HomeMy WebLinkAboutAugust 18, 2003 Work SessionC:ITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights.tnn, us
ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be hem in the
CITY OF COL UMBL4 HEIGHTS
as follows:
Mayor
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manaoer
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
AUGUST 18, 2003
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
1. Khyber and Cheery Lane rear yard drainage issues
2. Gas Franchise Agreement with CenterPoint - Minnegasco
3. Set budget meeting dates with Division Heads
4. Resolution adopting a proposed budget for the year 2004, setting the proposed city levy, approving
the HRA levy, approving a tax rate increase, and establishing a budget meeting date for property
taxes payable in 2004.
5. Disposal of Forfeiture Cars at City Auction.
6. Planning and Zoning Commission appointment - discussion
7. Chronic trash at apartment buildings
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting off
8/18/03
AGENDA SECTION: WORK SESSION
NO:
ITEM: REVIEW OF KHYBER AND CHEERY LANE
REAR YARD DRAINAGE ISSUES
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~/~
DATE: 8/14/03~~/
CITY MANAGER
DATE:
Background:
Two residents from the subject area came to a City Council meeting in June 2003 to discuss their concerns regarding drainage
issues of the abutting properties of Khyber and Cheery Lanes. Their concern was how their rear yard drained and long standing
drainage problems in their rear yard and east-west easement area abutting the rear yards.
Analysis/Conclusions:
Attached is a summary report on the chronological history of the Cheery Heights Development. The grades established in that
report were checked in the last 6 weeks and found to be accurate. It is staWs opinion that the original grading plan in 10/78 was
sufficient to provide drainage in the rear yards between Khyber and Cheery Lanes. It is also our opinion that private home
construction altered or impacted the original design of the original drainage swale, contributing to the soil and drainage (lack of)
problems. Attached are photos of the existing conditions of the drainage area. A total of 10 foot of easement, or 5 foot from each
side exists for a drainage and utility easement. Current conditions are typical of fully developed residential property with abutting
lots - private fencing, utility lines, landscaping, and trees exist in the easement area. To correct the problem, staff evaluated two
options: regrading within the easement area or a storm sewer pipe extension.
1. Swale Regrading: Drawing 1 depicts a potential plan that would involve the reestablishment of a swale to direct surface water
flow to the west. A general role of thumb is that narrow channel grading in turf areas should have a minimum 2.0% grade to
function correctly. To match into existing grades, and leave a mowable slope, the best grades that can be attained in this area
are 1.3 and 1.1% grades. This option would also require temporary construction easements on the properties to the south due
to the existence of wood fencing on the Khyber Lane properties. It would also require tree removals and temporary relocations
of the cable and phone lines in the existing easement area.
2. Storm Sewer Pipe Extension: Drawing 2 depicts a potential plan involving a storm sewer pipe extension from an existing 12-
inch line near the K-Mart property. A new 12-inch pipe would be extended to the east with inlets provided for surface water
pickup. The surface would be graded similarly to what is described above. This option requires the acquisition of additional
permanent easement from the 1141 Cheery Lane parcel, additional construction easements, and is more costly, but it is a more
effective and permanent way of solving the rear yard drainage problems.
In either case, it is difficult to prove any benefit to the westerly most parcels for either option. The properties on Cheery Lane
generally sit higher in elevation as compared to Khyber Lane, so the benefit would be questionable to these properties, if not for
sump pump drains. The three properties on Khyber, 1216, 1206, and 1164 appear to be the only properties that benefit from any
itnprovement in the existing drainage swale.
KH:jb
Attachment:
Summary Report
Plat copy
Photo(s)
COUNCIL ACTION:
OF
COLUMBIA
ANOK OUN'T"f M N
. v. ,, ," /:,I:,.I : ,
' ' ,'l' =15°10'08 r, ,, /;-- ¢.:: : 7- ,-,: ,.:-
~ ',?? ,-, ,, .... , ,., ,.. , ,,.. ,__ ...
7~' 14 ~ bY,. RJW LINF- 'Hq TP, AYF__.,
I--- - '= ~0'1=' ' - G~.c
. .~ "~ ~ x~ .~ ~, , -,,.,.0o,.,, -,,.,.,:,o ,:, -,,.,Z,o-. -'~:,,..
:?'::;: :.;::; !;..¢' .,.- d) .¢-: ~ ~ "= ,q~ /4 o ¢
:" '." !~':""---' '."""-' '" --'I w
.... ,,,,,,,. :. ,,,
¢.~/:';: ~. :'.u_-- -¢ _ - _ ~._ooJi_ _-,.~.o~ ~=oo__.~ _8o~
:iJ~;: ';I ' -:. -7. ~ A'-1~".5'-' ,, ~ =~? oo w /,~ · '"-- ""-": . '-. " ,. o-
i]!';i:'u21. ~' ~ ~ L~ ~ ~,-II /o .~':~ ~s ,,.,~ e 8' o o,
:; ':,;: "' ' ' 2'.U ¢ ~ ,qO0 ~ t '
., ,,,~, 'sa~s,l. < .,~/ ~l !
I ';I c ~ Z~, L"fl~ '~U',f' OF TIlE Ii ~ ,~77~~ ~/~,oo /
o'"' J~
' ."d') . . -, . , . I ,
,i.I;:;:5!l:' R£C~STRATtO~ NO. 5'~P__ :z. j~~~.~_-~Jo°~_'8_J~.., 9.1
~ ~.~?~1~-t-~.~,I ~oI z
,!, .:!: .. ,. ~ , ',~.~\1; "~ '" ~: I .-.4 _ :
ii. Ill:' :~J!:, .:.':v,,/TDT~ ,&~D /kD3'OT..NL~6/:kLL R/6~--~-~ 8 ?.7 :8 ,~~-.,
/
!!!?.;:!: "ot:--~A¥LINES IkP,,E. %~O~N &S ~ ,~ 81~,~-'~1 ~.l -' , , ! ~-
~' - -- ....
i!?:..:;::~:. - ~ --' .... _:~ 4 , ~,, 1 .... t--' -k--",
Ii';:,:, ' '** ":
i?l:::~, , .05,7 C. HE. ERY ~ LA.. 'Z: o
"~ ~ O ,, ITT. fo7
::Z co
qoo N
...... ..,, ., ,,--.,, , -N.~.~-
,,' ..,_,., _,.. ,, .. ,,,, , :':.-, .
H LINE., NW'/-I, ~W'IH,~F-C.P-.'5,'T.:30, R.P_.q NBq"Bs' I~"W --'ql,q
I~° l 1 "'
I
I,.I
1._2
cf_,.
I
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
DATE:
RE:
Mayor and City Council
Kevin Hansen, Public Works Director
May 30, 2003
Information Requested at City Council Meeting May 27t~
Regarding Cheery Heights/Khyber Lane Area
Please find historical information requested from 1978 to 1998 regarding the above item.
Attachments
1978:
1982:
1986:
1992:
1996:
1156 - 1216 Khyber Lane
FILE COPY
Construction in the Cheery Heights Addition (Cheery Lan~, Khyber Lane and Borealis
Lane) began in th~ summer. The City verified that rough,grading elevations were close to
the plans in October. :
In May, spot elevations were obtained for all of the houses (garage floor) and yards
constructed to date and drawn on a plan. Houses constructed on Cheery and Khyber
Lanes are listed below:
1141-43 Cheery Lane
1153-55 Cheery Lane
1161-63 Cheery Lane
1203-05 Cheery Lane
1211-13 Cheery Lane
1144 Khyber Lane
1156 Khyber Lane
1164 Khyber Lane
1216 Khyber Lane
The house at 1206 Khyber Lane was constructed later in 1982. The first floor elevations
for the houses on Cheery Lane are 1' to 3' higher than the houses on Khyber Lane. The
drainage swale for the backyards of Cheery and Khyber Lanes has a high point on the
property line between 1216 and 1206 Khyber Lane. The backyard at 1216 Khyber Lane
drains to Fillmore Street. The backyards at 1206 through 1144 Khyber Lane drain to the
west. The approximate percent of grade for the drainage swale behind each house is
shown below. Two percent is considered the minimum grade for a grass swale to
convey storm water runoff.
Address Drainage Swale
1216 Khyber 1.1%
1206 Khyber 0.5 %
1164 Khyber 1.5 %
1156 Khybe, r 2.9%
A berm was constructed by City forces along the west line of the Cheery Heights addition
to protect the slope between Cheery Heights and Kmart.
Additional catch basins and storm sewer were installed by City forces along the west line
of the Cheery Heights addition, from 1129 Cheery Lane through 1131 Khyber Lane to
minimize washouts on the slope between Cheery Heights and Kmart.
The Permit Department requested Engineering Department to locate the property line at
1206 Khyber Lane. The property owner installed a pool and deck in the back yard
without a permit.
1156-1216 Khyber Lane
Page 2
1997: The scoping study provided by BRAA in December stated the following:
1156 - 1206 Khyber Lane
Findings:
Excessive standing water in the backyards of the homes on the south side of
Khyber Lane has undermined fences, destroyed landscaping, and seeped into
adjacent basements. Water ponds here every spring and after any significant
rainfall, and generally takes several days to fully drain.
We do not feel this problem warrants a feasibility study, so the City could proceed
directly to the design, which would involve site grading to establish drainage to
the Kmart parking lot and possibly a small pipe with one or more beehive catch
basins.
1998:
In August, the Engineering Department again surveyed homes and yards behind 1156
through 1216 Khyber Lane. There is no longer a defined drainage swale. The swale has
been altered by the addition of trees, shrubs, flower gardens and fences. The drainage of
the yards is summarized on the table below:
Address Approximate Grade Difference, Percent
Low Opening to East Low Opening to West East Property Line to
Property Line Property Line West Property Line
1216 Khyber 2.5% 1.0% ~" -1.0%
1206 K.hyber '1.3% 2.4% 0.8%
1164 Khyber 3.1% 5.9% 2.0%
1156 Khyber 5.8% 8.5% 2.1%
CITY COUNCIL LETTER
Meeting of: 7/13/98
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPTANCE OF ENGINEERING STUDY BY: K. Hansen BY:
REPORTS AND AUTHOKIZATION TO DATE: 7/9/98 DATE:
PROCEED WITH DESIGN SERVICES AND
INITIATE NEGOTIATIONS FOR PROPERTY
ACQUISITION
Background:
Distributed at the City Council Work Session of July 8t~ were the f'mal Engineering Reports with recommendations from the
City's consultant, BRA, for the stormwater study areas. The reports have been reviewed and revised based upon staffand
Council comments and input.
Analysis/Conclusions: The recommendations and estimated cost for each study area can be summarized as follows:
Corporate Limit Area
a. Do nothing at this time
(Based upon Fridley maintenance adjustments for
pipe overflow relief)
b. Future: In the 6vent flooding reoccurs to these homes,
it is the study recommendation to flood-proof the homes
$0
$ Potential future cost.
McKinley St. and 40~ Ave. N.E.
Ponding in Prestemon Park
$131,500
Monroe Street N.E. and 49 ½ Ave. N.E.
1998: Catch basin/road improvements
2000: Trunk storm sewer (conjunction with Zone 4
Street Program)
Jackson Pond
1. Jackson Pond
2. 4500 block of Washington St.
3. 4300 block of Washington St.
4. 1307 42nd Ave. N.E.
5. Tyler Place N.E. and 44t~ Ave. N.E.
Sub-Total:
$18,000
$282,500
$15,500
$115,500
$100,000
$115,500
$ 57,000
$835,500
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 7/13/98
AGENDA SECTION: ORIGINATINGDEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ACCEPTANCE OF ENGINEERING STUDY BY: K. Hansen BY:
REPORTS AND AUTHORIZATION TO DATE: 7/9/98 DATE:
PROCEED WITH DESIGN SERVICES AND
INITIATE I~EGOTIATIONS FOR PROPERTY
ACQUISITION
Page 2 Continued
Other, smaller or localized problems that did not have engineering reports for are estimated as follows:
1. 4116 Cleveland $ 21,000
2. 1156 to 1206 Khyber Lane $ 31,000
3. 4201 2nd St. N.E. $ 5,500
4. Main Street & 2~ Street (38th to 394) $ 4,500
550 46m Ave. N.E. (Alley between 54 and 6m)
4960 Fillmore St. $ 5,000
Sub-Total $ 67,000
Total Estimated Cost
$902,500
Recommended Motion: Move to accept the Engineering Study Reports as prepared by the Engineering Firm of BRA.
Recommended Motion: Move to authorize the firm of BRA to prepare the design of the storm sewer improvements as
recommended in the engineering studies.
Recommended Motion: Move to authorize the City Attorney and city staffto determine property acquisition requirements based
upon funding eligibility and begin negotiations for property acquisition as identified.
98-229
COUNCIL ACTION:
KHYBER LN
CHEERY LN
DRAWING 1
IIhereby certify this plan was prepared by me or ~ 13~.SlGNED aY: RICH NOR~SlROI4
I
that
under
my direct supervision end that I om a duly Ucensed Prefesslanal~ DRAWN BY: RICH NORDSlROM
Engineer under the laws of the State of Minnesota . I DATE: AUGUST 2003
~ ~ I CONSTRUCI[D:
IOate~ License No.~ I A~UIL?:
r
9.4
ID~ISTING CENTERt. INtr PROFIL
CITY
- 2+5O
of COLUMBIA HEIGHTS;
SCALE
HORIZONTAL: 1' = 20'
VER11CAL: 1' = 5'
2*-50
,,,I---},~-L.J-, -'° -' :'0~ ' ,o
~ _ ~-~ I I I I
I
I I I ~ ~/~ ~
I
~0
CHERRY HEIGHTS
DRAINAGE INVESTIGATION
PROPOSED DRAINAGE SWALE
KHYBER03,DWG
SHEET 1 OF 1
KH YBER LN
! \ ; ' o o '..,
~.I ~ ' i i '~ ~ '
~i'~'. I~ ~ ~ ~ ' /~ X ~ ~ I I ~,~ I ·
1
fl / _ ~ ~ ~ ~ ~ ~'- I ,~ ' ~ , i , ' DRAWING 2
CHEERY LN
280 -~,~3~ .......... ~~ ~ ~- ~.~i ....... I I ~- /~ ~~- - ~ 280
. , .... ~.~., ~ . 276
~~ ~_, ~~ -m -~ o s ~o
275 ' '~ ~~~ -- '"- ~ ~l-~J~ ~[ '-~
~~~ .~. ,. ,1, ,,, 275
I~ 1+75
270 ~ ,=.~~~~&~ .. -,~ -~ ,..° · ,~ 270
~ST. ~ ~ ~~ ~
~265 ~ ~,.....- .,, -,o -,
. -'0 -, , , '*= 265
260 - -,o -, , , 260
Ih~y c~tify that this plan was pr~ored b~ me ~ und~ ~ BY: ~ N~S~ ~E ' -.
~gln~ und~ ~e laws of ~e State of M~nesoto . DA~: ~ST ~3 DRAINAGE IN~STIGATION KH~O3-ST~M.D~
~smuc=: H~Z~T~: ~* = 20' PROPOSED STORM SE~R
Date~ Lic~ Ne. ,, ,, ~LT: ~C~ : 1" -- 5' ' ~: SHEET 1 OF 1
CITY COUNCIL LETTER
Meeting of: 8/18/03
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS ~E~/~..~~~
ITEM: ADOPTION OF ORDINANCE #1459: BY: K. Hansen~Z~ BY'
CENTERPOINT ENERGY MINNEGASCO GAS DATE: 8/13/0~ ~ DA
FRANCHISE AGREEMENT
Background:
City staff and representatives from CenterPoint Energy Minnegasco have been meeting and reviewing issues regarding the
implementation of a new gas franchise agreement. The current gas franchise agreement with Minnegasco expires in 2003. The
renewal of a new franchise agreement grants CenterPoint Minnegasco the authority to import, manufacturer, distribute and sell gas
for public and private use within the City's borders. The franchise agreement has been reviewed by the City Attorney and is
recommended for approval. The proposed franchise agreement is in ordinance format and requires two readings at regular City
Council meetings, becoming effective 30 days after the second reading.
Analysis/Conclusions:
The City of Columbia Heights gas franchise agreemem with CenterPoint Energy Minnegasco expires this year. Public
Works has developed a new franchise agreement for the City Council's review. The new ordinance is based on a model ordinance
created by the League of Minnesota Cities (LMC) and Suburban Rate Authority (SRA). The model ordinance was developed to
assist local governments in creating a uniform agreement for natural gas service. I would highlight the following specifics of the
ordinance before the council:
· Provides additional definitions of terms and entities used in the agreement.
· Provides for a twenty (20) year agreement.
· This agreement is consistent with the permit and restoration standards that the gas company must follow in the City's
existing Right-of-Way Ordinance (#1446).
· Provides for proper notice of proposed public improvements by the City to CenterPoint.
· An indenmity clause has also been included to protect the City from potential problems that may arise due to
construction, maintenance, operation, repair, inspection or removal of gas service lines within the City of Columbia
Heights.
· The proposed ordinance preserves the right of the City to implement a franchise fee that can be enacted over the life of
the contract. The proposed ordinance does not enact the franchise fee at this time.
Public Works recommends establishing September 8th, 2003 as the first reading of ordinance 1459 for the gas franchise with Center
Point Energy Minnegasco.
Recommended Motion: Move to waive the reading of Ordinance #1459, there being ample copies available to the public.
Recommended Motion: Move to establish the second reading of Ordinance #1459 being an Ordinance adopting a gas franchise
with CenterPoint Energy Minnegasco for the City of Columbia Heights for September 22nd, 2003 at approximately 7:00 p.m. in the
Council Chambers.
KH:jb
Attachment:
CenterPoint Energy Minnegasco Ordinance #1459
COUNCIL ACTION:
GAS FRANCHISE ORDINANCE
ORDINANCE NO. 1459
CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY, MINNESOTA
AN ORDINANCE GRANTING CENTERPOINT ENERGY MINNEGASCO, A NATURAL
GAS UTILITY, A DIVISION OF CENTERPOINT ENERGY RESOURCES CORP., A
DELAWARE CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE
FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES
AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE
AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE
PUBLIC GROUND OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, FOR
SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS
THEREOF.
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY,
MINNESOTA, ORDAINS:
SECTION 1. DEFINITIONS.
For purposes of this Ordinance, the following capitalized terms listed in alphabetical order
shall have the following meanings:
City. The City of Columbia Heights, County of Anoka, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or operated
by City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic
signals, but excluding facilities for providing heating, lighting, or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or
agencies, including an agency of thc federal government, which preempts all or part of the authority
to regulate gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. CenterPoint Energy Minnegasco, a Division of CenterPoint Energy Resources
Corp., a Delaware Corporation, its successors and assigns including all successors or assigns that
own or operate any part or parts of the Gas Facilities subject to this franchise.
Gas. Natural gas, manufactured gas, mixture of natural gas and manufactured gas or other
forms of natural energy.
Gas Facilities. Gas transmission and distribution pipes, lines, ducts, fixtures, and all
necessary equipment and appurtenances owned or operated by the Company for the purpose of
providing gas energy for public or private use.
Non-Betterment Costs. Costs incurred by Company from relocation, removal or
rearrangement of Gas Facilities that do not result in an improvement to the Gas Facilities.
Notice. A written notice served by any party or parties on any other party or parties. Notice
to Company shall be mailed to CenterPoint Energy Minnegasco, V.P. of Regulatory and Supply
Service, 800 LaSalle Avenue, Minneapolis, Minnesota 55402. Notice to the City shall be mailed to
the City Mm~ager, City of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN
55421-3835. Any party may change its respective address for the purpose of this Ordinance by
written notice to the other parties.
