HomeMy WebLinkAboutOctober 27, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
ADMINISTRATION
Mayor
Julienne Wyckoff
Counciimernbers
Robert A. Williams
Bruce Nawrocta'
Tammera Ericson
Bruce Kelzenberg
City Manager
tFalter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
October 27, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Bill Hugo, St. Matthew Lutheran Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations - Charter Commission membership update, Clara Schmidt
C) Introductions - none
D) Recognition - none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for October 13, 2003 and Special Assessment Levy Hearing
for October 8, 2003
a) MOTION: Move to approve the minutes of the October 13, 2003, regular City Council meeting
as presented.
b) MOTION: Move to approve the minutes of the October 8, 2003 Special Assessment Levy
Heating as presented.
2) Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the October 16, 2003 minutes of the Telecommunications
Commission.
b) MOTION: Move to accept the September 29, 2003 minutes of the Library Board/City Council
budget meeting and Library Board of Trustees.
c) MOTION: Move to accept the August 20, 2003 minutes of the Housing and Redevelopment
Authority.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
October 27, 2003
Page 2 of 4
d) MOTION: Move to accept the September 16, 2003 minutes of the Economic Development
Authority.
3)
Establish a Public Heating date of Monday, November 10, 2003, at 7:00 p.m. or as soon thereafter as
possible, to permit interested persons an opportunity to express their views on the basic service
programming and equipment rates and installation charges Comcast calculated in its February, 2003,
rate filing.
MOTION: Move to establish a Public Hearing date of Monday, November 10, 2003, at 7:00 p.m. or
as soon thereafter as possible, to permit interested persons an opportunity to express their views on
the basic service programming and equipment rates and installation charges Comcast calculated in
its February, 2003, rate filing.
4)
Adopt Resolution No. 2003-45, being a Resolution authorizing application to the Minnesota
Department of Employment and Economic Development for Contamination Cleanup Grant Program
MOTION: Move to waive the reading of Resolution 2003-45, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2003-45, being a resolution authorizing application to the
Minnesota Department of Employment and Economic Development for Contamination Cleanup
Grant Program.
5)
Adopt Resolution No. 2003-43, being a Resolution authorizing application to the Metropolitan
Council for Tax Base Revitalization Account Funding
MOTION: Move to waive the reading of Resolution 2003-43, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2003-43, being a resolution authorizing application to the
Metropolitan Council Tax Base Revitalization Account Funding.
6)
Adopt Resolution No. 2003-47, being a Resolution to certify delinquent utility and miscellaneous
charges to Anoka County for collection with the property taxes payable in 2004
MOTION: Move to waive the reading of Resolution No. 2003-47, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2003-47, being a Resolution to certify delinquent utility
and miscellaneous charges to Anoka County for collection with the property taxes payable in 2004.
7)
Establish a Public Hearing Date of Monday, November 10, 2003 for revocation or suspension of a
rental property license at 4927 University Avenue and 4935 University Avenue NE
MOTION: Move to Establish a Heating Date of November 10, 2003, at approximately 7:00 p.m. in
the City Council Chambers, for Revocation or Suspension of a License to Operate a Rental Property
within the City of Columbia Heights at 4927 University Avenue & 4935 University Avenue N.E.
8)
Approve Rental Housing License Applications
MOTION: Move to approve the items listed for rental housing license applications for October 27,
2003.
9)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for October 27, 2003
as presented regarding the new licenses for 2003 and the renewals for 2004.
City Council Agenda
October 27, 2003
Page 3 of 4
! 0)Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 105472 through 105682 in the amount of $1,113,937.34.
6. PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Second Reading of Ordinance No. 1463, being a Ordinance adopting the permit fee schedules for
Building Construction, Plumbing/Gas Piping, Heating/Cooling, Fire suppression, Wrecking and
Moving, Signs and other related construction work; providing for the collection of the State
Surcharge Fee; and formally establishing a refund policy as required by the MN State Building
Code.
MOTION: Move to waive the reading of Ordinance No. 1463, there being ample copies available to
the public.
MOTION: Move to adopt Ordinance No. 1463, being an Ordinance adopting the permit fee
schedules for Building Construction, Plumbing/Gas Piping, Heating/Cooling, Fire suppression,
Wrecking and Moving, Signs and other related construction work; providing for the collection of the
State Surcharge Fee; and formally establishing a refund policy as required by the MN State Building
Code.
2)
Adopt Resolution No. 2003-46, accepting the 2003-2004 Federal Law Enforcement Block Grant in
the amount of $12,616 and appropriating $1,402 in matching funds to come from unexpended funds
in the 2003 Police Department budget and to set November 10, 2003, as the date for a Public
Heating to review and approve the list of equipment to be purchased with this grant.
MOTION: Adopt Resolution No. 2003-46, accepting the 2003-2004 Federal Law Enforcement
Block Grant in the amount of $12,616 and appropriating $1,402 in matching funds to come from
unexpended funds in the 2003 Police Department budget.
MOTION: Set November 10, 2003, at approximately 7:00 p.m. in the City Council Chambers, as the
date for a Public Hearing to review and approve the list of equipment to be purchased with this
grant.
B) Bid Considerations - none
c)
Other Business
1) Appointment to the Library Board (one) for the remainder of the term to expire April 2005; to the
Park and Recreation Commission (two) for the remainder of the terms to expire on April 2004 and
April 2006; and to the Human Services Commission (one) for the remainder of the term to expire
April 2006.
MOTION: Move to appoint to the Library Board for the remainder of the term to
expire April 2005; and to the Park and Recreation Commission
for the remainder of the respective terms to expire on April 2004 and April 2006; and
to the Human Services Commission for the remainder of the term to expire
April 2006.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
City Council Agenda
October 27, 2003
Page 4 of 4
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL COMMUNICATION
11. ADJOURNMENT ,.
Walt Fehst, City Manage~
wf/pvm
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
CITY COUNCIL MEETING
OCTOBER 13, 2003
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
October 13, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Rev. Dan Thompson, Columbia Heights Assembly of God Church, gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember
Ericson, Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
Wyckoff clarified that the City Council meets on the second and fourth Monday of every month.
Wyckoff will read two letters under recognition.
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations-none
B) Presentations
1) Nancy Shaw, Anoka County Senior Coordinator, presented a list of Make a Difference Day
projects to help local seniors. She stated that as an outreach worker with seniors and disabled
adults, the Mayor indicated that businesses want contacts to join in "Make a Difference
Day "(MDD). This would include doing projects in the community, such as ~ainting a kitchen,
lifting boxes, raking yards. She handed out a flyer for MDD on October 25t and stated that
volunteers can also help anytime during the year. Shaw indicated that people should let her know
if they are aware of a neighbor or someone that needs help, or if you or a group is willing to help.
Wyckoff questioned supplies need for the projects. Shaw indicated rakes and window cleaning
materials are available, tl/yckoff introduced her to Councilmember Ericson who is active with the
Rising to New Heights (RNH) group. Ericson indicated RNH would recognize the groups and
individuals that have made our community a better place. Shaw will get a list of participants to
Ericson. Shaw gave the background on what the Anoka County Community Action Program
(ACCAP) does for the needy in the community, and stated that she goes out and tells them of
available resources. Nawrocki indicated that the Outreach program began in the City of Columbia
Heights.
North Star Corridor - Nawrocki stated this group indicated they would make their presentation at
one of the two Council meetings in November. Following discussion, Nawrocki will ask them to
appear at the November 10, 2003 meeting.
C) Introduction of New Employees - none
D) Recognition-
Wyckoff read a letter from Captain Paul Johnson, Coon Rapids Police Department, regarding the
2003 Anoka County Terrorism Exercise, commending Corporal Lee Okerstrom and other range
officers on the training they presented.
}Vyckoff read a letter from Tom Daley, 4352 5tn Street, commending the Columbia Heights Public
Works Department for the excellent job they do.
City Council Minutes
October 13, 2003
Page 2 of 16
CONSENT AGENDA
City Manager Walt Fehst took Councilmembcrs through the Consent Agenda items.
1)
Approve City Council Meeting Minutes for September 22, 2003
Motion to approve the minutes of the September 22, 2003, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
a) Motion to accept the April 15, 2003 minutes of the Housing and Redevelopment Authority.
b) Motion to accept the September 24, 2003 minutes of the Park and Recreation Commission.
3)
Adopt Resolution No. 2003-42, being a resolution changing the dates of the City Council meetings
for December 2003. - Removed
Nawrocki questioned why this date change was requested. Fehst stated this has been past practice.
4)
Authorize the Fire Department to accept the 2003 FEMA Grant in the amount of $500,000
($450,000 FEMA portion and $50,000 City of Columbia Heights match) and to seek bids for
purchase of a 100 foot plus Custom Quint Ladder Truck.
Motion to authorize staff to accept the 2003 FEMA Grant in the amount of $500,000 ($450,000
FEMA portion and $50,000 City of Columbia Heights match).
Motion to authorize Fire Department Staff to seek bids for the purchase of a 100 foot plus Custom
Quint Ladder Truck, with these bids opening on October 15, 2003 and Closing at the end of the
business day (4:450 p.m.) on November 5, 2003.
Nawrocki questioned the requirements placed on the FEMA Grant. Fehst stated the requirements
are in the application we filed. Fehst indicated the requirements of sharing the equipment with
other communities and not reducing our present amount of equipment. Fire Chief Charlie
Thompson, indicated the new mission submitted with the grant includes an elevated water supply,
third run on medical calls and on auto extractions, and obligating this piece of equipment to the
surround communities of Minneapolis, New Brighton and Fridley. Nawrocki questioned covering
Minneapolis when they have cut back on units at the Johnson Street station. Thompson indicated
that their current ladder truck wouM be replaced with a water pumping, ladder unit. This Grant
has been discussed with all the surrounding community. Nawrocki requested to see a copy of the
application. He questioned extra costs and the bid process. Thompson stated bids would be opened
November 5th.
Wyckoff asked by what date the funds must be spent. Thompson indicated the timetable is one year,
allowing eight months to build the truck. Nawrocki questioned the number of vendors to bid.
Captain Matt FieM stated the committee has met with seven vendors and believes six companies
are qualified to meet the specifications and grant requirements, and will bid on the truck.
5)
Adopt Resolution No. 2003-44 being a Resolution accepting bids and awarding the 2003
(Additional) Sanitary Sewer Lining to Visu-Sewer Clean and Seal, Inc., Project #0309
Motion to waive the reading of Resolution No. 2003-44, there being ample copies available to the
public.
Motion to adopt Resolution No.2003-44, being a Resolution accepting bids and awarding the 2003
Sanitary Sewer Lining Project #0309 (Additional) to Visu-Sewer Clean and Seal, Inc. of
Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the amount of
$91,005.60 with funds to be appropriated from Fund 652-50309-5130; and, furthermore, to
City Council Minutes
October 13, 2003
Page 3 of 16
authorize the Mayor and City Manager to enter into an agreement for the same.
Fehst indicated this additional lining would extend the previously approved area by Rainbow
Foods.
RESOLUTION NO. 2003-44
BEING A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR
2003 SANITARY SEWER LINING (ADDITIONAL) CITY PROJECT 0309
TO VISU-SEWER CLEAN AND SEAL, INC. OF PEWAUKEE, WISCONSIN
WHEREAS, pursuant to an advertisement for bids for City Project g0309 Sanitary Sewer Lining Project (Amended), bids were
received, opened and tabulated according to law. The following bids were received complying with the advertisement:
Bidder
Visu-Sewer Clean and Seal Inc.
Insituform Tecnologies
Lametti & Sons
Michel's Pipeline
TOTAL
$ 91,005.60
$ 94,958.30
$ 95,514.00
$120,970.00
WHEREAS, it appears that Visu-Sewer Clean and Seal Inc. of W230 N4855 Betker Drive, Pewaukee, Wisconsin 53072 is the
lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, THAT:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Visu-Sewer Clean and Seal,
Inc. in the name of the City of Columbia Heights for the 2003 Sanitary Sewer Lining Project (Additional), City Project
0309, according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids
except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed.
6)
Authorization to seek bids for the replacement of the perimeter fencing at the City's Water Tower
Facility
Motion to authorize staff to seek bids for the replacement of the perimeter fencing at the City
Water Tower Facility.
Fehst stated the fencing was agreed to as a replacement, to accommodate the Anoka County 800
MHz radio system. Nawrocki questioned if the neighbor on the north side would have to look at the
fencing project. Fehst stated that staff would work with that specific neighbor regarding
landscaping the area. Kevin Hansen, Public Works Director, suggested options for the area.
7) Authorize Acceptance of the MN Twins Community Fund in the amount of $5,000
Motion to accept the MN Twins Community Fund Grant in the amount of $5,000.
Fehst thanked Councilmember Kelzenberg for bringing this grant to staff's attention, for
improvements to Keyes Park. Our contribution would be soft match labor.
8)
Approve Purchase of Photocopier - Removed
Fehst commended Bill Elrite, Finance Director, for his work to obtain the best price, and
commended Councilmember Nawrocki for his encouragement to work with all vendors to get
better bids.
9)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for October 13, 2003 as
presented.
City Council Minutes
October 13, 2003
Page 4 of 16
10) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 105214 through 105471 in the amount of $799,275.51.
Motion by Williams, second by Nawrocki, to approve the consent agenda with the exception of
items//3 and//8. Upon vote: All ayes. Motion carried.
#3 Adopt Resolution No. 2003-42, being a resolution changing the dates of the City Council meetings for
December 2003.
Nawrocki opposed eliminating one meeting in December, as it is necessary at that time to process end
of the year bills, and that renewal of the contract with the City of Hilltop needs to be discussed as it
expires at the end of the year. Fehst stated there are no anticipated items that cannot be approved in a
timely manner on the recommended meeting date. Fehst stated that past Councils initiated the practice
of only one meeting in December in the past, not staff. Wyckoff asked if Councilmembers would be in
town over the holidays. The consensus was that they would be available. Nawrocki questioned the
dates for the budget information meeting and a work session. Staff indicated the budget information
meeting is anticipated to be recommended for December 1, 2003 and a work session for December 8,
2003. This motion would set a City Council meeting for December 15, 2003. Wyckoff asked the
Finance Director if the bills could be paid by the 15th. Nawrocki stated there would be December bills
paid in January. Elrite stated this would not create a problem with the payment of bills.
Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution No. 2003-42, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Kelzenberg, to adopt Resolution No. 2003-42, being a Resolution
changing the dates of the City of Columbia Heights regular City Council meetings in December 2003.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1
nay. Motion carried.
RESOLUTION NO. 2003-42
BEING A RESOLUTION CHANGING THE DATES OF
CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETINGS IN DECEMBER 2003
WHEREAS: The City Council has decided to change the dates of regular Council meetings scheduled for December 8, 2003
and December 22, 2003, and;
WHEREAS: The date of the first regular Council meeting in December would heretofore have been scheduled for December 8,
2003 and the second regular Council meeting in December would heretofore have been scheduled for Monday, December 22, 2003,
have now been combined and rescheduled for Monday, December 15, 2003 in the City Council Chambers.
NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change, with the traditional convening
time of 7:00 p.m. in the City Hall Council Chamber
#8
Approve Purchase of Photocopier
Wyckoff asked if this request is for one copier or three copiers. Fehst stated three copiers would be
purchased. Ericson stated that the Public Works and Library copier purchases do not require City
Council approval. Elrite indicated that the City Hall copier wouM be over $15,000 and funds wouM be
transferred in the budget, as we had not originally planned to purchase a copier this year. The
maintenance agreement ends this year on the current City Hall copier and the new maintenance fees make
it more economical to purchase a new machine. Nawrocki stated that the combined cost of all three
machines is well over $15,000, and what we will payfor the other two copiers. Elrite referred to the
Council letter table that indicates the final quotes. All three machines wouM be Mita copiers, purchased
from Coordinated Business Systems. The copiers will all operate similarly and are the easiest to operate
of all machines demonstrated. Ericson stated the difference of $21, 25, and $105 between the Mita copiers
City Council Minutes
October 13, 2003
Page 5 of 16
and the low bid. Nawrocki stated he asked for the specifications we sent out, but received the
manufacture's specifications for the various machines.
Elrite referred to the total cost and maintenance for five years and stated that the recommendation is
based on more than cost, such as maintenance, ergonomics, and ease of use. We followed the State
contract concept, but their prices are higher than this and are only broken down by the number of copies
produced per minute. Detailed specifications would have eliminated many companies, because they all
have small differences, and we wanted to receive as many quotes as possible. Nawrocki indicated his
pleasure in the additional price savings, and asked how these prices compare to the last quotes. Elrite
referred to the Council letter table on Savings to Purchase City Hall Copier, which lists the original
quotes, revised quotes, and final revised quotes. The total started at $53,000, which we negotiation down
to $48,367 in September, and now negotiated to $41,464. The original negotiation was for a fixed three
year maintenance contract, but now negotiated to a fixed five year contract price. Nawrocki pointed out
the increase for the Library copier. Elrite stated that a few essential features, such as networking and
scanning, were added. This will allow scanning documents into our document imaging system. Elrite
stated that the Library staff, his secretary, and the Public Works secretary did the major research on this,
and he compiled the information.
Nawrocki questioned where the money would come from. Elrite stated General Government repair and
maintenance services as a line transfer. Elrite pointed out the line item to Councilmember Nawrocki in the
budget report. Nawrocki questioned why the funds were not transferred. Elrite stated we were waiting for
approval before moving funds.
Motion by Williams, second by Kelzenberg, to authorize Mayor and City Manager to enter into an
agreement with Coordinated Business Systems to purchase a Kyocera Mita copier for $15,970 and further
authorize to enter into a five-year maintenance contract at a cost of $2,700 per year. Upon vote:
Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion
carried.
Fehst commended Nawrocki for raising some good points on this, whereby we researched and received
lower prices. Future purchases of other equipment will also be looked at more closely.
PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1) First Reading of Ordinance No. 1463, being a Ordinance adopting building Permit/Plan Review
Fee Schedule and Refund Policy
Jim Hoefi, City Attorney, stated that in review of the building fee schedule in place, it was
determined that as a housekeeping measure the newly adopted building code did not adopt alee
schedule. We continue to use the schedule that was in place, but an ordinance is now required by
State Statute to adopt fees. This would ratify the existing six year fee schedule, with no changes to
fee amounts. Wyckoff questioned the need for a $35 permit to replace an existing bathroom fixture.
Tim Johnson, City Planner, suggested that the Building Official address specific fees. Nawrocki
questioned replacing a dryer and the hook-up as two separate fees. Hoeft stated this Ordinance
was not to debate fees, but a housekeeping method. If Council would like to review the fees, they
may do so.
Motion by Ericson, second by Williams, to waive the reading of Ordinance No. 1463, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
City Council Minutes
October 13, 2003
Page 6 of 16
Motion by Ericson, second by Williams, to schedule the second reading of Ordinance No. 1463,
being an Ordinance adopting a Permit/Plan Review Fee Schedule and Refund Policy for Monday,
October 27, 2003 at approximately 7:00 p.m. in the Council Chambers. Upon vote: All ayes.
Motion carried.
2)
Second reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853,
pertaining to Zoning and Development Ordinance No. 1428.
Tim Johnson, City Planner, stated this Ordinance would change the Zoning Ordinance to include
Building Design Guidelines. At the first reading of the ordinance there were questions relative to
"waivers ". The Design Guidelines Committee recommended being as flexible as possible with the
guidelines. There is language stating, "The City may permit alternative approaches that, in it's
determination, meet the objective(s) of the design guideline(s) equally well. The City may waive
any guideline when specific physical conditions of the site or building would make compliance
difficult or inappropriate". He referred to the special requirements of the Nedegaard and Bobby
and Steve's building sites, because of the topography. The cities of Wayzata and Excelsior
consider their Design Guideline waivers as a variance, but it has become complicated and they
have amended their guidelines.
Ericson indicated that approval tonight would put this ordinance into effect in 30 days; then
Council could amend the ordinance by resolution. Hoeft stated this ordinance was set up so the
guidelines could be changed by resolution. Ericson indicated the desire to review this at a City
Council work session, because the guidelines are said to be mandatory, yet staff can waive them, if
necessary. Ericson stated that she does want to see this ordinance in effect. Wyckoff indicated that
the City of Hilltop is also considering these design guidelines.
Nawrocki indicated that waivers should only be approved by City Council, rather than by staff or
a non-appointed body. He questioned that anyone in the Central Business District (CBD) does not
have to provide off street parking. Johnson indicated that is correct, as there are off street parking
facilities in place. Ericson stated comfort with this, to not create parking in front of businesses.
