HomeMy WebLinkAboutNovember 10, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, rnn. us
ADMINISTRATION
Mayor
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
CiO, Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
November 10, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-361 I,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Peter Law, Community United Methodist Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
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PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations
1) North Star Corridor Development Authority- Paul McCarron
C) Introduction of New Employees - none
D) Recognition - none
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CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for October 27, 2003.
MOTION: Move to approve the minutes of the October 27, 2003, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the October 22, 2003 minutes of the Park and Recreation
Commission
b) MOTION: Move to accept the October 28, 2003 minutes of the Planning and Zoning
Commission.
c) MOTION: Move to accept the November 4, 2003 minutes of the Planning and Zoning
Commission.
d) MOTION: Move to accept the October 23, 2003 minutes of the Charter Commission.
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
November 10, 2003
Page 2 of 4
3)
Authorize final Change Order #1 for additional work common excavation and aggregate base
material to the Zone 6B Street Rehabilitation, City Project 0302 to Midwest Asphalt Corporation in
the amount of $36,703.65 to be funded out of the PIR Fund, or Assessments ($22,022.20) and the
Infrastructure Fund {$14,681.45).
MOTION: Move to authorize final Change Order #1 for additional work common excavation and
aggregate base material to the Zone 6B Street Rehabilitation, City Project 0302 to Midwest Asphalt
Corporation in the amount of $36,703.65 to be funded out of the PIR Fund, or Assessments
($22,022.20) and the Infrastructure Fund ($14,681.45).
4)
Approve transfer of funds for off duty security worked from the General Fund to reimburse the
Police Department overtime budget
MOTION: Move to transfer $5,161.57, the total amount received from Unique Thrift Store, CHHS
graduation activities, and Immaculate Conception Church Fun Fest for off duty security worked
from the General Fund to the Police Department 2003 budget under line 1020, Police overtime.
5) Approve transfer of Safe and Sober Funds from the General Fund to the Police Department 2003
overtime budget.
MOTION: Move to transfer $2,278.93, the total amount of money received from the State of
Minnesota for our efforts in the Safe and Sober program from the General Fund to the Police
Department overtime budget line 1020.
6)
Authorize acceptance of Juvenile Accountability Block Grant from the State of Minnesota
MOTION: Authorize the Mayor and the City Manager to accept a grant from the State of Minnesota
Office of Justice Programs/Juvenile Accountability Incentive Block Grant for $5,898 with a match
of $655, which is to come from unexpended funds in the 2003 Police Department budget.
7)
Approve Premises Permit Renewal/Application Class B Gambling License for VFW Post #230
MOTION: Direct the City Manager to forward a letter to the State Charitable Gambling Control
Board stating that the City of Columbia Heights has no objection to the renewal of a Class B
charitable gambling license for VFW Post #230, 4446 Central Avenue NE, Columbia Heights; and
furthermore, that the City Council hereby waives the remainder of the sixty-day notice to the local
governing body.
8)
Approve request for a Conditional Use Permit for Columbia Heights Rental to allow for outdoor
storage in conjunction with the primary business for the proposed Columbia Heights Rental Center
at 5045 and 5065 51 st Court NE.
MOTION: Move to approve the Conditional Use Permit for Columbia Heights Rental to allow for
outdoor storage in conjunction with the primary business at 5045 and 5065 51st Court NE, as the use
is consistent with the General Business (GB) District, and meets required performance standards and
required findings.
9)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for November 10,
2003 as presented regarding the new licenses for 2003 and the renewals for 2004.
10) Approve Payrnent of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 105683 through 105866 in the amount of $832,018.29.
City Council Agenda
November 10, 2003
Page 3 of 4
PUBLIC HEARINGS
A) Public Heating to approve revocation of the Rental License for 4927 & 4935 University Avenue NE.
MOTION: Move to table a Resolution of the City Council of the City of Columbia Heights approving
Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Sela
Investments regarding rental property at 4927 & 4935 University Avenue NE to the December 15, 2003
City Council meeting.
B) Public Hearing to Adopt Resolution//2003-48, being an Order regarding the maximum permitted basic
programming service rate set forth in the Federal Communications Commission Form 1240 filed by
Comcast on or about February 26, 3002 and to Adopt Resolution//2003-49, being an Order regarding
the maximum permitted equipment and installation rates set forth in the Federal Communications
Commission Form 1205 filed by Comcast on or about February 26, 2003.
MOTION: Move to waive the reading of Resolution No. 2003-48, there being ample copies available to
the public.
MOTION: Move to Adopt Resolution #2003-48, being an Order regarding the maximum permitted
basic programming service rate set forth in the Federal Communications Commission Form 1240 filed
by Comcast on or about February 26, 3002.
MOTION: Move to waive the reading of Resolution No. 2003-49, there being ample copies available to
the public.
MOTION: Move to Adopt Resolution #2003-49, being an Order regarding the maximum permitted
equipment and installation rates set forth in the Federal Communications Commission Form 1205 filed
by Comcast on or about February 26, 2003.
c)
Public Hearing to review and approve the list of equipment to be purchased for the Local Law
Enforcement Equipment Block Grant
MOTION: Move to approve the list of equipment to be purchased with funding from the Local Law
Enforcement Equipment Block Grant.
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions - none
B) Bid Considerations - none
C) Other Business
1) Appointments to Park and Recreation Commission (two) for the remainder of the terms to expire on
April 2004 and April 2006.
MOTION: Move to appoint and to the Park and Recreation
Commission for the remainder of the respective terms to expire on April 2004 and April 2006.
2)
Authorize the bid award for the purchase of one Quint Fire Apparatus
MOTION: Move to aware the purchase of a 109 foot Custom Quint Ladder Truck and various loose
equipment to General Safety Equipment, based upon their low, qualified, responsible bid in the
amount of $595,618 plus any additional taxes, with funds to be appropriated from 439-42200-5150;
and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
City Council Agenda
November 10, 2003
Page 4 of 4
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CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL COMMUNICATION
11. ADJOURNMENT
Walter R. ~efi~t, City Manager
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OFFICIAL PROCEEDING
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
OCTOBER 27, 2003
THESE B INUTES
Oj[ BEEN
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, October
27, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Pastor Bill Hugo, St. Matthew Lutheran Church gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Nawrocki, Councilmember Ericson, Councilmember
Kelzenberg
Excused: Councilmember Williams
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA - none
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
Proclamations - none
Presentations - Charter Commission membership update
Clara Schmidt, second term member of the Charter Commission, asked for anyone interested in our
government to apply to join the Charter Commission. She described the Commission and the
Commissioner's duties, and the procedure to change statutes. Schmidt stated the need for citizens to
help maintain the Charter in an updated manner.
Nawrocki stated he has served on the Charter Commission, and commended Schmidt for her
explanation of the Commission. He stated that State Statute has limited self-ruled Charter Cities, but it
is good to learn what cities can and cannot do.
Introductions - none
Recognition - none
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the consent agenda items.
1)
Approve City Council Meeting Minutes for October 13, 2003 and Special Assessment Levy Hearing
for October 8, 2003
a) Motion to approve the minutes of the October 13, 2003, regular City Council meeting as
presented.
b) Motion to approve the minutes of the October 8, 2003 Special Assessment Levy Hearing as
presented.
Nawrocla' referred to page 7 of the October 13tn minutes, which should have indicated the entire
Council did not accept the motion. He reference comments that petition signers were not aware of
what they were signing because of the letter attached to the petition, so he read the top of the
petition. Wyckoff stated that the petition is clear, but the accompanying letter dealt with other issues.
Wyckoff stated the petition has been accepted. Nawrocki stated that it has not been accepted by the
Council.
City Council Minutes
October 27, 2003
Page 2 of 15
2) Accept Boards and Commissions Meeting Minutes
a) Motion to accept the October 16, 2003 minutes of the Telecommunications Commission.
b) Motion to accept the September 29, 2003 minutes of the Library Board/City Council budget
meeting and Library Board of Trustees.
c) Motion to accept the August 20, 2003 minutes of the Housing and Redevelopment Authority.
d) Motion to accept the September 16, 2003 minutes of the Economic Development Authority.
3)
Establish a Public Heating date of Monday, November 10, 2003, at 7:00 p.m. or as soon thereafter as
possible, to permit interested persons an opportunity to express their views on the basic service
programming and equipment rates and installation charges Comcast calculated in its February, 2003,
rate filing.
Motion to establish a Public Hearing date of Monday, November 10, 2003, at 7:00 p.m. or as soon
thereafter as possible, to permit interested persons an opportunity to express their views on the basic
service programming and equipment rates and installation charges Comcast calculated in its
February, 2003, rate filing.
Fehst stated this Public Hearing is required by law. Even though the rates have not increased since
duly, Comcast was authorized to increase rates to the maximum allowable. Nawrocki stated that
when the original franchise was granted for general service the charge was SlOper month. In 1995-
1996 Congress gave away local government's authority and gave companies the right to raise rates.
Now the rates for the same service are almost $50 per month. Wyckoff referred to the different levels
of service. Fehst listed the channels available with basic service.
4)
Adopt Resolution No. 2003-45, being a Resolution authorizing aoolication to the Minnesota
Department of Employment and Economic Development for Contamination Cleanup Grant Program
- Removed
Fehst indicated the application would be to fund Phase One clean up of the industrial area,
requesting $1.8 million, with a twelve percent City match.
5) Adopt Resolution No. 2003-43, being a Resolution authorizing application to the Metropolitan
Council for Tax Base Revitalization Account Funding - Removed
6)
Adopt Resolution No. 2003-47, being a Resolution to certify delinquent utility and miscellaneous
charges to Anoka County for collection with the property taxes payable in 2004
Motion to waive the reading of Resolution No. 2003-47, there being ample copies available to the
public.
Motion to adopt Resolution No. 2003-47, being a Resolution to certify delinquent utility and
miscellaneous charges to Anoka County for collection with the property taxes payable in 2004.
RESOLUTION NO. 2003-47
CERTIFICATION OF DELINQUENT UTILITY AND MISCELLANEOUS CHARGES
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that
THE COUNTY AUDITOR be, and he is hereby directed, to levy delinquent utility and miscellaneous delinquent bills on
the properties in the City of Columbia Heights as listed on page 2 of this resolution and filed in the Assessment Book for
2003 totaling $11,750.72.
BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual property tax statements for
the current year and identified thereon as "Special Assessments - Fund #83723.
SAID CHARGES shall be enforced and collected in the manner provided for the enforcement and collection of State and
City Council Minutes
October 27, 2003
Page 3 of 15
County taxes under and in accordance with the provisions of the general laws of the State. All delinquent utility and
miscellaneous bills with penalties as indicated thereon paid to the County Treasurer shall belong to the City of Columbia
Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances.
THE CITY OF COLUMBIA HEIGHTS shall accept payments on these utility and miscellaneous bills until October 23,
2004. Upon receipt of said payments, the City will remove them from the certification list sent to Anoka County.
7)
Establish a Public Hearing Date of Monday, November 10, 2003 for revocation or suspension of a
rental property license at 4927 University Avenue and 4935 University Avenue NE
Motion to Establish a Heating Date of November 10, 2003, at approximately 7:00 p.m. in the City
Council Chambers, for Revocation or Suspension of a License to Operate a Rental Property within
the City of Columbia Heights at 4927 University Avenue & 4935 University Avenue N.E.
8) Approve Rental Housing License Applications
Motion to approve the items listed for rental housing license applications for October 27, 2003.
9)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for October 27, 2003 as
presented regarding the new licenses for 2003 and the renewals for 2004.
10)
Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 105472 through 105682 in the amount of $1,113,937.34.
Nawrocki commented on check #105569 to Aid Electric Service in the amount of $6,408 for lighting
in the Police/Fire Training Room and check #105675for $775 to the University of Minnesota for
three employees to attend a Public Works conference. In tough budget times, seeing these types of
expenditures bother him. Sending three people to the same conference is unnecessary, especially
considering personnel costs for them being away from the office. Wyckoff questioned the lighting
bill. Police Chief Tom Johnson stated that the Fire Department had two rows of lighting added to
the Training Room as presenters would not come here because of the poor lighting conditions and
our employees were forced to attend necessary training in other cities. Wyckoff indicated the
University of Minnesota check was not for room or board, but for conference fees, which Council
did agree upon. Wyckoff stated that employees need to have this incentive and avenue to grow in
their positions.
Motion by Ericson, second by Nawrocki, to approve the Consent Agenda items, with the exception of items
number four and five. Upon vote: All ayes. Motion carried.
Item #4 Adopt Resolution No. 2003-45, being a Resolution authorizing application to the Minnesota
Department of Employment and Economic Development (DEED) for Contamination Cleanup
Grant Program
Randy Schumacher, Community Development Assistant, indicated this application for $1.8 million is for
clean up in Phase One of the industrial area. He indicated the required clean up is based on testing done
this past summer with 85 test holes and five test wells, indicating a considerable amount of foundry waste
with boron. Schumacher indicated the history of the City Council's high priority for this redevelopment
project. Funds for the testing were also received from DEED. The Metropolitan Council staff informed
Schumacher today that our predevelopment application ranked in the top seven projects and will be
recommended for approval to the full Met Council. The application meets the standards and requirements
for the State and Met Council. Schumacher referred to the current low tax base of the site and the estimated
redevelopment value of $35 million, for Phase One of the project. Contamination clean up for the overall
City Council Minutes
October 27, 2003
Page 4 of 15
site will be $4.6 million. As this cannot all be funded at one time, the State has requested we submit these
applications on a phased basis. An application can be submitted every six months.
Nawrocla' questioned if Tax Increment Financing (TIF) is part of the redevelopment plan. Schumacher
stated not at this point; concentration is to do the clean up and ready the site for development. Nawrocki
referred to the Kmart site, where it will be 16years before taxes are realized to support local services. He
indicated that jobs are more important than long-range hopes for more taxes. Schumacher spoke of working
with Mr. Schaffer regarding the area he owns. Nawrocla' indicated that clean up should begin in the area
west of 5tn Street, jumping over University to 3ra Street from 3 7th to 40th. Schumacher described the Phase
One location.
Ericson indicated that long term plans for the area are not finalized, and that staff is only asla'ng for
authorization to submit grants for contamination cleanup. She encouraged the City to take advantage of the
programs that are available.
Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution 2003-45, there being ample
copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Kelzenberg, to adopt Resolution 2003-45, being a resolution authorizing
application to the Minnesota Department of Employment and Economic Development for Contamination
Cleanup Grant Program..
Wyckoff agreed with the necessity to redevelop the parcel by University Avenue, but the study done shows a
need for good housing. Nawrocla' indicated that the decision to begin in this area is a staff decision.
Schumacher stated the main reason this area is Phase One is because it has the highest possibility to be
funded at this point and would give us a good track record to show we can do such a redevelopment project.
Upon vote: Kelzenberg, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
Nawrocki voiced his reluctance to vote in the affirmative.
RESOLUTION 2003-45
RESOLUTION AUTHORIZING APPLICATION FOR MINNESOTA DEPARTMENT OF EMPLOYMENT AND
ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP GRANT PROGRAM
WHEREAS, the City Council of the City of Columbia Heights (the "City) has given their support to a master plan
for redevelopment of industrial area properties; and
WHEREAS, the City has found that there exists conditions of deterioration, blight, substandard structures, and
environmental concerns, and there exists a need (due to blighting influences) for intervention by the City to prevent further
deterioration and promote redevelopment of the industrial area; and
WHEREAS, the City has recently identified and completed Phase I and Phase II assessments of all industrial
properties in the industrial planning area in which various potential contaminants were identified, with the City submitting a
Response Action Plan (RAP) to the MPCA for cleanup; and
WHEREAS, the total legislative appropriation for this grant program for fiscal years 2004-05 is $4,362,000, and the
DEED grant requires applicants to pay an amount equal to 12 % of the cleanup costs from unrestricted money available to
the City. With the local match to be an internal loan from the Capital Improvement General Government Building Fund
and to be repaid at a 5 % interest rate; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the
Contamination Cleanup Grant Program to be submitted on November 1, 2003, and that Walt R Fehst, Executive Director, is
hereby authorized to apply to DEED for funding on behalf of the City of Columbia Heights, Minnesota; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are
committed to the project identified; and
City Council Minutes
October 27, 2003
Page 5 of 15
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any Federal, State, or local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights,
Minnesota may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that Columbia
Heights certifies that it will comply with all applicable laws and regulations as stated in all contract agreements; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such agreements as are
necessary to implement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has
approved the Contamination Cleanup Grant Application submitted to the Department of Employment and Economic
Development (DEED).
Item #5 Adopt Resolution No. 2003-43, being a Resolution authorizing application to the Metropolitan
Council for Tax Base Revitalization Account Funding
Schumacher indicated this is the same application, as it is a joint funding process and these two groups
would divide the total cost. Nawrocla' reiterated his comments from the first Resolution.
Motion by Kelzenberg, second by Ericson, to waive the reading of Resolution 2003-43, there being ample
copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Ericson, to adopt Resolution 2003-43, being a resolution authorizing
application to the Metropolitan Council Tax Base Revitalization Account Funding.
Nawrocla' questioned spending $2 million without a result. $chumacher referred to the grant from the
County to do the land use study, which indicated housing with an option of industrial use on the foundry
site. The Council did adopt the general land use plan. When the property is cleaned up, Council will start
guiding staff, and reviewing consultants and developers. Wyckoff indicated that nothing could happen until
the ground is cleaned up. Fehst stated that with our standing to be funded, this is a worthy commitment.
Nawrocla' questioned if this would end up as subsiding housing. Wyckoff stated that has never come into the
conversation.
Upon vote: Kelzenberg, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
Nawrocki voiced his reluctance to vote in the affirmative.
RESOLUTION 2003-45
RESOLUTION AUTHORIZING APPLICATION FOR MINNESOTA DEPARTMENT OF EMPLOYMENT AND
ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP GRANT PROGRAM
WHEREAS, the City Council of the City of Columbia Heights (the "City) has given their support to a master plan
for redevelopment of industrial area properties; and
WHEREAS, the City has found that there exists conditions of deterioration, blight, substandard structures, and
environmental concerns, and there exists a need (due to blighting influences) for intervention by the City to prevent further
deterioration and promote redevelopment of the industrial area; and
WHEREAS, the City has recently identified and completed Phase I and Phase II assessments of all industrial
properties in the industrial planning area in which various potential contaminants were identified, with the City submitting a
Response Action Plan (RAP) to the MPCA for cleanup; and
WHEREAS, the total legislative appropriation for this grant program for fiscal years 2004-05 is $4,362,000, and the
DEED grant requires applicants to pay an amount equal to 12 % of the cleanup costs from unrestricted money available to
the City. With the local match to be an internal loan from the Capital Improvement General Government Building Fund
and to be repaid at a 5 % interest rate; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the
Contamination Cleanup Grant Program to be submitted on November 1, 2003, and that Walt R Fehst, Executive Director, is
hereby authorized to apply to DEED for funding on behalf of the City of Columbia Heights, Minnesota; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial
City Council Minutes
October 27, 2003
Page 6 of 15
assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are
committed to the project identified; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any Federal, State, or local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights,
Minnesota may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that Columbia
Heights certifies that it will comply with all applicable laws and regulations as stated in all contract agreements; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such agreements as are
necessary to implement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has
approved the Contamination Cleanup Grant Application submitted to the Department of Employment and Economic
Development (DEED).
PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1) Second Reading of Ordinance No. 1463, being a Ordinance adopting the permit fee schedules for
Building Construction, Plumbing/Gas Piping, Heating/Cooling, Fire suppression, Wrecking and
Moving, Signs and other related construction work; providing for the collection of the State
Surcharge Fee; and formally establishing a refund policy as required by the MN State Building
Code.
Wyckoff indicated this Ordinance is a State requirement and will not raise permit fees.
Motion by Ericson, second Nawrocki to waive the reading of Ordinance No. 1463, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Kelzenberg, to adopt Ordinance No. 1463, being an Ordinance
adopting the permit fee schedules for Building Construction, Plumbing/Gas Piping,
Heating/Cooling, Fire suppression, Wrecking and Moving, Signs and other related construction
work; providing for the collection of the State Surcharge Fee; and formally establishing a refund
policy as required by the MN State Building Code. Upon vote: Kelzenberg, aye; Ericson, aye;
Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
(Ordinance No. 1463 printed at the end of this document)
2)
Adopt Resolution No. 2003-46, accepting the 2003-2004 Federal Law Enforcement Block Grant in
the amount of $12,616 and appropriating $1,402 in matching funds to come from unexpended funds
in the 2003 Police Department budget and to set November 10, 2003, as the date for a Public
Heating to review and approve the list of equipment to be purchased with this grant.
Police Chief Tom Johnson indicated the Police Department has applied and qualified for this Block
Grant every year since 1996. Available funds have been reduced by one-half since the program
began. A $1,404 match wouM be required, which wouM come from funds budgeted for two car
safety dividers and two light bars that were in the budget and wouM be used toward this grant.
Motion by Kelzenberg, second by Nawrocki, to Adopt Resolution No. 2003-46, accepting the 2003-
2004 Federal Law Enforcement Block Grant in the amount of $12,616 and appropriating $1,402 in
matching funds to come from unexpended funds in the 2003 Police Department budget.
Nawrocki commended the Police Chief for finding funds for the required grant match.
City Council Minutes
October 27, 2003
Page 7 of 15
Upon vote: All ayes. Motion carried.
Motion by Nawrocki, second by Kelzenberg, set November 10, 2003, at approximately 7:00 p.m. in
the City Council Chambers, as the date for a Public Hearing to review and approve the list of
equipment to be purchased with this grant. Upon vote: All ayes. Motion carried.
RESOLUTION 2003-46
BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT EQUIPMENT BLOCK
GRANT AND APPROPRIATING MATCHING FUNDS
WHEREAS, the City of Columbia Heights Police Department has been granted $12,166 in an equipment
block grant from the U.S. Department of Justice for the purpose of funding equipment, and;
WHEREAS, a condition of the grant is that the City provide $1,402 in local match for this grant, and;
WHEREAS, the City of Columbia Heights Police Department has provided the U.S. Department of
Justice a proposal for implementation for this grant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that:
1. The City of Columbia Heights enter into a cooperative agreement with the U.S. Department of Justice
for the project entitled a "Local Law Enforcement Equipment Block Grant Program" for the period
October 1, 2002, to September 30, 2004.
2. That $1,402 be appropriated from unexpended funds in the Police Department 2003 budget to pay the
local match.
Bid Considerations - none
Other Business
1) Appointment to the Library Board (one) for the remainder of the term to expire April 2005; to the
Park and Recreation Commission (two) for the remainder of the terms to expire on April 2004 and
April 2006; and to the Human Services Commission (one) for the remainder of the term to expire
April 2006.
Mayor Wyckoff suggested tabling the Park and Recreation appointments, as there is one more
candidate to interview and the commission does not meet again until the end of November. Nawrocki
suggest tabling all appointments until Councilmember Williams returns. Wyckoff indicated that he
was not at the first interviews.
Motion by Nawrocki that appoints to the Boards and Commissions be tabled to the next regular
Council meeting.
V~yckoff indicated the desire to go ahead with the other two appointments.
Wyckoff called for a second to the motion. Without a second, the motion was not considered.
Motion by Nawrocki, second by Kelzenberg, to appoint Audrey Hyatt to the Library Board for the
remainder of the term to expire April 2005, and to appoint Khaled Qamhieh to the Human Services
Commission, for the remainder of the term to expire April 2006. Upon vote: Kelzenberg, aye;
Ericson, aye; Nawrocki, aye; Wyckoff, aye. 4 ayes. Motion carried.
Wyckoff thanked all those that applied She acknowledged Rob Fiorendino as a strong and valuable
candidate.
Nawrocla' suggested interviewing the last applicant at 6:30p. m. on Monday, November 3rd. Wyckoff
instructed the Deputy City Clerk to schedule this interview.
City Council Minutes
October 27, 2003
Page 8 of 15
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst indicated the Work Session on November 3rd would include a presentation by the League of
Minnesota Cities Insurance Trust on insurance claims, what liability insurance is, when they pay and
when the City is liable for City issues. There will also be a presentation by the ftrm of Short/Elliott/
Hendrickson on the Utility Rate Study they have completed and the ftnal departmental budget meetings.
Councilmernber Williams had requested discussion on the Design Guidelines, but Fehst indicated his
desire to answer these questions prior to the Work Session.
Report of the City Attorney - none
CITIZENS FORUM
Bridget Hansen, 4561 Chatham Road, submitted a petition with 220 signatures to save the deer on the
Minneapolis Water Works property. She stated that a task force has been established, but is afraid that
residents will not be kept informed. As Minneapolis Water Works personnel have not suggested killing the
deer, B. Hansen questioned the need to do this. Deer populations are normally only controlled if they are
damaging public property, but these deer are in an enclosed area. B. Hansen stated residents are being told
that the deer are starving. Residents and people outside of the City feed the deer and they do not appear to
be starving. B. Hansen stated there should be no intervention, and we should allow for natural "survival of
the ftttest".
Elaine Feely, 4601 Chatham Road, indicated the same sentiments as Ms. Hansen.
Mayor Wyckoff suggested formally accepting the petition.
Motion by Nawrocki, to accept the petition to save the deer. Second by Kelzenberg.
Ericson stated that the City Attorney has indicated the Mayor may accept such a petition. Nawrocki
indicated the petition shouM be accepted by the entire City Council as a courtesy. This does not indicate
agreement with the petition. Ericson stated this is a question of procedure.
Upon vote: All Ayes. Motion accepted.
,Jane Anderson, 1402 Circle Terrace, stated she is a business owner, and understands deer management.
She indicated that the DNR states the number of deer recommended per acre would allow two deer for this
site. Bow hunting was the DNR's choice for herd reduction, and will agree to what the City chooses to do.
Anderson stated that many residents do not want the deer killed, and asked to look into management options
such as zoo control, resource control, birth control, etc.
Tony Reller, 4621 Chatham Road, indicated the deer are not hurting anyone. Wyckoff stated if the deer do
not have a proper diet they will get dizzy and die of starvation.
Andrew Sosa, 4316Arthur Street, indicated he has been going to see the deer since he was born, and that
many people come to see the deer. They bring joy to the community, so why would you take that away.
Kelly Faris, 4609 Chatham, a member of the task force, felt the task force wouM be better if it were a
random pick of Columbia Heights residents. She stated that most members of the group are avid bow
hunters. Faris felt she was not allowed to speak at the task force meeting and that some members tried to
put a vote through when several members had already left.
City Council Minutes
October 27, 2003
Page 9 of ! 5
Wyckoff questioned the City Attorney as to what authority the City of Columbia Heights has in the Water
Works area. Hoeft stated that without knowing how to euthanize the deer, he wouM not speculate on
authority. Wyckoff questioned a sharp shooter and if the Water Works couM do anything with the deer
without the City's approval. Hoeft referred to a past study regarding firearms, but never received a
definitive answered. Hoeft stated we couM only support the City's ordinance.
Nawrocki indicated displeasure that the Water Works is not taking responsibility in this issue, and the DNR
is not being helpful. This problem is not unique to this area. A resident asked what the problem really is.
Nawrocki stated that there are more deer in the Water Works area than the property can handle, and the
deer will die of their own accord. The resident stated that wouM be preferable to people killing them.
Discussion included the amount of vegetation required to adequately feed a deer and the necessary acreage
requirement.
Nawrocki stated the herd is looking thin and is estimated to have increased to 50 deer in this confined area.
A resident indicted this would be like "shooting fish in a barrel". A resident indicated that there are only
two reasons to dispose of animals, danger to public safety and public property. Nawrocki stated it would be
inhumane to let them starve. A resident suggested letting "nature take its course ", as no one has proved the
deer are starving. Faris indicated that the deer would overcompensate in reproduction to compensate for
any loss of the herd.
Ericson acknowledged that residents and people outside of the community love to come and see the deer.
She encouraged everyone involved to get good information before taking any action. In the past there was a
concern that deer droppings could contaminate the water, but was found not to be true. We need to sort fact
from fiction and find out if this is or is not a problem.
Pam Johnson, 4316 Arthur, asked that any information received be passed on to the public. Ericson stated
that we must get good information and not base decisions just on what other cities do.
Kelzenberg stated that the Water Works personnel have indicated problems with the deer setting off their
security alarms.
Wyckoff indicated that five years ago the City Council voted to have the deer destroyed because of
cryptosporidium, which was found to not be true. Currently, the deer are too thin, and they are inbred.
Wyckoff stated her concern with seeing deer lying in an open fieM in daylight hours, which is not normal.
Two weeks ago there was a security breach at the Water Works and they sent a helicopter over with a heat
sensor. This indicated 55 to 60 hot spots, which were deer. The task force was chosen from residents on all
sides of the Water Works and the DNR. The Water Works has agreed to keep more than two deer. The DNR
suggests killing the deer or letting them starve. If birth control were used the deer wouM have to be tagged,
but if they get out of the confined area, the public wouM have to be made aware of it. Wyckoff indicated
concern about PETA involvement leading to possible damages to our water supply. Wyckoff stated her
displease to do anything, and hopes to reach a compromise. There is standing water for the deer, but it is
not good to feed them corn, as they need a more balanced diet. The deer population in this confined area is
to high. Wyckoff stated that she does not know if bow hunting is the best way, but does not believe in
shooting them. It has been suggested to give the meat to the local food shelf, or possibly to an Indian group,
but food shelves cannot accept meat that has not been inspected an approved. Faris indicated that Native
Americans would reject such an offer.
A young resident suggested releasing the deer into the wild. Wyckoffstated that the DNR would not issue a
permit for this, as they would not survive the trauma.
City Council Minutes
October 27, 2003
Page 10 of 15
A resident asked if the Minneapolis Water Works personnel raised the deer question. Wyckoffindicatedyes,
they contacted our Public Works Director. Fehst stated he knows this really bothers the Mayor to consider,
but people from the area have asked what we are going to do. We do not want the unpleasantness of
watching the deer starve to death. A resident asked if anyone could attend the task force meeting. Wyckoff
indicated everyone was welcome.