Public Way. Any street, alley or other public right-of-way within the City.
Public Ground. Land owned or otherwise controlled by the City for park, open space or
similar public purpose, which is held for use in common by the public.
SECTION 2. ADOPTION OF FRANCHISE.
2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years from the
date this Ordinance is passed and approved by the City, the right to import, manufacture, distribute
and sell gas for public and private use within and through the limits of the City as its boundaries
now exist or as they may be extended in the future. This right includes the provision of Gas that is
(i) manufactured by the Company or its affiliates and delivered by the Company, (ii) purchased and
delivered by the Company or (iii) purchased from another source by the retail customer and
delivered by the Company. For these purposes, Company may construct, operate, repair and
maintain Gas Facilities in, on, over, under and across the Public Ways and Public Grounds, subject
to the provisions of this Ordinance. Company may do all reasonable things necessary or customary
to accomplish these purposes, subject however, to such lawful regulations as may be adopted by
separate ordinance and as currently exist under City ~ght ~Way (P,,O~ Ordin~ t~ The
Company shall be notified 60 days in advance of proposed changes to City Ordinance (ROW)
1~. The City and Company shall negotiate in good faith to reach mutually acceptable changes. If
the City and Company are unable to agree, disputes will be handled under the terms of Section 2.5
of this Ordinance
2.2 Effective Date~ Written Acceptance. This franchise shall be in force and effect
from and after its passage of this Ordinance and publication as required by law and its acceptance
by Company. If Company does not file a written acceptance with the City within 60 Days after the
date the City Council adopts this Ordinance, or otherwise places the City on written notice, at any
time, that the Company does not accept all terms of this franchise, the City Council by resolution
may either repeal this ordinance or seek its enforcement in a court of competent jurisdiction.
2.3. Service and Gas Rates. The service to be provided and the rates to be charged by
Company for gas service in City are subject to the jurisdiction of the Commission.
2.4. Publication Expense. Company shall pay the expense of publication of this
Ordinance.
2
2.5. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder, the complaining party shall notify the other party of the
default and the desired remedy. The notification shall be written. Representatives of the parties
must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute
is not resolved within 30 days of the written notice, the parties may jointly select a mediator to
facilitate further discussion. The parties will equally share the fees and expenses of this mediator.
If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first
meeting with the selected mediator, either party may commence an action in District Court to
interpret and enforce this fi'anchise or for such other relief as may be permitted by law or equity.
2.6. Continuation of Franchise. If the City and the Company are unable to agree on the
terms of a new fitanchise by the time this franchise expires, this franchise will remain in effect until
a new franchise is agreed upon, or until 90 days after the City or the Company serves written Notice
to the other party of its intention to allow the franchise to expire. However, in no event shall this
franchise continue for more than one year after expiration of the 20-year term set forth in Section
2.1.
SECTION 3. LOCATION~ OTHER REGULATIONS.
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained
so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways
and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located
on Public Grounds as determined by the City. Company's construction, reconstruction, operation,
repair, maintenance, location and relocation of Gas Facilities shall be subject to other reasonable
regulations of the City consistent with authority granted the City to manage its Public Ways and
Public Grounds under state law, to the extent not inconsistent with a specific term of this franchise.
3.2. Street Openings. Company shall not open or disturb the surface of any Public Way
or Public Ground for any purpose without first having obtained a permit from the City, if required
by a separate ordinance, for which the City may impose a reasonable fee. Permit conditions
imposed on Company shall not be more burdensome than those imposed on other utilities for
similar facilities or work. Company may, however, open and disturb the surface of any Public Way
or Public Ground without a permit if (i) an emergency exists requiring the immediate repair of Gas
Facilities and (ii) Company gives telephone, email or similar notice to the City before
commencement of the emergency repair, if reasonably possible. Within two business days after
commencing the repair, Company shall apply for any required permits and pay any required fees.
3.3. Restoration. After undertaking any work requiring the opening of any Public Way,
the Company shall restore the Public Way in accordance with City Ordinance (ROW)//1446, and
other applicable City ordinances consistent with law. Company shall restore the Public Ground to
as good a condition as formerly existed, and shall warranty the surface in good condition for
twenty-four months thereafter. If Company shall not promptly perform and complete the work,
remove all dirt, rubbish, equipment and material, and put the Public Ground in the said condition
and after demand to Company to cure, City shall, after passage of a reasonable period of time
following the demand, but not to exceed ten days, have the right to make the restoration of the
Public Ground at the expense of Company. Company shall pay to the City the cost of such work
done for or performed by the City. This remedy shall be in addition to any other remedy available
to the City for noncompliance with this Section. The Company shall also post a construction
performance bond consistent with the provisions City Ordinance (ROW) #1446.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to
prevent the Gas Facilities from causing damage to persons or property. The Company must take
reasonable measures to protect the Gas Facilities from damage that could be inflicted on the
Facilities by persons, property, or the elements. The Company must take protective measures when
the City performs work near the Gas Facilities, if given reasonable notice by the City of such work
prior to its commencement.
3.5. Notice of Improvements to Streets. The City will give Company reasonable
written Notice of plans for improvements to Public Ways where the City has reason to believe that
Gas Facilities may affect or be affected by the improvement. The notice will contain: (i) the nature
and character of the improvements, (ii) the Public Ways upon which the improvements are to be
made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if
more than one-Public Way is involved, the Contractor's Schedule for the order in which the work is
to proceed. The notice will be given to Company with a sufficient length of time, considering
seasonal working conditions, in advance of the actual commencement of the work to permit
Company to make any additions, alterations or repairs to its Gas Facilities the Company deems
necessary, but so as not to delay the planned City Improvements.
3.6 Mappine Information. The Company must promptly provide complete and
accurate mapping information for any of its Gas Facilities in accordance with the requirements of
City Ordinance (ROW) #1446.
SECTION 4. RELOCATIONS.
4.1. Relocation of Gas Facilities. Relocation of Gas Facilities in Public Ways
shall be subject to City Ordinance (ROW) 1446. City may require Company at Company's expense
to relocate or remove its Gas Facilities from Public Grounds upon a finding by City that the Gas
Facilities have become or will become a substantial impairment to the existing or proposed public
use of the Grounds. Relocation Gas Facilities in Public Ground shall comply with applicable City
ordinances consistent with law.
4.2. Pro.iects with Federal Funding. Relocation, removal, or rearrangement of any
Company Gas Facilities made necessary because of the extension into or through City of a federally
aided highway project shall be governed by the provisions of Minnesota Statutes Section 161.46, as
supplemented or amended. City shall not order Company to remove or relocate its Gas Facilities
when a Public Way is vacated, improved or realigned because of a renewal or a redevelopment plan
which is financially subsidized in whole or in part by the Federal Government or any agency
thereof, unless agreement is made that the reasonable Non-Betterment Costs of such relocation and
4
the loss and expense resulting there fi:om will be paid to Company when available to the City. The
City need not pay those portions of such for which reimbursement to it is not available.
4.3. No Waiver. The provisions of Section 4 apply only to Gas Facilities constructed
in reliance on a permit or franchise fi:om City and Company does not waive its rights under an
easement or prescriptive fight or State or County permit.
SECTION 5. INDEMNIFICATION.
5.1. Indenmity of City. Company shall indemnify, keep and hold the City, its elected
officials, officers, employees and agents flee and harmless from any and all claims and actions on
account of injury or death to persons or damage to property occasioned by the construction,
maintenance, operation, repair, inspection, removal, the issuance of permits, or the operation of the
Gas Facilities located in the Public Ways and Public Grounds, unless such injury or damage is the
result of negligence of the City, its elected officials, employees, officers, or agents.
5.2. Defense of City. In the event a suit is brought against the City under circumstances
where this agreement to indemnify applies, Company at its sole cost and expense shall defend the
City in such suit if written notice thereof is promptly given to Company within a period wherein
Company is not prejudiced by lack of such notice. If Company is required to indemnify and
defend, it will thereafter have control of such litigation, but Company may not settle such litigation
without the consent of the City, which consent shall not be unreasonably withheld. This section is
not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The
Company, in defending any action on behalf of the City, shall be entitled to assert in any action
every defense or immunity that the City could assert in its own behalf. This franchise agreement
shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or
limitations on liability under Minnesota Statutes, Chapter 466.
SECTION 6. VACATION OF PUBLIC WAYS.
The City shall give Company at least two weeks prior written notice of a proposed vacation
of a Public Way. The City and the Company shall comply with Minnesota Rules, 7819.3200 and
applicable ordinances consistent with law.
SECTION 7. CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of Company,
succeed to all of the rights and obligations of the City provided in this Ordinance.
This ordinance and the franchise it confers may not be assigned by the Company without the
express written consent of the City.
SECTION 8. FRANCHISE FEE.
8.1. Form. During the term of the franchise hereby granted, and in addition to any
permit, licensing, or other fees, charges or costs being imposed that the City has a fight by statute to
impose on the Company for providing gas service or performing work necessary to provide gas
service in the City during the terms of this franchise, the City may charge the Company a franchise
fee. The fee may be (i) a percentage of gross revenues received by the Company for its operations
within the City, or (ii) a flat fee per customer based on metered service to retail customers within
the City or on some other similar basis, or (iii) a fee based on units of energy delivered to any class
of retail customers within the corporate limits of the City. The method of imposing the franchise
fee, the percentage of revenue rate, or the flat rate based on metered service may differ for each
customer class or combine the methods described in (i) - (iii) above in assessing the fee. The City
shall seek to use a formula that provides a stable and predictable amount of fees, without placing
the Company at a competitive disadvantage. If the Company claims that the City required fee
formula is discriminatory or othenvise places the Company at a competitive disadvantage, the
Company shall provide a formula that will produce a substantially similar fee amount to the City
and reimburse the City's reasonable fees and costs in reviewing and implementing the formula.
The City will attempt to accommodate the Company but is under no franchise obligation to adopt
the Company-proposed franchise fee formula and each review will not delay the implementation of
the City-imposed fee.
8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance
duly adopted by the City Council, which ordinance shall not be adopted until at least thirty (30)
days after written notice enclosing such proposed ordinance has been served upon the Company.
The fee shall become effective ten (10) days after written notice enclosing such adopted ordinance
has been served upon the Company by certified mail.
8.3. Collection of Fee. The franchise fee shall be payable not less than quarterly during
complete billing months of the period for which payment is to be made. The franchise fee formula
may be changed from time to time, however, the change shall meet the same notice requirements
and the fee may not be changed more often than annually. Such fee shall not exceed any amount
that the Company may legally charge to its customers prior to payment to the City. Such fee is
subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the
Company. The Company agrees to make available for inspection by the City at reasonable times all
records necessary to audit the Company's determination of the franchise fee payments.
8.4. Continuation of Franchise Fee. If this franchise expires and the City and the
Company are unable to agree upon terms of a new franchise, thc franchise fee, if any being imposed
by the City at thc time this franchise expires, will remain in effect until a new franchise is agreed
upon.
SECTION 9. ABANDONED FACILITIES.
The Company shall comply with City ordinances, Minnesota Statutes, Section 216D.01 et
seq. and Minnesota Rules Part 7819.3300, as they may be amended from time to time. The
6
Company shall maintain records describing the exact location of all abandoned and retired
Facilities within the City, produce such records at the City's request and comply with the location
requirements of Section 216D.04 with respect to all Facilities, including abandoned and retired
Facilities.
SECTION 10. PROVISIONS OF ORDINANCE.
10.1. Severability. Every section, provision, or part of this Ordinance is declared
separate from every other section, provision, or part; and if any section, provision, or part shall be
held invalid, it shall not affect any other section, provision, or part. Where a provision of any
other City ordinance conflicts with the provisions of this Ordinance, the provisions of this
Ordinance shall prevail.
10.2. Limitation on Applicabili .ty. This Ordinance constitutes a franchise agreement
between the City and Company as the only parties and no provision of this franchise shall in any
way inure to the benefit of any third person (including the public at large) so as to constitute any
such person as a third party beneficiary of the agreement or of any one or more of the terms
hereof, or otherwise give rise to any cause of action in any person not a party hereto.
SECTION 11. AMENDMENT-PROCEDURE.
Either party to this franchise agreement may at any time propose that the agreement be
amended. This Ordinance may be amended at any time by the City passing a subsequent ordinance
declaring the provisions of the amendment, which amendatory ordinance shall become effective
upon the filing of Company's written consent thereto with the City Clerk within 60 days after the
effective date of the amendatory ordinance.
Passed and approved:
,2003.
Julienne Wyckoff,
Mayor of the City of Columbia Heights, Minnesota
Attest:
Walt Fehst,
City Manager, Columbia Heights, Minnesota
7
CITY COUNCIL LETTER
Meeting of: Au~:ust 25, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: FINANCE "~ APPROVAL
ITEM: Budget Work Session Meeting Dates
NO: BY: WILLIAM ELRITE BY:
DATE:
DATE: August 6, 2003
Below are the budget work session meeting dates for the 2004 budget.
Monday, October 6 at 7:00 p.m.
Monday October 6 at 8:00 p.m.
Monday October 6 at 9:00 p.m.
Library: Library
City Hall Conference Room: Fire
City Hall Conference Room: Police
Monday, October 20 at 7:00 p.m.
Monday, October 20 at 9:30 p.m.
Monday, October 20 at 10:00 p.m.
City Hall Conference Room:
City Hall Conference Room:
City Hall Conference Room:
Public Works
Administration
General Government
Wednesday, October 22 at 7:00 p.m.
Gauvitte Room: Recreation Park Department
Finance Director not available this date.
Monday, November 3 at 7:00 p.m.
Monday, November 3 at 7:30 p.m.
Monday, November 3 at 8:00 p.m.
Monday, November 3 at 9:00 p.m.
City Hall Conference Room: Community Development
City Hall Conference Room: Finance
City Hall Conference Room: Liquor
City Hall Conference Room: Summary of total budgets.
Monday, November 17 at 7:00 p.m.
Final Budget Work Session. Decide on final cuts, add-
backs, and the final levy.
Monday, December 1 at 7:00 p.m.
City Council Chambers: Final budget meeting with the
public.
RECOMMENDED MOTION: Move to set budget work session meeting dates to review the 2004
budget as stated above.
WE:sms
0308061 COUNCIL
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: August 25, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 LAJ~z~--. DATE:
SETTING THE PROPOSED CITY LEVY,
APPROVING THE HRA LEVY, APPROVING A TAX
RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY
TAXES PAYABLE IN 2004
At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for
the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a
synopsis of the City Manager's budget message. Under the current law it is necessary for the City to
certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by
September 15th. On or before December 29, 2003 the City must certify a final levy to the county
auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed
levy.
In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal
disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting
purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide
tax figure will be available prior to the City's adoption of the final tax levy. As this information is not
currently available, we cannot project what the effect of the proposed tax levy will be on local
property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax
decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to
Anoka County they calculate the area-wide tax along with the local tax to determine the amount of
the tax increase to local residents. This, in mm, is certified back to the City by Anoka County.
The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $137,683.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-35 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed
budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date
for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council chambers,
approving a tax rate increase, and approving the HRA levy of $137,683.
WE:sms
0308141 COUNCIL
Attachments
COUNCIL ACTION:
RESOLUTION 2003- 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and
adopted with appropriations for each of the funds listed below,
Expense
General Fund 8,232,6~'~'
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Anoka County CDBG 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Expense Including Interfund Transfers 26,672,5t4
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:
Revenue
General Fund 8,232,617
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Rental Housing 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Revenue Including Interfund Transfers 26,672,5'14
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money are levied for the current year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
84,965 84,965
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julianne Wy(off
Patdcia Muscovitz, Deputy City Clerk
Proposed Levy and Summary Budget for
Discussion at the August 18, 2003
Work Session
Table of Contents
Section A
Section B
Section C
Section D
Section E
Section F
Section G
Council Letter
Resolution
2004 Budget Message
Tax Supported Revenue and Expenses
City Fund Sum
Functional Area Revenue and Expenses
Department Expenses and Narrative
Lilac
Lilac
Goldenrod
Green
Salmon
Blue
Buff
CITY COUNCIL LETTER
MEETING OF: August 25, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 DATE:
SETTING THE PROPOSED CITY LEVY,
APPROVING THE HRA LEVY, APPROVING A TAX
RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY
TAXES PAYABLE IN 2004
At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for
the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a
synopsis of the City Manager's budget message. Under the current law it is necessary for the City to
certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by
September 15th. On or before December 29, 2003 the City must certify a final levy to the county
auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed
levy.
In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal
disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting
purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide
tax figure will be available prior to the City's adoption of the final tax levy. As this information is not
currently available, we cannot project what the effect of the proposed tax levy will be on local
property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax
decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to
Anoka County they calculate the area-wide tax along with the local tax to determine the amount of
the tax increase to local residents. This, in mm, is certified back to the City by Anoka County.
The attached resolution also ratifies the Housing RedeveloPment Authority tax levy of $137,683.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-35 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed
budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date
for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council chambers,
approving a tax rate increase, and approving the HRA levy of $137,683.
WE:sms
0308141 COUNCIL
Attachments
COUNCIL ACTION:
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and
adopted with appropriations for each of the funds listed below.
Expense
General Fund
8,232,617
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Anoka County CDBG 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Expense Including Interfund Transfers 26,672,514
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ed valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:
Revenue
General Fund 8,232,617
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Rental Housing 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Revenue Including Interfund Transfers 26,672,514
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money ara levied for the current year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Araa-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
84,965 84,965
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution ~o the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julianne Wycoff
Patdcia Muscovitz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
2004 BUDGET MESSAGE
This budget document and message have been put together to comply with the City Charter and
state statute requirements for providing budget information and adopting a proposed budget and
a proposed tax levy. Under state statutes the City must adopt a proposed budget and a proposed
tax levy and certify that to the county auditor's office prior to September 15th. The City then has
until December 29th to adopt and certify a final budget and levy to the county auditor's office. The
final levy can be less than the proposed levy but it cannot be greater than the proposed levy.
Based on this, staff traditionally recommends establishing a proposed levy that is adequate to
cover budgetary needs with the understanding that as the budget process is finalized, the City
Council has the opportunity to reduce the final property tax levy.
This budget message is only intended to touch on the most significant budget items for 2004.
Through the budget process the City Council will meet with Division Heads to review the various
functional areas of the budget and to make important decisions for the final budget to be
presented at the Truth in Taxation hearing. For 2004 staff was faced with an immense challenge
as the state was proposing to reduce the City's local government aid by 39.6% for a reduction of
$1,048,796. Although the state legislature and Governor Pawlenty did allow the City to make up
$629,276 of this reduction through a property tax levy increase, the resulting effect still required
tax-supported budgets to be reduced by 4.51% or a reduction of $420,000 from the adopted 2003
budget. Staff has met this challenge as is demonstrated by the proposed budget document,
which maintains essential city functions and services and accomplishes the required budget
reductions. As the budget process continues, the council will be presented with more detailed
information from each functional area as to the ramifications of the budget cuts and the effects on
city services.
The attached budget demonstrates staff's ability to become more efficient and cost-effective in
providing city services. To date, staffing in the City has been reduced by the equivalency of 11
fulltime positions. This has required virtually all staff at all levels to pick up additional duties and
responsibilities and to become more efficient in providing services to residents and fulfilling
normal city functions. Throughout the budget process and during the budget year 2004 staff will
continue to research and evaluate methods to improve efficiency and cost-effectiveness, and
wherever possible, improve the services provided to residents.