Nawrocki stated this would cause parking problems within residential neighborhoods and should
not be Carte Blanc, as developers need to consider parking issues. Fehst stated that staff and the
Planning and Zoning Commission would always address parking. Ericson stated these are
standards and anything that does not meet them would require a variance.
Motion by Ericson, second by Williams, to waive the reading of Ordinance No. 1460, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Williams, to adopt Ordinance No. 1460, being an Ordinance
amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428.
Nawrocki stated he would vote against the ordinance, as there are points that need additional
discussion and should be tabled.
Motion by Nawrocki to table Ordinance N. 1460 for additional information. As no second was
received the motion was not considered.
Ericson stated the desire to have this ordinance in place, and the need to have further discussion
on the details.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1
nay. Motion carried.
City Council Minutes
October 13, 2003
Page 7 of 16
3)
*Copy of Ordinance #1460 attached to the end of this document.
Second reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853,
pertaining to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning
Hoefi stated this was originally passed by City Council as a Resolution, but as there were
concerns with language in the Zoning Ordinance, the rezoning is now being processed as an
Ordinance.
Motion by Kelzenberg, second by Williams, to waive the reading of Ordinance No. 1462, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Ordinance No. 1462, being an Ordinance
amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428,
pertaining to the rezoning of certain properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central
Avenue NE.
Nawrocki questioned Cheery Heights resident concerns from the last meeting regarding building
height of the proposed development. His concern was that this would not come back before
Council for a decision. Wyckoff stated that site plans have not yet been submitted. Fehst stated that
the Planning and Zoning Commission will hold a special meeting on October 28th and that the
Developer would attend.
Wyckoff stated the Developer has already reduced the proposed number of units. Fehst indicated
the reduction was from 244 units to 218 units. Hoer stated he would meet on Wednesday with the
Community Development Director, Public Works Director and attorneys from Kennedy and
Graven to discuss items such as financing and development. Fehst invited anyone with concerns to
attend the October 28, 2003 meeting.
Wyckoff stated that suggestions to lower the development area by eight feet would be very costly,
and that any variance would come before Council. Hoeft stated that with a project of this size
there will be agreements on development, financing, and items such as streetscaping and
landscaping that would require Council action.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. Upon
vote: All ayes. Motion carried.
Nawrocki indicated he has never seen the Council refuse to accept a petition from the citizens of
the community. The Cheery Heights group submitted a petition, which he made a motion to accept,
and no one accepted it.
Motion by Nawrocki to accept the petition presented by the citizens of the Cheery Heights plat
regarding the Kmart development.
Ericson stated confusion, as the City Attorney indicated at the last meeting that the Mayor could,
and did, accept the petition. Hoeft indicated yes, just as the Mayor accepts petitions regarding
assessments. Wyckoff stated that she has officially accepted the petition. Nawrocki stated that her
acceptance of the petition is not acceptance by the Council. It is a courtesy to the citizens of the
community, as a body, to recognize what they are saying.
Deb Johnson, 999 41st Avenue, indicated there was a question on the letter attached to the petition
as being drafted after the residents signed the petition. Fehst agreed that the petition was received
City Council Minutes
October 13, 2003
Page 8 of 16
originally without the letter. Wyckoff stated the petition addresses the height of the development.
Ericson stated that same petition was submitted to the Planning and Zoning Commission and is
also part of their record.
Wyckoff called for a second to the motion. As no second was received, the motion was not
considered.
*Copy of Ordinance #1462 attached to the end of this document.
4)
Second reading of Ordinance No. 1461, bel
Nuisances Process
Hoefi stated that he met with Police Captai
and Assistant Fire Chief Gorman to discus,,
would be processed. Hoefl stated he wouM
There would be an initial letter with a follo
have tried to contact the property owner pr
violations. In non-emergency situations, the
a third notification to the property ownerfi
adopted a finding of hazard or need for abt
before abatement and assessment thereof.
Nawrocki questioned where the language
Hoefi stated it would be a policy. Staff wou
them and correct the problem before comit~
must be fulfilled. Nawrocki restated his qm
owner of a property for violations on the p~
ng an Ordinance Establishing Abatement of Public
~ Roddy, Public Works Superintendent McClanahan,
'how this abatement process would proceed and how it
~ubmit a recommended process for Council discussion.
· up letter in seven to ten days, if necessary. Staffwill
ior to letters being sent, similar to housing maintenance
~ process would include Council setting a hearing date,
,r response, followed by a Council hearing. If Council
~tement, it would go to District Court for affirmation
'his would be a lengthy process.
written to authorize or make mandatory this process.
d give the property owner the opportunity to contact
g to Council. There are dueprocess requirements that
stion from the last meeting regarding charging the
'operty that he is not aware of. Hoefi stated the owner
would be notified and if not corrected, he
no notice would be given.
Captain Bill Roddy referred to different lex
fact. In a non-emergency, all actions wouk
if there has been any action to clean up the
appeared in court last week on citations.
date has been obtained for a pre-trial. Hoe
that there would be significant steps to eli~
Nawrocki referred to the weeds and dug u[
problem all summer. Fehst agreed it was a
Building Official and Public Works Depart
Harold Hoium, 4315 5th Street, suggested
Ordinances and cleaning up the crime in ti
spills be clean up. Fehst asked him to noti~.
alleys.
Kelzenberg indicated that abatement letter
mail Sending them by registered mail is nt
Motion Ericson, second by Williams, to w
ample copies available to the public. Upm
u,ould be assigned the cost. In emergency abatements,
els of emergency, which would be sorted out after the
be taken prior to any abatement action. Wyckoff asked
Tyler Street location. Hoeft stated that individual
iere has been no resolution at this point, and a new
Ct stated the property owner gave him representations
~inate the problem.
. yard at 46th and Washington Street that has been a
!rocious for this project to go this long, and the
ment will address this.
'leaning up the City by discarding our 1,460
~e City. Hoium asked that streets and alleys with oil
the City if he sees anyone dumping oil in the streets or
should be sent by certified mail and not by registered
,t necessary and is expensive.
five the reading of Ordinance No. 1461, there being
vote: All Ayes. Motion Carried.
City Council Minutes
October 13, 2003
Page 9 of 16
Motion Ericson, second by Williams, to adopt Ordinance No. 1461, being an Ordinance
Establishing Abatement of Public Nuisances Process. Upon vote: All ayes. Motion carried.
Miscellaneous
Wyckoff asked Captain Roddy how the Hell's Angels party at the Star Bar went on Saturday night.
Roddy stated that the Columbia Heights Police Department took all necessary precautions, and
there were no issues as a result of this event. Williams commended him and his staff for being pro-
active, as this could have been a volatile situation. Roddy stated that we had an enormous
response from the surround communities offering assistance, if the need arose.
*Copy of Ordinance #1461 attached to the end of this document.
Bid Considerations - none
Other Business - none
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst congratulated and recognized Councilmember Ericson for passing the state bar exam, and is
now an Attorney at Law. She will be sworn in October 27, 2003.
Wyckoff questioned the approval of the lot line for the twin home at 3906 Reservoir Boulevard, as the
lady next to this property is very upset. Fehst stated it required a variance that came before Council.
Wyckoff indicated that on the south side, the two properties share a driveway. Fehst stated that the
home to the north is affected the most. Nawrocki requested a copy of Council's action on this
property.
Report of the City Attorney - none
CITIZENS FORUM
Harold Hoium, 4315 5th Street, indicated a curb that needs to be filled on 6th Street at 43rd. Hansen stated
that would be completed by the Miscellaneous Concrete contractor, by approximately next Thursday.
Hoium referred to a hole in the street on 45th Avenue. Hansen indicated he is addressing this problem.
Hoium requested that dogs over 14 inches or 40pounds not be allowed within the City, because people do
not control these dogs. Hoium discussed safety in the City.
COUNCIL COMMUNICATION
Nawrocki
· Status on 3710 Polk Street, where a water line brake washed out the dirt under the garage.
· Requested to pursue meeting with the League of MN Cities Insurance Trust regarding responsibility
for sewer backups. Hansen indicated that in 2002 there were 30 sewer blockages, but cannot indicate
the number that backed up into homes. It was City policy in the past to help with clean up.
· At the last meeting it was indicated that it is not a policy that City employees are not to talk to
Councilmembers. If it is not a policy, a record should be made that they are not prohibited to do so.
Fehst stated that if an employee has a problem with their supervisor, there is a chain of command to
follow for resolution. Indicated that the Mayor did not follow up on letters from employees regarding
budget suggestions. Councilmembers should look at the employee recommendations as part of the
budget process. Hoefi indicated that the situation of an individual contacting Councilmembers was
not about him/her contacting them, but on the content of the contact.
City Council Minutes
October 13, 2003
Page I 0 of 16
· Article from Shoreview Press - dealing with extra deer in their city and what they are doing about it.
Wyckoff stated a task force of residents from the area has been organized and she will ask the Public
Works Director to share this article with them.
Ericson
· The Values First Core Values for October are Non-violence, Peace and Conflict Resolution.
Wyckoff
· Library patrons for the month are the Sister City Committee, who have an active relationship with
Lomianki, Poland, our Sister City. Fehst indicated that the Library has a collection of Columbia
Heights yearbooks.
· What is happening at Jackson Pond? Hansen stated that Council has now accepted the additional
sanitary sewer lining in this area and an audible/visual alarm will be placed to notify us in the
event of a rise in the sewer. What will be done when the alarm rings? Hansen stated that lines
could be checked for blockage and we can try to notify residents.
· Referred to an article in the Pioneer Press, written by Pat Profi, on Columbia Heights moving
forward through development. This is the positive attention that we need. He has offered to help us
retain old buildings.
· Wednesday, November 5, 2003 will be "Rediscover the 801 Bus - Ride with the Mayor" day. This
is to promote the 801 and preserve its existence. This is the only east/west route across town, and
goes from Brookdale to Rosedale. On this day passengers will ride the bus for free, stop at
Rosedale to shop for several hours, and have a chance to win prizes from Metro Transit. A group
publicity photo will be taken at the Columbia Heights Transit Hub at 10:29 a.m.
Williams · GMHC has a goal to build 13 new owner occupied, single family homes by 2005.
· Notify Mr. Kalata of the special October 28th Planning and Zoning Commission meeting.
· Listed promotions given to City employees.
· Relayed some details from the Crestview Gala held last Friday.
· Referred to the Employee Insights newsletter.
· Continue to pray for the peace and prosperity of our City.
· Barb Kelzenberg and her husband just celebrated their 35th wedding anniversary.
· Fehst indicated that funds topayfor the donatedpolice car were delivered by Mr. Williams tonight.
Kelzenberg
· The Alexander House will host a Pancake Breakfast on November 8th at Christ Lutheran Church.
There will be a silent auction with proceeds going to the Alexander House, which has free services for
battered women.
· The Columbia Heights Homecoming Football Game on Friday had a sell out crowd. It is positive to
people enjoy themselves in the community. A resident referred to the wonderful fireworks display.
Nawrocki indicated that the VFW and the Rising to New Heights Committee were two of the groups
that donated to the fireworks display.
· The 500 Club will begin sometime in December.
Nawrocki questioned if GMHC will be buying two lots on Second Street. Wyckoff stated they are buying
one lot that will have a twin home with two addresses.
Hoium asked if Anoka County Corrections is building houses in the City? Wyckoff indicated "Yes".
City Council Minutes
October 13, 2003
Page 11 of 16
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 9:28 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
ORDINANCE NO. 1460
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AND
DEVELOPMENT ORDINANCE #1428
The City of Columbia Heights does ordain:
Section 1:
Section 9.614 Building Design Standards.
Section 9.614 shall be amended to read as follows:
5) Design Guidelines. The City Council may adopt by resolution design guidelines that shall apply to designated
areas or districts of the City with greater specificity than the standards in this section. Where there is a conflict
between the design guidelines and the standards in this section, the guidelines shall apply.
9.614 Building Design Standards.
3) Building Materials and Design.
Currently reads:
3) (b) At least 30% of the first floor faqade that faces a public street, sidewalk or parking lot shall be windows or
doors of clear of lightly tinted glass that allows views into and out of the building at eye level for non-residential uses.
Shah be, amended to read as follows:
3) (b) At least 29% 20% of the first floor fafade that faces a public street, sidewalk or parking lot shall be
windows or doors of clear of lightly tinted glass that allows views into and out of the building at eye level for non-
residential uses.
9.611 Lighting:
Currently reads:
Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that conceals the light source from
view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a
horizontal plane in commercial or industrial districts.
Shah be amended to read as follows:
Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that conceals the light source from
view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a
horizontal plane in commercial or industrial districts, with the exception of architectural up-lighting or landscape
lighting.
Section 9.612 Currently reads:
8) Off-street Parking District. Should the City establish a pubhc off-street parking district, those uses located within the
district shall be exempt from providing off-street parking spaces as required herein.
Shah be amended to read as follows:
8) Off-street Parking District. Should the City establish a public off-street parking district, those uses located within the
district shall be exempt from providing off-street parking spaces as required herein.
The CBD, Central Business District, is established as a public off-street parking district, so that nonresidential
uses are exempt from providing off-street parking spaces as required herein. Residential uses, including those
in mixed-use buildings, shall provide off-street parking as required herein.
Section 9.1006 CBD, Central Business District
Shall be amended to read as follows:
City Council Minutes
October 13, 2003
Page 12 of 16
5)
Off-Street Parking. The CBD, Central Business District, shall be considered an Of-Street Parking District in
which off-street parking is not required for nonresidential land uses. Residential uses, including those in
mixed-use buildings, shall meet the parking requirements of Section 9.612.
Section 9.1003 Lot Dimensions, Height and Bulk Requirements
Currently reads:
LB GB CBD
Minimum Lot Area 6,000 sq. ft. 6,000 sq. ft.
Minimum Lot Width 50 feet 40 feet 20 feet
Minimum Lot Depth
Lot Area Per Dwelling Unit
Single Family Dwelling 6,500 sq. ft.
Multiple Family Dwelling
Efficiency 1,200 sq. ft. 1,200 sq. ft.
One bedroom 1,800 sq. ft. 1,800 sq. ft.
Two bedroom 2,000 sq. ft. 2,000 sq. ft.
Three bedroom 2,500 sq. ft. 2,500 sq. ft.
Additional bedroom 400 sq. ft. 400 sq. ft.
Con~a'egate Livinl~ Units 400 sq. ft. 400 sq. fL
Hotel or motel 400 sq. ft.
Hospital 600 sq. ft.
Building Setback Requirements
Front Yard 12 feet 15 feet I foot
Side Yard 15 feet None None
Comer Side Yard 10 feet 15 feet 1 foot
Rear Yard 20 feet 20 feet 10 feet
Parking Setback Requirements
Front Yard 12 feet 15 feet 1 foot
Side Yard 5 feet 5 feet None
Comer Side Yard 12 feet 15 feet 1 foot
Rear Yard 5 feet 5 feet 5 feet
Maximum Height 35 feet 35 feet
Maximum Lot Coverage
Floor Area Ratio 1.0 6.0
Section 9.1003 Lot Dimension, Height and Bulk Requirements.
Shall be amended to read as follows:
LB GB CBD
Minimum Lot Area 6,000 sq. ft. 6,000 sq. ft.
Minimum Lot Width 50 feet 40 feet 20 feet
Minimum Lot Depth
Lot Area Per Dwelling Unit
Single Family Dwelling 6,500 sq. ft.
Multiple Family Dwelling
Efficiency 1,200 sq. ft. 1,200 sq. ft.
One bedroom 1,800 sq. ft. 1,800 sq. fi.
Two bedroom 2,000 sq. ft. 2,000 sq. ft.
Three bedroom 2,500 sq. ft. 2,500 sq. ft.
Additional bedroom 400 sq. ft. 400 sq. ft.
Congregate Living Units 400 sq. fi. 400 sq. ft.
Hotel or motel 400 sq. fi.
Hospital 600 sq. ft.
Building Setback Requirements
Nonresidential/Mixed-Use Front Yard None
Residential Front Yard 5 feet
Front Yard 12 feet 15 feet
:I None
Side Yard 15 feet None None
Comer Side Yard 10 feet 15 feet 1 foot
Rear Yard 20 feet 20 feet 10 feet
Parking Setback Requirements
Front Yard 12 feet 15 feet 1 foot
Side Yard 5 feet 5 feet None
Comer Side Yard 12 feet 15 feet 1 foot
Rear Yard 5 feet 5 feet 5 feet
Maximum Height 35 feet 35 feet
Maximum Lot Coverage
City Council Minutes
October 13, 2003
Page 13 of 16
I Floor Area Ratio
I l.O I 6.0 I
9.613
5)
Landscaping and Screening.
Screening Requirements. Screening shall be provided in accordance with the following requirements:
Currently reads:
a) All off-street parking areas containing six (6) or more parking spaces and located adjacent to or across a public
right-of-way (street or alley) from a residential or residentially zoned property, the parking area shall be screened
along the boundary with the residential use. Where any commercial or industrial use is located adjacent to or
across a public right-of-way (street or alley) from a residential or a residentially zoned property, the commercial
or industrial use shall be screened along the boundary with the residential use.
Shall be amended to read as follows:
a) All off-street parking areas containing six (6) or more parking spaces and located adjacent to er acre, g: a public
,4~,, ~c ......~ ........ ,~.,~ c~ a residential or residentially zoned property, the parking area shall be screened
along the boundary with the residential use. Where any commercial or industrial use is located adjacent to o~
~.wo ...... a pub!'.'c --t,--~'4~*'~ w~' ...... ,,~j ~.~ ..... ~r ~_~"°"~ or across a public alley from a residential or a residentially zoned
property, the commercial or industrial use shall be screened along the boundary with the residential use.
6)
Section 9.613 6)
Shall be amended to read as follows:
Screening of Parking Areas from Adjacent Properties. All parking and loading areas (including drive-through
facilities, pump island service areas and stacking spaces) abutting a public street or sidewalk shall provide:
a) A landscaped frontage strip at least 5 feet wide along the public street or sidewalk. If a parking area
contains over 100 spaces, the minimum required landscaped frontage strip shall be increased to 8 feet in
width.
b) Screening consisting of either a masonry wall, fence, berm or hedge or combination that forms a screen a
minimum of 3 feet in height, a maximum of 4 ½ feet in height, and not less than 50 percent opaque on a
year-round basis. For reasons of personal safety and security, parking lot screening should allow clear
visibility of pedestrians above the 3-foot high viewing range.
c) Trees shall be planted at regular intervals of no greater than 50 feet within the frontage strip.
Section 9.1203 Mixed Use Development District Types
Currently reads:
Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development
opportunities with the City.
1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote development and
redevelopment that facilitates linkages and interaction of transit services, housing and neighborhood services. The focus of
land use within this district is to ensure a pedestrian friendly environment and pedestrian connections to and from
residential development and transit facilities. The mix of land use shall be 60 percent service-oriented commercial/retail
and 40 percent high density residential development (12 units/acre minimum).
Section 9.1203 Mixed Use Development District Types
Shall be amended to read as follows:
Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development
oppommities with the City.
1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote
development and redevelopment that facilitates linkages and interaction of transit services, housing and
neighborhood services. The focus of land use within this district is to ensure a pedestrian friendly
environment and pedestrian connections to and from residential development and transit facilities. The
mix of land use shall be 60 percent sep,,iee~..~...~'~ .... ~ co~znerc/aVreta!! ~'~ ~.~t~ ....... w~... -~,--u:~u ~-~-,~:"'
res!~enSa! deve!epmerX flexible to help facilitate a successful development (12 units/acre minimum).
Sechon 9.1205 Performance Standards. The following performance standards shall be applied to all mixed-use
developments.
Currently reads:
1) The minimum size of a mixed-use development shall be five (5) acres.
Shall be amended to read as follows:
1) The minimum size of a mixed-use development shall be fivex~tqx ~.~ ..... flexible to help facilitate a
City Council Minutes
October 13, 2003
Page 14 of 16
successful development.
Section 9.1301 General Provisions
Cmxently reads:
4) Establishment of Overlay District. The following overlay districts are established:
a) Floodplain Management Overlay District
b) Shoreland Management Overlay District
Section
Shall be
4)
9.1301 General Provisions
amended to read as follows:
Establishment of Overlay District. The following overlay districts are established:
a) Floodplain Management Overlay District
b) Shoreland Management Overlay District
c) Design Overlay District
Section 9.1304
Shah be amended to read as follows:
1) Purpose: The Design Overlay Districts are established to increase the visual appeal and pedestrian
orientation of certain major street corridors within the City, thereby increasing the economic vitality of these
corridors, and to support the goals of the Comprehensive Plan.
