter Chapter 2, Section 7, Elective Offices
Hartel stated that the City Charter was changed in 1995 to include language to allow for the terms
of certain councilmember's to end on even years to comply with State statutes. As these dates have
passed, the language is no longer necessary.
Motion by Ericson, second by Williams, to waive the reading of Ordinance No.1466, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Williams, to schedule the second reading of Ordinance No. 1466 for
Monday, December 15, 2003, at approximately 7 p.m. in the Council Chambers. Upon vote: All
ayes. Motion carried.
12) First Reading of Ordinance No. 1467, pertaining to City Charter Chapter 3, Section 16, Council
Minutes
Hartel stated this would bring the Charter up to State Statutes as to when Councilmembers take
office. Wyckoff stated this would be first meeting in January. Hoeft stated that is the old wording and
that the new wording would be the first Monday in January.
Motion by Kelzenberg, second by Ericson, to waive the reading of Ordinance No. 1467, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Ericson, to schedule the second reading of Ordinance No. 1467
for Monday, December 15, 2003, at approximately 7 p.m. in the Council Chambers. Upon vote: All
ayes. Motion carried.
First Reading of Ordinance No. 1468, pertaining to City Charter Chapter 9, Section 89, Expenditures by
Petitioner.
City Council Minutes
November 24, 2003
Page 8 of 15
Hartel stated this would change wording regarding the judgment rate of six percent per annum and
reference the judgment rate per Minnesota Statutes. Wyckoff read the wording change. Hoeft
indicated that the State adjusts this when needed. The Charter cannot change to a lower rate than
State Statutes, but could set it higher.
Motion by Ericson, second by Kelzenberg, to schedule the second reading of Ordinance No. 1468
for Monday, December 15, 2003, at approximately 7 p.m. in the Council Chambers. Upon vote: All
ayes. Motion carried.
Hartel stated there are ample openings on the Charter Commission and encouraged anyone interested to fill
out an application, which would be sent to the District Court Judge for approval of appointment. The
Charter Commission meets four times a year.
Bid Considerations - none
Other Business
Approve On Sale Beer License for 500 Club
Hoefi referred to discussions regarding liquor license renewal for the 500 Club relative to their
outdoor patio service. The licensing clerk would like clarification on the standards to determine if
this patio area is acceptable or not. The patio meets the building code, but is not acceptable for
Police requirements. Wyckoff indicated that the Planning and Zoning Commission (P&Z) should
address this issue. Hoefi indicated that following the P&Z this shouM be addressed at a Council
work session. Hoefi stated that the City shouM set standards, which at this point have been
determined by the Police Department.
Motion by Nawrocki to approve the 2004 On Sale Beer License for the 500 Club, subject to the
approval of the Police Chief regarding restructuring of the guard fence. Motion seconded by
Williams, for discussion.
Wyckoff stated that the fence around the Buffalo Wild Wings (B WW) building looks bad because it is
so high, and questioned why this was not in the zoning ordinance. Hoeft stated this is part of the
licensing process. Nawrocki stated this shouM be referred to the Planning and Zoning Commission.
Wyckoff asked for a friendly amendment to remove the police requirement. Nawrocki indicated
"no ".
Hoefi suggested that if this license is approved subject to the recommendation of the Police Chief,
which is valid, then the City establish new guidelines, which would be used for all operations of this
type.
Fehst stated that we are looking to beautifying downtown and that there are ways to screen
properties with undergrowth and vegetation, but it appears that we fortified B WW to the point where
it is no longer pleasant to be inside the patio area. Fehst will ask that staff and the P&Z make
recommendations regarding this requirement.
Streetar stated the Chief's recommendation would be fencing, eight feet high, with slates no more
than four inches wide. Staff recommends establishing some standards. Ericson stated that the
pictures of the 500 Club do not meet this requirement, and that if that were approved the owner
would have to take down his new fence and redo it. Nawrocki asked if they had a building permit
before the fence was built. Streetar stated they did have a building permit, and did meet code.
Wyckoff indicated this does not meet requirements for serving alcohol.
City Council Minutes
November 24, 2003
Page 9 of i 5
Ericson stated she wouM like to see relative language from other communities. Hoeft stated that the
Police Chief has compiled information from other communities.
Wyckoff stated that she wouM like to approve the license at this time and have the Planning and
Zoning Commission look at standards for the future.
Upon vote: Nawrocki, aye; Ericson, nay; Williams, nay; Kelzenberg, nay; Wyckoff, nay. 4 nays - 1
aye. Motion failed.
Motion by Ericson, second by Kelzenberg, to approve the 2004 On Sale Beer License for the 500
Club, and to direct staff to look into future standards for liquor sales, with the standards to follow our
Design Guidelines.
Nawrocki stated that the Police Department would not give approval without modifications, and in
the past Council has seriously take into account their recommendation.
Deb Johnson, 999 41st Avenue, stated this deals with passing drinks through a fence, and questioned
the control of this for the church Fun Fest and the Jamboree. Wyckoff stated that alcohol being
contained at the Jamboree seems out of date. Nawrocki stated that drinking at the Jamboree and
Fun Fest can only be within the fenced area.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1
nay. Motion carried.
Wyckoff allowed the students in the audience to come forward to introduce themselves and get their
papers signed.
Approve Preliminary Plat for Grand Central Lofts (Kmart site)
Bob Streetar, Community Development Director, presented for Council action the preliminary plat
for Grand Central Lofts. Representatives from Nedegaard's company were present.
Ellen Berkelhamer, Planner with Dahlgren, Shardlow, Uban, who was involved in the plan and plan
review described the project in detail. This application is for the preliminary plat and site approval
of the Kmart site. The Planning and Zoning Commission (P&Z) has considered both items. The P&Z
has given site approval, and the City Council would consider approval of the preliminary plat. This
development has been designed considering the goals of the Kmart Citizens Advisory Group
established by the City Council. These goals include more employment, housing, and an improved
image. There are 218proposed units offor sale housing valued from $270,000 to $330,000. The
plan includes three groups of condominium housing, 20 town homes, and open spaces. The plat
includes an Outlot for future commercial use and community center. Wyckoff asked if this would be
a community center for the proposed housing site. Berkelhamer indicated it would be a recreation
site for the residents.
Berkelhamer summarized planning considerations by the P&Z which included the Comprehensive
Plan and transit for the site, commercial and pedestrian connections and densities. This area is
zoned "Mixed Use District". She described the public roadways and stated there would be an
internal roadway to all the facilities. The parking requirement for the site has been met with 128
underground parking spaces, two car garages for each town home, and 80 on street parking spaces
for public parking. The site will provide approximately five acres of green space and. 77 acres in
sidewalk connections.
City Council Minutes
November 24, 2003
Page 10 of 15
Berkelhamer stated there would be some modifications to meet the Fire Departments requirement
for emergency vehicle turning radius needs prior to final plat approval. She has spoke to Metro
Transit regarding additional bus stops. Berkelhamer reviewed the landscape plan, which is
consistent with the Zoning Ordinance and Highway District Guidelines. There will be a new access
onto 49th Avenue and buffering for the existing house was described. The interior space wouM be
privately maintained by the Grand Central Loft homeowners associations.
Berkelhamer stated that the City of Columbia Heights Design Guidelines for this area are for a
Highway District and this plan meets these guidelines. An elevation of the condominiums and town
homes was shown. The buildings face an internal courtyard. The condominiums are four stories and
the town homes are one or two stores, with the appearance of being two stories. Berkelhamer listed
construction materials, building colors and screening.
Wyckoff questioned how the Cheery Heights hill would be contained, and where drainage would go.
Roger Humphrey, Humphrey Engineering, stated there would be two retaining walls to preserve the
slope, and at a better angle so further erosion would not take place. Hanson stated it currently
drains from east to west in an easement area and then from the south to the north in a pipe to 49th
Avenue. This would not change. There are alternatives to discuss with the residents for next year,
but is independent to what is happening with the Kmart site. Kelzenberg asked if we have been doing
this work. Hansen stated we have done work on Fillmore and some utility work. Kelzenberg stated
there is someone else working up there now. Nawrocki stated there is an electrical contractor
working there. Hanson indicated that two permits have been issued to a private contractor.
Berkelhamer described pedestrian walkways and bike paths. There will be a monument sign at 47th
Avenue and the new street that would be approved by the P&Z. The lighting plan has been
submitted, with fixtures and lighting spread approval required by the City Engineering prior to final
plat approval. Berkelhamer stated that the P&Z Commission unanimously approved and
recommended that the City Council accept the plat, subject to specified conditions.
Wyckoff indicated that the project looks beautiful and exciting, but to remember this does not
address what would be located on Central Avenue.
Nawrocki questioned the building heights. Staff indicated that from Cheery Heights you would be
able to see the horizon, with some views even improving. Streetar stated that on September 4th the
elevation was 52feet and after engineering they are now 43feet. As a result, the anticipated blocked
views would not be blocked. Nawrocki referred to a March 1972 letter from the City to the School
Board regarding traffic, traffic lights, the entrance to the site, and that a north/south street be put in,
which became Fillmore Street. Nawrocki questioned MNDOT review of the plan. Berkelhamer stated
that MNDOT and Anoka County are required to approve the plat. Streetar stated there is no
restriction filed at the County to prohibit the preliminary plat and approval is a condition required
prior to the final approval. Williams stated there are 28 conditions prior to final plat approval, and
that approval is item number four. This is only the preliminary plat.
Hoefi requested that any motion include the condition that the Developer dedicate six feet on the
southerly property boundary of 4 7th Avenue, so there is a 60foot right of way for the road. The
Developer has verbally agreed to this. Streetar stated that the Developer has also agreed to extend
this sidewalk all the way to Fillmore Street.
Lee Stauch, Cheery Heights resident, asked if the property would have to be purchased from the
owners for sidewalk. Hansen stated that the sidewalk would be within the existing right of way.
City Council Minutes
November 24, 2003
Page I ! of 15
Wyckoff questioned the next steps for development. Humphrey stated that pending weather and final
plat approval in the middle of winter, demolition of the current building is scheduled to begin in
February or March.
Motion by Ericson, second by Nawrocki, to approve the Grand Central Lofts Preliminary Plat for
Nedegaard Custom Homes, as the plat is consistent with the Mixed-Use District, and meets the
required performance standards and required findings for Preliminary Plat, that have been found to
be necessary to protect the public interest and ensure compliance with the provisions of the Zoning
and Development Ordinance, subject to the conditions identified in the Staff Report, and to include
the condition described by the City Attorney requiring an additional six foot strip for road right-of-
way. Upon vote: All ayes. Motion carried.
Task Force Report re: Deer at the Minneapolis Water Works
Wyckoff referred to the large amount of time spent and accusations hurled during this issue. She
stated that staff from the Minneapolis Water Works asked her to form a task force to discuss the
abundance of deer on their property. Wyckoff assembled a task force consisting of five members. The
task force met several times and was faced with a difficult decision. They used an additional two
week time period to have veterinarians appraise the deer. That report indicated there are too many
deer for this area as they counted 39 deer, possibly more, which are too small and there is not
enough vegetation remaining to sustain them. Wyckoff stated that two residents offered the option of
a group that in March couM selectively reduce the deer andperform birth control. Deer do still get
in and out of the Water Works and therefore, we would still have baby deer. The task force did not
want to wait until March. Residents have offered to feed the deer. There are four different packs of
deer in this area; some that eat out of your hand, and some that live off in the woods. The ones in the
woods are starving. The task force's conclusion is to have bow hunters remove all but 20 of the deer.
Wyckoff was concerned that the deer on Chatham are not scared of humans and wouM be easy
targets, and wouM like to see that any deer taken are the ones from in the woods. Wyckoff stated that
Council would not take action, but will accept the veterinarian's report and forward on the
recommendation of the task force.
Nawrocki disagreed that it was up to the Council as to what should be done. He felt that Mr.
Hinrichs was wrongly chastised during this process, as he lives in the area and is one that feeds the
deer and takes children to see the deer. This is a very emotional situation. Nawrocki showed the
packet of materials he has received regarding this issue. It is good that people are voicing their
opinions. Most people agree the deer are overpopulated and this is more deer than the area can
support. Nawrocki voiced his opinion on the pros and cons of bow hunting versus shooting. The
option of culling the herd and birth control is very expensive. Nawrocki pointed out this is a matter
of security and important to everyone. Nawrocki stated his personal recommendation to thank the
City of Minneapolis for their willingness to consider our views, but this is the property owner's
responsibility. We should give them the information we received and recommend that the herd be
thinned down. We should ask for signage to not stand by the fence, but to accommodate people's
enjoyment of viewing the deer. Any meat from the animals removed, if safe, should be turned over to
the food shelf.
Motion by Nawrocki that these recommendations be referred to the water works people for their
consideration.
Wyckoff recommended using White Buffalo Inc., but they could not come until March and if the herd
is changed in any way before then, they would not be interested.
City Council Minutes
November 24, 2003
Page 12 of 15
Williams recommended accepting the veterinarians report and placing it on ftle, and that the task
force's recommendation be passed on to the City of Minneapolis Water Works. The City of
Minneapolis will decide what to do. He referred to letters received from a 4tn grade class, but felt
they received misinformation. He spoke to the task force and they were against culling the herd at
the beginning, but after getting involved they feel their recommendation is justified. We shouM
supply the information we received, but recommend that the herd be thinned, and ask for
consideration of an area where the deer can be viewed. The thought of applying sterilization is
interesting, but not proven and they cannot get here until March, which is not humane. If
Minneapolis wishes to fund sterilization, fine, but this may not be practical because of the cost.
Wyckoff stated that residents could possible raise the funds. The deer wouM have to be identified
and the cost would vary with differences like ear tags or electronic collars.
Motion seconded by Wyckoff, but would also want to forward the task force recommendation.
Nawrocki stated that was not a Council recommendation.
Kelzenberg stated he would like a second perimeter fence so people could see the deer. He
commended the work of the task force and of Phyllis Colombo. Upon viewing the deer, he felt some
looked fine and some did not. A lot of money should not be spent, but this is a commodity to both
cities. Kelzenberg liked Task Force member Larry Weatherly's motion to thin the deer to 20.
Nawrocla' stated he was not for, or against, the task force recommendation, but it was only a verbal
response. Kelzenberg felt this was a compromise and he liked it.
Williams stated he would vote against the motion, as the task force did an excellent job. We have
spent weeks on this and a compromise would be the best, or Minneapolis may get rid of all of the
deer.
Ericson stated that before she would vote, she would like to hear from the residents present.
Jane Anderson, 1402 Circle Terrace, stated inconsistencies in the task force 's findings. Wyckoff
stated that Anderson has done much research on the White Buffalo Inc. proposal. Anderson stated
that for the most successful management, you would feed the deer to get them to a trap, drop a net
over the group and shoot them in the head so the deer do not run off and people would not see them
suffer. Williams suggested she voice her opinions to the City of Minneapolis.
Nawrocki ask Stephanie Ayers, Task Force member, to come forward and speak. Ayers, , stated this
was a difftcult situation, and it is difficult to watch the deer suffer. She stated that the Mayor
appointed her to this team, and they came to realize the only solution was to eliminate most of the
deer in a legal way. The only acceptable way is bow hunting, and something needs to be done now.
It is not humane to let them starve. Wyckoff stated that in 1999 Minneapolis agreed to
contraception. Wyckoff asked why White Buffalo could not arrive until March. Fehst stated it is
because he is doing a project in another country and wouM not return until then. Fehst stated there
are other groups for deer management, such as Superior Wildlife Management, but they do not
recommend long-term contraception.
Fehst stated that all materials gathered to date should be passed along to the Water Works.
Anderson continued with inconsistencies regarding the method of removal. Wyckoff asked why White
Buffalo Inc. wouM not come in March if we removed some deer now. Anderson stated that because it
is for his research, and he would want to control the population. Wyckoff indicated there have been
donations offered. Anderson stated there have been offers of up to $500. Ericson asked if
Minneapolis is open to the idea of feeding the deer and the White Buffalo group, as birth control is
City Council Minutes
November 24, 2003
Page 13 of 15
currently not allowed. Anderson stated that is incorrect and she can produce the law to prove it.
Williams felth that the Water Works would not allow the birth control. Anderson stated that these
deer are a part of their security, and the Water Works has the lowest vandalism rate in the country
because people are watching the fence and their property, while watching the deer.
Fehst again commented that information from the task force, Anderson and Colombo would be
forwarded to Gail Plewacki and Mayor Rybak, to give them enough information to make their
decision. Since we do not have a deer management plan and do not have a rule again bow hunting,
Minneapolis will not come back to us again on this issue. We have spent an amazing amount of time
on this and anything further should be said to the Minneapolis City Council. Wyckoff stated the
information should also go to Paul Ostrow, and should include a letter stating that people are
willing to contribute money for this cause. Fehst stated this is no longer our issue. Minneapolis
asked for a task force; the Mayor asked for volunteers, did not receive any, appointed members and
then they were unfairly chastised
Ed Aune, 4649 Johnson, stated he feeds the deer about 300pounds offood per week, and can call 22
deer to the fence. He disputed the count of 56 deer on the site. The deer need to be managed and we
have to do something. The deer are standing on their back feet when trying to eat from the trees and
he has seen Water Works employees cut down branches to feed the deer. There is not enough
undergrowth and time is needed to allow re-growth.
Wyckoff stated she would like to write a letter to the Minneapolis Water Works to thank them for
their consideration, to indicated that a task force was formed and has made the recommendation to
remove all but 20 of the deer through bow hunting, and include in formation for sterilization of the
deer, which would require feeding them until spring. Wyckoff would allow Councilmembers to
review the letter.
Nawrocki reiterated his motion and stated that he has not seen a written task force report. Wyckoff
indicated that the motion did not include the task force report or that citizens would pay to feed the
deer.
Ericson preferred a combination of motions as Minneapolis asked for the task force, to let them
know the results; include new information receive& and as residents enjoy watching the deer,
recommend preserving some of each different group of deer. Nawrocla' indicated that then other
groups specific recommendations shouM also be given to Minneapolis. Wyckoff stated her personal
wish was to wait for the White Buffalo Inc. group in March. Ericson indicated the need to validate
the task force recommendation bypassing it on. Fehst stated that the task force did make a motion at
the end of the last meeting.
Upon vote: Kelzenberg, nay; Williams, nay; Ericson, nay; Nawrocki, aye; Wyckoff, nay. 4 nays - 1
aye. Motion failed.
Wyckoff indicated that she would write the letter to the appropriate persons.
Ericson thanked the task force and other residents that helped to educate Councilmembers in this
matter.
ADMINISTRATIVE REPORTS
Report of the City Manager - none
Report of the City Attorney - none
City Council Minutes
November 24, 2003
Page 14 of 15
CITIZENS FORUM
Williams requested that "purchase of the NEI building" be added to the work session agenda.
COUNCIL COMMUNICATION
Nawrocki
· Monday, December 1, at 7:00 p.m. is the Truth and Taxation hearing. Thel2 percent tax increase is
incorrect, as everyone's taxes are going up 18 to 22 percent.
Referred to a quote in the Heights Happening newsletter regarding increase in taxes because of loss of
State Aid. The increase is because of the City Manager's recommendation and majority vote of Council.
An alternative would be use of surplus revenues and significant reductions in expenditures.
· Referred to meeting of the State and Metro Municipalities (AMM). Tom Weaver, Executive Director of
the Metropolitan Council described the Metro Government Development Guide Plan. Has the local
AMM information available for review. Described sessions attended regarding cooperation and
consolidation of services and land use risk management law changes. Fehst indicated there was a heated
discussion regarding cuts in local government aid, and that we are suffering dramatically because of
these cuts. Fehst indicated that most cities are raising back the allowable 60percent aid loss.
· Asked again for a written policy, which does not forbid or curtail City employees from talking to City
Councilmembers.
· Heard concerns from Mady's owner regarding talk of redeveloping their property. It is hindering their
ability to sign up bowling leagues for next year.
· NE comer of 45th and Central there is a warning sign, which impedes right tums, and looks to have been
forgotten there.
· Disappointed that the televised Mayor's Report does not cover all points from the Council meetings,
such as the North Star Corridor would not cost Columbia Heights residents anything, when our County
taxes have funded $750,000 to promote this.
Ericson
· Asked the Mayor to describe the "Light the Heights" event. Wyckoffstated that on December 6th at 5.'00
p.m. the plan is to gather at the Transit Hub at 41st and Central Avenue, to turn on the lights on Central
Avenue and Wargo Court. There will be church choirs performing, a reception at Crest View and open
houses at several businesses. Fehst stated there wouM be an agenda for the event in the Northeaster
newspaper. Nawrocki suggested the wrestling team sell Christmas trees, but it may be too late for this
year.
· Wished residents a healthy, safe and happy Thanksgiving. Wished the Mayor a Happy Birthday on
December 12th.
W¥ckoff
· The City will still pick up leaves the rest of the week.
· There will be only one regular Council meeting on December 15th. December lst is the Truth and Tax
hearing, December 2nd is a joint meeting with School board, and December 8th is a Council Work
Session.
· Starting January 7th, on Wednesdays, the Mayor will meet with residents from 5:00 to 8:00 p.m. at the
Library to hear their concerns and have presentations to keep citizens more informed. Community
Development Director Bob Streetar will give the first presentation at 6:30 p.m. that evening.
Williams
· Regarding taxes: spending has been flat for four years and not raised taxes. Last year we were under
budget by $300,000 in addition to the $700,000 in cuts we made. On this year's tax statement the
County has raised taxes 12 percent, but not sure what we get in return for this. Fascinated with our
increased community development.
City Council Minutes
November 24, 2003
Page 15 of 15
· Important to pray for the peace and prosperity of our citizens, and for local resident Bruce Nedegaard.
Redevelopment of the industrial park is a slow process. Fehst stated that severalproperties have been.
purchased, and we have obtained grants to clean up the land. The project is continuing at a steady pace.
· Tickets for the Holiday Kick-Off Party are available at City Hall, Northeast State Bank and the Credit
Union. The world's greatest pork chops will be served.
· Wished everyone a great Thanksgiving and holiday season.
· Complimented the Rising to New Heights group for getting involved with our community, and the
desire for the enthusiastic deer advocates to also become involved in our City.
Kelzenberg
· Congratulated his son's 7th grade basketball team for winning first place in their toumament this past
weekend. There were only two courts for 16 teams, so teams were split. The last game the two Columbia
Heights teams played each other.
· All proceeds from the Holiday Kick~off Party will go toward a community center.
· Wished everyone a safe and nice Thanksgiving.
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 11: 13 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL
TRUTH IN TAXATION HEARING
DECEMBER 1, 2003
THESE MINUTES HAVE
NOT BEEN APPROVED
The following are the minutes for the Truth in Taxation Heating of the City Council held at 7:00 p.m. on
Monday, December 1, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
Call to Order - Roll Call
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson,
Councilmember Kelzenberg
Pledge of Allegiance - recited
Presentation of 2004 Budget and Tax Levy Information
Wyckoff stated this has been a tough year, and she thanked staff for keeping the budget down.
Walt Fehst, City Manager and William J. Elrite, Finance Director - Budget presentation
Fehst gave the background of State action and relative budget cut requirements. The initial reduction was
estimated at forty percent of our total budget, or $1 million the first year and $1,400,000 the second year.
We prepared the 2004 budget with the mandated cut of $1,048,796 and we were allowed to make up sixty
percent of that reduction in Property tax increases. Fehst described the change to the economic aid formula
and the increase of fimds to the school district. Fehst recommended increasing taxes to local property
owners by the allowable sixteen percent increase as a result of the State budget crunch. Fehst indicated there
have been twelve staff reductions to date.
Elrite narrated a 2004 Budget power point presentation. Copies were also available in the room.
· 2004 Revenue by Source - All funds: Our property taxes make up 27 percent of our total revenue.
· 2004 All Budgetary Funds Expenditures by Functional Areas: About four percent of the total city budget
is for administration.
· 2004 All Budgetary Funds Expenditures by Classification - or general services provided: Personnel is
the largest area of expenditures or 38 percent.
· Sources of General Fund, Library Fund and EDA Revenue and Expenditures by Classification: 21
percent comes from government aid. Four or five years ago a larger portion of our revenue was from State
Aid. It has been necessary to make this up through cuts and property tax increases.
· Major Expenditure Changes: The Police Department took the largest cut.
· Class Rate Percentages by Real Property Type for taxes payable from 1997 to the present: This graph
compared residential homestead, commercial-industrial and public utility, residential non-homestead 1 unit,
residential non-homestead 2 to 3 units and undeveloped land, and residential non-homestead 4 or more units
low income.
· Changes in State Aid: We were allowed by the Legislature to make up 60% of the cuts and the rest of
the cuts we were forced to absorb.
· Proposed Property Taxes from 2001 to 2004: This compared levies from prior years. There is a proposed
property tax increase of $629,276 to make up the cut in State aid.
· Where the Property Taxes Go: City 42%, County 30%, School 21%, and Miscellaneous 7%.
· Increase in Tax Revenue to the City - Comparison of 2003 and 2004: Elrite stated that the levies have
held fast. If not for a reduction in State aid there would not have been a property tax increase.
· Property Tax History from 1997 to 2004 on five selected properties: Most people's property taxes are
lower today than they were in 1997.
· Taxes for different level market value homes: Tax increases are also attributed to the increase of the
market value of homes.
City Council
December 1,2003
Page 2 of 3
· Average tax increase on an average home would be $30 per month: This comparison shows what the
same amount would buy compared to all city services received for that amount.
