HomeMy WebLinkAboutDecember 8, 2003 Work SessionADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be hem in the
CITY OF COLUMBIA HEIGHTS
as follows:
Mayor
dulienne Wyckoff
Councilmembers
Robert A. Williams
Br,tce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manager
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
DECEMBER 8, 2003
FOLLOWING EXECUTIVE SESSION
CONFERENCE ROOM 1
WORK SESSION
CONSENT:
1.
2.
3.
AGENDA
Heights Happenings City Newsletter quotes for 2004
Murzyn Hall Rental Rates for 2005
Joint Powers Agreement with Anoka County Cities - 2004 Seal Coating
DISCUSSION:
Minneapolis Water Contract Renewal
Hilltop Police and Fire Contracts
Discussion of building at 825 41st Avenue
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary
at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: Authorization to obtain price quotes for BY: Keith Windschit ~.1~ BY:
printing and mailing the 2004 City newsletters Recreation Director
NO: DATE: 12/04/03
BACKGROUND:
Staff is seeking authorization to obtain price quotes for printing and mailing of the 2004 "Heights Happenings"
city newsletters. A total of 13,000 city newsletters will be printed each quarter. A total of 10,047 newsletters
will be mailed to all Columbia Heights residents on a quarterly basis. The remaining 2,953 newsletters are
distributed through City offices and throughout the school district. Tina Foss, at the Recreation Department
using Microsoft Publishing sofhvare, will compile the city newsletter in-house. Attached are the specifications
for the 2004 city newsletters.
Plans are to print and distribute 2004 city newsletters according to the following schedule: Spring newsletter -
February; Summer newsletter - May; Fall newsletter - August; and Winter newsletter - November. A total of
$19,000 has been budgeted in account 101-45050-3440 for printing and mailing the city newsletters in 2004.
RECOMMENDED MOTION: Move to authorize staffto obtain price quotes for printing and mailing the
2004 "Heights Happenings" city newsletters.
COUNCIL ACTION:
Htshappn\CC-Newsletterbids2004
Specifications for 2004 City Newsletter
Contact Person:
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights, MN 55421
Phone (763) 706-3730
Fax (763) 706-3731
Qualifications: Printing company must have two years of experience in the printing of
newsletters or similar projects.
2004 city newsletters to be published and mailed quarterly according to the following
schedule: Spring - February; Summer - May; Fall - August; Winter - November.
Priming specifications:
* Printed using a sheet fed and/or web press method (you may want to bid on
both)
* 60 lb. white 11" x 17" paper.
* Folded in half(to create an 8 1/2" x 11" booklet)
* The booklet may be stapled or glued.
* Two ink print colors.
* Printing to include typed text, clip art and photographs.
* Printing on both sides of paper.
* 13,000 newsletters to be printed.
4. Price quotes should be submitted for newsletters of 24 finished pages.
o
10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,953
newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE,
Columbia Heights, MN 55421.
o
Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and
will be submitted in hard copy form. The printer will do color separation fi:om the hard
copy. Copy to be submitted to printer approximately seven business days prior to
scheduled mailing dates.
Additional cost for an optional printing and inserting of a two-sided flyer into the 10,047
copies to be mailed. 1.60 pound gloss text. 2. Same stock as used in newsletter.
8. Additional cost for half tone photographs.
o
The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax;
delivery costs; and any other associated costs.
CITY COUNCIL LETTER
Meeting of: December 15, 2003
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
...... v)
BY' Keith Windschitl BY:
ITEM: Establish John P. Murzyn Hall rental rates . . .
for 2004-2005 Recreation Dtrector
NO: DATE: 12/4/03
BACKGROUND
The Columbia Heights Park and Recreation Commission unanimously approved the 2005 Murzyn Hall rental
rates at their meeting on November 25, 2003. Staff is recommending a decrease of 15% for Friday rental rates for
2004 and 2005. Staff feels this will create more interest for Friday rentals and generate additional revenue for
Murzyn Hall. Staff also has recommended a $1.00 increase for pre-mix canister resale from $22.00 to $23.00 to
cover projected increases in cost of the product. All other Murzyn Hall rates and discounts would remain the
same as they were for 2004. A copy of the proposed rental rates is attached.
The Park and Recreation Commission also approved John P. Murzyn Hall to become a non-smoking facility
starting in 2005. Currently, the Labelle Lounge is the only room where smoking is allowed.
RECOMMENDED MOTION: Move to adopt the 2004-2005 Murzyn Hall rental rates and to make John P.
Murzyn Hall a non-smoking facility effective 2005, as outlined by the Park and Recreation Commission at their
meeting of November 25, 2003.
COUNCIL ACTION:
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2004 will pay the 2004 rate, and rentals in 2005 will pay the 2005 rate.
