HomeMy WebLinkAboutOctober 13, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINIS TRA TION
MaFor
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manaeer
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
October 13, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Rev. Dan Thompson, Columbia Heights Assembly of God Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
e
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations-none
B) Presentations
1) Nancy Shaw, Anoka County Senior Coordinator to present a list of Make a Difference Day projects
to help local seniors.
2) North Star Corridor- (tentative)
C) Introduction of New Employees - none
D) Recognition - none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for September 22, 2003
MOTION: Move to approve the minutes of the September 22, 2003, regular City Council meeting
as presented.
2)
Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the April 15, 2003 minutes of the Housing and Redevelopment
Authority.
b) MOTION: MoVe to accept the September 24, 2003 minutes of the Park and Recreation
Commission.
THE City Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUal OPPORTUNITY EMPLOYER
City Council Agenda
October 22, 2003
Page 2 of 4
3)
Adopt Resolution No. 2003-42, being a resolution changing the dates of the City Council meetings
for December 2003.
MOTION: Move to waive the reading of Resolution No. 2003-42, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2003-42, being a Resolution changing the dates of the City
of Columbia Heights regular City Council meetings in December 2003.
4)
Authorize the Fire Department to accept the 2003 FEMA Grant in the amount of $500,000
($450,000 FEMA portion and $50,000 City of Columbia Heights match) and to seek bids for
purchase of a 100 foot plus Custom Quint Ladder Truck.
MOTION: Move to authorize staff to accept the 2003 FEMA Grant in the amount of $500,000
($450,000 FEMA portion and $50,000 City of Columbia Heights match).
MOTION: Move to authorize Fire Department Staffto seek bids for the purchase of a 100 foot plus
Custom Quint Ladder Truck, with these bids opening on October 15, 2003 and Closing at the end of
the business day (4:450 p.m.) on November 5, 2003.
5)
Adopt Resolution No. 2003-44 being a Resolution accepting bids and awarding the 2003
(Additional) Sanitary_ Sewer Lining to Visu-Sewer Clean and Seal, Inc., Project #0309
MOTION: Move to waive the reading of Resolution No. 2003-44, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No.2003-44, being a Resolution accepting bids and awarding
the 2003 Sanitary Sewer Lining Project #0309 (Additional) to Visu-Sewer Clean and Seal, Inc. of
Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the amount of $91,005.60
with funds to be appropriated from Fund 652-50309-5130; and, furthermore, to authorize the Mayor
and City Manager to enter into an agreement for the same.
6)
Authorization to seek bids for the replacement of the perimeter fencing at the City's Water Tower
Facility
MOTION: Move to authorize staff to seek bids for the replacement of the perimeter fencing at the
City Water Tower Facility.
7) Authorize Acceptance of the MN Twins Community Fund in the amount of $5,000
MOTION: Move to accept the MN Twins Community Fund Grant in the amount of $5,000.
8)
Approve Purchase of Photocopier
MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Coordinated
Business Systems to purchase a Kyocera Mita copier for $15,970 and further authorize to enter into
a five-year maintenance contract at a cost of $2,700 per year.
9)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for October 13, 2003
as presented.
10)
Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 105214 through 105471 in the amount of $799,275.51.
City Council Agenda
October 22, 2003
Page 3 of 4
6. PUBLIC HEARINGS - none
e
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) First Reading of Ordinance No. 1463, being a Ordinance adopting building Permit/Plan Review Fee
Schedule and Refund Policy
MOTION: Move to waive the reading of Ordinance No. 1463, there being ample copies available to
the public.
MOTION: Move to schedule the second reading of Ordinance No. 1463, being an Ordinance
adopting a Permit/Plan Review Fee Schedule and Refund Policy for Monday, October 27, 2003 at
approximately 7:00 p.m. in the Council Chambers.
2)
Second reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853,
pertaining to Zoning and Development Ordinance No. 1428.
MOTION: Move to waive the reading of Ordinance No. 1460, there being ample copies available to
the public.
MOTION: Move to adopt Ordinance No. 1460, being an Ordinance amending Ordinance No. 853,
pertaining to Zoning and Development Ordinance No. 1428.
3)
Second reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining
to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning
MOTION: Move to waive the reading of Ordinance No. 1462, there being ample copies available to
the public.
MOTION: Move to adopt Ordinance No. 1462, being an Ordinance amending Ordinance No. 853,
pertaining to Zoning and Development Ordinance No. 1428, pertaining to the rezoning of certain
properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue NE.
4)
Second reading of Ordinance No. 1461, being an Ordinance Establishing Abatement of Public
Nuisances Process
MOTION: Move to waive the reading of Ordinance No. 1461, there being ample copies available to
the public.
MOTION: Move to adopt Ordinance No. 1461, being an Ordinance Establishing Abatement of
Public Nuisances Process.
B) Bid Considerations
C) Other Business
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
City Council Agenda
October 22, 2003
Page 4 of 4
10. COUNCIL COMMUNICATION
11. ADJOURNMENT
Walter R. Fehst, City Manager
WF/pvm
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
CITY COUNCIL MEETING
SEPTEMBER 22, 2003
THESE
NOT. BEEN
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
September 22, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Reverend Bob Lyndes, St. Timothy Lutheran Church, gave the Invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson,
and Councilmember Kelzenberg.
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA - none
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
1. Polish-American Heritage Month
Councilmember Nawroc~ read the Proclamation proclaiming October 2003 as Polish-American
Heritage Month. Mayor Wyckoff presented the proclamation to Casmir Bryzinski, member of our
Sister City Committee. He thanked the City Council for their support and cooperation.
2. Domestic Violence Awareness Month
Councilmember Ericson read the Proclamation proclaiming October 2003 as Domestic Violence
Awareness Month.
3. Minnesota Cities Week - October 5 to 11
Councilmember Kelzenberg read the Proclamation proclaiming October 5 to 11, 2003 as Minnesota
Cities Week- City Government: Serving Citizens 24/7. Nawrocki referred to the "whereas"
regarding the responsibilities of city officials.
B)
Presentations -
1. Columbia Heights Athletic Boosters donation to the Recreation Department
Gary Mayer, President of the Columbia Heights Athletic Boosters, stated this was the second half of
this year's $25,000 donation, in the amount of $12,500, to the Columbia Heights Athletic
Department. Gerald Foss gave Mayor Wyckoff a list of amounts donated by the Athletic Boosters
since the mid-1980's. Keith Windschitl, Recreation Director, thanked the Boosters for their support.
Williams asked when the Boosters meet. Foss indicated the third Wednesday of each month at
Murzyn Hall. Wyckoff stated that since 1980 the Boosters have donated $1,113,767 to the high
school, $1, O1 O, 755 to the City of Columbia Heights, $480,000 in miscellaneous contributions, and
$175, 000 in high school scholarships.
2) Citizen Award of Commendation to Chaucer Bergstrom
Fehst indicated that this person did not wish to be publicly recognized.
C) Introduction of New Employees - none
D) Recognition - none
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the Consent Agenda items.
City Council Minutes
September 22, 2003
Page 2 of 12
1) Approve City Council Meeting Minutes for September 8, 2003
Motion to approve the minutes of the September 8, 2003 regular City Council meeting as presented.
2)
Accept Boards and Commissions Meeting Minutes
a) Motion to accept the Library Board of Trustees minutes of September 2, 2003
b) Motion to accept the Economic Development Authority minutes of August 20, 2003
c) Motion to accept the Human Services Commission minutes of September 10, 2003
3)
Adopt Resolution No. 2003-38, being a resolution adopting revised wage rate for youth football
officials, effective September 13, 2003
Motion to waive the reading of Resolution No.2003-38, there being ample copies available to the
public.
Motion to adopt Resolution 2003-38, being a resolution adopting revised wage rate for youth
football officials, effective September 13, 2003.
Fehst stated the youth football official's wage would increase from $20 to $25 per hour. Windschitl
stated that this wage was overlooked at the time other rates were increased.
RESOLUTION 2003-38
ADOPTING REVISED WAGE FOR YOUTH FOOTBALL OFFICIALS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-
Unionized City Employees effective January 1, 1980 (Resolution 8-47), which indicated that on an annual
basis, changes will be adopted in wage ranges, based upon reliable survey data.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Columbia Heights adopts a revised
wage for seasonal/temporary Recreation positions, specifically youth football officials, as indicated on
Schedule HI, which is attached and is on file in the office of the City Manager; and
BE IT FURTHER RESOLVED that such revised schedule be effective September 13, 2003.
4)
Adopt Resolution No. 2003-39, being a resolution establishing the amount of City Share and amount
of Special Assessments on projects to be levied
Motion to waive the reading of Resolution No. 2003-39, there being ample copies available to the
public.
Motion to adopt Resolution No. 2003-39, being a resolution establishing the amount of City Share
and amount of Special Assessments on projects to be levied.
Fehst stated this street project would come before Council on October 8th. The cost this past year
was approximately ten percent lower than the proposed rate. Nawrocki asked how these rates are
arrived at. Fehst stated this percentage is the same that has been used for the last six years.
RESOLUTION NO. 2003-39
BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL
ASESSMENTS ON PROJECTS TO BE LEVIED
WHEREAS, the City Council of the City of Columbia Heights by motion on the 25th day of August,
2003, ordered a special assessment hearing to levy the cost of improvements and;
WHEREAS, the following projects will be specially assessed in October, 2003, and a portion of the costs
may be bome by the City,
City Council Minutes
September 22, 2003
Page 3 of 12
NOW THEREFORE BE IT RESOLVED pursuant to Minnesota Statutes 429.061, and City Code 4.103,
that the breakdown is as follows:
PROJECT ESTIMATED ASSESSED ESTIMATED
Zone 6B Street Construction Project 0302 $300,500 $502,600 $803,100
Zone 6B - General, Utility Funds $209,300 $ - 0 - $209,300
5) Approve an extension of the Police and Fire Medical Service Contract with the City of Hilltop
through December 31, 2003, at a rate of $37,250 for police service and a rate of $170 per call for
medical calls.
Motion to approve an extension of the Police and Fire Medical Service Contract with the City of.
Hilltop through December 31, 2003, at a rate of $37,250 for police service and a rate of $170 per call
for medical calls.
Fehst stated the rate was increased for three months, enabling us to meet with the Hilltop City Clerk
and City Attorney to discuss Police and Fire Service and medical call fees. Hilltop 's fire service
contract with Fridley expires at the end of the year and discussions include also providing this
service. Fehst stated the Hilltop City Council was meeting tonight on this topic.
6)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for September 22, 2003 as
presented.
7)
Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 105090 through 105213 in the amount of $452,295.30.
Motion by Nawrocki, second by Williams, to approve the consent agenda items as presented. Upon
vote: All ayes. Motion carried.
PUBLIC HEARINGS
Public Hearing to approve revocation of the Rental License for 4610-4612 Fillmore Street.
Mayor Wyckoff closed the public hearing regarding the revocation or suspension of the rental license
held by Mohsen Dessouki for rental property at 4610-4612 Fillmore Street NE, in that the property now
complies with the Residential Maintenance Code.
Public Heating to Adopt Resolution 2003-40, Adopting a Modification to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project and establishing the Kmart/Central Avenue TIF
District and Adopting a TIF Plan.
Bob Streeter, Community Development Director, stated this approval wouM assist in the construction of
244for sale housing units, ranging from $170,000 to $300,000 to be built between now and 2007, and
10, 000 square feet of commercial space, constructed between 2005 and 2006, and submittal of a
redevelopment plan within the next twelve months for the adjacent area. The developer is requesting up
to $700, O00 for removal of the existing building and placement of utilities. Streeter stated that Economic
Development Authority (EDA) Attorney, Steve Bubul of Kennedy and Graven, was present to answer
questions.
Wyckoff invited anyone to come in and see the financial figures for the project. Streeter indicated that
any citizen can ask for information on the project and indicated these items are also discussed at the
EDA meetings. Demolition will take place after preliminary plat approval, approximately in November.
City Council Minutes
September 22, 2003
Page 4 of 12
Ericson asked for an explanation of what Tax Increment Financing (TIF) is. Streeter described this
financing as a "Pay As You Go" note and stated the funds wouM be used to return the land to its basic
state. The new buildings wouM generate the funds to pay back this amount. The City does not pay any
money up front.
Nawrocki asked if there is a limit to the profit that can be made. Streeter indicated that they are required
to give us that information and anything over 15 percent would go toward the TIF. Steve Bubul, stated
there could be disagreements on the profits, but could be worked through. The EDA wouM have control
of the tax increment.
Nawrocla' requested an understandable layout of the storm sewer/sanitary sewer system related to the
Kmart development and where they would converge on the current system on the way to the treatment
plant. Streeter stated that the SEH report indicated that the sanitary sewer line from 45th to 51st would
have to be increased to 12 inches. Nawrocki emphasized the importance of this.
Nawrocki stated that he questioned at the EDA meeting if there would be additional TIF requested for
the commercial space. Streeter indicated that the City would not be required to do so, but the EDA may
wish to support an additional parking area. The developer wouM still be obligated to develop the 10,000
square foot commercial space. Nawrocki stated that the TIF would mean there would be 16 years before
any additional taxes would be received to support government or school. Streeter referred to the loss of
potential taxes if nothing was done. Streeter referred to the City's image, and new housing goals.
Wyckoff stated that the owner and developer are Columbia Heights residents.
Williams stated that this Resolution is only to approve the financing and is not approval of the building
plan. He indicated that this TIF would not be a risk to the City. Streeter stated this was preferable to the
City having to clear the land. Fehst stated that the City does get ten percent of the tax from the site for
administrative purposes, which would be almost as much as we receive now. Nawrocki indicated that
the six percent interest rate was not included. He stated that the Planning and Zoning Commission
(P&Z) wouM determine if the plans meet code and that the elected body does not end up making the
final decision. Nawrocki referred to a petition from the Cheery Heights residents regarding their loss of
view due to the height of the proposed units.
Ericson pointed that that the elected officials also sit on the EDA. She indicated benefits to the City
regarding high quality homes and the attraction of new residents and businesses.
Lee Stauch, 1155 Khyber Lane, questioned who would pay for enlargement of the sewers and the fear
that engineers under estimate the size necessary. Wyckoff stated the developer would pay for the
improvements.
Streeter described the public process, whereby the City Council established an advisory group that met
six times, a community forum was held on June 12, the P&Z reviewed this twice, four City Council
meetings and five work sessions discussed aspects of the proposed development, four articles were
printed in the Sun Focus newspaper, two articles in the Northeaster newspaper, and information was
placed on the City's web site and newsletter. Nawrocki indicated that EDA deliberations are not on
cable TV and are just as important.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2003-40, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution 2003-40, Adopting a Modification to
City Council Minutes
September 22, 2003
Page 5 of 12
the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and establishing the
Kmart/Central Avenue TIF District and Adopting a TIF Plan.
Kelzenberg thanked Mr. Nedegaard for paying for the study done in this area. Streeter indicated that the
developer would also pay for the attorney fees. Their costs to this point do not qualify for TIF funds.
Upon vote: All ayes. Motion carried.
Mayor Wyckoff invited anyone present regarding the petition to address the Council
Jon Kalata, 1144 Khyber Lane, stated fear that their area would be compromised by the height of the
development, increased traffic, and increased foot traffic. Wyckoff indicated the footpat, hs would lead to
side streets. Kalata thanked Nawrocki for his concern. Kalata showed pictures of the proposed
development area and stated that it would obscure the view from 15 homes on the three adjacent cul-de-
sacs. He suggested single family or duplex homes, as they would cultivate better citizens. Kalata asked if
there would be an EDA meeting showing development plans where residents could see the plan and give
their point of view. He suggested taking the grade of the area down ten or twelve feet.
Wyckoff stated that residents would be notified of any meetings.
Ericson asked if this was the same petition previously presented. Kalata stated that the petition was the
same, but that his wife added the letter. Ericson asked if the other petitioners saw this letter. Kalata
stated "no ".
Wyckoff stated she has asked for citizen's participation. Williams asked that Kalata communicate with
the Community Development Director. Kalata stated there has been some communication. Streeter
indicated the preliminary plat might be presented to the P&Z at a special meeting in October. Williams
asked what grade the developer was considering. Streeter stated he was not sure, but the concerns of
residents are important, along with considering the Comprehensive Plan and long term City goals.
Mhamed Ouchagour, 1156 Khyber Lane, stated he moved to this location because of the view, and felt it
was unfair to take that away. The buildings could be made only three stories instead of four stories. He
referred to the Apache mall being closed.
Nawrocki stated concern that many of these issues would not come back to Council for consideration.
Tim Johnson, City Planner, stated that the development agreement would come before the City Council
and all general issues of the development would be addressed.
Motion by Nawrocki to accept the petition as presented by Kalata and to direct staffto advise Mr.
Kalata of all meetings held by the P&Z, EDA and City Council conceming this issue, with the
understanding that he would be a liaison for his neighborhood.
Williams stated that staff has already been directed to do so. Fehst stated that a Public Hearing requires
notification of everyone within 300feet of the property being considered. Fehst stated that all residents
listed on the petition would also be notij%d of these meetings.
Nawrocki suggested amending the motion to include all those that have signed the petition. Williams
indicated that they would be notified and a motion was not required.
Wyckoff officially accepted the petition from residents of the Cheery Lane area.
Wyckoffcalled for a second to the motion. Without a second, the motion was not considered.
City Council Minutes
September 22, 2003
Page 6 of 12
Stauch stated that he asked at the beginning of the process to receive notice of all meetings and only
received one letter. He stated that he originally bought his property for the view. Ericson stated that
this controversy is going on in many cities, and is not unique to our community.
*Resolution 2003-40 will be found at the end of this document.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1. First Reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853, pertaining
to Zoning and Development Ordinance No. 1428.
Tim Johnson, City Planner, indicated the next two items would amend the Zoning Ordinance to
allow design guidelines and the Resolution would adopt design guidelines. Developing guidelines'
began twelve months ago. The design guidelines address.facades, materials, building colors,
heights, and other standards. This was considered so as to be consistent with the streetscaping
completed on Central Avenue last year, and to hold businesses and developers to standards.
Johnson indicated that a Council Task Force convened in October of 2002 and recommendations
were brought forward at an open house in the spring of 2003. With input from that forum, the
guidelines were created, establishing three overlay districts: the highway district, central business
district, and 40tn Avenue district. Johnson indicated that the owners of the new Discount Tire site
were very cooperative and worked with staff to bom to the proposed guidelines. Johnson introduced
Marlaine Szurek, P&Z member. Szurek stated that discussions for the need of guidelines began when
she was on the City Council so developers could see what we want for our city. With the help of URS
and Susan Reis, the Task Force toured other cities, and chose favorable qualities to be incorporated.
The design guidelines would not allow things such as the pole barn building that was constructed
and removed on 40th Avenue. Szurek stated that business owners are excited about this change
because they have a vested interest in this city. The guidelines do allow flexibility as there may be
better building materials available in the future. Discussion included the colors buildings can be
painted. Fehst spoke of enforceability. Wyckoff questioned funding to assist business owners with
improvements. Johnson stated there is a business revolving loan fund, which is Hmited at this point,
but staff is looking for other sources of funding for these types of projects. Szurek stated that all
businesses have been contacted. Wyckoff asked that the Rising to New Heights committee put
pressure on some businesses to clean up. Kelzenberg stated the P&Z meeting showed that Discount
Tire did even more than they were asked to do. Wyckoff listed the members of the task force.
Motion by Williams, second by Kelzenberg, to waive the reading of Ordinance No. 1460, there
being ample copies available to the public. Upon vote: all ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to schedule the second reading of Ordinance No. 1460,
being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance
No. 1428 for Monday, October 13, 2003, City Hall Council Chambers, at approximately 7:00 p.m.