Nawrocki stated that he did not agree with the report. The State passed on the message to downsize local
government. The Governor did not mandate the 60 percent loss, but allowed it. The property tax notice
stated that rates went up 13 percent, but overall increases were 17 to 18 percent. The City portion is in the
18 to 22 percent range. Other cities in the county are increasing at a much lower rate. Nawrocki referred to
levied amounts for 2004, which use the 2003 figures for calculation. The numbers do not consider the HRA
levy, which increased $26,035. The actual increase in the proposed budget is $71,546 over the actual
budget. The chart on page six does not consider the amended 2003 budget from April. The actual reduction
of stated aid is $302,000. Nawrocki indicated there would be a surplus in 2003 of $300,000, which could cut
the proposed levy in one-half. Nawrocki referred to other taxes that support government including sales tax
and gasoline taxes along with utility rate increases and street improvement assessments.
Nawrocki referred to the reduction of staff and indicated that police positions added through grants were
reduced only by attrition. He referred to no longer having an assessment clerk and the possible future need
to add this. Nawrocki feels we should cut back in areas such as: Special Project Coordinator to one-half
time, remove the Public Works Administrative Assistant, reduce the City Planner to one-half time, and that
the Community Development Assistant position was to be reduced upon hiring the Director. He suggested
we hire a full time Building Official rather than contracting with New Brighton. In the Finance Department,
one of the two IS positions should be eliminated. In the Fire Department there was a reduction of one
position with possible replacement mid-year, which means that position will be back at the end of the year.
Nawrocki suggested dropping the $5,600 Values First Program, all national organization memberships, all
out of metro area conferences and travel, reduce our contribution to the Miss Columbia Heights program,
bid out legal services, and review the Honeywell contract for mechanical services. We may need to move
money for increases in utility rates. There is not a salary increase in the budget, but we should have
provisions for what might or might not have to be done. Nawrocki indicated that the budget is padded. You
should tax for what you need, not to build up reserves.
Fehst referred to management of the Clinton Cop Program. Fehst stated that the engineering of State Aid has
increased the city's portion of taxes, decreased the homestead credit, and increased aid to the school
districts. The attempt has been to place more of the tax burden on the city's property taxes. Fehst stated that
this 16 percent add back is a one time chance to recover funds lost, and we will continue to look at ways to
reduce the budget and maintain service. Fehst indicated there might be no increases or very little this year,
unless we are forced into arbitration; but we are trying to save jobs.
Wyckoff stated that all members of the Women's Mayors group are raising back the allotted l 6 percent tax
increase. Staff works hard in many areas beyond their normal duties and are very frugal.
Williams felt we have a responsible budget. Since 1991 we have had major cuts from HACA and State aid
and therefore, a lot more responsibility has been put on cities. Our property values have gone up extensively
over the last seven years. Williams clarified how the $600,000 was reached. We stay under budget. We
could lose more money next year and we want to develop our city. It would be wrong to get rid of our city
planner, as we have a 50 million dollar project at K-mart. Williams gave the breakdown of increases to his
property tax. He indicated that his taxes are over $200 less than they were in 1997. Williams stated that
holding personnel increases are difficult with unions involved. Fehst stated there has been a reduction in
attorney bills every year for the last three years. Williams agreed that we need a building official. We need
to continue our support of the Values First program. Chief Johnson stated that Values First is the only group
that does anything for diversity. The outreach to the Muslim community has been exceptional in getting
people involved. He listed other programs the group is involved in.
City Council
December 1, 2003
Page 3 of 3
Kelzenberg stated that our tax dollars are well used, especially when seeing everything that the City does.
There can always be more cuts. He felt the Governor realized he made a mistake and so allowed us to raise
back the percentage. He complimented Elrite on the good job he has done on the budget.
Ericson stated this is her first budget process and found it very interesting. It is important to condense
services for the least cost, as many residents are on fixed incomes. We must remember that people expect a
lot from their city, such as immediate medical response, our streets shoveled, ice finks for kids, and that
Council must balance the needs and desires. Compared to other parts of the metro, our property taxes are
very reasonable.
Wyckoff referred to higher taxes in other communities that receive less service, such as paramedic services
available in minutes. We need to spend money to make money.
Phil Zuidema, 4945 Pennine Pass asked what government system decides market values. Fehst stated that
Anoka County provides assessment of properties every four years, with comparisons of other houses. Seven
years ago the Columbia Heights median home value was $70,000 and now is $130,000. Ericson asked when
the assessment could be challenged. Elrite stated that is in mid-April. Nawrocki stated the date for the local
level hearing is on the property tax statement received in March.
Harold Hoium, 4315 5th Street, questioned police coverage, fund transfers, library, fire and finance
department budgets. Elrite answered his questions. He referred to streets that need repair.
Leland Stauch, 1155 Khyber Lane, stated there should be a nine month plan to establish the budget. The
budget overage for this year should be used for next year's budget.
Scott Rausch, 2211 40th Avenue, questioned TIF on the Kmart property. Fehst stated the tax increment
project for the Kmart site is $750,000 for a $50,000,000 project. It is "pay as you go", with no cost to the
City. This will regenerate the area and cause spin-off development. Rausch asked what impact the 250 units
would have on our schools. Fehst stated that additional school buildings would not be required and schools
would receive addition aid per student. Nawrocki stated that the $750,000 would be used to tear down the
building. Nawrocki described the three phases of the project. Ericson stated that the cost of education for 30
students is no more than for 20 students, yet they receive additional funding, and many of our schools have
room for expansion.
Wyckoff stated that tomorrow evening Council would hold a joint meeting with the School Board at the
School District Office.
Nawrocki discussed Fiscal Disparities and his committee participation in this area. Wyckoff stated
appreciation for his work on Fiscal Disparities.
Mayor Wyckoff adjourned the meeting at 9:17 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
REGULAR MEETING MINUTES
October 21, 2003
CALL TO ORDER/ROLL CALL
Chair, Ericson called the meeting to order at 7:00 p.m., October 21, 2003.
Present: Tammera Ericson, Bruce Kelzenberg, Bruce Nawrocki, Bobby Williams, Dennis
Ecklund Jr., and Patricia Jindra
PLEDGE OF ALLEGIANCE
Ericson announced the addition of Item #7, Resolution 2003-07 for the approval of' HUD forms.
CONSENT AGENDA :
Approval of Minutes
Ecklund stated on page 4, under Parkview Villa Management Bids he would like it amended to
read:
Ecklund- felt very comfortable with CommonBond and Walker and stated that Crest View
could possibly work if they made some changes.
MOTION by Nawrocki, second by Williams, to approve the minutes from August 20, 2003,
regular meeting with the amendment as listed. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
Karen Fantle introduced herself as the new Parkview Villa Housing Administrator, stated she
has been with Crest View for seven years as of November 4th, has been Resident Services
Coordinator for Crest View on 42na and prior to that was Director of Therapeutic recreation.
Apartment 609 has been filled and 4607 Tyler had an inspection with no violations reported
CITIZEN FORUM
Don Camp, Unit 608, asked when the dryers would be fixed On the second floor as they have
been out for approximately two months. Fantle.s, tated Bill Gault has replaced parts on one and
thought there was three working at this time.
Nawrocki asked if the problem was the need for repair or replacement of the dryers. Kottsick
stated they have someone come in to do the repairs to the machines and to her knowledge, they
have replaced one and repaired the coin slot on another.
Judy Schendel, Unit 612, stated when she was in the laundry room today, everything was
working properly.
Dorothy Keller, Unit 414, stated when she first moved in, she was told when you have visitors
you need to tell the office and asked if this rule changed, as there are many visitors staying for
long periods of tim.e.. Fantle stated the HUD regulation states one visitor could stay no longer
than 21 days per year.
Bob Balega, Unit 704, asked if the emergency cords are functioning properly, as his is in the
down position. Kottsick stated they are functional, but residents should remember that staff
responds to the emergency cords and if it is pulled after hours or on the weekend they should
dial 911 instead,`
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 2 of 7
Mayor, dulienne Wyckoff invited residents to ride on the 801 Bus with her on Wednesday,
November 5th at no charge. Prizes and discount coupons will be given out. Residents should
plan to meet her at the Bus Hub on Central at 10:30 am and plan to return from Rosedale at
2.'20pm. There are some flyers available by the elevators.
ITEMS FOR CONSIDERATION
Resolution 2003-04~ Adopting the Proposed 2004 Budget for Parkview Villa North
Fantle stated the proposed budget for Parkview Villa North is $373,900, which represents a
3.7% increase over last year, 4.5% increase in allocated interdepartmental labor, a projected
10% increase in utility costs, 5. 4% increase in management fee expense due to a 2°,4 increase in
salary costs and a reallocation of the total management fee. Supplies and services increased 3%
in 2004. Total revenue is $383,500, which includes rents of $280,000, an Operating Subsidy of
$90,000, investment incomes of $5, 000 and other miscellaneous charges:
Nawrocki stated he thought the EDA approved the HRA Budget at their meeting. Streetar stated
the EDA did approve an HRA Levy at a . 0014 rate and an EDA redevelopment Levy at a . 00183
rate. The EDA can raise money by levying, this amount for redevelopment purposes.
Motion by Williams, second by Jindra, to waive the reading of'Resolution 2003-04, there being
an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Williams, second by Kelzenberg, to Adopt Resolution 2003-04, being a Resolution of
the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the
2004 Parkview Villa North Budget of $373,900 and recommending this to the City Council for
approval. All ayes. Motion Carried.
Resolution 2003-05~ Adopting the Proposed 2004 Bud~,et for Parkview Villa South
Fantle stated the proposed budget for Parkview'.Villa South is $197,477, which represents a
7. 6% decrease over last year, a 1.5% decrease in allocated interdepartmental labor and a
$2,458 decrease in management services expense resulting from a 2% increase in salary expense
and a reallocation of costs between Parkview Villa North and South. Gross revenues are
$198,100 and include rents of $180, 000, investment income of $6, 000 and other miscellaneous
charges.
Motion by Kelzenberg, second by Nawrocki, to waive the reading of Resolution 2003-05, there
being an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Kelzenberg, second by Jindra, to Adopt Resolution 2003-05, a Resolution of the
Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the
2004 Parkview Villa South Budget of $197,477 and recommending this budget to the City
Council for approval. All ayes. Motion Carried.
Walker ElderCare Manal~ement Agreement
Nagel stated at the August 20th HRA meeting the board passed a motion directing staff to
prepare a 3-year draft agreement for management services with Walker ElderCare for Parlcview
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 3 of 7
Villa North and South, subject to approval by the HRA. Staff has prepared the draft agreement
for board review and approval. The services provided are the same as we are currently
receiving under the Crest View Contract except that Walker will take over the operation of the
Capital Fund Program.
Ecklund asked if Walker will look into hiring the current staff. Nagel Stated they would.
Nawrocki stated on page 2, under Termination, it states that if less than 60% of the services
covered by the agreement have been preformed upon termination, the contractor shall be
reimbursed and asked if this in our current agreement, with Crest View. Nagel stated it was.
Williams stated in Crest View's bid there would be a cost of living increase and Walker has a
CPI increase for each additional year and asked if there wouM be a big difference. Nagel stated,
it may not be any different. Nawrocki stated there are different types of CPI rates and asked
which one they would be using. Nagel stated he would find out from Walker.
Resident, Renie Suftka, Unit 104 asked if Walker is getting the contract. Ericson stated that at
the last HRA meeting a motion was made to direct staff to draft an agreement for review tonight
and that no decision has been made yet.
Resident, Gary Peterson, 3712 Lincoln, stated he has worked with Crest View for 18 years and
has had a very good worla'ng relationship with them.
Motion by Williams to table this item until next month where staff can make some of the
changes requested by the board. Motion Failed for Lack of a Second.
Motion by Nawrocki, to authorize the Chair and Executive Director to enter into the agreement
with Walker ElderCare with the understanding t.hat the CPI, 60 day Clause, assignability Clause,
approval by HUD, approval by the City Attorney and the ability to have some input on hiring
staff to be further explored to the satisfaction of staff.
Ericson and Jindra felt uncomfortable voting on the agreement in its Current draft, dindra stated
there are too many loose ends to the agreement.
The Motion was withdrawn by Nawrocki.
Motion by Nawrocki, second by Ericson, to authorize staff to continue to negotiate with Walker
ElderCare on the Management Services Contract for Parkview Villa North and South making the
changes to the agreement as specified by the board and bring it before the board at the special
meeting on November 18, 2003 at Parkview Villa immediately following the Public Heating held
at City Hall at 7 p.m. All ayes. Motion Carried.
Kelzenberg asked the residents of Parkview Villa that were present, how many are happy with
Crest View's management. About half of the residents present were happy with them.
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 4 of 7
Resolution 2003-06~ Exploring the possibility of transferring the ownership of Parkview
Villa North and South to the Anoka County Housing and Redevelopment Authori ,ty
Streetar stated the City Council established ambitious goals for the Community Development
Department and with limited staff and financial resources and a budget reduction of $31, O00 for
2004, it is necessary to eliminate some of the responsibilities of the department, such as
maintaining the ownership and management oversights for Park'view Villa North and South. By
exploring the possibilities of transferring ownership and responsibilities of ownership to the
Anoka County Housing and Redevelopment Authority (ACHRA), it would allow staff to focus
more attention on the City Council's redevelopment goals. ACHRA currently owns and manages
housing and would provide as good, if not better service to Parkview Villa residents. This would
significantly reduce the $5 to $6 million debt on Park-view Villa South and we could return tax
dollars being used to pay the debt to the City, School and County.
Williams asked Streetar to explain the savings of $850 to$ 920 thousand per year of City tax
money. Streetar stated the current tax statement obtained from Ehlers it states there is about 5.8
million owed The City made the first payment of approximately $850,000 in September and will
increase each year to an approximately amount of $920, 000.
Williams informed the residents of Par]cview Villa the City borrowed 2.5 million which has gone
up to somewhere near 5.2 million, which mean there is no money to due the repairs necessary to
the building. Therefore, it is very important the City explore their options.
Nawrocki stated he was on the HRA back when the decision was made to borrow the 2.5 million
for Parkview Villa South. The intent was to use Tax Increment Financing money to payfor the
bonds. The Central Avenue business district was going downhill so a residents group of about
30 people was formed to come up with recommendations. The group recommended two things:
1) the need for Senior Housing and 2) the need for a Comprehensive Plan for the community.
Nawrocki also stated he disagreed to the wordif~g in the HRA letter stating that maintaining the
ownership and management oversight of Parkview Villa North and South takes resources away
from more important City priorities.
Resident, Ed Carlson, stated he was a former Mayor of Columbia Heights and one thing we
wouM loose by selling Parkview Villa is the HUD funding. Mr. Hines suggested staff could
check this matter out with Anoka County. Streetar stated, staff will check into this matter.
Mrs. Keller, Unit 414, stated if their rent has never been subsidized in the South building, why
were they told they were in subsidized units. Nawrocla' stated the North building has always
been HUD subsidized The South building was never set up that way, and even though, there is
no documents statin..g it, the South rents were to be $100 over the highest rents in the North
building.
Kelzenberg read the rent amounts from a 2000 application for the south building given to him by
a resident describing what the rental requirements were at that time. Kottsick stated the form
has changed since 2000 per HUD requirements.
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 5 of 7
Mayor, dulienne Wyckoff stated she attended the meeting with Streetar and Anoka County, which
was a very preliminary meeting about the possibility of Anoka County owning Parkview Villa
North and South. The County wants to establish a presence in southern Anoka County.
Residents should rest assured that if the sale to Anoka County went through there would be no
change in the status of their residency and at this time Anoka County is only asking for
permission to explore the options of ownership.
Diane Powers, Unit 905, stated she grew up in Columbia Heights, lived here for lO years and
was told you have to be a resident of Columbia Heights to get into the building and in the past
year the units have been filled with anyone, not just Columbia Heights residents. She would like
to see whoever takes over do a better job of placement in the units.
Motion by Kelzenberg, second by Jindra, to waive the reading of Resolution 2003-06, there
being an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Kelzenberg, second by Williams, to Adopt Resolution 2003-06, a Resolution
authorizing staff to explore the possibility of transferring the ownership, and all the
responsibilities of ownership to the Anoka County Housing and Redevelopment Authority, and
report back to the Board at the first meeting in January 2004.
Upon Vote: Ecklund- aye, Nawrocki- nay, Ericson- aye, Kelzenberg- aye, Williams- aye, Jindra-
nay. Motion Carried.
Snow Plowine Service for 2003/2004
Fant& stated last year MGS provided the snow plowing service for Parkview Villa and 4607
Tyler. Staff requested and received bids from MGS, Reliakor Services and Outdoor
Environments. Again this year MGS was the low bidder at $65/occurance for 1 to 4 inches, $75
for 4 to 8 inches and $100 for anything over 12 inches, with salt and sanding at $16 for each 50
lb bag. Sstaff recommends approval of the contr, act for Snow Removal with MGS.
Nawrocki asked why they obtained bids from Shakopee and not from around this area. Fantle
stated, the bids were obtained by William Jones and Bill Gault, prior to her taking over the
administration of Parkview Villa.
Williams stated we had MGS last year and the fact that they aren't increasing their bid for 2004
is very reasonable and would be in favor of their contract.
Motion by Kelzenberg, second by Williams, to approve the contract for Snow Removal Service
to cover the year 2003-2004, to MGS Professional Building Maintenance Services, Inc; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for the
same. All ayes. Motion Carried.
Rent Ad[ustments for Parkview Villa South
Streetar stated in April of this ),ear, Crest View prepared a proposal for rent increases in the
South building. Staff recommends the board hire the new management company and have them
review the rent structure and make recommendations to the HRA no later than April of 2004.
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 6 of 7
Nawrocki stated the longer we wait to change the rent structure, the harder it will be for
residents to adjust to the increase.
Kelzenberg stated the problem with the rent structure has been going on for this long and it
shouldn't make a difference if we wait until spring to discuss rents.
Streetar stated Crest View submitted the proposed rent structure in April that was tabled. The
rent structure was as follows: as of January 1, 2004 a 1 bedroom would be $425, January 1,
2005 it would be $450 and January 1, 2006 it would be $463 plus inflation. Barnes stated the
rent structures were based on cost per square foot comparing them to other local senior
buildings.
Ecklund stated you can't expect someone that is paying $250 to start paying $450 a month and
wondered if increasing the rents for all new resident would be possible instead. Ericson
requested staff put this item on the agenda for the special HRA meeting in November for more
discussion.
Resolution 2003-07, Approving the Operating Fund Calculation of Operating Subsidy
Documents for 2004
Kottsick stated the Operating Fund Calculation of Operating Subsidy, PHA/IHA Board
Resolution. Calculation of Occupancy ?ercentage for a Requested Budget Year, Calculation of
Allowable Utilities Expense Level, Adjustment for Utility Consumption and Rates, Certification
of a Drug-Free Workplace, Certification of Payment to Influence Federal Transactions,
Application for Federal Assistance and the Report of Occupancy forms are all due to HUD this
week and require HRA board approval by resolution prior to submitting them to HUD. Kottsick
explained the documents to the Board.
Motion by Jindra, second by Williams to waive,the reading of Resolution 2003-07, there being
an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Williams, second by Kelzenberg, to Adopt Resolution 2003-07, being a Resolution of
the Columbia Heights Housing and Redevelopment Authority confirming approval of the
Operating Fund Calculation of Operating Subsidy for 2004 and related documents; and
furthermore to direct the Executive Director to forward same to the U.S. Department of Housing
and Urban Development. All ayes. Motion Carried.
Williams stated the board should look at a back up plan for the rising costs of heating for next
year. Ericson directed staff to add this item to the November HRA meeting.
ADMINISTRATIVE REPORTS
4607 Tyler Closina
Streetar stated the closing for 4607 Tyler has been postponed until after the November HRA
meeting as the HRA has to approve one more document per Anoka County requirements.
Housing & Redevelopment Authority Minutes
October 21, 2003
Page 7 of 7
Conflict with November 18th meeting at Parkview Villa
Streetar stated there is a conflict with having the November ]8th HR/t meeting at Parkview Villa
as a Public Hearing has been published per HUD requirements in the newspaper for the PHA
plan at 7p.m. at City Hall.
Motion by Ericson, second by Williams, to conduct a special meeting of the HRA on November
18~h, 2003 at Parkview Villa immediately following the 7:00 p.m. Public Heating meeting at City
Hall. All ayes. Motion Carried.
Barnes stated on behalf of Crest View Corporation anrl its staff, it has been a privilege to work
with staff and that when they exit the administration of Parkview Villa on December 31, 2003,
they will exit gratefidly.
ADJOURNMENT
Chair, Ericson adjourned the meeting at 9:47 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:XHRAMinutes 2003\10-21-2003
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
NOVEMBER 3, 2003
Chairperson Carlson called the meeting to order at 6:00 p.m.
I. ROLL CALL
Members Present: Anderson, Carlson Stumpf, Sturdevant
Members Absent: Goodman
Staff Present:
Kathyjean Young, Assistant City Engineer
Police Chief, Tom Johnson
II. APPROVAL OF JULY 7, 2003 MINUTES
Motion by Stumpf, second by Anderson, to approve the minutes of July 7,
2003. Motion carded unanimously.
llI. OLD BUSINESS
None.
IV. OTHER OLD BUSINESS
None.
V. NEW BUSINESS
A. REQUEST TO MODIFY STREET STRIPING IN FRONT OF 1605 37TM
AVENUE.
Mr.'Eames~ Miiier-0fi605- 3 ~th-A,)~nue-has~l~es~d-~-at th~e-parkin-g
spot in fi'ont of his house, which was recently eliminated, be reinstated.
Earlier this summer a Columbia Heights Police Officer observed a traffic
movement conflict on west bound 37th Avenue at Johnson Street. The
conflict was caused by left-turning traffic blocking thru-traffic. A taper
was added to the westbound lane on 37th Avenue at Johnson Street to
provide two lanes of traffic at the light. This allows thru and right-turning
traffic to maneuver around any left-turning traffic. As 37th Avenue is a
heavily traveled street (9,450 A.D.T.), the extra lane seems to provide
smoother traffic flow. The taper cannot safely be moved or made any
shorter.
Official Proceedings
Columbia Heights Traffic Commission
November 3, 2003
Page 2
VI.
VII.
Staffis sensitive to parking concerns. Mr. Miller has the option of parking
further east on 37th Avenue or on the south side of 37th Avenue. Mr.
Miller indicated that his visitors are older and do not want to pull into his
driveway or park across the street. He stated that he was not consulted in
the elimination of the parking spot and he would appreciate having it back.
Chairperson Carlson felt that because the parking spot had been eliminated
without the homeowner or Traffic Commission being consulted, that this
issue should be tabled until it was further reviewed. Staff indicated that
the taper cannot be shifted, that it is a safety issue and would have to be
left as is or removed.
Motion by Carlson, second by Anderson, to table the request to modify the
street striping in front of 1605 37th Avenue until the next meeting. Motion
carded unanimously.
OTHER NEW BUSINESS
None.
REPORTS
A. CITY ENGINEER
Staff handed out plans showing the K-Mart and the proposed Heights
Rental developments on 51st Court. Motion by Sturdevant, second by
Stumpf, to approve the ingress and egress routes as noted on the Heights
Rental site plan dated 10-21-03. Motion carried unanimously.
B. POLICE CHIEF
Police Chief Johnson reminded the Commission that the 2 a.m. to 6 a.m.
parking ban is in effect November 1, 2003 through March 31, 2004.
Commissioner Carlson asked if cars are being ticketed for parking during
those hours. He stated that the parking ban reminder has been on Cable
TV, in the Newsletter. The City is divided into 20 grids and two officers
are driving two grids per night to ticket those cars violating the parking
ban ordinance.
Official Proceedings
Columbia Heights Traffic Commission
November 3, 2003
Page 3
VIII.
C. COMMISSIONERS
None.
ADJOURNMENT
Motion by Stumpf, second by Sturdevant, to adjourn the meeting at 6:45 p.m.
Motion carried Unanimously.
l~anne Baker
Traffic Commission Secretary
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
November 4, 2003 ,
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Catherine Vesley, Patricia Sowada, Julienne Wyckoff, Audrey Hyatt, and Becky Loader.
Board member, Nancy Hoium was not in attendance.
It was moved, seconded, and passed to approve the minutes of the September 29, 2003, Board meeting as mailed.
The meeting notes from the City Council/Library Board Budget Meeting were reviewed.
Bill list dated 10/13/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 10/27/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 11/10/03 was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
New Library Boardmember, Audrey Hyatt, was introduced. Audrey gave a little background about herself and was
welcomed by everyone.
Old Business:
NEI proposed development update was discussed. The article from the 10/13/03 edition of the St. Paul
Pioneer Press was reviewed. Possibilities are being explored and all individuals with a stake in the
development have asked to be included and updated on any further plans as they occur.
2. The Local Government Aid table provided by the League of Cities was reviewed.
Personnel update was provided. Applications for page positions are still being accepted. After
applications are processed interviews will be conducted. The library clerk will be on family/medical leave
shortly; the position will be evaluated as necessary.
Plans for the "It's Our Birthday" celebration on December 3 were reviewed and discussed. Board
members who will be available that day are: Pat Sowada noon to 4:00, Catherine Vesley noon to 5:00,
Barb Miller 5:30 to 7:00, Audrey Hyatt 5:00 to 7:00. Mayor Julienne Wyckoffwill cut the cake at 12:30
that day and will participate the entire time.
5. 2004 proposed budget update was provided. The 2004 budget is not approved at this time. 2003 year-end
projections document was distributed and reviewed.