RENTAL INFORMATION 2004 RATES 2005 RATES
(Sun- Fri) (Saturdayl (Sun- Fri) (Saturday)
Hall/Kitchen/LaBelle Lounge $800.00 $1,000.00 $800.00 $1,000.00
Hall $675.00 $705.00 $675.00 $705.00
Kitchen $115.00 $120.00 $115.00 $120.00
LaBelle Lounge $200.00 $210.00' $200.00 $210.00
Gauvitte Room $170.00 $175.00 $170.00 $175.00
Prestemon Room $170.00 $175.00 $170.00 $175.00
Edgemoor Room $170.00 $175.00 $170.00 $175.00
Keyes Room $170.00 $175.00 $170.00 $175.00
Youth Lounge $170.00 $175.00 $170.00 $175.00
Maithaire/McKenna Room $240.00 $250.00 $240.00 $250.00
Senior Center $240.00 $250.00 $240.00 $250.00
Down Payment (non-refundable) $500 / $100 $500 / $100 $500 / $100 $500 / $100
Damage Deposit $250.00 $250.00 $250.00 $250.00
Security Deposit $100.00 $100.00 $100.00 $100.00
CSO per hour $20.00 $20.00 $20.00 $20.00
Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00
Pre-Mix per canister $22.00 $22.00 $23.00 $23.00
Early Entry Fee* $60.00 $60.00 $60.00 $60.00
Custodial Charge per hour $15.00 $15.00 $15.00 $15.00
CO2 System Usage Fee** $20.00 $20.00 $20.00 $20.00
Events Lasting 2 hours or less 50% 50% 50% 50%
Events Lasting 4 hours or less 25% 25% 25% 25%
IHeights Resident Discount*** 25% 25% 25% 25%
IAudioNisual equipment rental I $25.00 I $25.00 I $25.00 I $25.00
* Subject to approval by Recreation Director and/or Park & Recreation Commission.
** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases
pre-mix from the City or the Lion's Club provides bartending services.
*** Columbia Heights Resident discount is exclusively limited to the renter or their parents,
providing one is a Columbia Heights resident.
CITY COUNCIL LETTER
Meeting of:
12/8/03
AGENDA SECTION: CONSENT
ITEM: JOINT POWERS AGREEMENT WITH ANOKA
COLrNTY 'CITIES' FOR STREET MAINTENANCE
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~
DATE: 12/3/03~
BY:
DATE:
Background: Public Works staffs from the Cities of Andover, Blaine, Brooklyn Center, Columbia Heights, Coon Rapids, Fridley,
and Spring Lake Park (herein collectively called the 'CITIES') have been meeting to discuss potential ideas for cost savings
measures for common activities. One of the first recognized areas was in street maintenance, specifically for seal coating, the
placement of street traffic markings, street sweeping, crack sealing, and screening services (from sweeping).
Analysis and Conclusions: As the CITIES continue to meet, it was felt that the aforementioned street maintenance activities could
be accomplished in 2004. This is similar to what several cities in the southern metro also do. Attached is a letter from the City of
Coon Rapids giving additional background and forming a Joint Power Agreement (IPA). Attached is a copy ora JPA from the City
of Coon Rapids including seven Anoka County Cities for the defined street maintenance activities. Staff believes that cost savings
could be recognized and recommends pursuing seal coating and pavement traffic marking in 2004. These are projects Columbia
Heights normally bids out on an annual basis.
The JPA is set up with the City of Coon Rapids administering for the legal and administrative process of the public bidding
process, including plans and specs. The JPA includes a nominal charge to each City for administering the public bidding on a
percentage of construction basis. There is also an opting out clause within 60 days after a contract has been awarded. Each City is
responsible for construction inspection as the work takes place in the respective communities.
Recommended Motion: Move to approve the Joint Powers Agreement between the Cities of Andover, Blaine, Brooklyn
Center, Columbia Heights, Coon Rapids, Fridley, and Spring Lake Park for the joint public bidding of certain street
maintenance activities and authorize the Mayor and City Manager to enter into an agreement for the same.
KH: kh
Attachment:
9/22/03 City of Coon Rapids Letter
Draft Joint Powers Agreement
COUNCIL ACTION:
MI~NNESOTA
City of Coon Rapids
11155 Robinson Drive
Coon Rapids, IVlN 55433-3761
(763) 755-2880 · FAX (763) 767-6491
www. ci.coon-rapids.rnn.us
September 22, 2003
Kevin Hanson
City of' Columbia Heights
590 40~' Ave NE
Columbia Heights MN 55421
Greetings:
The City of Coon Rapids, like many Minnesota cities, was impacted very seriously by the loss of
local government aid during the last legislature session. Because of the loss of aid Coon Rapids
public works staff'has been looking for ways to economize in public works operations. As a
result of our efforts we have become aware ora "Joint Powers Agreement'' that currently exists
between cities in the southern metro. We believe this type of agreement has merit for the
northern metro cities. The joint powers agreement covers the purchase of' services such as seal
coating, street sweeping, crack sealing, and traffic markings. It is the opinion here, that there is
the possibility of significant savings to northern metro cities if such an agreement were to be
created.
This letter is being sent to ten northern metro cities. If there is a real interest in this type of
arrangement with enough cities we need to start planning now for next summer. To accomplish
this the City of Coon Rapids is willing to organize the effort. We would like to have a kick off
meeting October 9, 2003, 9:30 A.M., at Coon Rapids City Hall, 11151 Robinson Drive NW.
The purpose of the meeting would be to determine the interest, discuss s~rvices to be covered in
the agreement, get an idea of the quantities to be bid, and discuss a time line to accomplish the
project.
Please plan on attending this meeting, or sending a representative. I have enclosed for your
information, copies of materials I received fi.om the City of Bumsville.
Sincerely,
Bruce Thielen,
Public Works Superintendent
JOINT POWERS AGREEMENT
2003-2004 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
This Joint Powers Agreement ("Agreement") is by and between the cities of Coon
Rapids, Andover, Blaine, Brooklyn Center, Columbia Heights, Fridley, and Spring Lake Park
(hereinafter individually the "City" and collectively the "Cities").
WHEREAS, the Cities have a common need to maintain their streets;
WHEREAS, the Cities have recognized that there is a financial benefit that will be
realized should they combine together for bidding purposes in search of one common contractor;
WHEREAS, Minn. Stat. § 471.59 provides for the joint exercise of common or similar
powers by governmental units and also provides that any one governmental unit may perform on
behalf of another governmental unit any service or function which that unit would be authorized
to perform for itself;
NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the
mutual covenants and agreements of the parties hereto, it is agreed as follows:
1. Purpose. The Cities agree that they have joined together for the purpose of obtaining a
common contractor for certain street maintenance activities and with the expectation that the cost
to each individual city would be less as a result of this Agreement.