On the revenue side of the budget there are only two highlights. First, the amount of money the
City receives in state aid was reduced by 39.6% or $1,048,796. The amount of revenue the City
will receive from the property tax levy increased by 13.1% or $629,276 leaving a net reduction to
revenue of $419,540. In the tax levy calculation the area-wide tax has been estimated at
$1,037,040. After this is deducted from the City levy the amount that will appear on the tax
statement as a city property tax levy will increase by 16.6%. Other revenue line items saw minor
changes with no major effect on the overall budget. Based on this, it is staff's recommendation
that the City Council adopt the proposed budget and proposed levy.
The final item of noteworthiness in relationship to the budget is the enclosed chart showing
property tax history. This chart reflects the property tax history of five properties in Columbia
Heights from 1997 through 2003. These properties are in various locations of the city with
various market values. As you can see from this chart, property taxes in Columbia Heights have
decreased significantly. Even with the proposed increase for 2004, property taxes will still be well
below the level they were at in 1997. When you factor inflation into this formula, this is a
significant accomplishment.
City of Columbia Heights
Property Tax History from 1997 to 2003
On Five Selected Properties
Year Property Identification Number
R36 ** ** 41 0042 R36 ** ** 13 0043 R25 ** ** 41 0157 R25 ** ** 22 0047 R25 ** ** 21 0097
2003 1587.93 1513.69 1128.58 1751.27 1835.57
2002 1697.96 1622.21 1215.65 1873.16 1962.91
2001 1724.55 1648.69 1198.27 1957.54 2146.22
2000 1568.26 1515.30 1071.81 2038.67 2069.82
1999 1619.32 1451.44 1007.19 1652.56 1955.62
1998 1742.06 1547.69 1055.55 1820.10 2110.15
1997 2027.80 1798.04 1169.61 2041.79 2467.61
Decrease
from 1997 to
2003 (439.87) (284.35) (41.03) (290.52) (632.04) ·
% of
Decrease -22% -16% -4% -14% -26%
(7-2
Proposed Property Taxes
2000-2004
City of Columbia Heights, Minnesota
Budget 2004
547,767 591,588 433,585 433,585
EDA
General Fund
Levy for 60% of State Aid Reduction
Revised General Fund
120,224 118,508 119,464 140,569 84,965
2,640,394 2,907,102 3,470,977 4,243,830 4,299,434
N/A 629,276
4,928,710
Total Levy Certified to County
Area Wide (Fiscal Disparities)
Local Levy :
Projected Market Value Homestead Cr
Levy Collected by the County
3,295,956 3,625,552 4,824,130
922,696 930,332 930,000
2,373,260 2,695,220 3,894,130
4,817,984 5,447,260 13.1%
1,037,040 1,037,040
3,780,944 4,410,220 t6.6%
(646,380) (646,380)
3,134,564 3,763,840 20.1%
Note: The following notes are based on the 2003 Property Taxes with no adjustment for value or other charges.
* 13.1% is the actual amount that the City's revenue will increase.
** 16.6% is the amount of increase that will appear on the City Tax line item on the individual Property Tax Statements.
Next/Data/Levy
C-3
City of Columbia Heights, Minnesota
Budget 2004
Summary of Tax Supported Revenue
General Fund
Taxes
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Library
Taxes
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Economic Development Auth
EDA Levy
HRA Levy
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Adopted City Manager Amount of
Actual Actual Budget Proposed Change
2001 2002 2003 2004 2003-2004
2,954,511 3,534,854 4,243,830 4,928,710 684,880
292,744 277,924 305,320 323,100 17,780
3,660,019 3,446,083 2,752,232 1,740,721 (1,011,511)
289,540 414,740 447,700 497,250 49,550
87,760 84,346 90,000 85,000 (5,000)
378,632 350,243 203,300 166,621 (36,679)
0 0 0 0 0
0 0 0 0 0
447,434 686,224 485,838 491,216 5,378
8,!!o,64o,
8,794,414 8,528,220 8,232,618 1295,602)
547,767 591,588 433,585 433,585 0
0 0 0 0 0
0 0 175,750 150,062 (25,688)
5,732 5,849 6,700 7,100 400
11,992 11,672 15,000 15,000 0
7,672 7,156 6,200 6,100 (100)
0 0 0 0 0
0 0 0 0 0
0 0 50 50 0
, 573~163
6!6~265 637,285 611,897 (25,388)
118,508 119,834 140,569 84,965 (55,604)
0 0 0 137,683 137,683
0 0 0 0 0
335,350 209,650 0 0 0
0 0 0 0 0
0 0 0 0 0
140 8,365 0 0 0
0 0 0 0 0
0 0 0 0 0
15,986 21,710 0 0 0
...... ,469,984
359~559 140,569 222~648 82,079
Wksess/taxsup/rev D- 1
City of Columbia Heights, Minnesota
Budget 2004
Summary of Tax Supported Expenses
General Fund
Mayor-Council 41110
City Manager 41320
Elections 41410
Finance 41510
Assessing 41550
Legal Services 41610
General Government Building 41940
Police 42100
Fire 42200
Civil Defense 42500
Animal Control 42700
Public Works 43000
Engineering 43100
Streets 43121
Street Lighting 43160
Traffic Signs & Signals 43170
Weed Control 43260
Administration & General 45000
Youth Athletics 45001
Adult Athletics 45003
Youth Enrichment 45004
Travel Athletics 45005
Trips & Outings 45030
Senior Citizens 45040
Recognition/Special Events 45050
Murzyn Hall 45129
Parks 45200
Tree Maintenance 46102
Dutch Elm Sanitation 46103
Dutch Elm Replanting 46104
Contingencies 49200
Transfers 49300
Total l
Library
Library 45500
Economic Development Authority
Econ Development Authority 46314
(*2004 includes HRA Levy)
Adopted City Manager
Actual Actual Budget Proposed
2001 2002 2003 2004
189,810 198,755 211,014 201,122
348,264 363,241 412,706 392,787
7,293 36,124 8,105 37,859
525,521 583,459 643,973 614,918
125,027 110,271 101,000 101,000
183,899 169,498 196,572 187,690
117,761 114,154 158,546 151,393
2,257,311 2,456,421 2,790,643 2,530,312
864,303 880,562 916,572 878,907
30,055 34,171 84,973 34,565
11,768 12,546 16,150 15,470
0 0 0 0
419,445 319,410 319,076 307,483
535,200 550,208 690,319 656,492
113,534 106,695 126,416 120,860
58,919 65,671 73,251 70,606
9,382 7,780 16,428 13,902
158,044 171,080 224,417 174,087
5,998 13,098 19,702 19,647
21,081 22,174 25,328 25,298
27,885 19,607 22,169 22,139
11,455 6,548 22,635 22,604
37,597 38,311 38,666 38,638
66,821 69,813 78,580 78,540
51,667 38,933 71,368 46,407
231,942 234,540 249,022 243,347
582,312 598,914 751,437 711,407
37,880 54,714 104,500 96,412
38,608 43,383 0 0
9,222 15,093 0 0
1,521,679 27,500 50,000 100,000
415,000 400,000 480,000 338,725
9,014,681 8,223,346 8,903,568 ~ 8,232,617
561,498 803,933 679,700 - 63! ,271
106,785 202,605 140,569 222,648
WKsessfTaxsup/Exp D- 2
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2O04
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2004 2004
Revenues
101 General Fund
201 Community Devlopment
202 Anoka County CDBG
203 Parkview Villa North
204 EDA
212 State Aid Maintenance
213 Parkview Villa South
225 Cable Television
235 Rental Housing
240 Library
270 DARE Project
299 HRA
376 Tax Increment Bonds
377 Sheffield- DS
378 Medtronics -DS
46310
47000
379 Housing TIF #1 - Scatter
382 Tax Increment Bonds - 1990
383 Tax Increment Bonds - 1991
385 Multi-Use Redevelopment
386 Housing TIF #2 St Timithy Sr
387 G.O. Improvement Bonds 1999A
402 Total State Aid Construction
410 Sheffield Development
411 Capital Improvements-Gert Govt B
412 Capital Improvements Parks
430 Infrastructure Fund
431 Cap Equip Replacement-General I
432 Cap Equip Replacement- Sewer
433 Cap Equip Replacement - Water
434 Cap Equip Replacement- Garage
436 Cap Equip Replacement- Liquor
438 Cap Equip Replacement-Storm SE
601 Water Utility
602 Sewer Utility
603 Refuse Fund
604 Storm Sewer Fund
609 Liquor
631 Water Fund Debt Service
632 Sewer Fund Debt Service
634 Storm Sewer Debt Service
653 Storm Sewer Construction Fund
701 Central Garage
720 Data Processing
8,110,639 8,497,979 8,528,220
275,112 284,702 361,648
249,011 377,787 0
389,450 333,000 390,142
469,984 137,015 140,569
65,000 96,500 172,000
236,917 217,300 198,220
186,879 138,000 145,000
19,881 17,250 18,240
573,163 616,265 637,285
6,500 9,000 9,000
164,507 111,702 111,648
949,024 1,240,181 787,500
45,572 41,000 41,000
210,000 215,000 208,500
210,000 0 0
10,127 3,000 9,260
750 885,750 921,500
898,020 227,130 0
29,857 23,674 28,100
255 325 350
141,212 35,000 35,000
0 2,830,000 141,500
94,752 77,000 0
1,648,132 114,000 144,000
49,451 7,500 57,500
0 170,000 280,000
150,000 241,500 150,000
25,000 37,000 48,000
42,265 35,000 37,000
5,044 6,000 8,000
1,527 0 0
5,985 5,800 7,050
1,366,684 1,361,184 1,522,257
1,272,612 1,288,762 1,280,762
1,306,881 1,274,800 1,275,750
188,000 188,000 198,000
6,547,387 6,787,132 7,564,234
153,698 68,000 151,841
4,075 0 5,050
46,500 46,500 125,000
32,900 32,900 0
369,921 435,715 450,684
300,000 310,000 310,000
26,930,810 28,826,626 26,4977810
8,233,218 0 0
472,230 0 0
0 0 0
383,500 0 0
222,648 0 0
152,500 0 0
198,100 0 0
134,000 0 0
0 0 0
611,897 0 0
9,000 0 0
0 0 0
688,255 0 0
42,000 0 0
0 0
145,000 0 0
0 0
10,200 0 0
920,000 0 0
0 0 0
22,305 0 0
525 0 0
36,000 0 0
380,000 0 0
0 0 0
64,500 0 0
7,500 0 0
316,000 0 0
139,466 0 0
45,000 0 0
40,000 0 0
6,500 0 0
0 0 0
6,850 0 0
1,579,543 0 0
1,286,877 0 0
1,310,200 0 0
215,000 0 0
7,058,000 0 0
153,641 0 0
5,000 0 0
157,000 0 0
0 0 0
480,684 0 0
310,000 0 0
25,843,139 0
E-1
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2OO4 2OO4
Expenses
101 General Fund
Mayor-Council 41110 189,810 198,755 211,014 201,122
City Manager 41320 348,264 363,241 412,706 392,787
Elections 41410 7,293 36,124 8,105 37,859
Finance 41510 525,521 583,459 643,973 614,918
Assessing 41550 125,027 110,271 101,000 101,000
Legal Services 41610 183,899 169,498 196,572 187,690
General Govemment Building 41940 117,761 t14,154 158,546 151,393
Police 42100 2,257,311 2,456,421 2,790,643 2,530,312
Fire 42200 864,303 880,562 916,572 878,907
Civil Defense 42500 30,055 34,171 84,973 34,565
Animal Control 42700 11,768 12,546 16,150 15,470
Public Works 43000 0 0 0 0
Engineedng 43100 419,445 319,410 319,076 307,483
Streets 43121 535,200 550,208 690,319 656,492
Street Lighting 43160 113,534 106,695 126,416 120,860
Traffic Signs & Signals 43170 58,919 65,671 73,251 70,606
Weed Control 43260 9,382 7,780 16,428 13,902
Administration & General 45000 158,044 171,080 224,417 174,087
Youth Athletics 45001 5,998 13,098 19,702 19,647
Adult Athletics 45003 21,081 22,174 25,328 25,298
Youth Enrichment 4 5004 27,885 19,607 22,169 22,139
Travel Athletics 45005 11,455 6,548 22,635 22,604
Trips & Outings 45030 37,597 38,311 38,666 38,638
Senior Citizens 45040 66,821 69,813 78,580 78,540
Recognition/Special Events 45050 51,667 38,933 71,368 46,407
Mur-zyn Hall 45129 231,942 234,540 249,022 243,347
Parks 45200 582,312 598,914 751,437 711,407
Tree Maintenance 46102 37,880 54,714 104,500 96,412
Dutch Elm Sanitation 46103 38,608 43,383 0 0
Dutch Elm Replanting 46104 9,222 15,093 0 0
Contingencies 49200 1,521,679 27,500 50,000 100,000
Transfers 49300 415,000 400,000 480,000 338,725
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Total ,,
201 Community Devlopment
Protective Inspection 42400
Community Development Adm 46310
202 Anoka County CDBG
HRA Anoka County CDBG 46350
203 Parkview Villa North
Parkview Villa North 46330
204 Economic Development Authority
Econ Development Authority 46314
212 State Aid Maintenance
State Aid Maintenance 43190
213 Parkview Villa South
Parkview Villa South 46340
9,014,,681 ,, 8,223,346 8,903,568 8,232,6,17,
200,331 199,622 225,204 249,581
74,270 109,837 137,799 222,649
142,886 421,682 0 1,016
329,845 285,958 360,507 373,900
106,785 202,605 140,569 222,648
114,801 144,684 171,235 166,431
873,164 168,988 213,764 197,477
0
0
0
0
0
0
0
0
0
0
E-2
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2004 2004
225 Cable Television
Cable Television 49844 126,752 503,750 166,974 233,427
235 Rental Housing
4607 Tyler 46360 8,277 18,481 17,309 0
240 Library
Library 45500 561,498 803,933 679,700 631,271
270 DARE Project
Police- DARE Project 42160 6,132 4,851 5,375 5,375
299 Housing & Redevelopment Authority
HRA Administration 46320 110,975 382,591 111,648 0
376 Tax Increment Bonds
Bonds 47000 914,270 1,130,056 939,000 924,000
377 Sheffield - DS
Bonds 47000 114 535,431 150 150
378 Medtronics -DS
Community Development Adm 46310 164,386 104,258 164,386 104,258
Bonds 47000 567 419 600 600
379 Housing TIF #1 - Scatter
Bonds 47000 665 76,165 525 25
382 Tax Increment Bonds - 1990
Bonds 47000 750 885,750 920,750 920,750
385 Multi-Use Redevelopment
Bonds 47000 18,151 12,311 17,150 17,100
386 Housing TIF #2 St Timithy Sr
Bonds 47000 I 1,193 10 10
387 G.O. Improvement Bonds 1999A
Bonds 47000 83,039 135,370 126,865 118,235
402 Total State Aid Construction
371,567 0 0 0
412 Capital Improvements Parks
Parks 45200 28,713 20,790 275,992 64,000
430 Infrastructure Fund
Capital Improvement Expense 46323 225,652 144,380 155,120 159,871
431 Cap Equip Replacement-General Fund
Police 42100 90,911 116,477 115,461 57,478
Fire 42200 0 20,000 0 350,000
Civil Defense 42500 0 0 50,145 0
Engineering 43100 0 955 8,391 0
Streets 43121 52,353 0 58,043 29,714
Traffic Signs & Signals 43170 0 955 8,391 0
Parks 45200 69,791 93,773 40,470 0
432 Cap Equip Replacement- Sewer
Non-Operating 49499 22,926 3,887 12,780 0
433 Cap Equip Replacement - Water
Non-Operating 49449 27,903 3,887 0 0
436 Cap Equip Replacement- Liquor
Liquor Store #1 49791 0 2,048,668 0 0
Liquor Store #2 49792 0 48,666 0 0
Liquor Store #3 49793 0 61,666 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Actual
2001
438 Cap Equip Replacement - Storm Sewer
49699
439 Cap Equip Replacement-Fire
Fire 42200
601 Water Utility
Source of Supply 49400
Distribution 49430
Administration & General 49440
Non-Operating 49449
602 Sewer Utility
Collections 49450
Disposal 49480
Administration & General 49490
Non-Operating 49499
603 Refuse Fund
Refuse Disposal 49510
Collection & Disposal 49520
Recycling 49530
Hazardous Waste 49540
604 Strom Sewer Fund
Collections 49650
Administration & General 49690
Non-Operating 49699
609 Liquor
Adopted
Actual Budget
2002 2003
0 3,887 0
46,050 72,430 136,268
983,112 910,316 907,500
616,285 658,086 623,681
120,913 127,792 136,050
74,541 74,641 74,641
431,464 426,111 452,352
660,588 669,534 729,131
123,113 129,653 137,987
5,500 5,000 5,000
1,229,432 1,251,827 1,291,790
117,371 124,241 134,822
89,333 90,157 104,333
2,670 1,959 6,575
172,328 226,860 143,012
0 1,233 3,760
0 0 125,000
Liquor Store #1 49791 2,963,260 2,875,328 3,293,779
Liquor Store #2 49792 2,065,269 2,190,569 2,270,218
Liquor Store #3 49793 1,308,278 1,295,686 1,475,070
Liquor Non-Operating 49794 223,000 221,218 6,261,981
631 Water Fund Debt Service
1999B Revenue Bond Issue 47099 38,204 35,152 127,157
632 Sewer Fund Debt Service
1999B Revenue Bond Issue 47099
634 Storm Sewer Fund Debt Service
1999B Revenue Bond Issue 47099
651 Water ConstrucUon Fund
Non-Operating 49449
652 Sewer construction Fund
Non-Operating 49449
653 Storm Sewer Construction Fund
49699
Central Garage
Central Garage 49950
Data Processing
Data Processing 49980
IS Imaging 49981
IS Internet 49982
701
720
1,449 1,334 4,829
33,473 30,799 111,400
1,641,540 209,717 331,000
0 0 150,000
432,091 362,210 135,000
465,673 443,411 497,330
172,150 179,421 202,179
13,644 8,651 19,938
8,730 9,852 52,445
Ci.ty Manager City Council Adopted
Proposed Changes Budget
2004 2004 20O4
0
0 0 0
0
0 0 0
0
946,750 0 0
599,722 0 0
135,101 0 0
74,641 0 0
0
489,726 0 0
729,131 0 0
137,462 0 0
5,000 0 0
0
1,292,000 0 0
134,133 0 0
104,984 0 0
6,850 0 0
0
192,608 0 0
4,056 0 0
110,500 0 0
0
2,949,517 0 0
2,341,990 0 0
1,332,597 0 0
212,062 0 0
0
126,217 0 0
0
4,793 0 0
0
110,575 0 0
0
264,500 0 0
0
175,000 0 0
0
1 50,000 0 0
0
488,271 0 0
0
231,667 0 0
11,054 0 0
29,024 0 0
· 28,657,434 27,508,871 33,97~559 26,672,514 0 0
Revenue
Expenses
26,930,810 28,826,626 26,497,810 25,642,539 0 0
28,657,434 27,508,871 33,975,559 26,672,514 0 0
(1,7~,~24), 1,317;~5 ,(7,477,749) ~829,97511',. ,, ~,,, 0
:E-4
City of Columbia Heights, Minnesota
Budget 2004
Administration Revenue
Legal
Mayor-Council City Manager Assessing Services
101 101 101 101
31010
31014
33401
33405
34107
35101
36210
39207
39210
39212
39214
39215
39216
39217
39218
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
Special Assessment Searches
Court Fines
Interest on Investments
Admin Overhead-Comm. Dev.