New Business:
The proposed 2004 holiday and closed day schedule was reviewed. The Anoka County Library holiday
and closed day schedule was reviewed. The County is closing 3 additional Saturdays during the summer
next year. To be consistent with the County it was moved, seconded, and passed to add the following
closed days in 2004 to the Columbia Heights Public Library schedule: Saturday, May 29; Saturday. July 3;
and Saturday, September 4. It was moved, seconded, and passed to approve the Holiday Closed day
schedule as amended.
2. Crossover statistics for August and September were reviewed. An explanation of these statistics was
provided for the new Board member.
3. Thank you letter to Marcella O'Malley for the donation on behalf of Sheila Dudziak was reviewed.
The newly commissioned Foundation Board met on October 22, 2003. Election of officers was held with
the following results:
President, Tom Sherohman
Vice-President, Don Vesley
Treasurer, Sharon Shedlov
Secretary, MaryAnn Herringer
Fundraising, Marlaine Szurek
The new members are very excited and enthusiastic about their roles. The next meeting is scheduled for
November 19, 2003, at 1:00 p.m.
5. Part-time raises for 2004 were discussed· No contracts have been settled for 2004 and there are no
projected raises for 2004.
6. The updated Library Board member list was distributed. Mayor Julienne Wyckoffrequested that e-mail
addresses be included· The information will be further updated and redistributed next month.
7. Franklin Library article that appeared in the Star/Tribune was discussed.
8. Information about a new 3M product for Public Access Management was reviewed. This product could
possibly be compatible with the new CIPA (Child Intemet Protection Act) requirements.
9. A brochure containing local company ads and pictures of the "50-year history of the Columbia Heights
Fire Department, 1907 - 1957" was shared with the Board.
There being no further business the meeting was adjourned at 8:40 p.m.
Respectfully submitted,
t Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2
City of Columbia Heights
Park and Recreation Commission
November 25, 2003
The meeting was called to order by Eileen Evans at 6:33 p.m.
ROLL CALL
Members present:
Eileen Evans; Jerry Foss; Tom Gmenhalgh; Bruce
Kelzenberg; Gary Mayer; Kevin McDonald; David Payne;
Marsha Stroik; Keith Windschitl, Recreation Director;
Kevin Hansen, Public Works Director/City Engineer
Also present:
Bob Surbrook
Excused Absent: None
Absent: None
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Foss; second by Mayer. All ayes, motion carried.
INTRODUCTION OF NEW COMMISSION MEMBERS
Commission Chairperson, Eileen Evans, introduced Kevin McDonald and Marsha Stroik
as new Commission Members. The Commission welcomed them.
LETTERS AND REQUESTS
Commission Chairperson, Eileen Evans, asked Commission Members how they would
feel about setting a policy for fee waived groups to only be able to have weekend rentals
if rented within a six-month time frame. Eileen feels that wedding rental dates are
infringed upon due to fee-waived groups being allowed weekend rentals that are booked
a year in advance. Recreation Director, Keith Windschitl, noted that changing the current
policy would lead to an increase in fee-waived groups attending Park & Recreation
Commission meetings with requests to make exception to the policy. This topic of
conversation is being tabled at the present time.
REQUEST FOR FEES WAIVED FOR SISTER CITIES INTERNATIONAL
Recreation Director, Keith Windschitl, informed the Commission that the Sister Cities
International is requesting fees waived for a spaghetti supper to benefit Wheelchairs for
Peace / Poland Project to be held at JPM on Saturday, March 20, 2004. Motion by
Greenhalgh, second by Foss to reduce fees to $40 entry and $15 per hour for their
spaghetti supper. All ayes, motion carried.
PAGE TWO
REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS F1REFIGHTERS
ASSOCIATION
Recreation Director, Keith Windschitl, indicated that the Columbia Heights Firefighters
Association is requesting for fees waived for their annual meeting and banquet to be held
Saturday, January 31, 2004 at JPM. Keith also noted that the 2003 fees were completely
waived. Motion by Foss, second by Payne to waive the fees entirely for the annual
meeting and banquet. All ayes, motion carded.
REQUEST FOR FEES WAIVED FOR OPPORTUNITY PARTNERS
Recreation Director, Keith Windschitl, indicated that Opportunity Partners is requesting
fees be waived for their annual awards ceremony to be held Wednesday, February 25,
2004 at JPM. Keith also noted this event would be held on a Wednesday evening, which
is typically not rented. Motion by Payne, second by Foss to reduce fees to $40 entry fee
and $15 per hour for their awards ceremony. All ayes, motion carded.
OLD BUSINESS
REVIEW OF HUSET PARK MASTER PLAN PLANNING OBJECTIVE
Public Works Director/City Engineer, Kevin Hansen, reviewed the Huset Park Master
Plan Planning Objective, which has to be approved by the City Council. Kevin handed
out background information to the new Commission Members so they would be well
informed for the December Commission meeting. The Public Works department is
underway with the creation of the Master Plan and has met with Huset Park residents. A
summary of that meeting was passed out to the Commission along with wish a list that
the Huset Park residents voted on. Each item was ranked in terms of priority and
comments for each criterion were noted. Bonestroo Rosene Anderlik & Associates will
be at the December 2003 meeting.
CHANGE OF PARK AND RECREATION COMMISSION DECEMBER MEETING
DATE
Recreation Director, Keith Windschitl, discussed with the Commission Members the
need to change the December 2003 Park and Recreation Commission meeting date.
Public Works Director/City Engineer, Kevin Hansen, noted that December 18th would be
a preferable date, allowing Bonestroo Rosene Anderlik & Associates ample time for
preparation of their presentation of the Huset Park Master Plan. Motion by Payne,
second by Greenhalgh to move the December Park and Recreation Commission meeting
date to Thursday, December 18, 2003. All ayes, motion carried.
PAGE THREE
NEW BUSINESS
REPLACE CARPET IN LABELLE LOUNGE
Recreation Director, Keith Windschitl, informed the Commission that there is money left
in the Murzyn Hall budget and he is recommending the carpet in the LaBelle Lounge and
north stairwell be re-carpeted. The existing carpet is in very poor condition and has been
in place since 1985. It is fraying and has many cigarette bums. Samples were shown to
the Commission Members. Keith noted that the lowest carpet quote received, including
baseboards, was $3796.00. Commission Member, Jerry Foss, asked the possibility of
converting JPM into a non-smoking facility. Keith stated that it can be done but should
be phased in over a period of time. This non-smoking may impact the number of rentals.
Motion by Foss, second by Evans to replace existing carpet in the LaBelle Lounge and
north stairwell in 2003 and to make JPM a non-smoking facility in 2005. All ayes,
motion carried.
POSSIBLE TABIJE LINEN RENTAL OPTIONS FOR CURRENT RESIDENTS
Recreation Director, Keith Windschitl, stated that he is in the process of negotiating with
G & K Services on table linens. At the present time, there are several different sizes of
tables in JPM and the renters are required to provide their own linens themselves or their
caterers. G & K Services negotiated linen and napkin prices of $3.10 to $3.50 for hall
tables, $1.30 for bar tables. Our charge to renters would be $6.00 per table linen.
Commission Member, Tom Greenhalgh, asked if there was a minimum of table linens
that would need to be ordered per year. Keith stated that there is no minimum amount
needed. The rate structure is not set at this time. Motion by Greenhalgh, second by
Payne to move forward with renting linens through G & K Services. All ayes, motion
carried.
2005 JPM RENTAL RATES
Recreation Director, Keith Windschitl, recommended reducing the 2005 Friday rental
rates by approximately 15% to attract potential renters. Commission Chairperson, Eileen
Evans, proposed lowering the rates for 2004 renters allowing any existing 2004 renter
may write a letter to the Park and Recreation Commission requesting their rates be
reduced to the lower rental rate. Keith also stated that premix cost would go up from
$22.00 to $23.00 in 2005. Commission Member, Kevin McDonald asked if Keith felt the
Friday rental rates were too high. Keith explained that Friday rentals are typically last
minute rentals but lower rental rates may attract more business. Motion by Foss, second
by Greenhalgh to lower the Friday rental rates to $800 for 2005 and any new 2004 Friday
rentals and to increase premix to $23.00 for 2005. All ayes, motion carded.
PAGE FOUR
DISCUSSION OF BACKSTOP FENCING AT KEYES PARK
Columbia Heights resident, Bob Surbrook, residing at 4608 Pierce Street NE, expressed
his concerns with the backstop fencing at Keyes Park. It is his belief that the new fencing
reduces the sliding space for children at Keyes Park. The northeast ball field was
recently awarded the Minnesota Twins Grant of $5000 allowing for several upgrades to
be put in place. This particular ball field was in most need of repair within the City and
needed to be upgraded to make the field playable. Commission Member, Tom
Greenhalgh, stated there was a safety concern of the players on the player benches. The
new benches would protect the players'. The Commission does not feel that this type of
fencing infringes on the amount of space the children have for a sliding hill. Commission
Chairperson, Eileen Evans, noted that Commission Members would look at Keyes Park.
REPORTS
RECREATION DIRECTOR
Recreation Director, Keith Windschitl, informed the Commission of the Commission
Dinner to be held Wednesday, December 10, 2003 at JPM. Social hour will start at 5:30
p.m. and dinner will begin at 6:30 p.m. This event will be in conjunction with all other
volunteer groups (Boards, Commissions and Beautification Committee).
Recreation Director, Keith Windschitl, stated that he is still currently researching
possibilities for additional gym space. NEI, which has been utilized in the past for gym
space, it is not available this year. Any new information pertaining to available gym
space will be passed onto the Commission as it is received.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, Kevin Hansen, handed out a notification for the
2004 Grant Application Round for local grant applications. Kevin stated that the grant is
applied for every year but have been unsuccessful in being awarded the grant. A public
meeting will need to be held in February. The grant is due March 31, 2004. Kevin will
research how to make the grant more competitive to increase the likelihood of being the
awarded recipient of this grant.
COMMISSION MEMBERS
Commission Member, Tom Greenhalgh, addressed to Public Works Director/City
Engineer, Kevin Hansen the parking situation at Keyes Park and inquired if the hockey
rink could be used for additional parking. Kevin stated that it would be a good area for
parking due to the rink elevation difference of 12" to 15" from side to side but that it
wouldn't be conducive as this particular rink is open for skating for the 2003-2004
skating season.
PAGE FIVE
ADJOURNMENT
Meeting adjourned at 6:54 p.m.
Tina Foss, Park and Recreation Commission Secretary
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: December ! 5, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 5-A-3 CITY MANAGER' S APPROVAL
ITEM: Establish Work Session Meeting BY: Walter R. Fehst
Date for January 2004 DATE: December 10, 2003
NO: DATE:
It is recommended that a Work Session meeting date be scheduled for Monday, January 5, 2004
2003 beginning at 7:00 p.m. in Conference Room 1.
RECOMMENDED MOTION:
MOTION: Move to establish a Work Session meeting date for Monday, January 5, 2004 beginning
at 7:00 p.m. in Conference Room 1.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 12/15/03
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
,-A-L~ PUBLIC WORKSn~ BD[~E.~. ~/~
ITEM: RESOLUTION ESTABLISHING SENIOR BY: K. Hanse~,. ~
CITIZENS OR RETIRED & DISABLED PERSON DATE: 12/9/{1~..~...~~ .
HARDSHIP SPECIAL ASSESSMENT DEFERRAL
Background:
In 1982 the City Council adopted a resolution allowing the deferral of assessments for senior citizens and disabled persons. The
resolution established eligibility criteria including a maximum income. The income level is updated annually by resolution.
The attached resolution retains the criteria in the previous resolution and updates the income eligibility amount of $22,800,
the same dollar amount used for reduced rates for senior citizens utility bills. The current income eligibility amount is $21,700.
Recommended Motion: Move to waive the reading of Resolution No. 2003-57, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2003-57 being a resolution establishing a new maximum income of
$22,800.00 for Senior or Retried and Disabled Persons to be eligible for special assessment deferral.
ICH.'jb
COUNCIL ACTION:
RESOLUTION NO. 2003-57
BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED
AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL
WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons
owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a
hardship to make payments, and
Whereas, Minnesota Statutes 435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and
guidelines for determining the existence of a hardship and for determining the existence of a disability.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COOLUMBIA HEIGHTS:
1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments.
2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership
and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes.
This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a
permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the
same definition for purposes of assessment deferral as is used for social security purposes.
This deferral procedure shall not be constmed as to prohibit the determination of hardship on the basis of exceptional and unusual
circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner
and does not give the applicant an unreasonable preference or advantage over other applicants.
5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk.
In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest,
if any, to be charged on the deferred assessment.
The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus
applicable interest shall become due and payable upon the occurrence of any of the following events:
the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder;
the sale, transfer or subdivision of the property or any part thereof;
if the property should for any reason lose its homestead status; or
if for any reason the City shall determine that there would be no hardship to require immediate or partial payment.
No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the
assessment by the Council.
9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the
annual installment along with all future installments shall become immediately due and payable.
10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $22,800.
11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year.
12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to
be assessed.
13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest
shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution.
Passed this 1Sm day of December, 2003.
Offered by:
Seconded by:
Roll Call:
Mayor, Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
MEETING OF: December 15, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: 5-/q-'-q" FINANCE APPROVAL
GUIDELINES
!
NO: DATE: NOV 25, 2003 ~0
Income eligibility guidelines for senior citizen utility rates are established on an annual basis. The
2003 maximum income eligibility level was set at $21,700. Attached is a resolution establishing the
year 2004 maximum income eligibility level at $22,800 to receive reduced senior citizen rates in the
year 2004. The formula used is the maximum Social Security benefits for an individual 65 years old,
plus 4% rounded to the next even $100 increment. For the year 2004, the maximum Social Security
benefit for a 65 year-old individual is $21,900. The 4% adjustment to this figure in the City's
eligibility level allows for $900 in other income.
The City Council can set any formula or amount for income eligibility. The formula used here and in
the past is equitable for the truly low income senior citizens. If the City establishes the income
eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced
rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the
utility fund. For several years, the number of seniors receiving the reduced rate has remained constant
at approximately 200 residents.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the general public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-54 being a resolution Establishing
Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates.
RS:sms
0311252COUNCIL
COUNCIL ACTION:
RESOLUTION NO. 2003 - 54
RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR
REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES
WHEREAS, the City Council has previously established eligibility standards for senior citizens
for Refuse Service, Disposal, and Water Supply; and
WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever
possible:
NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows:
That anyone over 62 years of age with a maximum household income of $22,800
will be eligible for reduced rates.
BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 2004.
Passed this
Offered by:
Seconded by:
Roll Call:
day of ,2003
Patricia Muscovitz, Deputy City Clerk
Mayor Julienne Wyckoff
0311252COUNCIL
CITY COUNCIL LETTER
MEETING OF: DECEMBER 15 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: .~- A-Lo FINANCE APPROVAL
FUNDS OF THE CITY OF [,/,,/' ~-
COLUMBIA HEIGHTS DATE: DECEMBER 9, 2003
NO:
Each year the council passes a resolution designating depositories for city funds and for
investment purposes. The attached resolution follows the general format of the
resolution passed in previous years. Under this resolution, investment firms that may
be used by the city must be located in the State of Minnesota, and all investments must
comply with authorized investments as set forth in Minnesota statutes. The resolution
also contains a section covering access to city safe deposit boxes.
Although the City's major banking transactions are conducted through Northeast Bank,
the City of Columbia Heights does maintain an account at Wells Fargo Bank of
Minnesota, N.A. in Minneapolis. This account is used strictly for processing payroll
transactions and ACH payments. It is staff's recommendation that we maintain this
relationship with Wells Fargo as they provide a very reliable, efficient, and cost-effective
solution for our electronic banking needs, and that we continue to maintain all of our
general checking and other banking needs with Northeast Bank in Columbia Heights.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-56 there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-56 being a resolution
designating official depositories and safe deposit access for the City of Columbia
Heights.
WE:sms
0312092COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION NO. 2003- 56
RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND
SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A.,
and U.S. Bank are hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued
against the funds of this corporation on deposit with said banks shall be signed by the
following:
Mayor
City Manager
Clerk-Treasurer
and that said banks are hereby fully authorized to pay and charge to the account of this
corporation any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of
Minnesota, N.A., and U.S. Bank are designated depositories of the corporation be and it
is hereby requested, authorized and directed to honor checks, drafts or other orders for
the payment of money drawn in this corporation's name, including those drawn to the
individual order of any person or persons whose name or names appear thereon as
signer or signers thereof, when bearing or purporting to bear the facsimile signatures of
the following:
Mayor
City Manager
Clerk-Treasurer
and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be
entitled to honor and to charge this corporation for all such checks, drafts or other
orders, regardless of by whom or by what means the facsimile signature or signatures
thereon may have been affixed thereto, if such facsimile signature or signatures
resemble the facsimile specimens duly certified to or filed with the Banks by the City
Clerk or other officer of his corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the
City Council of the corporation and certified to as governing the operation of this
corporation's account(s) with it, be and are hereby continued in full force and effect,
except as the same may be supplemented or modified by the foregoing part of this
resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits,
withdrawals, re-discounts and borrowings by or on behalf of this corporation with said
banks prior to the adoption of this resolution be, and the same hereby are, in all things
ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of
Minnesota may be used as depositories for investments purposes so long as the
investments comply with authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota
may be used as a depository for investment purposes so long as the investments
comply with the authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that the signatures of any one of the following named
City employees are required for access to safe deposit boxes:
Finance Director
City Manager
Assistant Finance Director
Accountant
Information Systems Director
Information Systems Technician
Passed this
Offered by:
Seconded by:
Roll Call:
~dayof ,2003
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
0312092COU NClL
CITY COUNCIL LETTER
MEETING OF: December 15, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: 5- h--'] FINANCE APPROVAL
NEWSPAPER FOR 2004 ~CJ 7,~'
DATE: DECEMBER 9, 2003
NO:
Each year the City Council designates an official newspaper for publishing of legal notices and
other required publications. State statutes require the newspaper to be published on a minimum of
a weekly basis. Statutes also limit the amount the newspaper can charge, to the rate paid by
commercial users. Based on this, there are only two newspapers serving Columbia Heights that
meet the criteria: Sun Focus News and the Star Tribune. Based on rates charged to commercial
customers, Sun Focus News is the least expensive alternative. The Star Tribune's 2004 rate will be
$4.15 per line for legal notices.
The following is a comparison of the 2003 rates to the 2004 rates for the Sun FOcus News:
One Column Width:
Per line, first insertion 0.99 0.99 ($10.89 per inch)
Per line, subsequent insertion 0.55 0.55 ($ 6.05 per inch)
Two Column Width:
Per line, first insertion 1.98 1.98 ($21.78 per inch)
Per line, subsequent insertion 1.10 1.10 ($12.10 per inch)
The Sun Focus News has not increased their rates for 2004.
RECOMMENDED MOTION: Move to designate Sun Focus News as the official City newspaper for
2004 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for
required publications.
WE:sms
o312094COUNCIL
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: ~ - f~ - ~ Recreation APPROVAL
ITEM: Authorization to obtain price quotes for BY: Keith Windschit,.l~ BY:
printing and mailing the 2004 City newsletters Recreation Director
NO: DATE: 12/04/03
BACKGROUND:
Staff is seeking authorization to obtain price quotes for printing and mailing of the 2004 "Heights Happenings"
city newsletters. A total of 13,000 city newsletters will be printed each quarter. A total of 10,047 newsletters
will be mailed to all Columbia Heights residents on a quarterly basis. The remaining 2,953 newsletters are
distributed through City offices and throughout the school district. Tina Foss, at the Recreation Department
using Microsoft Publishing software, will compile the city newsletter in-house. Attached are the specifications
for the 2004 city newsletters.
Plans are to print and distribute 2004 city newsletters according to the following schedule: Spring newsletter -
February; Summer newsletter - May; Fall newsletter - August; and Winter newsletter - November. A total of
$19,000 has been budgeted in account 101-45050-3440 for printing and mailing the city newsletters in 2004.
RECOMMENDED MOTION: Move to authorize staff to obtain price quotes for printing and mailing the
2004 "Heights Happenings" city newsletters.
COUNCIL ACTION:
Htshappn\CC-Newsletterbids2004
Specifications for 2004 City Newsletter
Contact Person:
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights, MN 55421
Phone (763) 706-3730
Fax (763) 706-3731
Qualifications: Printing company must have two years of experience in the printing of
newsletters or similar projects.
2004 city newsletters to be published and mailed quarterly according to the following
schedule: Spring - February; Summer - May; Fall - August; Winter - November.
Printing specifications:
* Printed using a sheet fed and/or web press method (you may want to bid on
both)
* 60 lb. white 11" x 17" paper.
* Folded in half (to create an 8 1/2" x 11" booklet)
* The booklet may be stapled or glued.
* Two ink print colors.
* Printing to include typed text, clip art and photographs.
* Printing on both sides of paper.
* 13,000 newsletters to be printed.
4. Price quotes should be submitted for newsletters of 24 finished pages.
10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,953
newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE,
Columbia Heights, MN 55421.
Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and
will be submitted in hard copy form. The printer will do color separation from the hard
copy. Copy to be submitted to printer approximately seven business days prior to
scheduled mailing dates.
Additional cost for an optional printing and inserting of a two-sided flyer into the 10,047
copies to be mailed. 1.60 pound gloss text. 2. Same stock as used in newsletter.
8. Additional cost for half tone photographs.
o
The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax;
delivery costs; and any other associated costs.
CITY COUNCIL LETTER
Meeting of: 12/15/03
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
.~' A-~ PUBLIC WORKS
COUNTY 'CITIES' FOR STREET MAINTENANCE DATE: 12/9/03~.W-.--~- DATE:
Background: Public Works staffs from the Cities of Andover, Blaine, Brooklyn Center, Columbia Heights, Coon Rapids, Fridley,
and Spring Lake Park (herein collectively called the 'CITIES') have been meeting to discuss potential ideas for cost savings
measures for common activities. One of the first recognized areas was in street maintenance, specifically for seal coating, the
placement of street traffic markings, street sweeping, crack sealing, and screening services (from sweeping).
Analysis and Conclusions: As the CITIES continue to meet, it was felt that the aforementioned street maintenance activities could
be accomplished in 2004. This is similar to what several cities in the southern metro also do. Attached is a letter from the City of
Coon Rapids giving additional background and forming a Joint Power Agreement (JPA). Attached is a copy of a JPA from the City
of Coon Rapids including seven Anoka County Cities for the defined street maintenance activities. Staffbelieves that cost savings
could be recognized and recommends pursuing seal coating and pavement traffic marking in 2004. These are projects Columbia
Heights normally bids out on an annual basis.
The JPA is set up with the City of Coon Rapids administering for the legal and administrative process of the public bidding
process, including plans and specs. The JPA includes a nominal charge to each City for adminisfering the public bidding on a
percentage of construction basis. There is also an opting out clause within 60 days after a contract has been awarded. Each City is
responsible for construction inspection as the work takes place in the respective communities.
Recommended Motion: Move to approve the Joint Powers Agreement between the Cities of Andover, Blaine, Brooklyn
Center, Columbia Heights, Coon Rapids, Fridley, and Spring Lake Park for the joint public bidding of certain street
maintenance activities and authorize the Mayor and City Manager to enter into an agreement for the same.
KH: jb
Attachment:
9/22/03 City of Coon Rapids Letter
Draft Joint Powers Agreement
COUNCIL ACTION:
11155 Robinson Drive
Coon Rapids, MN 55433-3761
(763) 755-2880 · FAX {763) 767-6491
www. ci.coon-rapids.mn, us
September 22, 2003
Kevin Hanson
City of Columbia Heights
590 40~ Ave NE
Columbia Heights MN 55421
Greetings:
The City of Coon Rapids, like many Minnesota cities, was impacted very seriously by the loss of
local government aid during the last legislature session. Because of the loss of aid Coon Rapids
public works staffhas been looking for ways to economize in public works operations. As a
result of our efforts we have become aware of a "Joint Powers Agreement'' that currently exists
between cities in the southern metro. We believe this type of agreement has merit for the
northern metro cities. The joint powers agreement covers the purchase of services such as seal
coating, street sweeping, crack sealing, and traffic markings. It is the opinion here, that there is
the possibility of significant savings to northern metro cities if such an agreement were to be
created.
This letter is being sent to ten northern metro cities. If there is a real interest in this type of
arrangement with enough cities we need to start planning now for next summer. To accomplish
this the City of Coon Rapids is willing to organize the effort. We would like to have a kick off
meeting October 9, 2003, 9:30 A~M., at Coon Rapids City HaH, 11151 Robinson Drive NW.
The purpose of the meeting would be to determine the interest, discuss s~rvices to be covered in
the agreement, get an idea of the quantities to be bid, and discuss a time line to accomplish the
project.
Please plan on attending this meeting, or sending a representative. I have enclosed for your
information, copies of materials I received from the City of Burnsville.
Sincerely,
Bruce Thielen,
Public Works Superintendent
JOINT POWERS AGREEMENT
2003-2004 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
This Joint Powers Agreement ("Agreement") is by and between the cities of Coon
Rapids, Andover, Blaine, Brooklyn Center, Columbia Heights, Fridley, and Spring Lake Park
(hereinafter individually the "City" and collectively the "Cities").