2. Method. Subject to the provisions of this Agreement, Coon Rapids shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services. Shortly after the execution of
this Agreement, Coon Rapids will provide each City with a bid form for the various street
maintenance services. Within twenty (20) days after receipt of the bid form, each City shall
provide to Coon Rapids their estimated quantities for the various street maintenance services
anticipated during the 2004 season. A City that fails to return the bid form within twenty (20)
days may be, at Coon Rapids' discretion, excluded fi.om the bidding process.
3. Bid and Award. After receiving the bid quantities from each participating City, Coon
Rapids shall prepare final plans and specifications and advertise for bids in accordance with state
law. Coon Rapids shall tabulate the bids upon their receipt and make a recommendation of
award to the Cities. The Cities shall have twenty (20) days after receipt of the recommendation
of award to provide Coon Rapids with written approval or rejection of Coon Rapids'
recommendation of award. Cities that reject or fail to respond to Coon Rapids' recommendation
shall be excluded from the bid award. After receiving the approvals described herein, Coon
Rapids shall award the street maintenance contracts pursuant to state law.
4. Opting Out. The parties hereto recognize that municipal funding sources and
spending priorities may change throughout the bidding and award process. In
recognition thereof, within sixty (60) days after a bid has been awarded, a City may
opt out of any individual bid award and contract by providing written notice to the
Director of Public Works, City of Coon Rapids, 11155 Robinson Drive, Coon Rapids,
Minnesota 55433.
0
4
e
Responsibilities. Each City shall be responsible for:
Preparing maps showing the proposed locations for these services located
within their City including estimating the quantities.
Preparing the streets for markings in accordance with the specifications and
coordinating with the contractors as to the timing of the actual work.
Inspecting the contractors' work, measuring the quantities of work
performed, approving and certifying the progress or final payments to
contractors.
Within ninety (90) days of written notification of a contract award, paying a
percentage of each City's actual construction cost to Coon Rapids for legal
and administrative costs on a sliding scale basis as follows:
First $0 - $50,000 2.0%
$50,001 to $100,000 1.5%
Over $100,000 1.0%
2
6. Payments. In accordance with the specifications, each contractor will submit a separate
itemized invoice to each City for the work performed in that City. Each City shall pay invoiced
amounts directly to the contractors and shall hold harmless Coon Rapids from any amounts
owed.
7. Indemnification. The parties mutually agree to indemnify and hold each other harmless
from all claims, demands, and causes of action of any kind of character, including the cost of
defense thereof, resulting from the acts or omissions of their respective councilmembers, officers,
officials, agents and employees relating to activities conducted under this Agreement.
8. Termination. This Agreement will automatically terminate on March 15, 2005, and may
not be terminated on the part of any City except a City may choose not to participate by not
responding to any of the deadlines set forth in this Agreement or by opting out as provided in
Section 4 herein.
9. Strict Accountability. A strict accounting shall be made of all funds, and report of all
receipts and disbursements shall be made upon request by any party hereto.
10. Representations. Each of the Cities represent that its governing body has duly
authorized the execution and delivery hereof, and that upon such execution and delivery, this
Agreement will be binding as against such party.
11. Miscellaneous. This Agreement constitutes the entire agreement of the parties on the
matter related hereto. This Agreement shall not be altered or amended, except by agreement in
writing signed by the parties hereto. If any provision of this Agreement shall be held invalid,
illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof, and the remaining provisions shall not in any
way be affected or impaired thereby. This Agreement may be simultaneously executed in several
counter parts, each of which shall be an original and all of which shall constitute but one and the
same instrument. This Agreement shall be construed in accordance with the laws of the State of
Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by the
duly authorized officers of their respective governing bodies as of the __ day of January,
2004.
CITY OF COON RAPIDS
CITY OF ANDOVER
By:
Tim Howe, Mayor
By:
Mayor
By:.
Gerald G. Splinter, City Manager
By:
CityManager
CITY OF BLAINE
CITY OF BROOKLYN CENTER
By:.
Mayor
By:
Mayor
By:~
City Manager
By:
City Manager
CITY OF COLUMBIA HEIGHTS
By:.
Mayor
By:.
City Manager
By:
By:.
CITY OF FRIDLEY
Mayor
City Administrator
CITY OF SPRING LAKE PARK
By:
By:
Mayor
Administrator/Clerk/Treasurer
4
CITY COUNCIL LETTER
Meeting off 12/8/03
AGENDA SECTION: WORK SESSION
ITEM: AGREEMENT WITH MINNEAPOLIS WATER
WORKS (CITY OF MINNEAPOLIS) FOR PURCHASE OF
WATER
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hanse~
DATE: 12/3/03~'~
CITY MANAGER
DATE:
Background: The City of Columbia Heights purchases all of its drinking or potable water from the City of Minneapolis by
contract. The City of Columbia Water Agreement with the City of Minneapolis expired in 1995. Since that time, the City of
Minneapolis has annually increased the rates that Columbia Heights pays by a range of 6-9%. Our water rates are set up on a step
system of paying monthly on a declining block structure, reference Minneapolis Finance Department water step rate sheet,
attached. Based upon this, our average rate is $2.48 per 1,000 gallons in 2003. The 2003 rate for the City of Minneapolis customers
is $2.95 per 1,000 gallons. The City of Minneapolis conducted a 'Cost of Service' study for all municipal customers and is basing
new rates on those report recommendations. The City of Columbia Heights study was completed in December of 2000 and updated
in August of 2002.