Faris stated there is no proof as to the number of deer, nor that they are starving. The deer are out in the
open areas because they are avoiding the construction work on the site. Anderson indicated the desire to see
a veterinarian and the U ofMAnimal Managementpresent at these meetings for their insight. Wyckoff
indicated the desire to come up an alternative to killing the deer. She suggested that anyone with articles or
contacts with experts bring them to the task force meeting.
Wyckoff indicated the next meeting of the task force would be Monday, November 3ra at 2:00p. m.
COUNCIL COMMUNICATION
Nawroeki
· As the representative on the Suburban Rate Authority, concerned with money spent for a consultant
report regarding Municipal Electric Utilities. However, the points made were interesting, as you do
not need to own your own plant, and you can go on-line to buy your electricity. 124 cities are
involved in their own electric utilities; there are also co-ops for groups to join together. In 2006 the
freeze on Excel's ability to raise rates will expire and they will look for increases to fund changing
their plants fi.om coal to gas. He offered the report for review.
Letter fi.om Anoka County indicating there would be an upcoming appointment to the Rice Creek
Water Shed District. Anyone interested should contact Jim Kordiak.
Referred to the Public Works budget review meeting indicating new sources of revenue to get
money from residents in community through franchise fees, levy increases, HRA levy increases, and
increases from Anoka County HRA if they take over our senior housing.
Requested information from the Recreation Department on the number of people that participate in
the various programs, and the total number of people in programs, not counting if they are in
multiple programs.
Requested copy of the Planning and Zoning Commission special meeting agenda regarding the
Kmart site, of October 28th.
Ericson
· Last Friday was Make a Difference Day. We were recognized for our involvement in the St. Paul
Pioneer Press. Invited anyone interested to attend the next Rising to New Heights meeting on
November 11, 2003. Nawrocki stated that he asked to be part of the group when it was formed, but
was told the City could not be involved. Wyckoff indicated that has change& Ericson is involved, but
is not on the Board. Wyckoff also referred to a newspaper article where Adam Davis was quoted
regarding the Rising to New Heights promotion of Columbia Heights.
Wyckoff
· Will not be able to attend the special Planning and Zoning Commission meeting, as she has a prior
commitment to a meeting with the schools.
· Referred to an article about the new company in Columbia Heights called "Nuture, Inc.", which
handles volcanic ash products. All of their employees live in Columbia Heights. They had contacted
City Council Minutes
October 27, 2003
Page 11 of 15
our Community Development Department, who helped them find a business site in town. Listed
where their products are sold and their web site address. Ericson stated that she has sampled their
projects and is very impressed. They will have a booth at the Taste of Heights.
Wednesday, November 5th is Shop with the Mayor and ride the 801 Metro Transit Bus for free. This
is to promote the 801 Bus that travels from Brookdale to Rosedale, because Metro Transit has
indicated they would need to reduce availability if ridership does not increase. Meet at the Transit
Hub at 10:30 a.m. for a photo oppommity. Senator Chaudhary and Representative Goodwin will be
present.
Kelzenberg
· Still working to set up the 500 card games, which will be held in the senior room at Murzyn Hall.
Games may possibly begin next month.
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 9:15 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
ORDINANCE 1463
BEING AN ORDINANCE ADOPTING THE PERMIT FEE SCHEDULES FOR BUILDING CONSTRUCTION,
PLUMBING/GAS, PIPING, HEATING/COOLING, FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS
AND OTHER RELATED CONSTRUCTION WORK; PROVIDING FOR THE COLLECTION OF PLAN
REVIEW FEES; PROVIDING FOR THE COLLECTION OF THE STATE SURCHARGE FEE; AND
FORMALLY ESTABLISHING A REFUND POLICY AS REQUIRED BY THE MN STATE BUILDING CODE.
Section 1. Permit Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes
16B.62, subdivision 1. Therefore, Fees for Permits and Plan Reviews will be assessed in accordance with the attached
Fee schedule that is being adopted by the City of Columbia Heights. In addition, a surcharge fee shall be collected on all
permits issued for work governed by this MN State Building Code in accordance with MN Statute 16B.70.
Section 2. Refund Policy. As required by the Minnesota State Building Code the following refund policy will be adopted
as part of this Ordinance. The Building Official may authorize refunding of not more than 80 percent of the permit fee
paid when no work has been done under a permit issued in accordance with the code. The Building Official may also
authorize refunding of not more than 80 percent of the plan review fee when an application for a permit for which a plan
review fee has been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall only
authorize refunding of any fee paid when a written request has been submitted by the original applicant not later than 180
days after the date of fee payment.
Section 4. Effective Date of Ordinance. This ordinance shall be in full force and effect from and after thirty (30) days
after its passage.
First Reading:
Second Reading:
Date of Passage:
October 13, 2003
October 27, 2003
October 27, 2003
City Council Minutes
October 27, 2003
Page 12 of 15
BUILDING PERMIT FEES
CITY OF COLUMBIA HEIGHTS
Valuation
0 - 800
801 - 900
901 - 1,000
1,001 - 1,100
1.101 - 1,200
1.201 - 1,300
1.301 - 1,400
1.401 - 1,500
1~501 - 1,600
1~601 - 1,700
1 ~701 - 1,800
1.801 - 1,900
1,901 - 2,000
2,001 - 3,000
3,001 - 4,000
4,001 - 5,000
5,001 - 6,000
6,001 - 7,000
7,001 - 8,000
8,001 - 9,000
9,001 - 10,000
10.001 - 11,000
11.001 - 12,000
12.001 - 13,000
13.001 - 14,000
14 ~001 - 15,000
15 ~001 - 16,000
16.001 - 17,000
17~001 - 18,000
18~001 - 19,000
19~001 - 20,000
20,001 - 21,000
21,001 - 22,000
22,001 - 23,000
23,001 - 24,000
24,001 - 25,000
Fee
35.00
35.70
38.75
41.80
44.85
47.90
50.95
54.00
57.05
60.10
63.15
66.20
69.25
83.25
97.25
111.25
125.25
139.25
153.25
167.25
181.25
195.25
209.25
223.25
237.25
251.25
265.25
279.25
293.25
307.25
321.25
335.25
349.25
363.25
377.25
391.25
Valuation
25,001 -26,000
26,001 - 27,000
27,001 - 28,000
28,001 - 29,000
29,001 - 30,000
30,001 - 31,000
31,001 - 32,000
32,001 - 33,000
33,001 - 34,000
34,001 - 35,000
35,001 - 36,000
36,001 - 37,000
37,001 - 38,000
38,001 - 39,000
39,001 - 40,000
40,001 - 41,000
41001 - 42,000
42001 - 43,000
43 001 - 44,000
44 001 - 45,000
45 001 - 46,000
46 001 - 47,000
47 001 - 48,000
48 001 - 49,000
49 001 - 50,000
50,001 - 51,000
51,001 - 52,000
52,001 - 53,000
53,001 - 54,000
54,001 - 55,000
55,001 - 56,000
56,001 - 57,000
57,001 - 58,000
58,001 - 59,000
Fee
401.35
411.45
421.55
431.65
441.75
451.85
461.95
472.05
482.15
492.25
502.35
512.45
522.55
532.65
542.75
552.85
562.95
573.05
583.15
593.25
603.35
613.45
623.55
633.65
643.75
650.75
657.75
664.75
671.75
678.75
685.75
692.75
699.75
706.75
Valuation
$ 59,001 - 60,000
60,001 - 61 000
61,001 - 62 000
62,001 - 63 000
63,001 - 64000
64,001 - 65000
65,001 - 66 000
66,001 - 67 000
67,001 - 68 000
68,001 - 69 000
69,001 - 70 000
70,001 - 71 000
Fee
713.75
720.75
727.75
734.75
741.75
748.75
755.75
762.75
769.75
776.75
783.75
790.75
Valuation
106,001 -107,000
107,001 -108,000
108,001 -109,000
109,001 -110,000
110,001 -111,000
111,001 -112,000
112,001 -113,000
113,001 -114,000
114,001 -115,000
115,001 -116,000
116,001 -117,000
117,001 -118,000
Fee
1032.95
1038.55
1044.15
1049.75
1055.35
1060.95
1066.55
1072.15
1077.75
1083.35
1088.95
1094.55
CiW Council Minutes
Octob~ 27, 2003
Page 13 of 15
71,001 - 72,000
72,001 - 73,000
73,001 - 74,000
74,001 - 75,000
75,001 - 76,000
76,001 - 77,000
77,001 - 78,000
78 001 - 79,000
79 001 - 80,000
80 001 - 81,000
81 001 - 82,000
82 001 - 83,000
83001 - 84,000
84001 - 85,000
85001 - 86,000
86,001 - 87,000
87.001 - 88,000
88 001 - 89,000
89 001 - 90,000
90001 - 91,000
91 001 - 92,000
92 001 - 93,000
93001 - 94,000
94 001 - 95,000
95001 - 96,000
96,001 - 97,000
97,001 - 98,000
98,001 - 99,000
99,001 -100,000
100,001 -101,000
101,001 -102,000
102,001 -103,000
103,001 -104,000
104,001 -105,000
105,001 -106,000
Valuation
154,001 - 155,000
155,001 - 156,000
156,001 - 157,000
157,001 - 158,000
158,001 - 159,000
159,001 - 160,000
160,001 - 161,000
161,001 - 162,000
162,001 - 163,000
163,001 - 164,000
164,001 - 165,000
165,001 - 166,000
166,001 - 167,000
167,001 - 168,000
168,001 - 169,000
169,001 - 170,000
170,001 - 171,000
171,001 - 172,000
797.75
804.75
811.75
818.75
825.75
832.75
839.75
846.75
853.75
860.75
867.75
874.75
881.75
888.75
895.75
902.75
909.75
916.75
923.75
930.75
937.75
944.75
951.75
958.75
965.75
972.75
979.75
986.75
993.75
999.35
1,004.95
1,010.55
1,016.15
1,021.75
1,027.35
1,296.15
1,301.75
1,307.35
1,312.95
1,318.55
1,324.15
1,329.75
1,335.35
1,340.95
1,346.55
1,352.15
1,357.75
1,363.35
1,368.95
1,374.55
1,380.15
1,385.75
1,391.35
118,001
119,001
120,001
121,001
122,001
123,001
124,001
125,001
126,001
127,001
128,001
129,001
130,001
131,001
132,001
133,001
134,001
135,001
136,001
137,001
138,001
139,001
140,001
141,001
142,001
143,001
144,001
145,001
146,001
147,001
148,001
149,001
150,001
151,001
152,001
-119,000
-120,000
-121,000
-122,000
-123,000
-124,000
-125,000
-126,000
-127,000
-128,000
-129,000
-130,000
-131,000
-132,000
-133,000
-134,000
-135,000
-136,000
-137,000
-138,000
-139,000
-140,000
-141,000
-142,000
-143,000
-144,000
-145,000
-146,000
-147,000
-148,000
-149,000
-150,000
-151,000
-152,000
-153,000
1100.15
1105.75
1111.35
1116.95
1122.55
1128.15
1133.75
1139.35
1144.95
1150.55
1156.15
1161.75
1167.35
1172.95
1178.55
1184.15
1189.75
1195.35
1200.95
1206.55
1212.15
1217.75
1223.35
1228.95
1234.55
1240.15
1245.75
1251.35
1256.95
1262.55
1268.15
1273.75
1279.35
1284.95
1290.55
$100,001.00 to $500,000.00
$993.75 for the first
$100,000.00 of valuation plus
$5.60 for each additional
$1,000.00 or fraction thereof
up to and including
$500,000.00.
$500.001.00 to $1,000,000.00
$3,233.75 for the first
$500,000.00 plus $4.75 for each
additional $1,000.00 of value
or fraction thereof to and
including $1,000,000.00.
$1,000,001.00 and up
$5,608.75 for the f'u'st
Ci~ Council Minu~s
October 27, 2003
Page 14 of 15
172,001 - 173 000
173,001 - 174 000
174,001 - 175 000
175,001 - 176 000
176,001 - 177 000
177,001 - 178 000
178,001 - 179 000
179,001 - 180 000
180,001 - 181 000
181,000 - 182 000
182,001 - 183 000
183,001 - 184 000
184,001 - 185 000
185,001 - 186 000
186,001 - 187 000
187,001 - 188 000
188,001 - 189 000
189,001 - 190 000
190,001 - 191 900
191,001 - 192000
192,001 - 193 000
193,001 - 194000
194,001 - 195 000
195,001 - 196000
196,001 - 197 000
197,001 - 198 ~00
198,001 - 199,000
199,001 - 200,000
200,001 - 201,000
1,396.95
1,402.55
1,408.15
1,413.75
1,419.35
1,424.95
1,430.55
1,436.15
1,441.75
1,447.35
1,452.95
1,458.55
1,464.15
1,469.75
1,475.35
1 480.95
1 486.55
1492.15
1 497.75
1 503.35
1508.95
1 514.55
1 520.15
1 525.75
1 531.35
1 536.95
1 542.55
1 548.15
1 553.75
$1,000,000.00 of value plus
$3.65 for each additional
$1,000.00 of value or fraction
thereof.
Plan Review Fees
65% of Permit Fees
Investigation Fees - Equal to
and in addition to permit fee.
Surcharge: Value x .0005
with minimum charge of $.50
HEATING/COOLING PERMITS
Fees for Residential Mechanical Permits shall be calculated as follows on a per unit basis, with a minimum permit fee of
$35.00. Surcharges shall be a flat $.50 per permit.
Air Conditioner $25
Air to Air Exchanger $15
Chimney liner $10
Ductwork $10
Fireplace (Gas or Wood) $50
Furnaces/boilers up to 125,000 btu input $50
Furnaces/boilers over 125,000 btu input $75
Gas Dryer $10
Gas Piping $10
Gas Range/Oven $10
Gas Grill $10
Pool Heater $10
Fees for Commerical/Industrial/Institutional Mechanical Permits will be based on total cost of work calculated by using
the Building Permit Fee Schedule. The total cost of work shall include all labor and materials supplied by the contractor.
The minimum Permit fee shall be $35.00. The surcharge shall be calculated by taking the value x .0005
PLUMBING/GAS PIPING PERMITS
Residential Permit Fees shall be computed on the basis of the number of fixtures provided for in the permit in accordance
with the following schedule:
Residential is def'med as single family, two family dwelling, townhouse unit and multi-family unit.
Fees for Group "A" fixtures at $10.00 each with a minimum fee of $35.00
Bathtub floor drain sink Gas Piping
Bidet pool heater water closet Water supply-inside
Backflow prev. laundry tray Washer Sewer repair-inside
Dryer lavatory Water softener Water supply-outside
City Council Minutes
October 27, 2003
Page 15 of 15
Dishwasher
shower Water Heater
Sewer supply-outside
Surcharges for all plumbing permits are a flat $.50 when there is a Permit Fee under $1,000.
Fees for Commercial/Industrial/Institutional Plumbing Installations/Repairs will be based on the total cost of the work
calculated by using the Building Permit Fee Schedule. The total cost of the work shall include all labor and materials
supplied by the Contractor. The Minimum Fee shall be $35.00. The surcharge shall be calculated by taking the value x
.0005
SEWER/WATER PERMITS
Permits will be required for all installation, alterations, repairs of any domestic water or sewer lines, commercial
water/sewer lines or any water line to be used for fire suppression systems. For any job requiting City crews to make a
water or sewer tap, the Contractor must provide an OSHA approved trench box before City Crews will perform tapping
operations. Fees will be $35 plus parts and tax when applicable. Surcharges will be a flat $.50 for all sewer/water permits
when permit fee is under $1,000.
PERMITS FOR WATER METERS
The fees collected for the installation of water meters for residential, commercial, industrial, institutional installations will
be calculated at 15% over the cost of the meter, plus sales tax. No surcharge will be collected.
FIRE SUPPRESSION/SPRINKLER PERMITS
Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the cost of the job.
DEMOLITION PERMITS
Permit fees and surcharges will be based on same schedule as for a building permits, based on the cost of the job.
MOVING PERMITS
Fees for the moving or raising of any minor building such as a utility building or garage will be calculated at a fee of $50.00
per structure.
Fees for the moving or raising of all other building will be calculated at a fee of $100 per structure.
Permits will be require if passing through the City off of US Highways or County streets. Fees to be calculated at $50 per
structure.
INSTALLATION/REMOVAL of FLAMMABLE/COMBUSTIBLE STORAGE TANKS and LP GAS TANKS
Fees for the installation, removal, or alteration of any above ground or below ground storage tanks or LP tanks will be
calculated at $30 per tank. All installations must be approved by the State Fire Marshall and local Fire Dept.
STREET EXCAVATION/DUMPSTER PERMITS
Permits are obtained at the Public Works Dept. Fees will be charged for the permits, but no surcharge is collected.
THESE MINUTES HAVE
NOT BEEN APPROVED
City of Columbia Heights
Park and Recreation Commission
October 22, 2003
The meeting was called to order by Eileen Evans at 6:00 p.m.
ROLL CALL
Members present:
Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce
Kelzenberg; David Payne; Keith Windschitl, Recreation
Director; Kevin Hansen, Public Works DirectoffCity
Engineer
Also Present:
Karen Moeller
Excused Absent:
Gary Mayer
Absent: None
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Foss; second by Greenhalgh. All ayes, motion
carried.
LETTERS AND REQUESTS
ALL NIGHT SENIOR PARTY REQUESTS FEES WAIVED
Recreation Director, Keith Windschitl, informed the Commission that the All Night
Senior Party, which will be held June 8th -- June 11th 2004, including an overnight rental
that runs from Thursday into Friday, would like fees to be waived for this event.
Commission Member, Jerry Foss, explained that it's not the school district but the parents
that host this event for graduating seniors. Motion by Payne, second by Greenhalgh to
waive fees entirely for the Senior All Night Party. All ayes, motion carried.
REQUEST FOR FEES WAIVED FOR 500 CARD CLUB
Council Member, Bruce Kelzenberg, is requesting for fees waived for a 500 card club.
He stated that he would like to see the community have the option to get together to play
500 at JPM in the Senior Center. They would meet one or two Fridays per month and
charge between $3.00 and $5.00 per person. Recreation Director, Keith Windschitl,
indicated that the Senior Center is not typically rented out on Friday evenings. An option
of eliminating the need for a custodian for these rentals would be allowing Bruce
Kelzenberg to have a key for the building. Motion by Payne, second by Greenhalgh to
waive fees and have all City, County and State laws adhered too. All ayes, motion
carried.
PAGE TWO
REQUEST FOR FEES WAIVED FOR A HOLIDAY KICK OFF PARTY
Recreation Director, Keith Windschitl, indicated that Columbia Heights resident, Gary
Peterson, is requesting fees waived for a holiday kick off party to be held on Saturday,
hlovember 29, 2003. All proceeds from the holiday kick off party will go towards a
Columbia Heights Community Center. Motion by Foss, second by Greenhaigh to waive
fees entirely for the Holiday Kick Off party. All ayes, motion carried.
REQUEST FOR FEES WAIVED FOR A 'WALK FOR LEUKEMIA' FUNDRAISER
Recreation Director, Keith Windschitl, indicated that Columbia Heights resident, Mary
Cross, is requesting for fees waived for a 'Walk for Leukemia' fundraiser to be held at
JPM on Saturday, January 10, 2004. Commission Chairperson, Eileen Evans, stated that
the Commission should comply with the reduced rate policy of $40.00 entry fee and
$15.00 per hour. Motion by Foss, second by Greenhalgh to reduce fees to $40.00 entry
fee and $15.00 per hour for the 'Walk For Leukemia' fundraiser. All ayes, motion
carried.
OLD BUSINESS
There is no old business at this time.
NEW BUSINESS
RESIGNATION OF BILL PETERSON FROM PARK AND RECREATION
COMMISSION
Commission Chairperson, Eileen Evans, informed the Commission of Bill Peterson's
letter of resignation. Recreation Director, Keith Windschitl, stated that the City Council
has interviewed for this position and will appoint an applicant upon making their final
decision.
PARK AND RECREATION COMMISSION MEETING DATES FOR NOVEMBER
AND DECEMBER
Recreation Director, Keith Windschitl, discussed the options for the Park and Recreation
Commission meetings for November and December. Due to the holiday season and other
Board and Commission meetings, the meetings will be changed to Tuesday, November
25, 2003 and Tuesday, December 16, 2003. Both meetings will be held at 6:30 p.m.
PAGE THREE
REPORTS
RECREATION DIRECTOR
P~ecreation Director, Keith Windschitl, informed the Commission of Central Mi_ddle
School's intent to charge the Recreation Department $45.00 per hour after 9:00 p.m.
during the week and any duration during the weekend. This information was brought to
the Superintendent's attention during the Columbia Heights Athletic Booster's meeting
on Wednesday, October 15, 2003. The Superintendent is going to look into this and let
the Recreation Director know what is happening with this matter.
Recreation Director, Keith Windschitl, stated that a decision would need to be made
concerning the rental rates for 2005. He is also suggesting making Friday rentals more
desirable to potential renters. Currently there are 22 Heights resident rentals, 23 non-
resident rentals, ten rentals at the rate of $40.00 entry fee and $15.00 per hour and ten
rentals with fees waived. This item will appear on the upcoming 2003 agenda.
Recreation Director, Keith Windschitl, informed the Commission of the Commission
Dinner to be held at JPM on Wednesday, December 10, 2003. This event will recognize
volunteer groups (Boards, Commissions, and Beautification Committee).
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the
Huset Park Master Plan is under way. A meeting was held with the Huset Park
Neighborhood group, which was well attended. He will present the Huset Park Master
Plan at the December 2003 Commission meeting.
Public Works Director/City Engineer, Kevin Hansen, handed out a spreadsheet that
indicated the average daily usage of skating/hockey rinks in Columbia Heights from 1998
to 2003. The Public Works Department has received direction from the City Council to
keep 2 to 4 finks open. The hockey and recreational rinks, along with the buildings, that
will be kept open during the 2003-2004 season will be Keyes Park, McKenna Park and
Ostrander Park. Commission Member, David Payne, suggested that only ice be made at
Gauvitte Park, stating that there is no ice finks on the west side of University. Kevin
Hansen indicated for only ice to be made at Gauvitte Park would save the city $3,000 to
$4,000. Motion by Greenhalgh, second by Payne to accept Keyes Park, McKenna Park
and Ostrander Park remaining open and for ice only at Gauvitte for the 2003-2004
season. Upon vote, ayes, Greenhalgh, Payne, and Evans. Abstained, Foss. Motion
carried.
PAGE FOUR
COMMISSION MEMBERS
Commission Member, Jerry Foss, informed the Commission of his trip to Tampa,
Florida, and what their recreational programs has to offer. Jerry Foss stated coaches are
certified, football has weigh-ins every Saturday morning, the stands are full, the. re are
cheerleaders for every event and there are concession stands for every event, they play on
the High School field and the players are all announced. Jerry Foss would like to see
something similar implemented within the Columbia Heights Recreation programs.
ADJOURNMENT
Meeting adjourned at 6:54 p.m.
Tina Foss, Park and Recreation Commission Secretary
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
OCTOBER 28, 2003
7:00 PM
APPROVED.
The meeting was called to order at 7:00 pm by Chairperson, Ted Yehle.
Roll Call: Commission members present- Peterson, Szurek, Schmitt, Bakerl and Yehle.
Also present were Tim Johnson (City Planner), Bob Streetar (Community Development Director),
Kevin Hansen (Public Works Director), Shelley Hanson (Secretary), Tami Ericson (Council Liaison),
and Ciara Schlicting (From Dahlgren, Shardlow, and Uban).
Motion by Szurek, seconded by Schmitt, to approve the minutes from the meeting of September 2,
2003 as submitted. All ayes. MOTION PASSED.
PUBLIC HEARINGS
Case #: 2003-1014-15
Preliminary Plat, Site Plan Review of Grand Central Lofts
Applicant: Nedegaard Custom Homes
Address: 4707, 4747, 4757, 4801, 4811, 4849 Central Avenue NE, Columbia Heights, MN
Zoning:
Transit Oriented Mixed Use Development District
Nedegaard Custom Homes has requested the approval of the Preliminary Plat and Site Plan of
properties located at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue NE. Bob Streetar,
Community Development Director, provided some background on the site and how a task force made
up of residents, business owners, and the developer worked together to arrive at the concept being
proposed in this plan. He then introduced Ciara Schlicting from Dahlgren, Shardlow, and Uban who
made the presentation to the Commission and people in attendance.
Ms. Schlicting explained this project is bounded by 49th Avenue on the north, Cheery Heights
Neighborhood on the east, 47t" Ave on the south, and Central Avenue on the west. This new project
area will be referred to as Grand Central Lofts.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 2
An application has been made by Nedegaard Custom Homes ("the Developer"), the owner of the
subject property, for Preliminary Plat approval and Site Plan review for the Grand Central Lofts, a
redevelopment of the Kmart Site. Proposed are 218 units of for-sale housing with price points
ranging fi.om $170,000 to $330,000. The housing includes three condominium buildings containing
66 units each and 20 townhomes in four groupings, with associated open space. Future phases of
development will include a community center and commercial uses.
Two actions will be taken by the Planning Commission one for the Preliminary Plat and one for the
Site Plan.
The Preliminary Plat review onl7 pertains to the portion of the Kmart redevelopment area that
contains the vacant Kmart store and parking lot and the Arby's site. The Site Plan review pertains to
the entire residential portion of the site plan except for design of the townhomes. The community
center building design will be reviewed at such time as the final program and design of the center has
been determined. The commercial site plan and building design will be reviewed as part of a future
development phase.
The Grand Central Lofts Site Plan has been designed in accordance with the goals and objectives of
the Kmart Redevelopment Concept Plan developed by the Kmart Advisory Group under the guidance
of the City Council. In May 2003, the City of Columbia Heights initiated a planning process for the
Kmart Site for the purpose of creating a redevelopment plan for the outdated and mostly vacant retail
center. Goals of the plan include more employment opportunities within the City, new housing
option previously not available in the City, increased opportunities for transit use, amenities to
promote walking and biking, and an improved image and vitality of Central Avenue. A City
Council-established citizen advisory group and the Developer worked closely to create the Concept
Plan to meet the needs of both the community and the Developer.
Planning Considerations
Comprehensive Plan
1)
Approval of the Comprehensive Plan designation for this site was recommended by the Planning
Commission on August 2, 2003; approved by the City Council on August 11, 2003; and
approved by the Metropolitan Council on August 21, 2003.
2)
The Comprehensive Plan designation for the property is Transit Oriented Development.
Specifically, the Comprehensive Plan states that these areas "will focus on the commuting needs
of Columbia Heights residents. As a result, a higher percentage of service-oriented
commercial/retail development will be necessary with high-density residential development
providing the. balance of the development. Mixed-Use pedestrian-oriented development near
transit nodes will provide oppommities for high-density residential and neighborhood
commercial development. Redevelopment of these areas will also provide the oppommity for
pedestrian linkages to other parts of the community and improvement of the overall non-
motorized circulation system within the community that will help improve the image of
Columbia Heights."
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 3
3)
The proposed Kmart redevelopment complies with the Comprehensive Plan designation: · The development is located along an existing transit route;
· New residents will be able to commute to work via the existing transit routes;
· The development will occur in phases, with the initial phase being high-density residential
development. Subsequent phases will include commercial development and a community
center. Patrons of the existing and new commercial areas will be able to patronize any new
business via transit;
· A high percentage of the area will continu~ to provide service-oriented commercial/retail
along Central Avenue and new higher density residential uses will balance the development
and provide a transition~ fi.om commercial development to the adjacent residential areas;
and
· The development will provide pedestrian connections to and through the subject properties.
Zoning Ordinance
4)
The zoning classification for the property is Mixed-Use District. The Planning Commission
recommended approval of the rezoning on September 2, 2003. The first reading of the City
Council for the rezoning was held on September 22, 2003. The second reading of the City
Council was held on October 13, 2003. Rezoning officially takes effect on November 13, 2003.
5)
The purpose of the Mixed Use District is to promote development and redevelopment that
facilitates linkages and interaction of transit services, housing and neighborhood services. The
focus of land use within this district is to ensure a pedestrian friendly environment and
pedestrian connections to and from residential development and transit facilities. The mix of
land use shall be flexible to help facilitate a successful development. The minimum density
allowed is 12 units/acre and the maximum density is 20 units/acre.
6)
The proposed Kmart redevelopment complies with zoning designation. The size of the subject
property is approximately 14.91 acres. A total of 218 units are proposed for the site, for a
density of 14 units/acre. Residential uses are comprised of three condominium buildings
containing 66 units each and four groupings of townhomes containing a total of 20 units.
7)
The proposed plat is divided into four outlots. Outlot A contains the three condominium
buildings, community center and pond; Outlot B contains the 20 townhome units, open space,
and ponds; Outlot C will contain commercial uses in future phases of development; and Outlot
D is comprised of a sloped landscaped buffer that will be privately owned and maintained.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28,2003
PAGE 4
Circulation, Access, Parking and Sidewalks
8)
Circulation through the site is provided through a new public right of way that runs along the
western boundary of the site from 47th Avenue to 49th Avenue. A privately-maintained interior
roadway circulates through the rest of the site providing access to the condominium garages and
townhome garages, as well to the community center site and on-street parking spaces.
9)
11)
12)
The new right-of-way access at 47th Avenue does not align directly with Tyler Street but is off
set. It is not the ideal alignment, but given site constraints, City Staff finds it acceptable.
The parking requirement for.multiple family buildings is two covered spaces per every two-
bedroom trait and one covered space for every one-bedroom unit. The condominium buildings
meet this requirement. Each building contains a total of 66 units. There will be a maximum of
62 2-bedroom units and a minimum of 4 1-bedroom units. There will be 128 garage spaces per
building, satisfying the requirements for both 1- and 2-bedroom units. The parking requirement
for townhomes is two covered spaces per unit. There are 20 units, each with a two-car garage,
for a total of 40 parking spaces. Additionally, there are 83 on-street parking spaces, for a total of
507 spaces at the development.
