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HomeMy WebLinkAboutOctober 13, 2003 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: ww~,:ci, columbia-heights.rnn.us ADMINIS TRA TION MaFor Julienne Wyckoff Councilmembers Robert A. Williams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg City Manaeer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, October 13, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Rev. Dan Thompson, Columbia Heights Assembly of God Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE e ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations-none B) Presentations 1) Nancy Shaw, Anoka County Senior Coordinator to present a list of Make a Difference Day projects to help local seniors. 2) North Star Corridor- (tentative) C) Introduction of New Employees - none D) Recognition - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for September 22, 2003 MOTION: Move to approve the minutes of the September 22, 2003, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the April 15, 2003 minutes of the Housing and Redevelopment Authority. b) MOTION: MoVe to accept the September 24, 2003 minutes of the Park and Recreation Commission. THE City Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUal OPPORTUNITY EMPLOYER City Council Agenda October 22, 2003 Page 2 of 4 3) Adopt Resolution No. 2003-42, being a resolution changing the dates of the City Council meetings for December 2003. MOTION: Move to waive the reading of Resolution No. 2003-42, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-42, being a Resolution changing the dates of the City of Columbia Heights regular City Council meetings in December 2003. 4) Authorize the Fire Department to accept the 2003 FEMA Grant in the amount of $500,000 ($450,000 FEMA portion and $50,000 City of Columbia Heights match) and to seek bids for purchase of a 100 foot plus Custom Quint Ladder Truck. MOTION: Move to authorize staff to accept the 2003 FEMA Grant in the amount of $500,000 ($450,000 FEMA portion and $50,000 City of Columbia Heights match). MOTION: Move to authorize Fire Department Staffto seek bids for the purchase of a 100 foot plus Custom Quint Ladder Truck, with these bids opening on October 15, 2003 and Closing at the end of the business day (4:450 p.m.) on November 5, 2003. 5) Adopt Resolution No. 2003-44 being a Resolution accepting bids and awarding the 2003 (Additional) Sanitary_ Sewer Lining to Visu-Sewer Clean and Seal, Inc., Project #0309 MOTION: Move to waive the reading of Resolution No. 2003-44, there being ample copies available to the public. MOTION: Move to adopt Resolution No.2003-44, being a Resolution accepting bids and awarding the 2003 Sanitary Sewer Lining Project #0309 (Additional) to Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the amount of $91,005.60 with funds to be appropriated from Fund 652-50309-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 6) Authorization to seek bids for the replacement of the perimeter fencing at the City's Water Tower Facility MOTION: Move to authorize staff to seek bids for the replacement of the perimeter fencing at the City Water Tower Facility. 7) Authorize Acceptance of the MN Twins Community Fund in the amount of $5,000 MOTION: Move to accept the MN Twins Community Fund Grant in the amount of $5,000. 8) Approve Purchase of Photocopier MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Coordinated Business Systems to purchase a Kyocera Mita copier for $15,970 and further authorize to enter into a five-year maintenance contract at a cost of $2,700 per year. 9) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for October 13, 2003 as presented. 10) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 105214 through 105471 in the amount of $799,275.51. City Council Agenda October 22, 2003 Page 3 of 4 6. PUBLIC HEARINGS - none e ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) First Reading of Ordinance No. 1463, being a Ordinance adopting building Permit/Plan Review Fee Schedule and Refund Policy MOTION: Move to waive the reading of Ordinance No. 1463, there being ample copies available to the public. MOTION: Move to schedule the second reading of Ordinance No. 1463, being an Ordinance adopting a Permit/Plan Review Fee Schedule and Refund Policy for Monday, October 27, 2003 at approximately 7:00 p.m. in the Council Chambers. 2) Second reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428. MOTION: Move to waive the reading of Ordinance No. 1460, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1460, being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428. 3) Second reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning MOTION: Move to waive the reading of Ordinance No. 1462, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1462, being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428, pertaining to the rezoning of certain properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue NE. 4) Second reading of Ordinance No. 1461, being an Ordinance Establishing Abatement of Public Nuisances Process MOTION: Move to waive the reading of Ordinance No. 1461, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1461, being an Ordinance Establishing Abatement of Public Nuisances Process. B) Bid Considerations C) Other Business 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) City Council Agenda October 22, 2003 Page 4 of 4 10. COUNCIL COMMUNICATION 11. ADJOURNMENT Walter R. Fehst, City Manager WF/pvm OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 22, 2003 THESE NOT. BEEN The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, September 22, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Reverend Bob Lyndes, St. Timothy Lutheran Church, gave the Invocation. CALL TO ORDER/ROLL CALL Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, and Councilmember Kelzenberg. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1. Polish-American Heritage Month Councilmember Nawroc~ read the Proclamation proclaiming October 2003 as Polish-American Heritage Month. Mayor Wyckoff presented the proclamation to Casmir Bryzinski, member of our Sister City Committee. He thanked the City Council for their support and cooperation. 2. Domestic Violence Awareness Month Councilmember Ericson read the Proclamation proclaiming October 2003 as Domestic Violence Awareness Month. 3. Minnesota Cities Week - October 5 to 11 Councilmember Kelzenberg read the Proclamation proclaiming October 5 to 11, 2003 as Minnesota Cities Week- City Government: Serving Citizens 24/7. Nawrocki referred to the "whereas" regarding the responsibilities of city officials. B) Presentations - 1. Columbia Heights Athletic Boosters donation to the Recreation Department Gary Mayer, President of the Columbia Heights Athletic Boosters, stated this was the second half of this year's $25,000 donation, in the amount of $12,500, to the Columbia Heights Athletic Department. Gerald Foss gave Mayor Wyckoff a list of amounts donated by the Athletic Boosters since the mid-1980's. Keith Windschitl, Recreation Director, thanked the Boosters for their support. Williams asked when the Boosters meet. Foss indicated the third Wednesday of each month at Murzyn Hall. Wyckoff stated that since 1980 the Boosters have donated $1,113,767 to the high school, $1, O1 O, 755 to the City of Columbia Heights, $480,000 in miscellaneous contributions, and $175, 000 in high school scholarships. 2) Citizen Award of Commendation to Chaucer Bergstrom Fehst indicated that this person did not wish to be publicly recognized. C) Introduction of New Employees - none D) Recognition - none CONSENT AGENDA City Manager Walt Fehst took Councilmembers through the Consent Agenda items. City Council Minutes September 22, 2003 Page 2 of 12 1) Approve City Council Meeting Minutes for September 8, 2003 Motion to approve the minutes of the September 8, 2003 regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) Motion to accept the Library Board of Trustees minutes of September 2, 2003 b) Motion to accept the Economic Development Authority minutes of August 20, 2003 c) Motion to accept the Human Services Commission minutes of September 10, 2003 3) Adopt Resolution No. 2003-38, being a resolution adopting revised wage rate for youth football officials, effective September 13, 2003 Motion to waive the reading of Resolution No.2003-38, there being ample copies available to the public. Motion to adopt Resolution 2003-38, being a resolution adopting revised wage rate for youth football officials, effective September 13, 2003. Fehst stated the youth football official's wage would increase from $20 to $25 per hour. Windschitl stated that this wage was overlooked at the time other rates were increased. RESOLUTION 2003-38 ADOPTING REVISED WAGE FOR YOUTH FOOTBALL OFFICIALS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non- Unionized City Employees effective January 1, 1980 (Resolution 8-47), which indicated that on an annual basis, changes will be adopted in wage ranges, based upon reliable survey data. NOW, THEREFORE, BE IT RESOLVED THAT the City of Columbia Heights adopts a revised wage for seasonal/temporary Recreation positions, specifically youth football officials, as indicated on Schedule HI, which is attached and is on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such revised schedule be effective September 13, 2003. 4) Adopt Resolution No. 2003-39, being a resolution establishing the amount of City Share and amount of Special Assessments on projects to be levied Motion to waive the reading of Resolution No. 2003-39, there being ample copies available to the public. Motion to adopt Resolution No. 2003-39, being a resolution establishing the amount of City Share and amount of Special Assessments on projects to be levied. Fehst stated this street project would come before Council on October 8th. The cost this past year was approximately ten percent lower than the proposed rate. Nawrocki asked how these rates are arrived at. Fehst stated this percentage is the same that has been used for the last six years. RESOLUTION NO. 2003-39 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 25th day of August, 2003, ordered a special assessment hearing to levy the cost of improvements and; WHEREAS, the following projects will be specially assessed in October, 2003, and a portion of the costs may be bome by the City, City Council Minutes September 22, 2003 Page 3 of 12 NOW THEREFORE BE IT RESOLVED pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PROJECT ESTIMATED ASSESSED ESTIMATED Zone 6B Street Construction Project 0302 $300,500 $502,600 $803,100 Zone 6B - General, Utility Funds $209,300 $ - 0 - $209,300 5) Approve an extension of the Police and Fire Medical Service Contract with the City of Hilltop through December 31, 2003, at a rate of $37,250 for police service and a rate of $170 per call for medical calls. Motion to approve an extension of the Police and Fire Medical Service Contract with the City of. Hilltop through December 31, 2003, at a rate of $37,250 for police service and a rate of $170 per call for medical calls. Fehst stated the rate was increased for three months, enabling us to meet with the Hilltop City Clerk and City Attorney to discuss Police and Fire Service and medical call fees. Hilltop 's fire service contract with Fridley expires at the end of the year and discussions include also providing this service. Fehst stated the Hilltop City Council was meeting tonight on this topic. 6) Approve Business License Applications Motion to approve the items as listed on the business license agenda for September 22, 2003 as presented. 7) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 105090 through 105213 in the amount of $452,295.30. Motion by Nawrocki, second by Williams, to approve the consent agenda items as presented. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS Public Hearing to approve revocation of the Rental License for 4610-4612 Fillmore Street. Mayor Wyckoff closed the public hearing regarding the revocation or suspension of the rental license held by Mohsen Dessouki for rental property at 4610-4612 Fillmore Street NE, in that the property now complies with the Residential Maintenance Code. Public Heating to Adopt Resolution 2003-40, Adopting a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and establishing the Kmart/Central Avenue TIF District and Adopting a TIF Plan. Bob Streeter, Community Development Director, stated this approval wouM assist in the construction of 244for sale housing units, ranging from $170,000 to $300,000 to be built between now and 2007, and 10, 000 square feet of commercial space, constructed between 2005 and 2006, and submittal of a redevelopment plan within the next twelve months for the adjacent area. The developer is requesting up to $700, O00 for removal of the existing building and placement of utilities. Streeter stated that Economic Development Authority (EDA) Attorney, Steve Bubul of Kennedy and Graven, was present to answer questions. Wyckoff invited anyone to come in and see the financial figures for the project. Streeter indicated that any citizen can ask for information on the project and indicated these items are also discussed at the EDA meetings. Demolition will take place after preliminary plat approval, approximately in November. City Council Minutes September 22, 2003 Page 4 of 12 Ericson asked for an explanation of what Tax Increment Financing (TIF) is. Streeter described this financing as a "Pay As You Go" note and stated the funds wouM be used to return the land to its basic state. The new buildings wouM generate the funds to pay back this amount. The City does not pay any money up front. Nawrocki asked if there is a limit to the profit that can be made. Streeter indicated that they are required to give us that information and anything over 15 percent would go toward the TIF. Steve Bubul, stated there could be disagreements on the profits, but could be worked through. The EDA wouM have control of the tax increment. Nawrocla' requested an understandable layout of the storm sewer/sanitary sewer system related to the Kmart development and where they would converge on the current system on the way to the treatment plant. Streeter stated that the SEH report indicated that the sanitary sewer line from 45th to 51st would have to be increased to 12 inches. Nawrocki emphasized the importance of this. Nawrocki stated that he questioned at the EDA meeting if there would be additional TIF requested for the commercial space. Streeter indicated that the City would not be required to do so, but the EDA may wish to support an additional parking area. The developer wouM still be obligated to develop the 10,000 square foot commercial space. Nawrocki stated that the TIF would mean there would be 16 years before any additional taxes would be received to support government or school. Streeter referred to the loss of potential taxes if nothing was done. Streeter referred to the City's image, and new housing goals. Wyckoff stated that the owner and developer are Columbia Heights residents. Williams stated that this Resolution is only to approve the financing and is not approval of the building plan. He indicated that this TIF would not be a risk to the City. Streeter stated this was preferable to the City having to clear the land. Fehst stated that the City does get ten percent of the tax from the site for administrative purposes, which would be almost as much as we receive now. Nawrocki indicated that the six percent interest rate was not included. He stated that the Planning and Zoning Commission (P&Z) wouM determine if the plans meet code and that the elected body does not end up making the final decision. Nawrocki referred to a petition from the Cheery Heights residents regarding their loss of view due to the height of the proposed units. Ericson pointed that that the elected officials also sit on the EDA. She indicated benefits to the City regarding high quality homes and the attraction of new residents and businesses. Lee Stauch, 1155 Khyber Lane, questioned who would pay for enlargement of the sewers and the fear that engineers under estimate the size necessary. Wyckoff stated the developer would pay for the improvements. Streeter described the public process, whereby the City Council established an advisory group that met six times, a community forum was held on June 12, the P&Z reviewed this twice, four City Council meetings and five work sessions discussed aspects of the proposed development, four articles were printed in the Sun Focus newspaper, two articles in the Northeaster newspaper, and information was placed on the City's web site and newsletter. Nawrocki indicated that EDA deliberations are not on cable TV and are just as important. Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2003-40, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution 2003-40, Adopting a Modification to City Council Minutes September 22, 2003 Page 5 of 12 the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and establishing the Kmart/Central Avenue TIF District and Adopting a TIF Plan. Kelzenberg thanked Mr. Nedegaard for paying for the study done in this area. Streeter indicated that the developer would also pay for the attorney fees. Their costs to this point do not qualify for TIF funds. Upon vote: All ayes. Motion carried. Mayor Wyckoff invited anyone present regarding the petition to address the Council Jon Kalata, 1144 Khyber Lane, stated fear that their area would be compromised by the height of the development, increased traffic, and increased foot traffic. Wyckoff indicated the footpat, hs would lead to side streets. Kalata thanked Nawrocki for his concern. Kalata showed pictures of the proposed development area and stated that it would obscure the view from 15 homes on the three adjacent cul-de- sacs. He suggested single family or duplex homes, as they would cultivate better citizens. Kalata asked if there would be an EDA meeting showing development plans where residents could see the plan and give their point of view. He suggested taking the grade of the area down ten or twelve feet. Wyckoff stated that residents would be notified of any meetings. Ericson asked if this was the same petition previously presented. Kalata stated that the petition was the same, but that his wife added the letter. Ericson asked if the other petitioners saw this letter. Kalata stated "no ". Wyckoff stated she has asked for citizen's participation. Williams asked that Kalata communicate with the Community Development Director. Kalata stated there has been some communication. Streeter indicated the preliminary plat might be presented to the P&Z at a special meeting in October. Williams asked what grade the developer was considering. Streeter stated he was not sure, but the concerns of residents are important, along with considering the Comprehensive Plan and long term City goals. Mhamed Ouchagour, 1156 Khyber Lane, stated he moved to this location because of the view, and felt it was unfair to take that away. The buildings could be made only three stories instead of four stories. He referred to the Apache mall being closed. Nawrocki stated concern that many of these issues would not come back to Council for consideration. Tim Johnson, City Planner, stated that the development agreement would come before the City Council and all general issues of the development would be addressed. Motion by Nawrocki to accept the petition as presented by Kalata and to direct staffto advise Mr. Kalata of all meetings held by the P&Z, EDA and City Council conceming this issue, with the understanding that he would be a liaison for his neighborhood. Williams stated that staff has already been directed to do so. Fehst stated that a Public Hearing requires notification of everyone within 300feet of the property being considered. Fehst stated that all residents listed on the petition would also be notij%d of these meetings. Nawrocki suggested amending the motion to include all those that have signed the petition. Williams indicated that they would be notified and a motion was not required. Wyckoff officially accepted the petition from residents of the Cheery Lane area. Wyckoffcalled for a second to the motion. Without a second, the motion was not considered. City Council Minutes September 22, 2003 Page 6 of 12 Stauch stated that he asked at the beginning of the process to receive notice of all meetings and only received one letter. He stated that he originally bought his property for the view. Ericson stated that this controversy is going on in many cities, and is not unique to our community. *Resolution 2003-40 will be found at the end of this document. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1. First Reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428. Tim Johnson, City Planner, indicated the next two items would amend the Zoning Ordinance to allow design guidelines and the Resolution would adopt design guidelines. Developing guidelines' began twelve months ago. The design guidelines address.facades, materials, building colors, heights, and other standards. This was considered so as to be consistent with the streetscaping completed on Central Avenue last year, and to hold businesses and developers to standards. Johnson indicated that a Council Task Force convened in October of 2002 and recommendations were brought forward at an open house in the spring of 2003. With input from that forum, the guidelines were created, establishing three overlay districts: the highway district, central business district, and 40tn Avenue district. Johnson indicated that the owners of the new Discount Tire site were very cooperative and worked with staff to bom to the proposed guidelines. Johnson introduced Marlaine Szurek, P&Z member. Szurek stated that discussions for the need of guidelines began when she was on the City Council so developers could see what we want for our city. With the help of URS and Susan Reis, the Task Force toured other cities, and chose favorable qualities to be incorporated. The design guidelines would not allow things such as the pole barn building that was constructed and removed on 40th Avenue. Szurek stated that business owners are excited about this change because they have a vested interest in this city. The guidelines do allow flexibility as there may be better building materials available in the future. Discussion included the colors buildings can be painted. Fehst spoke of enforceability. Wyckoff questioned funding to assist business owners with improvements. Johnson stated there is a business revolving loan fund, which is Hmited at this point, but staff is looking for other sources of funding for these types of projects. Szurek stated that all businesses have been contacted. Wyckoff asked that the Rising to New Heights committee put pressure on some businesses to clean up. Kelzenberg stated the P&Z meeting showed that Discount Tire did even more than they were asked to do. Wyckoff listed the members of the task force. Motion by Williams, second by Kelzenberg, to waive the reading of Ordinance No. 1460, there being ample copies available to the public. Upon vote: all ayes. Motion carried. Motion by Williams, second by Kelzenberg, to schedule the second reading of Ordinance No. 1460, being an Ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428 for Monday, October 13, 2003, City Hall Council Chambers, at approximately 7:00 p.m. Ericson questioned allowing waivers.from the guidelines and if they would be approved by sta.ff Johnson stated that alternatives would be allowed, but must still meet what we intend to accomplish. Johnson stated that staff would make recommendations on waivers to the P&Z or City Council. Ericson asked what the guideline for waiving the criteria would be. Jim Hoeft, City Attorney stated that like the current code, plans are reviewed at staff level and then reviewed by the P&Z, even ifa waiver were involved. The interpretation for site plan approval would be at P&Z and staff level. Ericson asked for confirmation that ifa site plan review meets our ordinance it would be approved, and if not it would require a variance and would need final Council approval. Hoe.ft indicated yes, City Council Minutes September 22, 2003 Page 7 of 12 that staff can not act in an arbitrary and capricious manner. There would be parts open to a subjective nature, as there are now. Nawrocki indicated that waivers should only be approved by final vote of the City Council. He stated that per these guidelines, the Nedegaard building would not qualify because of the parking space in front of the building. We will run into this type of situation time and time again Ericson suggested removing the portion regarding waivers. Hoefi stated that the process already exists in the City Code and staff, on a regular basis, makes decisions and interpretations of that code. The design guidelines would provide staff with guidance regarding aesthetic concerns, and historically staff's determination has been fairly restrictive and conservative. Ifa developer or property owner is not pleased, they can appeal to the City Council. Hoefl stated that the City Council could require a waiver come to them for a final decision. Ericson stated as an example that if proposed parking does not meet the requirements, staff could allow whatever percentage they choose. Nawrocki asked if there is a right of appeal to the P&Z 's site plan review. Fehst stated that the P&Z holds a public hearing. Hoefi stated that an appeal could ultimately go to Council, who could overturn the decision. Ericson questioned the options available if Council is unhappy with a site plan that has been approved. Hoefi stated that Councilmembers could require they review waivers or a site plans, but that is currently the job of staff and the P&Z. Ericson stated her concern was not for site plans because they must meet the City Code, but waivers may be interpretive. Wyckoff stated that consideration should be given to what wording other cities use regarding waivers. Nawrocki stated his belief that all site plans should come before the City Council, as there are not that many and it is not absolute whether they meet the ordinance or not. Nawrocki felt design guideline waivers would be necessary for things such as parking requirements, and should be reviewed by Council. Szurek explained why the Nedegaard building is placed as it is on the lot. Williams indicated desire to get the guidelines in place so buildings like a pole barn can not be built. Hoefi stated that the Design Guidelines Ordinance incorporates it into the City Code and then specifics are adopted by resolution, allowing for modifications by resolution. This is the first reading of the Ordinance and would not be in effect until 30 days following passage, and the Resolution will not be in effect until that time. Upon vote: All ayes. Motion carried. Adopt Resolution No. 2003-30, being a Resolution adopting Columbia Heights Design Guidelines for the Central and 40th Avenue corridors. Motion by Williams, second by Ericson, to waive the reading of Resolution No. 30, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Ericson, to adopt Resolution No. 2003-30, being a Resolution adopting Columbia Heights Design Guidelines for the Central and 40th Avenue corridors. Ericson indicated the desire to discuss waivers further with the City Planner and Design Guidelines consultant or at a work session. Motion by Nawrocki that consideration of the resolution be tabled until the next regular City City Council Minutes September 22, 2003 Page 8 of 12 Council meeting. Wyckoffcalled for a second to the motion. Without a second, the motion was not considered. Upon vote of the original motion: Kelzenberg; aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes- 1 nay. Motion carried. RESOLUTION NO. 2003-30 CITY OF COLUMBIA HEIGHTS, MINNESOTA A RESOLUTION ADOPTING COLUMBIA HEIGHTS DESIGN GUIDELINES FOR THE CENTRAL AND 40TM AVENUE CORRIDORS WItEREAS, the City of Columbia Heights has undertaken a process of preparing design guidelines that will build on and complement recent streetscape improvements, in which these guidelines will apply to the Central Avenue and 40th Avenue corridors; and Wlllr~REAS, the Design Guidelines will be implemented to guide developers and business owners wishing to improve, expand, renovate, or proposing new building or parking construction; and to assist City Officials in reviewing development proposals; and WI:IEREAS, these guidelines were developed by City Staff, consultants and a Task Force with representatives from the City Council, Planning Commission, area businesses, landowners, and interested citizens; and WHEREAS, the City intends that these guidelines be mandatory, however it is understood that there may be many ways to achieve similar design objectives through altemative approaches; and WItEREAS, the design guidelines will be linked to the Zoning Ordinance through the creation of three Design Overlay Districts consisting of the Central Avenue Business District (CBD), the 40th Avenue District, and the Highway District; and BE IT FURTHER RESOLVED that the Planning Commission has reviewed the Columbia Heights Design Guidelines, and recommends approval to the City Council. First Reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning, Hoefi stated this item was presented at the last Council meeting as a Resolution. Upon staff review, it was decided that the zoning code language is not specific, and to leave no room for argument it is recommended to present the Kmart redevelopment site rezoning as an Ordinance. Nothing has changed from the Resolution to the Ordinance. Motion by Ericson, second Williams, to waive the reading of Ordinance No. 1462, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Ericson, second by Williams, to schedule the second reading of Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428, Kmart Redevelopment Site Rezoning, for Monday, October 13, 2003, City Council Chambers at approximately 7:00 p.m. Upon vote: All ayes. Motion carried. First Reading of Ordinance No. 1461, being an Ordinance Establishing Abatement of Public Nuisances Process Chief Johnson indicated that the current Nuisance Ordinance does not allow abatement of a nuisance and recovery of abatement costs from the property owner. This would include high cost cleanup for items like chemical cleanups of a methamphetamine lab. As some public nuisances are recurring problems that are not resolved with issuing a citation, having the means to recover the cost of cleanup wouM assist in keeping public nuisances to a minimum. Johnson stated that all City Council Minutes September 22, 2003 Page 9 of 12 cases, except immediate cleanup/abatement, would come before the City Council. Immediate cleanup would include things like a methamphetamine lab or chemical cleanup. This Ordinance change would be beneficial in cleaning up garbage properties and help keep our community pleasant to look at. Wyckoff referred to a property with debris that could be hazardous, and indicated that this Ordinance would be a great thing. Hoeft stated Minnesota Statutes provide for this procedure and due process concerns have been addressed by the Legislature. This is a statutory procedure available to cities. There are three levels of nuisance: safety/health issues, immediate nuisances (which would come before Council immediately following the abatement), and a notice process (which would come before Council to be declared a public nuisance). On the notice process, a district court would have to approve the abatement, the cleanup would then be done and costs assessed back to the owner. The prior nuisance situation discussed by Council would fall within the notice category, followed by a public hearing and the district court process prior to abatement. This process has been tested in the court system. The current system of issuing a citation is not effective. Hoefi explained that questions might arise on the value of disposed property and suggested removing and securing the property for 60 days. If no claim is made, notice of abandoned property could be given and the property placed on the city auction. The funds should be segregated. Nawrocki asked if the law requires bonded storage. Hoeft stated municipalities are only required to have secured storage. We would be allowed to dispose of the property immediately, but by the same process as abandoned property, we could avoid whether this property has value or not. Nawrocla' questioned whether the responsibility of emergency cleanup would fall on the property owner or renter. Hoeft stated the owner would be responsible. Ericson stated the owner should bear the responsibility, so the City does not have to pay the cost. Harold Hoium, 4315 5tn Avenue, gave his opinion against ordinances. Motion by Ericson, second by Kelzenberg, to waive the reading of Ordinance No. 1461, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Ericson, to schedule the second reading of Ordinance No. 1461, being an Ordinance Establishing Abatement of Public Nuisances Process for Monday, October 13, 2003, at approximately 7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion carried. b) Bid Considerations - none c) Other Business - none ADMINISTRATIVE REPORTS Report of the City Manager Fehst referred to the State Auditor's negative comments regarding Administrative Tags. He commented on removal of critical State Aid and discussions to not allowing cities this source of revenue. Next Monday's work session will be budget discussions for the Library, Fire and Police Departments. There are two applicants for positions on the Library Board. There is also an opening on the Park and Recreation Commission. Kelzenberg stated that the Park Commission would meet next Wednesday at 7:00p. m. at Mur'zyn Hall. Wyckoff invited interested residents to attend the meeting, and indicated that the Charter Commission also needs members. City Council Minutes September 22, 2003 Page 10 of 12 Report of the City Attorney Hoefi indicated his displeasure with the State regarding Administrative Tags. CITIZENS FORUM - none COUNCIL COMMUNICATION Kelzenberg · Still on jury duty - will begin the 500 Club when it is complete. Williams · Terry Hoppenrath, Human Services Commission, has indicated a desire to resign due to health issues. · Received requests to place "Welcome to our neighborhood" speed signs, similar to the City of Minneapolis. · Asked everyone to remember Dick Schmidt, former Columbia Heights Police Officer, who passed away. · Pray for the peace and prosperity of our City. Life is short. After difficult situations, small differences seem unimportant. Don't take yourself too seriously, enjoy life. Wyckoff · Spent time with the City Manager's mother. · Sad at the passing of Dick Schmidt. His wife has made an appeal for help with Dick's rose gardens at City Hall and at their home. · Received a call fi.om Jerry Foss suggesting the City Council host a chili cook off at Murzyn Hall. · Dale Schuetz, Humanitarian of the Year, needs help fight now and First Lutheran Church will assist with a new roof and painting his home. Call First Lutheran Church if you would like to help. Ericson · Oct 25, 2003 is National Make A Difference Day, which is a unique national program to inspire volunteers. The Rising to New Heights group is encouraging residents to participate. Participation forms are available at City Hall. The group will judge them and recognize outstanding projects at an upcoming City Council meeting. Projects can be completed by an individual or as a group. If you are the one in need of assistance, contact Ted Landwehr. Nawrocki · Referred to an invitation from Community Methodist Church to take part in a panel to discuss the means by which the City and local churches might provide services to our community. · Referred to an article in the Anoka County Union stating that the Anoka County Housing and Redevelopment Authority would also levy Columbia Heights as they have been asked to take over the senior housing. Questioned who gave them that information or authority. Fehst stated that it has been discussed, but no formal action has been taken. Columbia Heights residents could be subject to 3 housing levies. We should now pay off the Sheffield District. Indicated staff's desire to sell off our senior citizen housing. Fehst indicated the need to reduce the budget, yet continue redevelopment, and that rents at Parkview Villa should have been raised long ago. Questioned documentation for how that funding was set up. · Regarding length of work sessions: staff would not need to be present if the City Manager would know all of the information. There were two secretaries present at the one meeting. · Has ownership of the Star Bar been verified? Chief Johnson stated the current owner is stillpart of the operation and therefore, the license is valid. City Council Minutes September 22, 2003 Page 11 of 12 Policy discouraging employees from talking to City Councilmembers is uncalled for and should be made clear that staff can talk to Councilmembers. · When were Parkview Villa rents last discussed? Fehst estimated during thefirst six months he was employed here. The present body has talked about changes for the last six months and nothing has happened. · Why was the copier request not on this agenda? Fehst stated a vendor tried to substantial undercut the low bid, so staff is giving all vendors another chance to bid. Bids will be compared on ability, maintenance costs, and price before presentation to Council. Wyckoff referred to the discussion on networking and Nawrocki's subsequent questions regarding the same. ADJOURNMENT Mayor Wyckoffadjourned meeting at 10:35 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary *RESOLUTION NO. 2003-40 RESOLUTION ADOPTING A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND ESTABLISHING THE K-MART/CENTRAL AVENUE TAX INCREMENT FINANCING DISTRICT THEREIN AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") of the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The Board of Commissioners (the "Board") of the Columbia Heights Economic Development Authority (the "EDA") has heretofore established the CBD Redevelopment Project and adopted the Downtown CBD Revitalization Plan therefor. It has been proposed by the EDA and the City that the City adopt a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project (the "Revitalization Plan Modification") and establish the K- Mart/Central Avenue Tax Increment Financing District (the "District") therein and adopt a Tax Increment Financing Plan (the "TIF Plan") therefor (the Revitalization Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"), all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to 469.1082, Sections 469.001 to 469.047, and Sections 469.174 to 469.1799, all inclusive, as amended, (the "Act") all as reflected in the Plans, and presented for the Council's consideration. 1.02. The City has investigated the facts relating to the Plans and has caused the Plans to be prepared. 1.03. The City has performed all actions required by law to be performed prior to the establishment of the District and the adoption and approval of the proposed Plans, including, but not limited to, notification of County of Anoka and Independent School District No. 13 having taxing jurisdiction over the property to be included in the District, a review of and written comment on the Plans by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04. Certain written reports (the "Reports") relating to the Plans and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and proceedings on the Plans. The Reports include data, information and/or substantiation constituting or relating to the basis for the other £mdings and determinations made in this resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to the same extent as if set forth in full herein. 