Ericson questioned allowing waivers.from the guidelines and if they would be approved by sta.ff
Johnson stated that alternatives would be allowed, but must still meet what we intend to accomplish.
Johnson stated that staff would make recommendations on waivers to the P&Z or City Council.
Ericson asked what the guideline for waiving the criteria would be. Jim Hoeft, City Attorney stated
that like the current code, plans are reviewed at staff level and then reviewed by the P&Z, even ifa
waiver were involved. The interpretation for site plan approval would be at P&Z and staff level.
Ericson asked for confirmation that ifa site plan review meets our ordinance it would be approved,
and if not it would require a variance and would need final Council approval. Hoe.ft indicated yes,
City Council Minutes
September 22, 2003
Page 7 of 12
that staff can not act in an arbitrary and capricious manner. There would be parts open to a
subjective nature, as there are now.
Nawrocki indicated that waivers should only be approved by final vote of the City Council. He stated
that per these guidelines, the Nedegaard building would not qualify because of the parking space in
front of the building. We will run into this type of situation time and time again
Ericson suggested removing the portion regarding waivers. Hoefi stated that the process already
exists in the City Code and staff, on a regular basis, makes decisions and interpretations of that
code. The design guidelines would provide staff with guidance regarding aesthetic concerns, and
historically staff's determination has been fairly restrictive and conservative. Ifa developer or
property owner is not pleased, they can appeal to the City Council. Hoefl stated that the City
Council could require a waiver come to them for a final decision. Ericson stated as an example that
if proposed parking does not meet the requirements, staff could allow whatever percentage they
choose.
Nawrocki asked if there is a right of appeal to the P&Z 's site plan review. Fehst stated that the P&Z
holds a public hearing. Hoefi stated that an appeal could ultimately go to Council, who could
overturn the decision. Ericson questioned the options available if Council is unhappy with a site
plan that has been approved. Hoefi stated that Councilmembers could require they review waivers
or a site plans, but that is currently the job of staff and the P&Z. Ericson stated her concern was not
for site plans because they must meet the City Code, but waivers may be interpretive. Wyckoff stated
that consideration should be given to what wording other cities use regarding waivers.
Nawrocki stated his belief that all site plans should come before the City Council, as there are not
that many and it is not absolute whether they meet the ordinance or not. Nawrocki felt design
guideline waivers would be necessary for things such as parking requirements, and should be
reviewed by Council.
Szurek explained why the Nedegaard building is placed as it is on the lot.
Williams indicated desire to get the guidelines in place so buildings like a pole barn can not be built.
Hoefi stated that the Design Guidelines Ordinance incorporates it into the City Code and then
specifics are adopted by resolution, allowing for modifications by resolution. This is the first
reading of the Ordinance and would not be in effect until 30 days following passage, and the
Resolution will not be in effect until that time.
Upon vote: All ayes. Motion carried.
Adopt Resolution No. 2003-30, being a Resolution adopting Columbia Heights Design Guidelines
for the Central and 40th Avenue corridors.
Motion by Williams, second by Ericson, to waive the reading of Resolution No. 30, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Ericson, to adopt Resolution No. 2003-30, being a Resolution
adopting Columbia Heights Design Guidelines for the Central and 40th Avenue corridors.
Ericson indicated the desire to discuss waivers further with the City Planner and Design Guidelines
consultant or at a work session.
Motion by Nawrocki that consideration of the resolution be tabled until the next regular City
City Council Minutes
September 22, 2003
Page 8 of 12
Council meeting. Wyckoffcalled for a second to the motion. Without a second, the motion was not
considered.
Upon vote of the original motion: Kelzenberg; aye; Williams, aye; Ericson, aye; Nawrocki, nay;
Wyckoff, aye. 4 ayes- 1 nay. Motion carried.
RESOLUTION NO. 2003-30
CITY OF COLUMBIA HEIGHTS, MINNESOTA
A RESOLUTION ADOPTING COLUMBIA HEIGHTS DESIGN GUIDELINES FOR THE CENTRAL AND
40TM AVENUE CORRIDORS
WItEREAS, the City of Columbia Heights has undertaken a process of preparing design guidelines that will
build on and complement recent streetscape improvements, in which these guidelines will apply to the Central
Avenue and 40th Avenue corridors; and
Wlllr~REAS, the Design Guidelines will be implemented to guide developers and business owners wishing to
improve, expand, renovate, or proposing new building or parking construction; and to assist City Officials in
reviewing development proposals; and
WI:IEREAS, these guidelines were developed by City Staff, consultants and a Task Force with representatives
from the City Council, Planning Commission, area businesses, landowners, and interested citizens; and
WHEREAS, the City intends that these guidelines be mandatory, however it is understood that there may be
many ways to achieve similar design objectives through altemative approaches; and
WItEREAS, the design guidelines will be linked to the Zoning Ordinance through the creation of three Design
Overlay Districts consisting of the Central Avenue Business District (CBD), the 40th Avenue District, and the
Highway District; and
BE IT FURTHER RESOLVED that the Planning Commission has reviewed the Columbia Heights Design
Guidelines, and recommends approval to the City Council.
First Reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining
to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning,
Hoefi stated this item was presented at the last Council meeting as a Resolution. Upon staff review,
it was decided that the zoning code language is not specific, and to leave no room for argument it is
recommended to present the Kmart redevelopment site rezoning as an Ordinance. Nothing has
changed from the Resolution to the Ordinance.
Motion by Ericson, second Williams, to waive the reading of Ordinance No. 1462, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Williams, to schedule the second reading of Ordinance No. 1462,
being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance
No. 1428, Kmart Redevelopment Site Rezoning, for Monday, October 13, 2003, City Council
Chambers at approximately 7:00 p.m. Upon vote: All ayes. Motion carried.
First Reading of Ordinance No. 1461, being an Ordinance Establishing Abatement of Public
Nuisances Process
Chief Johnson indicated that the current Nuisance Ordinance does not allow abatement of a
nuisance and recovery of abatement costs from the property owner. This would include high cost
cleanup for items like chemical cleanups of a methamphetamine lab. As some public nuisances are
recurring problems that are not resolved with issuing a citation, having the means to recover the
cost of cleanup wouM assist in keeping public nuisances to a minimum. Johnson stated that all
City Council Minutes
September 22, 2003
Page 9 of 12
cases, except immediate cleanup/abatement, would come before the City Council. Immediate
cleanup would include things like a methamphetamine lab or chemical cleanup. This Ordinance
change would be beneficial in cleaning up garbage properties and help keep our community
pleasant to look at.
Wyckoff referred to a property with debris that could be hazardous, and indicated that this
Ordinance would be a great thing.
Hoeft stated Minnesota Statutes provide for this procedure and due process concerns have been
addressed by the Legislature. This is a statutory procedure available to cities. There are three levels
of nuisance: safety/health issues, immediate nuisances (which would come before Council
immediately following the abatement), and a notice process (which would come before Council to be
declared a public nuisance). On the notice process, a district court would have to approve the
abatement, the cleanup would then be done and costs assessed back to the owner. The prior
nuisance situation discussed by Council would fall within the notice category, followed by a public
hearing and the district court process prior to abatement. This process has been tested in the court
system. The current system of issuing a citation is not effective.
Hoefi explained that questions might arise on the value of disposed property and suggested
removing and securing the property for 60 days. If no claim is made, notice of abandoned property
could be given and the property placed on the city auction. The funds should be segregated.
Nawrocki asked if the law requires bonded storage. Hoeft stated municipalities are only required to
have secured storage. We would be allowed to dispose of the property immediately, but by the same
process as abandoned property, we could avoid whether this property has value or not. Nawrocla'
questioned whether the responsibility of emergency cleanup would fall on the property owner or
renter. Hoeft stated the owner would be responsible. Ericson stated the owner should bear the
responsibility, so the City does not have to pay the cost.
Harold Hoium, 4315 5tn Avenue, gave his opinion against ordinances.
Motion by Ericson, second by Kelzenberg, to waive the reading of Ordinance No. 1461, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Ericson, to schedule the second reading of Ordinance No. 1461,
being an Ordinance Establishing Abatement of Public Nuisances Process for Monday, October 13,
2003, at approximately 7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion
carried.
b) Bid Considerations - none
c) Other Business - none
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst referred to the State Auditor's negative comments regarding Administrative Tags. He commented
on removal of critical State Aid and discussions to not allowing cities this source of revenue. Next
Monday's work session will be budget discussions for the Library, Fire and Police Departments. There
are two applicants for positions on the Library Board. There is also an opening on the Park and
Recreation Commission. Kelzenberg stated that the Park Commission would meet next Wednesday at
7:00p. m. at Mur'zyn Hall. Wyckoff invited interested residents to attend the meeting, and indicated that
the Charter Commission also needs members.
City Council Minutes
September 22, 2003
Page 10 of 12
Report of the City Attorney
Hoefi indicated his displeasure with the State regarding Administrative Tags.
CITIZENS FORUM - none
COUNCIL COMMUNICATION
Kelzenberg
· Still on jury duty - will begin the 500 Club when it is complete.
Williams
· Terry Hoppenrath, Human Services Commission, has indicated a desire to resign due to health
issues.
· Received requests to place "Welcome to our neighborhood" speed signs, similar to the City of
Minneapolis.
· Asked everyone to remember Dick Schmidt, former Columbia Heights Police Officer, who passed
away.
· Pray for the peace and prosperity of our City. Life is short. After difficult situations, small
differences seem unimportant. Don't take yourself too seriously, enjoy life.
Wyckoff · Spent time with the City Manager's mother.
· Sad at the passing of Dick Schmidt. His wife has made an appeal for help with Dick's rose gardens
at City Hall and at their home.
· Received a call fi.om Jerry Foss suggesting the City Council host a chili cook off at Murzyn Hall.
· Dale Schuetz, Humanitarian of the Year, needs help fight now and First Lutheran Church will assist
with a new roof and painting his home. Call First Lutheran Church if you would like to help.
Ericson
· Oct 25, 2003 is National Make A Difference Day, which is a unique national program to inspire
volunteers. The Rising to New Heights group is encouraging residents to participate. Participation
forms are available at City Hall. The group will judge them and recognize outstanding projects at an
upcoming City Council meeting. Projects can be completed by an individual or as a group. If you are
the one in need of assistance, contact Ted Landwehr.
Nawrocki
· Referred to an invitation from Community Methodist Church to take part in a panel to discuss the
means by which the City and local churches might provide services to our community.
· Referred to an article in the Anoka County Union stating that the Anoka County Housing and
Redevelopment Authority would also levy Columbia Heights as they have been asked to take over
the senior housing. Questioned who gave them that information or authority. Fehst stated that it has
been discussed, but no formal action has been taken. Columbia Heights residents could be subject to
3 housing levies. We should now pay off the Sheffield District. Indicated staff's desire to sell off our
senior citizen housing. Fehst indicated the need to reduce the budget, yet continue redevelopment,
and that rents at Parkview Villa should have been raised long ago. Questioned documentation for
how that funding was set up.
· Regarding length of work sessions: staff would not need to be present if the City Manager would
know all of the information. There were two secretaries present at the one meeting.
· Has ownership of the Star Bar been verified? Chief Johnson stated the current owner is stillpart of
the operation and therefore, the license is valid.
City Council Minutes
September 22, 2003
Page 11 of 12
Policy discouraging employees from talking to City Councilmembers is uncalled for and should be
made clear that staff can talk to Councilmembers.
· When were Parkview Villa rents last discussed? Fehst estimated during thefirst six months he was
employed here. The present body has talked about changes for the last six months and nothing has
happened.
· Why was the copier request not on this agenda? Fehst stated a vendor tried to substantial undercut
the low bid, so staff is giving all vendors another chance to bid. Bids will be compared on ability,
maintenance costs, and price before presentation to Council. Wyckoff referred to the discussion on
networking and Nawrocki's subsequent questions regarding the same.
ADJOURNMENT
Mayor Wyckoffadjourned meeting at 10:35 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
*RESOLUTION NO. 2003-40
RESOLUTION ADOPTING A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS
DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT
AND ESTABLISHING THE K-MART/CENTRAL AVENUE TAX INCREMENT FINANCING
DISTRICT THEREIN AND ADOPTING A TAX INCREMENT FINANCING PLAN
THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Columbia Heights, Minnesota (the "City"),
as follows:
Section 1. Recitals.
1.01. The Board of Commissioners (the "Board") of the Columbia Heights Economic Development Authority
(the "EDA") has heretofore established the CBD Redevelopment Project and adopted the Downtown CBD Revitalization
Plan therefor. It has been proposed by the EDA and the City that the City adopt a Modification to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project (the "Revitalization Plan Modification") and establish the K-
Mart/Central Avenue Tax Increment Financing District (the "District") therein and adopt a Tax Increment Financing Plan
(the "TIF Plan") therefor (the Revitalization Plan Modification and the TIF Plan are referred to collectively herein as the
"Plans"), all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to
469.1082, Sections 469.001 to 469.047, and Sections 469.174 to 469.1799, all inclusive, as amended, (the "Act") all as
reflected in the Plans, and presented for the Council's consideration.
1.02. The City has investigated the facts relating to the Plans and has caused the Plans to be prepared.
1.03. The City has performed all actions required by law to be performed prior to the establishment of the
District and the adoption and approval of the proposed Plans, including, but not limited to, notification of County of
Anoka and Independent School District No. 13 having taxing jurisdiction over the property to be included in the District, a
review of and written comment on the Plans by the City Planning Commission, and the holding of a public hearing upon
published notice as required by law.
1.04. Certain written reports (the "Reports") relating to the Plans and to the activities contemplated therein have
heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and
proceedings on the Plans. The Reports include data, information and/or substantiation constituting or relating to the basis
for the other £mdings and determinations made in this resolution. The Council hereby confirms, ratifies and adopts the
Reports, which are hereby incorporated into and made as fully a part of this resolution to the same extent as if set forth in
full herein.
1.05 The City is not modifying the boundaries of the CBD Redevelopment Project.
City Council Minutes
September 22, 2003
Page 12 of 12
Section 2. Findings for the Adoption and Approval of the Plans.
2.01. The Council hereby finds that the Plans, are intended and, in the judgment of this Council, the effect of
such actions will be, to provide an impetus for development in the public interest and accomplish certain objectives as
specified in the Plans, which are hereby incorporated herein.
Section 3. Findings for the Establishment of the K-Mart/Central Avenue Tax Increment Financing District.
3.01. The Council hereby finds that the District is in the public interest and is a "renewal and renovation
district" under Minnesota Statutes, Section 469.174, Subd. 10a.
3.02. The Council further finds that the proposed redevelopment would not occur solely through private
investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably
be expected to occur without the use of tax increment financing would be less than the increase in the market value
estimated to result from the proposed development after subtracting the present value of the projected tax increments for
the maximum duration of the District permitted by the TIF Plan, that the Plans conform to the general plan for the
development or redevelopment of the City as a whole; and that the Plans will afford maximum opportunity consistent with
the sound needs of the City as a whole, for the development or redevelopment of the District by private enterprise.
3.03. The Council further finds, declares and determines that the City made the above findings stated in this
Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A.
3.04. The City elects to calculate fiscal disparities for the District in accordance with Minnesota Statutes,
Section 469.177, Subd. 3, clause b, which means the fiscal disparities contribution would be taken from inside the
District.
Section 4. Public Purpose
4.01. The adoption of the Plans conforms in all respects to the requirements of the Act. The Plans will enable
redevelopment of an area now occupied by substandard buildings, creating new housing and commercial uses. The City
expressly finds that any private benefit to be received by developers is incidental, as the assistance is only provided to
remedy the conditions that impair the development potential of the site. That is, the tax increment assistance is necessary
to produce the public benefits described above. Therefore, the City finds that the public benefits of the Plans exceed any
private benefits.
Section 5. Approval and Adoption of the Plans.
5.01. The Plans, as presented to the Council on this date, including without limitation the findings and
statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on
file in the office of the Community Development Director.
5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the
implementation of the Plans and to negotiate, draft, prepare and present to this Council for its consideration all further
plans, resolutions, documents and contracts necessary for this purpose.
5.03 The Auditor of Anoka County (the "Auditor") is requested to certify the original net tax capacity of the
District, as described in the TI~ Plan, and to certify in each year thereafter the amount by which the original net tax
capacity has increased or decreased; and the City is authorized and directed to forthwith transmit this request to the
Auditor in such form and content as the Auditor may specify, together with a list of all properties within the District, for
which building permits have been issued during the 18 months immediately preceding the adoption of this resolution.
5.04. The Community Development Director is further authorized and directed to file a copy of the Plans with
the Commissioner of the Minnesota Department of Revenue pursuant to Minnesota Statutes 469.175, Subd. 4a.
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF APRIL 15, 2003
CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment
Authority (HRA) was called to order by the Vice Chair, Dennis Ecklund, Jr. at 6:35 p.m., April
15, 2003, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights,
Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
StaffPresent:
Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr.,
Patricia Jindra, Tammera Ericson, and Bruce Kelzenberg
Walt Fehst, Executive Director
Robert Streetar, Deputy Executive Director
William Jones, Parkview Villa Housing Administrator
Shirley Barnes, CEO, Crest View Corporation
Cheryl Bakken, Secretary
Mark Nagel, Housing Assistant
PLEDGE OF ALLEGIANCE
ELECTION OF OFFICERS
Ecklund opened the election of officers.
MOTION by Nawrocki to nominate Jindra for Chair. Jindra declined. Motion Not
Considered.
MOTION by Kelzenberg, second by Jindra, to nominate Ericson for Chair. All ayes. Motion
Carried.
After Ericson was elected chair, she took over the rest of the elections and meeting.
MOTION by Nawrocki, second by Williams, to nominate Bruce Kelzenberg for Vice Chair. All
ayes. Motion Carried.
MOTION by Williams, second by Nawrocki, to nominate Jindra for Secretary/Treasurer. All
ayes. Motion Carried.
CONSENT AGENDA
Approval of Minutes
Motion by Williams, second by Jindra, to approve the minutes from the regular meeting of
January 28, 2003 and the special meeting of March 10, 2003 as presented in writing. All ayes.
Motion Carried.
Housing & Redevelopment Authority Minutes
April 15, 2003
Page 2 of 6
REPORT OF MANAGEMENT COMPANY
Jones stated effective April 1, 2003 their office will be accepting merchandise deliveries for
residents again. Incident reports will be available for residents. He is excepting bids for elevator
maintenance, and LBP mechanical will replaced storage tanks on April 9th.
Nawrocki asked, how will residents know when a package has been delivered for them. Jones
stated the delivery drivers know to place a message on the residents, mailbox stating there is a
package for them in the office. Ericson asked how residents think this procedure is working.
Renie SuJka, Unit 104, indicated the procedure seems to be working well and hasn't heard of any
complaints from other residents.
Shirley Barnes, CEO, Crest View Corporation gave the results of the Management Services
Survey that was delivered to residents in March. There were 88 residents that returned the
survey, which is 60°/6 of all the apartments. The average satisfaction rating and the rating given
to the question "I would recommend Parkview Villa to others" was 3.4, there was a satisfied
rating of 3.1, no questions below a 3.1 rating and the highest average was 3.5. The overall HUD
score for the North building was 96c on a l OO point rating system.
Nawrocki stated in the last management report it said there was no response from the waiting
list for 4607 Tyler Street and asked what the process is for calling prospective renters. Jones
stated the problem he was talking about was because the rent increased the first of the year to
$600 per month for any new residents. All of the people on the waiting list were not interested in
renting the unit for $600 a month. The HRA directed staff to advertise in the Star Tribune and
eventually the unit was rented.