The performance standards for the Mixed Use District require sensitivity to adjacent usable open
space and include pedestrian/bicycle connections to enhance existing circulation patterns. The
development will provide approximately 5 acres of green space (34% of site area) and .77 acres
of sidewalks (5% of site area). The green space includes areas of open space surrounding ponds
and buildings. The sidewalks consist of trails around open space areas, along the edges of the
condominium buildings and surrounding the interior edge of the development. When Outlot C
is developed in a later phase, the internal sidewalk on the 47th Avenue side of the development
will be extended to Central Avenue. Additionally, staff encourages the extension of the
sidewalk east toward Fillmore.
The Fire Department indicated that access to the condominium buildings may be restricted. The
comer radii of the privately-maintained interior roadway, which cimulates around the
condominiums, may not allow emergency vehicles (e.g., fire tracks) to move around fi'eely. The
turning radii of the interior roadways need to accommodate emergency vehicles. The on-street
vehicle parking shown around two of the condominium buildings, Block 2 and Block 3, may
restrict the access of fire equipment. Before final plat approval, the Site Plan will need to assure
that adequate access to the condominium buildings is provided. Also, the location of the
proposed fire hydrant located on the south side of 47th Avenue does not benefit the site due to
topography. A fire hydrant should be located on the south side of Outlot A.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 5
Transit
13)
The transit stop servicing northbound traffic currently stops just north of 47th Avenue, directly
in front of Arby's. The transit stop servicing southbound traffic currently stops on the Hilltop
side of Central, on the northwest side of 47th and Central. The development currently includes a
sidewalk along the edge of the residential development along 47th Avenue, and will include a
sidewalk link to Central Avenue as part of the development of the commercial parcel, Outlot C.
The City Staff and the Developer have talked with Metro Transit about possible site
improvements to the Metro Transit stops along the west side of Central Avenue to enhance
transit use from the development. The city and Developer agree that these improvements are
crucial to drawing transit users from the development.
Lot Lines and Setbacks
14)
Building setbacks in the zoning district are regulated by the final site plan and development
agreement approved by the City Council, based on the following findings: a) the setbacks
provided adequate distances from uses in adjacent districts, and b) the setbacks maintain and
enhance the character of the neighborhood in which the mixed-use development is located. The
setbacks shown on the site plan provide adequate distances to adjacent properties and provide an
urban character on the interior of the development appropriate for mixed use development.
15)
The preliminary plat and site plan show proposed land swaps occurring with the property at
4811 Central Avenue for the purpose of right-of-way configuration and the property at 4849
Central Avenue for the purpose of maximizing the amount of right-of-way, and therefore
buffering, between the proposed roadway and the property located at 1040 49th Avenue. These
land swaps must be completed and reflected on the final plan prior to approval of the final plat.
Landscape Plan
16)
The Developer has submitted a Landscape Plan in accordance with the requirements for site
plans in the Zoning Ordinance. The Landscape Plan is well done and consistent both with the
Zoning Ordinance and with the Highway District Design Guidelines. In fact, the Landscape
Plan exceeds many of the requirements of the Ordinance with respect to plant sizes and
quantities. The one aspect in which the Landscape Plan does not meet the Zoning Ordinance
concerns coniferous plantings, although we believe the intent of the Zoning Ordinance is met.
The Ordinance requires that the plantings include 25 percent Evergreens. The plans show 17
percent. However, the plan provides an excess of the required amount of street trees, with one
tree per 30 feet rather than the required one tree per 50 feet. We believe that these additional
streets trees maintain the integrity of the landscape design and balance out the need for
additional ever.greens. Adding more evergreens would mean removing street trees, and we find
the plan as shown to be preferable.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 6
Minor revisions should be made to the Landscape Plan prior to final plat approval, with respect
to the following issues:
· The list of trees is extensive and should be reorganized to show the breakdown of trees into
different categories and/or planting hierarchies for the site to ensure the trees are falling
into appropriate categories (such as street tree species, open space species, water/pond edge
species, and buffer/slope species). Specifically, certain trees shown would not be
acceptable as street trees, such as Silver Maple or Willows; therefore categories should be
clarified.
· The stairway to 47th Avenue is shown on the s. ite plan but is not noted on the Landscape Plan.
This note should be added.
· The plantings shown at the edge of trails and ponds are noted to be 6 to 8 ft in height.
Confirmation should be made that the heights of these plants do not impact views into and
out of the open space.
· A typical planting plan should be provided to show the types of plantings that will occur at the
edge of private patios in the courtyard areas of the condominium buildings.
· The Landscape Plan should include a note that addresses slope and general drainage.
· Consideration should be given to breaking up the repetition of the privacy wall adjacent to the
property at 1040 49th Avenue through varied heights of plants, such as shrubs and
perennials.
17)
The landscape plar~ shows buffering through plantings, fencing and a boulder retaining wall to
buffer the property at 1040 49th Avenue from the new public roadway and access at 49m Avenue.
The landscape plan is appropriate for purposes of providing an aesthetic and safety buffer,
subject to confirmation to the City Engineer that adequate sight triangles are preserved from the
new roadway toward 49th Avenue.
Maintenance
18)
The private elements of the developmer/t, including all buildings, private roads, sidewalks,
ponds, open space, landscaping, including the landscape buffer adjacent to 1040 49th Avenue,
and all utilities out of the public right of way will be maintained by the Grand Central Loft
Homeowners Association in accordance with approved Homeowners Association covenants.
Highway District Design Guidelines
The Columbia Heights Design Guidelines were created to guide developers and businesses in the
design of expansions, renovations or new construction of buildings or parking within the Central
Avenue and 40th Avenue commercial corridors, and to assist City officials and staff in reviewing
development proposals. The guidelines are mandatory, but the City may permit alternative
approaches that meet the objectives of the design guidelines. The design district that is applied
to the Grand C~ntral Lofts is the Highway District.
PLAaNNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 7
Architectural Guidelines
1)
Building Placement Objective: To orient non-residential buildings toward the street in order to
improve its walkability, while creating oppommities for more internally-focused residential
development. Residential buildings may be oriented toward Central Avenue or toward internal
streets or courts, with side fafade parallel to Central Avenue. Fafades parallel to Central
Avenue should be well-detailed and service areas should not be located along the Central
Avenue frontage. The frontage should be appropriately landscaped.
· The development meets this objective. The residential development is separated from
Central Avenue by existing commercial .development. The residential development is
focused toward internal courtyards and streets. The rear fagades of the western most
condominium building and townhome grouping is parallel to Central Avenue and is well-
detailed. Appropriate lahdscaping is provided.
2)
Primary Fagades and Roof Treatment Objective: To encourage attached residential and mixed-
use buildings that are compatible with the prevailing single-family residential surroundings.
Residential buildings may be designed with flat or pitched roofs. A variety of roof shapes and
parapet details are encouraged; however, non-structural, purely decorative roof elements should
be avoided.
· The development meets this objective. The condominiums have a flat roof and the entries
and windows on the first floor relate to human scale.
· The townhomes have pitched roofs with a variety of peak heights. The townhomes are
complementary to the design of houses in adjacent neighborhoods and evoke the same
design as the "northeast Minneapolis bungalow."
3)
Building Width and FaCade Articulation Objective: To add visual interest and variety to
buildings and emphasize the pedestrian scale. The primary fa¢ades of buildings should be 40 ft.
or more in width and should be articulated into smaller increments by following methods listed
in the Design Guidelines to lessen apparent bulk.
· The minimum faqade width of the cbndominium buildings exceed the 40 ft. requirement
and are articulated into smaller increments by projections and balconies.
· The minimum facade widths of the townhome groupings exceed the 40 ft. requirement.
The facades are articulated in part through windows, door and garage door placement. The
facades are also articulated through the use of complementary materials, including stone
veneer, stucco, copper roof structures over bay windows, decorative half timbering, and
cedar brackets and along with other fa¢ade ornamentation.
4)
Building Height Objective: To create increased sense of enclosure, diminish the perceived
width of the street, and provide opportunities for upper-story housing, offices or studios. Two
and three story buildings are strongly encouraged. All buildings shall have a minimum cornice
height of 22 feet. This height is adequate to achieve the building height objective, conveying a
multi-story appearance even if the building has only one occupied floor.
· The condominium buildings are 4 stories and approximately 43 ft. from foundation to the
roof.
· The townhomes are one and two stories. They have a maximum height of 36.5 feet and
have the appearance of two stories. These buildings are in keeping with nearby single- and
two-f, amily housing units.
5)
6)
7)
8)
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 8
Transparency - Window and Door Openings Objective: To reflect the character of existing
storefront commercial buildings, enliven the streetscape and enhance security by providing
views into and out of buildings. For residential buildings, a minimum of 20 percent of primary
(street facing) fagades and 15 percent of each side or rear facade shall consist of window and
door openings as specified in the guidelines.
· The condominium building contains entries, balconies and windows along the front and
rear fagades and balconies and windows along the side facades to meet this requirement.
The window shape, size and patterns emphasize the organization of the facade and the
definition of the building.
· The townhomes include window and door openings to provide sufficient views out of
buildings, and to provide a human scale and pleasant pedestrian experience.
Entries Objective: To establish the visual importance of the primary street entrance, and to
ensure that entries contribute'to the visual attractiveness of the building and are readily visible.
For residential buildings, primary building entrances should face the primary abutting public
street or walkway, or be linked to that street by a clearly defined and visible walkway or
courtyard. Additional secondary entrances may be oriented to a secondary street or parking
area. Porches, steps, pent roofs, roof overhangs, hooded front doors or similar architectural
elements should be used define the primary entrances to all residents.
· The condominiums meet the objectives.
· The townhomes meet the objectives.
Rear Fagade and Entries Objective: To improve the appearance of rear fagades, orient
customers parking or walking to the rear of buildings, and provide safe and convenient access to
all building entrances.
· Each of the facades of the condominium buildings and townhomes will be designed to the
same high standard and meet this requirement.
Building Materials Objective: To ensure that high-quality, durable and authentic building
materials are used in residential and no,nresidential construction. Ail buildings should be
constructed of high-quality materials, including the following: brick; natural stone; precast
concrete units and concrete block, provided that the surfaces are molded, serrated or treated with
a textured material in order to ~ve the wall surface a three-dimensional character; stucco; jumbo
brick may be used on up to 30 percent of any fagade, provided that it is used only on the lower
third of the building wall; wood, consisting of horizontal lap siding with an exposure no greater
than 5 inches or wood shakes (surfaces must be painted); synthetic wood (fiber cement) siding
resembling horizontal lap siding.
· The condominiums will be constructed of brick, stucco and siding. According to the
Developer, the condominium exterior materials will be approximately 20 percent brick with
two different colors, 20 percent stucco and about 60% acceptable siding materials. Final
building plans shall be subject to the review and approval of the City Staff to ensure that
the building materials and design meet the requirements of the Urban Design Guidelines for
the Highv/,ay District.
· The townhomes will be constructed of stucco with stone veneer and decorative half
timbers. They will complement the materials used on the condominium buildings. Final
building plans shall be subject to the review and approval of the City Staff to ensure that
the building materials and design meet the requirements of the Urban Design Guidelines for
the Highway District.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 9
9)
Rooftop Equipment Objective: To ensure that views of rooftop equipment from public streets or
pedestrian ways are minimized. All rooftop equipment shall be screened from view from
adjacent streets, public fights-of-way and adjacent properties. Preferably, rooftop equipment
should be screened by the building parapet, or should be located out of view from the ground.
· According to the Developer, rooftop equipment will be designed in accordance with this
requirement. Final building plans for the condominium and townhouse buildings shall be
subject to the review and approval of the City Staff to confirm that this requirement is met.
10)
Building Colors Objective: To ensure that building colors are aesthetically pleasing and
compatible with their surroundings. Building colors should accent, blend with, or complement
surroundings. Principal building colors should consist of subtle, neutral or muted colors with
low reflectance. Warm-toned' colors are encouraged. No more than two principal colors may be
used on a facade. Bright or primary colors should be used only as accents, occupying a
maximum of 15 percent of building fagades.
· The condominiums meet this requirement.
· The townhomes meet this requirement.
Architectural Detailing Objective: To encourage new building design that echoes the design of
the few iconic buildings that remain in Columbia Heights - notably the Heights Theater - while
enlivening building fagades and contributing to a human-scaled environment. Architectural
details such as ornamental cornices, arched windows and warm-toned brick with bands of
contrasting color are encouraged in new construction. The contemporary adaptation of historic
and vernacular residential, institutional and commercial styles found in Columbia Heights and in
Northeast Minneapolis is encouraged.
· The condominium buildings meet this requirement.
· The townhomes meet this requirement.
Site Design Guidelines
12)
Parking Location Objective: To improve the appearance and convenience of parking lot
circulation for vehicles and pedestrians by breaking the parking area up into smaller units.
· Parking for the condominiums is provided in underground garages and parking for the
townhomes is provided in two-car garages. Visitor parking is located along the privately-
maintained roadway, in accordance with these requirements.
13)
Parking Area Screening Objective: To soften the appearance of parking areas when viewed
from an abutting street or sidewalk and to screen parking areas from residential yards.
· The landscape plan for the development illustrates that these requirements are met.
14)
Structured Parking Objective: To ensure that parking structures are compatible with
surrounding buildings and make a positive contribution to the streetscape. Entrance drives to
structured parking (including underground parking) should be located and designed to minimize
interference with pedestrian movement. Pedestrian walks should be continued across driveways.
· The underground condominium parking garages will project out between 1 to 4 feet above
ground according to the site topography. According to the Developer, these will be
architecturally designed to match the Highway District Design Guidelines.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 10
15)
16)
17)
18)
Placement and Screening of Service, Loading and Storage Areas Objective: To screen views of
service and loading areas, and to ensure that the noise impacts of these functions are fully
contained and not audible from surrounding streets and properties. Screening must be provided
in accordance with the Zoning Ordinance.
· The landscape plan for the development illustrates that these requirements are met.
Pedestrian and Bicycle Access Objective: To ensure that pedestrians and bicyclists have safe
and convenient access to all business establishments to all business establishments.
· The proposed development includes a sidewalk and trail network throughout the site. 'This
includes trails around ponds with open space areas, along the edges of the condominium
buildings and surrounding the interior edge of the development. When Outlot C is
developed in a later p. hase, the internal sidewalk on the 47th Avenue side of the
development will be extended to Central Avenue. Additionally, staff encourages the
extension of the sidewalk east toward Fillmore. The development also includes a sidewalk
connection to the 49th Avenue right-of-way.
· A completion of a link should be provided from the interior trail system on Outlot B west
toward the public roadway. A link currently exists to the gazebo, and then from the gazebo
to the pool. A link should also extend around the outside edge of the pool west to the
roadway.
Signs Objective: Signs should be architecturally compatible with the style, composition,
materials, colors and details of the buildings and with other signs on nearby buildings. Signs
should be an integral part of the building design.
· According to the Developer, there will a monument sign for the project. Detailed plans
for the sign must be submitted to City Staff for review and approval to confirm that the sign
meets the Design Guidelines prior to final plat approval.
Lighting Objective: To ensure that safe and attractive lighting levels are provided around all
buildings and parking areas, without excessive glare or brightness. Exterior lighting should be
the minimum necessary for safety and security. Lighting should be designed to coordinate with
building architecture and landscaping. Building mounted fixtures compatible with building
fagades are encouraged.
· The Developer has submitted a site lighting plan showing the location of site lighting.
· Lighting fixtures must be reviewed and approved by City Staff to ensure conformance
with Design Guidelines, prior to final plat approval.
· The Developer must submit a lighting spread pattern map to the City Engineer for review
and approval that shows boarder illumination not to exceed the maximum allowable foot
candles at the property line, prior to final plat approval.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 11
Kmart Redevelopment Concept Plan
The Grand Central Lofts Site Plan has been designed in accordance with the goals and objectives of
the Kmart Redevelopment Concept Plan developed by the Kmart Advisory Group under the guidance
of the City Council. In May 2003, the City of Columbia Heights initiated a planning process for the
Kmart Site for the purpose of creating a redevelopment plan for the outdated and mostly vacant retail
center. Goals of the plan include more employment oppommities within the City, new housing
option previously not available in the City, increased oppommities for transit use, amenities to
promote walking and biking, and improving the image and vitality of Central Avenue. A City
Council-established citizen advisory group and the Developer worked closely to create the Concept
Plan to meet the needs of both the community and the Developer.
Residential Goal
The Grand Central Lofts site plan meets the stated goal for residential development, which is to
"provide the City of Columbia Heights a variety of housing types, styles and choices to meet the
needs of the community. The main objectives for the residential development include:
· Provide a diversity of housing choices that will satisfy customer preferences for this location
· Support appropriate urban housing densities along with performance standards to create fmancial
value and achieve strong purchasing power to support neighborhood service businesses.
· Promote a redevelopment concept that creates an attractive urban neighborhood that includes
housing amenities such as decks, open spaces, gathering areas, recreational amenities, pedestrian
ways, landscaping and green spaces to ensure a safe functional and desirable living environment.
· Successfully integrate the new neighborhood into the surrounding older established
neighborhoods.
· Require high quality community design and construction standards."
Parks, Open Spaces and Natural Environment Goal
The Grand Central Lofts site plan meets the intent of the stated goal for open space, being that the
redevelopment "will include a neighborhood park that will act as the focal point for the neighborhood
and provide an amenity to the surrounding community. A series of trails and landscaped boulevards
will connect the park to the elements within the development and to the adjacent neighborhoods. A
stairway connection will also be provided from the development up to 47th Avenue to provide access
to the adjacent neighborhoods. The existing slope along the eastern edge of the site will be enhanced
with terraced walls, native landscape materials and stormwater enhancements. Other sloped areas
throughout the development will receive the same type of treatments."
The concept plan s.uggested that the location of the open space extend westward to abut the Central
Avenue commercial development. This created a view and connection from Central Avenue into the
open space. The Grand Central lofts-site plan provides ponding and the community center site
adjacent to the new right of way, east of the commercial development, limiting the view of the
interior open space from Central Avenue. Consideration should be given as to how the view and
connection from Central Avenue to the open space may be enhanced.
PLANNING & ZONING MINUTES
OCTOBER 28, 2003
PAGE 12
Therefore, it is the recommendation of staff and the task fome to approve the Preliminary Plat as it is
found to meet the following Findings of Fact established in Section 9.411 (6) of the Zoning
Ordinance for Preliminary Plats.
1. The proposed Preliminary Plat conforms to the requirements of the Subdivision Ordinance.
2. The proposed subdivision is consistent with the Comprehensive Plan.
The proposed subdivision contains parcel and iand subdivision layout that is consistent with
good planning and site engineering design principles.
Site Plan
Staff also recommends approval of the Site Plan as it also meets the following Findings of Fact
established in Section 9.413 of the Zoning Ordinance for Site Plan Review.
1. The Site Plan conforms to all applicable requirements of this Ordinance.
2. The Site Plan is consistent with the applicable provisions of the City's Comprehensive Plan.
o
The Site Plan is consistent with the applicable area plan. The Site Plan has been designed in
accordance with the goals, objectives and concept plan of the Kmart Site Redevelopment
Concept Plan.
o
The Site Plan minimizes any adverse impacts on property in the immediate vicinity and the
public fight-of-way.
At this time Commission Chair Yehle opened ap the Public Hearing. He reminded residents that no
one is guaranteed a view forever. He listed several examples around Columbia Heights and
Minneapolis of views that have changed due to re-development.
Kevin Doty of 1845 Fainvay Dr. asked who would be responsible for infra-strucmre improvements
such as water and sewer. He also questioned plans for rain water/storm water runoff and whether any
of the new housing will be used for Section 8 purposes. Kevin Hansen, Public Works Director
answered his questions. He told him it is the responsibility of the developer to pay for the
infrastructure changes and improvements for the project. And these residential units are not for
Section 8 housing. They will be sold in the range of $170,000 to $330,000 and are geared to be
owner-occupied.
Ken Myhre of 114i Cheery Lane has lived there since 1990. His concern was his nice view being
taken away and he feels the present owners in the neighborhood shouldn't be ignored. He was shown
projected views that were taken from three points in Cheery Heights. After seeing what the view is
projected to look like, he thought the plans ~vere acceptable.
PLANNING & ZONiNG COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 13
John Kalata of 1144 Khyber Lane said the height of the proposed construction was lowered from 52
feet to 43 feet. He thinks that was a nice compromise and acceptable. He is pleased with the
cooperation shown by the developer to accommodate some of the concerns of area residents. It was
also explained that a retaining wall and a double row of trees will be placed along the east side of the
development to buffer the new units fi:om the Cheery Heights Neighborhood.
John Feges from Nedegaard Homes explained the placement of the sidewalks and how they will tie
into those on 49th Avenue.
Pastor Bob Lyndes. said he is in.favor of the development. He said it will bring people to this
community, add to our property' tax revenue, increase school revenues, and be an asset to the
community as a whole.
Keith Dreyer of 1041 49th Avenue is concerned about the added traffic on 49th Ave with the opening
of the new road. He believes the traffic count is already too high on that street. Kevin Hansen
reported that a traffic study had been done in August and it was adjusted for seasonal changes such as
school being in session. The study showed that it wouldn't create problems except possibly during
the morning school rush. The sight distances coming in and out of the proposed street location were
designated as good. He said the study indicated approximately 900 vehicles per day would be added
to the current traffic count of 5400 on 49th Ave with the new development. He said the traffic count
on Central Avenue is approximately 28,000 per day, and that MN DOT is currently doing a timing
th rd
study of the lights on Central Avenue from 40 - 53 and that the timing of the lights may be changed
to help traffic flow.
Commission member Baker asked about the big hill behind K-Mart and how it would be stabilized.
Kevin Hansen explained that the storm water currently drains to the north to 49th Avenue and is not
directed down the hill. He said Engineered plans will be submitted and reviewed as part of the
development building review process for any/etaining wall or erosion control due to the change of
elevations between this property and the existing neighborhood to the east.
Kevin Hansen was asked about the existing watermain and whether it could be re-used. He said if it
is in good condition, they would have the right to do so.
Bruce Nawrocki of 1255 Polk Place asked whether the developer would be responsible for the
expense of putting the new road in to 49th Avenue. He was told, yes. Mr. Nawrocki also wanted to
make sure the conditions of approval were read to those in attendance for the record.
Schmitt asked about the ponds that will be created. She wanted to know if they were going to have
water in them at al! times or just used for storm water. She was told they would hold water all the
time, but the level, would go up due to storm water running into those ponding areas from time to
time. With that the heating was closed.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 14
Preliminary Plat
Motion by Peterson, seconded by Szurek to recommend that the City Council approve the
Preliminary Plat of Subdivision subject to the following conditions of approval that have been found
to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning
and Development Ordinance, including:
1. An approved Preliminary Plat shall be valid for a period of one year from the date of City
Council approval· In the event that a final plat is not submitted within this time period, the
Preliminary Plat will become void.
2. The proposed land swaps shown on the preliminary plat concerning the properties located at
4811 and 4849 Central Avenue must be completed and reflected on the-final plat prior to
-final plat approval.
3. The Developer must obtain the approval of Anoka County on the 49th Avenue access prior to
approval of final plat.
4. The Developer must submit plans to MnDOT for review and recommendation prior to
approval of final plat.
5. The public roadway curbing should be a B618 design.
6. The City's requirement for intersection clear zone or a 30-foot triangle must be maintained at
the public road access on 49th and 47th Avenues.
7. The Developer must make a park dedication contribution in the amount of $163,5OO prior to
approval of the final plat.
8. If stormwater is to be conveyed off site following the same discharge route as it currently
follows, the preliminary plat must include a utility easement. This utility easement must be
added to the preliminary plat prior to review of the preliminary plat by the City Council.
9. Data on the public road curve should be included on the preliminary plat prior to review of
the preliminary plat by the City Council.
10. The written legal description on the preliminary plat should be reviewed as the distances
do not match what is shown on the drawing. The legal description must be corrected prior
to review of the preliminary plat by the City Council.
11. The Developer must explain why there is a change in the public road right-of-way width
from 50' to 55' and back to 50' to the satisfaction of the City Engineer or revise the right of
way width per the direction of the City Engineer prior to review of the preliminary plat by
the City Council.
12. A storm water management plan, meeting the requirements of City Code Section 9.609 will
be required prior to final plat approval.
13. Catchment area maps and stormwater water calculations must be submitted and approved
prior to final plat approval.
14. The proposed surface water ponding plan generally meets the minimum requirements for
the l O0-year storm event. Please provide supporting documentation for the WRMP policy
of "new development shall incorporate storm water controls to prevent any increase in
peak discharge rates, "for the critical storm event.
15. The existing K-Mart property drains through a CMP storm Hne into Central Avenue,
through private property. The condition of the line requires replacement to Central.
16. A detailed erosion control plan should be prepared and submitted with the final plans.
17. If the project is going to be phased, the erosion control plan should be representative of the
phasing plan·
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28,2 003
PAGE 15
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
All Ayes.
A site gradingplan will be requiredprior tofinalplat approval. If the site will not be mass
graded, a phasing plan shouM be included.
If the proposed retaining wall exceeds four feet in height, the final plans should include a
wall design by a registered engineer·
Any site grading prior to final plat approval will require an excavation permit, obtained
from the Engineering department.
The Developer must address how will the steep slopes on the entire east side, part of the
south and bordering the westerly commercial property will be restored and maintained
with the submittal of the final plat.
An NPDES permit will be required
All public utilities shall meet the City of Columbia Heights specifications.
All utility work shall be consistent with the City of Columbia Heights specifications, at a
minimum.
The plans should indicaie what existing watermain will be utilized and what main will be
abandoned. The method of abandonment (or removaO should also be indicated
All public watermain should be minimum 8 inch in diameter.
Include adequate valving for water main isolation.
The Development shall provide the City of Columbia Heights with as-built drawings of all
newly constructed utilities.
The Homeowners Association covenants will be submitted to the City Attorney and City
Engineer for review and approval prior to final plat approval
Afire hydrant should be located on the south side of Outlot A.
MOTION PASSED.
Site Plan
Motion by Yehle, seconded by Peterson to approve the application for Site Plan, including the design
of the condominium buildings, based on the Findings of Fact and subject to the following conditions
of approval that have been found to be necessary ensure compliance with the requirements of the
Zoning and Development Ordinance:
1. The approval of a Site Plan by the Planning Commission shall be valid for a period of one
year. ' ·
2. Final building plans for the condominium and townhouse buildings shall be subject to the
review and approval of the City Staff to ensure that the building design meets the
requirements of the Urban Design Guidelines for the Highway District, prior to issuance of
any building permits.
3. All outstanding items listed under Highway District Urban Design Guidelines on pages 5-
9 of this report must be submitted to City Staff.
4. Detailed plans for the monument sign must be submitted to City Staff for review and
approval to confirm that the sign meets the Design Guidelines prior to final plat approval.
5. £ighting fixtures must be reviewed and approved by City Staff to ensure conformance with
Design Guidelines, prior to final plat approval.
6. The Developer must submit a lighting spread pattern map to the City Engineer for review
and approval that shows boarder illumination not to exceed the maximum allowable foot
candles at the property line, prior to final plat approval.
7. The Developer must work with City Staff and the Fire Department to assure that the Site
Plan provides adequate building access and circulation for emergency vehicles, prior to
final plat approval.
All ayes. MOTION PASSED.
PLANNING & ZONING COMMISSION MINUTES
OCTOBER 28, 2003
PAGE 16
NEW BUSINESS
None
MISCELLANEOUS
Yehle reminded members of the joint Holiday Dinner that will be held December 10 at Murzyn Hall
to honor those who volunteer their time on various b6ards and commissions.
He also reminded members oftheregular meeting on Tuesday, November 4, 2003 at 7 pm when
plans will be reviewed for Heights Rental Center that will be located on 51st Court.
Motion by Baker, seconded by Schmitt to adjourn the meeting at 8:30pm. All ayes.
MOTION PASSED.
Respectfully submitted,
Shelley Hanson
Secretary
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
NOVEMBER 4, 2003
7:00 PM
The meeting was called to order at 7:00 pm by Chairperson, Ted Yehle.
Roll Call: Commission members present- Peterson, Szurek, Schmitt, Baker, and Yehle.
Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Tami Ericson
(Council Liaison).
Approval of the October 28, 2003 minutes was tabled until the December meeting as
commission members did not have time to review them prior to the meeting.
PUBLIC HEARINGS
Case #: 2003-1116-17
Site Plan Approval, Conditional Use for Outdoor Storage
Applicant: Columbia Heights RentaI--RJ Ryan Construction
Address: 5045 & 5065 51st Court, Columbia Heights, MN
Zoning: General Business
This is a request from R.J. Ryan and Columbia Heights Rental for Site Plan Review to construct
a new facility on the vacant land behind White Castle on 51st Court, and a request for a
Conditional Use Permit to allow for outdoor storage accessory to the business. Columbia
Heights Rental Center recently purchased the vacant land behind White Castle on 51st Court for
the purpose of constructing a new rental center. They own all 3 vacant parcels which include
st
5045, 5065, and 5075 51 Court totaling 2 acres, but are only proposing to construct on the
south 2 parcels of 1.02 acres. They have proposed to build a new 5,500 square foot (40 X 136)
retail and office showroom store housing equipment for rent. The plans are to construct a new
facility fronting on 51st Court facing west that showcases design features consistent with the
new Columbia Heights Design Guidelines. The proposed construction schedule from start to
completion is approximately 4 months, beginning next spring.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 2
The north floor plan of the facility is being designed to offer an office/showroom, with the rest of
the building functioning as a party goods and industrial equipment storage area. The proposed
site design will include an off-street parking facility on the north side of the building, which will
also provide access to the rear loading and storage area via an access gate. There will also be
a fenced-in paved area on the east side designated for outdoor towable storage items and
operable Rental Center vehicles and equipment. There will be an access gate on the south
side of the site to allow for vehicles and rental equipment to exit.