Analysis and Conclusions: The Cost of Service Study (COSS) looks at production, operational and distribution costs and then
allocated to each respective City. The COSS also recommends eliminating the step system of customer charges and going to a flat
rate for all water used. Based upon the COSS evaluation, Columbia Heights benefits due to the fact that we have no Minneapolis
distribution costs with the location of the water reservoirs in New Brighton east of Stinson and Fairway Drive. Other Cities help
pay for distribution costs such as trunk mains, pumping stations and water towers for the Minneapolis system. We also benefit
removing the declining block rate, as we never get past step 3 of 5, resulting in a higher average rate.
Staff will be meeting with representatives from the Minneapolis Water Works prior to the work session for a £mal review of the
Water Purchase Contract and plan on distributing it then. The City Attorney has reviewed the contract and his recommendations
have been incorporated into the current contract proposal. The contract language is fairly straightforward with a 30-year term. The
existing and proposed rates are indicated on the attached graph, appendix 'A.' When discussions first started with Minneapolis, it
was discussed to keep our rates flat at or near our existing rate per 1,000 gallons. Further discussions with Minneapolis resulted in a
lower initial rate of $2.00, increasing at consistent 1.5% over the first 10 years of the contract. The rates are also consistent with
our Utility Rate Study total annual cost of $1,030,000 over the first five years. For comparison, a copy of a Star Tribune newspaper
article from the 11/23/03 edition is attached indicating the 2003 rates for the Joint Water Commission cities and Minneapolis.
It should be noted that until both Cities sign a new contract, Columbia Heights would continue to pay at the higher step unit rates.
Recommended Motion: Move to approve the Contract for the purchase of Water from the City of Minneapolis and
authorize the Mayor and City Manager to enter into an agreement for the same.
rd-I:jb
Attachment:
Appendix 'A'
1/2/03 Step Rates letter from Minneapolis
11/23/03 Star Tribune newspaper article
COUNCIL ACTION:
Appendix 'A'
FLAT RATE STRUCTURE (rates are per 1,000 gallons)
CH Staff Minneapolis Columbia Hgts
Year Proposed In-City* Existing
Rates Rates (1000 gal) Rates**
2003 .... $2.95 $2.480
2004 $2:000 $3.18
2005 $2.030 $3.42
2006 $2.060 $3.61
2007 $2.090 $3.68
2008 $2.120 $3.75
2009 $2.145 $3.82
2010 $2.180 $3.86
2011 $2.215 $3.90
2012 $2.250 $3.94
2013 $2.285 $3.98
2014 $2.320 $4.02
* Source: Minneapolis Water Works
** Average rate based upon existing block structure
Finance Department
Lftil[ty Billing Office
250 SoulI~ 4lb $~el - R=~ 230
I~nnea~oiis ~ 55415-1328
January 2, 2003
Minneapolis
C~ty of Lal~es
City of Columbia Heights
4700 Sfin.~n Blvd
637 382 Ave NE
Minneapolis, MN 55421-3806
City of Columbia Heights:
Subjec.t: 2003 Waist Rates
Effective with utility billings for water meters read from and aft~ January 1, 2003, the meter rates for
water are hereby fixed and shah be collected as follows: ~:
Thc char§e for the IL-st 4,000 units is $2.737350 per unit. Any consumption used thai is
less than or equal to 4,000 units is charged at $2.737350 per unit.
The charge for the next 21,000 unils (25,000 units totnl) is $2.238915 per unit plus
$10,949.40 (for the first4,000 units ~ $2.737350 per unit).
The charge for &e next 45,000 units (70,000 unit~ total) b $1.340221 per unit plus
$57,966.62 ($10,949.40 for the firs! 4,000 units ~ $2.737350 per unit plus $47,017.22
for the next 21,000 units ~ $2,238915 per unit).
The ct~ge for the next 60,000 units (130,000 units total) is $1.242045 per unit plus
$118,276.57 ($10,.~9.40 for the ih-st 4,000 units ~ $2.737350 per unit plus $47,017.22
for the next 21,000 units ~ $2.238915 per unit plt~s $60,309.95 for the next 45,000
units ~ $1.340221 per unit).
The charge for all units over 130.000'units is $1.040657 per unit plus $192,799.27
($10,949.40 for th~ first 4,000 units {~ $2.737350 per unit plus $47,017.22 for the next
21,000 units ~ $2.238915 per unit plus $60,309.9 $ for the next 45,000 units ~
$1.340221 per unit plus $74,522.70 for the next 60,000 units ~ $1.242045 per unit).
Sincerely,
Manager Utilities Billing Office
COPY
,w~w. ci. mireea polis~n.us
Aflnna~ive ~l~n Employer
MLTgO/STATE ** STAR TRIBUNE. PAGE B9
Pumping pressure
The Prairie du Chien aquifer tias more
than 300 wells drilled into it inthe
sev6n-county area. it provides 69
percent -that's 46 million gallons - of
the metro area's mUnicipal.well water.
If crystal, Golden Valley and New Hope ] ,]
tum to it for their water, that will boost ~ J- .
the metro area's pumping by more
than 5 percent. The aquifer, which is
one of ~everal beneath the'meb'o ?%, Twin ~.,,
area, also extends under POrtiOnS of ~.~
Iowa,. Missouri, Wisconsin, Illinois,
M~htgan a.nd Illinois. {~ .~,-,:,., ~ ~:,~..~.