2)
Establishment. The following design overlay districts are established:
a) Central Avenue Design District
b) 40th Avenue Design District
c) Highway Design District
3)
a)
b)
Design Guidelines. The Columbia Heights Design Guidelines shall apply to development within the Design
Districts. The Columbia Heights Design Guidelines are hereby incorporated into this ordinance by
reference in order to:
Guide developers or business owners wishing to propose expansions, renovations or new construction of
buildings or parking within the Design Districts;
Assist City officials and staff in reviewing development proposals.
4) Applicability of Design Guidelines.
Design guidelines shall apply to all nonresidential, mixed-use and/or multi-family buildings, and to the
following activities:
· New construction;
· Any exterior changes, including repainting, with the exception of replacement or repair of existing materials;
· Any internal remodeling or expansion activity that increases the overall size of the building by 10 percent or
more;
· Any development or expansion of parking areas that would result in a lot with more than four parking spaces.
· Minor alterations such as repainting may be handled administratively, as determined by the City Planner.
The guidelines are intended to be mandatory. It is assumed that the intent of the guidelines shall be met; however,
it is understood that there may be ways to achieve the same design objective. The City may permit alternative
approaches that in its determination, meet the objective(s) of the guidelines(s) equally well.
The guidelines shall apply only to the building or site elements being developed or altered. That is, a proposal for
changes to a building would be required to meet only those standards that pertain to buildings, while changes to a
parking area would be required to meet all standards for parking areas, but not for buildings. The City Planner
will make the initial determination as to which standards are applicable.
Design Review shall be conducted as part of the site plan review process, as specified in Section 9.413.
Section 2:
This ordinance shall be in full force and effect from and after 30 days after its passage.
ORDINANCE 1461
BEING AN ORDINANCE ESTABLISHING ABATEMENT OF PUBLIC NUISANCES PROCESS
City Council Minutes
October 13, 2003
Page 15 ofl6
The City of Columbia Heights does hereby establish Chapter 8, Article VI, Section 1 of the City Code to read as follows:
§ 8.601 DUTIES OF CITY OFFICERS.
(1) The City Engineer, Public Works Superintendent, Police Department, Fire Depamnent, Building Official, City Planner, or
other designated official shall enforce the provisions of this chapter relating to nuisances affecting public safety. The Police
Department shall enforce provisions relating to other nuisances and shall assist the other designated officers in the enforcement of
provisions relating to nuisances affecting public safety. Such officers shall have the power to inspect private premises and take all
reasonable precautions to prevent the commission and maintenance of public nuisances.
§ 8.602 ABATEMENT.
(1) Notice. Written notice of violation; notice of the time, date, place and subject of any hearing before the City Council;
notice of City Council order; and notice of motion for summary enforcement hearing shall be given as set forth in this section.
(a) Notice of violation. Written notice of violation shall be served by the officer charged with enforcement on the
owner of record or occupant of the premises either in person or by certified or registered mail. If the premises is not occupied, the
owner of record is unknown, or ~he owner of record or occupant refuses to accept notice of violation, notice of violation shall be
served by posting it on the premises.
(b) Notice of City Council hearing. Written notice of any City Council hearing to determine or abate nuisance shall be
served on the owner of record and occupant of the premises either in person or by certified or registered mail. If the premises is not
occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of the City Council hearing,
notice of City Council heating shall be served by posting it on the premises.
(c) Notice of City Council order. Except for those cases determined by the city to require summary enforcement,
written notice of any City Council order shall be made as provided in M.S. § 463.17 (Hazardous and Substandard Building Act), as
it may be amended from time to time.
(d) Notice of motion for summary enforcement. Written notice of any motion for summary enforcement shall be made
as provided for in M.S. § 463.17 (Hazardous and Substandard Building Act), as it may be amended from time to time.
(2) Procedure. Whenever the officer charged with enforcement determines that a public nuisance is being maintained or
exists on premises in the city, the officer shall notify in writing the owner of record or occupant of the premises of such fact and
order that such nuisance be terminated or abated. The notice of violation shall specify the steps to be taken to abate the nuisance
and the time within which the nuisance is to be abated. If the notice of violation is not complied with within the time specified, the
enforcing officer shall report that fact forthwith to the City Council. Thereafter, the City Council may, after notice to the owner or
occupant and an oppommity to be heard, determine that the condition identified in the notice of violation is a nuisance and further
order that if the nuisance is not
abated within the time prescribed by the City Council, the city may seek injunctive relief by serving a copy of the City Council
order and notice of motion for summary enforcement.
(3) Emergency procedure; summary enforcement. In cases of emergency, where delay in abatement required to complete the
notice and procedure requirements set forth in divisions (1) and (2) of this section will permit a continuing nuisance to unreasonably
endanger public health safety or welfare, the City Council may order summary enforcement and abate the nuisance. To proceed
with summary enforcement, the officer charged with enforcement shall determine that a public nuisance exists or is being
maintained on premises in the city and that delay in abatement of the nuisance will unreasonably endanger public health, safety or
welfare. The enforcement officer shall notify in writing the occupant or owner of the premises of the nature of the nuisance and of
the city's intention to seek summary enforcement and the time and place of the City Council meeting to consider the question of
summary enforcement. The City Council shall determine whether or not the condition identified in the notice to the owner or
occupant is a nuisance, whether public health, safety or welfare will be unreasonably endangered by delay in abatement required to
complete the procedure set forth in division (1) of this section, and may order that such nuisance be immediately terminated or
abated. If the nuisance is not immediately terminated or abated, the City Council may order summary enforcement and abate the
nuisance.
(4) Immediate abatement. Nothing in this section shall prevent the city, without notice or other process, from immediately
abating any condition which poses an imminent and serious hazard to human life or safety.
§ 8.603 RECOVERY OF COST.
(1) Personal liability. The owner of premises on which a nuisance has been abated by the city shall be personally liable for
the cost to the city of the abatement, including administrative costs. As soon as the work has been completed and the cost
determined, the City Clerk-Treasurer or other official designated by the City Council shall prepare a bill for the cost and mail it to
the owner. Thereupon the amount shall be immediately due and payable at the office of the City Clerk-Treasurer.
City Council Minutes
October 13, 2003
Page ! 6 of 16
(2) Assessment. If the nuisance is a public health or safety hazard on private property, the accumulation of snow and ice on
public sidewalks, the growth of weeds on private property or outside the traveled portion of streets, or unsound or insect-infected
trees, the City Clerk-Treasurer shall, on or before September 1 next following abatement of the nuisance, list the total unpaid
charges along with all other such charges as well as other charges for current services to be assessed under M.S. § 429.101, as it
may be amended from time to time, against each separate lot or parcel to which the charges are attributable. The City Council may
then spread the charges against such property under that statute and other pertinent statutes for certification to the County Auditor
and collection along with current taxes the following year or in annual installments, not exceeding ten, as the City Council may
determine in each case.
§ 8.604 GENERAL PENALTY.
(1) Any person, firm, or corporation who violates any provision of this code for
which another penalty is not specifically provided shall, upon conviction, be subject to a fmc not exceeding $1,000, imprisonment
for a term not exceeding 90 days, or both. In either case, the costs of prosecution may be added. A separate offense shall be
deemed committed upon each day during which a violation occurs or continues.
(2)
The failure of any officer or employee of the city to perform any official duty imposed by this code shall not subject the
officer or employee to the penalty imposed for a violation unless a penalty is specifically provided for such failure.
This ordinance shall be in full force and effect from and after thirty (30) days after its passage.
ORDINANCE NO. 1462
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, PERTAINING TO ZONING AND DEVELOPMENT
ORDINANCE NO 1428, PERTAINING TO THE REZONING OF CERTAIN PROPERTIES LOCATED AT 4707, 4747, 4757,
4801, 4811, 4849 CENTRAL AVENUE
Section 1:
WHEREAS, the City of Columbia Heights established the 'Kmart Redevelopment Advisory Group' to undertake a planning
process to determine appropriate redevelopment of the Kmart Redevelopment Project area; and
WHEREAS, the City of Columbia Heights recognizes that the current Kmart site has many detriments that prevent it from
being reused strictly as a commercial site, recognizing a housing cornponent is necessary in order for a successful redevelopment
project to occur; and
WHEREAS, rezoning from GB, General Business District to MXD, Mixed-Use District provides flexibility in the project
redevelopment, and allows for both commercial and residential components as part of the redevelopment project area; and
WHEREAS, the rezoning is consistent with the City Comprehensive Plan, and is in the public interest and not solely fo~ the
benefit of a single property owner; and
WHEREAS, the existing use of the property and the zoning classification of the property within the general area of the Kmart
site are compatible with the proposed Mixed-Use Zoning classification, and
WHEREAS, there has been a change in the character and trend of development in the general area of the Kmart property,
which has taken place since the original commercial zoning designation, which necessitates the need to consider rezoning for a
more appropriate use; and
BE IT FURTHER RESOLVED that the Planning Commission has reviewed and recommends approval of the proposed
rezoning from GB, General Business to MXD, Mixed-Use District.
Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage.
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
CITY COUNCIL SPEC~ ASSESSMENT LEVY
OCTOBER g~ 2003
Call to Order/Roll Call/Pledee of Alleeiance
Mayor Wyckoff called the meeting to order at 7:02 p.m.
The Pledge of Allegiance was recited.
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember
Ericson, and Councilmember Kelzenberg
Resolution No. 2003-41~ being a Resolution Adopting the Assessment Rolls for the Zone 6B
improvements.
a. Presentation by City Staff providing background information on the above mentioned
improvement projects.
Kevin Hansen, Public Works Director, asked those present to sign in. He stated that this
meeting is for the City Council to consider levying the assessments on the Zone 6B street
rehabilitation project. Additional sheets are available for residents to record comments on the
project. Hansen listed attachments to the City Council letter. The street and utility work are
100 percent complete. Boulevard tree planting is under a separate contract and will be
completed near the end of October. The project total was near one million dollars. Hansen
stated that the assessments are on a per unit basis, with the City paying 50 percent of the cost
for residential properties. The final cost came in 14 percent lower than the original bid.
Assessments are strictly based on construction costs. Potentially, 104 properties could have
needed their water service replaced, but only 46 replacements were required. Eleven water
stops were not functioning and were replaced. $844 was the final water service replacement
cost. Residents were given an estimated assessment interest rate of seven percent, but Council
can set the interest rate they choose. The term of the assessment will be 15 years. Council
approval will require a four-fifths vote. The assessed amount may be paid any time within the
next 30 days without interest, and if not paid by that time will be turned over to Anoka County
to be place on the property taxes.
Williams asked what the interest rate on the bond was. Hansen stated it was about four
percent, but the suggestion is to assess at 1.5 percent above this. Nawrocki stated we should
not try to make money on this, but realizes there are additional costs. Nawrocki indicated that
the record of this meeting should include resident concerns. Williams stated that last spring
residents wanted to hold off on the project because of the economy, but he was right in his
thought that we would we got a good interest rate. Williams suggested setting the interest rate
at 4.9 or 5.1 percent. Wyckoffindicated the desire to be fair to the residents last year that paid
more for the project and received an interest rate of 5.5 percent. Hansen stated the bond
purchased last fall includes projects from last year, this year and next year. Wyckoff asked
why 1.5 percent above bond cost is recommended. Hansen stated there are administrative
costs and other associated costs.
Questions/Comments from City Council and the public
Sue Campbell, 4021 Madison, asked for a neighbor about paint on the sidewalk and if it
would be removed. Hansen stated that the paint would wash away as it is not permanent and
usually fades by spring. The spots were marked to indicate a bad sidewalk or bad curb stop.
Fehst suggested someone from the Street Department try a cleaning solution on this type of
paint. Campbell stated that two trees were removed from her boulevard and was told two trees
would be replaced, but now received a letter that she would only receive one tree for
replacement. Kathy Young, Assistant Engineer, stated that the second tree was actually on the
adjacent property and they do not want a replacement tree.
Scott Niemeyer, 4110 Monroe, stated he called the City offices to question tree replacement
but did not receive a call back. Hansen apologized and explained the procedure. Niemeyer
questioned the species of tree to be planted. Young stated she would contact him tomorrow
with that information. Niemeyer asked if a partial payment were made, would go toward the
principal. Hansen stated it would be deducted fi-om the principal, and partial payments can
only be made during the first 30 days. Niemeyer asked if they could pay more toward their
assessment with their property tax payment. Hansen stated the County could not accept extra
payments, but the balance could be pay off.
Wyckoff asked the status of the Buckthom trees in our parks. Hansen stated he could not
comment. Niemeyer asked if we received any grant funds to remove Buckthom trees.
Nawrocki stated there is funding for diseased Dutch Elm trees. Nawrocki asked if residents
could pay an addition year's payment toward their assessment, if they so choose. Hansen
stated the County could not accept that. Nawrocki stated that we should talk to the County
about this possibility. Hansen stated that November 15 is the final date of payment prior to any
interest being added for the next year. Williams stated that type payment system is common .
practice in the counties that he deals with.
Marlys Schuelein stated she was pleased with the work and took pictures during the project.
Diana Nagle stated it looks very nice and the contractor did a good job. Hansen stated this was
an improvement over working with last year's contractor. Niemeyer questioned the width
difference in sidewalks. Hansen stated sidewalks are matched to be uniform. Hansen referred
to vertical grades and drainage.
Motion by Williams, second by Kelzenberg, to charge five (5) percent interest on the
assessment rolls for the Zone 6B improvements. Upon vote: All ayes. Motion carried.
Nawrocki asked if the bond is on a floating rate. Hansen stated it is a nominal or average rate
and varied fi-om 3.4 to 3.7 percent.
Motion by Nawrocki, second by Williams, to waive the reading of Resolution No. 2003-41,
there being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Nawrocki, second by Williams, to adopt Resolution No. 2003-41, being a
resolution adopting assessment rolls for the Zone 6B improvements. Upon vote: All ayes.
Motion carried.
CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA
RESOLUTION NO. 200341
RESOLUTION LEVYING AND ADOPTING THE ASSESSMENT FOR PROJECT NO. 0302
ZONE 6B OF THE STREET REHABILITATION PROGRAM
Adopting assessment roll according to the City Charter for the following local improvements and determining that said
improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special
Assessments numbered P.I.R. 1076 and 1077, Washington Street, 40th to 42aa Avenues; Madison Street 40th to 42aa
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSION
FROM
THURSDAY, OCTOBER 16, 2003
The meeting was called to order at 7:05 p.m. by Dennis Stroik, Chairperson.
ROLL CALL: Commission Members:
Dennis Stroik, Reuben Ruen, Dan Swee, Ken Henke,
Bob Buboltz, and Dave Mahoney.
Brad Peterson arrived about 7:20 pm
Council Representative:
Bruce Nawrocki was present prior to meeting. He was
excused to attend interviews with potential Commission
members.
City Representatives:
Linda Magee
Legal Counsel:
Steve Guzzetta
Comcast Representative:
Kathi Donnelly-Cohen
APPROVAL OF MINUTES
Motion by Dan Swee, second by Dennis Stroik, to approve the minutes from the meeting of July 17, 2003.
All ayes.
OLD BUSINESS
A. Channel Check
Volume levels continue to vary greatly. Channel 22 was very low. Channel 62 was slow to sync
in. "No data available" was shown on all channels. Kathi Donnelly-Cohen stated that we had a
bad box or needed to have the present one re-programmed. She told Linda to call Bruce in the
Service Dept. and he would handle it.
B. Correspondence Log and Follow Up on Complaints
Michael & Joyce Hurley--1119 42 ½ Ave NE-Had problems with cable and interuet service. It
was found that some parts had been improperly installed, and some bad jumpers were found inside
the residence. Different techs were sent out Sept 24 who corrected the problems. They are now
happy with their service again.
Joanne Student-called Dennis Stroik and said she recently had solicitors at her door trying to sell
Comcast Programming Packages. She didn't like their approach. Kathi stated these solicitors
have been pulled from this area and will no longer be contacting residents in this manner.
Moreover, Kathi will put a "do not contact" on her account.
C. Other Old Business
Linda reported that after the last meeting, per the direction of the commission, she sent Bryan
Olson a letter stating what the Commission's recommendation was regarding his grant request,
along with another copy of the grant guidelines. Mr. Olson came in and got a copy of the minutes
and then sent a letter saying he would be withdrawing his proposal due to the fact that his history
video does not meet the criteria, and seemingly no provision can be made to deal with a "for
profit" vendor.
TELECOMMUNICATIONS COMMISSION MINUTES
OCTOBER 16, 2003
PAGE 2
NEW BUSINESS
A. Franchise Fees for 2nd Quarter 2003
Franchise fees in the amount of $34,429.26 were received in July for 2nd Quarter.
Rate Regulation Options
A copy of a memo dated April 9, 2003, from Creighton, Bradley, and Guzzetta LLC was
enclosed in the agenda packets regarding review of FCC Forms 1240 and 1205 filed by
Comcast in February 2003. The forms submitted establish proposed rates for the period of
June 1,2003 to May 31, 2004. To prevent the rates fi.om taking effect, action would need to
have been taken within 90 days of the date of the rate filing. As no action was taken within the
90 days, the rates became effective but the City has 12 months to review and act on those
forms. If no action is taken within the 12 month period, the City cannot at a later date order a
refund or reduction with respect to the current rate filing. Comcast is not charging the
maximum permitted rate it calculates for basic cable service, and no increase in rates charged
has occurred since July 2002.
The memo went on to outline the four options the City has citing the benefits and drawbacks to
each option. Option A is to do nothing, but we risk losing the right to use the current rate
information in future rate proceedings. Option B is to decertify which would eliminate the
need for Comcast to file rate forms supporting its increases and since there is currently no
competition in this area, monopoly pricing could occur. With Option C, the City could choose
to not perform a review at this time, but to issue a rate order preserving our rights. This may
preserve our rights to look at the data and calculations used in the current forms when taking
action on future reviews. Option D is to perform a full blown rate review which we did with
AT & T two years ago. Although, this would be hard to complete within the 12 month review
period and would be costly.
Legal Counsel and staff are recommending the City pursue Option C whereby we do not
perform a review at this time, but preserve our rights for furore reviews. The rate orders for
Option C can be prepared inexpensively, based on last year's experience. This must be done
by February 2004. Linda informed the members if this option is recommended, it will be
addressed at a Public Hearing which will be scheduled at the November 10, 2003 City Council
meeting.
Motion by Ken Henke, seconded by Bob Buboltz, to recommend the City Council not hold a
formal review of the rates as filed on Forms 1205 and 1240 in February 2003, and to issue an
order to preserve our rights for future filings. All ayes. MOTION PASSED.
Joint Boards and Commissions Recognition Dinner
A Joint Holiday Dinner will be held for members and one guest of the various Boards and
Commissions in recognition of their volunteer service to the City of Columbia Heights. This
dinner will be held at Murzyn Hall on Wednesday, December 10, 2003. Social hour will be at
5:30 and Dinner at 6:30 pm. Invitations will be sent within the next few weeks.
TELECOMMUNICATIONS COMMISSION MINUTES
OCTOBER 16, 2003
PAGE 3
D. Other New Business
A copy of a letter sent out by Comcast to subscribers who still have analog service was
discussed. There was some confusion over the prices quoted on the letter and flyer for digital
service. Kathi clarified the digital service tiers and packages that were being offered.
REPORTS
Report of Commissioners
Education-Nothing to report
Library-Nothing to report
Public-Nothing to report
Government-Nothing to report
Liaison positions will be re-assigned as follows:
Channel 15-Public Access-Reuben Ruen
Channel 16-Government Access-Ken Henke
Channel 18-Educational Access-Dan Swee
Channel 19-Library Access-Bob Buboltz
B. Report of Comcast-
The phone statistics and detailed outage reports for second quarter were enclosed in the
agenda packets along with the Programming produced for Community Television for July
through September. The detailed outage reports for August and September were passed
out at the meeting.
Kathi reported on HDTV (High Definition TV), VOD (Video on Demand), DVR (Digital
Video Recorder) and IVR (Voice Recognition) services. She also said that hi speed
Intemet subscribers are increasing as forecast.
C. Report of the Cable Attorney
Steve Guzzetta briefly reviewed the process that will take place for the Renewal of the
Franchise. The process will probably begin officially in November of 2003 as the
Franchise expires in November 2006. Steve explained the City could initiate a Formal
Renewal Proceeding or pursue an Informal Renewal Process which is usually less
expensive and happens when an agreement can be successfully negotiated without any
formal litigation. During this process the City will do a needs assessment, look at past
performance, hold public heatings, and compile a list of requirements that need to be
fulfilled. He said it is a long process as the agreement is usually for a 10-15 year period, so
it is important to renew a franchise on terms and conditions that will meet the community's
cable-related needs during the entire time. The grant of a franchise confers a valuable right
to Comcast giving them use of the right of ways for private profit. City officials should
ensure the taxpayers are adequately compensated. Other items that could be negotiated are
an Institutional Network and financial support for government access so the City can
communicate with its residents in a video format, including during emergencies.