The site has no prior building history, and as such has always been a vacant parcel of land. In
1991 the City of Columbia Heights approved a site plan for a 2-story office complex, which was
never built.
Planning Considerations:
Comprehensive Plan:
The 2001 City Comprehensive Plan designates the property for future commercial use, which
promotes commercial service development such as what is proposed.
Zoning Ordinance:
The Zoning Classification for the property is General Business. Offices, and retail sales and
service businesses are permitted uses in this district. Outdoor Storage is allowed by conditional
use.
Highway District Design Guidelines
The Columbia Heights Design Guidelines were created to guide developers and businesses in
the design of expansions, renovations or new construction of buildings or parking within the
Central Avenue and 40th Avenue commercial corridors, and to assist City officials and staff in
reviewing development proposals. The guidelines are mandatory, but the City may permit
alternative approaches that meet the objectives of the design guidelines. The design district
that is applied to this site is the Highway District.
The applicant has designed the site plan and elevations in harmony with the goals and
objectives of the Columbia Heights Design Guidelines, even though as mentioned before, aren't
officially adopted yet.
1)
Building Placement Objective: To orient non-residential buildings toward the street in order
to improve its walkability, while creating opportunities for more internally-focused
residential development. Nonresidential buildings should have a well-defined front fa(;ade
with entrances facing the street.
a. The development meets this objective. The development features well-defined
front, and side facades visible from 51st Court and Central Avenue.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 3
2)
Primary Far.~ades and Roof Treatment Objective: Nonresidential or mixed-use buildings
may be designed with flat or pitched roofs. The base or ground floor of the building
should include elements that relate to the human scale, including texture, projections,
doors and windows, awnings, canopies or ornamentation.
· The development meets this objective. The building proposed has a fiat roof, with
entries, a variety of pedestrian-friendly doors and windows, color variations, many
canopies, and defined building texture that relate to the human scale and help to
define the primary facade.
3)
Building Width and Fac,,ade Articulation Objective: To add visual interest and variety to
buildings and emphasize the pedestrian scale. The primary fa(;ades of buildings should be
40 ft. or more in width and should be articulated into smaller increments by following
methods listed in the Design Guidelines to lessen apparent bulk.
· The building facade has been broken up broken up through several techniques and
meets this requirement. The facades are articulated in part through window and door
openings, various textures including stamped aggregate finishes, and smooth
troweled accent bands. The facades are also articulated around the entire building
with burgundy canvas awnings, along with decorative light fixtures.
4)
Building Height Objective: To create increased sense of enclosure, diminish the perceived
width of the street. Two and three story buildings are strongly encouraged. All buildings
shall have a minimum cornice height of 22 feet. This height is adequate to achieve the
building height objective, conveying a multi-story appearance even if the building has only
one occupied floor.
o The building is one story in height. The cornice height will actually be 24 feet at
the northwest entry point, but will achieve a consistent cornice height of 22 feet
around the building and will have the appearance of a two-story building.
5)
Transparency - Window and Door Openings Objective: To reflect the character of existing
storefront commercial buildings, enliven the streetscape and enhance security by providing
views into and out of buildings. For commercial or office uses, a minimum of 20 percent of
primary (street facing) fa(;ades and 15 percent of any two side or rear facades shall consist
of window and door openings as specified in the guidelines.
· The proposed building contains entries, doors and windows along the front, side and
rear facades that meet this requirement. The window shape, size and patterns
emphasize the organization of the facade and the definition of the building.
6)
Entries Objective: To establish the visual importance of the primary street entrance, and to
ensure that entries contribute to the visual attractiveness of the building and are readily
visible. For nonresidential buildings, primary building entrances should face the primary
abutting public street or walkway, or be linked to that street by a clearly defined and visible
walkway or courtyard. Additional secondary entrances may be oriented to a secondary
street or parking area. Entries shall be designed with a variety of attractive features.
· The building meets the objectives as the building provides two entrances, one facing
51st Court and the other facing the off-street parking lot. The entry features a raised
parapet, display windows, and canvas awnings.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 4
7)
8)
9)
10)
Rear Fa(:;ade and Entries Objective: To improve the appearance of rear fac_.~,ades, orient
customers parking or walking to the rear of buildings, and provide safe and convenient
access to all building entrances.
· The rear entry has been designed with a canvas awning and meets this requirement.
Building Materials Objective: To ensure that high-quality, durable and authentic building
materials are used. All buildings should be constructed of high-quality materials, including
the following: brick; natural stone; precast concrete units and concrete block, provided that
the surfaces are molded, serrated or treated with a textured material in order to give the
wall surface a three-dimensional character; stucco; jumbo brick, and EIFS. Buildings 100
feet or more in width shall employ at least two masonry types or colors on the primary
fac,.ade.
· The building will be constructed of a precast Fabcon material with an aggregate
finish. The applicant has proposed a new product type stamped aggregate finish in
two complementary colors that give the wall a textured look and achieve a three-
dimensional character. Staff believes this to be a design that meets the objectives and
intent of the guidelines. The primary facade is proposed with two masonry colors; an
off-white and plum finish.
Rooftop Equipment Objective: To ensure that views of rooftop equipment from public
streets or pedestrian ways are minimized. All rooftop equipment shall be screened from
view from adjacent streets, public rights-of-way and adjacent properties. Preferably,
rooftop equipment should be screened by the building parapet, or should be located out of
view from the ground.
· Any rooftop equipment will be designed in accordance with this requirement. The
cornice height will be approximately 4 feet higher than the actual roof line which will
be sufficient for screening any mechanical rooftop units.
Building Colors Objective: To ensure that building colors are aesthetically pleasing and
compatible with their surroundings. Building colors should accent, blend with, or
complement surroundings. Principal building colors should consist of subtle, neutral or
muted colors with Iow reflectance. Warm-toned colors are encouraged. No more than two
principal colors may be used on a fac.,,ade. Bright or primary colors should be used only as
accents, occupying a maximum of 15 percent of building fa(;ades.
· The building meets this requirement. Warm-toned plum and off-white colors are the
primary colors proposed for the front and side facades. A smooth trowel rose-colored
accent band is featured on the front facade.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 5
11)
13)
15)
16)
Architectural Detailing Objective: To encourage new building design that echoes the
design of the few iconic buildings that remain in Columbia Heights - notably the Heights
Theater - while enlivening building fac,.ades and contributing to a human-scaled
environment. Architectural details such as ornamental cornices, arched windows and
warm-toned brick with bands of contrasting color are encouraged in new construction. The
contemporary adaptation of historic and vernacular residential, institutional and commercial
styles found in Columbia Heights and in Northeast Minneapolis is encouraged.
· The building meets this requirement as the building is designed with warm-toned and
contrasting colors and architectural detailing.
Awning Objective. To encourage the use of awnings as a way to shelter customers,
reduce glare and conserve energy, and provide additional accent color to building
facades. Where awnings are desired, canvas or fabric awnings should be used, rather
than wood or metal.
· Red Canvas awnings are featured on all the building elevations and meet this
requirement.
Parking Location Objective: To ensure than buildings, rather than parking lots dominate
the appearance of the streetscape.
· Parking for the building is proposed on the north side and is set behind the building
facade so as to soften the paved area in accordance with these requirements.
Parking Area Screening Objective: To soften the appearance of parking areas when
viewed from an abutting street or sidewalk and to screen parking areas from residential
yards. Parking areas adjacent to public streets or sidewalks shall be screened with a
combination of landscaping and decorative fencing or similar features to screen parked
cars.
· The landscape plan proposes a combination of trees, shrubbery, and decorative
fencing that meets this requirement, and also provides necessary screening from
adjacent residential properties.
Placement and Screening of Service, Loading and Storage Areas Objective: To screen
views of service and loading areas, and to ensure that the noise impacts of these functions
are fully contained and not audible from surrounding streets and properties. Screening
must be provided in accordance with the Zoning Ordinance.
· The 6-foot high fence and the landscape screening proposed meet this requirement..
Signage Objective: Signs should be architecturally compatible with the style, composition,
materials, colors and details of the buildings and with other signs on nearby buildings.
Signs should be an integral part of the building design.
· According to the Developer, wall signage is proposed on the west building facade. Plans
for signage must be submitted to City Staff for review and approval to confirm that the
signage meets the Design Guidelines and Zoning Ordinance requirements.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4,2 003
PAGE 6
17)
Lighting Objective: To ensure that safe and attractive lighting levels are provided around
all buildings and parking areas, without excessive glare or brightness. Exterior lighting
should be the minimum necessary for safety and security. Lighting should be designed to
coordinate with building architecture and landscaping. Building mounted fixtures
compatible with building far_,,ades are encouraged.
· The Developer has subm~ed a site lighting plan showing the concentrations and
location of site lighting in accordance with City requirements. Complementary building
mounted fixtures are proposed.
Non-residential building/parking setbacks:
· Minimum front yard building setback is 15 feet;
The proposed building meets this
requirement as it is 15 feet from the property line. While the building foundation is set
back at 15 feet, the ordinance allows for architectural features such as awnings to be
placed in the setback areas.
Minimum rear yard building setback is 20 feet; The proposed building meets this
requirement, as it is 55 feet from this property line.
Minimum side yard building setback is 0 feet; The proposed building meets this
requirement, as it is more than 50 feet from either side property lines.
Minimum parking setbacks are 15 feet from the front and 5 feet from the side and rear
property lines; Off-street parking proposed meets City requirements as parking is
located 15 feet from the front property line, 5 feet from the side property line, and 15 feet
from the rear property line.
Parking area requirements:
Minimum requirements for office/showroom are one space per every 300 square feet of gross
floor area; Outdoor storage requires one space per 3,000 square feet;
The site plan shows 22 off-street parking spaces proposed, with the requirement being 19.
There is one handicapped space shown which meets accessibility requirements. The parking
lot will be accessible from 51st Court, and as mentioned will feature a 6-foot high chain-link
fence with privacy slats to conceal the outdoor towable storage area. It should be noted that
the lighting plan for the parking and storage areas submitted provides details on the footcandle
measurements. These measurements meet the City requirements for lighting intensity.
In addition, the site plan shows an outdoor propane tank and related equipment in the northeast
corner of the parking lot. In accordance with safety guidelines, the propane tank will be
protected by steel bollards spaced accordingly around the equipment. There are no screening
guidelines required for propane tanks, however the landscaping plan and decorative fencing
proposed will help to minimize this necessary site feature. However, propane tanks are
required to be a minimum distance of 25 feet from adjacent structures, which this site plan
accomplishes.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 7
Landscaping/screening:
The site plan proposal also includes a landscaping plan, which provides details on plant and
tree numbers, locations, and species. The ordinance requires a minimum of one tree for every
50 feet of street frontage, or a minimum of 4 trees for every one-acre of lot area covered by
buildings, parking area, etc. The site requires 11 trees per landscape standards. The Design
Guidelines also require that parking areas adjacent to public streets or sidewalks be screened
with a combination of landscape material and decorative fencing sufficient to screen parked
cars.
The landscaping plan includes 25 trees consisting of maple, spruce, and crab varieties. In
addition, a variety of shrubbery, rock mulch, and sod is proposed for groundcover, as well as a
landscaped curb island designed to break up the parking lot area. The plan proposed exceeds
minimum City landscaping standards. The trees, shrubbery and decorative fencing proposed
along 51st Court as you enter the parking lot will provide a nice screening feature. In addition,
the non hard-surface areas on the project site will be sodded and mulched, and an underground
irrigation system will be installed for all sod and planting areas. It should also be mentioned that
because of proximity to the proposed fence and changing elevations on site, it is anticipated that
all or most of the existing trees on the east side of the site will have to be removed. The
contractor will make every effort to save existing trees, but this may not be feasible. However
these trees will be replaced by additional plantings such as Colorado Blue Spruce and
Flowering Crab varieties that will be consistently spaced as a vegetative buffer along the
easterly property line.
Access; Grading/Drainage; Water/Sewer Issues:
The proposed building will be served by Central Avenue but specifically by 51st Court, which
should provide for adequate ingress and egress. The existing roadway system is sufficient to
handle anticipated traffic flow related to the site.
City Engineer Kevin Hansen has also reviewed the site plan and grading/drainage and utility
plans. The plan directs the stormwater and impervious surface runoff to an on-site pond and
away from adjacent properties. The City Engineer has indicated that the plans proposed are
adequate, with some minor changes to be made before excavation and building permit review.
The Fire Department has also reviewed and approved the plans with no concerns.
Performance Standards - Outdoor Storage Areas:
· Outdoor storage area shall be accessory to a commercial or industrial use.
The outdoor
storage area proposed is an accessory part of the rental center business.
· Outdoor storage within the public right of way is prohibited. The outdoor storage area
will not impact the public right of way.
· All outdoor storage areas shall meet the setback requirements for a principal structure in
the zoning district in which the use is located. The outdoor storage area meets all the
required setbacks from property lines.
· Outdoor storage areas shall be located in rear or side yards behind the front building line
of the principal structure. The outdoor storage area is located behind the building line
facing 51st Court and continues around to the rear of the building.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 8
· The storage area shall be fenced and screened from adjacent uses and the public right-
of-way. Required screening shall consist of a fence, wall, berming, and/or vegetation no
less than 6 feet in height and no less than 80% opaque on a year round basis. The
proposed outdoor storage area will be screened by a 6 foot high chain-link fence with
privacy slats that will achieve the desired opacity, and will be complemented by
additional plantings to provide a landscape buffer.
· All goods, materials and equipment shall be stored on an impervious surface. Afl
outdoor storage and driving areas are proposed to be paved.
· All goods, materials and equipment shall be stored in an orderly fashion, with access
aisles of sufficient width to accommodate emergency vehicles as needed. The storage
and pick-up area provides ample space to meet this requirement.
· The height of materials stored, excluding operable vehicles and equipment, shall not
exceed the height of the screening provided. The 6-foot high privacy fence along with
the proposed vegetation and plantings will achieve the objective of concealing outdoor
storage items other than operable truck and equipment rental.
Conditional Use Permit Required Findings:
The Zoning Ordinance requires that certain findings are necessary in order to determine if
outdoor storage meets the identified standards from the zoning ordinance. These standards
are".
The use is one of the conditional uses listed for the zoning district in which the property
is located; Outdoor storage is listed as a conditional use in the GB District.
· The use is in harmony with the general purpose and intent of the Comprehensive Plan;
Retail and office/showroom uses and their accessory storage are allowed in the GB
District.
· The use will not impose hazards or disturbing influences on neighboring properties;
The accessory outdoor storage proposed will be screened with both fencing and
plantings so as to provide an appropriate buffer from adjacent residential properties.
· The use will not substantially diminish the use of property in the immediate vicinity; The
accessory outdoor storage proposed should not have the effect of substantially
diminishing adjacent uses of property.
· The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding
area; The accessory storage proposed will be appropriately fenced/screened with
plantings that should blend in with the existing character of the district, and should not
negatively impact the existing character of the vicinity. The property has always been
zoned for commercial use and as such meets the intent of the district guidelines. The
outdoor storage proposed for the site includes towable items and rental trucks. Only
rental trucks would be visible from adjacent properties. Also, the facility will continue to
operate under similar hours, which are typically 7 am to 6 pm, Monday through
Saturday.
· The use and property upon which the use is located are adequately served by essential
public facilities and services; The property is currently served by adequate public
roadways and necessary City utilities.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 9
· Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on-site circulation of traffic; The proposed
Columbia Heights Rental Center office/showroom should not generate excessive traffic
that the existing 51~t Court roadway system can,t handle.
· The use will not cause a negative cumulative effect on other uses in the immediate
vicinity; As indicated by prior descriptions, the proposed office/showroom and related
accessory storage area should not have a negative impact on other uses in the
immediate vicinity. Because the site is located a block east of Central, and is located
behind White Castle, the site will be more sheltered from passerby, but will be partially
visible from Central Avenue.
· The use complies with all other applicable regulations for the district in which it is
located; As determined by staff, the use complies with the applicable regulations of the
General Business District and Design Guideline Overlay District.
Site Plan Review Required Findings:
The Zoning Ordinance requires that certain findings are necessary before approving a site plan:
· The site plan conforms to all applicable requirements of this Ordinance; Per staff
review, the site plan meets all applicable requirements of the GB District.
· The site plan is consistent with the applicable provisions of the City's Comprehensive
Plan; The proposed use is compatible with the future commercial land use designation
for this parcel.
· The site plan is consistent with any applicable area plan; The proposed use is
compatible with all City plans and guidelines for this district.
· The site plan minimizes any adverse impacts on property in the immediate vicinity and
the public right-of-way; There are no anticipated adverse impacts of the proposed
facility on the adjacent area.
Therefore, Staff recommends approval of the Site Plan proposal and CUP for Columbia Heights
Rental to construct a new 5,500 square foot structure with outdoor storage on the property at
5045 and 5065 51st Court.
Yehle expressed his desire to see the property developed with such a nice looking business.
Schmitt asked whether the business would have a monument sign or just the wall signage as
indicated on the plans. Johnson said the only thing proposed at the present time is the wall
signage on the building. She then questioned the 6-7 ft high fence around the storage area.
She thought there was a six foot maximum height. Johnson explained that in a commercial
zone a 6-8 foot height is allowed. Most of the outside storage items will be in the enclosed area,
so it will not be an eyesore to the surrounding properties. Schmitt asked whether the 25 trees
being planned for the site were new trees or if that number included some of the existing trees.
Johnson indicated the owners want to save as many of the existing trees and buffer vegetation
as possible, but the 25 trees mentioned in the plan are the number of new trees being added to
the site.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 10
Schmitt questioned whether the holding ponds were designed to hold water at all times or just when
storm water fills them. Johnson stated the ponds will be located on the south side of the building
and that the Public Works Director is requesting they be fenced for safety purposes. The Public
Works Director stated in his report that the designed ponding areas would be sufficient to handle the
storm water drainage.
Baker asked whether the garbage dumpsters would be placed in the fenced area to the east of the
building. The owner responded that the business doesn't generate much garbage and yes, the
dumpster would be placed in that area.
Frank Novotny of 1061 Polk Place expressed concern that his house is at a higher elevation than
this property and he is concerned about his view if a lot of items would be stored outside, and
drainage problems. Johnson answered his questions about the storage items and went over the
landscaping being proposed for the site that will buffer the business from the existing homes located
to the east of the property.
Victor Weiz of 1051 Polk Place also was concerned about the amount of outside storage that would
occur. The owners spoke with him and he seemed satisfied with the information he was given.
Motion by Szurek, seconded by Baker, to approve the Site Plan for Columbia Heights Rental for a
5, 500 square foot facility, on the properties at 5045 and 5065 51st Court, as the Site Plan meets
required findings and subject to the following conditions of approval that have been found necessary
to ensure compliance with the requirements of the Zoning and Development Ordinance:
5.
All ayes.
All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
Final review and approval of grading/drainage, utility plans by City Engineer and Fire Chief.
Approved landscaping and screening shall be instal/ed in conjunction with site development
and prior to issuance of a final certificate of occupancy.
Cash escrow of $1,500 shall be submitted for engineering inspection and erosion control.
The approval of the Site Plan shall be valid for a period of one year.
MO T/ON PA SSED.
Peterson commended staff for the presentation and completeness of the staff report. He stated that
the detailed information provided makes it easier to make an educated decision regarding projects
brought before the members.
Motion by Yehle, seconded by Peterson, to recommend the City Council approve a Conditional Use
Permit for Columbia Heights Rental to allow for outdoor storage in conjunction with the primary
business at 5045 and 5065 51st Court as the requested Conditional Use Permit for outdoor storage
meets all required performance standards and required findings.
All ayes. MOTION PASSED.
PLANNING & ZONING COMMISSION MINUTES
NOVEMBER 4, 2003
PAGE 11
The Conditional Use Permit will go to the City Council for their approval on November 10, 2003.
Szurek commended the owners on the design of the building. She likes the colors and thinks it meets
the objectives of the Design Guidelines. She also stated she is glad they are staying in Columbia
Heights.
The owners then thanked Planner Johnson for his help and guidance in preparing the plans for
consideration. They thought staff did a good job offering suggestions that were workable to
accomplish their goal.
NEW BUSINESS
None
MISCELLANEOUS
Yehle wanted to comment on something he had recently observed while shopping locally. He
witnessed several items being
discarded in local parking lots that made the site look trashy. He encouraged residents to take care
of our community and to
help keep it clean. He wants to portray a better image of our community.
Peterson invited the residents of the community to attend the 3rd Annual Holiday Kick Off that will
be held on November 29 at
Murzyn Hall. The funds raised by this event will go to the future Community Activity Center for the
youth of our City. There
will be a social hour starting at 5:30 pm, with dinner, a silent auction, and entertainment to follow.
Anyone interested in
attending can obtain tickets from him or by stopping by Jeff, Bobby and Steve's. The cost is
$20/each.
Motion by Peterson, seconded by Szurek, to adjourn the meeting at 8:00 pm. All ayes.
MOTION PASSED.
Respectfully submitted,
Shelley Hanson
Secretary
CHARTER COMMISSION MEETING
MINUTES
THURSDAY, OCTOBER 23, 2003
7 P.M.
MURZYN HALL
zb UTES,,,, HAVE
.NOT BEEN APPROVED.
CALL TO ORDER
The meeting was called to order at 7:10 P.M. by Vice President/Interim President Mike Hartel.
ROLL CALL
Members present: Bill Antzaras, Bob Buboltz, Charles Christopherson, Mike Hartel, Nancy King, Brian
Scott, Clara Schmidt
Members absent and excused: Joe Sturdcvant, Ted Yehle
Members absent and unexcused: John Banyard
Also present: City Attorney, Jim Hoeft
Council Liaison, Bobby Williams, was excused from this meeting.
NOTE: The Charter Commission currently has ten members and five vacancies.
APPROVAL OF MINUTES
Motion by Commissioner Christopherson, seconded by Conunissioner King, to approve the minutes of the
July 17, 2003, meeting with the deletion of the word "dinner" in the first line at the top of the minutes.
Motion passed unanimously.
CORRESPONDENCE
The Recording Secretary advised the commission that the following correspondence has been sent or
received, or the following events relating to the Charter Commission have occurred since our last meeting:
· An order was received from Chief Judge reappointing Clara Schmidt to another four-year
term.
· An article was published in the SunFocus on August 14, 2003, regarding commission
vacancies.
· Outgoing commission member/President Ted Landwehr was recognized at a city council
meeting on August 25, 2003.
· An article was published in the SunFocus on August 28, 2003, regarding Charter
Commission vacancies.
· An e-mail/phone call was sent/made to all members on September 18, 2003, informing
them of the recent death of former Charter Commission member, Dick Schmidt.
· An e-mail was received from Commissioner Collova on October 8, 2003, stating he
wished to resign from the commission, as he has moved out of the city.
· A letter was sent to the Chief Judge on October 9, 2003, advising him ofMel Collova's
resignation.
STATUS OF MEMBERSHIP
The Recording Secretary reported that the commission currently has ten members and five vacancies. In
checking with the office of the Chief Judge, there were no new applications received in his office to date.
Members were informed that our vacancies have been advertised on the city's website and local cable station,
in the last issue of the city newsletter, as well as articles in the local newspapers. Members were encourage, d_
to tell other citizens about the vacancy and how to apply. Commission applications are available on the city s
website and also in Administration.
Interim President Hartel asked the commission members what they thought if he or someone else should
attend an upcoming city council meeting and make a short presentation about applying for a position on the
Charter Commission. Clara Schmidt offered to do this' for the commission. The Recordingth . Secretarycd eStatedtl
she would try to get this on the council agenda near the beginning of the October 27 City Coun ' m e 'ng,
October 23, 2003
Page 1
and she would advise Commissioner Schmidt.
It ~as also suggested that applications could be available at the joint board/commission dinner on December
10.
OLD BUSINESS
Second Readin~ of Proposed Charter Changes
Several suggested changes to the City Charter were acted upon at the last Charter Commission meeting.
The following change was reviewed for Chapter 2, Section 7:
Chapter 2, Section 7, Elective Offices.
The council shall be composed of a mayor and four council members who shall be qualified electors, and
who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a
term of four years and until their successors are elected and qualifie
· ^. ,i,. a.~, X~.A~., ;., T ....... ~ aaa m~, .... a~. t The Mayor shall serve for a term of two
~ oag shall exp:re .................... ~ .......... ~ ................ ,
years and until a successor is elected and qualified. The council shall be judge of the election of the mayor
and council members.
The City Attorney again stated this a housekeeping matter, and the language proposed to be struck is no
longer relevant.
Motion by Commissioner Christopherson, seconded by Commissioner King to approve the above wording as
a second reading at the commission level. Motion passed unanimously.
Motion by Commissioner Schmidt, seconded by Commissioner Antzaras, to forward the above charter
change to the City Council for their action/approval.
The following change was reviewed for Chapter 3, Section 16:
Chapter 3, Section 16, COUNCIL MEETINGS.
At the time of the first regularly scheduled council meeting in January following a regular municipal election,
the council shall meet at the usual place and time for the holding of council meetings. At +~';~,.,o *;"'~,....,~ `~'....~ ...... ..,~ ...~'-'
............"~*"a ..~" ... ~,o,~ nao -.~-.-.,'~nnn ,.....~"a -.--'--,'~nn'~ t The newly elected members shall assume the duties of such membership
on the first Monday in January following that regular municipal election. Thereafter the council shall meet at
such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once
each month. The mayor, or any two members of the council, or the city manager, may call special meetings
of the council upon at least three (3) days notice to each member of the council. Such notice shall be posted
and shall be delivered personally to each member or shall be left with some responsible person at the
member's usual place of residence. The mayor, any two members of the council, or the city manager, may
call special emergency meetings of the council. The Council shall make good faith efforts to provide notice
of the meeting. Posted or published notice of any such emergency meeting shall not be required. An
emergency meeting shall be defined as a special meeting called because of circumstances that, in the
judgment of the mayor, any two council members, or the city manager, require immediate consideration. All
meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at
October 23, 2003
Page 2
all reasonable times.
The City Attorney stated that under state statutes, new members actually assume their duties on the
council as of the first Monday of January (before our first regular council meeting). He again considers
the proposed changes as a housekeeping matter.
Motion by Commissioner Christopherson, seconded by Commissioner Scott to approve the above
wording as a second reading at the commission level and to forward it on to the City Council for their
action/approval. Motion passed unanimously.
The following change was reviewed for Chapter 9, Section 89:
Chapter 9, Section 89, Payment of Award.
Whenever an award of damages shall be confirmed in any proceeding for the taking of property under this
chapter, or whenever the court shall render final judgment in any appeal from any such award, and the time
for abandoning such proceedings by the city shall have expired, the city shall be bound to and shall, within
sixty days of such final determination, pay the amount of the award with interest thereon at the current
judgment rate set by_ State ~,~.,~.,,,q~h'~'~ ,~.^C °.6 ~: ....... V"'"'~--'~ V"' ......... ~..,~.~..~ from the date of the confirmation of the award or
judgment of the court, as the case may be; and if not so paid, judgment therefore may be had against the city.
The City Attorney's opinion was not to put a specific percentage amount in this section, as state statutes
define the rate. He stated this again was a housekeeping matter.
Motion by Commissioner Christopherson, seconded by Commissioner Buboltz, to approve the above
wording as a second reading at the commission level and to forward it on to the City Council for their
action/approval. Motion passed unanimously.
The following change was reviewed for Chapter 5, Section 36:
Chapter 5, Section 36, Expenditures by Petitioner. No member of any initiative, referendum, or recall
committee, no circulator of a signature paper, and no signor of any such paper, or any other person, shall
accept or offer any reward, pecuniary or otherwise for services rendered in connection with the circulation
dollars for legal ~": ....... ; .... ;~*; .... ~ ~,~:~o, c~ Any committee member, at their sole
discretion and at no charge to said committee member, may utilize the services of the city attorney so as to
assure that the proposed ordinance is consistent as to form and structure with other similar ordinances
enacted by the city council. Any violation of the provisions of this section shall constitute a misdemeanor.
Commissioners had received in their agenda packets a copy of the ordinance when this section of the
charter was changed in 1997, per a request made at our last meeting.
The City Attorney stated his services/amount that can be spent in a referendum situation are defined,
and he has no problem with that. However, he feels we need to take out the language that restricts the
personal expenses of a petitioner in a referendum situation. Legally, we cannot restrict anyone from
hiring their own legal counsel or how much they spend of their own money.
Motion by Commissioner Buboltz, seconded by Commissioner Christopherson, to approve the above
wording as a second reading at the commission level and forward it on to the City Council for their
action/approval. Motion passed unanimously.
October 23, 2003
Page 3
The following change for Chapter 12, Section 108, was reviewed:
Chapter 12, Section 108, Official Publications.
The council shall regulate by ordinance the manner in which official publicity shall be given to the holding
of elections, to ordinances, resolutions, initiative, referendum, and recall petitions, to requests for bids upon
contemplated purchases and contracts, and to all other matters whatsoever which require publication either
by the terms of this charter or by the constitution and laws of Minnesota. It shall annually designate a
newspaper of general circulation in the city as the official paper in which shall be published such measures
and matters as are by the constitution and laws of this state required to be so published, and such other
matters as the council may deem it wise to have published in this matter, or in lieu thereof it may establish a
municipal publication, which shall then be the official newspaper. The council may in its discretion provide
for the publication of the annual budget, ordinances, resolutions, initiative, referendum, and recall petitions,
election notices, and such other measures and matters as it may deem wise by the posting of~
,...,.~ o,, .... ,~.., and electronically displayed_ via the ciW's website and for such period of time as the council may
direct in each case. If the latter method of publication is adopted, the council may provide that it shall be in
lieu of other methods of publication or in addition thereto at its option. Wherever in this charter there is a
requirement of the publication of any measure or matter, it shall be understood that the city council may
designate the manner of such publication, subject to the options permitted by this section; but nothing herein
contained shall be construed as authorizing or as attempting to authorize any violation of the constitution or
the statutes of the state in any matter which is of state concern or which is exclusively under state control.