1.05 The City is not modifying the boundaries of the CBD Redevelopment Project. City Council Minutes September 22, 2003 Page 12 of 12 Section 2. Findings for the Adoption and Approval of the Plans. 2.01. The Council hereby finds that the Plans, are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development in the public interest and accomplish certain objectives as specified in the Plans, which are hereby incorporated herein. Section 3. Findings for the Establishment of the K-Mart/Central Avenue Tax Increment Financing District. 3.01. The Council hereby finds that the District is in the public interest and is a "renewal and renovation district" under Minnesota Statutes, Section 469.174, Subd. 10a. 3.02. The Council further finds that the proposed redevelopment would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan, that the Plans conform to the general plan for the development or redevelopment of the City as a whole; and that the Plans will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the District by private enterprise. 3.03. The Council further finds, declares and determines that the City made the above findings stated in this Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. 3.04. The City elects to calculate fiscal disparities for the District in accordance with Minnesota Statutes, Section 469.177, Subd. 3, clause b, which means the fiscal disparities contribution would be taken from inside the District. Section 4. Public Purpose 4.01. The adoption of the Plans conforms in all respects to the requirements of the Act. The Plans will enable redevelopment of an area now occupied by substandard buildings, creating new housing and commercial uses. The City expressly finds that any private benefit to be received by developers is incidental, as the assistance is only provided to remedy the conditions that impair the development potential of the site. That is, the tax increment assistance is necessary to produce the public benefits described above. Therefore, the City finds that the public benefits of the Plans exceed any private benefits. Section 5. Approval and Adoption of the Plans. 5.01. The Plans, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on file in the office of the Community Development Director. 5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plans and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The Auditor of Anoka County (the "Auditor") is requested to certify the original net tax capacity of the District, as described in the TI~ Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased; and the City is authorized and directed to forthwith transmit this request to the Auditor in such form and content as the Auditor may specify, together with a list of all properties within the District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04. The Community Development Director is further authorized and directed to file a copy of the Plans with the Commissioner of the Minnesota Department of Revenue pursuant to Minnesota Statutes 469.175, Subd. 4a. HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 15, 2003 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by the Vice Chair, Dennis Ecklund, Jr. at 6:35 p.m., April 15, 2003, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: StaffPresent: Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, Tammera Ericson, and Bruce Kelzenberg Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director William Jones, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation Cheryl Bakken, Secretary Mark Nagel, Housing Assistant PLEDGE OF ALLEGIANCE ELECTION OF OFFICERS Ecklund opened the election of officers. MOTION by Nawrocki to nominate Jindra for Chair. Jindra declined. Motion Not Considered. MOTION by Kelzenberg, second by Jindra, to nominate Ericson for Chair. All ayes. Motion Carried. After Ericson was elected chair, she took over the rest of the elections and meeting. MOTION by Nawrocki, second by Williams, to nominate Bruce Kelzenberg for Vice Chair. All ayes. Motion Carried. MOTION by Williams, second by Nawrocki, to nominate Jindra for Secretary/Treasurer. All ayes. Motion Carried. CONSENT AGENDA Approval of Minutes Motion by Williams, second by Jindra, to approve the minutes from the regular meeting of January 28, 2003 and the special meeting of March 10, 2003 as presented in writing. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes April 15, 2003 Page 2 of 6 REPORT OF MANAGEMENT COMPANY Jones stated effective April 1, 2003 their office will be accepting merchandise deliveries for residents again. Incident reports will be available for residents. He is excepting bids for elevator maintenance, and LBP mechanical will replaced storage tanks on April 9th. Nawrocki asked, how will residents know when a package has been delivered for them. Jones stated the delivery drivers know to place a message on the residents, mailbox stating there is a package for them in the office. Ericson asked how residents think this procedure is working. Renie SuJka, Unit 104, indicated the procedure seems to be working well and hasn't heard of any complaints from other residents. Shirley Barnes, CEO, Crest View Corporation gave the results of the Management Services Survey that was delivered to residents in March. There were 88 residents that returned the survey, which is 60°/6 of all the apartments. The average satisfaction rating and the rating given to the question "I would recommend Parkview Villa to others" was 3.4, there was a satisfied rating of 3.1, no questions below a 3.1 rating and the highest average was 3.5. The overall HUD score for the North building was 96c on a l OO point rating system. Nawrocki stated in the last management report it said there was no response from the waiting list for 4607 Tyler Street and asked what the process is for calling prospective renters. Jones stated the problem he was talking about was because the rent increased the first of the year to $600 per month for any new residents. All of the people on the waiting list were not interested in renting the unit for $600 a month. The HRA directed staff to advertise in the Star Tribune and eventually the unit was rented. Resident, Priscilla Cross, Unit 303, stated she was on the waiting list for Tyler and was never contacted and suggested that the people on the waiting list be given something to sign that says they turned it down. Jones stated her husband Bill, said he would talk to her, but didn't feel that it was affordable. Jones indicated he never heard back from them. In regards to the issue of signing a paper that they aren't interested in the unit presented at the time of rental would be hard to due as his instructions are to fill the unit as quickly as possible. He contacts the first person on the waiting list and allows three days for a response. Ericson stated she appreciated the timing that Crest View staff puts forth in getting the apartments rented quickly. Nawrocki stated he is concerned that residents of Columbia Heights aren't getting first choice of the available units, asked if there is any homeless residents in Parkview Villa and when policies were changed to allow disabled adults in the north building. Barnes stated Parkview Villa North has both seniors and disabled young adults per HUD regulations. Nawrocki requested staff provide documentation of the change in HUD requirements. Staff will provide documentation of the disability change. Housing & Redevelopment Authority Minutes April 15, 2003 Page 3 of 6 CITIZENS FORUM Renie Suflka, Unit 104, indicating the furniture was ordered months ago for the building and was told they wouldn't be able to get it because the money had to be used on the water heaters. Nagel stated the furniture will be ordered after the hot water heater and re-roofing projects are finalized. ITEMS FOR CONSIDERATION SALE OF 4607 TYLER STREET Nagel stated staff was directed to check into what non-profit organizations would be willing to pay and their interest in purchasing 4607 Tyler Street. Staff contacted various non-profit organizations, some weren't interested in that small of a building. Staff did receive three, qualified bids; 1) the Minnesota Housing Resources of St. Paul at $160,000; Agape New Life Missions of Minneapolis at $102,000 and an independent housing consultant, Curt Bennett at $100,000. They all stated they would keep the rents at a low to moderate income level, which will meet our HOME and CDBG requirements for selling the unit without returning the funds borrowed to purchase the building. Nagel passed out a revised bid from Agape for $170, 000, received by staff this week. Since 1995, rents have remained at $350/month until January Ist of this year where the board voted to increase rents for any new vacancies to $600/month, which is still lower than the HUD minimum of $912/month under their guidelines. Staff recommends the HILl authorize staff to negotiate a purchase agreement with Minnesota Housing Resources of St. Paul. Nawrocki asked what was on the bid specifications and requested to see a list of businesses staff contacted. Nagel stated staff did not send out a bid package but, called the various local agencies to see if they were interested. Streetar stated staff told each bidder the minimum bid would be $102, 000. Dave Engstrom, Minnesota Housing Resources, based their bid on a proforma of $650/month, and are willing to work with the City to keep the rents at the current $600/month. Currently they manage 100 units, which are all low to moderate income. Minnesota Housing Resources has 30 units in Scott County, 10 units in Woodbury, they are working with Moundsview, North and South St. Paul, and Minnetonka where they own and manage buildings. Terry Stacy, Agape New Life Missions, stated he missed the original bid due date, but submitted a bid at $102,000. He didn't understand that $102,000 was the minimum bid amount. Therefore, he submitted the revised bid this week of $170, 000. In the 80 's and 90 's they owned some properties in the inner cities, helping low income and homeless people with housing, ran some homes for the mentally impaired and would like to purchase 4607 Tyler, keep the rents down and provide a good atmosphere to live in. They recruit renters by working with Section 8, individuals in the inner City and other local organizations. Resident, Julienne Wyckoff asked if the City would go out for bids, do they have to except the highest bidder. Streetar stated that would be the choice of the Board. Williams, Ecklund and Kelzenberg felt a formal bid should go out and dindra felt we should negotiate an agreement with Minnesota Housing Resources. Fehst indicated this item has come Housing & Redevelopment Authority Minutes April 15, 2003 Page 4 of 6 before the board many times and felt staff has provided sufficient information without going out for formal bids. Nawrocki stated the Board could: 0 reject the proposals and go out for more formal bids; or 2) direct staff to work with the Minnesota Housing Resources to incorporate our conditions into an agreement and check into their current housing scores from HUD. Ericson stated there is two fundamental questions to address; 1) is this a commitment we want to make to sell the property; and 2) if we make the commitment, should we except any of the three proposals submitted. MOTION by Nawrocki, second by Kelzenberg, to authorize staff to negotiate a purchase agreement with Minnesota Housing Resources, Inc. that spells out the conditions of the sale with the HRA and upon approval by CBDG and HOME program administrators. Upon Vote: Ecklund- Aye, Nawrocki- Aye, Ericson- Aye, Kelzenberg- Aye, Williams- Nay, Jindra- Aye. Motion Carried. PARKVIEW VILLA SOUTH RENT RECOMMENDATIONS Streetar stated the HRA Board asked staff to look at a rent structure for Parkview Villa South that meets current market rent and allows revenues to meets today's requirements. Staff asked Shirley Barnes, CEO Crest View Corporation to provide information on current rent structures. Barnes stated she contacted owners of the "Willows" and "Savannah Oaks" senior complexes for comparisons in Anoka County. The Parkview Villa South one bedroom is $250 to $425 and the two bedrooms are at $325-$500/ month, which is significantly lower than the rent structure at the Willows. There is a total of 45 apartments in the south building, two of the two bedroom units are at the maximum amount of $5OO per month, and two of the two bedrooms ranging from $438 to $442. Currently, nine of the one bedrooms are at the maximum rent of $425 and twelve of the one bedrooms are at the minimum rent of $25O per month. In all of the cases she used ranges in order to keep the identity of individual residents private. Barnes recommended beginning on January 1, 2005 rents be increased to $450 for a one bedroom and $525 for a two bedroom, plus inflation and each year following, the rents shouM be adjusted in relation to operating expenses. She stated she would not recommend evicting anyone but, to work with them to find alternative housing. If rents are increased as proposed the annual additional revenues would be as follows: in 2004 it would be $233,1 O0 or $48,58& in 2005 it would be $246, O0 or $62,088; and in 2006 it would be $266,124 or $81,612. Ericson asked if there is anyone in the north building that pays more that $250/ month. Jones stated yes, there is. Ericson stated that means some of the renters in the North building are paying more than the south building and felt that a better rent structure should be put into place. Nawrocki asked what the criteria for the minimum and maximum income amounts are. Jones stated 40% of the residents in the North building have to be at a low income, with a maximum of $16, 000 to $17, 000. The minimum amount set by the HRA is $50.00. Barnes and Jones were not sure of the maximum amount, but will check and advise the board. Housing & Redevelopment Authority Minutes April 15, 2003 Page 5 of 6 MOTION by Nawrocki, second by Ericson, to table this item until the July HRA meeting where Crest View can obtain more information and notify the tenants of the South building that there will be a rent increase in the future, listing the possible rent amounts and to let them know that Crest View and the HRA will work with them to accommodate their needs for housing. All ayes. Motion Carried. NEW MANAGEMENT BIDS FOR PARKVIEW VILLA NORTH AND SOUTH BUILDINGS Nagel stated the Management Agreement with Crest View ends on June 1st, 2003. Therefore, has drafted an RFP for Board review, setting a pre-submission conference on May 6th, proposals due on May 14th at 4:00pm, and the final selection on May 21~t in order for the contract to start on June ]st. HUD will also have to approve the contract. Ericson asked how 4607 Tyler shouM be listed on the management contract bids. Fehst stated it should be an optional item. Nawrocki stated the following changes should be made to the RFQ: O on page 5, item 2, it should read the proposer will retain the responsibility for screening and assigning residents; 2) page 5, item 6, the amount of $100, O00 is too high and should be correcte& 3) page 6, under J,, number 1, the last sentence should be remove& 4) page 7, B the 30 day notice should be changed to a 60 day notice; 5) page 9, C, tenant selection, should be changed to the proposer not agency; 6) page 13, V, 4607 Tyler should be listed as an optional or a separate bid; and 7) page 13, VI, Disclaimer, we should not reject any bids. Nawrocla' felt we need a more meaningful bidding processes and asked Barnes if Crest View would be willing to extend their contract for a period of one year with a 60 day termination clause. Barnes stated they could extend the contract. MOTION by Nawrocki, second by Williams, to authorize staff and the Chair to sign an amendment to the Crest View Management Contract extending the present agreement for one year with a 60-day cancellation clause. All ayes. Motion Carried. MOTION by Nawrocki, second by Kelzenberg, to direct staff to make the requested changes to the RFQ and provide the Boardmembers a copy for comments prior to sending it out sometime in early May with a 45 day deadline for submittal. All ayes. Motion Carried. APPROVE RHA ARCHITECTS~ INC. CONTRACT ADDENDUM Nagel stated the HRA has a current contract with RHA Architects, Inc. for the re-roofing project, which is almost complete. The addendum to the contract for $750 is for additional work necessary. MOTION by Williams, second by Jindra to Approve the Contract Addendum with RHA Architects, Inc. in the amount of $750; and direct staff to process the payment when HUD approves the revision to the 2003 PHA Operating Budget. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes April 15, 2003 Page 6 of 6 APPROVE CONTRACT AGREEMENT WITH LBP MECHANICAL, INC. Nagel stated one of the water heaters at Parkview went out in January and another one sprung a leak shortly after, which left only one working for the entire North building. Cost of replacement for the water heaters was just under $15,000, so staff solicited bids. Three of the bidders declined. LBP Mechanical Inc. was the low bidder that could replace the water heaters in a timely matter. The bid was for two, 350-gallon water heaters. Because this was an emergency, the work was done last week. MOTION by Williams, second by Nawrocki, to Approve the Contract with LBP Mechanical Inc. for emergency replacement of Parkview Villa North Water Heaters in the total amount of $14,970; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS-None ADJOURNMENT Motion by Jindra, second by Kelzenberg, to adjourn the meeting at 9:12 p.m. Respectfully submitted, Community Development Secretary H:%IRAMinutes 2003\4-15-2003 NOT BEEN APPROVED City of Columbia Heights Park and Recreation Commission September 24, 2003 The meeting was called to order by Eileen Evans at 6:33 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Excused Absent: None Absent: Bill Peterson APPROVAL CONSENT AGENDA Motion to approve consent agenda by Foss; second by Mayer. All ayes, motion carried. I.ETTERS AND REQUESTS There are no letters or requests at this time. OLD BUSINESS MINNESOTA TWINS COMMUNITY FUND GRANT Recreation Director, Keith Windschitl, informed the Commission that the City of Columbia Heights Recreation Department was awarded the Minnesota Twins Community Fund Grant in the amount of $5,000. This grant will match park funds and will be used to upgrade Keyes Park. Items to be upgraded are drainage, a backstop, the playing field, dugout and fencing. Commission Member, David Payne, suggested publicizing the grant award in the local newspaper. SILVER LAKE BEACH Public Works Director/City Engineer, Kevin Hansen, discussed the options for developing Silver Lake Beach. Property acquisition would likely be required of Shiloh Bethany Presbyterian Church and 4350 Stinson to move forward with any type of development. Commission Chairperson, Eileen Evans, asked who owns the property between Stinson and Benjamin St. Kevin Hansen indicated that the property if privately owned by the current individual property owners. Eileen Evans asked if that property is large enough to build on. Kevin Hansen stated that it is large enough to build on but PAGE TWO would require property acquisition. That would only be possible if current property owners may be willing to sell. If Silver Lake Beach were sold to Three Rivers Park District, the City of Columbia Heights would want to retain the hill and develop an access road. Motion by Foss, second by Payne to table the discussion of sale of Silver Lake Beach until Three Rivers Park District is closer to deciding what they would do with the existing property. All ayes, motion carried. SULLIVAN LAKE PARK BENCH DONATIONS Public Works Director/City Engineer, Kevin Hansen, informed the Commission of the installation of eight new park benches in Sullivan Lake Park. Local residents and businesses have donated six out of the eight park benches. A letter will be sent to each donor thanking him or her for their generosity, signed by the Chairperson. NEW BUSINESS RESIGNATION OF MATTHEW HENRY FROM PARK AND RECREATION COMMISSION Commission Chairperson, Eileen Evans, informed the Commission of Matthew Henry's letter of resignation. Recreation Director, Keith Windschitl, stated that he asked Gary Peterson, former Commission Member, to reapply for the vacant position. Council Member, Bruce Kelzenberg, indicated that Gary Peterson is currently on the Planning and Zoning Commission. The City Council will interview and appoint an applicant to fill this position. PARK AND RECREATION COMMISSION HOLIDAY DINNER Recreation Director, Keith Windschitl, discussed the options for the Park and Recreation Commission Holiday dinner. Due to budget concerns, City Manager, Walt Fehst, suggested having one night for all Commissions to get together, socialize and enjoy some appetizers. Commission Chairperson, Eileen Evans, offered to host a potluck at her house. Keith Windschitl will discuss the proposal with Walt Fehst and inform the Commission on further details. 