Administration Overhead-Library
Administration Overhead-Cable TV
Administration Overhead-Liquor Fund
Administration Overhead-Water Fund
Administration Overhead-Sewer Fund
Administration Overhead-Refuse Fund
Administration Overhead-Recycling
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
119,185 149,177 59,822 90,483
31,762 39,752 15,941 24,112
44,501 55,702 22,338 33,786
642 805 323 488
0 0 50 0
0 0 0 35,000
5,032 6,299 2,526 3,821
0 5,870 0 0
0 1,467 0 0
0 59,330 0 0
0 3,666 0 0
0 3,666 0 0
0 3,666 0 0
0 31,693 0 0
0 31,694 0 0
201,122 392,787 101,000 187,690
110,526 352,295 0 0
2,050 4,025 0 0
73,046 36,467 101,000 187,690
0 0 0 0
15,500 0 0 0
201,122 392,787 101,000 187,690
Summary
Total Revenue
Total Expenses
Change to Fund Balance
201,122 392,787 101,000 187,690
201,122 392,787 101,000 187,690
0 0 0 0
City of Columbia Heights, Minnesota
Budget 2004
Community Development Revenue
Community Anoka Cty Parkview Villa EDA Parkview Villa
Development CDBG North South
201 202 203 204 213
31010
31011
33160
34114
36210
36220
36225
36290
39203
39230
Revenue
Current Ad Valorem
HRA Current Ad Valorem
Federal Grant
Excess Utilities
Interest on Investments
General Government Rents
Non-Dwelling Rents
Other Miscellaneous Revenu
Transfer In-General Fund
Transfer In- EDA
Total Revenue
0 0 0 84,965 0
0 0 0 137,683 0
0 0 90,000 0 0
0 0 5,000 0 2,600
0 0 5,000 0 6,000
0 0 280,000 0 180,000
0 0 0 0 8,000
0 0 3,500 0 1,500
249,582 0 0 0 0
222,648 0 0 0 0
472,230 0 383,500 222,648 198,100
Expenses
Personal Services 294,045
Supplies 15,141
Other Services and Charges 135,146
Capital Outlay 475
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
0 23,526 0 10,083
0 21,738 0 10,822
1,016 315,118 0 169,608
0 0 0 0
27,423 0 13,518 222,648 6,964
472,230 1,016 373,900 222,648 197,477
472,230 0 383,500 222,648 198,100
472,230 1,016 373,900 222,648 197,477
0 (1,016) 9,600 0 623
F-2
City of Columbia Heights, Minnesota
Budget 2004
Finance Revenue
Elections Finance Water Sewer Storm Sewer IS
101 101 601 602 604 720
31010
31014
32182
33401
33405
36210
36211
36219
3629O
3710O
37110
3715O
37160
37165
37170
37175
37180
37210
37211
37250
37410
39203
39207
39208
39210
39214
39215
39216
39217
39218
39219
39221
39222
39223
39225
Revenue
Current Ad Valorem
Area-Wide Taxes
Pet Licenses
Local Government Aid
PERA Increase Aid
Interest on Investments
Interest Current Value Credit
Change in Fair Value
Other Miscellaneous Revenue
Water Service Charge
Interdepartmental Water Charg
Water Turn Off/On
Penalties
Water Connection Fee
Repair Water Meters, Cards
Customer Service
Sales Meters/Remote Units
Sewer Service Charge
Interdepartmental Sewer Charg
SAC Charge Refund
Storm Sewer Service Charge
Transfer In-General Fund
Admin Overhead-Comm. Dev.
Transfer In-Cable TV
Administration Overhead-Librar
Administration Overhead-Liquo~
Administration Overhead-Wate~
Administration Overhead-Sewe
Administration Overhead-Refus
Administration Overhead-Recy¢
Transfer In-Liquor Fund
Transfer In-Sewer Fund
Transfer In-Water Fund
Transfer In-Garage Fund
Transfer In-Refuse
22,435 188,265 0 0 0 0
5,978 50,168 0 0 0 0
0 1,000 0 0 0 0
8,377 70,298 0 0 0 0
121 1,016 0 0 0 0
947 7,949 1,154 5,554 26 0
0 0 0 858 0 0
0 0 0 5 0 0
0 0 0 5 0 0
0 0 114,567 0 0 0
0 0 1,154 0 0 0
0 0 538 0 0 0
0 0 2,308 0 0 0
0 0 1,231 0 0 0
0 0 154 0 0 0
0 0 19 0 0 0
0 0 385 0 0 0
0 0 0 121,554 0 0
0 0 0 1,212 0 0
0 0 0 757 0 0
0 0 0 0 2,813 0
0 0 0 0 0 50,000
0 42,035 0 0 0 0
0 0 0 0 0 50,000
0 9,396 0 0 0 0
0 26,316 0 0 0 0
0 74,356 0 0 0 0
0 74,356 0 0 0 0
0 34,882 0 0 0 0
0 34,882 0 0 0 0
0 0 0 0 0 45,000
0 0 0 0 0 45,000
0 0 0 0 0 45,000
0 0 0 0 0 30,000
0 0 0 0 0 45,000
Total Revenue 37,858 614,918 121,510 129,945 2,839 310,000
City of Columbia Heights, Minnesota
Budget 2004
Finance Revenue
Elections Finance Water Sewer Storm Sewer IS
101 101 601 602 604 720
Expenses
Personal Services 28,084 532,177 0 0 0 139,035
Supplies 1,000 11,285 2,000 2,000 0 53,834
Other Services and Charges 670 61,456 10,079 12,440 4,056 64,876
Capital Outlay 8,105 10,000 0 0 0 7,000
Contingencies & Transfers 0 0 123,022 123,022 0 7,000
Total Expenses 37,859 614,918 135,101 137,462 4,056 271,745
Summary
Total Revenue 37,858 614,918 121,510 129,945 2,839 310,000
Total Expenses 37,859 614,918 135,101 137,462 4,056 271,745
Change to Fund Balance (1) 0 (13,591) (7,517) (1,217) 38,255
City of Columbia Heights, Minnesota
Budget 2004
Fire Revenue
Fire
Capital
Civil Defense Equipment
101 101 431
31010
31014
32125
33170
33401
33405
33415
34202
36210
39203
39219
Revenue
Current Ad Valorem
Area-Wide Taxes
Multiple Dwellings
Civil Defense Reimbursement
Local Government Aid
PERA Increase Aid
State Fire Training
Special Fire Services
Interest on Investments
Transfer In-General Fund
Transfer In-Liquor Fund
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
456,480 19,002 0
121,641 5,063 0
60,000 0 0
0 2,500 0
170,449 7,095 0
2,463 103 0
600 0 0
48,000 0 0
19,274 802 31,595
0 0 40,028
0 0 40,028
878,907 34,565 111,651
764,282 21,526 0
50,800 3,750 0
63,825 9,289 0
0 0 350,000
0 0 0
878,907 34,565 350,000
Summary
Total Revenue
Total Expenses
Change to Fund Balance
878,907 34,565 111,651
878,907 34,565 350,000
0 0 (238,349)
City of Columbia Heights, Minnesota
Budget 2004
General Government Revenue
General Govt Recognition
Buildings Special Events Contingencies
101 101 101
Transfers Cable TV Refuse
101 225 603
31010
31014
32150
32161
32168
32178
32181
32188
32191
32192
32194
32195
33401
33405
33610
36210
36211
36255
36260
36290
39101
39120
39140
Revenue
Current Ad Valorem
Area-Wide Taxes
Sewer
Contractors License
Other Professional & OccUp
Other amusement Licenses
Conditional Use
Other Business Licenses
Sprinler Permit Fees
Building & Moving Permits
Heating Permits
Plumbing Permits
Local Government Aid
PERA Increase Aid
County Street Maintenance
Interest on Investments
Interest Current Value Credit
Prior Year Fees
2% Surcharge Retention
Other Miscellaneous Revenue
Gain/Loss Sale Fixed Asset
Recovery Damage City Propert,.
Other Refunds & Reimburseme
Total Revenue
80,174 27,501 59,259 75,452 0
21,364 7,328 15,791 20,106 0
0 0 0 2,000 0
0 0 0 12,500 0
0 0 0 100 0
0 0 0 2,000 0
0 0 0 1,000 0
0 0 0 2,500 0
0 0 0 1,000 0
0 0 0 150.000 0
0 0 0 23,000 0
0 0 0 17,000 0
29,937 10,269 22,127 28,174 0
433 148 320 407 0
0 0 0 0 0
3,385 1,161 2,502 3,186 0
0 0 0 0 1,000
0 0 0 0 133,000
0 0 0 300 0
2,000 0 0 0 0
12,000 0 0 0 0
100 0 0 0 0
2,000 0 0 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
42,000
0
21,000
151,393 46,407 99,999 338,725 134,000 1,310,200
0
0
0
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
0 0 0 0 6,383 1,200
10,850 0 0 0 14,160 1,300,420
120,543 46,407 0 0 97,554 46,435
20,000 0 0 0 6,000 0
0 0 100,000 338,725 109,330 189,912
151,393 46,407 100,000 338,725 233,427 1,537,967
151,393 46,407 99,999 338,725 134,000 1,310,200
151,393 46,407 100,000 338,725 233,427 1,537,967
0 0 (1) 0 (99,427) (227,767)
[=-6
City of Columbia Heights, Minnesota
Budget 2004
Library Revenue
Revenue
31010 Current Ad Valorem
33401 Local Government Aid
34110 Library-Photocopies
34120 Library-Other
34130 Library-Video
34140 Library-Collections
34150 Library-Book Bags
34160 Library-Printer Copies
35103 Library Fines
36210 Interest on Investments
36219 Change in Fair Value
36290 Other Miscellaneous Revenue
39101 Gain/Loss Sale Fixed Asset
39140 Other Refunds & Reimbursements
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Actual Actual Adopted Proposed
Budget Budget Budget Budget
2001 2002 2003 2004
547,767 591,588 433,585 433,585
0 0 175,750 150,062
2,032 1,793 2,400 2,400
634 848 700. 900
2,544 2,612 2,800 2,800
51 67 100 100
75 95 100 100
397 434 600 800
11,992 11,672 15,000 15,000
6,922 5,744 6,000 4,500
520 1,412 0 1,400
23O 0 2O0 20O
0 0 25 25
0 0 0 25
573,164 616,265 637,260 611,897
383,086 415,421 428,302 434,073
90,196 100,779 98,625 91,625
71,728 74,236 81,652 81,710
7,761 4,205 49,050 10,000
8,727 209,292 22,071 13,863
561,498 803,933 679,700 631,271
Summary
Total Revenue
Total Expenses
Change to Operating Fund Balance
Change to Capital Fund Balance
Net Change to Fund Balance
Total Fund Balance Year End
573,164 616,265
561,498 803,933
11,666 (187,668)
200,000
637,260 611,897
679,700 631,271
(42,440) (19,374)
11,666
12,332
250,871
(42,440) (19,374)
City of Columbia Heights, Minnesota
Budget 2004
Liquor Revenue
Store #1 Store #2
Store #3 Non-Operating
609 609 609 609 ]
Revenue
37700 Discount-Store #1
37720 Sales-Liquor
37725 Sales-Beer
37726 Sales-Wine
37728 Sales-Miscellaneous Taxable
37729 Sales-Non Taxable
37730 Sales-CigareEes
37739 Sales-Lo~ery
37740 Cash OvedSho~ # 1
37800 Discoun~Store# 2
37820 Sales-Liquor
37825 Sales-Beer
37826 Sales-Wine
37828 Sales-Miscellaneous Taxable
37829 Sales-Non Taxable
37830 Sales-Cigare~es
37839 Sales-Loffew
37840 Cash OvedShod # 2
37920 Sales-liquor
37925 Sales-Beer
37926 Sales-Wine
37928 Sales-Miscellaneous Taxable
37929 Sales-Non Taxab~
37930 Sales-Cigare~es
37939 Sales-Loffery
37940 Cash OvedShod # 3
Revenue
Cost ofGoods Sold
Net Operating lncome
(1,500) 0 0 0
985,000 0 0 0
1,500,000 0 0 0
325,00.0 0 0 0
38,000 0 0 0
23,000 0 0 0
78,000 0 0 0
118,000 0 0 0
(1,500) o o o
0 (1,000) 0 0
0 710,000 0 0
0 1,295,000 0 0
0 330,000 0 0
0 38,000 0 0
0 20,000 0 0
0 58,000 0 0
0 58,000 0 0
0 (1,000) 0 0
0 0 462,000 0
0 0 813,000 0
0 0 66,300 0
0 0 20,100 0
0 0 11,400 0
0 0 69,000 0
0 0 46,000 0
0 0 (800) 0
3,064,000 2,507,000 1,487,000 0
2,376,500 1,939,850 1,121,500 0
687,500 567,150 365,500 0
Expenses
Personal Services 324,055 239,249 162,686 0
Supplies 2,388,610 1,946,460 1,125,650 0
Other Services and Charges 236,852 155,281 43,261 0
Capital Outlay 0 0 0 0
Contingencies & Transfers 0 1,000 1,000 212,062
Total Expenses 2,949,517 2,341,990 1,332,597 212,062
F-8
City of Columbia Heights, Minnesota
Budget 2004
Liquor Revenue
Store #1 Store #2 Store #3 Non-Operating
609 609 609 609
Summary
Total Revenue
Total Expenses
Net Income
3,064,000 2,507,000 1,487,000 0
2,949,517 2,341,990 1,332,597 212,062
114,483 165,010 154,403 (212,062)
City of Columbia Heights, Minnesota
Budget 2004
Police Revenue
Police Animal Control
DARE Police
101 101 270 431
31010
31014
32110
32120
33401
33405
33416
33421
33630
34201
34203
35101
35102
36210
39203
39214
39217
39218
39219
39220
Revenue
Current Ad Valorem
Area-Wide Taxes
Liquor, Wine & Beer License
Cigarettes
Local Government Aid
PERA Increase Aid
State Law Ofc Training
Insurance Premium Tax-Police
School District
Special Police Services
Public Safety-Police Report
Court Fines
Administrative Tags
Interest on Investments
Transfer In-General Fund
Administration Overhead-Liquor Fund
Administration Overhead-Refuse Fund
Administration Overhead-Recycling
Transfer In-Liquor Fund
Transfer In-Capital Improvements
To~l Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
1,145,171
305,162
48,000
3,000
427,604
6,180
10,000
175 000
43 000
225 000
4 000
35 000
15 000
48 353
0
28,080
5,882
5,881
0
0
9,167 0 0
2,443 0 0
0 0 0
0 0 0
3,423 0 0
49 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
387 0 5,189
0 0 6,574
0 0 0
0 0 0
0 0 0
0 0 6,574
0 9,000 0
2,530,312 15,469 9,000 18,337
2,220,068 0 0 0
84,600 550 3,200 0
221,144 14,920 2,175 3,478
4,500 0 0 54,000
0 0 0 0
2,530,312 15,470 5,375 57,478
2,530,312 15,469 9,000 18,337
2,530,312 15,470 5,375 57,478
0 (1) 3,625 (39,141)
F-10
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
Street Weed Tree
Engineering Streets Lighting Traffic Signs Control Trimming Parks
101 101 101 101 101 101 101
31010
31014
33401
33405
33610
34303
34304
34405
34408
36210
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
County Street Maintenance
Public Works Service
Mid Block Street & Alley Ligh~
Weed Cutting & Nuisance Ab
Shade Tree
Interest on Investments
182,213 368,008 68,658 41,841 7,349 53,281 421,576
48,555 98,066 18,296 11,150 1,958 14,198 112,340
68,038 137,414 25,637 15,623 2,744 19,895 157,416
983 1,986 370 226 40 288 2,275
0 20,480 0 0 0 0 0
0 15,000 0 0 0 0 0
0 0 5,000 0 0 0 0
0 0 0 0 1,500 0 0
0 0 0 0 0 6,500 0
7,694 15,539 2,899 1,767 310 2,250 17,801
Total Revenue 307,483 656,493 120,860 70,607 13,901 96,412 711,408
Expenses
Personal Services 261,673 342,039 3,950 48,352 10,272 48,292 453,568
Supplies 10,615 136,175 1,275 7,700 300 1,900 79,200
Other Services and Charges 33,695 178,278 115,635 14,554 3,330 46,220 176,639
Capital Outlay 1,500 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 2,000
Total Expenses 307,483 656,492 120,860 70,606 13,902 96,412 711,407
Summary
TotalRevenue
To~lExpenses
Changeto Fund Balance
307,483 656,493 120,860 70,607 13,901 96,412 711,408
307,483 656,492 120,860 70,606 13,902 96,412 711,407
0 I 0 1 (1) 0 I
F-il
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
State Aid Infrastructure Gen Fund State Aid Water Sewer
Construction Fund Cap Equip Maintenance Water Cap Equip Sewer Cap Equip
402 430 431 212 601 433 602 432
33418
33419
33422
36210
36211
36219
36290
37100
37110
37150
37160
37165
37170
37175
37180
3721O
37211
37250
39203
39219
39221
39222
Revenue
Gas Tax Appointment-Mainten 0 0 0 152,500 0 0 0 0
Municipal State Aid Street Con 266,000 0 0 0 0 0 0 0
State Grant-Aid 114,000 0 0 0 0 0 0 0
Interest on Investments 0 0 2,682 0 13,846 15,000 49,446 20,000
Interest Current Value Credit 0 0 0 0 0 0 7,642 0
Change in Fair Value 0 0 0 0 0 0 45 0
Other Miscellaneous Revenue 0 266,000 0 0 0 0 45 0
Water Service Charge 0 0 0 0 1,374,726 0 0 0
Interdepartmental Water Char(. 0 0 0 0 13,846 0 0 0
Water Turn Off/On 0 0 0 0 6,462 0 0 0
Penalties 0 0 0 0 27,692 0 0 0
Water Connection Fee 0 0 0 0 14,769 0 0 0
Repair Water Meters, Cards 0 0 0 0 1,846 0 0 0
Customer Service 0 0 0 0 231 0 0 0
Sales Meters/Remote Units 0 0 0 0 4,6t5 0 0 0
Sewer Service Charge 0 0 0 0 0 0 1,082,223 0
Interdepartmental Sewer Char! 0 0 0 0 0 0 10,788 0
SAC Charge Refund 0 0 0 0 0 0 6,743 0
Transfer In-General Fund 0 0 3,398 0 0 0 0 0
Transfer In-Liquor Fund 0 50,000 3,398 0 0 0 0 0
Transfer In-Sewer Fund 0 0 0 0 0 0 0 25,000
Transfer In-Water Fund 0 0 0 0 0 25,000 0 0
Total Revenue
380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
0 66,871 0 33,271 271,891 0 202,775 0
0 0 0 23,000 992,750 0 754,956 0
0 8,000 1,814 100,160 238,831 0 224,126 0
0 85,000 27,900 10,000 18,000 0 12,000 0
0 0 0 0 99,641 0 30,000 0
TotalExpenses
0 159,871. 29,714 166,431 1,621,113 0 1,223,857 0
380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000
0 159,871 29,714 166,431 1,621,113 0 1,223,857 0
380,000 156,129 (20,2361 (13,9311 /163,080) 40,000 (66,925) 45,000
Summary
Total Revenue
Total Expenses
Change to Fund Balance
F-12
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
Storm
Water
604
Central Garage Garage Parks Storm Sewer Water Sewer Storm Sewer
Garage Cap Imp Cap Equip Cap Imp Cap Equip Const Fund Const Fund Const Fund
701 411 434 412 438 651 652 653 I
36210
36219
36290
37410
38400
39180
39185
39223
39237
39400
Revenue
Interest on Investments 1,974
Change in Fair Value 0
Other Miscellaneous Revenue 0
Storm Sewer Service Charge 210,187
Sales of Gasoline & Fuel 0
Garage Labor & Burden 0
Allocation of Service Center 0
Transfer In-Garage Fund 0
Transfer In-Storm Sewer Fund 0
Rents & Leases-Garage 0
Total Revenue
5,000 4,000 2,000 7,500 750 0 0 0
0 0 500 0 300 0 0 0
1,500 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
75,000 0 0 0 0 0 0 0
175,975 0 0 0 0 0 0 0
220,209 0 0 0 0 0 0 0
0 60,500 4,000 0 0 0 0 0
0 0 0 0 5,800 0 0 0
3,000 0 0 0 0 0 0 0
212,161 480,684 64,500 6,500 7,500 6,850 0 0 0
Expenses
Personal Services 68,086 163,619 0 0 0 0 0 0 0
Supplies 22,100 94,300 0 0 0 0 0 0 0
Other Services and Charges 50,122 135,852 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 64,000 0 264,500 175,000 150,000
Contingencies & Transfers. 162,800 94,500 0 0 0 0 0 0 0
Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000
Summary
Total Revenue 212,161 480,684 64,500 6,500 7,500 6,850 0 0 0
Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000
Change to Fund Balance (90,947) (7,587) 64,500 6,500 (56,500) 6,850 (264,500) (175,000) (150,000)
1~-13
City of Columbia Heights, Minnesota
Budget 2004
Recreation Revenue
Recreation
Youth Adult Youth Traveling Trips & Senior Murzyn
Athletics Athletics Enrichment Athletics Outings Citizens Hall
101 101 101 101 101 101 101
101
31010
31014
33401
33405
33630
34701
34701
34701
34701
34701
34781
34782
34783
34794
36210
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
School District
Program Revenue Youth Athletics
Program Revenue Traveling Athletics
Program Revenue Adult Athletics
Program Revenue Trips & Outings
Program Revenue Senior Citizens
Hall Rents
Canteen Receipts
Rent of Fields
Youth Enrichment
Interest on Investments
89,760 0 0 8,379 7,765 0 39,431 101,836
23,919 0 0 2,233 2,069 0 10,508 27,137
33,516 0 0 3,129 2,900 0 14,724 38,025
484 0 0 45 42 0 213 550
15,000 0 0 0 0 0 0 0
2,353 19,647 0 0 0 0 0 0
0 0 0 0 9,500 0 0 0
1,702 0 25,298 0 0 0 0 0
3,362 0 0 0 0 38,638 0 0
0 0 0 0 0 0 12,000 0
0 0 0 0 0 0 0 65,000
0 0 0 0 0 0 0 6,500
200 0 0 0 0 0 0 0
0 0 0 8,000 0 0 0 0
3,790 0 0 354 328 0 1,665 4,300
Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348
Expenses
Personal Services 149,805 13,214 7,748 15,514 7,429 0 68,617 152,477
Supplies 5,950 600 2,750 2,300 1,025 350 2,950 16,100
Other Services and Charges 18,332 5,833 14,800 4,325 14,150 38,288 6,973 74,770
Capital Outlay 0 0 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 0 0
Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347
Summary
Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348
Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347
Change to Fund Balance (1) 0 0 1 0 0 1 1
F-14
IFund: 10t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Mayor-Council
101-41110
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
115,780 123,770 111,102 110,526
1,805 893 2,050 2,050
69,957 73,.837 81,362 73,046
1,565 0 0 0
703 255 16,500 15,500
189~10 198,755 211,014 201,122
The City Council is the legislative branch of city government. The Council is responsible for the
establishment of policies and the adoption of local ordinances and resolutions. They appoint
the City Manager and members of various advisory boards and commissions. The Council
consists of a Mayor who is elected for a two-year term and four Councilmembers, who are
elected at large for staggered four-year terms.