Metro area water sources
Surface water 39.5 billion 37 percent
Sourc~ Minnesota Department of Natural Resources
Commission officials have
indicated that a $45 million in-
vestment in up to a dozen wells
and two treatment plants (the
cities would use existing reser-
voirs and pipes) could cap the
cost of production at $1.98 per
T, O00 gallons, compared with
the $2.28 rate the commission
is now paying Minneapolis.
The metro average in 2002 was
$1.92, according to the Metro-
politan Council
The commission has also
continued to haggle with Min-
neapolis water officials. If the
price is right, the cities might
keep buying water from Min-
neapolis, or develop a blended
system. In any case, city coun-
cils in Crystal, Golden Valley
and New Hope will decide
wh,a,.t ,_t~_ e of system they want.
It s a big undertaldrig," said
Golden Valley Mayor Linda
Loomis.
"Ultimately we'd all like to
reduce water rates for our resi-
dents.''
The pUblic trough
If the cities build an inde-
pendent system, they would
sink wells into the Prairie du
Chien-lordan aquifer. In the
seven-county metro area, 63
_percent of municipal water
comes from underground, and
69 percent of that from the
Prairie du Chien-Jordan.
' "It's the workhorse,'! said
Chris Elvrum, environmental
planner for the Met Council.
The three cities use an aver-
age of about 7 million gallons
each day, about 2.6 percent of
the metro area's dail~t use. A
~ new system totally indepen-
dent of the Minneapolis supply
would increase the draw from
the Prairie du Chien'aquifer by
about S.6 percent.
In 1997, concerned that
aquifer pumping was harming
environmentally sensitive ar-
eas in the southwestern sub-
urbs, state officials temporarily
prevented the. drilling of any
new wells into the aquifer.
Since th~n, state and regional
governments have worked out
a more comprehensive water
planning strategy, said Jim-
Japs, supervisor of water per-
mit programs for the DNR.
DNR and Met Council officials
haven't looked closely yet at
the possible pumping plan be-
cause no formal application
has been made yet. But it's like-
Water: Far from _free
Due to increases in the price they~e been payir~ for water from Minneapoli~
Crystal, Golden Valley and New Hope are thinking about drilling their own
wells. The rates shown below reflect what residents have paid per 1,000
gallons, and include what each city tacks on to the"whoiesaie' price to cover
distrbution and other water-related costs.
RESIDENTCHAEGED
1999 1.04
2001 1.89
2003 2.28
Source: Cities of Minne~
GokJen
Minneapolb Crystal Valey NewHope
2:05 1.80 1.80 2.01
2.43 1.99 2.00 2.33
2.96 3.24 3.00 3.55
~olis, Crystal, Golden Valley and New Hope
ly to get some scrutiny.
Japs said that while well-
drilling generally progresses in
small steps, the scope of the
commission's project; and the
fact that it would serve fully de-
veloped cities, make it unique.
"It's hlmost like developing a
new system, and'you just don't
see that happen,' japs said.
What's essential?
Permits for new wells usual-
lyinclude conservation re-
quirements such as lawn-wa-
tering restrictions that are
common acr°ss the broadly
lawned and often shadeless
suburbs. 'Currently, users of
Minneapolis and St. Paul wa-
ter, most of them on the rela-
tively cramped lots commOn in
the cities and inner-ring su-
bubs, can water wantonly.
But lawn-watering is a cru-
cial issue as the three cities
consider strildng out on their
own.
While the three cities' aver-
age daily use is 7 million gal-
Ions, that can more than dou-
ble in the summer. On a single
July day in 1988, a major
drought year, residents of
Golden Valley, New Hope and
Crystal used 20.6 million gal-
lons of water. Just about eve~-
body who pays attention to wa-
ter attributes such seasonal
Star Tribune
differences to lawn-watering.
Whether to consider such
spikes 'in water use will be an
issue for the' Legislature to de-
cide 'as it reviews any pumping
request.
Last word on taste
Whatever the three cities
decide, taste shouldn't be an
issue, contends Plymouth
Mayor JudY JO,~hnson, who also
concedes she s well aware of
her city's reputation for bad-
tasting water. Residents men-
tion it on quality-of-life sur-
veys, and it comes up routinely.
in council meetings.
The city is considering
building a new treatment plant
that could cost more than $20
million. Johnson said that may
change the taste of the wat. er,
but not necessarily improve it.
"If we improve it for one
group, there will be another
that doesn't like it," Johnson
said. "We sure don't have peo-
ple saying they don't want to
live here because the water
tastes different.
"It comes from the Jordan
aquifer/' she added.
"It's some of the best water
around."
Bill McAuliffe is at
pich, both men looking in-
tensely serious but somehow
like a comedy act about to take
the stage. And it's hard for
some people not to cry as they
contemplate another photo:'
Sheila Wellstone 'and Mary
been to speak on behalf of their
memory."
Chuck Haga is aZ
crhagaestar~bune, com.
NOV~BI~ 11 - [~BE]{ 7
612-673-0404
Oice bat
additions * kitchens - baths
sawhorse763-533-1010.com
CITY COUNCIL LETTER
Meeting of December 8, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVA/,:. /
NO. Hilltop through 12-31-2006 DATE: December 4, 2003 DAT
BACKGROUND
Attached is the proposed contract with the City of Hilltop for police services through the year 2006.
The contract is very similar--if not identical--to past years, except that it shows a 4 per cent increase
for each of the next three years for police services.
The City of Hilltop has approved this new contract and has forwarded it to the City of Columbia
Heights for our approval.
The Police Department is very pleased with the prospect of continuing our police services for the City
of Hilltop and recommend that the City Council approve this proposal.