The City Attorney felt this was a housekeeping matter, and it brings us into the 21st century. A
commissioner questioned if cable TV wouldbe official notice, and the City Attorney stated it would not be.
Motion by Commissioner Christopherson, seconded by Commissioner Antzaras, to approve the above
wording as a second reading at the commission level and to forward it on to the City Council for their
action/approval. Motion passed unanimously.
Discussion of Possible Charter Changes
Possible charter changes to Chapter 2, Section 15 and Chapter 7, Section 72 were then discussed.
Chapter 2, Section 15, currently reads:
Chapter 2, Section 15, Official Bonds.
The city manager, the city clerk, and such other officers of the city as may be provided for by ordinance,
shall each before entering upon the duties of their respective offices, give bond to the city in such sum as
may be fixed by the council as an additional security for the faithful performance of their respective official
duties and the safekeeping of the public funds. Such bonds shall be approved by the city council and shall
be endorsed by at least three members of the council as having been so approved. They shall be filed with
the security of the council. The provisions &the laws of the state relating to official bonds, not inconsistent
with this charter, shall be complied with. The first city manager under this charter shall give bond in the
sum of Five Thousand Dollars, but the council may increase this requirement at any time.
The City Attorney's stated the state statutes allows for (but does not require it) the City Council to give the
city the authority to acquire a bond of our city officials. However, our city charter requires it. He stated the
city officials have error/omission coverage, but he was not sure if we have any bonds. It was suggested that
the Finance Director, Bill Elrite, prepare a memo to the Charter Commission regarding the history of this
bonding, and what his opinion of this section of the charter is.
October 23, 2003
Page 4
Motion by Commissioner Schmidt, seconded by Commissioner King to table this issue until we receive
further information from the city's Finance Director. Motion passed unanimously.
Chapter 7, Section 72, currently reads:
Chapter 7, Section 72, Bonded Debt and Debt Limit.
Bonds may be issued by four-fifths vote of the council without the previous approval of the voters of the said
city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction;
for new equipment; for all improvements of a lasting character; for the purchase or construction of public
waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for
the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by
purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or
any other public convenience from which a revenue is or may be derived; for the creation or maintenance ora
permanent improvement fund; for the purchase or erection of needful public buildings; for establishing and
maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance
of hospitals, schools, libraries, museums, art galleries and cemeteries; for the construction of sewers,
subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing,
controlling or bridging streams and other waterways within the corporate limits and constructing and
repairing roads and bridges within two miles of the corporate limits thereof; for the purpose of refunding
outstanding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be
authorized by the laws of the State of Minnesota; the right of the city to issue bonds under the authority of
any law heretofore and this section of the city's charter shall not be construed to limit the passed and adopted
by the State of Minnesota, but no bonds shall ever be issued to pay current expenses or to refund emergency
debt certificates. The total bonded indebtedness of the city shall never exceed ten percent of the last assessed
valuation of the taxable property therein, including monies and credits, but in computing the total bonded
indebtedness, emergency debt certificates and certificates of indebtedness shall not be included in or counted
as part of the such bonded indebtedness, if (1) held in a sinking fund maintained by the city, (2) issued for the
acquisition of equipment; purchase, construction, maintenance, extension, enlargements or improvement of
street railways, telegraph or telephone lines, water, lighting, heating and power plants, or either of them, or
any other public convenience, from which revenue is or may be derived, owned and operated by the city, or
the acquisition of property needed in connection therewith; or for the construction of sewers, public drainage
ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improvements, to
the extent that they are payable from the proceeds of assessments levied upon the property specially benefited
by such ditches or improvements, or (3) for the purpose of anticipating the collection of general taxes for the
year in which issued. In no case shall bonds be issued to run for more than thirty years. The purpose for
which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds
shall not be diverted to any other purpose.
It was previously questioned whether the words "within two miles of the corporate limits thereof" should
be replaced with the words "within the geographical limits determined by the discretion of the council".
The City Attorney stated if the commission wanted to bring this section of the charter up to date, he
would do a sentence by sentence analysis of this section between now and January. It was the consensus
of members present that the City Attorney should do this and present them with his findings.
NEW BUSINESS
All Inclusive Board/Commission Dinner-December 10, 2003
All current members of the commission as well as though who served in 2003 have been invited to the dinner
on December 10t at Murzyn Hall. This dinner will replace the separate Charter Commission dinner we've
held in the past in January.
October 23, 2003
Page 5
Other Topics of Discussion
At the July meeting of the Charter Commission, Commissioner Antzaras presented a letter on behalf of
Commissioner Collova (who could not be present that evening) dated July 16, 2003. Mr. Collova suggested
a change be made to Chapter 3, Section 26, Investigation of City Affairs. He felt that some city supervisors
are not following this section of the charter, because employees have been disciplined for talking to council
members. Copies of Mr. Collova's letter were again passed out to members present.
Interim President Hartel stated he did not know how this would pertain to the Charter Commission. Free
speech issues are not dealt with on this commission. The City Attorney stated this issue should be addressed
to the City Manager and City Council.
The Recording Secretary passed out new membership lists to those present at tonight'smeeting.
NEXT MEETING DATE
The next regularly scheduled meeting will be Thursday, January 15, 2004, at 7 p.m. at Murzyn Hall, at which
time there will be election of officers.
ADJOURNMENT
Motion by Commissioner Buboltz, seconded by Commissioner Christophcrson, to adjourn thc meeting at
8:10 p.m.
Respectfully submitted,
Carole J. Blowers
Recording Secretary
October 23, 2003
Page 6
CITY COUNCIL LETTER
Meeting of: 11/10/03
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
ITEM:NO: CHANGE ORDER #1 FOR THE /~"/~-~3 PUBLIC WORKS~ ~l~/~
ZONE 6B BY: K. Young ''l\ BY:
STREET REHABILITATION PROJECT DATE: 11/6/03x.a DATE:
Background:
The Contractor has substantially completed the 2003 Street Rehabilitation project in Zone 6B. The work consisted of full street
reconstruction with mainline or special utility construction/replacement.
Analysis/Conclusions:
During the course of construction, Public Works staff directed the Zone 6B contractor, Midwest Asphalt Corporation, to provide
additional common excavation of the soft native clay soils and installation of replacement aggregate base material. The work was
necessary duc to existing conditions found in the field, such as high moisture content in the native clay soils causing them to be soft
and unstable. The work is only for the additional quantities in the existing bid using the line item unit bid pricing. This quantity
was included in the assessment hearing calculations. Staff recommends approval of Change Order No. 1.
Recommended Motion: Move to authorize £mal Change Order No. 1 for additional work common excavation and aggregate base
material to the Zone 6B Street Rehabilitation, City Project 0302 to Midwest Asphalt Corporation in the amount of $36,703.65 to be
funded out of the PIR Fund, or Assessments ($22,022.20) and the Infrastructure Fund ($14,681.45).
IC~I.'jb
Attachment:
Changer Order No. 1
COUNCIL ACTION:
CHANGE ORDER NO. 1
Project: 2003 Street Rehabilitation
Owner: City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
Contractor: Midwest Asphalt Corp.
Cit~ ProSect: 0302
Date of Issuance: November 5, 2003
Engineer: City Engineer
You are directed to make the following changes in the Contract Documents:
Description: See attached.
Purpose of Change Order:
The contract has been modified to include the following:
See Description Sheet.
CHANGE IN CONTRACT PRICE
Original Contract Price:
$ 970,772.44
Previous Change Orders No. __ to No. __
$ None
Contract Price Prior to this Change Order:
$ 970,772.44
Net Increase of this Change Order:
$ 36,703.65
Contract Price with all Approved Change Orders:
$1,007,476.09
By:
C/ty t~ngin~ -
CHANGE IN CONTRACT TIME
Original Contract Time:
Net Change from Previous Change Order:
Contract Time Prior to this Change Order:
Net Increase (Decrease) of Change Order:
Contract Time with Approved Change Orders:
N/A
Approved
By:
(Contractor)
Approved By:
Approved By:
Date of Council Action
Julienne Wyckoff, Mayor Walter Fehst, City Manager
Attachment to Change Order No.. 1
City Project No. 0302
Page 1
Owner:
Contractor:
Project:
City of Columbia Heights
Midwest Asphalt Corporation
2003 Street Rehabilitation - Zone 6B
Description of Changes:
The City requested the following work:
· Item No. 1: Extra common excavation
Remove existing soft native clay soils to an additional depth of 6" to 18", as directed by the City Engineer.
· Item No. 2: Extra class 5 or 7 aggregate base
Place aggregate base in the excavated area to strengthen the subgrade.
Item No.
1
2
Item Description Unit Quantity
Extra common excavation (LV) C.Y. 1,933 $ 6.15
Extra class 5 or 7 aggregate base Ton 2,626 $ 9.45
Unit Price Total Price
$11,887.95
$ 24,815.70
$ 36,703.65
FUNDING SOURCES:
Assessment
Infrastructure Fund
$ 22,022.20 $14,681.45
CITY COUNCIL LETTER
Meeting of November 10, 2003
AGENDA SECTION: Consent 5' f~-LI ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPRO. VAI_~ ,~' ,,
ITEM: Transfer from off duty work from General BY: ThomasM. Johnson,~ BY: ~'~,//(~7~'~
NO. Fund to Reimburse Police Dept. OT budget DATE October 23, 2003 '~¥- [ DATE:
BACKGROUND
During the past four months, the Police Department has been involved in off duty employment
details, which are handled through the department. These details were for security at Unique Thrift
Store, CHHS graduation activities, and Immaculate Conception Fun Fest.
Since this type of off duty employment is handled through the department, officers have signed up
and worked these details since July 25, 2003, and we have received a check from the following
entities: Unique Thrift Store--three checks in the amount of $1,275, $1,262.19, and $1,423.75;
CHHS graduation activities: $552.50; and Immaculate Conception Church Fun Fest in the amount of
$648.13. According to the City Finance Director, this money is considered revenue and had to be
placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council approve a motion requiring the $5,161.57
received from Unique Thrift Store, CHHS graduation activities, and Immaculate Conception Church
Fun Fest to cover the cost of off duty officers working security at these locations be returned to the
2003 Police Department budget line #1020.
RECOMMENDED MOTION: Move to transfer $5,161.57, the total amount received from Unique
Thrift Store, CHHS graduation activities, and Immaculate Conception Church Fun Fest for off duty
security worked from the General Fund to the Police Department 2003 budget under line 1020, police
overtime.
TMJ:mld
03-144
COUNCIL ACTION:
City of Columbia Heights Police Department
MEMO
To: Chief Thomas Johnson
From: Captain William J. Rodd~4~
Subject: Overtime Transfer
Date: October 22, 2003
Attached is a list of the overtime re-imbursement received from July 28th through
October 22, 2003. This is income from outside sources that has been paid to CHPD for services
of our personnel.
Unique Thrift
INVOICE #
021
023
024
Please request transfer of these funds to our overtime account.
DATE AMOUNT
7-25-03 $1275.00
9-12-03 1262.19
9-12-03 1423.75
Columbia Heights Highschool Graduation Activities
INVOICE # DATE AMOUNT
017 8-20-03 $ 552.50
Immaculate Conceptiotn Church Fun Fest
INVOICE # DATE AMOUNT
022 8-20-03 648.13
Total Amount to be transferred to OT Account $5161.57
INVOICE
Columbia Heights Police Department
Date: July 25, _00.~ Invoice #: 2003-021
Customer Name: Unique Thrift
Address: 2201 37th AveNE,
Home Phone:
Columbia Heights, MN 55421
Work Phone: 763-788-5250 (Andrea)
Request for: 1 Police Officers for: June 2003
Tues 6-03-03 1000-1400 Wi 4hfs
Fri 6-06-03 1600-2000 Ni 2hrs Sat 6-07-03 1700-2000 Bo 3hrs
Fri 6-13-03 1700-2000 Bo 3hfs Sat 6-14-03 1500-2000 St 5hrs
Tues 6-17-03 1000-1400 Si 4hfs
Fri 6-20-03 1600-2000 Bo 4hrs Sat 6-21-03 1500-2000 Fi 5hrs
Fri 6-27-03 1600-2000 No Officer Sat 6-28-03 1600-2000 No Officer
Number of Officers:
8
BILLING INFOtLI,t4 TION
Hours: 30
Wage is $42.50 per hour. Total Due: $1275.00
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
e:;o Off Duty,:
'~'? Date: ,~- .g". ~'~
Nash Sales, lnc.
.i?, -\ ....
/2~,' 0~ ?003-02~
!, 275 . O0
.00
UO /~dMl
NET -~MC UNT
~ 27~ O0
CHECK: 007527 08/01/03
- u-~-Z of
Columbia Heights
CHK TOTAL:
!, 275. O0
"- THE
ORDER
OF:
Nash Sales· Inc.
387 Cope Ave. E.
Maplewood, MN 55109
[651) 773-8077
*ONE THOUSAND TWO ~%TNDRED SEVENTY
City of Columbia Heights
City of Col. Hots Police Dept
559 Mill Stree[ NE
Columbia Heights MN 55421
Anchor Bank
No~h St. Pau4 MN
75-882-960
007627
FIVE_ DOLLARS AND NO CENTs
DATE
AMOUNT
08/01/03 *****!, 275.00-
,'OD ? F= 2 ?,' n'O q ~0088 ~ 51: q ? :i SO q
INVOICE
Columbia Heights Police Department
Date:
Customer Name:
Address:
Home Phone:
September 12, 2003
Invoice #: 2003-024
Unique Thrift
2201 374 Ave NE, Columbia Heights, MN 55421
Work Phone:
763-788-5250 (Andrea)
Request for:
1 Police Officers for: August 2003
Fri 8-01-03
Fri 8-08-03
Fri 8-15-03
Fri 8-22-03
Fri 7-29-03
1600-1200 Ni 4hfs Sat 8-02-03 1600-2000
1600-2000 Ni 4hfs Sat 8-09-03 1500-2000
1700-2000 Ni 3hrs Sat 8-16-03 1500-2000
No Officer Sat 8-23-03 No Officer
1600-2000 Ni 4hrs Sat 7-30-03 1515-1945
Jo 4hrs
Ni 5hrs
Fi 5hfs
Ni 4.5hrs
Number of Officers: 8
Wage is $42.50 per hour.
BILLING INFORMATION
Hours: 33.5
Total Due: $1423.75
Make checks payable to the 'City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
Off Duty:
Date:
INVOICE
Columbia Heights Police Department
Date:
September 12, 2003
Invoice #: 2003-023
Customer Name:
Address:
Home Phone:
Unique Thrift
2201 37~ AveNE,
Columbia Heights, MN 55421
Work Phone: 763-788-5250
(Andrea)
Request for: 1
Tues 7-01-03 1000-1400
Fri 7-04-03 0900-1600
Fri 7-11-03 1600-2000
Tues 7-15-03 1200-1500
Fri 7-18-03 1600-2000
Fri 7-25-03 1600-2000
Police Officers for: July 2003
Sc 4hrs
Wi 7hrs* Sat 7-05-03 1800-2000
Ni 4hfs Sat 7-12-03 No Officer
Ni 3hrs
Ni 4hrs Sat 7-19-03 No Officer
Fi 4hrs Sat 7-26-03 No Officer
* Holiday Prem rate= $56.67
Bo 2hrs
BILLING INFORMATION
Number of Officers:
Hours:
21 + 7 Premium
V~age is $42.50 per hour.
Total Due: $1262.19
Make checks payable to the 'City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
Off Duty:
Date:
.j
Nash Sales, Inc.
DATE INVOICE NO COMMENT
09/12/03 2003-023
09/12/03 2003-024
AMOUNT
1,262.19
1,423.75
007854
DISCOUNT NET AMOUNT
.00 1,262.19
.00 1,423.75
CHECK: 007854 10/01/03 City of Columbia Heights
CHK TOTAL: 2,685.94
PAY
TO THE
ORDER
OF:
Nash Sales, Inc.
1387 Cope Ave. E.
Maplewood, MN 55109
(651) 773-8077
Anchor Bank
North St. Paul, MN
75-882-960
007854
*TWO THOUSAND
SIX HI/NDRED
EIGHTY FIVE DOLLARS AND 94 CENTS
DATE AMOUNT
10/01/03 *****2,685.94*
City of Columbia Heights
City of Col. Hgts Police Dept
559 Mill Street NE
Columbia Heights MN 55421
,'OO?85h,' ':Oq~.OO8.°,85,:q?q
I
I
Date:
INVOICE
Columbia Heights Police Department
Invoice #:
August20,2003
Customer Name:
Address:
Home Phone:
Columbia Heights Highschool
1440 49th Ave NE, Col. Hgts. MN 55421
Work Phone:
Request for:
Graduation Activities
1- Campout Nightingale
2- Graduation Sinn
Bonesteel
3 Police Officers for:
2100-0400 7 hrs
1800-2100 3 hrs
1800-2100 3 hfs
528-4602
·
BILLING INFORMATION
Number of Officers: 3
Hours: 13
Wage is $42.50 per hour.
Total Due: $552.50
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
OffDuty:
,,~y Z ~ Date:
NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO.
08350 - CITY OF COLUMBIA HEIGHTS 10/02/03 00111868
DATE INVOICE NUMBER DESCRIPTION I P'O' NUMBER AMOUNT
08/20/03 2003-017 552 · 50
TOTAL AMOUNT
CITY OF COLUMBIA HEIGHTS PAID 552.50
POLICE DEPT
559 MILL STREET NE
COLUMBIA HEIGHTS ~N 55421
INDEPENDENT SCHOOL DISTRICT NO. 13
1400-49TH AVENUE N.E.
COLUMBIA HEIGHTS, MINNESOTA 55421
I bank. CHECK DATE CHECK NO.
303 Third Street Northwest
East Grand Forks. MN 56721 10/02/03 111868
PAY:
TO THE ORDER CF:
*******552 Dollars 50 Cents
CITY OF COLUMBIA HEIGHTS
ATTN: POLICE DEPT
559 MILL STREET NE
COLUMBIA HEIGHTS MN 55421
CHECK AMOUNT
$552.50
75-15~2
912
INVOICE
Columbia Heights Police Department
Date:
August 20, 2003
Invoice #: 2002-022
Customer Name:
Address:
Home Phone:
Immaculate Conception Church
4030 Jackson Street NE
Work Phone:
763-788-9062
Request for: 1
Saturday August 9th 2003
Sunday August 10~h 2003
Police Officers for:
Bonesteel (1700-2330)
Johnston (1100-1945)
6.5 hours
8.75 hours
Number of Officers: 2
Wage is $42.50 per hour.
BILLING INFORMATION
Hours: 15.25 hours
Total Due: $648.13
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
~ bt{~,~ OffDuty:Date:
THE CHURCH OF THE
IMMACULATE CONCEPTION
Fol':
Invoice #
2002-022
City of Colulmbia Heights Police Dept
Date Due Date
08/22/03 08/20/03
Amount
$648.13
Total: $648.13 2 0 1 3 7
Date: 08/25/03 Check: 20137
Discount Paid Memo
$648.13
Total: $648.13
PAY
TO THE
ORDER
OF
THE CHURCH OF THE
IMMACULATE CONCEPTION
4030 JACKSON STREET, NE.
COLUMBIA HEIGHTS, MN 55421
****Six Hundred Forty-Eight and 13/100 Dollars****
City of Colulmbia Heights Police Dept
559 Mill Street NE
Columbia Heights, MN 55421
NORTHEAST BANK
MINNEAPOLIS, MN - 612-379-8811
COLUMBIA HEIGHTS, MN - 763-788-9351
COON RAPIDS, MN - 763-784-3533
YOUR INDEPENDENT COMMUNITY BANK
17-13-910
20137
20137
DATE AMOUNT
08/25/03 ****$648.13****
SO0,,, SF=Et
CITY COUNCIL LETTER
Meetin~ of November 10, 2003
AGENDA SECTION: Consent ~- -/3x -..~-' ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAJ_~ -~'~'
ITEM: Transfer Safe & Sober Funds from General BY: Thomas M. Johnson ~ BY:
NO. Fund to Police Dept. 2003 O.T. budget DATE October 29, 200~ DATE:
BACKGROUND
During the past six months the Police Department took part in the statewide Safe and Sober program. This
program involved putting officers on our streets on overtime, enforcing driving while intoxicated laws, and
use of seatbelts. On August 25, 2003, we were reimbursed by the State of Minnesota for the overtime
expended. This was in the amount of $1,590.95. On October 28, 2003, we received an additional check of
$687.98 from the State of Minnesota for additional overtime worked. The money was originally paid out of
our 2003 overtime budget and we would like to reimburse these funds.
ANALYSIS/CONCLUSION
Since the overtime dollars used to participate in this program are initially paid out of our 2003 police budget,
and because according to the Finance Director, the funds received from the State to repay this expenditure
are initially considered revenue, they must be placed in the General Fund. The Police Department would like
to see these funds moved back into our 2003 Police Department overtime budget line 1020 fi'om the General
Fund. This will assist in continuing to take part in this program.
RECOMMENDED MOTION: Move to transfer $2,278.93, the total amount of money received from
the State of Minnesota for our efforts in Safe and Sober program from the General Fund to the Police
Department overtime budget line 1020.
TMJ:mld
03-146
COUNCIL ACTION:
Payee: 10836- COLUMBIA HEIGHTS POLICE 2EPT
Suuplier Invcice No DaCe Remark
102803 10/16/2003 SAFE & SOBER G~gT
Check Nc ~ 0 ~" ~ 0
Check Dace -!0/28/2003
PO
Stub
Amcu~n u
~87.98
687.98
PLEASE DETACH 5EFCRE CEPOSIT[NG
WELLS FARGO BANK ~-~
:ooN 202130
PAY
~JUMBER 00202130
OATE 10/28/2003 AMOUNT $*******687.98
SIX HUNDRED EIGHTY SEVEN AND 98/100'************************************************
COLUMBIA HEIGHTS POLICE DEPT
ATTN: CPL PAUL BONESTEAL
~,U r~C RI'"--D ~tGNATU=ES
," ~n ~ ~. ~nH. ~.'Nq ~,nnnn ~.q,_'nn ~nR ],,I,,, :~nnll.
A~enc¥:
Columbia Heights P.D.
2003 Safe - Sober Invoice and Budget
Wave V
DUE: 1-21, 7-8, 8-28, 9-30.
Costs before and after July t
mus~ be split,r
9/02
Agency Name: Columbia Heights Police Dept. Invoice Number5 Date Submitted: 10/29/03
Address' 590 40th Avenue NE Project Number/Reporting Category: For the time period:
Columbia Heights, MN 55421 From: To:
03-04-04,_ Task: 17 Wave(s)~: 1,_2, 3, 4, 5 ---.---
'~'~;~.', ~ . $6,547.43 I $6,547.43
I
I
Signature of Project Director Signature of 0 TS Coordinator Approval Date
Signature of Financial Officer
Enhanced Patrol Cost Summary ATTACHED
Administrative Cost Summary ATTACHED
Purchase Invoice ATTACHED (only if billed this invoice)
This block if for
State use only
Agency:
PO7
Appr. Unit:
925/92x
Vendor Numbel 33313003i SFY: 02
Orgn:
)240
Requisition:
9200-242
Payment Amount:
$688.07
Order Number:
9200-028
Fund: JObject:
3o0 15BO0
Changes in budget require approval from your OTS coordinator. Budgets are in your grant agreement.
20~50~
Payee: 108367 COLUMBIA HEIGHTS POLICE DEPT
Supplier Invoice No Date Remark
090403 8/25/2003 SAFE & SOBER
Check No. 201501
Check Date 9/24/2003
PO
Stub I cf 1
Amount
1,590.95
1,590.95
PLEASE DETACH BEFORE DEPOSITING
,][11 I · '4'i k !' I : '[ ~rT."'fl · i, ::lei t'I[(4 (t'l [. I1~.i,%.1 [~J 111'4 ~ 'I '.i =1 fN~]llt'q[.] [.1'.,I ~11 k[tg~l I:::~ I::kvd~ &"']::l[.]'~l I~,.'ll[.[.{l|'i:l ill %~.-"f] fT iil~[..ItrNl&%,%ll=[ I,[1[ I
::I~_'IH~] :l-'l~I'{[t,tq~ll-"'-. : ~IJK];! ;'- : : 1 ' : ,,: ._.. : .,, ~ -' -: ' : : : : . : :'- :: .,: ._ _,
.,,,E,,, F,,,GO,,,,.., 201501 ,.,.4
CCON RAPIDS, MN 55433 910
PAY
NUMBER 00201501
DATE 9/24/2003 AMOUNT $****'1,590.95
ONE THOUSAND FIVE HIINDRED NINETY AND ***********************************************
TOTHE ·
ORDER .
OF .
COLUMBIA HEIGHTS POLICE DEPT
ATTN: CPL PAUL BONESTEAL
AUTHORIZED SIGNATURES
[,'80~EOlt[' ~:Oq~O000~q~:o0~0O~EO0["
A¢lencv:
Columbia Heic~hts P.D.
2003 Safe - Sober Invoice and Budget
Wave IV
DUE: 1-21, 7-8, 8-28, 9-30.
Costs before and afte. r July 1 .
must be split.
9~02
!Agency Name:
Address:
Columbia Heights Police Dept.
590 40th Avenue NE
Columbia Heights, MN 55421
Invoice Number 4
Project Number/Reporting Category:
03-04-04, Task: 17
Date Submitted: 10/27/03
For the time period:
From: / / To:
Wave(s) #: 1, 2, 3, 4, 5
/ /
Signature of Project Director
$1,591.16 $1,591.16 $5,859.36 $5,859.36
$719.79 $719.79 $3,106.75 $3,106.75
$97.18 $97.18 $354.58 $354.58
$1,591.16 $816.96. $2,408.12 $5,859.36 $3,461.32 $9,320.69
Signature of O TS Coordinator
Approval Date
Signature of Financial Officer
Enhanced Patrol Cost Summary ATTACHED
Administrative Cost Summary ATTACHED
Purchase Invoice ATTACHED (only if billed this invoice)
This block if for Vendor Numbel 33313003 SFY: 02
State use only
Agency: Orgn: Order Number:
PO7 9240 9200-028
Appr. Unit: Requisition: Fund: Object:
925192x 9200-242 300 5B00
Payment Amount:
$t,591.16
Changes in budget require approval from your OTS coordinator. Budgets are in your grant agreement.
CITY COUNCIL LETTER
Meeting of November 10, 2003
AGENDA SECTION: Consent ~-f~ -~r ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROV4~.~
ITEM: Authorization to accept Juvenile Accountability BY:Thomas M. Johnso~9~,~ BY:
NO. Block grant from State of Minnesota DATE November 3, 2 .~1)3 q/~ DATE:
BACKGROUND
The Columbia Heights Police Department has been successful in securing a grant through the State of
Minnesota Office of Justice Programs/Juvenile Accountability Incentive Block Grant. This grant will pay
for the supervisor's pay for our graffiti cleanup program and for officers to work a Delinquency
Prevention Initiative at the High School and Middle School. The grant is for $5,898, with a $655 match.
The grant breaks down as follows: $4,390 for the Delinquency Prevention Initiative and $2,163 for
supplies, salaries, and fringe benefits of work crew supervisors, and pizzas for the cleanup crew. We
have been using this same grant during the past several years for the same expenses.
ANALYSIS/CONCLUSION
This grant will allow us to continue a program that has worked very well for the city and the department.
Individuals caught doing vandalism and/or graffiti, or have community service time to serve, or through
the local schools have detention to serve, use this program to pay their debt to society. The city benefits
by having graffiti free buildings and a clean, appealing community. The program has been expanded to
include raking leaves in the fall for the elderly or disabled and shoveling snow in the winter for the same.
It will also allow us to fund some extra help at the Middle School and High School in order to implement
a Delinquency Prevention Program.
The department feels strongly that this is an excellent use of these funds.
RECOMMENDED MOTION: Authorize the Mayor and the City Manager to accept a grant from the
State of Minnesota Office of Justice Programs/Juvenile Accountability Incentive Block Grant for $5,898
with a match of $655, which is to come from unexpended funds in the 2003 Police Department budget.
TMJ:mld
03-148
COUNCIL ACTION:
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Alcohol &
Gambling
Enforcement
Bureau of
Criminal
Apprehension
Capitol Security
Driver & Vehicle
Services
Homeland Security
and Emergency
Management
Justice Programs
State Fire
Marshal /
Pipeline Safety
State Patrol
Traffic Safety
Office of Justice Program, s
444 Cedar Street, 'Suite 100, St. Paul, Minnesota 55101'-5100
Phone: 651/284-3333 FAX: 651/284-3317 TTY: 651/205-4827
Internet: http://www.ojp.state.mn.us
~ctober 22, 2003
Mayor Julien~. e Wyckoff
4261 Reser~;ior Boulevard
Columbia' I~Ieights, MN 55421'-3252
Dear Mayor Wyckoff:
The City of Columbia Heights has the oppommity to receive a $5,898 grant under the
federal Juvenile Accountability Block Grant (JABG) program authorized under Public
Law 105-227. This program is intended to help reform the juvenile justice system and to
provide greater accountability for juveniles involved in the juvenile or criminal justice
system. Background materials regarding the JABG Program are enclosed for your review.
Your jurisdiction's allocation of $5,898 is b.ased on a formula prescribed by federal law:
two-thirds (2/3) is based on your jurisdiction~s share of average expenditures for law
enforcement, corrections and court-related activities for counties, cities, townships and
tribal governments (using data provided by the State to the U.S. Census Bureau's Census
of Govemmen~ and Annual Public Finances Survey). The remaining one-third (1/3) is
based on your jurisdiction's share of the average number of Part 1 crimes committed
between 1998 and 2000 as reported by the Federal Bureau of Investigation's (FBI)
Uniform Crime Reporting (UCR) Program. Federal law requires a minimum 10% local
cash match of $655 to supplement your award.