2004 RECREATION BUDGET Recreation Director, Keith Windschitl, distributed the proposed 2004 Recreation Budget. There is an approximate 8% cut from the 2003 budget to the 2004 budget. Cutting the full-time Youth Enrichment Coordinator position and reducing part time custodian staff time absorbed most of the 8% cut. Commission Member, Eileen Evans, asked if the Chase Grant has been cut. Keith Windschitl indicated that the 21st Century Grant is currently in its place, with a stronger emphasis on summer programs over winter programs. A significant change to the budget was by taking the Athletic Program PAGE THREE Coordinator's salary out of Recreation Administration, and distributing it 33% to Youth Athletics, 33% to Traveling Athletics and 33% to Adult Athletics. The Senior Citizen Coordinator salary also has been divided with 25% charged to Trips and Outings, and 75% charged to the Senior Citizen budget. Also noted was the charging back of office space between all departments, crediting Murzyn Hall budget just over $40,000. A separate graph shows all fee waived groups for 2003, the approximate time they used JPM, what monies were donated and which fee waived groups were charged the $40.00 entry fee and $15.00 per hour. Keith Windschitl stated that their needs to an incentive to increase Friday rentals, which will generate additional revenue. Exclusive catering and bartending is another avenue to be researched. Commission Member, Jerry Foss, extended a thank you to Keith Windschitl and his staff for the time and effort in putting together the 2004 budget. REPORTS RECREATION DIRECTOR PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the new park benches in Sullivan Lake Park have been vandalized and that the Public Works Department is aware of the vandalism and are in the process of removing the graffiti. Public Works Director/City Engineer, Kevin Hansen, has met with the Huset Park Neighborhood group to discuss the Huset Park Master Plan. Recreation Director, Keith Windschitl, and Kevin Hansen will meet with consultants and bring information back to the Commission. COMMISSION MEMBERS Commission Member, Jerry Foss, asked if the money from the sale of Lomianki South and Sullivan Lake Park has been spent. Public Works Director/City Engineer, Kevin Hansen, stated he was not aware of any of the Lomianki proceeds being expended but that some of the money from Sullivan Lake Park was used for land replacement. There is approximately $180,000 to $200,000 remaining from the original land sale. Commission Chairperson, Eileen Evans, asked if Lomianki South is going to be developed. Public Works Director/City Engineer, Kevin Hansen, stated that the park would not be developed at this time. Nedegaard Custom Homes, Inc. originally expressed interest in developing the property but has since withdrawn his interest. Commission Chairperson, Eileen Evans, asked about the current development adjacent to Sullivan Lake Park and the existing K-mart site. Public Works Director/City Engineer, Kevin Hansen, stated that the developer, Nedegaard Custom Homes, Inc., has redesigned PAGE FOUR the town homes that are being built adjacent to Sullivan Lake Park. The new town homes will be larger in square footage and primarily one level. Nedegaard Custom Homes, Inc. has also reduced the number of units that will be built in that particular development. At this point in the K-mart redevelopment site, there will be 10 to 15 thousand square feet of Commercial retail, along with medium density (town homes) and high density (condominiums) that will be developed. Commission Member, Jerry Foss, inquired on the possibility of using the original community center funds that were raised is used for a future community center. Huset Park needs aggressive funding for park redevelopment at this time. A community center should be funded by city property tax dollars rather than park dedication funds. Commission Member, Tom Greenhalgh, asked what type of field would be built at Keyes Park with the Minnesota Twins Community Fund Grant. Recreation Director, Keith Windschitl, stated that there would be three sizes of bases, 60 feet, 65 feet, and 75 feet accommodating youth and adult baseball and softball. Meeting adjourned at 7:30 p.m. Tina Foss, Park and Recreation Commission Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting o£: October 13, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: .5 -/~-3 CITY MANAGER APPROV ,AI_~, ,,q/ ITEM: Adopt Res. 2003-42 changing BY: Walt Fehst BY:~~~~ Council meeting date in Dec. '03 DATE: October 8, 2003 DATE: NO: Background: Wednesday, December 24, and Thursday, December 25 will be observed as holidays. Monday, December 22na is a regularly scheduled Council meeting date. Recommendation: Reschedule and combine the Monday, December 8, 2003 and Monday, December 22, 2003 regularly scheduled City Council meetings to Monday, December 15, 2003 beginning at 7:00 p.m. Recommended Motion: MOTION: Move to waive the reading of Resolution No. 2003-42, there being ample copies available to the public. MOTION: Move to Adopt Resolution 2003-42, being a Resolution changing the dates of the City of Columbia Heights regular City Council meetings in December 2003. COUNCIL ACTION: RESOLUTION NO. 2003-42 BEING A RESOLUTION CHANGING THE DATES OF CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETINGS IN DECEMBER 2003 WHEREAS: The City Council has decided to change the dates of regular Council meetings scheduled for December 8, 2003 and December 22, 2003, and; WHEREAS: The date of the first regular Council meeting in December would heretofore have been scheduled for December 8, 2003 and the second regular Council meeting in December would heretofore have been scheduled for Monday, December 22, 200, have now been combined and rescheduled for Monday, December 15, 2003 in the City Council Chambers. NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change, with the traditional convening time of 7:00 p.m. in the City Hall Council Chamber. Passed this __ day of 2003 Offered by: Second by: Roll call: Mayor Julienne Wyckoff Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of.' October 13, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 5 - A - 4 Fire 100' plus Custom Quint Ladder Truck NO: DATE: October 7, 2003 DATE: In April 2003 the Fire Department submitted a grant to FEMA in the amount of $600.000.00 for the purchase ora Quint type Fire Track. This grant was a 90% FEMA/10% City match grant. On August 29, 2003 the Fire Department was notified of its Award in the amount of $500,000.00 ($450,000.00 FEMA portion and $50,000.00 City of Columbia Heights match). The Fire Department is requesting authorization to accept the 2003 FEMA Grant in the amount of $450,000.00 with a city match of $50,000.00 and authorization for the Fire Department to seek bids for a 100' plus Custom Quint Ladder truck. RECOMMENDED MOTION: Move to Authorize Staff to Accept the 2003 FEMA Grant in the amount of $500,000.00 ($450,000.00 FEMA portion and $50,000.00 City of Columbia Heights match). RECOMMENDED MOTION: Move to Authorize Fire Department to Seek Bids for the Purchase of a 100' plus Custom Quint Ladder Truck; The Bid Process will Open on October 15, 2003 and Close at the End ofthe Business Day (4:45 p.m.) on November 5, 2003 at Which Time the Sealed Bids will be Opened by the Fire Chief and Members of the Truck Committee. 03 -73 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/13/03 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: 5 ~/~ - ~'~ PUBLIC WORKS ITEM: AWARD OF 2003 SANITARY SEWER LINING BY: K. Hanse~~-- BY: ~/~ (ADDITIONAL) TO VISU-SEWER, PROJECT//0309 Date: 10/7/03~~ DATE: Background: On August 25, 2003 City Council authorized staffto seek bids for additional sanitary sewer lining for the last section of the critical trunk line between Central and University Avenues, recommended by staffto be accelerated from a planned 2004 project for pipe lining in 2003. The pipe lining program rehabilitates sections of sanitary sewer pipe that have been televised and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consists of lining 1,303 feet of 15 inch RCP located on 44th Avenue from 7th to 5t~ Streets, and 5th Street from 44th to 45th Avenues; 665 feet of 12 inch RCP located on 43rd Avenue, from Quincy to Monroe Streets; and on 44t~ Avenue from Washington to 7t~ Streets, and 745 feet of 10 inch RCP from central to west of Jackson Street on 43ra Avenue. Plans and specifications were advertised for bids in the Focus on September 11, 2003. Five contractors received copies of the bidding documents. Four bids were received and publicly read aloud at the October 7, 2003, bid opening. A copy of the minutes is attached. Analysis/Conclusions: The low bid was submitted by Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, in the amount of $91,005.60. The Engineer's Estimate (revised) for this project was $88,500. Adequate funding is available in the City's Sanitary Sewer Construction Fund. Recommended Motion: Move to waive the reading of Resolution No. 2003-44, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2003-44, accepting bids and awarding the 2003 Sanitary Sewer Lining Project #0309 (Additional) to Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the amount of $91,005.60 with funds to be appropriated from Fund 652-50309-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KH:jb Attachment: Bid Opening Minutes Resolution COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, October 7, 2003 2003 Sanitary Sewer Lining (Additional) Pursuant to an advertisement for bids for Miscellaneous Concrete Repair and Installation, an administrative meeting was held on October 7, 2003 at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Bob Ratz, Michel's Pipeline Ron Fenney, Visu-Sewer Brett Anderson, Lametti and Sons Kevin Hansen, Public Works Director/City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder Visu-Sewer Clean and Seal, Inc. Insituform Technologies Lametti & Sons Michel's Pipeline TOTAL $ 91,005.60 $ 94,958.3O $ 95,514.00 $120,970.00 Respe. ctfully SU~~_~_~ Joanne Baker Public Works Secretary jb RESOLUTION NO. 2003-44 BEING A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR 2003 SANITARY SEWER LINING (ADDITIONAL) CITY PROJECT 0309 TO VISU-SEWER CLEAN AND SEAL, INC. OF PEWAUKEE, WISCONSIN WHEREAS, pursuant to an advertisement for bids for City Project #0309 Sanitary Sewer Lining Project (Amended), bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder TOTAL Visu-Sewer Clean and Seal Inc. Insimform Tecnologies Lametti & Sons Michel's Pipeline $ 91,005.60 $ 94,958.30 $ 95,514.00 $120,970.00 WHEREAS, it appears that Visu-Sewer Clean and Seal Inc. of W230 N4855 Betker Drive, Pewaukee, Wisconsin 53072 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, THAT: The Mayor and City Manager are hereby authorized and directed to enter into a contract with Visu-Sewer Clean and Seal, Inc. in the name of the City of Columbia Heights for the 2003 Sanitary Sewer Lining Project (Additional), City Project 0309, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. Dated this 13th day of October, 2003 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of.' 10/13/O3 AGENDA SECTION: CONSENT AGENDA NO: A - ITEM: AUTHORIZATION TO SEEK BIDS FOR THE REPLACEMENT OF THE PERIMETER FENCING AT THE CITY'S WATER TOWER FACILITY ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen ~/~ DATE: 10/08/0~ CITY MANAGER DATE: Analysis/Conclusion: At the regular City Council Meeting of June 30t~, 2003, the Council approved an agreement with Anoka County for the installation of an 800 Mhz Communication System at the City's Water Tower Site at 4700 Stinson Boulevard. The County will be installing new antenna and a microwave dish on the tower, with a precast concrete building on the water tower grounds. The June 30th Agreement provided that the County would pay for security, access and fencing upgrades to the water tower site. The agreement stipulated that the County would pay for security and access control based upon bids received by the existing vendor to City Hall. The agreement further states that the County will pay for ½ of the cost of a new perimeter fence. Security and access control will be installed in late spring of 2004 after the completion of site work by the county. Staff is requesting authority to seek bids at this time for the perimeter fencing replacement. The new fence could then be installed yet this fall depending on the weather and the contractor's schedule, but would have a final completion date of May 31, 2004. The work will include the replacement of 995 lineal feet of perimeter fencing with a new 6 foot high, black vinyl coated chain link fence, without a barb w/re top. The two 14 foot access gates will remain in their existing locations, and two of the three man gates will remain. This type of fence is identical to the new fence at Jackson Pond. Recommended Motion: Move to authorize staff to seek bids for the replacement of the perimeter fencing at the City Water Tower Facility. KH.'jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/13/03 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY DEPARTMENT: MANAGER NO: ~' A -'-? Recreation ITEM: Acceptance of a Minnesota Twins BY: Keith Windschitl BY: ~,,'//~--~ Community Fund (MTCF) Grant DATE: 10/08/03 DATE: Background: At the regular Park and Recreation Commission meeting of May 28th, 2003, the Commission recommended that City staff apply for a matching grant to the Minnesota Twins up to the maximum amount of $5,000. The grant program is under the Minnesota Twins Community Fund (MTCF) where grants of $1,000 to $5,000 are awarded for renovation projects to improve baseball and/or softball fields, used primarily by youth. The grants are made only to nonprofit organizations and local governments that operate baseball and/or softball programs. Analysis/Conclusion: The Public Works staff had planned on field improvements to Keyes Park in the 2003 and 2004 budgets. The infield was planned to be regraded in 2003 to improve drainage and remove the interface lip between the outfield grass and infield ag-lime. In 2004, staff had planned on incorporating fencing improvements for a new backstop and players bench area. All work except for the fencing is or will be conducted by City Staff. The player's area and backstop fencing would be installed by a professional fence contractor. The proposed work is similar to the work completed at the Prestemon Park ballfield. The estimate of costs for fencing and players benches is $11,800, with the matching MTCF grant funding applied to this amount. Matching City funding is available in the Park Capital Improvement/Development Fund 412. Recommended Motion: Move to authorize staff to accept the matching Minnesota Twins Community Fund Grant in the amount of $5,000. COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: OCTOBER 13, 2003 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: ~- A~ ~ FINANCE APPROVAL ITEM: REPLACEMENT OF COPIER ATciTY HALL BY: Wf~L~~RITE~kg~ BY: NO: DATE! OCTOBER1"{5, ~03 This item was originally presented to the City County at the work session of September 15, 2003 with the intent of having the item on the September 22, 2003 agenda for approval. At that time staff had spent several months reviewing copier specifications and attending demonstrations of copiers. They had received formal proposals from several vendors. At the work session of September 15th staff had been assured by these vendors that we had their very best quote on the desired copiers. However, after the work session staff continued to negotiate with the various vendors and it became obvious that there were still further cost savings to be had. Subsequently, the item was removed from the September 22nd city council agenda. These negotiations have resulted in some add-on features to the proposed copiers as well as an additional total three-year cost reduction of $6,903. Originally the projected cost savings by purchasing a City Hall copier at the same time as the Library and Public Works was $5,064. With the additional negotiated savings, we are currently at an overall total savings of $11,967. It is staff's recommendation to purchase a Kyocera Mita copier model KM-7530 from Coordinated Business Systems, Ltd. for City Hall at a purchase cost of $15,970. This cost is slightly higher than a proposal received from Ricoh for a Ricoh model Aficio 1075. Ricoh's proposed cost was $15,865 or $105 less than the Mita copier. If we look at the total cost difference between Ricoh and Coordinated Business Systems over five years on all three copiers, including cost and maintenance, the price difference is only $1,221 more for all three Mita copiers. It is staff's strong recommendation that this additional cost is well justified in purchasing the Mita copiers due to the fact that they have several beneficial features, mainly ease of use and free, unlimited staff support and training provided by Coordinated Business Systems, as well as better ergonomics. Over the life of the copier, these benefits will greatly offset the modest initial savings that can be realized by purchasing a lesser copier. At the previous meeting it was recommended that staff look for specific areas in the current budget to reduce expenses to cover the cost of the copier for City Hall. Staff has done this and it is our recommendation that the General Government Buildings budget for Repair and Maintenance Services is reduced by $16,000 for the year 2003 and that this specific reduction in the budget is appropriated for the purchase of the City Hall copier. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Coordinated Business Systems to purchase a Kyocera Mita copier for $15,970 and further authorize to enter into a five-year maintenance contract at a cost of $2,700 per year. WE:sms 03 ~o~o~ COVNCm Attachments COUNCIL ACTION: City of Columbia Heights Copier Quotes Savings to Purchase City Hall Copier at the same time as other copiers Revised 10/09/03 Original Quote Networking 3 Year Base 3 Year Maintenance Add-ons Total Cost Library 5,918 2,520 not included8,438 Public Works 7,565 2,880 3,000 13,445 City Hall 20,448 8,100 3,000 31,548 Total 53,431 Negotiated Revised Quote 09/10/03 Networking 3 Year Base 3 Year MaintenanceAdd-ons Total Cost Library 5,1242,520 not included 7,644 Public Works 7,5652,880 918 11,363 City Hall 20,448 8,100 812 29,360 Total 48,367 Savings on Revised Quote 09/10/03 (Including City Hall copier with purchase) Library 794 Public Works 2,082 City Hall 2,188 Total savings ~:. Negotiated Revised Quote 10/09/03 Networking 3 Year Base 3 Year MaintenanceAdd-ons Total Cost Library 5,9851,809 included 7,794 Public Works 7,4402,160 included 9,600 City Hall 15,970 8,100 included 24,070 Total 41,464 VlL,y L/I VUIUIIII./ICl rlUI~JlIL~ Copier Quotes Included for information only to show comparison of quotes COPIER QUOTES 10/09/2003 CITY HALL P Copier Maintenance Contract P Networking/ Contract Contract Contract Contract Contract 5 year Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost Coordinated Business KM-7530 $15,970 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $29,470 Metro Sales Ricoh 1075 $15,970 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $29,4?0 Ricoh (Savin) Ricoh 1075 $15,865 75 Included $2,556 $2,556 $2,556 $2,556 $2,556 $28,645 PUBLIC WORKS P Copier Maintenance Contract P Networking/ Contract Contract Contract Contract Contract 5 year Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost Coordinated Business KM-3530 $7,440 35 Included $720 $720 $720 $720 $720 $11,040 Metro Sales Ricoh 2035 $7,440 35 Included $720 $720 $720 $720 $720 $11,040 Ricoh (Savin) Ricoh 2035 $7,415 35 Included $682 $682 $682 $682 $682 $10,825 LIBRARY P Copier Maintenance Contract P Networking/ Contract Contract Contract Contract Contract 5 year Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost Coordinated Business KM-2530 $5,985 25 Included $603 $603 $603 $603 $603 $9,000 Metro Sales iRicoh AFl027 $5,985 27 Included $603 $603 $603 $603 $603 $9,000 Ricoh (Savin) Ricoh AFl027 $5,964 27 Included $571 $571 $571 $571 $571 $8,819 CITY OF COLUMBIA HEIGHTS DATE: SEPTEMBER 25, 2003 TO: WALT FEHST CITY MANAGER LINDA MAGEE ASSISTANT TO THE CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: COPIER SPECIFICATIONS Attached are copies of the detail specifications for the three Mita copiers that were proposed for purchase at the last city council work session. They are model numbers KM-7530 for City Hall, KM-3530 for Public Works, and KM-2530 for the Library. Copiers are currently classified into tiers that are referred to by the number of copies produced per minute and the actual monthly duty cycle or maximum number of copies that the copier is designed to produce per month. In our case, the main concern was the number of copies per minute as virtually all of the duty cycles are well beyond our needs. For example, thc duty cycle for the current City Hall copier is a maximum of 50,000 copies per month with thc average number of copies being 30,000 per month. From the specifications you can see that the copier we were considering for City Hall has a duty cycle of 500,000 copies per month. Even the smallest copier being considered for the Library has a duty cycle of 85,000 copies per month. Subsequently, our main concern was the number of copies per minute. From these basic specifications we received formal quotations from several vendors. Staff then viewed and attended demonstrations of the various copiers to determine quality, speed, and ease of operation, as well as the usability of multi-task features to determine which copiers were the most user- friendly and could best service our needs. When this process was completed we contacted all of the vendors and requested their best price on the three copiers needed. When this was concluded we re-approached Metro Sales (Ricoh copier) and Coordinated Business Systems (Mita copier) to ensure that we had their best possible price. Metro Sales assured us that we had their best possible price and that they could not lower it any further. Coordinated Business Systems did lower their price based on the intention that we would purchase all three copiers from them rather than splitting thc order up. We then approached the City Council at thc work session to discuss this item. After the work session we continued contact with the various vendors on the copiers. Once Metro Sales realized that we were going with Coordinated Business Systems and once they had the price quotes from Coordinated Business Systems that had gone to the city council work session, they came back with a lower price and wanted us to reconsider them. Apparently they had not understood our previous request asking them to give us their best price. Because of this, we pulled the item from the council agenda and are now re-approaching the top three companies to allow them one last opportunity to submit a revised, final price quote. When we receive these price quotes we will revise thc council letter accordingly and take the item back to the October 13th council meeting. Again, I would like to emphasize that we arc seeking the most cost-effective purchase for the City. This involves several factors: price, ease of use, service, training, and the capability of the copier to interface with our computer network system. The three final companies that we are approaching have copiers that would adequately fulfill all of these requirements. Other companies that we've dealt with fell short in one or more of these areas. At this time, the anticipation is that we will truly get the best price as well as the best economical long-term deal for the City. I have attached the specifications for the Mita copiers and if you would like, can attach them for Ricoh and Savin, thc other two copiers still being considered. If you would like any additional information on this, please let mc know. WE:sms 0309251 CM Attachments KM-7530 75 PPM Enterprise/Workgroup Multifunctional Speed: 75 PPM ~ Max Monthly Du~y Cycle: 500,000 Print: Fast 1200 dpi I Resolution: Copy: 1800 x 600 dpi basic specifications: Configuration: Console Digital Copier with Standard 100 Sheet Document Processor, Duplex, 3,000 Sheet Letter Size Paper Deck, 550 x 2 Paper Drawers Plus 100 Sheet Multi-Purpose Tray. Optional Network Pdnting and Scanning Resolution: 600 DPI. Interpolated 1800 x 600 DPI Resolution/256 Levels, Fast 1200 DPI Print Resolution Copier Memory: Standard 128MB RAM, 20GB Hard Disk Ddve Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom Electrical Requirements: 120V, 60Hz, 12A Dimensions: 27"VV x 31.5"D x 46"H Weight: 441 lbs Max Monthly Volume: 500,000 Pages Per Month output speeds: Warm-Up Time: Within 360 Seconds, Program and Scan Dudng Warmup, Auto Start First Copy Out: 3.2 Seconds (Faceup) First Pdnt Out: 5.0 Seconds (Facedown) Pages Per Minute: 75 Letter, 45 Legal, 38 Ledger paper supply: Standard Paper Sources: 3,000 Sheet Letter Size Paper Deck, Dual 550 Sheet Drawers, 100 Sheet MPT, Auto Selection / Switching, Add Paper While Running Drawer Paper Size: 5.5" x 8.5' - 11" x 17" MPT Paper Size: 5.5" x 8.5" - 11" x 17" Std / Max Paper Capacity: 4,200 / 8,200 Paper Weight: 16-21 lb Bond via Paper Drawers, 12 lb Bond -110 lb Index via MPT Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes 'document processor: Type: Reversing Automatic Document Processor Acceptable Originals: 5.5" x 8.5" - 11" x 17", Mixed Size Processing Capacity: 100 Sheet RADF / 75 Letter Size Originals Per Minute Paper Weight: 9- 42 lb Bond duplex unit: Paper Size: 5.5" x 8.5" - 11" x 17" Paper Weight: 17 - 32 lb Bond Duplex Modes: Standard 1:2, 2:2, Book: 2, 2:1 copy functions: Imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECO Continuous Copy: Up to 999, Auto Reset to 1 Additional Features: Auto Center, Magnification and Paper Select, Batch Copy, Booklet Mode, Book Mode, Combine Image; Covers, Inserts, Erase Mode, Image Overlay, Image Rotate, Image Reverse, Interrupt, Job Build, 9 Job Reserves, Job Queue, Margin Shift, Mirror Image, Memo Mode, Modify Copy, Proof Copy, Page Numbering,Transparency Mode, 1,000 Management Codes, XY ZOOm Document Management: Store Documents, File Merge, Forms Composition, Repeat Copy paper handling options: paper deck: $T-11 Paper Capacity: 4,000 Sheets Paper Weight: 16 - 24 lb Bond Paper Size: 8.5" x 11" Dimensions / Weight: 14.6"W x 23.2"D x 27.3"H / 101 lbs multi-functional finisher: DF-610 Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray: 200 Sheets Paper Size: Main: 8.5" x 11" - 11" x 17"; Sub: 5.5" x 8.5" - 11' x 17" Paper Weight: 12 lb Bond - 110 lb Index Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17" Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center Saddle Stitch: 8.5" x 11", 11" x 17"; Up to 16 Sheets Dimensions /Weight: 31.4"VV x 25.2"D x 37.4"H / 172 lbs mu. ltl tray: MT-I Number of Trays: 5 Capacity: 150 Sheets (8.5" x 11") Per Tray Paper Size: 5.5" x 8.5" - 11" x 17" Paper Weight: 12 lb Bond - 88 lb Index Dimensions /Weight; 14.5"W x 15.5"D x 22.6"H / 33 lbs booklet folder: BF-1 Folding Capacity: I - 16 Sheets .Capacity: 1 - 5 Sheets --40 Booklets; 6 - 10 Sheets -- 24 Booklets; 11 - i"6 Sheets- 15 Booklets Paper Size: 8.5" x 11", 11" x 17" Paper. Weight: 16!b Bond - 110 lb Index, Over 20 lb is one sheet only Dimensions / Weight: 23.3"W x 17"D x 10"H / 42 lbs punch unit: PH-3 Paper Size: 8.5" x 11" - 11" x 17" Paper Weight: 12 lb Bond - 110 lb Index Number of Holes: 2 and 3 Weight: 8 lbs connectivity options: print: PRINT SYSTEM (R) Controller: Embedded PowerPC750 / 400 MHz Controller Printer Memory: Standard 32MB, Upgradeable to 288MB via 100 Pin DIMMS, Optional e-MPS Printer HDD, Standard CF Card Slot (Type 1) Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL, PCL 5e), KPDL3 (PS3), KCGL (HP-GL/2), Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Pdnt~r Fonts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3, I Bitmap Font WindowsTM OS Compatibility: WindowsTM 951981Me/NT4.x120001XP blovellTM OS Compatibility: Novell NetWareTM 3.x/4.x/5.x Mac OS Compatibility: OS 8.x/9.x/10.x UNIX OS Compatibility: Sun OS 4.1 .x; Solads 2.x; AIX, HP-UX (LPR) Connectivity/Interface: Standard 10/100BaseTX, Parallel IEEE1284, Sedal RS-232C KUIO LV Expansion Slots (2): Optional e-MPS Hard Disk Drive Optional IB-22 Enhanced Wireless NIC; lB-20 10/100BaseTX, 10Base2 Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI Ddver. KX Ddver for WindowsTM, PPD for Mac, PPD for Linux/UNIX Utilities: KM-NET Viewer, PDF Direct Pdnt, KM-NET Remote Operation Panel, KM-NET Job Manager, KM-NET Printer Disk Manager, Network Advanced Setup Utilities, PRESCRIBE Utilities e-mps hard disk drive: Enables e-MPS Functions: Private Print, Job Storage, Quick Copy, Proof and Hold, Virtual MailBoxes network scanning: SCAN SYSTEM (D) Resolution: 200, 300, 400, 600 DP! Sr.~n Speed: Up to 75 Sheets Per Minute File Formats: PDF, TIFF Connectivity: Standard NS-30 10/100BaseTX Supported Protocols: TCP/IP Scanning Features: KM Document Flow System - Document Management System, Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN Driver. TWAIN Driver Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM -Scanner Address Book, Address Book Editor, LDAP Converter Utility, Network Advanced Setup Utilities additional options: Tandem Kit (TS-l), Bar Code Reader (BC-1) KM-3530 35 PPM Workgroup Multifunctional Speed: 35 PPM I Ma~ MonthlY Duty Cycle: 120,000 I Resolution: Copy: 600 x 600 dpi Print: Fast 1200 dpi basic specifications: Configuration: Desktop Digital Copier with Standard 500 x 2 Paper Drawers Plus 200 Sheet Multi-Purpose Tray. Optional Network Printing, Scanning and N'~twork Fax. Resolution: 600 x 600 DPI Resolution / 256 Levels, Fast 1200 DPI Print Resolution Copier Memory: Standard 32MB RAM, upgradeable to 160MB Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom Electrical Requirements: 120V, 60Hz, 12A Dimensions: 23"W x 25"D x 29"H Weight: 165 lbs Max Monthly Volume: 120,000 Pages Per Month output speeds: Warm-Up Time: Within 60 Seconds, Program During Warmup, Auto Start First Copy Out: 3.9 Seconds (Faceup) Pages Per Minute: 35 Letter,23 Legal, 19 Ledger paper supply: Standard Paper Sources: Dual 500 Sheet Drawers, 200 Sheet MPT, Auto Selection / Switching, Add Paper While Running Drawer Paper Size: 5.5" x 8.5' - 11" x 17' MPT Paper Size: 5.5" x 8.5"- 11"x 17" Std / Max Paper Capacity: 1,200 / 4,200 Paper Weight: 16-28 lb Bond via Paper Drawers, 16 lb Bond -110 lb Index via MPT Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes copy functions: Imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECU Continuous Copy: Up to 999, Auto Reset to 1 AdditionoI Features: Auto Magnification and Paper Select, Batch Copy, Booklet Mode, Book Mode, Combine Image, Covers,Erase Mode, Image Overlay, Image Rotate, Image Reverse, Interrupt, 8 Job Programs, Margin Shift, Mirror Image, Page Numbering, Transparency Mode, 500 Management Codes, XY Zoom paper handling options: document processor: SRDF-2 Type: Reversing Automatic Document Processor Acceptable Originals: 5.5" x 8.5" - 11' x 17", Mixed Size Processing Capacity: 100 Sheet RADF / 35 Letter Size Originals Per Minute Paper Weight: 9- 42 lb Bond Dimensions / Weight: 21.8"W x 18.8"D x 5.4"H t 23 lbs duplex unit: AD-63 Paper Size: 5.5" x 8.5" - 11" x 17" Paper Weight: 17 - 21 lb Bond Duplex Modes: Standard 1:2, 2:2, Book: 2, 2:1 finisher: DF-71 Finisher Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray: 250 Sheets Paper Size: Main: 8.5" x 11" - 11" x 17'; Sub: 5.5" x 8.5" - 11" x 17' Paper Weight: 12 lb Bond - 110 lb Index Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17" Edge Staple Position: 3 Positions: Top Left, Bottom Left, Left/Top Side Punch: Standard 2 and 3 Hole Dimensions / Weight: 27.1"W x 23.5"D x 41.5"H / 110 lbs saddle stitch finisher: DF-75 Stack Capacity: Main Tray: 1,000 Sheets Paper Size: Main: 8.5" x 11" - 11" x 17" Paper Weight: 16 lb Bond - 110 lb Index Staple Capacity: 50 Sheets: 8.5" x 11"; 25 Sheets: 8.5" x 14", 11' x 17" Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center Saddle Stitch: 8.5" x 11", 11" x 17"; Up to 10 Sheets Punch: Optional 2 and 3 Hole Dimensions / Weight: 28.3"W x 23.7"D x 39.4"H / 86 lbs internal finisher: DF-78 Stack Capacity: 500 Sheets. Paper Size: 8.5" x 11' - 11' x 17" Paper Weight: 16 - 28 lb Bond Staple Capacity: 30 Sheets: 8.5" x 11"; 20 Sheets: 8.5" x 14" - 11' x 17" Edge Staple Position: 1 Position Dim6nsions / Weight: 12.2"W x 16.0"D x 6.3"H / 19.8 lbs multi-bin mailbox: M-2107 Number of Bins: 7 Tray Capacity: 100 Sheets: 5.5" x 8.5' - 8.5' x 11"; 50 Sheets: 8.5" x 14" - 11' x 17" Paper Weight: 17 - 21 lb Bond Dimensions / Weight: 20.0"W x 115.7"D x 18.5"H / 22 lbs punch unit: PH-2 Paper Size: 8.5" x 11" - 11" x 17" Paper Weight: 17 lb Bond - 110 lb Number of Holes: 2 and 3 Weight: 5.2 lbs large capacity tray: PF-75 Paper Capacity: 3,000 Sheets Paper Weight: 16 - 28 lb Bond Paper Size: 8.5" x 11" Dimensions / Weight: 23.2"W x 12.4'D x 23"H/48 lbs dual paper drawers: PF-70 Paper Capacity: 2 x 500 Sheets Paper Weight: 16 - 28 lb Bond Paper Size: 5.5" x 8.5" - 11" x 17" Dimensions / Weight: 23.2"VV x 12.4"D x 23"H/57.4 lbs connectivity options: print/scan: PRINT/SCAN SYSTEM (N) PRINT: Controller: Embedded PowerPC750 / 350 MHz Controller Pdnter Memory: Standard 32MB, Upgradeable'to 288MB via 100 Pin DIMMS, Optional e-MPS Printer HDD, Standard CF Card Slot (Type 1) Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL, PCL 5e), KPDL3 (PS3), KCGL (HP- GL/2), Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Printer Fibnts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3, 1 Bitmap Font WindowsTM OS Compatibility: WindowsTM 95/98/Me/NT4.x/2000/XP NovellTM OS Compatibility: Novell NetWareTM 3.x/4.x/5.x Mac OS Compatibility: OS 8.x/9.x/10.x UNIX OS Compatibility: Sun OS 4.1 .x; Solads 2.x; AIX, HP-UX (LPR) Connectivity / Interface: Standard 10/100BaseTX, Parallel IEEE 1284, Sedal RS-232C KUIO LV Expansion SLots (2): Optional Printer Hard Disk Drive Optional IB-22 Enhanced Wireless NIC; lB-20 101100BaseTX, 10Base2 Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI Driver: KX Driver for WindowsTM, PPD for Mac, PPD for Linux/UNIX Utilities: KM-NET Viewer, KM-NET Remote Operation Panel, KM-NET Job Manager, KM-NET Pdnter Disk Manager, Network Advanced Setup Utilities, PRESCRIBE Utilities SCAN: Resolution: 200, 300, 400, 600 DPI Scab Speed: Up to 35 Sheets Per Minute File Formats: PDF, TIFF Connectivity: Standard NS-30 10/100BaseTX Supported Protocols: TCP/IP Scanning Features: KM Document Flow System - Document Management System, Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN Driver: TWAIN Ddver Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM Scanner;.Address Book, Address Book Editor, LDAP Converter. Utility, Network Advanced Setup Utilities Printer Hard Disk Drive: Enables~DocumentPrinting and e-MPS Functions; Private Print, Job Storage, Quick Copy, Proof & Hold, Virtual MailBoxes, Bar Code fax/network fax: FAX SYSTEM (F) Compatability: Super G3 Transmission Speed: Approximately 3 Seconds per page Modem Speed: 33.6 Kbps with Auto Fallback Data Compression: JBIG, MMR, MR, MH Fax Memory: Std 8MB/Max 16MB Ddver. KM Network Fax Ddver Utilities: Address Book for NW Fax Additional Features: Duplex TX/RX, Confidential RX/TX, Polling, Broadcasting, 2 in 1 RX, additional options: Job Separator (J-1402), Bar Code Reader (BC-1), 8MB Fax Memory Board (FM1-8MB), Stand KM-2530 25 PPM Small Workgroup Multifunctional Speed: 25 PPM [ Ma~ Monthly Duty Cycle: 85,000 Print: Fast 1200 dpi Resolution: Copy: 600 x 600 dpi basic specifications: Configuration: Desktop Digital Copier with Standard 500 x 2 Paper Drawers Plus 200 Sheet Multi-Purpose Tray. Optional Network Printing, Scanning and Network Fax. R.e. solution: 600 x 600 DPI Resolution ! 256 Levels, Fast 1200 DPI Print Resolution Copier Memory: Standard 32MB RAM, upgradeable to 160MB Magnification: Full Size, 5 Reduction, 5 Enlargement Preset Ratios, Plus 25-400% Zoom Electrical Requirements: 120V, 60Hz, 12A Dimensions: 23"W x 25"D x 29"H Weight: 165 lbs Max Monthly Volume: 85,000 Pages Per Month output speeds: Warm-Up Time: Within 60 Seconds, Program During Warmup, Auto Start First Copy Out: 3.9 Seconds Pages Per Minute: 25 Letter, 18 Legal, 15 Ledger paper supply: Standard Paper Sources: Dual 500 Sheet Drawers, 200 Sheet MPT, Auto Selection / Switching, Add Paper While Running Drawer Paper Size: 5.5' x 8.5" - 11" x 17" MPT Paper Size: 5.5" x 8.5" - 11" x 17' Std / Max Paper Capacity: 1,200 / 4,200 Paper Weight: 16-28 lb Bond via Paper Drawers, 16 lb Bond -110 lb Index via MPT Input Materials: Bond Paper, Recycled Paper, Transparencies, Labels, Envelopes copy functions: imaging Modes: Text, Photo, Text / Photo, Auto, Manual, ECO Continuous Copy: Up to 999, Auto Reset to 1 Additional Features: Auto Magnification and Paper Select, Batch Copy, Booklet Mode, Book Mode, Combine Image, Covers,Erase Mode, Image Overlay, Image Rotate, Image Reverse, Interrupt, 8 Job Programs, Margin Shift, Mirror. Image, Page Numbering, Transparency Mode, 500 Management Codes, XY Zoom paper handling options: document processor: SRDF-2 Type: Reversing Automatic Document Processor Acceptable Originals: 5.5" x 8.5" - 11" x 17", Mixed Size Capacity: 100 Sheet RADF / 25 Letter Size Originals Per Minute Paper Weight: 9-42 lb Bond Dimensions / Weight: 21.8"W x 18.8"D x 5.4"H / 23 lbs document processor: STDF-3 Type: Sheet Through Automatic Document Processor Acceptable Originals: 5.5" x 8.5' - 11" x 17", Mixed Size Capacity: 70 Sheet ADF / 25 Letter Size Originals Per Minute Paper Weight: 9 -42 lb Bond Dimensions / Weight: 21.8"W x 18.8"D x 4.8"H / 15.2 lbs duplex unit: AD-63 Paper Size: 5.5" x 8.5" - 11" x 17" Paper Weight: 17 - 21 lb Bond · Duplex Modes: Standard 1:2, 2:2, Book:.2, 2:1 finisher: DF-71 Stack Capacity: Main Tray: 3,000 Sheets; Sub Tray:. 