HomeMy WebLinkAboutAugust 25, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINIS TRA TION
MaFor
Julicnne I~yckoff
Councitmembers
Robert,4. tYilliams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
August 25, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or [[
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with [[
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are [[
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, [[
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) II
Invocation: Heidi Albrecht, Director of Christian Outreach, St. Matthew Lutheran Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
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ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
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PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations - None
B) Presentation - None
C) Introduction of New Employees - None
D) Recognition
1) Ted Landwehr, Outgoing Charter Commission Member
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for August 11, 2003
MOTION: Move to approve the minutes of the August 11, 2003, regular City Council meeting as
presented.
2)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the August 5, 2003, minutes of the Library Board of Trustees, the July
17, 2003, minutes of the Charter Commission, and the June 23, 2003, minutes of the Park and
Recreation Commission.
3)
Establish Work Session Meeting Date for Thursday, September 4, 2003
MOTION: Move to establish a joint Work Session meeting with the Economic Development
Authority and the Planning and Zoning Commission to be scheduled for Thursday, September 4,
2003, beginning at 7:00 p.m. in City Council Chambers.
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
~.~lty {2ounc~l Agenda
August 25, 2003
Page 2 of 3
4) Establish Budget Work Session Meeting Dates for the 2004 Budget
MOTION: Move to set budget work session meeting dates to review the 2004 budget (as listed on
the council letter)
5)
Adopt Resolution No. 2003-35, Being a Resolution Adopting a Proposed Budget for the Year 2004
Setting the Proposed Ci_ty Levy_, Approving the HRA Levy, Approving a Tax Rate Increase, and
Establishing a Budget Hearing Date for Property_ Taxes Payable in 2004
MOTION: Move to waive the reading of Resolution No. 2003-35, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-35, being a Resolution adopting a proposed budget,
setting the City, Library and EDA proposed local levy at $5,447,260, establishing a budget hearing
date for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council
chambers, approving a tax rate increase, and approving the HRA levy of $137,683.
6)
Authorize the Sale, Salvage, or Disposal of Specified City and Forfeiture Vehicles at City Auction
Saturday, September 13, 2003
MOTION: Move to authorize the sale, salvage, or disposal of the specified city and forfeiture
vehicles (as listed on the council letter) at the September 13, 2003, City auction.
7)
Establish Date for Public Special Assessment Levy Hearing for Zone 6B of the Street Rehabilitation
Program
MOTION: Move to establish Monday, October 13, 2003, at 6:00 p.m. as the Public Special
Assessment Levy Hearing for City Project 2003-02, Zone 6B Street Rehabilitation, to be held in the
City Council Chamber.
8)
Authorize the Sale, Salvage, or Disposal of Ci_ty Property at City Auction Saturday, September 13,
2003
MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on
the attached listing to the council letter of surplus property.
9)
Authorize Staffto Seek Bids for Additional 2003 Sewer Pipe Lining
MOTION: Move to authorize staff to seek bids for additional 2003 Sanitary Sewer Pipe Lining
Project.
10) Establish a Hearing Date of September 8, 2003, for Revocation or Suspension of Rental Property_
License at 3732 3ra Street N.E.
MOTION: Move to Establish a Heating Date of September 8, 2003, for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Dale Frenzel
at 3732 3rd Street N.E.
11) Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 104664 through 104825 in the amount of
$999,918.25.
12) Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for August 25, 2003
as presented.
13) Approve Rental Housing License Applications
MOTION: Move to approve the attached list of rental housing license applications in that they have
met the requirements of the Housing Maintenance Code.
City Council Agenda
August 25, 2003
Page 3 of 3
6. PUBLIC HEARINGS
A) Public Hearing Called for Revocation/Suspension of Rental Housing License at 4253 McLeod Street
N.E.
MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental
license held by John Stem'oos regarding rental property at 4253 McLeod Street N.E., in that the property
complies with the Residential Maintenance Code.
B) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3726 3ra Street N.E.
MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental
license held by John Stenroos regarding rental property at 3726 3rd Street N.E., in that the property
complies with the Residential Maintenance Code.
C) Public Hearing Called for Revocation/Suspension of Rental Housing License at 4000 Washington Street
N.E.
MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental
license held by Brian Bona regarding rental property at 4000 Washington Street N.E., in that the
property complies with the Residential Maintenance Code.
D) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3736 3rd Street N.E.
MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental
license held by Wade Klick regarding rental property at 3736 3rd Stree.t N.E., in that the property
complies with the Residential Maintenance Code.
E) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3819 Main Street N.E.
MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental
license held by Mafia Duran regarding rental property at 3819 Main Street N.E., in that the property
complies with the Residential Maintenance Code.
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) First Reading of Ordinance #1459, CenterPoint Energy Minnegasco Gas Franchise Agreement
MOTION: Move to waive the reading of Ordinance #1459, there being ample copies available to
the public.
MOTION: Move to establish the second reading of Ordinance #1459, being an Ordinance adopting
a gas franchise agreement with CenterPoint Energy Minnegasco for the City of Columbia Heights
for September 8th, 2003, at approximately 7:00 p.m. in the Council Chambers.
B) Bid Considerations - None
C) Other Business
1) Appoint Member to the Planning and Zoning Commission
MOTION: Move to appoint to the Planning and Zoning Commission for the
remainder of the term to expire April 2004.
2) Discussion of City of Columbia Heights Bylaws of Procedures and Decorum
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
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CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to
limit their comments to five minutes.)
10. COUNCIL COMMUNICATION
A) Request by Councilmember Nawrocki - Insurance Claim
11. ADJOURNMENT Walter R. Fehst, City Manager WRF/cb
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL
AUGUST 11, 2003
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
August 11, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Pastor Briley, Oak Hill Baptist Church, gave the Invocation:
CALL TO ORDER/ROLL CALL
Mayor Wyckoff called the meeting to order at 7:00 p.m.
Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson,
and Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS - none
CONSENT AGENDA
1) Approve City Council Meeting Minutes for July 28, 2003 regular City Council meeting
Motion to approve the minutes of the July 28, 2003, regular City Council meeting as presented.
2)
Establish Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference
Room 1.
Motion to establish a Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in
Conference Room 1.
· Khyber and Cheery Lane rear yard drainage issues
· Gas Franchise Agreement with CenterPoint - Minnegasco
· Resolution certifying proposed tax levy (needs to be adopted at the 8/25/03 or 9/8/03 meeting).
· Disposal of Forfeiture Cars at City Auction.
· Planning and Zoning Commission appointment (added by Wyckoff)
· Chronic trash at apartment buildings (added by Williams)
Nawrocki requested the meeting begin at 8:00p. m. Wyckoff asked for a guarantee that the meeting would
end by 10:3Op. m. Nawrocki indicated he could not promise that. I'Vyckoff stated that the meeting time would
remain at 7:00p. m.
3) Award replacement building generator quote to Cummins N Power - Removed
4)
Approve transfer Safe and Sober fimding from General Fund to Police Department O.T. Fund
Motion to transfer $1,203.96; the total money received from the State of Miunesota for our efforts in the
Safe and Sober program, from the General Fund to the Police Department 2003 budget, line 1020 overtime.
5)
Approve transfer of funds from General Fund to Police Department Budget to reimburse Police O.T. Fund
Motion to transfer $10,028.57, the total amount received from Unique Thrift Store, Summer Academy,
CHHS All Night Party Committee, Columbia Heights High School, Islamic Center of Minnesota, and
Central Middle School PTA for off duty security worked, from the General Fund to the Police Department
2003 budget, line #1020, Police overtime.
City Council Minutes
August 11, 2003
Page 2 of 11
6) Authorize the sale of forfeited, confiscated, found weapons by the Police Department - Removed -
7)
Authorize the Capital Equipment Replacement of Unit #218: Ford F350 4 x 4 one ton dump track and Unit
#218A: Western 8'6" snow plow
Motion to authorize the replacement of Unit #218, with one (1) new Ford Super Duty 450 4 x 4 chassis
from Superior Ford, Plymouth, MN in the amount of $29,701, plus sales tax. Funding shall be from the
Park Capital Equipment Replacement Fund.
Motion to authorize the purchase of the dump box and snowplow package from Aspen Equipment,
Bloomington, MN in the amount of $15,465, plus sales tax. Funding shall be from the Park Capital
'Equipment Replacement Fund.
8) Approve additional sanitary sewer lining for 610 feet of eight inch lining on Van Buren Street between 42na
Avenue and 43rd Avenue. - Removed
9)
Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing on September 22, 2003 on
the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization
Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the
establishment of the K-mart/Central Avenue Tax Increment Financing District - Removed
10) Adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as
presented - Removed
11) Establish a Hearing Date of August 25, 2003 for revocation or suspension of rental property license at 4253
McLeod St., 3726 3ra St., 4000 Washington St., 3736 3ra St., 3819 Main St.
Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to
Operate a Rental Property within the City of Columbia Heights against John Steenroos at 4253 McLeod
Street N.E.
Motion to Establish a Heating Date of August 25, 2003 for Revocation or Suspension of a License to
Operate a Rental Property within the City of Columbia Heights against John Stenroos at 3726 3rd Street
N.E.
Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to
Operate a Rental Property within the City of Columbia Heights against Brian Bona at 4000 Washington
Street N.E.
Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to
operate a Rental Property within the City of Columbia Heights against Wade Klick at 3736 3rd Street N.E.
Motion to Establish a Heating Date of August 25, 2003 for Revocation or Suspension of a License to
operate a Rental Property within the City of Columbia Heights against Maria Duran at 3819 Main Street.
12) Approve Business License Applications - Removed
13) Accept Boards and Commissions Meeting Minutes
Motion to accept the August 6, 2003 minutes of the Planning and Zoning Commission.
14) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check register
covering Check Number 104482 through 104662 in the amount of $965,093.25.
City Council Minutes
August 11, 2003
Page 3 of 11
Motion by Williams, second by Kelzenberg, to approve the Consent Agenda items (not including items 3, 6,
8, 9, 10 and 12).
#3 Award replacement building generator quote to Cummins N Power
Nawrocki stated Council should have discussed this topic prior to bids being taken. The recommended
generator is oversized for emergency usage and would unnecessarily supply the entire city hall. The power
has not been out for more than two hours at a time over the last 30 years. Fehst stated that the original
comment was in the last seven years. Nawrocki indicated the generator should be re-bid with a smaller size.
Fehst stated that a 50, 000 KW generator would only be $1,117 less than a 100,000 KW generator, as
recommended.
Wyckoff indicated the need for a dependable backup generator, as this is where the public wouM gather
during emergency situations. She asked the cost if this same generator were purchased prior to Y2K. Fire
Chief Charlie Thompson indicated it would have been over $50,000. Fehst stated that the current generator
emits toxins when in use.
Ericson stated this was a budgeted item at $50,000, with an actual cost of $34, 000. A unit of only one-half
the size would not be worth the savings of $1,117. Williams indicated that parts are no longer available for
the current generator. Nawrocki indicated that the generator should have been ventilated at the same time
as the gun range. Thompson described ventilation problems and repairs to the current generator.
Motion by Ericson, second by Williams, to award the replacement building generator as quoted by
Cummins N Power based upon their low, qualified, responsible quotation in the amount of $34,603, with
funding from fund 431-42500-5180; and authorize the Mayor and City Manager to enter into an agreement
for the purchase of same.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes -1 nay.
Motion carried.
#5 Approve transfer of funds fi'om General Fund to Police Department Budget to reimburse Police O.T. Fund
Wyckoff indicated her preference that these guns would be destroyed, but that Chief Johnson convinced her
they should be sold. Nawrocki stated that surplus funds received should go to the General Fund, and use of
these funds by the Police Department would require special Council action. Jim Hoefi, City Attorney, stated
that our ordinance indicates such monies are put into the General Fund and this motion is a request to
place them in the Police Fund. Wyckoff stated the total value of the guns is $3,280.
Ericson asked the Police Chief why this transfer was requested. Chief Johnson that it was by the hard work
of our Officers that the guns came to us, and some are our. guns that wear out. These funds would aid in not
having to ask for additional funds. Johnson stated that we try to have the best equipment to help keep
officers in our City in this competitive market.
Motion by Williams second by Kelzenberg, to authorize the sale of forfeited, confiscated, tumed in,
department owned or found weapons by the Police Department to Frontiersman Sports of St. Louis Park,
Minnesota for $3,280; funds to be placed in the Police Department Forfeiture account #265-00-35210, to be
used for future department equipment needs.
Motion by Nawrocki to strike the line that "funds be placed in the Police Department forfeiture account".
As no second was received, the motion was not considered.
Upon vote of the original motion. Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff,
aye. 4 ayes - 1 nay. Motion carried.
City Council Minutes
August 11, 2003
Page 4 of 11
#8 Approve additional sanitary sewer lining for 610 feet of eight inch lining on Van Buren Street between 42nd
Avenue and 43ra Avenue.
Wyckoff indicated that Change Order #1 was a beginning step to the sewage backup problems on Van
Buren Street. Fehst indicated that this is a continuing step in the process.
Kevin Hansen, Public Works Director, indicated that the sanitary sewer lining contractor is in town
working on the 2003 contract and could also do this critical area. This was discussed in 2000 during the
Zone 5 project. It was not completed at that time as the trunk line, which took precedence, was done. This is
one of many things staff is looking at for short term and long term help in this area. The contractor is
allowing their 2001 pricing for the 8 inch piping. The contractor would be able to complete this work in the
next two weeks.
Williams indicated to citizens the importance that 'their sump pumps not drain into the sanitary sewer, but
rather drain onto their lawns. He explained the difference between sanitary sewers and storm sewers.
Williams suggested this information also be placed in the community newsletter and shown on the local
cable station. He explained the expense involved to check each home in the community. Wyckoff indicated
that the City Council viewed a power point presentation by the City of Golden Valley on this subject.
Ericson stated that the City is not sure there are illegal connections, because anyone with these connections
would be ordered to disconnect them. If residents have questions, they may call staff.
Nawrocki suggested discussing other sanitary sewer lines that need relining. Hansen stated this would be
presented at the next Council meeting.
Nawrocki questioned if any word was received from the League of Minnesota Cities Insurance Trust on
their decision to cover claims from residents with sewage backups. Fehst indicated that the claims have
been denied. Wyckoff stated that Mark McGowan contacted her and was upset that the City would not be
held liable, so he intends to clean it up, sell his house and move out of Columbia Heights. Fehst stated that
there is now a lot less flooding than there was previously. Nawrocki stated that City forces should help
residents with the clean up, as we did in years past. Wyckoff stated that we have been advised by our
lawyers that when we help we are admitting guilt.
Motion by Kelzenberg, second Williams, to approve Change Order No. 1 to Insituform Technologies for
the 2003 Sanitary Sewer Lining Project #0208 in the amount of $16,409.00 with funds to be appropriated
from Fund 652-50208-5130. Upon vote: All ayes. Motion carried.
#9 Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing on September 22, 2003 on
the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization
Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the
establishment of the K-mart/Central Avenue Tax Increment Financing District
Wyckoff indicated this Resolution is to establish a Public Hearing for September 22, 2003.
Bob Streeter, Community Development Director, suggested that a special joint City Council/EDA/Planning
and Zoning Commission work session be hem on Thursday, September 4, 2003 to view an update of the site
plan and anticipated development, and review the developers request for public assistance. This resolution
wouM schedule a Public Hearing for September 22n~t to finalize and move forward to approve the plan to
develop the Kmart site.
City Council Minutes
August 11, 2003
Page 5 of 11
NawrocM questioned what area was to be rezoned. Streeter referred to the businesses only around the
Kmart building. Nawrocki asked if there would be specific tax increment dollars and how they would be
justified. Streeter indicated that Tax Increment Financing (TIF) would be recommended with the amount
and purpose to be presented at the September 22 City Council meeting.
Motion by Williams, second by Ericson, to waive the reading of Resolution No. 2003-33, there being ample
copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Kelzenberg to adopt Resolution No. 2003-33, being a Resolution calling for
a public hearing by the City Council on September 22, 2003, beginning at approximately 7:00 p.m. on the
proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan
for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the
establishment of the K-mart/Central Avenue Tax Increment Financing District. Upon vote: All ayes.
Motion carried.
RESOLUTION NO. 2003-33
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION
OF A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION
PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE ADOPTION OF A TAX INCREMENT
FINANCING PLAN FOR THE ESTABLISHMENT OF THE K-MART/CENTRAL AVENUE TAX INCREMENT
FINANCING DISTRICT
BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights, Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council shall meet on September 22, 2003, at approximately 7:00 P.M., to hold a public
hearing on the proposed adoption of a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment
Project (the "Revitalization Plan Modification") and the proposed establishment of the K-Mart/Central Avenue Tax Increment
Financing District (a renewal and renovation district) and the proposed adoption of a Tax Increment Financing Plan (the "TIF
Plan") therefor (the Revitalization Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"), all
pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1799,
inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City;
and
Section 2. Notice of Public Hearing, Filing of Plans. City staffis authorized and directed to work with Ehlers & Associates,
Inc., to prepare the Plans and to forward documents to the appropriate taxing jurisdictions including Anoka County and
Independent School District No. 13. The Deputy City Clerk is authorized and directed to cause notice of the heating, together
with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10,
nor more than 30, days prior to September 22, 2003, and to place a copy of the Plans on file in the Community Development
Director's office at City Hall and to make such copy available for inspection by the public.
#10 Adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as
presented
Nawrocki indicated that existing license fees should have been shown. Wyckoff stated the fees are not
changing, but that next year Council will look at fee changes. Hoer stated that the City Code indicates the
fees should be adopted on an annual basis.
Motion by Nawrocki, second Williams, to waive the reading of Resolution No. 2003-32, there being ample
copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Nawrocki, second by Williams, to adopt Resolution No. 2003-32, being a Resolution adopting
the 2004 Business License Fee Schedule, as presented. Upon vote: All ayes. Motion carried.
RESOLUTION NO. #2003-32
ADOPTING 2004 BUSINESS LICENSE FEE SCHEDULE
WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides
for the establishing of annual license fees; and
City Council Minutes
August 11, 2003
Page 6 of 11
WHEREAS: The City has participated in a survey of metropolitan municipalities regarding business license
fees charged by other communities; and
WHEREAS: The City is attempting to maintain business license fees which are comparable to other
communities; and
WHEREAS: The City annually reviews its business license fee schedule and has concluded that our fees are
comparable to other communities in the metro area;
NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1,
2004.
#12 Approve Business License Applications
Wyckoff felt that, in light of the acceptance of the Police vehicle donation two weeks ago, it was bad timing
for this beer license request, and questioned parking at a pump to go inside Auto World for food and a beer.
No one under 18 could serve the beer and no later than 1:00 a.m. Hoefl stated the license restricts sale and
consumption of 3.2 beer to the Chevy Grill. Wyckoff was concerned with enforcement, as there is not a door
between the grill and the convenience store area. She referred to an article by US Representative Sabo,
which indicated that elected officials are held to a higher standard. Wyckoff suggested Auto World apply for
a temporary beer license for their auto show.
Ericson questioned parking requirements for a restaurant. Wyckoff stated the ordinance does not address
this for a 3.2 liquor license, only for strong beer and wine.
Nawrocki referred to the original approval of the gas station/grill/store activities; instead of adding up
requirements for each use, the Council at that time combined uses. This grill was originally described as
'fast food" and if On Sale is added, customers will be there longer and additional parking should be
required.
Ericson asked how many people could be seated in the grill. Tim Johnson, City Planner, estimated 40
people maximum. Ericson questioned the parking requirement for this number of people. Johnson stated the
formula is typical one space per 300 square feet. Ericson asked if this request complied with our zoning
ordinance. Johnson stated that the use was not changed and did comply with our ordinance.
Ericson asked Jeff Bahe, Jeff's Bobby and Steve 's Auto World, if beer was served at their other stores.
Bahe indicated they do not. He stated that he personally applied for this license, not Councilmember
Williams, with the purpose for customers who come in for a hamburger or after a ball game can order a
beer. Ericson stated that Perkins restaurants now serve wine. Bahe indicated that it is the establishment's
job to make sure the beer is not served by anyone under age and that the beer does not go outside the grill.
He reminded Councilmembers that since the station opened, additional property was purchased and is used
for employee parking and cars that have been serviced.
Ericson asked if this request violated the original conditional use permit. Johnson stated it did not. Ericson
questioned the City's standard policy for liquor license applications. Johnson stated that a full liquor
license request, such as for Tycoon Bar, required seating for 75 people and 25 parking spaces. Johnson
stated that an application for a 3.2 liquor license considers compliance with zoning, if it is a permitted use,
existing parking, and if there is a use change. Ericson clarified that adding a 3.2 liquor license to an
existing restaurant does not require any changes and under our ordinance we would have no basis to deny
such a request. Wyckoff stated that Council has the discretion to deny any request. Hoeft stated that Council
does have discretion and have applied this in other situations, but would be difficult if all code requirements
are met. Ericson stated that if Councilmembers do not like this use we need to change our ordinance, but
can not single out one business.
City Council Minutes
August 11, 2003
Page 7 of 11
Hoefi stated that if Council wishes to establish a license difference between a restaurant with 3.2 beer and
without 3.2 beer, they would need to change the ordinance. Wyckoff felt this business's objective was cars,
not to sell beer. Bahe stated that if the application meets the requirements it should be approved. He did not
want the business to received special treatment, but did not want treatment to go the other way either.
Kelzenberg asked how the beer would it be served, tap or can. Bahe stated both would be served from
behind the counter. Ericson questioned the hours of the grill. Bahe stated the grill is open Friday and
Saturday - 24 hours and until l l :OO p. m. the rest of the week. Fehst reminded him that the ordinance allows
the sale of beer until 1 a.m. and not before noon on Sunday. Bahe stated that is currently followed for the
3.20ffSale in the store. Chief Johnson stated the ordinance requirement that no person, other than the
owner and his employees, be on any licensed premises after 1:30 a.m. Hoefl stated that wouM require
checking to see if they operate within the ordinance after the license is issued. Ericson stated that a portion
of the ordinance cannot mirror State Statute as Perkins restaurants do this.
Nawrocki indicated that the access to the restrooms would require going through the grill area and again
referred to parking spaces required. Babe stated that there is access to the restrooms from a hallway.
Wyckoff indicated the desire to not give this business special treatment. The business has done everything
required, but she does not like the combination of cars and liquor.
Deb Johnson, 999 41st, stated, '7 told you so" as following the vehicle donation, the City and Police
Department must now justify every move made for this business. She questioned if Councilmember Williams
would abstain from the vote.
Jack Block 4241 Tyler, questioned if this request would have been approved prior to the donation ora
Police vehicle. This can be perceived as a bad relationship.
Pastor Dave Briley, 3931 Tyler, stated that he lives next to this store, and believes that Jeff Bahe will do the
best he can. He stated that if the business complies with the current ordinance, there is no choice even
though the neighbors may not like it; but this may require more poHcing.
Bob Buboltz, 4311 5tn Street, stated that Williams should abstain from voting on this, because his name is on
this license.
Johnson again indicated that the use of the business has not changed. There are three types of food service:
convenience, limited, or full service. This wouM be convenience or limited, based on square footage.
Nawrocki again questioned the parking requirements. Ericson asked how many parking spots are available.
Williams stated there have been 50 spaces added since the original approval. Johnson listed the three areas
of parking for this site.
Williams stated there is more than adequate parking and parking should not be an issue, but he could tear
down the Dr. Good building and add parking. The store sells 3.2 beer now. He does not drink. William
could not understand the problem, just because the business did something good for the city. He referred to
Deb Johnson's comment following the election, which the County Attorney has confirmed he did nothing
wrong. Williams referred to opposition from several current Councilmembers when the business was
originally proposed. Williams indicated he would abstain from the vote. He stated that this should be a non-
issue.
Bahe again indicated that he was the one who applied for the Hcense, runs the day-to-day business, and has
done everything required to receive this license. Wyckoff stated that she was uncomfortable with the timing
of the application.
City Council Minutes
August 11, 2003
Page 8 of I 1
Nawrocki denied his opposition to this station, just opposition to expanding along Reservoir Boulevard and
taking residential space. The previous building owner had wished to expand which he did not support
because of the affect on residential homes. Nawrocki felt this was an expansion of the current use and
parking needs will change.
Ericson stated that one of the higher standards expected is that we need to depersonalize this situation,
sometimes we make the rules and sometimes we apply our own rules, such as this. We need to be objective
and see if the application qualifies, and if needed, we may revisit the ordinance. The decision tonight is
black and white. If the City Planner and City Attorney state that this meets our ordinance and the standards
that we evaluate permits on, it must be approved. If we do not, we run the risk of being challenged on the
decision.
Williams stated that Auto World was likely the only business in Columbia Heights that asked for no
assistance from the City during development. Fehst indicated the only other business that did not request
financial assistance was Washburn McReavy.
Ericson again referred to the higher standards elected officials are hem to, and respectfully requested that
Councilmember Nawrocki refrain from making comments under his breath, but rather make them into the
microphone. Nawrocki stated that all Councilmembers should do the same.
Hoefi stated that the background check done by the Police Department was routine. At the time the original
station was built, all required parking was met, and no additional parking is required for On Sale of 3.2
beer. Hoeft recommended that Councilmember Williams abstain from the vote, as he has a financial interest
in this business. Hoeft recommended approval of the Auto World request for a 3.2 beer license.
John Hunter, 1009 42 ~ Avenue, indicated a double standard could not be applied, as civic organizations
are recognized for their donations, such as the recreation party wagon. The City should help businesses, but
step in if they do something wrong. Hunter stated this type of controversy might deter other businesses from
wanting to come to our community. Nawrocki indicated that civic organizations do not require name
recognition on their donations, as Auto World has, which qualifies it as advertising.
Motion by Ericson, second by Kelzenberg, to approve the items as listed on the business license agenda for
August 11, 2003 as presented.
Amendment to the Motion by Nawrocki to remove the item requesting a 3.2 license from the list. On the
grounds it may jeopardize the other items from being approved.
Ericson asked Nawrocki to state the grounds referred to. Nawrocki again asked how many more parking
spaces are required. Hoeft stated that no more parking spaces were required. Hoeft repeated his
recommendation to approve the license.
Without a second the amendment to the motion was not considered.
Motion by Nawrocki to divide the question. As no second was received, the motion was not considered.
Wyckoff stated she would vote to approve, but will ask the Police Chief to monitor and check the details of
the ordinance. Hoeft stated that the Police Department should be asked to give this business the same
scrutiny they give any other 3.2 beer license holder.
Upon vote: Kelzenberg, aye; Williams, abstain; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 3 ayes -1 nay -
City Council Minutes
August 11, 2003
Page 9 of 11
1 abstention. Motion carried.
Deb Johnson indicated that she to would have voted affirmative, as all requirements for the license were
met.
PUBLIC HEARINGS
Wyckoff indicated that Public Hearings A - H would be closed in that the properties were either brought
into compliance or sold.
A)
Public Heanng called for Revocation/Suspension of Rental Housing License at 1133 45th Ave.
Mayor Wyckoff closed the Public Hearing for 1133 45t~ Avenue N.E. in that the property complies with the
Residential Maintenance Code.
B)
Public Hearmg called for Revocation/Suspension of Rental Housing License at 1222-1224 45 ½ Ave.
Mayor Wyckoff closed the Public Hearing for 1222-1224 45-1/2 Avenue N.E. in that the property complies
with the Residential Maintenance Code.
c)
Public Hearing called for Revocation/Suspension of Rental Housing License at 3849 Edgemoor Place
Mayor Wyckoff closed the Public Hearing for 3849 Edgemoor Place N.E. in that the property complies with
the Residential Maintenance Code.
D)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4500 Tyler St.
Mayor Wyckoff closed the Public Hearing for 4500 Tyler Street N.E. in that the property complies with the
Residential Maintenance Code.
E)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4916 Tyler St.
Mayor Wyckoff closed the Public Hearing for 4916 Tyler Street N.E. in that the property complies with the
Residential Maintenance Code.
F)
Public Hearing called for Revocation/Suspension of Rental Housing License at 1206-1208 Circle
Terrace Blvd.
Mayor Wyckoff closed the Public Heating for 1206-1208 Circle Terrace Blvd in that the owner has sold the
building.
Public Hearing called for Revocation/Suspension of Rental Housing License at 1241-1243 Circle
Terrace Blvd
Mayor Wyckoffclosed the Public Hearing for 1241 - 1243 Circle Terrace Boulevard in that the owner has
paid the license fees and submitted a rental license application and scheduled an inspection.
H)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4040-4042 Cleveland St.
Mayor Wyckoff closed the Public Hearing for 4040 - 4042 Cleveland Street in that the owner has sold the
building.
ITEMS FOR CONSIDERATION
Other Business
1) Approve proposed Comprehensive Plan amendment for the Kmart redevelopment site.
Tim Johnson, City Planner, indicated this request is to amend the Comprehensive Plan with consideration
of the Kmart site. The advisory committee has recommended a mixed use zoning combination. A draft
redevelopment plan has been given to the Planning and Zoning Commission and they recommend approval
to the City Council and Metropolitan Council. This site is 21 acres, currently commercial, but recommended
for a mixed use concept as a transit oriented district. This allows for commercial and housing uses and is
City Council Minutes
August 11, 2003
Page 10 of 11
consistent with the goals of the Comprehensive Plan. If the project were to not move forward, this would not
affect what is currently in this area. Johnson stated these are floating districts and can be designated to
each parcel, depending on their fit. The NEI site is also zoned as transit oriented.
Wyckoff stated that this is the first step to get this redevelopment off the ground. Nawrocki asked the
definition of transit oriented. Johnson gave examples and stated this area applies as it abuts Central
Avenue. Nawrocki asked if there would be any transit stations. Streeter stated currently there is bus service,
but no plans at this time. More information will be available at the September 4 work session. Nawrocki
referred to tax breaks for property on a bus line and suggested contacting Anoka County. Streeter will
contact them. Nawrocki asked if this action was premature. Streeter indicated this is to keep the project on
schedule and is also appropriate zoning for the present usage.
Motion by Ericson, second by Kelzenberg, to approve the City Comprehensive Plan amendment from
Commercial to Transit-Oriented Mixed-Use Development, as the amendment is consistent with the City
Comprehensive Plan goals and objectives, subject to Metropolitan Council review. Upon vote: All ayes.
Motion carried.
ADMINISTRATIVE REPORTS
Report of the City Manager - none
Report of the City Attomey- none
CITIZENS FORUM
George Linngren, 12000 3rd Street, Blaine and Columbia Heights Public Works employee, responded to a
comment at the last City Council meeting that Public Works employees were observed working only five or
six hours a day. He requested that correct facts be obtained before making such statements, as this gives
residents a bad perception of City employees. Workers could be doing another job on the way back to the
shop for break or doing another job before returning from break. There are many things that needing fvcing
that should have been approved for repair long ago. Workers looking into holes are doing so as a safety
issue. Linngren referred to looking at Public Works to save money, but stated there are no complaints when
workers must plow snow from roads for twelve hours a day. He indicated he has not received a response to
the requested cost effective suggestions he submitted. The department has 22 employees and four
supervisors.
Nawrocki indicated that he requested a response be given to staff that submitted suggestions. He only
passed along a report from residents about time on and off the job. Nawrocki indicated improvements to the
City during his 35 years on the Council. To reduce overtime, he suggested contracting out snowplowing
duties. Linngren indicated that he is tired of the attitude that Public Works employees don't do anything,
and hearing it reported on live TV instead of asking the foreman for correct information.
Ericson indicated her sorrow that any member of the Public Works Department felt they are not
appreciated, as she knows how hard they work. If there are concerns or an incident, it should be reported to
the Department Head or City Manager.
Williams stated that he received calls on the negative comments made and agreed with Councilmember
Ericson's sentiment. He also referred to comments at the National Night Out event that Councilmember
Nawrocki is very hard on the City Manager. Williams asked that any such issues be discussed at a work
session.
Wyckoff stated regret for not responding to employees, but with the budget now under consideration
employees may see these changes. We must promote and protect our staff, and give more compliments than
complaints.
City Council Minutes
August 11, 2003
Page 11 ofll
Nawrocki stated his opinion that for the salary package City Manager receives, he is capable of doing
more. We basically have good people working for the City, but not sure from a management standpoint that
we utilize personnel as we should.
Streeter requested Council hoM a joint work session on Thursday, September 4, 2003 beginning at 7:00
p.m,. with the EDA and Planning and Zoning Commissio, to discuss redevelopment recommendations for
the Kmart area. Council will receive a technical memorandum around August 20th to allow them
preparation time prior to September.
Wyckoff asked if that would be the only work session held that week. Fehst indicated it would.
Nawrocki indicated that the HRA meeting scheduled for next week should be held at the high-rise and not
the City Hall conference room, as it deals with the management services contract and possible rent
increases.
Ericson stated that as Chairperson of the HIM, felt it most beneficial to discuss the contracts as a body with
representatives of the groups present. Nawrocki referred to openness in government. Ericson stated that the
meeting wouM be open to the public.
Kevin Hansen, Public Works Director, indicated that staff takes pride in their job, which precipitates their
coming to the meeting, and stated he is also proud of what they do. Nawrocla' stated that we do a good job,
but we need to do better. Ericson stated that we would do better by keeping employees that do a good job.
John Hunter complimented Mr. Linngren and other employees. He referred to his contribution to building
the gateway monument. Hunter suggested reminder lights for the Council table to show predeterrnined time
limits for discussion. Council should decide if every item should be bid or decided on an individual basis.
COUNCIL CORNER - none
ADJOURNMENT
Mayor Wyckoff adjoumed the meting at 9:42 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 5, 2003
The meeting was called to order by Chair, Barbara Miller at 7:15 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Catherine Vesley, and Becky Loader.
Board members, David Holmgren, and Councilmember Julienne Wyckoff were not in attendance.
It was moved, seconded, and passed to approve the minutes of the July 1, 2003, Board meeting as mailed.
Bill list dated 7/28/03 was reviewed.
Bill list dated 8/11/03 was reviewed.
The accounting was reviewed.
It was moved, seconded, and passed that they be paid.
It was moved, seconded, and passed that they also be paid.
Old Business:
Becky met with the City Manager and Finance Director to go over the 2004 proposed library budget on
July 31. They made some changes and the document was corrected and submitted the same day to
finance. The document submitted preserves programs and hours. The proposed levy explanation
document was reviewed with the Board. The Proposed 2004 budget will be given to the City Council at
their August 11 meeting. The date for the joint City Council Library Board budget meeting is still not set;
the proposed dates are Oct. 6 or 7. The Board will be supplied with the appropriate date information as
soon as possible.
Staff has evaluated eight copiers over the past several weeks. The final demo model is currently in the
building. The copiers will be ranked and cost comparisons completed before a decision is made. At the
current time purchase seems better than lease options for our in-house copy needs.
3. Everything is in place for the Columbia Heights staff to participate in the Anoka County Library Staff day
on August 22. The library will be closed that day, and book drop is being covered.
4. Policy manual review has been completed and Barbara Miller signed the necessary updated documents.
The article on Intemet filtering software was reviewed. The Courts have upheld the Child Intemet
Protection Act (CIPA), which will require that libraries install filters on all computers accessing the
Internet. The deadline for compliance is June 2004. Staff is working on updating the Tech Plan, which is
required by the State. The submitted plan, which will be due in January or February, will have to address
this issue.
6. The report submitted by Marsha Tubbs about the Jamboree Parade was reviewed.
7. The report about the visit to the Library by the Lomianki group prepared by Marsha Tubbs was also
reviewed.
New Business:
1. Thank you letter to Joanna Plante for her recent donation to the library was reviewed.
2. The Anoka County Library 2002 annual report was reviewed.
New cable broadcast equipment has been installed at the library. Cable equipment throughout the City
was updated to maintain the integrity of the system. Jeanine will participate in training on the new
equipment August 19.
The date for volunteer recognition reception has been set for August 27. The program will begin at 10:30
a.m. with punch and cookies being served at 11:00. Catherine Vesley and Patricia Sowada have
volunteered to be present for the distribution of awards.
5. The American Girl program is scheduled for August 13. This year the theme is Kit's Garden Party. The
invitation sent to participants was shared with the Board. 42 young people have registered to participate.
The Board reviewed the circulation report compiled by Dennis Shanely. This report includes circulation
statistics from 1998 to 2003 for all Anoka County Library branches and includes statistics for Columbia
Heights.
7. It was moved, seconded, and passed to transfer $500.00 from line item 2183: Audio Cassettes to line item
2185: Compact Discs.
8. There was a discussion about the building improvement to the 40th Avenue property adjacent to the empty
lot on the Southeast comer of 40th and Jackson.
Community Development Director, Bob Streetar, will be approaching the City Council sometime soon
concerning three sites that have been chosen as priorities. These include the K-Mart area, Mady's, and
the Stinson Blvd. development, which includes the Little Chief center and the Chief Theater site. The
Board discussed what facilities might be included in these developments.
10. Pat Sowada asked what volunteer positions there might be available for adults at the Library. She was
referred to Mary Kloss for information about the Adopt-A-Shelf program.
There being no further business the meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
CHARTER COMMISSION DINNER MEETING
MINUTES
THURSDAY, JULY 17,2003
HF_SS
7 P.M.
MURZYN HALL
-NOT ....
CALL TO ORDER
The meeting was called to order at 7:05 P.M. by President Ted Landwehr.
ROLL CALL
Members present: Bill Antzaras, John Banyard, Charles Christopherson, Mike Hartel, Nancy King, Ted
Landwehr, Brian Scott, Joe Sturdevant, TedYehle
Members absent and excused: Mel Collova
Members absent and unexcused: Bob Buboltz, Clara Schmidt
Also present: Council Liaison, Bobby Williams; City Attorney, Jim Hoeft
NOTE: The Charter Commission currently has twelve members and three vacancies.
APPROVAL OF MINUTES
Motion by Mike Hartel, seconded by Ted Yehle, to approve the minutes of the April 24, 2003, as presented.
Motion passed unanimously. President Landwehr thanked Commissioner Sturdevant for taking the minutes
of the April meeting in Carole's absence.
CORRESPONDENCE
President Landwehr advised the commission that the following correspondence has been sent or received
since our last meeting in April:
· Letter dated May 9, 2003, to the Chief Judge regarding Brian Scott's application to the
Charter Commission.
· Order form Chief Judge appointment Brian Scott.
· Letter dated May 23, 2003, to the Chief Judge regarding Commissioner Tom Ramdell's
wish not to be reappointed as a member of the Charter Commission.
· Letter dated May 27, 2003, to Brian Scott welcoming him to the Charter Commission.
· Letter dated May 28, 2003, to the Chief Judge with signed oath of Brian Scott.
· Letter dated May 28, 2003, to the Chief Judge regarding Commissioner Schmidt's wish
to be reappointed as a member of the Charter Commission
· Letter dated May 28, 2003, to the Chief Judge regarding Commissioner Fowler's wish
not to be reappointed as a member of the Charter Commission
STATUS OF MEMBERSHIP
Ted Yehle and Brian Scott were officially introduced and welcomed to the Charter Commission by President
Landwehr.
President Landwehr indicated the Charter Commission currently has three openings at this time, and when
his second term expires in August, there will be four openings.
President Landwehr stated that our current vacancies have been advertised on the city's website and local
cable station. There will be an article in the next city newsletter, as well as articles in the local newspapers.
Members were encouraged to tell other citizens about the vacancy and how to apply. The Recording
Secretary passed around commission application forms to members, so if members knew someone interested
personally, they could just give them the application. Commission applications are available on the city's
website and also in Administration.
OLD BUSINESS
Discussion of Charter Changes
Several suggested changes to the City Charter were made at the last Charter Commission meeting.
July 17, 2003
Page 1
The following change was reviewed for Chapter 2, Section 7:
Chapter 2, Section 7, Elective Offices.
The council shall be composed of a mayor and four council members who shall be qualified electors, and
who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a
term of four years and until their successors are elected and qualified., ..... + +~'~* 12 ........ ~ -~"'~'~
1995 :ha!! expire cn +~ "-'+ ,,~.a.., :. T ....... ] oho ~ .... "~- t ~e Mayor shall se~e for a tern of~o
years ~d until a successor is elected and qualified. ~e co~cil shall be judge of the election of the mayor
and council members.
The City Attorney's opinion was that the crossed offwording serves no function anymore, and leaving it in
would only be for historical reasons. He considered this a housekeeping matter.
Motion by Commissioner Sturdevant, seconded by Commisioner Christopherson to approve the above
wording as a first reading at the commission level. Motion passed unanimously.
The following change was reviewed for Chapter 2, Section 16, which was modified by the City Attorney
since the last commission meeting:
Chapter 2, Section 16, COUNCIL MEETINGS.
At the time of the first regularly scheduled council meeting in January following a regular municipal
election, the council shall meet at the usual place and time for the holding of council meetings. At-this-time
such membership on ~e first Monday in Janua~ following that regul~ m~icipal election. ~erea~er the
co, oil shall meet a such times as may be prescribed by ordinate or resolution, except ~at ~ey shall meet
not less th~ once each month. ~e mayor, or any ~o members of ~e co,oil, or the ci~ manager, may
call special meetings of the co~cil upon at least t~ee (3) days notice to each member of the council. Such
notice shall be posted and shall be delivered personally to each member or shall be le~ with some
responsible person at ~e member's usual place of residence. ~e mayor, any ~o members of~e co,oil,
or the ci~ manager, may call special emergency meetings of~e co,oil. ~e Co~cil shall m~e good
efforts to provide notice of ~e meeting. Posted or published notice of any such emergency meethg shall
not be required. ~ emergency meeting shall be defined as a special meeting called because of
circumst~ces that, in the judgment of the mayor, any ~o council members, or the ci~ manager, require
immediate consideration. All meetings of~e council shall be public, ~d ~y citizen shall have access to
the minutes and records thereof at all reasonable times.
The City Attorney stated that under state statutes, new members actually assume their duties on the
council as of the first Monday of January (before our first regular council meeting). He again considers
this a housekeeping matter.
Motion by Commissioner Hartel, seconded by Christopherson, to approve the above wording as a first
reading at the commission level. Motion passed unanimously.
July 17, 2003
Page 2
The following change was reviewed for Chapter 9, Section 89:
Chapter 9, Section 89, Payment of Award.
Whenever an award of damages shall be confirmed in any proceeding for the taking of property under this
chapter, or whenever the court shall render final judgment in any appeal from any such award, and the time
for abandoning such proceedings by the city shall have expired, the city shall be bound to and shall, within
sixty days of such final determination, pay the amount of the award with interest thereon at the current
judgment rate set by State Statute ..... v ....... v.~. ~"~ from the date of the confirmation of the award or
judgment of the court, as the case may be; and if not so paid, judgment therefore may be had against the city.
The City Attorney's opinion was not to put a specific percentage amount in this section.
Motion by Commissioner Yehle, seconded by Hartel, to approve the above wording as a first reading at the
commission level. Motion passed unanimously.
Discussion of Possible Charter Changes
Possible charter changes to Chapter 2, Section 15; Chapter 5, Section 36; Chapter 7, Section 72; Chapter 12,
Section 108 were then discussed.
Regarding Chapter 2, Section 15, it was questioned whether this section should stay in the charter or not. If
it should stay, it was questioned whether the word "security" of the council should be "secretary". This
section currently reads:
Chapter 2, Section 15, Official Bonds.
The city manager, the city clerk, and such other officers of the city as may be provided for by ordinance,
shall each before entering upon the duties of their respective offices, give bond to the city in such sum as
may be fixed by the council as an additional security for the faithful performance of their respective official
duties and the safekeeping of the public funds. Such bonds shall be approved by the city council and shall
be endorsed by at least three members of the council as having been so approved. They shall be filed with
the security of the council. The provisions of the laws of the state relating to official bonds, not inconsistent
with this charter, shall be complied with. The first city manager under this charter shall give bond in the
sum of Five Thousand Dollars, but the council may increase this requirement at any time.
According to a discussion that President Landwehr had with the City Manager, he felt that a state statute
superceded this provision. The City Attorney's opinion was that there is no need for it.
Commissioner Sturdevant asked that the City Attomey investigate this section to see if it is necessary.
Regarding Chapter 5, Section 36, it was questioned whether there is a need for a $400 limit for legal advice,
copying, printing, and notaries' fees. It was also questioned who pays this $400--the committee or the city?
This section currently reads (with the crossed off wording as being a proposed amendment):
Chapter 5, Section 36, Expenditures by Petitioner. No member of any initiative, referendum, or recall
committee, no circulator of a signature paper, and no signor of any such paper, or any other person, shall
accept or offer any reward, pecuniary or otherwise for services rendered in connection with the circulation
........... , ........ , ,,,-v.,--~,, v ........ ~, ................. committee mem er, at their sole
discretion and at no charge to said committee member, may utilize the services of the city attorney so as to
assure that the proposed ordinance is consistent as to form and structure with other similar ordinances
enacted by the city council. Any violation of the provisions &this section shall constitute a misdemeanor.
In a discussion President Landwehr had with the City Manager, he did not know why this was in
the charter. He felt it encouraged referendums by giving monies to groups that want to push for one, but
July 17, 2003
Page 3
prohibits someone from spending more than $500.
The City Attorney explained that in a past petition situation, he was asked to review the forms to make
sure they were correct and to keep track of his time he spent doing this. If he would have used $400 of
his time, the city would have stopped the use of his time to the citizens involved. Then the citizens
would have had to hire someone else.
It was questioned what was changed in this section of the charter in 1997. It was questioned whether it
was the amount or something else that was changed. A review of past charters would review exactly
what was changed.
The City Attorney felt that it should be clarified whose time and monies would be spent; should the city
attorney be available to the committee; and how much of the city attorney's time is the city and Charter
Commission comfortable with? He stated that any citizen group could be considered a referendum/
recall committee.
Commissioner Yehle wanted to know if it should stop at legal advice. It is not clear who is providing
the legal advice. Commissioner Sturdevant stated this problem has not come up for a long time. It is
not clear if there are limits of the city attorney's time to provide legal advice. It would not preclude the
committee from going out and hiring their own attorney and spending as much money as they want to.
Some commissioners felt the time should be limited, and that section could be misconstrued if we
deleted some language. The City Attorney stated that the misdemeanor is not enforceable, and felt the
amount of time the city attorney can be used should be limited. President Landwehr thought the crossed
out wording was confusing if left in and there was no need for it.
Motion by President Landwehr, seconded by Commissioner Hartel, to approve the above wording as a first
reading at the commission level. Motion passed unanimously.
Regarding Chapter 7, Section 72, it was questioned whether the bolded words below in the first
paragraph of this section should be replaced with the words "within the geographical limits determined
by the discretion of the council".
Chapter 7, Section 72, Bonded Debt and Debt Limit.
Bonds may be issued by four-fifths vote of the council without the previous approval of the voters of the said
city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction;
for new equipment; for all improvements of a lasting character; for the purchase or construction of public
waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for
the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by
purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or
any other public convenience fi.om which a revenue is or may be derived; for the creation or maintenance of a
permanent improvement fund; for the purchase or erection of needful public buildings; for establishing and
maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance
of hospitals, schools, libraries, museums, art galleries and cemeteries; for the construction of sewers,
subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing,
controlling or bridging streams and other waterways within the corporate limits and constructing and
repairing roads and bridges within two miles of the corporate limits thereof; for the purpose of refunding
outstanding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be
authorized by the laws of the State of Minnesota; the right of the city to issue bonds under the authority of
any law heretofore and this section of the city's charter shall not be construed to limit the passed and adopted
by the State of Minnesota, but no bonds shall ever be issued to pay current expenses or to refund emergency
debt certificates. The total bonded indebtedness of the city shall never exceed ten percent of the last assessed
July 17, 2003
Page 4
valuation of the taxable property therein, including monies and credits, but in computing the total bonded
indebtedness, emergency debt certificates and certificates of indebtedness shall not be included in or counted
as part of the such bonded indebtedness, if (1) held in a sinking fund maintained by the city, (2) issued for the
acquisition of equipment; purchase, construction, maintenance, extension, enlargements or improvement of
street railways, telegraph or telephone lines, water, lighting, heating and power plants, or either of them, or
any other public convenience, from which revenue is or may be derived, owned and operated by the city, or
the acquisition of property needed in connection therewith; or for the construction of sewers, public drainage
ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improvements, to
the extent that they are payable from the proceeds of assessments levied upon the property specially
benefitted by such ditches or improvements, or (3) for the purpose of anticipating the collection of general
taxes for the year in which issued. In no case shall bonds be issued to mn for more than thirty years. The
purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from
such bonds shall not be diverted to any other purpose.
In a discussion with the City Manager, the President stated he thought this section of the charter might be
superceded by state statutes.
The City Attorney stated he could come back with more information on this section if it is still needed in the
charter.
It was suggested that in Chapter 12, Section 108, that there was some obsolete wording that should be
replaced with more current, modem wording as stated below:
Chapter 12, Section 108, Official Publications.
The council shall regulate by ordinance the manner in which official publicity shall be given to the holding of
elections, to ordinances, resolutions, initiative, referendum, and recall petitions, to requests for bids upon
contemplated purchases and contracts, and to all other matters whatsoever which require publication either by
the terms of this charter or by the constitution and laws of Minnesota. It shall annually designate a
newspaper of general circulation in the city as the official paper in which shall be published such measures
and matters as are by the constitution and laws of this state required to be so published, and such other
matters as the council may deem it wise to have published in this matter, or in lieu thereof it may establish a
municipal publication, which shall then be the official newspaper. The council may in its discretion provide
for the publication of the annual budget, ordinances, resolutions, initiative, referendum, and recall petitions,
election notices, and such other measures and matters as it may deem wise by the posting of~
"~ .... and electronically displayed via the city's website and for such period of time as the council may
direct in each case. If the latter method of publication is adopted, the council may provide that it shall be in
lieu of other methods of publication or in addition thereto at its option. Wherever in this charter there is a
requirement of the publication of any measure or matter, it shall be understood that the city council may
designate the manner of such publication, subject to the options permitted by this section; but nothing herein
contained shall be construed as authorizing or as attempting to authorize any violation of the constitution or
the statutes of the state in any matter which is of state concern or which is exclusively under state control.
In a discussion with the City Manager, the President stated he felt the suggested changes were fine. The City
Attorney felt this was a housekeeping matter.
Motion by Commissioner Christopherson, seconded by Commissioner Hartel, to approve the above wording
as a first reading at the commission level. Motion passed unanimously.
July 17, 2003
Page 5
NEW BUSINESS
RecoRnition of OutRoinR Charter Commission Members
President Landwehr stated that Commissioners Ramsdell and Fowler were recently recognized at the city
council meeting for their years of past service. He also stated that he will conclude his two terms of office in
August, and cannot be reappointed at this time. President Landwehr's recognition of service at a city council
meeting will take place sometime in August.
Other Topics of Discussion
Commissioner Antzaras presented the President with a letter from Commissioner Collova who could not be
present this evening. Mr. Collova wanted a change made to Chapter 3, Section 26, Investigation of City
Affairs. He feels that some city supervisors are not following this because employees have been disciplined
for talking to council members. The Recording Secretary passed out copies of this particular section of the
charter to members present.
The City Attorney stated that without talking with Commissioner Collova, he did not know how this section
of the charter is applicable to this situation and what he is trying to get at.
NEXT MEETING DATE
The next regularly scheduled meeting will be Thursday, October 16, 2003, at 7 p.m. at Murzyn Hall.
ADJOURNMENT
Motion by Commissioner Antzaras, seconded by Commissioner Yehle, to adjourn the meeting at 8:05 p.m.
Respectfully submitted,
Carole J. Blowers
Recording Secretary
July 17, 2003
Page 6
THESE 'MINUTES HAV
NOT BEEN APPROVED
City of Columbia Heights
Park and Recreation Commission
June 23, 2003
The meeting was called to order by Eileen Evans at 6:30 p.m.
ROLL CALL
Members present:
Eileen Evans; Tom Greenhalgh; Matthew Henry; Bruce
Kelzenberg; Gary Mayer; David Payne; Keith Windschitl,
Recreation Director; Kevin Hansen, Public Works
Director/City Engineer
Members absent:
Jerry Foss; Bill Peterson
Also present:
Mike Horn; Doug Bryant; Rosemary Branzese; Mr. & Mrs.
Marvin Sowada; members representing the Columbia
Heights Class of 1990
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Mayer; second by Payne. All ayes, motion carried.
PRESENTATIONS
THREE RIVERS PARK DISTRICT PRESENTATION
Mike Horn, Project Manager and Landscape Architect, gave a presentation on behalf of
the Three Rivers Park District, formally Hennepin Parks. Three Rivers Park District
purchased the Salvation Army Camp in September 2001. The Park District, with support
of Metropolitan Council and local communities, designed the site as a Special Recreation
Feature to be developed as open space and interpretive education facilities and programs.
The intent for the purchased land, Silver Wood, is to have an art center, learning center
and potential garden. The art center will be the focal point of the facility. The main
entrance of the park would be relocated to the signaled crossing on Silver Lake Rd. A
buffer of woods would be kept on the north end of the park, possibly putting in a trail at
that location. Superintendent for Three Rivers Park District, Doug Bryant, stated that
they would like to acquire the Silver Lake Beach, currently owned by the City of
Columbia Heights. Their intent for that piece of land would be to turn it into primary
preservation and open space, possibly putting in trails, picnic areas and a fishing pier. He
also stated that a swimming beach would not be maintained because the guidelines of a
Special Recreation Feature would not allow a swimming beach because Long Lake Park
already has one. Commission Chairperson, Eileen Evans, asked the duration of the
Salvation Army operating the camp. The Salvation Army Camp will be in operation
through September or October 2004. Public Works Director/City Engineer, Kevin
Hansen, asked what is included in the first phase of development. Doug Bryant indicated
PAGE TWO
that he is unable to speculate at this time. If the approval for the first phase comes by
2004, the earliest they could see any land changes would be 2005. Kevin Hansen asked if
there is taxing authority in all seven metro counties. It only applies to suburban
Hennepin County (St. Anthony). Council Member, Bruce Kelzenberg asked if a fee
would be charged. Monday through Thursday there will be no fee charged. Friday
through Sunday there will be a $4 daily charge. Yearly passes may also be purchased.
These charges will help offset operating costs. Vehicle entrance will be restricted to
vehicles with passes. Silver Wood is projected to serve 3 to 5 communities. Rosemary
Franzese, Saint Anthony Park District Commissioner, stated that she was very excited
about the project and that she enjoyed being on the master planning group with
Recreation Director, Keith Windschitl.
LETTERS AND REQUESTS
REQUEST REDUCED RENTAL RATE FOR THE CLASS OF 1990
Recreation Director, Keith Windschitl, informed the Commission of the request for
reduced rental rates for Friday, August 8, 2003 for the Columbia Heights Class of 1990,
which will be holding a benefit for a classmate, Gina Novalany, suffering from terminal
sarcoma cancer. He indicated that the hall was rented previously for this date but had
cancelled and had requested their down payment be refunded if re-rented. Gary Mayer
motioned for the rental rates to be completely waived but was met with opposition and it
was stated that the Commission should continue to maintain the current policy. Motion
by Payne, second by Greenhalgh to reduce the rental rate to $40 entry fee and $15/hour
and to refund the $500 down payment to the previous renter. Upon vote: ayes, Evans,
Greenhalgh, Henry, Payne: oppose, Mayer. Motion carried.
COLUMBIA HEIGHTS WOMEN OF TODAY $150 DONATION
Recreation Director, Keith Windschitl, informed the Commission members that the
Women of Today donated $150 to JPM for using the facility. This money will be put
into JPM Revenue.
OLD BUSINESS
"CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR JPM
Recreation Director, Keith Windschitl, discussed with the Commission the new "Conceal
and Carry Law". Commission Chairperson, Eileen Evans noted that signs would have to
be put up at each entrance along with having a vocal recording to uphold the current law.
Commission Member, Tom Greenhalgh stated that the Mall of America does not comply
with the current law due to the fact that all though signs are posted, there are no vocal
recordings to let their customers know they are not allowed to possess a concealed
weapon. Commission Member, Matthew Henry, stated that the Metrodome has signs
PAGE THREE
posted and it is announced repeatedly as people enter the building. Keith Windschitl
noted that signs could only be posted during private rentals, and we would have to add
the language to the lease agreement. Motion by Greenhalgh, second by Mayer to not
pursue this Conceal and Carry Law until the law changes and becomes friendlier to work
with. All ayes, motion carried.
LOCAL DNR GRANT APPLICATIONS
Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the
Public Works Department did not receive the grant from the DNR. Questions that will
need to be looked at in the future are: The type of projects that money is being asked for
and is there something that we're doing wrong? Kevin Hansen stated that he would have
a list of who received the grant and what it was used for on the next agenda.
NEW BUSINESS
SCREENING FENCE FOR RAMSDELL PARK
Mr. & Mrs. Marvin Sowada who reside at 4990 Johnson St. NE, Columbia Heights,
adjacent to Ramsdell Park on the Northeast corner, were present to discuss the possibility
of having a screen fence put up. Commission Chairperson, Eileen Evans, asked why they
were requesting fencing. The residents main concern is the noise level and things that go
on around the swimming pool area. Eileen Evans pointed out the chain link fence that
separates the property from Ramsdell Park. The residents pointed out that the fence
around the pool is not high enough to block out the noise. They also questioned why this
issue was not on the previous agenda. Public Works Director/City Engineer, Kevin
Hansen, indicated that it was delayed due to staff researching this matter. Pictures were
passed around of the resident's property and Ramsdell property, which showed that a
fence would be ineffective due to the grade of the hill. Eileen Evans questioned if adding
more trees would help the situation. Kevin Hansen pointed out that a solid wall fence has
a likelihood of graffiti. Natural materials (trees, tall grown shrubs) would be more
beneficial. He asked Commission Members to recognize that there is no money budgeted
in 2003 or 2004 for planting of this sort. Money for planting new trees to be used as a
wall would not be able to come out of the General Parks fund. It would have to come
from Parks Capital fund, half this year and half next year. Council Member, Bruce
Kelzenberg, indicated that Council Member, Bobby Williams, has indicated he would
donate money to replace the tree that was cut down and maybe this could be used.
Motion by Henry, second by Greenhalgh to recommend to the City Council to consider
placing natural screening, such as Ornamental trees, Coniferous trees, shrubs, or a
combination there of, along the north side of Ramsdell Park wading pool, dependent on
allocating sufficient funds. All ayes, motion carded.
PAGE FOUR
MINNESOTA FEDERALS REQUEST TO USE HUSET PARK
Recreation Director, Keith Windschitl, stated that the Minnesota Federals, an adult semi-
pro football team, have requested to use Huset Park to host two football games. They
would like to charge admission and have the Lion's Club serve beer. There will be two
large receptions at JPM, which would impose a parking issue. Commission Member,
David Payne, stated that they allegedly mined the field at Columbia Heights High
School. Public Works Director/City Engineer, Kevin Hansen, stated that Huset field is in
poor condition due to wet fields and damage that was done during the Columbia Heights
Jamboree. Motion by Greenhalgh, second by Payne to decline their request to use Huset
Park for both football games. All ayes, motion carried
REPORTS
RECREATION DIRECTOR
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, Kevin Hansen, informed the Commission that
Minnegasco has a grant that is currently available. The grant would need to be used for
park amenities.
COMMISSION MEMBERS
Commission Chairperson, Eileen Evans, inquired about the possibility of selling the land
for development between Shiloh Bethany Church and Silver Lake Beach. Public Works
Director/City Engineer, Kevin Hansen, noted that it is a good idea but there could not be
development without property acquisition and a road to lead into the development.
Eileen Evans questioned who owns the property between Benjamin Street and Stinson.
Kevin Hansen stated that he could find out who owns that property if the Commission so
desires that information. Who owns the property, what it's worth, and how was the land
acquired were questions that would also need to be answered. Recreation Director, Keith
Windschitl, noted that the tax value of Silver Lake Beach is $348,100 and the tax value of
Silver Lake Boat Landing is $210,800. Motion by Greenhalgh, second by Henry to table
the discussion until the Public Works Director/City Engineer, Kevin Hansen, is able to
obtain the land information. All ayes, motion carried.
ADJOURNMENT
Meeting adjourned at 7:53 p.m.
Tina Foss, Park and Recreation Commission Secretary
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: August 25, 2003
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: .~ CITY MANAGER' S APPROVAL
ITEM: Establish Work Session Meeting BY: Walt Fehst
Date for Thursday, September 4,
2003
NO: ~, A. 3) DATE: August 20, 2003 DATE:
It is recommended that a joint Work Session meeting with the Economic Development Authority
and the Planning and Zoning Commission to be scheduled for Thursday, September 4, 2003
beginning at 7:00 p.m. in the City Council Chambers.
RECOMMENDED MOTION:
MOTION: Move to establish a joint Work Session meeting with the Economic Development
Authority and the Planning and Zoning Commission to be scheduled for Thursday, September 4,
2003 beginning at 7:00 p.m. in the City Council Chambers.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off August 25, 2003
AGENDA SECTION: ¢ o .~ $ E ~! T ORIGINATING DEPT: CITY MANAGER
ITEM: Budget Work Session Meeting Dates
NO: BY: WILLIAM ELRITE BY:
~-'. ~f~. L~ DATE: August 6, 2003 DATE:
Below are the budget work session meeting dates for the 2004 budget.
Monday, September 29 at 7:00 p.m. Library: Library
Monday, September 29 at 8:00 p.m. City Hall Conference Room: Fire
Monday, September 29 at 9:00 p.m. City Hall Conference Room: Police
Monday, October 20 at 7:00 p.m. City Hall
Monday, October 20 at 9:30 p.m. City Hall
Monday, October 20 at 10:00 p.m. City Hall
Conference Room: Public Works
Conference Room: Administration
Conference Room: General Government
Wednesday, October 22 at 7:00 p.m.
Gauvitte Room: Recreation Park Department
Finance Director not available this date.
Monday, November 3 at 7:00 p.m.
Monday, November 3 at 7:30 p.m.
Monday, November 3 at 8:00 p.m.
Monday, November 3 at 9:00 p.m.
City Hall Conference Room: Community Development
City Hall Conference Room: Finance
City Hall Conference Room: Liquor
City Hall Conference Room: Summary of total budgets.
Monday, November 17 at 7:00 p.m.
Final Budget Work Session. Decide on final cuts, add-
backs, and the final levy.
Monday, December 1 at 7:00 p.m.
City Council Chambers: Final budget meeting with the
public.
RECOMMENDED MOTION: Move to set budget work session meeting dates to review the 2004
budget as stated above.
WE:sms
0308061 COUNClL
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: August 25, 2003
AGENDA SECTION: CONSENT~ ORiGINATING DEPT: CITY MANAGER
NO: ~,~ FINANCE APPROVAL
PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 ~~.. DATE:
SETT~G THE PROPOSED CITY LE~,
APPROV~G THE H~ LEVY, APPROV~G A T~
~TE ~C~ASE, AND EST~LISH~G A
T~ES PAY~LE ~ 2004 .
At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for
the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a
synopsis of the City Manager's budget message. Under the current law it is necessary for the City to
certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by
September 15th. On or before December 29, 2003 the City must certify a final levy to the county
auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed
levy.
In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal
disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting
purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide
tax figure will be available prior to the City's adoption of the final tax levy. As this information is not
currently available, we cannot project what the effect of the proposed tax levy will be on local
property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax
decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to
Anoka County they calculate the area-wide tax along with the local tax to determine the amount of
the tax increase to local residents. This, in mm, is certified back to the City by Anoka County.
The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $137,683.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-35 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed
budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date
for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council chambers,
approving a tax rate increase, and approving the HRA levy of $137,683.
WE:sms
0308141 COUNCIL
Attachments
COUNCIL ACTION:
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and
adopted with appropriations for each of the funds listed below.
Expense
General Fund 8,232,617
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Anoka County CDBG 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Expense Including Interfund Transfers 26,672,514
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:
Revenue
General Fund 8,232,617
Community Development Fund 472,230
Economic Development Fund 222,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Rental Housing 1,016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Revenue Including Interfund Transfers 26,672,514
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money are levied for the current year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
84,965 84,965
4,410,220 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Julienne Wyckoff
Patdcia Muscovitz, Deputy City Clerk
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
EDA RESOLUTION 2003-12
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR
COLUMBIA HEIGHTS (EDA) ADOPTING A BUDGET AND SETTING THE EDA LEVY.
BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of
Columbia Heights, Minnesota as follows:
WHEREAS, the Columbia Heights City Council established the Columbia Heights Economic
Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and
WHEREAS, the City Council has given to the EDA the responsibility for all development and
redevelopment projects and pro,ams; and
WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on its area of
operation for the purposes authorized under State Statues 469.090 to 469.1081, subject to consent by
the City Council.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The EDA adopts and recommends to the City Council for approval a budget of $222,648 for
year 2004.
2. The EDA adopts and recommends to the City Council for approval a levy of $84,965 for year
2004.
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and
Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS ~].(JDAY OF ~2003.
MOTION BY:
SECONDED BY:
ROLL CALL: AYES:
NAYS:
Attest by:
Walter R. Feh~t(,'~xecuti-v~ Director
H:\Resolutions2003~EDA 2003-12 EDA Levy
Don Murzyn Jr., President
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2003-13
AUTHORIZING THE LEVY OF
A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.033, SUBDIVISION 6 AND APPROVAL
OF A BUDGET FOR FISCAL YEAR 2004
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ("EDA Act") the
City of Columbia Heights ("City") created the Columbia Heights Economic Development Authority
(the "EDA"); and
WHEREAS, pursuant to City Resolution 2001-62 and Ordinance No. 1442, the City
Council granted to the EDA all powers and duties of a housing and redevelopment authority under
the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act"), except certain
powers that are allocated to the Housing and Redevelopment Authority in and for the City of
Columbia Heights (the "HRA"); and
WHEREAS, Section 469.033, Subdivision 6, of the I-IRA Act permits the EDA and HRA,
together, to levy and collect a special benefit levy of up to .0144 percent of taxable market value in
the City upon all taxable real property within the City; and
WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0144 percent
of taxable market value in the City; and
WHEREAS, the EDA understands that the HRA does not expect to levy a special benefit
tax for fiscal year 2004; and
WHEREAS, the EDA has before it for its consideration a copy of a budget for its operations
for the fiscal year 2004 and the amount of the levy for collection in 2004 shall be based on this
budget.
NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the Columbia
Heights Economic Development Authority:
1. The budget of $222,648 for the operations of the EDA presented for consideration
by the Board of Commissioners of the EDA is hereby in all respects approved. Such budget
includes the amount the EDA requests (by separate resolution) to be levied by the City under
Minnesota Statutes, Section 460.107, together with the amount to be levied hereunder by the EDA
under Minnesota Statutes, Section 469.133, subdivision 6.
S.~B-236025vl
CL205-3
Staff of the EDA are hereby authorized and directed to file the budget with the City
CITY OF COLUMBIA HEIGHTS
DATE:
AUGUST 21, 2003
TO:
THE HONORABLE MAYOR JULIENNE WYCKOFF
FROM:
CITY COUNCIL MEMBERS
TAMI ERICSON
BRUCE KELZENBERG
BRUCE NAWROCKI
BOBBY WILLIAMS
WILLIAM ELRITE ~.~ ~
FINANCE DIRECTOR
RE:
PROPOSED BUDGET FOR 2004
Based on the work session of August 18, 2003, we have updated and attached the City budget
book for 2004. This, in essence, should replace the booklet that was distributed at the previous
work session. There are a few minor corrections to the book and we have added some new pages
based on the information that was requested at the work session. The table of contents indicates
the pages that were added or changed. Other than that, the book is the same as the one
distributed at the August 18th work session.
One of the questions asked at the work session was what is the average value of a home or
residence in Columbia Heights. Per this request, l asked my secretary to contact Joan Flavin at
Anoka County. Joan indicated that this information was not readily available. She stated that
they could provide us with the information but that there would be a significant charge for it.
The county has adopted a very firm policy of giving out certain basic information and any
additional information cities or individuals may request, they charge a significant fee for the time
to compile and produce the requested information. Therefore, the above information is not
available at the present time. Per Joan, it may be available in the future.
In relationship to the question or concern on the booklet that was distributed being the City
budget book or document, I have reviewed this with the City attorney and his preliminary legal
opinion is that this document does comply with the City Charter. As in past years, more
information will be distributed at the individual budget meetings for discussion and to support
the total budget. This process was arrived at several years ago by the City Council at that time,
who wanted to simplify the overall budget process and create more efficiency. This can be
changed to any type of a process the City Council desires. Currently we are following the
directives we received from past councils. If you would like any additional information on any
aspect of the budget, please feel free to contact me.
WE:sms
0308211 COUNCIL
CITY OF COLUMBIA HEIGHTS
2004 BUDGET
(City Manager Estimates for the Annual Budget)
DISTRIBUTED AUGUST 25, 2003
Ii
Table of Contents
Section A
Section B
Section C
Section D
Section E
Section F
Council Letter
Resolution
Budget Message
Property Tax History
Change in Employee Positions
(Updated Page)
(Updated Page)
Tax Supported Revenue and Expenses (Updated Page)
City Fund Sum
Functional Area Revenue and Expenses
Department Expenses and Narrative
Lilac
Lilac
Goldenrod
Goldenrod
Goldenrod
Green
Salmon
Blue
Section G Buff
CITY COUNCIL LETTER
MEETING OF: Au~gust 25, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 DATE:
SETTING THE PROPOSED CITY LEVY,
APPROVING THE HRA LEVY, APPROVING A TAX
RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY
TAXES PAYABLE IN 2004
At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for
the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a
synopsis of the City Manager's budget message. Under the current law it is necessary for the City to
certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by
September 15~. On or before December 29, 2003 the City' must certify a final levy to the county
auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed
levy.
In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal
disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting
purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide
tax figure will be available prior to the City's adoption of the final tax levy. As this information is not
currently available, we cannot project what the effect of the proposed tax levy will be on local
property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax
decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to
Anoka County they calculate the area-wide tax along with the local tax to determine the amount of
the tax increase to local residents. This, in turn, is certified back to the City by Anoka County.
The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $137,683.
RECOMMENDED MOTION: Move to waive the reading ofResolution 2003-35 there beingample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed
budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date
for property taxes payable in 2004 for December l, 2003 at 7:00 p.m. in the City Council chambers,
approving a tax rate increase, and approving the HRA levy of $137,683.
WE:sms
0308141 COUNCIL
Attachments
COUNCIL ACTION:
RESOLUTION 2003 - 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and
adopted with appropriations for each of the funds listed below.
Expense
General Fund 8.232,617
Community Development Fund 472,230
Economic Development Fund
Parkview Villa North 373,900
Parkview Villa South 197,477
Anoka County CDBG 1,016
HRA Administration 0
State Nd 166,431
Cable Television 233,427
Library 631,271
DARE Project 5,375
Infrastructure 159,871
Capital Improvement 64.000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488.271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Expense Including Interfund Transfers 26,672,514
Section B. The estimated gross revenue to funcl the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:'
Revenue
General Fund 8,232,617
Community Deveiopment Fund 472,230
Economic Development Fund ?~,648
Parkview Villa North 373,900
Parkview Villa South 197,477
Rental Housing 1.016
HRA Administration 0
State Aid 166,431
Cable Television 233,427
Library 631,271
DARE Project 5.375
Infrastructure 159,871
Capital Improvement 64,000
Capital Equipment Replacement Funds 1,026,692
Central Garage Fund 488,271
Liquor 6,836,166
Water Utility Fund 1,756,214
Sewer Utility Fund 1,361,319
Refuse Fund 1,537,967
Storm Sewer Fund 307,164
Data Processing 271,745
Debt Service Fund 2,326,713
Total Revenue Including Interfund Tmnsfem 26,672,514
RESOLUTION 2003- 35
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING
A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004.
Section C. The following proposed sums of money are levied for the currant year, collectable in 2004, upon
the taxable property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Ubrary Levy
Estimated EDA Fund Levy
Total Levy
General Levy Estimated Area-Wide Total Levy
3,891,670 1,037,040 4,928,710
433,585 433,585
84,965 84~965 '
4,410~-20 1,037,040 5,447,260
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2004 in the amount of $137,683.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget mee{ing is scheduled for December 1st at 7:00 P.M. in the City Council
Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 25th day of August 2004.
Offered By:
Secx:~ded By:
Roll Call:
Ayes:
Nays:
Mayor Julienne Wyckoff
Patricia Muscovilz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
2004 BUDGET MESSAGE
This budget document and message have been put together to comply with the City Charter and
state statute requirements for providing budget information and adopting a proposed budget and
a proposed tax levy. Under state statutes the City must adopt a proposed budget and a proposed
tax levy and certify that to the county auditor's office pdor to September 15th. The ,?ity then has
.until December 29th to adopt and Certify a final budget and levy to the county auditor s office. The
final levy can be less than the proposed levy but it cannot be greater than the proposed levy.
Based on this, staff traditionally recommends establishing a proposed levy that is adequate to
cover budgetary needs with the understanding that as the budget process is finalized, the City
Council has the opportunity to reduce the final property tax levy.
This budget message is only intended to touch on the most significant budget items for 2004.
Through the budget process the City Council will meet with Division Heads to review the various
functional areas of the budget and to make important decisions for the final budget to be
presented at the Truth in Taxation headng. For 2004 staff was faced with an immense challenge
as the state was proposing to reduce the City's local government aid by 39.6% for a reduction of
$1,048,796. Although the state legislature and Governor Pawlenty did allow the City to make up
$629,276 of this reduction through a property tax levy increase, the resulting effect still required
tax-supported budgets to be reduced by 4.51% or a reduction of $420,000 from the adopted 2003
budget. Staff has met this challenge as is demonstrated by the proposed budget document,
which maintains essential city functions and services and accomplishes the required budget
reductions. As the budget process continues, the council will be presented with more detailed
information from each functional area as to the ramifications of the budget cuts and the effects on
city services.
The attached budget demonstrates staffs ability to become more efficient and cost-effective in
providing city services. To date, staffing in the City has been reduced by the equivalency of 11
fulltime positions. This has required virtually all staff at all levels to pick up additional duties and
responsibilities and to become more efficient in providing services to residents and fulfilling
normal city functions. Throughout the budget process and during the budget year 2004 staff will
continue to research and evaluate methods to improve efficiency and cost-effectiveness, and
wherever possible, improve the services provided to residents.
On the revenue side of the budget there are only two highlights. First, the amount of money the
City receives in state aid was reduced by 39.6% or $1,048,796. The amount of revenue the City
will receive from the property tax levy increased by 13.1% or $629,276 leaving a net reduction to
revenue of $419,540. In the tax levy calculation the area-wide tax has been estimated at
$1,037,040. After this is deducted from the City levy the amount that will appear on the tax
statement as a city property tax levy will increase by 16.6%. Other revenue line items saw minor
changes with no major effect on the overall budget. Based on this, it is staff's recommendation
that the City Council adopt the proposed budget and proposed levy.
The final item of noteworthiness in relationship to the budget is the enclosed chart showing
property tax history. This chart reflects the property tax history of five properties in Columbia
Heights from 1997 through 2003. These properties are in various locations of the city with
various market values. As you can see from this chart, property taxes in Columbia Heights have
decreased significantly. Even with the proposed increase for 2004, property taxes will still be well
below the level they were at in 1997. When you factor inflation into this formula, this is a
significant accomplishment.
City of Columbia Heights, Minnesota
Property Tax History from 1997 to 2003
On Five Selected Properties
Est Mkt Value 176,'~00 ' ' 17g,400 ' i32,700 1~'~,500 '172,400'
Taxable Value , , 149,400. . 145,000 i14,800 . 163,600 . .170,200
Year ..................
2003'" 1587.93 ' 1513.~g" ~128.58 ..... ~751.27 '"1835.57
2002 1697.96 1622.21 1215.65 1873.16 1962.91
, 2001 .... 1724.55 1648.69 1198.27 1957.54 2146.22
2000 1568.26 1515.30 1071.81 2038.67 2069.82
1999 1619.32 1451.44 1007.19 1652.56 1955.62
t998 i742.06 1547.69 1055.55 1820.10 2110.15
1997 2027.80 1798.04 1169.61 2041.79 2467.61.
Decrease r' '
from 1997 to~"
f 2003 .(439..87) (284.35) (41.03) ..(290.52) (632.04)
% of .
Decrease -22% -16% ..~ -4% -14% -26%
Next/wksess~ax sup/five properties
C-2
City of Columbia Heights, Minnesota
Property Tax History from 1997 to 2003
2003 Estimated Market Value - 172,400
Waste Cty/City
Year Total City School County Other Management Radio MVHC
1997 2,467.61 480.54 1,403.43 456.21 91.34 36.09 0.00 0.00
1998 2,110.15 507.63 1,001.55 456.10 108.78 36.09 0.00 0.00
1999 1,955.62 515.58 810.53 475.23 118.19 36.09 0.00 0.00
2000 2,069.82 530.59 871.33 495.00 136.81 36.09 0.00 0.00
0.00 0.00
[;~'~,.~ 537.75 90.56 36.09 0.00 (233.00)
2003 1,835.57 770.53 539.71 589.18 106.21 36.09 12.85 (219.00)
' ~;~997 to 2003; ' ~ ;(63~--. 04} 289.99 (863r72) 132.97 14.87 0.00 12.85 (219.00)
Change Eom
2001 to 2002 (183.31) 174.18 (102.91) 31.31 (52.89) - - (233.00)
Change net of
2001 115.81 (760.81!
2003 Estimated Market Value - 132,700
Waste Cty/City
Year Total City School County Other Management Radio MVHC
1997 1,169.61 224.02 654.25 212.68 42.57 36.09 0.00 0.00
1998 1,055.55 247.30 496.95 222.20 53.01 36.09 0.00 0.00
1999 1,007.19 268.81 392.90 247.77 61.62 36.09 0.00 0.00
2000 1,071.81 284.89 411.59 265.78 73.46 36.09 0.00 0.00
.,.-~... . ~ ::~172,87. 282.56 80.02 36.09 0.00 0.00
2002 1,215.65 ~._.-~i~~~~~ 36'2.90 61.11 36.09 0.00 (278.00)
2003 1,128.58 519.73 354.04 397.40 71.65 36.09 8.67 (269.00)
: .'¶g97 tO2003.!ii!;*:.??:~4i,~ 295.71 (290.21} 184.72 29.08 0.00 8.67 (269.00)
Change from
2001 to 2002 17.38 186.02 47.93 80.34 (18.91) - - (278.00)
Change net of
2001 109.69 1338.14) ,
Note:
2002 was a significant year for property tax changes.
The State Legislature made a significant shift in state aid from the cities to schools with the intent that cities
would make up the cut in aid with a property tax increase to be offset by a decrease in the school property tax
levy and the new Market Value based Homestead Credit. The bottom line result of this was a significant shifting
of property taxes from schools to cities .with schools becoming more reliant on state aids and cities becoming
more reliant on property tax revenues.
As is reflected in the above Schedules, except for this adjustment, the city property tax increase from 1997 to
2003 has been very comparable to Anoka County's property tax increase. The charts also reflect the significant
changes in the school levy due to the increase and decrease in School District Special Levies. The bottom line
is that overall the property tax bill has gone down significantly, however, due to legislative changes and shifting
of taxes and state aid, it is difficult to get an equitable comparison by looking at just one entity.
Next/wksess dep pro/Tax Sup/Prop Tax Hist
C-3
Proposed Property Taxes
2000-2004
J,,P,, roPe Taxes ,
Library
EDA
General Fund
Levy for 60% of State Aid Reduction
Revised General Fund
City of Columbia Heights, Minnesota
Budget 2004
Actual Actual Actual
2000 2001 2002
500,244 547,767 591,588
120,224 118,508 t 19,464
2,640,394 2,907,102 3,470,977
Adopted Proposed
2003 2004
433,585 433,585
140,569 84,965
4,243,830 4,299,434
N/A 629,276
4,928,710
Total Levy Certified to County
Area Wide (Fiscal Disparities)
L°cai'Levy. ~ ~,.i"~':" ' ~' '''~'~, ,~. ..... '
Projected Market Value Homestead Cr
Levy Collected by the County
3,295,956 3,625,552 4,824,130
922,696 930,332 930,000
2,373,260 2,695,220 3,894,130
4,817,984 5,447,260
1,037,040 1,037,040
3,780,944 4,410,220
(646,380) (646,380)
3,134,564 3,763,840
Note: The following notes are based on the 2003 Property Taxes with no adjustment for value or other charges.
* 13.1% is the actual amount that the City's revenue will increase.
** 16.6% is the amount of increase that will appeal' on the City Tax line item on the individual Property Tax Statements.
increase
20.1%
Next/Data/Levy.
0-4
City of Columbia Heights, Minnesota
Change in Employee Positions
POSITION FTE ACCOUNT CODE DEPARTMENT
~.counting Clerk II-Assessing°** 1.00 (101-41550-1010) Assessing!
Administration Clerk 0.75 (101-41550-1011)
(101-41320-1070) 'Assessin~l
Police Officer 3.00 (101-42100-1010) Police
Police Sergeant 1.00 (101-42100-1010)
Police
Community Service Officer 1.00 (101-42100-1010) Police
Public Works Clerical 1.00 ****
Public Works
Maintenance III-Utililies 1.00 (601-49430-1010) Public Works
Recreation Coordinator** 1.00 (101-45000-1010) Recreation
Secretary II-Permits/LiCenses* 0.75 (201-42400-1010)
(201-42400-1011) Buildin~l Inspections
Building Official 0.50 (201-42400-1010) !Buildin~l
Inspections
TOTAL 11.00
*Full-time position filled at % time; half-time position not filled.
** Seasonal was hired for the 2003 summer, and worked for 57 days (411.75 total hours) at $15.08 p~r hour.
This was funded through the 21st Century Grant.
"**Contract for billing services from Anoka County at a cost of $6,000 to $10,000. Other job functions
distributed to other staff
.... The fund areas that the Public Works/Clerical position was cut from were:
Department Salary Fringe
101-43100 4,141 2,,070
101-43121 4,664 2,332
101-43260 3,141 1,571
101-45200 4,596 2,298
101-46102 ;~t158 11079
18,700 9,350
Nexl/wksess/l'ax Sup/cut-add postilions
C-5
City of Columbia Heights, Minnesota
Budget 2004
Summary of Tax Supported Revenue
General Fund
Taxes
Licenses And Permits
Intergovernmental Revenue
Charges For Current Services
Fines And Forfeits
Miscellaneous
Sales And Related Charges
Allocations
Trans and Non Rev Receipts
Total Revenue
Adopted Revised City Manager
Actual Actual Budget Budget Proposed
2001 2002 2003 2003 2004
2.954.511 3.534.854 4.243.830 4.243.830 4.928.710
292.744 277.924 305.320 305.320 323.100
3.660.019 3.446.083 2.752.232 2.089.432 1.740.721
289.540 414.740 447.700 447.700 497.250
87.760 84.346 90.000 90.000 85.000
378.632 350.243 203.300 203.300 166.621
0 0 0 0 0
0 0 0 0 0
447.434 686.224 485.838 485.838 491.216
8.110.640 8,794.414 8.528.220 7.865.420 8.232.618
Change from
2003 Adopted
to 2004 Proposed
684,880
17,780
(1,011,511)
49,550
(5,O00)
(36,679)
0
0
5,378
(295.602)
Library
Taxes 547.767 591.588 433.585 433.585 433.585
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 0 0 175.750 141.850 150.062
Charges For Current Services 5.732 5.849 6.700 6.700 7.100
Fines And Forfeits 11.992 11.672 15.000 15.000 15.000
Miscellaneous 7.672 7.156 6.200 6.200 6.100
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans and Non Rev Receipts 0 0 50 50 50
Total Revenue 573~163 616.265 637.285 603.385 611~897
0
0
(25,688)
4OO
0
(lOO)
0
0
0
(25,388)
Economic Development Auth
EDA Levy 118.508 119.834 140.569 140.569 84.965
HRA Levy 0 0 0 0 137.683
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 335.350 209.650 0 0 0
Charges For Current Services 0 0 0 0 0
Fines And Forfeits 0 0 0 0 0
Miscellaneous 140 8.365 0 0 0
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans and Non Rev Receipts 15.986 21~710 0 0 0
Total Revenue .... 469r984 . 359~559 '140~569 140.569 222~648
(55,604)
137.683
0
0
0
0
0
0
0
0
82.079
WksessAaxsuplmv D- ].
City of Columbia Heights, Minnesota
Budget 2004
Summary of Tax Supported Expenses
General Fund
Mayor-Council 41110
City Manager 41320
Elections 41410
Finance 41510
Assessing 41550
Legal Services 41610
General Government Bldg 41940
Police 42100
Fire 42200
Civil Defense 42500
Animal Control 42700
Public Works 43000
Engineering 43100
Streets 43121
Street Lighting 43160
Traffic Signs & Signals 43170
Weed Control 43260
Administration & General 45000
Youth Athletics 45001
Adult Athletics 45003
Youth Enrichment 45004
Travel Athletics 45005
Trips & Outings 45030
Senior Citizens 45040
Recognition/Special Events 45050
Murzyn Hall 45129
Parks 45200
Tree Maintenance 46102
Dutch Elm Sanitation 46103
Dutch Elm Replanting 46104
Contingencies 49200
Transfers 49300
Total
Actual
2001
189.810
348.264
7.293
525.521
125.027
183.899
117.761
2.257.311
864.303
30.055
11.768
0
419.445
535.200
113.534
58.919
9.382
158.044
5.998
21.081
27.885
11.455
37.597
66.821
51.667
231.942
582.312
37.880
38.608
9.~)~
1.521.679
415~000
9.0.14~681
Actual
2002
198.755
363.241
36.124
583.459
110.271
169.498
114.154
2.456.421
880.562
34.171
12.546
0
319.410
550,208
105.695
65.671
7.780
171.080
13.098
22.174
19.607
6.548
38.311
69.813
38.933
234,540
598.914
54.714
43.383
15.093
27.500
400,000
8,223,346
Adopted
Budget
2OO3
211.014
412.706
8.105
643.973
101.000
196.572
158.546
2.790.643
916.572
84.973
16.150
0
319 076
690 319
126 416
73 251
16 428
224 417
19 702
25 328
22 169
22 635
38 666
78 580
71.368
249 022
751,457
104 500
0
0
50,000
480,000
8~903,568
Revised
Budget
2003
City Manager
Proposed
2004
200.463
397.796
8.105
611.774
101.000
186.743
158.546
2.656.362
870.760
84.973
16.150
0
275.641
649.874
201.122
392.787
37.859
614.918
101.000
187.690
151.393
2.530.312
878.907
34.565
15.470
0
307.483
656.492
126.416
73.251
16.428
172.747
19.702
25.328
22.169
22.635
38.666
78.580
71.368
120,860
70,606
13,902
174,087
19647
25,298
22 139
22604
38638
78540
46,407
249.022 243.347
734.321 711.407
101.100 96.412
0 0
0 0
50.000 100.000
480.000 338.725
8.499~920 8.232~617
Library
Library 45500
~ .. 561,498
803,933 :. .* 679,700 - ., 645,800
631.271
Economic Development Authority
Econ Development Authority 46314
(*2004 includes HRA Levy)
105,785
* 202~605 - 140.569 140.569 * 222.648
D--2
t
1
1
l
]
]
.I
~!
1
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O4
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2004 2004
Revenues
101 General Fund 8,110,639 8,497,979 8,528,220 8,233,218
201 Community Devlopment 275,112 284,702 361,648 472,230
202 Anoka County CDBG 249,011 377,787 0 0
203 Parkview Villa North 389,450 333,000 390,142 383,500
204 EDA 469,984 137,015 140,569 222,648
212 State Aid Maintenance 65,000 96,500 172,000 152,500
213 Parkview Villa South 236,917 217,300 198,220 198,100
225 Cable Television 186,879 138,000 145,000 134,000
235 Rental Housing 19,881 17,250 18,240 0
240 Library 573,163 616,265 637,285 611,897
270 DARE Project 6,500 9,000 9,000 9,000
299 HRA 164,507 111,702 111,648 0
376 Tax Increment Bonds 949,024 1,240,181 787,500 688,255
377 Sheffield - DS 45,572 41,000 41,000 42,000
378 Medtronics-DS
46310 210,000 215,000 208,500 145,000
47000 210,000 0 0
379 Housing TIF #1 - Scatter 10,127 3,000 9,260 10,200
382 Tax Increment Bonds - 1990 750 885,750 921,500 920,000
383 Tax Increment Bonds - 1991 898,020 227,130 0 0
385 Multi-Use Redevelopment 29,857 23,674 28,100 22,305
386 Housing TIF #2 St Timithy Sr 255 325 350 525
387 G.O. Improvement Bonds 1999A 141,212 35,000 35,000 36,000
402 Total State Aid Construction 0 2,830,000 141,500 380,000
410 Sheffield Development 94,752 77,000 0 0
411 Capital Improvements-Gen Govt B 1,648,132 114,000 144,000 64,500
412 Capital Improvements Parks 49,451 7,500 57,500 7,500
430 Infrastructure Fund 0 170,000 280,000 316,000
431 Cap Equip Replacement-General ! 150,000 241,500 150,000 139,466
432 Cap Equip Replacement- Sewer 25,000 37,000 48,000 45,000
433 Cap Equip Replacement - Water 42,265 35,000 37,000 40,000
434 Cap Equip Replacement- Garage 5,044 6,000 8,000 6,500
436 Cap Equip Replacement- Liquor 1,527 0 0 0
438 Cap Equip Replacement-Storm S~ 5,985 5,800 7,050 6,850
601 Water Utility 1,366,684 1,361,184 1,522,257 1,579,543
602 Sewer Utility 1,272,612 1,288,762 1,280,762 1,286,877
603 Refuse Fund 1,306,881 1,274,800 1,275,750 1,310,200
604 Storm Sewer Fund 188,000 188,000 196,000 215,000
609 Liquor 6,547,387 6,787,132 7,564,234 7,058,000
631 Water Fund Debt Service 153,698 68,000 151,841 153,641
632 Sewer Fund Debt Service 4,075 0 5,050 5,000
634 Storm Sewer Debt Service 46,500 46,500 125,000 157,000
653 Storm Sewer Construction Fund 32,900 32,900 0 0
701 Central Garage 369,921 435,715 450,684 480,684
720 Data Processing 300,000 310,000 310,000 310,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
26,930,810 28,826,626 26,497,810 25,843,139 0 0
E-1
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Adopted
Actual Actual Budget
2001 2002 2003
Expenses
101 General Fund
Mayor-Council 41110 189,810 198.755
City Manager 41320 348.264 363.241
Elections 41410 7,293 36.124
Finance 41510 525.521 583.459
Assessing 41550 125.027 110,271
Legal Services 41610 183.899 169.498
GenemlGovemment Building 41940 117.761 114.154
Police 42100 2.257.311 2,456.421
Fire 42200 864.303 880.562
Civil Defense 42500 30,055 34.171
Animal Control 42700 11.768 12,546
Public Works 43000 0 0
Engineering 43100 419,445 319,410
Streets 43121 535.200 550.208
Street Lighting 43160 113.534 106.695
Traffic Signs & Signals 43170 58.919 65,671
Weed Control 43260 9.382 7,780
Administration & General 45000 158.044 171,080
Youth Athletics 45001 5.998 13.098
Adult Athletics 45003 21.081 22.174
Youth Enrichment 45004 27.885 19.607
Travel Athletics 45005 11,455 6.548
Trips & Outings 45030 37.597 38.311
Senior Citizens 45040 66.821 69.813
Recognition/Special Events 45050 51.667 38.933
Murzyn Hall 45129 231,942 234.540
Parks 45200 582.312 598,914
Tree Maintenance 46102 37.880 54.714
Dutch Elm Sanitation 46103 38.608 43.383
Dutch Elm Replanting 46104 9.222 15.093
Contingencies 49200 1.521.679 27.500
Transfers 49300 415.000 400.000
Tola~ . 9,014,681 8,223;346
201 Community Devlopmer~t '
Protective Inspection 42400 200,331 199,622
Community Development .Nlm 46310 74,270 109,837
202 Anoka County CDBG
HRA Anoka County CDBG 46350 142,886 421,682
203 Parkview Villa North
Parkview Villa North 46330 329,845 285,958
204 Economic Development Authority
Econ Development Authority 46314 106,785 202,605
212 State Aid Maintenance
State Aid Maintenance 43190 114,801 144,684
213 Parkview Villa South
Parkview Villa South 46340 873,164 168,988
City Manager City Council Adopted
Proposed Changes Budget
2004 2OO4 2004
211,014 201,122 0 0
412,706 392.787 0 0
8,105 37,859 0 0
643.973 614,918 0 0
101,000 101,000 0 0
196,572 187.690 0 0
158.546 151,393 0 0
2.790.643 2.530,312 0 0
916.572 878.907 0 0
84,973 34.565 0 0
16.150 15,470 0 0
0 0 0 0
319.076 307.483 0 0
690,319 656,492 0 0
126,416 120,860 0 0
73,251 70,606 0 0
16,428 13.902 0 0
224,417 174.087 0 0
19,702 19,647 0 0
25.328 25.298 0 0
22,169 22,139 0 0
22,635 22,604 0 0
38.666 38,638 0 0
78,580 78,540 0 0
71.368 46.407 0 0
249,022 243,347 0 0
751,437 711,407 0 0
104,500 96.412 0 0
0 0 0 0
0 0 0 0
50,000 100.000 0 0
480,000 338,725 0 0
8.903.568 8,232.617 0 ~ 0
225,204 249,581 0
137,799 222,649 0
0
0 1,016 0
0
360,507 373,900 0
140,569 222,648 0
0
171,235 166,431 0
213,764 197,477 0
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2004 2004
225 Cable Television
Cable Television 49844 126,752 503,750 166,974 233,427
235 Rental Housing
4607 Tyler 46360 8,277 18,481 17,309 0
240 Library
Library 45500 561,498 803,933 679,700 631,271
270 DARE Project
Police- DARE Project 42160 6,132 4,851 5,375 5,375
299 Housing & Redevelopment Authority
HRA Administration 46320 110,975 382,591 111,648 0
376 Tax Increment Bonds
Bonds 47000 914,270 1,130,056 939,000 924,000
377 Sheffield - DS
Bonds 47000 114 535,431 150 150
378 Medtronics -DS
Community Development Adm 46310 164,386 104,258 164,386 104,258
Bonds 47000 567 419 600 600
379 Housing TIF #1 - Scatter
Bonds 47000 665 76,165 525 25
382 Tax Increment Bonds - 1990
Bonds 47000 750 885,750 920,750 920,750
385 Multi-Use Redevelopment
Bonds 47000 18,151 12,311 17,150 17,100
386 Housing TIF #2 St Timithy Sr
Bonds 47000 1 1,193 10 10
387 G.O. Improvement Bonds 1999A
Bonds 47000 83,039 135,370 126,865 118,235
402 Total State Aid Construction
371,567 0 0 0
412 Capital Improvements Parks
Parks 45200 28,713 20,790 275,992 64,000
430 Infrastructure Fund
Capital Improvement Expense 46323 225,652 144,380 155,120 159,871
431 Cap Equip Replacement-General Fund
Police 42100 90,911 116,477 115,461 57,478
Fire 42200 0 20,000 0 350,000
Civil Defense 42500 0 0 50,145 0
Engineering 43100 0 955 8,391 0
S~eets 43121 52,353 0 58,043 29,714
Traffic Signs & Signals 43170 0 955 8,391 0
Parks 45200 69,791 93,773 40,470 0
432 Cap Equip Replacement- Sewer
Non-Operating 49499 22,926 3,887 12,780 0
433 Cap Equip Replacement - Water
Non-Operating 49449 27,903 3,887 0 0
436 Cap Equip Replacement- Liquor
Liquor Store #1 49791 0 2,048,668 0 0
Liquor Store #2 49792 0 48,666 0 0
Liquor Store #3 49793 0 61,666 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
E-3
Summary by Fund
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2004
Adopted
Actual Actual Budget
2001 2002 2003
City Manager City Council Adopted
Proposed Changes Budget
2004 2004 2004
438 Cap Equip Replacement - Storm Sewer
49699 0 3,887 0 0
439 Cap Equip Replacement-Fire
Fire 42200 46,050 72,430 136,268 0
601 Water Utility
Source of Supply 49400 983,112 910,316 907,500 946,750
Distribution 49430 616,285 658,086 623,681 599,722
Administration & General 49440 120,913 127,792 136,050 135,101
Non-Operating 49449 74,641 74,641 74,641 74,641
602 Sewer Utility
Collections 49450 431,464 426,111 452,352 489,726
Disposal 49480 660.588 669,534 729,131 729.131
Administration & General 49490 123.113 129,653 137,987 137,462
Non-Operating 49499 5,500 5.000 5.000 5.000
603 Refuse Fund
Refuse Disposal 49510 1.229.432 1.251,827 1.291,790 1.292,000
Collection & Disposal 49520 117.371 124.241 134.822 134.133
Recycling 49530 89,333 90.157 104.333 104,984
Hazardous Waste 49540 2,670 1.959 6.575 6,850
604 Strom Sewer Fund
Collections 49650 172.328 226,860 143.012 192,608
Administration & General 49690 0 1,233 3.760 4.056
Non-Operating 49699 0 0 125.000 110.500
609 Liquor
Liquor Store #1 49791 2.963.260 2.875,328 3.293.779 2,949.517
Liquor Store #2 49792 2.065,269 2,190,569 2,270,218 2,341.990
Liquor Store #3 49793 1,308,278 1.295,686 1,475,070 1.332.597
Liquor Non-Operating 49794 223.000 221.218 6,261.981 212.062
631 Water Fund Debt Service
1999B Revenue Bond Issue 47099 38.204 35.152 127.157 126,217
632 Sewer Fund Debt Service
1999B Revenue Bond Issue 47099 1.449 1.334 4.829 4,793
634 Storm Sewer Fund Debt Service
1999B Revenue Bond Issue 47099 33.473 30.799 111.400 110.575
651 Water Construction Fund
Non-Operating 49449 1.641,540 209.717 331,000 254.500
652 Sewer Construction Fund
Non-Operating 49449 0 0 150,000 175,000
653 Storm Sewer Construction Fund
49699 432,091 362,210 135.000 150,000
701 Central Garage
Central Garage 49950 465,673 443,411 497.330 488,271
720 Data Processing
Data Processing 49980 172,150 179.421 202.179 231.667
IS Imaging 49981 13.644 8.651 19.938 1t,054
IS Intemet 49982 8.730 9.852 52,445 29.024
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
,,28,657,4,34 .,,2,7,508,871 33.975,559 26.672.514 0
Revenue 26.930.810 28,826.626 26,497.810 25,642.539 0
Expenses 28.657,434 27,508.871 33,975.559 26.672,514 0
' (1,726,6,24), ,, 1,317,~55 ....(7,477,749) (829,975)
E-4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
City of Columbia Heights, Minnesota
Budget 2004
Administration Revenue
Legal
Mayor-Council Ci~ Manager Assessin~ Services
101 101 101 101
31010
31014
33401
33405
34107
35101
36210
39207
39210
39212
39214
39215
39216
39217
39218
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Government Aid
PERA Increase Aid
Special Assessment Searches
Court Fines
Interest on Investments
Admin Overhead-Comm. Dev.
Administration Overhead-Library
Administration Overhead-Cable TV
Administration Overhead-Liquor Fund
Administration Overhead-Water Fund
Administration Overhead-Sewer Fund
Administration Overhead-Refuse Fund
^dministration Overhead-Recycling
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
119,185 149,177 59,822 90,483
31,762 39,752 15,941 24,112
44,501 55,702 22,338 33,786
642 805 323 488
0 0 50 0
0 0 0 35,OOO
5,032 6,299 2,526 3,821
0 5,870 0 0
0 1,467 0 0
0 59,330 0 0
0 3,666 0 0
0 3,666 0 0
0 3,666 0 0
0 31,693 0 0
0 31,694 0 0
201,122 392,787 101,000 187,690
110,526 352,295 0 0
2,050 4,025 0 0
73,046 36,467 101,000 187,690
0 0 0 0
15,500 0 0 0
201,122 392,787 101,000 187,690
Summary
Total Revenue
Total Expenses
Change to Fund Balance
201,122 392,787 101,000 187,690
201,122 392,787 101,000 187,690
0 0 0 0
City of Columbia Heights, Minnesota
Budget 2004
Community Development Revenue
Community Anoka Cty Parkview Villa EDA Parkview Villa
Development CDBG North South
201 202 203 204 213
31010
31011
33160
34114
36210
36220
36225
36290
39203
39230
Revenue
Current Ad Valorem
HRA Current Ad Valorem
Federal Grant
Excess Utilities
Interest on Investments
General Government Rents
Non-Dwelling Rents
Other Miscellaneous Revenu
Transfer In-General Fund
Transfer In- EDA
Total Revenue
0 0 0 84,965 0
0 0 0 137,683 0
0 0 90,000 0 0
0 0 5,000 0 2,600
0 0 5,000 0 6,000
0 0 280,000 0 180,000
0 0 0 0 8,000
0 0 3,500 0 1,500
249,582 0 0 0 0
222,648 0 0 0 0
472,230 0 383,500 222,648 198,100
Expenses
Personal Services 294,045 0 23,526 0 10,083
Supplies 15,141 0 21,738 0 10,822
Other Services and Charges 135,146 1,016 315,118 0 169,608
Capital Outlay 475 0 0 0 0
Contingencies & Transfers 27,423 0 13,518 222,648 6,964
Total Expenses 472,230 1,016 373,900 222,648 197,477
Summary
Total Revenue 472,230 0 383,500 222,648 198,100
Total Expenses 472,230 1,016 373,900 222,648 197,477
Change to Fund Balance 0 (1,016) 9,600 0 623
City of Columbia Heights, Minnesota
Budget 2004
Finance Revenue
Elections Finance Water Sewer Storm Sewer IS
101 101 601 602 604 720
31010
31014
32182
33401
33405
36210
36211
36219
36290
37100
37110
37150
37160
37165
37170
37175
37180
37210
37211
37250
37410
39203
39207
39208
39210
39214
39215
39216
39217
39218
39219
39221
39222
39223
39225
Revenue
Current Ad Valorem
Area-Wide Taxes
Pet Licenses
Local Government Aid
PERA Increase Aid
Interest on Investments
Interest Current Value Credit
Change in Fair Value
Other Miscellaneous Revenue
Water Service Charge
Interdepartmental Water Charg
Water Turn Off/On
Penalties
Water Connection Fee
Repair Water Meters, Cards
Customer Service
Sales Meters/Remote Units
Sewer Service Charge
Interdepartmental Sewer Charg
SAC Charge Refund
Storm Sewer Service Charge
Transfer In-General Fund
Admin Overhead-Comm. Dev.
Transfer In-Cable TV
Administration Overhead-Librar
Administration Overhead-Liquo~
Administration Overhead-Watel
Administration Overhead-Sewe
Administration Overhead-Refus
Administration Overhead-Recy¢
Transfer In-Liquor Fund
Transfer In-Sewer Fund
Transfer In-Water Fund
Transfer In-Garage Fund
Transfer In-Refuse
22,435 188,265 0 0 0 0
5,978 50,168 0 0 0 0
0 1,000 0 0 0 0
8,377 70,298 0 0 0 0
121 1,016 0 0 0 0
947 7,949 1,154 5,554 26 0
0 0 0 858 0 0
0 0 0 5 0 0
0 0 0 5 0 0
0 0 114,567 0 0 0
0 0 1,154 0 0 0
0 0 538 0 0 0
0 0 2,308 0 0 0
0 0 1,231 0 0 0
0 0 154 0 0 0
0 0 19 0 0 0
0 0 385 0 0 0
0 0 0 121,554 0 0
0 0 0 1,212 0 0
0 0 0 757 0 0
0 0 0 0 2,813 0
0 0 0 0 0 50,000
0 42,035 0 0 0 0
0 0 0 0 0 50,000
0 9,396 0 0 0 0
0 26,316 0 0 0 0
0 74,356 0 0 0 0
0 74,356 0 0 0 0
0 34,882 0 0 0 0
0 34,882 0 0 0 0
0 0 0 0 0 45,000
0 0 0 0 0 45,000
0 0 0 0 0 45,000
0 0 0 0 0 30,000
0 0 0 0 0 45,000
Total Revenue 37,858 614,918 121,510 129,945 2,839 310,000
City of Columbia Heights, Minnesota
Budget 2004
Finance Revenue
Elections Finance Water Sewer
Storm Sewer IS
101 101 601 602 604 720 I
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
28,084 532,177 0 0 0 139,035
1,000 11,285 2,000 2,000 0 53,834
670 61,456 10,079 12,440 4,056 64,876
8,105 10,000 0 0 0 7,000
0 0 123,022 123,022 0 7,000
37,859 614,918 135,101 137,462 4,056 271,745
37,858 614,918 121,510 129,945 2,839 310,000
37,859 614,918 135,101 137,462 4,056 271,745
(1) 0 (13,591) {7,517) (1,217) 38,255
City of Columbia Heights, Minnesota
Budget 2004
Fire Revenue
Fire
Civil Defense
101 101
Capital
Equipment
431
31010
31014
32125
33170
33401
33405
33415
34202
36210
39203
39219
Revenue
Current Ad Valorem
Area-Wide Taxes
Multiple Dwellings
Civil Defense Reimbursement
Local Government Aid
PERA Increase Aid
State Fire Training
Special Fire Services
Interest on Investments
Transfer In-General Fund
Transfer In-Liquor Fund
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
456,480 19,002 0
121,641 5,063 0
60,000 0 0
0 2,500 0
170,449 7,095 0
2,463 103 0
600 0 0
48,000 0 0
19,274 802 31,595
0 0 40,028
0 0 40,028
878,907 34,565 111,651
764,282 21,526 0
50,800 3,750 0
63,825 9,289 0
0 '0 350,000
0 0 0
878,907 34,565 350,000
Summary
Total Revenue
Total Expenses
Change to Fund Balance
878,907 34,565 111,651
878,907 34,565 350,000
0 0 (238,349)
F-5
City of Columbia Heights, Minnesota
Budget 2004
General Government Revenue
General Govt Recognition
Buildin~ls Special Events Contin~lencies
101 101 101
Transfers Cable TV Refuse
101 225 603
31010
31014
32150
32161
32168
32178
32181
32188
32191
32192
32194
32195
33401
33405
33610
36210
36211
36255
36260
36290
39101
39120
39140
Revenue
Current Ad Valorem
Area-Wide Taxes
Sewer
Contractors License
Other Professional & Occup
Other amusement Licenses
Conditional Use
Other Business Licenses
Sprinler Permit Fees
Building & Moving Permits
Heating Permits
Plumbing Permits
Local Govemment Aid
PERA Increase Aid
County Street Maintenance
Interest on Investments
Interest Current Value Credit
Prior Year Fees
2% Surcharge Retention
Other Miscellaneous Revenue
Gain/Loss ,Sale Fixed Asset
Recovery Damage City Propert!
Other Refunds & Reimburseme
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
80,174 27,501 59,259 75,452 0 0
21,364 7,328 15,791 20,106 0 0
0 0 0 2,000 0 0
0 0 0 12,500 0 0
0 0 0 100 0 0
0 0 0 2,000 0 0
0 0 0 1,000 0 0
0 0 0 2,500 0 0
0 0 0 1,000 0 0
0 0 0 150,000 0 0
0 0 0 23,000 0 0
0 0 0 17,000 0 0
29,937 10,269 22,127 28,174 0 0
433 148 320 407 0 0
0 0 0 0 0 42,000
3,385 1,161 2,502 3,186 0 0
0 0 0 0 1,000 21,000
0 0 0 0 133,000 0
0 0 0 300 0 0
2,000 0 0 0 0 0
12,000 0 0 0 0 0
100 0 0 0 0 0
2,000 0 0 0 0 0
151,393 46,407 99,999 338,725 134,000 1,310,200
0 0 0 0 6,383 1,200
10,850 0 0 0 14,160 1,300,420
120,543 46,407 0 0 97,554 46,435
20,000 0 0 0 6,000 0
0 0 100,000 338,725 109,330 189,912
151,393 46,407 100,000 338,725 233,427 1,537,967
151,393 46,407 99,999 338,725 134,000 1,310,200
151,393 46,407 100,000 338,725 233,427 1,537,967
0 0 (1) 0 (99,427) (227,767)
F-6
City of Columbia Heights, Minnesota
Budget 2004
Library Revenue
Revenue
31010 Currant Ad Valorem
33401 Local Government Aid
34110 Library-Photocopies
34120 Library-Other
34130 Library-Video
34140 Library-Collections
34150 Library-Book Bags
34160 Library-Printer Copies
35103 Library Fines
36210 Interest on Investments
36219 Change in Fair Value
36290 Other Miscellaneous Revenue
39101 Gain/Loss Sale Fixed Asset
39140 Other Refunds & Reimbursements
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Actual Actual Adopted Proposed
Budget Budget Budget Budget
2001 2002 2003 2004
547,767 591,588 433,585 433,585
0 0 175,750 150,062
2,032 1,793 2,400 2,400
634 848 700 900
2,544 2,612 2,800 2,800
51 67 100 100
75 95 100 100
397 434 600 800
11,992 11,672 15,000 15,000
6,922 5,744 6,000 4,500
520 1,412 0 1,400
23O 0 200 2OO
0 0 25 25
0 0 0 25
573,164 616,265 637,260 611,897
383,086 415,421 428,302 434,073
90,196 100,779 98,625 91,625
71,728 74,236 81,652 81,710
7,761 4,205 49,050 10,000
8,727 209,292 22,071 13,863
561,498 803,933 679,700 631,271
Summary
Total Revenue
Total Expenses
Change to Operating Fund Balance
Change to Capital Fund Balance
Net Change to Fund Balance
Total Fund Balance Year End
573,164 616,265 637,260 611,897
561,498 803,933 679,700 631,271
11,666 (187,668) (42,440) (19,374)
200,000
11,666 12,332 (42,440) (19,374)
250,871
F-7
City of Columbia Heights, Minnesota
Budget 2004
Liquor Revenue
Store #1 Store #2
Store #3 Non-Operating
609 609 609 609
Revenue
37700 Discount-Store#1
37720 Sales-Liquor
37725 Sales-Beer
37726 Sales-Wine
37728 Sales-Miscellaneous Taxable
37729 Sales-Non Taxable
37730 Sales-Cigare~es
37739 Sales-LoEery
37740 Cash OvedSho~ # 1
37800 Discoun~ Store# 2
37820 Sales-Liquor
37825 Sales-Beer
37826 Sales-Wine
37828 Sales-Miscellaneous Taxable
37829 Sales-Non Taxab~
37830 Sales-Cigare~es
37839 Sales-Lo~e~
37840 Cash Ove#Sho~ # 2
37920 Sales-liquor
37925 Sales-Beer
37926 Sales-Wine
37928 Sales-Miscellaneous Taxable
37929 Sales-Non Taxable
37930 Sales-Cigarettes
37939 Sales-Lo~ery
37940 Cash Ove~Sho~ # 3
Revenue
Cost of Goods Sold
Net Operating lncome
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
(1,500) 0 0 0
985,000 0 0 0
1,500,000 0 0 0
325,000 0 0 0
38,000 0 0 0
23,000 0 0 0
78,000 0 0 0
118,000 0 0 0
(1,500) 0 0 0
0 (1,000) 0 0
0 710,000 0 0
0 1,295,000 0 0
0 330,000 0 0
0 38,000 0 0
0 20,000 0 0
0 58,000 0 0
0 58,000 0 0
0 (1,000) 0 0
0 0 462,000 0
0 0 813,000 0
0 0 66,300 0
0 0 20,1 oo 0
0 0 11,400 0
0 0 69,000 0
0 0 46,000 0
0 0 (800) 0
3,064,000 2,507,000 1,487,000 0
2,376,500 1,939,850 1,121,500 0
687,500 567,150 365,500 0
324,055 239,249 162,686 0
2,388,610 1,946,460 1,125,650 0
236,852 155,281 43,261 0
0 0 0 0
0 1,000 1,000 212,062
2,949,517 2,341,990 1,332,597 212,062
F-8
City of Columbia Heights, Minnesota
Budget 2004
Liquor Revenue
Store #1 Store #2
Store #3 Non-Operating
609 609 609 609 I
Summary
Total Revenue 3,064,000 2,507,000 1,487,000 0
Total Expenses 2,949,517 2,341,990 1,332,597 212,062
Net Income 114,483 165,010 154,403 (212,062)
F-9
City of Columbia Heights, Minnesota
Budget 2004
Police Revenue
Police Animal Control
DARE Police
101 101 270 431 J
31010
31014
32110
32120
33401
33405
33416
33421
33630
34201
34203
35101
35102
36210
39203
39214
39217
39218
39219
39220
Revenue
Current Ad Valorem
Area-Wide Taxes
Liquor, Wine & Beer License
Cigarettes
Local Government Aid
PERA Increase Aid
State Law Ofc Training
Insurance Premium Tax-Police
School District
Special Police Services
Public Safety-Police Report
Court Fines
Administrative Tags
Interest on Investments
Transfer In-General Fund
Administration Overhead-Liquor Fund
Administration Overhead-Refuse Fund
Administration Overhead-Recycling
Transfer In-Liquor Fund
Transfer In-Capital Improvements
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
1,145,171 9,167 0 0
305,162 2,443 0 0
48,000 0 0 0
3,000 0 0 0
427,604 3,423 0 0
6,180 49 0 0
10,000 0 0 0
175,000 0 0 0
43,000 0 0 0
225,000 0 0 0
4,000 0 0 0
35,000 0 0 0
15,000 0 0 0
48,353 387 0 5,189
0 0 0 6,574
28,080 0 0 0
5,882 0 0 0
5,881 0 0 0
0 0 0 6,574
0 0 9,000 0
2,530,312 15,469 9,000 18,337
2,220,068 0 0 0
84,600 550 3,200 0
221,144 14,920 2,175 3,478
4,500 0 0 54,000
0 0 0 0
2,530,312 15,470 5,375 57,478
2,530,312 15,469 9,000 18,337
2,530,312 15,470 5,375 57,478
0 (1) 3,625 (39,141)
F-10
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
Street Weed Tree
Engineering Streets Lighting Traffic Signs Control Trimming Parks
101 101 101 101 101 101 101 I
31010
31014
33401
33405
33610
34303
34304
34405
34408
36210
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Govemment Aid
PERA Increase Aid
County Street Maintenance
Public Works Service
Mid Block Street & Alley Ligh~
Weed Cutting & Nuisance Ab
Shade Tree
Interest on Investments
182,213 368,008 68,658 41,841 7,349 53,281 421,576
48,555 98,066 18,296 11,150 1,958 14,198 112,340
68,038 137,414 25,637 15,623 2,744 19,895 157,416
983 1,986 370 226 40 288 2,275
0 20,480 0 0 0 0 0
0 15,000 0 0 0 0 0
0 0 5,000 0 0 0 0
0 0 0 0 1,500 0 0
0 0 0 0 0 6,500 0
7,694 15,539 2,899 1,767 310 2,250 17,801
Total Revenue 307,483 656,493 120,860 70,607 13,901 96,412 711,408
Expenses
Personal Services 261,673 342,039 3,950 48,352 10,272 48,292 453,568
Supplies 10,615 136,175 1,275 7,700 300 1,900 79,200
Other Services and Charges 33,695 178,278 115,635 14,554 3,330 46,220 176,639
Capital Outlay 1,500 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 2,000
Total Expenses 307,483 656,492 120,860 70,606 13,902 96,412 711,407
Summary
Total Revenue 307,483 656,493 120,860 70,607 13,901 96,412 711,408
Total Expenses 307,483 656,492 120,860 70,606 13,902 96,412 711,407
Changeto Fund Balance 0 1 0 1 (1) 0 1
F-11
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
State Aid Infrastructure Gen Fund State Aid Water Sewer
Construction Fund Cap Equip Maintenance Water Cap Equip Sewer Cap Equip
402 430 431 212 601 433 602 432
33418
33419
33422
36210
36211
36219
36290
37100
37110
37150
3716O
37165
3717O
37175
37180
37210
37211
37250
39203
39219
39221
39222
Revenue
Gas Tax Appointment-Mainten 0 0 0 152,500 0 0 0 0
Municipal State Aid Street Con 266,000 0 0 0 0 0 0 0
State Grant-Aid 114,000 0 0 0 0 0 0 0
Interest on Investments 0 0 2,682 0 13,846 15,000 49,446 20,000
Interest Current Value Credit 0 0 0 0 0 0 7,642 0
Change in Fair Value 0 0 0 0 0 0 45 0
Other Miscellaneous Revenue 0 266,000 0 0 0 0 45 0
Water Service Charge 0 0 0 0 1,374,726 0 0 0
Interdepartmental Water Char.( 0 0 0 0 13,846 0 0 0
Water Turn Off/On 0 0 0 0 6,462 0 0 0
Penalties 0 0 0 0 27,692 0 0 0
Water Connection Fee 0 0 0 0 14,769 0 0 0
Repair Water Meters, Cards 0 0 0 0 1,846 0 0 0
Customer Service 0 0 0 0 231 0 0 0
Sales Meters/Remote Units 0 0 0 0 4,615 0 0 0
Sewer Service Charge 0 0 0 0 0 0 1,082,223 0
Interdepartmental Sewer Char! 0 0 0 0 0 0 10,788 0
SAC Charge Refund 0 0 0 0 0 0 6,743 0
Transfer In-General Fund 0 0 3,398 0 0 0 0 0
Transfer In-Liquor Fund 0 50,000 3,398 0 0 0 0 0
Transfer In-Sewer Fund 0 0 0 0 0 0 0 25,000
Transfer In-Water Fund 0 0 0 0 0 25,000 0 0
Total Revenue
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000
0 66,871 0 33,271 271,891 0 202,775 0
0 0 0 23,000 992,750 0 754,956 0
0 8,000 1,814 100,160 238,831 0 224,126 0
0 85,000 27,900 10,000 18,000 0 12,000 0
0 0 0 0 99,641 0 30,000 0
0 159,871. 29,714 166,431 1,621,113 0 1,223,857 0
380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000
0 159,871 29,714 166,431 1,621,113 0 1,223,857 0
380,000 156,129 (20,236) (13,931) (163,080) 40,000 (66,925) 45,000
F-12
City of Columbia Heights, Minnesota
Budget 2004
Public Works Revenue
Storm Central Garage Garage Parks Storm Sewer Water
Water Gara.,ge Cap Imp Cap Equip Cap Imp Cap Equip Const Fund
604 701 411 434 412 438 651
Sewer Storm Sewer
Const Fund Const Fund
652 653 I
36210
36219
36290
37410
38400
39180
39185
39223
39237
39400
Revenue
Interest on Investments 1,974
Change in Fair Value 0
Other Miscellaneous Revenue 0
Storm Sewer Service Charge 210,187
Sales of Gasoline & Fuel 0
Garage Labor & Burden 0
Allocation of Service Center 0
Transfer In-Garage Fund 0
Transfer In-Storm Sewer Fund 0
Rents & Leases-Garage 0
To~lRevenue
5,000 4,000 2,000 7,500 750
0 0 500 0 300
1,500 0 0 0 0
0 0 0 0 0
75,000 0 0 0 0
175,975 0 0 0 0
220,209 0 0 0 0
0 60,500 4,000 0 0
0 0 0 0 5,800
3,000 0 0 0 0
212,161 480,684 64,500 6,500 7,500 6,850 0 0 0
Expenses
Personal Services 68,086 163,619 0 0 0 0 0 0 0
Supplies 22,100 94,300 0 0 0 0 0 0 0
Other Services and Charges 50,122 135,852 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 64,000 0 264,500 175,000 150,000
Contingencies & Transfers, 162,800 94,500 0 0 0 0 0 0 0
Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000
Summary
Total Revenue 212,161 480,684 64,500 6,500 7,500 6,850 0 0 0
Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000
Change to Fund Balance (90,947) (7,5871 64,500 6,500 (56,500) 6,850 (264,500) (175,000) (150,000)
F-13
City of Columbia Heights, Minnesota
Budget 2004
Recreation Revenue
Youth Adult Youth Traveling Trips & Senior Murzyn
Recreation Athletics Athletics Enrichment Athletics Outin~ls Citizens Hall
101 101 101 101 101 101 101 101
31010
31014
33401
33405
33630
34701
34701
34701
34701
34701
34781
34782
34783
34794
36210
Revenue
Current Ad Valorem
Area-Wide Taxes
Local Govemment Aid
PERA Increase Aid
School District
Program Revenue Youth Athletics
Program Revenue Traveling Athletics
Program Revenue Adult Athletics
Program Revenue Trips & Outings
Program Revenue Senior Citizens
Hall Rents
Canteen Receipts
Rent of Fields
Youth Enrichment
Interest on Investments
89,760 0 0 8,379 7,765 0 39,431 101,836
23,919 0 0 2,233 2,069 0 10,508 27,137
33,516 0 0 3,129 2,900 0 14,724 38,025
484 0 0 45 42 0 213 550
15,000 0 0 0 0 0 0 0
2,353 19,647 0 0 0 0 0 0
0 0 0 0 9,500 0 0 0
1,702 0 25,298 0 0 0 0 0
3,362 0 0 0 0 38,638 0 0
0 0 0 0 0 0 12,000 0
0 0 0 0 0 0 0 65,000
0 0 0 0 0 0 0 6,500
200 0 0 0 0 0 0 0
0 0 0 8,000 0 0 0 0
3,790 0 0 354 328 0 1,665 4,300
Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348
Expenses
Personal Services 149,805 13,214 7,748 15,514 7,429 0 68,617 152,477
Supplies 5,950 600 2,750 2,300 1,025 350 2,950 16,100
Other Services and Charges 18,332 5,833 14,800 4,325 14,150 38,288 6,973 74,770
Capital Outlay 0 0 0 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0 0 0 0
Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347
Summary
Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348
Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347
Change to Fund Balance (1) 0 0 1 0 0 I 1
F-14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Mayor-Council 101-41110
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
115,780 123,770 111,102 110,526
1,805 893 2,050 2,050
69,957 73,837 81,362 73,046
1,565 0 0 0
703 255 16,500 15,500
189,810 198,755 211,014 201,122
The City Council is the legislative branch of city government. The Council is responsible for the
establishment of policies and the adoption of local ordinances and resolutions. They appoint
the City Manager and members of various advisory boards and commissions. The Council
consists of a Mayor who is elected for a two-year term and four Councilmembers, who are
elected at large for staggered four-year terms.
Objectives for 2004
1. Promote the City in a positive way.
2. Conduct goal setting retreat.
3. Implement public Web access to City Code.
Budget Comments
The Mayor-Council budget decreased by $9,892 from 2003 to 2004. Personal Services
decreased by $576, due to a decrease in overtime budgeted. Other Services and Charges
decreased by $8,316, primarily due to a $4,400 decrease in expert and professional services, a
$500 decrease in training and educational activities, and a $2,716 decrease in insurance and
bonds, offset by minor increases and decreases to other line items. Other Financing Uses
decreased by $1,000, due to a decrease in contingencies.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: City Manager
101-41320
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual, Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
316,213 325,295 359,803 352,295
1,695 5,145 9,700 4,025
30,356 32,801 43,203 36,467
0 0 0 0
0 0 0 0
348,264 363,241 412,706 392,787
Activity Description
This department is responsible for the administration of all activities, functions, and programs
of the City in accordance with the policies and guidelines adopted by the City Council. Duties
of the department include planning, organizing, directing, and coordinating the operations of all
departments, with the exception of the Police Department. This department is responsible for
)ersonnel, labor relations, and employee relations functions of the City.
Objectives for 2004
1. Improve two-way communications with the public.
2. Implement Phase 2 of CityView Human Resources Module.
Budget Comments
The City Manager budget decreased by $19,919 from 2003 to 2004. Personal Services
decreased by $7,508 due to no monies or associated fringe budgeted for an intern, and a
decrease in overtime budgeted. Supplies decreased by $5,675, due to a decrease in monies
budgeted for computer equipment. Other Services and Charges decreased by $6,736,
primarily due to a $2,000 decrease to expert and professional services, a $4,000 decrease to
advertisin,q employment, and minor decreases to other line items.
G-2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Elections
10141410
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 27,495 0 28,084
228 1,266 0 1,000
659 54O 0 67O
6,406 6,823 8,105 8,105
0 0 0 0
7,293 36,124 8,105 37,859
The purpose of this department is to conduct elections for the city, state and federal elections.
Pad-time election judges are hired to work at the polling locations on election day. The
balance of responsibilities for elections is that of the Finance staff. There will be a primary
election and a general election (including Presidential) in 2004.
Objectives for 2004
To keep current on all election laws and rules.
To recruit more election judges and to have a pool of judges from which to draw.
Budget Comments
The proposed budget for 2004 is $1,735 over actual 2002 expenditures. This is due to a slight
increase in personal costs, insurance, and printing costs. The other large expenditure is the
payment to Anoka County of $8,105 for the final installment paying for the 9 new Accu-votes.
G-3
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Finance
101~1510
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
477,252 528,097 558,221 532,177
10,912 15,443 11,385 11,285
34,789 39,919 64,367 61,456
2,568 0 10,000 10,000
0 0 0 0
525,521 583,459 643,973 614,918
The purpose of the Finance Department is to account for all financial operations of the City
and to report on those operations. The Finance Department is responsible for budgeting,
financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor
operations, and data processing within the City.
Objectives for 2004
One of the Finance Departments main objectives for 2003 was to complete the
implementation of GASB 34: Basic Financial Statements and Management's Discussion and
Analysis for State and Local Governments. During 2004, Finance will continue to further
enhance policies and procedures for GASB 34, purchasing, capital assets and infrastructure
to streamline the time involved and to provide for better use of City funds.
Budget Comments
The proposed Finance Department Budget decreased by $29,055 from the 2003 adopted
Budget. Due to cuts in Local Government Aid, the Finance Department is proposing to
restructure the department, resulting in the lower personnel costs. Other cuts include out-of-
state travel, office supplies, etc.
G-4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101 Department: Assessing 101-41550
Expense Changes by Category
20O4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
Personal Services 35,836 14,415 0 0
Supplies 55 34 0 0
Other Services & Charges 89,136 95,822 101,000 101,000
Capital Outlay 0 0 0 0
Contingencies & Transfers 0 0 0 0
Activity Description
125,027 110,271 101,000 101,000
The Assessing Department provides tax and homestead information, and processes
homestead applications. Through a joint powers agreement with Anoka County, the County
provides for the assessment of property in Columbia Heights. The City contracted with the
County for special assessment billing services beginning in 2003.
Objectives for 2004
1. Research feasibility of public Web access to special assessment information.
2. Fully implement CityView Assessment Module.
Budget Comments
Thera was no change to the Assessing budget from 2003 to 2004. Monies are budgeted for
contracted property appraising services through Anoka County ($95,000) and contracted
special assessment billing services through Anoka County ($6,000).
(:;-5
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Legal Services
10141610
Expense Changes by Category
20O4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
182,767 169,498 196,572 187,690
1,132 0 0 0
0 0 0 0
183,899 169,498 196,572 187,690
Activity Description
The Legal Services Department handles all civil lawsuits and prosecution for the City. These
services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen,
Ltd. This department also budgets for outside labor attorney services.
Objectives for 2004
1. Assess and evaluate provision of prosecution services.
Budget Comments
The Legal Services budget decreased by $8,882 from 2003 to 2004. Paralegal civil process
decreased by $1,000 due to no monies budgeted based on past expenditures; attorney fees-
other decreased by $2,000; legal notice publishing decreased by $50; insurance and bonds
decreased by $132; miscellaneous charges decreased by $4,700; and subscriptions and
memberships decreased by $1,000.
G-6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: General Government Buildings
101-41940
Expense Changes by Category
2004
2001 2002 2003 Department
Actual A~ual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
10,494 11,298 15,000 10,850
107,267 101,175 143,546 120,543
0 1,681 0 20,000
0 0 0 0
117,761 114,154 158,546 151,393
Activity Description
General Government Buildings includes the maintenance and repair of City Hall and the
premises it occupies. This includes cleaning and repair services, utilities, elevator service,
plumbing, rug rental, mechanical repairs, and remodeling costs.
Objectives for 2004
This department handles the maintenance and security of City Hall.
Budget Comments
The proposed budget for 2004 is $7,153 less than the adopted budget for 2003. This is the
required cut even though we are requesting $20,000 for a better security system for City Hall.
G-7
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 Budget
IFund: 101
Department: Police
101-42100
Expense Changes by Catego~
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Desc
'iption
2,020,586 2,202,609 2,473,480 2,220,068
74,808 75,780 84,600 84,600
151,633 175,066 228,063 221,144
2,899 145 4,500 4,500
7,385 2,821 0 0
2,257,311 2,456,421 2,790,643 2,530,312
This is the general budget for the day-to-day running of the Police Department. This part of the
budget covers personnel costs, general supply costs, other services and charges costs, and
capital outlay expenses. The Police Department provides public safety services to the citizens
of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic enforcement,
code enforcement, animal control, unusual occurrences, Homeland Security efforts, and
administration.
Objectives for 2004
1. To maintain the level of police service in the community with less resources.
2. To continue to work closely with other agencies in our area towards Homeland Security
issues in the area of training and equipment.
3. To continue to search out alternative housing locations for the Police Department that more
closely fit our space needs.
4. To maintain our fleet and equipment at a high useable and ready level.
15. To beqin replacement of three to four year old computers In the department.
Budget Comments
Personnel The 2004 budget reflects one less officer for 2004 than we had originally budgeted
in the 2003 budget. This would give us 24 authorized licensed officers. The following lines
show slight increases otherwise the lines are identical or less than the 2003 budget. Line 1010
Regular Employees pay is reduced by $246,906 in salaries. This reduction is the result of not
filling one police officer position and the inside CSO position held by Jim Montague. Line 1011
Part Time Employees is increased by
$30,000. This is to cover the costs of hidng someone part time in the records section to
perform scanning of documents and to assist in the records section as needed. We will save
approximately $15,000 annually by hiring a part time employee(s) at less than 30 hours per
week to perform this function. Line 1020 Overtime has gone down $1,750. This is due to the
reduction from 25 to 24 officers and less CSO's. Line 1031 Holiday Pay shows a $2,420
decrease due to less officers and CSO's. Lines 1041 and 1043 are reduced by $793 each due
to the reduction in officers. Line 1045 Longevity shows a slight increase, $26. This is due to
officers moving through the longevity steps. Line 1210 PERA Contribution reduced by $6,349
due to officer and CSO reduction. Line 1220 FICA Contribution shows a slight increase of
$1,750. Line 1300 Insurance reduced by $14,440 due to better rates and reduction in officers
and CSO's. Line 1510 Workers Comp. Ins reduced by $6,441 due to better rates and
reduction of officers and CSO's. Overall reductions in Personnel Services equals $253,412.
Supplies has the same total overall amount of $84,600 that we submitted in 2003. We have
adjusted some the individual lines to reflect greater needs in some areas.
Other Services and Charges shows a $6,919 reduction. This is mostly due to a substantial
reduction in line 3600 Insurance & Bonds. There are some slight increases in the following
lines, 4050 Garage, Labor Burden $1,400 increase, and Rents and Leases line 4100 has a
$2,392 increase.
Capital Outlay This area shows the same overall amount as 2003.
G-8
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Fire
101~2200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
744,986 777,595 799,447 764,282
57,156 40,779 51,800 50,800
49,183 62,188 62,325 63,825
12,978 0 3,000 0
0 0 0 0
864,303 880,562 916,572 878,907
The Fire Department provides medical care, Fire suppression, and inspection services for the
citizens of Columbia Heights. We also provide, by contract, Emergency medical services to
the city of Hilltop. We maintain a full licensed Basic Life Support Ambulance and have the
ability to transport patients to area hospitals, although transpor/services are not currently
~rovided.
Objectives for 2004
11. Continue the pro-active approach in the Emergency Medical Services so that we may
!provide the highest possible service to the citizens of Columbia Heights and Hilltop.
2. Continue the Inspection program and begin the pre-planning of all commercial structures in
the City of Columbia Heights.
3. Reorganize existing staff to provide the level of service we have in the past with the
shortfall of I position.
Budget Comments
Due to the reduction of LGA and MVHC, the Fire Department reduced the 2003 budget by
5%. Reductions for the 2004 budget remain in the proposal status, however, this proposal
would include a 4.51% decrease from the already decreased 2003 budget.
G-9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Civil Defense
Expense Changes by Category
2004
2001 2002 2003 Department
A~ual Actual Adopted Prooosed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
20,853 21,179 17,994 21,526
2,292 3,282 3,695 3,750
6,910 9,710 13,284 9,289
0 0 50,000 0
0 0 0 0
30,055 34,171 84,973 34,565
Activity Description
101-42500 I
2OO4
Adopted
This program provides Emergency Management for the protection and promotion of public
safety, health and welfare in our city during emergencies and natural disasters. The director
and secretary attend meetings to maintain requirements for State and Federal funding of the
program. This program also monitors hazardous materials sites in our city and is responsible
for planning and preparation for mitigation and response to disasters. In the past this
program has also provided funding for the annual Police and Fire Reserve Annual
Appreciation event, however, due to budget shortfalls this program will not be supported this
year.
Objectives for 2004
1. Keep the Police and Fire Reserve trained and equipped in a professional manner for
emergency assistance, security, traffic, and crowd control.
2. Continue our involvement in the emergency management professional organizations and
training to keep current with government requirements and programs.
3. Continue to re-write the City Emergency Operations Plan.
Budget Comments
Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the
Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00
G-10
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
Department: Animal Control 101-42700
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2O04
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 0 0
64 103 550 550
11,704 12,443 15,600 14,920
0 0 0 0
0 0 0 0
11,768 12,546 16,150 15,470
=Animal containment measures are provided to the City of Columbia Heights by the Camden
Pet Hospital,1401 44th Avenue North. This includes animal shelter services, euthanasia
services, adoption services, and clinic services. The capturing, transporting, and temporary
shelter of stray animals is performed by Community Service Officers and, at times, Columbia
Heights Police Officers.
Objectives for 2004
To continue to develop our close working relationship with Camden Pet Hospital in our effort
to provide state of the art animal services at a resonable fee for our community.
Budget Comments
We have reduced the 2004 animal control budget by $680.
G-11
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: Public Works
101-43000
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
20O4
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
This activity covers the wages and fringe benefit costs for both permanent and seasonal
public works employees. The overall budget is mainly distributed to Public Works departments
and other departments as appropriate.
Objectives for 2004
1. Maintain services levels with reduced staffing due to funding shortfalls.
2. Review seasonal pay ranges to attract and retain seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept) of seasonal
4. Fill Utility Maintenance position.
5. Fill Assessment/Clerical position on a part-time basis.
6. Continue to evaluate PW staffing needs by department.
employees.
Budget Comments
The overall personnel budget for 2004 is $2,052,083 for salaries and fringe benefits, a
decrease of $64,400 over the adopted 2003 budget. The budget balances to zero as 100% of
salaries and fringe benefits are allocated to various departments in the city.
G-12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Engineering
101-43100
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted ProPosed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
197,338 172,448 266,893 261,673
12,185 16,888 12,850 10,615
36,620 40,938 37,333 33,695
2,030 0 2,000 1,500
171,272 89,136 0 0
419,445 319,410 319,076 307,483
Activity Description
This department provides engineering services for public improvement projects. These
activities include feasibility analysis, construction design, construction contract administration
and project inspection. Other activities include general engineering, record keeping, GIS
implementation, digital and hardcopy of file maintenance, and public contact.
Objectives for 2004
1. Review and update financial analysis of Street Rehabilitation Zone Program.
2. Continue update and development of the computerized pavement management
program for street zone work.
3. Continue development of City Works software for utility maintenance and complaint
tracking program at Public Works.
4. Continue conversion of plat drawings into scanned images.
5. Develop3 deDadmental strateoic nlan,
Budget Comments
IThe proposed 2004 Engineering budget is $307,483; an $11,593 decrease from the 2003
budget. The primary area accounting for the decrease is not filling the assessing/clerical
position budgeted for in 2003. Other line items of the budget have decreased or remained
fiat. Capital outlay has also been decreased from the 2003 adopted budget.
G-13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
lFund: 101
Department: Streets
101-43121
Expense Changes by Catego~
2004
2001 2002 2003 Department
Actual Adooted Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
252,794 288,043 355,810 342,039
114,325 126,250 137,975 136,175
132,496 132,415 181,534 178,278
15,472 2,000 15,000 0
20,113 1,500 0 0
535,200 550,208 690,319 656,492
Activity Description
The street department provides for the maintenance of city streets, alleys, including patching,
surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control,
miscellaneous projects as required, and public contact.
Objectives for 2004
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching for Zone 7 of the street rehab program.
3. Continue evaluation of the use of less sand and straight salt for ice street
ice control.
4. Develop developmental strategic plan.
Budget Comments
The overall 2004 budget for the street department is $ 661,542 a decrease of 4.86% from
2003. Seasonal staffing has been reduced along with other line items in the budget having
decreases or remaining flat. Capital Outlay requests for 2004 have been reduced to $0.
G-14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Street Lighting
Expense Changes by Category
20O4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
980 318 4,588 3,950
0 94 900 1,275
112,554 106,283 120,928 115,635
0 0 0 0
0 0 0 0
113,534 106,695 126,416 120,860
10143160
2OO4
Adopted
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting.
This activity also includes maintenance and repair of City-owned street lights.
Objectives for 2004
!1. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a
minimum, needed repairs.
2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon
Parks.
Budget Comments
The 2004 proposed street lighting budget is $120,860, a decrease of $5,556 from 2003.
Overall, the 2004 budget remains fiat from 2003. This also assumes no major increases for
the electric rates for street lights.
G-15
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101 Department:
Expense Changes by Category
Traffic Signs & Signals
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
101-43170
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
37,773 47,343 49,328 48,352
13,071 8,330 9,900 7,700
8,075 9,998 14,023 14,554
0 0 0 0
0 0 0 0
58,919 65,671 73,251 70,606
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals.
This account group also provides for street striping and traffic counting.
Objectives for 2004
1. Develop computerized sign inventory.
2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work
areas.
4. Continue replacement of antiquated traffic counters.
Budget Comments
The overall budget proposed in 2004 is $70,606, a decrease of $2,645 from the 2003 budget.
G-16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Department: Weed Control
101-43260
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
6,264 6,737 12,389 10,272
0 0 250 300
3,118 1,043 3,789 3,330
0 0 0 0
0 0 0 0
9,382 7,780 16,428 13,902
Activity Description
This activity provides for the operations necessary for the enforcement of the City's ordinance
for weed and turf control. Activities include regularly scheduled site inspections city-wide and
contracted abatement of weed and turf ordinance violations.
Objectives for 2004
Review budget reduction effects on the policy to provide a more pro-active approach to
reed control, specifically related to complaints and following the city objective of improving
the overall appearance of the city.
2. Continue efforts on a turf maintenance program for the University Avenue corridor, now
that the City of Fddley has eliminated the cooperative program of cutting and trimming.
Budget Comments
The proposed 2004 Turf Control budget is projected at $13,902, a decrease of $2,526 from
2003. Time spent by the city maintenance crews will be held fiat and administrative time is
anticipated to decrease which may result in a more reactive approach. Decreased time will be
spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has
assumed responsibility for property inspections as well as program administration.
G-17
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Recreation Administration
101-45000
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
142,955 153,155 199,210 149,805
4,006 2,887 5,950 5,950
11,083 15,038 19,257 18,332
0 0 0 0
0 0 0 0
158,044 171,080 224,417 174,087
This activity provides recreational opportunities and services to the residents of Columbia
Heights. The Recreation Department is comprised of eight main areas in which the Director,
one Program Coordinator, one Clerk-Typist II, and one half-time Recreation Clerk disperse
their time. Each of the eight areas has its own separate budget. This category provides
salaries for the department as well as supplies and contractual services for the department.
Objectives for 2004
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
Recreation Administration personal services budget has decreased $49,405due to the
elimination of the Youth Enrichment Coordinator. Insurance also had a decrease of $132 and
telephone also had a decrease of $793. Total decrease is $50,330.
G-18
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Youth Athletics
101-45001
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
2OO4
2002 2003 Department 2004
Actual Adopted Proposed Adopted
3,394 3,511 13,237 13,214
126 5,984 600 600
2,478 3,603 5,865 5,833
0 0 0 0
0 0 0 0
5,998 13,098 19,702 19,647
This activity classification encompasses recreational programs provided to youth. These
programs consist of children and adolescents K-12. Programs fall under seven sport-specific
headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All
programs are participation-orientated, with the focus on fun, socialization, and athletic skill
development. These particular programs provide Columbia Heights' youth with supervised
play opportunities at local ,qym facilities and neighborhood parks.
Objectives for 2004
1. Develop coaches' clinics in conjunction with high school.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
Budget Comments
The proposed year 2004 is relatively the same as 2003. There was a decrease of $32 in
insurance and $23 in workers compensation. One reason this budget has not increased is
due to the significant donation of athletic equipment made by the Columbia Heights Athletic
Boosters Association. Total decrease is $55.
G-19
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2O04 BUDGET
Department: Adult Athletics
101-45003
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O4
2001 2002 2003 Depa~ment 2004
Actual Actual Adopted Proposed Adopted
3,230 2,089 7,761 7,748
2,778 3,165 2,750 2,750
15,073 16,920 14,817 14,800
0 0 0
0 0 0 0
21,081 22,174 25,328 25,298
This activity encompasses recreational programs provided to Columbia Heights' adults.
Leagues are administered in summer, fall, and winter. An annual summer softball tournament
is held during Heights' Jamboree as well as a National Qualifier Softball
Tournament.
Objectives for 2004
1. Develop coaches' clinics in conjunction with high school.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
Budget Comments
The Adult Athletics budget for 2004 has relatively no change. Insurance has decreased $17
and workers compensation has decreased $13 for 2004. Total decrease was $30.
G-20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: CHASE
101-45004
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted ProPosed Adopted
25,262 14,792 15,544 15,514
197 1,571 2,300 2,300
2,426 3,244 4,325 4,325
0 0 0 0
0 0 0 0
27,885 19,607 22,169 22,139
This activity classification encompasses recreational, academic, athletic, and enrichment
programs provided to the youth age 3-13. These offerings are participation-orientated, with
the focus on fun, socialization, achievement, and skill development. Dance and Tumbling
runs throughout the fall, winter, and spring sessions. Special events that are family-orientated
and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and
Breakfast with Santa. This will be the fifth year for the Traveling Puppet Wagon, which was
funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels to
neighborhood parks and performs a variety of family-based puppet shows.
Objectives for 2004
1. Improve and expand preschool (4-6 years old) programming opportunities.
2. Maintain and improve special event programs.
Budget Comments
Youth Enrichment has had a slight decrease of $30 due to decrease in workers
compensation.
G-21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Travelin9 Athletics
101-45005
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
3,533 1,346 7,443 7,429
52 513 1,025 1,025
7,870 4,689 14,167 14,150
0 0 0 0
0 0 0 0
11,455 6,548 22,635 22,604
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia
Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with
players selected by ability after pre-season tryouts. Teams are organized and equipped
through the Recreation Department, which is unique in the metro area. Teams compete within
Minnesota Youth Athletic Services sanctioned leagues.
Objectives for 2004
1. Look for alternative organizations for teams to be sanctioned by.
2. Work with high school to encourage more youth to participate in traveling athletics.
3. Develop a baseball tournament to be played during the Lion's Jamboree.
Budget Comments
Traveling Athletics has decreased a total of $31. Decrease was $17 for insurance and $13
for workers compensation.
G-22
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Trips and Outings
101-45030
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003
Actual Actual Adopted
20O4
Department 2004
Proposed Adopted
0 0 0 0
205 242 350 350
37,392 38,069 38,316 38,288
0 0 0 0
0 0 0 0
37,597 38,311 38,666 38,638
Trips and Outings include one-day and extended trips for senior citizens. These are
advertised through quarterly trip flyers mailed to participants. It continues to be one of our
most popular offerings and is a self-sustaining program.
Objectives for 2004
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended trips.
Budget Comments
The only budget change for 2004 is a decrease of $28 for insurance.
G-23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Senior Citizens
101-45040
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
60,764 63,385 67,516 68,617
1,774 2,743 2,950 2,950
4,283 3,685 8,114 6,973
0 0 0 0
0 0 0 0
66,821 69,813 78,580 78,540
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to
individuals 55 years and older in the community. The Center is open Monday through Friday
from 9:00 a.m. to 4:00 p.m.
Objectives for 2004
1. To provide social, educational, and recreational programs to seniors in the
community. To serve as a center that provides resource information regarding
senior issues and concerns.
2. To provide the opportunity for senior exercise programs.
Budget Comments
Personal services increased in the Senior Citizen budget. There were decreases in expert &
)rofessional services, insurance and rents and leases. The total budget has decreased $40.
G-24
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 101
Expense Changes by Category
Depa~ment: Recognition/Special Events
2004
2001 2002 2003 Depa~ment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
589 1,353 0 0
1,527 355 0 0
49,551 37,225 53,368 46,407
0 0 18,000 0
0 0 0 0
101-45050
2004
Adopted
Activity Description
51,667 38,933 71,368 46,407 0
This department was established to budget and account for various activities that do not
'specifically fall under other departments. Examples of these activities are the City Float and
Royalty Events, employee and volunteer recognition, fireworks, the City Beautification
program, and the City newsletter.
Objectives for 2004
1. Maintain cost-effective special event/recognition programs that benefit the residents
of Columbia Heights.
2. While plants and flowers clearly beautify the city and give a heightened sense of
community pride, the volunteer citizens form a genuine bond and clearly feel pride in
their contributions to the city. These attractive plantings give an excellent
impression of our city to visitors and newcomers alike.
Budget Comments
The Heights Happenings City Newsletter is budgeted at $19,000 for 2004. The publication is
done by the Recreation Department with the publishing contracted out. The Special Events
line item is budgeted at $3,000 for the fireworks during the Jamboree. The show cost is
$6,000 with $3,000 coming from donations the Recreation Director receives from the
community.
The Beautification team is very aware of tax dollars being spent and has made solid efforts of
the past three years to obtain perennials for many of the plantings to minimize costs to the
City. In addition, donations of plants from the core group of volunteers and neighbors has
been encouraged with great success. We are confident that we can maintain the high quality
of our efforts and reduce city costs by $1,000 for 2004.
A new City float was purchased in 2003 and debuted at the Columbia Heights Jamboree
parade in June. The Royalty program is managed by parent volunteers. The City budgets
$5,000 for the float and $6,000 for the royalty events annually. Both the City float and the
Royalty program provide recognition for the City of Columbia Heights and involve members of
the community. The total budgeted amount of $11,000 has remained the same over the past
few years. The volunteers who manage the float and royalty events have put forth sincere
efforts to cut costs. Fund raisers are also done during the year to aid with the costs of this
~ro.qram.
G-25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 101
Department: Murzyn Hall
101-45129
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Aqtual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
128,708 139,231 159,104 152,477
22,834 19,910 16,100 16,100
77,152 75,399 71,818 74,770
3,248 0 2,000 0
0 0 0 0
231,942 234,540 249,022 243,347 0
Activity Description
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/
activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the
users are charged while the remaining 85% are fee waived organizations. JPM operates
seven days a week and runs near full capacity throughout the year.
Objectives for 2004
1. Develop a JPM preventative maintenance plan.
2. Continue to develop a plan for roof improvement.
3. Continue to work with the Lion's Club to improve customer service.
Budget Comments
Personal services has decreased $6,627 due to cuts in part-time staff. There were increases
in other services and charges, Honeywell, gas and electric. The total decrease of the Murzyn
Hall budget is $5,675.
G-26
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Department: Parks
101-45200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
362,283 366,176 471,937 453,568
67,996 72,158 80,300 79,200
144,691 160,580 183,100 176,639
7,342 0 14,100 0
0 0 2,000 2,000
582,312 598,914 751,437 711,407
2OO4
Adopted
Activity Description
This activity provides for the maintenance of:
A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks;
D. 12 softball/baseball diamonds; E. 3 tennis courts; F. 12 buildings and other recreational
facilities.
This department also provides landscape maintenance for all municipal buildings, and the
planning, implementation and construction of various park improvements.
Objectives for 2004
1. Improve the timing of park projects that may impact seasonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment.
3. Continue to develop a program that involves neighborhood input regarding park
improvements.
4. Improve the general condition of softball fields - drainage and weed control.
5. Develop a plan for bike paths that provides connectivity with city and county parks
consistent with design team recommendations.
Budget Comments
iThe 2004 Parks proposed budget is $711,407, a decrease of $40,030 or 5.53% over the
2003 adopted budget. Seasonal staffing has been reduced along with other line items in the
budget having decreases or remaining fiat. Capital Outlay requests for 2004 have been
reduced to $0.
G-27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Expense Changes by Category
Department: Tree Trimming
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
19,067 38,956 47,542 48,292
1,798 1,892 3,006 1,900
18,712 16,921 12,752 46,220
0 0 0 0
0 0 0 0
39,577 57,769 63,300 96,412
101-46102
2OO4
Adopted
Activity Description
This activity provides for the tree trimming of trees, removal of hazardous or dead trees on all
city-owned and private properties, and replanting of new trees. It includes shaping and
maintaining of boulevard trees in a healthy condition, removal of downed branches, and
clearing obstructed signs. It also provides for private property or hazardous tree inspections,
comer visibility, and brush in alley inspections. Funds from this department also cover the
cost to remove and replant diseased trees from city property and right-of-ways.
Objectives for 2004
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Evaluate the effectiveness of a City contribution (25/75) or cost share between the city and
property owners for private DED tree removals.
6. Evaluate the effectiveness of the DED inspection program.
7. Research NSP/Tree Trust Replacement Program (removal of trees under power lines).
8. Improve the selection of tree planting sites.
9. Educate the tree recipients on the importance of maintaining the trees during the past
five years.
Budget Comments
The proposed 2004 Tree Care and Maintenance budget is $96,412, or a decrease of 7.74%
from the adopted 2003 budget. This continues the new functional area that combines three
departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was
established in the 2003 budget.
G-28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Dutch Elm Sanitation
101-46103
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
8,659 12,710 0 0
71 100 0 0
29,878 30,573 0 0
0 0 0 0
0 0 0 0
38,608 43,383 0 0
Activity Description
This activity has been merged with Tree Care and Maintenance for 2004.
Objectives for 2004
This activity has been merged with Tree Care and Maintenance for 2004.
Budget Comments
This activity has been merged with Tree Care and Maintenance for 2004.
G-29
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 101
Department: Dutch Elm RePlanting
Expense Changes by Category
2004
2001 2002 2003 Depa~ment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
1,175 6,O49 0 0
0 100 0 0
8,O47 8,944 0 0
0 0 0 0
0 0 0 0
9,222 15,093 0 0
101-46104
2OO4
Adopted
Activity Description
This activity has been merged with Tree Care and Maintenance for 2004.
Objectives for 2004
This activity has been merged with Tree Care and Maintenance for 2004.
Budget Comments
This activity has been merged with Tree Care and Maintenance for 2004.
G-30
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 101
Department: Contingencies
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
1,521,679 27,500 50,000 100,000
1,521,679 27,500 50,000 100,000
Activity Description
101-49200
20O4
Adopted
Objectives for 2004
Budget Comments
G-31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 101
Expense Changes by Category
Department: Transfers
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
415,000 400,000 480,000 338,725
415,000 400,000 480,000 338,725
Activity Description
101-49300
2OO4
Adopted
Objectives for 2004
Budget Comments
G-32
IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Protective Services
201-42400
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003
Actual Actual Adopted
2OO4
Department 2004
Proposed Adopted
174,007 154,578 173,846 149,287
1,868 7,146 13,850 10,892
14,735 31,985 29,395 75,691
2,386 0 0 0
7,335 5,913 8,113 13,711
200,331 199,622 225,204 249,581
Protective Services include:
>Building permitting, plan review, and inspection
>Liquor, contractor, cigarette, misc. licensing
>Land use permitting and code enforcement
The purpose of these services is to protect and promote the general health and safety of the
community. These activities fall under the purview of the Planning Commission and City
Council.
Objectives for 2004
>Update building and planning permit forms and place them on the City's web site.
>Review and update contractor licensing.
Budget Comments
G-33
IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
Department: Community Development Admin
201-46310
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
57,145 90,768 106,041 144,758
1,692 1,489 2,675 4,249
6,263 11,667 20,370 59,455
0 0 6O0 475
9,170 5,913 8,113 13,712
74,270 109,837 137,799 222,649
2OO4
Adopted
Community Development Services include: >Redeveloping
>Housing rehabilitation and replacement
>Central Business District improvement
These activities fall under the purview of the City's Economic Development Authority and City
Council.
Objectives for 2004
Redevelopment
>Continue to pursue the redevelopment of the industrial park, Kmart, 40th and University, 37th
and Central, 39th and Central, and 37th and Stinson.
Economic Development
>Implement the Central Avenue Design Guidelines.
>Implement the Business Revolving Loan Fund Program.
>Facilitate the implementation of a Central Avenue Merchants Association.
Home Improvement and Replacement
>Acquire, demolish, and construct new or rehab up to 13 existing single-family homes using
$240,000 of grant money the City received from the Metro Council.
>Work with Rising to New Heights to continue the Home Remodeling Fair.
>Provide access to rehab and new home buyer information and funding through the Greater
Metropolitan Housing Corporation.
Budget Comments
G-34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 202
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: HRA Anoka County CDBG
202-46350
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
10,070 3,204 0 0
388 21 0 0
61,737 85,488 0 1,016
70,691 327,056 0 0
0 5,913 0 0
142,886 421,682 0 1,016
The Community Block Grant are federal funds the City applies for through a competitive
process from Department of Housing and Urban Development through the Anoka County
Housing and Redevelopment Authority. These funds are used primarily for housing
rehabilitation, redevelopment and public services.
Objectives for 2004
Budget Comments
G-35
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 203
Department: Parkview Villa North
203-46330
Expense Changes by Catego~
2004
2001 2002 2003 Department
Actual .Actual Adopted ProPosed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
10,335 9,095 16,251 23,526
27,201 10,221 22,054 21,738
273,411 258,758 304,391 315,118
11,563 0 6,357 0
7,335 7,884 11,454 13,518
329,845 285,958 360,507 373,900
Activity Description
Parkview Villa North(PWN) is a 101 units of public housing, located at 965 40th Avenue
northeast. PWN provides housing for Iow-income senior and disabled persons. PWN was
constructed in 1975 with funds from the Department of Housing and Urban Development.
PWN is managed by the Crestview Corporation.
Objectives for 2004
Continue to implement the 15-year capital improvement plan.
Budget Comments
The Parkview Villa North budget for 2004 includes a 3% increase for most line items. Most
utilities were increased 10% from the previous year's budget.
G-36
IFund: 204
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Economic Development Auth
204-46314
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001 2002 2003
Actual Actual Adopted
2OO4
Department 2004
Proposed Adopted
30,852 53,107 72,999 0
649 3,882 2,770 0
52,435 36,182 53,346 0
568 1,550 0 0
22,281 107,884 11,454 231,248
106,785 202,605 140,569 231,248
The Economic Development Authority levies funds to support the activities identified under
Community Development Services.
Objectives for 2004
Budget Comments
G-37
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 212
Expense Changes by Category
Department: St'ate Aid Maintenance
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
212-43190
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
33,145 20,393 24,775 33,271
1,710 2,450 20,000 23,000
20,975 24,133 93,460 100,160
51,791 4,984 33,000 10,000
7,180 92,724 0 0
114,801 144,684 171,235 166,431
Activity Description
This activity provides for the maintenance and repair of State Aid streets designated within
the City and is funded by the MSA system.
Objectives for 2004
1. Continue the implementation of the 5-year Capital Improvement Program developed in
1999 as part of the certified status of local streets.
2. Retain 'certified' complete status for our local MSAS.
Budget Comments
The proposed 2004 budget is $166,431, a decrease of 6.25% from last year. Staff time is
allocated for recertifying the City's State-Aid System. This allows the use of State-Aid funding
on local streets and provides an additional revenue source for the City's Infrastructure fund to
be used in the Street Rehabilitation Zone work.
G-38
IFund: 213
CITY OF COLUMBIA HEIGHTS, MINNESOTA
20O4 BUDGET
Department: Parkview Villa South
213-46340
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2,768 6,263 12,388 10,083
15,479 6,359 9,328 10,822
146,353 141,363 168,275 169,608
4,894 9,089 15,183 0
703,670 5,914 8,590 6,964
873,164 168,988 213,764 197,477
2OO4
Adop~d
Parkview Villa South (PWS) is a 45-unit rental apartment building located at 965 40th
Avenue northeast. PWS serves Iow-income seniors age 55 and older. PWS was
constructed in 1991. Parkview owned by the Economic Development Authority and
managed by the Crestview Corporation.
Objectives for 2004
Continue to implement the 15-year capital improvement plan.
Budget Comments
IThe Parkview Villa South budget for 2004 line item 4000 increased $ 9,300 for carpet
replacement and painting units. Most utilities were increased by 10% from the previous year's
budget. Minor equipment includes an allowance for the purchase of two sump pumps for the
underground garage.
G-39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 225 Department: Cable Television
Expense Changes by Category 2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services 1,828 1,973 6,434 6,383
Supplies 1,267 2,302 9,602 14,160
Other Services & Charges 19,324 90,926 41,608 97,554
Capital Outlay 0 0 0 6,000
Contingencies & Transfers 104,333 408,549 109,330 109,330
126,752 503,750 166,974 233,427
Activity Description
22549844
2OO4
Adopted
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate
'regulation activities, franchise renewals, transfers of ownership, enforcement of customer
service standards, and ensuring compliance of the cable company with the terms and
conditions of the franchise. Additionally, programming is produced on the government access
channel. A Telecommunications Commission serves in an advisory capacity to the City
Council.
Objectives for 2004
1. Conduct needs assessment, technical audit, and performance review in conjunction with
franchise renewal process.
2. Purchase new equipment and replace existing equipment as needed to enhance in-house
and public presentation and communications.
Budget Comments
The Cable Television budget increased by $66,453 from 2003 to 2004. Personal services
decreased by $51, due to a decrease in workers compensation insurance premium and
allocated fringe. Supplies increased by $4,558, primarily due to monies budgeted for a digital
video camera, LCD projector, and an upgrade to the software and equipment for the Library
access channel. Other Services and Charges increased by $55,946, primarily due to an
increase in monies budgeted for expert and professional services for the cable franchise
renewal process. Capital Outlay increased by $6,000 for the purchase of a non-linear edit
system.
G-40
IFund: Library
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Library
240-45500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
383,086 415,421 428,302 434,073
90,196 100,779 98,625 91,625
71,728 74,236 81,652 81,710
7,761 4,205 49,050 10,000
8,727 209,292 22,071 13,863
561,498 803,933 679,700 631,271
The library's mission statement is to "provide free access to informational and recreational
materials for the patrons in a barrier-free environment." A variety of library-related programs
(e.g. storytimes, reading clubs, homebound delivery, etc.) are offered for patrons of all ages
from preschool through senior citizen. Five full-time and 16 part-time staff provide service
during the 60 hours per week the facility is open to the public. As a City-owned and operated
library, Columbia Heights participates in the MELSA regional system through a contract with
the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This
enables Columbia Heights patrons to gain access to special services and scholarly materials
available at other participating libraries.
Objectives for 2004
1. To explore the possibilites of a new facility within the structure of the City's Comprehensive
Plan, Downtown Redevelopment Plan, and priorities set by the City Council.
2. To continue to pursue cooperative ventures with Independent School District #13, the
Anoka County Library, the Anoka County Historical Society, and the Columbia Heights
Historical Society.
3. To identify sources of alternative revenue to support general library services.
Budget Comments
No personnel contracts are settled for 2004. Personal Services are all represented at 2003
rates of pay, benefits, and progression through established ranges. A wage and benefit
freeze for 2004 is anticipated. The Supplies section includes $1,100 to replace one staff PC
and $1,000 for office chairs. A new line item for Electronic Databases (2182) has been added
to accommodate new technology. Other Service Charges includes the following increases: 1.)
5% increases in 3810 (Electric) and 3830 (Gas); 2.) $807 in 4020 (Honeywell); 3.) $3,000 for
resurfacing countertops and cabinets in the Boardroom, kitchen, and work room; and 4.)
$2,500 for painting the extedor wooden cap, restrooms, and main floor lobby. Capital
requests include the one-time license fee for the ILS (Integrated Library System) upgrade and
$6,000 for replacement of periodical display shelving in the adult reading room. Contingencies
and Transfers includes $4,062 in 8100 (Contingencies) to cover unbudgeted items.
G-41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 270
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: DARE Project
270-42160
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2004
Adopted
0 0 0 0
3,288 2,381 3,200 3,200
2,844 2,470 2,175 2,175
0 0 0 0
0 0 0 0
6,132 4,851 5,375 5,375
Activity Description
The DARE program is a very important and vital part of the education for the 5th grade
children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of
chemicals, tobacco products, and alcohol. The program is very effective at building self-
esteem and confidence in its students and teaches defenses to peer pressure and other
social problems. It also establishes a relationship between the students and the officer
teaching the course.
Objectives for 2004
Our objectives in relationship to the DARE program are to keep an adequate number of DARE
officers trained in order to keep the DARE program available to all 5th Grade students in our
jurisdiction. We also wish to maintain the high level of training and ongoing positive working
relationships between the schools and our department.
Budget Comments
We are submitting the same costs for 2004 as we did in 2003. No increase
G-42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 402
Department: State Aid General Construction
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
12,141 0 0 0
0 0 0 0
129,314 0 0 0
230,112 0 0 0
0 0 0 0
371,567 0 0 0
4021
2OO4
Adopted
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets.
The fund balance was brought down to zero with the construction of the Central Avenue
Construction project in 2002.
Objectives for 2004
1. Crack Seal and Sealcoat State-Aid Streets
2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA CIP.
Budget Comments
In 1999, the City was asked by the Office of State Aid to provide a detailed five year program,
explaining how Columbia Heights plans on spending down its excessive MSA fund balance.
Consistent with that request, a 5-year plan was developed. With the completion of Central
Avenue, the balance has been spent down to $0. This year's 2004 State Aid Construction
budget follows that plan and primarily is represented by seal coating of state aid streets in
various locations of the City.
G-43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 412
Department: Parks Capital Improvement
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
5,624 0 0 0
6,690 304 15,892 0
16,399 20,486 260,100 64,000
0 0 0 0
28,713 20,790 275,992 64,000
4t2-45200
2004
Adopted
Activity Description
This activity provides for capital improvements in the City's park system, including major
repairs/improvements to park buildings, playgrounds, recreational facilities, and park
amenities.
Objectives for 2004
Capital Outlay Projects-listed in priority:
None
new
Budget Comments
Grant Eligible Projects-Listed in priority:
1. Huset Park-2002 Master Plan
Recommendations - Reconstruct
and/or-Add Amenities such as a
playground and picnic shelter.
The 2004 proposed Parks Capital Improvement budget is $64,000, a significant decrease of
from 2003. The proposed work program is focusing on improvements to Huset Park, following
the completion o{the Huset Park Master Plan. To further the available dollars in that fund,
staff wilt apply for grant monies through the DNR Outdoor Recreation Grant Program.
Potential projects have been identified and listed in priority order.
G-44
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 430
Expense by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Infrastructure
430-46323
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
0 0 62,120 66,871
0 0 0 0
13,645 0 8,000 8,000
212,007 0 85,000 85,000
0 144,380 0 0
225,652 144,380 155,120 159,871
Activity Description
This fund was set-up in 1992 for the rehabilitation of the City's street system, with money
transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in
1996 and with annual transfers, will perpetuate the continued investment into the maintenance
and improvements of the City's streets. An additional source of revenue was secured in 2000,
on a 2-year renewable cycle, with the certification of the City State-Aid Street System.
Objectives for 2004
Budget Comments
The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program.
Zones 1,2,3, 4, 5 6A, and 6B have been completed. The rehabilitation of the last zone, with
city streets west of Central Avenue and south of 40th, Zone 7 is planned for construction in
2004. An additional source of funding from the City's State-Aid account is available with
continued certification by MNDOT of our State-Aid system.
G-45
IFund: 431
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Police Capital Equipment
431-42100
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
0 0 0 0
1,698 0 0 0
535 0 5,961 3,478
88,678 116,477 109,500 54,000
0 0 0 0
90,911 116,477 115,461 57,478
2004
Adopted
The Capital equipment budget for 2004 includes two full sized marked squads, two
replacement light bars, and two prisoner safety dividers.
Objectives for 2004
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the
best equipment, for the best value, the department, that meets the needs and requirements of
the department.
Budget Comments
The Capital Equipment Replacement fund includes equipment required to keep our technology
and fleet current and to keep our personnel safe in their duties. We must also look at setting
aside dollars for the purchase of portable and mobile radios for the new 800 Mghz radio
system that will go on line in 2004. The County will purchase the initial radios for us. We will
be responsible for replacement cost after the initial purchase.
G-46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 431
Department: Capital Equipment - Fire
431-42200
Expense Changes by Category
2001
Actual
2O04
2002 2003 Department
Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 350,000
0 20,000 0 0
0 20,000 0 350,000
Activity Description
The Fire Capital Equipment Replacement-General Fund was established to fund the long-term
ongoing capital equipment needs in the General Fund. This was accomplished by preparing a
detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve
for future years when large, expensive equipment will need to be purchased, eliminating the
highs and lows in budgeting as an equal amount is set aside each year.
Objectives for 2004
Replace the vehicles and equipment that are scheduled for replacement, keeping consistent
with the City's long term plan.
Budget Comments
Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the
Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00
G-47
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 431
Department: Capital Equipment - Civil Defense
431-42500
Expense Changes by Category
2001
Actual
2004
2002 2003 Department
Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 145 0
0 0 50,000 0
0 0 0 0
0 0 50,145 0
Activity Description
The Civil Defense Capital Equipment Fund was established to fund long-term ongoing capital
equipment needs in the General Fund.
Objectives for 2004
1. Replace the equipment that has become antiquated and no longer serves a useful purpose
to the city's long term plan.
Budget Comments
No proposed purchases for the year 2004.
G-48
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 431
Department: Engineering Capital Equipment
Expense Changes by Category
2001
Actual
2OO4
2002 2003 Department
Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 955 513 0
0 0 7,878 0
0 0 0 0
0 955 8,391 0
431-43100
20O4
Adopted
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling of long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
No requests have been made for 2004.
G-49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 431
Department: Streets Capital Equipment
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
138 0 3,543 1,814
52,215 0 54,500 27,900
0 0 0 0
52,353 0 58,043 29,714
431-43121
2004
&dopted
Activity Description
Objectives for 2004
1. Replace Spinner Sander on Truck #099
2. Replace One Large Leaf Mulcher
$ 2,900
$25,OOO
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replace Spinner Sander on Vehicle #099 $ 2,900
2. Replace one Large Leaf Mulcher $25,000
G-50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 431
Department: Parks Capital Equipment
431.45200
Expense Changes by Category
2004
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
4,260 5,723 2,470 0
65,531 88,050 38,000 0
0 0 0 0
69,791 93,773 40,470 0
Activity Description
Objectives for 2004
1. Replace #220 Dodge 250 3/4 Ton Truck
2. Replace #215 Riding Ball Field GroomedPainter
$ 38,000
$10,000
Budget Comments
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replace #220 Dodge 250 3/4 Ton Pick-up Truck
2. Replace unit #215 Ballfield Groomer/line painter
$ 38,000
$10,000
G-51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 432
Expense Changes by Category
Department: Sewer Capital Equipment
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 237 780 0
22,926 3,650 12,000 0
0 0 0 0
22,926 3,887 12,780 0
432-49499
2004
Adopted
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate
2. Replace Unit #130 Ford 3/4 Ton Club Van
Shared one-half with Water Capital Equipment
$15,000
$25,000
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck
2. Replace unit #130 Ford E250 3/4 Ton Club Van
$15,000
$10,000
G-52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 433
Department: Water Capital Equipment
433-49449
Expense Changes by Category
2OO4
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
1,703 237 0 0
26,200 3,650 0 0
0 0 0 0
27,903 3,887 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate
2. Replace Unit #130 Ford 3/4 Ton Club Van
Shared one-half with Sewer Capital Equipment
$15,000
$25,000
Budget Comments
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck
2. Replace unit #130 Ford E250 3/4 Ton Club Van
$15,000
$10,000
G-53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 434
Department: Garage Capital Equipment
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
434-49950
2OO4
Adopted
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
G-54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
JFund: 436
Department: Capital Equipment Replacement-Liquor
436-49791
Expense Changes by Category
2001
Actual
2OO4
2002 2003 Department
Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 2,048,668 0 0
0 0 0 0
0 2,O48,668 0 0
Activity Description
Objectives for 2004
Budget Comments
G-55
IFund: 436
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Capital Equipment Replacement-Liquor
436-49792
Expense Changes by Catego~
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
2004
2002 2003 Depadment
Actual Adopted Proposed
20O4
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 48,666 0 0
0 0 0 0
0 48,666 0 0
Objectives for 2004
Budget Comments
G-56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 436 Department:
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Capital Equipment Replacement-Liquor
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
436-49793
2004
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 61,666 0 0
0 0 0 0
0 61,666 0 0
Objectives for 2004
Budget Comments
G-57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 438
Department: Cap Imp Rep Storm Sewer
438-49699
Expense Changes by Category
2O04
2001 2002 2003 Depadment
Actual A~ual Adopted Proposed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 237 0 0
0 3,650 0 0
0 0 0 0
0 3,887 0 0
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
general fund. This was accomplished by preparing a detailed 20-year projection of the City's
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2004
Budget Comments
No requests have been made in 2004.
G-58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
lFund: 601
Department: Water Utility Source of Supply
601-49400
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
20O4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
983,112 910,316 907,500 946,750
0 0 0 0
0 0 0 0
0 0 0 0
983, t12 910,316 907,500 946,750
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the
residents of Columbia Heights. Actual expenditures were $983,112 and $910,316 in 2001
and 2002, respectively. Amounts will vary from year to year based upon demand.
Objectives for 2004
Complete the long term contract negotiations with the City of Minneapolis.
Budget Comments
The proposed budget for the year 2004 is $946,750, which is based upon the budgeted
amount of water purchased in 2002/2003, plus an estimated four and one half percent
increase from the City of Minneapolis.
G-59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
~Fund: 601
Expense Changes by Category
Department:
Water Distribution
2OO4
2001 2002 2003 Depadment
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
233,385 250,014 288,247 271,891
56,438 63,223 43,900 46,000
297,913 319,849 232,034 238,831
0 0 34,500 18,000
28,549 25,000 25,000 25,000
616,285 658,086 623,681 599,722
601-49430
2004
Adopted
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution
system, including mainlines, hydrants, valves, meters, pump stations (2), sprinkler systems
(3), and decorative fountains (2).
Objectives for 2004
Budget Comments
The proposed 2004 Water Distribution budget is $599,722, a decrease of $23,959 from the
2003 adopted budget. Most line items have remained fiat from 2003. Capital Outlay has also
decreased with the only request to replace the failing master meter and ancilliary reading
devices.
G-60
IFund: 601
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Water Admin & General
601-49440
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 0 0
1,060 1,408 2,000 2,000
6,718 7,018 10,136 10,079
0 0 1,000 0
113,135 119,366 122,914 123,022
120,913 127,792 136,050 135,101
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs
associated with the utility billing process and one-half of the costs associated with meter
reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3%
and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are
allocated to the Sewer Utility Fund.
Objectives for 2004
One of the Water Adminstration & General objectives for 2004 is to pursue alternative billing
methods, including postage and mail-stuffing systems for greater effeciency and cost savings.
Budget Comments
The proposed Water Administration & General Budget decreased by the net amount of $949,
primarily due to the evaluation of actual costs. The increase is due to the increase in the
Administrative Labor transferred each year to the general fund to cover the cost of
administrative staff time. Decreases are from expert and professional services for 2004, which
reflect actual expenses in prior years.
G-61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
20O4 BUDGET
~Fund: 601
Expense Changes by Category
Department:
Water Non-Operating
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
74,641 74,641 74,641 74,641
74,641 74,641 74,641 74,641
60t-49449
2OO4
Adopted
Activity Description
Objectives for 2004
Budget Comments
G-62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2O04 BUDGET
~Fund: 602
Department: Collections
60249450
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
165,232 161,636 190,313 202,775
22,063 23,591 30,350 25,825
217,659 215,884 191,689 224,126
(1,500) 0 10,000 12,000
28,010 25,000 30,000 25,000
431,464 426,111 452,352 489,726
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection
system. Included in this activity are inspections and repairs of manholes, main and lateral
sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons
to MCES treatment facilities.
Objectives for 2004
Budget Comments
The 2004 Sewer Collections proposed budget is $489,726, which is an increase of $37,374
from 2003.
G-63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 602
Department: Disposal
602-49480
Expense Changes by Category
2004
2001 2002 2003 Depa~ment
Actual Actual Adopted Proposed
2004
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
660,588 669,534 729,131 729,131
0 0 0 0
0 0 0 0
0 0 0 0
660,588 669,534 729,131 729,131
Activity Description
This department provides for fees paid to the Metropolitan Council Wastewater Services for
sewage treatment disposal. Actual expenditures were $660,588 and $669,354 in 2001 and
2002, respectively. Costs will vary from year to year based upon flows.
Objectives for 2004
Rates from the MCES have declined slightly or stayed flat over the last couple of years. It is
anticipated that rates will increase by 3.5% for 2004.
Budget Comments
The proposed 2004 Sewage Disposal budget is 729,131. This represents a 0% increase from
2003 due to Met Council Environmental Services continued streamlining of operations.
G-64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
IFund: 602
Department: Sewer Admin & General
602-49490
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
1,270 1,343 2,000 2,000
8,709 8,946 12,073 12,440
0 0 1,000 0
113,134 119,364 122,914 123,022
123,113 129,653 137,987 137,462
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs
associated with the utility billing process and one-half of the costs associated with meter
reading.' The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3%
and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are
allocated to the Water Utility Fund.
Objectives for 2004
One of the Sewer Administration & General objectives for 2004 is to pursue alternative billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Sewer Administration & General Budget decreased by the net amount of $525,
primarily due to the evaluation of actual costs. The increase is due to the increase in the
Administrative Labor transferred each year to the general fund to cover the cost of
administrative staff time. Decreases are from expert and professional services for 2004,
which reflect actual expenses in prior years.
G-65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 602
Expense Changes by Category
Department: Sewer Non-Operating
2OO4
2001 2002 2003 Depa~ment
Actual Actyal Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
1,500 0 0 0
4,000 5,000 5,000 5,000
5,500 5,000 5,000 5,000
602-49499
2OO4
Adopted
Activity Description
Objectives for 2004
Budget Comments
G-66
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2O04 BUDGET
~Fund: 603
Department: Refuse Disposal
603-49510
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
2OO4
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
1,229,432 1,251,827 1,291,790 1,292,000
0 0 0 0
0 0 0 0
0 0 0 0
1,229,432 1,251,827 1,291,790 1,292,000
Activity Description
Contracted costs and billings for refuse, recycling and yard waste collection and disposal are
separated and accounted for in this department to enable tracking of actual costs for each
area and to facilitate accurate reporting to state and county agencies as required. The City's
five year contract with BFI Waste Systems continues through December 2004. As part of this
contract, the hauler provides all single and double households with wheeled garbage carts.
Three levels of service are available to provide options for residents. Residents may request
a change of service level by calling city hall. At this time 85% of residents have selected the
full service option, 7% chose the 60 gallon limited service and 4% prefer the 30 gallon Iow-
volume service. The subsidized "senior rate" for Iow income seniors is utilized by 4% of
households.
Objectives for 2004
1. Continue to monitor the need for any rate adjustment that may be justified by changes in
disposal costs or markets.
2. Promote responsible waste practices, through training, and education, to reduce the ever
growing municipal solid waste tonnages.
Budget Comments
The Refuse Disposal Budget increased by $210 from 2003 to 2004. Based on average
billings and the 2004 contract with BFI Waste Systems, Inc., costs for refuse disposal
increased by $400, while costs for recycling increased $990, and costs for yard waste
;ollections decreased by $1,180.
G-67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 603
Department: Refuse Collection & Disposal
603-49520
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
2O04
Adopted
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
272 201 1,460 1,370
11,119 12,764 15,960 15,307
0 0 0 0
105,980 111,276 117,402 117,456
117,371 124,241 134,822 134,133
Activity Description
This activity administers the total refuse collection and disposal program and includes
expenses other than the contract costs. Contracted costs are separated for clarity in tracking
and reporting; however, they do remain a function of this budget as a whole.
Objectives for 2004
1. Continue to actively promote the unique aspects of the current contract and encourage
residents to effectively use the services available to them as Columbia Heights residents.
2. Encourage a greater use of the Iow-volume option for those who require only the very
basics in disposal services.
3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the
disposal services they need in the most cost effective manner, thereby reducing the number
of complaints from and about these buildings.
4. Routinely monitor known problem areas to decrease their negative impact and resolve
issues in a timely manner.
Budget Comments
The Refuse Collection & Disposal Budget decreased by $689 from 2003 to 2004. Supplies
decreased by $90, and Other Services and Charges decreased by $653, due to minor
increases and decreases to various line items. Other Financing Uses increased by $54 due to
an increase in Transfer Out-Labor, based on movement through the wage schedules.
G-68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 603
Department: Recycling
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
627 581 1,500 900
2,172 1,123 3,525 6,450
25,554 22,176 26,906 25,178
0 0 0 0
60,980 66,277 72,402 72,456
89,333 90,157 104,333 104,984
Activity Description
603-49530
2OO4
Adopted
This activity provides administrative oversight of the recycling contract between the City and
BFI Waste Systems, Inc. The City contracts with the hauler to collect nine items in the
curbside collection program, plus tires and scrap metal at the recycling drop-off center. The
City continues to meet and exceed the recycling tonnage goals set by the Metropolitan
Council and Anoka County. The City residents recycle an average of 175 tons per month
throu(~h city programs.
Objectives for 2004
1. Continue to educate residents to all the items that can be recycled curbside, at our
Recycling Drop-off Center, and the numerous other options available within the community.
2. Continue to work with multiple dwelling units in our community to educate renters and
owners alike to all the recycling opportunities available.
3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize
our Recycling Center.
4. Contact new residents to encourage their participation in our recycling programs.
5. Continue to keep the "New Resident Packet' current to optimize its usefulness as a
welcome and informative piece of information on our city.
6. Monitor the feasibility and success of the one-cart recycling system and any possible
advantages for our residents.
7. Add beverage recycling containers seasonally to heavily used parks.
Budget Comments
The Recycling budget increased by $651 from 2003 to 2004. Supplies increased by $2,925,
primarily due to the need to replace an oil filter crusher. Other Services and Charges
decreased by $1,140, due to minor changes in various line items. Depreciation decreased by
$588. Other Financing Uses increased by $54, due to an increase in Transfer Out-Labor,
based on movement through the wage schedules.
G-69
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 603
Department: Hazardous Waste
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 300 300
0 0 600 600
2,670 1,959 5,675 5,950
0 0 0 0
0 0 0 0
2,670 1,959 6,575 6,850
Activity Description
603-49540
2OO4
Adopted
This activity administers the handling of hazardous waste generated by the City of Columbia
Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and
paints and chemicals. While this budget functions as a service to the Public Works
Department, it is administered through the Refuse Fund. This fund does not deal with
household hazardous waste generated by residents. Anoka County provides those services
,primarily through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives for 2004
1. Continue to coordinate twice a year collections of fluorescent bulbs from residents and city
buildings to facilitate proper disposal.
2. Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options
as are deemed reasonable.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste
drop-off facility.
4. Work with Anoka County staff to best serve our residents in all housing styles.
5. Educate residents which items are hazardous, costly to dispose, and accepted only at a
licensed disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget increased by $275 from 2003 to 2004, due to minor increases
in various line items, offset by minor decreases in various line items. The primary cost in this
budget is for the disposal of various materials used in the City buildings.
G-70
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 604
Department: Storm Water Utility
Expense Changes by Category
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
51,545 54,509 62,400 68,086
11,672 26,099 23,175 22,100
23,911 51,052 51,637 50,122
0 0 0 0
85,200 95,200 5,800 52,300
172,328 226,860 143,012 192,608
6O4-4965O
2OO4
Adopted
Activity Description
This department provides for the operation and maintenance of the city's storm sewer system,
including inspections and repairs of storm sewer pipe, catch basins, manholes, and drainage
~onds, and surface water related activities.
Objectives for 2004
1. Complete the installation and startup of a new SCADA System.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
Budget Comments
The proposed 2004 budget is $225,508, an increase of $82,496 from the 2003 adopted
budget.
G-71
JFund: 604
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Storm Sewer Admin & General
604-49690
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
Actual
2OO4
2002 2003 Department
Actual Adopted ProPOsed
2OO4
Adopted
0 0 0 0
0 0 0 0
0 1,233 3,760 4,056
0 0 0 0
0 0 0 0
0 1,233 3,760 4,056
The Administration Department of the Storm Sewer Utility Fund accounts for costs directly
associated with this fund. At this time, there are no allocated costs for the utility billing
)rocess and meter reading.
Objectives for 2004
One of the Storm Sewer Administration & General objectives for 2004 is to pursue billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Storm Sewer Administration & General Budget increased by $296. The
increase is due to the increased cost of postage and audit costs.
G-72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
JFund: 604
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Department: Storm Water Non-Operating
604-49699
2OO4
2001 2002 2003 Depa~ment
Actual Actual Adopted Proposed
2OO4
Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 125,000 110,500
0 0 125,000 110,500
Activity Description
Objectives for 2004
Budget Comments
G-73
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #1
609-49791
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
20O4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
275,276 306,071 331,423 324,055
2,467,580 2,356,237 2,728,580 2,388,610
220,404 213,020 233,776 236,852
0 0 0 0
0 0 0 0
2,963,260 2,875,328 3,293,779 2,949,517
This department accounts for the operations of the Liquor Store on 44th and Central Avenue.
This store opened in December 1984 and has been very profitable ever since. It was the
City's first venture into a large volume type liquor store. The store offers good pricing in a
desirable shopping environment. The competitive pricing of the store has attracted customers
from neighboring areas. The surrounding businesses have changed over the years; our
neighbor Walgreen's has moved and has been replaced by a Dollar Tree and Rainbow Foods
has a new ownership ,qroup.
Objectives for 2004
1. Upgrade our security system to help ensure the safety of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our cash registers and computer system to efficiently serve our customers.
4. Locate a new site for this store on Central Avenue to one that has a good sight lines from
the road, adequate off street parking, and sufficient land for a proper size store.
Budget Comments
The budget for Top Valu I has decreased by $344,262 from the 2003 adopted budget. This is
due to a failure to achieve projected increases in sales. This will result in a reduction in cost
of goods to be replaced. We believe this is partly due to the increase in competition from a
new liquor store in the area, as well as a continual reduction in the traffic flow to the
businesses around us at this site.
G-74
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #2 609-49792
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
212,692 224,889 223,816 239,249
1,704,826 1,824,275 1,903,310 1,946,460
147,751 140,730 143,092 155,281
0 0 0 0
0 675 0 1,000
2,065,269 2,190,569 2,270,218 2,341,990
The City opened this Liquor Store at 37th and Stinson Avenue in April 1993. Business has
picked up steadily and we anticipate that it will be a more profitable in the future years.
Objectives for 2004
1. Upgrade our security system to help ensure the safety of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our cash registers and computer system to efficiently serve our customers.
Budget Comments
The budget for Top Valu I has increased by $71,772 from the 2003 adopted budget. This is
due to a projected increase in sales and in the value of the cost of goods to be replaced.
G-75
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Liquor Store #3 609.49793
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
142,394 140,641 178,131 162,686
1,130,061 1,115,811 1,261,125 1,125,650
35,823 39,234 35,814 43,261
0 0 0 0
0 0 0 1,000
1,308,278 1,295,686 1,475,070 1,332,597
The City of Columbia Heights built and opened this store in 1964. In 1986 the store
underwent significant renovation and improvements with the addition of a new cooler, lighting,
and floor tile. This store is operated as a small convenience operation with more profitable
markups than the two larger volume stores. This store does a high volume of summer
business in the evening and has outgrown the size of the store.
Objectives for 2004
1. Upgrade our security system to help ensure the safetY of our staff and customers.
2. Continue to target nationally advertised items with wide customer appeal.
3. Upgrade our cash registers and computer system to efficiently serve our customers.
4. Locate a new site for this store on University Avenue to one that has a good sight lines
from the road, adequate off street parking, and sufficient land for a proper size store.
Budget Comments
The budget for Heights Liquor has decreased $142,473 from the 2003 adopted budget. The
sales at this store have been consistent and strong. But due to limited size of the store, the
growth anticipated for 2003 was not achieved.
G-76
IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
Department: Liquor Non.Operating
60949794
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 0 0
0 0 0 0
10,000 3,264 0 0
0 0 6,000,000 0
213,000 217,954 261,981 212,062
223,000 221,218 6,261,981 212,062
This department was established to account for the liquor operation expenditures that are not
directly related to any of the three liquor stores. The four major expenditures in this
department are the transfer out to the Capital Equipment Replacement Fund to fund all
General Fund capital equipment needs, transfer our to the Infrastructure Fund for street
rehabilitation projects, and transfer out to the Information Systems Fund.
Objectives for 2004
Budget Comments
G-77
CITY Of COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
lFund: 651
Expense Changes by Category
Department: Water Construction
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 331,000 264,500
1,641,540 209,717 0 0
1,641,540 209,717 331,000 264,500
20O4
Adopted
651 I
Activity Description
This fund covers Capital Improvements to the City's Water Distribution System and the
reconstruction and/or repairs to the distribution system including mains, pumping stations,
water towers, and operational control valves.
Objectives for 2004
1. Complete the installation and startup of a new SCADA System.
2. Coordinate repair/replacement of watermains that are in the street reconstruction
zones or major improvement projects such as Central Avenue.
Budget Comments
The 2004 Water Construction budget is $264,500 to continue the focus on rehabilitation of an
aging system. Work includes pipe replacement in the Zone 7 Street Rehabilitation area and
security improvements to the City's Water Distribution System.
G-78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 652
Department: Sewer Construction
Expense Changes by Category
2004
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 150,000 175,000
0 0 0 0
0 0 150,000 175,000
2OO4
Adopted
652 I
Activity Description
This fund supports Capital Improvements to the City's Sanitary Sewer System and major
repairs in the sanitary sewer collection system including mains, lift stations, and manholes.
Objectives for 2004
Budget Comments
The 2004 Sewer Construction budget is proposed at $175,000 to continue addressing the
rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the
Zone Street Rehabilitation area. The program also includes increasing the annual budget to
$75,000 for continued lining of deficient pipes to address root or clear water inflow.
G-79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
~Fund: 653
Department: Storm Sewer Construction Fund
Expense Changes by Category
2O04
2001 2002 2003 Department
Actual Actual Adopted Proposed
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0
0 0 0 0
0 0 0 0
0 0 135,000 150,000
432,091 362,210 0 0
432,091 362,210 135,000 150,000
653-49699
2OO4
Adopted
Activity Description
Objectives for 2004
Budget Comments
G-80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
]Fund: 701
Department: Central Garage
701-49950
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2OO4
2001 2002 2003 Department
Actual Actual Adopted Proposed
151,250 144,462 165,268 163,619
79,451 75,448 99,550 94,300
140,972 129,001 132,512 135,852
0 0 5,500 0
94,000 94,500 94,500 94,500
465,673 443,411 497,330 488,271
2OO4
Adopted
Activity Description
Central Garage provides preventive general maintenance and repair of all city vehicles and
equipment. The City currently has 305 pieces of equipment that are maintained on a regular
basis. This is an internal service fund with revenue generated by charges to other
departments and funds.
Objectives for 2004
1. Begin the planning and architectural design for building and site improvements to the
MSC building.
2. Continue to improve the training and data availability on the CFA software program for
the City Fleet Maintenance Program.
Budget Comments
The Public Works garage budget proposed for 2004 is $488,271 which represents an $9,059
decrease over the 2003 adopted budget. Capital outlay remains the same with continued
funding for a building fund for recommended improvements to the Municipal Service Center
Building in 2004. Most other budget areas are flat from the 2003 budget.
G-81
JFund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: Information Systems
720-49980
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2OO4
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
129,258 133,986 139,637 139,035
7,579 20,489 8,200 49,834
35,313 24,946 48,617 33,698
0 0 2,725 7,000
0 0 3,000 2,100
172,150 179,421 202,179 231,667
The IS department provides information system's implementation, management, support, and
training to the City and IS staff. With the City's dependence on information system, it is
imperative to have staff on hand to support and develop the system. Modern information
technologies and training increase City employees' productivity and reduce overall cost of
information system ownership
Objectives for 2004
1. Continue implementation of CityView database system to increase staff productivity
(simplify and secure access to the documents, consolidate data storage).
2. Increase network throughput by upgrading core network equipment.
3. Improve information system support and maintenance by upgrading network management
software.
4. Train users and IS staff to better use City information system.
5. Provide secure and reliable operation of the City information System.
Budget Comments
The proposed budget for 2004 is $231,667 (increased from 2003 by $29,488 - 15%). This
increase is fully offset by decrease in IS Imaging and IS Internet budgets, so the total IS
budget has decreased by $2,817. It includes funding for:
general IS support and maintenance
hardware to increase network throughput
hardware and software to improve IS security
upgrade of network maintenance software
training for users and IS staff
computer equipment and supplies
G-82
IFund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2004 BUDGET
Department: IS Imaging
720-49981
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2004
2001 2002 2003 Department 2004
Actual Actual Adopted Proposed Adopted
0 0 5,734 0
3,602 1,371 1,000 1,000
10,042 7,280 10,204 7,954
0 0 0 0
0 0 3,000 2,100
13,644 8,651 19,938 11,054
The optical imaging system provides the City with superior document organization, storage
and retrieval capabilities. It enhances our ability to store and share information, enabling us
to better server the public.
Objectives for 2004
1. Add City documents to the Laserfiche imaging system on an ongoing basis.
2. Provide secure and reliable operation of the imaging system.
Budget Comments
The proposed budget for 2004 is $11,054 (decreased from 2003 by $8,884 - 45%). It includes
funding for:
-imaging system support and maintenance
-imaging media
G-83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2OO4 BUDGET
IFund: 720
Department: IS Internet
720-49982
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2001
A(;:tual
2004
2002 2003 Department 2004
Actual Adopted Proposed Adopted
0 0 0 0
668 1,075 0 3,000
8,062 5,835 16,890 23,224
0 2,942 31,555 0
0 0 4,000 2,800
8,730 9,852 52,445 29,024
Intemet connections enable City employees to use e-mail for communication with public, to
access government and commercial information systems and Web-sites. The City's Web site
)rovides easily accessible and up-to-date information to the public.
Objectives for 2004
1. Support City Web site.
2. Provide Intemet access to the public CityView and Laser Fiche documents.
3. Provide fast, reliable, and secure Intemet access for City employees.
Budget Comments
The proposed budget for 2004 is $29,024 (decreased from 2003 by $23,421 - 45%). It
includes funding for:
support of City Web-site
support of Internet access for employees
upgrade of Internet connection services
G-84
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA SECTION: Consent ~" ORIGINATING DEPARTMENT CITY MANAGER
NO. ~' A' 6 POLICE APPROVAL:
ITEM: Authorize the sale, salvage, or disposal of BY: Thomas M. Johnson ~) BY:
NO specified City and forfeiture vehicles at City DATE August 19, 2003 C>~'~ DATE:
auction Saturday, September 13, 2003
BACKGROUND
The annual City auction will be held at 10:00 A.M. on Saturday, September 13, 2003, with review of
articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the
"cold storage building" behind the Municipal Service Center.
Included in the auction are the following DWI forfeiture vehicles and City owned vehicles: 1985
Dodge van, 1991 Chevrolet passenger car, 1984 Dodge Ram pickup, 1985 Audi passenger car, 1991
Honda passenger car, 1986 Chewolet Nova, 1988 Chevrolet pickup, 1972 Jeep truck, 1983 Ford
Ranger pickup, 1987 Honda Hurricane motorcycle, 1994 Ford Crown Victoria, 1996 Ford Crown
Victoria, 1977 Ford pickup, and a 1987 trailer.
We also have a 1991 Ford Aerostar that was used as our DARE van for the past several years. This
van was inspected last year by a local body shop to determine if the body deterioration that was
occurring on it could be fixed. The body shop stated that the frame was rusting away and that the
vehicle was not repairable, nor should it be driven. At that time, we stripped the vehicle of useable
parts and removed the vehicle from use. At this time, we do not feel the vehicle should be auctioned,
as it is not in drivable condition. We feel the vehicle should be sold to a salvage yard and the title
marked "junk" to protect the City.
ANALYSIS/CONCLUSION
It is the recommendation of the police department and the shop foreman that these cars have no value
to the City as usable vehicles and that all but the 1991 Ford Aerostar, former police unit #910, should
be included in the City auction, being sold to the highest bidder. We recommend that the Ford
Aerostar #910 be sold to a salvage yard and that we have the title marked "junk."
RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of above specified
City and forfeiture vehicles at the September 13, 2003, City auction.
TMJ:mld
03-119
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off 8/25/03
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: ESTABLISH DATE FOR PUBLIC SPECIAL
ASSESSMENT LEVY HEARING FOR ZONE 6B OF THE
STREET REHABILITATION PROGRAM 5'..~.
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~)_
DATE: 8/19/03~.~~
CITY MANAGER
DATE:
Special assessments are certified to Anoka County for inclusion on the property tax statements. To be included with the 2004 tax
statement, the assessment hearing needs to be held on or before October 15, 2003.
Analysis/Conclusions:
Staff is recommending Monday, October 13, 2003 before the regular Council meeting for the hearing on Zone 6B Street
Rehabilitation project.
Recommended Motion: Move to establish Monday, October 13, 2003 at 6:00 p.m. as the Public Special Assessment Levy
Hearing for City Project 2003-02, Zone 6B Street Rehabilitation, to be held in the City Council Chamber.
KH:jb
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA SECTION: Consent ~-~ ORIGINATING DEPARTMENT CITY MANAGER
NO.~ POLICE APPROVAL:~.,~.,
ITEM: Authorization to Sell, Salvage, or Dispose of BY: Thomas M. Johnson ~ BY:/~~~'/~
NO. City Property on September 13, 2003 .~ DATE: August 20, 2003 ~'~/ DA
5
e)
BACKGROUND
The City holds an annual auction to dispose of surplus items and confiscated property. Each department
is requested to forward a listing of such items to the Police Department for the purpose of obtaining
Council approval to dispose of this property. Surplus items are first offered to other departments and then
placed in the City auction. If a sale does not occur, then the items are either salvaged through local
salvage firms or otherwise disposed of.
ANALYSIS/CONCLUSION
The annual City auction will be held at 10:00 a.m. on Saturday, September 13, 2003, with review of
articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold
storage building" behind the Municipal Service Center.
Attached is a listing of all items by department considered to be surplus material for sale, salvage, or
disposal for the City auction.
RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property
as indicated on the attached listing of surplus property.
mid
03-120
Attachments
COUNCIL ACTION:
DEPARTMENT Police
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
01 Car amplifier, 80 amp. "Road ICR 01-189608
Gear" RGCA 100
02 (6) Miscellaneous lawn
ornaments: Virgin Mary, Boy ICR 02-149495
& Birds, 3 globe stands,
"Welcome" ball on pedestal
ICR 02-149495
03 (2) lawn sprinklers
04 Soccer balls
05 Ice chipper
06 Shovel ICR 03-024481
ICR 00-114571
07 Tool box
ICR 00-114571
08 (2) pumps or compressors
ICR 00-174521
09 Old style pay phone
10 Speaker ICR 02-047358
11 Tool box ICR 02-047358
12 Electric guitar ICR 02-060962
13 Electric guitar in case ICR 02-060962
14 Portable table saw ICR 02-060962
15 Craftsman finish nail gun ICR 02-060962
16 Hydraulic j ack + 2 j ack stands ICR 02-175488
17 Folding law chair with case ICR 02-233423
18 Bocce ball set, in case ICR 02-233423
19 Electric kiddie car ICR 02-273021
20 Toddler tricycle ICR 02-273021
21 Skis: Fischer "Summit" ICR 03-055411
Double Crown
22 Skis: Karhu "Falcon" Kinetic ICR 03-055411
Waxless
23 Skis: Peltonnen "Altura: ICR 03-055411
sidecut waxless
24 Ski poles: Excel "Premier 60" ICR 03-055411
25 Gas can, plastic ICR 03-118910
26 Kennel-Aire model 154 wire
dog kennel 22" w x 27" h x 41" d
DEPARTMENT Police
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
27 Crown Victoria prisoner
partitions
28 Monitor, terminal, printer and Keyboard 1400050040
keyboard Texas Instruments Model 931 monitor S/N
0364250056
Model 855 printer S/N
1085589349
29 CCM hockey gloves
30 Milwaukee electric drill ½" ICR 03-067957, S/N
right angle chuck, no case 629D399170216
31 Pioneer car amp ICR 03-055400
Model 6M-H50 S/N LL12197
32 CD wallet with 28 CD's ICR 03-008977
33 Coach brand purse ICR02-276907
34 Flashlight, Eveready ICR 03-001941
35 CD holder and 23 CD's ICR 03-001941
36 Cell phone, Motorola ICR 02-143866
Voice Stream
37 No S/N
Phillips, red bike
ICR 03-087937
ICR 03-095257
38 Next, blue bike
S/N OITD3164975
39 Murray, red bike ICR 02202335 No SN
ICR02207161
40 Dyno, white bike
S/N D4872044
41 Coyote, black bike ICR 02207161 No SN
ICR 02193757
42 Unknown, silver bike
S/N 993603138
ICR 02193757
43 Scott blue bike
S/N M4BM05498
ICR 02182513
44 Mountain bike, purple
S/N ACY9042047
ICR 02179020 No SN
45 Huffy, white bike
ICR02233835
46 AMF red bike
SN123261
ICR 02178019
47 Blue x-games bike
ATL 010007119
ICR 02233835 No SN
48 Sears, blue bike
ICR 02170884, S/N
49 Huffy, white bike
80246 Huffy 20454
ICR02175449
50 Kent, blue bike
S/N 494030119
DEPARTMENT Police
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
ICR 02175269, S/N
51 Huffy, silver bike
24684-9341512f882
ICR 02178649, S/N
52 Cascade, blue bike
R80090925
ICR 02183771 No SN
53 Raleigh, blue bike
54 Murray, blue bike No ICR, No S/N
ICR 02193757, S/N
55 Next, green bike
02TD3221753
ICR 02190097, S/N
56 Raleigh, purple bike
97TD768870
ICR 02241361 No SN
57 Schwinn, blue bike
ICR 02224122,
58 Vertical, purple bike
S/N00TD32427
59 Huffy, green bike ICR 02166318, Lic #
3994475 (2003)
60 J C Penney, brown bike ICR 02209602, S/N
202023572
61 Columbia, green bike ICR 02230374, S/N
84030707
62 ICR 02208619 No SN
Huffy, blue bike
63 Huffy, red bike ICR 02207161, S/N
K02A008715
64 Magna, pink bike ICR 02202364, S/N
93W931366
65 Magna, black bike ICR 02232066, S/N
854853
66 Huffy, gray bike ICR 02238559, S/N
081294K3204
67 Magna, black bike ICR 02202364, S/N
00TD333560
68 Huffy, purple bike ICR 02237710, S/N
1642 Huffy K6672
69 Magna, green bike ICR 02225600, S/N
991D425680
70 Moongoose, black bike ICR 03091234, S/N
S2B0045749
71 ICR 03084415 No SN
Western Flyer, blue bike
72 ICR 03082596 No SN
Woolworth, green bike
73 Legacy, blue bike ICR 03056960, S/N
A80202039
DEPARTMENT Police
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
74 Magna, blue bike ICR03063196, S/N
98TD293368
75 AMF, green bike ICR 03059260 No SN
76 Roadmaster, black bike ICR 03059263 No SN
77 ICR 03031648 No SN
Schwinn, black bike
78 Sears, red bike ICR 02285800 No SN
79 Diablo, blue bike ICR 03005257, S/N
9658591556265002
80 Blade, purple bike ICR02064138, S/N
OML0311701
81 J C Penney, gray bike ICR 020280371, S/Iq
HE3202115
82 Magna, gray bike ICR 0272364, S/N
97TD304973
83 Huffy, pink bike ICR 02267999, S/N
C8064526874
ICR 02258808, S/N
84 Free Spirit, blue bike
SF509WC00744
85 Dunlop scooter, blue ICR 02241603 No SN
86 Moongoose, red bike ICR 02249978, S/N
RM 40155349
87 Huffy, blue bike ICR 02246789 No SN
ICR 02244479, S/N
88 Huffy blue
80137 Huffy 86883
ICR 02242863 No SN
89 Raleigh, green bike
ICR 02241546, S/N
90 Lejeune, yellow bike
03025
ICR 03156946, S/N
91 Equad. silver bike
0110447215
ICR 03149313, S/N
92 Huffy, silver bike
HC1257530
93 Next, silver bike ICR 03174621, S/N
03TD027888
94 Magna, red bike ICR 0317501, S/N
93TD097667
95 Magna, black bike ICR 03141792, S/N
0010320388
ICR 03146581 No SN
96 Huffy, yellow bike
ICR 03148925 No SN
97 Huffy, blue bike
ICR 03171775, S/N
98 Magna, blue bike
0010342104
DEPARTMENT Police
2003
ITEM # DESCRIPTION SERIAL #/MODEL City ID # BUYER AMT.REC'D
ICR 03172721, S/N
99 Huffy, pink bike
44896907362345
100 Giant, blue bike ICR 03138738, S/N
0Y22114401
101 ICR 03127243 No SN
Murray, blue bike
ICR 03141674, S/N
102 Huffy, green bike
90062 Huffy 2668HC09
ICR 03127246 No SN
103 Huffy, blue bike
ICR 03162653, S/N
104 Huffy, black bike
83188 Huffy 42687
105 Huffy, gray bike ICR 03170991 No SN
106 Gary Fisher, pink bike ICR 03119388, S/N
RM PU800408
107 Schwinn, red bike ICR 03114942 No SN
108 Kabuki, orange bike ICR 03124380 No SN
109 Raleigh, red bike ICR 03116176, S/N
NA90974685
110 Moongoose, white bike ICR 03164772, S/N
993204592
111 Schwinn, blue bike ICR 03110117 No SN
112 Minnelli, white bike ICR 03110117, S/N
AL91021783
113 Pacific, purple bike ICR 03102368
114 Play School, white bike ICR 02273021 No SN
115 Pacific, white bike ICR 03100469, S/N
AW070539
116 Pollis, red bike ICR 03164772, S/N
GS 4337
117 Moongoose, blue bike ICR 03091234, S/N
S2B0045749
118 Blue bike ICR 03133757, S/N
D158361
119 Unknown ICR 03-112240
120 Hewlett Packard Scanner 305798
121 Epson 800 printer 3HR1101362
122 HP 1100 Laser jet printer USJ8066646
123 KDS 17" monitor 0372020047
124 Toshiba 225 CDS laptop Y 7420524 3601
125 Toshiba 225 CDS Laptop Y7408483 3594
126 Toshiba 225 CDS Laptop X7366665 3602
127 Toshiba 225 CDS Laptop Y7366883 3592
DEPARTMENT Fire
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
CVP-5468A
301 CTX 14" color monitor
S/N A40-32002736
S/N 02363, 02205,
302 (4) Hudson 5090 Oxygen
valve regulators 03012, 03010
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
DEPARTMENT City Manager
2003
Item # Description Serial #, Model Min. Bid Fixed Asset # BuTer # Amount Rec'd
401 TV wall mount unit None
C0456 2292
402 Okidata printer
Bretford None
403 Printer stand
009325215 XA305 1829
404 VCR - Sharp
009324660 XA305 1830
405 VCR- Sharp
009324659 XA305 1834
406 VCR- Sharp
407 Video data keyboard 070118 50075-1 None
408 Video programmer Tech DVC mod 6 1827
6154
409 Base band amplifier, Archer 15-1103 7T356 None
410 Microphone plug box --
411 Camera cord --
412 Camera cord --
413 Audio recorder --
414 Computer cable --
415 Co-ax cable --
416 3 microphone cooler --
417 Double microphone cable --
418 Burroughs check signing Model 860 --
H2212
419
420
421
422
423
424
425
426
427
428
429
Department: Liquor
2003
Item # Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd
Phillips Light
600 Bulbs - 118 F96t12cwew
DEPARTMENT Community Development
2003
ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D
701 7 foot wood credenza
702 4-drawer file cabinet
703 3-drawer brown cabinet
704 Drafting table
705 Wood 2-drawer typewriter
table
706 Black 3-shelf bookcase
707 Black office chair
708 Black office chair
709 Epson printer T1000
710 Holmes humidifier
711 2 sections of desk chair
712 foot rest
713 2-shelf bookcase
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
DEPARTMENT Library_
2003
Item # Description Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd
801 3M sensitizer 764 1640269 0 0
802 Panasonic VCR with J5SA52153 0 323
remote PV1540
803 Panasonic VCR with 14SA65001 0 1905
remote PV1730 (Broken)
804 Secretarial chair 0 0 244
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
Department: Finance/IS
2003
Item # Description Model Min. Bid Fixed Asset # _, .... Amount rec'd
!PC: Pe"ntium MMX 233Mhz,
901 64MB RAM, No Hard Drive
902 PC: Misc. parts only.
PC: Pentium-S 133MHz
903 32MB RAM, 852MB Hard Drive
PC: Pentium MMX 233Mhz,
904 32MB RAM, 3GB Hard Drive
!PC:AMD-K6 II 350MHz
905No RAM, 6GB Hard Disk
906 ;Box of Twinaxial cables
PC: Penfiurn-MMX 233MHz
907 32MB RAM, 3GB Hard Drive
PC: Pentium 166MHz
908 32MB RAM, 3GB Hard Drive 3493
PC: Pen§um-MMX 200MHz
909 64 MB RAM, 2GB Hard Drive
Laptop: Intel 486 Toshiba Satellite
910 8MB RAM, 500MB Hard Drive T2135CS 2723
Laptop: Pentium Compaq
911 32MB RAM, 1.3GB Hard Drive Presario 1210
Laptop: Penfium Toshiba Satellite
912 16MB RAM, 1.2GB Hard Drive 435CDS
PC: Pentium-MMX 233MHz
913 32MB RAM, 3GB Hard Drive
PC: Pentium-4VlMX 166MHZ
914 ;32MB RAM 2GB Hard Drive
PC: Pentium-MMX 166MHz
915 No RAM, 1GB Hard Drive
PC: Pentium-MMX 200MHz
916 64 MB RAM, 2GB Hard Drive
PC: Penlium-MMX 166MHz
.917 64MB RAM, 1GB Hard Drive
PC: Pentium 166MHz Compaq
918 64MB .1~ 2.3GB Hard Drive Prosignia 200 3507
919 Optical 20-Disc CD Jukebox Maxoptix MX-520
PC: Penfium 166MHz Compaq
920 64MB RAM, No Hard Drive Prosignia 200
Box of Assorted Computer
921 Cables & Power Cords
Box wi 4 serial mice &
922 2 z~p d~k holders
Box w! 2.6GB Magneto-
923 optical disks &CD-ROM drive
Box w/3 floppy drives & 1
924 Hard Drive
925 5 storage bins
926 16-Port 10.Mbps Hub
Department: Finance/IS
2003
Item # Description Serial #, Model Min. Bid Fixed Asset # # Amount rec'd
927 16-Por~ 10Mbps Hub
928 2 100MB Zip-Drives
;,929Monitor Stand
930 Software: Windows 98 Upgrade
Software: Norton Utilities
931 Version 3.0
Software: WinFax Pro
932 Version 9.0
Box of misc. computer cables
933 and pads
934 Modem: Zoom V.32bis
935 2 8-port 10Mbps Hubs
936 DSL Router: Paradyne 5446
937 2 Clip boards
960 Victor 1560A Calculator 19201353
962 Lotus 123 mauals
964 Rolodex for desk
DEPARTMENT Parks/Recreation
2003
Item # Description Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd
501 Office chair, black Any N/a
502 Basketball hoop Any N/a
503 Computer monitor 14" Any N/a
504 30 Melmac plates Any N/a
505 Weed blower Echo Any N/a
506 Snow blower Toro Any N/a
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
CITY COUNCIL LETTER
Meeting of:
8/25/03
AGENDA SECTION: CONSENT AGENDA ~ ORIGINATING DEPARTMENT:
NO: ~, PUBLIC WORKS.~_..~
FOR
ITEM: AUTHORIZATIONTOSEEKBIDS ~~BY: K. Hansen~/~
ADDITIONAL 2003 SEWER PIPE LINING DATE: 8/19/03 ~
CITY MANAGER
DATE:
Background:
The City annually conducts a sanitary sewer lining program to rehabilitate sections of sanitary sewer pipe that have been televised
and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. The
2003 program consists of lining 1,656 LF of 12" reinforced concrete pipe sanitary sewer within a residential easement between 43rd
and 44th Avenues, from Monroe to Washington Streets. This is the second of a three-phase program to line the mink sanitary sewer
from Central to University Avenues. The project was awarded to Insituform Technologies on March 24, 2003, with a project
completion date of August 15, 2003. This work is currently complete.
Analysis & Conclusions:
As part of the Street Rehabilitation zone work, staffmmually reviews the condition of the underground utilities. For the sanitary
sewer lines, recent inspection logs may be used or the lines may be televised. Staff then makes a determination if any corrective
action is necessary. During the Zone 5 Street Rehabilitation area investigation, the trunk segment from Central to University, 43rd
to 45m Avenues received priority for lining in 2002, 2003 and 2004. Due to the recent flood events and sewer backups in June, the
remainder of this critical tnmk line is recommended by staffto be accelerated from a planned 2004 project for pipe lining in 2003.
The work would consist of:
1,303 feet of 15 inch RCP located on 44th Avenue from 7m to 5th Streets, and 5t~ Street from 44t~ to 45t~ Avenues; 665 feet
of 12 inch RCP located on 43~a Avenue, from Quincy to Monroe Streets; and on 44th Avenue from Washington to 7th
Streets, and 745 feet of 10 inch RCP from Central to west of Jackson Street on 43ra Avenue. During the Zone 5 Street
Rehabilitation Project, the tnmk sanitary sewer was cleaned and televised from Central to University Avenues. From that
investigation, it was recommended to line the entire length in a systematic approach addressing those segments in the
worst condition, first. The pipe joints in this area have severe root intrusion and are also deep in pipe depth, making pipe
lining the best alternative as opposed to replacement. Lining will eliminate root intrusion and infiltration at the joints.
The estimated cost of the work based on 2003 pricing is $82,000. Adequate funding is available in the Sanitary Sewer
Construction Fund.
Recommended Motion: Move to authorize staffto seek bids for additional 2003 Sanitary Sewer Pipe Lining Project.
KH:jb
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: August 25, 2003
AGENDA ORIGINATING CITY MANAGER
SECTION: ¢ 0 t~ S £ ~4 T DEPARTMENT: APPROVAL
NO: ~', Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY: ~/~/~~
License Revocation, Rental Properties
~0: %'. ,,4. !0~ D^T~: ^ugus~ 2~, 2003 D^T~:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is
requested against the following owners regarding their rental property for failure to meet the requirements of the
Residential Maintenance Codes.
1. Dale Frenzel .................................................................. 3732 3~a Street N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of September 8, 2003 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Dale Frenzel
at 3732 3rd Street N.E.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
cotrr~cm ~n~evIS(; o~: ,A4x~ ~5~ %~93
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number,/~ ~ through / ~~
in the amount of $ ~ ~/~, ~ .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCIAL SYSTEM
08/21/2003 15:32:08
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.55 COVERPAGE
GL540R
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
Report Selection:
Optional Report Title ....... 08/25/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids
Check Number ................
Pro~ect .....................
Vendor.
Invoice
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date
thru
thru
thru
thru
104663 thru 104825
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J
COUNCIL 02 P4 Y S 6 066 10 Y Y
ACS FINANCIAL SYSTEM
08/21/2003 15
· Check History
08/25/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
HENRY P HENRY
AMEM
AMERICAN BOTTLING COMPAN
BAUT I STA/ANA
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BERG/DANIELLE M
CAREERTRACK SEMINARS
CHISAGO LAKES DISTRIBUTI
CHOICE POINT SERVICES
CITY OF NEW BRIGHTON
COCA-COLA BOTTLING MIDWE
ENGQUI ST / SANDRA
F I SCHER/TED
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GLENWOOD INGLEWOOD
GRIGGS-COOPER & CO
HOHENSTE INS INC
JOHNSON BROS. LIQUOR CO.
JOHNSON PAPER & SUPPLY C
KUETHER DIST. CO.
MEDICINE LAKE TOURS
MENARDS CASHWAY LUMBER-F
MERCY-UNITY HOSPITAL FOU
MN INSTITUTE OF LEGAL ED
MSPE
ONVOY
PAUSTIS & SONS
PAYNE / JANE
PETTY CASH - JOANNE BAKE
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
PLUNKETT' S, INC
QUALITY WINE & SPIRITS
SAMS CLUB
SENSIBLE LAND USE COALIT
VI SA
MYERS TIRE SUPPLY COMPAN
HEALTH COMMUNICAION INC
AARP
AMERICAN BOTTLING COMPAN
AMERIPRIDE
ARCTIC GLACIER
BLOWERS / CAROLS
CHISAGO LAKES DISTRIBUTI
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 1
CHECK NUMBER AMOUNT
104663 340.00
104664 100.00
104665 449.71
104666 225.00
104667 303.37
104668 4,686.60
104669 225.00
104670 149.00
104671 3,314.45
104672 88.00
104673 2,150.00
104674 1,543.12
104675 90.42
104676 20.13
104677 11,053.17
104678 36.46
104679 153.04
104680 161.45
104681 1,622.58
104682 7,189.92
104683 9,002.46
104684 390.52
104685 55,326.80
104686 1,225.00
104687 116.98
104688 1,125.00
104689 225.00
104690 30.00
104691 24.95
104692 64.70
104693 171.50
104694 81.38
104695 71.70
104696 391.56
104697 89.67
104698 57,848.74
104699 15.39
104700 125.00
104701 1,777.16
104702 24.68
104703 449.00
104704 260.00
104705 156.70
104706 115.98
104707 152.20
104708 37.44
104709 1,199.30
ACS FINANCIAL SYSTEM
08/21/2003 15
Check History
08/25/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOU1TT
COCA-COLA BOTTLING MIDWE
EAST SIDE BEVERAGE CO
ELRITE~WILLIAM
FINNEY/JERRY
FRITZ COMPANY INC
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GORMAN/GARY
GRIGGS-COOPER & CO
HOHENSTEINS INC
INDEPENDENT SCHOOL DIST
JACKSON/CYNTHIA
JOHNSON BROS. LIQUOR CO.
KUEHN/JEAN
MARK VII DIST.
OLSON/KELLY J
OTTOSON/ALIS
PETTY CASH - AMY BUDINGE
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
QWEST DEX
TUBBS/MARSHA
VELANDER/LUVERNE
WAGNER/LOLL
WINDSCHITL/KEITH
XCEL ENERGY (N S P)
ZENZ/FLORENTINE
EMERGENCY MEDICAL SERVIC
WELLS FARGO - PAYROLL AC
TREASURER, STATE OF MI1TN
A & C SMALL ENGINE
A-1 DINING MATS
ABLE HOSE & RUBBER INC
ACE HARDWARE
ACS
ADI-ADEMC0 DISTRIBUTION
ANOKA CTY - CENTRAL COMM
ARCTIC GLACIER
BAR/gA GUZY & STEFFEN LTD
BATTERIES PLUS
BAUER BUILT TIRE & BATTE
BFI/WOODLAKE SANITARY SE
BIFF'S,INC.
BROCK WHITE CO.
CATCO PARTS SERVICE
CHECK NUMBER
104710
104711
104712
104713
104714
104715
104716
104717
104718
104719
104720
104721
104722
104723
104724
104725
104726
104727
104728
104729
104730
104731
104732
104733
104734
104735
104736
104737
104738
104739
104740
104741
104742
104743
104744
104745
104746
104747
104748
104749
104750
104751
104752
104753
104754
104755
104756
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 2
AMOUNT
341.20
56,649.72
92.96
92.00
442 76
68 44
80 29
304 85
3,610 29
691 60
9,048 00
179 60
73,156 83
29.16
27,836.77
2.99
46.00
133.16
176.20
20,642.01
4,656.40
2,195.95
64.20
13.94
88.00
238.17
42.54
17,253.96
46.00
246.00
217,518.62
246.00
81.43
75.00
476.33
99.66
254.61
384.94
465.54
1,492 00
14,065 00
115 53
208 92
105,205 90
797 10
5,865 06
140 40
ACS FINANCIAL SYSTEM
08/21/2003 15
Check History
08/25/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
CENTRAL IRRIGATION SUPPL
CENTRAL LOCK & SAFE
CITY PAGES
CLARK PRODUCTS INC
COLUMBIA HEIGHTS RENTAL
COMO LUBE & SUPPLIES
CONNELLY INDUSTRIAL
CREIGHTON BRADLEY GUZZET
CSC CREDIT SERVICES
DAHLGREN SHARDLOW & UBAN
DANKA OFFICE IMAGING
DAVIES WATER EQUIPMENT C
DIAMOND VOGEL PAINTS
ESCHELON
EXTREME BEVERAGE
FACTORY MOTOR PARTS INC
FIRST STUDENT INC
FITZCO INCORPORATED
G & K SERVICES
GENER3%L REPAIR SERVICE
GENERAL SAFETY EQUIPMENT
GENUINE PARTS/NAPA AUTO
GROSSE/PAUL
HOME DEPOT #2802
HONEYWELL INC
HYDRANT SPECIALIST
IKON OFFICE SOLUTION
INTERSTATE DETROIT DIESE
IPC PRINTING
J H LARSON ELECTRIC COMP
LAKE RESTORATION INC
LEAGUE OF MN CITIES INS
LUBE-TECH
MEDTOX LABORATORIES, INC
MENARDS CASHWAY LUMBER-F
MENDOTA ENVIROMENTAL
MES-MINNESOTA
METRO GAP~kGE DOOR
METROCALL - ATT MESSAGIN
METROPOLITAN COUNCIL WAS
MIDWAY FORD
MIDWEST ASPHALT CO.
MINNEAPOLIS FINANCE DEPT
MINNEAPOLIS OXYGEN CO.
MINNEAPOLIS SAW CO.
MINNESOTA DEPARTMENT OF
MINNESOTA SOCIETY OF CPA
CHECK NUMBER
104757
104758
104759
104760
104761
104762
104763
104764
104765
104766
104767
104768
104769
104770
104771
104772
104773
104774
104775
104776
104777
104778
104779
104780
104781
104782
104783
104784
104785
104786
104787
104788
104789
104790
104791
104792
104793
104794
104795
104796
104797
104798
104799
104800
104801
104802
104803
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 3
AMOUNT
114 12
72 50
450 00
43 03
78 60
137 50
270 39
1,932 75
25 00
3,719 99
39-53
306.09
13.32
986.95
320.00
35 53
490 98
25 19
269 55
7,608 80
106 00
55 88
95 79
200 30
17,355 50
650 00
149 60
1,518 86
94 78
250 50
395 00
1,000 00
927 30
217 50
474 32
285 00
79 60
1,845 00
14 60
54,097 33
2,021 20
4,844 25
118,585 83
8 86
185 93
8,252 00
225 00
ACS FINANCIAL SYSTEM
08/21/2003 15
BANK VENDOR
BANK CHECKING ACCOUNT
NATIONAL WATERWORKS, INC
OFFICE DEPOT
PAM OIL INC
PEPSI-COLA-7 UP
PIONEER RIM & WHEEL CO.
PIPEWRITE PLUMBING
PREMIUM WATERS INC
PRINT CENTRAL
RADIO SHACK
SECURITY FENCE & CONSTRU
SIGN SOLUTIONS, INC
STREICHER'S GUN'S INC/DO
SUBURBAN RATE AUTHORITY
SUN PUBLICATION
SYSTEMS SUPPLY INC.
TAUTGES, REDPATH, & CO.,
TOXALERT, INC.
TWIN CITIES NORTH CHAMBE
VERIZON WIRELESS
WERNER ELECTRIC SUPPLY C
WILSON DEVELOPMENT SERVI
ZAHL EQUIPMENT
· C~eck History
08/25/03 COUNCIL LISTING
CHECK NI/MBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.55 PAGE 4
AMOUNT
104804 1,434.68
104805 422.85
104806 88.82
104807 479.00
104808 386.79
104809 800.00
104810 18.66
104811 100.81
104812 21.29
104813 380.00
104814 612.37
104815 554.76
104816 600.00
104817 900.90
104818 142.26
104819 30,376.50
104820 368.00
104821 250.00
104822 5.94
104823 20.02
104824 627.24
104825 89.35
999,918.25 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
08/21/2003 15 Check History GL540R-V06.55 PAGE 5
08/25/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
999,918.25
RECORDS PRINTED - 001076
ACS FINANCIAL SYSTEM
08/21/2003 15:32:11
FUND RECAP:
FUND DESCRIPTION
................................
101 GENERAL
201 COMbK/NITY DEVELOPMENT FLrND
202 ANOKA COUNTY CDBG
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
235 RENTAL HOUSING
240 LIBRARY
261 TWENTY-FIRST CENTURY GRANT
276 LOCAL LAW ENFORCE BLK GRANT
278 JUVENILE JUSTICE GRANT
402 STATE AID CONSTRUCTION
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
653 STORM SEWER CONSTRUCT. FUND
701 CENTRAL GARAGE
720 DATA PROCESSING
883 CONTRIBUTED PROJECTS-GEN
884 INSURANCE
885 ESCROW
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
62,068 77
4,255 70
774 60
1,026 44
1,649 44
733 54
449 43
2,891 81
22 78
3,106 94
630 31
159 75
19 17
612 37
8,766 08
3,950.99
134,800.53
65,038.39
107,745.80
1,449.26
353,464.17
627.24
16,973.48
120.74
10,173.00
1,000.00
217,407.52
999,918.25
CITY OF COLUMBIA HEIGHTS
GL060S-V06.55 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
................................
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
999,918.25
999,918.25
CITY COUNCIL LETTER
Meeting off August 25, 2003
AGENDA SECTION: ¢ 0 lq $ E bi T. ORIGINATING DEPT.: CITY MANAGER
NO: ~' License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson DATE:
NO: ~'. /4-, I~N) DATE: August 21, 2003 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the August 25, 2003 City Council meeting. This agenda
consists of applications for Contractor licenses for 2003 and a Cigarette/Tobacco License for ET MISR
World Corp located at 4921 Central Avenue. This tobacco license has received the approval of the
Police Dept.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for August 25, 2003 as presented.
COUNCIL ACTION:
TO CIT~Y COUNCIL August 25, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
*Dale Sorenson Co.
*Northside Siding
*Pioneer Power
9201 E. Bloomington Freeway
6391 Monroe St NE
570 Hatch Ave
$50.00
$5O.OO
$50.00
CIGARETTE/TOBACCO LICENSE
POLICE
*ET MISR World Corp
(Ahmed Elabbady)
4921 Central Ave, Col. Hts.
$200.00
CITY COUNCIL LETTER
Meeting off August 25, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 5 Fire
ITEM: Approval of Re ntalH on sing License BY: Ch arlie Tho mpa on B
Applications
NO: ~. A. ~3)DATE: August21,2003 DATE:
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
COUNCIL ACTION:
Occ~panyI.D.
30032
30040
30072
12065
10069
12006
20090
30059
10082
20031
30096
30123
10112
10012
20105
10044
20146
10000
10030
10097
12078
20108
12038
12047
12092
30131
30077
12049
10042
30076
10032
30136
20027
12037
30119
30121
12115
20391
30074
20020
10022
10043
30065
12004
20277
10052
Property Owner Name
Ashraf LLC
City of Columbia Heights E.D.A.
Sela Investment Rentals
Randee Arfmann
Anne Binczik
Todd Braman
Mark Carlson
Lester Chies
Jim Clobes
Robert Cox
Jim Crockett
Martha Demetriou
Dean Doying Sr.
Abullahi Elmi
Michael Gmitter
Jeffery Hage
Bette Harlan
Greg Heinen
Daniel Iverson
Matthew Johnson
Jane Johnson
Wade Klick
Peter Kotzer
Matt Kraft
Wayne Laukala
Leo Lemke
Patdck Lochungvu
Christopher Mancini
Michael McGuim
Tanya Moden
Madin Moske
Maynard Nielsen
Nathan Olson
W. Tarey Peterson
Robert Pdor
Robert Prior
Linda Rogers
Timothy Schubilske
Luis Sinchi
Leland Stauch
Stephen Stuerzinger
Bemard Ubl
Arnold Weckwerth
Kimberly Wegener
Ronald Wilcox
Robert Zschokke
Property Address
940 39th Avenue
965 40th Avenue
3915 Lookout Place
4535 Washington Street
5055 6th Street
3879 Polk Street
5019 Jackson Street
4347 Tyler Place
3956 Tyler Street
3906 Van Buren Street
1000 Peters Place
4654 Tyler Street
528 40th Avenue
1635 49th Avenue
1349 Circle Terrace
320 44th Avenue
5037 Jackson Street
1020 44th Avenue
4153 4th Street
5030 5th Street
5033 Jackson Street
3736 3rd Street
4203 2nd Street
3830 Reservoir Blvd
4515 Fillmore Street
4643 University Avenue
4550 Madison Street
4127 2nd Street
1417 43rd Avenue
4545 Madison Street
1012 Gould Avenue
4733 University Avenue
1222 45-1/2 Avenue
3963 Polk Street
4628 Tyler Street
4634 Tyler Street
1057 Polk Place
3922 Ulysses Street
4534 Madison Street
4545 Fillmore Street
1415 43rd Avenue
3707 Johnson Street
3857 Edgemoor Place
5250 Washington Street
4512 Monroe Street
3823 Polk Street
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: Fire APPROVAL
NO: ~
ITEM: Close Hearing BY: Charlie Thompson BY.'~.~:~/~ ,/~.
Rental License Revocation
~2}--.~, DATE: August 21, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
John Stenroos regarding rental property at 4253 McLeod Street N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25,
2003.
The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a
rental license application and scheduled an inspection.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by John Stenroos Regarding Rental Property at 4253 McLeod Street N.E. in that the
Property complies with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: PUBLIC HEARINGS Fire APPROVAL
NO: ~
ITEM: Close Hearing BY: Charlie Thompson BY.~/~~
Rental License Revocation
~/',~'~ DATE: August 21, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
John Stenroos regarding rental property at 3726 3ra Street N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25,
2003.
The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a
rental license application and scheduled an inspection.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by John Stenroos Regarding Rental Property at 3726 3ra Street N.E. in that the Property
complies with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC HEARINGS
SECTION: Fire APPROVAL
NO: 6
ITEM: Close Hearing BY: Charlie Thompson BY.~~~
Rental License Revocation
{0/,~"~ DATE: August 21, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Brian Bona regarding rental property at 4000 Washington Street N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25,
2003.
The public hearing on this property may now be closed in that the property is no longer rental property.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Brian Bona Regarding Rental Property at 4000 Washington St. N.E. in that the Property
complies with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC HEARINGS
SECTION: Fire APPROVAL
NO: 6
ITEM: Close Hearing BY: Charlie Thompson BY~~~
Rental License Revocation
{OJ,I~ DATE: August 21, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Wade Klick regarding rental property at 3736 3ra Street N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25,
2003.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Wade Klick Regarding Rental Property at 3736 3r'~ Street N.E. in that the Property
complies with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of August 25, 2003
AGENDA PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER
SECTION: Fire APPROVAL
NO: ~
ITEM: Close Hearing BY: Charlie Thompson BY.'~~~
Rental License Revocation
DATE: August 21, 2003 DATE:
NO: ~"2, ~
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Maria Duran regarding rental property at 3819 Main Street N.E. for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25,
2003.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Maria Duran Regarding Rental Property at 3819 Main Street N.E. in that the Property
complies with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 8/25/03
AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER
NO: t~ · PUBLIC WORKS
CENTERPOINT ENERGY MINNEGASCO GAS DATE: 8/20/03~.-~.~ DATE:
Background:
City staff and representatives from CenterPoint Energy Mirmegasco have been meeting and reviewing issues regarding the
implementation of a new gas franchise agreement. The current gas franchise agreement with Minnegasco expires in 2003. The
renewal of a new franchise agreement grants CenterPoint Minnegasco the authority to import, manufacture, distribute and sell gas
for public and private use within the City's borders. The franchise agreement has been reviewed by the City Attorney and is
recommended for approval. The proposed franchise agreement is in ordinance format and requires two readings at regular City
Council meetings, becoming effective 30 days after the second reading.
Analysis/Conclusions:
The City of Columbia Heights gas franchise agreement with CenterPoint Energy Minnegasco expires this year. Public
Works has developed a new franchise agreement for the City Council's review. The new ordinance is based on a model ordinance
created by the League of Minnesota Cities (LMC) and Suburban Rate Authority (SRA). The model ordinance was developed to
assist local governments in creating a uniform agreement for natural gas service. I would highlight the following specifics of the
ordinance before the council:
· Provides additional definitions of terms and entities used in the agreement.
· Provides for a twenty (20) year agreement.
· This agreement is consistent with the permit and restoration standards that the gas company must follow in the City's
existing Right-of-Way Ordinance (#1446).
· Provides for proper notice of proposed public improvements by the City to CenterPoint.
· An indemnity clause has also been included to protect the City from potential problems that may arise due to
construction, maintenance, operation, repair, inspection or removal of gas service lines within the City of Columbia
Heights.
· The proposed ordinance preserves the right of the City to implement a franchise fee that can be enacted over the life of
the contract. The proposed ordinance does not enact the franchise fee at this time.
Following the August 18th, 2003 Council Work Session, staff was directed to forward the proposed ordinance to the legal council
for the Suburban Rate Authority (SRA). James Strommen, SRA attorney from the fu-m of Kennedy and Graven reviewed the
proposed ordinance and offered the following comments for consideration: added language to the definition of Pubhc Way and
added a sentence to the Projects with Federal Funding section. Staffhas incorporated those changes into this document.
Recommended Motion: Move to waive the reading of Ordinance #1459, there being ample copies available to the public.
Recommended Motion: Move to establish the second reading of Ordinance # 1459, being an Ordinance adopting a gas franchise
agreement with CenterPoint Energy Minncgasco for the City of Columbia Heights for September 8th, 2003 at approximately 7:00
p.m. in the Council Chambers.
Attachment: CenterPoint Energy Minnegasco Ordinance #1459
COUNCIL ACTION:
GAS FRANCHISE ORDINANCE
ORDINANCE NO. 1459
CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY, MINNESOTA
AN ORDINANCE GRANTING CENTERPOINT ENERGY MINNEGASCO, A NATURAL
GAS UTILITY, A DIVISION OF CENTERPOINT ENERGY RESOURCES CORP., A
DELAWARE CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE
FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES
AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE
AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE
PUBLIC GROUND OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, FOR
SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS
THEREOF.
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY,
MINNESOTA, ORDAINS:
SECTION 1. DEFINITIONS.
For purposes of this Ordinance, the following capitalized terms listed in alphabetical order
shall have the following meanings:
City. The City of Columbia Heights, County of Anoka, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or operated
by City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic
signals, but excluding facilities for providing heating, lighting, or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or
agencies, including an agency of the federal government, which preempts all or part of the authority
to regulate gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. CenterPoint Energy Minnegasco, a Division of CenterPoint Energy Resources
Corp., a Delaware Corporation, its successors and assigns including all successors or assigns that
own or operate any part or parts of the Gas Facilities subject to this franchise.
Gas. Natural gas, manufactured gas, mixture of natural gas and manufactured gas or other
forms of natural energy.
Gas Facilities. Gas transmission and distribution pipes, lines, ducts, fixtures, and all
necessary equipment and appurtenances owned or operated by the Company for the purpose of
providing gas energy for public or private use.
Non-Betterment Costs. Costs incurred by Company from relocation, removal or
rearrangement of Gas Facilities that do not result in an improvement to the Gas Facilities.
Notice. A written notice served by any party or parties on any other party or parties. Notice
to Company shall be mailed to CenterPoint Energy Minnegasco, V.P. of Regulatory and Supply
Service, 800 LaSalle Avenue, Minneapolis, Minnesota 55402. Notice to the City shall be mailed to
the City Manager, City of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN
55421-3835. Any party may change its respective address for the purpose of this Ordinance by
written notice to the other parties.
Public Ground. Land owned or otherwise controlled by the City for park, open space or
similar public purpose, which is held for use in common by the public.
Public Way. Public right-of-way within the City as defined in MN Stat. § 237.163 subd. 3.
SECTION 2. ADOPTION OF FRANCHISE.
2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years fi.om the
date this Ordinance is passed and approved by the City, the right to import, manufacture, distribute
and sell gas for public and private use within and through the limits of the City as its boundaries
now exist or as they may be extended in the future. This right includes the provision of Gas that is
(i) manufactured by the Company or its affiliates and delivered by the Company, (ii) purchased and
delivered by the Company or (iii) purchased from another source by the retail customer and
delivered by the Company. For these purposes, Company may construct, operate, repair and
maintain Gas Facilities in, on, over, under and across the Public Ways and Public Grounds, subject
to the provisions of this Ordinance. Company may do all reasonable things necessary or customary
to accomplish these purposes, subject however, to such lawful regulations as may be adopted by
separate ordinance and as currently exist under City Right of Way (ROW) Ordinance 1446. The
Company shall be notified 60 days in advance of proposed changes to City Ordinance (ROW)
1446. The City and Company shall negotiate in good faith to reach mutually acceptable changes. If
the City and Company are unable to agree, disputes will be handled under the terms of Section 2.5
of this Ordinance
2.2 Effective Date; Written Acceptance. This franchise shall be in force and effect
from and after its passage of this Ordinance and publication as required by law and its acceptance
by Company. If Company does not file a written acceptance with the City within 60 Days after the
date the City Council adopts this Ordinance, or otherwise places the City on written notice, at any
time, that the Company does not accept all terms of this franchise, the City Council by resolution
may either repeal this ordinance or seek its enforcement in a court of competent jurisdiction.
2.3. Service and Gas Rates. The service to be provided and the rates to be charged by
Company for gas service in City are subject to the jurisdiction of the Commission.
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2.4. Publication Expense. Company shall pay the expense of publication of this
Ordinance.
2.5. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder, the complaining party shall notify the other party of the
default and the desired remedy. The notification shall be written. Representatives of the parties
must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute
is not resolved within 30 days of the written notice, the parties may jointly select a mediator to
facilitate further discussion. The parties will equally share the fees and expenses of this mediator.
If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first
meeting with the selected mediator, either party may commence an action in District Court to
interpret and enforce this franchise or for such other relief as may be permitted by law or equity.
2.6. Continuation of Franchise. If the City and the Company are tmable to agree on the
terms of a new franchise by the time this franchise expires, this franchise will remain in effect until
a new franchise is agreed upon, or until 90 days after the City or the Company serves written Notice
to the other party of its intention to allow the franchise to expire. However, in no event shall this
franchise continue for more than one year after expiration of the 20-year term set forth in Section
2.1.
SECTION 3. LOCATION~ OTHER REGULATIONS.
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained
so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways
and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located
on Public Grounds as determined by the City. Company's construction, reconstruction, operation,
repair, maintenance, location and relocation of Gas Facilities shall be subject to other reasonable
regulations of the City consistent with authority granted the City to manage its Public Ways and
Public Grounds under state law, to the extent not inconsistent with a specific term of this franchise.
3.2. Street Openings. Company shall not open or disturb the surface of any Public Way
or Public Ground for any purpose without first having obtained a permit from the City, if required
by a separate ordinance, for which the City may impose a reasonable fee. Permit conditions
imposed on Company shall not be more burdensome than those imposed on other utilities for
similar facilities or work. Company may, however, open and disturb the surface of any Public Way
or Public Ground without a permit if (i) an emergency exists requiring the immediate repair of Gas
Facilities and (ii) Company gives telephone, email or similar notice to the City before
commencement of the emergency repair, if reasonably possible. Within two business days after
commencing the repair, Company shall apply for any required permits and pay any required fees.
3.3. Restoration. After undertaking any work requiting the opening of any Public Way,
the Company shall restore the Public Way in accordance with City Ordinance (ROW) #1446, and
other applicable City ordinances consistent with law. Company shall restore the Public Ground to
as good a condition as formerly existed, and shall warranty the surface in good condition for
twenty-four months thereafter. If Company shall not promptly perform and complete the work,
remove all dirt, rubbish, equipment and material, and put the Public Ground in the said condition
and after demand to Company to cure, City shall, after passage of a reasonable period of time
following the demand, but not to exceed ten days, have the right to make the restoration of the
Public Ground at the expense of Company. Company shall pay to the City the cost of such work
done for or performed by the City. This remedy shall be in addition to any other remedy available
to the City for noncompliance with this Section. The Company shall also post a construction
performance bond consistent with the provisions City Ordinance (ROW) #1446.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to
prevent the Gas Facilities from causing damage to persons or property. The Company must take
reasonable measures to protect the Gas Facilities from damage that could be inflicted on the
Facilities by persons, property, or the elements. The Company must take protective measures when
the City performs work near the Gas Facilities, if given reasonable notice by the City of such work
prior to its commencement.
3.5. Notice of Improvements to Streets. The City will give Company reasonable
written Notice of plans for improvements to Public Ways where the City has reason to believe that
Gas Facilities may affect or be affected by the improvement. The notice will contain: (i) the nature
and character of the improvements, (ii) the Public Ways upon which the improvements are to be
made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if
more than one-Public Way is involved, the Contractor's Schedule for the order in which the work is
to proceed. The notice will be given to Company with a sufficient length of time, considering
seasonal working conditions, in advance of the actual commencement of the work to permit
Company to make any additions, alterations or repairs to its Gas Facilities the Company deems
necessary, but so as not to delay the planned City Improvements.
3.6 MapDin~ Information. The Company must promptly provide complete and
accurate mapping information for any of its Gas Facilities in accordance with the requirements of
City Ordinance (ROW) #1446.
SECTION 4. RELOCATIONS.
4.1. Relocation of Gas Facilities. Relocation of Gas Facilities in Public Ways
shall be subject to City Ordinance (ROW) 1446. City may require Company at Company's expense
to relocate or remove its Gas Facilities from Public Grounds upon a finding by City that the Gas
Facilities have become or will become a substantial impairment to the existing or proposed public
use of the Grounds. Relocation Gas Facilities in Public Ground shall comply with applicable City
ordinances consistent with law.
4.2. Pro.iects with Federal Funding. Relocation, removal, or rearrangement of any
Company Gas Facilities made necessary because of the extension into or through City of a federally
aided highway project shall be governed by the provisions of Minnesota Statutes Section 161.46, as
supplemented or amended. City shall not order Company to remove or relocate its Gas Facilities
when a Public Way is vacated, improved or realigned because of a renewal or a redevelopment plan
which is financially subsidized in whole or in part by the Federal Government or any agency
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thereof, unless agreement is made that the reasonable Non-Betterment Costs of such relocation and
the loss and expense resulting there fi.om will be paid to Company when available to the City. The
City is not obligated to pay Company for those portions of its relocation costs for which City has
not received federal funding.
4.3. No Waiver. The provisions of Section 4 apply only to Gas Facilities constructed
in reliance on a permit or franchise from City and Company does not waive its rights trader an
easement or prescriptive right or State or County permit.
SECTION 5. INDEMNIFICATION.
5.1. Indemni .ty of City. Company shall indemnify, keep and hold the City, its elected
officials, officers, employees and agents flee and harmless from any and all claims and actions on
account of injury or death to persons or damage to property occasioned by the construction,
maintenance, operation, repair, inspection, removal, the issuance of permits, or the operation of the
Gas Facilities located in the Public Ways and Public Grounds, unless such injury or damage is the
result of negligence of the City, its elected officials, employees, officers, or agents.
5.2. Defense of City. In the event a suit is brought against the City under circumstances
where this agreement to indemnify applies, Company at its sole cost and expense shall defend the
City in such suit if written notice thereof is promptly given to Company within a period wherein
Company is not prejudiced by lack of such notice. If Company is required to indemnify and
defend, it will thereafter have control of such litigation, but Company may not settle such litigation
without the consent of the City, which consent shall not be unreasonably withheld. This section is
not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The
Company, in defending any action on behalf of the City, shall be entitled to assert in any action
every defense or immunity that the City could assert in its own behalf. This franchise agreement
shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or
limitations on liability under Minnesota Statutes, Chapter 466.
SECTION 6. VACATION OF PUBLIC WAYS.
The City shall give Company at least two weeks prior written notice of a proposed vacation
of a Public Way. The City and the Company shall comply with Minnesota Rules, 7819.3200 and
applicable ordinances consistent with law.
SECTION 7. CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of Company,
succeed to all of the rights and obligations of the City provided in this Ordinance.
This ordinance and the franchise it confers may not be assigned by the Company without the
express written consent of the City.
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SECTION 8. FRANCHISE FEE.
8.1. Form. During the term of the fi:anchise hereby granted, and in addition to any
permit, licensing, or other fees, charges or costs being imposed that the City has a fight by statute to
impose on the Company for providing gas service or performing work necessary to provide gas
service in the City during the terms of this franchise, the City may charge the Company a franchise
fee. The fee may be (i) a percentage of gross revenues received by the Company for its operations
within the City, or (ii) a flat fee per customer based on metered service to retail customers within
the City or on some other similar basis, or (iii) a fee based on units of energy delivered to any class
of retail customers within the corporate limits of the City. The method of imposing the franchise
fee, the percentage of revenue rate, or the flat rate based on metered service may differ for each
customer class or combine the methods described in (i) - (iii) above in assessing the fee. The City
shall seek to use a formula that provides a stable and predictable amount of fees, without placing
the Company at a competitive disadvantage. If the Company claims that the City required fee
formula is discriminatory or otherwise places the Company at a competitive disadvantage, the
Company shall provide a formula that will produce a substantially similar fee amount to the City
and reimburse the City's reasonable fees and costs in reviewing and implementing the formula.
The City will attempt to accommodate the Company but is under no franchise obligation to adopt
the Company-proposed franchise fee formula and each review will not delay the implementation of
the City-imposed fee.
8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance
duly adopted by the City Council, which ordinance shall not be adopted until at least thirty (30)
days after written notice enclosing such proposed ordinance has been served upon the Company.
The fee shall become effective ten (10) days after written notice enclosing such adopted ordinance
has been served upon the Company by certified mail.
8.3. Collection of Fee. The franchise fee shall be payable not less than quarterly during
complete billing months of the period for which payment is to be made. The franchise fee formula
may be changed from time to time, however, the change shall meet the same notice requirements
and the fee may not be changed more often than annually. Such fee shall not exceed any amount
that the Company may legally charge to its customers prior to payment to the City. Such fee is
subject to subsequent reductions to account for uncollectibles and customer refimds incurred by the
Company. The Company agrees to make available for inspection by the City at reasonable times all
records necessary to audit the Company's determination of the franchise fee payments.
8.4. Continuation of Franchise Fee. If this franchise expires and the City and the
Company are unable to agree upon terms of a new franchise, the franchise fee, if any being imposed
by the City at the time this franchise expires, will remain in effect until a new franchise is agreed
upon.
SECTION 9. ABANDONED FACILITIES.
The Company shall comply with City ordinances, Minnesota Statutes, Section 216D.01 et
seq. and Minnesota Rules Part 7819.3300, as they may be amended from time to time. The
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Company shall maintain records describing the exact location of all abandoned and retired
Facilities within the City, produce such records at the City's request and comply with the location
requirements of Section 216D.04 with respect to all Facilities, including abandoned and retired
Facilities.
SECTION 10. PROVISIONS OF ORDINANCE.
10.1. Severability. Every section, provision, or part of this Ordinance is declared
separate from every other section, provision, or part; and if any section, provision, or part shall be
held invalid, it shall not affect any other section, provision, or part. Where a provision of any
other City ordinance conflicts with the provisions of this Ordinance, the provisions of this
Ordinance shall prevail.
10.2. Limitation on Aoolicability. This Ordinance constitutes a franchise agreement
between thc City and Company as the only panics and no provision of this franchise shall in any
way inure to the benefit of any third person (including thc public at large) so as to constitute any
such person as a third party beneficiary of the agreement or of any one or more of thc terms
hereof, or otherwise give risc to any cause of action in any person not a party hereto.
SECTION 11. AMENDMENT-PROCEDURE.
Either party to this franchise agreement may at any time propose that the agreement be
amended. This Ordinance may be amended at any time by the City passing a subsequent ordinance
declaring the provisions of the amendment, which amendatory ordinance shall become effective
upon the filing of Company's written consent thereto with the City Clerk within 60 days after the
effective date of the amendatory ordinance.
Passed and approved:
,2003.
Julienne Wyckoff,
Mayor of the City of Columbia Heights, Minnesota
Attest:
Walt Fehst,
City Manager, Columbia Heights, Minnesota
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of.' August 25, 2003
ITEMS FOR
AGENDA SECTION: CONS ~ DER~TI Or,! ORIGINATING DEPARTMENT: CITY MANAGER' S
NO: ~o ( 0 t h e r B u s ? n e s s ) Administration APPROVAL
ITEM: Appointment to Planning & BY: Walt Fehst BY: ~////~L
Zoning Commission_\ DATE: August 20, 2003 DATE:
-7.c, I;
Background:
On August 18, 2003 the City Council discussed an appointmem to the Planning and Zoning
Commission.
Current applicants on file are: David Thompson
Barbara Gertsema
Ted Landwehr
Kenneth Stumpf
Adam Davis
Marlaine Szurek
Richard Schmidt
H. Jacque Block
Rob Fiorendino
Recommended Motion: Move to appoint
for the remainder of the term to expire April 2004~
to the Planning and Zoning Commission
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
BYLAWS OF PROCEDURES AND DECORUM
I. PURPOSE
These Bylaws of Procedures and Decorum assure an accurate, timely, and consistent method of
developing and maimaining the various actions related to meetings of the City Council. They also
assure retrieval of documents and data previously considered and notification of affected individuals
and businesses.
H. PROCEDURES
1. LAW. The City Charter, City Ordinances, and State Statutes governing the City Council shall be
supplemented by these Bylaws.
2. GENERAL RULES. In all matters of Parliamentary ProcedUre, the Council shall be governed by
the latest printed edition of Robert's .Rules of Order, except as addressed in these Bylaws.
3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council meetings shall be held
on the second and fourth Mondays of each month, which are not observed legal holidays. Any regular
meeting, which would fall on an observed legal holiday, shall be held on the Tuesday following such
observed legal holiday. The Council may vary this meeting schedule by resolution and may set such
special meetings in the form and manner as prescribed by Charter.
4. CABLECASTING OF COUNCIL MEETINGS. All regular Council meetings, being the second and
fourth Mondays of each month or an optional day as set by Council resolution, as well as the Troth in
Taxation Hearing, shall be cablecast on the local access channel.
5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose a secretary and such
other officers and employees as may be necessary to serve at its meetings. The Council may designate
any official or employee of the City, except the City Manager or a member of the Council, to act as
Secretary of the Council.
III. PRESIDING OFFICER
1. PRESIDING OFFICER. The Mayor shall preside at all meetings of the Council. In the absence of
the Mayor, the Council President shall preside.
2. RIGHTS OF THE PROCEDURE. The Presidin~g Officer may speak on any question; make
motions, and second motions. He/She shall have the pow.er, to preserve strict order and decorum at
meetings, enforce the rules of procedure and detenniiae without debate (subject to the final decision of
the Council on appeal) all questions of procedure and order.
3. APPEALS TO A RULING. Any member of the Council may appeal a ruling of the Presiding
Officer. If the appeal is seconded, the member may speak once, solely on the question involved. The
Presiding Officer may explain his/her ruling, but no other Council member shall participate in the
discussion. The appeal shall be sustained if it is approved by a vote. '
IV. AGENDA
I. PREPARATION. The City Manager is responsible for Council agenda format and preparation.
This includes all items for consideration, Charter requirements, State law, Bylaws, etc. These
documents shall be distributed as described in Section 1.04 of the City's Procedures Manual.
2. ITEMS FOR CONSIDERATION. All items to be included in the Agenda or on the City Manager's
Report shall be submitted to the City Manager by 4:45 p.m. on the Monday preceding the meeting
date. "Late" items, if approved by the City Manager, shall be distributed as described in Section
1.04 of the City's Procedures Manual.
3. ORDER OF BUSINESS. At the hour appointed for regular City Council meetings, the Presiding
Officer shall call the meeting to order. If a quorum is present, the Council shall then proceed with
its business in the following order, which may be varied by the Presiding Officer:
A. Call to Order/Roll Call
B. Pledge of Allegiance
C. Public Address of Council on Matters not on Agenda
D. Commencement of Cablecasting on Television
E. Additions/Deletions to Meeting Agenda
F. Consent Agenda
1) Approval of Minutes fi.om Previous Meeting(s)
2) Routine Items Requiring Limited Deliberation
G. Recognitions, Proclamations, Presentation, Guests
H. Public Hearings
I. Items for Consideration
1) Old Business
2) New Business
3) Other Business
$. Administrative Reports
K. General Council Communications
L. Council Executive Sessions
If the Council is to consider an issue regarding pending litigation or a personnel matter, an
Executive Session may be called. A recess is taken during a regular Council meeting or prior to
adjournment of the Council meeting. At the conclusion of the Executive Session the regular
Council meeting is reeonvened.
M. Adjournment
4. CONSENT AGENDA. Council matters of a routine or non- controversial nature, which need minimal
deliberation, shall be placed on the Consent Agenda. A motion to approve the Consent Agenda shall not
be debated. At the request of any Council member, an item may be removed from the Consent Agenda
and placed upon the regular agenda for debate immediately following approval of the Consent Agenda.
The Consent Agenda shall only be adopted by an unanimous vote of those Council members present at the
meeting.
5. PUBLIC PARTICIPATION. Members of the public may address the City Council during:
A. Public Heatings
B. Matters Not on the Agenda. This portion of the meeting shall be limited to fifteen minutes and
individuals shall be requested to limit their comments to five minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, discussion on that issue
shall be continued under Other Business at the end of thc a~enda.
C. Specific issues scheduled on the Agenda but in accordance with IV.6. ofthcsc Bylaws entitled
"Addressing the Council."
6. WRITTEN COMMUNICATIONS. All interested parties or their authorized representatives may
address the Council regarding matters under consideration via written communication. Thc City Manager
shall place these communications on the Agenda under "Acknowledgement of Communications to the
Council."
V. VOTING
1. PROCEDURE. The votes of the Council members on any pending ordinance or resolution shall be
by voicc vote unlcss any Council mcmber requcsts that a roll call votc bc taken. Thc votcs on any
motion shall be by voice vote unless any Council membcr requests that a roll call vote be taken. The
Presiding Officer shall call for a roll call vote whenever a voice vote is not clear as to the disposition
of thc action before the Council.
2. ABSTENTION. If a Councilmcmber does not vote, it shall be recorded as "Abstain: [name]."
3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall call for the vote in consecutive
order beginning with the Councilmembcr who is seated to the far fight of the Mayor. The Presiding
Officer shall always vote last.
VI RULES OF DECORUM
I. COUNCIL. While the Council is in session, the members must preserve order and decorum. A
member shall neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the
Council nor disturb any member while speaking. A member shall never refuse to obey the orders of
the Presiding Officer.
2. RECOGNITION. No person or Councilmember shall address the Council without being
recognized by the Presiding Officer.
3. DISCUSSION. A Councilmember shall only speak twice on any question for a maximum of five
minutes each time unless Council consent for additior~_al time is granted.
4. STAFF. City staff members shall observe the same rules of order and decorum as are applicable to
the Council.
5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens shall confine remarks to the
matter under debate.
6. ADDRESSING THE COUNCIL. Each citizen addressing the Council shall approach the public
microphone after being recognized by the Presiding Officer, where he/she shall state name, address,
subject for discussion and representation. Remarks shall be limited to five minutes without further
consent from the Council. All remarks shall be addressed to the Council as a whole and not to any
member thereof. No persons other than Councilmembers and the current speaker shall be permitted to
enter into discussion, either directly or through a Councilmember, without such declaration from the
Presiding Officer. Questions of Councilmembers and staff are equivalently regulated.
3
7. SPOKESPESONS FOR GROUPS. In order to expedite Council meetings and avoid repetitious
presentations, the Presiding Officer shall request a spokespetson to address the Council l~om a group,
and if that group is making multiple presentations, to limit the number of such spokespersons.
8. MOTION CLOSURE. After a motion has been made or a public hearing has been closed, no
citizen shall address the Council on the matter under consideration without majority consent fi:om the
Council.
9. CONDUCT. Any Councilmember, staff, or other person indulging in personal, impertinent,
slanderous, profane, loud, threatening, abusive, or disorderly conduct shall be called to order by the
Presiding Officer. If such conduct continues, the person may be barred from further audience before
the Council.
10. AUDIENCE. No citizen shall engage in applause, stamping of feet, whistling, yelling or similar
demonstrations listed in VI.9, which disturb the peace and good order of the meeting.
VI I. ENFORCEMENT
1. WARNING. All persons shall be silent at the request of the Presiding Officer. If a person persist~
in disturbance aRer receiving a warning, he/she may be ordered to remove themselves fi~om the
meeting. If they refuse to remove themselves, they will be escorted from the meeting by a Police
officer and possibly charged with violation of City Ordinance.
2. MOTIONS TO ENFORCE. Any Councilmember may move to require the Presiding Officer to
enforce these rules.
3. ADJOURNMENT. In the event that any meeting is willfully disturbed so as to render thc order of
such meeting unfeasible and order cannot be restored by removal of the individual(s) causing the
disturbance, the meeting may be adjourned with all remaining business considered at the next
meeting.
4. SPECIAL MEETINGS. If the matter being addressed prior to adjournment is of such a nature as to
demand immediate attention, the Presiding Officer may call a special meeting.
VIII. WORKSHOP MEETINGS
1. GENERAL. Workshop meetings of the Council may be held at the call of the City Manager with a
notice of seventy-two hours. No official Council action will be taken at workshop meetings.
IX. CAMERAS AND RECORDING DEVICES
Cameras, including television and motion picture cameras, electronic sound recording devices and
any other mechanical, electrical, or electronic recording devices may be used in the Council
Chambers, but only in such a manner as will cause a minimum of interference with Council
proceedings.
X. SEPARABILTY
If any portion of the these Bylaws is for any reason held invalid or unconstitutional by a court of law,
such portion shall be considered a separate and distinct provision and will not affect the validity of
the remaining portions.