WHEREAS, the Cities have a common need to maintain their streets;
WHEREAS, the Cities have recognized that there is a financial benefit that will be
realized should they combine together for bidding purposes in search of one common contractor;
WHEREAS, Minn. Stat. § 471.59 provides for the joint exercise of common or similar
powers by governmental units and also provides that any one governmental unit may perform on
behalf of another governmental unit any service or function which that unit would be authorized
to perform for itself;
NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the
mutual covenants and agreements of the Parties hereto, it is agreed as follows:
1. Pnrpose. The Cities agree that they have joined together for the purpose of obtaining a
common contractor for certain street maintenance activities and with the expectation that the cost
to each individual city would be less as a result of this Agreement.
2. Method. Subject to the provisions of this Agreement, Coon Rapids shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services. Shortly after the execution of
this Agreement, Coon Rapids will provide each City with a bid form for the various street
maintenance services. Within twenty (20) days after receipt of the bid form, each City shall
provide to Coon Rapids their estimated quantities for the various street maintenance services
anticipated during the 2004 season. A City that fails to return the bid form within twenty (20)
days may be, at Coon Rapids' discretion, excluded from the bidding process.
3. Bid and Award. After receiving the bid quantities from each participating City, Coon
Rapids shall prepare final plans and specifications and advertise for bids in accordance with state
law. Coon Rapids shall tabulate the bids upon their receipt and make a recommendation of
award to the Cities. The Cities shall have twenty (20) days after receipt of the recommendation
of award to provide Coon Rapids with written approval or rejection of Coon Rapids'
recommendation of award. Cities that reject or fail to respond to Coon Rapids' recommendation
shall be excluded from the bid award. After receiving the approvals described herein, Coon
Rapids shall award the street maintenance contracts pursuant to state law.
4. Opting Out. The parties hereto recognize that municipal fimding sources and
spending priorities may change throughout the bidding and award process. In
recognition thereof, within sixty (60) days after a bid has been awarded, a City may
opt out of any individual bid award and contract by providing written notice to the
Director of Public Works, City of Coon Rapids, 11155 Robinson Drive, Coon Rapids,
Minnesota 55433.
4
Responsibilities. Each City shall be responsible for:
Preparing maps showing the proposed locations for these services located
within their City including estimating the quantities.
Preparing the streets for markings in accordance with the specifications and
coordinating with the contractors as to the timing of the actual work.
Inspecting the contractors' work, measuring the quantities of work
performed, approving and certifying the progress or final payments to
contractors.
Within ninety (90) days of written notification of a contract award, paying a
percentage of each City's actual construction cost to Coon Rapids for legal
and administrative costs on a sliding scale basis as follows:
First $0 - $50,000 2.0%
$50,001 to $100,000 1.5%
Over $100,000 1.0%
2
6. Payments. In accordance with the specifications, each contractor will submit a separate
itemized invoice to each City for the work performed in that City. Each City shall pay invOiced
amounts directly to the contractors and shall hold harmless Coon Rapids from any amounts
owed.
7. Indemnification. The parties mutually agree to indemnify and hold each other harmless
fi:om all claims, demands, and causes of action of any kind of character, including the cost of
defense thereof, resulting fi:om the acts or omissions of their respective councilmembers, officers,
officials, agents and employees relating to activities conducted under this Agreement.
8. Termination. This Agreement will automatically terminate on March 15, 2005, and may
not be terminated on the part of any City except a City may choose not to participate by not
responding to any of the deadlines set forth in this Agreement or by opting out as provided in
Section 4 herein.
9. Strict Accountability. A strict accounting shall be made of all funds, and report of all
receipts and disbursements shall be made upon request by any party hereto.
10. Representations. Each of the Cities represent that its governing body has duly
authorized the execution and delivery hereof, and that upon such execution and delivery, this
Agreement will be binding as against such party.
11. Miscellaneous. This Agreement constitutes the entire agreement of the parties on the
matter related hereto. This Agreement shall not be altered or amended, except by agreement in
writing signed by the parties hereto. If any provision of this Agreement shall be held invalid,
illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof, and the remaining provisions shall not in any
way be affected or impaired thereby. This Agreement may be simultaneously executed in several
counter parts, each of which shall be an original and all of which shall constitute but one and the
same instrument. This Agreement shall be construed in accordance with the laws of the State of
Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by the
duly authorized officers of their respective governing bodies as of the day of January,
2004.
CITY OF COON RAPIDS
CITY OF ANDOVER
By:
Tim Howe, Mayor
By:
Mayor
By:
Gerald G. Splinter, City Manager
By:
City Manager
CITY OF BLAINE
CITY OF BROOKLYN CENTER
By:
Mayor
By:
Mayor
By:
City Manager
By:
City Manager
CITY OF COLUMBIA HEIGHTS
By:.
Mayor
By:.
City Manager
By:.
By:
CITY OF FRIDLEY
Mayor
City Administrator
CITY OF SPRING LAKE PARK
By:
By:.
Mayor
Administrator/Clerk/Treasurer
4
CITY COUNCIL LETTER
Meeting of: Deceber 15, 2003
AGENDA ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
NO: Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY:/a/~~
License Revocation, Rental Properties
DATE: December 9, 2003 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Peter Hwang .................................................................. 4622 Tyler Street NE
RECOMMENDED MOTION: Move to Establish a Hearing Date of January 12, 2004 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Peter Hwam,
at 4622 Tyler Street N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of December 15, 2003
AGENDA SECTION: Consent
NO.
ITEM: Premises permit application Class B by
Columbia Heights Athletic Boosters for
charitable gambling at Star Bar
NO:
ORIGINATING DEPARTMENT
POLICE
B Y: December 10,
Thomas Johnson
DATE:
CITY MANAGER
APPROVAL:
BACKGROUND
The Columbia Heights Athletic Boosters Club, Columbia Heights, Minnesota, has submitted a
premise permit application to hold legal gambling activities at The Star Bar and Grill, 4005
Central Avenue N.E., Columbia Heights, Minnesota. The Athletic Boosters Club has submitted
a copy of the floor plan and lease agreement with The Star Bar and Grill, along with Permit
Application, and permit fee.
ANALYSIS/CONCLUSION
Since the organization satisfies the City Council resolution regarding charitable gambling and
has paid the $250 permit fee, the City Manager recommends the following action.
RECOMMENDED MOTION: Direct the City Manager to forward a letter to the State
Charitable Gambling Control Board stating that the City of Columbia Heights has no objection
to the issuance of a Class B premises permit for the Columbia Heights Athletic Boosters Club in
conjunction with activities at The Star Bar and Grill, 4005 Central Avenue N.E., Columbia
Heights, Minnesota; and furthermore, that the City Council hereby waives the remainder of the
sixty-day notice to the local governing body.
mld
03-159
Attachments
COUNCIL ACTION:
Minnesota Lawful Gambling
LG215 Lease for Lawful Gambling Activity
Name of legal owner o! premises Stree~ address City
Na~e of les~r S~eet a~ C~ -
Name of leas~ p~mises ~eet
S~a~ Cenb~a[ 400[
Na~ o~ les~e (~anlza~ la·ling
8103
Page ! of 2
5,14~ _~ ~) Zip Daytime phone
~am 7Jp Oaybme p~one
C~y Z~p Daytime phone
Columbia HeiGhts 55421
O~an~a~o~ Ucen~e numb~ Daytime phone
Columbia Heiqhts Athletic Boosters Club¢Inc. A-02072 763-,706-3743
Rent Information
Cdr activity Involving pull-tabs, Upboards, paddlewheeis, and pull-tab dispensing devices. No lease required ~or raffles.)
Booth operation - t~Jlel dj giml31ing equlpmen[ by an employN (or Bar operaUofl · sales of gambling equipment within a leaseci
volunteer) of a Ilcen~eq organization within I $eNrate enclosure tl~at Is i~emlie~ I>/an em~yee of the lessor from a common area where
cli~tlnCt from areas w._here foo¢l and I:everage~ are sok:l, food and beveraL~ are al._so sold.;_ ....
r ....... Does your organization OR any other organization conduct gambling .... n
f~om · booth operaUon at thla IocaUon? If Yea No
If you answered yes to the question above, rent limits are
~secl on the following combinations of operation:
Booth oberatton
~cxxh operation and pull-tab dispensing device
I~xXh operation and bar operaUon
Booth operation, mr operation, and pull-tab dispensing device
The maximum rent allowed may not exceed $1,750 In
total per month for all organizations at this premises.
:omplete one option;
Option A: 0 to I0% of the gross profits per month.
Percentage to be paid ~.%
Option B: When gross profits are $4,0O0 or less per month, $0 to
S400 per month may be paid. Amount to be paid $
Option C: $0 to $400 per month may be paid on the first $4,000
of gross profit. Amount to be paid $ . Plus 0% to
[0% of me gross profits may be paid per month on gross profits
over $4,000. Percentage :o be paid ~%
NOTE: ti there are any other terms or conditions for rent-related
If you answered no to the question above, rent limits are
based on the following combinations of operation; ear operation
Bar operation with pull-tab dispensing device
Pull-tab dispensing device only
The maximum rent allowed may not exceed $2,000 In
total per month for all organizations at this premises.
Complete one option:
Option A: 0 to 20% of the gross profits per month.
Percentage to be paid %
Option B: When gross profits are $1,000 or less per month, S0 to
$20o per month may be paid. Amount to be paid $ . .
Option C: $0 to $200 per month may be paid on the first $1,000
of gross profits. Amount to be pald.$ . Plus 0% to
20% of the gross profits may be paid per month on gross profits
over $[,000. Percentage to be paid ~%
Check all acUvlUes that will be conducted:
expenses, they must be Identified on page 2 under Acknowledgment X_Pull-tabs
of Lease Terms and are sublect to Board approval. __Tlpboards
Rent Information: Bingo
Bingo and/or Bar Bingo Occasions
Rent for Dingo and all other gambling activities
conducted during a bingo occasion may not exceed:
· $200 per occasion for up to 6,000 square feet
o $300 per occasion for up to 12,000 square feet
· $400 per occasion for more than [2,000 square feet
. $25 per occasion for bar bingo conducted at any time In a
bar (regardless of square footage), Your organization
must conduct another form of lawful gambling, and the I-~'or'~n~"~ew bingo activity not previously
premises must serve intoxicating liquor or 3.2 percent I Included In a Premises PermltAppllcatlon,
malt beverages.
Rent to be paid per bingo occasion $. Iattach a separate sheet of paper listing the I
dlyl Ind hour~ that bingo will be conducted,
If this is an amended lease showing changes occurring during the term of the current premises permit, both parties
Amended that signed the lease must Inltiai~and date all changes. Changes must be submitted to the Gambling Control Board
Lease at least 10 days prior to the change. Write In the date that the changes will be effective / /
Only
Lessor Date Organization Date~
~Pull*tabs with dispensing device
~(._.Paddlewheel ~Paddlewheel with ~01e
Noon Hour Bingo Occasions
Rent may not exceed $25 per day for noon hour
bingo conducted between [! a.m, and 2 p.m. at a
premises with a license for the sale of Intoxicating
beverages on the premises.
Rent to be paid per bingo occasion $
LG215 Lease for Lawful
Lease Term - The term of this lease agreement will be
concurrent with the premises permit issued by the Gambling
Control 8084 (Board).
Management of Gambling Prohibited - The owner of the
premises cc the lessor will not manage the conduct of gambling
at the premises.
Participation as Players Prohibited - The lessor, the lessor's
immediate family, and any agents cc gambling employees of the
lessor will not parddpate as players In the conduct of lawful
gambling on the premises.
illegal Gambling
· The lessor is aware of the prohibiUon against Illegal gambling
in Minnesota Statutes 609.75, and the penalties for illegal
gambling violations in Minnesota Rules 7861.0050, Subpart 3.
· To the best of the lessor's knowledge, the lessor affirms that
any and ali games or devices located on the premises are not
being used, and are not capable of being used, in a manner
[nat violates the prohibitions against illegal gambling In
Minnesota Statutes 609.75, and the penalties for illegal
gambling violabons in Minnesota Rules 7861.0050, Subpart 3.
· Notwi~standing Minnesota Rules 7861.0050, Subpart 3, an
organization must continue making rent payments, pursuant
to the terms of the lease, if the organization or Its agents are
found to be solely responsible Icc any illegal gambling conducted
at that site that is prohibit~l by Minnesota Rules 7861.0050,
Subpar[ 1, or Minnesota Statutes 609.75, unless the
organization's agents responsible for the illegal gambling
activity are also agents or employees of the lessor.
· The lessor shall not modify or terminate the lease in whole or.
in ~r't because the organizaOon reported to a state or local
law enforcement authority or the Board the occurrence at the
site of illegal gambtJng activity in whi~ the organizarJon did not
part~apate.
Other Prohibi~ons
· The lessor will not impose resl~ctions on the organization with
respect to pro¥iders (distributors) of gambling-related equipment
and services or in the use of net profits for lawful purposes.
i Acknowledgment of Lease Terms
Activity
8/03
Gambling Page 2 of 2
· The lessor, the lessor's Immediate ~amily, and any agents or
employees of the I__~-so__ r will not require the organization to
perform any a~on that would violate statute or rule.
· Zf there Is a dispute as to whether any of these lease provisions
have been violated, the lease will remain In effect pending a final
determination by ~ Compliance Review Group (CRG) of the
Gambling Control Board.
· The le~or shall not modify or terminate this lease in whole or in
part due to the lessor's violation of the provisions listed in this ·
lease.
Arbitration Process - The lessor agrees to arbitration when a
violation of these lease provisions is alleged. The art3itrator shall be
the CRG,
Access to permitted premises - The Board and its agents, the
commissioners of revenue and public safety and their agents, and
law enforcement personnel have access to the permitted premises
at any reasonable time during the business hours of the lessor.
The organization has access to the permitted premises during any
time reasonable and when necessary for the conduct of lawful
gambling on the premises.
Lessor records - The lessor shall maintain a record of all money
received from the organization, and make the record available to
the Board and its agents, and the commissioners of revenue and
public safety and their agents upon demand. The record shall be
maintained for a pedod of 3-1/2 years.
Rent all-inclusive - Amounts paid as rent by the organization to
the lessor are all-inclusive (except bingo rent). No other services
provided or contracted by the lessor may be paid by the
organization, including but not limited to trash removal, janitorial'
and cleaning services, snow removal, lawn services, eiectridty,
heat, security, security monitoring, storage, other utilities or
services, and in the case of bar operations, compensation for cash
shortages. Any other expenditures made by an organization that is
related to a leased premises must be approved by the director of
the Gambling Control Board. Rent payments may not be made to an
individual.
All obhga0ons and agreements are contained in cc attached to this lease. ! affirm that the lease Information is the total and only
agreement bet'ween the lessor and me organization. There is no other agreement and no or.her consideration required between the
partJes as to me lawful gambling and o~er matters related to the lease. Any changes in this lease will be submitted to me Gambling
Control Board at least ~.0 days prior to the effective date of the change.
Other Terms or conditions: ]3ase ~t is $1rO00.O0 per fllcI/t]l. Jvl~t raffles crl Sat.. ~ 2:00 p.m. and
Tu~. ni~c ~ 6:00 p.m. Qriqinal lessee will provide lessor at lessor's request, a 30-day te_rminatio
Pr,m name and title ¢f lessor
/)ate/ J Signature.of o_Lganl.,z,a~m-otficial (L~ssee) Date
Questions on this form should be directed to t~e Ucensing Section of the Gambfing Control Board (Board) at 651-639-4000.
This publication will be made available in alternative format (i.e. large pdnt, Braille) upon request, if you us~ a.'TTY, you can
Call the 8oarcl by using me Minnesota Relay Service and ask to place a call to 65~.-639-,t000. The information requested on
[n~s form will I:)ecome puOlic information when received by the Board, and will be used to determine your compliance vzth
t4.nnesota statutes and rules governing lawful gambling activities.
Minnesota Lawful Gambling
LG214 Premises Permit Application
(see Rec/u/red Attachments on Page 2) Annual Fee $150
6103
Page 1 of 2
FOR BOARD USE ONLY
Check # $
Organization Information
Organization name
Columbia Heiqhts Abhletic
Name of chief executive officer (CEO)
Robert Prois
Boosters~Inc.
Organlzatlonli~n~ number
A-0207~ ,
Da~ime phone number
769-706-3743
Gambling premises Information
Name of establishment where gambling will be conducted
Star Central
City or township
Columbia Heights,
$~eetaddmss(do n~ un a P.O. mx number)
4001 Central Ave. N.E.
County Zip code
Anoka 55421
Does your organization own the building where the gambling will be conducted?
__Yes _.~.No [f no, attach LG215 Lease for Lawful Gambling Activity
Gambling bank account Information
Bank name Bank account number
Northeast Bank ..... 500-6010
Bank street address City Sb3te/Zip code
Address(es) of off*site storage space of gambling equipment related to this site
AJdre (~ not u~ a P,O, ~x numar) m. CI~ , State/Zip code
Bingo occasions (Including bar bingo)
Enter day and beginning/ending hours of bingo occasions (indicate A.M. or P.M.). An occasion must be at least [4/2
hours, not to exceed 4 hours. No more than ;tO bingo occasions may be conducted per week.
Day IBeg_lnnln_alEndln_a Hours Day Be~_lnrijpa/Ending Hours
to to
to to
to to
to to
to to
Noon hour bingo
Noon hour bingo must be conducted between ~.1:00 a.m. and 2:00 p,m. on a leased premises which must have a
license for the sale of intoxicating beverages on the premises under chapter 340A. Check the day(s) tha~ noon hour
bingo will be conducted.
__Sunday ~Monday __Tuesday __Wednesday __Thursday __Friday __Saturday
LG214 Premises Permit Application
Data Privacy
The information requested on this form (and any attachments)
will be used th' the Gambling Control Board (Board) to
determine your qualifications to be involved In lawful gambling
activities In Hlnnesota, and to assist the Board In conducting a
background Investigation of you. You have the right to refuse
to supply the Information requested; however, if you refuse
to supply this information, the Board may not be able to
determine your qualifications and, as a consequence, may
refuse to issue you a premises permit. [f you supply the
information requested, the Board will be able to process your
application.
This form may require the disclosure of your social security
number. [f so, your social security number will be used to
determine your compliance with the tax laws of Hlnnesota.
Authorization for requiring your social security number is
found at 42 U.S.C. 405 (c)(I).
Your name and address will be public Information when
received by the Board. All the other information that you
provide will be private data about you until the Board issues
Acknowledgment and Oath
Page 2 of 2
6/03
your premises permit. When the Board issues your premises
permit, all of the Information that you have provided to the Board In
the process of applying for your premises permit will become public
except for your social security number, which remains private. [f
the Board does not issue you a premises permit, all the information
you have provided tn the process of applying for a premises permit
remains private, with the exception of your name and address
which will remain public.
Private data about you are available only to the following; Board
members, Board staff whose work assignment requires that they
have access to the Information; the Hinnesota Department of Public
Safety; the Hinnesota Attorney General; the Minnesota
Commissioners of Administration, Finance, and Revenue; the
Hinnesota Legislative Auditor, national and Intemational gambling
regulatory agendes; anyone pursuant to court order; other
Individuals and agencies that are specifically authorized by state or
federal law to have access to the Information; individuals and
agencies for which law or legal order authorizes a new use or
sharing of information af~er this notice was given; and anyone with
your consent.
! hereby consent that local law enforcement officers, the Board or agents of the board, or the commissioner of
revenue or public safety or agents of the commissioners may enter the premises to enforce the law. The Board is
authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of
I current gambling rules and law. ! declare that:
1. ! have read this application and all information submitted to the Board is true, accurate, and complete;
2. All required Information has been fully disclosed;
3. ! am the chief executive officer of the organization;
4. ! assume full responsibility for the fair and lawful operation of all activities to be conducted;
5. ! will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if
licensed, to abide by those laws and rules, including amendments to them;
6. Any changes in application information will be submitted to the Board and local unit of government within ].0
days of the change; and
7. ! understand that failure to provide required information or providing false.or misleading information may result in
the denial or revocation j:g-the license,
'~lf~ture of Chief Executl~ Officer (Designee may not aign)
Required Attachments
If the premises Is leased, attach a copy of your lease.
Use form LG215 Lease for Lawful Gambling Activity.
2. Attach the resolution from the local unit of government
(city or county) which shows approval of your application.
3. For each premises permit application, a $150 annual premises
permit fee Is required. Hake the check payable to I~e "State
of HInnesota."
Hail the application with attachments to:
Gambling Control Board
1711 West County Road B, Suite 300 South
Rosevllle, HN 55113
Date
questlon~? Call the Ucenslng Section of the Gambling Control
Board at 651-639-4000. If you use a I'I'Y, call the Board by using
the Minnesota Relay Service and ask to place a call to 651-639-
4000.
This form will be made available In alternative format (i.e. large
print.~ Bm. llle} upon request.
There la a monthly regulatory fee of 0.1%
(.001) of gro~ receipts from lawful gambling
conducted at the lite. The fee Is reported on
the G1 Lawful Gambling Honthly Summary and
Tax Return and paid with the monthly tax
7 t:: --~: ::.COLUMBIA. HEIGHTS _ATHLETIC'-'.:~-~'":--::.-- *~*.~,--'... - :'- ::'<::~- . "~- ::',--::::--':..:.:.:..~ .,-:~-'~'- ---*-% : ." .;~,
- ~ '~ ' - ' "- ~0MItt S~. NE. ' ' - - --" - - ~ ' . ' · -, ./ /' '
' . - ' COLUMBIA HEIGHTS MN ~421 ~ - - - . - .- -- - - - "J'~/ / - / -,--'~
PAY , · .
' I · _-., - , ',~ -- ' LIARS
,-~,, ,-,~.,,,~ . _ ~ ~ MN-Z~-7,4-3r,33 ..... ~ ~ . ' ·
FOR / _ _ [ I ."/~. /~'",,~. ,
..... '-"--~ _:-..--/-~ 7 _ ~. .
,"00 ~, ]. q :',," ,:0q ],000 ]. ~, E": S00,,, 3, :t s N,"
DATE
) - 17-13/910
., DOLLARS
COLUMBIA HEIGHTS ATHLETIC
BOOSTER CLUB, INC.
PH. 788-1697
530 MILL ST., NE.
COLUMBIA HEIGHTS, MN 55421
PAY t , ,
FOR
""O0~&qN," m-'oq&ooo&:~2m:
RESOLUTION 96-46
BEING A RESOLU'IION AlYrI-IOR]ZING CERTAIN CHARITABLE GAMBLING
Currently, Resolution No. 88.41 reads as folJows:
BE FI' RESOLVED by the City of Columbia Heights that gambling, ss described in Minnesota Statute 326
sha~ be prohibited in all bars and liquor establishments within the City whi~ are licensed pursuant to Section 5.501,
5.503, 5.504, 5.505, 5-506, or 5.507 of the City Code unless:
The organization wishing to gtmble ob~ns the permission of the Minnesota C~.afitable Crambling
Control Board;
The organization wishing to gamble obtains the permh~on of the Coundl Of the City of Columbia
The organization wishing to gambles has been in existence in Columbia Heights for not less than
ten years;
4. The organization wishing to gamble is a bona fide club;
The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or
lease payment in excess of the lesser of $400 per month, or the amount authorized by the State
Charitable Gambling Control Board for Class A and Class B licenses. No other remuneration shall
be paid to the proprietor for permitting the gambling activity or device to be located on the licensed
premises.
A license fee not subject to a waiver shah be paid to the City of Columbia Heights in the amount
of 5;250 for Class A and Class B license~ and $25 for Class C and Class D licenses. License fees
shah not prorated or refundable.
NOW, THBREFORE, BB 1T RESOLVED that this resolution shall take effect on July 1, 1988, and shall
replace Resolution 86-11.
Pass~ this 9th day of May, 1988.
Resolution 88-41 is hereby amended to read:
P,F~ OLUTION 96-46
BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING
BE IT RESOLVED by the City of Columbia Heights that gambling, as described in Minnesota Statute 326
shall be prob. ibited in aH bars and liquor establishments within the City which are licensed pm'suant to Section 5.501,
5-503, 5.504, 5.505, 5.506, or 5.507 of the City Code nnless:
The organization wishing to gamble obtnlns the permission of the Minnesota C~aritablc Gambling
Control Board;
The organization wishing to gamble obtains the permission of the Council of the City of Columbia
Heights;
The organization wishing to gambles has been in existence in.Columbia Heights for not less than
ten years;
4. The organization wishing to gamble is a bona fide club;
The orga-,izaion wishing to iambic does not pay the propri~or of
1~ payment in excess of 4h~I~.--~,~4~i~ I~!,000 per mougi,
o .... ~'--" - ~-' - ~----'-'.'-- ~' .... ' "---~ '-- ~"--- ' --~ ~'"---
inclusive of any and all allowable expenses, as detiued and scl forth tu .M~. STAT. ~9 eL seq., as
amended. No other ~ paymeuk set-off, or credit, of any kind, other than as m f.onh
above, shall be paid to .or ou behalf of ~ proprietor, or any company or.vendor providing any
service or goeds to or on behalf of th~ proprietor.....: -;.--~ y~.!:'
A liceuse f~e uot subjea to a waiver shall be paid to {he City of Columbia Heights ia the mount
of $250 for Class A and Class B liceases and $25 for Class C and Clams D iiceu~. Lt~ fees
shall {mot be prorated or re. fimd~le~
If the organization is determined to be .i~ violation of any of the ~erms or conditions of this
Resoluti.o,u, any authorization heretmder previously granted to coudu, ct ,said gambling activity may
be immediately suspended, until such violation(s) is/are corrected. Any such determi-ation of
violation(s) and. any suspension hereunder shall be made,, as follows:
.At a meeting open to the publici and
A~er a minimum of 10 days notice to the organizatioui and
.After providing the organization with the opportunity to present its position at said
By a simple m. aiofity vote of the City CounCil.