Your jurisdiction has four options available in regard to these funds:
1. You may choose not to accept the funds.*
2. You may choose to contract with the Minnesota Department of Public Safety
(DPS), Office of Justice Programs; to use JABG funding within your own
jurisdiction, sUbject to all terms, conditions and requirements of the JABG
program (including providing matching funds).
3. You may combine your allocation with other jurisdictions in your area and appoint
one jurisdiction as the fiscal agent. We have enclosed a list of all of the eligible
jurisdictions and their allocation amounts.
4. You may choose to allow your allocation to be offered to another jurisdiction.*
EQUAL OPPORTUNITY EMPLOYER
*Note: Should you choose option #1, DPS will choose the jurisdiction to be offered your allocation; If
you would like your allocation to be given to a particular county/city in your region, please choose box 4
and specify the name of the jurisdiction.
Please return the enclosed Certification of Use of jABG Funds form signed and with your
response circled by Monday November 3, 2003.
Send your Certification of Use of Funds Form to:
Minnesota Department of Public Safety
Office of Justice Programs
Attn: Andr6 Wiegand
444 Cedar Street, Suite 1 O0
St. Paul, MN 55101-5100
Should YOu choose to particpate in JABG, the Office of Justice Programs at the DPS will provide an
application with more extensive information on the JABG program. Please be advised that there are
changes to the JABG program with the reauthorization of federal statutes. Please see
Attachments A, B, and C for more information.
Should you have questions, please contact Andr6 Wiegand at 651/296-8755 or e-mail
Andre. Wiegand~state.mn.us.
Thank you for your cooperation.
Sincerely,
Jennifer Leholm, Juvenile Justice Specialist
Office of Justice Programs
Enclosures:
2004 JABG Allocations
Attachment A-Certification of Use of JABG Funds
Attachment B-JABG General Information
Attachment C-JABG Questions and Answers
cc: Chief Thomas Johnson
Attachment B
Juvenile Accountability Block Grant (JABG) General Information
Source of Allocation:
The first appropriation for the Juvenile Accountability Incentive Block Grant (jAIBG)
came under the U.S. Department of Justice (DO J) Authorization Act for FY 1998 (Under
Public Law 105-119). This past November of 2002, the DOJ Authorization Act for FY
2003, revised and renamed the program Juvenile Accountability Block Grant (JABG).
Minnesota's allocation for the year 2004 is $2.6 million.
Outcomes
)> Federal law requires that any jurisdiction receiving JABG funds must:
o Choose program purpose areas'for funding.
o Establish a Juvenile Crime Enforcement Coalition (JCEC). This can be an
existing group if it includes the required membership.
o Develop a Local Coordinated Enforcement Plan for reducing juvenile
crime.
o Certify.that they will be responsible for providing matching.funds reqUired
to secure their allocation (match equals 10 percent of the total program
cost).
Intent of JABG
The intent of this program is to reduce juvenile cdme by encouraging accountability-
based reforms at the state and local level. In addition, funds may also be used within the
juvenile system to help reduce backlogs by hiring additional prosec~ors and/or judges,
improve computer systems to help track and monitor youth in the juvenile justice system,
and other option to help streamline services. These funds cannot supplant existing
funding at the local level.
How your allocation is calculated
Allocations from the state to local units of government within the state are determined by
a formula outlined in federal regulations and guidelines comprised of the following:
Two-thirds (2/3) of the allocation is based on each unit of general local government's
(including counties, cities,, townships and tribal governments) proportional share of
aver. age noncapital expenditures for law enforcement, corrections and the judiciary over
a three-year period.
One-third (1/3) is based on each unit of local government's proportional share of the
average number Part I crimes committed over a three-year period.
After these factors have been computed, counties, cities, townships and tribal
governments with an allocation of $5,000 or greater will be eligible to receive a direct
grant from the state, under federal guidelines.
Units of general local government with an allocation of less than $5,000 are not eligible
to receive direct funding from the state. In Minnesota, the state is encouraging direct
grantees to invite neighboring counties and/or cities with allocations of less than $5,000
to participate in the development and implementation of their plans.
H:\ODP~JAIBG~2004 Grantee Application~JAIBG General Info and Q A-Att B and C.doc
Attachment C
Juvenile Accountability Block Grant (JABG) QUestions and Answers
How many jurisdictions are eligible?
Whether a county, city, township or tdbal government is eligible to receive JABG
funds directly depends on its percentage of total statewide law enforcement and
related expenditures and its percentage of the state total of Part 1 crimes
reported to the FBI. Planning estimates consisting of percentages of law
enforcement expenditures and Part 1 crimes have been calculated for the entire
state. Jurisdictions with an allocation of $5,000 or more are eligible to receive
JABG funding directly from the Minnesota Department of Public Safety (DPS).
Are matching funds required? If so, how much?
Matching funds are required as a part of this grant. The amount of match
required has been calculated by DP$ in accordance with federal law and policy
established by the Justice Department. The amount of match is 1/9 of the
amount of JABG funding allocated to each jurisdiCtion, except in the case of
JABG funds used for construction, which requires a dollar for dollar match.
If my jurisdiction wants to partner with others, what is the first step?
Each eligible jurisdiction (city or county) will have the option to collaborate or
partner with other communities and/or counties, as it deems appropriate.
Jurisdictions.may partner with others as they see fit; however, it is required that a
lead partner be identified early as the fiscal agent'for purposes of coordinating
the plan and issuing contracts.
What happens to the allocations for those counties that are under $5,000?
We intend to offer these funds to collaboratives, which meet the required
minimum allocation of $5,000. Ineligible counties will receive a letter in the near
future.
Who is eligible to be a fiscal agent?
Any unit of general local government (county, city, township or tribal government)
can act as a fiscal agent for this project.
How long will the funding 'last?
All contracts prepared for the 2004 funds will have an ending date of June 30,
2005.
H:\ODP~JAIBG~2004 Grantee Application~JAIBG General Info and Q A-Att B and C.doc
2004 Juvenile Accountability Block Grant Allocations
Funding is provided to the Minnesota Department of Public Safety by the U.S. Department
of Justice, Office of Juvenile Justice and Delinquency Prevention.
Juvenile Accountability Block Grant (JABG) funding for local units of government is determined
ming the following formula: 2/3 local law enforcement expenditures and 1/3 Part I crimes. The
Juvenile Justice and Delinquency Prevention (JJDP) Act stipulates that only jurisdictions receiving a
formula allocation of $5,000 or over may receive a direct grant with the State. City allocations that
are less than $5,000 are re-allocated to the county. County allocations that are less than $5,000 will
be receiving a letter from our office encouraging them to form partnerships to combine their
allocations to serve juveniles across their jurisdictions.
AITKIN COUNTY
AITKIN COUNTY Ineligibles
Total AHocations
AITKIN COUNTY allocalion plus allOCation from ineligibles:
ANOKA CrTY
ANOKA COUNTY
ANOKA COUNTY Ineligibles
BLAINE CITY
COLUMBIA HEIGHTS CITY
COON RAPIDS CITY
FRIDLEY CITY
Total Allocations
ANOKA COUNTY allocation plus allOCation from Ineligibles:
$4,625
$4,67.5
$4,625
$5.854
$43,913
$14.607
$7.600
85,ege
$10.766
$8,667
$S8,520
BECK. ER COUNTY
BECKER COUNTY Ineligibles
Total Allocations
BECKER COUNTY allocation plus allocation from ineligibles:
$5,136
$5,136
BEL TRAMI CO UNTY
BELTRAMI COUNTY
BELTRAMI COUNTY Ineligibles
Total Allocations
BELTRAMI COUNTY allocation plus allocation from Ineligibles:
$7,253
$4,046
$ ~ ~ .299
10/16/2003
Pagelofl4
CITY COUNCIL LETTER
Meeting of November 10, 2003
AGENDA SECTION: Consent 5-//~ -'~ ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAI~.: / ·
ITEM: Premises Permit Renewal/Application Class B BY: Thomas M. Johnson ~m'(Xx BY: ~'Tf~~
NO Gambling License for VFW Post #230 DATE: November 4, 20(t~' ~ DATE: / · -,-~r
BACKGROUND
The VFW Post #230, 4446 Central Avenue N.E., Columbia Heights, has submitted a Class B license
renewal application, which is attached. The renewal would permit charitable gambling on the premises at
this location.
ANALYSIS/CONCLUSION
Since the organization satisfies the City Council resolution regarding charitable gambling and has paid
the $250 permit fee, the City Manager recommends the following action.
RECOMMENDED MOTION: Direct the City Manager to forward a letter to the State Charitable
Gambling Control Board stating that the City of Columbia Heights has no objection to the renewal of a
Class B charitable gambling license for VFW Post #230,4446 Central Avenue N.E., Columbia Heights;
and furthermore, that the City Council hereby waives the remainder of the sixty-day notice to the local
governing body.
Attachments
mld
03-150
COUNCIL ACTION:
Lawful Gambling License Renewal Application
LG200R
Board Use Only
License #:
12
Expiration Date:
Organization:
Business Address:
Org Phone:
County:
2/29/2004
VFW Post 230
4446 Central Ave NE, Columbia Heights, MN 55421
(612)788-8602
Anoka
Chief Executive Officer:
'mI
.3
Organization Treasurer:
each site '
of the'following locations list the days and hours
if necessary)i: ' "' . ':'
Site #:
1
Org Owns Site:
Site Name:
Street Address:
County:
Bank Name:
Address:
Y
VFW Post 230
4446 Central Ave NE,
Anoka
Northeast Bank
3989 Central Ave NE,
Gambling Acct #: 5004700
[] ~ will not be renewing this site
Columbia Heights, MN 554211.
Columbia Heights, MN 5542!
Site #:
3
Org Owns Site:
Site Name:
Street Address:
County:
Bank Name:
Address:
y ' .i [We.will not be renewing this site
LaCaberna Bar & Grill
4952 Central Ave NE, Columbia Heights, MN 5542!
Anoka
Northeast Bank
3989 Central Ave NE, Columbia Heights, MN 55421
Gambling Acct #: 5004700
,.~~~mlmm~ ~...~...~~..,.~,..,,,.?-..;.,,.~.. ...... ;...,....-,,- ~ -;, .... - ....... ..
l DECLARE THAT: ! have read this apRIIcation and declare that all information
sub Is , a plete.
I have read this application and all Information
submitted to the Gambling Control Board;
All the Information Is true, accurate and complete; y~4.~.~/'~,.'//~.-.t.-,.-,.~/~- ,..
All other required infotmaUon has been fully disclosed; Notarized signature of ~hief executive officer
! assume full responslbilily for the fair and lawful Date:
/~,
/,,~
operation of all gambling activtUes to be conducted; ~ '
I will familiarize myself with the laws of Hlnnesota
governing gambling and rules of the Gambling Control Notary Public Seal must be current and correct; seal may
Board and agree, if to abide by those laws and rules, not be altered. Subscribed and sworn to before me this
including amendments to them; ~ q C~~...~&. L,,/
Any changes in application Information will be / day of ,*--~-,
of lhe change; public" 'b/
I undersl~nd that failure to provide r~lulred information Nob~ry..: _ , - :, '. ¢~".
or providing false or misleading Information may result ~ ~t~
in denial or revocation of the license.~ ~i~IB~ ~ ...-,./
Mall ~omnlete renewal apDIicaUon by: 12/31/200 to,'
Orqanization License
Licensing Contact: '~ ':': ....... '*~"'""*"~ '
Phone: (651)639-4(~9 ":/~'2 L ·
i':~ :' .~ '*~' '~ ;i)LIC- MINNE~OT&
Fax # (6S1) 639-4073
Emaih roxie.rolph@gcb.state.mn.us , ~ ................ ~
The Information requested on this ron~ (and any attachments) ~tll be used by the Gambling Control Board (Board) to determine y,,ur
qu~tnc, uons to be ~v~ved in ~w~ gambling acUvlUes In Minnesota, and to assist the Board in conducUng a background InvesUgaUon or
you. You have the fight to refuse to supply the InformaUon requested; however, ii'you refuse to supply this inl'ormaUon0 the Bored may not
be able to determine your qualillcaUons and, as a coP~,,quence, may rel'use to Issue you a license. If you supply the Inl'ormaUon requested,
the Board will be able to process your application.
Your name and address will be public Information when received by the Board. All the other InFormation that you provide will be private data
about you until the Board Issues your license. When the Board Issues your license, all or the InformaUon that you have provided tu the
Board in the process or applying for your license will become public except for your Sodal Security number, which remains private. If
Board does not. Issue you a license, all Information you have provided in the process of applying for a license remains private, with the
exception of your name and address which will remain public.
Private data about you are available only to the following: Board members, start' or the Board whose work assignment requires that they
have access to the Information; the Minnesota Department of Public Safety; the Minnesota Altonley General; the Minnesota Commissioners
or Administration, Finance, and Revenue; the Minnesota LeglslaUve Auditor, naUonal and intemaUonal gambling regulatory agencies; anyone
pursuant to court order; other Individuals and agencies that are specifically authorized by state or federal law to have access to the
lnl'ormaUon; indivkluals and agencies l'or which law or legal order authorizes a new use or shar).ng o1' InformaUon a~er this Notice was given
~:~.~;~/;i~'~ ....... * '~='' **"':""'~ ~"~'~.,..?:~AnnUal*:"~'~ .... ' ............ Gambling' .............. Manager~" ' .... License (Fee $100) :~' ::;; :::' ~:..... '.. ~:.....
..~ .., ..... ., ....................... ii', '
Yt~ .~' .-;?'2~ ,~;~Z' ~; ~.'z',. "-~:~-~'~':'~,~.:~,'~..~.. ~.'" .~'~'~r~!~?" ' , ' · ' , .,: , , ,
GM License ~: 000~2-00~
Gambling Manager: 3ohn Robe~ Brodie
Home Address: 160 Gibral~r Rd NE, Fridley. MN 55~21
Phone: (763)572-8753
Date of Bi.h: 12/22/1926
Social SecuriW ~: 311-22-0111
Bonding Znsurance Co: Post Ins Prog~m
Bond ~: 37BDDAG6395
,-Most Recent Eduction: 1~/22/2002
~ We will not ~ renewing ~is pe~on as gambling manager. Enclosed is a ~parate LG212 appli~tion
I Note: A n~ gambling manager may ~t assume duU~ unUI licensed by the Gambling ~ntrol ~ard. I
......... . .... .' .~'...~ A~dav~t and sent atement
~ - . *~ .,~.., . ~ .. , '~ .~'....'.....'. : ~' . .
· . . .... ~ · ~:.:::3_~ ~.,~.~ · ~ ~ · -
1. I have never ~n convi~ed of a felony or a crime Background ~eck. By signa~re of ~is d~ument, the
involving gambling, unde~ign~ authorizes ~e ~pa~men~ of Public Safe~ and
2. ~ have n~er ~mmi~ a viola~on of la~ or ~rd Revenue to condu~ a ~minal and ~x ~ckground check or
~le ~t r~ult~ in ~e rev~Uon of a li~n~ issu~ review and to share the resul~ with ~e Gambling Control
~ ~e ~ard wi~in r,e yea~ ~fo~ ~e date of ~e ~ard. Fu~her, ~ unde~and, agra, and hereby irrevocably
li~ appli~Uon. ~n~nt that sui~ and a~ons relaUng to the subj~ ma~er of
3. ~ ha~ n~er ~n c~vi~ of a cdminal ~olation this ~mbling manager licen~ appli~Uon, or a~ or omissions
involvi~ ~aud, ~e~, ~x evasion, misrepr~n~tion, or arising from such appli~tion, may ~ commenced again~ me
~amblin~. or my or~ani~a~on and I
4. I h~ve n~er ~en mnv~ o~ O) a~ult, (il) a any ~u~ o~ competent iuri~i~on in ~innemta ~V ~emice on
~king terrori~c ~. pleading au~orized by the laws of ~inne~.
5. I have n~er ~en, or am ~ now, conn~ed wi~ or Failure to provide r~uired information or providing false or
e~ag~ in an ill,al bu~n~s, misleading information may r~ult in the denial or rev~ation of
6. [ have n~er had a ~ and u~ ~x ~it revok~ the Iicen~.
by ~e ~mmi~ner of revenue ~ithin the past ~o
7. I have n~er, a~r demand, fail~ to file ~x re~rn~
r~uir~ by ~e commis~oner of r~enue.
8. ~ do not owe $5~ ~ more in delinquent ~xes as
defin~ in ~on 270.~.
9. Z have ~n an a~ve mem~r of ~e omanizaUon. ~ have read this application and declare that all information
ZO. ~ am not a gambling manager or an a~istant submi~ed is ~ue, accurate, and complete.
11. I am not a lector, ~ mem~r of the ~mm~iam
~amil~, or an emp~ee o~ a I~r o~ a premix, where
~i~ or~ani2a~on ha~, ~rmit imu~ ~rom the 8~rd to ~rlz~ ~i~n~ture of ~am~lin~ manager applicant
~ate: /
12. I am not involmd dir~ or indir~ a~ ~ bingo
hall owner, m~nufa~r~, ~ di~l~tor.
1~. I am not ~e ~ief ~em~ve officer o~ ~b ~om~ Public Seal mu~ be cu~ent and corr~ ~eal ma~ not
~aniza~on. be alterS. Sub~ribed and ~orn to besom me thi~
14. I ~m not ~e ~e~umr o~ ~i~
~ ~/ day of
~ [~ ~ ~'r~v~'.)~UC aI~TA NO~ public
1
~'~ LJ
'70 ~
JOt
RESOLUTION 9d-~
BEING A RESOLUTION AUTHOI~W-ING CERTAIN CHA.R.rTAB~ GAMMLING
Currently, Resolution No. 88.41 reads aa follows:
BE 1T RF_.SOL~ by the City of Columbia Heights uhat gambling, ~ d~b~ in ~om Smmt~ 326
~ be pm~bit~ in ~ b~ ~d ~quor ~ub~en~ ~ ~e Ci~ w~ ~e lic~ p~t m S~on 5J01,
5~03, ~, ~.505, ~, or 5.507 of ~ Ci~ ~de ~1~: .
The organization wi~.ing to gamble obtains the permission of ~he Minnesota C2mfitable Gambling
Control Board;
The organization wishing to gamble obi. ins the pe-m~sion of the Council of th~ City of Columbia
Heights;
The orianization wishing to gambles has been in ex~st~uc~ in Columbia Heights for not less than
t~n years;
Thc organization wishing to gamble is a bona fide club;
The org~/.zatiou wishing to gamble does not pay thc proprietor of the licensed pr~mis~s a rental or
lease pay'~ent in excess of the lesser of ~ p= month, or the amount authoriz~l by the Stat~
Charitable Gambling Comrol Board for Class A and Class B licenses. No othe~ remu.ue~ation shall
be paid to the proprietor for pertaining the gambling activity or devic~ to be locat~l on the licensed
prem/ses.
A license fee not subject to a waive~ shall be paid to the City of Columbia Heighm in the amoum
of 8250 for Class A and Class B Iic~nses and $25 for Class C and CIass D lic~uses. I..ic~ns~ fees
shall not prorat~ or rdundable.
NOW, THEREFOR.E, BE IT RESOLVED us. at this resolution shall take effect on July 1, 1988, and shall
replace l~solution 86-11.
Passed this 9th day of May, 1988.
Resolution 8841 is h~cby amended to read:
RESOL~ON
BEING A RESOLUTION AUTHOKIZING CERTAIN CHARITABLE GAMMLING
BE IT I~OL~ by the City of Columbia Heights that gambling, as described in Minnesota Smut~ 326
shall be prohibited iu all bars and liquor establishumnts within the City which are liceus~.d pursuant to Section 5.501,
5.503, 5.504, 5.505, 5.50d, or 5.507 of th~ City Code unless:
Thc organization ~,dshing to gamble obtains the permission of the Minu~ota Charitable Gambling
Conu'ol Board;
The organization wishing to gamble obtains the pu-,-m~ssiou of the Council of the City of Columbia
Heights;
Thc organization wishing to gambl~s has been in existence in-Columbia H~ights for not less than
ten years;
4. The organization wishing to gamble is a bona fide club;
The organization wishing to gamble doe~ not p~y ~e pr~or of ~e lic~ ~e~
inclusive of ~v ~d ~I fllow~ble expen~ ~ de~n~ ~d s~ fo~ in ~. STAT. ~9
~end~. No o~ ~ p~en~ ~-o~ or ~i~ of ~y ~nd~ o~er ~
~bove~ ~ ~ p~d to or o~ behflf of ~ ~o~or~ ~ ~y comply or vendor
A license fee not subjea to a waiver shall be paid to the City of Columbia Heights in the amount
of $2~0 for Class A and Class B licenses and ~ for Cia.ss C and Class D licenses. License fees
shall not b_~e proraled or r~fundable.
If the orfanization is determined to be in violation of ~y of the ~ or conditions of this
Resolution, any authorization hereunder previously ~amed to conduct said ~amblin~ activity, may
be immediately suspended until such violation(s) iMare corrected. Any such determination of
violation(s) .nd any suspension hereunder shall be made as foll~ow~,:
At a meeting open to the public;, and
After a minimum of 10 days notice to the organization; and
After providin,~ the or~mi?adon with the opportunity to present its position .t said meeting;
By a simple maioritv vote of the City Council. ·
passed this13th dayof May
.... 1996.
Offered by: Sturdevant
Seconded by: Peterson
Roll Call: Al I ayes
Student, Council S~etary
DATE INVOICE AMOUNT
32029
17-13/910
COLUMBIA HEIGHTS POST NO. Z30 V.F.W.
CHARITABLE GAMBLING ACCOUNT (763) 788-860:~
4446 CENTRAL AVENUE NE.
COLUMBIA HEIGHTS, MN 55421
DATE- ~ -- T~-T~E OliI~ER I~ '/' I ~ DESCRIPTION [ CHECKNO. I
~' - ~0 ..... ~ ' ' _'- ~.n- /
OLUMB G S POST N . ~ V.F.W.
,'0~0~,' ~:Oq~O00~: 50O,,,h?O0,'
CITY COUNCIL LETTER
Meeting of: November 10, 2003
AGENDA SECTION: Consent ~'~A ORIGINATING DEPT.: CITY MANAGER
NO:--,, - ~ Community Development APPROVAL
ITEM: Conditional Use Permit, Columbia Heights BY: Tim Johnson BV:~_.~/r /
Rental DATE: November 3, 2003
NO: Case # 2003-1117, 5045 & 5065 51st Court
Background:
Columbia Heights Rental Center has purchased all three parcels on vacant land behind White Castle on 51st Court totaling 2
acres, but are only proposing to build an office/showroom facility on the south two parcels at 5045 & 5065 51st Court of
approximately one-acre. Columbia Heights Rental will continue to operate in their current location until the new building is
constructed in spring 2004.. The proposed Site Plan and design of the structure are consistent with the Zoning Ordinance
and the newly adopted Columbia Heights Design Guidelines.
This is a request for a Conditional Use Permit to allow for outdoor storage accessory to the new Columbia Heights Rental
Center building. The designated outdoor storage area will be approximately 6,000 square feet and will be completely paved
with rrnnimal lighting. The proposal is to construct an approximate 5,500 square foot retail and office showroom facility
housing rental equipment. Along with this proposal, the project site has been designed to keep all outdoor storage to the rear
of the building, facing east and out of view from Central Avenue and 51st Court. The applicants intend to install a 6-7 foot
high privacy fence, along with additional trees and plantings to maintain an adequate buffer from adjacent properties and to
shield outdoor storage items from view. Any items stored or displayed outdoors will be screened from view other than
Rental Center vehicles. The rental center currently operates between the hours of 7 am and 6 pm, Monday through
Saturday.
In considering this request staff has reviewed and found the proposal to meet all required performance standards for outdoor
storage areas as well as required Conditional Use Permit findings (see attached staff report).
Action required by the City Council:
· Approval of a Conditional Use Permit for outdoor storage.
Recommendation:
The Planning Commission at their November 4th meeting, reviewed and approved the Site Plan and recommended approval
of the Conditional Use Permit for Columbia Heights Rental. Staffbelieves this proposal to be consistent with the goals and
objectives of the General Business (GB) District, and the performance standards listed for outdoor storage.
Recommended Motion:
Move to approve the Conditional Use Permit for Columbia Heights Rental to allow for outdoor storage in conjunction with
the primary business at 5045 & 5065 51st Court, as the use is consistent with the General Business District, and meets the
required performance standards and required findings.
COUNCIL ACTION:
,4ltachme~tx, 3?~qf Report: Site P. lan; Building Renderings
Case: 2003~1116-17
Page: 1
CITY OF COLUMBIA HEIGHTS
PLANNING REPORT
CASE #:
DATE:
TO:
APPLICANT:
LOCATION:
REQUEST:
2003-1116-17
November 4, 2003
Columbia Heights Planning Commission
Columbia Heights Rental; RJ R~n Construction
5045 & 5065 51st Court
Site Plan Approval, Conditional Use Permit for outdoor storage
Introduction:
This is a request from R.J. Ryan and Columbia Heights Rental for Site Plan Review to construct
a new facility on the vacant land behind White Castle on 51st Court, and a request for a
Conditional Use Permit to allow for outdoor storage accessory to the business. Columbia
Heights Rental Center recently purchased the vacant land behind White Castle on 51 st Court for
the purpose of constructing a new rental center. They own all 3 vacant parcels which include
5045, 5065, st
and 5075 51 Court totaling 2 acres, but are only proposing to construct on the
south 2 parcels of 1.02 acres. They have proposed to build a new 5,500 square foot (40 X 136)
retail and office showroom store housing equipment for rent. The plans are to construct a new
facility fronting on 51st Court facing west that showcases design features consistent with the new
Columbia Heights Design Guidelines. The proposed construction schedule from start to
completion is approximately 4 months, beginning next spring. The current rental store hours are
7 am to 6 pm Monday through Saturday.
The north floor plan of the facility is being designed to offer an office/showroom, with the rest of
the building functioning as a party goods and industrial equipment storage area. The proposed
site design will include an off-street parking facility on the north side of the building, which will
also provide access to the rear loading and storage area via an access gate. There will also be a
fenced-in paved area on the east side designated for outdoor towable storage items and
operable Rental Center vehicles and equipment. There will be an access gate on the south
side of the site to allow for vehicles and rental equipment to exit.
These actions will be taken by the Planning Commission: · Motion on the Site Plan
~ Motion on the Conditional Use Permit
Case History:
The site has no pdor building history, and as such has always been a vacant parcel of land. In
1991 the City of Columbia Heights approved a site plan for a 2-story office complex, which was
never built.
Planning Considerations:
Case: 2003-1116-17
Page: 2
Comprehensive Plan:
The 2001 City Comprehensive Plan designates the property for future commercial use, which
promotes commercial service development such as what is proposed.
Zoning Ordinance:
The Zoning Classification for the property is General Business. Offices, and retail sales and
service businesses are permitted uses in this district. Outdoor Storage is allowed by conditional
use.
Highway District Design Guidelines
The Columbia Heights Design Guidelines were created to guide developers and businesses in the
design of expansions, renovations or new construction of buildings or parking within the Central
Avenue and 40th Avenue commercial corridors, and to assist City officials and staff in reviewing
development proposals. The guidelines are mandatory, but the City may permit alternative
approaches that meet the objectives of the design guidelines. The design district that is applied to
this site is the Highway District.
The applicant has designed the site plan and elevations in harmony with the goals and objectives of
the Columbia Heights Design Guidelines, even though as mentioned before, aren't officially adopted
yet.
1)
Building Placement Objective: To orient non-residential buildings toward the street in order to
improve its walkability, while creating opportunities for more intemally-focused residential
development. Nonresidential buildings should have a well-defined front fac,,ade with entrances
facing the street.
· The development meets this objective. The development features well-defined front,
and side facades visible from 51st Court and Central Avenue.
2)
Primary Fa(;ades and Roof Treatment Objective: Nonresidential or mixed-use buildings may
be designed with flat or pitched roofs..The base or ground floor of the building should
include elements that relate to the human scale, including texture, projections, doors and
windows, awnings, canopies or ornamentation.
· The development meets this objective. The building proposed has a fiat roof, with
entries, a variety of pedestrian-friendly doors and windows, color variations, many
canopies, and defined building texture that relate to the human scale and help to define
the pdmary faqade.
3)
Building Width and Fa(;ade Articulation Objective: To add visual interest and variety to
~buildings and emphasize the pedestrian scale. The primary fac, ades of buildings should be 40
ft. or more in width and should be articulated into smaller increments by following methods
listed in the Design Guidelines to lessen apparent bulk.
· The building facade has been broken up broken up through several techniques and
meets this requirement. The facades are articulated in part through window and door
openings, various textures including stamped aggregate finishes, and smooth troweled
accent bands. The facades are also articulated around the entire building with burgundy
canvas awnings, along with decorative light fixtures.
Case: 2003-1116-17
Page: 3
4)
5)
6)
1)
8)
Building Height Objective: To create increased sense of enclosure, diminish the perceived
width of the street. Two and three story buildings are strongly encouraged. All buildings shall
have a minimum cornice height of 22 feet. This height is adequate to achieve the building
height objective, conveying a multi-story appearance even if the building has only one occupied
floor.
· The building is one story in height. The cornice height will actually be 24 feet at the
northwest entry point, but will achieve a consistent cornice height of 22 feet around
the building and will have the appearance of a two-story building.
Transparency - Window and Door Openings Objective: To reflect the character of existing
storefront commercial buildings, enliven the streetscape and enhance security by providing
views into and out of buildings. For commercial or office uses, a minimum of 20 percent of
primary (street facing) faCades and 15 percent of any two side or rear facades shall consist of
window and door openings as specified in the guidelines.
· The proposed building contains entries, doors and windows along the front, side and rear
facades that meet this requirement. The window shape, size and pattems emphasize the
organization of the facade and the definition of the building.