ANALYSIS/CONCLUSION
It is the recommendation of the City Manager and the Police Chief that the City Council approve
the attached contract extending police coverage to the City of Hilltop through December 31,
2006.
RECOMMENDED MOTION: Move to approve the police service contract with the City of Hilltop
through December 31, 2006 at the following rates: 2004--$154,960/year, 2005--$161,158/year, and
2006--$168,154/year.
TMJ:mld
03-157
Attachment
COUNCIL ACTION:
JOINT AGREEMENT AND CONTRACT
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE CITY OF HILLTOP FOR
POLICE SERVICES
This Agreement, made and entered into by and between the City of Columbia
Heights, hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter
referred to as "Hilltop";
WITNESSETH;
WHEREAS, Columbia Heights presently has a Police Department; and,
WHEREAS, Hilltop has discontinued its police department and has contracted for
police services with Columbia Heights in past years,
THEREFORE, it is mutually agreed:
SECTION I
That Columbia Heights shall Fumish to Hilltop police protection to the same extent
as is afforded to Columbia Heights by the Police Department of Columbia Heights.
SECTION II
That Columbia Heights shall patrol the streets and answer all calls for police
protection in Hilltop.
SECTION III
That Columbia Heights police officers shall investigate cdme$, make arrests, charge
criminal activitv and issue traffic and ordinance violation tickets and maintain a record of
the same similar to the records kept by Columbia Heights, except that the records
prepared for Hilltop shall be made available to Hilltop officials at any time, and upon
termination of this Agreement shall be delivered to Hilltop. Availability of records pursuant
to this section shall be subject to the limitations of the Govemment Data Practices Act.
SECTION IV
That Hilltop shall, at the time of the authorization for the execution of this
Agreement, adopt a resolution empowering and authorizing the police officers of Columbia
Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified
copy of said resolution.
SECTION V
That Columbia Heights shall furnish to the Hilltop City Council a monthly report in
wdting. Said report shall be in such reasonable detail as requested by said Hilltop Council.
SECTION VI
That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol
the following amounts covering the periods corresponding thereto as described below, to-
wit:
January 1, 2004, through December 31, 2004
January 1, 2005, through December 3,1,2005
January 1, 2006, through December 31, 2006
$154,960.00
$161,158.00
$168,154.00
SECTION VII
That the contract is for a term of three years beginning January 1, 2004, and ending
December 31, 2006. Either party may terminate this Agreement effective the anniversary
date of January 1 only ~l~~te.r~[~breach:.by~the.~other party.of the terms of this
agr.eement arC only upon five months' wdtten notice to the other party, except as follows;
That Columbia Heights may terminate this Agreement upon forty-five (45) days'
wdtten notice when any semi-annual payment required by Hilltop has not been received by
Columbia Heights dudng normal business hours thirty (30) calendar days after July 31 and
afte~ December 31. Payments made thirty (30) days after July 31 and December 31, but'
pdor to the forty-five (45) days' notice of cancellation, shall void the cancellation, and there
shall be .~.'COntinuation' of service without new. negotiations and agreement,. Should
substantial and material changes in conditions occur which are beyond the control of
Columbia Heights such that performance l~Columbia Heights~becomes impossible, then
this Agreement can be terminated b'y' -.¢_~U~bia Heights* upon five (5) months' written notice
to Hilltop.
SECTION VIII
That Hilltop shall pay the contract compensation as follows:
July 31,2004:
December31,2004:
July 31,2005:
December31,2005:
July 31,2006:
December31,2006:
$77,480.00
$77,480.00
$80,579.00
$80,579.00
$84,077.00
$84,077.00
-2-
Payments made after the due date shall bear interest at the rate of 8% on the
delinquent balance until paid.
SECTION IX
That Hilltop shall pay the cost of court appearances of any police officers which are'
made as a part of their police duties for Hilltop. Hilltop shall render such payment upon
receipt of a statement from Columbia Heights for said court appearance cost pursuant to
the pay schedule for such service in Columbia Heights. If said payment is not made within
forty-five (45) days of delivery of the invoice, the amount due shall be subject to 8% interest
until paid.
SECTION X
That Hilltop shall pay Columbia Heights the sum of $300.00 for each liquor or beer
license investigation requested by Hilltop or required by law.
SECTION Xl
That Hilltop shall indemnify the City of Columbia Heights and hold it harmless from
all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities arising out
of police services furnished by Columbia Heights to Hilltop. However, such indemnification
liability of Hilltop to Columbia Heights shall specifically exclude workers' compensation
claims, motor vehicle no-fault claims (PIP), health and medical care costs for Columbia
Heights employees, claims arising out of child molestation or child abuse, and cl~hs"th~It
result ~from sexual misconduct including physical or mental harassment or assault of a,'
sexual nature against any person.
Hilltop has obtained insurance coverage from LMCIT to cover this contractual
liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by
this insurance policy, except that the $10,000.00 deductible provision of the policy shall not
apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shall name Columbia
Heights as a certificate holder on said insurance policy, and the policy shall bear a
provision that requires that insurer shall give Columbia Heights not less than thirty (30)
days' wdtten notice of termination, cancellation, or any change in coverage under the
policy. The cancellation provision may not bear a disclaimer limiting the obligation of the
insurer to only "endeavor" to give notice and may not contain a disclaimer that the insurer
shall bear no responsibility by failing to provide such notice.
Columbia Heights shall have the right to examine and inspect any policies of
insurance issued to cover the contractual liability opposed by this Agreement, including the
first policy to be issued hereunder. Columbia Heights shall further have the dght to
demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not
attempt to invalidate the indemnity provisions of the contract.