Resident, Priscilla Cross, Unit 303, stated she was on the waiting list for Tyler and was never
contacted and suggested that the people on the waiting list be given something to sign that says
they turned it down. Jones stated her husband Bill, said he would talk to her, but didn't feel that
it was affordable. Jones indicated he never heard back from them. In regards to the issue of
signing a paper that they aren't interested in the unit presented at the time of rental would be
hard to due as his instructions are to fill the unit as quickly as possible. He contacts the first
person on the waiting list and allows three days for a response.
Ericson stated she appreciated the timing that Crest View staff puts forth in getting the
apartments rented quickly.
Nawrocki stated he is concerned that residents of Columbia Heights aren't getting first choice of
the available units, asked if there is any homeless residents in Parkview Villa and when policies
were changed to allow disabled adults in the north building. Barnes stated Parkview Villa North
has both seniors and disabled young adults per HUD regulations. Nawrocki requested staff
provide documentation of the change in HUD requirements. Staff will provide documentation of
the disability change.
Housing & Redevelopment Authority Minutes
April 15, 2003
Page 3 of 6
CITIZENS FORUM
Renie Suflka, Unit 104, indicating the furniture was ordered months ago for the building and
was told they wouldn't be able to get it because the money had to be used on the water heaters.
Nagel stated the furniture will be ordered after the hot water heater and re-roofing projects are
finalized.
ITEMS FOR CONSIDERATION
SALE OF 4607 TYLER STREET
Nagel stated staff was directed to check into what non-profit organizations would be willing to
pay and their interest in purchasing 4607 Tyler Street. Staff contacted various non-profit
organizations, some weren't interested in that small of a building. Staff did receive three,
qualified bids; 1) the Minnesota Housing Resources of St. Paul at $160,000; Agape New Life
Missions of Minneapolis at $102,000 and an independent housing consultant, Curt Bennett at
$100,000. They all stated they would keep the rents at a low to moderate income level, which
will meet our HOME and CDBG requirements for selling the unit without returning the funds
borrowed to purchase the building. Nagel passed out a revised bid from Agape for $170, 000,
received by staff this week. Since 1995, rents have remained at $350/month until January Ist of
this year where the board voted to increase rents for any new vacancies to $600/month, which is
still lower than the HUD minimum of $912/month under their guidelines. Staff recommends the
HILl authorize staff to negotiate a purchase agreement with Minnesota Housing Resources of St.
Paul.
Nawrocki asked what was on the bid specifications and requested to see a list of businesses staff
contacted. Nagel stated staff did not send out a bid package but, called the various local
agencies to see if they were interested. Streetar stated staff told each bidder the minimum bid
would be $102, 000.
Dave Engstrom, Minnesota Housing Resources, based their bid on a proforma of $650/month,
and are willing to work with the City to keep the rents at the current $600/month. Currently they
manage 100 units, which are all low to moderate income. Minnesota Housing Resources has 30
units in Scott County, 10 units in Woodbury, they are working with Moundsview, North and
South St. Paul, and Minnetonka where they own and manage buildings.
Terry Stacy, Agape New Life Missions, stated he missed the original bid due date, but submitted
a bid at $102,000. He didn't understand that $102,000 was the minimum bid amount. Therefore,
he submitted the revised bid this week of $170, 000. In the 80 's and 90 's they owned some
properties in the inner cities, helping low income and homeless people with housing, ran some
homes for the mentally impaired and would like to purchase 4607 Tyler, keep the rents down and
provide a good atmosphere to live in. They recruit renters by working with Section 8,
individuals in the inner City and other local organizations.
Resident, Julienne Wyckoff asked if the City would go out for bids, do they have to except the
highest bidder. Streetar stated that would be the choice of the Board.
Williams, Ecklund and Kelzenberg felt a formal bid should go out and dindra felt we should
negotiate an agreement with Minnesota Housing Resources. Fehst indicated this item has come
Housing & Redevelopment Authority Minutes
April 15, 2003
Page 4 of 6
before the board many times and felt staff has provided sufficient information without going out
for formal bids.
Nawrocki stated the Board could: 0 reject the proposals and go out for more formal bids; or 2)
direct staff to work with the Minnesota Housing Resources to incorporate our conditions into an
agreement and check into their current housing scores from HUD.
Ericson stated there is two fundamental questions to address; 1) is this a commitment we want to
make to sell the property; and 2) if we make the commitment, should we except any of the three
proposals submitted.
MOTION by Nawrocki, second by Kelzenberg, to authorize staff to negotiate a purchase
agreement with Minnesota Housing Resources, Inc. that spells out the conditions of the sale with
the HRA and upon approval by CBDG and HOME program administrators.
Upon Vote: Ecklund- Aye, Nawrocki- Aye, Ericson- Aye, Kelzenberg- Aye, Williams- Nay,
Jindra- Aye. Motion Carried.
PARKVIEW VILLA SOUTH RENT RECOMMENDATIONS
Streetar stated the HRA Board asked staff to look at a rent structure for Parkview Villa South
that meets current market rent and allows revenues to meets today's requirements. Staff asked
Shirley Barnes, CEO Crest View Corporation to provide information on current rent structures.
Barnes stated she contacted owners of the "Willows" and "Savannah Oaks" senior complexes
for comparisons in Anoka County. The Parkview Villa South one bedroom is $250 to $425 and
the two bedrooms are at $325-$500/ month, which is significantly lower than the rent structure
at the Willows. There is a total of 45 apartments in the south building, two of the two bedroom
units are at the maximum amount of $5OO per month, and two of the two bedrooms ranging from
$438 to $442. Currently, nine of the one bedrooms are at the maximum rent of $425 and twelve
of the one bedrooms are at the minimum rent of $25O per month. In all of the cases she used
ranges in order to keep the identity of individual residents private.
Barnes recommended beginning on January 1, 2005 rents be increased to $450 for a one
bedroom and $525 for a two bedroom, plus inflation and each year following, the rents shouM
be adjusted in relation to operating expenses. She stated she would not recommend evicting
anyone but, to work with them to find alternative housing. If rents are increased as proposed the
annual additional revenues would be as follows: in 2004 it would be $233,1 O0 or $48,58& in
2005 it would be $246, O0 or $62,088; and in 2006 it would be $266,124 or $81,612.
Ericson asked if there is anyone in the north building that pays more that $250/ month. Jones
stated yes, there is. Ericson stated that means some of the renters in the North building are
paying more than the south building and felt that a better rent structure should be put into place.
Nawrocki asked what the criteria for the minimum and maximum income amounts are. Jones
stated 40% of the residents in the North building have to be at a low income, with a maximum of
$16, 000 to $17, 000. The minimum amount set by the HRA is $50.00. Barnes and Jones were not
sure of the maximum amount, but will check and advise the board.
Housing & Redevelopment Authority Minutes
April 15, 2003
Page 5 of 6
MOTION by Nawrocki, second by Ericson, to table this item until the July HRA meeting where
Crest View can obtain more information and notify the tenants of the South building that there
will be a rent increase in the future, listing the possible rent amounts and to let them know that
Crest View and the HRA will work with them to accommodate their needs for housing. All ayes.
Motion Carried.
NEW MANAGEMENT BIDS FOR PARKVIEW VILLA NORTH AND SOUTH
BUILDINGS
Nagel stated the Management Agreement with Crest View ends on June 1st, 2003. Therefore, has
drafted an RFP for Board review, setting a pre-submission conference on May 6th, proposals due
on May 14th at 4:00pm, and the final selection on May 21~t in order for the contract to start on
June ]st. HUD will also have to approve the contract.
Ericson asked how 4607 Tyler shouM be listed on the management contract bids. Fehst stated it
should be an optional item.
Nawrocki stated the following changes should be made to the RFQ: O on page 5, item 2, it
should read the proposer will retain the responsibility for screening and assigning residents; 2)
page 5, item 6, the amount of $100, O00 is too high and should be correcte& 3) page 6, under J,,
number 1, the last sentence should be remove& 4) page 7, B the 30 day notice should be changed
to a 60 day notice; 5) page 9, C, tenant selection, should be changed to the proposer not agency;
6) page 13, V, 4607 Tyler should be listed as an optional or a separate bid; and 7) page 13, VI,
Disclaimer, we should not reject any bids.
Nawrocla' felt we need a more meaningful bidding processes and asked Barnes if Crest View
would be willing to extend their contract for a period of one year with a 60 day termination
clause. Barnes stated they could extend the contract.
MOTION by Nawrocki, second by Williams, to authorize staff and the Chair to sign an
amendment to the Crest View Management Contract extending the present agreement for one
year with a 60-day cancellation clause. All ayes. Motion Carried.
MOTION by Nawrocki, second by Kelzenberg, to direct staff to make the requested changes to
the RFQ and provide the Boardmembers a copy for comments prior to sending it out sometime in
early May with a 45 day deadline for submittal. All ayes. Motion Carried.
APPROVE RHA ARCHITECTS~ INC. CONTRACT ADDENDUM
Nagel stated the HRA has a current contract with RHA Architects, Inc. for the re-roofing project,
which is almost complete. The addendum to the contract for $750 is for additional work
necessary.
MOTION by Williams, second by Jindra to Approve the Contract Addendum with RHA
Architects, Inc. in the amount of $750; and direct staff to process the payment when HUD
approves the revision to the 2003 PHA Operating Budget. All ayes. Motion Carried.
Housing & Redevelopment Authority Minutes
April 15, 2003
Page 6 of 6
APPROVE CONTRACT AGREEMENT WITH LBP MECHANICAL, INC.
Nagel stated one of the water heaters at Parkview went out in January and another one sprung a
leak shortly after, which left only one working for the entire North building. Cost of replacement
for the water heaters was just under $15,000, so staff solicited bids. Three of the bidders
declined. LBP Mechanical Inc. was the low bidder that could replace the water heaters in a
timely matter. The bid was for two, 350-gallon water heaters. Because this was an emergency,
the work was done last week.
MOTION by Williams, second by Nawrocki, to Approve the Contract with LBP Mechanical
Inc. for emergency replacement of Parkview Villa North Water Heaters in the total amount of
$14,970; and furthermore, to authorize the Chair and Executive Director to enter into an
agreement for the same. All ayes. Motion Carried.
ADMINISTRATIVE REPORTS-None
ADJOURNMENT
Motion by Jindra, second by Kelzenberg, to adjourn the meeting at 9:12 p.m.
Respectfully submitted,
Community Development Secretary
H:%IRAMinutes 2003\4-15-2003
NOT BEEN APPROVED
City of Columbia Heights
Park and Recreation Commission
September 24, 2003
The meeting was called to order by Eileen Evans at 6:33 p.m.
ROLL CALL
Members present:
Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce
Kelzenberg; Gary Mayer; David Payne; Keith Windschitl,
Recreation Director; Kevin Hansen, Public Works
Director/City Engineer
Excused Absent: None
Absent:
Bill Peterson
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Foss; second by Mayer. All ayes, motion carried.
I.ETTERS AND REQUESTS
There are no letters or requests at this time.
OLD BUSINESS
MINNESOTA TWINS COMMUNITY FUND GRANT
Recreation Director, Keith Windschitl, informed the Commission that the City of
Columbia Heights Recreation Department was awarded the Minnesota Twins
Community Fund Grant in the amount of $5,000. This grant will match park funds and
will be used to upgrade Keyes Park. Items to be upgraded are drainage, a backstop, the
playing field, dugout and fencing. Commission Member, David Payne, suggested
publicizing the grant award in the local newspaper.
SILVER LAKE BEACH
Public Works Director/City Engineer, Kevin Hansen, discussed the options for
developing Silver Lake Beach. Property acquisition would likely be required of Shiloh
Bethany Presbyterian Church and 4350 Stinson to move forward with any type of
development. Commission Chairperson, Eileen Evans, asked who owns the property
between Stinson and Benjamin St. Kevin Hansen indicated that the property if privately
owned by the current individual property owners. Eileen Evans asked if that property is
large enough to build on. Kevin Hansen stated that it is large enough to build on but
PAGE TWO
would require property acquisition. That would only be possible if current property
owners may be willing to sell. If Silver Lake Beach were sold to Three Rivers Park
District, the City of Columbia Heights would want to retain the hill and develop an access
road. Motion by Foss, second by Payne to table the discussion of sale of Silver Lake
Beach until Three Rivers Park District is closer to deciding what they would do with the
existing property. All ayes, motion carried.
SULLIVAN LAKE PARK BENCH DONATIONS
Public Works Director/City Engineer, Kevin Hansen, informed the Commission of the
installation of eight new park benches in Sullivan Lake Park. Local residents and
businesses have donated six out of the eight park benches. A letter will be sent to each
donor thanking him or her for their generosity, signed by the Chairperson.
NEW BUSINESS
RESIGNATION OF MATTHEW HENRY FROM PARK AND RECREATION
COMMISSION
Commission Chairperson, Eileen Evans, informed the Commission of Matthew Henry's
letter of resignation. Recreation Director, Keith Windschitl, stated that he asked Gary
Peterson, former Commission Member, to reapply for the vacant position. Council
Member, Bruce Kelzenberg, indicated that Gary Peterson is currently on the Planning and
Zoning Commission. The City Council will interview and appoint an applicant to fill this
position.
PARK AND RECREATION COMMISSION HOLIDAY DINNER
Recreation Director, Keith Windschitl, discussed the options for the Park and Recreation
Commission Holiday dinner. Due to budget concerns, City Manager, Walt Fehst,
suggested having one night for all Commissions to get together, socialize and enjoy some
appetizers. Commission Chairperson, Eileen Evans, offered to host a potluck at her
house. Keith Windschitl will discuss the proposal with Walt Fehst and inform the
Commission on further details.
2004 RECREATION BUDGET
Recreation Director, Keith Windschitl, distributed the proposed 2004 Recreation Budget.
There is an approximate 8% cut from the 2003 budget to the 2004 budget. Cutting the
full-time Youth Enrichment Coordinator position and reducing part time custodian staff
time absorbed most of the 8% cut. Commission Member, Eileen Evans, asked if the
Chase Grant has been cut. Keith Windschitl indicated that the 21st Century Grant is
currently in its place, with a stronger emphasis on summer programs over winter
programs. A significant change to the budget was by taking the Athletic Program
PAGE THREE
Coordinator's salary out of Recreation Administration, and distributing it 33% to Youth
Athletics, 33% to Traveling Athletics and 33% to Adult Athletics. The Senior Citizen
Coordinator salary also has been divided with 25% charged to Trips and Outings, and
75% charged to the Senior Citizen budget. Also noted was the charging back of office
space between all departments, crediting Murzyn Hall budget just over $40,000. A
separate graph shows all fee waived groups for 2003, the approximate time they used
JPM, what monies were donated and which fee waived groups were charged the $40.00
entry fee and $15.00 per hour. Keith Windschitl stated that their needs to an incentive to
increase Friday rentals, which will generate additional revenue. Exclusive catering and
bartending is another avenue to be researched. Commission Member, Jerry Foss,
extended a thank you to Keith Windschitl and his staff for the time and effort in putting
together the 2004 budget.
REPORTS
RECREATION DIRECTOR
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the
new park benches in Sullivan Lake Park have been vandalized and that the Public Works
Department is aware of the vandalism and are in the process of removing the graffiti.
Public Works Director/City Engineer, Kevin Hansen, has met with the Huset Park
Neighborhood group to discuss the Huset Park Master Plan. Recreation Director, Keith
Windschitl, and Kevin Hansen will meet with consultants and bring information back to
the Commission.
COMMISSION MEMBERS
Commission Member, Jerry Foss, asked if the money from the sale of Lomianki South
and Sullivan Lake Park has been spent. Public Works Director/City Engineer, Kevin
Hansen, stated he was not aware of any of the Lomianki proceeds being expended but
that some of the money from Sullivan Lake Park was used for land replacement. There is
approximately $180,000 to $200,000 remaining from the original land sale.
Commission Chairperson, Eileen Evans, asked if Lomianki South is going to be
developed. Public Works Director/City Engineer, Kevin Hansen, stated that the park
would not be developed at this time. Nedegaard Custom Homes, Inc. originally
expressed interest in developing the property but has since withdrawn his interest.
Commission Chairperson, Eileen Evans, asked about the current development adjacent to
Sullivan Lake Park and the existing K-mart site. Public Works Director/City Engineer,
Kevin Hansen, stated that the developer, Nedegaard Custom Homes, Inc., has redesigned
PAGE FOUR
the town homes that are being built adjacent to Sullivan Lake Park. The new town homes
will be larger in square footage and primarily one level. Nedegaard Custom Homes, Inc.
has also reduced the number of units that will be built in that particular development. At
this point in the K-mart redevelopment site, there will be 10 to 15 thousand square feet of
Commercial retail, along with medium density (town homes) and high density
(condominiums) that will be developed.
Commission Member, Jerry Foss, inquired on the possibility of using the original
community center funds that were raised is used for a future community center. Huset
Park needs aggressive funding for park redevelopment at this time. A community center
should be funded by city property tax dollars rather than park dedication funds.
Commission Member, Tom Greenhalgh, asked what type of field would be built at Keyes
Park with the Minnesota Twins Community Fund Grant. Recreation Director, Keith
Windschitl, stated that there would be three sizes of bases, 60 feet, 65 feet, and 75 feet
accommodating youth and adult baseball and softball.
Meeting adjourned at 7:30 p.m.
Tina Foss, Park and Recreation Commission Secretary
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting o£: October 13, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS
NO: .5 -/~-3 CITY MANAGER APPROV ,AI_~, ,,q/
ITEM: Adopt Res. 2003-42 changing BY: Walt Fehst BY:~~~~
Council meeting date in Dec. '03 DATE: October 8, 2003 DATE:
NO:
Background:
Wednesday, December 24, and Thursday, December 25 will be observed as holidays. Monday,
December 22na is a regularly scheduled Council meeting date.
Recommendation:
Reschedule and combine the Monday, December 8, 2003 and Monday, December 22, 2003
regularly scheduled City Council meetings to Monday, December 15, 2003 beginning at 7:00
p.m.
Recommended Motion:
MOTION: Move to waive the reading of Resolution No. 2003-42, there being ample copies available
to the public.
MOTION: Move to Adopt Resolution 2003-42, being a Resolution changing the dates of the City of
Columbia Heights regular City Council meetings in December 2003.
COUNCIL ACTION:
RESOLUTION NO. 2003-42
BEING A RESOLUTION CHANGING THE DATES OF
CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETINGS IN
DECEMBER 2003
WHEREAS: The City Council has decided to change the dates of regular Council
meetings scheduled for December 8, 2003 and December 22, 2003, and;
WHEREAS: The date of the first regular Council meeting in December would
heretofore have been scheduled for December 8, 2003 and the second regular Council
meeting in December would heretofore have been scheduled for Monday, December 22,
200, have now been combined and rescheduled for Monday, December 15, 2003 in the
City Council Chambers.
NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this
change, with the traditional convening time of 7:00 p.m. in the City Hall Council
Chamber.
Passed this __ day of 2003
Offered by:
Second by:
Roll call:
Mayor Julienne Wyckoff
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of.' October 13, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 5 - A - 4 Fire
100' plus Custom Quint Ladder Truck
NO: DATE: October 7, 2003 DATE:
In April 2003 the Fire Department submitted a grant to FEMA in the amount of $600.000.00 for the purchase ora
Quint type Fire Track. This grant was a 90% FEMA/10% City match grant.
On August 29, 2003 the Fire Department was notified of its Award in the amount of $500,000.00 ($450,000.00
FEMA portion and $50,000.00 City of Columbia Heights match).