NOW, THERI/FORE, BE IT RF. SOLVED that this resolution shall take effect on .~-":,' I, l.n~°°., May 12, !996,
and shall replace Resolution °..5~ II ,8,.8-~1.
Passed this13th dayof Hay
,1996.
Offered by: Sturdevant
Seconded by: Peterson
Roll Call: A1 I ayes
(~/)-~.une Student, Cotm~il Secretary
CITY COUNCIL LETTER
Meeting off December 15, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: ..~ - ~- I% Fire APPROVAL
ITEM: Approval of Rental Housing License BY: Charlie Thompson BY:~ff~
Applications DATE: December 9, 2003 DA
NO:
Approval of the attached list of rental housing license applications, in that they have met the requirements of
the Housing Maintenance Code.
RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications
for December 15, 2003.
COUNCIL ACTION:
OccupanyI.D.
10014
10033
10050
10054
10067
10500
10502
10504
10508
20500
30008
30026
30109
30138
30156
30500
30502
30504
12207-
20392
10018
30042
12036
30171
20009
12146
12083
20025
20111
10041
12131
12007
10048
30015
12029
20261
12095
20062
12076
20015
30058-
Property Owner Name
Tasks Unlimited Lodges
Wyman, Veryl E.
Gilbert-Bradshaw, L.L.C.
MDC 2000
Bryant, LLC.
Anoka County Community Action
Anoka County Community Action
Anoka County Community Action
Anoka County Community Action
Anoka County Community Action
Columbia Heights Housing Limited
5th Street N.E. Villas, LLC.
Common Bond Management
Sela Investment
Sela Investment
Anoka County Community Action
Anoka County Community Action
Anoka County Community Action
Ahmed Abdelhakim
Mir Ali
Alicia Anderson
Steve Autey
Vernon Bahr
Richard Berg
John Billings
Rita Blanske
Mildred Bloomer
Clifford Boyum
Clifford Boyum
Troy Bradshaw
Judith Brunsell
Aernie Burns
Allan Butler
Heather Caillier
Kathryn Carstensen
Charles Chen
Kenneth Chrismon Jr.
David Corbin
Thomas Deggendorf
James Dickinson
Mirsad Dizdarevic
Property Address
1479 Lincoln Terrace
1316 43rd Avenue
1121 39th Avenue
3820 Tyler Street
5075 Johnson Street
4349 5th Street
3928 Tyler Street
4304 5th Street
4411 Main Street
4641 Polk Street
841 41 st Avenue
3969 5th Street
3850 Stinson Boulevard
4927 University Avenue
4935 University Avenue
3932 Central Avenue
4641 Tyler Street
4647 Tyler Street
4520 Fillmore Street
966 44-1/2 Avenue
4824 Stinson Boulevard
1026 40th Avenue
840 50th Avenue
4242 3rd Street
4108 Madison Street
667 51st Avenue
4004 Reservoir Bird
4855 5th Street
4028 Cleveland Street
3914 Tyler Street
1401 42-1/2 Avenue
4212 Washington Street
4308 6th Street
3947 Tyler Street
4048 Madison Street
1207 43-1/2 Avenue
617 51st Avenue
1013 43-1/2 Avenue
1204 Cheery Lane
1725 37th Avenue
600 51 st Avenue
12/09/2003 12:02 Page 1
OccupanyI.D.
12206
10094
20000
20076
12090
20204
12203
10047
30060
30152
30128
12086
12150
20129
30158
20116
20201
30007
30082
30013
20049
10035
10085
12139
30179
30023
12002
12161
30169
20301
20258
20034
20035
20038
20039
20060
12119
10016
12130
20075
12140
Property Owner Name
William Farrey
Natalie Feile
Karen Frauly
Karen Frauly
Gary George
Gerry Gerechi
James Graham
Cameron Gulden
Paul Haines
Paul Haines
James Hansen
Sheila Henry
Carrie Herkal
Joe Hoyle
Peter Hwang
Mike Hyska
Dolores Jefferies
Michael Juaire
Michael Juaire
Michael Juiare
Nurhan Kasar
Gina Kilgore
Gina Kilgore
Susan Kinch
Cynthia Klum
Harvey Kowalzek
Michael Kress
Dorothy Langie
Richard Larson
Brian LeMon
Willam Lucking
Rose Maciaszek
Rose Maciaszek
Rose Maciaszek
Rose Maciaszek
John Majewski
Jamal Malik
Marcea Mariani
Duncan McClellan
Shadina McClendon
Thomas McQuarry
Property Address
1110 43-1/2 Avenue
4125 Quincy Street
4622 Johnson Street
4636 Johnson Street
952 44-1/2 Avenue
3742 3rd Street
4409 Monroe Street
4518 Monroe Street
4225 Central Avenue
4229 Central Avenue
4609 University Avenue
3813 Pierce Street
1163 Cheery Lane
627 51 st Avenue
4616 Tyler Street
1035 43-1/2 Avenue
4641 4th Street
4417 University Avenue
315 44th Avenue
4241 3rd Street
1215 Circle Terrace
4753 Upland Crest
4542 Heights Drive
1241 Circle Terrace
3826 Stinson Boulevard
4226 4th Street
3714 Van Buren Street
4527 Taylor Street
4201 3rd Street
4344 Quincy Street
1027 43-1/2 Avenue
4401 Jackson Street
4407 Jackson Street
4400 Van Buren Street
4404 Van Buren Street
4995 Tyler Street
4600 4th Street
4007 Main Street
4422 Monroe Street
4631 Pierce Street
609 51st Avenue
12/09~003 12:02 Page 2
OccupanyI.D.
20280
2O187
30108
20046
12147
12118
20033
20037-
30147
20114
12190-
10028
10082
10064
10099
12136
20206
12201
12173
90076
10053
12005
12223
20171
20173
20420
20422
20424
30148
12137
10015
10093
10045
20387
12024
20080
20019
12010
12213
30038
12153
12/09~003
Property Owner Name
Dale Melberg
John Miller
Paul Modell
Joseph Mooney
Kathryn Morales
Janet Nielsen
Tom Okerstrom
Feriz Palic
Terry Pease
John Pham
Sandra Powell
Jean Quigley
Aaron Reed
Philip Ruce
Donald Rudnitski
Patsy Sandsness
Ron Sanford
Ilse Schlachtenhaufe
Martin Sieger
Sean Silver
Gary Skalicky
Bruce Smith
Laura Sommer
Tad Sonneman
Tad Sonneman
Tad Sonneman
Tad Sonneman
Tad Sonneman
Tad Sonneman
Dwight Sonnenberg
Raymond Sowada
Leland Stauch
John Stenroos
John Stenmos
Dan Stimac
Chester Szaflarski
Thomas Therrien
Steven Thoreson
Mark Tusler
Edward Ukatu
Albert Urspringer
12:02
Property Address
3719 Pierce Street
5000 4th Street
3746 Stinson Boulevard
1214 Cheery Lane
673 51st Avenue
650 47-1/2 Avenue
4619 Taylor Street
3835 Tyler Street
3925 3rd Street
1709 37th Avenue
4456 Washington Street
4329 5th Street
3956 Tyler Street
1221 44-1/2 Avenue
5122 7th Street
1214 43-1/2 Avenue
4914 Tyler Street
4838 W. Upland Crest
1237 43-1/2 Avenue
2119 Highland Place
4220 Quincy Street
3800 Tyler Street
4935 Tyler Street
4650 Washington Street
4644 Washington Street
4701 5th Street
4606 Polk Street
4654 Washington Street
4657 Tyler Street
1111 42-1/2 Avenue
4113 6th Street
4311 Royce Street
4253 McLeod Street
3726 3rd Street
804 51 st Avenue
4156 Cleveland Street
633 51st Avenue
4613 Taylor Street
3928 Ulysses Street
615 40th Avenue
3719 Hayes Street
Page
OccupaflyI.D.
20071
20072
20073
10105
12186
10046
10129
20110
30102
Property Owner Name
Stanley Van Blaricom
Stanley Van Blaricom
Stanley Van Blaricom
Shawn Wetzel
Weston Wiggins
Jaqueline Williams
Melissa Williams
John Zezza
new
Property Address
4507 Taylor Street
4513 Taylor Street
4529 Taylor Street
4233 6th Street
4144 Madison Street
4410 Central Avenue
4151 Stinson Boulevard
4055 University Avenue
4640 Polk Street
12/09/2003
12:02
Page
4
CITY COUNCIL LETTER
Meeting off December 15, 2003
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: ,.~ - A- l ~ License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson~' DATE.~~~
NO: DATE: December 15, 2003 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the December 15, 2003 City Council meeting.
This agenda includes Contractor Licenses for calendar year 2004 in addition to the renewals for Fuel
Dispensing Devices, Games of Skill, Pool Hall, Cigarette/Tobacco Sales, Off & On Sale Beer, Liquor &
Wine Licenses, and Secondhand Dealer Licenses.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for December 15, 2003 as
presented, regarding the new licenses for 2004.
COUNCIL ACTION:
TO CITY COUNCIL December 15, 2003
*Signed Waiver Form Accompanied Application
2004 BUSINESS LICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
*McGough Construction
*Terra Firma Estates
*Kraus Anderson Construction
*Allstar Construction Inc.
John Pederson Construction
*Robarge Excavating
*McGuire & Sons
LeVahn Bros. Plumbing
*Randy Lane & Sons
*Richmond & Sons dba
Golden Valley Heating
*Royalton Heating
Ron's Mechanical
*Home Energy Center
*Yale Mechanical Inc.
*Centraire Heating
*Quality Refrigeration
*Gilbert Mechanical
Forced Air Inc/Wenzel Htg
*Market Mechanical
*Standard Heating
*Vogt Heating
*Thermex Corp
*Alliant Mechanical
Architect Mechanical
*Elk Mechanical HVAC Inc
*Expert Sheet Metal Inc
*Ward Heating & AC
*Pierce Refrigeration
*Kleve Heating & AC
*MN Petroleum
*SignArt Co Inc.
*Crosstown Sign Inc
*Payless Tree Service
*Aaspen Tree Service
*The Davey Tree Expert Co
*Asphalt Driveway Co.
C & S Blacktopping
*North Country Concrete Inc
*Cities Home Improvement Co
*Wellington Windows
*Berwald Roofing
*Nedegaard Construction
LICENSED AT
2737 Fairview Ave No, St Paul
750 NW 4th St, New Brighton
525 So 8th St, Mpls
8401 73rd Ave No #80, Brk Pk
7790 Main St, Fridley
16576 Hanson Blvd, Andover
605 12th Ave So, Hopkins
12700 Bass Lake Rd, Maple Gr
1501 W. Broadway, Mpls
5182 W Broadway
4120 85th Ave No, Brk Pk
12010 Old Brick Yard Rd, Shak
15200 25th Ave N #128, Ply
9649 Girard Ave So, Bloom
7402 Washington Ave
6237 Penn Ave S #100, Richfd
4451 W. 76th St, Edina
4131 Old Sibley Mem Hwy
8701 Wyoming Ave No
410 West Lake St, Mpls
3260 Gorham Ave, St Louis Pk
3529 Raliegh Ave So, Mpls
3650 Kennebec Dr, Eagan
105 Old Hwy 8, NB
6361 Sunfish Lk Ct, Ramsey
PO Box 90, Bethel
2830 235th Ave NW, St Francis
1920 2nd Ave So, Anoka
13075 Pioneer Trail, Eden Pr
7650 Hwy 65, Fridley
2170 Dodd Rd, Mendota Hts
16307 Aberdeen St NE Ham Lk
8017 Jocelyn Ave So, Cott Gr
970 Wayzata Blvd, Wayzata
1500 N Mantua St, Kent OH
1211 E Hwy 36, St Paul
14435 Northdale Blvd, Rogers
7040 143rd Ave NW, Ramsey
640 Mendelssohn Ave No
3938 Meadowbrook Rd, St Louis Pk
2440 No Charles St, No St Paul
4200 Central Ave
FEES
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$5O.OO
$50.O0
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
FIRE
POLICE
POLICE
POLICE
POL,FIRE,BLDG,ZA
POL,FIRE,BLDG,ZA
POL,FIRE,BLDG,ZA
POL,FIRE,BLDG,ZA
POL, FIRE,BLDG,ZA
FUEL DISPENSING DEVICES
Avanti/Oasis Market 4001 University Ave NE
GAMES OF SKILL
*Jimmy's Pro Billiards (30)
*Theisen Vending
LaundryWorld
Jeff, Bobby, Steves
LaCasita
Family Dollar Store
4040 Central Ave
3800 Nicollett A
4315 Central Ave
3701 Central Ave
5085 Central Ave
4037 Central Ave
POOL HALL
*Jimmy's Pro Billiards
4040 Central Ave
CIGARETTE/TOBACCO SALES
*Columbia Heights Liquor Stores
*RBF Corp of Wisc (Rainbow)
*Jeff, Bobby & Steve's
*Oasis Market
*Star Central
all 3 sites
4300 Central Avenue
3701 Central Avenue
4001 University Ave
4005 Central Ave
*Qana Inc dba Jerusalem Caf6
*HH& L dba Columbia Mkt
4945 Central Ave
4901 University Ave
OFF & ON SALE BEER
*Barbara Carroll dba Dick's Place
*Jeff, Bobby, Steve's
547 40th Avenue NE
3701 Central Ave
OFF SALE BEER
*RBF Corp of Wisc.(Rainbow)
*Avanti dba Oasis Mkt
4300 Central Ave
4001 University Ave
WINE/BEER LICENSE
*Udupi Caf6
*Puerto Vallarta
4920 Central Ave
3800 Central Ave
LIQUOR LICENSE/SUNDAY
*Mr. Steak of Col. Hts
*LaCasita Restaurant
*Mady's Bowl
4545 Central Ave
5085 Central Ave
3919 Central Ave
*Star Central
CLUB LIQUOR
*VFW Post 230
4005 Central Ave
4446 Central Ave
SECONDHAND DEALER
*Nash Sales dba Unique Thrift Store 2201 37th Ave, Col. Hts
*TVI Inc dba Savers 4849 Central Avenue
$75.00
$75.00
$60.00
$30.00
$200.00
$465.00
$100.00
Fee W~ved
$200
$200
$200
$200
$200
$200
$550.00
$550.00
$150.00
$150.00
$2400.00
$2400.00
$5700.00
$67OO. OO
$67OO.OO
$6700.00
$5OO.OO
$100.00
$100.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCH, MEETING OF: ~~( ~, 500~
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number I~)L°D~C9 through [~"~'p~ [
in the amount of $1~,,~/JC~ ~1' ~L~ .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCIAL SYSTEM
12/12/2003 08:59:05
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.55 COVERPAGE
GL540R
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
Report Selection:
Optional Report Title ....... 12/15/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Project .....................
Vendor ......................
Invoice .....................
Purchase Order ..............
Bank ........................
voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
106055 thru 106371
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J COUNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM
12/12/2003 08
Check History
12/15/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
WELLS FARGO - PAYROLL AC
AMERICAN BOTTLING COMPAN
AMERICAN RED CROSS
ANOKA HEN/qEPIN TECH COLL
ARCTIC GLACIER
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
CHISAGO LAKES DISTRIBUTI
CLARK PRODUCTS INC
COCA-COLA BOTTLING MIDWE
COLUMBIA HEIGHTS HIGH SC
COSTELLO/TOM
F M FRATTALONE EXCAVATIN
GENERAL SAFETY EQUIPMENT
GENUINE PARTS/NAPA AUTO
GOLDEN AGE CLUB
HEINRICH ENVELOPE CORP
HENRY P HENRY
JOHNSON BROS. LIQUOR CO.
KUEHN/JEAN
KUETHER DIST. CO.
M3tRK VII DIST.
NEEDHAM DISTRIBUTING CO
PAUSTIS & SONS
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRITS
PLUNKETT'S, INC
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
STAR TOBACCO
WINDSCHITL/KEITH
WINE COMPANY/THE
WINE MERCHANTS
XCEL ENERGY (N S P)
NORTHEAST STATE BANK
AT & T CONSUMER LEASE
AWD COOLERS OF MINNESOTA
BRADLEY REAL ESTATES INC
BRALLIER/AMY
CENTER POINT ENERGY MINN
CHANHASSEN DINNER THEATR
CITY OF NEW BRIGHTON
COLUMBIA HEIGHTS I
GENUINE PARTS/NAPA AUTO
GIBEAU/MARGARET
HOHENSTEINS INC
IPC PRINTING
CHECK NUMBER
106055
106089
106090
106091
106092
106093
106094
106095
106096
106097
106098
106099
106100
106101
106102
106103
106104
106105
106106
106107
106108
106109
106110
106111
106112
106113
106114
106115
106116
106117
106118
106119
106120
106121
106122
106123
106124
106125
106126
106127
106128
106129
106130
106131
106132
106133
106134
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 1
AMOUNT
210,886.40
159.16
175.00
750.00
168.48
87.70
2,270.80
1,489.60
55.25
1,026.50
45.00
21.24
540.00
225,000.00
261.27
300.00
136.00
8.96
14,550.27
65.52
58,888.15
29,479.22
439.00
5,075.90
131.08
4,558 51
89 67
13,181 47
953 71
1,802 64
76 20
1,992 33
1,541 75
16,153 31
2,000,000 00
47 82
122 01
11,337 87
16 00
5,810 13
100 00
2,400 00
5,193 39
151 03
500 00
2,251 70
43 87
ACS FINANCIAL SYSTEM
12/12/2003 08
Check History
12/15/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
JOHNSON BROS. LIQUOR CO.
MARK VII DIST.
MN FIRE SERVICE CERTIFIC
PAUSTIS & SONS
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRITS
POSTAGE BY PHONE REVERSE
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
UNIVERSITY OF MINNESOTA
VERIZON WIRELESS
WHITTAKER/SALLY
WYCKOFF/JULIENNE
XCEL ENERGY (N S P)
JOHNSON/THOMAS M
ALCOHOL & GAMBLING ENFOR
AMERICAN BOTTLING COMPAN
ARCTIC GLACIER
BELLBOY BAR SUPPLY
BROWN/WINIFRED
BURKHOLDER/GLADYS
CHISAGO LAKES DISTRIBUTI
CITY OF NEW BRIGHTON
CLASSIC CATERING
D'VINE WINE DISTRIBUTORS
ELECTION SYSTEMS & SOFTW
FREEHOLD TOWNSHIP
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HANSEN/JACOB & MELISSA
HANSON/MICHELLE
HIETALA/BRANDON
INSITUFORM TECHNOLOGIES
LEXISNEXIS MATTHEW BENDE
MICHALIK/SOPHIA
MN DEPT OF ADMINISTRATIO
NORDLUND/JOHN
NORTHEAST STATE BANK
O'REILLY/MIKE
PAUSTIS & SONS
PEPSI-COLA-7 UP
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
PLAGO/BRICIDA
PLUNKETT'S, INC
QWEST COMMUNICATIONS
QWEST DEX
CHECK NUMBER
106135
106136
106137
106138
106139
106140
106141
106142
106143
106144
106145
106146
106147
106148
106149
106150
106151
106152
106153
106154
106155
106156
106157
106158
106159
106160
106161
106162
106163
106164
106165
106166
106167
106168
106169
106170
106171
106172
106173
106174
106175
106176
106177
106178
106179
106180
106181
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 2
AMOUNT
7,359.19
5,892.29
200.00
89.00
156.81
136.61
6,000.00
4,052.11
107.12
360.00
22.64
5.00
27.23
3,908.22
250.00
60.00
250.30
346.52
349.91
269.34
238.07
20.80
2,400.00
2,407.82
85.20
639.77
2,662.50
34.69
53,425.03
7.85
45.32
176.87
3,047.77
76.80
135.63
493.16
7.74
687,000.00
9.27
550.00
19.20
159.83
20,220.35
150.00
89.67
150.27
155.30
ACS FINANCIAL SYSTEM
12/12/2003 08
Check History
12/15/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
SORENS EN~ ROXA/~NE
SPORLEIN/ANN
VERI ZON WIRELESS
VI SA
WINE COMPANY/THE
XCEL ENERGY (N S P)
WELLS FARGO - PAYROLL AC
ABLE HOSE & RUBBER INC
ACE HARDWARE
ADAM' S PEST CONTROL, INC
ALAN MADISON PRODUCTIONS
ALL SAFE FIRE & SECURITY
AMERICAN LIBRARY ASSOCIA
AMER I PR I DE
AMI
ANCOM COMMUNICATIONS INC
ANOKA COUNTY ELECTIONS
ANOKA COUNTY SHERIFFS DE
ANOKA CTY - CENTRAL COMM
ANOKA CTY FIRE PROTECTIO
ARIES INDUSTRIES INC
ASPEN EQUIPMENT
ASPEN MILLS, INC.
ASSOC OF METRO MUNICIPAL
ATHLETIC REPAIR SERVICE
ATLAS AUTO BODY
AWD COOLERS OF MINNESOTA
B & M AUTO ELECTRIC CO
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BARBARA-LEONARD INC
BARNA GUZY & STEFFEN LTD
BAUER BUILT TIRE & BATTE
BFI/WOODLAKE SANITARY SE
BIFF' S, INC.
BLIND FACTORY/THE
BONESTRO0 ROSENE ANDERLI
BOOK WHOLESALERS INC
BOYER TRUCK PARTS
BRODART
BRYAN ROCK PRODUCTS, INC
BWBR ARCHITECTS
CATCO PARTS SERVICE
CDW- G
CHESLEY TRUCK SALES
CIGNA BEHAVIORAL HEALTH
CINTAS FIRST AID-SAFETY
CHECK NUMBER
106182
106183
106184
106185
106186
106187
106188
106189
106190
106191
106192
106193
106194
106195
106196
106197
106198
106199
106200
106201
106202
106203
106204
106205
106206
106207
106208
106209
106210
106211
106212
106213
106214
106215
106216
106217
106218
106219
106220
106221
106222
106223
106224
106225
106226
106227
106228
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 3
AMOUNT
90.00
56.45
187.93
909.20
818.45
260.42
249,089 90
47 20
25 74
66 56
405 00
1,714 05
80 00
95 60
192 50
649 13
8,105 00
191 70
894 27
210 00
152 16
17,364 83
546 70
30 00
411 90
4,405 90
62 37
149 05
327 26
466 52
2,786 26
650 75
158 79
104,299 84
426 37
3650
3,122.00
73.98
84.70
132.70
1,299.38
3,250.00
62.16
397.69
420.95
1,065.06
80.56
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
12/12/2003 08 Check History GL540R-V06.55 PAGE 4
12/15/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
CITY WIDE LOCKSMITHING
CLARK PRODUCTS INC
COLLEGIATE PACIFIC
COMP USA INC
CONNELLY INDUSTRIAL
CONSTRUCTION ENGINEERING
CONTINENTAL RESEARCH COR
COORDINATED BUSINESS SYS
CREST VIEW CORPORATION
CROWN FENCE & WIRE
DAHLGREN SHARDLOW & UBAN
DANKA OFFICE IMAGING
DAVIES WATER EQUIPMENT C
DCI INDUSTRIES LTD
DEHN OIL
DEMCO
DETERMAN BROWNIE, INC
DISPLAY SALES
DORLEN PRODUCTS
EBSCO PUBLISHING
EHLER & ASSOCIATE-PUBLIC
EMBEDDED SYSTEMS
EMERGENCY AUTOMOTIVE TEC
EMP
ENCOMPASS
FALCON COMI~3NICATIONS GR
FIDELITY SERVICES INC
FLANAGAN SALES INC
FLEX COMPENSATION, INC
FLEXIBLE PIPE TOOL CO.
FRIDLEY/CITY OF
G & K SERVICES
G & N ENTERPRISES
GALE GROUP/THE
GARDNER HARDWARE
GASB ORDER DEPT
GENERAL ELECTRIC CO
GENUINE PARTS/NAPA AUTO
GLASS MASTERS
GOODIN CO.
GOPHER BEARING COMPANY
GREAT AMERICAN MARINE
GREENWORKS
GRIFFIN PETROLEUM SERVIC
H & L MESABI
HARVEST PAINT
HASSAN SAND & GP~AVEL
106229
106230
106231
106232
106233
106234
106235
106236
106237
106238
106239
106240
106241
106242
106243
106244
106245
106246
106247
106248
106249
106250
106251
106252
106253
106254
106255
106256
106257
106258
106259
106260
106261
106262
106263
106264
106265
106266
106267
106268
106269
106270
106271
106272
106273
106274
106275
188.00
177.64
929.99
149.10
548.57
1,180.84
688.00
360.27
13,209.97
9,051.00
6,482.75
39.53
659.03
403.32
9,938.43
14.48
627.00
224.18
312.00
2,862.40
825.00
792.00
106.76
263.46
44.00
157.00
9,644.24
2,043.74
152.25
346.15
973.00
835.84
249 74
202 85
63 00
360 00
63 90
312 81
345 00
3 91
7 39
160 00
11,224 00
12 78
794 85
339 00
3,176 00
Oo
U:>
Oo
t'Xl
0 0
m
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
12/12/2003 08 Check History GL540R-V06.55 PAGE 6
12/15/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
NORTHLAND CHEMICAL CORP
NORTHWAY LANDSCAPING &
NOVELL
O ' GARA/ANDREW
OFFICE DEPOT
ONE-CALL CONCEPT-GOPHER
ORIENTAL TRADING COMPANY
PC SOLUTIONS
PERFORMANCE LAWN CARE
PERKINS PAINTING
PETERS ON / RONALD
PIONEER PRESS
PLETSCHERS
PREMIUM WATERS INC
PRINT CENTRAL
RADIO SHACK
RDO EQUIPMENT
RETAIL DATA SYSTEMS OF M
ROYCE PLACE
SBSI INC
SCHERER BROS LUMBER
SCHURCON, INC
SHORT ELLIOT HENDRICKSON
SIGN LANGUAGE & GOLDEN A
SMITH MICRO TECHNOLOGIES
ST JOSEPH' S EQUIPMENT
STATE TREASURER BLD
STREICHER' S GUN' S INC/DO
SUBURBAN TIRE WHOLESALE
SUN PUBLICATION
SYNERGETI C SOLUTIONS
SYSTEMS SUPPLY INC.