Entries Objective: To establish the visual importance of the primary street entrance, and to
ensure that entdes contribute to the visual attractiveness of the building and are readily visible.
For nonresidential buildings, primary building entrances should face the primary abutting
public street or walkway, or be linked to that street by a clearly defined and visible walkway or
courtyard. Additional secondary entrances may be oriented to a secondary street or parking
area. Entries shall be designed with a variety of attractive features.
· The building meets the objectives as the building provides two entrances, one facing 51st
Court and the other facing the off-street parking lot. The entry features a raised parapet,
display windows, and canvas awnings.
Rear Fa(;ade and Entries Objective: To improve the appearance of rear fagades, orient
customers parking or walking to the rear of buildings, and provide safe and convenient access
to all building entrances.
· The rear entry has been designed with a canvas awning and meets this requirement.
Building Materials Objective: To ensure that high-quality, durable and authentic building
materials are used. All buildings should be constructed of high-quality materials, including the
following: brick; natural stone; precast concrete units and concrete block, provided that the
surfaces are molded, serrated or treated with a textured material in order to give the wall
surface a three-dimensional character; stucco; jumbo brick, and EIFS. Buildings 100 feet or
more in width shall employ at least two masonry types or colors on the pdmary fa~:ade.
· The building will be constructed of a precast Fabcon material with an aggregate finish.
The applicant has proposed a new product type stamped aggregate finish in two
complementary co/ors that give the wall a textured look and achieve a three-dimensional
character. Staff believes this to be a design that meets the objectives and intent of the
guidelines. The primary facade is proposed with two masonry co/ors; an off-white and
plum finish.
9) Rooftop Equipment Objective: To ensure that views of rooftop equipment from public streets
Case: 2003-1116-17
Page: 4
or pedestrian ways are minimized. All rooftop equipment shall be screened from view from
adjacent streets, public rights-of-way and adjacent properties. Preferably, rooftop equipment
should be screened by the building parapet, or should be located out of view from the ground.
· Any rooftop equipment will be designed in accordance with this requirement. The cornice
height will be approximately 4 feet higher than the actual roof line which will be sufficient
for screening any mechanical rooftop units.
~o)
Building Colors Objective: To ensure that building colors are aesthetically pleasing and
compatible with their surroundings. Building colors should accent, blend with, or complement
surroundings. Principal building colors should consist of subtle, neutral or muted colors with
Iow reflectance. Warm-toned colors are encouraged. No more than two principal colors may
be used on a fa(~ade. Bright or primary colors should be used only as accents, occupying a
maximum of 15 percent of building faqades.
· The building meets this requirement. Warm-toned plum and off-white colors are the
primary colors proposed for the front and side faqades. A smooth trowel rose colored
accent band is featured on the front faqade.
11)
Architectural Detailing Objective: To encourage new building design that echoes the design of
the few iconic buildings that remain in Columbia Heights - notably the Heights Theater-while
enlivening building faCades and contributing to a human-scaled environment. Architectural
details such as omamental cornices, arched windows and warm-toned brick with bands of
contrasting color are encouraged in new construction. The contemporary adaptation of histodc
and vernacular residential, institutional and commercial styles found in Columbia Heights and
in Northeast Minneapolis is encouraged.
· The building meets this requirement as the building is designed with warm-toned and
contrasting colors and architectural detailing.
12)
Awning Objective. To encourage the use of awnings as a way to shelter customers,
reduce glare and conserve energy, and provide additional accent color to building facades.
Where awnings are desired, canvas or fabdc awnings should be used, rather than wood or
metal.
· Red Canvas awnings are featu'red on all the building elevations and meet this
requirement.
13)
14)
Parking Location Objective: To ensure than buildings, rather than parking lots dominate the
appearance of the streetscape.
· Parking for the building is proposed on the north side and is set behind the building
faqade so as to soften the paved area in accordance with these requirements.
Parking Area Screening Objective: To soften the appearance of parking areas when viewed
from an abutting street or sidewalk and to screen parking areas from residential yards. Parking
areas adjacent to public streets or sidewalks shall be screened with a combination of
landscaping and decorative fencing or similar features to screen parked cars.
· The landscape plan proposes a combination of trees, shrubbery, and decorative fencing
that meets this requirement, and also provides necessary screening from adjacent
residential properties.
15) Placement and Screening of Service, Loading and Storage Areas Objective: To screen views
Case: 2003-1116-17
Page: 5
of service and loading areas, and to ensure that the noise impacts of these functions are fully
contained and not audible from surrounding streets and properties. Screening must be
provided in accordance with the Zoning Ordinance.
· The 6-foot high fence and the landscape screening proposed meet this requirement..
16)
Signage Objective: Signs should be architecturally compatible with the style, composition,
materials, colors and details of the buildings and with other signs on nearby buildings. Signs
should be an integral part of the building design.
· According to the Developer, wall signage is proposed on the west building faqade. Plans for
signage must be submitted to City Staff for review and approval to confirm that the
signage meets the Design Guidelines and Zoning Ordinance requirements.
17)
Lighting Objective: To ensure that safe and attractive lighting levels are provided around all
buildings and parking areas, without excessive glare or brightness. Exterior lighting should be
the minimum necessary for safety and security. Lighting should be designed to coordinate with
building architecture and landscaping. Building mounted fixtures compatible with building
fa(;ades are encouraged.
· The Developerhas submitted a site lighting plan showing the concentrations and location of
site lighting in accordance with City requirements. Complementary building mounted
fixtures are proposed.
Non-residential building/parking setbacks:
· Minimum front yard building setback is 15 feet;
The proposed building meets this
requirement as it is 15 feet from the property line. While the building foundation is set
back at 15 feet, the ordinance allows for architectural features such as awnings to be
p/aced in the setback areas.
Minimum rear yard building setback is 20 feet; The proposed building meets this
requirement, as it is 55 feet from this property line.
Minimum side yard building setback is 0 feet; The proposed building meets this
requirement, as it is more than 50 feet from either side property lines.
Minimum parking setbacks are 15 feet from the front and 5 feet from the side and rear
property lines; Off-street parking proposed meets City requirements as parking is
located 15 feet from the front property fine, 5 feet from the side property line, and 15 feet
from the rear property line.
Parking area requirements:
Minimum requirements for office/showroom are one space per every 300 square feet of gross
floor area; Outdoor storage requires one space per 3,000 square feet;
The site plan shows 22 off-street parking spaces proposed, with the requirement being 19.
There is one handicapped space shown which meets accessibility requirements. The parking lot
will be accessible from 51~t Court, and as mentioned will feature a 6-foot high chain-link fence
with privacy slats to conceal the outdoortowable storage area. It should be noted that the
lighting plan for the parking and storage areas submitted provides details on the footcandle
measurements. These measurements meet the City requirements for lighting intensity.
In addition, the site plan shows an outdoor propane tank and related equipment in the northeast
corner of the parking lot. In accordance with safety guidelines, the propane tank will be
Case: 2003-1116-17
Page: 6
protected by steel bollards spaced accordingly around the equipment. There are no screening
guidelines required for propane tanks, however the landscaping plan and decorative fencing
proposed will help to minimize this necessary site feature. However, propane tanks are required
to be a minimum distance of 25 feet from adjacent structures, which this site plan accomplishes.
Landscaping/screening:
The site plan proposal also includes a landscaping plan, which provides details on plant and tree
numbers, locations, and species. The ordinance requires a minimum of one tree for every 50
feet of street frontage, or a minimum of 4 trees for every one-acre of lot area covered by
buildings, parking area, etc. The site requires 11 trees per landscape standards. The Design
Guidelines also require that parking areas adjacent to public streets or sidewalks be screened
with a combination of landscape matedal and decorative fencing sufficient to screen parked
cars.
The landscaping plan includes 25 trees consisting of maple, spruce, and crab varieties. In
addition, a variety of shrubbery, rock mulch, and sod is proposed for groundcover, as well as a
landscaped curb island designed to break up the parking lot area. The plan proposed exceeds
minimum City landscaping standards. The trees, shrubbery and decorative fencing proposed
along 51st Court as you enterthe parking lot will provide a nice screening feature. In addition,
the non hard-surface areas on the project site will be sodded and mulched, and an underground
irrigation system will be installed for afl sod and planting areas. It should also be mentioned that
because of proximity to the proposed fence and changing elevations on site, it is anticipated that
all or most of the existing trees on the east side of the site ~11 have to be removed. The
contractor will make every effort to save existing trees, but this may not be feasible. However
these trees will be replaced by additional plantings such as Colorado Blue Spruce and Flowering
Crab varieties that will be consistently spaced as a vegetative bufferalong the easterly property
line.
Access; Grading/Drainage; Water~Sewer Issues:
The proposed building will be served by Central Avenue but specifically by 51st Court, which
should provide for adequate ingress and egress. The existing roadway system is sufficient to
handle anticipated traffic flow related to the site.
City Engineer Kevin Hansen has also reviewed the site plan and grading/drainage and utility
plans submitted with his comments (see attached memo). The applicants have submitted a plan
which directs the stormwater and impervious surface runoff to an on-site pond and away from
adjacent properties. The City Engineer has indicated that the plans proposed are adequate, with
some minor changes to be made before excavation and building permit review.
The Fire Department has also reviewed and approved the plans with no concerns.
PerfOrmance Standards - Outdoor Storage Areas:
· Outdoor storage area shall be accessory to a commercial or industrial use.
The outdoor
storage area proposed is an accessory part of the rental center business.
Outdoor storage within the public dght of way is prohibited. The outdoor storage area
will not impact the public right of way.
All outdoor §torage areas shall meet the setback requirements for a principal structure in
the zoning distdct in which the use is located. The outdoor storage area meets all the
required setbacks from property lines.
Case: 2003-I 116-17
Page: 7
· Outdoor storage areas shall be located in rear or side yards behind the front building line
of the principal structure. The outdoor storage area is/ocated beh/nd the bu//d/ng //ne
facing 51st Court and continues around to the rear of the building.
· The storage area shall be fenced and screened from adjacent uses and the public right-
of-way. Required screening shall consist of a fence, wall, berming, and/or vegetation no
less than 6 feet in height and no less than 80% opaque on a year round basis. The
proposed outdoor storage area will be screened by a 6 foot high chain4ink fence with
pdvacy slats that will achieve the desired opacity, and will be complemented by
additional plantings to provide a landscape buffer.
· All goods, materials and equipment shall be stored on an impervious surface. All
outdoor storage and driving areas are proposed to be paved.
· All goods, materials and equipment shall be stored in an orderly fashion, with access
aisles of sufficient width to accommodate emergency vehicles as needed. The storage
and pick-up area provides ample space to meet this requirement.
· The height of materials stored, excluding operable vehicles and equipment, shall not
exceed the height of the screening provided. The 6-foot high p#vacy fence along with
the proposed vegetation and plantings will achieve the objective of concealing outdoor
storage items other than operable truck and equipment rental.
Conditional Use Permit Required Findings:
The Zoning Ordinance requires that certain findings are necessary in order to determine if
outdoor storage meets the identified standards from the zoning ordinance. These standards
are:
· The use is one of the conditional uses listed for the zoning distdct in which the property is
located; Outdoor storage is listed as a conditional use in the GB Dist/ict.
The use is in harmony with the general purpose and intent of the Comprehensive Plan;
Retail and office/showroom uses and their accessory storage are allowed in the GB
District.
· The use will not impose hazards or disturbing influences on neighboring properties; The
accessory outdoor storage proposed will be screened with both fencing and plantings so
as to provide an appropriate buffer from 'adjacent residential proPerties.
· The use will not substantially diminish the use of property in the immediate vicinity; The
accessory outdoor storage proposed should not have the effect of substantially
diminishing adjacent uses of property.
· The use will be designed, constructed, operated and maintained in a mannerthat is
compatible with the appearance of the existing or intended character of the surrounding
area; The accessory storage proposed will be appropriately fenced/screened with
plantings that should blend in with the existing character of the dist#ct, and should not
~ negatively impact the existing character of the vicinity. The p/operty has always been
zoned for commercial use and as such meets the intent of the district guidelines. The
outdoor storage proposed for the site includes towable items and rental trucks. Only
rental trucks would be visible from adjacent properties. Aisc, the facility Mil continue to
operate under similar hours, which are typically 7 am to 6 pm, Monday through Saturday.
The use and property upon which the use is located are adequately served by essential
public facilities and services; The property is currently served by adequate public
roadways and necessary City uttTities.
Case: 2003-1116-17
Page: 8
Adequate measures have been or will be taken to minimize traffic congestion on the
public streets and to provide for appropriate on-site circulation of traffic; The proposed
Columbia Heights Rental Center office/showroom should not generate excessive traffic
that the existing 51st Cou~t roadway system can,t handle.
· The use will not cause a negative cumulative effect on other uses in the immediate
vicinity; As indicated by p#or descriptions, the proposed office/showroom and related
accessory storage area should not have a negative impact on other uses in the
immediate vicinity. Because the site is located a block east of CentBI, and is located
behind White Castle, the site Mil be more sheltered from passerby, but will be partially
visible from Central Avenue.
· The use complies with all other applicable regulations for the distdct in which it is located;
As determined by staff, the use complies with the applicable regulations of the General
Business District and Design Guideline Overlay District.
Site Plan Review Required Findings:
The Zoning Ordinance requires that certain findings are necessary before approving a site plan:
· The site plan conforms to all applicable requirements of this Ordinance; Perstaff
review, the site plan meets all applicable requirements of the GB Dist#ct.
· The site plan is consistent with the applicable provisions of the City's Comprehensive
Plan; The proposed use is compatible with the future commercial land use designation
for this parcel
· The site plan is consistent with any applicable area plan; The proposed use is
compatible with all City plans and guidelines forthis district.
· The site plan minimizes any adverse impacts on property in the immediate vicinity and
the public right-of-way; There are no anticipated adverse impacts of the proposed
facility on the adjacent area.
CONCLUSION
Recommendation:
Staff recommends approval of the Site Plan proposal and CUP for Columbia Heights Rental to
construct a new 5,500 square foot structure with outdoor storage on the property at 5045 and
5065 51st Courl:.
Recommended Motions:
This recommendation consists of two motions:
Mov~ to approve the Site Plan for Columbia Heights Rental for a 5,500 square foot facility, on
the properties at 5045 and 5065 51st Court, as the Site Plan meets required findings and subject
to the following conditions of approval that have been found necessary to ensure compliance
with the requirements of the Zoning and Development Ordinance:
All required .state and local codes, permits, licenses and inspections will be met and in
full compliance,
Final review and approval of grading/drainage, utility plans by City Engineer and Fire
Chief.
Case: 2003-1116-17
Page: 9
3.
Approved landscaping and screening shall be installed in conjunction with site
development and pdor to issuance of a final certificate of occupancy.
Cash escrow of $1,500 shall be submitted for engineering inspection and erosion control.
The approval of the Site Plan shall be valid for a pedod of one year.
Move to recommend City Council approval of a Conditional Use Permit for Columbia Heights
Rental to allow for outdoor storage in conjunction with the primary business at 5045 and 5065
51st Court as the requested Conditional Use Permit for outdoor storage meets all required
performance standards and required findings.
Attachments:
Site Plan; Grading Plan, Landscaping Plan; Elevation Drawings; PW Memo; Applicant Narrative; Applications
Performance Standards - Outdoor Storage Areas: Zoning Ordinance
· Outdoor storage area shall be accessory to a commercial or industrial use.
The
outdoor storage area proposed is an accessory part of the rental center
business.
· Outdoor storage within the public right of way is prohibited. The outdoor storage
area will not impact the public right of way.
· All outdoor storage areas shall meet the setback requirements for a principal
structure in the zoning district in which the use is located. The outdoor storage
area meets all the required setbacks from property lines.
· Outdoor storage areas shall be located in rear or side yards behind the front
building line of the principal structure. The outdoor storage area is located
behind the building line facing 51s~ Court and continues around to the rear of the
building.
· The storage area shall be fenced and screened from adjacent uses and the
public right-of-way. Required screening shall consist of a fence, wall, berming,
and/or vegetation no less than 6 feet in height and no less than 80% opaque on a
year round basis. The proposed outdoor storage area will be screened by a 6
foot high chain-link fence with privacy slats that will achieve the desired opacity,
and will be complemented by additional plantings to provide a landscape buffer.
· All goods, materials and equipment shall be stored on an impervious surface.
All outdoor storage and driving areas are proposed to be paved.
· All goods, materials and equipment shall be stored in an orderly fashion, with
access aisles of sufficient width to accommodate emergency vehicles as needed.
The storage and pick-up area provides ample space to meet this requirement.
· The height of materials stored, excluding operable vehicles and equipment, shall
not exceed the height of the screening provided. The 6-foot high privacy fence
along with the proposed vegetation and plantings will achieve the objective of
concealing outdoor storage items other than operable truck and equipment
rental.
Conditional Use Permit Required Findings:
The Zoning Ordinance requires that certain findings are necessary in order to determine
if outdoor storage meets the identified standards from the zoning ordinance. These
standards are:
· The use is one of the conditional uses listed for the zoning district in which the
property is located; Outdoor storage is listed as a conditional use in the GB
District.
· The use is in harmony with the general purpose and intent of the Comprehensive
Plan; Retail and office/showroom uses and their accessory storage are allowed
in the GB District.
· The use will not impose hazards or disturbing influences on neighboring
properties; The accessory outdoor storage proposed will be screened with both
fencing and plantings so as to provide an appropriate buffer from adjacent
properties.
· The use will not substantially diminish the use of property in the immediate
vicinity; The screened accessory outdoor storage proposed should not have the
effect of substantially diminishing adjacent uses of property.
· The use will be designed, constructed, operated and maintained in a manner that
is compatible with the appearance of the existing or intended character of the
surrounding area; The accessory storage proposed will be appropriately
fenced/screened with plantings that should b/end in with the existing character of
the district, and should not negatively impact the existing character of the vicinity.
The property has a/ways been zoned for commercial use and as such meets the
intent of the district guidelines. The outdoor storage proposed for the site
includes towable items and rental trucks. Only rental trucks would be visible
from adjacent properties. Also, the facility will continue to operate under sim#ar
hours, which are typically 7 am to 6 pm, Monday through Saturday.
The use and property upon which the use is located are adequately served by
essential public facilities and services; The property is currently served by.
adequate public roadways and necessary City utilities.
· Adequate measures have been or will be taken to minimize traffic congestion on
the public streets and to provide for appropriate on-site circulation of traffic; The
proposed Columbia Heights Rental Center office/showroom should not generate
excessive traffic that the existing 51st Court roadway system can't handle.
· The use will not cause a negative cumulative effect on other uses in the
immediate vicinity; As indicated by prior descriptions, the proposed
office/showroom and related accessory storage area should not have a negative
impact on other uses in the immediate vicinity.
· The use complies with all other applicable regulations for the district in which it is
located; As determined by staff, the use complies with the applicable
regulations of the General Business District and Design Guideline Over/ay
District.
C OLUMBIA H E I G H T_S RENT AL
OWNER ARCHITECT
COLUMBIA LA M PERT
H EIGHTS R [ N T AL ARCHITECTS
2901 Central Ave. 158'~7 NE Lir~coln Si.
Columbia Heights. MN 55421 Ham Lake. lan §§504
Phone:
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PROFILE
(PROPANE TANK DIMENSIONS
NOI~TH
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NOT TO $CAJ.IF
CONTRACTOR SURVEY CIVIL ENGINEER ENGINEER
RJRYAN
CONSTRUCTION
liDO Mendota Heights Rd
Mendofa Heights, lan 55t20
Phone: 6.51-681-O200
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G B6/12 CONCRETE CURB
NOT TO SCAthE
G 6" BOLLAR0 DETAIL
SCAJ~: 1/2' -
E.G. RU D
&: SONS INC.
9180 Lexington Ave. NE
Circle Pines, MN ,55014
Phone: 763.-786-5556
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G ACCESSIBLE CURB CUT
SC.'~: ~/~" - t'-~'
5'-O' CURB
W/ CONC. SI~CLWAY
PLOWE
ENGINEERING
9180 Lexington Ave. NE
Circle Pines. MN ,55014
Phone: 765-785-1045
STROH
ENGINEERING
1128 Sibley Memorial Hwy.
Mendofa Hgts,. lin 55118
Phone: 651-454-9455
T00O GAL
PROPANE
rO~ 01Uf;NS~ONS
~ ACCESS G*~:
PROPOSED
BUILDING ~ (~) E~"t. OYEE
5,489 S.F. P~.~K~G ST~_L$
ROOf'
40'-2'
ACCESS GATE
6'-0'
AP~OX
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L'AM P E RT
ARCHITECTS
Ham Lake, V,N 55504, III
ARC~'IIT~C T CF.R T~FICA '~ ON:
RjRyan Construction, Inc.
SITE PLAN
Sheet Number
A1
Project No. 030819~!
I'YP~CAL TOP 0F
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SOUTH ELEVATION
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.................. :_::2-~:::::: :::::::::::::::::::::::::::::::::::::::::::::::::: ......::::::::::::::::::::::::::::::::: ....:::::::::::::::::::::::::::::::::::::::::: ................
(~ EAST ELEVATION
LAMP[ET
ARCHITECTS
Hem Lake, UN 55504 III
ARO.III~CT C[R 11FICA I10N:
(Sql) 6al - o2.,~
R~Ryon ConstrucUon. Inc.
<
Checked BF I.L/UaL
ELEVATIONS
Sheet Number
A3
Project No. 0,10819-1
CITY COUNCIL LETTER
Meeting of: November 10, 2003
ORIGINATING DEPT.: CITY MANAGER
AGENDA SECTION: ~-'--A ~ License Department APPROVAL
NO: ,..
ITEM: License Agenda BY: Shelley Hanson ~~ DATE:~,~
NO: DATE: Nov. 6, 2003 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the November 10, 2003 City Council meeting. This agenda
consists of applications for Contractor licenses for 2003.
Also included on the agenda are the renewals for calendar year 2004 that have been received and
approved to date. These include renewals for fuel dispensing devices, off sale beer, a transient
merchant license for dates in 2003 and 2004 as noted.
Also listed on the agenda is the renewal of a Currency Exchange License for Kwik Cash at 4639 Central
Ave. This type of business is actually licensed by the State of MN. However, pursuant to MN Statute
53A.04, the State is required to submit the application to the governing body of the municipality in
which the business operates. The law further requires the governing body of the municipality to render
a decision regarding the renewal of the license within 60 days. I forwarded this application to the Police
Department, and they see no reason to deny the renewal of this license.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for November 10, 2003 as presented
regarding the new licenses for 2003 and the renewals for 2004.
COUNCIL ACTION:
TO CITY COUNCIL November 10, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
BLDG
CONTRACTORS LICENSES
Penn Contracting Inc. 13025 Central Ave, Blaine
*R Gilpin Plumbing Inc. 321 2nd St W, Jordan
*Moundsview Plumbing Inc dba
Engberg Plumbing 3030 Co Rd J, Moundsview
*Krinkie Heating & AC 87 E County Rd B, St Paul
*Hokanson Plumbing & Htg 9174 Isanti St NE, Blaine
$50.00
$50.00
$50.00
$5O.OO
$50.00
****LICENSES FOR 2004****
FIRE
GAS DISPENSING DEVICES
Lowell's Auto Repair 4457 University Ave
$100.00
POL, FIRE, BLDG, ZA
OFF SALE BEER
*Speedway Superamerica 5000 Central Ave NE
$150.00
POLICE
TRANSIENT MERCHANT
*Froelich Tracking 312 Cora St, JohnsOn Crk, WI
To sell fruit at Mady's for 5 days 11/20/03, 12/11/03 and
1/8/04, 2/12/04 and one day in July 2004 (TBD)
$250
POLICE
CURRENCY EXCHANGE LICENSE RENEWAL
*Kwik Cash 4639 Central Ave NE
STATE LIC.
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: hl~lb~3003
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Cheek Number 10~lag:~ through [0~ft~,~,
in the amount of $ ~ ~.7,0[~ .~e~ .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS
11/07/2003 09:07:30 Check History GL050S-V06.55 COVERPAGE
GL540R
* *** C 0 U N C I L *** *
* *** C 0 U N C I L *** *
* *** C 0 U N C I L *** *
* * * * C 0 U N C I L * * * *
Report Selection:
Optional Report Title ....... 11/10/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids.
Check Number ................
Pro~ect .....................
Vendor.
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
105683 thru 105866
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J COUNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
C~eck History GL540R-V06.55 PAGE 1
11/07/2003 09 11/10/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
AMERICAN BOTTLING COMPAN
ARCTIC GLACIER
AT & T CONSUMER LEASE
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BERG/GORDON
BRADLEY REAL ESTATES INC
CENTER POINT ENERGY MINN
CHISAGO LAKES DISTRIBUTI
CITY WIDE WINDOW SERVICE
COCA-COLA BOTTLING MIDWE
COLUMBIA HEIGHTS I
COOKE CO/J P
EAST SIDE BEVERAGE CO
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GLENWOOD INGLEWOOD
GLOVER/ERIN
GRIGGS-COOPER & CO
GROSSE~PAUL
HACHEY/BRIAN
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
KUETHER DIST. CO.
LARKIN/JOHN
LITIN PAPER COMPANY
MC KERNON/CHAR
MN POLLUTION CONTROL AGE
MOELLER/KAREN
OTTNEY/LEANN
PAUSTIS & SONS
PHILLIPS WINE & SPIRITS
PLUNKETT'S, INC
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
QWEST DEX
SCHLEISMAN/JULIE
UNIVANCE - ACCTS RECEIV
VERMA/RAVI
WINE MERCHANTS
WORLD CLASS WINE
XCEL ENERGY (N S P)
WELLS FARGO - PAYROLL AC
AMERICAN BOTTLING COMPAN
ANOKA COUNTY LICENSE BUR
ARCTIC GLACIER
105683 64.65
105684 475.72
105685 47.82
105686 186.08
105687 4,670.69
105688 168.50
105689 11,337.87
105690 3,222.12
105691 2,082.85
105692 17.04
105693 801.90
105694 5,441.29
105695 51.01
105696 17,892.80
105697 1,070.48
105698 68.61
105699 5.13
105700 76.75
105701 235.00
105702 6,625.87
105703 165.08
105704 75.00
105705 290.75
105706 39,567.97
105707 92,137.05
105708 2.86
105709 98.20
105710 30.00
105711 270.00
105712 140.76
105713 84.96
105714 3,334.38
105715 42,709.84
105716 89.67
105717 13,418.90
105718 165.92
105719 155.30
105720 222.20
105721 43.17
105722 30.00
105723 1,422.14
105724 1,851.63
105725 15,894.69
105726 201,066.93
105727 347.75
105728 1,961.07
105729 501.36
ACS FINANCIAL SYSTEM
11/07/2003 09
Check History
11/10/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BLOWERS/CAROLE
BRYNJULFSON/DEBRA
CHISAGO LAKES DISTRIBUTI
CLASSIC CATERING
DUGDALE/MARY
ESCHELON
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GREATER METROPOLITAN HSG
GRIGGS-COOPER & CO
JOHNSON BROS. LIQUOR CO.
KETCHLTM/KENTON
LEAGUE OF MINNESOTA CITI
MARKHAM/MATTHEW
MEDICINE LAKE TOURS
METROCALL - ATT MESSAGIN
MN DEPT OF ADMINISTRATIO
OVERMOHLE/JOSH
PETTY CASH - KAREN MOELL
PITNEY BOWES LOUISVILLE
QWEST COMMUNICATIONS
REYNOLDS/NICK
VERIZON WIRELESS
WINDSCHITL/KEITH
XCEL ENERGY (N S P)
AAA WHOLESALE
ABRA AUTO BODY
ACE HARDWARE
ADAM'S PEST CObVfROL, INC
AMERICAN WATER WORKS ASS
AMERIPRIDE
ANOKA COUNTY SHERIFFS DE
ANOKA CTY - CENTRAL COMM
ASPEN MILLS, INC.
ASPEN PUBLISHERS INC
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BATTERY CITY INC
BAUER BUILT TIRE & BATTE
BIFF'S,INC.
BLUEMELS TREE SERVICE
BOOK WHOLESALERS INC
BOYER TRUCK PARTS
BRODART
BUILDING FASTENERS
CHECK NUMBER
105730
105731
105732
105733
105734
105735
105736
105737
105738
105739
105740
105741
105742
105743
105744
105745
105746
105747
105748
105749
105750
105751
105752
105753
105754
105755
105756
105757
105758
105759
105760
105761
105762
105763
105764
105765
105766
105767
105768
105769
105770
105771
105772
105773
105774
105775
105776
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 2
AMOUNT
76.27
10,197.11
42.34
250.00
2,703.20
250.00
77.16
151.42
30.07
184.08
30,000.00
75,481.38
69,728.40
239.13
180.00
160.00
2,025.00
84.07
496.67
56.06
197.51
217.25
150.13
89.37
27.64
5.02
50.28
135.00
474.00
483.33
66.56
124.00
52.78
127.80
122.54
637.00
244.68
727.69
16.80
158.73
395.27
426.37
18,494.68
69.42
302.54
14.76
52.59
ACS FINANCIAL SYSTEM
11/07/2003 09
BANK VENDOR
BANK CHECKING ACCOUNT
CATCO PARTS SERVICE
CINTAS FIRST AID-SAFETY
CITY WIDE LOCKSMITHING
COLUMBIA PARK MEDICAL GR
CONNELLY INDUSTRIAL
CONSTRUCTION ENGINEERING
COORDINATED BUSINESS SYS
D.A.R.E. AMERICA
D&D INSTRUMENTS INC.
DANKA
DANKA OFFICE IMAGING
DAVIES WATER EQUIPMENT C
DEHN OIL
DEMCO
DLT SOLUTIONS
EMP
FASTENAL COMPANY
FINGERPRINT AMERICA
FIRST STUDENT INC
FLEX COMPENSATION, INC
FOLKMANIS INC
G & K SERVICES
GALE GROUP/THE
GENERAL BOOK COVERS
GENERAL REPAIR SERVICE
GENUINE PARTS/NAPA AUTO
GOODIN CO.