The Fire Department is requesting authorization to accept the 2003 FEMA Grant in the amount of $450,000.00
with a city match of $50,000.00 and authorization for the Fire Department to seek bids for a 100' plus Custom
Quint Ladder truck.
RECOMMENDED MOTION: Move to Authorize Staff to Accept the 2003 FEMA Grant in the amount of
$500,000.00 ($450,000.00 FEMA portion and $50,000.00 City of Columbia Heights match).
RECOMMENDED MOTION: Move to Authorize Fire Department to Seek Bids for the Purchase of a 100' plus Custom
Quint Ladder Truck; The Bid Process will Open on October 15, 2003 and Close at the End ofthe Business Day (4:45 p.m.)
on November 5, 2003 at Which Time the Sealed Bids will be Opened by the Fire Chief and Members of the Truck
Committee.
03 -73
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/13/03
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: 5 ~/~ - ~'~ PUBLIC WORKS
ITEM: AWARD OF 2003 SANITARY SEWER LINING BY: K. Hanse~~-- BY: ~/~
(ADDITIONAL) TO VISU-SEWER, PROJECT//0309 Date: 10/7/03~~ DATE:
Background:
On August 25, 2003 City Council authorized staffto seek bids for additional sanitary sewer lining for the last section of the critical
trunk line between Central and University Avenues, recommended by staffto be accelerated from a planned 2004 project for pipe
lining in 2003. The pipe lining program rehabilitates sections of sanitary sewer pipe that have been televised and found to be
deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consists of
lining 1,303 feet of 15 inch RCP located on 44th Avenue from 7th to 5t~ Streets, and 5th Street from 44th to 45th Avenues; 665 feet of
12 inch RCP located on 43rd Avenue, from Quincy to Monroe Streets; and on 44t~ Avenue from Washington to 7t~ Streets, and 745
feet of 10 inch RCP from central to west of Jackson Street on 43ra Avenue.
Plans and specifications were advertised for bids in the Focus on September 11, 2003. Five contractors received copies of the
bidding documents. Four bids were received and publicly read aloud at the October 7, 2003, bid opening. A copy of the minutes is
attached.
Analysis/Conclusions:
The low bid was submitted by Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, in the amount of $91,005.60. The
Engineer's Estimate (revised) for this project was $88,500. Adequate funding is available in the City's Sanitary Sewer Construction
Fund.
Recommended Motion: Move to waive the reading of Resolution No. 2003-44, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 2003-44, accepting bids and awarding the 2003 Sanitary
Sewer Lining Project #0309 (Additional) to Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, based upon their low,
qualified, responsible bid in the amount of $91,005.60 with funds to be appropriated from Fund 652-50309-5130; and,
furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
KH:jb
Attachment:
Bid Opening Minutes
Resolution
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, October 7, 2003
2003 Sanitary Sewer Lining (Additional)
Pursuant to an advertisement for bids for Miscellaneous Concrete Repair and Installation, an
administrative meeting was held on October 7, 2003 at 10:00 a.m. for the purpose of bid opening.
Bids were opened and read aloud.
Attending the meeting were:
Bob Ratz, Michel's Pipeline
Ron Fenney, Visu-Sewer
Brett Anderson, Lametti and Sons
Kevin Hansen, Public Works Director/City Engineer
Joanne Baker, Public Works Secretary
Bids were opened and read aloud as follows:
Bidder
Visu-Sewer Clean and Seal, Inc.
Insituform Technologies
Lametti & Sons
Michel's Pipeline
TOTAL
$ 91,005.60
$ 94,958.3O
$ 95,514.00
$120,970.00
Respe. ctfully SU~~_~_~
Joanne Baker
Public Works Secretary
jb
RESOLUTION NO. 2003-44
BEING A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR
2003 SANITARY SEWER LINING (ADDITIONAL)
CITY PROJECT 0309
TO VISU-SEWER CLEAN AND SEAL, INC. OF PEWAUKEE, WISCONSIN
WHEREAS, pursuant to an advertisement for bids for City Project #0309 Sanitary Sewer
Lining Project (Amended), bids were received, opened and tabulated according to law. The
following bids were received complying with the advertisement:
Bidder TOTAL
Visu-Sewer Clean and Seal Inc.
Insimform Tecnologies
Lametti & Sons
Michel's Pipeline
$ 91,005.60
$ 94,958.30
$ 95,514.00
$120,970.00
WHEREAS, it appears that Visu-Sewer Clean and Seal Inc. of W230 N4855 Betker Drive,
Pewaukee, Wisconsin 53072 is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA, THAT:
The Mayor and City Manager are hereby authorized and directed to enter into a contract
with Visu-Sewer Clean and Seal, Inc. in the name of the City of Columbia Heights for the
2003 Sanitary Sewer Lining Project (Additional), City Project 0309, according to
plans and specifications therefore approved by the Council.
The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
Dated this 13th day of October, 2003
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Mayor, Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of.'
10/13/O3
AGENDA SECTION: CONSENT AGENDA
NO: A -
ITEM: AUTHORIZATION TO SEEK BIDS FOR THE
REPLACEMENT OF THE PERIMETER FENCING AT
THE CITY'S WATER TOWER FACILITY
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen ~/~
DATE: 10/08/0~
CITY MANAGER
DATE:
Analysis/Conclusion:
At the regular City Council Meeting of June 30t~, 2003, the Council approved an agreement with Anoka County for the installation
of an 800 Mhz Communication System at the City's Water Tower Site at 4700 Stinson Boulevard. The County will be installing
new antenna and a microwave dish on the tower, with a precast concrete building on the water tower grounds. The June 30th
Agreement provided that the County would pay for security, access and fencing upgrades to the water tower site. The agreement
stipulated that the County would pay for security and access control based upon bids received by the existing vendor to City Hall.
The agreement further states that the County will pay for ½ of the cost of a new perimeter fence.
Security and access control will be installed in late spring of 2004 after the completion of site work by the county. Staff is
requesting authority to seek bids at this time for the perimeter fencing replacement. The new fence could then be installed yet this
fall depending on the weather and the contractor's schedule, but would have a final completion date of May 31, 2004. The work
will include the replacement of 995 lineal feet of perimeter fencing with a new 6 foot high, black vinyl coated chain link fence,
without a barb w/re top. The two 14 foot access gates will remain in their existing locations, and two of the three man gates will
remain. This type of fence is identical to the new fence at Jackson Pond.
Recommended Motion: Move to authorize staff to seek bids for the replacement of the perimeter fencing at the City Water
Tower Facility.
KH.'jb
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/13/03
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY
DEPARTMENT: MANAGER
NO: ~' A -'-? Recreation
ITEM: Acceptance of a Minnesota Twins BY: Keith Windschitl BY: ~,,'//~--~
Community Fund (MTCF) Grant DATE: 10/08/03 DATE:
Background:
At the regular Park and Recreation Commission meeting of May 28th, 2003, the Commission recommended
that City staff apply for a matching grant to the Minnesota Twins up to the maximum amount of $5,000. The
grant program is under the Minnesota Twins Community Fund (MTCF) where grants of $1,000 to $5,000 are
awarded for renovation projects to improve baseball and/or softball fields, used primarily by youth. The
grants are made only to nonprofit organizations and local governments that operate baseball and/or softball
programs.
Analysis/Conclusion:
The Public Works staff had planned on field improvements to Keyes Park in the 2003 and 2004 budgets. The
infield was planned to be regraded in 2003 to improve drainage and remove the interface lip between the
outfield grass and infield ag-lime. In 2004, staff had planned on incorporating fencing improvements for a
new backstop and players bench area. All work except for the fencing is or will be conducted by City Staff.
The player's area and backstop fencing would be installed by a professional fence contractor. The proposed
work is similar to the work completed at the Prestemon Park ballfield. The estimate of costs for fencing and
players benches is $11,800, with the matching MTCF grant funding applied to this amount. Matching City
funding is available in the Park Capital Improvement/Development Fund 412.
Recommended Motion: Move to authorize staff to accept the matching Minnesota Twins Community Fund
Grant in the amount of $5,000.
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: OCTOBER 13, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: ~- A~ ~ FINANCE APPROVAL
ITEM: REPLACEMENT OF COPIER ATciTY HALL BY: Wf~L~~RITE~kg~ BY:
NO: DATE! OCTOBER1"{5, ~03
This item was originally presented to the City County at the work session of September 15, 2003 with the intent
of having the item on the September 22, 2003 agenda for approval. At that time staff had spent several months
reviewing copier specifications and attending demonstrations of copiers. They had received formal proposals
from several vendors. At the work session of September 15th staff had been assured by these vendors that we
had their very best quote on the desired copiers. However, after the work session staff continued to negotiate
with the various vendors and it became obvious that there were still further cost savings to be had.
Subsequently, the item was removed from the September 22nd city council agenda. These negotiations have
resulted in some add-on features to the proposed copiers as well as an additional total three-year cost reduction
of $6,903. Originally the projected cost savings by purchasing a City Hall copier at the same time as the
Library and Public Works was $5,064. With the additional negotiated savings, we are currently at an overall
total savings of $11,967. It is staff's recommendation to purchase a Kyocera Mita copier model KM-7530 from
Coordinated Business Systems, Ltd. for City Hall at a purchase cost of $15,970. This cost is slightly higher
than a proposal received from Ricoh for a Ricoh model Aficio 1075. Ricoh's proposed cost was $15,865 or
$105 less than the Mita copier. If we look at the total cost difference between Ricoh and Coordinated Business
Systems over five years on all three copiers, including cost and maintenance, the price difference is only $1,221
more for all three Mita copiers. It is staff's strong recommendation that this additional cost is well justified in
purchasing the Mita copiers due to the fact that they have several beneficial features, mainly ease of use and
free, unlimited staff support and training provided by Coordinated Business Systems, as well as better
ergonomics. Over the life of the copier, these benefits will greatly offset the modest initial savings that can be
realized by purchasing a lesser copier.
At the previous meeting it was recommended that staff look for specific areas in the current budget to reduce
expenses to cover the cost of the copier for City Hall. Staff has done this and it is our recommendation that the
General Government Buildings budget for Repair and Maintenance Services is reduced by $16,000 for the year
2003 and that this specific reduction in the budget is appropriated for the purchase of the City Hall copier.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an agreement with
Coordinated Business Systems to purchase a Kyocera Mita copier for $15,970 and further authorize to enter
into a five-year maintenance contract at a cost of $2,700 per year.
WE:sms
03 ~o~o~ COVNCm
Attachments
COUNCIL ACTION:
City of Columbia Heights
Copier Quotes
Savings to Purchase City Hall Copier
at the same time as other copiers
Revised 10/09/03
Original Quote
Networking 3 Year
Base 3 Year Maintenance Add-ons Total Cost
Library 5,918 2,520 not included8,438
Public Works 7,565 2,880 3,000 13,445
City Hall 20,448 8,100 3,000 31,548
Total 53,431
Negotiated Revised Quote 09/10/03
Networking 3 Year
Base 3 Year MaintenanceAdd-ons Total Cost
Library 5,1242,520 not included 7,644
Public Works 7,5652,880 918 11,363
City Hall 20,448 8,100 812 29,360
Total 48,367
Savings on Revised Quote 09/10/03
(Including City Hall copier with purchase)
Library 794
Public Works 2,082
City Hall 2,188
Total savings ~:.
Negotiated Revised Quote 10/09/03
Networking 3 Year
Base 3 Year MaintenanceAdd-ons Total Cost
Library 5,9851,809 included 7,794
Public Works 7,4402,160 included 9,600
City Hall 15,970 8,100 included 24,070
Total 41,464
VlL,y L/I VUIUIIII./ICl rlUI~JlIL~
Copier Quotes
Included for information only to show comparison of quotes
COPIER QUOTES 10/09/2003
CITY HALL
P Copier Maintenance Contract
P Networking/ Contract Contract Contract Contract Contract 5 year
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost
Coordinated Business KM-7530 $15,970 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $29,470
Metro Sales Ricoh 1075 $15,970 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $29,4?0
Ricoh (Savin) Ricoh 1075 $15,865 75 Included $2,556 $2,556 $2,556 $2,556 $2,556 $28,645
PUBLIC WORKS
P Copier Maintenance Contract
P Networking/ Contract Contract Contract Contract Contract 5 year
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost
Coordinated Business KM-3530 $7,440 35 Included $720 $720 $720 $720 $720 $11,040
Metro Sales Ricoh 2035 $7,440 35 Included $720 $720 $720 $720 $720 $11,040
Ricoh (Savin) Ricoh 2035 $7,415 35 Included $682 $682 $682 $682 $682 $10,825
LIBRARY
P Copier Maintenance Contract
P Networking/ Contract Contract Contract Contract Contract 5 year
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost
Coordinated Business KM-2530 $5,985 25 Included $603 $603 $603 $603 $603 $9,000
Metro Sales iRicoh AFl027 $5,985 27 Included $603 $603 $603 $603 $603 $9,000
Ricoh (Savin) Ricoh AFl027 $5,964 27 Included $571 $571 $571 $571 $571 $8,819
CITY OF COLUMBIA HEIGHTS
DATE:
SEPTEMBER 25, 2003
TO:
WALT FEHST
CITY MANAGER
LINDA MAGEE
ASSISTANT TO THE CITY MANAGER
FROM:
WILLIAM ELRITE
FINANCE DIRECTOR
RE:
COPIER SPECIFICATIONS
Attached are copies of the detail specifications for the three Mita copiers that were proposed for purchase at
the last city council work session. They are model numbers KM-7530 for City Hall, KM-3530 for Public
Works, and KM-2530 for the Library. Copiers are currently classified into tiers that are referred to by the
number of copies produced per minute and the actual monthly duty cycle or maximum number of copies that
the copier is designed to produce per month. In our case, the main concern was the number of copies per
minute as virtually all of the duty cycles are well beyond our needs. For example, thc duty cycle for the
current City Hall copier is a maximum of 50,000 copies per month with thc average number of copies being
30,000 per month. From the specifications you can see that the copier we were considering for City Hall has
a duty cycle of 500,000 copies per month. Even the smallest copier being considered for the Library has a
duty cycle of 85,000 copies per month. Subsequently, our main concern was the number of copies per
minute. From these basic specifications we received formal quotations from several vendors. Staff then
viewed and attended demonstrations of the various copiers to determine quality, speed, and ease of
operation, as well as the usability of multi-task features to determine which copiers were the most user-
friendly and could best service our needs. When this process was completed we contacted all of the vendors
and requested their best price on the three copiers needed. When this was concluded we re-approached
Metro Sales (Ricoh copier) and Coordinated Business Systems (Mita copier) to ensure that we had their best
possible price. Metro Sales assured us that we had their best possible price and that they could not lower it
any further. Coordinated Business Systems did lower their price based on the intention that we would
purchase all three copiers from them rather than splitting thc order up. We then approached the City Council
at thc work session to discuss this item. After the work session we continued contact with the various
vendors on the copiers. Once Metro Sales realized that we were going with Coordinated Business Systems
and once they had the price quotes from Coordinated Business Systems that had gone to the city council
work session, they came back with a lower price and wanted us to reconsider them. Apparently they had not
understood our previous request asking them to give us their best price. Because of this, we pulled the item
from the council agenda and are now re-approaching the top three companies to allow them one last
opportunity to submit a revised, final price quote. When we receive these price quotes we will revise thc
council letter accordingly and take the item back to the October 13th council meeting. Again, I would like to
emphasize that we arc seeking the most cost-effective purchase for the City. This involves several factors:
price, ease of use, service, training, and the capability of the copier to interface with our computer network
system. The three final companies that we are approaching have copiers that would adequately fulfill all of
these requirements. Other companies that we've dealt with fell short in one or more of these areas. At this
time, the anticipation is that we will truly get the best price as well as the best economical long-term deal for
the City. I have attached the specifications for the Mita copiers and if you would like, can attach them for
Ricoh and Savin, thc other two copiers still being considered. If you would like any additional information
on this, please let mc know.
WE:sms
0309251 CM Attachments
KM-7530
75 PPM Enterprise/Workgroup Multifunctional
Speed: 75 PPM ~ Max Monthly Du~y Cycle: 500,000
Print: Fast 1200 dpi
I Resolution: Copy: 1800 x 600 dpi
basic specifications:
Configuration: Console Digital Copier with Standard 100 Sheet Document Processor,
Duplex, 3,000 Sheet Letter Size Paper Deck, 550 x 2 Paper Drawers Plus
100 Sheet Multi-Purpose Tray. Optional Network Pdnting and Scanning
Resolution: 600 DPI. Interpolated 1800 x 600 DPI Resolution/256 Levels, Fast 1200
DPI Print Resolution
Copier Memory: Standard 128MB RAM, 20GB Hard Disk Ddve
Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom
Electrical Requirements: 120V, 60Hz, 12A
Dimensions: 27"VV x 31.5"D x 46"H
Weight: 441 lbs
Max Monthly Volume: 500,000 Pages Per Month
output speeds:
Warm-Up Time: Within 360 Seconds, Program and Scan Dudng Warmup, Auto Start
First Copy Out: 3.2 Seconds (Faceup)
First Pdnt Out: 5.0 Seconds (Facedown)
Pages Per Minute: 75 Letter, 45 Legal, 38 Ledger
paper supply:
Standard Paper Sources: 3,000 Sheet Letter Size Paper Deck, Dual 550 Sheet Drawers, 100
Sheet
MPT, Auto Selection / Switching, Add Paper While Running
Drawer Paper Size: 5.5" x 8.5' - 11" x 17"
MPT Paper Size: 5.5" x 8.5" - 11" x 17"
Std / Max Paper Capacity: 4,200 / 8,200
Paper Weight: 16-21 lb Bond via Paper Drawers, 12 lb Bond -110 lb Index via MPT
Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes
'document processor:
Type: Reversing Automatic Document Processor
Acceptable Originals: 5.5" x 8.5" - 11" x 17", Mixed Size Processing
Capacity: 100 Sheet RADF / 75 Letter Size Originals Per Minute
Paper Weight: 9- 42 lb Bond
duplex unit:
Paper Size: 5.5" x 8.5" - 11" x 17"
Paper Weight: 17 - 32 lb Bond
Duplex Modes: Standard 1:2, 2:2, Book: 2, 2:1
copy functions:
Imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECO
Continuous Copy: Up to 999, Auto Reset to 1
Additional Features: Auto Center, Magnification and Paper Select, Batch Copy, Booklet
Mode,
Book Mode, Combine Image; Covers, Inserts, Erase Mode,
Image Overlay, Image Rotate, Image Reverse, Interrupt, Job Build, 9 Job
Reserves, Job Queue, Margin Shift, Mirror Image, Memo Mode, Modify
Copy, Proof Copy, Page Numbering,Transparency Mode,
1,000 Management Codes, XY ZOOm
Document Management: Store Documents, File Merge, Forms
Composition, Repeat Copy
paper handling options:
paper deck: $T-11
Paper Capacity: 4,000 Sheets
Paper Weight: 16 - 24 lb Bond
Paper Size: 8.5" x 11"
Dimensions / Weight: 14.6"W x 23.2"D x 27.3"H / 101 lbs
multi-functional finisher: DF-610
Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray: 200 Sheets
Paper Size: Main: 8.5" x 11" - 11" x 17"; Sub: 5.5" x 8.5" - 11' x 17"
Paper Weight: 12 lb Bond - 110 lb Index
Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17"
Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center
Saddle Stitch: 8.5" x 11", 11" x 17"; Up to 16 Sheets
Dimensions /Weight: 31.4"VV x 25.2"D x 37.4"H / 172 lbs
mu. ltl tray: MT-I
Number of Trays: 5
Capacity: 150 Sheets (8.5" x 11") Per Tray
Paper Size: 5.5" x 8.5" - 11" x 17"
Paper Weight: 12 lb Bond - 88 lb Index
Dimensions /Weight; 14.5"W x 15.5"D x 22.6"H / 33 lbs
booklet folder: BF-1
Folding Capacity: I - 16 Sheets
.Capacity: 1 - 5 Sheets --40 Booklets; 6 - 10 Sheets -- 24 Booklets;
11 - i"6 Sheets- 15 Booklets
Paper Size: 8.5" x 11", 11" x 17"
Paper. Weight: 16!b Bond - 110 lb Index, Over 20 lb is one sheet only
Dimensions / Weight: 23.3"W x 17"D x 10"H / 42 lbs
punch unit: PH-3
Paper Size: 8.5" x 11" - 11" x 17"
Paper Weight: 12 lb Bond - 110 lb Index
Number of Holes: 2 and 3
Weight: 8 lbs
connectivity options:
print: PRINT SYSTEM (R)
Controller: Embedded PowerPC750 / 400 MHz Controller
Printer Memory: Standard 32MB, Upgradeable to 288MB via 100 Pin DIMMS,
Optional e-MPS Printer HDD, Standard CF Card Slot (Type 1)
Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL, PCL 5e), KPDL3 (PS3), KCGL
(HP-GL/2),
Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Pdnt~r
Fonts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3,
I Bitmap Font
WindowsTM OS Compatibility: WindowsTM 951981Me/NT4.x120001XP
blovellTM OS Compatibility: Novell NetWareTM 3.x/4.x/5.x
Mac OS Compatibility: OS 8.x/9.x/10.x
UNIX OS Compatibility: Sun OS 4.1 .x; Solads 2.x; AIX, HP-UX (LPR)
Connectivity/Interface: Standard 10/100BaseTX, Parallel IEEE1284, Sedal RS-232C
KUIO LV Expansion Slots (2): Optional e-MPS Hard Disk Drive
Optional IB-22 Enhanced Wireless NIC; lB-20 10/100BaseTX, 10Base2
Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI
Ddver. KX Ddver for WindowsTM, PPD for Mac, PPD for Linux/UNIX
Utilities: KM-NET Viewer, PDF Direct Pdnt, KM-NET Remote Operation Panel,
KM-NET Job Manager, KM-NET Printer Disk Manager, Network Advanced
Setup Utilities, PRESCRIBE Utilities
e-mps hard disk drive:
Enables e-MPS Functions: Private Print, Job Storage, Quick Copy, Proof and Hold, Virtual
MailBoxes
network scanning: SCAN SYSTEM (D)
Resolution: 200, 300, 400, 600 DP!