TELEPHONE ANSWERING CENT
THOMAS TOOL
TKDA
TUBBS/MARSHA
U S POSTAL SERVICE
UPSTART
VALPAK OF MINNEAPOLIS/ST
VAN-O-LITE
VECTOR INTERNET SERVICES
VERI ZON WIRELESS
VIKING SAFETY PRODUCTS
WEST WELD
WURTH USA
WW GRAINGER, INC
ZAHL EQUIPMENT
106323 372.75
106324 135.00
106325 997.50
106326 55.00
106327 1,t17.53
106328 148.80
106329 145.85
106330 10,149.93
106331 151.45
106332 322.00
106333 197.02
106334 26.33
106335 151.76
106336 32.88
106337 100.81
106338 15.96
106339 185.33
106340 60.00
106341 56.50
106342 1,016.01
106343 2,649.83
106344 5,844.72
106345 2,358.38
106346 19.01
106347 455.00
106348 1,041.27
106349 390.38
106350 275.25
106351 110.38
106352 370.08
106353 6,563.50
106354 251.88
106355 120.90
106356 265.58
106357 212.78
106358 64.51
106359 150.00
106360 288.20
106361 700.00
106362 455.61
106363 300.00
106364 282.75
106365 107.76
106366 44.86
106367 140.77
106368 344.56
106369 258.33
ACS FINANCIAL SYSTEM
12/12/2003 08 o Check History
12/15/03 COUNCIL LISTING
BANK VENDOR CHECK NUMBER
BANK CHECKING ACCOUNT
ZARNOTH BRUSH WORKS, INC 106370
ZIEGLER INC 106371
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 7
606.28
31.31
4,048,331.84
AMOUNT
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
12/12/2003 08 Check History GL540R-V06.55 PAGE 8
12/15/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
4,048,331.84
RECORDS PRINTED - 001551
ACS FINANCIAL SYSTEM
12/12/2003 08:59:08
FUND RECAP:
FUND DESCRIPTION
................................
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
235 RENTAL HOUSING
240 LIBRARY
278 JUVENILE JUSTICE GRANT
401 CAPITAL IMPROVEMENTS
412 CAPITAL IMPROVEMENT PARKS
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
431 CAP EQUIP REPLACE-GENEP~AL
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
653 STORM SEWER CONSTRUCT. FUND
701 CENTRAL GAR3~GE
720 DATA PROCESSING
880 PERMIT SURCHARGE
883 CONTRIBUTED PROJECTS-GEN
884 INSURANCE
885 ESCROW
886 INVESTMENT TRUST
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FI/NDS
Check History
DISBURSEMENTS
98,024.17
5,552.30
19,769.52
2,315.06
277.69
9,115.99
466.53
263.64
10,244.94
20.72
1,355.86
11,094.74
5,730.84
6,367.65
243,503.77
6,524.50
59,938.37
107,128.73
5,573.07
255,177.95
3,047.77
312.00
23,380.48
11,187.38
2,914.88
431.33
11,660.50
459,799.21
2,687,000.00
152.25
4,048,331.84
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
4,048,331.84
4,048,331.84
CITY COUNCIL LETTER
Meeting of December 15, 2003
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: / /~ Fire APPROVAL
NO:
Rental License Revocation
DATE: December 9, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Sela Investments regarding rental property at 4927 & 4935 Univesity Avenue for failure to meet the requirements
of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of
December 15, 2003.
The public hearing on this property may now be closed in that the owner has corrected all violations.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Sela Investemnts Regarding Rental Property at 4927 & 4935 University Avenue N.E. in
that the Property complies with the Residential Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: ORDINANCESI- ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~~' CITY MANAGER'S APPROVAL
ITEM: SECOND READING OF ORDINANCE No. 1464, BY: CHARTER COMMISSION BY:~~
PERTAINING TO CHAPTER 5, SECTION DATE: DATE:
36, EXPENDITURES BY PETITIONER
NO:
Language in this section of the current city charter restricts the amount of personal expenses
of a petitioner in a referendum situation.
The Charter Commission recommends removal of the specific restriction on the amount of
personal expenses of a petitioner from this section of the city charter.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1464, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1464, being an Ordinance amending Chapter 5,
Section 36, Expenditures by Petitioner, of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1464
BEING AN ORDINANCE AMENDING CHAPTER 5, SECTION 36,
OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO EXPENDITURES BY PETITIONER
The City of Columbia Heights does ordain:
Chapter 5, Section 36, of the Charter of the City of Columbia Heights which currently reads as follows, to wit:
CHAPTER 5
EXPENDITURES BY PETITIONER
SECTION 36. NO member of any initiative, referendum, or recall committee, no circulator of a signature
paper, and no signor of any such paper, or any other person, shall accept or offer any reward, pecuniary or
otherwise for services rendered in connection with the circulation thereof, but this shall not prevent the
committee from incurring an expense not to exceed four hundred dollars for legal advice, copying, printing,
and notaries' fees. Any committee member, at their sole discretion and at no charge to said committee
member, may utilize the services of the city attorney so as to assure that the proposed ordinance is consistent
as to form and structure with other similar ordinances enacted by the city council. Any violation of the
provisions of this section shall constitute a misdemeanor.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
CHAPTER 5
EXPENDITURES BY PETITIONER
SECTION 36. NO member of any initiative, referendum, or recall committee, no circulator of a signature
paper, and no signor of any such paper, or any other person, shall accept or offer any reward, pecuniary or
otherwise for services rendered in connection with the circulation thereof. Any committee member, at their
sole discretion and at no charge to said committee member, may utilize the services of the city attorney so as to
assure that the proposed ordinance is consistent as to form and structure with other similar ordinances enacted
by the city council. Any violation of the provisions of this section shall constitute a misdemeanor.
First Reading:
Second Reading:
Date of Passage:
November 24, 2003
December 15, 2003
Offered by:
Seconded by:
Roll Call:
Patty Muscovitz, Deputy City Clerk/Council Secretary
Julienne Wyckoff, Mayor
CITY COUNCIL LETTER
Meeting of: December 1~, 2003
AGENDA SECTION: ORDINANCES_p ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY AGER'S APPROVe, ,
ITEM: SECOND READING OF ORDINANCE 1465, BY: CHARTER COMMISSION BY:~/~F~
PERTAINING TO CHAPTER 12, SECTION DATE: DATE:
108, OFFICIAL PUBLICATIONS
NO:
The City Charter currently states that posting of typewritten, mimeographed, or printed copies
of ordinances, resolutions, notices, etc. should be posted at important street intersections,
fire station, etc.
The Charter Commission wants to bring the wording into the 21"t Century by deleting some of the
language mentioned above and adding in language about the city's website. It is strictly a
housekeeping issue.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1465, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1465 being an Ordinance amending Chapter 12,
Section 108, Official Publications, of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1465
BEING AN ORDINANCE AMENDING CHAPTER 12, SECTION 108,
OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO OFFICIAL PUBLICATIONS
The City of Columbia Heights does ordain:
Chapter 12, Section 108, of the Charter of the City of Columbia Heights which currently reads as follows, to
wit:
CHAPTER 12
OFFICIAL PUBLICATIONS
SECTION 108. The council shall regulate by ordinance the manner in which official publicity shall be
given to the holding of elections, to ordinances, resolutions, initiative, referendum, and recall petitions, to
requests for bids upon contemplated purchases and contracts, and to all other matters whatsoever which
require publication either by the terms of this charter or by the constitution and laws of Minnesota. It shall
annually designate a newspaper of general circulation in the city as the official paper in which shall be
published such measures and matters as are by the constitution and laws of this state required to be so
published, and such other matters as the council may deem it wise to have published in this matter, or in
lieu thereof it may establish a municipal publication, which shall then be the official newspaper. The
council may in its discretion provide for the publication of the annual budget, ordinances, resolutions,
initiative, referendum, and recall petitions, election notices, and such other measures and matters as it may
deem wise by the posting of typewritten, mimeographed, or printed copies thereof upon at least ten
bulletin boards located in the most public places in the city, near street car stops, at important street
intersections, at the fire station, the city hall and so on, and for such period of time as the council may
direct in each case. If the latter method of publication is adopted, the council may provide that it shall be
in lieu of other methods of publication or in addition thereto at its option. Wherever in this charter there is
a requirement of the publication of any measure or matter, it shall be understood that the city council may
designate the manner of such publication, subject to the options permitted by this section; but nothing
herein contained shall be construed as authorizing or as attempting to authorize any violation of the
constitution or the statutes of the state in any matter which is of state concern or which is exclusively
under state control.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
CHAPTER 12
OFFICIAL PUBLICATIONS
SECTION 108. The council shall regulate by ordinance the manner in which official publicity shall be given
to the holding of elections, to ordinances, resolutions, initiative, referendum, and recall petitions, to requests
for bids upon contemplated purchases and contracts, and to all other matters whatsoever which require
publication either by the terms of this charter or by the constitution and laws of Minnesota. It shall annually
designate a newspaper of general circulation in the city as the official paper in which shall be published such
measures and matters as are by the constitution and laws of this state required to be so published, and such
other matters as the council may deem it wise to have published in this matter, or in lieu thereof it may
establish a municipal publication, which shall then be the official newspaper. The council may in its discretion
provide for the publication of the annual budget, ordinances, resolutions, initiative, referendum, and recall
petitions, election notices, and such other measures and matters as it may deem wise by the posting of typed
copies at city hall and electronically displayed via the city's website.and for such period of time as the council
may direct in each case. If the latter method of publication is adopted, the council may provide that it shall be
in lieu of other methods of publication or in addition thereto at its option. Wherever in this charter there is a
requirement of the publication of any measure or matter, it shall be understood that the city council may
designate the manner of such publication, subject to the options permitted by this section; but nothing herein
contained shall be construed as authorizing or as attempting to authorize any violation of the constitution or the
statutes of the state in any matter which is of state concern or which is exclusively under state control.
First Reading:
Second Reading:
Date of Passage:
November 24, 2003
December 15, 2003
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Patty Muscovitz, Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: ORDINANCES ORIGINATING CITY
NO:tOt ~) DEPARTMENT: MANAGER'S
CITY MANAGER'S APPROVAL
1466, CHAPTER 2, SECTION 7, ELECTIVE COMMISSION DA ·
OFFICES DATE:
NO:
Back in 1995, the city charter needed to be updated with certain language to allow for the terms of certain
councilmembers to end on even years to comply with State Statutes.
Since all those mentioned dates and terms have passed, the Charter Commission would like to remove that language,
as it is no longer applicable.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1466, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1466, being an Ordinance amending Chapter 2, Section
7, Elective Offices, of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1466
BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 7,
OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO ELECTIVE OFFICES
The City of Columbia Heights does ordain:
Chapter 2, Section 7, of the Charter of the City of Columbia Heights which currently reads as follows, to wit:
CHAPTER 2
ELECTIVE OFFICES
SECTION 7. The council shall be composed of a mayor and four council members who shall be qualified
electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall
serve for a term of four years and until their successors are elected and qualified, except that for council
members elected in 1995, one council position term shall expire on the first Monday in January of 1999. The
other council position term shall expire on the first Monday in January, 2001. The terms of any council
members elected at a general election in 1998 will expire on the first Monday in January of 2003. For council
members elected in 1997, one council position term shall expire on the first Monday in January of 2001. The
other council position term shall expire on the first Monday in January, 2003. The mayor shall serve for a term
of two years and until a successor is elected and qualified, except that the term of the mayor elected in 1995
shall expire on the first Monday in January 1999. Thereafter, the Mayor shall serve for a term of two years and
until a successor is elected and qualified. The council shall be judge of the election of the mayor and council
members.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
CHAPTER 2
ELECTIVE OFFICES
SECTION 7. The council shall be composed of a mayor and four council members who shall be qualified
electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall
serve for a term of four years and until their successors are elected and qualified. The Mayor shall serve for a
term of two years and until a successor is elected and qualified. The council shall be judge of the election of
the mayor and council members.
First Reading:
Second Reading:
Date of Passage:
November 24, 2003
December 15, 2003
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Patty Muscovitz, Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: December 1~, 2003
AGENDA SECTION: ORDINANCES ! ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:t~ ~ CITY MANAGER'S APPROVAL/s, ~
PERTAINING TO CHAPTER 3, SECTION DATE: DATE:
16, COUNCIL MEETINGS
NO:
The City Charter currently states that newly elected members of the council shall assume the
duties of such membership on the first regularly scheduled Council meeting in January.
Per State Statutes, new city council members actually assume their duties on the council as of
the first Monday of January (before our first regular council meeting).
The Charter Commission considers this a housekeeping issue, and brings the wording in
compliance with State Statutes.
The City Council held the first reading of this ordinance on November 24, 2003.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1467, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1467, being an Ordinance amending Chapter 3,
Section 16, Council Meetings, of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1467
BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 16,
OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO COUNCIL MEETINGS
The City of Columbia Heights does ordain:
Chapter 3, Section 16, of the Charter of the City of Columbia Heights which currently reads as follows, to wit:
CHAPTER 3
COUNCIL MEETINGS
SECTION 16. At the time of the first regularly scheduled council meeting in January following a regular
municipal election, the council shall meet at the usual place and time for the holding of council meetings. At
this time the newly elected members of the council shall assume the duties of such membership, except that
for council members elected in 1998, 2000, and 2002, the newly elected members shall assume the duties of
such membership on the first Monday in January following that regular municipal election. Thereafter the
council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet
not less than once each month. The mayor, or any two members of the council, or the city manager, may call
special meetings of the council upon at least three (3) days notice to each member of the council. Such notice
shall be posted and shall be delivered personally to each member or shall be left with some responsible person
at the member's usual place of residence. The mayor, any two members of the council, or the city manager,
may call special emergency meetings of the council. The Council shall make good faith efforts to provide
notice of the meeting. Posted or published notice of any such emergency meeting shall not be required. An
emergency meeting shall be defined as a special meeting called because of circumstances that, in the
judgment of the mayor, any two council members, or the city manager, require immediate consideration. All
meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at
all reasonable times.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
CHAPTER 3
COUNCIL MEETINGS
SECTION 16. At the time of the first regularly scheduled council meeting in January following a regular
municipal election, the council shall meet at the usual place and time for the holding of council meetings.
The newly elected members shall assume the duties of such membership on the first Monday in January
following that regular municipal election. Thereafter the council shall meet at such times as may be
prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor,
or any two members of the council, or the city manager, may call special meetings of the council upon at least
three (3) days notice to each member of the council. Such notice shall be posted and shall be delivered
personally to each member or shall be left with some responsible person at the member's usual place of
residence. The mayor, any two members of the council, or the city manager, may call special emergency
meetings of the council. The Council shall make good faith efforts to provide notice of the meeting. Posted
or published notice of any such emergency meeting shall not be required. An emergency meeting shall be
defined as a special meeting called because of circumstances that, in the judgment of the mayor, any two
council members, or the city manager, require immediate consideration. All meetings of the council shall be
public, and any citizen shall have access to the minutes and records thereof at all reasonable times.
First Reading:
Second Reading:
Date of Passage:
November 24, 2003
December 15, 2003
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Patty Muscovitz, Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: ORDINANCES I_~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:%Pr CITY MANAGER'S APPROVAL
ITEM: SECOND READING OF ORDINANCE NO. 1468, BY: CHARTER COMMISSION BY: ~/~~
CHAPTER 9, SECTION 89, PAYMENT OF DATE: DATE: " w
AWARD
NO:
Language in this section of the current city charter states a judgment rate of six percent per
annum. State statutes define the rate that must be used, so therefore this language is
obsolete.
The Charter Commission recommends removal of the specific six percent per annual judg~nent rate
from this section of the city charter, and replace it with reference to the judgment rate per
Minnesota Statutes.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1468, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1468, being an Ordinance amending Chapter 9,
Section 89, Payment of Award, of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1468
BEING AN ORDINANCE AMENDING CHAPTER 9, SECTION 89,
OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO PAYMENT OF AWARD
The City of Columbia Heights does ordain:
Chapter 9, Section 89, of the Charter of the City of Columbia Heights which currently reads as follows, to wit:
CHAPTER 9
PAYMENT OF AWARD
SECTION 89. Whenever an award of damages shall be confirmed in any proceeding for the taking of
property under this chapter, or whenever the court shall render final judgment in any appeal from any such
award, and the time for abandoning such proceedings by the city shall have expired, the city shall be bound to
and shall, within sixty days of such final determination, pay the amount of the award with interest thereon at
the rate of six percent per annum from the date of the confirmation of the award or judgment of the court, as
the case may be; and if not so paid, judgment therefore may be had against the city.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
CHAPTER 9
PAYMENT OF AWARD
SECTION 8 9. Whenever an award of damages shall be confirmed in any proceeding for the taking of
property under this chapter, or whenever the court shall render final judgment in any appeal from any such
award, and the time for abandoning such proceedings by the city shall have expired, the city shall be bound to
and shall, within sixty days of such final determination, pay the amount of the award with interest thereon at
the current judgment rate set by State Statute from the date of the confirmation of the award or judgment of
the court, as the case may be; and if not so paid, judgment therefore may be had against the city.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
November 24, 2003
December 15, 2003
Julienne Wyckoff, Mayor
Patty Muscovitz, Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: 12/15/03
AGENDA SECTION: OTHER ORDINANCES AND ORIGINATING DEPARTMENT: CITY MANAGER
RESOLUTIONS - 7- B- 1 PUBLIC WORKS_~._ T~/,E..~~~'
ITEM: UTILITY RATE STUDY PRESENTATION AND BY: K. Hansen~~ BY:
RECOMMENDATIONS DATE: 12/11/0~:-~'~ DA
Note: Please bring the Utility Rate Study Report dated 10/28/03 distributed at the 11/03/03 Work Session.
Background:
The City Council directed staffto prepare Request for Proposals (RFP) for a Utility Rate Study at their October 14, 2002 regular
meeting. Eight proposals were received and the City Council awarded the Study to SEH at their January 27t~ regular meeting. Data
collection began in February and City staffhas been working with SEH for the last several months reviewing various rate scenarios.
The process, findings and recommendations are detailed in the attached Utility Rate Study Report dated October 28th, 2003.
Analysis/Conclusions:
The City of Columbia Heights desired to conduct a rate study for the development and implementation of equitable rate structures
for sanitary sewer, storm sewer, and water utilities over the next 5-year period. This was done to ensure that the necessary revenues
would be available for debt repayment and the uninterrupted operation and maintenance of these services.
The primary study elements generally consisted of the following: · Data Collection.
· Review and update the 5-year Utilities CIP.
· Establish Historical Trends and Projections.
· Determine Revenue Needs.
· Develop a unit cost of service over a 5-year period.
· Report production and presentation.
· Conversion to a Monthly Billing System.
The City of Columbia Heights current rates were established by resolution 99-17 at $2.072 per 1,000 gallons for water and $1.93
per 1,000 gallons for sanitary sewer. The study evaluated expenses and revenues over the last 5 years and concluded that the
current rates are not sufficient to cover future expenses. The water fund has actually been operating in a deficit over the last 3 years.
Over the next 5 years, O & M expenses were projected, debt service from the 1999 and 2003 bonds was added, impacts of
governmental mandates were reviewed, and the Capital Improvement Program (CIP) was analyzed to determine total future
expenses. The CIP was one of the expense areas that was determined by staff needing to be reduced to lessen potential rate
increases. Through an iterative process, the CIP for all utility departments were reduced over this five-year period, the reduction in
the water CIP by nearly fifty percent. On page 3 of the report, Table 1 details the impact of the proposed rate increases to a
residential consumer based upon family size, for a utility bill, including refuse. In the first year, the maximum increase is less than
10 percent, with the lowest consumption customer actually seeing a decrease of 3.5%. For the proposed rates, in 2004 the average
residential customer would pay $88.43 per quarter for Water, Sanitary and Storm (excluding refuse). For comparison, the same
customer with the same services would pay $110.02 in Minneapolis, $111.00 in Golden Valley $113.64 in New Hope. These
comparisons for quarterly utility bills are also illustrated graphically in Figure 7 for a total of 10 cities, using 2003 rates. The
recommended rate increases and resulting percentage increase (annually) are shown in Figure 6. The percentage increase for the
average residential customer is 5. I%, 5.3, and 5.4% for years two, three, and four respectively and 2.7% in year 5.
Another study element was the consideration of converting from a quarterly to a monthly billing system. A study was done in 1992
describing the feasibility of converting to a monthly billing system, and is attached to the report in the appendix. The City's current
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 12/15/03
AGENDA SECTION: OTHER ORDINANCES AND ORIGINATING DEPARTMENT: CITY MANAGER
RESOLUTIONS - 7-A-1 PUBLIC WORKS
ITEM: UTILITY RATE STUDY PRESENTATION AND BY: K. Ilansen BY:
RECOMMENDATIONS DATE: 12/11/03 DATE:
billing software system is set up to handle monthly billing. No additional staffing is required for the conversion, but there would be
a cost for an automated folding and bill-stuffing machine, currently estimated at $27,000. The primary advantage of going to a
monthly billing cycle would be smaller bills (vs. quarterly) for budgeting purposes to customers. Xcel Energy and Minnegasco both
bill on monthly cycles, and by conversion would allow a customer a more routine way of budget planning. As the 1992 report
details, it would take approximately 5-6 months for the conversion to monthly billing to be complete.
Recommended Motion: Move to waive the reading of Resolution No. 2003-50, there being ample copies available to the
public.
Recommended Motion: Move to approve and adopt Resolution No. 2003-50, being a Resolution establishing the rates for Water
Service, Sanitary Sewer Service and Storm Sewer for the years 2004 through 2008.
ICH.'jb
Attachments:
Resolution
SEH Utility Rate Study dated October 28th, 2003
COUNCIL ACTION:
City of Columbia Heights
Resolution 2003-50
BEING A RESOLUTION SETTING RATES ON SEWAGE DISPOSAL
AND WATER SUPPLY IN THE CITY OF COLUMBIA HEIGHTS
BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that:
In accordance with the operating costs and rates to be paid by the City of Columbia Heights to the
Metropolitan Council Environmental Services and the Minneapolis Water Department, the following rates
shall be put into effect as of January 1, 2004 on all billings rendered thereafter:
Water Supply Rates:
Customer Classification
Year
2004 2005 2006 2007 2008
Residential
FixedFee $12.00 $12.90 $13.87 $14.91 $15.66
Rate per 1000Gallons $ 2.28 $ 2.46 $ 2.63 $ 2.83 $ 2.97
Water Meter Surcharge $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00
Senior
Fixed Fee $ 6.90 $ 7.80 $ 8.77 $ 9.81 $10.56
Rate per 1000Gallons $ 2.28 $ 2.46 $ 2.63 $ 2.83 $ 2.97
Water Meter Surcharge $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00
Commercial/Industrial
FixedFee $12.00 $12.90 $13.87 $14.91 $15.66
Rate per 1000Gallons $ 2.28 $ 2.46 $ 2.63 $ 2.83 $ 2.97
Water Meter Surcharge $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00
Sewer Disposal Rates:
Residential
FixedFee $12.00 $13.20 $14.52 $15.97 $16.45
Rate per 1000Gallons $ 1.30 $ 1.43 $ 1.57 $ 1.73 $ 1.78
Maximum charge for
24,000gallons $43.20 $47.52 $52.27 $57.49 $59.22
Senior
FixedFee $ 6.90 $ 8.10 $ 9.42 $10.87 $11.35
Rate per 1000Gallons $ 1.30 $ 1.43 $ 1.57 $ 1.73 $ 1.78
Maximum charge for
24,000gallons $43.20 $47.52 $52.27 $57.49 $59.22
Commercial/Industrial
FixedFee $12.00 $13.20 $14.52 $15.97 $16.45
Rate per 1000 Gallons $ 1.30 $ 1.43 $ 1.57 $ 1.73 $ 1.78
Resolution 2003-50
Page 2
3. Storm Sewer Rates:
Land Use
Rates (2004-2008)
R-1 $ 2.46/unit
R-2 $ 2.46/unit
R-3 $16.23/acre
R-4 $16.23/acre
RB $31.57/acre
LB $31.57/acre
GB $35.69/acre
CBD $35.69/acre
I $27.85/acre
I-1 $31.57/acre
MWW $ 3.90/acre
BE IT FURTHER RESOLVED that all foregoing rates are made effective January 1, 2004 in order to meet
the additional cost to the City of Columbia Heights for these respective services.
Passed this 15t~ day of December, 2003.