TELECOMMUNICATIONS COMMISSION MINUTES
MEETING OF OCTOBER 16, 2003
PAGE 4
Under the formal renewal process the only four criteria upon which denial may be based
are: that Comcast hasn't complied with material terms of the existing franchise, that they
have not provided quality signal and customer service, that they don't have the legal,
financial, or technical ability to provide the service, or if their proposal does not account
for the cost of meeting future needs and interests.
As a point of information it was noted that by 2006, the FCC has ordered that all broadcast
channels must discontinue using analog technology. This will have an impact on the City
as our equipment and programming technology will also have to be upgraded. Guzzetta
stated that it is important the City budget accordingly for the legal costs that will be
incurred as well as the impact of the equipment upgrades that will be needed.
Do
Report of the Assistant to the City Manager
Nothing further to report.
Motion by Ken Hen/ce, seconded by Dennis Stroik, to adjourn the meeting at 8.'OO pm. All ayes.
Respectfully submitted,
Shelley Hanson
Secretary
LIBRARY BOARD/CITY COUNCIL
BUDGET MEETING
SEPTEMBER 29, 2003
7:00 P.M.
The joint City Council/Library Board meeting about the library budget for 2004 was held in
the activity room September 29, 2003, at 7:00 p.m. Those present were: Walt Fehst, Barbara Miller,
Bill Elrite, Nancy Hoium, Patricia Sowada, Catherine Vesley, Mayor Julienne Wyckoff, Bobby
Williams, Bruce Nawrocki, Tami Erickson, Bruce Kelzenberg, and Rebecca Loader.
Mayor Julienne Wyckoff called the meeting to order at 7:05p.ml Barbara Miller welcomed
everyone and introductions for the new Council members were made.
Becky presented an overView of the budget materials that were distributed. The activity
description, Objectives for 2004 and budget comments were discussed. The following items were
highlighted during the budget comments presentation: no personnel contracts being settled for 2004,
2003 figures for wage and benefit information were used in anticipation of a wage freeze; the ILS
(Integrated Library System) license fee; electronic databases, decrease in building repairs; and 5%
increase in utility charges.
Bruce Nawrocki queStiOned how the 5% figure was derived, since Minnegasco/Center Point
Energy has recently sent out notices abOut a 25% increase to homeowners. Bill Elrite answered that
when the budget process was started in April the 5% figure is what Center Point energy projected at
the time.
Minimum level of support for Maintenance of Effort and Per Capita information was
discussed.
Bobby Williams commented on the fact that there is only a 70 cent difference between the
per capita for the County and Columbia Heights.
The summary by class sheet was reviewed. Bruce Nawrocki objected to the adopted 2003
budget figures being used rather than the amended figures. It was noted that the amended figures are
listed on the page "Comparison of Library Budgets". The $209,292 figure in transfers under the
actual 2002 budget figures was explained. This transfer was made from the Library fund balance to a
capital replacement fund.
The revenue page was reviewed and fines were discussed. Staff tried two campaigns to
increase revenue this year: to increase video rental with marketing ideas and to encourage patrons to
pay old fines.
While reviewing the detail expense portion of the budget there was a comment made again
about the utility charges being over budget already for the current year and only a 5% increase being
allowed for next year.
The summary of cost factors page was reviewed. Pages 11 and 12 of the budget book list
these items.
The final page of the budget book listed a comparison of library budgets and major changes.
2
5 major areas were highlighted and major points were listed. Selected line items that received
significant cuts were highlighted.
Julienne Wyckoff asked about the Library Foundation. Barb Miller explained that the
Foundation was set up as a registered charitable organization, and listed the names of the new Board
members who will be inducted next week.
The floor was opened to general comments. Bruce Nawrocki commented on his
interpretation of Governor Pawlenty's cuts to local aid as a need for downsizing. Service and safety
issues were discussed in conjunction with this. There was also a discussion of the chance for local
governments to raise taxes to the 60% amount that the Governor has allowed to make..up for ~ cum
in LGA. Tami Erickson voiced ~her concerns about the quality of services you need to prb~ide for
residents and especially the services of the library and the programs for children.
There being no further questions the meeting was adjourned at 8:00 p.m.
Respectfully submitted,
J~mne M. Sc~idt, Secre~ to ~e Libr~ Bogd of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or
access to, or treatment or employment in, its services, programs, or activities. Upon request,
accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities.
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
September 29, 2003
The meeting was called to order by Chair, Barbara Miller at 6:32 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, and Becky Loader.
Board member, David Holmgren, and Councilmember Julienne Wyckoffwere not in attendance.
It was moved, seconded, and passed to approve the minutes of the September 2, 2003, Board meeting as mailed.
Bill list dated 9/22/03 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Catherine Vesleyjoined the meetingat 6:35 p.m.
Old Business:
1. Personnel update was provided.
a. The library could possibly loose two pages in December.
b. Mindy Hicks will be on family/medical leave from approximately December 8 until March.
2. Open House plans were discussed.
a. The date is December 3, 2003.
b. Event will take place from noon until 7:00 p.m.
c. Mayor Julienne Wyckoffwill cut the cake at 12:30.
d. Various events will take place during the day.
e. Catherine and Pat are still looking for a red wagon.
f. Possible give-away items are still being explored.
Books presented by the Lomianki visitors were shared with the Board. These items have been added to the
database and are available for patrons. The letter and book sent by Columbia Heights to the Lominaki
library were reviewed. Bernie Szymczak was kind enough to deliver the book on his recent trip to Poland.
4. Foundation meeting to induct the "new" members will be held on October 7, 2003, at 7:00 p.m. in the
Library Board Room. Nancy Hoium and Catherine Vesley will not be in attendance that evening.
New Business:
1, Date for the November Library Board meeting was discussed. The meeting date does not have to be
changed since there are no elections to be held in the City of Columbia Heights this year. The regular
Library Board meeting will take place on November 4, 2003 at 7:00 p.m.
2. Preparations for the Budget meeting to follow were discussed. The agenda was reviewed and possible
questions were discussed.
There being no further business the meeting was adjourned at 6:57 p.m.
Respectfully submitted,
Yeanine M. Schmidt Secretary to the Library Board
of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. ~ Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
:
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
REGULAR MEETING MINUTES
AUGUST 20, 2003
CALL TO ORDER/ROLL CALL
Chair, Ericson called the meeting to order at 6:36 p.m.
Present: Tammera Ericson, Bruce Kelzenberg, Bruce Nawrocki, Bobby Williams, Dennis
Ecklund Jr., Patricia Jindra
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
MOTION by Williams, second by Jindra, to approve the minutes of April 15, 2003, as presented
in writing. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
William Jones stated LBP will be repairingfive exhaust units on the north roof, the painting is
complete in the south building, the new furniture is in place in the main areas and he is going out
for bids to replace carpeting in the south building hallways. All four units are rented at Tyler,
six units in the North building have given notice, with only one left to rent out, and in the south
building there are two units that have given notice, with one left to fill the vacancy.
Shirley Barnes, CEO, Crest View Corporation stated, Jones will be leaving Parkview Villa for
another position with Crest View. Anita Kottsick will be the Parkview Villa Administrator,
providing 10 hours/week, and they will be hiring a full time assistant that will be trained in by
Kottsick.
CITIZEN FORUM
Resident, Lynn Myer of 4607 Tyler asked why residents weren't advised of the sale and the
meetings. Streetar stated the meetings and sale have been published in the Focus, the official
City Newspaper. i
Resident, James Hayes indicated residents would like an open-air porch on the front of the
building where the benches are located.
Resident, Marge Buczynski, Unit 410, recommended to the board, in review of the management
bids, to please consider a new management company as she and other residents are tired of
begging to get repairs done. She has experienced water leaking over a four-month period in her
bedroom, talked to William twice, with no response until she finally called the Mayor's office. At
that point she got staff to respond to her request.
Priscilla Cross, Unit 303 stated communication between Jones and residents has caused tension
and conflicts at Parkview. She also asked the board to look at management that can
communicate better with residents.
Bill Cross, Unit 303, felt Jones was doing the best job he could and ask the board to look into the
credentials and communication skills of the bidding companies administrative staff.
Housing & Redevelopment Authority Minutes
August 20, 2003
Page 2 of 6
PUBLIC HEARING
Sale of 4607 Tyler Street 4-Plex
Mark Nagel stated at the HIM meeting in April the board authorized staff to prepare an
agreement with Minnesota Housing Resources Inc. for the sale of 4607 Tyler Street 4-plex for a
purchase price of $160,000. If the board approves the Purchase Agreement, it will take
approximately 45 days to complete the transaction. Minnesota Housing Resources will keep the
rents at a reasonable rate as stated in the agreement.
Judy Shentla, a former resident of 4607 Tyler stated she was at the HIM meeting where it was
approved to raise rents of the current residents $30 per year and $600 for any future residents
and was concerned that the rents will not be affordable anymore.
Lynn Miner, a resident of 4607 Tyler was concerned with her rent under the new ownership.
Streetar and Crest View staff will meet with her to go over her situation.
Nawrocla' stated he understood Mr. Engstrom has left the firm and wondered if there would be
any reason to question the management in his absence. Streetar stated there are two remaining
staff members; one that has been with the firm for approximately 14years and the other has
extensive experience, therefore, he felt confident there would not be any problems.
Motion by Kelzenberg, second by Jindra, to close the Public Hearing. All ayes. Motion Carried.
Motion by Nawrocki, second by Ecklund, to table this item until staff can get a better
explanation of what the rents would be with the Minnesota Housing Resource Company.
Upon Vote: Ecklund- aye, Nawrocki- aye, Ericson- nay, Kelzenberg- nay, Williams- nay,
Jindra- nay. Motion failed.
Motion by Kelzenberg, second by Jindra, to Ap'prove the Sale of 4607 Tyler Street to Minnesota
Housing Resources, Inc. for $160, 000 with stipulations outlined in the Purchase Agreement; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for the
same.
Upon Vote: Ecklund- aye, Nawrocki- nay, Ericson- aye, Kelzenberg- aye, Williams- nay, Jindra-
aye. Motion Carried.
ITEMS FOR CONSIDERATION
Parkview Villa Management Bids
Ericson had each of the five companies introduce themselves and give a two-minute speech on
their company. Shannon Bogner, CommonBond stated they are Minnesota's largest non-profit
organization for public housing, manage a few high rises with a strong senior population in
Minneapolis and St. Paul, and have over 40properties in Minnesota.
Shirley Barnes, Crest View Corporation stated they have managed Parkview Villa for the City
for many years, Anita Kottsick will be coming back as administrator, they received a score 96 on
Housing & Redevelopment Authority Minutes
August 20, 2003
Page 3 of 6
the HUD score for management, Crest View has a real commitment to the community and can
therefore, provide services at a lower rate. Steven Schachtman, Steven Scott Company stated
they have been in business for 35 years, manage 5, 000 apartment units in the greater
Minneapolis area, have a staff of approximately 350people, they bring stability, commitment,
and dedication, and are sensitive to the residents responses. Lisa Moe, Stuart Companies stated
they have been in business for 33 years, have about 5, 000 units between Minnesota, Wisconsin
and Omaha, have a mixed portfolio of properties, affordable housing, senior and market rate, in
home health care, are known for 24 hour maintenance services, and that their office is in
Bloomington. Denny 0 'Donnell, Walker ElderCare stated they have been in the business of
servicing seniors since 1945, have a variety of projects in the Twin Cities, including two in
Anoka County, one of which is the Section 202, low-income senior housing similar to Park'view
Villa, manage assisted living facilities, their first step in managing Parkview Villa would be to
send out a survey to all of the residents to see what kind of services they are interested in.
Nawrocki was not clear what the five companies bids actually covered and asked them to clarify
their costs for the first and second year of the agreement. Their response was as follows:
CommonBond at $184,797 with staff cost of living increase next year; Crest View at $169,019
with staff cost of living and 10 cents per unit management increase each year; Walker ElderCare
at $168,500 with CPI increase each year; Steven Scott at $175, 000 with a decrease in future
years; and Stuart Management at $190,592 with staff cost of living each year after.
Nawrocki stated he took it offense to the wording in the letter written by Mark Nagel, which
stated, "Although Crest View is the only company that actually has public housing management
and accounting experience, they all have competent staff that would work well with senior
citizens" and "Crest View is the only company with an on-site manager that is a certified Public
Housing Manager", and requested Nagel to define Public Housing. Nagel stated Public
Housing is a low-income housing program like,we have in place at Parkview Villa North. Nagel
also explained that he was stating that Crest View was the only bidder that stated in they bid
packet their have an on-site Public Housing Manager, not that any of the other bidders weren't
qualified.
Ericson asked the representatives to state if they have on-site staffing that are certified Public
Housing Managers. CommonBond stated they have one manag~er certified in public housing and
public housing financial management certification and building maintenance certified, and have
three staff members that have public housing occupancy and public housing financial
certifications. Steven Scott stated they have a certified residential manager, certified occupancy
manager, and HUD certified managers, with no certified public housing staff Stuart
Management has staff with certified housing managers, financial, occupancy and housing
certifications. Walker stated they do not have any staff certified in public housing, but have staff
certified in Section 202 properties, and occupancy manager. Crest View stated Kottsick is
certified in occupancy and public housing.
Housing & Redevelopment Authority Minutes
August 20, 2003
Page 4 of 6
Ericson asked each boardmember for their thoughts on the management bids.
Williams-felt Crest View provides a good program.
Jindra- felt it is time for change and was impressed with Walker and CommonBond.
Kelzenberg- felt a need for change and was leaning towards Walker.
Nawrocki-he is a volunteer member of an advisory board for CommonBond, that meets three
times a year, so he is familiar with CommonBond and also Walker's programs for
seniors and felt they were both very qualified to manage Parkview Villa. Crest View
has a strong background in the community but, was discouraged with the situation
over the last year or so.
Ecklund- felt very comfortable with CommonBond and Walker and stated that Crest View could
possibly work if they made some changes.
Ericson-felt it is important to look over all the companies as a whole and be objective and has
great trust in Crest View with their participation in the community.
Ericson asked Mayor, Wyckoff for her thoughts. Wyckoff stated that Crest View has done a great
job in the past but, maybe it's time for a change.
Motion by Nawrocki, second by Kelzenberg, directing staff to prepare a draft 3-year
Management Services Contract for Parkview Villa North and South with Walker ElderCare
subject to approval by the HRA Board at a special meeting to be held prior to the regular HRA
meeting in October. Upon Vote: Ecklund- aye, Nawrocki- aye, Ericson- nay, Kelzenberg- aye,
Williams- nay, Jindra- aye. Motion Carried.
Amended Motion by Williams, second by Ecklund, to direct staff to prepare a draft 3-year
Management Agreements with Crest View and Walker ElderCare subject to approval by the HRA
Board at a special meeting to be held prior to the regular HRA meeting in October. Upon Vote:
Ecklund- aye, Nawrocki- nay, Ericson-aye, Kel~enberg-nay, Williams- aye, Jindra- nay. Motion
Failed.
Ericson called for a 5-minute recess.
Architectural Services Agreement
Nagel stated in the 15-year Capital Improvement Plan the apartment modernization for
Parkview Villa North was identified. The modernization funding will come from the 2003 Capital
Fund budget of $92,800, along with $24,200 of the remaining 2002 budget, which comes to a
total amount of $118,000. An additional $13,000 from both the 2002 and 2003 budgets was
allocated for architectural services on project phasing and specifications for the work to be done
to update each apartment. An RFQ was sent out from a list obtained by HUD of qualified
architects, with three firms responding: BWBR Architects, Blumentals/Architecture, Inc. and
Daniel K. Duffy Architects, Inc. All three companies bids meet the HRA's needs, but Blumentals
and Duffy did not include reimbursement, which could lead to going over the $13,000 budgeted
amount. Staff recommends approval of the bid from BWBR Architects.
Housing & Redevelopment Authority Minutes
August 20, 2003
Page 5 of 6
Williams asked if these fees are reimbursable and if so, will the project be done in time if the
HRA sells the building to Anoka County. Nagel stated, yes the funds wouM be reimbursable and
it wouM be done in time.
MOTION by Nawrocki, second by Williams, to Approve the Architectural Services Agreement
with B WBR Architects for the Parkview Villa North Apartment Modernization Project with the
amount not-to-exceed $13,000; and furthermore, to direct the Chair and Executive Director to
enter into an agreement for the same. All ayes. Motion Carried.
Parkview Villa North Elevator #2 Repair Proiect
Nagel stated, staff was notified by Schindler Elevator Corporation that Elevator #2 at Parkview
Villa North was in need of immediate repairs. Eagle Elevator confirmed the need for immediate
replacement. Staff obtained proposals from three contractors: Eagle Elevator, Schindler
Elevator, and ThyssenKrupp Elevator, which are all local vendors. Eagle Elevator was the low
bidder at $23, 700 and agrees to comply with HUD's Davis Bacon Wage Decision requirements.
By revising the 2002 Capital Fund Program remaining dollars the HRA could pay for the
elevator repairs.
MOTION by Williams, second by Ecklund, to Approve the 2002 Capital Fund Program Budget
Revision and the contract for repairs with Eagle Elevator Corporation for an amount not to
exceed $23,700for Elevator #2 repair at Parkview Villa North; and furthermore, to authorize
the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion
Carried.
Resolution 2003-02 Amending and Restating the Bylaws
Streetar stated last month the EDA amended their Bylaws to start their meetings at 7:00p. m.
instead of 6:3O pm. Some of the HRA boardmetnbers also asked to change the HRA meetings to
correspond with the EDA 's schedule. Therefore, staff has prepared the amended Bylaws for
board review and adoption.
MOTION by Ericson, second by Williams, to waive the reading of Resolution 2003-02, there
being an ample amount of copies available to the public. All ayes. Motion Carried.
MOTION by Ericson, second by Williams, to Adopt Resolution 2003-02, a Resolution to Amend
and Restate the Bylaws of the Columbia Heights Housing & Redevelopment Authority. All ayes.
Motion Carried
Nawrocki stated there are other corrections to be made to the Bylaws at this time also. Ericson
requested staff have the City's legal council review and prepare an amended version of the
Bylaws for the October meeting.
Housing & Redevelopment Authority Minutes
August 20, 2003
Page 6 of 6
Other Business
Reuben Baker, Caretaker for Parkview Villa asked, what will happen to Pat and his vacation
and sick time when a new management firm takes over. Streetar stated they should check with
Shirley Barnes at Crest View to see what their hiring contract states.
ADMINISTRATIVE REPORTS- None
ADJOURNMENT
Chair, Ericson adjourned the meeting at 9:05 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:~I-IRAMinutes 2003\8-20-2003
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES
SEPTEMBER 16, 2003
CALL TO ORDER/ROLL CALL
President, Murzyn called the meeting to order at 7:06 p.m.
Present:
Don Murzyn Jr., Patricia Jindra, Julienne Wyckoff, Bobby Williams and
Bruce Nawrocki, Tammera Ericson, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
Move to adopt the minutes of the August 20, 2003, regular meeting as presented in writing.
Nawrocki stated in the future when he makes a supportive argument, he would like to see it in the
minutes.
Financial Report and Payment of Bills
Move to approve Resolution 2003-14, Resolution of the Columbia Heights Economic
Development Authority (EDA) approving the financial statements for August, 2003 and
approving payment of bills for August, 2003.
MOTION by Williams, second by Wyckoff, to adopt the consent agenda items as listed. All
ayes. Motion Carried.
Nawrocki stated the check record pages aren't in the Financial Report. Streetar stated he would
check into it.
ITEMS FOR CONSIDERATION
40th & Universi .ty :
Schumacher stated the EDA selected Haugland Company as the exclusive developer for the 40~h
& University redevelopment site. Haugland has $50, O00for the land in theirproforma. Staff
had Ehlers do an analysis which states construction costs, the vacancy of 5% and development
fees are within industry standards, the construction proposed by Haugland is of high quality,
and the lease rate of $14. 50~square foot is within the. Columbia Heights market but is a little on
the high side. Haugland would like to get a determination from the board if they are willing to
except the purchase price of $50, OOO for the land so an agreement can be drawn up and the
project started.