Sr.~n Speed: Up to 75 Sheets Per Minute
File Formats: PDF, TIFF
Connectivity: Standard NS-30 10/100BaseTX
Supported Protocols: TCP/IP
Scanning Features: KM Document Flow System - Document Management System,
Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN
Driver. TWAIN Driver
Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM
-Scanner Address Book, Address Book Editor, LDAP Converter Utility,
Network Advanced Setup Utilities
additional options:
Tandem Kit (TS-l), Bar Code Reader (BC-1)
KM-3530
35 PPM Workgroup Multifunctional
Speed: 35 PPM I Ma~ MonthlY Duty Cycle: 120,000 I Resolution: Copy: 600 x 600 dpi
Print: Fast 1200 dpi
basic specifications:
Configuration: Desktop Digital Copier with Standard 500 x 2 Paper Drawers Plus 200
Sheet Multi-Purpose Tray. Optional Network Printing, Scanning and
N'~twork Fax.
Resolution: 600 x 600 DPI Resolution / 256 Levels, Fast 1200 DPI Print Resolution
Copier Memory: Standard 32MB RAM, upgradeable to 160MB
Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom
Electrical Requirements: 120V, 60Hz, 12A
Dimensions: 23"W x 25"D x 29"H
Weight: 165 lbs
Max Monthly Volume: 120,000 Pages Per Month
output speeds:
Warm-Up Time: Within 60 Seconds, Program During Warmup, Auto Start
First Copy Out: 3.9 Seconds (Faceup)
Pages Per Minute: 35 Letter,23 Legal, 19 Ledger
paper supply:
Standard Paper Sources: Dual 500 Sheet Drawers, 200 Sheet MPT, Auto Selection / Switching,
Add
Paper While Running
Drawer Paper Size: 5.5" x 8.5' - 11" x 17'
MPT Paper Size: 5.5" x 8.5"- 11"x 17"
Std / Max Paper Capacity: 1,200 / 4,200
Paper Weight: 16-28 lb Bond via Paper Drawers, 16 lb Bond -110 lb Index via MPT
Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes
copy functions:
Imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECU
Continuous Copy: Up to 999, Auto Reset to 1
AdditionoI Features: Auto Magnification and Paper Select, Batch Copy, Booklet Mode, Book
Mode, Combine Image, Covers,Erase Mode, Image Overlay, Image Rotate,
Image Reverse, Interrupt, 8 Job Programs, Margin Shift, Mirror Image,
Page Numbering, Transparency Mode, 500 Management Codes, XY Zoom
paper handling options:
document processor: SRDF-2
Type: Reversing Automatic Document Processor
Acceptable Originals: 5.5" x 8.5" - 11' x 17", Mixed Size Processing
Capacity: 100 Sheet RADF / 35 Letter Size Originals Per Minute
Paper Weight: 9- 42 lb Bond
Dimensions / Weight: 21.8"W x 18.8"D x 5.4"H t 23 lbs
duplex unit: AD-63
Paper Size: 5.5" x 8.5" - 11" x 17"
Paper Weight: 17 - 21 lb Bond
Duplex Modes: Standard 1:2, 2:2, Book: 2, 2:1
finisher: DF-71 Finisher
Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray: 250 Sheets
Paper Size: Main: 8.5" x 11" - 11" x 17'; Sub: 5.5" x 8.5" - 11" x 17'
Paper Weight: 12 lb Bond - 110 lb Index
Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17"
Edge Staple Position: 3 Positions: Top Left, Bottom Left, Left/Top Side
Punch: Standard 2 and 3 Hole
Dimensions / Weight: 27.1"W x 23.5"D x 41.5"H / 110 lbs
saddle stitch finisher: DF-75
Stack Capacity: Main Tray: 1,000 Sheets
Paper Size: Main: 8.5" x 11" - 11" x 17"
Paper Weight: 16 lb Bond - 110 lb Index
Staple Capacity: 50 Sheets: 8.5" x 11"; 25 Sheets: 8.5" x 14", 11' x 17"
Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center
Saddle Stitch: 8.5" x 11", 11" x 17"; Up to 10 Sheets
Punch: Optional 2 and 3 Hole
Dimensions / Weight: 28.3"W x 23.7"D x 39.4"H / 86 lbs
internal finisher: DF-78
Stack Capacity: 500 Sheets.
Paper Size: 8.5" x 11' - 11' x 17"
Paper Weight: 16 - 28 lb Bond
Staple Capacity: 30 Sheets: 8.5" x 11"; 20 Sheets: 8.5" x 14" - 11' x 17"
Edge Staple Position: 1 Position
Dim6nsions / Weight: 12.2"W x 16.0"D x 6.3"H / 19.8 lbs
multi-bin mailbox: M-2107
Number of Bins: 7
Tray Capacity: 100 Sheets: 5.5" x 8.5' - 8.5' x 11"; 50 Sheets: 8.5" x 14" - 11' x 17"
Paper Weight: 17 - 21 lb Bond
Dimensions / Weight: 20.0"W x 115.7"D x 18.5"H / 22 lbs
punch unit: PH-2
Paper Size: 8.5" x 11" - 11" x 17"
Paper Weight: 17 lb Bond - 110 lb
Number of Holes: 2 and 3
Weight: 5.2 lbs
large capacity tray: PF-75
Paper Capacity: 3,000 Sheets
Paper Weight: 16 - 28 lb Bond
Paper Size: 8.5" x 11"
Dimensions / Weight: 23.2"W x 12.4'D x 23"H/48 lbs
dual paper drawers: PF-70
Paper Capacity: 2 x 500 Sheets
Paper Weight: 16 - 28 lb Bond
Paper Size: 5.5" x 8.5" - 11" x 17"
Dimensions / Weight: 23.2"VV x 12.4"D x 23"H/57.4 lbs
connectivity options:
print/scan: PRINT/SCAN SYSTEM (N)
PRINT:
Controller: Embedded PowerPC750 / 350 MHz Controller
Pdnter Memory: Standard 32MB, Upgradeable'to 288MB via 100 Pin DIMMS,
Optional e-MPS Printer HDD, Standard CF Card Slot (Type 1)
Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL, PCL 5e), KPDL3 (PS3), KCGL (HP-
GL/2),
Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Printer
Fibnts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3,
1 Bitmap Font
WindowsTM OS Compatibility: WindowsTM 95/98/Me/NT4.x/2000/XP
NovellTM OS Compatibility: Novell NetWareTM 3.x/4.x/5.x
Mac OS Compatibility: OS 8.x/9.x/10.x
UNIX OS Compatibility: Sun OS 4.1 .x; Solads 2.x; AIX, HP-UX (LPR)
Connectivity / Interface: Standard 10/100BaseTX, Parallel IEEE 1284, Sedal RS-232C
KUIO LV Expansion SLots (2): Optional Printer Hard Disk Drive
Optional IB-22 Enhanced Wireless NIC; lB-20 101100BaseTX, 10Base2
Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI
Driver: KX Driver for WindowsTM, PPD for Mac, PPD for Linux/UNIX
Utilities: KM-NET Viewer, KM-NET Remote Operation Panel, KM-NET Job Manager,
KM-NET Pdnter Disk Manager, Network Advanced Setup Utilities,
PRESCRIBE Utilities
SCAN:
Resolution: 200, 300, 400, 600 DPI
Scab Speed: Up to 35 Sheets Per Minute
File Formats: PDF, TIFF
Connectivity: Standard NS-30 10/100BaseTX
Supported Protocols: TCP/IP
Scanning Features: KM Document Flow System - Document Management System,
Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN
Driver: TWAIN Ddver
Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM
Scanner;.Address Book, Address Book Editor, LDAP Converter. Utility,
Network Advanced Setup Utilities
Printer Hard Disk Drive:
Enables~DocumentPrinting and e-MPS Functions; Private Print, Job Storage, Quick Copy,
Proof & Hold, Virtual
MailBoxes, Bar Code
fax/network fax: FAX SYSTEM (F)
Compatability: Super G3
Transmission Speed: Approximately 3 Seconds per page
Modem Speed: 33.6 Kbps with Auto Fallback
Data Compression: JBIG, MMR, MR, MH
Fax Memory: Std 8MB/Max 16MB
Ddver. KM Network Fax Ddver
Utilities: Address Book for NW Fax
Additional Features: Duplex TX/RX, Confidential RX/TX, Polling, Broadcasting, 2 in 1 RX,
additional options:
Job Separator (J-1402), Bar Code Reader (BC-1), 8MB Fax Memory Board (FM1-8MB), Stand
KM-2530
25 PPM Small Workgroup Multifunctional
Speed: 25 PPM [ Ma~ Monthly Duty Cycle: 85,000
Print: Fast 1200 dpi
Resolution: Copy: 600 x 600 dpi
basic specifications:
Configuration: Desktop Digital Copier with Standard 500 x 2 Paper Drawers Plus 200
Sheet Multi-Purpose Tray. Optional Network Printing, Scanning and
Network Fax.
R.e. solution: 600 x 600 DPI Resolution ! 256 Levels, Fast 1200 DPI Print Resolution
Copier Memory: Standard 32MB RAM, upgradeable to 160MB
Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom
Electrical Requirements: 120V, 60Hz, 12A
Dimensions: 23"W x 25"D x 29"H
Weight: 165 lbs
Max Monthly Volume: 85,000 Pages Per Month
output speeds:
Warm-Up Time: Within 60 Seconds, Program During Warmup, Auto Start
First Copy Out: 3.9 Seconds
Pages Per Minute: 25 Letter, 18 Legal, 15 Ledger
paper supply:
Standard Paper Sources: Dual 500 Sheet Drawers, 200 Sheet MPT, Auto Selection / Switching,
Add
Paper While Running
Drawer Paper Size: 5.5' x 8.5" - 11" x 17"
MPT Paper Size: 5.5" x 8.5" - 11" x 17'
Std / Max Paper Capacity: 1,200 / 4,200
Paper Weight: 16-28 lb Bond via Paper Drawers, 16 lb Bond -110 lb Index via MPT
Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes
copy functions:
imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECO
Continuous Copy: Up to 999, Auto Reset to 1
Additional Features: Auto Magnification and Paper Select, Batch Copy, Booklet Mode, Book
Mode, Combine Image, Covers,Erase Mode, Image Overlay, Image Rotate,
Image Reverse, Interrupt, 8 Job Programs, Margin Shift, Mirror. Image,
Page Numbering, Transparency Mode, 500 Management Codes, XY Zoom
paper handling options:
document processor: SRDF-2
Type: Reversing Automatic Document Processor
Acceptable Originals: 5.5" x 8.5" - 11" x 17", Mixed Size
Capacity: 100 Sheet RADF / 25 Letter Size Originals Per Minute
Paper Weight: 9-42 lb Bond
Dimensions / Weight: 21.8"W x 18.8"D x 5.4"H / 23 lbs
document processor: STDF-3
Type: Sheet Through Automatic Document Processor
Acceptable Originals: 5.5" x 8.5' - 11" x 17", Mixed Size
Capacity: 70 Sheet ADF / 25 Letter Size Originals Per Minute
Paper Weight: 9 -42 lb Bond
Dimensions / Weight: 21.8"W x 18.8"D x 4.8"H / 15.2 lbs
duplex unit: AD-63
Paper Size: 5.5" x 8.5" - 11" x 17"
Paper Weight: 17 - 21 lb Bond ·
Duplex Modes: Standard 1:2, 2:2, Book:.2, 2:1
finisher: DF-71
Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray:. 250 Sheets
Pa. per Size: Main: 8.5"x 11"- 11"x 17"; Sub: 5.5" x 8.5"- 11"x 17"
Paper Weight: 12 lb Bond - 110 lb Index
Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17"
Edge Staple Position: 3 Positions: Top Left, Bottom Left, Left/Top Side
Punch: Standard 2 and 3 Hole
Dimensions / Weight: 27.1"W x 23.5"D x 41.5'H / 110 lbs
saddle stitch finisher: DF-75
Stack Capacity: Main Tray: 1,000 Sheets
Paper Size: Main: 8.5" x 11"- 11" x 17"
Paper Weight: 16 lb Bond - 110 lb Index
Staple Capacity: 50 Sheets: 8.5" x 11"; 25 Sheets: 8.5" x 14", 11" x 17"
Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center
Saddle Stitch: 8.5" x 11", 11" x 17"; Upto 10 Sheets
Punch: Optional 2 and 3 Hole
Dimensions / Weight: 28.3"W x 23.7"D x 39.4"H / 86 lbs
internal finisher: DF-78
Stack Capacity: 500 Sheets
Paper Size: 8.5" x 11" -11" x 17"
Paper Weight: 16 lb - 28 lb Bond
Staple Capacity: 30 Sheets: 8.5" x 11"; 20 Sheets: 8.5' x 14" - 11" x 17'
Edge Staple Position: 1 Position
Dimensions / Weight: 12.2"W x 16.0'D x 6.3'H / 19.8 lbs
multi-bin mailbox: M-2107
Number of Trays: 7
Tray Capacity: 100 Sheets:5.5" x 8.5" - 8.5" x 11"; 50 Sheets: 8.5" x 14" - 11" x 17"
Paper W~eight: 17 - 21 lb Bond
Dimensions / Weight: 20.0"W x 15.7'D x 18.5"H / 22 lbs
punch unit: PH-2
Paper Size: 8.5" x 11" - 11" x 17"
Paper Weight: 17 lb Bond - 110 lb Index
Number of Holes: 2 and 3
Weight: 5.2 lbs
large capacity tray: PF-75
Paper Capacity: 3,000 Sheets
Paper Weight: 16 - 28 lb Bond
Paper Size: 8.5" x 11"
Dimensions / Weight: 23.2"W x 12.4"D x 23"H/48 lbs
dual paper drawers: PF-70
Paper Capacity.: 2 x 500 Sheets
Paper Weight: 16 - 28 lb Bond
Paper Size: 5.5" x 8.5" - 11' x 17"
Dimensions / Weight: 23.2"W x 12.4"D x 23"H/57.4 lbs
connectivity options:
print/scan: PRINT/SCAN SYSTEM (N)
PRINT:
Controller: Embedded PowerPC750 / 350 MHz Controller
Pn.'nter Memo~: Standard 32MB, Upgradeable to 288MB via 100 Pin DIMMS,
Optional e-MPS Printer. HDD, Standard CF Card Slot (Type 1)
Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL,PCL 5e), KPDL3 (PS3), KCGL (HP-
GL/2),
Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Printer
Fonts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3,
1 Bitmap Font
WindowsTM OS Compatibility: WindowsTM 951981MelNT4.x12000/XP
NovellTM OS Compatibility: Novell NetWareTM 3.x/4.xJ5.x
Mac OS Compatibility: OS 8.x/9.x/10.x
UNIX OS Compatibility: Sun OS 4.1 .x; Solafls 2.x; AIX, HP-UX (LPR)
Connectivity/Interface: Standard 10/100BaseTX, Parallel IEEE1284, Serial RS-232C
KUIO LV Expansion Slots (2): Optional Printer Hard Disk Drive
Optional IB-22 Enhanced Wireless NIC; lB-20 10/100BaseTX, 10Base2
Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI
Driver: KX Driver for WindowsTM, PPD for Mac, PPD for Linux/UNIX
Utilities: KM-NET Viewer, KM-NET Remote Operation Panel, KM-NET Job
Manager, KM-NET Pflnter Disk Manager, Network Advanced Setup
Utilities, PRESCRIBE Utilities
SCAN:
Resolution: 200, 300, 400, 600 DPI
Scan Speed: Up to 25 Sheets Per Minute
File Formats: PDF, TIFF
Connectivity: Standard N$-30 10tl00BaseTX
Supported Protocols: TCP/IP
Scanning Features: KM Document Flow System - Document Management System,
Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN
Ddver: TWAIN Ddver
Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM
Scanner Address Book, Address Book Editor, LDAP Converter Utility,
Network Advanced Setup Utilities
printer hard disk drive
Enables Document Printing and e-MPS Functions; Private Print, Job Storage, Quick Copy,
Proof & Hold, Virtual
MailBoxes, Bar Code
fax/network fax: FAX SYSTEM (F)
Compatability: Super G3
Transmission Speed: Approximately 3 Seconds per page
Modem Speed: 33.6 Kbps with Auto Fallback
Data Compression: JBIG, MMR, MR, MH
Fax Memory: Std 8MB/Max 16MB
Ddver: KM Network Fax Ddver
Utilities: Address Book for NW Fax
Additional Features: Duplex TX/RX, Confidential RX/TX, Polling, Broadcasting, 2 in I RX,
additional options:
Job Separator (J-1402), Bar Code Reader (BC-1), 8MB Fax Memory Board (FM1-8MB), Stand
CITY COUNCIL LETTER
MEETING OF: SEPTEMBER 22, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: REPLACEMENT OF COPIER AT BY: WILLIAM ELRITE BY:
CITY HALL
NO: DATE: SEPTEMBER 18, 2003
Over the past several months, staff from Public Works, the Library and City Hall have viewed
and attended demonstrations of several different copiers. This review included the following
vendors and copier models.