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Mayor, Julienne Wyckoff
CITY COUNCIL LETTER
Meeting off 12/15/03
AGENDA SECTION: ITEMS FOR CONSIDERATION: ORIGINATING DEPARTMENT: CITY MANAGER
OTHER BUSNESS 7-B- & PUBLIC WORKS
ITEM: AGREEMENT WITH MINNEAPOLIS WATER BY: K. Hansen~ BY:
WORKS (CITY OF MINNEAPOLIS) FOR PURCHASE OF DATE: 12/ll/OYt~5~~ DATE:
WATER
Background: The City of Columbia Heights purchases all of its drinking or potable water from the City of Minneapolis by
contract. The City of Columbia Water Agreement with the City of Minneapolis expired in 1995. Since that time, the City of
Minneapolis has annually increased the rates that Columbia Heights pays by a range of 6-9%. Our water rates are set up on a step
system of paying monthly on a declining block structure, reference Minneapolis Finance Department water step rate sheet,
attached. Based upon this, our average rate is $2.48 per 1,000 gallons in 2003. The 2003 rate for the City of Minneapolis customers
is $2.95 per 1,000 gallons. The City of Minneapolis conducted a 'Cost of Service' study for all municipal customers and is basing
new rates on those report recommendations. The City of Columbia Heights study was completed in December of 2000 and updated
in August of 2002.
Analysis and Conclusions: The Cost of Service Study (COSS) looks at production, operational and distribution costs and then
allocated to each respective City. The COSS also recommends eliminating the step system of customer charges and going to a fiat
rate for all water used. Based upon the COSS evaluation, Columbia Heights benefits due to the fact that we have no Minneapolis
distribution costs with the location of the water reservoirs in New Brighton east of Stinson and Fairway Drive. Other Cities help
pay for distribution costs such as mink mains, pumping stations and water towers for the Minneapolis system. We also benefit
removing the declining block rate, as we never get past step 3 of 5, resulting in a higher average rate.
Staffwill be meeting with representatives from the Minneapolis Water Works prior to the work session for a final review of the
Water Purchase Contract and plan on distributing it then. The City Attorney has reviewed the contract and his recommendations
have been incorporated into the current contract proposal. The contract language is fairly straightforward with a 30-year term. The
existing and proposed rates are indicated on the attached graph, appendix 'A.' When discussions first started with Minneapolis, it
was discussed to keep our rates flat at or near our existing rate per 1,000 gallons. Further discussions with Minneapolis resulted in a
lower initial rate of $2.00, increasing at consistent 1.5% over the first 10 years of the contract. The rates are also consistent with
our Utility Rate Study total annual cost of $1,030,000 over the first five years. For comparison, a copy of a Star Tribune newspaper
article from the 11/23/03 edition is attached indicating the 2003 rates for the Joint Water Commission cities and Minneapolis.
It should be noted that until both Cities sign a new contract, Columbia Heights would continue to pay at the higher step unit rates.
Recommended Motion: Move to approve the Contract for the purchase of Water from the City of Minneapolis and
authorize the Mayor and City Manager to enter into an agreement for the same.
r~q.'jb
Attachment:
Appendix 'A'
1/2/03 Step Rates letter from Minneapolis
11/23/03 Star Tribune newspaper article
COUNCIL ACTION:
Appendix 'A'
FLAT RATE STRUCTURE (rates are per 1,000 gallons)
CH Staff Minneapolis Columbia Hgts
Year Proposed In-City* Existing
Rates Rates (1000 gal) Rates**
2003 .... $2.95 $2.480
2004 $2.0Q0 $3.18
2005 $2.030 $3.42
2006 $2.060 $3.61
2007 $2.090 $3.68
2008 $2.120 $3.75
2009 $2.145 $3.82
2010 $2.180 $3.86
2011 $2.215 $3.90
2012 $2,250 $3.94
2013 $2.285 $3.98
2014 $2:320 $4.02
* Source: Minneapolis Water Works
** Average rate based upon existing block structure
Finance Department
Utility Billing Office
~nne~lm~S ~ ,6~416-1328
lanuary 2, 2003
Minneapolis
C~Iy of Lakes
City of Columbia Heights
4700 Siinson Bird
637 38a Ave NE
l~apol;s, MN 55421-3806
City of Cohunbia H~ights:
SubjecT: 2003 Wamr Rat~s
Effective with utility billings for water meters read from and after January l, 2003, the meter rates for
war~r are hereby fixed and shall be collected as follows:
co .tr o, am xs WAVER
The charge for the first 4,000 units is $2.737350 per unit. Any consun~tion used that is
less than or equal to 4,000 units is charged at $2.737350 per unit.
The charge for the next 2 !,000 units (25,000 units total) is $2.238915' per unit plus
$10,949.40 (for the first4,000 units ~ $2.737350 per urdt).
The charge for .the next 45,000 units (70,000 units total) is $1.340221 per unit plus
$57,966.62 ($10,949.40 for the first 4,000 units ~ $2.737350 per unit plus $47,017.22
for the next 21,000 units ~ $2.238915 per uniO.
The charge for the next 60,000 units ( 130,000 units total) is $1.242045 per unit plus
$I 18.276.57 ($10,949.~0 for the first 4,000 units ~ $2.737350 per unit plus $47,017.22
for the next 21,000 units 4~ $2.238915 per unit plus $60,309.95 for the next 45,000
units (~ $1.340221 per unit).
The charge for all units over 130,000'units is $1.040657 per unit plus $192,799.27
($10,949.40 for tim first 4,000 unils ~ $2.737350 per unit plus $47,017.22 for the next
21,000 units ~ $2.238915 per unit plus $60,309.95 fo~ the next 45,000 units ~
$1.340221 per trait plus $74,522.70 for the next 60,000 tm. its (~ $1.242045 per unit).
Sincerely,
Manager Utilities Billing Office
COPY
WW'N. Ct mk~n eapoaa, tm.us
Atitmatlve Aclion Employer
STAR TRIBUNE · PAGE B9
Pumping pressure
The Prairie du Chien aquifer fins more
· than 300'we~s dnlled into it in the
seven-county area. It I~OVkles69
· percent-that's 46 million'gallons -of.~
the metro area's'municiPal/w,eii water.'
If Crystal, Golden Valley and New'HOPe.
turn to it for their water;'~at.Will b0~st'
the metro area's PUm0ingbY more
than 5 percent. The aquifer, which is
one.of several beneath the'metro
: area, also'exten .ds unde? p0rl~n§'of
Iowa,. MisSOuri, WLSCOnsh,' i in0is,
Michigan and.lllifiols;
Metro '. ,
a~ea water sources
Groundwater. . 66 billion
1.7
tho $2~28 rate' the commission
is now paying MinneaPolis.
Thb metro average in 2002 was
$ ! ~92;' according, to the Metro~
pOlitan CounCiL: '. .
· The comtnissior~ has als0
cpn~fi~d to.haggle With*Min-
neaPoliS"Watet* officialS.: If the
price is.tight, the cities might
keep.buying 'Water from Min~
neapqlis, or develop'a blended..
system:In any case, cifY coun-
cils in' Cry~tal,' Golden Valley
and Ne~ HoPe will:deCide
what type of SyStem th.C~- want. '
- "It's hbi~ t~udertaki~, said
GOlden .Valley Mayor. l..inda
Loomis: .
"Ultimately We'd all like to
reduce ~ater rates for our resi-..
dentS."
The public trough-i.
-If the cities build an inde-
pendent system, they would
sink wells into the Prairie du
ChienrJordan aquifer] In the
63 perce~t
37 percent
Surface water 39.5 billion
.Sourc~ M~nesota Departmefltof NatUral Resources
"CommisSion'offici'al~','~aVe seven-county metro area, '63.
indicated that a$45 ~on int. '~perc~nt of mu'nicipal' *water
vestment in up to a do~nwells:. ~omes from underground, and'
.and two'treatment.Phan~ (the ' 6'9 percent of-that from the.
cities-would use ~ting reser- Prairie du Chien-Jordan.. -
voirs andpipes) '~buld cap the. ' "It's theworkhorsef sai'd
cost of production at $L98 per Chris Elvrum, environmental"
1;000.gallgns, :compared with planner for. the Met Coun .cfi....
The three cities u~e.an aver-
age of about 7.rnilllon gallons
each day, about 2.6 percent 'of
the metro- area's dail~ uSe. A'
. new System totally indepen-
dent'of the. Mkmeapolis supply
would increase the draw from
the Prairie du Chien'aquifer by
about 5.6 percent. .....
In 1997,' concerned that
aquifer pf~nping was harmidg
environmentally sensitive
cas in the Southwestemsubr
urbs~' state.0fficials temporarily
Prevented' the drilling of any
new wells into the aqUife~
Since then, state .and regional
· govermnents have worked out'
a more comprehensive'water
planning strategy, said ]im-
Japs, supervisor of water per-
mit' programs for the DNR.
DNR and Met Council officials
haven't looked closely Yet. at
the possible pumping plan be-
cause no formal application
has been made yet. But it's like-
Water: Far from .free
Due to inCteases in the pr'ice they~/e b~en paying for water from Minneapolis,
Crystal,'Golden Vallby and New Hope are thinking=about drilling their own
wells. The rates shown below reflect what residents have paid per 1,000
gallo ns, and include what each city .tacks on to the "wholesale" price to cover
distrbulJon and othe~ water,elated costs.·
RESIDENTCHARGE~
~999 . -I.04 205. 1:80 . 1.80 2.01
2000.. ',,~ 1.:,08".... i .,.:2.21 ;1:.90 '.*..,. 1.90 2.01.
2061 ~ ':~.~ .... ' ' '2.4§ .' 'i.~9 . 2.00 '
Source~ Cities of Minneapo ope '-
- ly to get some Scrutiny.
laps said that'while well~
drlllifiggenerally progresges in
small Steps, the's~ope of the
' comrnisS{on's p~oject; and the
faCt that it would'Serve fully de-
veloped cities, make it unique.
"it's 'klmos~ Ilke. developing a
new system; and'you just don't
'. see that happen," Japs said. .
What's essential?
*. .Permits for new. wells usual-
ly.include conservfition re-
q~ements such 'as lawn-Wa-
tering restri.ctions that are
common across-the broadly
iaWned andoften shadeless
sUbUrbs..Currently, users "of
MinneapOlis and .St. paul wa.
tel most of them on the rela-
· tively cramped lots common in
th'e cities .and'. ifiner-fihg su-
hUbs; can Water ~antouly, '.
'But lawn-watering is a cru-
cial 'issue as 'the three cities
cOnSider striking out on their
own.
Whil~ the three cities' aver-'
age'daily-use is7 million gal-
lons,~ that can more'than d0u-
ble in the summer. On a single
July day.in 1988, a major
droUght yea~,' residents of
Golden Valley, .New Hope and
Crystal used 20.6 million gal-
lons of water. Iust about every-
bodYwho pays attention towa-
ter attributes such.seasonal
Star Trbune
differences to l~wn-watering.
Whether to consider. such
spikes 'in water use ~ be an
. issue f~r the'LeglslatLtre to de-
cide'asi{ r&~iews any Pumping
request.
Lastw°rd. on e
'Whatever the three cities
."decide, taste 'shoUl'dn't be an
issue, 'coniends PlYmouth
Mayor Judy 10hnson, who also
concedes. She'S 'well 'aware of
her' citY's reputation for bad-
tasting water., Residents men-
tion it on qualitY-of-life sur-
veys,, and it comes up routinely
in councit mee,tings~.
The city is considering
'building a new treatment, plant
that could cost more' than $20
million, Johnson said that ma~
change the taste of the* Water,
but not neCessarily improve it.
".If we improve it for one
group,~there will.-be another
that' doesn't like. itl Johnson
said. "We sure don't have peo-
ple saying they don't want to
Ii,re here because the water
tastes different..
~ ~It comes from the Jordan
aquifer,7 she added·
"If's some of the best Water
around;"
Bill McAuliffe is a~,
pich, both men looking in:
tensely serious but somehow
like a comedy act aboutto take
the Stage. And it's:hard for
some people 'not to cry as they
'contemplate another photor
been tO speak on behalf of their
memory."
612-673-0404
-nice bath
CITY COUNCIL LETTER
Council Meetin[ of: December 15, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: '"~ "~'/D-_~ FINANCE
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
BUDGET FOR THE YEAR 2004, SETTING THE DATE:
CITY LEVY, APPROVING THE HRA LEVY, DATE: DECEMBER 9, 2003
AND CANCELING THE SCHEDULED BOND
LEVY
On December 1,2003 the City of Columbia Heights held a Tmth in Taxation budget hearing. At the
hearing staffpresented a brief overview of the highlights of the budget. The attached resolution is a
result of the information provided in the City Manager's proposed budget as discussed with the City
Council at various work sessions and as presented at the Truth in Taxation hearing. As was
discussed at the budget work sessions, it is not the intent of the City Manager to fill the 23~ police
officer position or to fill the sixth firefighter position until we know the certainty of any action the
state legislature may take in relationship to the state budget in reducing the City's state aid for 2004.
The attached resolution also has a paragraph indicating that the City has adequate funds to make all
bond payments in 2004 and that a bond levy is not required. This paragraph is required by the
County of Anoka to be included in our resolution simply as clarification that we do have adequate
bond funding.
The last notable item is that at our November budget work session we were projecting year end
General, Library and EDA expenditures at $9,007,010, resulting in a projected increase to fund
balance of $300,000. That projection has been updated to $9,188,078 in expenditures. This,
combined with a slightly lower interest revenue projection, indicates that we may see virtually no
increase to fund balance in 2003. However, considering that we received a reduction of $696,700 in
State Aid, this shows an excellent effort on the part ofstaffto balance the budget without using any
fund balance.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-55 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-55 being a resolution adopting a
budget for 2004, setting the City, Library and EDA levy at $5,447,260, and approving the HRA levy
of $137,683.
WE:sms
0312091 COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION 2003 - 55
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2004, SETTING THE CITY LEVY, APPROVING THE
HRA LEVY, AND CANCELING THE SCHEDULED BOND LEVY
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that lhe following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2004 is hereby approved and adopted with
appropriations for each of the funds listed below.
General Fund
Community Development Fund
Economic Development Fund
Parkview Villa North
Parkview Villa South
Anoka County CDBG
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Central Garage Fund
Liquor Operating
Liquor Capital Improvement
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
8,232,617
472,230
222,648
373,900
197,477
1,016
166,431
233,427
631,271
5,375
159,871
64,000
1,026,692
488,271
6,836,166
6,000,000
1,756,214
1,361,319
1,537,967
307,164
271,745
2,326,713
32,672,514
Section Bo The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including
general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:
General Fund
Community Development Fund
Economic Development Fund
Parkview Villa North
Parkview Villa South
Rental Housing
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Central Garage Fund
Liquor Operating
Liquor Capital Improvement
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Revenue Including Interfund Transfers
Revenue
8,232,617
472,230
222,648
373,900
197,477
1,016
166,431
233,427
631,271
5,375
159,871
64,000
1,026,692
488,271
6,836,166
6,000,000
1,756,214
1,361,319
1,537,967
307,164
271,745
2,326,713
32,672,514
RESOLUTION 2003 - 55
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2004, SETTING THE CITY LEVY', APPROVING THE
HRA LEVY, AND CANCELING THE SCHEDULED BOND LEVY
Section C. The following sums of money are levied for the current year, collectable in 2004, upon the taxable
property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
84,965 84,965
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year
2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2004 Bond
principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes payable in
2004.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka ·
County, Minnesota.
Approved this ~ day of --
Offered By:.
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meetin~ of: December 15, 2003
AGENDA SECTION: Other Business ORIGINATING DEPT: CITY MANAGER
~- ~-~ Community Development APPROVAL_ ,,/
ITEM: 2004CDBGerogramApplication. BY: TimJohnson ~f~ BY:~~
DATE: December 9, 2003
BACKGROUND/ANALYSIS:
Staff is recommending the City Council authorize staff to submit an application for Community Development Block
Grant (CDBG) fimds for the demolition of the NEI building. Recognizing that the EDA has not yet made a final
decision to purchase the building, staff wants to be proactive and apply for the funds in anticipation of the purchase.
While a definitive cost is not yet known, demolition is expected to be in the range of $400,000 to $500,000. The
CDBG request is for $300,000, the maximum the City can request. Approval of the request will occur in April 2004,
w/th disbursement after July 1, 2004.
RECOMMENDATION:
Staff recommends submitting the 2004 CDBG Program Application for the clearance/demolition of the NEI building
at 825 41 st Avenue NE.
RECOMMENDED MOTIONS:
Move to waive the reading of resolution 2003-58, there being ample copies available to the public.
Move to adopt Resolution 2003-58, a resolution of the City Council of the City of Columbia Heights, Minnesota
authorizing application for 2004 Anoka County Community Development Block Grant (CDBG) Funding, for the
purpose of removing slum and blight in the amount of $300,000 for clearance and demolition of the NEI building at
825 41st Avenue NE; and furthermore, to submit said application to Anoka County.
Attachments: Application; Project site pictures; Resolution 2003-58; Project Site Map
COUNCIL ACTION:
RESOLUTION 2003 - 58
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA AUTHORIZING APPLICATION FOR 2004 CO~4UNIT¥ DEVELOPMENT BLOCK GRANT FUNDING
THROUGH ANOKA COUNTY
WHEREAS, the City has entered into an agreement to purchase the NEI property, with
the end result of achieving redevelopment and enhancing economic development
activities; and
WHEREAS, the City has determined that the NEI building is distressed and meets slum
and blight standards; and
WHEREAS, the City of Columbia Height has aggressively solicited redevelopment
interests for the NEI property, with no positive response for reuse of the building
and its facilities; and
W~REAS, the City has found that building systems maintenance of the current NEI
building is cost prohibitive; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal
sponsor for the 2004 Community Development Block Grant Program to be submitted on
January 9, 2004; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to
apply for financial assistance, and the institutional, managerial, and financial
capability to ensure adequate project administration; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any
Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks,
collusion, conflict of interest or unlawful or corrupt practice; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such
agreements as are necessary to implement the project(s) on behalf of the applicant;
and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights,
Minnesota has authorized staff to submit an application for clearance/demolition of
the NEI building at 825 41s= Avenue NE.
I certify that the above resolution was adopted by the City Council.
PASSED THIS
SECONDED BY:
ROLL CALL:
15~n DAY OF December, 2003
Patricia Muscovitz
Deputy City Clerk
Julienne Wyckoff
Mayor
Anoka County
Competitive Municipal CDBG Program
Fiscal Year 2004
Application for Assistance
I. GENERAL INFORMATION
Applicant Name: City of Columbia Heights
Address: 590 40th Avenue NE
City: Columbia Heights
State/Zip: MN 55421
Contact Person Name and Title:
Tim Johnson, City Planner
Phone: 763 706-3673
Fax: 763 706-3671
E-Mail: Tim. Johnson(&,_,ci.columbia-heights.nm.us
Alternate contact: Robert Streetar (Director)
(763) 706-3672
II. PROJECT INFORMATION
Project Title: NEI Demolition
Project Address: 825 41st Avenue NE
Total Project Cost: $ 400,000
CDBG Funds Requested: $ 300,000
WHICH ELIGIBLE ACTIVITY WILL YOUR PROJECT MEET: See attachment for definition.
X
Acquisition
Disposition
Public Facilities and Improvements
Public Services
Relocation-
Rehabilitation Activities
Code Enforcement
Special Economic Development Activities
Planning
Other Clearance/Demolition
WHICH NATIONAL OBJECTIVE WILL YOUR PROJECT MEET:
X
Benefiting Low/Moderate Income: (if you check this box, you must check one below)
[-] Area Benefit
What Census Tract and Block Group project located in?
Did you use a survey? Please attach a copy of the survey. ~] Yes
[-'] Limited Clientele
How many people do you anticipate serving in the upcoming year?
Does this project benefit any specialized population?
Reduce or Eliminate Slum or Blight
[-'1 Area Basis (please include census track map or survey results)
X Spot Basis (please attach photos of the project)
[~] Urban Reriewal (must be a HUD designated area)
Urgent Need
[-] No
III. HUD STRATEGIC GOALS:
HUD Strategic Goals (Pick one that your service or activity is designed to achieve)
['--] Increase homeownership opportunities
[--] Promote decent affordable housing
X Strengthen communities
[--] Ensure equal opportunity in housing
[-] Embrace high standards of ethics, management and accountability
[--] Promote participation of grass roots faith-based and other community-based organizations
IV. HUD POLICY PRIORITIES:
HUD Policy Priorities (Pick one that your service or activity promotes)
["-] Providing increased homeowncrship and rental opportunities for low-and moderate-income persons, persons
with disabilities, the elderly, and minorities and families with limited English proficiency.
X Improving the quality of life in our nations communities .
[-'-] Encouraging accessible design features
[--] Providing full and equal access to grass roots faith based and other community based organization in HUD
program implementation
['-] Improving housing conditions in Colonias
[-'-] Increasing participation of minority serving institution in HUD programs
["-] Increasing participation in Energy Star
~--] Ending Chronic Homelessness in Ten years
V. PROJECT BENEFIT:
Number of Low to Moderate Individuals or Households to Benefit from Project:
Individuals N/A Households N/A
How will income be verified?
Income Survey Form (Anoka County form recommended)
Presumed Benefit (documentation required)
Census Track Data
Survey
Other, Please explain
VI. GOAL AND PRIORITIES
Which Category and Priority Best Describes your Project (See Housing or Community Development
Goals and Priorities attached to the application package.)
Category: Economic Development Priority: High
Description of your project (Please summarize your project in a brief paragraph to be presented to the
HRA Board. You may also include a more detailed description for the Community Development Staff
review):
In June of 2003, the NEI School of Technology announced plans to merge with Dunwoody School of
Technology and sell their building located at 825 41st Avenue NE. NEI will be entirely out of the
building on December 19, 2003, and the building will be vacant on January 1, 2004. Since June of 2003,
the NEI has attempted to sell the building but no party has expressed an interest, citing the high cost of
rehabilitation of major building systems.
Subsequently, NEI approached the City of Columbia Heights Economic Development Authority
(CHEDA) with an offer to sell the building. On December 9, 2003, the CHEDA entered into a purchase
agreement with NEI to purchase the building. Closing will occur by February 6, 2003.
The CHEDA intends to demolish the building, and redevelop the site with most likely housing or a
mixed-use project, with redevelopment to begin in late ~mnmer 2004.
VII. PROJECT SOURCE OF FUNDING
FUNDING SOURCE Amount of Funds Committed Pending
City of Columbia Heights (Reallocated CDBG Funds $100,000 X
from the sale of 4607 Tyler St)
$ [2
VIII. PROJECT BUDGET
IPROPERTY ACQUISITION COSTS Total Project Cost CDBG Funds to be used
Purchase Price: $ $
Closing Costs: $ $
Other Acquisition Costs (attach details): $ $
Total Acquisition Costs
PROFESSIONAL FEES OR PERSONNEL COSTS Total Project Cost CDBG Funds Needed
(Planning/Clearance and Demolition)
Professional Fees $ $
Survey $ $
Appraisal $ $
Legal $ $
Material Costs $ $
Total Planning/Clearance and Demolition Costs $
OTHER DEVELOPMENT COSTS: Total Project Cost CDBG Funds Needed
Relocation: $ $
Financing Costs: $ $
Environmental Review or Study: $ $
Other: DEMOLITION (attach details) $400,000 $300,000
Total Other Development Costs $400,000 $300,000
For the above listed cost please attach a Project schedule
COMPLETE FOR PUBLIC SERVICE PROJECTS ONLY-Please be DETAILED and SPECIFIC
IPERSONNEL Total Project Costs CDBG Funds Needed
I Salaries: $ '$
Fringe Benefits: $ $
FICA: $ $
Health Insurance: $ $
Worker's Compensation: $ $
Unemployment: $ $
Other (attach details): $ $
Subtotal $ $
IOPERATIONS
Rent: $ $
Equipment: $ $
Insurance: $ $
Phone/Fax: $ $
Postage: $ $
Printing: $ $
Supplies/Materials: $ $
Travel and Expenses: $ $
Contract Services: $ $
Other (attach details) $ $
Total $ $
IX. CERTIFICATION
I certify that the information contained in this application is true and correct and that it contains no
misrepresentations, falsifications, intentional omissions,, or concealment of material facts. I further certify that
no contracts have been awarded, funds committed or construction begun on the proposed project, and that none
will be prior to issuance of a Release of Funds by the program administrator.
Signature of Authorized Official
Name of Authorized Official
Title
Date
VIII. Additional Supporting documentation to be submitted with application (check if included).
X Resolution of governing body requesting grant (required)
[~ Benefit documentation (survey results, census data, etc.)
X Additional project description/information
X Building/area information and/or photographs
[-] Appraisals
X Map of project area
[-'] Professional certification/analysis of feasibilitity and/or cost estimate
[-"] Letters in support of project/commitment letters
X Narrative Questions
[-'] State and Federal Tax Exemption Determination Letters
[-"] List of Board of Directors
X Financial Statement, audit (required for all cities)
X Project Schedule
X Certificate of Insurance (required)
[--] Other (Specify)
[--] Other (Specify
PROGRAM YEAR 2004
ANOKA COUNTY
CDBG APPLICATION
PROJECT SCHEDULE:
· Receive funding July 1, 2004.
· Clearance and demolition to be in summer of 2004.
· Redevelopment late summer, early fall 2004.
NARRATIVE QUESTIONS:
1. What do you hope to accomplish with CDBG Funding? How will individuals served benefit?
We hope to achieve a successful housing or mixed-use redevelopment project beginning in late 2004. This
project will provide greatly needed life-cycle housing opportunities for residents of Columbia Heights.