Objectives for 2004
1. Promote the City in a positive way.
2. Conduct goal setting retreat.
3. Implement public Web access to City Code.
Budget Comments
The Mayor-Council budget decreased by $9,892 from 2003 to 2004. Personal Services
decreased by $576, due to a decrease in overtime budgeted. Other Services and Charges
decreased by $8,316, primarily due to a $4,400 decrease in expert and professional services, a
$500 decrease in training and educational activities, and a $2,716 decrease in insurance and
bonds, offset by minor increases and decreases to other line items. Other Financing Uses
decreased by $1,000, due to a decrease in contingencies.
CiTY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101 Department: City Manager 101-41320
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
316,213 325,295 359,803 352,295
1,695 5,145 9,700 4,025
30,356 32,801 43,203 36,467
0 0 0 0
0 0 0 0
348,264 363,241 412,706 392,787 0
This department is responsible for the administration of all activities, functions, and programs
of the City in accordance with the policies and guidelines adopted by the City Council. Duties
of the department include planning, organizing, directing, and coordinating the operations of all
departments, with the exception of the Police Department. This department is responsible for
~ersonnel, labor relations, and employee relations functions of the City.
Objectives for 2004
1. Improve two-way communications with the public.
2. Implement Phase 2 of CityView Human Resources Module.
Budget Comments
The City Manager budget decreased by $19,919 from 2003 to 2004. Personal Services
decreased by $7,508 due to no monies or associated fringe budgeted for an intern, and a
decrease in overtime budgeted. Supplies decreased by $5,675, due to a decrease in monies
budgeted for computer equipment. Other Services and Charges decreased by $6,736,
pdmadly due to a $2,000 decrease to expert and professional services, a $4,000 decrease to
advertising employment, and minor decreases to other line items.
G-2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Elections
10141410
Expense Changes by Category
2004
2001 2002 2003 Department
Act~Jal Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 27,495 0 28,084
228 1,266 0 1,000
659 540 0 670
6,406 6,823 8,105 8,105
0 0 0 0
7,293 36,124 8,105 37,859
Activity Description
The purpose of this department is to conduct elections for the city, state and federal elections.
Part-time election judges are hired to work at the polling locations on election day. The
balance of responsibilities for elections is that of the Finance staff. There will be a primary
election and a general election (including Presidential) in 2004.
Objectives for 2004
To keep current on all election laws and rules.
To recruit more election judges and to have a pool of judges from which to draw.
Budget Comments
The proposed budget for 2004 is $1,735 over actual 2002 expenditures. This is due to a slight
increase in personal costs, insurance, and printing costs. The other large expenditure is the
payment to Anoka County of $8,105 for the final installment paying for the 9 new Accu-votes.
c--3
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Finance
101-41510
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
477,252 528,097 558,221 532,177
10,912 15,443 11,385 11,285
34,789 39,919 64,367 61,456
2,568 0 10,000 10,000
0 0 0 0
525,521 583,459 643,973 614,918
The purpose of the Finance Department is to account for all financial operations of the City
and to report on those operations. The Finance Department is responsible for budgeting,
financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor
operations, and data processing within the City.
Objectives for 2004
One of the Finance Departments main objectives for 2003 was to complete the
implementation of GASB 34: Basic Financial Statements and Management's Discussion and
Analysis for State and Local Governments. During 2004, Finance will continue to further
enhance policies and procedures for GASB 34, purchasing, capital assets and infrastructure
to streamline the time involved and to provide for better use of City funds.
Budget Comments
The proposed Finance Department Budget decreased by $29,055 from the 2003 adopted
Budget. Due to cuts in Local Government Aid, the Finance Department is proposing to
restructure the department, resulting in the lower personnel costs. Other cuts include out-of-
state travel, office supplies, etc.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Assessing
101-41550
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
35,836 14,415 0 0
55 34 0 0
89,136 95,822 101,000 101,000
0 0 0 0
0 0 0 0
125,027 110,271 101,000 101,000
The Assessing Department provides tax and homestead information, and processes
homestead applications. Through a joint powers agreement with Anoka County, the County
provides for the assessment of property in Columbia Heights. The City contracted with the
County for special assessment billing services beginning in 2003.
Objectives for 2004
1. Research feasibility of public Web access to special assessment information.
2. Fully implement CityView Assessment Module.
Budget Comments
There was no change to the Assessing budget from 2003 to 2004. Monies are budgeted for
contracted property appraising services through Anoka County ($95,000) and contracted
special assessment billing services through Anoka County ($6,000).
(:;-5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Legal Services 101-41610
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 0 0
0 0 0 0
182,767 169,498 196,572 187,690
1,132 0 0 0
0 0 0 0
183,899 169,498 196,572 187,690
The Legal Services Department handles all civil lawsuits and prosecution for the City. These
services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen,
Ltd. This department also budgets for outside labor attorney services.
Objectives for 2004
1. Assess and evaluate provision of prosecution services.
Budget Comments
The Legal Services budget decreased by $8,882 from 2003 to 2004. Paralegal civil process
decreased by $1,000 due to no monies budgeted based on past expenditures; attorney fees-
other decreased by $2,000; legal notice publishing decreased by $50; insurance and bonds
decreased by $132; miscellaneous charges decreased by $4,700; and subscriptions and
memberships decreased by $1,000.
(;;-6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: General Government Buildings
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
10,494 11,298 15,000 10,850
107,267 101,175 143,546 120,543
0 1,681 0 20,000
0 0 0 0
117,761 114,154 158,546 151,393
Activity Description
10141940
2OO4
Adopted
General Government Buildings includes the maintenance and repair of City Hall and the
premises it occupies. This includes cleaning and repair services, utilities, elevator service,
plumbing, rug rental, mechanical repairs, and remodeling costs.
Objectives for 2004
This department handles the maintenance and security of City Hall.
Budget Comments
The proposed budget for 2004 is $7,153 less than the adopted budget for 2003. This is the
required cut even though we are requesting $20,000 for a better security system for City Hall.
G-7
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 Budget
Department: Police
101-42100
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Des¢
'iption
2,020,586 2,202,609 2,473,480 2,220,068
74,808 75,780 84,600 84,600
151,633 175,066 228,063 221,144
2,899 145 4,500 4,500
7,385 2,821 0 0
2,257,311 2,456,421 2,790,643 2,530,312
This is the general budget for the day-to-day running of the Police Department. This par[ of the
budget covers personnel costs, general supply costs, other services and charges costs, and
capital outlay expenses. The Police Department provides public safety services to the citizens
of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic enforcement,
code enforcement, animal control, unusua~ occurrences, Homeland Security efforts, and
administration.
Objectives for 2004
1. To maintain the level of police service in the community with less resources.
2. To continue to work closely with other agencies in our area towards Homeland Security
issues in the area of training and equipment.
3. To continue to search out alternative housing locations for the Police Department that more
closely fit our space needs.
4. To maintain our fleet and equipment at a high useable and ready level.
5. To be,qin replacement of three to four year old computers In the department.
Budget Comments
Personnel The 2004 budget reflects one less officer for 2004 than we had originally budgeted
in the 2003 budget. This would give us 24 authorized licensed officers. The following lines
show slight increases otherwise the lines are identical or less than the 2003 budget. Line 1010
Regular Employees pay is reduced by $246,906 in salaries. This reduction is the result of not
filling one police officer position and the inside CSO position held by Jim Montague. Line 1011
Part Time Employees is increased by
$30,000. This is to cover the costs of hiring someone part time in the records section to
perform scanning of documents and to assist in the records section as needed. We will save
approximately $15,000 annually by hiring a part time employee(s) at less than 30 hours per
week to perform this function. Line 1020 Overtime has gone down $1,750. This is due to the
reduction from 25 to 24 officers and less CSO's. Line 1031 Holiday Pay shows a $2,420
decrease due to less officers and CSO's. Lines 1041 and 1043 are reduced by $793 each due
to the reduction in officers. Line 1045 Longevity shows a slight increase, $26. This is due to
officers moving through the longevity steps. Line 1210 PERA Contribution reduced by $6,349
due to officer and CSO reduction. Line 1220 FICA Contribution shows a slight increase of
$1,750. Line 1300 Insurance reduced by $14,440 due to better rates and reduction in officers
and CSO's. Line 1510 Workers Comp. Ins reduced by $6,441 due to better rates and
reduction of officers and CSO's. Overall reductions in Personnel Services equals $253,412.
Supplies has the same total overall amount of $84,600 that we submitted in 2003. We have
adjusted some the individual lines to reflect greater needs in some areas.
Other Services and Charges shows a $6,919 reduction. This is mostly due to a substantial
reduction in line 3600 Insurance & Bonds. There are some slight increases in the following
lines, 4050 Garage, Labor Burden $1,400 increase, and Rents and Leases line 4100 has a
$2,392 increase.
Capital Outlay This area shows the same overall amount as 2003.
G-8
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: Fire
101-42200
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2004
Adopted
744,986 777,595 799,447 764,282
57,156 40,779 51,800 50,800
49,183 62,188 62,325 63,825
12,978 0 3,000 0
0 0 0 0
864,303 880,562 916,572 878,907
The Fire Department provides medical care, Fire suppression, and inspection services for the
citizens of Columbia Heights. We also provide, by contract, Emergency medical services to
the city of Hilltop. We maintain a full licensed Basic Life Support Ambulance and have the
ability to transport patients to area hospitals, although transport services are not currently
)rovided.
Objectives for 2004
1. Continue the pro-active approach in the Emergency Medical Services so that we may
provide the highest possible service to the citizens of Columbia Heights and Hilltop.
2. Continue the Inspection program and begin the pre-planning of all commercial structures in
the City of Columbia Heights.
3. Reorganize existing staff to provide the level of service we have in the past with the
shortfall of 1 position.
Budget Comments
Due to the reduction of LGA and MVHC, the Fire Department reduced the 2003 budget by
5%. Reductions for the 2004 budget remain in the proposal status, however, this proposal
would include a 4.51% decrease from the already decreased 2003 budget.
C--9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
[Fund: 101
Department: Civil Defense
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20,853 21,179 17,994 21,526
2,292 3,282 3,695 3,750
6,910 9,710 13,284 9,289
0 0 50,000 0
0 0 0 0
30,055 34,171 84,973 34,565
Activity Description
101-42500
2OO4
Adopted
This program provides Emergency Management for the protection and promotion of public
safety, health and welfare in our city during emergencies and natural disasters. The director
and secretary attend meetings to maintain requirements for State and Federal funding of the
program. This program also monitors hazardous materials sites in our city and is responsible
for planning and preparation for mitigation and response to disasters. In the past this
program has also provided funding for the annual Police and Fire Reserve Annual
Appreciation event, however, due to budget shortfalls this program will not be supported this
year.
Objectives for 2004
1. Keep the Police and Fire Reserve trained and equipped in a professional manner for
emergency assistance, security, traffic, and crowd control.
2. Continue our involvement in the emergency management professional organizations and
training to keep current with government requirements and programs.
3. Continue to re-write the City Emergency Operations Plan.
Budget Comments
Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the
Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00
G-10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Animal Control
101-42700
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 0 0
64 103 550 550
11,704 12,443 15,600 14,920
0 0 0 0
0 0 0 0
11,768 12,546 16,150 15,470
Animal containment measures are provided to the City of Columbia Heights by the Camden
Pet Hospital,1401 44th Avenue North. This includes animal shelter services, euthanasia
services, adoption services, and clinic services. The capturing, transporting, and temporary
shelter of stray animals is performed by Community Service Officers and, at times, Columbia
Heights Police Officers.
Objectives for 2004
To continue to develop our close working relationship with Camden Pet Hospital in our effort
to provide state of the art animal services at a resonable fee for our community.
Budget Comments
We have reduced the 2004 animal control budget by $680.
G-ii
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Public Works
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
Activity Description
101-43000 I
2004
Adopted
This activity covers the wages and fdnge benefit costs for both permanent and seasonal
public works employees. The overall budget is mainly distributed to Public Works departments
and other departments as appropriate.
Objectives for 2004
1. Maintain services levels with reduced staffing due to funding shortfalls.
2. Review seasonal pay ranges to attract and retain seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept) of seasonal
4. Fill Utility Maintenance position.
5. Fill Assessment/Clerical position on a part-time basis.
6. Continue to evaluate PW staffing needs by department.
employees.
Budget Comments
The overall personnel budget for 2004 is $2,052,083 for salaries and fringe benefits, a
decrease of $64,400 over the adopted 2003 budget. The budget balances to zero as 100% of
;alades and fdnge benefits are allocated to various departments in the city.
G-12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Expense Changes by Category
Department: Engineering
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
197,338 172,448 266,893 261,673
12,185 16,888 12,850 10,615
36,620 40,938 37,333 33,695
2,030 0 2,000 1,500
171,272 89,136 0 0
419,445 319,410 319,076 307,483
101-43100
2004
Adopted
Activity Description
IThis department provides engineering services for public improvement projects. These
activities include feasibility analysis, construction design, construction contract administration
and project inspection. Other activities include general engineering, record keeping, GIS
implementation, digital and hardcopy of file maintenance, and public contact.
Objectives for 2004
1. Review and update financial analysis of Street Rehabilitation Zone Program.
2. Continue update and development of the computerized pavement management
program for street zone work.
3. Continue development of City Works software for utility maintenance and complaint
tracking program at Public Works.
4. Continue conversion of plat drawings into scanned images.
5. Develop departmental strateaic Dlaq,
Budget Comments
The proposed 2004 Engineering budget is $307,483; an $11,593 decrease from the 2003
budget. The primary area accounting for the decrease is not filling the assessing/clerical
position budgeted for in 2003. Other line items of the budget have decreased or remained
fiat. Capital outlay has also been decreased from the 2003 adopted budget.
G-13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Streets
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Adopted Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
252,794 288,043 355,810 342,039
114,325 126,250 137,975 136,175
132,496 132,415 181,534 178,278
15,472 2,000 15,000 0
20,113 1,500 0 0
535,200 550,208 690,319 656,492
101-43121
2OO4
Adopted
Activity Description
The street department provides for the maintenance of city streets, alleys, including patching,
surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control,
miscellaneous projects as required, and public contact.
Objectives for 2004
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching for Zone 7 of the street rehab program.
3. Continue evaluation of the use of less sand and straight salt for ice street
ice control.
4. Develop developmental strategic plan.
Budget Comments
The overall 2004 budget for the street department is $ 661,542 a decrease of 4.86% from
2003. Seasonal staffing has been reduced along with other line items in the budget having
decreases or remaining flat. Capital Outlay requests for 2004 have been reduced to $0.
G-14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Department: Street Ughting
Expense Changes by Category
20O4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
980 318 4,588 3,950
0 94 9OO 1,275
112,554 106,283 120,928 115,635
0 0 0 0
0 0 0 0
113,534 106,695 126,416 120,860
101-43160
2OO4
Adopted
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting.
This activity also includes maintenance and repair of City-owned street lights.
Objectives for 2004
1. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a
minimum, needed repairs.
2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon
Parks.
Budget Comments
The 2004 proposed street lighting budget is $120,860, a decrease of $5,556 from 2003.
Overall, the 2004 budget remains fiat from 2003. This also assumes no major increases for
the electric rates for street lights.
G-15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Traffic Signs & Signals
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual A(~tual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
37,773 47,343 49,328 48,352
13,071 8,330 9,900 7,700
8,075 9,998 14,023 14,554
0 0 0 0
0 0 0 0
58,919 65,671 73,251 70,606
101-43170
2004
Adopted
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals.
This account group also provides for street striping and traffic counting.
Objectives for 2004
1. Develop computerized sign inventory.
2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work
areas.
4. Continue replacement of antiquated traffic counters.
Budget Comments
The overall budget proposed in 2004 is $70,606, a decrease of $2,645 from the 2003 budget.
G-16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Weed Control
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
6,264 6,737 12,389 10,272
0 0 250 300
3,118 1,043 3,789 3,330
0 0 0 0
0 0 0 0
9,382 7,780 16,428 13,902
101-43260
20O4
Adopted
Activity Description
This activity provides for the operations necessary for the enforcement of the City's ordinance
for weed and turf control. Activities include regularly scheduled site inspections city-wide and
contracted abatement of weed and turf ordinance violations.
Objectives for 2004
1. Review budget reduction effects on the policy to provide a more pro-active approach to
weed control, specifically related to complaints and following the city objective of improving
the overall appearance of the city.
2. Continue efforts on a turf maintenance program for the University Avenue corridor, now
that the City of Fridley has eliminated the cooperative program of cutting and trimming.
Budget Comments
iThe proposed 2004 Turf Control budget is projected at $13,902, a decrease of $2,526 from
12003. Time spent by the city maintenance crews will be held fiat and administrative time is
anticipated to decrease which may result in a more reactive approach. Decreased time will be
spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has
assumed responsibility for property inspections as well as program administration.
G-17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Recreation Administration
101-45000
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
142,955 153,155 199,210 149,805
4,006 2,887 5,950 5,950
11,083 15,038 19,257 18,332
0 0 0 0
0 0 0 0
158,044 171,080 224,417 174,087
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia
Heights. The Recreation Department is comprised of eight main areas in which the Director,
one Program Coordinator, one Clerk-Typist II, and one half-time Recreation Clerk disperse
their time. Each of the eight areas has its own separate budget. This category provides
,alaries for the department as well as supplies and contractual services for the department.
Objectives for 2004
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
Recreation Administration personal services budget has decreased $49,405due to the
elimination of the Youth Enrichment Coordinator. Insurance also had a decrease of $132 and
telephone also had a decrease of $793. Total decrease is $50,330.
G-18
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Youth Athletics
101-45001
Expense Changes by Catego~
2001
Actual
2004
2002 2003 Department
Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
3,394 3,511 13,237 13,214
126 5,984 600 600
2,478 3,603 5,865 5,833
0 0 0 0
0 0 0 0
5,998 13,098 19,702 19,647
Activity Description
This activity classification encompasses recreational programs provided to youth. These
programs consist of children and adolescents K-12. Programs fall under seven sport-specific
headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All
programs are participation-orientated, with the focus on fun, socialization, and athletic skill
development. These particular programs provide Columbia Heights' youth with supervised
play opportunities at local ,qym facilities and nei,qhborhood parks.
Objectives for 2004
1. Develop coaches' clinics in conjunction with high school.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
Budget Comments
The proposed year 2004 is relatively the same as 2003. There was a decrease of $32 in
insurance and $23 in workers compensation. One reason this budget has not increased is
due to the significant donation of athletic equipment made by the Columbia Heights Athletic
Boosters Association. Total decrease is $55.
G-19
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Adult Athletics
101-45003
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2O04
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
3,230 2,089 7,761 7,748
2,778 3,165 2,750 2,750
15,073 16,920 14,817 14,800
0 0 0 0
0 0 0 0
21,081 22,174 25,328 25,298
This activity encompasses recreational programs provided to Columbia Heights' adults.
Leagues are administered in summer, fall, and winter. An annual summer softball tournament
is held during Heights' Jamboree as well as a National Qualifier Softball
Tournament.
Objectives for 2004
1. Develop coaches' clinics in conjunction with high school.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
Budget Comments
The Adult Athletics budget for 2004 has relatively no change. Insurance has decreased $17
and workers compensation has decreased $13 for 2004. Total decrease was $30.
G-20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: CHASE
101-45004
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
25,262 14,792 15,544 15,514
197 1,571 2,300 2,300
2,426 3,244 4,325 4,325
0 0 0 0
0 0 0 0
27,885 19,607 22,169 22,139
Activity Description
This activity classification encompasses recreational, academic, athletic, and enrichment
programs provided to the youth age 3-13. These offerings are participation-orientated, with
the focus on fun, socialization, achievement, and skill development. Dance and Tumbling
runs throughout the fall, winter, and spring sessions. Special events that are family-orientated
and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and
Breakfast with Santa. This will be the fifth year for the Traveling Puppet Wagon, which was
funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels to
neighborhood parks and performs a variety of family-based puppet shows.
Objectives for 2004
1. Improve and expand preschool (4-6 years old) programming opportunities.
2. Maintain and improve special event programs.
Budget Comments
Youth Enrichment has had a slight decrease of $30 due to decrease in workers
compensation.
G-21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: Travelin~l Athletics
101-45005
2004
2001 2002 2003 Department
Actual Aqtual Adopted Proposed
2O04
Adopted
3,533 1,346 7,443 7,429
52 513 1,025 1,025
7,870 4,689 14,167 14,150
0 0 0 0
0 0 0 0
11,455 6,548 22,635 22,604
This activity classification encompasses competitive athletic opportunities offered to Columbia
Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with
players selected by ability after pre-season tryouts. Teams are organized and equipped
through the Recreation Department, which is unique in the metro area. Teams compete within
Minnesota Youth Athletic Services sanctioned leagues.
Objectives for 2004
1. Look for alternative organizations for teams to be sanctioned by.
2. Work with high school to encourage more youth to participate in traveling athletics.
3. Develop a baseball tournament to be played during the Lion's Jamboree.
Budget Comments
Traveling Athletics has decreased a total of $31. Decrease was $17 for insurance and $13
for workers compensation.
G-22
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
20O4 BUDGET
Department: Trips and Outings
101-45030
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003
Actual Actual Adopted
2OO4
Department 2004
Proposed Adopted
0 0 0 0
205 242 350 350
37,392 38,069 38,316 38,288
0 0 0 0
0 0 0 0
37,597 38,311 38,666 38,638
Trips and Outings include one-day and extended trips for senior citizens. These are
advertised through quarterly trip flyers mailed to participants. It continues to be one of our
most popular offedngs and is a seLf-sustaining program.
Objectives for 2004
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended tdps.
Budget Comments
The only budget change for 2004 is a decrease of $28 for insurance.
G-23
IFund: 101
CITY OF COLUMBIA HEIGHTS,.MINN, ESOTA
2004 BUDGET
Department: Senior Citizeps 101-45040
Expense Changes by Category
'Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2O04
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
60,764 63,385 67,516 68,617
1,774 2,743 2,950 2,950
4,283 3,685 8,114 6,973
0 0 0 0
0 0 0 0
66,821 69,813 78,580 78,540
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to
individuals 55 years and older in the community. The Center is open Monday through Friday
from 9:00 a.m. to 4:00 p.m.
Objectives for 2004
· To provide social, educational, and recreational programs to seniors in the
community. To serve as a center that provides resource information regarding
senior issues and concerns.
To provide the opportunity for senior exercise programs.
Budget Comments
Personal services increased in the Senior Citizen budget. There were decreases in expert &
}rofessional services, insurance and rents and leases· The total budget has decreased $40.
G-24
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 10'1
Expense Changes by Category
Department: Recognition/Special Events
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
589 1,353 0 0
1,527 355 0 0
49,551 37,225 53,368 46,407
0 0 18,000 0
0 0 0 0
51,667 38,933 71,368 46,407
Activity Description
101-45050
2OO4
Adopted
This department was established to budget and account for various activities that do not
specifically fall under other departments. Examples of these activities are the City Float and
Royalty Events, employee and volunteer recognition, fireworks, the City Beautification
program, and the City newsletter.
Objectives for 2004
1. Maintain cost-effective special event/recognition programs that benefit the residents
of Columbia Heights.
2. While plants and flowers clearly beautify the city and give a heightened sense of
community pride, the volunteer citizens form a genuine bond and clearly feel pride in
their contributions to the city. These attractive plantings give an excellent
impression of our city to visitors and newcomers alike.
Budget Comments
The Heights Happenings City Newsletter is budgeted at $19,000 for 2004. The publication is
done by the Recreation Department with the publishing contracted out. The Special Events
:line item is budgeted at $3,000 for the fireworks during the Jamboree. The show cost is
$6,000 with $3,000 coming from donations the Recreation Director receives from the
community.
The Beautification team is very aware of tax dollars being spent and has made solid efforts of
the past three years to obtain perennials for many of the plantings to minimize costs to the
City. In addition, donations of plants from the core group of volunteers and neighbors has
been encouraged with great success. We are confident that we can maintain the high quality
of our efforts and reduce city costs by $1,000 for 2004.
A new City float was purchased in 2003 and debuted at the Columbia Heights Jamboree
parade in June. The Royalty program is managed by parent volunteers. The City budgets
$5,000 for the float and $6,000 for the royalty events annually. Both the City float and the
IRoyalty provide recognition for the City of Columbia Heights and involve members of
program
the community. The total budgeted amount of $11,000 has remained the same over the past
few years. The volunteers who manage the float and royalty events have put forth sincere
efforts to cut costs. Fund raisers are also done during the year to aid with the costs of this
proqram.
G-25
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
Department: Murz~n Hall
101-45129
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003 2004 $ Amount
Actual Actual Adopted Adopted of Chanqe
128,708 139,231 159,104 0 (159,104)
22,834 19,910 16,100 0 (16,100)
77,152 75,399 71,818 0 (71,818)
3,248 0 2,000 0 (2,000)
0 0 0 0 0
231,942 234,540 , 249,022 0, {249,022)
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/
activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the
users are charged while the remaining 85% are fee waived organizations. JPM operates
seven days a week and runs near full capacity throughout the year.
Objectives for 2004
1. Develop a JPM preventative maintenance plan.
2. Continue to develop a plan for roof improvement.
3. Continue to work with the Lion's Club to improve customer service.
Budget Comments
Personal services has decreased $6,627 due to cuts in part-time staff. There were increases
in other services and charges, Honeywell, gas and electric. The total decrease of the Murzyn
Hall budget is $5,675.
G-26
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Parks
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
362,283 366,176 471,937 453,568
67,996 72,158 80,300 79,200
144,691 160,580 183,100 176,639
7,342 0 14,100 0
0 0 2,000 2,000
582,312 598,914 751,437 711,407
101-45200
2OO4
Adopted
Activity Description
This activity provides for the maintenance of:
A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks;
D. 12 softball/baseball diamonds; E. 3 tennis courts; F. 12 buildings and other recreational
facilities.
This department also provides landscape maintenance for all municipal buildings, and the
plannin(% implementation and construction of various park improvements.
Objectives for 2004
1. Improve the timing of park projects that may impact seasonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment.
3. Continue to develop a program that involves neighborhood input regarding park
improvements.
4. Improve the general condition of softball fields - drainage and weed control.
5. Develop a plan for bike paths that provides connectivity with city and county parks
consistent with design team recommendations.
Budget Comments
The 2004 Parks proposed budget is $711,407, a decrease of $40,030 or 5.53% over the
2003 adopted budget. Seasonal staffing has been reduced along with other line items in the
budget having decreases or remaining fiat. Capital Outlay requests for 2004 have been
reduced to $0.
G-27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Expense Changes by Category
Department:
Tree Trimming
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
19,067 38,956 47,542 48,292
1,798 1,892 3,006 1,900
18,712 16,921 12,752 46,220
0 0 0 0
0 0 0 0
39,577 57,769 63,300 96,412
101-46102
2OO4
Adopted
Activity Description
This activity provides for the tree trimming of trees, removal of hazardous or dead trees on all
city-owned and private properties, and replanting of new trees. It includes shaping and
maintaining of boulevard trees in a healthy condition, removal of downed branches, and
clearing obstructed signs. It also provides for private property or hazardous tree inspections,
corner visibility, and brush in alley inspections. Funds from this department also cover the
cost to remove and replant diseased trees from city property and right-of-ways.
Objectives for 2004
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Evaluate the effectiveness of a City contribution (25f75) or cost share between the city and
property owners for pdvate DED tree removals.
6. Evaluate the effectiveness of the DED inspection program.
7. Research NSP/Tree Trust Replacement Program (removal of trees under power lines).
8. Improve the selection of tree planting sites.
9. Educate the tree recipients on the importance of maintaining the trees during the past
five years.
Budget Comments
The proposed 2004 Tree Care and Maintenance budget is $96,412, or a decrease of 7.74%
from the adopted 2003 budget. This continues the new functional area that combines three
departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was
established in the 2003 budget.
G-28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2O04 BUDGET
IFund: 101
Department: Dutch Elm Sanitation
Expense Changes by Category
2004
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
8,659 12,710 0 0
71 100 0 0
29,878 30,573 0 0
0 0 0 0
0 0 0 0
38,608 43,383 0 0
10146103
2004
Adopted
Activity Description
This activity has been merged with Tree Care and Maintenance for 2004.
Objectives for 2004
This activity has been merged with Tree Care and Maintenance for 2004.
Budget Comments
This activity has been merged with Tree Care and Maintenance for 2004.
G-29
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
]Fund: 101
Expense Changes by Category
Department:
Dutch Elm Replanting
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
1,175 6,049 0 0
0 100 0 0
8,047 8,944 0 0
0 0 0 0
0 0 0 0
9,222 15,093 0 0
101-46104
2OO4
Adopted
Activity Description
This activity has been merged with Tree Care and Maintenance for 2004.
Objectives for 2004
This activity has been merged with Tree Care and Maintenance for 2004.
Budget Comments
This activity has been merged with Tree Care and Maintenance for 2004.
G-30
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Expense Changes by Category
Department: Contingencies
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
1,521,679 27,500 50,000 100,000
1,521,679 27,500 50,000 100,000
Activity Description
101-49200
2004
Adopted
Objectives for 2004
Budget Comments
G-31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 10'1
Expense Changes by Category
Department: Transfers
2OO4
2001 2002 2003 Depa~ment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
415,000 400,000 480,000 338,725
415,000 400,000 480,000 338,725
Activity Description
101-49300
2004
Adopted
Objectives for 2004
Budget Comments
G-32
IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Protective Services
201-42400
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003
Actual Actual Adopted
2OO4
Department 2004
Proposed Adopted
174,007 154,578 173,846 149,287
1,868 7,146 13,850 10,892
14,735 31,985 29,395 75,691
2,386 0 0 0
7,335 5,913 8,113 13,711
200,331 199,622 225,204 249,581
Protective Services include:
>Building permitting, plan review, and inspection
>Liquor, contractor, cigarette, misc. licensing
>Land use permitting and code enforcement
The purpose of these services is to protect and promote the general health and safety of the
community. These activities fall under the purview of the Planning Commission and City
Council.
Objectives for 2004
>Update building and planning permit forms and place them on the City's web site.
>Review and update contractor licensing.
Budget Comments
G-33
IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Community Development Admin
201-46310
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
57,145 90,768 106,041 144,758
1,692 1,489 2,675 4,249
6,263 11,667 20,370 59,455
0 0 600 475
9,170 5,913 8,113 13,712
74,270 109,837 137,799 222,649
2OO4
Adopted
Community Development Services include: >Redeveloping
>Housing rehabilitation and replacement
>Central Business District improvement
These activities fall under the purview of the City's Economic Development Authority and City
Council.
Objectives for 2004
Redevelopment
>Continue to pursue the redevelopment of the industrial park, Kmart, 40th and University, 37th
and Central, 39th and Central, and 37th and Stinson.
Economic Development
>Implement the Central Avenue Design Guidelines.
>Implement the Business Revolving Loan Fund Program.
>Facilitate the implementation of a Central Avenue Merchants Association.
Home Improvement and Replacement
>Acquire, demolish, and construct new or rehab up to 13 existing single-family homes using
$240,000 of grant money the City received from the Metro Council.
>Work with Rising to New Heights to continue the Home Remodeling Fair.
>Provide access to rehab and new home buyer information and funding through the Greater
Metropolitan Housin.q Corporation.
Budget Comments
G-34
IFund: 202
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: HRA Anoka County CDBG
202-46350
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
10,070 3,204 0 0
388 21 0 0
61,737 85,488 0 1,016
70,691 327,056 0 0
0 5,913 0 0
142,886 421,682 0 1,016
The Community Block Grant are federal funds the City applies for through a competitive
process from Department of Housing and Urban Development through the Anoka County
Housing and Redevelopment Authority. These funds are used primarily for housing
rehabilitation, redevelopment and public services.
Objectives for 2004
Budget Comments
G-35
IFund: 203
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Parkview Villa North
203-46330
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
2OO4
Adopted
10,335 9,095 16,251 23,526
27,201 10,221 22,054 21,738
273,411 258,758 304,391 315,118
11,563 0 6,357 0
7,335 7,884 11,454 13,518
329,845 285,956 360,507 373,900
Parkview Villa North(PWN) is a 101 units of public housing, located at 965 40th Avenue
northeast. PWN provides housing for Iow-income senior and disabled persons. PWN was
constructed in 1975 with funds from the Department of Housing and Urban Development.
PWN is managed by the Crestview Corporation.
Objectives for 2004
Continue to implement the 15-year capital improvement plan.
Budget Comments
The Parkview Villa North budget for 2004 includes a 3% increase for most line items. Most
utilities were increased 10% from the previous year's budget.
G-36
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 204
Department: Economic Development Auth
204-46314
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Depa~ment 2004
Actual Actual Adopted Proposed Adopted
30,852 53,107 72,999 0
649 3,882 2,770 0
52,435 36,182 53,346 0
568 1,550 0 0
22,281 107,884 11,454 231,248
106,785 202,605 140,569 231,248
The Economic Development Authority levies funds to support the activities identified under
Community Development Services.
Objectives for 2004
Budget Comments
G-37
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 212
Expense Changes by Category
Department:
State Aid Maintenance
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
33,145 20,393 24,775 33,271
1,710 2,450 20,000 23,000
20,975 24,133 93,460 100,160
51,791 4,984 33,000 10,000
7,180 92,724 0 0
114,801 144,684 171,235 166,431
212-43190
2OO4
Adopted
Activity Description
This activity provides for the maintenance and repair of State Aid streets designated within
the City and is funded by the MSA system.
Objectives for 2004
1. Continue the implementation of the 5-year Capital Improvement Program developed in
1999 as part of the certified status of local streets.
2. Retain 'certified' complete status for our local MSAS.
Budget Comments
The proposed 2004 budget is $166,431, a decrease of 6.25% from last year. Staff time is
allocated for recertifying the City's State-Aid System. This allows the use of State-Aid funding
on local streets and provides an additional revenue source for the City's Infrastructure fund to
be used in the Street Rehabilitation Zone work.
G-38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 213
Department: Parkview Villa South
213-46340
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2,768 6,263 12,388 10,083
15,479 6,359 9,328 10,822
146,353 141,363 168,275 169,608
4,894 9,089 15,183 0
703,670 5,914 8,590 6,964
873,164 168,988 213,764 197,477
2O04
Adopted
Parkview Villa South (PWS) is a 45-unit rental apartment building located at 965 40th
Avenue northeast. PVVS serves Iow-income seniors age 55 and older. PWS was
constructed in 1991. Parkview owned by the Economic Development Authority and
managed by the Crestview Corporation.
Objectives for 2004
Continue to implement the 15-year capital improvement plan.