250 Sheets Pa. per Size: Main: 8.5"x 11"- 11"x 17"; Sub: 5.5" x 8.5"- 11"x 17" Paper Weight: 12 lb Bond - 110 lb Index Staple Capacity: 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17" Edge Staple Position: 3 Positions: Top Left, Bottom Left, Left/Top Side Punch: Standard 2 and 3 Hole Dimensions / Weight: 27.1"W x 23.5"D x 41.5'H / 110 lbs saddle stitch finisher: DF-75 Stack Capacity: Main Tray: 1,000 Sheets Paper Size: Main: 8.5" x 11"- 11" x 17" Paper Weight: 16 lb Bond - 110 lb Index Staple Capacity: 50 Sheets: 8.5" x 11"; 25 Sheets: 8.5" x 14", 11" x 17" Edge Staple Position: 4 Positions: Top Left, Bottom Left, Left Side, Center Saddle Stitch: 8.5" x 11", 11" x 17"; Upto 10 Sheets Punch: Optional 2 and 3 Hole Dimensions / Weight: 28.3"W x 23.7"D x 39.4"H / 86 lbs internal finisher: DF-78 Stack Capacity: 500 Sheets Paper Size: 8.5" x 11" -11" x 17" Paper Weight: 16 lb - 28 lb Bond Staple Capacity: 30 Sheets: 8.5" x 11"; 20 Sheets: 8.5' x 14" - 11" x 17' Edge Staple Position: 1 Position Dimensions / Weight: 12.2"W x 16.0'D x 6.3'H / 19.8 lbs multi-bin mailbox: M-2107 Number of Trays: 7 Tray Capacity: 100 Sheets:5.5" x 8.5" - 8.5" x 11"; 50 Sheets: 8.5" x 14" - 11" x 17" Paper W~eight: 17 - 21 lb Bond Dimensions / Weight: 20.0"W x 15.7'D x 18.5"H / 22 lbs punch unit: PH-2 Paper Size: 8.5" x 11" - 11" x 17" Paper Weight: 17 lb Bond - 110 lb Index Number of Holes: 2 and 3 Weight: 5.2 lbs large capacity tray: PF-75 Paper Capacity: 3,000 Sheets Paper Weight: 16 - 28 lb Bond Paper Size: 8.5" x 11" Dimensions / Weight: 23.2"W x 12.4"D x 23"H/48 lbs dual paper drawers: PF-70 Paper Capacity.: 2 x 500 Sheets Paper Weight: 16 - 28 lb Bond Paper Size: 5.5" x 8.5" - 11' x 17" Dimensions / Weight: 23.2"W x 12.4"D x 23"H/57.4 lbs connectivity options: print/scan: PRINT/SCAN SYSTEM (N) PRINT: Controller: Embedded PowerPC750 / 350 MHz Controller Pn.'nter Memo~: Standard 32MB, Upgradeable to 288MB via 100 Pin DIMMS, Optional e-MPS Printer. HDD, Standard CF Card Slot (Type 1) Supported PDL/Emulations: PRESCRIBE, PCL6 (PCL XL,PCL 5e), KPDL3 (PS3), KCGL (HP- GL/2), Diablo 630, IBM ProPrinter X24, Epson LQ850, Line Printer Fonts: 80 Outline Fonts for PCL XL/5e, 136 Outline Fonts for KPDL3, 1 Bitmap Font WindowsTM OS Compatibility: WindowsTM 951981MelNT4.x12000/XP NovellTM OS Compatibility: Novell NetWareTM 3.x/4.xJ5.x Mac OS Compatibility: OS 8.x/9.x/10.x UNIX OS Compatibility: Sun OS 4.1 .x; Solafls 2.x; AIX, HP-UX (LPR) Connectivity/Interface: Standard 10/100BaseTX, Parallel IEEE1284, Serial RS-232C KUIO LV Expansion Slots (2): Optional Printer Hard Disk Drive Optional IB-22 Enhanced Wireless NIC; lB-20 10/100BaseTX, 10Base2 Supported Protocols: TCP/IP, IPX/SPX, AppleTalk, NetBEUI Driver: KX Driver for WindowsTM, PPD for Mac, PPD for Linux/UNIX Utilities: KM-NET Viewer, KM-NET Remote Operation Panel, KM-NET Job Manager, KM-NET Pflnter Disk Manager, Network Advanced Setup Utilities, PRESCRIBE Utilities SCAN: Resolution: 200, 300, 400, 600 DPI Scan Speed: Up to 25 Sheets Per Minute File Formats: PDF, TIFF Connectivity: Standard N$-30 10tl00BaseTX Supported Protocols: TCP/IP Scanning Features: KM Document Flow System - Document Management System, Scan to PC/File, Scan to Mac, Scan to E-Mail, TWAIN Ddver: TWAIN Ddver Utilities: KM DB-Assistant, KM Scanner File Utility, Scan to Mac Utility, KM Scanner Address Book, Address Book Editor, LDAP Converter Utility, Network Advanced Setup Utilities printer hard disk drive Enables Document Printing and e-MPS Functions; Private Print, Job Storage, Quick Copy, Proof & Hold, Virtual MailBoxes, Bar Code fax/network fax: FAX SYSTEM (F) Compatability: Super G3 Transmission Speed: Approximately 3 Seconds per page Modem Speed: 33.6 Kbps with Auto Fallback Data Compression: JBIG, MMR, MR, MH Fax Memory: Std 8MB/Max 16MB Ddver: KM Network Fax Ddver Utilities: Address Book for NW Fax Additional Features: Duplex TX/RX, Confidential RX/TX, Polling, Broadcasting, 2 in I RX, additional options: Job Separator (J-1402), Bar Code Reader (BC-1), 8MB Fax Memory Board (FM1-8MB), Stand CITY COUNCIL LETTER MEETING OF: SEPTEMBER 22, 2003 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: REPLACEMENT OF COPIER AT BY: WILLIAM ELRITE BY: CITY HALL NO: DATE: SEPTEMBER 18, 2003 Over the past several months, staff from Public Works, the Library and City Hall have viewed and attended demonstrations of several different copiers. This review included the following vendors and copier models. Vendor Copier Model Consolidated Business Systems Kyocera Mita Danka Toshiba Loftier Minolta and Cannon Marco Sharp Metro Sales Ricoh Savin Savin Toshiba/Wagers Toshiba Xerox Xerox From this review and evaluation, the list was narrowed down to three copiers that would provide the most cost-effective solution to our copying needs. These three copiers were Kyocera Mita, Ricoh, and Sharp. These copy machines and vendors were evaluated in greater depth and staff negotiated for additional cost savings over the original proposals. The result of this process is that if we purchase a new copier for City Hall at the same time as the copiers are purchased for Public Works and the Library we will receive a cost savings of approximately $5,000. We also will receive a five-year lock on the maintenance costs for all three machines b~y purchasing them from the same vendor. When the 2003 budget was prepared we were not anticipating the need to replace the City Hall copier. Subsequently this item was not included in the budget. However, due to under expending on other maintenance items, the General Fund, General Government Buildings budget does contain adequate funds to cover this purchase. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Coordinated Business Systems to purchase a Kyocera Mita copier for $21,260. WE:sms 0309101COUNCIL Attachments COUNCIL ACTION: City of Columbia Heights Copier Quotes Included for information only to show comparison of quotes COPIER QUOTES 09/18/2003 CITY HALL p Copier Maintenance Contract Projected P Networking/ Contract Contract Contract Projected Projected 5 year !Year 5 Total Cost Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Coordinated Business KM-7530 $21,260 75 Included $2,700 $2,700 $2,700 $2,700 $2,700 $34,760 PUBLIC WORKS P Copier Maintenance Contract Projected P Networking/ Contract Contract Contract 'Projected Projected 5 year Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost Coordinated Business KM-3530 $8,483 35 Included $960 $960 $960 $960 $960 $13,283 LIBRARY P Copier Maintenance Contract Projected P Networking/ Contract Contract Contract Projected Projected 5 year Company Copier Cost M Training Year 1 Year 2 Year 3 Year 4 Year 5 Total Cost Coordinated Business KM-2530 $5,124 25 $840 $840 $840 $840 $840 $9,324 CITY COUNCIL LETTER Meeting off October 13, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: _~ _/3x _ C~ License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: BACKGROUND/ANALYSIS Attached is the business license agenda for the October 13, 2003 City Council meeting. This agenda consists of applications for Contractor licenses for 2003. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for October 13, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL October 13, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA BLDG CONTRACTORS LICENSES *Silvemail Em. Ltd. *Pierce Refrigeration Walker Roof'mg Co. *Rouse Mechanical 6603 36th Ave No., Crystal 1920 2nd Ave So. Anoka 2274 Capp Rd. St Paul 7320 Oxford St, St Louis Pk $50.00 $50.00 $50.00 $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: ~'~4~ I~. ~k~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number [0~ ~ through (0~'~-/} in the amount of $ "/~ ~'~.~1, . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS 10/10/2003 07:14:04 Check History GL050S-V06.55 COVERPAGE GL540R * *** C O U N C I L *** * * *** C 0 U N C I L *** * * *** C 0 U N C I L *** * * *** C 0 U N C I L *** * Report Selection: Optional Report Title ....... 10/13/03 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Project ..................... Vendor. Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 105214 thru 105471 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J cOLrNCIL 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM 10/10/2003 07 BANK VENDOR BANK CHECKING ACCOUNT ARCTIC GLACIER AT & T CONSUMER LEASE BELLBOY BAR SUPPLY BELLBOY CORPORATION BRANTNER/NANCY CENTER POINT ENERGY MINN CLASS OF 1968 EAST SIDE BEVERAGE CO EXTREME BEVERAGE FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GORMAN/GARY GRIGGS-COOPER & CO GUAMAN/BLANCA HOHENSTEINS INC INVENSYS METERING SYSTEM JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KOLOSKY/STEVE MARK VII DIST. MEDICINE LAKE TOURS OTTNEY/LEANN PAULUK/RICK PAUSTIS & SONS PETTY CASH - KAREN MOELL PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS RADIO SHACK SANDBERG/CYNTHIA SCHMIDTBAUER/SUE THOMPSON/CHARLIE TWIN CITIES NORTH CHAMBE UNIVANCE - ACCTS RECEIV UNIVERSITY OF MINNESOTA XCEL ENERGY (N S P) 10,000 LAKES CHAPTER AMERICAN BOTTLING COMPAN ARCTIC GLACIER BELLBOY CORPORATION BRADLEY REAL ESTATES INC CENTER POINT ENERGY MINN CITY OF NEW BRIGHTON COLUMBIA HEIGHTS I DREWS/BRI~dg · Check History 10/13/03 COUNCIL LISTING CHECK NUMBER 105214 105215 105216 105217 105218 105219 105220 105221 105222 105223 105224 105225 105226 105227 105228 105229 105230 105231 105232 105233 105234 105235 105236 105237 105238 105239 105240 105241 105242 105243 105244 105245 105246 105247 105248 105249 105250 105251 105252 105253 105254 105255 105256 105257 105258 105259 105260 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 1 AMOUNT 204.24 47.82 30.00 665.00 35.00 1,576.82 211.55 7,074.05 320.00 1,893.72 12.78 66.85 31.10 3,439.21 22.50 1,022.60 1,000.00 3,238.81 533.86 240.48 6,123.70 1,722.00 84.96 50.00 922.00 151.33 132.60 866.76 11,364.73 161.53 21.27 221.02 17.28 287.72 16.00 57.51 135.00 25,631.01 175.00 585.45 106.56 8,588.32 11,337.87 29.45 2,751.78 5,441.29 25.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 10/10/2003 07 Check History GL540R-V06.55 PAGE 2 10/13/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT FRITZ COMPANY INC GENUINE PARTS/NAPA AUTO GORDON/DENISE GOVERNMENT FINANCE OFFIC GRIGGS-COOPER & CO HINES/NATHAN JOHNSON BROS. LIQUOR CO. JOHNSON/THOMAS M JUENEMANN/ANNIE KELLY SIGNS & NEON LLC MEDICINE LAKE TOURS MINNESOTA TECH RESCUE SC MORISSET/SIRENA MURLOWSKI/JENNIFER PETTY CASH - JOANNE BAKE PETTY CASH - TOM JOHNSON PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX R3kNDOLPH~DANIELLE ROBINSON/SHIRLEY ROGERS/AMY TRUPE/KATHY VERIZON WIRELESS WINDSCHITL/KEITH WINE MERCHANTS XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC AMERICAN BOTTLING COMPAN D~RCTIC GLACIER BELLBOY BkR SUPPLY BELLBOY CORPORATION CHISAGO LAKES DISTRIBUTI COCA-COLA BOTTLING MIDWE EAST SIDE BEVERAGE CO EDLUND/DORINDA ESCHELON FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO HANSEN/KEVIN HODYNSKY/WALTER HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. KUETHER DIST. CO. CHECK NUMBER 105261 105262 105263 105264 105265 105266 105267 105268 105269 105270 105271 105272 105273 105274 105275 105276 105277 105278 105279 105280 105281 105282 105283 105284 105285 105286 105287 105288 105289 105290 105291 105292 105293 105294 105295 105296 105297 105298 105299 105300 105301 105302 105303 105304 105305 105306 105307 247, AMOUNT 637.21 94.21 50.00 40.00 5,577.53 272.14 4,162.99 93.21 6.48 675.00 1,517.00 120.00 25.00 30.00 95.02 117.29 937.78 8,294.06 107.08 173.60 177.89 50.00 35.00 216.87 32.57 96.21 328.35 871.89 291.59 88.50 97.92 169.55 9,738.48 3,764.05 1,964.36 29,207.65 620.14 161.80 3,201.94 61.17 158.67 10,809.16 34.56 50.00 8,738.45 3,687.82 63,505.90 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 10/10/2003 07 Check History GL540R-V06.55 PAGE 3 10/13/03 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT MARK VII DIST. METROCALL - ATT MESSAGIN MINNESOTA COACHES PEPSI-COLA-7 UP PETTY CASH - JOANNE BAKE PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE PRENZLER/JUDITH PURTLE/DAVID QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX SCHMIDT/JEANINE M SCHMIDTZ/RUSSELL SCHULTZ/CRAIG VERIZON WIRELESS VISA ACE HARDWARE ADVANCED GRAPHICS SYSTEM ALL SAFE FIRE & SECURITY AMERICAN LIBRARY ASSOCIA AMERIPRIDE ANDERSON/ROY ANOKA COUNTY LIBRARY A/qOKA COUNTY PROPERTY RE ARCTIC GLACIER ASPEN MILLS, INC. ATLAS AUTO BODY ATSSA B & M AUTO ELECTRIC CO BAIER/PAT BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BAUER BUILT TIRE & BATTE BEISSWENGER'S HARDWARE BFI OF MINNESOTA BIFF'S,INC. BONESTROO ROSENE ANDERLI BRAKE & EQUIPMENT WAREHO BRODART BROOKLYN TRUCKING BWBR ARCHITECTS CARTE GRAPH SYSTEMS CENTER POINT ENERGY MINN CENTRAL RENTAL CHET'S SHOES 105308 18,365 105309 84 105310 943 105311 76 105312 81 105313 179 105314 1,681 105315 238 105316 15 105317 1,225 105318 2,418 105319 150 105320 9 105321 3 105322 168 105323 70 105324 496 105325 8,199 105326 199 105327 223 105328 40 105329 59 105330 148 105331 53. 105332 53 105333 225 105334 359 105335 272 105336 3,462 105337 123 105338 317 105339 136 105340 1,416 105341 750 105342 879 105343 61 105344 584 105345 446 105346 3,658 105347 16 105348 264 105349 383 105350 650 105351 2,200 105352 35 105353 53 105354 177 68 07 5O 80 6O 28 35 00 70 00 98 14 20 67 95 00 43 90 66 43 00 40 77 25 20 00 08 20 07 45 37 68 67 83 56 75 13 37 49 49 05 40 00 00 35 24 40 ACS FINANCIAL SYSTEM 10/10/2003 07 Check History 10/13/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CITY WIDE LOCKSMITHING CLARK PRODUCTS INC COMP USA INC CONNELLY INDUSTRIAL CONSTRUCTION ENGINEERING CREIGHTON BRADLEY GUZZET D ROCK CENTER DAHLGREN SHARDLOW & UBAN DANKA DANKA OFFICE IMAGING DAVES SPORT SHOP DAVIES WATER EQUIPMENT C DEMCO DIAMOND VOGEL PAINTS EASTMAN KODAK EMP ENTERPRISE NETWORK SYSTE FARMERS'S MILL & ELEVATO FIDELITY SERVICES INC FLEXIBLE PIPE TOOL CO. G & K SERVICES GALE GROUP/THE GENEP~AL ELECTRIC CO GENERAL PARTS & SUPPLY C GENUINE PARTS/NAPA AUTO GERTENS GREEN-HOUSE GOODIN CO. GOPHER BEARING COMPANY GRAFIX SHOPPE GREATER METROPOLITAN HSG GROSSE/PAUL HARMON GLASS & GLAZING HARVEST PAINT HASSAN SAND & GRAVEL HEIGHTS - FRIDLEY FLORAL HEIGHTS ELECTRIC INC. HOME DEPOT #2802 HOUCHEN BINDERY LTD IDEAL ADVERTISING INC. IKON OFFICE SOLUTION INSTRUMENTAL RESEARCH IN INTEGRATED LOSS CONTROL IPC PRINTING J B CONTROLS JINDRA/PATRICIA JRK, INC KENNEDY & GRAVEN CHECK NUMBER 105355 105356 105357 105358 105359 105360 105361 105362 105363 105364 105365 105366 105367 105368 105369 105370 105371 105372 105373 105374 105375 105376 105377 105378 105379 105380 105381 105382 105383 105384 105385 105386 105387 105388 105389 105390 105391 105392 105393 105394 105395 105396 105397 105398 105399 105400 105401 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 4 AMOUNT 119.95 54.41 435.03 312.85 5,256.44 187.50 191.17 14,005.73 215.79 39.53 250.00 189.14 46.35 278.71 929.00 1,012.69 314.18 1,980.72 4,822.12 710.25 468.64 182.64 63.90 100.11 112.73 447.30 383.08 11.16 720.00 25,000.00 45.48 114.64 880.00 460.72 59.64 440.00 31.92 262.55 375.00 305.39 601.65 306.00 146.68 224.45 70.00 1,275.87 2,400.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 10/10/2003 07 Check History GL540R-V06.55 PAGE 5 10/13/03 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT KEWATT/CHARLIE KIWANIS CLUB LAKE STATE REALTY SERVIC LANDSCAPE ALTERNATIVES LEAGUE OF MN CITIES INS LOWRY CENTP~AL BOWLERS LUBE-TECH LUBES UNLIMITED MAC QUEEN EQUIPMENT CO. MACKEY~BRENDA MASTER/LEO MULLEN MENARDS CASHWAY LUMBER-F METRO CASH REGISTER SYST METRO FIRE METROCALL - ATT MESSAGIN MIDWAY FORD MIDWEST ASPHALT CO. MINNEAPOLIS SAW CO. MINNESOTA'S BOOKSTORE MN POLLUTION CONTROL AGE MOBILE HEALTH SERVICES MUNICIPAL SOFTWARE COMPA MURZYN JR~DONALD J MYAS - MN/AAU NESCO INC NFPA INTERNATIONAL NORTHERN TOOL & EQUIPMEN O'GARA/ANDREW OFFICE DEPOT OLSON'S PLUMBING ONE-CALL CONCEPT-GOPHER OUTSIDE MAINTENANCE INC PARK SUPPLY INC PC SOLUTIONS PEPSI-COLA-7 UP PETTY CASH - REBECCA LOA PRO TUFF DECALS PROSOURCE TECHNOLOGIES I PUMP AND METER SERVICE I RAPIT PRINTING - FRIDLEY REGION TRUCK EQUIPMENT I RESOURCE DOCUMENTS & ADV RIME AUCTIONEER/MARK ROBINSON LANDSCAPING INC SAM GIBSON SEWER COMPANY SCHENDAL/JUDY 105402 105403 105404 105405 105406 105407 105408 105409 105410 105411 105412 105413 105414 105415 105416 105417 105418 105419 105420 105421 105422 105423 105424 105425 105426 105427 105428 105429 105430 105431 105432 105433 105434 105435 105436 105437 105438 105439 105440 105441 105442 105443 105444 105445 105446 105447 105448 126.47 35.00 550.00 101.73 281.07 108.50 253 43 251 50 73 27 110 25 102 75 317 58 176 84 66 98 14 60 235 66 101,313 45 196 15 75 90 7,500 00 2,896 00 11,871 00 35 00 2,550 00 45 61 125 30 13 83 55 00 683 44 1,611 50 158 10 800 00 87 10 3,300 38 467.00 29.29 709.59 18,172.26 21.03 115.00 22.58 849.02 384.45 981.00 47.93 80.00 26.37 ACS FINANCIAL SYSTEM 10/10/2003 O7 Check History 10/13/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT SCHINDLER ELEVATOR CORP SHORT ELLIOT HENDRICKSON SIGN LANGUAGE & GOLDEN A STAR TRIBUNE STATE TREASURER BLD STREICHER'S GUN'S INC/DO SUN PUBLICATION SYSTEMS SUPPLY INC. TELEPHONE ANSWERING CENT TESSMAN CO TRUGREEN CHEMLAWN VALUE LINE PUBLISHING IN VECTOR INTERNET SERVICES VERIZON WIRELESS VIKING ELECTRIC SUPPLY VOSS LIGHTING WATSON APPRAISAL WERNER ELECTRIC SUPPLY C WESTON WOODS WHEELER LANDSCAPE WILSON DEVELOPMENT SERVI XCEL ENERGY (N S P) ZEP MANUFACTURING COMPAN CHECK NUMBER 105449 105450 105451 105452 105453 105454 105455 105456 105457 105458 105459 105460 105461 105462 105463 105464 105465 105466 105467 105468 105469 105470 105471 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 6 AMOUNT 198.99 4,426.44 67.63 111.80 206.76 96.71 168.59 538.96 124.70 797.47 38.00 798.00 150.00 349.30 81.15 72.42 300.00 40.80 19.95 238.35 837.39 155.47 67.45 799,275.51 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 10/10/2003 07 o Check History GL540R-V06.55 PAGE 7 10/13/03 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 799,275.51 RECORDS PRINTED - 001406 ACS FINANCIAL SYSTEM 10/10/2003 07:14:07 FUND RECAP: FUND DESCRIPTION 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 226 SPECIAL PROJECT REVENUE 235 RENTAL HOUSING 240 LIBP~ARY 265 CONFISCATED/FORFEITED PROP 278 JUVENILE JI3STICE GRD~qT 401 CAPITAL IMPROVEMENTS 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 653 STORM SEWER CONSTRUCT. FUND 701 CENT~AL GARAGE 720 DATA PROCESSING 880 PERMIT SURCHARGE 883 CONTRIBUTED PROJECTS-GEN 884 INSURANCE 885 ESCROW TOTAL ALL FUNDS Check History DISBURSEMENTS 59,780 78 2,683 50 7,557 61 157 75 495 40 2,694 45 187 50 25,000 00 79 83 7,110 83 42 36 19 11 3,326 80 107,608 06 47,363 53 3,983 53 2,827 08 699 13 1,501 89 247,637 26 116 56 1,391 71 7,512 85 17,243 81 206 76 1,012.69 3,743.14 247,291.59 799,275.51 CITY OF COLUMBIA HEIGHTS GL060S-V06.55 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 799,275.51 799,275.51 CITY COUNCIL LETTER Meeting of: October 13, 2003 AGENDA SECTION: Items for ORIGINATING DEPT.: CITY MANAGER Consideration Bldg. Inspection APPROVAL NO: ~/~A-\ ITEM: Ordinance No 1463 to Adopt Bldg. B Y: ~hee~i, enyWhH ~es f~~~ BY: ~/f~-- Permit/Plan Review Fee Schedule and & on Refund Policy NO: DATE: Oct. 7, 2003 When we adopted the MN State Building Code by Ordinance 1456 in May of 2003, the new code did not include a permit fee schedule. Cities have the option of adopting a fee schedule that has been used in the past or develop a new one. As a matter of housekeeping our legal counsel advised that we need to adopt the fee schedule again since it was last adopted in 1998 along with the 1997 Building Code that has been superceded with the adoption of the new code. Therefore, staff is recommending the adoption of the Building Fee Schedule that is attached. There has been no change to the fees. This is merely a procedural matter that is a requirement of the new Building Code. Staff also recommends the Council establish a refund policy required by the new code. The Policy states that the building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The Building Official may also authorize refunding of not more than 80 percent of the plan review fee when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall only authorize refunding of any fee paid when a written request has been submitted by the original applicant not later than 180 days after the date of fee payment. RECOMMENDED MOTION: Move to waive the reading of Ordinance #1463, there being ample copies available to the public. Move to set the second reading of Ordinance #1463, being an Ordinance adopting a Permit/Plan Review Fee Schedule and Refund Policy, for October 27, 2003 at approximately 7 pm in the Council Chambers. COUNCIL ACTION: ORDINANCE 1463 BEING AN ORDINANCE ADOPTING THE PERMIT FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING/GAS, PIPING, HEATING/COOLING, FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK; PROVIDING FOR THE COLLECTION OF PLAN REVIEW FEES; PROVIDING FOR THE COLLECTION OF THE STATE SURCHARGE FEE; AND FORMALLY ESTABLISHING A REFUND POLICY AS REQUIRED BY THE MN STATE BUILDING CODE. Section 1. Permit Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes 16B.62, subdivision 1. Therefore, Fees for Permits and Plan Reviews will be assessed in accordance with the attached Fee schedule that is being adopted by the City of Columbia Heights. In addition, a surcharge fee shall be collected on all permits issued for work governed by this MN State Building Code in accordance with MN Statute 16B.70. Section 2. Refund Policy. As required by the Minnesota State Building Code the following refund policy will be adopted as part of this Ordinance. The Building Official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with the code. The Building Official may also authorize refunding of not more than 80 percent of the plan review fee when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall only authorize refunding of any fee paid when a written request has been submitted by the original applicant not later than 180 days after the date of fee payment. Section 4. Effective Date of Ordinance. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patty Muscovitz, Council Secretary BUILDING PERMIT FEES CITY OF COLUMBIA HEIGHTS Valuation Fee Valuation Fee, $ 0 - 800 801 - 900 901 - 1,000 1,001 - 1,100 1.101 - 1,200 1,201 - 1,300 1,301 - 1,400 1,401 1,500 1,501 1,600 1,601 1,700 1,701 1,800 1,801 1,900 1,901 2,000 2,001 3,000 3,001 4,000 4,001 - 5,000 5,001 - 6,000 6,001 - 7,000 7,001 - 8,000 8,001 - 9,000 9,001 - !0,000 10,001 - 11,000 11,001 - 12,000 12,001 - 13,000 13,001 - 14,000 14,001 - 15,000 15,001 - 16,000 16,001 - 17,000 17,001 - 18,000 18,001 - 19,000 19,001 - 20,000 20,001 - 21,000 21,001 - 22,000 22,001 - 23,000 23,001 - 24,000 24,001 - 25,000 35.00 35.70 38.75 41.80 44.85 47.90 50.95 54.00 57.05 60.10 63.15 66.20 69.25 83.25 97.25 111.25 125.25 139.25 153.25 167.25 181.25 195.25 209.25 223.25 237.25 251.25 265.25 279.25 293.25 307.25 321.25 335.25 349.25 363.25 377.25 391.25 25,001 - 26,000 26,001 - 27,000 27,001 - 28,000 28,001 29,000 29,001 30,000 30 001 - 31,000 31 001 32,000 32 001 33,000 33.001 34,000 34 001 35,000 35 001 36,000 36 001 37,000 37 001 38,000. 38 001 39,000 39 ~)01 40,000 40,001 41,000 41,001 42,000 42,001 - 43,000 43,001 44,000 44,001 45,000 45,001 46,000 46,001 47,000 47,001 48,000 48,001 49,000 49,001 50,000 50,001 51,000 51,001 52,000 52,001 53,000 53,001 54,000 54,001 55,000 55,001 56,000 56,001 - 57,000 57,001 - 58,000 58,001 - 59,000 401.35 411.45 421.55 431.65 441.75 451.85 461.95 472.05 482.15 492.25 502.35 512.45 522.55 532.65 542.75 552.85 562.95 573.05 583.15 593.25 603.35 613.45 623.55 633.65 643.75 650.75 657.75 664.75 671.75 678.75 685.75 692.75 699.75 706.75 Valuation $ 59,001 - 60,000 60,001 - 61,000 61,001 - 62,000 62,001 - 63,000 63,001 - 64,000 64,001 - 65,000 65,001 - 66,000 66,001 - 67,000 67,001 ~ 68,000 68,001 - 69,000 69,001 - 70,000 70,001 - 71,000 71,001 - 72,000 72,001 - 73,000 73,001 - 74,000 74,001 - 75,000 75,001 - 76,000 76,001 - 77,000 77,001 - 78,000 78,001 - 79,000 79,001 - 80,000 80,001 - 81,000 81,001 - 82,000 82,001 - 83,000 83,001 - 84,000 84,001 - 85,000 85,001 - 86,000 86,001 - 87,000 87,001 - 88,000 88,001 - 89,000 89,001 - 90,000 90,001 - 91,000 91,001 - 92,000 92,001 - 93,000 93,001 - 94,000 94,001 - 95,000 95,001 - 96,000 96,001 - 97,000 97,001 98,000 98,001 99,000 99,001 -100,000 100,001 -101,000 101,001 -102,000 102,001 -103,000 103,001 -104,000 104,001 -105,000 105,001 -106,000 Fee 713.75 720.75 727.75 734.75 741.75 748.75 755.75 762.75 769.75 776.75 783.75 790.75 797.75 804.75 811.75 818.75 825.75 832.75 839.75 846.75 853.75 860.75 867.75 874.75 881.75 888.75 895.75 902.75 909.75 916.75 923.75 930.75 937.75 944.75 951.75 958.75 965.75 972.75 979.75 986.75 993.75 999.35 1,004.95 1,010.55 1,016.15 1,021.75 1,027.35 Page 2 Valuation 106,001 -107,000 107,001 -108,000 108,001 -109,000 109,001 -110,000 110,001 -111,000 111,001 -112,000 112,001 -113,000 113,001 -114,000 114,001 -115,000 115,001 -116,000 116,001 -117,000 117,001 -118,000 118,001 -119,000 119,001 -120,000 120,001 -121,000 121,001 -122,000 122,001 -123,000 123,001 -124,000 124,001 -125,000 125,001 -126,000 126,001 -127,000 127,001 -128,000 128,001 -129,000 129,001 -130,000 130,001 -131,000 131,001 -132,000 132,001 -133,000 133,001 -134,000 134,001 -135,000 135,001 -136,000 136,001 -137,000 137,001 -138,000 138,001 -139,000 139,001 -140,000 140,001 -141,000 141,001 -142,000 142,001 - 143,000 143,001 - 144,000 144,001 - 145,000 145,001 - 146,000 146,001 -147,000 147,001 -148,000 148,001 -149,000 149,001 -150,000 150,001 -151,000 151,001 -152,000 152,001 -153,000 Fee 1032.95 1038.55 1044.15 1049.75 1055.35 1060.95 1066.55 1072.15 1077.75 1083.35 1088.95 1094.55 1100.15 1105.75 1111.35 1116.95 1122.55 1128.15 1133.75 1139.35 1144.95 1150.55 1156.15 1161.75 1167.35 1172.95 1178.55 1184.15 1189.75 1195.35 1200.95 1206.55 1212.15 1217.75 1223.35 1228.95 1234.55 1240.15 1245.75 1251.35 1256.95 1262.55 1268.15 1273.75 1279.35 1284.95 1290.55 Valuation 154,001 155,001 156,001 157,001 158,001 159,001 160,001 161,001 162,001 163,001 164,001 165,001 166,001 167,001 168,001 169,001 170,001 171,001 172,001 173,001 174,001 175,001 176,001 177,001 178,001 179,001 180,001 181,000 182,001 183,001 184,001 185,001 186,001 187,001 188,001 189,001 190,001 191,001 192,001 193,001 194,001 195,001 196,001 197,001 198,001 199,001 200,001 - 155,000 - 156,000 - 157,000 - 158,000 - 159,000 160,000 - 161,000 162,000 - 163,000 164,000 165,000 - 166,000 167,000 - 168,000 169,000 170,000 171,000 172,000 ~ 173,000 174,000 175,000 176,000 - 177,000 178,000 - 179,000 180,000 - 181,000 - 182,000 - 183,000 - 184,000 - 185,000 - 186,000 - 187,000 - 188,000 - 189,000 - 190,000 - 191,000 - 192,000 - 193,000 - 194,000 - 195,000 - 196,000 - 197,000 - 198,000 - 199,000 - 200,000 - 201,000 Fee 1,296.15 1,301.75 1,307.35 1,312.95 1,318.55 1,324.15 1,329.75 1,335.35 1,340.95 1,346.55 1,352.15 1,357.75 1,363.35 1,368.95 1,374.55 1,380.15 1,385.75 1,391.35 1,396.95 1,402.55 1,408.15 1,413.75 1,419.35 1,424.95 1,430.55 1,436.15 1,441.75 1,447.35 1,452.95 1,458.55 1,464.15 1,469.75 1,475.35 1,480.95 1,486.55 1,492.15 1,497.75 1,503.35 1,508.95 1,514.55 1,520.15 1,525.75 1,531.35 1,536.95 1,542.55 1,548.15 1,553.75 Page 3 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 of valuation plus $5.60 for each additional $1,000.00 or fraction thereof up to and including $500,000.00. $500.001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 of value or fraction thereof to and including $1,000,000.00. $1,000,00!.00and up $5,608.75 for the first $1,000,000.00 of value plus $3.65 for each additional $1,000.00 of value or fraction thereof. Plan Review Fees 65% of Permit Fees Investigation Fees - Equal to and in addition to permit fee. Surcharge: Value x .0005 with minimum charge of $.50 HEATING/COOLING PERMITS Fees for Residential Mechanical Permits shall be calculated as follows on a per unit basis, with a minimum permit fee of $35.00. Surcharges shall be a flat $.50 per permit. Air Conditioner $25 Air to Air Exchanger $15 Chimney liner $10 Ductwork $10 Fireplace (Gas or Wood) $50 Furnaces/boilers up to 125,000 btu input $50 Furnaces/boilers over 125,000 btu input $75 Gas Dryer $10 Gas Piping $10 Gas Range/Oven $10 Gas Grill $10 Pool Heater $10 Fees for Commerical/Industrial/lnstitutional Mechanical Permits will be based on total cost of work calculated by using the Building Permit Fee Schedule. The total cost of work shall include all labor and materials supplied by the contractor. The minimum Permit fee shall be $35.00. The surcharge shall be calculated by taking the value x .0005 PLUMBING/GAS PIPING PERMITS Residemial Permit Fees shall be computed on the basis of the number of fixtures provided for in the permit in accordance with the following schedule: Residential is defined as single family, two family dwelling, townhouse unit and multi-family unit. Fees for Group "A" fixtures at $10.00 each with a minimum fee of $35.00 Bathtub floor drain sink Bidet pool heater water closet Backflow prev. laundry tray Washer Dryer lavatory Water softener Dishwasher shower Water Heater Gas Piping Water supply-inside Sewer repair-inside Water supply-outside Sewer supply-outside Surcharges for all plumbing permits are a flat $.50 when there is a Permit Fee under $1,000. Fees for Commercial/Industrial/Institutional Plumbing Installations/Repairs will be based on the total cost of the work calculated by using the Building Permit Fee Schedule. The total cost of the work shall include all labor and materials supplied by the Contractor. The Minimum Fee shall be $35.00. The surcharge shall be calculated by taking the value x .0005 SEWER/WATER PERMITS Permits will be required for all installation, alterations, repairs of any domestic water or sewer lines, commercial water/sewer lines or any water line to be used for fire suppression systems. For any job requiring City crews to make a water or sewer tap, the Contractor must provide an OSHA approved trench box before City Crews will perform tapping operations. Fees will be $35 plus parts and tax when applicable. Surcharges will be a flat $.50 for all sewer/water permits when permit fee is under $1,000. PERMITS FOR WATER METERS The fees collected for the installation of water meters for residential, commercial, industrial, institutional installations will be calculated at 15% over the cost of the meter, plus sales tax. No surcharge will be collected. FIRE SUPPRESSION/SPRINKLER PERMITS Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the cost of the job. DEMOLITION PERMITS Permit fees and surcharges will be based on same schedule as for a building permits, based on the cost of the job. MOVING PERMITS Fees for the moving or raising of any minor 'Ouilding such as a utility building or garage will be calculated at a fee of $50.00 per structure. Fees for the moving or raising of all other building will be calculated at a fee of $100 per structure. Permits will be require if passing through the City off of US Highways or County streets. Fees to be calculated at $50 per structure. INSTALLATION/REMOVAL of FLAMMABLE/COMBUSTIBLE STORAGE TANKS and LP GAS TANKS Fees for the installation, removal, or alteration of any above ground or below ground storage tanks or LP tanks will be calculated at $30 per tank. All installations must be approved by the State Fire Marshall and local Fire Dept. STREET EXCAVATION/DUMPSTER PERMITS Permits are obtained at the Public Works Dept. Fees will be charged for the permits, but no surcharge is collected. CITY COUNCIL LETTER Meeting of: October 13 2003 AGENDA SECTION: Other Ordinances and Resolutions ORIGINATING DEPT.: CITY MANAGER NO: '-'/-. ,4 -')- Community Development APPROVAL ITEM: O rdinanceNo. 1460, Amendment of Ora//853, BY: Tim Johnson BY: XJ~~ pertaining to Zoning & Dev Ordinance #1428 DATE: October 6, 2003 NO: A request to amend certain sections of the Zoning and Development Ordinance as related to the adoption of Columbia Heights Design Guidelines. Background: The Columbia Heights Design Guidelines process that started in 2002 in now complete and ready for adoption. As a part of this process, the Columbia Heights Design Guidelines Task Force has recommended certain zoning amendments necessary in order to keep the Design Guidelines document and the Zoning and Development Ordinance consistent. Certain Zoning and Development Ordinance amendments have been recommended by the Task Force, Planning Commission, and the planning consultants involved with the adoption of the Columbia Heights Design Guidelines. These amendments are attached and have been identified as necessary in order to keep document consistency, and to ensure that guidelines are effective, useful, and serve their purpose. The changes are minor in nature, covering various sections of the ordinance, including building design standards, lighting standards, off-street parking standards, setbacks, landscaping standards, mixed-use district standards, and the establishment of a new Design Overlay District. Some of these changes are also expected to facilitate redevelopment activities, such as the Kmart site. A presentation on the guidelines and related amendments was given by City design consultant URS and City staff at a prior City Council work session. At the last City Council meeting, the issue of waivers from the guidelines was addressed, and staff will continue to look at this issue. Recommendation: The Planning Commission at their August 6, 2003 meeting recommended approval of attached amendments to the City Council. Staff recommends approval of Ordinance No. 1460, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428. Recommended Motion: Move to waive the reading of Ordinance No. 1460, there being ample copies available to the public. Move to adopt Ordinance No. 1460, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428. Attachments: Ordinance No. 1460 COUNCIL ACTION: ORDINANCE NO. 1460 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AND DEVELOPMENT ORDINANCE #1428 The City of Columbia Heights does ordain: Section 1: Section 9.614 Building Design Standards. Section 9. 614 shall be amended to read as follows: 5) Design Guidelines. The City Council may adopt by resolution design guidelines that shall apply to designated areas or districts of the City with greater specificity than the standards in this section. Where there is a conflict between the design guidelines and the standards in this section, the guidelines shall apply. 9.614 Building Design Standards. 3) Building Materials and Design. Currently reads: 3) (b) At least 30% of the first floor faCade that faces a public street, sidewalk or parking lot shall be windows or doors of clear of lightly tinted glass that allows views into and out of the building at eye level for non-residential uses. Shah be amended to read as follows: 3) (b) At least 20% 20% of the first floor faqade that faces a public street, sidewalk or parking lot shall be windows or doors of clear of lightly tinted glass that allows views into and out of the building at eye level for non-residential uses. 9.611 Lighting: Currently reads: Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that conceals the light source from view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or industrial districts. Shah be amended to read as follows: Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-offtype that conceals the light source from view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or industrial districts, with the exception of architectural up-lighting or landscape lighting. Section 9.612 Currently reads: 8) Off-street Parking District. Should the City establish a public off-street parking district, those uses located within the district shall be exempt from providing off-street parking spaces as required herein. Shall be amended to read as follows: 8) Off-street Parking District. Should the City establish a public off-street parking district, those uses located within the district shall be exempt from providing off-street parking spaces as required herein. The CBD, Central Business District, is established as a public off-street parking district, so that nonresidential uses are exempt from providing off-street parking spaces as required herein. Residential uses, including those in mixed-use buildings, shall provide off-street parking as required herein. Section 9.1006 CBD, Central Business District Shall be amended to read as follows: 5) Off-Street Parking. The CBD, Central Business District, shall be considered an Of- Street Parking District in which off-street parking is not required for nonresidential land uses. Residential uses, including those in mixed-use buildings, shall meet the parking requirements of Section 9.612. Section 9.1003 Lot Dimensions, Height and Bulk Requirements Currently reads: LB GB CBD Minimum Lot Area 6,000 sq. ft. 6,000 sq. ft. Minimum Lot Width 50 feet 40 feet 20 feet Minimum Lot Depth LOt Area Per Dwelling Unit Single Family Dwelling 6,500 sq. ft Multiple Family Dwelling Efficiency 1,200 sq. ft 1,200 sq. ft One bedroom 1,800 sq. ft. 1,800 sq. ft Two bedroom 2,000 sq.'ff 2,000 sq. ft. Three bedroom 2,500 sq. ft. 2,500 sq. ft. Additional bedroom 400 sq. ft. 400 sq. fr Congregate Living Units 400 sq. ft 400 sq. ft. Hotel or motel 400 sq. ft Hospital 600 sq. ft Buildinlg Setback Requirements Front Yard 12 feet 15 feet 1 foot Side Yard 15 feet None None Comer Side Yard 10 feet 15 feet 1 foot Rear Yard 20 feet 20 feet 10 feet Parking Setback Requirements Front Yard 12 feet 15 feet I foot Side Yard 5 feet 5 feet None Comer Side Yard 12 feet 15 feet 1 foot Rear Yard 5 feet 5 feet 5 feet Maximum Height 35 feet 35 feet Maximum Lot Coverage Floor Area Ratio 1.0 6.0 Section 9.1003 Lot Dimension, Height and Bulk Requirements. Shall be amended to read as follows' LB GB CBD Minimum Lot Area 6,000 sq. fi. 6,000 sq. ft. Minimum Lot Width 50 feet 40 feet 20 feet Minimum Lot Depth Lot Area Per Dwelling Unit Single Family Dwelling 6,500 sq. ft. Multiple Family Dwelling Efficiency 1,200 sq. fi. 1,200 sq. ft. One bedroom 1,800 sq. ft. 1,800 sq. ft. Two bedroom 2,000 sq. ft. 2,000 sq. ft. Three bedroom 2,500 sq. ft. 2,500 sq. ft. Additional bedroom 4-00 sq. ft. 400 sq. ft. Congregate Living Units 400 sq. ft. 400 sq. ft. Hotel or motel 400 sq. ft. Hospital 600 sq. fi. Building Setback Requirements Nonresidential/Mixed-Use Front Yard None Residential Front Yard 5 feet Front Yard !2 feet 15 feet 4- None Side Yard 15 feet None None Comer Side Yard I0 feet 15 feet 1 foot Rear Yard 20 feet 20 feet 10 feet Parking Setback Requirements Front Yard 12 feet 15 feet I foot Side Yard 5 feet 5 feet None Comer Side Yard 12 feet 15 feet I foot Rear Yard 5 feet 5 feet 5 feet Maximum Height 35 feet 35 feet Maximum Lot Coverage Floor Area Ratio 1.0 6.0 9.613 5) Landscaping and Screening. Screening Requirements. Screening shall be provided in accordance with the following requirements: Currently reads: a) All off-street parking areas cont.aining six (6) or more parking spaces and located adjacent to or across a public right-of-way (street or alley) from a residential or residentially zoned property, the parking area shall be screened along the boundary with the residential use. Where any commercial or industrial use is located adjacent to or across a public right-of-way (street or alley) from a residential or a residentially zoned property, the commercial or industrial use shall be screened along the boundary with the residential use. Shall be amended to read as follows: a) All off-street parking areas containing six (6) or more parking spaces and located adjacent to ............ *.,...4.~.~ f ~...~ ..- ~,~.a c-.-~,,, a residential or residentially zoned property, the parking area shall be screened along the boundary with the residential use. Where any commercial or industrial use is located adjacent to ............ ,.~:~ .~h, ^c ...... r~,.