Vendor Copier Model
Consolidated Business Systems Kyocera Mita
Danka Toshiba
Loftier Minolta and Cannon
Marco Sharp
Metro Sales Ricoh
Savin Savin
Toshiba/Wagers Toshiba
Xerox Xerox
From this review and evaluation, the list was narrowed down to three copiers that would provide
the most cost-effective solution to our copying needs. These three copiers were Kyocera Mita,
Ricoh, and Sharp. These copy machines and vendors were evaluated in greater depth and staff
negotiated for additional cost savings over the original proposals. The result of this process is
that if we purchase a new copier for City Hall at the same time as the copiers are purchased for
Public Works and the Library we will receive a cost savings of approximately $5,000. We also
will receive a five-year lock on the maintenance costs for all three machines b~y purchasing them
from the same vendor.
When the 2003 budget was prepared we were not anticipating the need to replace the City Hall
copier. Subsequently this item was not included in the budget. However, due to under
expending on other maintenance items, the General Fund, General Government Buildings budget
does contain adequate funds to cover this purchase.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an
agreement with Coordinated Business Systems to purchase a Kyocera Mita copier for $21,260.
WE:sms
0309101COUNCIL
Attachments
COUNCIL ACTION:
City of Columbia Heights
Copier Quotes
Included for information only to show comparison of quotes
COPIER QUOTES 09/18/2003
CITY HALL
p Copier Maintenance Contract Projected
P Networking/ Contract Contract Contract Projected Projected 5 year
!Year 5 Total Cost
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4
Coordinated Business KM-7530 $21,260 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $34,760
PUBLIC WORKS
P Copier Maintenance Contract Projected
P Networking/ Contract Contract Contract 'Projected Projected 5 year
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost
Coordinated Business KM-3530 $8,483 35 Included $960 $960 $960 $960 $960 $13,283
LIBRARY
P Copier Maintenance Contract Projected
P Networking/ Contract Contract Contract Projected Projected 5 year
Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost
Coordinated Business KM-2530 $5,124 25 $840 $840 $840 $840 $840 $9,324
CITY COUNCIL LETTER
Meeting off October 13, 2003
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: _~ _/3x _ C~ License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the October 13, 2003 City Council meeting. This agenda
consists of applications for Contractor licenses for 2003.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for October 13, 2003 as presented.
COUNCIL ACTION:
TO CITY COUNCIL October 13, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
BLDG
CONTRACTORS LICENSES
*Silvemail Em. Ltd.
*Pierce Refrigeration
Walker Roof'mg Co.
*Rouse Mechanical
6603 36th Ave No., Crystal
1920 2nd Ave So. Anoka
2274 Capp Rd. St Paul
7320 Oxford St, St Louis Pk
$50.00
$50.00
$50.00
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~'~4~ I~. ~k~
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number [0~ ~ through (0~'~-/}
in the amount of $ "/~ ~'~.~1, .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS
10/10/2003 07:14:04 Check History GL050S-V06.55 COVERPAGE
GL540R
* *** C O U N C I L *** *
* *** C 0 U N C I L *** *
* *** C 0 U N C I L *** *
* *** C 0 U N C I L *** *
Report Selection:
Optional Report Title ....... 10/13/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Project .....................
Vendor.
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
105214 thru 105471
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J cOLrNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM
10/10/2003 07
BANK VENDOR
BANK CHECKING ACCOUNT
ARCTIC GLACIER
AT & T CONSUMER LEASE
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BRANTNER/NANCY
CENTER POINT ENERGY MINN
CLASS OF 1968
EAST SIDE BEVERAGE CO
EXTREME BEVERAGE
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GORMAN/GARY
GRIGGS-COOPER & CO
GUAMAN/BLANCA
HOHENSTEINS INC
INVENSYS METERING SYSTEM
JOHNSON BROS. LIQUOR CO.
JOHNSON PAPER & SUPPLY C
KOLOSKY/STEVE
MARK VII DIST.
MEDICINE LAKE TOURS
OTTNEY/LEANN
PAULUK/RICK
PAUSTIS & SONS
PETTY CASH - KAREN MOELL
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
RADIO SHACK
SANDBERG/CYNTHIA
SCHMIDTBAUER/SUE
THOMPSON/CHARLIE
TWIN CITIES NORTH CHAMBE
UNIVANCE - ACCTS RECEIV
UNIVERSITY OF MINNESOTA
XCEL ENERGY (N S P)
10,000 LAKES CHAPTER
AMERICAN BOTTLING COMPAN
ARCTIC GLACIER
BELLBOY CORPORATION
BRADLEY REAL ESTATES INC
CENTER POINT ENERGY MINN
CITY OF NEW BRIGHTON
COLUMBIA HEIGHTS I
DREWS/BRI~dg
· Check History
10/13/03 COUNCIL LISTING
CHECK NUMBER
105214
105215
105216
105217
105218
105219
105220
105221
105222
105223
105224
105225
105226
105227
105228
105229
105230
105231
105232
105233
105234
105235
105236
105237
105238
105239
105240
105241
105242
105243
105244
105245
105246
105247
105248
105249
105250
105251
105252
105253
105254
105255
105256
105257
105258
105259
105260
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 1
AMOUNT
204.24
47.82
30.00
665.00
35.00
1,576.82
211.55
7,074.05
320.00
1,893.72
12.78
66.85
31.10
3,439.21
22.50
1,022.60
1,000.00
3,238.81
533.86
240.48
6,123.70
1,722.00
84.96
50.00
922.00
151.33
132.60
866.76
11,364.73
161.53
21.27
221.02
17.28
287.72
16.00
57.51
135.00
25,631.01
175.00
585.45
106.56
8,588.32
11,337.87
29.45
2,751.78
5,441.29
25.00
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/10/2003 07 Check History GL540R-V06.55 PAGE 2
10/13/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
FRITZ COMPANY INC
GENUINE PARTS/NAPA AUTO
GORDON/DENISE
GOVERNMENT FINANCE OFFIC
GRIGGS-COOPER & CO
HINES/NATHAN
JOHNSON BROS. LIQUOR CO.
JOHNSON/THOMAS M
JUENEMANN/ANNIE
KELLY SIGNS & NEON LLC
MEDICINE LAKE TOURS
MINNESOTA TECH RESCUE SC
MORISSET/SIRENA
MURLOWSKI/JENNIFER
PETTY CASH - JOANNE BAKE
PETTY CASH - TOM JOHNSON
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
QWEST DEX
R3kNDOLPH~DANIELLE
ROBINSON/SHIRLEY
ROGERS/AMY
TRUPE/KATHY
VERIZON WIRELESS
WINDSCHITL/KEITH
WINE MERCHANTS
XCEL ENERGY (N S P)
WELLS FARGO - PAYROLL AC
AMERICAN BOTTLING COMPAN
D~RCTIC GLACIER
BELLBOY BkR SUPPLY
BELLBOY CORPORATION
CHISAGO LAKES DISTRIBUTI
COCA-COLA BOTTLING MIDWE
EAST SIDE BEVERAGE CO
EDLUND/DORINDA
ESCHELON
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HANSEN/KEVIN
HODYNSKY/WALTER
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
KUETHER DIST. CO.
CHECK NUMBER
105261
105262
105263
105264
105265
105266
105267
105268
105269
105270
105271
105272
105273
105274
105275
105276
105277
105278
105279
105280
105281
105282
105283
105284
105285
105286
105287
105288
105289
105290
105291
105292
105293
105294
105295
105296
105297
105298
105299
105300
105301
105302
105303
105304
105305
105306
105307
247,
AMOUNT
637.21
94.21
50.00
40.00
5,577.53
272.14
4,162.99
93.21
6.48
675.00
1,517.00
120.00
25.00
30.00
95.02
117.29
937.78
8,294.06
107.08
173.60
177.89
50.00
35.00
216.87
32.57
96.21
328.35
871.89
291.59
88.50
97.92
169.55
9,738.48
3,764.05
1,964.36
29,207.65
620.14
161.80
3,201.94
61.17
158.67
10,809.16
34.56
50.00
8,738.45
3,687.82
63,505.90
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/10/2003 07 Check History GL540R-V06.55 PAGE 3
10/13/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MARK VII DIST.
METROCALL - ATT MESSAGIN
MINNESOTA COACHES
PEPSI-COLA-7 UP
PETTY CASH - JOANNE BAKE
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRITS
PITNEY BOWES LOUISVILLE
PRENZLER/JUDITH
PURTLE/DAVID
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
QWEST DEX
SCHMIDT/JEANINE M
SCHMIDTZ/RUSSELL
SCHULTZ/CRAIG
VERIZON WIRELESS
VISA
ACE HARDWARE
ADVANCED GRAPHICS SYSTEM
ALL SAFE FIRE & SECURITY
AMERICAN LIBRARY ASSOCIA
AMERIPRIDE
ANDERSON/ROY
ANOKA COUNTY LIBRARY
A/qOKA COUNTY PROPERTY RE
ARCTIC GLACIER
ASPEN MILLS, INC.
ATLAS AUTO BODY
ATSSA
B & M AUTO ELECTRIC CO
BAIER/PAT
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BAUER BUILT TIRE & BATTE
BEISSWENGER'S HARDWARE
BFI OF MINNESOTA
BIFF'S,INC.
BONESTROO ROSENE ANDERLI
BRAKE & EQUIPMENT WAREHO
BRODART
BROOKLYN TRUCKING
BWBR ARCHITECTS
CARTE GRAPH SYSTEMS
CENTER POINT ENERGY MINN
CENTRAL RENTAL
CHET'S SHOES
105308 18,365
105309 84
105310 943
105311 76
105312 81
105313 179
105314 1,681
105315 238
105316 15
105317 1,225
105318 2,418
105319 150
105320 9
105321 3
105322 168
105323 70
105324 496
105325 8,199
105326 199
105327 223
105328 40
105329 59
105330 148
105331 53.
105332 53
105333 225
105334 359
105335 272
105336 3,462
105337 123
105338 317
105339 136
105340 1,416
105341 750
105342 879
105343 61
105344 584
105345 446
105346 3,658
105347 16
105348 264
105349 383
105350 650
105351 2,200
105352 35
105353 53
105354 177
68
07
5O
80
6O
28
35
00
70
00
98
14
20
67
95
00
43
90
66
43
00
40
77
25
20
00
08
20
07
45
37
68
67
83
56
75
13
37
49
49
05
40
00
00
35
24
40
ACS FINANCIAL SYSTEM
10/10/2003 07
Check History
10/13/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
CITY WIDE LOCKSMITHING
CLARK PRODUCTS INC
COMP USA INC
CONNELLY INDUSTRIAL
CONSTRUCTION ENGINEERING
CREIGHTON BRADLEY GUZZET
D ROCK CENTER
DAHLGREN SHARDLOW & UBAN
DANKA
DANKA OFFICE IMAGING
DAVES SPORT SHOP
DAVIES WATER EQUIPMENT C
DEMCO
DIAMOND VOGEL PAINTS
EASTMAN KODAK
EMP
ENTERPRISE NETWORK SYSTE
FARMERS'S MILL & ELEVATO
FIDELITY SERVICES INC
FLEXIBLE PIPE TOOL CO.
G & K SERVICES
GALE GROUP/THE
GENEP~AL ELECTRIC CO
GENERAL PARTS & SUPPLY C
GENUINE PARTS/NAPA AUTO
GERTENS GREEN-HOUSE
GOODIN CO.
GOPHER BEARING COMPANY
GRAFIX SHOPPE
GREATER METROPOLITAN HSG
GROSSE/PAUL
HARMON GLASS & GLAZING
HARVEST PAINT
HASSAN SAND & GRAVEL
HEIGHTS - FRIDLEY FLORAL
HEIGHTS ELECTRIC INC.
HOME DEPOT #2802
HOUCHEN BINDERY LTD
IDEAL ADVERTISING INC.
IKON OFFICE SOLUTION
INSTRUMENTAL RESEARCH IN
INTEGRATED LOSS CONTROL
IPC PRINTING
J B CONTROLS
JINDRA/PATRICIA
JRK, INC
KENNEDY & GRAVEN
CHECK NUMBER
105355
105356
105357
105358
105359
105360
105361
105362
105363
105364
105365
105366
105367
105368
105369
105370
105371
105372
105373
105374
105375
105376
105377
105378
105379
105380
105381
105382
105383
105384
105385
105386
105387
105388
105389
105390
105391
105392
105393
105394
105395
105396
105397
105398
105399
105400
105401
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 4
AMOUNT
119.95
54.41
435.03
312.85
5,256.44
187.50
191.17
14,005.73
215.79
39.53
250.00
189.14
46.35
278.71
929.00
1,012.69
314.18
1,980.72
4,822.12
710.25
468.64
182.64
63.90
100.11
112.73
447.30
383.08
11.16
720.00
25,000.00
45.48
114.64
880.00
460.72
59.64
440.00
31.92
262.55
375.00
305.39
601.65
306.00
146.68
224.45
70.00
1,275.87
2,400.00
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/10/2003 07 Check History GL540R-V06.55 PAGE 5
10/13/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
KEWATT/CHARLIE
KIWANIS CLUB
LAKE STATE REALTY SERVIC
LANDSCAPE ALTERNATIVES
LEAGUE OF MN CITIES INS
LOWRY CENTP~AL BOWLERS
LUBE-TECH
LUBES UNLIMITED
MAC QUEEN EQUIPMENT CO.
MACKEY~BRENDA
MASTER/LEO MULLEN
MENARDS CASHWAY LUMBER-F
METRO CASH REGISTER SYST
METRO FIRE
METROCALL - ATT MESSAGIN
MIDWAY FORD
MIDWEST ASPHALT CO.
MINNEAPOLIS SAW CO.
MINNESOTA'S BOOKSTORE
MN POLLUTION CONTROL AGE
MOBILE HEALTH SERVICES
MUNICIPAL SOFTWARE COMPA
MURZYN JR~DONALD J
MYAS - MN/AAU
NESCO INC
NFPA INTERNATIONAL
NORTHERN TOOL & EQUIPMEN
O'GARA/ANDREW
OFFICE DEPOT
OLSON'S PLUMBING
ONE-CALL CONCEPT-GOPHER
OUTSIDE MAINTENANCE INC
PARK SUPPLY INC
PC SOLUTIONS
PEPSI-COLA-7 UP
PETTY CASH - REBECCA LOA
PRO TUFF DECALS
PROSOURCE TECHNOLOGIES I
PUMP AND METER SERVICE I
RAPIT PRINTING - FRIDLEY
REGION TRUCK EQUIPMENT I
RESOURCE DOCUMENTS & ADV
RIME AUCTIONEER/MARK
ROBINSON LANDSCAPING INC
SAM GIBSON SEWER COMPANY
SCHENDAL/JUDY
105402
105403
105404
105405
105406
105407
105408
105409
105410
105411
105412
105413
105414
105415
105416
105417
105418
105419
105420
105421
105422
105423
105424
105425
105426
105427
105428
105429
105430
105431
105432
105433
105434
105435
105436
105437
105438
105439
105440
105441
105442
105443
105444
105445
105446
105447
105448
126.47
35.00
550.00
101.73
281.07
108.50
253 43
251 50
73 27
110 25
102 75
317 58
176 84
66 98
14 60
235 66
101,313 45
196 15
75 90
7,500 00
2,896 00
11,871 00
35 00
2,550 00
45 61
125 30
13 83
55 00
683 44
1,611 50
158 10
800 00
87 10
3,300 38
467.00
29.29
709.59
18,172.26
21.03
115.00
22.58
849.02
384.45
981.00
47.93
80.00
26.37
ACS FINANCIAL SYSTEM
10/10/2003 O7
Check History
10/13/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
SCHINDLER ELEVATOR CORP
SHORT ELLIOT HENDRICKSON
SIGN LANGUAGE & GOLDEN A
STAR TRIBUNE
STATE TREASURER BLD
STREICHER'S GUN'S INC/DO
SUN PUBLICATION
SYSTEMS SUPPLY INC.
TELEPHONE ANSWERING CENT
TESSMAN CO
TRUGREEN CHEMLAWN
VALUE LINE PUBLISHING IN
VECTOR INTERNET SERVICES
VERIZON WIRELESS
VIKING ELECTRIC SUPPLY
VOSS LIGHTING
WATSON APPRAISAL
WERNER ELECTRIC SUPPLY C
WESTON WOODS
WHEELER LANDSCAPE
WILSON DEVELOPMENT SERVI
XCEL ENERGY (N S P)
ZEP MANUFACTURING COMPAN
CHECK NUMBER
105449
105450
105451
105452
105453
105454
105455
105456
105457
105458
105459
105460
105461
105462
105463
105464
105465
105466
105467
105468
105469
105470
105471
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 6
AMOUNT
198.99
4,426.44
67.63
111.80
206.76
96.71
168.59
538.96
124.70
797.47
38.00
798.00
150.00
349.30
81.15
72.42
300.00
40.80
19.95
238.35
837.39
155.47
67.45
799,275.51 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
10/10/2003 07 o Check History GL540R-V06.55 PAGE 7
10/13/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
799,275.51
RECORDS PRINTED - 001406
ACS FINANCIAL SYSTEM
10/10/2003 07:14:07
FUND RECAP:
FUND DESCRIPTION
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
226 SPECIAL PROJECT REVENUE
235 RENTAL HOUSING
240 LIBP~ARY
265 CONFISCATED/FORFEITED PROP
278 JUVENILE JI3STICE GRD~qT
401 CAPITAL IMPROVEMENTS
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
653 STORM SEWER CONSTRUCT. FUND
701 CENT~AL GARAGE
720 DATA PROCESSING
880 PERMIT SURCHARGE
883 CONTRIBUTED PROJECTS-GEN
884 INSURANCE
885 ESCROW
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
59,780 78
2,683 50
7,557 61
157 75
495 40
2,694 45
187 50
25,000 00
79 83
7,110 83
42 36
19 11
3,326 80
107,608 06
47,363 53
3,983 53
2,827 08
699 13
1,501 89
247,637 26
116 56
1,391 71
7,512 85
17,243 81
206 76
1,012.69
3,743.14
247,291.59
799,275.51
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
................................
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
799,275.51
799,275.51
CITY COUNCIL LETTER
Meeting of: October 13, 2003
AGENDA SECTION: Items for ORIGINATING DEPT.: CITY MANAGER
Consideration Bldg. Inspection APPROVAL
NO: ~/~A-\
ITEM: Ordinance No 1463 to Adopt Bldg. B Y: ~hee~i, enyWhH ~es f~~~ BY: ~/f~--
Permit/Plan Review Fee Schedule and & on
Refund Policy
NO: DATE: Oct. 7, 2003
When we adopted the MN State Building Code by Ordinance 1456 in May of 2003, the new code
did not include a permit fee schedule. Cities have the option of adopting a fee schedule that has
been used in the past or develop a new one. As a matter of housekeeping our legal counsel advised
that we need to adopt the fee schedule again since it was last adopted in 1998 along with the 1997
Building Code that has been superceded with the adoption of the new code.
Therefore, staff is recommending the adoption of the Building Fee Schedule that is attached. There
has been no change to the fees. This is merely a procedural matter that is a requirement of the new
Building Code.
Staff also recommends the Council establish a refund policy required by the new code. The Policy
states that the building official may authorize refunding of not more than 80 percent of the permit
fee paid when no work has been done under a permit issued in accordance with this code. The
Building Official may also authorize refunding of not more than 80 percent of the plan review fee
when an application for a permit for which a plan review fee has been paid is withdrawn or
canceled before any plan reviewing is done. The Building Official shall only authorize refunding of
any fee paid when a written request has been submitted by the original applicant not later than 180
days after the date of fee payment.