Paul Reinke, Senior Director of Development for Haugland Company stated his job was to
establish the need and type of development that will work on the project site. Originally he
proposed a 75, 000 sq. ft. retail building or a restaurant like Culvers that would work on the site.
However, after contacting Culvers and other restaurants they indicated no interest in the site.
Therefore, he recommended a service retail market for the site.
Nawrocki asked if the $14.50/sq.fi. is gross or minimum rent plus cam. Reinke stated it would be
Economic Development Authority Meeting Minutes
September 16, 2003
Page 2 of 6
more like $20. O0/sq.ft. with the operating expenses. Nawrocki stated he didn't feel that coffee
shops would pay $20. O0/sq.ft. and felt the sale price of the land is too low.
Murzyn asked if a fast food restaurant would give the City more for the land. Reinke stated it
would, but after researching they found there isn't a market for anymore fast food restaurants in
the City.
Wyckoff stated the City needs coffee shops and dry cleaners in Columbia Heights, which would
also be an incentive for the residents of the new housing units in the Industrial Park project area.
Dunn Brothers and Quizno's would compliment the corner.
Fehst stated with the new housing in the Industrial Area, there will be a need for some retail
Williams stated the sale price of the land was too low and asked how much money does the City
have invested in this project. Schumacher stated there will be a little over $500,000 in CDBG
dollars, which purchased two single-family homes, gas station and the MGS building.
Reinke stated he contacted Welsh, United and a couple other developers to market the property
for him and they said no as the area is too small.
Kelzenberg did not feel that people would want to turn off of University to get a cup of coffee or
sandwich.
Streetar stated there is the option of equity sharing when Haugland is ready to sell. Reinke
stated he hasn't explored this option but couM certainly consider it. Murzyn directed staff to
explore this option with Haugland.
Ericson stated we want to be one step ahead of the other developments in the area.
Nawrocki asked if Haugland Company is developers or owners. Reinke stated they are
developers that manage properties, sometimes keep the property and even share it with other
entities.
Motion by Ericson, second by Wyckoff, to direct staff to move ahead in negotiating a
Development Agreement with Haugland Company, based on the sale price of $50,000 for the
land. Upon Vote: Jindra-aye, Nawmcki- nay, Ericson- aye, Williams- nay, Wyckoff- aye,
Kelzenberg- aye, Murzyn- aye. Motion Carried.
Resolution 2003-15~ Modifying the CBD Revitalization Plan and Establishing a TIF District
for Kmart/Central
Streetar stated the Tax Increment Financing Plan is for the establishment of the Kmart/Central
Avenue District. The Plan describes the purpose and the amount of tax increment assistance that
will be necessary for the development. Mark Ruff of Ehlers and Associates and Steve Bubul of
Kennedy and Graven have reviewed the document and provided the summary in the packet. The
next step in the process would be to hold a Public Hearing at the City Council Meeting on
Economic Development Authority Meeting Minutes
September 16, 2003
Page 3 of 6
September 22, 2003.
Motion by Ericson, second by Williams, to waive the reading of Resolution 2003-15, there being
an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Ericson, second by Williams, to Adopt Resolution 2003-15, a Resolution Adopting a
Modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD
Redevelopment Project and establishing the Kmart/Central Avenue Tax Increment Financing
District therein and Adopting Tax Increment Financing Plan; and furthermore, to authorize the
President and Executive Director to enter into an agreement for the same. All ayes. Motion
Carried.
Resolution 2003-16~ Contract for Private Redevelopment with New Heights Development~
LLC
Streetar stated the Contract for Private Redevelopment with New Heights Development, LLC is
for the property that Mr. Nedegaard will own at the old Kmart site on Central Avenue. The
redevelopment property is broken up into three sections: 1) housing; 2) commercial and 3)future
commercial property. In the housing section Nedegaard has agreed to build 244 units of for-sale
housing ranging in price from $175, 000 to $330,000 in a period offour years. Nedegaard is
requesting up to $700,000 Tax Increment Financing assistance for the demolition of Kmart and
other site related costs. Nedegaard will be required to build up to 10,000 square feet of
commercial space. At that time, if the EDA feels that Tax Increment Financing is warranted, you
can negotiate that with Mr. Nedegaard. If the EDA feels that it isn't warranted, Mr. Nedegaard
is still obligated to build the 10, 000 square feet of commercial space and complete that part by
July 1, 2006. Nedegaard will not get any money until the entire project is finished. They will
have up to 12 months from the time the development agreement is executed to put together a
redevelopment plan acceptable for the EDA, if he doesn't the City will be able to use any
developer of their choice.
Nawrocki stated the $700,000 will be higher with the interest. The beginning we talked about
$500,000 of TIF to tear down the building, with no discussion of interest and $300, O00 for the
sewer costs. Streetar stated we should keep in mind that the roads, sewer and water will be
totally paid for by Nedegaard.
Ruff stated in the beginning Nedegaard came to the City asking for $500,000 upfront for the
housing development, with no talk of interest. The City said no, they would like to see some
commercial commitment to that area and didn't want to see him make too much money.
Nedegaard stated he would need $700,000 instead of the original $500,000 to complete the
City's commercial commitment. The City would be sitting in a very safe position by entering into
this contract with Nedegaard and if the City decides to use TIF funds, it would be paid back over
a period of 4-5 years.
Nawrocki asked what criteria we are using to determine what Nedegaard is making on the
project and does the contract call for an audit. Streetar stated it is stated in the contract there
will be an audit performed. Fehst stated there is always a chance of things going wrong and that
Economic Development Authority Meeting Minutes
September 16, 2003
Page 4 of 6
is why we have Mark Ruff working on this with us to make sure things are handled properly and
we should keep in mind that it is very usually that Nedegaard agreed to receive no TIF funding
until the entire project is completed.
Resident, Mr. Herringer asked if Nedegaard has to build everything by 2006, what happens to
the real estate taxes in the years between. Ruff stated the City would hold the tax dollars until
Nedegaard is finished with the development in 2006.
Nawrocki felt this should be a City Council agreement not EDA. Ruff explained that tonight they
are voting on two items; to set up a maximum amount orS100, 000 in TIF district funding and an
agreement with the developer. Then the City Council will hold a public hearing on September
22na and take action on the TIF District per state law.
Motion by Ericson, second by Williams, to waive the reading of Resolution 2003-16, there being
an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Ericson, second by Williams, to Adopt Resolution 2003-16, a Resolution Approving
a Contract for Private Redevelopment between the Columbia Heights Economic Development
Authority and New Heights Development, LLC; and furthermore, to authorize the President and
Executive Director to enter into an agreement to the same. All ayes. Motion Carried.
39th & Central Redevelopment
Streetar stated on August 22nd 'the City received a letter from Gene Mady and Doug Foss, the
owners and operators of Mady's requesting the City remove their property from any
redevelopment plan. The Mayor responded with a letter indicating the redevelopment of 39th and
Central, including their property remains a high priority for the City. Staff recommends the 39th
and Central area, including their building, remain a high priority. It is likely the EDA may have
to acquire this and other properties through eminent domain. Staff asked the board if they are
willing to exercise the power of eminent domain, if necessary, to acquire the properties for
redevelopment. "
Murzyn stated the general consensus of the board is that they are willing to go forth with
eminent domain to acquire the redevelopment sites, but only after aH efforts to negotiate have
been exhausted.
NEI Proposal
Streetar stated on June Ist Dunwoody College of Technology merged with NEI College of
Technology. Dunwoody's intent is to sell the NEI building by December of 2003, and has been
worla'ng with a real estate broker to redevelop the entire property. Staff has contacted a number
of developers, but with no interest. On September ?, representatives from NEI presented staff a
possible redevelopment concept with two primary components.
Component one consists ora City Hall and Library to be located on the first floor with 60 units
of moderately priced senior rental units on the second, third and fourth floors. The second
option for this component would result in senior housing without a City Hall or Library. The
Economic Development Authority Meeting Minutes
September 16, 2003
Page 5 of 6
Anoka County HRA would own and manage the senior rental housing and the City would own its
facilities on the first floor. This is the same kind of concept is near completion in the City of
Waconia. County Commissioner Kordiak expressed an interest in exploring a joint library
option at this site.
Component two would include 20 units of market rate, single-story, for sale, side-by-side
townhomes. Either of these concepts may require the City's assistance in the demolition of the
existing building. Streetar requested the board direct staff to explore the concept and report to
the board at the October EDA meeting.
Motion by Williams, second by Wyckoff, to direct staffto move forward exploring the concepts
and report at the October meeting.
Upon Vote: Jindra- nay, Nawrocki- nay, Ericson- aye, Kelzenberg- aye, Williams- aye, Wyckoff-
aye, Murzyn- aye. Motion Carried.
ADMINISTRATIVE REPORTS
4833 University Avenue
Schumacher stated at last months EDA meeting, staff was directed to propose a mid-point
purchase price of $ 70, 000 to Collins Autobody for 4833 University Avenue property with Collins
being responsible for the demolition of the home. Collins has agreed to the purchase price.
They are working with the SBA on financing and would like to have a 24 month window for
construction to start instead of the original 12 months. Staff recommends moving forward with
the purchase agreement.
Murzyn directed staff to move forward with the purchase agreement.
Industrial Park Redevelopment Plan
Schumacher stated the soil and water testing has been completed with 85 samples taken, three
locations showing significant contamination, which monitoring wells are being installed at the
sites based on MPCA standards for a long-term, analysis. The contaminated properties were the
old foundry building, Grief Brothers, and Region Truck Equipment. Information from the tests
will be available in approximately two weeks in the Response Action Plan. Funding from DEED
for the corrections will be applied for next month. The City Council approved a grant
application with the Metropolitan Council for a one-time predevelopment grant. The study will
address needs of sewer, water, surface water management, traffic, road improvements, and an
estimated cost of all improvements needed priorto redevelopment of the sites.
Nawrocki asked if samples were taken at the Electric Steel Castings building. Schumacher said
yes and the results of the soil tests will be in the report.
ADJOURNMENT
Motion by Williams, second by $indra to adjourned the meeting at 9:54 p.m.
Respectfully submitted,
Economic Development Authority Meeting Minutes
September 16, 2003
Page 6 of 6~z~~~
Cheryl Bakken"
Community Development Secretary
H:~EDAminutes2003\9-16-2003
P= Present
A= Absent
X= Mtg.Cancelled or rescheduled
2003 EDA ATTENDANCE
TOTALS
Jan.28 Feb.19 Mar. 18 Apr. 15 May.20 June. 17 Jul. 15 Aug.19 Aug.20 Sept.16 Oct.21 INov.18 Dec. 16 A P
Jindra, Patricia P P P X P P P X P P 8
~ ~' ~ .... ~.;~.~...~,:_. ~ .~.,--~;~ ~'~',- ~ ~ '.
Ericson. Tammera P P P X P P P X P P 8
Kelzenber~,Bruce P P P X P P P X P P 8
~ ~ ~.~ .,~ ~'( :: "~ } '~., . . . .~: ..... .
Mu~yn, Don Jr. P P P X P P P X A P
, ,, , , , , '- ~ · .
Nawrocki, Bruce P P p ~ X P P P X P P
8
Williams, Bobb~ P A P X P P P
.~ ~ ~ ~ ~: ~ ~ X P P 1 7
Wyckoff, Jullenne P P P X P P P X P P 8
H:~003EDA Misc,2003 EDA Attendance
CITY COUNCIL LETTER
Meeting of: October 27, 2003
AGENDA SECTION: CONSENT
NO:
ITEM: ESTABLISH PUBLIC HEARING--CABLE RATES
NO:
ORIGINATING DEPARTMENT:
CITY MANAGER'S
BY: LINDA L. MAGEE
DATE: 10-17-03
CITY MANAGER ' S
APPROVAL
On or about February 26, 2003, Comcast filed with the City Federal Communications Commission
(FCC) Form 1240, "Updating Maximum Permitted Rates for Regulated Cable Services" purporting to
set forth and justify the maximum rate it could charge to subscribers in the city for basic
cable service, and FCC Form 1205, "Determining Regulated Equipment and Installation Costs,
Equipment Form", purporting to set forth and justify the rates it could charge to subscribers
in the city for equipment and installation. The relevant rate period covered is June 1, 2003
to May 31, 2004. It should be noted that Comcast has not adjusted its basic service,
equipment, and installation prices since July 1, 2002.
Basic programming consists of over-the-air broadcast stations, public, educational, and
government access channels, and any other programming Comcast chooses to add to its basic tier
of service. The City does not regulate the rates for any programming not carried on the basic
service tier, including (but not limited to) programming offered on a pay-per-channel or pay-
per-program basis. Under federal law, the rates for all programming not included in the basic
service tiers are unregulated.
The chart below reflects Comcast's maximum permitted rates as of June 1, 2003, and prior to
June 1, 2003, as well as the current rates.
Maximum Maximum
Permitted Rate Permitted Rate Current Rate (Since
Effective June Prior to June July 1, 2002)
1, 2003 1, 2003
Basic Service $ 10.70 $10.44 $ 8.87
Converter/Receiver $7.92 for Basic $3.21 for Basic $2.00 for Basic
Only Only Only
$9.67 all $6.62 all $4.70 all others
others others
Remote Control $ .33 $ .39 $ .30
Installation-Unwired Home $45.81 $45.10 $41.99
Installation-Prewired Home $30.34 $28.20 $24.99
Installation-Additional Outlet- $15.98 $14.45 $13.49
Connect Initial
Installation-Additional Outlet- $24.62 $24.27 $19.99
Connect Separate
Other Install--Relocate Outlet $20.72 $20.20 $18.99
Upgrade- Non-Addressable $16.44 $17.25 $15.99
Downgrade- Non-Addressable $13.10 $12.41 $ 9.99
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: October 27, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: ESTABLISH PUBLIC HEARING--CABLE RATES BY: LINDA L. MAGEE BY:
DATE:
NO: DATE: 10-17-03
Page 2
As part of its ongoing rate proceeding, the City must hold a public hearing. The purpose of
the public hearing is to permit interested persons to express their views on the basic service
programming and equipment rates and installation charges Comcast calculated in its February,
2003, rate filing.
In accordance with federal law, it is the City's responsibility, as a certified rate
regulation authority, to determine whether the basic service programming and equipment rates
and installation fees comply with the Federal Communication Commission's rate regulation
rules, orders, and decisions.
RECOMMENDED MOTION: Move to establish a public hearing date of Monday, November 10, 2003, at
7:00 p.m. or as soon thereafter as possible, to permit interested persons an opportunity to
express their views on the basic service programming and equipment rates and installation
charges Comcast calculated in its February, 2003, rate filing.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off October 27, 2003
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~-//~-~ Community Development . APPR6-V~
ITEM: Adopt Resolution 2003-45, A Resolution BY: Tim Johnson/Randy BY:
Authorizing Application for DEED Contamination Schumacher
Cleanup Grant Program DATE: October 21, 2003
NO:
Back~round:
This is a request for approval of a resolution to submit a joint contamination cleanup application through the Minnesota
Department of Employment and Economic Development and the Metropolitan Council. The City of Columbia Heights in
the spring of 2003 was the #1 ranked state application, and received $50,000 from DEED for Phase II investigation funding
to determine the extent of contamination in the industrial park. The Columbia Heights City Council has indicated their
highest priority project since 2002 is the redevelopment of the Industrial Park. As you are aware, the Council recently
adopted a master plan for the redevelopment of this area, which proposes a high concentration of infill housing and some
potential industrial development. However, this realization of creating vibrant livable communities can only be achieved by
cooperation and major funding from regional growth agencies such as DEED, MPCA, and Metro Council.
Phase II environmental testing was recently completed in the project area, with a plan to remediate environmental
contamination through the current grant funding cycles of DEED/Metro Council. The City of Columbia Heights recently
made application for $50,000 to the Metropolitan Council for funding to pay for infrastructure feasibility and engineering
service costs. The State contamination oleanup application and the complementary Tax Base Revitalization Account
(TBRA) Program provide funds to cities that demonstrate a significant need for contamination cleanup assistance.
After reviewing the Response Action Plan (RAP), the environmental consultant ProSource Technologies along with
staff, have determined that the requested amount of the clean-up grant to Metropolitan Council and DEED will be
1.833 million. The DEED grant requires applicants to pay an amount equal to 12 % of the cleanup costs from
unrestricted money available to the City. Staff recommends if funded, the local match be an internal loan from the
Capital Improvement General Government Building Fund and be repaid at a 5_. % interest rate.
The requested amount will be for all industrial properties east of 5th Street and west of Jefferson Street outlined in the
development plan for the area. Because these agencies work closely together, it is anticipated if funding is received, that
DEED would fund most of the project with the Metropolitan Council picking up the eligible costs ofremediation. It is the
City's intention to apply to these same agencies for future funding for the 3800 building site (former foundry), as well as the
Grief Brothers property. .
Recommendation:
Staff recommends approval of the Contamination Cleanup Grant Application through the Minnesota Department of
Employment and Economic Development.
Recommended Motion:
Move to waive the reading of Resolution 2003-45, there being ample copies available to the'public.
Recommended Motion:
Move to adopt Resolution 2003-45, a Resolution Authorizing Application for Minnesota Department of Employment and
Economic Development Contamination Cleanup Grant Program.
Attachments: Resolution 2003-45; Industrial Area Map
COUNCIL ACTION:
RESOLUTION 2003-45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RESOLUTION AUTHORIZING APPLICATION FOR MINNESOTA DEPARTMENT OF EMPLOYMENT
AND ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP GRANT PROGRAM
Wlt~REAS, the City Council of the City of Columbia Heights (the "City) has given their support to a master plan
for redevelopment of industrial area properties; and
WI:IEREAS, the City has found that there exists conditions of deterioration, blight, substandard structures, and
environmental concerns, and there exists a need (due to blighting influences) for intervention by the City to prevent further
deterioration and promote redevelopment of the industrial area; and
Wi:IEREAS, the City has recently identified and completed Phase I and Phase II assessments of all industrial
properties in the industrial planning area in which various potential contaminants were identified, with the City submitting a
Response Action Plan (RAP) to the MPCA for cleanup; and
WHEREAS, the total legislative appropriation for this grant program for fiscal years 2004-05 is $4,362,000, and the
DEED grant requires applicants to pay an amount equal to 12 % of the cleanup costs from unrestricted money available
to the City. With the local match to be an internal loan from the Capital Improvement General Government Building
Fund and to be repaid at a fi_ % interest rate; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the
Contamination Cleanup Grant Program to be submitted on November 1, 2003, and that Walt R Fehst, Executive Director, is
hereby authorized to apply to DEED for funding on behalf of the City of Columbia Heights, Minnesota; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are
committed to the project identified; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any Federal, State, or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights,
Minnesota may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that Columbia
Heights certifies that it will comply with all applicable laws and regulations as stated in all contract agreements; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such agreements as are
necessary to implement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has approved
the Contamination Cleanup Grant Application submitted to the Department of Employment and Economic Development
(DEED).
Passed this
day of October 2003.
Offered By:
Seconded By:
Roll Call:
Mayor Julienne Wyckoff
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
PHA~E I!
Columbia Heights [ndustrlal Park
Colurnbl~ Helghlz.Mlnne~
ProSour~ Project No,: 482-00
F~GURE ].2
PROPOSED AREAS
OF EXCAVA'r~ON
CITY COUNCIL LETTER
Meeting off October 27, 2003
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~.~/gl,~; Community Development APPROV~,L
ITEM: Adopt Resolution 2003-43, A Resolution BY: Tim Johnson/Randy BY:
Authorizing Application to Metropolitan Council for Tax Schumacher /..-,j'~U¥
Base Revitalization Account (TBRA)funding DATE: October 21, 2003 )/i:~ }i 0/~'~
NO:
Backeround:
This is a request for approval of a resolution to submit a joint contamination cleanup application through the Metropolitan
Council Tax Base Revitalization Account and the Minnesota Department of Employment and Economic Development. The
City of Columbia Heights is currently a participant in the Livable Communities Act Housing Incentives Program for 2003 as
determined by the Metropolitan Council, and is therefore eligible to make application for grant funds through TBRA.
The Columbia Heights City Council has indicated their highest prior/ty project since 2002 is the redevelopment of the
Industrial Park. As you are aware, the Council recently adopted a master plan for the redevelopment of this area, which
proposes a high concentration of infill housing. However, this realization of creating vibrant livable communities can only
be achieved by cooperation and major funding from regional growth agencies such as DEED, MPC& and Metro Council.
Phase II environmental testing was recently completed in the project area, with a plan to remediate environmental
contamination through the current grant funding cycle of DEED/Metro Council. The City of Columbia Heights recently
made application for $50,000 to the Metropolitan Council for funding to pay for infi'astructure feasibility and engineering
service costs. The Tax Base Revitalization Account (TBRA) funds are available to cities that demonstrate a significant need
for contamination cleanup assistance.