Budget Comments
IThe Parkview Villa South budget for 2004 line item 4000 increased $ 9,300 for carpet
replacement and painting units. Most utilities were increased by 10% from the previous year's
budget. Minor equipment includes an allowance for the purchase of two sump pumps for the
underground garage.
G-39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 225
Department: Cable Television
225-49844
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
1,828 1,973 6,434 6,383
1,267 2,302 9,602 14,160
19,324 90,926 41,608 97,554
0 0 0 6,000
104,333 408,549 109,330 109,330
126,752 503,750 166,974 233,427
Activity Description
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate
regulation activities, franchise renewals, transfers of ownership, enforcement of customer
service standards, and ensuring compliance of the cable company with the terms and
conditions of the franchise. Additionally, programming is produced on the government access
channel. A Telecommunications Commission serves in an advisory capacity to the City
Council.
Objectives for 2004
1. Conduct needs assessment, technical audit, and performance review in conjunction with
franchise renewal process.
2. Purchase new equipment and replace existing equipment as needed to enhance in-house
and public presentation and communications.
Budget Comments
The Cable Television budget increased by $66,453 from 2003 to 2004. Personal services
decreased by $51, due to a decrease in workers compensation insurance premium and
allocated fringe. Supplies increased by $4,558, primarily due to monies budgeted for a digital
video camera, LCD projector, and an upgrade to the software and equipment for the Library
access channel. Other Services and Charges increased by $55,946, primarily due to an
increase in monies budgeted for expert and professional services for the cable franchise
renewal process. Capital Outlay increased by $6,000 for the purchase of a non-linear edit
system.
G-40
IFund: Library
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Library
240-45500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
383,086 415,421 428,302 434,073
90,196 100,779 98,625 91,625
71,728 74,236 81,652 81,710
7,761 4,205 49,050 10,000
8,727 209,292 22,071 13,863
561,498 803,933 679,700 631,271
The library's mission statement is to "provide free access to informational and recreational
materials for the patrons in a barrier-free environment." A variety of library-related programs
(e.g. storytimes, reading clubs, homebound delivery, etc.) are offered for patrons of all ages
from preschool through senior citizen. Five full-time and 16 part-time staff provide service
during the 60 hours per week the facility is open to the public. As a City-owned and operated
library, Columbia Heights participates in the MELSA regional system through a contract with
the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This
enables Columbia Heights patrons to gain access to special services and scholarly materials
available at other participating libraries.
Objectives for 2004
1. To explore the possibilites of a new facility within the structure of the City's Comprehensive
Plan, Downtown Redevelopment Plan, and priorities set by the City Council.
2. To continue to pursue cooperative ventures with Independent School District #13, the
Anoka County Library, the Anoka County Historical Society, and the Columbia Heights
Historical Society.
3. To identify sources of alternative revenue to support general library services.
Budget Comments
No personnel contracts are settled for 2004. Personal Services are all represented at 2003
rates of pay, benefits, and progression through established ranges. A wage and benefit
freeze for 2004 is anticipated. The Supplies section includes $1,100 to replace one staff PC
and reductions of about $2,000 in various supply items. This section also includes elimination
of the microfilm subscription to the Minneapolis Star Tribune ($3,000). A new line item for
Electronic Databases (2182) has been added to accommodate new technology. Other
Service Charges includes the following increases: 1 .) 5% increases in 3810 (Electric) and
3830 (Gas); 2.) $807 in 4020 (Honeywell); 3.) $300 reduction in publicity; 4.) minimum building
repairs (decreased by $5,000 by eliminating painting exterior wooden cap, restrooms, and
main floor lobby; and by $3,000 by eliminating resurfacing of countertops in boardroom,
kitchen and workroom. Capital requests include the one-time license fee for the ILS (
Integrated Library System) upgrade. Contingencies and Transfers includes $3,000 in 8100
(Contingencies) to cover unbudgeted items.
G-41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 270
Expense Changes by Category
Department: DARE Proiect
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
270-42160
.S..Amount
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
3,288 2,381 3,200 3,200
2,844 2,470 2,175 2,175
0 0 0 0
0 0 0 0
6,132 4,851 5,375 5,375
Activity Description
The DARE program is a very important and vital part of the education for the 5th grade
children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of
chemicals, tobacco products, and alcohol. The program is very effective at building self-
esteem and confidence in its students and teaches defenses to peer pressure and other
social problems. It also establishes a relationship between the students and the officer
teaching the course.
Objectives for 2004
Our objectives in relationship to the DARE program are to keep an adequate number of DARE:
officers trained in order to keep the DARE program available to all 5th Grade students in our
urisdiction. We also wish to maintain the high level of training and ongoing positive working
· elationships between the schools and our department.
Budget Comments
We are submitting the same costs for 2004 as we did in 2003. No increase
G-42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 402
Department: State Aid General Construction
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
12,141 0 0 0
0 0 0 0
129,314 0 0 0
230,112 0 0 0
0 0 0 0
371,567 0 0 0
40zI
2OO4
Adopted
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets.
The fund balance was brought down to zero with the construction of the Central Avenue
Construction project in 2002.
Objectives for 2004
1. Crack Seal and Sealcoat State-Aid Streets
2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA CIP.
Budget Comments
in 1999, the City was asked by the Office of State Aid to provide a detailed five year program,
explaining how Columbia Heights plans on spending down its excessive MSA fund balance.
Consistent with that request, a 5-year plan was developed. With the completion of Central
Avenue, the balance has been spent down to $0. This year's 2004 State Aid Construction
budget follows that plan and primarily is represented by seal coating of state aid streets in
vadous locations of the City.
G-43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 412
Expense Changes by Category
Department: Parks Capital Improvement 412-45200
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
5,624 0 0 0
6,690 304 15,892 0
16,399 20,486 260,100 64,000
0 0 0 0
28,713 20,790 275,992 64,000
Activity Description
This activity provides for capital improvements in the City's park system, including major
repairs/improvements to park buildings, playgrounds, recreational facilities, and park
amenities.
Objectives for 2004
Capital Outlay Projects-listed in priority:
None
new
Budget Comments
Grant Eligible Projects-Listed in priority:
1. Huset Park-2002 Master Plan
Recommendations - Reconstruct
and/or-Add Amenities such as a
play,qround and picnic shelter.
The 2004 proposed Parks Capital Improvement budget is $64,000, a significant decrease of
from 2003. The proposed work program is focusing on improvements to Huset Park, following
the completion of' the Huset Park Master Plan. To further the available dollars in that fund,
staff will apply for grant monies through the DNR Outdoor Recreation Grant Program.
Potential projects have been identified and listed in priodty order.
G-44
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 430
Department: Infrastructure
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 62,120 66,871
0 0 0 0
13,645 0 8,000 8,000
212,007 0 85,000 85,000
0 144,380 0 0
225,652 144,380 155,120 159,871
430-46323
2004
Adopted
Activity Description
This fund was set-up in 1992 for the rehabilitation of the City's street system, with money
transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in
1996 and with annual transfers, will perpetuate the continued investment into the maintenance
and improvements of the City's streets. An additional source of revenue was secured in 2000,
on a 2-year renewable cycle, with the certification of the City State-Aid Street System.
Objectives for 2004
Budget Comments
The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program.
Zones 1,2,3, 4, 5 6A, and 6B have been completed. The rehabilitation of the last zone, with
city streets west of Central Avenue and south of 40th, Zone 7 is planned for construction in
2004. An additional source of funding from the City's State-Aid account is available with
continued certification by MNDOT of our State-Aid system.
G-45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 431
Department: Police Capital Equipment
431-42100
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
AdoPted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
1,698 0 0 0
535 0 5,961 3,478
88,678 116,477 109,500 54,000
0 0 0 0
90,911 116,477 115,461 57,478 0
Activity Description
The Capital equipment budget for 2004 includes two full sized marked squads, two
replacement light bars, and two prisoner safety dividers.
Objectives for 2004
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the
best equipment, for the best value, the department, that meets the needs and requirements of
the department.
Budget Comments
The Capital Equipment Replacement fund includes equipment required to keep our technology
and fleet current and to keep our personnel safe in their duties. We must also look at setting
aside dollars for the purchase of portable and mobile radios for the new 800 Mghz radio
system that will go on line in 2004. The County will purchase the initial radios for us. We will
be responsible for replacement cost after the initial purchase.
G-46
IFund: 431
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Capital Equipment- Fire
431-42200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
2OO4
2002 2003 DepaAment 2004
Actual Adopted Proposed Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 350,000
0 20,000 0 0
0 20,000 0 350,000
The Fire Capital Equipment Replacement-General Fund was established to fund the long-term
ongoing capital equipment needs in the General Fund. This was accomplished by preparing a
detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve
for future years when large, expensive equipment will need to be purchased, eliminating the
highs and lows in budgeting as an equal amount is set aside each year.
Objectives for 2004
Replace the vehicles and equipment that are scheduled for replacement, keeping consistent
with the City's long term plan.
Budget Comments
Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the
Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00
G-47
IFund: 431
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Capital Equipment- Civil Defense
431-42500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
2004
2002 2003 Depa~ment 2004
Actual Adopted Proposed Adopted
0 0 0 0
0 0 0 0
0 0 145 0
0 0 50,000 0
0 0 0 0
0 0 50,145 0
The Civil Defense Capital Equipment Fund was established to fund long-term ongoing capital
equipment needs in the General Fund.
Objectives for 2004
1. Replace the equipment that has become antiquated and no longer serves a useful purpose
to the city's long term plan.
Budget Comments
No proposed purchases for the year 2004.
G-48
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
iFund: 431
Department: Engineering Capital Equipment
Expense Changes by Category
2001
Actual
2OO4
2002 2003 Department
Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 955 513 0
0 0 7,878 0
0 0 0 0
0 955 8,391 0
431-43100
2004
Adopted
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling of long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
No requests have been made for 2004.
G-49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 431
Department: Streets Capital Equipment
Expense Changes by Category
20O4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
138 0 3,543 1,814
52,215 0 54,500 27,900
0 0 0 0
52,353 0 58,043 29,714
431-4312t
2OO4
Adopted
Activity Description
Objectives for 2004
1. Replace Spinner Sander on Truck #099
2. Replace One Large Leaf Mulcher
$ 2,900
$25,000
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replace Spinner Sander on Vehicle #099 $ 2,900
2. Replace one Large Leaf Mulcher $25,000
G-50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 431
Department: Parks Capital Equipment
431-45200
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
4,260 5,723 2,470 0
65,531 88,050 38,000 0
0 0 0 0
69,791 93,773 40,470 0
Activity Description
Objectives for 2004
1. Replace #220 Dodge 250 3t4 Ton Truck
2. Replace #215 Riding Ball Field Groomer/Painter
$ 38,000
$10,000
Budget Comments
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replace #220 Dodge 250 3/4 Ton Pick-up Truck
2. Replace unit #215 Ballfield Groomer/line painter
$ 38,000
$10,000
G-51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 432
Department: Sewer Capital Equipment
Expense Changes by Category
20O4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 237 78O 0
22,926 3,650 12,000 0
0 0 0 0
22,926 3,887 12,780 0
432-49499
2OO4
Adopted
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate
2. Replace Unit #130 Ford 3/4 Ton Club Van
Shared one-half with Water Capital Equipment
$15,000
$25,000
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck
2. Replace unit #130 Ford E250 3/4 Ton Club Van
$15,000
$10,000
G-52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
]Fund: 433
Expense Changes by Category
Depa~ment: Water Capital Equipment
2004
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
433-49449
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
1,703 237 0 0
26,200 3,650 0 0
0 0 0 0
27,903 3,887 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate
2. Replace Unit #130 Ford 3/4 Ton Club Van
Shared one-half with Sewer Capital Equipment
$15,000
$25,000
Budget Comments
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck
2. Replace unit #130 Ford E250 3/4 Ton Club Van
$15,000
$10,000
G-53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 434
Department: Garage Capital Equipment
434-49950
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
G-54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 436
Department: Capital Equipment Replacement-Liquor
43649791
Expense Changes by Category
2001
Actual
2OO4
2002 2003 Depa~ment
Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 2,048,668 0 0
0 0 0 0
0 2,048,668 0 0
Activity Description
Objectives for 2004
Budget Comments
G-55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 436
Department: Capital Equipment Replacement-Liquor
436-49792
Expense Changes by Category
2001
Actual
2004
2002 2003 Department
Actual Adopted Proposed
2OO4
Adop~d
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 48,666 0 0
0 0 0 0
0 48,666 0 0
Activity Description
Objectives for 2004
Budget Comments
G-56
IFund: 436
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Capital Equipment Replacement-Liquor
43649793
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
20O4
2002 2003 Depadment
Actual Adopted Proposed
2004
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 61,666 0 0
0 0 0 0
0 61,666 0 0
Objectives for 2004
Budget Comments
G-57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 438
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Cap Imp Rep Storm Sewer
438-49699
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
0 0 0 0
0 0 0 0
0 237 0 0
0 3,650 0 0
0 0 0 0
0 3,887 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
No requests have been made in 2004.
G-58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
lFund: 601
Department: Water Utility Source of Supply
Expense Changes by Category
, 601-49400
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
0 0 0 0
983,112 910,316 907,500 946,750
0 0 0 0
0 0 0 0
0 0 0 0
983,112 910,316 907,500 946,750
2OO4
Adopted
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the
residents of Columbia Heights. Actual expenditures were $983,112 and $910,316 in 2001
and 2002, respectively. Amounts will vary from year to year based upon demand.
Objectives for 2004
Complete the long term contract negotiations with the City of Minneapolis.
Budget Comments
The proposed budget for the year 2004 is $946,750, which is based upon the budgeted
amount of water purchased in 2002/2003, plus an estimated four and one half percent
increase from the City of Minneapolis.
G-59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 601
Department: Water Distribution
601-49430
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
233,385 250,014 288,247 271,891
56,438 63,223 43,900 46,000
297,913 319,849 232,034 238,831
0 0 34,500 18,000
28,549 25,000 25,000 25,000
616,285 658,086 623,681 599,722
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution
system, including mainlines, hydrants, valves, meters, pump stations (2), sprinkler systems
(3), and decorative fountains (2).
Objectives for 2004
Budget Comments
The proposed 2004 Water Distribution budget is $599,722, a decrease of $23,959 from the
2003 adopted budget. Most line items have remained fiat from 2003. Capital Outlay has also
decreased with the only request to replace the failing master meter and ancilliary reading
devices.
G-60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 601
Department: Water Admin & General
601-49440
Expense Changes by Category
2O04
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
1,060 1,408 2,000 2,000
6,718 7,018 10,136 10,079
0 0 1,000 0
113,135 119,366 122,914 123,022
120,913 127,792 136,050 135,101
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs
associated with the utility billing process and one-half of the costs associated with meter
reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3%
and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are
allocated to the Sewer Utility Fund.
Objectives for 2004
One of the Water Adminstration & General objectives for 2004 is to pursue alternative billing
methods, including postage and mail-stuffing systems for greater effeciency and cost savings.
Budget Comments
The proposed Water Administration & General Budget decreased by the net amount of $949,
primarily due to the evaluation of actual costs. The increase is due to the increase in the
Administrative Labor transferred each year to the general fund to cover the cost of
administrative staff time. Decreases are from expert and professional services for 2004, which
reflect actual expenses in prior years.
G-61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 601
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Water Non-Operating
601-49449
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
74,641 74,641 74,641 74,641
74,641 74,641 74,641 74,641
Activity Description
Objectives for 2004
Budget Comments
G-62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 602
Department: Collections
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
165,232 161,636 190, 313 202,775
22,063 23,591 30,350 25,825
217,659 215,884 191,689 224,126
(1,500) 0 10,000 12,000
28,010 25,000 30,000 25,000
431,464 426,111 452,352 489,726
602-49450
2OO4
Adopted
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection
system. Included in this activity are inspections and repairs of manholes, main and lateral
sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons
to MCES treatment facilities.
Objectives for 2004
Budget Comments
The 2004 Sewer Collections proposed budget is $489,726, which is an increase of $37,374
from 2003.
G-63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 602
Department: Disposal
Expense Changes by Category
2OO4
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
660,588 669,534 729,131 729,131
0 0 0 0
0 0 0 0
0 0 0 0
660,588 669,534 729,131 729,131
602-49480
2O04
Adopted
Activity Description
This department provides for fees paid to the Metropolitan Council Wastewater Services for
sewage treatment disposal. Actual expenditures were $660,588 and $669,354 in 2001 and
2002, respectively. Costs will vary from year to year based upon flows.
Objectives for 2004
Rates from the MCES have declined slightly or stayed fiat over the last couple of years. It is
anticipated that rates will increase by 3.5% for 2004.
Budget Comments
The proposed 2004 Sewage Disposal budget is 729,131. This represents a 0% increase from
2003 due to Met Council Environmental Services continued streamlining of operations.
G-64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 602 Department:
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Sewer Admin & General
602-49490
2004
2001 2002 2003 Department
Actual Actual Adopted ProPOsed
2OO4
Adopted
0 0 0 0
1,270 1,343 2,000 2,000
8,709 8,946 12,073 12,440
0 0 1,000 0
113,134 119,364 122,914 123,022
123,113 129,653 137,987 137,462
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs
associated with the utility billing process and one-half of the costs associated with meter
reading. The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3%
and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are
allocated to the Water Utility Fund.
Objectives for 2004
One of the Sewer Administration & General objectives for 2004 is to pursue alternative billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Sewer Administration & General Budget decreased by the net amount of $525,
primarily due to the evaluation of actual costs. The increase is due to the increase in the
Administrative Labor transferred each year to the general fund to cover the cost of
administrative staff time. Decreases are from expert and professional services for 2004,
which reflect actual expenses in prior years.
G-65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 602
Department: Sewer Non-Operating
602-49499
Expense Changes by Catego~
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
1,500 0 0 0
4,000 5,000 5,000 5,000
5,500 5,000 5,000 5,000
Activity Description
Objectives for 2004
Budget Comments
G-66
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 603
Department: Refuse Disposal
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
1,229,432 1,251,827 1,291,790 1,292,000
0 0 0 0
0 0 0 0
0 0 0 0
1,229,432 1,251,827 1,291,790 1,292,000
Activity Description
603-49510
20O4
Adopted
Contracted costs and billings for refuse, recycling and yard waste collection and disposal are
separated and accounted for in this department to enable tracking of actual costs for each
area and to facilitate accurate reporting to state and county agencies as required. The City's
five year contract with BFI Waste Systems continues through December 2004. As part of this
contract, the hauler provides all single and double households with wheeled garbage carts.
Three levels of service are available to provide options for residents. Residents may request
a change of service level by calling city hall. At this time 85% of residents have selected the
full service option, 7% chose the 60 gallon limited service and 4% prefer the 30 gallon Iow-
volume service. The subsidized "senior rate" for Iow income seniors is utilized by 4% of
households.
Objectives for 2004
1. Continue to monitor the need for any rate adjustment that may be justified by changes in
disposal costs or markets.
2. Promote responsible waste practices, through training, and education, to reduce the ever
growing municipal solid waste tonnages.
Budget Comments
The Refuse Disposal Budget increased by $210 from 2003 to 2004. Based on average
billings and the 2004 contract with BFI Waste Systems, Inc., costs for refuse disposal
increased by $400, while costs for recycling increased $990, and costs for yard waste
collections decreased by $1,180.