RECOMMENDED MOTION: Move to waive the reading of Ordinance #1463, there being ample
copies available to the public.
Move to set the second reading of Ordinance #1463, being an Ordinance adopting a Permit/Plan
Review Fee Schedule and Refund Policy, for October 27, 2003 at approximately 7 pm in the
Council Chambers.
COUNCIL ACTION:
ORDINANCE 1463
BEING AN ORDINANCE ADOPTING THE PERMIT FEE SCHEDULES FOR BUILDING
CONSTRUCTION, PLUMBING/GAS, PIPING, HEATING/COOLING, FIRE SUPPRESSION,
WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK;
PROVIDING FOR THE COLLECTION OF PLAN REVIEW FEES; PROVIDING FOR THE
COLLECTION OF THE STATE SURCHARGE FEE; AND FORMALLY ESTABLISHING A
REFUND POLICY AS REQUIRED BY THE MN STATE BUILDING CODE.
Section 1. Permit Fees. The issuance of permits and the collection of fees shall be as authorized in
Minnesota Statutes 16B.62, subdivision 1. Therefore, Fees for Permits and Plan Reviews will be assessed
in accordance with the attached Fee schedule that is being adopted by the City of Columbia Heights. In
addition, a surcharge fee shall be collected on all permits issued for work governed by this MN State
Building Code in accordance with MN Statute 16B.70.
Section 2. Refund Policy. As required by the Minnesota State Building Code the following refund policy
will be adopted as part of this Ordinance. The Building Official may authorize refunding of not more than
80 percent of the permit fee paid when no work has been done under a permit issued in accordance with the
code. The Building Official may also authorize refunding of not more than 80 percent of the plan review
fee when an application for a permit for which a plan review fee has been paid is withdrawn or canceled
before any plan reviewing is done. The Building Official shall only authorize refunding of any fee paid
when a written request has been submitted by the original applicant not later than 180 days after the date of
fee payment.
Section 4. Effective Date of Ordinance. This ordinance shall be in full force and effect from and after
thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patty Muscovitz, Council Secretary
BUILDING PERMIT FEES
CITY OF COLUMBIA HEIGHTS
Valuation
Fee
Valuation
Fee,
$ 0 - 800
801 - 900
901 - 1,000
1,001 - 1,100
1.101 - 1,200
1,201 - 1,300
1,301 - 1,400
1,401 1,500
1,501 1,600
1,601 1,700
1,701 1,800
1,801 1,900
1,901 2,000
2,001 3,000
3,001 4,000
4,001 - 5,000
5,001 - 6,000
6,001 - 7,000
7,001 - 8,000
8,001 - 9,000
9,001 - !0,000
10,001 - 11,000
11,001 - 12,000
12,001 - 13,000
13,001 - 14,000
14,001 - 15,000
15,001 - 16,000
16,001 - 17,000
17,001 - 18,000
18,001 - 19,000
19,001 - 20,000
20,001 - 21,000
21,001 - 22,000
22,001 - 23,000
23,001 - 24,000
24,001 - 25,000
35.00
35.70
38.75
41.80
44.85
47.90
50.95
54.00
57.05
60.10
63.15
66.20
69.25
83.25
97.25
111.25
125.25
139.25
153.25
167.25
181.25
195.25
209.25
223.25
237.25
251.25
265.25
279.25
293.25
307.25
321.25
335.25
349.25
363.25
377.25
391.25
25,001 - 26,000
26,001 - 27,000
27,001 - 28,000
28,001 29,000
29,001 30,000
30 001 - 31,000
31 001 32,000
32 001 33,000
33.001 34,000
34 001 35,000
35 001 36,000
36 001 37,000
37 001 38,000.
38 001 39,000
39 ~)01 40,000
40,001 41,000
41,001 42,000
42,001 - 43,000
43,001 44,000
44,001 45,000
45,001 46,000
46,001 47,000
47,001 48,000
48,001 49,000
49,001 50,000
50,001 51,000
51,001 52,000
52,001 53,000
53,001 54,000
54,001 55,000
55,001 56,000
56,001 - 57,000
57,001 - 58,000
58,001 - 59,000
401.35
411.45
421.55
431.65
441.75
451.85
461.95
472.05
482.15
492.25
502.35
512.45
522.55
532.65
542.75
552.85
562.95
573.05
583.15
593.25
603.35
613.45
623.55
633.65
643.75
650.75
657.75
664.75
671.75
678.75
685.75
692.75
699.75
706.75
Valuation
$ 59,001 - 60,000
60,001 - 61,000
61,001 - 62,000
62,001 - 63,000
63,001 - 64,000
64,001 - 65,000
65,001 - 66,000
66,001 - 67,000
67,001 ~ 68,000
68,001 - 69,000
69,001 - 70,000
70,001 - 71,000
71,001 - 72,000
72,001 - 73,000
73,001 - 74,000
74,001 - 75,000
75,001 - 76,000
76,001 - 77,000
77,001 - 78,000
78,001 - 79,000
79,001 - 80,000
80,001 - 81,000
81,001 - 82,000
82,001 - 83,000
83,001 - 84,000
84,001 - 85,000
85,001 - 86,000
86,001 - 87,000
87,001 - 88,000
88,001 - 89,000
89,001 - 90,000
90,001 - 91,000
91,001 - 92,000
92,001 - 93,000
93,001 - 94,000
94,001 - 95,000
95,001 - 96,000
96,001 - 97,000
97,001 98,000
98,001 99,000
99,001 -100,000
100,001 -101,000
101,001 -102,000
102,001 -103,000
103,001 -104,000
104,001 -105,000
105,001 -106,000
Fee
713.75
720.75
727.75
734.75
741.75
748.75
755.75
762.75
769.75
776.75
783.75
790.75
797.75
804.75
811.75
818.75
825.75
832.75
839.75
846.75
853.75
860.75
867.75
874.75
881.75
888.75
895.75
902.75
909.75
916.75
923.75
930.75
937.75
944.75
951.75
958.75
965.75
972.75
979.75
986.75
993.75
999.35
1,004.95
1,010.55
1,016.15
1,021.75
1,027.35
Page 2
Valuation
106,001 -107,000
107,001 -108,000
108,001 -109,000
109,001 -110,000
110,001 -111,000
111,001 -112,000
112,001 -113,000
113,001 -114,000
114,001 -115,000
115,001 -116,000
116,001 -117,000
117,001 -118,000
118,001 -119,000
119,001 -120,000
120,001 -121,000
121,001 -122,000
122,001 -123,000
123,001 -124,000
124,001 -125,000
125,001 -126,000
126,001 -127,000
127,001 -128,000
128,001 -129,000
129,001 -130,000
130,001 -131,000
131,001 -132,000
132,001 -133,000
133,001 -134,000
134,001 -135,000
135,001 -136,000
136,001 -137,000
137,001 -138,000
138,001 -139,000
139,001 -140,000
140,001 -141,000
141,001 -142,000
142,001 - 143,000
143,001 - 144,000
144,001 - 145,000
145,001 - 146,000
146,001 -147,000
147,001 -148,000
148,001 -149,000
149,001 -150,000
150,001 -151,000
151,001 -152,000
152,001 -153,000
Fee
1032.95
1038.55
1044.15
1049.75
1055.35
1060.95
1066.55
1072.15
1077.75
1083.35
1088.95
1094.55
1100.15
1105.75
1111.35
1116.95
1122.55
1128.15
1133.75
1139.35
1144.95
1150.55
1156.15
1161.75
1167.35
1172.95
1178.55
1184.15
1189.75
1195.35
1200.95
1206.55
1212.15
1217.75
1223.35
1228.95
1234.55
1240.15
1245.75
1251.35
1256.95
1262.55
1268.15
1273.75
1279.35
1284.95
1290.55
Valuation
154,001
155,001
156,001
157,001
158,001
159,001
160,001
161,001
162,001
163,001
164,001
165,001
166,001
167,001
168,001
169,001
170,001
171,001
172,001
173,001
174,001
175,001
176,001
177,001
178,001
179,001
180,001
181,000
182,001
183,001
184,001
185,001
186,001
187,001
188,001
189,001
190,001
191,001
192,001
193,001
194,001
195,001
196,001
197,001
198,001
199,001
200,001
- 155,000
- 156,000
- 157,000
- 158,000
- 159,000
160,000
- 161,000
162,000
- 163,000
164,000
165,000
- 166,000
167,000
- 168,000
169,000
170,000
171,000
172,000
~ 173,000
174,000
175,000
176,000
- 177,000
178,000
- 179,000
180,000
- 181,000
- 182,000
- 183,000
- 184,000
- 185,000
- 186,000
- 187,000
- 188,000
- 189,000
- 190,000
- 191,000
- 192,000
- 193,000
- 194,000
- 195,000
- 196,000
- 197,000
- 198,000
- 199,000
- 200,000
- 201,000
Fee
1,296.15
1,301.75
1,307.35
1,312.95
1,318.55
1,324.15
1,329.75
1,335.35
1,340.95
1,346.55
1,352.15
1,357.75
1,363.35
1,368.95
1,374.55
1,380.15
1,385.75
1,391.35
1,396.95
1,402.55
1,408.15
1,413.75
1,419.35
1,424.95
1,430.55
1,436.15
1,441.75
1,447.35
1,452.95
1,458.55
1,464.15
1,469.75
1,475.35
1,480.95
1,486.55
1,492.15
1,497.75
1,503.35
1,508.95
1,514.55
1,520.15
1,525.75
1,531.35
1,536.95
1,542.55
1,548.15
1,553.75
Page 3
$100,001.00 to $500,000.00
$993.75 for the first
$100,000.00 of valuation plus
$5.60 for each additional
$1,000.00 or fraction thereof
up to and including
$500,000.00.
$500.001.00 to $1,000,000.00
$3,233.75 for the first
$500,000.00 plus $4.75 for each
additional $1,000.00 of value
or fraction thereof to and
including $1,000,000.00.
$1,000,00!.00and up
$5,608.75 for the first
$1,000,000.00 of value plus
$3.65 for each additional
$1,000.00 of value or fraction
thereof.
Plan Review Fees
65% of Permit Fees
Investigation Fees - Equal to
and in addition to permit fee.
Surcharge: Value x .0005
with minimum charge of $.50
HEATING/COOLING PERMITS
Fees for Residential Mechanical Permits shall be calculated as follows on a per unit basis, with a minimum
permit fee of $35.00. Surcharges shall be a flat $.50 per permit.
Air Conditioner $25
Air to Air Exchanger $15
Chimney liner $10
Ductwork $10
Fireplace (Gas or Wood) $50
Furnaces/boilers up to 125,000 btu input $50
Furnaces/boilers over 125,000 btu input $75
Gas Dryer $10
Gas Piping $10
Gas Range/Oven $10
Gas Grill $10
Pool Heater $10
Fees for Commerical/Industrial/lnstitutional Mechanical Permits will be based on total cost of work calculated
by using the Building Permit Fee Schedule. The total cost of work shall include all labor and materials
supplied by the contractor. The minimum Permit fee shall be $35.00. The surcharge shall be calculated by
taking the value x .0005
PLUMBING/GAS PIPING PERMITS
Residemial Permit Fees shall be computed on the basis of the number of fixtures provided for in the permit in
accordance with the following schedule:
Residential is defined as single family, two family dwelling, townhouse unit and multi-family unit.
Fees for Group "A" fixtures at $10.00 each with a minimum fee of $35.00
Bathtub floor drain sink
Bidet pool heater water closet
Backflow prev. laundry tray Washer
Dryer lavatory Water softener
Dishwasher shower Water Heater
Gas Piping
Water supply-inside
Sewer repair-inside
Water supply-outside
Sewer supply-outside
Surcharges for all plumbing permits are a flat $.50 when there is a Permit Fee under $1,000.
Fees for Commercial/Industrial/Institutional Plumbing Installations/Repairs will be based on the total cost of
the work calculated by using the Building Permit Fee Schedule. The total cost of the work shall include all
labor and materials supplied by the Contractor. The Minimum Fee shall be $35.00. The surcharge shall be
calculated by taking the value x .0005
SEWER/WATER PERMITS
Permits will be required for all installation, alterations, repairs of any domestic water or sewer lines,
commercial water/sewer lines or any water line to be used for fire suppression systems. For any job requiring
City crews to make a water or sewer tap, the Contractor must provide an OSHA approved trench box before
City Crews will perform tapping operations. Fees will be $35 plus parts and tax when applicable. Surcharges
will be a flat $.50 for all sewer/water permits when permit fee is under $1,000.
PERMITS FOR WATER METERS
The fees collected for the installation of water meters for residential, commercial, industrial, institutional
installations will be calculated at 15% over the cost of the meter, plus sales tax. No surcharge will be
collected.
FIRE SUPPRESSION/SPRINKLER PERMITS
Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the cost
of the job.
DEMOLITION PERMITS
Permit fees and surcharges will be based on same schedule as for a building permits, based on the cost of the
job.
MOVING PERMITS
Fees for the moving or raising of any minor 'Ouilding such as a utility building or garage will be calculated at a
fee of $50.00 per structure.
Fees for the moving or raising of all other building will be calculated at a fee of $100 per structure.
Permits will be require if passing through the City off of US Highways or County streets. Fees to be
calculated at $50 per structure.
INSTALLATION/REMOVAL of FLAMMABLE/COMBUSTIBLE STORAGE TANKS and LP GAS
TANKS
Fees for the installation, removal, or alteration of any above ground or below ground storage tanks or LP tanks
will be calculated at $30 per tank. All installations must be approved by the State Fire Marshall and local Fire
Dept.
STREET EXCAVATION/DUMPSTER PERMITS
Permits are obtained at the Public Works Dept. Fees will be charged for the permits, but no surcharge is
collected.
CITY COUNCIL LETTER
Meeting of: October 13 2003
AGENDA SECTION: Other Ordinances and Resolutions ORIGINATING DEPT.: CITY MANAGER
NO: '-'/-. ,4 -')- Community Development APPROVAL
ITEM: O rdinanceNo. 1460, Amendment of Ora//853, BY: Tim Johnson BY: XJ~~
pertaining to Zoning & Dev Ordinance #1428 DATE: October 6, 2003
NO:
A request to amend certain sections of the Zoning and Development Ordinance as related to the adoption of Columbia
Heights Design Guidelines.
Background:
The Columbia Heights Design Guidelines process that started in 2002 in now complete and ready for adoption. As a part of
this process, the Columbia Heights Design Guidelines Task Force has recommended certain zoning amendments necessary
in order to keep the Design Guidelines document and the Zoning and Development Ordinance consistent.
Certain Zoning and Development Ordinance amendments have been recommended by the Task Force, Planning
Commission, and the planning consultants involved with the adoption of the Columbia Heights Design Guidelines. These
amendments are attached and have been identified as necessary in order to keep document consistency, and to ensure that
guidelines are effective, useful, and serve their purpose. The changes are minor in nature, covering various sections of the
ordinance, including building design standards, lighting standards, off-street parking standards, setbacks, landscaping
standards, mixed-use district standards, and the establishment of a new Design Overlay District. Some of these changes are
also expected to facilitate redevelopment activities, such as the Kmart site. A presentation on the guidelines and related
amendments was given by City design consultant URS and City staff at a prior City Council work session. At the last City
Council meeting, the issue of waivers from the guidelines was addressed, and staff will continue to look at this issue.
Recommendation:
The Planning Commission at their August 6, 2003 meeting recommended approval of attached amendments to the City
Council. Staff recommends approval of Ordinance No. 1460, being an ordinance amending Ordinance No. 853, pertaining
to Zoning and Development Ordinance No. 1428.
Recommended Motion: Move to waive the reading of Ordinance No. 1460, there being ample copies available to the
public.
Move to adopt Ordinance No. 1460, being an ordinance amending Ordinance No. 853, pertaining to Zoning and
Development Ordinance No. 1428.
Attachments: Ordinance No. 1460
COUNCIL ACTION:
ORDINANCE NO. 1460
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO ZONING AND DEVELOPMENT ORDINANCE
#1428
The City of Columbia Heights does ordain:
Section 1:
Section 9.614 Building Design Standards.
Section 9. 614 shall be amended to read as follows:
5) Design Guidelines. The City Council may adopt by resolution design guidelines
that shall apply to designated areas or districts of the City with greater specificity
than the standards in this section. Where there is a conflict between the design
guidelines and the standards in this section, the guidelines shall apply.
9.614 Building Design Standards.
3) Building Materials and Design.
Currently reads:
3) (b) At least 30% of the first floor faCade that faces a public street, sidewalk or parking
lot shall be windows or doors of clear of lightly tinted glass that allows views into and
out of the building at eye level for non-residential uses.
Shah be amended to read as follows:
3) (b) At least 20% 20% of the first floor faqade that faces a public street, sidewalk or
parking lot shall be windows or doors of clear of lightly tinted glass that allows views
into and out of the building at eye level for non-residential uses.
9.611 Lighting:
Currently reads:
Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that
conceals the light source from view and prevents light from shining on adjacent property. At
no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or
industrial districts.
Shah be amended to read as follows:
Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-offtype that
conceals the light source from view and prevents light from shining on adjacent property. At
no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or
industrial districts, with the exception of architectural up-lighting or landscape lighting.
Section 9.612 Currently reads:
8) Off-street Parking District. Should the City establish a public off-street parking district, those
uses located within the district shall be exempt from providing off-street parking spaces as required
herein.
Shall be amended to read as follows:
8) Off-street Parking District. Should the City establish a public off-street parking district,
those uses located within the district shall be exempt from providing off-street parking
spaces as required herein.
The CBD, Central Business District, is established as a public off-street parking
district, so that nonresidential uses are exempt from providing off-street parking
spaces as required herein. Residential uses, including those in mixed-use buildings,
shall provide off-street parking as required herein.
Section 9.1006 CBD, Central Business District
Shall be amended to read as follows:
5)
Off-Street Parking. The CBD, Central Business District, shall be considered an Of-
Street Parking District in which off-street parking is not required for nonresidential
land uses. Residential uses, including those in mixed-use buildings, shall meet the
parking requirements of Section 9.612.
Section 9.1003 Lot Dimensions, Height and Bulk Requirements
Currently reads:
LB GB CBD
Minimum Lot Area 6,000 sq. ft. 6,000 sq. ft.
Minimum Lot Width 50 feet 40 feet 20 feet
Minimum Lot Depth
LOt Area Per Dwelling Unit
Single Family Dwelling 6,500 sq. ft
Multiple Family Dwelling
Efficiency 1,200 sq. ft 1,200 sq. ft
One bedroom 1,800 sq. ft. 1,800 sq. ft
Two bedroom 2,000 sq.'ff 2,000 sq. ft.
Three bedroom 2,500 sq. ft. 2,500 sq. ft.
Additional bedroom 400 sq. ft. 400 sq. fr
Congregate Living Units 400 sq. ft 400 sq. ft.
Hotel or motel 400 sq. ft
Hospital 600 sq. ft
Buildinlg Setback Requirements
Front Yard 12 feet 15 feet 1 foot
Side Yard 15 feet None None
Comer Side Yard 10 feet 15 feet 1 foot
Rear Yard 20 feet 20 feet 10 feet
Parking Setback Requirements
Front Yard 12 feet 15 feet I foot
Side Yard 5 feet 5 feet None
Comer Side Yard 12 feet 15 feet 1 foot
Rear Yard 5 feet 5 feet 5 feet
Maximum Height 35 feet 35 feet
Maximum Lot Coverage
Floor Area Ratio 1.0 6.0
Section 9.1003 Lot Dimension, Height and Bulk Requirements.