After reviewing the Response Action Plan (RAP), the environmental consultant ProSource Technologies along with
staff, have determined that the requested amount of the clean-up grant to Metropolitan Council and DEED will be
1.833 million. The DEED grant requires applicants to pay an amount equal to 12 % of the cleanup costs from
unrestricted money available to the City. Staff recommends if funded, the local match be an internal loan from the
Capital Improvement General Government Building Fund and be repaid at a 5_. % interest rate.
The requested amount w/ll be for all property east of 5~ Street and west of Jefferson Street outlined in the development plan
for the area. Because these agencies work closely together, it is anticipated if funding is received, that DEED would fund
most of the project with the Metropolitan Council picking up the eligible costs ofremediation. It is the City's intention to
apply to these same agencies for future funding for the 3800 building site (former foundry), as well as the Grief Brothers
property.
Recommendation:
Staff recommends approval of the application to the Metropolitan Council for Contamination cleanup through the TBRA
Program.
Recommended Motions:
Move to waive the reading of Resolution 2003-43, there being ample copies available to the public.
Move to adopt Resolution 2003-43, a Resolution Authorizing Application to the Metropolitan Council for Tax Base
Revitalization Account (TBRA) Funding.
Attachments: Resolution 2003-43
COUNCIL ACTION:
RESOLUTION NO. 2003-43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RESOLUTION AUTHORIZING APPLICATION TO THE
METROPOLITAN COUNCIL FOR TAX BASE REVITALIZATION
ACCOUNT FUNDING
WHEREAS, the City of Columbia Heights is a participant in the Livable Communities Act
Housing Incentives Program for 2003 as determined by the Metropolitan Council, and is
therefore eligible to make application for funds under the Tax Base Revitalization Account; and
WHEREAS, the City has identified a contamination clean-up project within the City that
meets the Tax Base Revitalization Account's purpose/s and criteria; and
WHEREAS, the City has the institutional, managerial and financial capability to ensure
adequate project administration; and
WHEREAS, the City certifies that it will comply with all applicable laws and regulations as
stated in the contract agreements; and
WHEREAS, the total appropriation for the Spring 2004 funding cycle is 2,550,000; and
WHEREAS, the City Council of Columbia Heights, Minnesota agrees to act as legal sponsor
for the project contained in the Tax Base Revitalization Account application submitted on
November 1, 2003; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to apply to
the Metropolitan Council for this funding on behalf of the City of Columbia Heights and to
execute such agreements as are necessary to implement the project on behalf of the applicant.
Passed this day of October 2003.
Offered by:
Second by:
Roll Call:
Attest:
Mayor Julienne Wyckoff
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
Colurtlbla Heights llldultrlal Park OF EXCAVA'I'~ON
Columbia Heights, Minnesota
ProSource Project No.: 482-00
CITY COUNCIL LETTER
MEETING OF: OCTOBER 23, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: 5~/~-~O FINANCE APPROVAL
MISCELLANEOUS CHARGES DATE: OCTOBER 23, 2003
NO:
The City Council is asked to adopt annually a resolution to certify delinquent utility and
miscellaneous charges to the County Property Tax Administrator for collection. This resolution
consists of utility and miscellaneous charges totaling $11,750.72.
Staff recommends the City Council adopt the following motions.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-47 there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-47 being a resolution to certify
delinquent utility and miscellaneous charges to Anoka County for collection with the property
taxes payable in 2004.
WE:sms
o310232COUNCIL
Attachments
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
SPECIAL ASSESSMENTS
Miscellaneous Delinquent Utility
Miscellaneous Delinquent Bills
TOTAL DELINQUENT 2003
$ 4,240.82
$ 7,509.90
$11,750.72
RESOLUTION NO. 2003-47
CERTIFICATION OF DELINQUENT UTILITY AND MISCELLANEOUS CHARGES
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, that
THE COUNTY AUDITOR be, and he is hereby directed, to levy delinquent utility and
miscellaneous delinquent bills on the properties in the City of Columbia Heights as listed on
page 2 of this resolution and filed in the Assessment Book for 2003 totaling $11,750.72.
BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual
property tax statements for the current year and identified thereon as "Special Assessments -
Fund #83723.
SAID CHARGES shall be enforced and collected in the manner provided for the enforcement
and collection of State and County taxes under and in accordance with the provisions of the
general laws of the State. All delinquent utility and miscellaneous bills with penalties as
indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and
shall be turned over to the City Treasurer in the manner provided by the City Charter and
Ordinances.
THE CITY OF COLUMBIA HEIGHTS shall accept payments on these utility and miscellaneous
bills until October 23, 2004. Upon receipt of said payments, the City will remove them from the
certification list sent to Anoka County.
Passed this 27th day of October, 2003
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
RESOLUTION NO. 2003-47
CERTIFICATION OF DELINQUENT AND MISCELLANEOUS CHARGES
Page 2
PIN Number
Resident/Company
Address of Property
25-30-24-24-0061
25-30-24-34-0003
25-30-24-34-0086
25-30-24-34-0086
26-30-24-12-0005
26-30-24-24-0125
26-30-24-43-0139
35-30-24-13-0184
35-30-24-21-0009
35-30-24-21-0032
35-30-24-24-0182
35-30-24-24-0182
35-30-24-31-0138
35-30-24-44-0006
36-30-24-14-0022
36-30-24-22-0090
36-30-24-22-0096
36-30-24-24-0028
36-30-24-24-0029
36-30-24-24-0030
36-30-24-24-0031
36-30-24-31-0023
36-30-24-32-0063
36-30-24-34-0159
Ronald Worden
Yousry Khaul
James Rude
James Rude
Robert & Cynthia Zschokke
Randy Cornelius
Andrew Watson
Douglas Allen
Joe Carlson
Mary & Frances Weaver
Lynde Investment
Lynde Investment
B.J. KingsdtedD.J. Huie
Aida Perez-Rodas
David Caroon
Joseph Zappa
HPI
Ed Fragale
Ed Fragale
Ed Fragale
Ed Fragale
Launie D Link
Ufuk Keles
Robert & Cynthia Zschokke
1468 Lincoln Ter
4637 Pierce St NE
1260 46th Ave NE
1260 46th Ave NE
5101 7th St NE
4926 5th St NE
666 46 1/2 Ave N E
4111 7th St NE
4418 7th ST NE
4424 5th St NE
4120 4th ST/4100 4th ST
4120 4th ST/4100 4th ST
4049 University Ave
3900 Central Ave NE
4152 Cleveland St NE
1032 - 44th Ave NE
1020 - 44th Ave NE
1326 Circle Terr BIvd
1316 Circle Terr Blvd
1308 Circle Terr Blvd
1302 Circle Terr Blvd
4005 Reservoir BIvd
1113 Gould Ave NE
3823 Polk St NE
Total Certified
592.22
159.22
159.22
159.22
159.22
361.33
544.63
458.77
4,858.75
291.77
159.22
159.22
525.16
159.22
522.94
450.55
304.78
176.15
265.21
74.09
577.22
70.99
386.57
175.08
Total 11,750.72
CITY COUNCIL LETTER
Meeting of: October 27, 2003
AGENDA ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
No: 5-A '-I
Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY:~ff~:~'d~
License Revocation, Rental Properties
DATE: October 22, 2003 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Sela Investments ........................................................... 4927 University Avenue NE & 4935 UnivAve.
RECOMMENDED MOTION: Move to Establish a Hearing Date of November 10, 2003 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Sela
Investments at 4927 University Avenue & 4935 University Avenue N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off October 27, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 5 - 1~ - ~ Fire _ //' ~
ITEM: Approval of Rental Housing License BY: Charlie Thompson BY'~ff~
Applications
NO: DATE: October 22, 2003 DATE:
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for October
27, 2003.
COUNCIL ACTION:
ccupany I.D,
0003
2209
0001
0078
2113
0038
0089
0053
0093
0322
2124
3014
3040
3030
3010
3034
2028
3099
3064
2075
3006
;~034
;)299
_)120
;)238
_)047
_~009
;)315
;)133
;)157
;)100
;)164
_~050
_~174
;)393
_~165
;)096
)098
)242
)318
)118
Property Owner Name
Columbia Village
Luis Agudo
Salman Ali
Gary Anderson
Morris Ballingrud
Allen Bestland
Eric Betzler
Lester Chies
Meredith Coleman
Chad Corbett
Willam Dankel
William Dankel
Bruce Ebner
Christine Fagnan-Olson
Vicente Gavilan
Michael Gondek
LeDora Hankton
Jay Harris
Kenneth Henke
David Holton
Marge Janson
Angela Johnson
Gerald Johnson
Robert Koponen
Robert Koponen
Matt Kraft
Delroy LaFromboise
Larry Larson
Leo Lemke
Leo Lemke
John Majewski
Richard Meissner
Kathleen Mills
Kenneth Myhre
Stephen Peterson
John Ranweiler
Mohmoud Rifai
Mahmoud Rifai
Mahmoud Rifai
Mahmoud Rifai
Allen Ringate
Property Address
1675 44th Avenue
1319 Circle Terrace
1224 Circle Terrace
4630 Taylor Street
3940 Johnson Street
838 41 st Avenue
1140 45th Avenue
980 44th Avenue
4616 Taylor Street
4601 Taylor Street
660 47-1/2 Avenue
666 47-1/2 Avenue
3928 Central Avenue
4600 Johnson Street
4636 Washington Street
344 40th Avenue
1428 42nd Avenue
I"065 Polk Place
4415 2-1/2 Street
656 47-1/2 Avenue
1'236 Circle Terrace
1815 41.st Avenue
4655 'Polk Street
1035 P~k Place
3930'Johnson Street
3830 Reservoir BIvd
3746 3rd Street
1087 Polk Circle
4655 University Avenue
4649 University Avenue
3825 Johnson Street
4643 Pierce Street
1129 Cheery Lane
1143 Cheery Lane
1008 Gould Avenue
4648 Taylor Street
1201 37th Avenue
1137 37th Avenue
3985 Johnson Street
1069 Polk Place
1300 45-1/2 Avenue
/24/2003 10:35 Page 1
:cupany I.D.
:)118
3247
:)125
:)077
:)017
:)333
:)063
)070
)007
Property Owner Name
Thomas Sathre
Nelia Schaff
Courtney Schuur
Tad Sonneman
Richard Stueland
John Utke
Mario Valtierrez
Stanley Van Blaricom
Robed Vandeveer
Property Address
4625 Tyler Street
4228 Madison Street
628 38th Avenue
4630 Washington Street
1035 45th Avenue
3849 Jackson Street
3849 Edgemoor Place
4500 Tyler Street
4636 Taylor Street
24/2003 10:35 Page 2
CITY COUNCIL LETTER
Meeting off October 27, 2003
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM:LicenseAgendat'" AFl BY:ShelleyHanson (~. DATE~~
NO: ,D- FI.-"'I DATE: Oct. 24, 2003 ~ BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the October 27, 2003 City Council meeting. This agenda
consists of applications for Contractor licenses for 2003.
Also included on the agenda are the renewals for calendar year 2003 that have been received and
approved to date. These include renewals for fuel dispensing devices, auto sales, motor vehicle rental,
tobacco sales, secondhand dealers, off sale beer, games of skill, and liquor for 2004.
Also listed on the agenda is the renewal of a Currency Exchange License for Money Xchange at 4110
Central Ave. This type of business is actually licensed by the State of MN. However, pursuant to MN
Statute 53A.04, the State is required to submit the application to the governing body of the municipality
in which the business operates. The law further requires the governing body of the municipality to
render a decision regarding the renewal of the license within 60 days. I forwarded this application to the
Police Department, and they see no reason to deny the renewal of this license.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for October 27, 2003 as presented
regarding the new licenses for 2003 and the renewals for 2004.
COUNCIL ACTION:
TO CITY COUNCIL October 27, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
BLDG
CONTRACTORS LICENSES
*T & G Drywall 2521 E 3rd Ave. No St. Paul
*Industrial Utilities Inc. P.O. Box 76, Hugo
****LICENSES FOR 2004****
ZONING
AUTO SALES
*Newport Auto Sales
5101 University Ave NE
ZONING
MOTOR VEHICLE RENTAL
*Columbia Heights Rental 3901 Central Ave NE
FIRE
GAS DISPENSING DEVICES
*Columbia Heights Rental 3901 Central Ave NE
*Holiday Stationstores 4259 Central Ave NE
*Speedway Superamerica 5000 Central Ave NE
POLICE
GAMES OF SKILL
*American Amusement Arcades-Madys's 5 games
-Star Bar 23 games
POLICE
CIGARETTES/TOBACCO SALES
*Holiday Stationstores 4259 Central Ave NE
*Speedway Superamerica 5000 Central Ave NE
*Totem Foods 4635 Central Ave NE
POL, FIRE, BLDG, ZA
SECONDHAND DEALER
*Salvation Army ARC 3939 Central Ave NE
POL, FIRE, BLDG, ZA
OFF SALE BEER
*Totem Foods
4635 Central Ave NE
POL, FIRE, BLDG, ZA
LIQUOR/SUNDAY LICENSE
*Buffalo Wild Wings 4811 Central Ave NE
CURRENCY EXCHANGE LICENSE RENEWAL
$50.00
$50.00
$20O
$50.00
$50.00
$180
$140
$9O
$360
$200
$200
$200
$100
$150
8200.00
POLICE *Money Xchange 4110 Central Ave NE STATE LIC.
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
co.cra ~T~G OF: ~~ :2.7, ~o~
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number ~0~u("/'2-- through I 0fT~
in the amount of $ I' ! I~lq ~7.q)~
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS
10/24/2003 08:52:40 Check History GL050S-V06.55 COVERPAGE
GL540R
* *** C 0 U N C I L *** *
* *** C O U N C I L *** *
* *** C 0 U N C I L *** *
* *** C O U N C I L *** *
Report Selection:
Optional Report Title ....... 10/27/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Pro~ect .....................
Vendor ......................
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
105472 thru 105682
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J COUNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM
10/24/2003 08
Check History
10/27/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
AISH/MATTHEW
AUSTIN/LENNY
BECKETT/JASON
BONESTEEL/PAUL
CHERNIN/ALEKSANDR
DIETZ/VAL
DOWNING/CHRIS
ELRITE/WILLIAM
FEHST~WALTER
FIELD/MATTHEW
FISCHER/TED
GOURAS/TIMOTHY
HACHEY/BRIAN
HJkNSEN/KEVIN
HINRICHS/RICHARD
JOHNSON/SCHAWN
JOHNSON/THOMAS
JOHNSON/TIMOTHY
JOHNSTON/ERIK
KALLASTAD/GARY
KOLOSKY/STEPHEN
KORTS/STEVEN
KUEHN/JEAN
LARKIN/JOHN
LOADER/M.REBECCA
MAGEE/LINDA
MARKHAM/MATTHEW
MCCLANAHAN/LAUREN
MCGEE/MICHAEL
NIGHTINGALE/TERENCE
O'BRIEN/DANIEL
OKERSTROM/LEE
OLSON/CHERAY
OLSON/GREG
RODDY/WILLIAM
SCHMIDT/WILLIAM
SCHUMACHER/RANDY
SCOTT/LARRY
SINN/GREGORY
SMITH/ROXANE
SORENSEN/DALE
STURDEVANT/JOSEPH
SYNOWCZYNSKI/STEVE
TUBBS/MARSHA
WIBORG/FRED
AARP
AMERICAN BOTTLING COMPAN
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 1
CHECK NUMBER AMOUNT
105472 900.00
105473 900.00
105474 900.00
105475 900.00
105476 900.00
105477 900.00
105478 700.00
105479 1,100.00
105480 1,100.00
105481 800.00
105482 900.00
105483 700.00
105484 700.00
105485 1,100.00
105486 800.00
105487 700.00
105488 1,100.00
105489 700.00
105490 900.00
105491 900.00
105492 800.00
105493 900.00
105494 700.00
105495 800.00
105496 1,100.00
105497 1,100.00
105498 900.00
105499 900.00
105500 900.00
105501 900.00
105502 800.00
105503 900.00
105504 700.00
105505 700.00
105506 1,100.00
105507 900.00
105508 900.00
105509 900.00
105510 900.00
105511 1,100.00
105512 900.00
105513 900.00
105514 700.00
105515 700.00
105516 900.00
105517 180.00
105518 64.65
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/24/2003 08 Check History GL540R-V06.55 PAGE 2
10/27/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
AMERICAN INTERTRADE
ANOKA HENNEPIN TECH COLL
BARNA/IRENE
CHOICE POINT SERVICES
DEFENSIVE EDGE INC
GENOSKY/PAMELA
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
KELLY SIGNS & NEON LLC
MN DEPART OF ECONOMIC SE
MN DEPT OF ADMINISTRATIO
ONVOY
PALMQUIST/MYRTLE
PETTY CASH - MARY DUGDAL
QWEST COMMUNICATIONS
RITTMILLER/RANDY & LORI
RODDY/WILLIAM
ROMANIAN CLASSIC WINE
SAMS CLUB
STEPHENS/IRENE
SUPERIOR FORD INC.
SZAFLARSKI/CHESTER
THORSON/ERICA
WINDSCHITL/KEITH
WPPGAARD/MARIE
XCEL ENERGY (N S P)
WELLS FARGO - PAYROLL AC
WELLS FARGO - PAYROLL AC
NORTHEAST STATE BANK
AMUNDSEN/PENNY
ANOKA COUNTY
CENTER POINT ENERGY MINN
CITY OF NEW BRIGHTON
GENUINE PARTS/NAPA AUTO
HARTER/BARBARA
J & S MARKETING
JOHNSON BROS. LIQUOR CO.
KILGORE/GINA
NELSON/MEREDITH
OLD LOG THEATRE
OSMAN/OLA
PETTY CASH - JOANNE BAKE
PETTY CASH - KAREN MOELL
WAL-MART
XCEL ENERGY (N S P)
CHECK NUMBER
105519
105520
105521
105522
105523
105524
105525
105526
105527
105528
105529
105530
105531
105532
105533
105534
105535
105536
105537
105538
105539
105540
105541
105542
105543
105544
105545
105546
105547
105548
105549
105550
105551
105552
105553
105554
105555
105556
105557
105558
105559
105560
105561
105562
105563
105564
105565
AMOUNT
75 00
125 00
44 00
168 00
45O 00
256 16
90 83
895 00
744 30
991 75
475 00
1,181 70
475 85
24 95
37 00
138 15
105 08
3,000 00
172 42
456 00
163 81
44 00
21,291 00
44 00
256 70
4 89
3 95
391 30
110,905 79
57,003 80
445,000 00
109 44
3,943 92
70 99
2,350 00
137 00
1,600 00
215 60
21,154 01
32 77
96 61
2,283 75
125 00
86 31
172 30
100 00
8,989 47
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/24/2003 08 Check History GL540R-V06.55 PAGE 3
10/27/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
B/kNK CHECKING ACCOUNT
ABM EQUIPMENT
ACE HARDWARE
ADAM'S PEST CONTROL, INC
AID ELECTRIC SERVICE INC
ALL SAFE FIRE & SECURITY
ALPHA VIDEO
AMERIPRIDE
AMOKA COUNTY LIBRARY
ANOKA CTY - CENTRAL COMM
ARCTIC GLACIER
ASPEN MILLS, INC.
ASSOC OF TRAINING OFFCRS
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BARNA GUZY & STEFFEN LTD
BATTERIES PLUS
BEN FRANKLIN ELECTRIC
BOOK WHOLESALERS INC
BROCK WHITE CO.
BRODART
BRYAN ROCK PRODUCTS, INC
BUREAU OF CRIMINAL APPR
C & H CONSTRUCTION
CAMDEN PET HOSPITAL
CAPITOL FURNITURE SALES
CATCO PARTS SERVICE
CINTAS FIRST AID-SAFETY
CITY PAGES
CLARK PRODUCTS INC
CONNELLY INDUSTRIAL
CREST VIEW CORPORATION
CSC CREDIT SERVICES
CYS UNIFORMS
DAHLGREN SHARDLOW & UBAN
DALCO ENTERPRISES INC
DEHN OIL
DEMCO
DETERMAN BROWNIE, INC
DISPLAY SALES
DLT SOLUTIONS
ECONO-CLAD BOOKS
EHLER & ASSOCIATE-PUBLIC
ELECTION SYSTEMS & SOFTW
ELLISON EDUCATIONAL EQUI
EMERGENCY AUTOMOTIVE TEC
FLEX COMPENSATION, INC
FLEXIBLE PIPE TOOL CO.