-3-
Hilltop agrees to use its best efforts to maintain the same or similar liability
insurance during the term of this Agreement.
This Agreement to indemnify and hold harmless does not constitute a waiver by
either Columbia Heights or Hilltop of limitations on liability provided by Minnesota Statutes,
Chapter 466.
SECTION Xll
Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to
maintain and fumish to Columbia Heights required policies of insurance as satisfactory to
Columbia Heights or if Hilltop's insurer fails to provide the assurances required, Columbia
Heights may at any time dudng the term of this Agreement terminate this Agreement
effective upon rlinety (90) days' wdtten notice to Hilltop.
SECTION Xlll
Columbia Heights and Hilltop agree to resolve all disputes among them arising from
this Agreement by arbitration and without the time and expense associated with court
proceedings, pursuant to the terms of the Minnesota Arbitration Act, Minnesota Statutes
Chapter 572, et seq., and, in agreeing to refrain from bringing suit against each other for
the duration of this Agreement, the arbitration established by this Agreement shall be
conducted according to the rules of the Amedcan Arbitration Association.
IN WITNESS WHEREOF, the parties have duly executed this Agreement by their,
duly authorized officers and caused their respective seals to be hereunto affixed.
Dated this __ day of ,2003.
Approved as to form:
CITY OF COLUMBIA HEIGHTS
A Municipal Corporation
By. By
Jim Hoeft, City Attomey
for Columbia Heights
Julienne Wyckoff, Mayor
and
Walter Fehst, City Manager
-4-
Approved as to form:
By
C~'rI-J. l~l'uist, (.,)
City Attorney for Rilltop
CITY OF HILLTOP
A Municipal Corporation
J ,,~,.,u hy, Mayor/
Ruth Nelsen, City Clerk
-5-
CITY COUNCIL LETTER
Meeting of: December 8, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: Fire
DATE: December 4, 2003 DATE:
NO:
BACKGROUND:
Attached is the proposed contract with the City of Hilltop for fire, medical, and inspection services through the
year 2006. The contract differs from past years. This year the City of Hilltop has decided to contract with the City
of Columbia Heights for full Fire Department services, including fire suppression, fire investigation, fire code
inspections, medical response, and housing maintenance code implementation and enforcement.
The City of Hilltop has approved this new contract and has forwarded it to the City of Columbia Heights for our
approval. The annual payment was established using a formula created by staff, with an additional payment for
Capitol Equipment contributions which was established with the assistance of the Finance Director. See attached
information for details.
The Fire Department anticipates many positive things transpiring from this contract. We will conduct the same
inspections in the City of Hilltop as we do in Columbia Heights; drive-by residential inspects on properties
and internal inspections in rental property. These are procedures which will benefit both communities.
City Attorney James Hoeff has reviewed this contract and he has found no issues with it.
ANALYSIS/CONCLUSION:
It is the recommendation of the Fire Chief that the City Council approve the contract with the City of Hilltop
to provide fire suppression, medical and inspection services from January 1, 2004 through January 1, 2006.
RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Contract with
the City of Hilltop for Fire/Medical and Inspection services from January 1, 2004 thru January 1, 2006.
03-111
Attachments
COUNCIL ACTION:
JOINT AGREEMENT AND CONTRACT
BETWEEN THE CITY OF COLUMBIA HEIGHTS
AND THE CITY OF HILLTOP
FOR FIRE FIGHTING AND
EMERGENCY MEDICAL SERVICES
This Agreement, made and entered into by and between the City of Columbia
Heights, hereinafter referred to as "Columbia Heights", and the City of Hilltop, hereinafter
referred to as "Hilltop";
WITNESSETH;
WHEREAS, Columbia Heights presently has a Fire Department suitably equipped for fire
fighting and emergency medical service; and
WHEREAS, Hilltop has no adequate fire fighting equipment of its own, and desires to
obtain the use of Columbia Heights equipment, and the services of its firefighters,
instructors, inspectors and emergency medical responders for the properties and persons
within the territorial limits of Hilltop, Anoka County, Minnesota.
THEREFORE, it is mutually agreed:
SECTION I
That Columbia Heights shall furnish to Hilltop fire fighting services and emergency medical
services to the same extent as is afforded to residents and properties in the City of
Columbia Heights by the Fire Department of Columbia Heights, including fire suppression,
fire inspections, housing maintenance inspections program, rental property inspections
program, fire inspection and education programs in schools, and emergency medical
services, including all administrative and capital costs associated with said services.
SECTION II
That as and for compensation, Hilltop shall pay an annual fiat fee to Columbia Heights for
fire fighting and emergency medical services in the following amounts covering the periods
corresponding thereto as follows:
January 1, 2004 - December 31,2004
January 1, 2005 - December 31, 2005
January 1, 2006 - December 31,2006
$38,040.35
$38,O4O.35
$38,O4O.35
Said annual payment includes a service fee of $35,906.00 per year and an annual capital
contribution for equipment in the amount of $2,134.35.
SECTION III
Payment adjustments for following contract terms shall be based on per capita
calculations based on the respective populations of Columbia Heights and Hilltop, including
changes in populations, the Columbia Heights Fire Department budgets for 2007 for the
prospective contract term of 2007 through 2009, and taking into account actual equipment
purchases minus any state and federal grants, aids or contributions. Population figures for
Hilltop and Columbia Heights shall be based on the then most recent population figures
compiled by the Metropolitan Council.
SECTION IV
That where deemed necessary by statute or by law enforcement agencies, arson
investigation services shall be rendered by Columbia Heights to Hilltop. Said services shall
be rendered at a rate of Forty-Five and no/100 Dollars ($45.00) per hour, plus expenses
-2-
incurred by Columbia Heights for gathering and processing evidence. Columbia Heights
shall notify Hilltop in advance should estimated arson investigation services and expenses
exceed Five Hundred and no/100 Dollars ($500.00) per investigation.
SECTION V
That payments of the fees under the terms of this contract shall be due and payable
by Hilltop to Columbia Heights as follows:
July 31, 2004:
December 31, 2004:
July 31, 2005:
December 31, 2005:
July 31, 2006:
December 31, 2006:
$19,028.18
$19,O28.18
$19,028.18
$19,028.18
$19,028.18
$19,028.18
Arson investigation fees shall be due and payable by Hilltop to Columbia Heights
within forty-five (45) days of receipt of invoicing by Columbia Heights for said investigation.
SECTION VI
That the operation of the equipment and the direction of its use at the scene of the
fire, together with its firefighters, shall be under the complete charge of the Fire Chief of
Columbia Heights (if the chief is present, otherwise the next in command or agent). The
question of fact in each instance as to whether or not the fire equipment and personnel of
Columbia Heights are ready and able to respond to a call in Hilltop shall be determined by
the Fire Chief or the next in command or agent. As a member of a mutual aid fire fighting
pact, Columbia Heights may commit equipment of pact partner communities, as needed to
fight fires in Hilltop, should Columbia Heights equipment be deemed unavailable by the
Fire Chief, next in command or agent. In the event that the Fire Chief or next in command
determines that Columbia Heights equipment to be insufficient to fight a fire or fires in
-3-
Hilltop, necessitating the need to commit equipment of a pact partner community, Hilltop
agrees to pay an additional sum of Two Hundred and Seventy and no/100 Dollars
($270.00) to Columbia Heights to be used by Columbia Heights for payment to the pact
partner community for the purpose of defraying the expense of that pact partner community
incurred through responding to a Hilltop fire.
SECTION VII
That this Agreement contains the entire agreement of Columbia Heights and Hilltop
and no representations, inducements, promises of any other agreements, oral or
otherwise, not embodied herein, shall be of any force or effect.
SECTION VIII
That this Agreement is for a term of three (3) years beginning January 1, 2004, and
shall remain in effect until December 31, 2006. Either party may terminate this Agreement
for substantial and material breach of the terms of this Agreement upon six (6) months'
prior written notification to the other party.
That Columbia Heights may terminate this Agreement upon sixty (60) days' written
notice if the semi-annual fee required to be paid by Hilltop has not been received by
Columbia Heights dudng normal business hours forty-five (45) days after July 31 and
December 31. Further, should substantial and matedal changes in conditions occur which
are beyond the control of the City of Columbia Heights such that performance becomes
impossible, then this Agreement can be terminated upon six (6) months' written notice to
Hilltop.
IN WITNESS WHEREOF, Columbia Heights and Hilltop have caused this Contract
to be duly ratified by their respective Councils and executed pursuant thereto as of the day
and year first above written.
Dated this day of December, 2003.
Approved as to form:
CITY OF COLUMBIA HEIGHTS
A Municipal Corporation
By. By
Jim Hoeft, City Attorney
for Columbia Heights
Julienne Wyckoff, Mayor
and
Walter Fehst, City Manager
Approved as to form:
Cad J."N~uist~.)
City Attorney for Hilltop
CITY OF HILLTOP
A Municipal Corporation
J,~l:ry M~phy, Ma~/°r / /
Ruth Nelsen, City Clerk
-5-
City of Columbia Heights, Minnesota
Hilltop Contract - Per Capita Cost
Hilltop Population
Columbia Heights Population
Combined Population
2004 Fire Budget
Fire Budget + Total Population
Hilltop Population x $45.57
(per capita cost)
766
18,520
19,286
$ 878,907.00
$ 45.57
$ 35,906.62
VEHICLE DESCRIPTION
Engine # 1 1250 GPM Pumper
Engine # 4 1250 GPM Pumper
Engine # 3 1250 GPM Pumper
Ladder 11 100' Quint
Rescue # 3 SUV Utility
Rescue # 1 Heavy Rescue
Rescue # 2 Braun Ambulance
SCBA Air Packs
City of Columbia Heights, Minnesota
Hilltop Capitol
Li~ YEAR P~CE YE~ COST
25 1996 239,000.00 2020 350,000.00
25 1985 165,000.00 2009 350,000.00
25 1977 188,000.00 2004 350,000.00
30 2004 141,988.00 2034 650,000.00~
10 2001 ~,270.00 2011 48,000.00
30 1990 113,668.00 2010 160,000.00
15 2002 70,591.00 2016 80,000.00
10 2004 125,000.00 2019 190,000.00
Total 1,087, 517.00 2,178,000.00
Annual Cost of Equipment based on life expectance
VEHICLE DESCRIPTION Population YEAR PRICE YEAR
Engine # 1 1250 GPM Pumper
Engine # 4 1250 GPM Pumper
Engine # 3 1250 GPM Pumper
Ladder 11 100' Quint
Rescue # 3 SUV Utility
Rescue # 1 Heavy Rescue
Rescue # 2 Braun Ambulance
SCBA Air Packs
r Total
REPLACEMENT
COST
1996 9,560.00 2020 14,000.00
1985 6,600.00 2009 14,000.00
1977 7,520.00 2004 14,000.00
2004 4,732.93 2034 21,666.67
2001 4,427.00 2011 4,800.00
1990 3,788.93 2010 5,333.33
2002 4,706.07 2016 5,333.33
2004 12,500.00 2019 19,000.00
53,834.93 98,133.331
Total population per LMC 19294
Columbia Heights 18529 51,695.91 94,312.61
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