Shall be amended to read as follows'
LB GB CBD
Minimum Lot Area 6,000 sq. fi. 6,000 sq. ft.
Minimum Lot Width 50 feet 40 feet 20 feet
Minimum Lot Depth
Lot Area Per Dwelling Unit
Single Family Dwelling 6,500 sq. ft.
Multiple Family Dwelling
Efficiency 1,200 sq. fi. 1,200 sq. ft.
One bedroom 1,800 sq. ft. 1,800 sq. ft.
Two bedroom 2,000 sq. ft. 2,000 sq. ft.
Three bedroom 2,500 sq. ft. 2,500 sq. ft.
Additional bedroom 4-00 sq. ft. 400 sq. ft.
Congregate Living Units 400 sq. ft. 400 sq. ft.
Hotel or motel 400 sq. ft.
Hospital 600 sq. fi.
Building Setback Requirements
Nonresidential/Mixed-Use Front Yard None
Residential Front Yard 5 feet
Front Yard !2 feet 15 feet 4- None
Side Yard 15 feet None None
Comer Side Yard I0 feet 15 feet 1 foot
Rear Yard 20 feet 20 feet 10 feet
Parking Setback Requirements
Front Yard 12 feet 15 feet I foot
Side Yard 5 feet 5 feet None
Comer Side Yard 12 feet 15 feet I foot
Rear Yard 5 feet 5 feet 5 feet
Maximum Height 35 feet 35 feet
Maximum Lot Coverage
Floor Area Ratio 1.0 6.0
9.613
5)
Landscaping and Screening.
Screening Requirements. Screening shall be provided in accordance with the following
requirements:
Currently reads:
a) All off-street parking areas cont.aining six (6) or more parking spaces and located
adjacent to or across a public right-of-way (street or alley) from a residential or
residentially zoned property, the parking area shall be screened along the boundary
with the residential use. Where any commercial or industrial use is located adjacent
to or across a public right-of-way (street or alley) from a residential or a residentially
zoned property, the commercial or industrial use shall be screened along the
boundary with the residential use.
Shall be amended to read as follows:
a) All off-street parking areas containing six (6) or more parking spaces and located
adjacent to ............ *.,...4.~.~ f ~...~ ..- ~,~.a c-.-~,,, a residential or
residentially zoned property, the parking area shall be screened along the boundary
with the residential use. Where any commercial or industrial use is located adjacent
to ............ ,.~:~ .~h, ^c ...... r~,.~, ^,. ~n,~,a or across a public alley from a
residential or a residentially zoned property, the commercial or industrial use shall be
screened along the boundary with the residential use.
6)
Section 9.613 6)
Shall be amended to read as follows:
Screening of Parking Areas from Adjacent Properties. All parking and loading areas
(including drive-through facilities, pump island service areas and stacking spaces)
abutting a public street or sidewalk shall provide:
a) A landscaped frontage strip at least 5 feet wide along the public street or
sidewalk. If a parking area contains over 100 spaces, the minimum required
landscaped frontage strip shall be increased to 8 feet in width.
b) Screening consisting of either a masonry wall, fence, berm or hedge or
combination that forms a screen a minimum of 3 feet in height, a maximum of 4
~ feet in height, and not less than 50 percent opaque on a year-round basis. For
reasons of personal safety and security, parking lot screening should allow clear
visibility of pedestrians above the 3-foot high viewing range.
c) Trees shall be planted at regular intervals of no greater than 50 feet within the
frontage strip.
Section 9.1203 Mixed Use Development District Types
Currently reads:
Mixed Use Development District Types. The City's Comprehensive Plan identifies three
distinct mixed-use development oppommities with the City.
1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is
to promote development and redevelopment that facilitates linkages and interaction of
transit services, housing and neighborhood services. The focus of land use within this
district is to ensure a pedestrian friendly environment and pedestrian connections to and
from residential development and transit facilities. The mix of land use shall be 60
percent service-oriented commercial/retail and 40 percent high density residential
development (12 units/acre minimum).
Section 9.1203 Mixed Use Development District Types
Shall be amended to read as follows:
Mixed Use Development District Types. The City's Comprehensive Plan identifies three
distinct mixed-use development opportunities with the City.
1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is
to promote development and redevelopment that facilitates linkages and interaction of
transit services, housing and neighborhood services. The focus of land use within this
district is to ensure a pedestrian friendly environment and pedestrian connections to and
from residential development and transit facilities. The mix of land use shall be 60
de~qepme~ flexible to help facilitate a successful development (12 units/acre
minimum).
4)
4)
Section 9.1205 Performance Standards. The following performance standards shall be
applied to all mixed-use developments.
Currently reads:
1) The minimum size of a mixed-use development shall be five (5) acres.
Shall be amended to read as follows:
1) The minimum size of a mixed-use development shall be
flexible to help facilitate a successful development.
Section 9.1301 General Provisions
Currently reads:
Establishment of Overlay District. The following overlay districts are established:
a) Floodplain Management Overlay District
b) Shoreland Management Overlay District
Section 9.1301 General Provisions
Shall be amended to read as follows:
Establishment of Overlay District. The following overlay districts are established:
a) Floodplain Management Overlay District
b) Shoreland Management Overlay District
c) Design Overlay District
Section 9.1304
Shall be amended to read as follows:
1) Purpose: The Design Overlay Districts are established to increase the visual
appeal and pedestrian orientation of certain major street corridors within the City,
thereby increasing the economic vitality of these corridors, and to support the goals
of the Comprehensive Plan.
2)
Establishment. The following design overlay districts are established:
a) Central Avenue Design District
b) 40th Avenue Design District
c) Highway Design District
3)
b)
Design Guidelines. The Columbia Heights Design Guidelines shall apply to
development within the Design Districts. The Columbia Heights Design
Guidelines are hereby incorporated into this ordinance by reference in order
to:
Guide developers or business owners wishing to propose expansions,
renovations or new construction of buildings or parking within the Design
Districts;
Assist City officials and staff in reviewing development proposals.
4) Applicability of Design Guidelines.
Design guidelines shall apply to all nonresidential, mixed-use and/or multi-family
buildings, and to the following activities:
· New construction;
· Any exterior changes, including repainting, with the exception of replacement or
repair of existing materials;
Any internal remodeling or expansion activity that increases the overall size of the
building by 10 percent or more;
· Any development or expansion of parking areas that would result in a lot with more
than four parking spaces.
· Minor alterations such as repainting may be handled administratively, as
determined by the City Planner.
The guidelines are intended to be mandatory. It is assumed that the intent of the
guidelines shall be met; however, it is understood that there may be ways to achieve
the same design objective. The City may permit alternative approaches that in its
determination, meet the objective(s) of the guidelines(s) equally well.
The guidelines shall apply only to the building or site elements being developed or
altered. That is, a proposal for changes to a building would be required to meet
only those standards that pertain to buildings, while changes to a parking area
would be required to meet all standards for parking areas, but not for buildings.
The City Planner will make the initial determination as to which standards are
applicable.
Design Review shall be conducted as part of the site plan review process, as specified
in Section 9.413.
Section 2:
This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading:
Second Reading:
Date of Passage:
September 22, 2003
October 13, 2003
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Mayor Julienne Wyckoff
CITY COUNCIL LETTER
Meetin~ of: October 13, 2003
AGENDA SECTION: Other Ordinances and Resolutions ORIGINATING DEPT.: CITY MANAGER
NO: '7- A - ~ Community Development APPROVAL
1462, Amendment of Ord #853, BY: Tim Johnson BY: /~-~~
ITEM:
Ordinance
No.
pertaining to Zoning & Dev Ordinance #1428 DATE: October 6, 2003
NO: Kmart Redevelopment Site Rezoning
Background: This is a request to rezone the properties located at 4707, 4747, 4757, 4801, 4811, and 4849
Central Avenue NE from General Business (GB) to Mixed-Use Development District (MXD). The Kmart site has
been vacant since spring 2002, but since this time has generated no legitimate commercial reuse opportunities. The
site is no longer a viable big-box commercial site because of location, poor sightlines and a weak commercial/retail
market. The proposed rezoning identifies not only the Kmart site itself, but also the adjacent commercial
businesses between 47th and 49~ Avenue. The Mixed-Use designation allows for the existing commercial to either
stay 'as is' or to be redeveloped into new commercial. The Mixed-Use designation also allows for high-density
residential development, which is a necessary component in order for the project to succeed.
A rezoning requires the City Council make the necessary findings identified in the Zoning Ordinance in order to
approve a rezoning request. One of the findings is consistency with the City Comprehensive Plan, which has
recently changed to a Transit-Oriented Mixed-Use designation. It should be noted that the Metropolitan Council
recently reviewed and accepted the City request for a simple Comprehensive Plan amendment to allow for the
future use of this property to be changed from a strictly commercial land use district to a Transit-Oriented Mixed-
Use District. The purpose of the Mixed-Use District is to promote efficient use of existing infrastructure, create
neighborhood linkages and ensure sensitivity with adjacent areas, provide appropriate transitions, create pedestrian
circulation and safety, and increase the quality of life and community image of Columbia Heights. The proposal to
redevelop the Kmart site into a mixed-use pedestrian friendly urban style redevelopment project meets with the
purpose identified above and fits with the overall goals of the City and the Mixed-Use Development District.
In May 2003, the City of Columbia Heights initiated a planning process for the redevelopment of the Kmart site,
and appointed an eleven member advisory committee to make recommendations and review the proposed project.
As part of this process, the committee met on August 7, 2003, and gave their strong support to the Kmart
Redevelopment Concept Plan. The ordinance if adopted tonight, will be officially in effect November 13, 2003.
Recommendation: The Planning and Zoning Commission held a public hearing on September 2, 2003, and
unanimously recommended approval of this rezoning request. Staff also recommends approval of Ordinance No.
1462, which is an ordinance rezoning the subject properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central
Avenue from GB, General Business to MXD, Mixed-Use District.
Recommended Motions:
Move to waive the reading of Ordinance No. 1462, there being ample copies available to the public.
Move to adopt Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining to Zoning
and Development Ordinance No. 1428, pertaining to the rezoning of certain properties at 4707, 4747, 4757,
4801, 4811, and 4849 Central Avenue NE.
Attachments: Ordinance No. 1462; Rezonin~ Area Map
COUNCIL ACTION:
ORDINANCE NO. 1462
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, PERTAINING TO ZONING
AND DEVELOPMENT ORDINANCE NO 1428, PERTAINING TO THE REZONIING OF
CERTAIN PROPERTIES LOCATED AT 4707, 4747, 4757, 4801, 4811, 4849 CENTRAL AVENUE
Section 1:
WHEREAS, the City of Columbia Heights established the 'Kmart Redevelopment Advisory Group' to
undertake a planning process to determine appropriate redevelopment of the Kmart Redevelopment Project
area; and
WHEREAS, the City of Columbia Heights recognizes that the current Kmart site has many detriments
that prevent it fi-om being reused strictly as a commercial site, recognizing a housing component is
necessary in order for a successful redevelopment project to occur; and
WHEREAS, rezoning from GB, General Business District to MXD, Mixed-Use District provides
flexibility in the project redevelopment, and allows for both commercial and residential components as part
of the redevelopment project area; and
WHEREAS, the rezoning is consistent with the City Comprehensive Plan, and is in the public interest
and not solely for the benefit of a single property owner; and
WHEREAS, the existing use of the property and the zoning classification of the property within the
general area of the Kmart site are compatible with the proposed Mixed-Use Zoning classification, and
Wl:W~REAS, there has been a change in the character and trend of development in the general area of
the Kmart property, which has taken place since the original commercial zoning designation, which
necessitates the need to consider rezoning for a more appropriate use; and
BE IT FURTHER RESOLVED that the Planning Commission has reviewed and recommends approval
of the proposed rezoning from GB, General Business to MXD, Mixed-Use District.
Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading: September 22, 2003
Second Reading: October 13, 2003
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
City of Columbia Heights
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Fig.re 1 - Zoning and Site Data
August 2003
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CITY COUNCIL LETTER
Council Meeting off October 13, 2003
AGENDA SECTION: ORDINANCES AND ORIGINATING CITY
RESOLUTIONS ~_/,2k _ct DEPARTMENT: MANAGER'S
NO: CITY MANAGER'S APPROVAL ..
ITEM: ORDINANCE 1461, BEING AN BY: TOM JOHNS BY:
ORDINANCE ESTABLISHING AN POLICE CHIEF~' ¥ DATE:
ABATEMENT OF PUBLIC NUISANCES DATE: 10-2-03 ~
PROCESS
NO:
BACKGROUND:
The City of Columbia Heights for many years has had a Public Nuisance ordinance on the books. This ordinance
includes such things as animal complaints, snow removal, noxious weed abatement, etc. Under our current
Public Nuisance Ordinance, with the exception of noxious weeds, the city cannot abate a nuisance and recover
costs of the abatement from the property owner. This would include the extremely high cost of cleanup created if
we were to have a chemical cleanup such as a Meth Lab.
We can charge a person with allowing a Public Nuisance, but in most cases this would mean the paying of a
misdemeanor fine of up to $1000 and/or imprisonment of up to 90 days or both. In most cases the fine on any
misdemeanor ordinance violation runs no more than $50. It would also be up to a judge to determine if
restitution would be paid or not.
ANALYSIS/CONCLUSION:
Staff believes that some public nuisances are recurring problems that are not necessarily resolved with the issuing
of a citation. Staff feels that by having the means to rectify and cleanup an ongoing public nuisance, and having
the means to recover the cost of this cleanup, would assist us in keeping public nuisances to a minimum in our
community. It is the recommendation of staffthat the city council hold the second reading of the attached
ordinance and adopt it at the October 13, 2003, City Council meeting.
RECOMMENDED MOTION:
Move to waive the reading of Ordinance 1461, there being ample copies available to the public.
RECOMMENDED MOTION:
Move to adopt Ordinance 1461, being an Ordinance Establishing an Abatement of Public Nuisances Process.
COUNCIL ACTION:
ORDINANCE 1461
BEING AN ORDINANCE
ESTABLISHING ABATEMENT OF
PUBLIC NUISANCES PROCESS
The City of Columbia Heights does hereby establish Chapter 8, Article VI, Section 1 of the City
Code to read as follows:
§ 8.601 DUTIES OF CITY OFFICERS.
(1) The City Engineer, Public Works Superintendent, Police Department, Fire Department,
Building Official, City Planner, or other designated official shall enforce the provisions of this
chapter relating to nuisances affecting public safety. The Police Department shall enforce
provisions relating to other nuisances and shall assist the other designated officers in the
enforcement of provisions relating to nuisances affecting public safety. Such officers shall have
the power to inspect private premises and take all reasonable precautions to prevent the
commission and maintenance of public nuisances.
§ 8.602 ABATEMENT.
(1) Notice. Written notice of violation; notice of the time, date, place and subject of any
hearing before the City Council; notice of City Council order; and notice of motion for summary
enforcement hearing shall be given as set forth in this section.
(a) Notice of violation. Written notice of violation shall be served by the officer
charged with enforcement on the owner of record or occupant of the premises either in person or
by certified or registered mail. If the premises is not occupied, the owner of record is unknown,
or the owner of record or occupant refuses to accept notice of violation, notice of violation shall
be served by posting it on the premises.
(b) Notice of City Council hearing. Written notice of any City Council hearing to
determine or abate nuisance shall be served on the owner of record and occupant of the premises
either in person or by certified or registered mail. If the premises is not occupied, the owner of
record is unknown, or the owner of record or occupant refuses to accept notice of the City
Council hearing, notice of City Council hearing shall be served by posting it on the premises.
(c) Notice of City Council order. Except for those cases determined by the city to
require summary enforcement, written notice of any City Council order shall be made as
provided in M.S. § 463.17 (Hazardous and Substandard Building Act), as it may be amended
from time to time.
(d) Notice of motion for summary enforcement. Written notice of any motion for
summary enforcement shall be made as provided for in M.S. §463.17 (Hazardous and
Substandard Building Act), as it may be amended from time to time.
(2) Procedure. Whenever the officer charged with enforcement determines that a public
nuisance is being maintained or exists on premises in the city, the officer shall notify in writing
the owner of record or occupant of the premises of such fact and order that such nuisance be
terminated or abated. The notice of violation shall specify the steps to be taken to abate the
nuisance and the time within which the nuisance is to be abated. If the notice of violation is not
complied with within the time specified, the enforcing officer shall report that fact forthwith to
the City Council. Thereafter, the City Council may, after notice to the owner or occupant and an
opportunity to be heard, determine that the condition identified in the notice of violation is a
nuisance and further order that if the nuisance is not
abated within the time prescribed by the City Council, the city may seek injunctive relief by
serving a copy of the City Council order and notice of motion for summary enforcement.
(3) Emergency procedure; summary enforcement. In cases of emergency, where delay in
abatement required to complete the notice and procedure requirements set forth in divisions (1)
and (2) of this section will permit a continuing nuisance to unreasonably endanger public health
safety or welfare, the City Council may order summary enforcement and abate the nuisance. To
proceed with summary enforcement, the officer charged with enforcement shall determine that a
public nuisance exists or is being maintained on premises in the city and that delay in abatement
of the nuisance will unreasonably endanger public health, safety or welfare. The enforcement
officer shall notify in writing the occupant or owner of the premises of the nature of the nuisance
and of the city's intention to seek summary enforcement and the time and place of the City
Council meeting to consider the question of summary enforcement. The City Council shall
determine whether or not the condition identified in the notice to the owner or occupant is a
nuisance, whether public health, safety or welfare will be unreasonably endangered by delay in
abatement required to complete the procedure set forth in division (1) of this section, and may
order that such nuisance be immediately terminated or abated. If the nuisance is not immediately
terminated or abated, the City Council may order summary enforcement and abate the nuisance.
(4) Immediate abatement. Nothing in this section shall prevent the city, without notice or
other process, from immediately abating any condition which poses an imminent and serious
hazard to human life or safety.
§ 8.603 RECOVERY OF COST.
(1) Personal liability. The owner of premises on which a nuisance has been abated by the
city shall be personally liable for the cost to the city of the abatement, including administrative
costs. As soon as the work has been completed and the cost determined, the City Clerk-
Treasurer or other official designated by the City Council shall prepare a bill for the cost and
mail it to the owner. Thereupon the amount shall be immediately due and payable at the office
of the City Clerk-Treasurer.
(2) Assessment. If the nuisance is a public health or safety hazard on private property, the
accumulation of snow and ice on public sidewalks, the growth of weeds on private property or
outside the traveled portion of streets, or unsound or insect-infected trees, the City Clerk-
Treasurer shall, on or before September 1 next following abatement of the nuisance, list the total
unpaid charges along with all other such charges as well as other charges for current services to
be assessed under M.S. § 429.101, as it may be amended from time to time, against each separate
lot or parcel to which the charges are attributable. The City Council may then spread the charges
against such property under that statute and other pertinent statutes for certification to the County
Auditor and collection along with current taxes the following year or in annual installments, not
exceeding ten, as the City Council may determine in each case.
§ 8.604 GENERAL PENALTY.
(1) Any person, firm, or corporation who violates any provision of this code for
which another penalty is not specifically provided shall, upon conviction, be subject to a fine not
exceeding $1,000, imprisonment for a term not exceeding 90 days, or both. In either case, the
costs of prosecution may be added. A separate offense shall be deemed committed upon each
day during which a violation occurs or continues.
(2)
The failure of any officer or employee of the city to perform any official duty imposed
by this code shall not subject the officer or employee to the penalty imposed for a
violation unless a penalty is specifically provided for such failure.
This ordinance shall be in full force and effect from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Julienne Wyckoff, Mayor
Patricia Muscovitz, Deputy City Clerk