GOPHER BEARING COMPANY
H.W. WILSON CO.
HAPPEL DBA PLANSIGHT/JER
HEIGHTS ELECTRIC INC.
IKON OFFICE SOLUTION
INFRATECH
INSTRUMENTAL RESEARCH IN
INTEGRATED LOSS CONTROL
JINDRA/PATRICIA
JUSTICE PLANNING & MGMT
KENNEDY & GRAVEN
LOFFLER BUSINESS SYSTEMS
LUBE-TECH
LYLE SIGNS INC
MAC QUEEN EQUIPMENT CO.
MCM'S LAMP RECYCLING
MCQUIRE & SONS INC
MEDTRONIC PHYSIO CONTROL
MENARDS CASHWAY LUMBER-F
METROCALL - ATT MESSAGIN
· C~eck History
11/10/03 COUNCIL LISTING
CHECK NUMBER
105777
105778
105779
105780
105781
105782
105783
105784
105785
105786
105787
105788
105789
105790
105791
105792
105793
105794
105795
105796
105797
105798
105799
105800
105801
105802
105803
105804
105805
105806
105807
105808
105809
105810
105811
105812
105813
105814
105815
105816
105817
105818
105819
105820
105821
105822
105823
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 3
AMOUNT
20.00
137.41
99.00
2,521.32
7,807.46
1,262.75
31,784.82
2,969.05
101.60
270.00
39.53
524.83
9,885.45
226.91
1,529.60
699.75
23.60
345.95
409.39
152.25
436.15
386.60
21.26
238.80
295.98
287.23
530.10
88.52
99.75
5,788.80
906.55
155.79
2,685.00
140.00
306.00
70.00
175.00
2,137.50
328.27
63.79
922.20
388.95
566.75
59.00
197.78
515.61
239.80
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
11/07/2003 09 Check History GL540R-V06.55 PAGE 4
11/10/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MIDWAY FORD
MIDWEST ASPHALT CO.
MINNEAPOLIS OXYGEN CO.
MINNEAPOLIS SAW CO.
MINNESOTA D.A.R.E.,INC
MINNESOTA DARE OFFICERS
MN DEPT OF ~kDMINISTRATIO
MN DEPT OF TRANSPORTATIO
MN RURAL WATER ASSOC
MURZYN JR/DONALD J
NATIONAL INSTITUTE OF P
NORTHERN TOOL & EQUIPMEN
0 ' GARA/ANDREW
OFFICE DEPOT
ORIENTAL TRADING COMPANY
ORKIN
PHYSICIANS DESK REFERENC
PROFESSIONAL SERVICES
RADIO SHACK
REED BUSINESS INFORMATIO
RESOURCE DOCUMENTS & ADV
RON KASSA CONSTRUCTION
ROSANDER/MEL I S SA
SCHINDLER ELEVATOR CORP
SECURITY FENCE & CONSTRU
SHORT ELLIOT HENDRICKSON
SKB
STATE TREASURER BLD
STREICHER'S GUN'S INC/DO
SUBWAY SANDWICHES & SALA
SUPERIOR FORD INC.
TEE' S PLUS
TELEPHONE ANSWERING CENT
TRUGREEN CHEMLAWN
UNION WELDING & MACHINE
VAN-O-LITE
VERIZON WIRELESS
WANLS ENTERPRISES
WW GRAINGER, INC
XCEL ENERGY (N S P)
ZAHL EQUIPMENT
ZEP MANUFACTURING COMPAN
ASPEN PUBLISHERS INC
105824 266.90
105825 1,084.33
105826 56.32
105827 20.62
105828 222.50
105829 260.00
105830 37.00
105831 85.00
105832 205.00
105833 35.00
105834 145.00
105835 70.26
105836 55.00
105837 704.16
105838 147.71
105839 55.40
105840 59.95
105841 88.16
105842 43.11
105843 140.14
105844 319.50
105845 21,056.47
105846 290.00
105847 2,080.08
105848 476.00
105849 3,252.00
105850 81.20
105851 285.90
105852 929.78
105853 140.45
105854 29,701.00
105855 295.21
105856 104.40
105857 1,477.17
105858 79.88
105859 28.60
105860 348.28
105861 382.76
105862 370.97
105863 142.64
105864 175.64
105865 286.43
105866 194.66
832,018.29 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
11/07/2003 09 . Check History GL540R-V06.55 PAGE 5
11/10/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
832,018.29
RECORDS PRINTED - 001345
ACS FINANCIAL SYSTEM
11/07/2003 09:07:32
FUND RECAP:
FUND DESCRIPTION
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 P~KVIEW VILLA SOUTH
235 RENTAL HOUSING
240 LIBRARY
261 TWENTY-FIRST CENTURY GRANT
265 CONFISCATED/FORFEITED PROP
270 DARE PROJECT
401 CAPITAL IMPROVEMENTS
405 DOWNTOWN MAINTENANCE
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
431 CAP EQUIP REPLACE-GENERAL
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
701 CENTRAL GARAGE
720 DATA PROCESSING
880 PERMIT SURCHARGE
883 CONTRIBUTED PROJECTS-GEN
885 ESCROW
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
58,007.62
24.26
6,605.90
169.34
2,000.87
2,649.04
27.65
9,387.48
557.10
368.44
3 746.76
24 357.61
2 521.32
31 262.75
2 280.14
39 669.17
3 469.53
11 515.98
566.75
472.84
409,321.27
15,089.73
165.08
285.90
487.78
206,855.73
152.25
832,018.29
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
832,018.29
832,018.29
CITY COUNCIL LETTER
Meeting of November 10, 2003
AGENDA Public Hearing ORIGINATING DEPARTMENT: CITY
SECTION: Fire MANAGER
NO: ~ -~A APPROVAL
ITEM: Table Resolution For Revocation BY: Charlie Thompson BY'~/~4~
NO: DATE: November 6, 2003 DATE:
On November 5, 2003, officials from Sela Investment met with Fire Chief Charlie Thompson
and Assistant Fire Chief Gary Gorman to discuss the violation at the property. A plan to
correct the violation has been agreed to by both parties and the Fire Department would like the
City Council to table the revocation of the license to operate the rental units at 4927 & 4935
University Avenue NE until the December 15, 2003 City Council meeting.
RECOMMENDED MOTION: Move to table a Resolution of the City Council of the City of Columbia
Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held
by Sela Investments Regarding Rental Property at 4927 & 4935 University Avenue NE to the December
15, 2003 City Council meeting.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: November 10, 2003
ORIGINATING DEPARTMENT:
AGENDA SECTION: PUBLIC HEARING CITY MANAGER'S
NO: CITY MANAGER'St'..lY~\~~~A~E"~/~Y~ ~ APPROVALo_~'/
ITEM: PUBLIC HEARING-CABLE RATES BY: LINDA L. ~
No: ATE: 10-29-0 I//1 I
On or about February 26, 2003, Comcast filed with the City Fede Communications Commission
(FCC) Form 1240, "Updating Maximum Permitted Rates for Regulated Cable Services" purporting to
set forth and justify the maximum rate it could charge to subscribers in the city for basic
cable service, and FCC Form 1205, ~Determining Regulated Equipment and Installation Costs,
Equipment Form", purporting to set forth and justify the rates it could charge to subscribers
in the city for equipment and installation. The relevant rate period covered is June 1, 2003
to May 31, 2004. It should be noted that Comcast has not adjusted its basic service,
equipment, and installation prices since July 1, 2002.
Basic programming consists of over-the-air broadcast stations, public, educational, and
government access channels, and any other programming Comcast chooses to add to its basic tier
of service. The City does not regulate the rates for any programming not carried on the basic
service tier, including (but not limited to) programming offered on a pay-per-channel or pay-
per-program basis. Under federal law, the rates for all programming not included in the basic
service tiers are unregulated.
The chart below reflects Comcast's maximum permitted rates as of June 1, 2003, and prior to
June 1, 2003, as well as the current rates.
Maximum Maximum
Permitted Rate Permitted Rate Current Rate (Since
Effective June Prior to June July 1, 2002)
1, 2003 1, 2003
Basic Service $ 10.70 $10.44 $ 8.87
Converter/Receiver $7.92 for Basic $3.21 for Basic $2.00 for Basic
Only Only Only
$9.67 all $6.62 all $4.70 all others
others others
Remote Control $ .33 $ .39 $ .30
Installation--Unwired Home $45.81 $45.10 $41.99
Installation-Prewired Home $30.34 $28.20 $24.99
Installation-Additional Outlet- $15.98 $14.45 $13.49
Connect Initial
Installation-Additional Outlet- $24.62 $24.27 $19.99
Connect Separate
Other Install--Relocate Outlet $20.72 $20.20 $18.99
Upgrade- Non-Addressable $16.44 $17.25 $15.99
Downgrade- Non-Addressable $13.10 $12.41 $ 9.99
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: November 10, 2003
AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: PUBLIC HEARING--CABLE RATES BY: LINDA L. MAGEE BY:
DATE:
NO: DATE: 10-29-03
Page 2
As part of its ongoing rate proceeding, the City must hold a public hearing. At their meeting
of October 27, 2003, the City Council established a public hearing date of Monday, November
10, 2003, at 7:00 p.m. or as soon thereafter as possible. The purpose of the public hearing
is to provide interested persons with an opportunity to express their views on the basic
service programming and equipment rates and installation charges Comcast calculated in its
February 2003 rate filing. Any comments furnished at the hearing may be considered by the
City as it issues appropriate rate orders, and will become part of the record in the City's
proceeding. Notice of the public hearing was published in the Focus Newspaper and appeared on
the government and public access channels. Additionally, notice of the hearing was placed on
the City's website.
At the Telecommunications Commission meeting of October 16, 2003, Steve Guzzetta, the City's
telecommunications attorney, presented four options from which the City may select in
addressing Comcast's rate filing: (A) do nothing (the City would remain certified to
regulate rates and could review and act on future rate filings from Comcast); (B) decertify
(which would mean the City would no longer be empowered to regulate rates); (C) perform no
review and issues rate orders preserving the City's rights to the extent possible (the City
would retain the right to look at underlying data, calculations and assumptions in the context
of a future rate filing); (D) perform a full-blown rate review (as was done two years ago).
The Telecommunications Commission recommended that the City Council pursue Option C - perform
no review and issue rate orders preserving the City's rights to the extent possible. The
benefit of Option C is that the City would avoid the long and expensive process associated
with a detailed substantive review of Comcast's rate filing, while still preserving certain
fundamental rights. The drawback of this approach is that Comcast may appeal any rate orders
issued by the City to the Federal Communications Commission. That said, the City is not
required to respond to any appeal filed by Comcast.
Attached are two resolutions recommended for adoption by the City Council. Resolution 2003-48
is an order regarding the maximum permitted basic programming service rate set forth in the
Federal Communications Commission Form 1240 filed by Comcast on or about February 26, 2003.
Adoption of the resolution would neither approve or deny the maximum permitted rate for basic
cable service, as calculated in the 2003 FCC Form 1240, but would function as a basic service
rate ceiling during the relevant rate period and be utilized in future basic rate filings.
Resolution 2003-49 is an order regarding the maximum permitted equipment and installation
rates set forth in the Federal Communications Commission Form 1205 filed by Comcast on or
about February 26, 2003. Adoption of the resolution would neither approve or deny the maximum
permitted rates and charges for equipment and installation as calculated in the 2003 FCC Form
1205, but would function as a rate ceiling during the relevant rate period.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-48, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-48, being an Order regarding the maximum
permitted basic programming service rate set forth in the Federal Communications Commission
Form 1240 filed by Comcast on or about February 26, 2003.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: November 10, 2003
AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: PUBLIC HEARING-CABLE RATES BY: LINDA L. MAGEE BY:
DATE:
NO: DATE: 10-29-03
Page 3
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-49, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-49, being an Order regarding the maximum
permitted equipment and installation rates set forth in the Federal Communications Commission
Form 1205 filed by Comcast on or about February 26, 2003.
COUNCIL ACTION:
RESOLUTION NO. 2003-48
ORDER REGARDING THE MAXIMUM PERMITTED BASIC PROGRAMMING
SERVICE RATE SET FORTH IN THE FEDERAL COMMUNICATIONS
COMMISSION FORM 1240 FILED BY COMCAST ON OR ABOUT FEBRUARY 26~
2003
WHEREAS, under Section 623 of the Cable Communications Policy Act of 1984, 47
U.S.C. § 543, as amended, the City of Columbia Heights, Minnesota (hereinafter the "City") is
permitted to regulate rates for basic cable service; and
WHEREAS, the City is certified as a rate regulation authority pursuant to rules of the
Federal Communications Commission (hereinafter "FCC"); and
WHEREAS, MediaOne North Central Communications Corp., now known as Comcast
of Minnesota, Inc. (hereinafter "Comcast"), the current franchise holder, filed with the City an
FCC Form 1240 "Updating Maximum Permitted Rates for Regulated Cable Services", which
was dated February 5, 2003, and received on or about February 26, 2003, purporting to set forth
and justify the maximum rate it could charge to subscribers in the City for basic cable service
(hereinafter the "2003 FCC Form 1240"); and
WHEREAS, the City held a public hearing to solicit the views of interested persons
concerning the 2003 FCC Form 1240; and
WHEREAS, the rate set forth herein will govern Comcast's basic service rate until
Comcast lawfully implements a further rate change pursuant to applicable FCC regulations.
NOW, THEREFORE, the following is resolved:
1. Comcast's maximum permitted rate for basic cable service, as calculated in the
2003 FCC Form 1240, is neither approved nor denied, but may: (i) function as a basic service
rate ceiling during the relevant rate period; and (ii) be utilized in future basic service rate filings,
to the extent permitted by and consistent with FCC rules and decisions.
2. Comcast shall not charge any rate higher than the maximum permitted rate set
forth in the 2003 FCC Form 1240, nor increase that rate, unless such rate is first filed with and
approved by the City, in accordance with applicable law and regulations, including but not
limited to the notice requirements imposed by 47 C.F.R. § 76.1603, or as otherwise expressly
permitted under applicable law and regulations.
3. Comcast may charge rates less than the lawful maximum permitted rate for basic
service, as long as such rates are applied in a uniform and nondiscriminatory way, pursuant to
applicable federal, state and local laws and regulations. The City, however, shall not be deemed
to have approved such rates.
4. This Order is based on the representations made by Comcast in its 2003 FCC
Form 1240. Should information come to the City's attention that these representations were
inaccurate in any material way, the City reserves the right to take appropriate action. This Order
is not to be construed as a finding that the City has accepted as correct any specific entry,
explanation, calculation or rate in the 2003 FCC Form 1240.
5. The City reserves all of its rights with respect to rate regulation, including (but not
limited to): (i) the right to request and review data, and documents concerning the 2003 FCC
Form 1240 in order to determine the impact, if any, such data and documents have on rates
proposed in future basic service rate filings; (ii) the right to address issues raised in the 2003
FCC Form 1240 that are relevant to any City review of subsequent basic service rate filings; and
(iii) the right to request additional information concerning the 2003 FCC Form 1240 that is
relevant to any City review of subsequent basic service rate filings.
6. This Order constitutes a written decision for purposes of 47 C.F.R. § 76.936(a).
7'. This Order shall be effective immediately upon its approval by the City.
8. This Order shall be released to the public and to Comcast, and a public notice
shall be published stating that this Order has been issued and is available for review, pursuant to
47 C.F.R. § 76.936(b).
Passed this 10th day of November, 2003.
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
RESOLUTION NO. 2003-49
ORDER REGARDING THE MAXIMUM PERMITTED EQUIPMENT AND
INSTALLATION RATES SET FORTH IN THE FEDERAL COMMUNICATIONS
COMMISSION FORM 1205 FILED BY COMCAST ON OR ABOUT FEBRUARY 26~
2003
WHEREAS, under Section 623 of the Cable Communications Policy Act of 1984, 47
U.S.C. § 543, as amended, the City of Columbia Heights, Minnesota (hereinafter the "City") is
permitted to regulate rates for equipment and installations; and
WHEREAS, the City is certified as a rate regulation authority pursuant to rules of the
Federal Communications Commission (hereinafter "FCC"); and
WHEREAS, MediaOne North Central Communications Corp., now known as Comcast
of Minnesota, Inc. (hereinafter "Comcast"), the current franchise holder, filed with the City an
FCC Form 1205 "Determining Regulated Equipment and Installation Costs, 'Equipment Form'"
(hereinafter the "2003 FCC Form 1205"), which was dated March 1, 2003, and received on or
about February 26, 2003, purporting to set forth and justify the rates it could charge to
subscribers in the City for equipment and installations; and
WHEREAS, the City held a public hearing to solicit the views of interested persons
concerning the 2003 FCC Form 1205; and
WHEREAS, the rates set forth herein will govern Comcast's equipment rates and
installation charges until Comcast lawfully implements a further rate change pursuant to
applicable FCC regulations.
NOW, THEREFORE, the following is resolved:
1. Comcast's maximum permitted rates and charges for equipment and installation,
as calculated in the 2003 FCC Form 1205, are neither approved nor denied, but may function as
a rate ceiling during the relevant rate period.
2. Comcast shall not charge any rates higher than the applicable maximum permitted
rates set in the 2003 FCC Form 1205 nor increase those rates, unless such rates are first filed
with and approved by the City, in accordance with applicable law and regulations, including but
not limited to the notice requirements imposed by 47 C.F.R. § 76.1603, or as otherwise expressly
permitted under applicable law and regulations.
3. Comcast may charge rates less than the lawful maximum permitted rates for
equipment and installation, as long as such rates are applied in a uniform and nondiscriminatory
way, pursuant to applicable federal, state and local laws and regulations. The City, however,
shall not be deemed to have approved such rates.
4. This Order is based on the representations made by Comcast in its 2003 FCC
Form 1205. Should information come to the City's attention that these representations were
inaccurate in any material way, the City reserves the right to take appropriate action. This Order
is not to be construed as a finding that the City has accepted as correct any specific entry,
explanation, calculation or rate in the 2003 FCC Form 1205.
5. The City reserves all of its rights with respect to rate regulation, including (but not
limited to): (i) the right to request and review data, and documents concerning the 2003 FCC
Form 1205 in order to determine the impact, if any, such data and documents have on rates
proposed in future equipment and installation rate filings; (ii) the right to address issues raised in
the 2003 FCC Form 1205 that are relevant to any City review of subsequent equipment and
installation rate filings; and (iii) the right to request additional information concerning the 2003
FCC Form 1205 that is relevant to any City review of subsequent equipment and installation rate
filings.
6. This Order constitutes a written decision for purposes of 47 C.F.R. § 76.936(a).
7. This Order shall be effective immediately upon its approval by the City.
8. This Order shall be released to the public and to Comcast, and a public notice
shall be published stating that this Order has been issued and is available for review, pursuant to
47 C.F.R. § 76.936(b).
Passed this 10th day of November, 2003.
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
2
CITY COUNCIL LETTER
Meeting of November 10, 2003
AGENDA SECTION: (0 ~-- ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL.~/2_~'/
ITEM: Approval of equipment to be purchased with BY: Thomas M. Jotmson,~,~
NO. Funding of L.E. Equipment Block Grant DATE: November 5,
BACKGROUND
The Columbia Heights Police Department has been granted an equipment block grant by the U.S.
Department of Justice in the amount of $12,616. On October 27, 2003, the City Council approved a
$1,402 match to this grant. On October 27, 2003, the Council set a public hearing date of November
10, 2003, as required by this grant.
On November 5, 2003, a select committee of citizens made up of local government, law enforcement,
criminal justice, and local school administration personnel met to review each of the equipment items
listed in our equipment request. (See attached list). The committee felt that the equipment listed was
a good use of these funds. The final requirement of this grant is that we have a public hearing
reference the proposed use of the funds.
ANALYSIS/CONCLUSION
The Police Department has met all the requirements of this grant except the public heating, which
is being held today.
RECOMMENDED MOTION: Move to approve the list of equipment to be purchased with
funding from the Local Law Enforcement Equipment Block Grant.
TMJ:mld
03-131
COUNCIL ACTION:
2003-2004 FEDERAL EQUIPMENT BLOCK GRANT
EQUI?MENT PURCHASE PLAN
1. 10 each replacement modems for laptops in marked squads
2. 2 each light bars for 2004 replacement squads
3. 2 each security dividers for 2004 replacement squad cars
4. 3 each stop sticks
5. 2 each level 4 ballistic vests
6. 2 each Kevlar helmets
Tax
Grand Total
Buffer
$5,000
$2,000
$2,000
$1,650
$2,000
$350
$845
$13,845
$173
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: November 10, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: "] ~ l Administration APPROVAL , /~
ITEM: Appointment to Park & BY: Walt Fehst BY: Z~f~
Recreation Commission DATE: November 4, 2003 DATE:
NO:
Background:
On October 16 and November 3, 2003 the City Council met to interview applicants for the Park and
Recreation Commission. There are currently two openings on this commission.
Current applicants on file for the Park and Recreation Commission:
Marsha Stroik
Brian Drews
Gary L. Peterson
Kevin McDonald
Recommended Motion: Move to appoint and to the Park and
Recreation Commission for the remainder of the respective terms to expire on April 2004 and April
2006.
COUNCIL ACTION:
REVISED
CITY COUNCIL LETTER
Meeting of: November 10, 2003
AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 7 - C - 2 Fire
ITEM: Authorization to Award Bids for the BY: Charles Thompson BY:
Purchase of one Quint Fire Apparatus
NO: DATE: November 6, 2003 DATE:
BACKGROUND
At the October 13, 2003 City Council meeting, the Fire Department was authorized to accept a $500,000 grant received from
FEMA for the purchase of a 100 foot plus Quint Ladder Apparatus (10% of which would be the City's portion, or $50,000).
The Fire Department was also authorized to seek bid for a 100-foot plus Custom Quint fire apparatus. The bid process
opened on October 15, 2003 and closed at the end of the business day November 5, 2003. Eleven manufacturers were given
specifications for consideration. Eight bids from seven manufacturers were submitted for consideration.
ANALYSIS
The bids were received and a committee of Officers and Firefighters meticulously compared all bids for consistency and
compliance to the published specifications. Based on this information, the committee ranked General Safety Equipment the
lowest qualified responsible bidder. The actual bid price of this apparatus came in at $556,943.00. Based on information
looked at, Metro Fire was the lowest qualified responsible bidder for the loose equipment. The loose equipment bid fi.om
Metro Fire had a price of $35,045.46 equaling a total price for the track and loose equipment of $591,988.46.
RECOMMENDED MOTION: Move to Award the Purchase of a 109 foot Custom Quint Ladder Truck to General Safety
Equipment, Based upon their Low, Qualified, Responsible Bid in the Amount of $556,943.00 plus any Additional Taxes, and
Award the Purchase of the Various Loose Equipment to Metro Fire upon their Low, Qualified Responsible Bid in the Amount
of $35,045.46 with Funds to be Appropriated from 439-42200-5150; and Furthermore, to Authorize the Mayor and City
Manager to Enter into an Agreement for the Same.
03-87
Attachment
COUNCIL ACTION:
I
Bid responses for Columbia Heights Fire Department.
Quint Fire Apparatus Loose Equipment
November 10m, 2003
Manufacturer ~lu '
FERRARA $47,005 MEETS SPECS
E-ONE/NETRO
FIRE $35,045 ME[IS SPECS/LOC^L VE~OR
CRIMSON $30,300 EQUIPMENT LIST NOT COMPLETE
~ .~, , ~.. . ~ , ~I~ ,'~'"r.. ~'~ *' ' ....
SUTPHEN NO BID EQUIPMENT INCLUDED WITH
TRUCK PRICE
Bid responses for Columbia Heights Fire Department
Quint Fire Apparatus
November 10th, 2003
Manufacturer
KME
SUTPHEN
E-ONE (Bid #2)
GENERAL SAFETY
Bid Price
$648,686*
~.':~.::~.: .',¥~',',,?,,I*,~.,'~;'~ :.;,'..,~,';:.,,~!,:~.~:,',~'~;: ,~':. ~'.'
;%,~;,% t ,~,:,, ,,~.:,~,,,.l~., :~.,~;~[,~i~ ~ ~.t i~;~ ~ )..,,;,'~
' l" T~%;~..,';i ' ~ , , ~', ,.': :' .~ '.
,, .... ~. ~ ] ~ .,~,..~
~,-,~,a,..~'%~a ~"', ;,, ~""~..,'~;,;',~i ~.',".,''. ¥. ,'~.
$593,559*
.... .~ : ~
· .T ~ ,-,~.. .',: . ,;~, .%';.~.. ,,: '
.... ....:,:~. ~ ,.
$581,089
~' ,',*,~'~ %." ' ::.' !," ~..:'i,;'.'. ~ ~ ,~ , "~ ~',.,~.~ '
..... D.~::~,, ~ . I~. ~,;. 4 ,,~. ,,' 'r~.~:~ .~,': ~'~,/.. ~,,~,
~,~,,... ~..~ ~
$556,943
Notes
Negative Exceptions/Changes
Negative Exceptions/Changes
:....,..,~,,~.~....,.,,*,.,:..:.:~]~,,~,..~.:~..:......;,
'"~,~,,i,~' ,: ' ' ~; '. V., '~-
!,~,~~8~ji~~:'''''::'[:'~''~' . ~ :, .. ,~ ,.:~;..~,. ,.
that tho vendor did ~ot ~parate I~o~ oquipment f~m tho apparatus pri~.
~l~.~a~p~l~..g,.~.,~ll~'.;..~,.,.~ii~T.~..,c;~{,.'~ ~ ~:~..~ ~?::,r~ ~.L~; :,,~.%,~,...;,.,..#~:~,~... '..,.,: ..,' ~ .... ;~,~,,~:.::; ~ ,: ..,.
**,., ~ '",-,"- ,.:1 .',. .......... ~' ; ..,, ........
... ~ ~e a ,~. e~ ~ a~lo. S,,~.,... .... .
'~'~''-"~"-~"-~ ~' "~'"' ~' "' ~ -~r'~'~i4P m~[.~%m~...~. ~:~,:~-. .: ,. ~':~%,',~,,.~ . ., ,.. ~:, ...,.~.. ? .~ ...
lotal Exception to specifications
~* ~ ..... , ....... % ........ ., ~, f .....
, ~ ' ~" 't ' ' ' ' * ' ' ~ ~'""'1~~ ' '~W ";:~';' 'T' ,'
~7~ :t ~.*~. .~I ,.,.,,. :.,..,,..~,.~ ,.,,.. :,~ ~ ..... ~ ,~. ?,...,~,~.~ .~ .?...... ~....,:.~, .............
~eets requirements o~ spedfications
I~;~ ~¢:~'~ ;.'~}'.}', : ~. :~,~ ,~ {.~4r' ~[~li '"~ .... '":"" '~' ''~ '"' :"~?~"'/'~ '~" ' ' '" '
,~'.',,~ .~'r..~."~.~ ~. . ~ '~.~'~4~.'~.~]..~. .~ .~:'r~.~ i .~.~:..~r:f; .v,:... , . ; ~..L .'
~ "m~'~ '"t'" ~'}-~"V¢~.""~[' ', ,' '"~" "%'~r"~'*~'" '~' r'r'""2~ .' '~ ,... ~c, ? .,. ~'"~,~,~,,~;, ,,; ~ ~, ,~' ~,.~ ' ,,.. ,';
~[~3,~ ~;g~fxk~:~l.~&'~L~;¢~[~ ~ ~ ~: ~ 'ff'.:~:,: "..~V '~:..'~. ','.: ' ~..?~.z..:~ ..... ~ ~ .... : . .
CITY COUNCIL LETTER
Meeting of'. November 10, 2003
AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 7 - C - 2 Fire
ITEM: Authorization to Award Bids for the BY: Charles Thompson BY~ ~----~///~
Purchase of one Quint Fire Apparatus
NO: DATE: November 6, 2003 DATE:
BACKGROUND
At the October 13, 2003 City Council meeting, the Fire Depmh;ient was authorized to accept a $500,000 grant received from FEMA
for the purchase of a 100 foot plus Quint Ladder Apparatus (10% of which would be the City's portion, or $50,000). The Fire
Department was also authorized to seek bid for a 100 foot plus Custom Quint fire apparatus. The bid process opened on
October 15, 2003 and closed at the end of the business day November 5, 2003. Eleven manufacturers were given specifications
for consideration. Eight bids from seven manufacturers were submitted for consideration.
ANALYSIS
The bids were received and a committee of Officer and Firefighters meticulously compared all bids for consistency and
compliance to the published specifications. Based on this information, the committee ranked General Safety Equipment the
lowest qualified responsible bidder. The actual bid price of this apparatus, with loose equipment, came in at $595,618. This
truly is the lowest responsible bid based on the negative exceptions and lack of equipment added to the other manufacturer's
bids.
RECOMMENDED MOTION: Move to Award the Purchase of a 109 foot Custom Quint Ladder Truck and Various Loose
Equipment to General Safety Equipment, Based upon their Low, Qualified, Responsible Bid in the Amount of $595,618 plus
any Additional Taxes, with Funds to be Appropriated from 439-42200-5150; and Furthermore, to Authorize the Mayor and City
Manager to Enter into an Agreement for the Same.
03 -87
Attachment
COUNCIL ACTION:
Bid responses for Columbia Heights Fire Department
Quint Fire Apparatus / Loose Equipment List
November 5th, 2003
Bid Price Notes
KME $648,686Negative Exceptions/Changes
FERRARA $642,754Negative Exceptions/Changes
Positive Exceptions that Exceed
PIERCE $634,561requirements
E-ONE (Bid #1) $615,463Total Exception to specifications
E-ONE (Bid #2) $615,002Total Exception to specifications
GENERAL SAFELY $595,618Meets requirements'of specifications
SUTPHEN $593,559Negative Exceptions/Changes
CRIMSON FIRE $587,645Adjusted $ for missing loose
equipment- Negative Exceptions