2. Describe the qualifications you have in relation to the proposed project/program administration, including
the extent and length of experience you have in developing, managing, and/or administering this or similar
projects/programs.
The City of Columbia Heights has been involved in various CDBG projects in recent years. Columbia Heights
recently acquired three sites with CDBG funds at 3944 Lookout Place, 3950 Lookout Place, and 3955
University Avenue NE. The City cleared and demolished both Lookout properties, and also cleared and
demolished a former Conoco gas station at 40th and University to make way for a future commercial/retail
development.
The City of Columbia Heights has aggressively pursued various redevelopment and improvement activities
most actively over the last five years. The City recently updated its Comprehensive Plan, and also recently
adopted a new Zoning and Development Ordinance, which was designed to promote attractive redevelopment
opportunities. The City also adopted a Downtown Master Plan designed to create mixed-use opportunities along
th
40 Avenue between Central Avenue and University Avenue. This CDBG application area represents a
designated redevelopment area as identified in the City Comprehensive Plan and Downtown Master Plan.
The City of Columbia Heights used CDBG funds to acquire, clear and demolish property at 4150 Central
Avenue in conjunction with the Transition Block project (NEI Site). This demolition made way for the
Crestview on 42"a Senior Assisted Living Facility. Another part of the NEI project that utilized Block Grant
and Metro Livable Community Funds were 22 units of affordable townhomes located adjacent to the senior
assisted-living facility.
The County should also be aware that the City is currently in the process of redevelopment of several parcels on
37th and Central Avenue, that formerly utilized block grant funds for acquisition purposes. The City is currently
in the process of acquiring one additional parcel, who's acquisition will allow the City to promote future
redevelopment opportunities for these sites. A proposal has been made for a potential mixed-use development
consisting off rental housing and retail space. These projects convey that Columbia Heights has been using
CDBG funding dollars wisely and is aggressively pursuing various redevelopment strategies to encourage
future job creation, provide for low/moderate income individuals and provide future economic benefits for the
City and County.
3. Please provide an explanation for any unusual budget expenditures listed in the line item budget.
N/A
4. Explain why you consider your program costs to be reasonable.
Preliminary NEI demolition estimates from contractors for 120,000 square feet would be approximately
$400,000.
5. For Public Service Agencies, please describe any increase in services, new service to be provided, or
expansion of service.
N/A
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CITY COUNCIL LETTER
Meetin~ of December 15, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. Hilltop through 12-31-2006 DATE: December 4, 200~7~ \ DATE:
BACKGROUND
Attached is the proposed contract with the City of Hilltop for police services through the year 2006.
The contract is very similar--if not identical--to past years, except that it shows a 4 per cent increase
for each of the next three years for police services.
The City of Hilltop has approved this new contract and has forwarded it to the City of Columbia
Heights for our approval.
The Police Department is very pleased with the prospect of continuing our police services for the City
of Hilltop and recommend that the City Council approve this proposal.
ANALYSIS/CONCLUSION
It is the recommendation of the City Manager and the Police Chief that the City Council approve
the attached contract extending police coverage to the City of Hilltop through December 31,
2OO6.
RECOMMENDED MOTION: Move to approve the police service contract with the City of Hilltop
through December 31, 2006 at the following rates: 2004--$154,960/year, 2005--$161,158/y~ar, and
2006--$168,154/year.
TM$:mld
03-157
Attachment
COUNCIL ACTION:
0ec.ll. 2003
DA~EL~ A.
RUss~ H. ~O~
~ M,
11'3 8A~
December 11, 2003
BARNA GUZY & STEFFEN LTD
BGS
Bama, Guzy & Steffen, Ltd.
ATTOt~4~ AT taw
400 Notthtown Financial Plaza
200 Coon Rapids
Minneapolis, MN 55433-5894
(763) 780.8500 FAX (763) 7804777
1-800-422~3486
~.bgdaw. com
Writer's Direct Lina: (763) 7854122
Internet E-Mai l dddress : jhoeft(~g$1aw, com
No. 7490 P. I/2
~ O. ~HORSON
I/LIT. A~TH A. 5CItADING
MA~W A. KOR~!
~W~ ~) P. ~U
R~T A. OUZY
Carl Newquist, Esq.
6401 University Avenue NE
Suite 301
Fridley, M2q 55432
VIA FAX NO. 571-6884
AND MAIL
KE: Columbia Heights / Hilltop Police Services Contract
Dear Mr. N~vquist:
I have reviewed the information you received from the League of Minnesota Cities regarding thc
insurance and indemnification provisions of the proposed police contract.
As I gated in our phone conversation, the issue of indemnification only arises should there be an
award based upon police services furnished by Columbia Heights to Hilltop. In order for that to
happen, the court would need to find that none of the statutory limitations on liability provided to
police officers and police departments apply to the situation at hand If the court was to so
determine, ~ea there would be no indemnification responsibility from Hilltop to Columbia
Heights because the very nature oft. he court's determination would mean that the conduct was
not that of providing "police services."
The proposed contract specifically references at the end of Section XI:
This agreement to indemnify and hold harmless does not constitute a waiver by either
Columbia Heights or Hilltop of limitation on liability provided by Minnesota Statutes
Chapter 466.
Based upon the above, I believe that the change made to Section XI is appropriate and consistent
with our past contractual obligation.
Dec.ii. 2003 It'39AM
De~ember I l, 2003
Page 2
BARNA GUZY & STEFFEN LTD No,749~ P. 2/2
I am not sure I understand Mr. Grundhoeffer's concern regarding the language as m the
deductible provision and the workers' compensation/no fault claims. Ii' you have a particular
concern with that language, please advise. Otherwise ! would recommend approval as drafted.
Tha~ you for your attention to this matter and I look forward to any further comments or
clarifications you may warn to discuss. Please note that Columbia Heights is only having one
meeting in December, that being held on Monday, December 15. I will be recommending
approval of the police services contract as amended.
Sincerely,
Columbia"Heights C'ny A~torney
YDH:set
ce: Chief Thomas $ohnson
VIA FAX NO. 706-3752
JOINT AGREEMENT AND CONTRACT
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE CITY OF HILLTOP
FOR POLICE SERVICES
This agreement made and entered into by and between the City of Columbia Heights,
hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter referred to as
"Hilltop;"
WITNESSETH;
WHEREAS, Columbia Heights presently has a Police Department; and,
WHEREAS, Hilltop has discontinued its police department and has contracted for police
services with Columbia Heights in past years,
THEREFORE, it is mutually agreed:
SECTION I
That Columbia Heights shall fumish to Hilltop police protection to the same extent as is
afforded to Columbia Heights by the Police Department of Columbia Heights.
SECTION II
That Columbia Heights shall patrol the streets and answer all calls for police protection in
Hilltop.
SECTION III
That Columbia Heights police officers shall investigate crimes, make arrests, charge
criminal activity and issue traffic and ordinance violation tickets and maintain a record of the
same similar to the records kept by Columbia Heights, except that the records prepared for
Hilltop shall be made available to Hilltop officials at any time, and upon termination of this
Agreement, shall be delivered to Hilltop. Availability of records pursuant to this section shall be
subject to the limitations of the Government Data Practices Act.
SECTION IV
That Hilltop shall, at the time of the authorization for the execution of this Agreement,
adopt a resolution empowering and authorizing the police officers of Columbia Heights to have
the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution.
SECTION V
That Columbia Heights shall furnish to the Hilltop City Council a monthly report in
writing. Said report shall be in such reasonable detail as requested by said Hilltop Council.
SECTION VI
That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the
following mounts covering the periods corresponding thereto as described below, to-wit:
January 1, 2004, through December 31, 2004
January 1, 2005, through December 31, 2005
January 1, 2006, through December 31, 2006
$154,960.00
$161,158.00
$168,154.00
SECTION VII
That the contract is for a term of three years beginning January 1, 2004, and ending
December 31, 2006. Either party may terminate this Agreement effective the anniversary date of
January 1 only upon material breach by the other party of the terms of this agreement and only
upon five months' written notice to the other party, except as follows;
That Columbia Heights may terminate this Agreement upon forty-five (45) days written
notice when any semi-annual payment required by Hilltop has not been received by Columbia
Heights during normal business hours thirty (30) calendar days after July 31 and after December
31, respectively. Payments made thirty (30) days after July 31 and December 31, respectively,
but prior to the forty-five (45) days' notice of cancellation, shall void the cancellation. Should
substantial and material changes in conditions occur which are beyond the control of Columbia
Heights such that performance by Columbia Heights becomes impossible, then this Agreement
can be terminated by Columbia Heights upon five (5) months' written notice to Hilltop.
SECTION VIII
That Hilltop shall pay the contract compensation as follows:
July 31, 2004:
December 31, 2004:
July 31, 2005:
December 31, 2005:
July 31, 2006:
December 31, 2006:
$77,480.00
$77,480.00
$80,579.00
$80,579.00
$84,077.00
$84,077.00
Payments made after the due date shall bear interest 'at the rate of 8% on the delinquent
balance until paid.
SECTION IX
That Hilltop shall pay the costs of court appearances of any police officers that are made
as a part of their police duties for Hilltop. Hilltop shall render such payment upon receipt of a
statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for
such service in Columbia Heights. If said payment is not made within forty-five (45) days of
delivery of the invoice, the amount due shall be subject to 8% interest until paid.
'2
SECTION X
That Hilltop shall pay Columbia Heights the sum of $300.00 for each liquor or beer
license investigation requested by Hilltop or required by law.
SECTION XI
That Hilltop shall indemnify thc City of Columbia Heights and hold it harmless from all
claims, actions, suits, proceedings, costs, expenses, damages, and liabilities arising out of police
services furnished by Columbia Heights to Hilltop. However, such indemnification liability of
Hilltop to Columbia Heights shall specifically exclude workers' compensation claims, motor
vehicle no-fault claims (PIP), health and medical care costs for Columbia Heights employees.
Hilltop has obtained insurance coverage from LMCIT to cover this contractual liability.
Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance
policy, except that the $10,000.00 deductible provision of the policy shall not apply to Hilltop's
responsibility to indemnify Columbia Heights. Hilltop shall name Columbia Heights as a
certificate holder on said insurance policy, and the policy shall bear a provision that requires that
insurer give Columbia Heights not less than thirty (30) days' written notice of termination,
cancellation, or any change in coverage under the policy. The cancellation provision may not
bear a disclaimer limiting the obligation of the insurer to only "endeavor" to give notice and may
not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such
notice.
Columbia Heights shall have the right to examine and inspect any policies of insurance
issued to cover the contractual liability opposed by this Agreement, including the first policy to
be issued hereunder. Columbia Heights shall further have the right to demand reasonable
assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the
indemnity provisions of the contract.
Hilltop agrees to use its best efforts to maintain the same or similar liability insurance
during the term of this Agreement.
This Agreement to indemnify and hold harmless does not constitute a waiver by either
Columbia Heights or Hilltop of limitations on liability provided by Minnesota Statutes, Chapter
466.
SECTION XII
Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to
maintain and furnish to Columbia Heights required policies of insurance as satisfactory to
Columbia Heights or if Hilltop's insurer fails to provide the assurances required, Columbia
Heights may at any time during the term of this Agreement terminate this Agreement effective
upon ~ thirty (30) days' written notice to Hilltop.
SECTION XIII
Columbia Heights and Hilltop agree to resolve all disputes among them arising from this
Agreement by arbitration and without the time and expense associated with court proceedings,
pursuant to the terms of the Minnesota Arbitration Act, Minnesota Statutes Chapter 572, et seq.,
and in agreeing to refrain from bringing suit against each other for the duration of this
Agreement, the arbitration established by this Agreement shall be conducted according to the
rules of the American Arbitration Association.
IN WITNESS WItEREOF, the parties have duly executed this Agreement by their duly
authorized officers and caused their respective seals to be hereunto affixed.
Dated this day of ,2003.
Approved as to form:
CITY OF COLUMBIA HEIGHTS
A Municipal Corporation
By By
Jim Hoeft, City Attorney
For Columbia Heights
Julienne Wyckoff, Mayor
and
Walter Fehst, City Manager
Approved as to form:
CITY OF HILLTOP
A Municipal Corporation
By By
Carl J. Newquist,
City Attorney for Hilltop
Jerry Murphy, Mayor
and
Ruth Nelsen, City Clerk
4
CITY COUNCIL LETTER
M~ing of: ~~r 15, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
ITEM: Hilltop Fire/Medical Contract BY: Charles Thompson ~ BY:
DATE: December 11, 2003 DATE:
NO:
BACKGROUND:
Attached is the proposed cxmtract with the City of Hilltop for fu~, nuxtical, and inspection services through the
year 2006. The contract differs from past years. This year the City of Hilltop has decided to contract with the City
of Columbia Heights for full Fifo Dopammmt services,/ncluding fir~ supprossion, fire investigation, fir~ code
impections, mediead response, and housing maintenance c, ode implementation and ~xforcengnt.
The City of Hilltop has approved this new contract and has forwarded it to the City of Columbia Heights for our
approval. The annual payngat was established using a formula o'eaU~ by staff, with an additional payment for
Capitol Equipment contributions which was established with thc assistance of thc Finance ~. See attached
information for details.
The Fire Department anticipates ~any positive things transpiring from this contract. We will conduct the same
insp~,-tions in the City of Hilltop as we do in Columbia Heights; drive-by residential inspects on properties
and internal inspections in rental prope~. Thes~ are proc~ur~ which will benefit both communities.
City Attorney James Hoer has reviewed this contract and he has found no issues with it.
ANALYSIS/CONCLUSION:
It is the recomm~dation of the Fire Chief that the City Council approve the contract with the City of Hilltop
to provid~ fire suppression, medical and inspection services from January 1, 2004 through January 1, 2006.
RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Contract with
the City of Hilltop for Fired Medical and Inspe~on services l~am January 1, 2004 thru January I, 2006.
03-111
Attachments
ICOUNCIL ACTION:
JOINT AGREEMENT AND CONTRACT
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE CITY OF HILLTOP
FOR FIRE FIGHTING AND
EMERGENCY MEDICAL SERVICES
This Agreement, made and entered into by and between the City of Columbia
Heights, hereinafter referred to as "Columbia Heights", and the City of Hilltop, hereinafter
referred to as "Hilltop";
WITNESSETH;
WHEREAS, Columbia Heights presently has a Fire Department suitably equipped for fire
fighting and emergency medical service; and
WHEREAS, Hilltop has no adequate fire fighting equipment of its own, and desires to
obtain the use of Columbia Heights equipment, and the services of its firefighters,
instructors, inspectors and emergency medical responders for the properties and persons
within the territorial limits of Hilltop, Anoka County, Minnesota.
THEREFORE, it is mutually agreed:
SECTION I
That Columbia Heights shall fumish to Hilltop fire fighting services and emergency medical
services to the same extent as is afforded to residents and properties in the City of
Columbia Heights by the Fire Department of Columbia Heights, including fire suppression,
fire inspections, housing maintenance inspections program, rental property inspections
program, fire inspection and education programs in schools, and emergency medical
services, including all administrative and capital costs associated with said services.
SECTION II
That as and for compensation, Hilltop shall pay an annual fiat fee to Columbia Heights for
fire fighting and emergency medical services in the following amounts covedng the periods
con'esponding thereto as follows:
January 1, 2004 - December 31, 2004
January 1, 2005 - December 31, 2005
January 1, 2006 - December 31, 2006
$38,040.35
$38,O4O.35
$38,040.35
Said annual payment includes a service fee of $35,906.00 per year and an annual capital
contribution for equipment in the amount of $2,134.35.
SECTION III
Payment adjUstments for following contract terms shall be based on per capita
calculations based on the respective populations of Columbia Heights and Hilltop, including
changes in populations, the Columbia Heights Fire Department budgets for 2007 for the
prospective contract term of 2007 through 2009, and taking into account actual equipment
purchases minus any state and federal grants, aids or contributions. Population figures for
Hilltop and Columbia Heights shall be based on the then most recent population figures
compiled by the Metropolitan Council.
SECTION IV
That where deemed necessary by statute or by law enforcement agencies, arson
investigation services shall be rendered by Columbia Heights to Hilltop. Said services shall
be rendered at a rate of Forty-Five and no/100 Dollars ($45.00) per hour, plus expenses
-2-
incurred by Columbia Heights for gathering and processing evidence. Columbia Heights
shall notify Hilltop in advance should estimated arson investigation services and expenses
exceed Five Hundred and no/100 Dollars ($500.00) per investigation.
SECTION V
That payments of the fees under the terms of this contract shall be due and payable
by Hilltop to Columbia Heights as follows:
July 31,2004:
December 31, 2004:
July 31, 2005:
December 31,2005:
July 31,2006:
December 31, 2006:
$19,028.18
$19,028.18
$19,028.18
$19,028.18
$19,028.18
$19,028.18
Arson investigation fees shall be due and payable by Hilltop to Columbia Heights
within forty-five (45) days of receipt of invoicing by Columbia Heights for said investigation.
SECTION VI
That the operation of the equipment and the direction of its use at the scene of the
fire, together with its firefighters, shall be under the complete charge of the Fire Chief of
Columbia Heights (if the chief is present, otherwise the next in command or agent). The
question of fact in each instance as to whether or not the fire equipment and personnel of
Columbia Heights are ready and able to respond to a call in Hilltop shall be determined by
the Fire Chief or the next in command or agent. As a member of a mutual aid fire fighting
pact, Columbia Heights may commit equipment of pact partner communities, as needed to
fight fires in Hilltop, should Columbia Heights equipment be deemed unavailable by the
Fire Chief, next in command or agent. In the event that the Fire Chief or next in command
determines that Columbia Heights equipment to be insufficient to fight a fire or fires in
-3-
Hilltop, necessitating the need to commit equipment of a pact partner community, Hilltop
agrees to pay an additional sum of Two Hundred and Seventy and no/100 Dollars
($270.00) to Columbia Heights to be used by Columbia Heights for payment to the pact
partner community for the purpose of defraying the expense of that pact partner community
incurred through responding to a Hilltop fire.
SECTION Vii
That this Agreement contains the entire agreement of Columbia Heights and Hilltop
and no representations, inducements, promises of any other agreements, oral or
otherwise, not embodied herein, shall be of any force or effect.
SECTION VIII
That this Agreement is for a term of three (3) years beginning January 1, 2004, and
shall remain in effect until December 31, 2006. Either party may terminate this Agreement
for .substantial and material breach of the terms of this Agreement upon six (6) months'
prior wdtten notification to the other party.
That Columbia Heights may terminate this Agreement upon sixty (60) days' wdtten
notice if the semi-annual fee required to be paid by Hilltop has not been received by
Columbia Heights during normal business hours forty-five (45) days after July 31 and
December 31. Further, should substantial and material changes in conditions occur which
are beyond the control of the City of Columbia Heights such that performance becomes
impossible, then this Agreement can be terminated upon six (6) months' written notice to
Hilltop.
IN WITNESS WHEREOF, Columbia Heights and Hilltop have caused this Contract
tO be duly ratified by their respective Councils and executed pursuant thereto as of the day
and year first above wdtten.
Dated this day of December, 2003.
Approved as to form:
CITY OF COLUMBIA HEIGHTS
A Municipal Corporation
By. By
Jim Hoeft, City Attomey
for Columbia Heights
Julienne Wyckoff, Mayor
and
Walter Fehst, City Manager
Approved as to form:
Carl J.~uist~)
City Attorney for Hilltop
CITY OF HILLTOP
A Municipal Corporation
J~r~ M?phy, Ma~/°r × /
Ruth Nelsen, City Clerk ·
-5-
City of Columbia Heights, Minnesota
Hilltop Contract - Per Capita Cost
Hilltop Population
Columbia Heights Population
Combined Population
2004 Fire Budget
Fire Budget + Total Population
Hilltop Population x $45.57
(per capita cost)
766
18,520
19,286
$ 878,907.00
$ 45.57
$ 35,906.62
VEHICLE DESCRIPTION
Engine # 1 1250 GPM Pumper
Engine # 4 1250 GPM Pumper
Engine # 3 1250 GPM Pumper
Ladder 11 100' Quint
Rescue # 3 SUV Utility
Rescue # 1 Heavy Rescue
Rescue # 2 Braun Ambulance
SCBA Air Packs
City of Columbia Heights, Minnesota
Hilltop Capitol
I I PURCHASE I REPLACEMENT I REPLACEMENT
Life YEAR' PRICE YEAR COST
25 1996 239,000.00 2020 350,000.00
25 1985 165,000.00 2009 350,000.00
25 1977 188,000.00 2004 350,000.00
30 2004 141,988.00 2034 650,000.00
10 2001 44,270.00 2011 48.,000.00
30 1990 113,668.00 2010 160,000.00
15 2002 70,591.00 2016 80,000.00
10 2004 125,000.00 2019 190,000.00
Total 1,087,517.00 2,178,000.00
Annual Coat of Equipment based on life expectance
VEHICLE DESCRIPTION
Engine # 1 1250 GPM Pumper
Engine # 4 1250 GPM Pumper
Engine # 3 1250 GPM Pumper
Ladder 11 100' Quint
Rescue # 3 SUV Utility
Rescue # 1 Heavy Rescue
Rescue # 2 Braun Ambulance
SCBA Air Packs
Population YEAR PRICE YEAR COST
1996 9,560.00 2020 14,000.00
1985 6,600.00 2009 14,000.00
1977 7,520.00 2004 14,000.00
2004 4,732.93 2034 21,666.67
2001 4,427.00 2011 4,800.00
1990 3,788.93 2010 5,333.33
2002 4,706.07 2016 5,333.33
2004 12,500.00 2019 19,000.00
Total 53,834.93 98,133.33
:~~i~e.:.~~ ~i 2.79 5.09
Total population per LMC 19294
Columbia Heights 18529 51,695.91 94,312.61
..~op ~ ~'~'.,' ~.~.:~:' .'' ,~ '. ~.~ .'~ :.'~ .'~..~: :' ',~ ....,~..= :"~;.~ ~ .....' .'.' '=' '. ~.~-.. =' .?:. ,.~?~~? .'-."..:".~:,~. '~ "' :' '" '..":~":: .~: :'"~ '.:.' ' · . ~'~';~':~
Next/Hilltop Capitol
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: "7- f)~-~ Recreation APPROVAL
ITEM: Establish John P. Murzyn Hall rental rates BY: Keith Windschitl BY:
for 2004-2005 Recreation Director
NO: DATE: 12/4/03
BACKGROUND
The Columbia Heights Park and Recreation Commission unanimously approved the 2005 Murzyn Hall rental
rates at their meeting on November 25, 2003. Staff is recommending a decrease of 15% for Friday rental rates for
2004 and 2005. Staff feels this will create more interest for Friday rentals and generate additional revenue for
Murzyn Hall. Staff also has recommended a $1.00 increase for pre-mix canister resale from $22.00 to $23.00 to
cover projected increases in cost of the product. All other Murzyn Hall rates and discounts would remain the
same as they were for 2004. A copy of the proposed rental rates is attached.
The Park and Recreation Commission also approved John P. Murzyn Hall to become a non-smoking facility
starting in 2005. Currently, the Labelle Lounge is the only room where smoking is allowed.
RECOMMENDED MOTION: Move to adopt the 2004-2005 Murzyn Hall rental rates and to make John P.
Murzyn Hall a non-smoking facility effective 2005, as outlined by the Park and Recreation Commission at their
meeting of November 25, 2003.
COUNCIL ACTION:
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2004 will pay the 2004 rate, and rentals in 2005 will pay the 2005 rate.
RENTAL INFORMATION 2004 RATES 2005 RATES
(Sun- Fri) (Saturday) (Sun- Fri) (Saturday)
Hall/Kitchen/LaBelle Lounge $600.00 $1,000.00 $800.00 $1,000.00
Hall $675.00 $705.00 $675.00 $705.00
Kitchen $115.00 $120.00 $115.00 $120.00
LaBelle Loun~te $200.00 $210.00 $200.00 $210.00
Gauvitte Room $170.00 $175.00 $170.00 $175.00
Prestemon Room $170.00 $175.00 $170.00 $175.00
Edgemoor Room $170.00 $175.00 $170.00 $175.00
Keyes Room $170.00 $175.00 $170.00 $175.00
Youth Lounge $170.00 $175.00 $170.00 $175.00
Maithaire/McKenna Room $240.00 $250.00 $240.00 $250.00
Senior Center $240.00 $250.00 $240.00 $250.00
Down Payment (non-refundable) $500 / $100 $500 / $100 $500 / $100 $500 / $100
Damage Deposit $250.00 $250.00 $250.00 $250.00
Secu rib/Deposit $100.00 $100.00 $100.00 $100.00
CSO per hour $20.00 $20.00 $20.00 $20.00
Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00
Pre-Mix per canister $22.00 $22.00 $23.00 $23.00
Early Entry Fee* $60.00 $60.00 $60.00 $60.00
Custodial Charge per hour $15.00 $15.00 $15.00 $15.00
CO2 System Usage Fee** $20.00 $20.00 $20.00 $20.00
Events Lasting 2 hours or less 50% 50% 50% 50%
Events Lasting 4 hours or less 25% 25% 25% 25%
Heights Resident Discount*** 25% 25% 25% 25%
IAudio/Visual equipment rental I $25.00 I $25.00 I $25.00 I $25.00
* Subject to approval by Recreation Director and/or Park & Recreation Commission.
** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases
pre-mix from the City or the Lion's Club provides bartending services.
*** Columbia Heights Resident discount is exclusively limited to the renter or their parents,
providing one is a Columbia Heights resident.