105566 296
105567 484
105568 66
105569 6,408
105570 49
105571 14,993
105572 66
105573 2,021
105574 1,406
105575 94
105576 282
105577 30
105578 1,207
105579 97
105580 13,434
105581 18
105582 386
105583 208
105584 28
105585 166
105586 3,056
105587 630
105588 1,200
105589 2,541
105590 393
105591 183
105592 28
105593 450
105594 227
105595 271
105596 13,474
105597 25
105598 23
105599 2,207
105600 100
105601 633
105602 7
105603 820
105604 125
105605 1,622
105606 53
105607 10,150
105608 160
105609 100
105610 4,085
105611 152
105612 1,928
.23
.26
.56
.00
.90
.23
.94
.67
.00
.56
.80
.00
.09
.02
.00
.09
.00
.84
.41
.25
27
00
00
00
24
86
36
00
81
47
13
00
06
06
26
40
83
00
67
40
13
00
37
00
31
25
18
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/24/2003 08 Check History GL540R-V06.55 PAGE 4
10/27/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GOPHER BEARING COMPANY
GRAYBAR ELECTRIC
GREAT AMERICAN MARINE
GUARDIAN POOL SERVICES
HAB INC
HARVEST INTERIORS
HEIGHTS ELECTRIC INC.
HOISINGTON KOEGLER GROUP
HOME DEPOT #2802
HONEYWELL INC
IPC PRINTING
LBP MECHANICAL INC
LEAGUE OF MINNESOTA CITI
LEAGUE OF MN CITIES INS
LUBE-TECH
MAC QUEEN EQUIPMENT CO.
MENARDS CASHWAY LUMBER-F
METROPOLITAN COUNCIL WAS
MGS PROFESSIOAL BUILDING
MIDWAY FORD
MIDWEST ASPHALT CO.
MINNEAPOLIS FINANCE DEPT
MINNEAPOLIS OXYGEN CO.
MN DEPT OF ADMINISTRATIO
MN UTILITY CONTRACTORS A
MYERS TIRE SUPPLY COMPAN
NATIONAL WATERWORKS, INC
NELSON CHEESE AND DELI
NOAA NATIONAL DATA CENTE
NORTHERN AIR
NORTHERN TOOL & EQUIPMEN
NOTT CO
O'GARA/ANDREW
OFFICE DEPOT
ONE-CALL CONCEPT-GOPHER
ORKIN
PAM OIL INC
PARKVIEW VILLA RESIDENT
PETERSON/RONALD
PFC EQUIPMENT, INC
PREMIUM WATERS INC
RADIO SHACK
RDO EQUIPMENT
REGION TRUCK EQUIPMENT I
RESOURCE DOCUMENTS & ADV
105613
105614
105615
105616
105617
105618
105619
105620
105621
105622
105623
105624
105625
105626
105627
105628
105629
105630
105631
105632
105633
105634
105635
105636
105637
105638
105639
105640
105641
105642
105643
105644
105645
105646
105647
105648
105649
105650
105651
105652
105653
105654
105655
105656
105657
105658
105659
409 65
163 03
73 21
120 48
228 54
595 64
219 00
963 00
9 50
2,192 58
12 06
17,355 50
1,389 73
3,153 04
11,076 00
100,445 50
235 23
73 80
109 57
62,382 67
1,585 00
582 94
477 90
76,042 18
10 22
37.00
300.00
143.50
987.98
46.27
34.00
6,200.00
7.44
659.74
155.76
1,022.79
156.55
55.40
101.68
645.75
532.49
31.30
28.77
74.54
31.49
2,464.62
308.34
ACS FINANCIAL SYSTEM
10/24/2003 08
Check History
10/27/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
RETAIL DATA SYSTEMS OF M
SAGE PUBLICATIONS
SAM GIBSON SEWER COMPANY
SCHOLASTIC LIBRARY PUBLI
SCRANTON GILLETTE COMM
SIGN LANGUAGE & GOLDEN A
STATE OF MINN-DEPT OF CO
STREICHER'S GUN'S INC/DO
SUN PUBLICATION
SUNDBERG COMPANY
SURPLUS SERVICES
SYSTEMS SUPPLY INC.
TOXALERT, INC.
TUBBS/MARSHA
UNITED RENTALS
UNIVERSITY OF MINNESOTA
VALPAK OF MINNEAPOLIS/ST
VERIZON WIRELESS
WALL STREET JOURNAL/THE
WERNER ELECTRIC SUPPLY C
WESTON WOODS
ZIEGLER INC
10,000 LAKES CHAPTER
CHECK NL~MBER
105660
105661
105662
105663
105664
105665
105666
105667
105668
105669
105670
105671
105672
105673
105674
105675
105676
105677
105678
105679
105680
105681
105682
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 5
AMOUNT
398.33
25.00
80.00
134.58
45.00
82.91
373.32
1,194.39
953.35
15.95
37.00
77.18
441.00
19.14
520.24
775.00
1,400.00
6.28
189.00
53.50
167.67
283.96
10.00
1,113,937.34 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/24/2003 08 Check History GL540R-V06.55 PAGE 6
10/27/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
1,113,937.34
RECORDS PRINTED - 000742
ACS FINANCIAL SYSTEM
10/24/2003 08:52:42
FUND RECAP:
FUND DESCRIPTION
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
235 RENTAL HOUSING
240 LIBRARY
276 LOCAL LAW ENFORCE BLK GRANT
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
439 FIRE CAPITAL EQUIPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
653 STORM SEWER CONSTRUCT. FLrND
701 CENTRAL GA3~AGE
720 DATA PROCESSING
883 CONTRIBUTED PROJECTS-GEN
884 INSURANCE
885 ESCROW
886 INqfESTMENT TRUST
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
67,639.98
2,350.00
14,550.47
632.79
7,247.82
14,993.23
273.51
6 175.92
1 124.19
3 362.82
18 195.95
6 408.00
78 158.37
66 380.98
820.00
1,656.26
37,055.83
4.25
1,600.00
9,643.18
24.95
22,636.30
100,445.50
207,404.79
445,000.00
152.25
1,113,937.34
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
1,113,937.34
1,113,937.34
CITY COUNCIL LETTER
Meeting of: October 27, 2003
AGENDA SECTION: Items for ORIGINATING DEPT.: CITY MANAGER
Consideration Bldg. Inspection APPROVAL
NO: '~'A-/
Permit/Plan Review Fee Schedule and & Hanson r/i,-
Refund Policy
NO: DATE: Oct. 22, 2003
When we adopted the MN State Building Code by Ordinance 1456 in May of 2003, the new code
did not include a permit fee schedule. Cities have the option of adopting a fee schedule that has
been used in the past or develop a new one. As a matter of housekeeping our legal counsel advised
that we need to adopt the fee schedule again since it was last adopted in 1998 along with the 1997
Building Code that has been superceded with the adoption of the new code.
Therefore, staff is recommending the adoption of the Building Fee Schedule that is attached. There
has been no change to the fees. This is merely a procedural matter that is a requirement of the new
Building Code.
Staff also recommends the Council establish a refund policy required by the new code. The policy
states that the Building Official may authorize refunding of not more than 80 percent of the permit
fee paid when no work has been done under a permit issued in accordance with this code. The
Building Official may also authorize refunding of not more than 80 percent of the plan review fee
when an application for a permit for which a plan review fee has been paid is withdrawn or
canceled before any plan reviewing is done. The Building Official shall only authorize refunding of
any fee paid when a written request has been submitted by the original applicant not later than 180
days after the date of fee payment.
RECOMMENDED MOTION: Move to waive the reading of Ordinance #1463, there being ample
copies available to the public.
Move to adopt Ordinance #1463, being an Ordinance adopting the permit fee schedules for Building
Construction, Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving,
Signs and other related construction work; providing for the collection of the State Surcharge Fee;
and formally establishing a refund policy as required by the MN State Building Code.
COUNCIL ACTION:
ORDINANCE 1463
BEING AN ORDINANCE ADOPTING THE PERMIT FEE SCHEDULES FOR BUILDING
CONSTRUCTION, PLUMBING/GAS, PIPING, HEATING/COOLING, FIRE
SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED
CONSTRUCTION WORK; PROVIDING FOR THE COLLECTION OF PLAN REVIEW
FEES; PROVIDING FOR THE COLLECTION OF THE STATE SURCHARGE FEE; AND
FORMALLY ESTABLISHING A REFUND POLICY AS REQUIRED BY THE MN STATE
BUILDING CODE.
Section 1. Permit Fees. The issuance of permits and the collection of fees shall be as authorized in
Minnesota Statutes 16B.62, subdivision 1. Therefore, Fees for Permits and Plan Reviews will be
assessed in accordance with the attached Fee schedule that is being adopted by the City of
Columbia Heights. In addition, a surcharge fee shall be collected on all permits issued for work
govemed by this MN State Building Code in accordance with MN Statute 16B.70.
Section 2. Refund Policy. As required by the Minnesota State Building Code the following refund
policy will be adopted as part of this Ordinance. The Building Official may authorize refunding of
not more than 80 percent of the permit fee paid when no work has been done under a permit issued
in accordance with the code. The Building Official may also authorize refunding of not more than
80 percent of the plan review fee when an application for a permit for which a plan review fee has
been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall
only authorize refunding of any fee paid when a written request has been submitted by the original
applicant not later than 180 days after the date of fee payment.
Section 4. Effective Date of Ordinance. This ordinance shall be in full force and effect from and
after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patty Muscovitz, Council Secretary
BUILDING PERMIT FEES
CITY OF COLUMBIA HEIGHTS
Valuation
Fee
Valuation
Fee
$ 0 - 800
801 - 900
901 - 1,000
1,001 - 1,100
1.101 - 1,200
1,201 - 1,300
1,301 - 1,400
1,401 - 1,500
1,501 - 1,600
1,601 - 1,700
1,701 - 1,800
1,801 - 1,900
1,901 - 2,000
2,001 - 3,000
3,001 4,000
4,001 - 5,000
5,001 - 6,000
6,001 - 7,000
7,001 - 8,000
8,001 - 9,000
9,001 - 10,000
10,001 - 11,000
11,001 - 12,000
12,001 -13,000
13,001 -14,000
14,001 -15,000
15,001 -16,000
16,001 -17,000
17,001 -18,000
18,001 -19,000
19,001 -20,000
20,001 -21,000
21,001 -22,000
22,001 -23,000
23,001 -24,000
24,001 -25,000
35.00
35.70
38.75
41.80
44.85
47.90
50.95
54.00
57.05
60.10
63.15
66.20
69.25
83.25
97.25
111.25
125.25
139.25
153.25
167.25
181.25
195.25
209.25
223.25
237.25
251.25
265.25
279.25
293.25
307.25
321.25
335.25
349.25
363.25
377.25
391.25
25,001 -26,000
26,001 - 27,000
27,001 28,000
28,001 - 29,000
29,001 - 30,000
30,001 - 31,000
31,001 - 32,000
32,001 - 33,000
33,001 - 34,000
34,001 - 35,000
35,001 - 36,000
36,001 - 37,000
37,001 - 38,000
38,001 - 39,000
39,001 - 40,000
40,001 - 41,000
41,001 - 42,000
42,001 - 43,000
43,001 - 44,000
44,001 - 45,000
45,001 - 46,000
46,001 - 47,000
47,001 - 48,000
48,001 - 49,000
49,001 - 50,000
50,001 - 51,000
51,001 - 52,000
52,001 - 53,000
53,001 - 54,000
54,001 - 55,000
55,001 - 56,000
56,001 - 57,000
57,001 - 58,000
58,001 - 59,000
401.35
411.45
421.55
431.65
441.75
451.85
461.95
472.05
482.15
492.25
502.35
512.45
522.55
532.65
542.75
552.85
562.95
573.05
583.15
593.25
603.35
613.45
623.55
633.65
643.75
650.75
657.75
664.75
671.75
678.75
685.75
692.75
699.75
706.75
Page 2
Valuation
F,,.ee
Valuation
Fee
$ 59,001 - 60,000
60,001 - 61,000
61,001 62,000
62,001 63,000
63,001 64,000
64,001 65,000
65,001 66,000
66,001 67,000
67,001 68,000
68,001 - 69,000
69,001 70,000
70,001 o 71,000
71,001 - 72,000
72,001 - 73,000
73,001 - 74,000
74,001 o 75,000
75,001 - 76,000
76,001 - 77,000
77,001 - 78,000
78,001 - 79,000
79,001 - 80,000
80,001 - 81,000
81,001 - 82,000
82,001 - 83,000
83,001 - 84,000
84,001 - 85,000
85,001 - 86,000
86,001 - 87,000
87,001 - 88,000
88,001 - 89,000
89,001 - 90,000
90,001 - 91,000
91,001 - 92,000
92,001 - 93,000
93,001 - 94,000
94,001 - 95,000
95,001 - 96,000
96,001 - 97,000
97,001 - 98,000
98,001 - 99,000
99,001 -100,000
100,001 -101,000
101,001 -102,000
102,001 -103,000
103,001 -104,000
104,001 -105,000
105,001 -106,000
713.75
720.75
727.75
734.75
741.75
748.75
755.75
762.75
769.75
776.75
783.75
790.75
797.75
804.75
811.75
818.75
825.75
832.75
839.75
846.75
853.75
860.75
867.75
874.75
881.75
888.75
895.75
902.75
909.75
916.75
923.75
930.75
937.75
944.75
951.75
958.75
965.75
972.75
979.75
986.75
993.75
999.35
1,004.95
1,010.55
1,016.15
1,021.75
1,027.35
106,001 -107,000
107,001 -108,000
108,001 -109,000
109,001 -110,000
110,001 -111,000
111,001 -112,000
112,001 -113,000
113,001 -114,000
114,001 -115,000
115,001 -116,000
116,001 -117,000
117,001 -118,000
118,001 -119,000
119,001 -120,000
120,001 -121,000
121,001 -122,000
122,001 -123,000
123,001 -124,000
124,001 -125,000
125,001 -126,000
126,001 -127,000
127,001 -128,000
128,001 -129,000
129,001 -130,000
130,001 -131,000
131,001 -132,000
132,001 -133,000
133,001 -134,000
134,001 -135,000
135,001 -136,000
136,001 -137,000
137,001 -138,000
138,001 -139,000
139,001 -140,000
140,001 -141,000
141,001 -142,000
142,001 -143,000
143,001 -144,000
144,001 -145,000
145,001 -146,000
146 001 -147,000
147.001 -148,000
148 001 -149,000
149001 -150,000
150.001 -151,000
151.001 -152,000
152 001 -153,000
1032.95
1038.55
1044.15
1049.75
1055.35
1060.95
1066.55
1072.15
1077.75
1083.35
1088.95
1094.55
1100.15
1105.75
1111.35
1116.95
1122.55
1128.15
1133.75
1139.35
1144.95
1150.55
1156.15
1161.75
1167.35
1172.95
1178.55
1184.15
1189.75
1195.35
1200.95
1206.55
1212.15
1217.75
1223.35
1228.95
1234.55
1240.15
1245.75
1251.35
1256.95
1262.55
1268.15
1273.75
1279.35
1284.95
1290.55
Valuation
154,001 - 155,000
155,001 - 156,000
156,001 - 157000
157,001 - 158000
158,001 - 159000
159,001 - 160.000
160,001 - 161000
161,001 - 162 000
162,001 - 163 000
163,001 - 164 000
164,001 - 165,000
165,001 - 166,000
166,001 - 167,000
167,001 - 168,000
168,001 - 169,000
169,001 - 170,000
170,001 - 171,000
171,001 - 172,000
172,001 - 173,000
173,001 - 174,000
174,001 - 175,000
175,001 - 176,000
176,001 - 177,000
177,001 - 178,000
178,001 - 179,000
179,001 - 180,000
180,001 - 181,000
181,000 - 182,000
182,001 - 183,000
183,001 - 184,000
184,001 - 185,000
185,001 - 186,000
186,001 - 187,000
187,001 - 188,000
188,001 - 189,000
189,001 - 190,000
190.001 - 191,000
191.001 - 192,000
192.001 - 193,000
193.001 - 194,000
194.001 - 195,000
195.001 - 196,000
196.001 - 197,000
197.001 - 198,000
198.001 - 199,000
199.001 - 200,000
200.001 - 201,000
Fee
1,296.15
1,301.75
1,307.35
1,312.95
1.318.55
1324.15
1.329.75
1.335.35
1.340.95
1.346.55
1.352.15
1,357.75
1,363.35
1,368.95
1,374.55
1,380.15
1,385.75
1,391.35
1 396.95
1402.55
1 408.15
1 413.75
1419.35
1 424.95
430.55
1,436.15
1,441.75
1 447.35
1 452.95
1 458.55
1464.15
1 469.75
1 475.35
1480.95
1 486.55
1,492.15
1,497.75
1.503.35
1 508.95
1 514.55
1 520.15
1 525.75
1 531.35
1 536.95
1542.55
1 548.15
1 553.75
Page 3
$100,001.00 to $500,000.00
$993.75 for the first
$100,000.00 of valuation plus
$5.60 for each additional
$1,000.00 or fraction thereof
up to and including
$500,000.00.
$500.001.00 to $1,000,000.00
$3,233.75 for the first
$500,000.00 plus $4.75 for each
additional $1,000.00 of value
or fraction thereof to and
including $1,000,000.00.
$1,000,001.00andup
$5,608.75 for the first
$1,000,000.00 of value plus
$3.65 for each additional
$1,000.00 of value or fi'action
thereof.
Plan Review Fees
65% of Permit Fees
Investigation Fees - Equal to
and in addition to permit fee.
Surcharge: Value x .0005
with minimum charge of $.50
HEATING/COOLING PERMITS
Fees for Residential Mechanical Permits shah be calculated as follows on a per unit basis, with a minimum
permit fee of $35.00. Surcharges shah be a fiat $.50 per permit.
Air Conditioner $25
Air to Air Exchanger $15
Chimney liner $10
Ductwork $10
Fireplace (Gas or Wood) $50
Furnaces/boilers up to 125,000 btu input $50
Furnaces/boilers over 125,000 btu input $75
Gas Dryer $10
Gas Piping $10
Gas Range/Oven $10
Gas Grill $10
Pool Heater $10
Fees for Commerical/lndustrial/Institutional Mechanical Permits will be based on total cost of work calculated by
using the Building Permit Fee Schedule. The total cost of work shall include all labor and materials supplied by the
contractor. The minimum Permit fee shall be $35.00. The surcharge shall be calculated by taking the value x .0005
PLUMBING/GAS PIPING PERMITS
Residential Permit Fees shall be computed on the basis of the number of fixtures provided for in the permit in
accordance with the following schedule:
Residential is defined as single family, two family dwelling, townhouse unit and multi-family unit.
Fees for Group "A" fixtures at $10.00 each with a minimum fee of $35.00
Bathtub floor drain sink
Bidet pool heater water closet
Backflow prev. laundry tray Washer
Dryer lavatory Water softener
Dishwasher shower Water Heater
Gas Piping
Water supply-inside
Sewer repair-inside
Water supply-outside
Sewer supply-outside
Surcharges for all plumbing permits are a flat $.50 when there is a Permit Fee under $1,000.
Fees for Commercial/Industrial/Institutional Plumbing Installations/Repairs will be based on the total cost of the
work calculated by using the Building Permit Fee Schedule. The total cost of the work shall include all labor and
materials supplied by the Contractor. The Minimum Fee shall be $35.00. The surcharge shall be calculated by
taking the value x .0005
SEWER/WATER PERMITS
Permits will be required for aH installation, alterations, repairs of any domestic water or sewer lines,
commercial water/sewer lines or any water line to be used for fire suppression systems. For any job requiring
City crews to make a water or sewer tap, the Contractor must provide an OSHA approved trench box before
City Crews will perform tapping operations. Fees will be $35 plus parts and tax when applicable. Surcharges
will be a flat $.50 for aH sewer/water permits when permit fee is under $1,000.
PERMITS FOR WATER METERS
The fees collected for the installation of water meters for residential, commercial, industrial, institutional
installations will be calculated at 15% over the cost of the meter, plus sales tax. No surcharge wffi be collected.
FIRE SUPPRESSION/SPRINKLER PERMITS
Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the
cost of the job.
DEMOLITION PERMITS
Permit fees and surcharges will be based on same schedule as for a building permits, based on the cost of
the job.
MOVING PERMITS
Fees for the moving or raising of any minor building such as a utility building or garage will be calculated
at a fee of $50.00 per structure.
Fees for the moving or raising of all other building will be calculated at a fee of $100 per structure.