G-67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2O04 BUDGET
~Fund: 603
Department: Refuse Collection & Disposal
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
272 201 1,460 1,370
11,119 12,764 15,960 15,307
0 0 0 0
105,980 111,276 117,402 117,456
117,371 124,241 134,822 134,133
Activity Description
603-49520
2O04
Adopted
This activity administers the total refuse collection and disposal program and includes
expenses other than the contract costs. Contracted costs are separated for clarity in tracking
and reporting; however, they do remain a function of this budget as a whole.
Objectives for 2004
1. Continue to actively promote the unique aspects of the current contract and encourage
residents to effectively use the services available to them as Columbia Heights residents.
2. Encourage a greater use of the Iow-volume option for those who require only the very
basics in disposal services.
3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the
disposal services they need in the most cost effective manner, thereby reducing the number
of complaints from and about these buildings.
4. Routinely monitor known problem areas to decrease their negative impact and resolve
issues in a timely manner.
Budget Comments
The Refuse Collection & Disposal Budget decreased by $689 from 2003 to 2004. Supplies
decreased by $90, and Other Services and Charges decreased by $653, due to minor
increases and decreases to various line items. Other Financing Uses increased by $54 due to
an increase in Transfer Out-Labor, based on movement through the wage schedules.
G-68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 603
Expense Changes by Category
Department: Recycling
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
627 581 1,500 900
2,172 1,123 3,525 6,450
25,554 22,176 26,906 25,178
0 0 0 0
60,980 66,277 72,402 72,456
89,333 90,157 104,333 104,984
Activity Description
603-49530
2004
Adopte~
This activity provides administrative oversight of the recycling contract between the City and
BFI Waste Systems, Inc. The City contracts with the hauler to collect nine items in the
curbside collection program, plus tires and scrap metal at the recycling drop-off center. The
City continues to meet and exceed the recycling tonnage goals set by the Metropolitan
Council and Anoka County. The City residents recycle an average of 175 tons per month
throu,qh city pro,qrams.
Objectives for 2004
1. Continue to educate residents to all the items that can be recycled curbside, at our
Recycling Drop-off Center, and the numerous other options available within the community.
2. Continue to work with multiple dwelling units in our community to educate renters and
owners alike to all the recycling opportunities available.
3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize
our Recycling Center.
4. Contact new residents to encourage their participation in our recycling programs.
5. Continue to keep the "New Resident Packet' current to optimize its usefulness as a
welcome and informative piece of information on our city.
6. Monitor the feasibility and success of the one-cart recycling system and any possible
advantages for our residents.
7. Add beverage recycling containers seasonally to heavily used parks.
Budget Comments
The Recycling budget increased by $651 from 2003 to 2004. Supplies increased by $2,925,
primarily due to the need to replace an oil filter crusher. Other Services and Charges
decreased by $1,140, due to minor changes in various line items. Depreciation decreased by
!$588. Other Financing Uses increased by $54, due to an increase in Transfer Out-Labor,
based on movement through the wage schedules.
G-69
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 603
Department: Hazardous Waste
603-49540
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Prooosed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 3OO 3O0
0 0 600 600
2,670 1,959 5,675 5,950
0 0 0 0
0 0 0 0
2,670 1,959 6,575 6,850
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia
Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and
paints and chemicals. While this budget functions as a service to the Public Works
Department, it is administered through the Refuse Fund. This fund does not deal with
household hazardous waste generated by residents. Anoka County provides those services
primarily through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives for 2004
1. Continue to coordinate twice a year collections of fluorescent bulbs from residents and city
buildings to facilitate proper disposal.
2. Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options
as are deemed reasonable.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste
drop-off facility.
4. Work with Anoka County staff to best serve our residents in all housing styles.
5. Educate residents which items are hazardous, costly to dispose, and accepted only at a
licensed disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget increased by $275 from 2003 to 2004, due to minor increases
in various line items, offset by minor decreases in various line items. The primary cost in this
budget is for the disposal of various materials used in the City buildings.
G-70
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 604
Department: Storm Water Utility
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
51,545 54,509 62,400 68,086
11,672 26,099 23,175 22,100
23,911 51,052 51,637 50,122
0 0 0 0
85,200 95,200 5,800 52,300
172,328 226,860 143,012 192,608
604.49650
2004
Adopted
Activity Description
This department provides for the operation and maintenance of the city°s storm sewer system,
including inspections and repairs of storm sewer pipe, catch basins, manholes, and drainage
3onds, and surface water related activities.
Objectives for 2004
1. Complete the installation and startup of a new SCADA System.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
Budget Comments
The proposed 2004 budget is $225,508, an increase of $82,496 from the 2003 adopted
budget.
G-71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 604 Department:
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Storm Sewer Admin & General
604-49690
20O4
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
2OO4
Adopted
0 0 0 0
0 0 0 0
0 1,233 3,760 4,056
0 0 0 0
0 0 0 0
0 1,233 3,760 4,056
The Administration Department of the Storm Sewer Utility Fund accounts for costs directly
associated with this fund. At this time, there are no allocated costs for the utility billing
)rocess and meter reading.
Objectives for 2004
One of the Storm Sewer Administration & General objectives for 2004 is to pursue billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Storm Sewer Administration & General Budget increased by $296. The
increase is due to the increased cost of postage and audit costs.
G-72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 604
Department: Storm Water Non-Operating
604-49699
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 125,000 110,500
0 0 125,000 110,500
Activity Description
Objectives for 2004
Budget Comments
G-73
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #'1
609-49791
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
275,276 306,071 331,423 324,055
2,467,580 2,356,237 2,728,580 2,388,610
220,404 213,020 233,776 236,852
0 0 0 0
0 0 0 0
2,963,260 2,875,328 3,293,779 2,949,517
This department accounts for the operations of the Liquor Store on 44th and Central Avenue.
This store opened in December 1984 and has been very profitable ever since. It was the
City's first venture into a large volume type liquor store. The store offers good pricing in a
desirable shopping environment. The competitive pricing of the store has attracted customers
from neighboring areas. The surrounding businesses have changed over the years; our
neighbor Walgreen's has moved and has been replaced by a Dollar Tree and Rainbow Foods
has a new ownership qroup.
Objectives for 2004
1. Upgrade our security system to help ensure the safety of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our cash registers and computer system to efficiently serve our customers.
4. Locate a new site for this store on Central Avenue to one that has a good sight lines from
the road, adequate off street parking, and sufficient land for a proper size store.
Budget Comments
The budget for Top Valu I has decreased by $344,262 from the 2003 adopted budget. This is
due to a failure to achieve projected increases in sales. This will result in a reduction in cost
of goods to be replaced. We believe this is partly due to the increase in competition from a
new liquor store in the area, as well as a continual reduction in the traffic flow to the
businesses around us at this site.
G-74
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #2 609-49792
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
212,692 224,889 223,816 239,249
1,704,826 1,824,275 1,903,310 1,946,460
147,751 140,730 143,092 155,281
0 0 0 0
0 675 0 1,000
2,065,269 2,190,569 2,270,218 2,341,990
The City opened this Liquor Store at 37th and Stinson Avenue in April 1993. Business has
)icked up steadily and we anticipate that it will be a more profitable in the future years.
Objectives for 2004
1. Upgrade our security system to help ensure the safety of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our Cash registers and computer system to efficiently serve our customers.
Budget Comments
The budget for Top Valu I has increased by $71,772 from the 2003 adopted budget. This is
due to a projected increase in sales and in the value of the cost of goods to be replaced.
G-75
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #3 609.49793
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
142,394 140,641 178,131 162,686
1,130,061 1,115,811 1,261,125 1,125,650
35,823 39,234 35,814 43,261
0 0 0 0
0 0 0 1,000
1,308,278 1,295,686 1,475,070 1,332,597
The City of Columbia Heights built and opened this store in 1964. In 1986 the store
underwent significant renovation and improvements with the addition of a new cooler, lighting,
and floor tile. This store is operated as a small convenience operation with more profitable
markups than the two larger volume stores. This store does a high volume of summer
business in the evening and has outgrown the size of the store.
Objectives for 2004
1. Upgrade our security system to help ensure the safety of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our cash registers and computer system to efficiently serve our customers.
4. Locate a new site for this store on University Avenue to one that has a good sight lines
from the road, adequate off street parking, and sufficient land for a proper size store.
Budget Comments
!The budget for Heights Liquor has decreased $142,473 from the 2003 adopted budget. The
sales at this store have been consistent and strong. But due to limited size of the store, the
growth anticipated for 2003 was not achieved.
G-76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 609
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: Liquor Non-Operating
2001 2002 2003
Actual Actual Adopted
609-49794
2O04
Department 2004
Proposed Adopted
0 0 0 0
0 0 0 0
10,000 3,264 0 0
0 0 6,000,000 0
213,000 217,954 261,981 212,062
223,000 221,218 6,261,981 212,062
This department was established to account for the liquor operation expenditures that are not I
directly related to any of the three liquor stores. The four major expenditures in this
department are the transfer out to the Capital Equipment Replacement Fund to fund all
General Fund capital equipment needs, transfer our to the Infrastructure Fund for street
rehabilitation projects, and transfer out to the Information Systems Fund.
Objectives for 2004
Budget Comments
G-77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 651
Department: Water Construction
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 331,000 264,500
1,641,540 209,717 0 0
1,641,540 209,717 331,000 264,500
2O04
Adopted
651 I
Activity Description
This fund covers Capital Improvements to the City's Water Distribution System and the
reconstruction and/or repairs to the distribution system including mains, pumping stations,
water towers, and operational control valves.
Objectives for 2004
1. Complete the installation and startup of a new SCADA System.
2. Coordinate repair/replacement of watermains that are in the street reconstruction
zones or major improvement projects such as Central Avenue.
Budget Comments
The 2004 Water Construction budget is $264,500 to continue the focus on rehabilitation of an
aging system. Work includes pipe replacement in the Zone 7 Street Rehabilitation area and
security improvements to the City's Water Distribution System.
G-78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 652
Department: Sewer Construction
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 150,000 175,000
0 0 0 0
0 0 150,000 175,000
652 ~
20O4
Adopted
Activity Description
This fund supports Capital Improvements to the City's Sanitary Sewer System and major
repairs in the sanitary sewer collection system including mains, lift stations, and manholes.
Objectives for 2004
Budget Comments
The 2004 Sewer Construction budget is proposed at $175,000 to continue addressing the
rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the
Zone Street Rehabilitation area. The program also includes increasing the annual budget to
$75,000 for continued lining of deficient pipes to address root or clear water inflow.
G-79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
20O4 BUDGET
~Fund: 653
Department: Storm Sewer Construction Fund
Expense Changes by Category
2OO4
2001 2002 2003 DepaAment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 135,000 150,000
432,091 362,210 0 0
432,091 362,210 135,000 150,000
653-49699
2OO4
Adopted
Activity Description
Objectives for 2004
Budget Comments
G-80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
20O4 BUDGET
~Fund: 701
Department: central Garage
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
151,250 144,462 165,268 163,619
79,451 75,448 99,550 94,300
140,972 129,001 132,512 135,852
0 0 5,500 0
94,000 94,500 94,500 94,500
465,673 443,411 497,330 488,271
701-49950
2OO4
Adopted
Activity Descript!on
Central Garage provides preventive general maintenance and repair of all city vehicles and
equipment. The City currently has 305 pieces of equipment that are maintained on a regular
basis. This is an internal service fund with revenue generated by charges to other
departments and funds.
Objectives for 2004
1. Begin the planning and architectural design for building and site improvements to the
MSC building.
2. Continue to improve the training and data availability on the CFA software program for
the City Fleet Maintenance Program.
Budget Comments
The Public Works garage budget proposed for 2004 is $488,271 which represents an $9,059
decrease over the 2003 adopted budget. Capital outlay remains the same with continued
funding for a building fund for recommended improvements to the Municipal Service Center
Building in 2004. Most other budget areas are fiat from the 2003 budget.
G-81
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 720
Department: Information Systems
720-49980
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
129,258 133,986 139,637 139,035
7,579 20,489 8,200 49,834
35,313 24,946 48,617 33,698
0 0 2,725 7,000
0 0 3,000 2,100
172,150 179,421 202,179 231,667
Activity Description
The IS department provides information system's implementation, management, support, and
training to the City and IS staff. With the City's dependence on information system, it is
imperative to have staff on hand to support and develop the system. Modern information
technologies and training increase City employees' productivity and reduce overall cost of
information system ownership
Objectives for 2004
1. Continue implementation of CityView database system to increase staff productivity
(simplify and secure access to the documents, consolidate data storage).
2. Increase network throughput by upgrading core network equipment.
3. Improve information system support and maintenance by upgrading network management
software.
4. Train users and IS staff to better use City information system.
5. Provide secure and reliable operation of the City information System.
Budget Comments
The proposed budget for 2004 is $231,667 (increased from 2003 by $29,488 - 15%). This
increase is fully offset by decrease in IS Imaging and IS Internet budgets, so the total IS
budget has decreased by $2,817. It includes funding for:
- general IS support and maintenance
- hardware to increase network throughput
hardware and software to improve IS security
upgrade of network maintenance software
training for users and IS staff
computer equipment and supplies
G-82
IFund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: IS Imaging
720-49981
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 5,734 0
3,602 1,371 1,000 1,000
10,042 7,280 10,204 7,954
0 0 0 0
0 0 3,000 2,100
t3,644 8,651 19,938 11,054
The optical imaging system provides the City with superior document organization, storage
and retrieval capabilities. It enhances our ability to store and share information, enabling us
to better server the public.
Objectives for 2004
1. Add City documents to the Laser Fiche imaging system on the ongoing basis.
2. Provide secure and reliable operation of the imaging system.
Budget Comments
The proposed budget for 2004 is $11,054 (decreased from 2003 by $8,884 - 45%). It includes
funding for:
imaging system support and maintenance
imaging media
G-83
CITY COUNCIL LETTER
For: Work Session of August 18, 2003
AGENDA SECTION: Coment
NO.
ITEM:
NO.
ORIGINATING DEPARTMENT CITY MANAGER
POLICE~ ~ROVAL:
Authorization to Sell, Salvage, or BY: Thomas M. Jo~_j~[fi~:
Dispose of City Property on Saturday DATE: August 15,200~¥ ~D]~TE:
September 13, 2003
BACKGROUND:
The annual City auction will be held at 10;00 AM on Saturday, September 13,
2003, with review of articles by the public from 9:00 AM to 10:00 AM that day.
The auction will again be held at the "cold storage building "behind the
Municipal Service Center.
Included in the auction are the following DWI Forfeiture Vehicles and City
owned Vehicles: 1985 Dodge Van, 1991 Chevrolet passenger car, 1984 Dodge
Ram pick up, 1985 Audi passenger car, 1991 Honda passenger car, 1986
Chevrolet Nova, 1988 Chevrolet pick up, 1972 Jeep track, 1983 Ford Ranger
pickup, 1987 Honda Hurricane Motor Cycle, 1994 Ford Crown Vic, 1996 Ford
Crown Vic, 1977 Ford Pick Up, and a 1987 Trailer.
We also have a 1991 Ford Aerostar that was used as our DARE Van for the past
several years. This van was inspected last year by a local body shop to determine
if the body deterioration that was occurring on it could be fixed. The body shop
stated that the frame was resting away and that the vehicle was not repairable nor
should it be driven. At that time we stripped the vehicle of useable parts and
removed the vehicle from use. At this time we do not feel the vehicle should be
auctioned, as it is not in drivable condition. We feel the vehicle should be sold to
a salvage yard and the title marked junk to protect the City.
CONCLUSION/ANALYSIS:
It is the recommendation of the police department and the Shop Forman that these
cars have no value to the city as usable vehicles and that all but the 1991 Ford
Aerostar former police unit #910 should be included in the City Auction being
sold to the highest bidder. We recommend that the Ford Aerostar #910 be sold to
a salvage yard and that we have the title marked "junk".
RECOMMENDED MOTION:
Move to authorize the sale, salvage, or disposal of the above listed vehicles at the
September 13, 2003 City Auction.
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting off August 18, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Administration APPROVAL
ITEM: Appointment to Planning & BY: Walt Fehst BY:
Zoning Commission DATE: _ DATE:
NO:
Background:
On August 18, 2003 the City Council discussed an appointment to the Planning and Zoning
Commission.
Current applicants on file are: David Thompson
Barbara Gertsema
Ted Landwehr
Kenneth Stumpf
Adam Davis
Marlaine Szurek
Richard Schmidt
H. Jacque Block
Rob Fiorendino
Recommended Motion: Move to appoint
for the remainder of the term to expire April 2004
to the Planning and Zoning Commission
COUNCIL ACTION:
MEMO
CITY OF COLUMBIA HEIGHTS
TO:
WALT FEHST, CITY MANAGER
FROM:
JEAN KUEHN, SPECIAL PROJECTS COORDINATOR
DATE:
AUGUST 13, 2003
EXCESS TRASH/APPLIANCES AT APARTMENT BUILDINGS
The City contract with BFI includes the collection of extra items from apartments as well as
single-family homes with full service. All residents have free appliance disposal available, but
must call and schedule an appliance pick up due to the infrequency of need at any one address,
whether at a single-family home or an apartment.
Large items such as furniture or mattresses can be readily dealt with from a single-family home
because the track servicing those homes is a rear load vehicle. Therefore, no advance
arrangements need to be made.
Apartment dumpsters are serviced with a top load track that does not facilitate putting large
items into the overhead compartment. Thus arrangements must be made in advance for pick up
of furniture at an apartment, as a rear load track needs to be scheduled to service that call.
Apartment owners, managers or tenants may call and request any additional service needed.
Absentee landlords without property managers are problematic, generating complaints from
neighboring properties and special attention from staff.
The specific address generating this current discussion is 940 39th Ave NE, owned by Mir Ali,
2947 Bent Hill Tree Drive, New Brighton.
Mr. Ali was sent letters: April 15, 2003, May 5, 2003, July 16, 2003. No response received, no
improvement. Phone calls and messages were also ignored.
I have spoken with the operations manager at BFI and he will instruct the driver to note materials
left outside the dumpster at 940 39th Ave NE and their office will schedule pick up of those
items.
In addition, the attached letter will be sent to the tenants to encourage their participation in
solving this problem. Since tenant turnover is unknown, this may need to be repeated quarterly.
I will continue to monitor the situation.
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. colutnbia-heights, mn. us
August 13, 2003
Resident
940 39~h Ave NE, Apt #1
Columbia Heights, MN 55421
Dear Neighbor,
The City of Columbia Heights contracts with BFI for trash service for all city residents,
including apartment dwellers such as yourself.
As part of this service, appliances and large items (ie. sofa, chair, mattress) that do not
fit in the dumpster will be picked up at no charge to you, BUT you must call and let us
know the item is there, so a pick up can be scheduled.
1. Call BFI 763-784-2104 or my off/ce 763-706-3613
2. Tell us the building address
3. Tell us what item needs to be picked up
4. P/ace the item next to the dumpster
5. A pick up will be scheduled.
With your help, we can keep your parking lot and building entrance free of unnecessary
clutter.
Thank you for helping keep our city clean.
Sincerely,
Jean Kuehn
Special Projects Coordinator
763-706.3613
THE CITY OF COLUMBIA HEIGHT5 DOES NOT DIS(;RIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF C;ERVICES
EOUAL OPPORTUNITY EMPLOYER
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money are levied for the current year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following puq3oses:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,870 1,037,040 4,928,710
433,585 433,585
84,965 84,965
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julianne Wycoff
Patdcia Muscovitz, Deputy City Clerk
R-2
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money are levied for the current year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julianne Wycoff
Patdcia Muscovitz, Deputy City Clerk
R-2