~, ^,. ~n,~,a or across a public alley from a residential or a residentially zoned property, the commercial or industrial use shall be screened along the boundary with the residential use. 6) Section 9.613 6) Shall be amended to read as follows: Screening of Parking Areas from Adjacent Properties. All parking and loading areas (including drive-through facilities, pump island service areas and stacking spaces) abutting a public street or sidewalk shall provide: a) A landscaped frontage strip at least 5 feet wide along the public street or sidewalk. If a parking area contains over 100 spaces, the minimum required landscaped frontage strip shall be increased to 8 feet in width. b) Screening consisting of either a masonry wall, fence, berm or hedge or combination that forms a screen a minimum of 3 feet in height, a maximum of 4 ~ feet in height, and not less than 50 percent opaque on a year-round basis. For reasons of personal safety and security, parking lot screening should allow clear visibility of pedestrians above the 3-foot high viewing range. c) Trees shall be planted at regular intervals of no greater than 50 feet within the frontage strip. Section 9.1203 Mixed Use Development District Types Currently reads: Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development oppommities with the City. 1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote development and redevelopment that facilitates linkages and interaction of transit services, housing and neighborhood services. The focus of land use within this district is to ensure a pedestrian friendly environment and pedestrian connections to and from residential development and transit facilities. The mix of land use shall be 60 percent service-oriented commercial/retail and 40 percent high density residential development (12 units/acre minimum). Section 9.1203 Mixed Use Development District Types Shall be amended to read as follows: Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development opportunities with the City. 1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote development and redevelopment that facilitates linkages and interaction of transit services, housing and neighborhood services. The focus of land use within this district is to ensure a pedestrian friendly environment and pedestrian connections to and from residential development and transit facilities. The mix of land use shall be 60 de~qepme~ flexible to help facilitate a successful development (12 units/acre minimum). 4) 4) Section 9.1205 Performance Standards. The following performance standards shall be applied to all mixed-use developments. Currently reads: 1) The minimum size of a mixed-use development shall be five (5) acres. Shall be amended to read as follows: 1) The minimum size of a mixed-use development shall be flexible to help facilitate a successful development. Section 9.1301 General Provisions Currently reads: Establishment of Overlay District. The following overlay districts are established: a) Floodplain Management Overlay District b) Shoreland Management Overlay District Section 9.1301 General Provisions Shall be amended to read as follows: Establishment of Overlay District. The following overlay districts are established: a) Floodplain Management Overlay District b) Shoreland Management Overlay District c) Design Overlay District Section 9.1304 Shall be amended to read as follows: 1) Purpose: The Design Overlay Districts are established to increase the visual appeal and pedestrian orientation of certain major street corridors within the City, thereby increasing the economic vitality of these corridors, and to support the goals of the Comprehensive Plan. 2) Establishment. The following design overlay districts are established: a) Central Avenue Design District b) 40th Avenue Design District c) Highway Design District 3) b) Design Guidelines. The Columbia Heights Design Guidelines shall apply to development within the Design Districts. The Columbia Heights Design Guidelines are hereby incorporated into this ordinance by reference in order to: Guide developers or business owners wishing to propose expansions, renovations or new construction of buildings or parking within the Design Districts; Assist City officials and staff in reviewing development proposals. 4) Applicability of Design Guidelines. Design guidelines shall apply to all nonresidential, mixed-use and/or multi-family buildings, and to the following activities: · New construction; · Any exterior changes, including repainting, with the exception of replacement or repair of existing materials; Any internal remodeling or expansion activity that increases the overall size of the building by 10 percent or more; · Any development or expansion of parking areas that would result in a lot with more than four parking spaces. · Minor alterations such as repainting may be handled administratively, as determined by the City Planner. The guidelines are intended to be mandatory. It is assumed that the intent of the guidelines shall be met; however, it is understood that there may be ways to achieve the same design objective. The City may permit alternative approaches that in its determination, meet the objective(s) of the guidelines(s) equally well. The guidelines shall apply only to the building or site elements being developed or altered. That is, a proposal for changes to a building would be required to meet only those standards that pertain to buildings, while changes to a parking area would be required to meet all standards for parking areas, but not for buildings. The City Planner will make the initial determination as to which standards are applicable. Design Review shall be conducted as part of the site plan review process, as specified in Section 9.413. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: September 22, 2003 October 13, 2003 Offered by: Seconded by: Roll Call: Patricia Muscovitz, Deputy City Clerk Mayor Julienne Wyckoff CITY COUNCIL LETTER Meetin~ of: October 13, 2003 AGENDA SECTION: Other Ordinances and Resolutions ORIGINATING DEPT.: CITY MANAGER NO: '7- A - ~ Community Development APPROVAL 1462, Amendment of Ord #853, BY: Tim Johnson BY: /~-~~ ITEM: Ordinance No. pertaining to Zoning & Dev Ordinance #1428 DATE: October 6, 2003 NO: Kmart Redevelopment Site Rezoning Background: This is a request to rezone the properties located at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue NE from General Business (GB) to Mixed-Use Development District (MXD). The Kmart site has been vacant since spring 2002, but since this time has generated no legitimate commercial reuse opportunities. The site is no longer a viable big-box commercial site because of location, poor sightlines and a weak commercial/retail market. The proposed rezoning identifies not only the Kmart site itself, but also the adjacent commercial businesses between 47th and 49~ Avenue. The Mixed-Use designation allows for the existing commercial to either stay 'as is' or to be redeveloped into new commercial. The Mixed-Use designation also allows for high-density residential development, which is a necessary component in order for the project to succeed. A rezoning requires the City Council make the necessary findings identified in the Zoning Ordinance in order to approve a rezoning request. One of the findings is consistency with the City Comprehensive Plan, which has recently changed to a Transit-Oriented Mixed-Use designation. It should be noted that the Metropolitan Council recently reviewed and accepted the City request for a simple Comprehensive Plan amendment to allow for the future use of this property to be changed from a strictly commercial land use district to a Transit-Oriented Mixed- Use District. The purpose of the Mixed-Use District is to promote efficient use of existing infrastructure, create neighborhood linkages and ensure sensitivity with adjacent areas, provide appropriate transitions, create pedestrian circulation and safety, and increase the quality of life and community image of Columbia Heights. The proposal to redevelop the Kmart site into a mixed-use pedestrian friendly urban style redevelopment project meets with the purpose identified above and fits with the overall goals of the City and the Mixed-Use Development District. In May 2003, the City of Columbia Heights initiated a planning process for the redevelopment of the Kmart site, and appointed an eleven member advisory committee to make recommendations and review the proposed project. As part of this process, the committee met on August 7, 2003, and gave their strong support to the Kmart Redevelopment Concept Plan. The ordinance if adopted tonight, will be officially in effect November 13, 2003. Recommendation: The Planning and Zoning Commission held a public hearing on September 2, 2003, and unanimously recommended approval of this rezoning request. Staff also recommends approval of Ordinance No. 1462, which is an ordinance rezoning the subject properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue from GB, General Business to MXD, Mixed-Use District. Recommended Motions: Move to waive the reading of Ordinance No. 1462, there being ample copies available to the public. Move to adopt Ordinance No. 1462, being an ordinance amending Ordinance No. 853, pertaining to Zoning and Development Ordinance No. 1428, pertaining to the rezoning of certain properties at 4707, 4747, 4757, 4801, 4811, and 4849 Central Avenue NE. Attachments: Ordinance No. 1462; Rezonin~ Area Map COUNCIL ACTION: ORDINANCE NO. 1462 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, PERTAINING TO ZONING AND DEVELOPMENT ORDINANCE NO 1428, PERTAINING TO THE REZONIING OF CERTAIN PROPERTIES LOCATED AT 4707, 4747, 4757, 4801, 4811, 4849 CENTRAL AVENUE Section 1: WHEREAS, the City of Columbia Heights established the 'Kmart Redevelopment Advisory Group' to undertake a planning process to determine appropriate redevelopment of the Kmart Redevelopment Project area; and WHEREAS, the City of Columbia Heights recognizes that the current Kmart site has many detriments that prevent it fi-om being reused strictly as a commercial site, recognizing a housing component is necessary in order for a successful redevelopment project to occur; and WHEREAS, rezoning from GB, General Business District to MXD, Mixed-Use District provides flexibility in the project redevelopment, and allows for both commercial and residential components as part of the redevelopment project area; and WHEREAS, the rezoning is consistent with the City Comprehensive Plan, and is in the public interest and not solely for the benefit of a single property owner; and WHEREAS, the existing use of the property and the zoning classification of the property within the general area of the Kmart site are compatible with the proposed Mixed-Use Zoning classification, and Wl:W~REAS, there has been a change in the character and trend of development in the general area of the Kmart property, which has taken place since the original commercial zoning designation, which necessitates the need to consider rezoning for a more appropriate use; and BE IT FURTHER RESOLVED that the Planning Commission has reviewed and recommends approval of the proposed rezoning from GB, General Business to MXD, Mixed-Use District. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: September 22, 2003 Second Reading: October 13, 2003 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk City of Columbia Heights ~ ' ;L eli ~ , . ~ .¥ . · . - ~ ' ~,~ ~',1 1 . ' · -__~ ~.- .... Big Lots . , ~ ~ .%--.' .' . . .~ ' . .~*~ -.¢. ~ ~ . ..... f _ ~ } x' .. ~' -~ ~ ~... .I.- - I . Legend I Gere'r]l 3as ness Dis:'.ct Fig.re 1 - Zoning and Site Data August 2003 i i I' I I ! I I ! I I I I I ! I I ! i I ! I I I I I I I I I CITY COUNCIL LETTER Council Meeting off October 13, 2003 AGENDA SECTION: ORDINANCES AND ORIGINATING CITY RESOLUTIONS ~_/,2k _ct DEPARTMENT: MANAGER'S NO: CITY MANAGER'S APPROVAL .. ITEM: ORDINANCE 1461, BEING AN BY: TOM JOHNS BY: ORDINANCE ESTABLISHING AN POLICE CHIEF~' ¥ DATE: ABATEMENT OF PUBLIC NUISANCES DATE: 10-2-03 ~ PROCESS NO: BACKGROUND: The City of Columbia Heights for many years has had a Public Nuisance ordinance on the books. This ordinance includes such things as animal complaints, snow removal, noxious weed abatement, etc. Under our current Public Nuisance Ordinance, with the exception of noxious weeds, the city cannot abate a nuisance and recover costs of the abatement from the property owner. This would include the extremely high cost of cleanup created if we were to have a chemical cleanup such as a Meth Lab. We can charge a person with allowing a Public Nuisance, but in most cases this would mean the paying of a misdemeanor fine of up to $1000 and/or imprisonment of up to 90 days or both. In most cases the fine on any misdemeanor ordinance violation runs no more than $50. It would also be up to a judge to determine if restitution would be paid or not. ANALYSIS/CONCLUSION: Staff believes that some public nuisances are recurring problems that are not necessarily resolved with the issuing of a citation. Staff feels that by having the means to rectify and cleanup an ongoing public nuisance, and having the means to recover the cost of this cleanup, would assist us in keeping public nuisances to a minimum in our community. It is the recommendation of staffthat the city council hold the second reading of the attached ordinance and adopt it at the October 13, 2003, City Council meeting. RECOMMENDED MOTION: Move to waive the reading of Ordinance 1461, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance 1461, being an Ordinance Establishing an Abatement of Public Nuisances Process. COUNCIL ACTION: ORDINANCE 1461 BEING AN ORDINANCE ESTABLISHING ABATEMENT OF PUBLIC NUISANCES PROCESS The City of Columbia Heights does hereby establish Chapter 8, Article VI, Section 1 of the City Code to read as follows: § 8.601 DUTIES OF CITY OFFICERS. (1) The City Engineer, Public Works Superintendent, Police Department, Fire Department, Building Official, City Planner, or other designated official shall enforce the provisions of this chapter relating to nuisances affecting public safety. The Police Department shall enforce provisions relating to other nuisances and shall assist the other designated officers in the enforcement of provisions relating to nuisances affecting public safety. Such officers shall have the power to inspect private premises and take all reasonable precautions to prevent the commission and maintenance of public nuisances. § 8.602 ABATEMENT. (1) Notice. Written notice of violation; notice of the time, date, place and subject of any hearing before the City Council; notice of City Council order; and notice of motion for summary enforcement hearing shall be given as set forth in this section. (a) Notice of violation. Written notice of violation shall be served by the officer charged with enforcement on the owner of record or occupant of the premises either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of violation, notice of violation shall be served by posting it on the premises. (b) Notice of City Council hearing. Written notice of any City Council hearing to determine or abate nuisance shall be served on the owner of record and occupant of the premises either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of the City Council hearing, notice of City Council hearing shall be served by posting it on the premises. (c) Notice of City Council order. Except for those cases determined by the city to require summary enforcement, written notice of any City Council order shall be made as provided in M.S. § 463.17 (Hazardous and Substandard Building Act), as it may be amended from time to time. (d) Notice of motion for summary enforcement. Written notice of any motion for summary enforcement shall be made as provided for in M.S. §463.17 (Hazardous and Substandard Building Act), as it may be amended from time to time. (2) Procedure. Whenever the officer charged with enforcement determines that a public nuisance is being maintained or exists on premises in the city, the officer shall notify in writing the owner of record or occupant of the premises of such fact and order that such nuisance be terminated or abated. The notice of violation shall specify the steps to be taken to abate the nuisance and the time within which the nuisance is to be abated. If the notice of violation is not complied with within the time specified, the enforcing officer shall report that fact forthwith to the City Council. Thereafter, the City Council may, after notice to the owner or occupant and an opportunity to be heard, determine that the condition identified in the notice of violation is a nuisance and further order that if the nuisance is not abated within the time prescribed by the City Council, the city may seek injunctive relief by serving a copy of the City Council order and notice of motion for summary enforcement. (3) Emergency procedure; summary enforcement. In cases of emergency, where delay in abatement required to complete the notice and procedure requirements set forth in divisions (1) and (2) of this section will permit a continuing nuisance to unreasonably endanger public health safety or welfare, the City Council may order summary enforcement and abate the nuisance. To proceed with summary enforcement, the officer charged with enforcement shall determine that a public nuisance exists or is being maintained on premises in the city and that delay in abatement of the nuisance will unreasonably endanger public health, safety or welfare. The enforcement officer shall notify in writing the occupant or owner of the premises of the nature of the nuisance and of the city's intention to seek summary enforcement and the time and place of the City Council meeting to consider the question of summary enforcement. The City Council shall determine whether or not the condition identified in the notice to the owner or occupant is a nuisance, whether public health, safety or welfare will be unreasonably endangered by delay in abatement required to complete the procedure set forth in division (1) of this section, and may order that such nuisance be immediately terminated or abated. If the nuisance is not immediately terminated or abated, the City Council may order summary enforcement and abate the nuisance. (4) Immediate abatement. Nothing in this section shall prevent the city, without notice or other process, from immediately abating any condition which poses an imminent and serious hazard to human life or safety. § 8.603 RECOVERY OF COST. (1) Personal liability. The owner of premises on which a nuisance has been abated by the city shall be personally liable for the cost to the city of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the City Clerk- Treasurer or other official designated by the City Council shall prepare a bill for the cost and mail it to the owner. Thereupon the amount shall be immediately due and payable at the office of the City Clerk-Treasurer. (2) Assessment. If the nuisance is a public health or safety hazard on private property, the accumulation of snow and ice on public sidewalks, the growth of weeds on private property or outside the traveled portion of streets, or unsound or insect-infected trees, the City Clerk- Treasurer shall, on or before September 1 next following abatement of the nuisance, list the total unpaid charges along with all other such charges as well as other charges for current services to be assessed under M.S. § 429.101, as it may be amended from time to time, against each separate lot or parcel to which the charges are attributable. The City Council may then spread the charges against such property under that statute and other pertinent statutes for certification to the County Auditor and collection along with current taxes the following year or in annual installments, not exceeding ten, as the City Council may determine in each case. § 8.604 GENERAL PENALTY. (1) Any person, firm, or corporation who violates any provision of this code for which another penalty is not specifically provided shall, upon conviction, be subject to a fine not exceeding $1,000, imprisonment for a term not exceeding 90 days, or both. In either case, the costs of prosecution may be added. A separate offense shall be deemed committed upon each day during which a violation occurs or continues. (2) The failure of any officer or employee of the city to perform any official duty imposed by this code shall not subject the officer or employee to the penalty imposed for a violation unless a penalty is specifically provided for such failure. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Julienne Wyckoff, Mayor Patricia Muscovitz, Deputy City Clerk