Permits will be require if passing through the City off of US Highways or County streets. Fees to be calculated at
$50 per structure.
INSTALLATION/REMOVAL of FLAMMABLE/COMBUSTIBLE STORAGE TANKS and LP GAS TANKS
Fees for the installation, removal, or alteration of any above ground or below ground storage tanks or LP
tanks will be calculated at $30 per tank. All installations must be approved by the State Fire Marshall and
local Fire Dept.
STREET EXCAVATION/DUMPSTER PERMITS
Permits are obtained at the Public Works Dept. Fees will be charged for the permits, but no surcharge is
collected.
CITY COUNCIL LETTER
Meeting of October 27, 2008
AGENDA SECTION: Resolution ~-/~- 2. ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE__~ APPROVAL:/
ITEM: Accept 2003-2004 Federal Law Enforcement BY: Thomas M. Johnson~ BY: /,~//~'~/ ~--
NO Block Grant for $12,616 and appropriating DATE: October 15, 2003 o'~,. XJ DA
matching funds from Police Dept. budget
BACKGROUND
The Columbia Heights Police Department has been granted an equipment block grant by the U. S.
Department of Justice in the amount of $12,616. In order to accept this grant, the City must agree to a match
of $1,402. The Department would like to use this money to pay for equipment we would not normally be
able to afford. This would include miscellaneous equipment, computer equipment, squad car equipment,
officer safety equipment, etc.
ANALYSIS/CONCLUSION
At the present time, it appears there would be adequate funds available in the 2003 Police Department
budget to cover this match. The grant will be available to us after a public heating to review those items we
would like to purchase.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies for
the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-46 accepting the 2003-2004 Federal Law
Enforcement Block Grant in the amount of $12,616, and appropriating $1,402 in matching funds to come
from unexpended funds in the 2003 Police Department Budget.
RECOMMENDED MOTION: Move to set November 10, 2003, as the date for a public hearing to review
and approve the list of equipment to be purchased with this grant.
TM J: mld
03-140
COUNCIL ACTION:
RESOLUTION 2003-46
BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT EQUIPMENT BLOCK
GRANT AND APPROPRIATING MATCHING FUNDS
WHEREAS, the City of Columbia Heights Police Department has been granted $12,166 in an equipment
block grant from the U.S. Department of Justice for the purpose of funding equipment, and
WHEREAS, a condition of the grant is that the City provide $1,402 in local match for this grant, and
WHEREAS, the City of Columbia Heights Police Department has provided the U.S. Department of
Justice a proposal for implementation for this grant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that:
The City of Columbia Heights enter into a cooperative agreement with the U.S. Department of
Justice for the project entitled a "Local Law Enforcement Equipment Block Grant Program" for
the period October 1, 2002, to September 30, 2004.
2. That $1,402 be appropriated from unexpended funds in the Police Department 2003 budget to pay
the local match.
Passed this day of ,2003.
Offered by:
Second by:
Roll Call:
Julienne Wyckoff, Mayor
Patricia Muscovitz, Council Secretary
U.S. Department of Justice
Office of Justice Programs
Bureau o f Justice ~lssistance
Office of the Director
Fgashington, D.C. 20531
September 4, 2003
Ms. Wyckoff
Mayor, Columbia Heights City
590 40th Ave. NE
Columbia Heights, MN 55421-3878
RE: Fiscal Year 2003 Local Law Enforcement Block Grants Program
Dear Ms. Wyckoff:
I am pleased to inform you that I have approved the application for funding under the
· Bureau of Justice Assistance's (BJA) Fiscal Year 2003 Local Law Enforcement Block
Grants (LLEBG) Program in the amount of $12,616 for Columbia Heights City. The purpose
of the LLEBG Program is to reduce crime and improve public safety. This Block Grant
Award may be used for any of the purpose areas described in the statute.
Enclosed you will find the Grant Award and Special Conditions documents. If you have any
programmatic questions regarding this award, please contact BJA's Programs Office at
(202) 514-6638. In addition, all financial questions regarding this award should be
directed to the Office of the Comptroller, Customer Service Division at (800) 458-0786.
I look forward to a continuing partnership with Columbia Heights City in furtherance of this
important criminal justice program.
Sincerely yours,
C. Camille Cain
Acting Director
Attachments
U.S. Department of Justice
Office of Justice Programs
Offce for Civil Rights
Washington, D.C. 20531
September 4, 2003
Ms. Wyckoff
Mayor, Columbia Heights City
590 40th Ave. NE
Columbia Heights, MN 55421-3878
Dear Grant Recipient:
Congratulations on your recent award. Because you have submitted Certified
Assurances that your agency is in compliance with applicable civil fights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' Obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to offer you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 Seventh Street, N.W., Room 8136, Washington,
D.C. 20531.
Additional Instructions For Grantees Receiving $500,000 Or More:
In accordance with Assurance No. 15, each grantee that receives $500,000 or more
(or $1,000,000 in an 18- month period), and has 50 or more employees, must
submit an Equal Employment Opportunity Plan (EEOP)within 60 days from the
date of this letter to OCR at the above address. ~
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP, and return it to OCR within 60 days of the
date of this letter. This easy-to-follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven-Step Guide to the Design and Development of an EEOP
(which includes an EEOP Short Form) will assist you in completing this
requirement.
Please be reminded that the above requirements apply to primary grantees and to
each of their subgrantees or contractors that meet the criteria outlined in this letter.
Therefore, all primary grantees should apprise subgrantees of these
responsiblities and those meeting the criteria should send their EEOPs or EEOP
Short Forms directly to the Office for Civil Rights within 60 days of the date ofthei
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOPs GOVERNING THIS
AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN
ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND
MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS
BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS.
/Idditional Instructions For Grantees Receiving $25,000 Or More, But Under
$500,000:
Pursuant to Department of Justice regulations, each grantee that receives $25,000
or more and has 50 or more employees is required to maintain an Equal
Employment Opportunity Plan (EEOP) on file for review by OCR upon request.
(However, if the grantee is awarded $1,000,000 in an eighteen (18) month period,
it must submit an acceptable EEOP to OCR.) Please complete the applicable
section of the attached Certification Form and return it to OCR within 60 days of the
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
If you have already sulanitted an EEOP as part of another award from the Office of Justice Programs (OJP) or the
Office of Community Oriented Policing S~rvices (COPS) wilhin this grant period, or if you have certified that no
EEOP is requir~d, it is not n~cessary for you to sul~nit another at this time. Simply s~nd a copy of~he lcttcr you
received from OCR showing fl~at your EEOP or certification is a~eptable.
Additional Instructions For Grantees Receiving Under $25,000:
A recipient of under $25,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15. No
Certification is required.
Instructions for All Grantees:
In addition, ali recipients, regardless of their type, the monetary amount
awarded, or the number of employees in their workforce, are subject to the
prohibitions against discrimination in any funded program or activity. Therefore,
OCR, investigates complaints by individuals or groups alleging discrimination by a
recipient of OJP funding; and may require all recipients, through selected
compliance reviews, to submit data to ensure their services are delivered in an
equitable manner to all segments of the service population and their employment
practices are in compliance with equal employment opportunity requirements. 2
If you have any questions, please call OCR at (202) 307-0690. Additional information
and technical assistance on the civil rights obligations of grantees can be found at:
http://www.ojp.usdoj.gov/ocr/.
CCl
Grant Manager
Financial Analyst
Sincerely,
Michael L. Alston
Acting Director, Office for Civil Rights
Thc employment practices of certain Indian Tribes arc not covcrcd by Titlc VII of thc Civil Rights Act of 1964, 42
U.S.C. se~. 2000~.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
~ OJP [] BJA~ ~ OJJ-DP
CHECK APPROPRIATE BOX
I. GRANTEE NAME AND ADDRESS (Including Zip Cod_e)
Columbia Heights City
590 401h Ave. N E
Columbia Heights, MN 55421-3878
AWARD
] GRANT
] COOPERATIVE AGREEMENT
4. AWARD NUMBER: 2003oLB-BX-2246
PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
PAGE I OF 7
10/01/2002 TO 09/30/2004
10/01/2002 TO 09/30/2004
IA. GRANTEE IRS/VENDOR NO. 416005069 6. AWARD DATE 09/04/2003 7. ACTION
2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 8. SUPPLEMENT NUMBER
Initial
[ [] Supplemtmtal
2A. SUBGRANTEE IRS/VENDOR NO. 9. PREVIOUS AWARD AMOUNT S0.00
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $12,616
FY 2003 Local Law Enforcement Block Grants
I t. TOTAL AWARD $12,6t6
12. SPECIAL CONDITIONS (Check, if applicable)
-- THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
X__._~ ON THE ATTACHED 6 PAGES
13. STATUTORY AUTHORITY FOR GRANT
TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF [968.
42 U.S.C. 3701, ET. SEQ., AS AMENDED
TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.C. 5601, ET. SEQ., AS AMENDED
VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. [0601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED
OTHER (Specify): Fiscal Year 2002, Departments of Commerce Justice, and State, the Judiciary, and Related Agencies Appropriations Act (Pub. L.
No. 107-77)
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A
THIRD YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
15. METHOD OF PAY MENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ~ YES ~
NO
AGENCY APPROVAL
TYPE OF FUNDS:
16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL
C. Camille Cain
Acting Director
Bureau of Justice Assistance
GRANTEE ACCEPTANCE
18. TYPED NAM E AN D TITLE OF AUTHORIZED GRANTEE OFFICIAL
Julienne Wyckoff
Mayor
17. SIGNATURE OF APPROVING OJP OFFICIAL i 19. SIGNATURE OF AUTHORIZED GRANTEE i 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB, POMS
i21. LISM14
LI02U02246
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
~ o~ !~ ~A ~ OJSDP
~ ms~ ~ NU ~ OVC
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
[_~ GRANT
COOPERATIVE AGREEMENT
PROJECT NUMBER: 2003-LB-BX-2246 AWARD DATE 09/04/2003
PAGE 2 OF 7
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs (OJP) Financial Guide.
2. The recipient agrees to comply with the organizational audit requirements of OMB Circular, A-133, Audits of
States, Local Governments and Non-Profit Organizations, as further described in OJP's Financial Guide,
Chapter 19.
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 CFR 42.302), that is approved by the Office of Civil Rights, is
a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as
the recipient is in compliance.
4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or
local funds, pursuant to section 101(g) of H.R. 728, 104th Cong. (1995).
5. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty
(20) days prior to public release. Any publications (written, visual, or sound), whether published at the
recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press
releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2003-LB-BX-2246 awarded by the Bureau of Justice Assistance,
Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author
and do not necessarily represent the official position or policies of the U.S. Department of Justice."
The recipient agrees to provide information required for any national evaluation conducted by the U.S.
Department of Justice.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement
officers and/or support personnel, as described in the applicable purpose area of Subpart A section 101(a)(2) of
H.R. 728, 104th.Cong. (1995), that the recipient unit of local government will achieve a net gain in the number of
law enforcement officers who perform non-administrative public safety service. If the funds are used for the
hiring and employing of new, additional law enforcement officers and/or support personnel, the unit of local
government will establish procedures to give members of the Armed Fomes who, on or after October 1, 1990,
were or are selected for involuntary separation (as described in section ! 141 of Title 10, United States Code),
approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided
under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D
of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional
law enforcement officers or support personnel.
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
AWARD CONTINUATION
SHEET
~ GRANT
=~ COOPERATIVE AGREEMENT
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
CHECK APPROPRIATE BOX
PROJECT NUMBER: 2003-LB-BX-2246 ! AWARD DATE 09104/2003
PAGE
3 OF7
SPECIAL CONDITIONS CONTINUED
8. The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in
execution of the program or project covered by the award. Such obligation may be terminated without further
cause if the recipient fails to affirm its timely utilization of the award by accepting the award and special
conditions within 45 calendar days from the date of award.
9. The recipient agrees to submit the Request for Drawdown via the lntemet system within 90 calendar days from
the date of award, or to have all federal funds deobligated for redistribution during the next funding cycle.
10. Local recipients agree to one 24 month obligation and expenditure period, as established at the approval of the
Request for Drawdown. All funds must be expended by the end of this 24 month period with no exceptions.
11. The recipient agrees to provide and expend a I0 percent cash match (calculated as 1/9 of the federal award
amount) before the end of the 24 month obligation and expenditure period. The recipient is reminded that the
matching funds are subject to audit under Special Condition #2 and will be binding to the recipient. Program
income/interest earned on Federal funds may not be considered as part of recipient's 10 percent cash match.
12. Local recipients are required to establish a trust fund account. This fund may not be used to pay debts incurred
by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also
agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the 24 month
period. Grant funds (including any interest earned) not expended by the end of the 24 month period must be
returned to the Bureau of Justice Assistance (BJA) by the end of the 27th month, along with the final submission
of the Financial Status Report (SF-269A).
13. The recipient agrees to submit one final progress report via the Internet system at the end of the 24 month
obligation and expenditure period.
14. The recipient agrees, if funds are used by the recipient or subrecipient for enhancing security and/or crime
prevention programs, that the recipient or subrecipient - -
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is
undertaken under subparagraph (B) of section 101(a)(2), on the incidence of crime in the geographic area where
the enhancement is undertaken;
(b) will conduct such an assessment with respect to each such enhancement; and,
(c) will submit to the Bureau of Justice Assistance (BJA) an annual written assessment report.
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PRO~RAMS
?~ on.~x, B J^ 0~
~ BJS ~ ? OVC
C~CK APPROP~ATE BOX
AWARD CONTINUATION
SHEET
G
RANT
~ COOPERATIVE AGREEMENT
PROJECT NUMBER: 2003-LB-BX-2246 ~ AWARD DATE 09/04/2003
PAGE 4 OF 7
SPECIAL CONDITIONS CONTINUED
15.
16.
17.
The recipient agrees to comply with 28 CFR Part 23 if federal funds are used to support Criminal Intelligence
Systems.
The recipient agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other
related federal environmental impact analyses requirements in the use of these grant funds, either directly by the
recipient or by a subrecipient. Accordingly, prior to obligating grant funds, the recipient agrees to first determine
if any of the following activities will be related to the use of the grant funds. The recipient understands that this
special condition applies to its following new activities, whether or not they are being specifically funded with
these grant funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third
party, and the activity needs to be undertaken in order to use these grant funds, this special condition must first
be met. The activities covered by this special condition are:
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
3. A renovation, lease, or any proposed use ora building or facility that will either (a) result in a change in its
basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased
as an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or educational environments.
Application of This Special Condition to Recipient's Existing Programs or Activities:
For any of the recipient's or its subrecipient's existing programs or activities that will be funded with these grant
funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of
a national or program environmental assessment of that funded program or activity.
The recipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and
expenditure period. This is to facilitate communication among local and state governmental entities regarding
various information technology projects being conducted with these grant funds. In addition, the recipient agrees
to maintain an administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to http://www.ojp.usdoj.gov/ec/states.htm
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
o vc
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
~. COOPERATIVE AGREEMENT
PROJECT NUMBER: 2003-LB-BX-2246 [ AWARD DATE 09/04/2003
PAGE 5 OF 7
SPECIAL CONDITIONS CONTINUED
18. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, at least one (1) public
hearing will be held regarding the proposed use(s) of the grant funds. The recipient must also provide verification
to BJA, via the Internet system, of the public hearing. At the hearing, persons shall be given an opportunity to
provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold
the public hearing at a time and place that allows and encourages public attendance and participation. The
recipient may not request a drawdown of funds until these requirements are met and the formal budget
allocations are adopted by the recipient.
19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or
newly established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will
designate the advisory board to make nonbinding recommendations on the use(s) of funds under the LLEBG
Program. Membership on the advisory board must include a representative from the following, though it may be
broader:
a) the local police department or sheriff's department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and,
e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention
or treatment.
The recipient may not request a drawdown of funds until these requirements are met and the formal budget
allocations are adopted by the recipient.
20. The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits Provision of the
Fiscal Year 2003, Departments of Commerce, Justice, and State, the Judiciary, and Related Agencies
Appropriations Act (Pub. L. No. 107-273), as of the date of this application. This provision requires that the unit
of local government which employs a public safety officer (as defined by section 1204 of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or is
separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in
the line of duty while responding to an emergency situation or hot pursuit (as such terms are defined by State
law) with the same or better level of health insurance benefits at the time of retirement or separation as the
officer received while on duty.
21. The recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program
in any local jail. The recipient further agrees not to subaward funds to local jails which operate "pay-to-stay"
programs.
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PRO~RAMS
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
; iCOOPERATIVE AGREEMENT
PAGE 6 OF 7
PROJECT NUMBER: 2003-LB-BX-2246 AWARD DATE 09/04/2003
SPECIAL CONDITIONS CONTINUED
22.
Mitigation of Health, Safety, and Environmental Risks
a. General Requirement: The grantee agrees to comply with Federal, State, and local environmental,
health, and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastes
used in or resulting from the operations of these laboratories.
b. Specific Requirements: The grantee understands and agrees that any program or initiative involving
either the identification, seizure, or closure of clandestine methamphetamine laboratories, hereafter
referred to as the "Program", can result in adverse health, safety, and environmental impacts to (l) the law
enforcement and other governmental personnel involved; (2) any residents, occupants, users, and
neighbors of the site ora seized clandestine laboratory; (3) the seized laboratory site's immediate and
surrounding environment; and (4) the immediate and surrounding environment of the site(s) where any
remaining chemicals, equipment, and wastes from a seized laboratory's operations are placed or come to
rest.
Therefore, the grantee further agrees that in order to avoid or mitigate the possible adverse health, safety,
and environmental impacts of its Program, it will (1) include the nine, below listed protective measures or
components within its Program; (2) provide for their adequate funding to include funding, as necessary,
beyond that provided by this grant agreement; and (3) implement these protective measures throughout the
life of this grant agreement. In so doing, the grantee understands that it may implement these protective
measures directly through the use of its own resources and staffor may secure the qualified services of
other agencies, contractors, or other qualified third parties.
1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or
closure of clandestine metharnphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher
training for law enforcement officials and other personnel assigned by the grantee to either the seizure or
the closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the Program with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
[] OJP ~ BJA ? OJ~DP
~ BJS ~ NU ~ OVC
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
X~ GRANT
COOPERATIVE AGREEMENT
PAGE
7 OF 7
PROJECT NUMBER: 2003-LB-BX-2246 i AWARD DATE 09/0442003
SPECI.4L CONDITIONS CONTINUED
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites
of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling
facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6.
immediately above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible state environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with
the responsible party, property owner, or others to ensure that any residual contamination is remediated, if
necessary, and in accordance with existing state and federal requirements; and
9. Include among the personnel involved in seizing clandestine methamphetamine laboratories, or have
immediate access to, qualified personnel who can respond to the potential health needs of any of the
offender(s)' children or other children present or living at the seized laboratory site. Response actions should
include, at a minimum and as necessary, taking children into protective custody, immediately testing them
for methamphetamine toxicity, and arranging for any necessary follow-up medical tests, examinations, or
health care.
c. Additional Requirements: As part of the Request for Drawdown process, the Grantee shall submit a brief
description of its project sufficient for the Office of Justice Programs (OJP) to determine whether any
additional compliance with federal environmental statutes and regulations needs to occur prior to the issuance
of LLEBG funds. Furthermore, once LLEBG funds are issued, the Grantee shall notify OJP if the project
changes significantly from the description in the Request for Drawdown, or if significant new information is
revealed during the course of the expenditure of LLEBG funds so that OJP can determine whether any
additional environmental analyses need to be completed.
OJP FORM 4000/2 (REV. 587) PREVIOUS EDITIONS ARE OBSOLETE
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: October 27, 2003
AGENDA SECTION: -7- ~ ' I ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Administration APPROVAL
ITEM: Appointment to Boards and BY: Walt Fehst BY: k~
Commissions DATE: October 27, 2003 DATE:
NO:
Background:
On October 16, 2003 the City Council met to interview applicants for the Library Board, Park and
Recreation Commission, and Human Services Commission and on October 27th, interviewed an
applicant for the Park and Recreation Commission.
Current applicant on file for the Library Board:
Audrey Hyatt
Current applicants on file for the Park and Recreation Commission:
Marsha Stroik
Brian Drews
Gary L. Peterson
Kevin McDonald
Current applicant on file for the Human Services Commission:
Khaled Qamhieh
Recommended Motion: Move to appoint to the Library Board for the remainder of
the term to expire April 2005; and to the Park and Recreation
Commission for the remainder of the respective terms to expire on April 2004 and April 2006; and
to the Human Services Commission for the remainder of the term to
expire April 2006.
COUNCIL ACTION: