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HomeMy WebLinkAboutAugust 25, 2003 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINIS TRA TION MaFor Julicnne I~yckoff Councitmembers Robert,4. tYilliams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, August 25, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or [[ employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with [[ disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are [[ available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, [[ to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) II Invocation: Heidi Albrecht, Director of Christian Outreach, St. Matthew Lutheran Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE e ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) e PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations - None B) Presentation - None C) Introduction of New Employees - None D) Recognition 1) Ted Landwehr, Outgoing Charter Commission Member CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for August 11, 2003 MOTION: Move to approve the minutes of the August 11, 2003, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes MOTION: Move to accept the August 5, 2003, minutes of the Library Board of Trustees, the July 17, 2003, minutes of the Charter Commission, and the June 23, 2003, minutes of the Park and Recreation Commission. 3) Establish Work Session Meeting Date for Thursday, September 4, 2003 MOTION: Move to establish a joint Work Session meeting with the Economic Development Authority and the Planning and Zoning Commission to be scheduled for Thursday, September 4, 2003, beginning at 7:00 p.m. in City Council Chambers. THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER ~.~lty {2ounc~l Agenda August 25, 2003 Page 2 of 3 4) Establish Budget Work Session Meeting Dates for the 2004 Budget MOTION: Move to set budget work session meeting dates to review the 2004 budget (as listed on the council letter) 5) Adopt Resolution No. 2003-35, Being a Resolution Adopting a Proposed Budget for the Year 2004 Setting the Proposed Ci_ty Levy_, Approving the HRA Levy, Approving a Tax Rate Increase, and Establishing a Budget Hearing Date for Property_ Taxes Payable in 2004 MOTION: Move to waive the reading of Resolution No. 2003-35, there being ample copies available to the public. MOTION: Move to adopt Resolution 2003-35, being a Resolution adopting a proposed budget, setting the City, Library and EDA proposed local levy at $5,447,260, establishing a budget hearing date for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council chambers, approving a tax rate increase, and approving the HRA levy of $137,683. 6) Authorize the Sale, Salvage, or Disposal of Specified City and Forfeiture Vehicles at City Auction Saturday, September 13, 2003 MOTION: Move to authorize the sale, salvage, or disposal of the specified city and forfeiture vehicles (as listed on the council letter) at the September 13, 2003, City auction. 7) Establish Date for Public Special Assessment Levy Hearing for Zone 6B of the Street Rehabilitation Program MOTION: Move to establish Monday, October 13, 2003, at 6:00 p.m. as the Public Special Assessment Levy Hearing for City Project 2003-02, Zone 6B Street Rehabilitation, to be held in the City Council Chamber. 8) Authorize the Sale, Salvage, or Disposal of Ci_ty Property at City Auction Saturday, September 13, 2003 MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing to the council letter of surplus property. 9) Authorize Staffto Seek Bids for Additional 2003 Sewer Pipe Lining MOTION: Move to authorize staff to seek bids for additional 2003 Sanitary Sewer Pipe Lining Project. 10) Establish a Hearing Date of September 8, 2003, for Revocation or Suspension of Rental Property_ License at 3732 3ra Street N.E. MOTION: Move to Establish a Heating Date of September 8, 2003, for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Dale Frenzel at 3732 3rd Street N.E. 11) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 104664 through 104825 in the amount of $999,918.25. 12) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 25, 2003 as presented. 13) Approve Rental Housing License Applications MOTION: Move to approve the attached list of rental housing license applications in that they have met the requirements of the Housing Maintenance Code. City Council Agenda August 25, 2003 Page 3 of 3 6. PUBLIC HEARINGS A) Public Hearing Called for Revocation/Suspension of Rental Housing License at 4253 McLeod Street N.E. MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by John Stem'oos regarding rental property at 4253 McLeod Street N.E., in that the property complies with the Residential Maintenance Code. B) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3726 3ra Street N.E. MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by John Stenroos regarding rental property at 3726 3rd Street N.E., in that the property complies with the Residential Maintenance Code. C) Public Hearing Called for Revocation/Suspension of Rental Housing License at 4000 Washington Street N.E. MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Brian Bona regarding rental property at 4000 Washington Street N.E., in that the property complies with the Residential Maintenance Code. D) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3736 3rd Street N.E. MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Wade Klick regarding rental property at 3736 3rd Stree.t N.E., in that the property complies with the Residential Maintenance Code. E) Public Hearing Called for Revocation/Suspension of Rental Housing License at 3819 Main Street N.E. MOTION: Move to close the Public Hearing regarding the revocation or suspension of the rental license held by Mafia Duran regarding rental property at 3819 Main Street N.E., in that the property complies with the Residential Maintenance Code. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) First Reading of Ordinance #1459, CenterPoint Energy Minnegasco Gas Franchise Agreement MOTION: Move to waive the reading of Ordinance #1459, there being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance #1459, being an Ordinance adopting a gas franchise agreement with CenterPoint Energy Minnegasco for the City of Columbia Heights for September 8th, 2003, at approximately 7:00 p.m. in the Council Chambers. B) Bid Considerations - None C) Other Business 1) Appoint Member to the Planning and Zoning Commission MOTION: Move to appoint to the Planning and Zoning Commission for the remainder of the term to expire April 2004. 2) Discussion of City of Columbia Heights Bylaws of Procedures and Decorum 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney e CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL COMMUNICATION A) Request by Councilmember Nawrocki - Insurance Claim 11. ADJOURNMENT Walter R. Fehst, City Manager WRF/cb OF FOIl lilt l/F_~ttlt OF 1995-2003 ~[a~ox- OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL AUGUST 11, 2003 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, August 11, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Pastor Briley, Oak Hill Baptist Church, gave the Invocation: CALL TO ORDER/ROLL CALL Mayor Wyckoff called the meeting to order at 7:00 p.m. Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, and Councilmember Kelzenberg PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS - none CONSENT AGENDA 1) Approve City Council Meeting Minutes for July 28, 2003 regular City Council meeting Motion to approve the minutes of the July 28, 2003, regular City Council meeting as presented. 2) Establish Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. Motion to establish a Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. · Khyber and Cheery Lane rear yard drainage issues · Gas Franchise Agreement with CenterPoint - Minnegasco · Resolution certifying proposed tax levy (needs to be adopted at the 8/25/03 or 9/8/03 meeting). · Disposal of Forfeiture Cars at City Auction. · Planning and Zoning Commission appointment (added by Wyckoff) · Chronic trash at apartment buildings (added by Williams) Nawrocki requested the meeting begin at 8:00p. m. Wyckoff asked for a guarantee that the meeting would end by 10:3Op. m. Nawrocki indicated he could not promise that. I'Vyckoff stated that the meeting time would remain at 7:00p. m. 3) Award replacement building generator quote to Cummins N Power - Removed 4) Approve transfer Safe and Sober fimding from General Fund to Police Department O.T. Fund Motion to transfer $1,203.96; the total money received from the State of Miunesota for our efforts in the Safe and Sober program, from the General Fund to the Police Department 2003 budget, line 1020 overtime. 5) Approve transfer of funds from General Fund to Police Department Budget to reimburse Police O.T. Fund Motion to transfer $10,028.57, the total amount received from Unique Thrift Store, Summer Academy, CHHS All Night Party Committee, Columbia Heights High School, Islamic Center of Minnesota, and Central Middle School PTA for off duty security worked, from the General Fund to the Police Department 2003 budget, line #1020, Police overtime. City Council Minutes August 11, 2003 Page 2 of 11 6) Authorize the sale of forfeited, confiscated, found weapons by the Police Department - Removed - 7) Authorize the Capital Equipment Replacement of Unit #218: Ford F350 4 x 4 one ton dump track and Unit #218A: Western 8'6" snow plow Motion to authorize the replacement of Unit #218, with one (1) new Ford Super Duty 450 4 x 4 chassis from Superior Ford, Plymouth, MN in the amount of $29,701, plus sales tax. Funding shall be from the Park Capital Equipment Replacement Fund. Motion to authorize the purchase of the dump box and snowplow package from Aspen Equipment, Bloomington, MN in the amount of $15,465, plus sales tax. Funding shall be from the Park Capital 'Equipment Replacement Fund. 8) Approve additional sanitary sewer lining for 610 feet of eight inch lining on Van Buren Street between 42na Avenue and 43rd Avenue. - Removed 9) Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing on September 22, 2003 on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District - Removed 10) Adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as presented - Removed 11) Establish a Hearing Date of August 25, 2003 for revocation or suspension of rental property license at 4253 McLeod St., 3726 3ra St., 4000 Washington St., 3736 3ra St., 3819 Main St. Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Steenroos at 4253 McLeod Street N.E. Motion to Establish a Heating Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Stenroos at 3726 3rd Street N.E. Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Brian Bona at 4000 Washington Street N.E. Motion to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to operate a Rental Property within the City of Columbia Heights against Wade Klick at 3736 3rd Street N.E. Motion to Establish a Heating Date of August 25, 2003 for Revocation or Suspension of a License to operate a Rental Property within the City of Columbia Heights against Maria Duran at 3819 Main Street. 12) Approve Business License Applications - Removed 13) Accept Boards and Commissions Meeting Minutes Motion to accept the August 6, 2003 minutes of the Planning and Zoning Commission. 14) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 104482 through 104662 in the amount of $965,093.25. City Council Minutes August 11, 2003 Page 3 of 11 Motion by Williams, second by Kelzenberg, to approve the Consent Agenda items (not including items 3, 6, 8, 9, 10 and 12). #3 Award replacement building generator quote to Cummins N Power Nawrocki stated Council should have discussed this topic prior to bids being taken. The recommended generator is oversized for emergency usage and would unnecessarily supply the entire city hall. The power has not been out for more than two hours at a time over the last 30 years. Fehst stated that the original comment was in the last seven years. Nawrocki indicated the generator should be re-bid with a smaller size. Fehst stated that a 50, 000 KW generator would only be $1,117 less than a 100,000 KW generator, as recommended. Wyckoff indicated the need for a dependable backup generator, as this is where the public wouM gather during emergency situations. She asked the cost if this same generator were purchased prior to Y2K. Fire Chief Charlie Thompson indicated it would have been over $50,000. Fehst stated that the current generator emits toxins when in use. Ericson stated this was a budgeted item at $50,000, with an actual cost of $34, 000. A unit of only one-half the size would not be worth the savings of $1,117. Williams indicated that parts are no longer available for the current generator. Nawrocki indicated that the generator should have been ventilated at the same time as the gun range. Thompson described ventilation problems and repairs to the current generator. Motion by Ericson, second by Williams, to award the replacement building generator as quoted by Cummins N Power based upon their low, qualified, responsible quotation in the amount of $34,603, with funding from fund 431-42500-5180; and authorize the Mayor and City Manager to enter into an agreement for the purchase of same. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes -1 nay. Motion carried. #5 Approve transfer of funds fi'om General Fund to Police Department Budget to reimburse Police O.T. Fund Wyckoff indicated her preference that these guns would be destroyed, but that Chief Johnson convinced her they should be sold. Nawrocki stated that surplus funds received should go to the General Fund, and use of these funds by the Police Department would require special Council action. Jim Hoefi, City Attorney, stated that our ordinance indicates such monies are put into the General Fund and this motion is a request to place them in the Police Fund. Wyckoff stated the total value of the guns is $3,280. Ericson asked the Police Chief why this transfer was requested. Chief Johnson that it was by the hard work of our Officers that the guns came to us, and some are our. guns that wear out. These funds would aid in not having to ask for additional funds. Johnson stated that we try to have the best equipment to help keep officers in our City in this competitive market. Motion by Williams second by Kelzenberg, to authorize the sale of forfeited, confiscated, tumed in, department owned or found weapons by the Police Department to Frontiersman Sports of St. Louis Park, Minnesota for $3,280; funds to be placed in the Police Department Forfeiture account #265-00-35210, to be used for future department equipment needs. Motion by Nawrocki to strike the line that "funds be placed in the Police Department forfeiture account". As no second was received, the motion was not considered. Upon vote of the original motion. Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion carried. City Council Minutes August 11, 2003 Page 4 of 11 #8 Approve additional sanitary sewer lining for 610 feet of eight inch lining on Van Buren Street between 42nd Avenue and 43ra Avenue. Wyckoff indicated that Change Order #1 was a beginning step to the sewage backup problems on Van Buren Street. Fehst indicated that this is a continuing step in the process. Kevin Hansen, Public Works Director, indicated that the sanitary sewer lining contractor is in town working on the 2003 contract and could also do this critical area. This was discussed in 2000 during the Zone 5 project. It was not completed at that time as the trunk line, which took precedence, was done. This is one of many things staff is looking at for short term and long term help in this area. The contractor is allowing their 2001 pricing for the 8 inch piping. The contractor would be able to complete this work in the next two weeks. Williams indicated to citizens the importance that 'their sump pumps not drain into the sanitary sewer, but rather drain onto their lawns. He explained the difference between sanitary sewers and storm sewers. Williams suggested this information also be placed in the community newsletter and shown on the local cable station. He explained the expense involved to check each home in the community. Wyckoff indicated that the City Council viewed a power point presentation by the City of Golden Valley on this subject. Ericson stated that the City is not sure there are illegal connections, because anyone with these connections would be ordered to disconnect them. If residents have questions, they may call staff. Nawrocki suggested discussing other sanitary sewer lines that need relining. Hansen stated this would be presented at the next Council meeting. Nawrocki questioned if any word was received from the League of Minnesota Cities Insurance Trust on their decision to cover claims from residents with sewage backups. Fehst indicated that the claims have been denied. Wyckoff stated that Mark McGowan contacted her and was upset that the City would not be held liable, so he intends to clean it up, sell his house and move out of Columbia Heights. Fehst stated that there is now a lot less flooding than there was previously. Nawrocki stated that City forces should help residents with the clean up, as we did in years past. Wyckoff stated that we have been advised by our lawyers that when we help we are admitting guilt. Motion by Kelzenberg, second Williams, to approve Change Order No. 1 to Insituform Technologies for the 2003 Sanitary Sewer Lining Project #0208 in the amount of $16,409.00 with funds to be appropriated from Fund 652-50208-5130. Upon vote: All ayes. Motion carried. #9 Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing on September 22, 2003 on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District Wyckoff indicated this Resolution is to establish a Public Hearing for September 22, 2003. Bob Streeter, Community Development Director, suggested that a special joint City Council/EDA/Planning and Zoning Commission work session be hem on Thursday, September 4, 2003 to view an update of the site plan and anticipated development, and review the developers request for public assistance. This resolution wouM schedule a Public Hearing for September 22n~t to finalize and move forward to approve the plan to develop the Kmart site. City Council Minutes August 11, 2003 Page 5 of 11 NawrocM questioned what area was to be rezoned. Streeter referred to the businesses only around the Kmart building. Nawrocki asked if there would be specific tax increment dollars and how they would be justified. Streeter indicated that Tax Increment Financing (TIF) would be recommended with the amount and purpose to be presented at the September 22 City Council meeting. Motion by Williams, second by Ericson, to waive the reading of Resolution No. 2003-33, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Kelzenberg to adopt Resolution No. 2003-33, being a Resolution calling for a public hearing by the City Council on September 22, 2003, beginning at approximately 7:00 p.m. on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District. Upon vote: All ayes. Motion carried. RESOLUTION NO. 2003-33 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN FOR THE ESTABLISHMENT OF THE K-MART/CENTRAL AVENUE TAX INCREMENT FINANCING DISTRICT BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on September 22, 2003, at approximately 7:00 P.M., to hold a public hearing on the proposed adoption of a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project (the "Revitalization Plan Modification") and the proposed establishment of the K-Mart/Central Avenue Tax Increment Financing District (a renewal and renovation district) and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Revitalization Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing, Filing of Plans. City staffis authorized and directed to work with Ehlers & Associates, Inc., to prepare the Plans and to forward documents to the appropriate taxing jurisdictions including Anoka County and Independent School District No. 13. The Deputy City Clerk is authorized and directed to cause notice of the heating, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to September 22, 2003, and to place a copy of the Plans on file in the Community Development Director's office at City Hall and to make such copy available for inspection by the public. #10 Adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as presented Nawrocki indicated that existing license fees should have been shown. Wyckoff stated the fees are not changing, but that next year Council will look at fee changes. Hoer stated that the City Code indicates the fees should be adopted on an annual basis. Motion by Nawrocki, second Williams, to waive the reading of Resolution No. 2003-32, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Nawrocki, second by Williams, to adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule, as presented. Upon vote: All ayes. Motion carried. RESOLUTION NO. #2003-32 ADOPTING 2004 BUSINESS LICENSE FEE SCHEDULE WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and City Council Minutes August 11, 2003 Page 6 of 11 WHEREAS: The City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS: The City is attempting to maintain business license fees which are comparable to other communities; and WHEREAS: The City annually reviews its business license fee schedule and has concluded that our fees are comparable to other communities in the metro area; NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 2004. #12 Approve Business License Applications Wyckoff felt that, in light of the acceptance of the Police vehicle donation two weeks ago, it was bad timing for this beer license request, and questioned parking at a pump to go inside Auto World for food and a beer. No one under 18 could serve the beer and no later than 1:00 a.m. Hoefl stated the license restricts sale and consumption of 3.2 beer to the Chevy Grill. Wyckoff was concerned with enforcement, as there is not a door between the grill and the convenience store area. She referred to an article by US Representative Sabo, which indicated that elected officials are held to a higher standard. Wyckoff suggested Auto World apply for a temporary beer license for their auto show. Ericson questioned parking requirements for a restaurant. Wyckoff stated the ordinance does not address this for a 3.2 liquor license, only for strong beer and wine. Nawrocki referred to the original approval of the gas station/grill/store activities; instead of adding up requirements for each use, the Council at that time combined uses. This grill was originally described as 'fast food" and if On Sale is added, customers will be there longer and additional parking should be required. Ericson asked how many people could be seated in the grill. Tim Johnson, City Planner, estimated 40 people maximum. Ericson questioned the parking requirement for this number of people. Johnson stated the formula is typical one space per 300 square feet. Ericson asked if this request complied with our zoning ordinance. Johnson stated that the use was not changed and did comply with our ordinance. Ericson asked Jeff Bahe, Jeff's Bobby and Steve 's Auto World, if beer was served at their other stores. Bahe indicated they do not. He stated that he personally applied for this license, not Councilmember Williams, with the purpose for customers who come in for a hamburger or after a ball game can order a beer. Ericson stated that Perkins restaurants now serve wine. Bahe indicated that it is the establishment's job to make sure the beer is not served by anyone under age and that the beer does not go outside the grill. He reminded Councilmembers that since the station opened, additional property was purchased and is used for employee parking and cars that have been serviced. Ericson asked if this request violated the original conditional use permit. Johnson stated it did not. Ericson questioned the City's standard policy for liquor license applications. Johnson stated that a full liquor license request, such as for Tycoon Bar, required seating for 75 people and 25 parking spaces. Johnson stated that an application for a 3.2 liquor license considers compliance with zoning, if it is a permitted use, existing parking, and if there is a use change. Ericson clarified that adding a 3.2 liquor license to an existing restaurant does not require any changes and under our ordinance we would have no basis to deny such a request. Wyckoff stated that Council has the discretion to deny any request. Hoeft stated that Council does have discretion and have applied this in other situations, but would be difficult if all code requirements are met. Ericson stated that if Councilmembers do not like this use we need to change our ordinance, but can not single out one business. City Council Minutes August 11, 2003 Page 7 of 11 Hoefi stated that if Council wishes to establish a license difference between a restaurant with 3.2 beer and without 3.2 beer, they would need to change the ordinance. Wyckoff felt this business's objective was cars, not to sell beer. Bahe stated that if the application meets the requirements it should be approved. He did not want the business to received special treatment, but did not want treatment to go the other way either. Kelzenberg asked how the beer would it be served, tap or can. Bahe stated both would be served from behind the counter. Ericson questioned the hours of the grill. Bahe stated the grill is open Friday and Saturday - 24 hours and until l l :OO p. m. the rest of the week. Fehst reminded him that the ordinance allows the sale of beer until 1 a.m. and not before noon on Sunday. Bahe stated that is currently followed for the 3.20ffSale in the store. Chief Johnson stated the ordinance requirement that no person, other than the owner and his employees, be on any licensed premises after 1:30 a.m. Hoefl stated that wouM require checking to see if they operate within the ordinance after the license is issued. Ericson stated that a portion of the ordinance cannot mirror State Statute as Perkins restaurants do this. Nawrocki indicated that the access to the restrooms would require going through the grill area and again referred to parking spaces required. Babe stated that there is access to the restrooms from a hallway. Wyckoff indicated the desire to not give this business special treatment. The business has done everything required, but she does not like the combination of cars and liquor. Deb Johnson, 999 41st, stated, '7 told you so" as following the vehicle donation, the City and Police Department must now justify every move made for this business. She questioned if Councilmember Williams would abstain from the vote. Jack Block 4241 Tyler, questioned if this request would have been approved prior to the donation ora Police vehicle. This can be perceived as a bad relationship. Pastor Dave Briley, 3931 Tyler, stated that he lives next to this store, and believes that Jeff Bahe will do the best he can. He stated that if the business complies with the current ordinance, there is no choice even though the neighbors may not like it; but this may require more poHcing. Bob Buboltz, 4311 5tn Street, stated that Williams should abstain from voting on this, because his name is on this license. Johnson again indicated that the use of the business has not changed. There are three types of food service: convenience, limited, or full service. This wouM be convenience or limited, based on square footage. Nawrocki again questioned the parking requirements. Ericson asked how many parking spots are available. Williams stated there have been 50 spaces added since the original approval. Johnson listed the three areas of parking for this site. Williams stated there is more than adequate parking and parking should not be an issue, but he could tear down the Dr. Good building and add parking. The store sells 3.2 beer now. He does not drink. William could not understand the problem, just because the business did something good for the city. He referred to Deb Johnson's comment following the election, which the County Attorney has confirmed he did nothing wrong. Williams referred to opposition from several current Councilmembers when the business was originally proposed. Williams indicated he would abstain from the vote. He stated that this should be a non- issue. Bahe again indicated that he was the one who applied for the Hcense, runs the day-to-day business, and has done everything required to receive this license. Wyckoff stated that she was uncomfortable with the timing of the application. City Council Minutes August 11, 2003 Page 8 of I 1 Nawrocki denied his opposition to this station, just opposition to expanding along Reservoir Boulevard and taking residential space. The previous building owner had wished to expand which he did not support because of the affect on residential homes. Nawrocki felt this was an expansion of the current use and parking needs will change. Ericson stated that one of the higher standards expected is that we need to depersonalize this situation, sometimes we make the rules and sometimes we apply our own rules, such as this. We need to be objective and see if the application qualifies, and if needed, we may revisit the ordinance. The decision tonight is black and white. If the City Planner and City Attorney state that this meets our ordinance and the standards that we evaluate permits on, it must be approved. If we do not, we run the risk of being challenged on the decision. Williams stated that Auto World was likely the only business in Columbia Heights that asked for no assistance from the City during development. Fehst indicated the only other business that did not request financial assistance was Washburn McReavy. Ericson again referred to the higher standards elected officials are hem to, and respectfully requested that Councilmember Nawrocki refrain from making comments under his breath, but rather make them into the microphone. Nawrocki stated that all Councilmembers should do the same. Hoefi stated that the background check done by the Police Department was routine. At the time the original station was built, all required parking was met, and no additional parking is required for On Sale of 3.2 beer. Hoeft recommended that Councilmember Williams abstain from the vote, as he has a financial interest in this business. Hoeft recommended approval of the Auto World request for a 3.2 beer license. John Hunter, 1009 42 ~ Avenue, indicated a double standard could not be applied, as civic organizations are recognized for their donations, such as the recreation party wagon. The City should help businesses, but step in if they do something wrong. Hunter stated this type of controversy might deter other businesses from wanting to come to our community. Nawrocki indicated that civic organizations do not require name recognition on their donations, as Auto World has, which qualifies it as advertising. Motion by Ericson, second by Kelzenberg, to approve the items as listed on the business license agenda for August 11, 2003 as presented. Amendment to the Motion by Nawrocki to remove the item requesting a 3.2 license from the list. On the grounds it may jeopardize the other items from being approved. Ericson asked Nawrocki to state the grounds referred to. Nawrocki again asked how many more parking spaces are required. Hoeft stated that no more parking spaces were required. Hoeft repeated his recommendation to approve the license. Without a second the amendment to the motion was not considered. Motion by Nawrocki to divide the question. As no second was received, the motion was not considered. Wyckoff stated she would vote to approve, but will ask the Police Chief to monitor and check the details of the ordinance. Hoeft stated that the Police Department should be asked to give this business the same scrutiny they give any other 3.2 beer license holder. Upon vote: Kelzenberg, aye; Williams, abstain; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 3 ayes -1 nay - City Council Minutes August 11, 2003 Page 9 of 11 1 abstention. Motion carried. Deb Johnson indicated that she to would have voted affirmative, as all requirements for the license were met. PUBLIC HEARINGS Wyckoff indicated that Public Hearings A - H would be closed in that the properties were either brought into compliance or sold. A) Public Heanng called for Revocation/Suspension of Rental Housing License at 1133 45th Ave. Mayor Wyckoff closed the Public Hearing for 1133 45t~ Avenue N.E. in that the property complies with the Residential Maintenance Code. B) Public Hearmg called for Revocation/Suspension of Rental Housing License at 1222-1224 45 ½ Ave. Mayor Wyckoff closed the Public Hearing for 1222-1224 45-1/2 Avenue N.E. in that the property complies with the Residential Maintenance Code. c) Public Hearing called for Revocation/Suspension of Rental Housing License at 3849 Edgemoor Place Mayor Wyckoff closed the Public Hearing for 3849 Edgemoor Place N.E. in that the property complies with the Residential Maintenance Code. D) Public Hearing called for Revocation/Suspension of Rental Housing License at 4500 Tyler St. Mayor Wyckoff closed the Public Hearing for 4500 Tyler Street N.E. in that the property complies with the Residential Maintenance Code. E) Public Hearing called for Revocation/Suspension of Rental Housing License at 4916 Tyler St. Mayor Wyckoff closed the Public Hearing for 4916 Tyler Street N.E. in that the property complies with the Residential Maintenance Code. F) Public Hearing called for Revocation/Suspension of Rental Housing License at 1206-1208 Circle Terrace Blvd. Mayor Wyckoff closed the Public Heating for 1206-1208 Circle Terrace Blvd in that the owner has sold the building. Public Hearing called for Revocation/Suspension of Rental Housing License at 1241-1243 Circle Terrace Blvd Mayor Wyckoffclosed the Public Hearing for 1241 - 1243 Circle Terrace Boulevard in that the owner has paid the license fees and submitted a rental license application and scheduled an inspection. H) Public Hearing called for Revocation/Suspension of Rental Housing License at 4040-4042 Cleveland St. Mayor Wyckoff closed the Public Hearing for 4040 - 4042 Cleveland Street in that the owner has sold the building. ITEMS FOR CONSIDERATION Other Business 1) Approve proposed Comprehensive Plan amendment for the Kmart redevelopment site. Tim Johnson, City Planner, indicated this request is to amend the Comprehensive Plan with consideration of the Kmart site. The advisory committee has recommended a mixed use zoning combination. A draft redevelopment plan has been given to the Planning and Zoning Commission and they recommend approval to the City Council and Metropolitan Council. This site is 21 acres, currently commercial, but recommended for a mixed use concept as a transit oriented district. This allows for commercial and housing uses and is City Council Minutes August 11, 2003 Page 10 of 11 consistent with the goals of the Comprehensive Plan. If the project were to not move forward, this would not affect what is currently in this area. Johnson stated these are floating districts and can be designated to each parcel, depending on their fit. The NEI site is also zoned as transit oriented. Wyckoff stated that this is the first step to get this redevelopment off the ground. Nawrocki asked the definition of transit oriented. Johnson gave examples and stated this area applies as it abuts Central Avenue. Nawrocki asked if there would be any transit stations. Streeter stated currently there is bus service, but no plans at this time. More information will be available at the September 4 work session. Nawrocki referred to tax breaks for property on a bus line and suggested contacting Anoka County. Streeter will contact them. Nawrocki asked if this action was premature. Streeter indicated this is to keep the project on schedule and is also appropriate zoning for the present usage. Motion by Ericson, second by Kelzenberg, to approve the City Comprehensive Plan amendment from Commercial to Transit-Oriented Mixed-Use Development, as the amendment is consistent with the City Comprehensive Plan goals and objectives, subject to Metropolitan Council review. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager - none Report of the City Attomey- none CITIZENS FORUM George Linngren, 12000 3rd Street, Blaine and Columbia Heights Public Works employee, responded to a comment at the last City Council meeting that Public Works employees were observed working only five or six hours a day. He requested that correct facts be obtained before making such statements, as this gives residents a bad perception of City employees. Workers could be doing another job on the way back to the shop for break or doing another job before returning from break. There are many things that needing fvcing that should have been approved for repair long ago. Workers looking into holes are doing so as a safety issue. Linngren referred to looking at Public Works to save money, but stated there are no complaints when workers must plow snow from roads for twelve hours a day. He indicated he has not received a response to the requested cost effective suggestions he submitted. The department has 22 employees and four supervisors. Nawrocki indicated that he requested a response be given to staff that submitted suggestions. He only passed along a report from residents about time on and off the job. Nawrocki indicated improvements to the City during his 35 years on the Council. To reduce overtime, he suggested contracting out snowplowing duties. Linngren indicated that he is tired of the attitude that Public Works employees don't do anything, and hearing it reported on live TV instead of asking the foreman for correct information. Ericson indicated her sorrow that any member of the Public Works Department felt they are not appreciated, as she knows how hard they work. If there are concerns or an incident, it should be reported to the Department Head or City Manager. Williams stated that he received calls on the negative comments made and agreed with Councilmember Ericson's sentiment. He also referred to comments at the National Night Out event that Councilmember Nawrocki is very hard on the City Manager. Williams asked that any such issues be discussed at a work session. Wyckoff stated regret for not responding to employees, but with the budget now under consideration employees may see these changes. We must promote and protect our staff, and give more compliments than complaints. City Council Minutes August 11, 2003 Page 11 ofll Nawrocki stated his opinion that for the salary package City Manager receives, he is capable of doing more. We basically have good people working for the City, but not sure from a management standpoint that we utilize personnel as we should. Streeter requested Council hoM a joint work session on Thursday, September 4, 2003 beginning at 7:00 p.m,. with the EDA and Planning and Zoning Commissio, to discuss redevelopment recommendations for the Kmart area. Council will receive a technical memorandum around August 20th to allow them preparation time prior to September. Wyckoff asked if that would be the only work session held that week. Fehst indicated it would. Nawrocki indicated that the HRA meeting scheduled for next week should be held at the high-rise and not the City Hall conference room, as it deals with the management services contract and possible rent increases. Ericson stated that as Chairperson of the HIM, felt it most beneficial to discuss the contracts as a body with representatives of the groups present. Nawrocki referred to openness in government. Ericson stated that the meeting wouM be open to the public. Kevin Hansen, Public Works Director, indicated that staff takes pride in their job, which precipitates their coming to the meeting, and stated he is also proud of what they do. Nawrocla' stated that we do a good job, but we need to do better. Ericson stated that we would do better by keeping employees that do a good job. John Hunter complimented Mr. Linngren and other employees. He referred to his contribution to building the gateway monument. Hunter suggested reminder lights for the Council table to show predeterrnined time limits for discussion. Council should decide if every item should be bid or decided on an individual basis. COUNCIL CORNER - none ADJOURNMENT Mayor Wyckoff adjoumed the meting at 9:42 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES August 5, 2003 The meeting was called to order by Chair, Barbara Miller at 7:15 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Catherine Vesley, and Becky Loader. Board members, David Holmgren, and Councilmember Julienne Wyckoff were not in attendance. It was moved, seconded, and passed to approve the minutes of the July 1, 2003, Board meeting as mailed. Bill list dated 7/28/03 was reviewed. Bill list dated 8/11/03 was reviewed. The accounting was reviewed. It was moved, seconded, and passed that they be paid. It was moved, seconded, and passed that they also be paid. Old Business: Becky met with the City Manager and Finance Director to go over the 2004 proposed library budget on July 31. They made some changes and the document was corrected and submitted the same day to finance. The document submitted preserves programs and hours. The proposed levy explanation document was reviewed with the Board. The Proposed 2004 budget will be given to the City Council at their August 11 meeting. The date for the joint City Council Library Board budget meeting is still not set; the proposed dates are Oct. 6 or 7. The Board will be supplied with the appropriate date information as soon as possible. Staff has evaluated eight copiers over the past several weeks. The final demo model is currently in the building. The copiers will be ranked and cost comparisons completed before a decision is made. At the current time purchase seems better than lease options for our in-house copy needs. 3. Everything is in place for the Columbia Heights staff to participate in the Anoka County Library Staff day on August 22. The library will be closed that day, and book drop is being covered. 4. Policy manual review has been completed and Barbara Miller signed the necessary updated documents. The article on Intemet filtering software was reviewed. The Courts have upheld the Child Intemet Protection Act (CIPA), which will require that libraries install filters on all computers accessing the Internet. The deadline for compliance is June 2004. Staff is working on updating the Tech Plan, which is required by the State. The submitted plan, which will be due in January or February, will have to address this issue. 6. The report submitted by Marsha Tubbs about the Jamboree Parade was reviewed. 7. The report about the visit to the Library by the Lomianki group prepared by Marsha Tubbs was also reviewed. New Business: 1. Thank you letter to Joanna Plante for her recent donation to the library was reviewed. 2. The Anoka County Library 2002 annual report was reviewed. New cable broadcast equipment has been installed at the library. Cable equipment throughout the City was updated to maintain the integrity of the system. Jeanine will participate in training on the new equipment August 19. The date for volunteer recognition reception has been set for August 27. The program will begin at 10:30 a.m. with punch and cookies being served at 11:00. Catherine Vesley and Patricia Sowada have volunteered to be present for the distribution of awards. 5. The American Girl program is scheduled for August 13. This year the theme is Kit's Garden Party. The invitation sent to participants was shared with the Board. 42 young people have registered to participate. The Board reviewed the circulation report compiled by Dennis Shanely. This report includes circulation statistics from 1998 to 2003 for all Anoka County Library branches and includes statistics for Columbia Heights. 7. It was moved, seconded, and passed to transfer $500.00 from line item 2183: Audio Cassettes to line item 2185: Compact Discs. 8. There was a discussion about the building improvement to the 40th Avenue property adjacent to the empty lot on the Southeast comer of 40th and Jackson. Community Development Director, Bob Streetar, will be approaching the City Council sometime soon concerning three sites that have been chosen as priorities. These include the K-Mart area, Mady's, and the Stinson Blvd. development, which includes the Little Chief center and the Chief Theater site. The Board discussed what facilities might be included in these developments. 10. Pat Sowada asked what volunteer positions there might be available for adults at the Library. She was referred to Mary Kloss for information about the Adopt-A-Shelf program. There being no further business the meeting was adjourned at 8:20 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. CHARTER COMMISSION DINNER MEETING MINUTES THURSDAY, JULY 17,2003 HF_SS 7 P.M. MURZYN HALL -NOT .... CALL TO ORDER The meeting was called to order at 7:05 P.M. by President Ted Landwehr. ROLL CALL Members present: Bill Antzaras, John Banyard, Charles Christopherson, Mike Hartel, Nancy King, Ted Landwehr, Brian Scott, Joe Sturdevant, TedYehle Members absent and excused: Mel Collova Members absent and unexcused: Bob Buboltz, Clara Schmidt Also present: Council Liaison, Bobby Williams; City Attorney, Jim Hoeft NOTE: The Charter Commission currently has twelve members and three vacancies. APPROVAL OF MINUTES Motion by Mike Hartel, seconded by Ted Yehle, to approve the minutes of the April 24, 2003, as presented. Motion passed unanimously. President Landwehr thanked Commissioner Sturdevant for taking the minutes of the April meeting in Carole's absence. CORRESPONDENCE President Landwehr advised the commission that the following correspondence has been sent or received since our last meeting in April: · Letter dated May 9, 2003, to the Chief Judge regarding Brian Scott's application to the Charter Commission. · Order form Chief Judge appointment Brian Scott. · Letter dated May 23, 2003, to the Chief Judge regarding Commissioner Tom Ramdell's wish not to be reappointed as a member of the Charter Commission. · Letter dated May 27, 2003, to Brian Scott welcoming him to the Charter Commission. · Letter dated May 28, 2003, to the Chief Judge with signed oath of Brian Scott. · Letter dated May 28, 2003, to the Chief Judge regarding Commissioner Schmidt's wish to be reappointed as a member of the Charter Commission · Letter dated May 28, 2003, to the Chief Judge regarding Commissioner Fowler's wish not to be reappointed as a member of the Charter Commission STATUS OF MEMBERSHIP Ted Yehle and Brian Scott were officially introduced and welcomed to the Charter Commission by President Landwehr. President Landwehr indicated the Charter Commission currently has three openings at this time, and when his second term expires in August, there will be four openings. President Landwehr stated that our current vacancies have been advertised on the city's website and local cable station. There will be an article in the next city newsletter, as well as articles in the local newspapers. Members were encouraged to tell other citizens about the vacancy and how to apply. The Recording Secretary passed around commission application forms to members, so if members knew someone interested personally, they could just give them the application. Commission applications are available on the city's website and also in Administration. OLD BUSINESS Discussion of Charter Changes Several suggested changes to the City Charter were made at the last Charter Commission meeting. July 17, 2003 Page 1 The following change was reviewed for Chapter 2, Section 7: Chapter 2, Section 7, Elective Offices. The council shall be composed of a mayor and four council members who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a term of four years and until their successors are elected and qualified., ..... + +~'~* 12 ........ ~ -~"'~'~ 1995 :ha!! expire cn +~ "-'+ ,,~.a.., :. T ....... ] oho ~ .... "~- t ~e Mayor shall se~e for a tern of~o years ~d until a successor is elected and qualified. ~e co~cil shall be judge of the election of the mayor and council members. The City Attorney's opinion was that the crossed offwording serves no function anymore, and leaving it in would only be for historical reasons. He considered this a housekeeping matter. Motion by Commissioner Sturdevant, seconded by Commisioner Christopherson to approve the above wording as a first reading at the commission level. Motion passed unanimously. The following change was reviewed for Chapter 2, Section 16, which was modified by the City Attorney since the last commission meeting: Chapter 2, Section 16, COUNCIL MEETINGS. At the time of the first regularly scheduled council meeting in January following a regular municipal election, the council shall meet at the usual place and time for the holding of council meetings. At-this-time such membership on ~e first Monday in Janua~ following that regul~ m~icipal election. ~erea~er the co, oil shall meet a such times as may be prescribed by ordinate or resolution, except ~at ~ey shall meet not less th~ once each month. ~e mayor, or any ~o members of ~e co,oil, or the ci~ manager, may call special meetings of the co~cil upon at least t~ee (3) days notice to each member of the council. Such notice shall be posted and shall be delivered personally to each member or shall be le~ with some responsible person at ~e member's usual place of residence. ~e mayor, any ~o members of~e co,oil, or the ci~ manager, may call special emergency meetings of~e co,oil. ~e Co~cil shall m~e good efforts to provide notice of ~e meeting. Posted or published notice of any such emergency meethg shall not be required. ~ emergency meeting shall be defined as a special meeting called because of circumst~ces that, in the judgment of the mayor, any ~o council members, or the ci~ manager, require immediate consideration. All meetings of~e council shall be public, ~d ~y citizen shall have access to the minutes and records thereof at all reasonable times. The City Attorney stated that under state statutes, new members actually assume their duties on the council as of the first Monday of January (before our first regular council meeting). He again considers this a housekeeping matter. Motion by Commissioner Hartel, seconded by Christopherson, to approve the above wording as a first reading at the commission level. Motion passed unanimously. July 17, 2003 Page 2 The following change was reviewed for Chapter 9, Section 89: Chapter 9, Section 89, Payment of Award. Whenever an award of damages shall be confirmed in any proceeding for the taking of property under this chapter, or whenever the court shall render final judgment in any appeal from any such award, and the time for abandoning such proceedings by the city shall have expired, the city shall be bound to and shall, within sixty days of such final determination, pay the amount of the award with interest thereon at the current judgment rate set by State Statute ..... v ....... v.~. ~"~ from the date of the confirmation of the award or judgment of the court, as the case may be; and if not so paid, judgment therefore may be had against the city. The City Attorney's opinion was not to put a specific percentage amount in this section. Motion by Commissioner Yehle, seconded by Hartel, to approve the above wording as a first reading at the commission level. Motion passed unanimously. Discussion of Possible Charter Changes Possible charter changes to Chapter 2, Section 15; Chapter 5, Section 36; Chapter 7, Section 72; Chapter 12, Section 108 were then discussed. Regarding Chapter 2, Section 15, it was questioned whether this section should stay in the charter or not. If it should stay, it was questioned whether the word "security" of the council should be "secretary". This section currently reads: Chapter 2, Section 15, Official Bonds. The city manager, the city clerk, and such other officers of the city as may be provided for by ordinance, shall each before entering upon the duties of their respective offices, give bond to the city in such sum as may be fixed by the council as an additional security for the faithful performance of their respective official duties and the safekeeping of the public funds. Such bonds shall be approved by the city council and shall be endorsed by at least three members of the council as having been so approved. They shall be filed with the security of the council. The provisions of the laws of the state relating to official bonds, not inconsistent with this charter, shall be complied with. The first city manager under this charter shall give bond in the sum of Five Thousand Dollars, but the council may increase this requirement at any time. According to a discussion that President Landwehr had with the City Manager, he felt that a state statute superceded this provision. The City Attorney's opinion was that there is no need for it. Commissioner Sturdevant asked that the City Attomey investigate this section to see if it is necessary. Regarding Chapter 5, Section 36, it was questioned whether there is a need for a $400 limit for legal advice, copying, printing, and notaries' fees. It was also questioned who pays this $400--the committee or the city? This section currently reads (with the crossed off wording as being a proposed amendment): Chapter 5, Section 36, Expenditures by Petitioner. No member of any initiative, referendum, or recall committee, no circulator of a signature paper, and no signor of any such paper, or any other person, shall accept or offer any reward, pecuniary or otherwise for services rendered in connection with the circulation ........... , ........ , ,,,-v.,--~,, v ........ ~, ................. committee mem er, at their sole discretion and at no charge to said committee member, may utilize the services of the city attorney so as to assure that the proposed ordinance is consistent as to form and structure with other similar ordinances enacted by the city council. Any violation of the provisions &this section shall constitute a misdemeanor. In a discussion President Landwehr had with the City Manager, he did not know why this was in the charter. He felt it encouraged referendums by giving monies to groups that want to push for one, but July 17, 2003 Page 3 prohibits someone from spending more than $500. The City Attorney explained that in a past petition situation, he was asked to review the forms to make sure they were correct and to keep track of his time he spent doing this. If he would have used $400 of his time, the city would have stopped the use of his time to the citizens involved. Then the citizens would have had to hire someone else. It was questioned what was changed in this section of the charter in 1997. It was questioned whether it was the amount or something else that was changed. A review of past charters would review exactly what was changed. The City Attorney felt that it should be clarified whose time and monies would be spent; should the city attorney be available to the committee; and how much of the city attorney's time is the city and Charter Commission comfortable with? He stated that any citizen group could be considered a referendum/ recall committee. Commissioner Yehle wanted to know if it should stop at legal advice. It is not clear who is providing the legal advice. Commissioner Sturdevant stated this problem has not come up for a long time. It is not clear if there are limits of the city attorney's time to provide legal advice. It would not preclude the committee from going out and hiring their own attorney and spending as much money as they want to. Some commissioners felt the time should be limited, and that section could be misconstrued if we deleted some language. The City Attorney stated that the misdemeanor is not enforceable, and felt the amount of time the city attorney can be used should be limited. President Landwehr thought the crossed out wording was confusing if left in and there was no need for it. Motion by President Landwehr, seconded by Commissioner Hartel, to approve the above wording as a first reading at the commission level. Motion passed unanimously. Regarding Chapter 7, Section 72, it was questioned whether the bolded words below in the first paragraph of this section should be replaced with the words "within the geographical limits determined by the discretion of the council". Chapter 7, Section 72, Bonded Debt and Debt Limit. Bonds may be issued by four-fifths vote of the council without the previous approval of the voters of the said city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction; for new equipment; for all improvements of a lasting character; for the purchase or construction of public waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or any other public convenience fi.om which a revenue is or may be derived; for the creation or maintenance of a permanent improvement fund; for the purchase or erection of needful public buildings; for establishing and maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance of hospitals, schools, libraries, museums, art galleries and cemeteries; for the construction of sewers, subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing, controlling or bridging streams and other waterways within the corporate limits and constructing and repairing roads and bridges within two miles of the corporate limits thereof; for the purpose of refunding outstanding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be authorized by the laws of the State of Minnesota; the right of the city to issue bonds under the authority of any law heretofore and this section of the city's charter shall not be construed to limit the passed and adopted by the State of Minnesota, but no bonds shall ever be issued to pay current expenses or to refund emergency debt certificates. The total bonded indebtedness of the city shall never exceed ten percent of the last assessed July 17, 2003 Page 4 valuation of the taxable property therein, including monies and credits, but in computing the total bonded indebtedness, emergency debt certificates and certificates of indebtedness shall not be included in or counted as part of the such bonded indebtedness, if (1) held in a sinking fund maintained by the city, (2) issued for the acquisition of equipment; purchase, construction, maintenance, extension, enlargements or improvement of street railways, telegraph or telephone lines, water, lighting, heating and power plants, or either of them, or any other public convenience, from which revenue is or may be derived, owned and operated by the city, or the acquisition of property needed in connection therewith; or for the construction of sewers, public drainage ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon the property specially benefitted by such ditches or improvements, or (3) for the purpose of anticipating the collection of general taxes for the year in which issued. In no case shall bonds be issued to mn for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purpose. In a discussion with the City Manager, the President stated he thought this section of the charter might be superceded by state statutes. The City Attorney stated he could come back with more information on this section if it is still needed in the charter. It was suggested that in Chapter 12, Section 108, that there was some obsolete wording that should be replaced with more current, modem wording as stated below: Chapter 12, Section 108, Official Publications. The council shall regulate by ordinance the manner in which official publicity shall be given to the holding of elections, to ordinances, resolutions, initiative, referendum, and recall petitions, to requests for bids upon contemplated purchases and contracts, and to all other matters whatsoever which require publication either by the terms of this charter or by the constitution and laws of Minnesota. It shall annually designate a newspaper of general circulation in the city as the official paper in which shall be published such measures and matters as are by the constitution and laws of this state required to be so published, and such other matters as the council may deem it wise to have published in this matter, or in lieu thereof it may establish a municipal publication, which shall then be the official newspaper. The council may in its discretion provide for the publication of the annual budget, ordinances, resolutions, initiative, referendum, and recall petitions, election notices, and such other measures and matters as it may deem wise by the posting of~ "~ .... and electronically displayed via the city's website and for such period of time as the council may direct in each case. If the latter method of publication is adopted, the council may provide that it shall be in lieu of other methods of publication or in addition thereto at its option. Wherever in this charter there is a requirement of the publication of any measure or matter, it shall be understood that the city council may designate the manner of such publication, subject to the options permitted by this section; but nothing herein contained shall be construed as authorizing or as attempting to authorize any violation of the constitution or the statutes of the state in any matter which is of state concern or which is exclusively under state control. In a discussion with the City Manager, the President stated he felt the suggested changes were fine. The City Attorney felt this was a housekeeping matter. Motion by Commissioner Christopherson, seconded by Commissioner Hartel, to approve the above wording as a first reading at the commission level. Motion passed unanimously. July 17, 2003 Page 5 NEW BUSINESS RecoRnition of OutRoinR Charter Commission Members President Landwehr stated that Commissioners Ramsdell and Fowler were recently recognized at the city council meeting for their years of past service. He also stated that he will conclude his two terms of office in August, and cannot be reappointed at this time. President Landwehr's recognition of service at a city council meeting will take place sometime in August. Other Topics of Discussion Commissioner Antzaras presented the President with a letter from Commissioner Collova who could not be present this evening. Mr. Collova wanted a change made to Chapter 3, Section 26, Investigation of City Affairs. He feels that some city supervisors are not following this because employees have been disciplined for talking to council members. The Recording Secretary passed out copies of this particular section of the charter to members present. The City Attorney stated that without talking with Commissioner Collova, he did not know how this section of the charter is applicable to this situation and what he is trying to get at. NEXT MEETING DATE The next regularly scheduled meeting will be Thursday, October 16, 2003, at 7 p.m. at Murzyn Hall. ADJOURNMENT Motion by Commissioner Antzaras, seconded by Commissioner Yehle, to adjourn the meeting at 8:05 p.m. Respectfully submitted, Carole J. Blowers Recording Secretary July 17, 2003 Page 6 THESE 'MINUTES HAV NOT BEEN APPROVED City of Columbia Heights Park and Recreation Commission June 23, 2003 The meeting was called to order by Eileen Evans at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Matthew Henry; Bruce Kelzenberg; Gary Mayer; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Jerry Foss; Bill Peterson Also present: Mike Horn; Doug Bryant; Rosemary Branzese; Mr. & Mrs. Marvin Sowada; members representing the Columbia Heights Class of 1990 APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer; second by Payne. All ayes, motion carried. PRESENTATIONS THREE RIVERS PARK DISTRICT PRESENTATION Mike Horn, Project Manager and Landscape Architect, gave a presentation on behalf of the Three Rivers Park District, formally Hennepin Parks. Three Rivers Park District purchased the Salvation Army Camp in September 2001. The Park District, with support of Metropolitan Council and local communities, designed the site as a Special Recreation Feature to be developed as open space and interpretive education facilities and programs. The intent for the purchased land, Silver Wood, is to have an art center, learning center and potential garden. The art center will be the focal point of the facility. The main entrance of the park would be relocated to the signaled crossing on Silver Lake Rd. A buffer of woods would be kept on the north end of the park, possibly putting in a trail at that location. Superintendent for Three Rivers Park District, Doug Bryant, stated that they would like to acquire the Silver Lake Beach, currently owned by the City of Columbia Heights. Their intent for that piece of land would be to turn it into primary preservation and open space, possibly putting in trails, picnic areas and a fishing pier. He also stated that a swimming beach would not be maintained because the guidelines of a Special Recreation Feature would not allow a swimming beach because Long Lake Park already has one. Commission Chairperson, Eileen Evans, asked the duration of the Salvation Army operating the camp. The Salvation Army Camp will be in operation through September or October 2004. Public Works Director/City Engineer, Kevin Hansen, asked what is included in the first phase of development. Doug Bryant indicated PAGE TWO that he is unable to speculate at this time. If the approval for the first phase comes by 2004, the earliest they could see any land changes would be 2005. Kevin Hansen asked if there is taxing authority in all seven metro counties. It only applies to suburban Hennepin County (St. Anthony). Council Member, Bruce Kelzenberg asked if a fee would be charged. Monday through Thursday there will be no fee charged. Friday through Sunday there will be a $4 daily charge. Yearly passes may also be purchased. These charges will help offset operating costs. Vehicle entrance will be restricted to vehicles with passes. Silver Wood is projected to serve 3 to 5 communities. Rosemary Franzese, Saint Anthony Park District Commissioner, stated that she was very excited about the project and that she enjoyed being on the master planning group with Recreation Director, Keith Windschitl. LETTERS AND REQUESTS REQUEST REDUCED RENTAL RATE FOR THE CLASS OF 1990 Recreation Director, Keith Windschitl, informed the Commission of the request for reduced rental rates for Friday, August 8, 2003 for the Columbia Heights Class of 1990, which will be holding a benefit for a classmate, Gina Novalany, suffering from terminal sarcoma cancer. He indicated that the hall was rented previously for this date but had cancelled and had requested their down payment be refunded if re-rented. Gary Mayer motioned for the rental rates to be completely waived but was met with opposition and it was stated that the Commission should continue to maintain the current policy. Motion by Payne, second by Greenhalgh to reduce the rental rate to $40 entry fee and $15/hour and to refund the $500 down payment to the previous renter. Upon vote: ayes, Evans, Greenhalgh, Henry, Payne: oppose, Mayer. Motion carried. COLUMBIA HEIGHTS WOMEN OF TODAY $150 DONATION Recreation Director, Keith Windschitl, informed the Commission members that the Women of Today donated $150 to JPM for using the facility. This money will be put into JPM Revenue. OLD BUSINESS "CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR JPM Recreation Director, Keith Windschitl, discussed with the Commission the new "Conceal and Carry Law". Commission Chairperson, Eileen Evans noted that signs would have to be put up at each entrance along with having a vocal recording to uphold the current law. Commission Member, Tom Greenhalgh stated that the Mall of America does not comply with the current law due to the fact that all though signs are posted, there are no vocal recordings to let their customers know they are not allowed to possess a concealed weapon. Commission Member, Matthew Henry, stated that the Metrodome has signs PAGE THREE posted and it is announced repeatedly as people enter the building. Keith Windschitl noted that signs could only be posted during private rentals, and we would have to add the language to the lease agreement. Motion by Greenhalgh, second by Mayer to not pursue this Conceal and Carry Law until the law changes and becomes friendlier to work with. All ayes, motion carried. LOCAL DNR GRANT APPLICATIONS Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the Public Works Department did not receive the grant from the DNR. Questions that will need to be looked at in the future are: The type of projects that money is being asked for and is there something that we're doing wrong? Kevin Hansen stated that he would have a list of who received the grant and what it was used for on the next agenda. NEW BUSINESS SCREENING FENCE FOR RAMSDELL PARK Mr. & Mrs. Marvin Sowada who reside at 4990 Johnson St. NE, Columbia Heights, adjacent to Ramsdell Park on the Northeast corner, were present to discuss the possibility of having a screen fence put up. Commission Chairperson, Eileen Evans, asked why they were requesting fencing. The residents main concern is the noise level and things that go on around the swimming pool area. Eileen Evans pointed out the chain link fence that separates the property from Ramsdell Park. The residents pointed out that the fence around the pool is not high enough to block out the noise. They also questioned why this issue was not on the previous agenda. Public Works Director/City Engineer, Kevin Hansen, indicated that it was delayed due to staff researching this matter. Pictures were passed around of the resident's property and Ramsdell property, which showed that a fence would be ineffective due to the grade of the hill. Eileen Evans questioned if adding more trees would help the situation. Kevin Hansen pointed out that a solid wall fence has a likelihood of graffiti. Natural materials (trees, tall grown shrubs) would be more beneficial. He asked Commission Members to recognize that there is no money budgeted in 2003 or 2004 for planting of this sort. Money for planting new trees to be used as a wall would not be able to come out of the General Parks fund. It would have to come from Parks Capital fund, half this year and half next year. Council Member, Bruce Kelzenberg, indicated that Council Member, Bobby Williams, has indicated he would donate money to replace the tree that was cut down and maybe this could be used. Motion by Henry, second by Greenhalgh to recommend to the City Council to consider placing natural screening, such as Ornamental trees, Coniferous trees, shrubs, or a combination there of, along the north side of Ramsdell Park wading pool, dependent on allocating sufficient funds. All ayes, motion carded. PAGE FOUR MINNESOTA FEDERALS REQUEST TO USE HUSET PARK Recreation Director, Keith Windschitl, stated that the Minnesota Federals, an adult semi- pro football team, have requested to use Huset Park to host two football games. They would like to charge admission and have the Lion's Club serve beer. There will be two large receptions at JPM, which would impose a parking issue. Commission Member, David Payne, stated that they allegedly mined the field at Columbia Heights High School. Public Works Director/City Engineer, Kevin Hansen, stated that Huset field is in poor condition due to wet fields and damage that was done during the Columbia Heights Jamboree. Motion by Greenhalgh, second by Payne to decline their request to use Huset Park for both football games. All ayes, motion carried REPORTS RECREATION DIRECTOR PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the Commission that Minnegasco has a grant that is currently available. The grant would need to be used for park amenities. COMMISSION MEMBERS Commission Chairperson, Eileen Evans, inquired about the possibility of selling the land for development between Shiloh Bethany Church and Silver Lake Beach. Public Works Director/City Engineer, Kevin Hansen, noted that it is a good idea but there could not be development without property acquisition and a road to lead into the development. Eileen Evans questioned who owns the property between Benjamin Street and Stinson. Kevin Hansen stated that he could find out who owns that property if the Commission so desires that information. Who owns the property, what it's worth, and how was the land acquired were questions that would also need to be answered. Recreation Director, Keith Windschitl, noted that the tax value of Silver Lake Beach is $348,100 and the tax value of Silver Lake Boat Landing is $210,800. Motion by Greenhalgh, second by Henry to table the discussion until the Public Works Director/City Engineer, Kevin Hansen, is able to obtain the land information. All ayes, motion carried. ADJOURNMENT Meeting adjourned at 7:53 p.m. Tina Foss, Park and Recreation Commission Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: August 25, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: .~ CITY MANAGER' S APPROVAL ITEM: Establish Work Session Meeting BY: Walt Fehst Date for Thursday, September 4, 2003 NO: ~, A. 3) DATE: August 20, 2003 DATE: It is recommended that a joint Work Session meeting with the Economic Development Authority and the Planning and Zoning Commission to be scheduled for Thursday, September 4, 2003 beginning at 7:00 p.m. in the City Council Chambers. RECOMMENDED MOTION: MOTION: Move to establish a joint Work Session meeting with the Economic Development Authority and the Planning and Zoning Commission to be scheduled for Thursday, September 4, 2003 beginning at 7:00 p.m. in the City Council Chambers. COUNCIL ACTION: CITY COUNCIL LETTER Meeting off August 25, 2003 AGENDA SECTION: ¢ o .~ $ E ~! T ORIGINATING DEPT: CITY MANAGER ITEM: Budget Work Session Meeting Dates NO: BY: WILLIAM ELRITE BY: ~-'. ~f~. L~ DATE: August 6, 2003 DATE: Below are the budget work session meeting dates for the 2004 budget. Monday, September 29 at 7:00 p.m. Library: Library Monday, September 29 at 8:00 p.m. City Hall Conference Room: Fire Monday, September 29 at 9:00 p.m. City Hall Conference Room: Police Monday, October 20 at 7:00 p.m. City Hall Monday, October 20 at 9:30 p.m. City Hall Monday, October 20 at 10:00 p.m. City Hall Conference Room: Public Works Conference Room: Administration Conference Room: General Government Wednesday, October 22 at 7:00 p.m. Gauvitte Room: Recreation Park Department Finance Director not available this date. Monday, November 3 at 7:00 p.m. Monday, November 3 at 7:30 p.m. Monday, November 3 at 8:00 p.m. Monday, November 3 at 9:00 p.m. City Hall Conference Room: Community Development City Hall Conference Room: Finance City Hall Conference Room: Liquor City Hall Conference Room: Summary of total budgets. Monday, November 17 at 7:00 p.m. Final Budget Work Session. Decide on final cuts, add- backs, and the final levy. Monday, December 1 at 7:00 p.m. City Council Chambers: Final budget meeting with the public. RECOMMENDED MOTION: Move to set budget work session meeting dates to review the 2004 budget as stated above. WE:sms 0308061 COUNClL COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: August 25, 2003 AGENDA SECTION: CONSENT~ ORiGINATING DEPT: CITY MANAGER NO: ~,~ FINANCE APPROVAL PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 ~~.. DATE: SETT~G THE PROPOSED CITY LE~, APPROV~G THE H~ LEVY, APPROV~G A T~ ~TE ~C~ASE, AND EST~LISH~G A T~ES PAY~LE ~ 2004 . At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a synopsis of the City Manager's budget message. Under the current law it is necessary for the City to certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by September 15th. On or before December 29, 2003 the City must certify a final levy to the county auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed levy. In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide tax figure will be available prior to the City's adoption of the final tax levy. As this information is not currently available, we cannot project what the effect of the proposed tax levy will be on local property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to Anoka County they calculate the area-wide tax along with the local tax to determine the amount of the tax increase to local residents. This, in mm, is certified back to the City by Anoka County. The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $137,683. RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-35 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date for property taxes payable in 2004 for December 1, 2003 at 7:00 p.m. in the City Council chambers, approving a tax rate increase, and approving the HRA levy of $137,683. WE:sms 0308141 COUNCIL Attachments COUNCIL ACTION: RESOLUTION 2003 - 35 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 8,232,617 Community Development Fund 472,230 Economic Development Fund 222,648 Parkview Villa North 373,900 Parkview Villa South 197,477 Anoka County CDBG 1,016 HRA Administration 0 State Aid 166,431 Cable Television 233,427 Library 631,271 DARE Project 5,375 Infrastructure 159,871 Capital Improvement 64,000 Capital Equipment Replacement Funds 1,026,692 Central Garage Fund 488,271 Liquor 6,836,166 Water Utility Fund 1,756,214 Sewer Utility Fund 1,361,319 Refuse Fund 1,537,967 Storm Sewer Fund 307,164 Data Processing 271,745 Debt Service Fund 2,326,713 Total Expense Including Interfund Transfers 26,672,514 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004: Revenue General Fund 8,232,617 Community Development Fund 472,230 Economic Development Fund 222,648 Parkview Villa North 373,900 Parkview Villa South 197,477 Rental Housing 1,016 HRA Administration 0 State Aid 166,431 Cable Television 233,427 Library 631,271 DARE Project 5,375 Infrastructure 159,871 Capital Improvement 64,000 Capital Equipment Replacement Funds 1,026,692 Central Garage Fund 488,271 Liquor 6,836,166 Water Utility Fund 1,756,214 Sewer Utility Fund 1,361,319 Refuse Fund 1,537,967 Storm Sewer Fund 307,164 Data Processing 271,745 Debt Service Fund 2,326,713 Total Revenue Including Interfund Transfers 26,672,514 RESOLUTION 2003 - 35 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004. Section C. The following proposed sums of money are levied for the current year, collectable in 2004, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy Total Levy General Levy Estimated Area-Wide Total Levy 3,891,670 1,037,040 4,928,710 433,585 433,585 84,965 84,965 4,410,220 1,037,040 5,447,260 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2004 in the amount of $137,683. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget meeting is scheduled for December 1st at 7:00 P.M. in the City Council Chambers. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 25th day of August 2004. Offered By: Seconded By: Roll Call: Ayes: Nays: Mayor Julienne Wyckoff Patdcia Muscovitz, Deputy City Clerk ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS EDA RESOLUTION 2003-12 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (EDA) ADOPTING A BUDGET AND SETTING THE EDA LEVY. BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of Columbia Heights, Minnesota as follows: WHEREAS, the Columbia Heights City Council established the Columbia Heights Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and WHEREAS, the City Council has given to the EDA the responsibility for all development and redevelopment projects and pro,ams; and WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on its area of operation for the purposes authorized under State Statues 469.090 to 469.1081, subject to consent by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The EDA adopts and recommends to the City Council for approval a budget of $222,648 for year 2004. 2. The EDA adopts and recommends to the City Council for approval a levy of $84,965 for year 2004. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS ~].(JDAY OF ~2003. MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Attest by: Walter R. Feh~t(,'~xecuti-v~ Director H:\Resolutions2003~EDA 2003-12 EDA Levy Don Murzyn Jr., President COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2003-13 AUTHORIZING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A BUDGET FOR FISCAL YEAR 2004 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ("EDA Act") the City of Columbia Heights ("City") created the Columbia Heights Economic Development Authority (the "EDA"); and WHEREAS, pursuant to City Resolution 2001-62 and Ordinance No. 1442, the City Council granted to the EDA all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act"), except certain powers that are allocated to the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "HRA"); and WHEREAS, Section 469.033, Subdivision 6, of the I-IRA Act permits the EDA and HRA, together, to levy and collect a special benefit levy of up to .0144 percent of taxable market value in the City upon all taxable real property within the City; and WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0144 percent of taxable market value in the City; and WHEREAS, the EDA understands that the HRA does not expect to levy a special benefit tax for fiscal year 2004; and WHEREAS, the EDA has before it for its consideration a copy of a budget for its operations for the fiscal year 2004 and the amount of the levy for collection in 2004 shall be based on this budget. NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the Columbia Heights Economic Development Authority: 1. The budget of $222,648 for the operations of the EDA presented for consideration by the Board of Commissioners of the EDA is hereby in all respects approved. Such budget includes the amount the EDA requests (by separate resolution) to be levied by the City under Minnesota Statutes, Section 460.107, together with the amount to be levied hereunder by the EDA under Minnesota Statutes, Section 469.133, subdivision 6. S.~B-236025vl CL205-3 Staff of the EDA are hereby authorized and directed to file the budget with the City CITY OF COLUMBIA HEIGHTS DATE: AUGUST 21, 2003 TO: THE HONORABLE MAYOR JULIENNE WYCKOFF FROM: CITY COUNCIL MEMBERS TAMI ERICSON BRUCE KELZENBERG BRUCE NAWROCKI BOBBY WILLIAMS WILLIAM ELRITE ~.~ ~ FINANCE DIRECTOR RE: PROPOSED BUDGET FOR 2004 Based on the work session of August 18, 2003, we have updated and attached the City budget book for 2004. This, in essence, should replace the booklet that was distributed at the previous work session. There are a few minor corrections to the book and we have added some new pages based on the information that was requested at the work session. The table of contents indicates the pages that were added or changed. Other than that, the book is the same as the one distributed at the August 18th work session. One of the questions asked at the work session was what is the average value of a home or residence in Columbia Heights. Per this request, l asked my secretary to contact Joan Flavin at Anoka County. Joan indicated that this information was not readily available. She stated that they could provide us with the information but that there would be a significant charge for it. The county has adopted a very firm policy of giving out certain basic information and any additional information cities or individuals may request, they charge a significant fee for the time to compile and produce the requested information. Therefore, the above information is not available at the present time. Per Joan, it may be available in the future. In relationship to the question or concern on the booklet that was distributed being the City budget book or document, I have reviewed this with the City attorney and his preliminary legal opinion is that this document does comply with the City Charter. As in past years, more information will be distributed at the individual budget meetings for discussion and to support the total budget. This process was arrived at several years ago by the City Council at that time, who wanted to simplify the overall budget process and create more efficiency. This can be changed to any type of a process the City Council desires. Currently we are following the directives we received from past councils. If you would like any additional information on any aspect of the budget, please feel free to contact me. WE:sms 0308211 COUNCIL CITY OF COLUMBIA HEIGHTS 2004 BUDGET (City Manager Estimates for the Annual Budget) DISTRIBUTED AUGUST 25, 2003 Ii Table of Contents Section A Section B Section C Section D Section E Section F Council Letter Resolution Budget Message Property Tax History Change in Employee Positions (Updated Page) (Updated Page) Tax Supported Revenue and Expenses (Updated Page) City Fund Sum Functional Area Revenue and Expenses Department Expenses and Narrative Lilac Lilac Goldenrod Goldenrod Goldenrod Green Salmon Blue Section G Buff CITY COUNCIL LETTER MEETING OF: Au~gust 25, 2003 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY: PROPOSED BUDGET FOR THE YEAR 2004, DATE: 08/14/03 DATE: SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004 At the work session of August 18, 2003 the City Manager presented the proposed levies for 2004 for the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a synopsis of the City Manager's budget message. Under the current law it is necessary for the City to certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by September 15~. On or before December 29, 2003 the City' must certify a final levy to the county auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed levy. In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax is currently estimated to remain the same for 2004. For budgeting purposes, we have used an estimated $1,037,040 for the area-wide tax in 2004. The final area-wide tax figure will be available prior to the City's adoption of the final tax levy. As this information is not currently available, we cannot project what the effect of the proposed tax levy will be on local property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to Anoka County they calculate the area-wide tax along with the local tax to determine the amount of the tax increase to local residents. This, in turn, is certified back to the City by Anoka County. The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $137,683. RECOMMENDED MOTION: Move to waive the reading ofResolution 2003-35 there beingample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2003-35 being a resolution adopting a proposed budget, setting the City, Library and EDA proposed levy at $5,447,260, establishing a budget hearing date for property taxes payable in 2004 for December l, 2003 at 7:00 p.m. in the City Council chambers, approving a tax rate increase, and approving the HRA levy of $137,683. WE:sms 0308141 COUNCIL Attachments COUNCIL ACTION: RESOLUTION 2003 - 35 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2004 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 8.232,617 Community Development Fund 472,230 Economic Development Fund Parkview Villa North 373,900 Parkview Villa South 197,477 Anoka County CDBG 1,016 HRA Administration 0 State Nd 166,431 Cable Television 233,427 Library 631,271 DARE Project 5,375 Infrastructure 159,871 Capital Improvement 64.000 Capital Equipment Replacement Funds 1,026,692 Central Garage Fund 488.271 Liquor 6,836,166 Water Utility Fund 1,756,214 Sewer Utility Fund 1,361,319 Refuse Fund 1,537,967 Storm Sewer Fund 307,164 Data Processing 271,745 Debt Service Fund 2,326,713 Total Expense Including Interfund Transfers 26,672,514 Section B. The estimated gross revenue to funcl the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004:' Revenue General Fund 8,232,617 Community Deveiopment Fund 472,230 Economic Development Fund ?~,648 Parkview Villa North 373,900 Parkview Villa South 197,477 Rental Housing 1.016 HRA Administration 0 State Aid 166,431 Cable Television 233,427 Library 631,271 DARE Project 5.375 Infrastructure 159,871 Capital Improvement 64,000 Capital Equipment Replacement Funds 1,026,692 Central Garage Fund 488,271 Liquor 6,836,166 Water Utility Fund 1,756,214 Sewer Utility Fund 1,361,319 Refuse Fund 1,537,967 Storm Sewer Fund 307,164 Data Processing 271,745 Debt Service Fund 2,326,713 Total Revenue Including Interfund Tmnsfem 26,672,514 RESOLUTION 2003- 35 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2004, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2004. Section C. The following proposed sums of money are levied for the currant year, collectable in 2004, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy Estimated Ubrary Levy Estimated EDA Fund Levy Total Levy General Levy Estimated Area-Wide Total Levy 3,891,670 1,037,040 4,928,710 433,585 433,585 84,965 84~965 ' 4,410~-20 1,037,040 5,447,260 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2004 in the amount of $137,683. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget mee{ing is scheduled for December 1st at 7:00 P.M. in the City Council Chambers. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 25th day of August 2004. Offered By: Secx:~ded By: Roll Call: Ayes: Nays: Mayor Julienne Wyckoff Patricia Muscovilz, Deputy City Clerk CITY OF COLUMBIA HEIGHTS 2004 BUDGET MESSAGE This budget document and message have been put together to comply with the City Charter and state statute requirements for providing budget information and adopting a proposed budget and a proposed tax levy. Under state statutes the City must adopt a proposed budget and a proposed tax levy and certify that to the county auditor's office pdor to September 15th. The ,?ity then has .until December 29th to adopt and Certify a final budget and levy to the county auditor s office. The final levy can be less than the proposed levy but it cannot be greater than the proposed levy. Based on this, staff traditionally recommends establishing a proposed levy that is adequate to cover budgetary needs with the understanding that as the budget process is finalized, the City Council has the opportunity to reduce the final property tax levy. This budget message is only intended to touch on the most significant budget items for 2004. Through the budget process the City Council will meet with Division Heads to review the various functional areas of the budget and to make important decisions for the final budget to be presented at the Truth in Taxation headng. For 2004 staff was faced with an immense challenge as the state was proposing to reduce the City's local government aid by 39.6% for a reduction of $1,048,796. Although the state legislature and Governor Pawlenty did allow the City to make up $629,276 of this reduction through a property tax levy increase, the resulting effect still required tax-supported budgets to be reduced by 4.51% or a reduction of $420,000 from the adopted 2003 budget. Staff has met this challenge as is demonstrated by the proposed budget document, which maintains essential city functions and services and accomplishes the required budget reductions. As the budget process continues, the council will be presented with more detailed information from each functional area as to the ramifications of the budget cuts and the effects on city services. The attached budget demonstrates staffs ability to become more efficient and cost-effective in providing city services. To date, staffing in the City has been reduced by the equivalency of 11 fulltime positions. This has required virtually all staff at all levels to pick up additional duties and responsibilities and to become more efficient in providing services to residents and fulfilling normal city functions. Throughout the budget process and during the budget year 2004 staff will continue to research and evaluate methods to improve efficiency and cost-effectiveness, and wherever possible, improve the services provided to residents. On the revenue side of the budget there are only two highlights. First, the amount of money the City receives in state aid was reduced by 39.6% or $1,048,796. The amount of revenue the City will receive from the property tax levy increased by 13.1% or $629,276 leaving a net reduction to revenue of $419,540. In the tax levy calculation the area-wide tax has been estimated at $1,037,040. After this is deducted from the City levy the amount that will appear on the tax statement as a city property tax levy will increase by 16.6%. Other revenue line items saw minor changes with no major effect on the overall budget. Based on this, it is staff's recommendation that the City Council adopt the proposed budget and proposed levy. The final item of noteworthiness in relationship to the budget is the enclosed chart showing property tax history. This chart reflects the property tax history of five properties in Columbia Heights from 1997 through 2003. These properties are in various locations of the city with various market values. As you can see from this chart, property taxes in Columbia Heights have decreased significantly. Even with the proposed increase for 2004, property taxes will still be well below the level they were at in 1997. When you factor inflation into this formula, this is a significant accomplishment. City of Columbia Heights, Minnesota Property Tax History from 1997 to 2003 On Five Selected Properties Est Mkt Value 176,'~00 ' ' 17g,400 ' i32,700 1~'~,500 '172,400' Taxable Value , , 149,400. . 145,000 i14,800 . 163,600 . .170,200 Year .................. 2003'" 1587.93 ' 1513.~g" ~128.58 ..... ~751.27 '"1835.57 2002 1697.96 1622.21 1215.65 1873.16 1962.91 , 2001 .... 1724.55 1648.69 1198.27 1957.54 2146.22 2000 1568.26 1515.30 1071.81 2038.67 2069.82 1999 1619.32 1451.44 1007.19 1652.56 1955.62 t998 i742.06 1547.69 1055.55 1820.10 2110.15 1997 2027.80 1798.04 1169.61 2041.79 2467.61. Decrease r' ' from 1997 to~" f 2003 .(439..87) (284.35) (41.03) ..(290.52) (632.04) % of . Decrease -22% -16% ..~ -4% -14% -26% Next/wksess~ax sup/five properties C-2 City of Columbia Heights, Minnesota Property Tax History from 1997 to 2003 2003 Estimated Market Value - 172,400 Waste Cty/City Year Total City School County Other Management Radio MVHC 1997 2,467.61 480.54 1,403.43 456.21 91.34 36.09 0.00 0.00 1998 2,110.15 507.63 1,001.55 456.10 108.78 36.09 0.00 0.00 1999 1,955.62 515.58 810.53 475.23 118.19 36.09 0.00 0.00 2000 2,069.82 530.59 871.33 495.00 136.81 36.09 0.00 0.00 0.00 0.00 [;~'~,.~ 537.75 90.56 36.09 0.00 (233.00) 2003 1,835.57 770.53 539.71 589.18 106.21 36.09 12.85 (219.00) ' ~;~997 to 2003; ' ~ ;(63~--. 04} 289.99 (863r72) 132.97 14.87 0.00 12.85 (219.00) Change Eom 2001 to 2002 (183.31) 174.18 (102.91) 31.31 (52.89) - - (233.00) Change net of 2001 115.81 (760.81! 2003 Estimated Market Value - 132,700 Waste Cty/City Year Total City School County Other Management Radio MVHC 1997 1,169.61 224.02 654.25 212.68 42.57 36.09 0.00 0.00 1998 1,055.55 247.30 496.95 222.20 53.01 36.09 0.00 0.00 1999 1,007.19 268.81 392.90 247.77 61.62 36.09 0.00 0.00 2000 1,071.81 284.89 411.59 265.78 73.46 36.09 0.00 0.00 .,.-~... . ~ ::~172,87. 282.56 80.02 36.09 0.00 0.00 2002 1,215.65 ~._.-~i~~~~~ 36'2.90 61.11 36.09 0.00 (278.00) 2003 1,128.58 519.73 354.04 397.40 71.65 36.09 8.67 (269.00) : .'¶g97 tO2003.!ii!;*:.??:~4i,~ 295.71 (290.21} 184.72 29.08 0.00 8.67 (269.00) Change from 2001 to 2002 17.38 186.02 47.93 80.34 (18.91) - - (278.00) Change net of 2001 109.69 1338.14) , Note: 2002 was a significant year for property tax changes. The State Legislature made a significant shift in state aid from the cities to schools with the intent that cities would make up the cut in aid with a property tax increase to be offset by a decrease in the school property tax levy and the new Market Value based Homestead Credit. The bottom line result of this was a significant shifting of property taxes from schools to cities .with schools becoming more reliant on state aids and cities becoming more reliant on property tax revenues. As is reflected in the above Schedules, except for this adjustment, the city property tax increase from 1997 to 2003 has been very comparable to Anoka County's property tax increase. The charts also reflect the significant changes in the school levy due to the increase and decrease in School District Special Levies. The bottom line is that overall the property tax bill has gone down significantly, however, due to legislative changes and shifting of taxes and state aid, it is difficult to get an equitable comparison by looking at just one entity. Next/wksess dep pro/Tax Sup/Prop Tax Hist C-3 Proposed Property Taxes 2000-2004 J,,P,, roPe Taxes , Library EDA General Fund Levy for 60% of State Aid Reduction Revised General Fund City of Columbia Heights, Minnesota Budget 2004 Actual Actual Actual 2000 2001 2002 500,244 547,767 591,588 120,224 118,508 t 19,464 2,640,394 2,907,102 3,470,977 Adopted Proposed 2003 2004 433,585 433,585 140,569 84,965 4,243,830 4,299,434 N/A 629,276 4,928,710 Total Levy Certified to County Area Wide (Fiscal Disparities) L°cai'Levy. ~ ~,.i"~':" ' ~' '''~'~, ,~. ..... ' Projected Market Value Homestead Cr Levy Collected by the County 3,295,956 3,625,552 4,824,130 922,696 930,332 930,000 2,373,260 2,695,220 3,894,130 4,817,984 5,447,260 1,037,040 1,037,040 3,780,944 4,410,220 (646,380) (646,380) 3,134,564 3,763,840 Note: The following notes are based on the 2003 Property Taxes with no adjustment for value or other charges. * 13.1% is the actual amount that the City's revenue will increase. ** 16.6% is the amount of increase that will appeal' on the City Tax line item on the individual Property Tax Statements. increase 20.1% Next/Data/Levy. 0-4 City of Columbia Heights, Minnesota Change in Employee Positions POSITION FTE ACCOUNT CODE DEPARTMENT ~.counting Clerk II-Assessing°** 1.00 (101-41550-1010) Assessing! Administration Clerk 0.75 (101-41550-1011) (101-41320-1070) 'Assessin~l Police Officer 3.00 (101-42100-1010) Police Police Sergeant 1.00 (101-42100-1010) Police Community Service Officer 1.00 (101-42100-1010) Police Public Works Clerical 1.00 **** Public Works Maintenance III-Utililies 1.00 (601-49430-1010) Public Works Recreation Coordinator** 1.00 (101-45000-1010) Recreation Secretary II-Permits/LiCenses* 0.75 (201-42400-1010) (201-42400-1011) Buildin~l Inspections Building Official 0.50 (201-42400-1010) !Buildin~l Inspections TOTAL 11.00 *Full-time position filled at % time; half-time position not filled. ** Seasonal was hired for the 2003 summer, and worked for 57 days (411.75 total hours) at $15.08 p~r hour. This was funded through the 21st Century Grant. "**Contract for billing services from Anoka County at a cost of $6,000 to $10,000. Other job functions distributed to other staff .... The fund areas that the Public Works/Clerical position was cut from were: Department Salary Fringe 101-43100 4,141 2,,070 101-43121 4,664 2,332 101-43260 3,141 1,571 101-45200 4,596 2,298 101-46102 ;~t158 11079 18,700 9,350 Nexl/wksess/l'ax Sup/cut-add postilions C-5 City of Columbia Heights, Minnesota Budget 2004 Summary of Tax Supported Revenue General Fund Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Adopted Revised City Manager Actual Actual Budget Budget Proposed 2001 2002 2003 2003 2004 2.954.511 3.534.854 4.243.830 4.243.830 4.928.710 292.744 277.924 305.320 305.320 323.100 3.660.019 3.446.083 2.752.232 2.089.432 1.740.721 289.540 414.740 447.700 447.700 497.250 87.760 84.346 90.000 90.000 85.000 378.632 350.243 203.300 203.300 166.621 0 0 0 0 0 0 0 0 0 0 447.434 686.224 485.838 485.838 491.216 8.110.640 8,794.414 8.528.220 7.865.420 8.232.618 Change from 2003 Adopted to 2004 Proposed 684,880 17,780 (1,011,511) 49,550 (5,O00) (36,679) 0 0 5,378 (295.602) Library Taxes 547.767 591.588 433.585 433.585 433.585 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 175.750 141.850 150.062 Charges For Current Services 5.732 5.849 6.700 6.700 7.100 Fines And Forfeits 11.992 11.672 15.000 15.000 15.000 Miscellaneous 7.672 7.156 6.200 6.200 6.100 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 50 50 50 Total Revenue 573~163 616.265 637.285 603.385 611~897 0 0 (25,688) 4OO 0 (lOO) 0 0 0 (25,388) Economic Development Auth EDA Levy 118.508 119.834 140.569 140.569 84.965 HRA Levy 0 0 0 0 137.683 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 335.350 209.650 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 140 8.365 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 15.986 21~710 0 0 0 Total Revenue .... 469r984 . 359~559 '140~569 140.569 222~648 (55,604) 137.683 0 0 0 0 0 0 0 0 82.079 WksessAaxsuplmv D- ]. City of Columbia Heights, Minnesota Budget 2004 Summary of Tax Supported Expenses General Fund Mayor-Council 41110 City Manager 41320 Elections 41410 Finance 41510 Assessing 41550 Legal Services 41610 General Government Bldg 41940 Police 42100 Fire 42200 Civil Defense 42500 Animal Control 42700 Public Works 43000 Engineering 43100 Streets 43121 Street Lighting 43160 Traffic Signs & Signals 43170 Weed Control 43260 Administration & General 45000 Youth Athletics 45001 Adult Athletics 45003 Youth Enrichment 45004 Travel Athletics 45005 Trips & Outings 45030 Senior Citizens 45040 Recognition/Special Events 45050 Murzyn Hall 45129 Parks 45200 Tree Maintenance 46102 Dutch Elm Sanitation 46103 Dutch Elm Replanting 46104 Contingencies 49200 Transfers 49300 Total Actual 2001 189.810 348.264 7.293 525.521 125.027 183.899 117.761 2.257.311 864.303 30.055 11.768 0 419.445 535.200 113.534 58.919 9.382 158.044 5.998 21.081 27.885 11.455 37.597 66.821 51.667 231.942 582.312 37.880 38.608 9.~)~ 1.521.679 415~000 9.0.14~681 Actual 2002 198.755 363.241 36.124 583.459 110.271 169.498 114.154 2.456.421 880.562 34.171 12.546 0 319.410 550,208 105.695 65.671 7.780 171.080 13.098 22.174 19.607 6.548 38.311 69.813 38.933 234,540 598.914 54.714 43.383 15.093 27.500 400,000 8,223,346 Adopted Budget 2OO3 211.014 412.706 8.105 643.973 101.000 196.572 158.546 2.790.643 916.572 84.973 16.150 0 319 076 690 319 126 416 73 251 16 428 224 417 19 702 25 328 22 169 22 635 38 666 78 580 71.368 249 022 751,457 104 500 0 0 50,000 480,000 8~903,568 Revised Budget 2003 City Manager Proposed 2004 200.463 397.796 8.105 611.774 101.000 186.743 158.546 2.656.362 870.760 84.973 16.150 0 275.641 649.874 201.122 392.787 37.859 614.918 101.000 187.690 151.393 2.530.312 878.907 34.565 15.470 0 307.483 656.492 126.416 73.251 16.428 172.747 19.702 25.328 22.169 22.635 38.666 78.580 71.368 120,860 70,606 13,902 174,087 19647 25,298 22 139 22604 38638 78540 46,407 249.022 243.347 734.321 711.407 101.100 96.412 0 0 0 0 50.000 100.000 480.000 338.725 8.499~920 8.232~617 Library Library 45500 ~ .. 561,498 803,933 :. .* 679,700 - ., 645,800 631.271 Economic Development Authority Econ Development Authority 46314 (*2004 includes HRA Levy) 105,785 * 202~605 - 140.569 140.569 * 222.648 D--2 t 1 1 l ] ] .I ~! 1 Summary by Fund CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 20O4 Adopted Actual Actual Budget 2001 2002 2003 City Manager City Council Adopted Proposed Changes Budget 2004 2004 2004 Revenues 101 General Fund 8,110,639 8,497,979 8,528,220 8,233,218 201 Community Devlopment 275,112 284,702 361,648 472,230 202 Anoka County CDBG 249,011 377,787 0 0 203 Parkview Villa North 389,450 333,000 390,142 383,500 204 EDA 469,984 137,015 140,569 222,648 212 State Aid Maintenance 65,000 96,500 172,000 152,500 213 Parkview Villa South 236,917 217,300 198,220 198,100 225 Cable Television 186,879 138,000 145,000 134,000 235 Rental Housing 19,881 17,250 18,240 0 240 Library 573,163 616,265 637,285 611,897 270 DARE Project 6,500 9,000 9,000 9,000 299 HRA 164,507 111,702 111,648 0 376 Tax Increment Bonds 949,024 1,240,181 787,500 688,255 377 Sheffield - DS 45,572 41,000 41,000 42,000 378 Medtronics-DS 46310 210,000 215,000 208,500 145,000 47000 210,000 0 0 379 Housing TIF #1 - Scatter 10,127 3,000 9,260 10,200 382 Tax Increment Bonds - 1990 750 885,750 921,500 920,000 383 Tax Increment Bonds - 1991 898,020 227,130 0 0 385 Multi-Use Redevelopment 29,857 23,674 28,100 22,305 386 Housing TIF #2 St Timithy Sr 255 325 350 525 387 G.O. Improvement Bonds 1999A 141,212 35,000 35,000 36,000 402 Total State Aid Construction 0 2,830,000 141,500 380,000 410 Sheffield Development 94,752 77,000 0 0 411 Capital Improvements-Gen Govt B 1,648,132 114,000 144,000 64,500 412 Capital Improvements Parks 49,451 7,500 57,500 7,500 430 Infrastructure Fund 0 170,000 280,000 316,000 431 Cap Equip Replacement-General ! 150,000 241,500 150,000 139,466 432 Cap Equip Replacement- Sewer 25,000 37,000 48,000 45,000 433 Cap Equip Replacement - Water 42,265 35,000 37,000 40,000 434 Cap Equip Replacement- Garage 5,044 6,000 8,000 6,500 436 Cap Equip Replacement- Liquor 1,527 0 0 0 438 Cap Equip Replacement-Storm S~ 5,985 5,800 7,050 6,850 601 Water Utility 1,366,684 1,361,184 1,522,257 1,579,543 602 Sewer Utility 1,272,612 1,288,762 1,280,762 1,286,877 603 Refuse Fund 1,306,881 1,274,800 1,275,750 1,310,200 604 Storm Sewer Fund 188,000 188,000 196,000 215,000 609 Liquor 6,547,387 6,787,132 7,564,234 7,058,000 631 Water Fund Debt Service 153,698 68,000 151,841 153,641 632 Sewer Fund Debt Service 4,075 0 5,050 5,000 634 Storm Sewer Debt Service 46,500 46,500 125,000 157,000 653 Storm Sewer Construction Fund 32,900 32,900 0 0 701 Central Garage 369,921 435,715 450,684 480,684 720 Data Processing 300,000 310,000 310,000 310,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26,930,810 28,826,626 26,497,810 25,843,139 0 0 E-1 Summary by Fund CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2004 Adopted Actual Actual Budget 2001 2002 2003 Expenses 101 General Fund Mayor-Council 41110 189,810 198.755 City Manager 41320 348.264 363.241 Elections 41410 7,293 36.124 Finance 41510 525.521 583.459 Assessing 41550 125.027 110,271 Legal Services 41610 183.899 169.498 GenemlGovemment Building 41940 117.761 114.154 Police 42100 2.257.311 2,456.421 Fire 42200 864.303 880.562 Civil Defense 42500 30,055 34.171 Animal Control 42700 11.768 12,546 Public Works 43000 0 0 Engineering 43100 419,445 319,410 Streets 43121 535.200 550.208 Street Lighting 43160 113.534 106.695 Traffic Signs & Signals 43170 58.919 65,671 Weed Control 43260 9.382 7,780 Administration & General 45000 158.044 171,080 Youth Athletics 45001 5.998 13.098 Adult Athletics 45003 21.081 22.174 Youth Enrichment 45004 27.885 19.607 Travel Athletics 45005 11,455 6.548 Trips & Outings 45030 37.597 38.311 Senior Citizens 45040 66.821 69.813 Recognition/Special Events 45050 51.667 38.933 Murzyn Hall 45129 231,942 234.540 Parks 45200 582.312 598,914 Tree Maintenance 46102 37.880 54.714 Dutch Elm Sanitation 46103 38.608 43.383 Dutch Elm Replanting 46104 9.222 15.093 Contingencies 49200 1.521.679 27.500 Transfers 49300 415.000 400.000 Tola~ . 9,014,681 8,223;346 201 Community Devlopmer~t ' Protective Inspection 42400 200,331 199,622 Community Development .Nlm 46310 74,270 109,837 202 Anoka County CDBG HRA Anoka County CDBG 46350 142,886 421,682 203 Parkview Villa North Parkview Villa North 46330 329,845 285,958 204 Economic Development Authority Econ Development Authority 46314 106,785 202,605 212 State Aid Maintenance State Aid Maintenance 43190 114,801 144,684 213 Parkview Villa South Parkview Villa South 46340 873,164 168,988 City Manager City Council Adopted Proposed Changes Budget 2004 2OO4 2004 211,014 201,122 0 0 412,706 392.787 0 0 8,105 37,859 0 0 643.973 614,918 0 0 101,000 101,000 0 0 196,572 187.690 0 0 158.546 151,393 0 0 2.790.643 2.530,312 0 0 916.572 878.907 0 0 84,973 34.565 0 0 16.150 15,470 0 0 0 0 0 0 319.076 307.483 0 0 690,319 656,492 0 0 126,416 120,860 0 0 73,251 70,606 0 0 16,428 13.902 0 0 224,417 174.087 0 0 19,702 19,647 0 0 25.328 25.298 0 0 22,169 22,139 0 0 22,635 22,604 0 0 38.666 38,638 0 0 78,580 78,540 0 0 71.368 46.407 0 0 249,022 243,347 0 0 751,437 711,407 0 0 104,500 96.412 0 0 0 0 0 0 0 0 0 0 50,000 100.000 0 0 480,000 338,725 0 0 8.903.568 8,232.617 0 ~ 0 225,204 249,581 0 137,799 222,649 0 0 0 1,016 0 0 360,507 373,900 0 140,569 222,648 0 0 171,235 166,431 0 213,764 197,477 0 Summary by Fund CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2004 Adopted Actual Actual Budget 2001 2002 2003 City Manager City Council Adopted Proposed Changes Budget 2004 2004 2004 225 Cable Television Cable Television 49844 126,752 503,750 166,974 233,427 235 Rental Housing 4607 Tyler 46360 8,277 18,481 17,309 0 240 Library Library 45500 561,498 803,933 679,700 631,271 270 DARE Project Police- DARE Project 42160 6,132 4,851 5,375 5,375 299 Housing & Redevelopment Authority HRA Administration 46320 110,975 382,591 111,648 0 376 Tax Increment Bonds Bonds 47000 914,270 1,130,056 939,000 924,000 377 Sheffield - DS Bonds 47000 114 535,431 150 150 378 Medtronics -DS Community Development Adm 46310 164,386 104,258 164,386 104,258 Bonds 47000 567 419 600 600 379 Housing TIF #1 - Scatter Bonds 47000 665 76,165 525 25 382 Tax Increment Bonds - 1990 Bonds 47000 750 885,750 920,750 920,750 385 Multi-Use Redevelopment Bonds 47000 18,151 12,311 17,150 17,100 386 Housing TIF #2 St Timithy Sr Bonds 47000 1 1,193 10 10 387 G.O. Improvement Bonds 1999A Bonds 47000 83,039 135,370 126,865 118,235 402 Total State Aid Construction 371,567 0 0 0 412 Capital Improvements Parks Parks 45200 28,713 20,790 275,992 64,000 430 Infrastructure Fund Capital Improvement Expense 46323 225,652 144,380 155,120 159,871 431 Cap Equip Replacement-General Fund Police 42100 90,911 116,477 115,461 57,478 Fire 42200 0 20,000 0 350,000 Civil Defense 42500 0 0 50,145 0 Engineering 43100 0 955 8,391 0 S~eets 43121 52,353 0 58,043 29,714 Traffic Signs & Signals 43170 0 955 8,391 0 Parks 45200 69,791 93,773 40,470 0 432 Cap Equip Replacement- Sewer Non-Operating 49499 22,926 3,887 12,780 0 433 Cap Equip Replacement - Water Non-Operating 49449 27,903 3,887 0 0 436 Cap Equip Replacement- Liquor Liquor Store #1 49791 0 2,048,668 0 0 Liquor Store #2 49792 0 48,666 0 0 Liquor Store #3 49793 0 61,666 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E-3 Summary by Fund CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2004 Adopted Actual Actual Budget 2001 2002 2003 City Manager City Council Adopted Proposed Changes Budget 2004 2004 2004 438 Cap Equip Replacement - Storm Sewer 49699 0 3,887 0 0 439 Cap Equip Replacement-Fire Fire 42200 46,050 72,430 136,268 0 601 Water Utility Source of Supply 49400 983,112 910,316 907,500 946,750 Distribution 49430 616,285 658,086 623,681 599,722 Administration & General 49440 120,913 127,792 136,050 135,101 Non-Operating 49449 74,641 74,641 74,641 74,641 602 Sewer Utility Collections 49450 431,464 426,111 452,352 489,726 Disposal 49480 660.588 669,534 729,131 729.131 Administration & General 49490 123.113 129,653 137,987 137,462 Non-Operating 49499 5,500 5.000 5.000 5.000 603 Refuse Fund Refuse Disposal 49510 1.229.432 1.251,827 1.291,790 1.292,000 Collection & Disposal 49520 117.371 124.241 134.822 134.133 Recycling 49530 89,333 90.157 104.333 104,984 Hazardous Waste 49540 2,670 1.959 6.575 6,850 604 Strom Sewer Fund Collections 49650 172.328 226,860 143.012 192,608 Administration & General 49690 0 1,233 3.760 4.056 Non-Operating 49699 0 0 125.000 110.500 609 Liquor Liquor Store #1 49791 2.963.260 2.875,328 3.293.779 2,949.517 Liquor Store #2 49792 2.065,269 2,190,569 2,270,218 2,341.990 Liquor Store #3 49793 1,308,278 1.295,686 1,475,070 1.332.597 Liquor Non-Operating 49794 223.000 221.218 6,261.981 212.062 631 Water Fund Debt Service 1999B Revenue Bond Issue 47099 38.204 35.152 127.157 126,217 632 Sewer Fund Debt Service 1999B Revenue Bond Issue 47099 1.449 1.334 4.829 4,793 634 Storm Sewer Fund Debt Service 1999B Revenue Bond Issue 47099 33.473 30.799 111.400 110.575 651 Water Construction Fund Non-Operating 49449 1.641,540 209.717 331,000 254.500 652 Sewer Construction Fund Non-Operating 49449 0 0 150,000 175,000 653 Storm Sewer Construction Fund 49699 432,091 362,210 135.000 150,000 701 Central Garage Central Garage 49950 465,673 443,411 497.330 488,271 720 Data Processing Data Processing 49980 172,150 179.421 202.179 231.667 IS Imaging 49981 13.644 8.651 19.938 1t,054 IS Intemet 49982 8.730 9.852 52,445 29.024 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,,28,657,4,34 .,,2,7,508,871 33.975,559 26.672.514 0 Revenue 26.930.810 28,826.626 26,497.810 25,642.539 0 Expenses 28.657,434 27,508.871 33,975.559 26.672,514 0 ' (1,726,6,24), ,, 1,317,~55 ....(7,477,749) (829,975) E-4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 City of Columbia Heights, Minnesota Budget 2004 Administration Revenue Legal Mayor-Council Ci~ Manager Assessin~ Services 101 101 101 101 31010 31014 33401 33405 34107 35101 36210 39207 39210 39212 39214 39215 39216 39217 39218 Revenue Current Ad Valorem Area-Wide Taxes Local Government Aid PERA Increase Aid Special Assessment Searches Court Fines Interest on Investments Admin Overhead-Comm. Dev. Administration Overhead-Library Administration Overhead-Cable TV Administration Overhead-Liquor Fund Administration Overhead-Water Fund Administration Overhead-Sewer Fund Administration Overhead-Refuse Fund ^dministration Overhead-Recycling Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 119,185 149,177 59,822 90,483 31,762 39,752 15,941 24,112 44,501 55,702 22,338 33,786 642 805 323 488 0 0 50 0 0 0 0 35,OOO 5,032 6,299 2,526 3,821 0 5,870 0 0 0 1,467 0 0 0 59,330 0 0 0 3,666 0 0 0 3,666 0 0 0 3,666 0 0 0 31,693 0 0 0 31,694 0 0 201,122 392,787 101,000 187,690 110,526 352,295 0 0 2,050 4,025 0 0 73,046 36,467 101,000 187,690 0 0 0 0 15,500 0 0 0 201,122 392,787 101,000 187,690 Summary Total Revenue Total Expenses Change to Fund Balance 201,122 392,787 101,000 187,690 201,122 392,787 101,000 187,690 0 0 0 0 City of Columbia Heights, Minnesota Budget 2004 Community Development Revenue Community Anoka Cty Parkview Villa EDA Parkview Villa Development CDBG North South 201 202 203 204 213 31010 31011 33160 34114 36210 36220 36225 36290 39203 39230 Revenue Current Ad Valorem HRA Current Ad Valorem Federal Grant Excess Utilities Interest on Investments General Government Rents Non-Dwelling Rents Other Miscellaneous Revenu Transfer In-General Fund Transfer In- EDA Total Revenue 0 0 0 84,965 0 0 0 0 137,683 0 0 0 90,000 0 0 0 0 5,000 0 2,600 0 0 5,000 0 6,000 0 0 280,000 0 180,000 0 0 0 0 8,000 0 0 3,500 0 1,500 249,582 0 0 0 0 222,648 0 0 0 0 472,230 0 383,500 222,648 198,100 Expenses Personal Services 294,045 0 23,526 0 10,083 Supplies 15,141 0 21,738 0 10,822 Other Services and Charges 135,146 1,016 315,118 0 169,608 Capital Outlay 475 0 0 0 0 Contingencies & Transfers 27,423 0 13,518 222,648 6,964 Total Expenses 472,230 1,016 373,900 222,648 197,477 Summary Total Revenue 472,230 0 383,500 222,648 198,100 Total Expenses 472,230 1,016 373,900 222,648 197,477 Change to Fund Balance 0 (1,016) 9,600 0 623 City of Columbia Heights, Minnesota Budget 2004 Finance Revenue Elections Finance Water Sewer Storm Sewer IS 101 101 601 602 604 720 31010 31014 32182 33401 33405 36210 36211 36219 36290 37100 37110 37150 37160 37165 37170 37175 37180 37210 37211 37250 37410 39203 39207 39208 39210 39214 39215 39216 39217 39218 39219 39221 39222 39223 39225 Revenue Current Ad Valorem Area-Wide Taxes Pet Licenses Local Government Aid PERA Increase Aid Interest on Investments Interest Current Value Credit Change in Fair Value Other Miscellaneous Revenue Water Service Charge Interdepartmental Water Charg Water Turn Off/On Penalties Water Connection Fee Repair Water Meters, Cards Customer Service Sales Meters/Remote Units Sewer Service Charge Interdepartmental Sewer Charg SAC Charge Refund Storm Sewer Service Charge Transfer In-General Fund Admin Overhead-Comm. Dev. Transfer In-Cable TV Administration Overhead-Librar Administration Overhead-Liquo~ Administration Overhead-Watel Administration Overhead-Sewe Administration Overhead-Refus Administration Overhead-Recy¢ Transfer In-Liquor Fund Transfer In-Sewer Fund Transfer In-Water Fund Transfer In-Garage Fund Transfer In-Refuse 22,435 188,265 0 0 0 0 5,978 50,168 0 0 0 0 0 1,000 0 0 0 0 8,377 70,298 0 0 0 0 121 1,016 0 0 0 0 947 7,949 1,154 5,554 26 0 0 0 0 858 0 0 0 0 0 5 0 0 0 0 0 5 0 0 0 0 114,567 0 0 0 0 0 1,154 0 0 0 0 0 538 0 0 0 0 0 2,308 0 0 0 0 0 1,231 0 0 0 0 0 154 0 0 0 0 0 19 0 0 0 0 0 385 0 0 0 0 0 0 121,554 0 0 0 0 0 1,212 0 0 0 0 0 757 0 0 0 0 0 0 2,813 0 0 0 0 0 0 50,000 0 42,035 0 0 0 0 0 0 0 0 0 50,000 0 9,396 0 0 0 0 0 26,316 0 0 0 0 0 74,356 0 0 0 0 0 74,356 0 0 0 0 0 34,882 0 0 0 0 0 34,882 0 0 0 0 0 0 0 0 0 45,000 0 0 0 0 0 45,000 0 0 0 0 0 45,000 0 0 0 0 0 30,000 0 0 0 0 0 45,000 Total Revenue 37,858 614,918 121,510 129,945 2,839 310,000 City of Columbia Heights, Minnesota Budget 2004 Finance Revenue Elections Finance Water Sewer Storm Sewer IS 101 101 601 602 604 720 I Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 28,084 532,177 0 0 0 139,035 1,000 11,285 2,000 2,000 0 53,834 670 61,456 10,079 12,440 4,056 64,876 8,105 10,000 0 0 0 7,000 0 0 123,022 123,022 0 7,000 37,859 614,918 135,101 137,462 4,056 271,745 37,858 614,918 121,510 129,945 2,839 310,000 37,859 614,918 135,101 137,462 4,056 271,745 (1) 0 (13,591) {7,517) (1,217) 38,255 City of Columbia Heights, Minnesota Budget 2004 Fire Revenue Fire Civil Defense 101 101 Capital Equipment 431 31010 31014 32125 33170 33401 33405 33415 34202 36210 39203 39219 Revenue Current Ad Valorem Area-Wide Taxes Multiple Dwellings Civil Defense Reimbursement Local Government Aid PERA Increase Aid State Fire Training Special Fire Services Interest on Investments Transfer In-General Fund Transfer In-Liquor Fund Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 456,480 19,002 0 121,641 5,063 0 60,000 0 0 0 2,500 0 170,449 7,095 0 2,463 103 0 600 0 0 48,000 0 0 19,274 802 31,595 0 0 40,028 0 0 40,028 878,907 34,565 111,651 764,282 21,526 0 50,800 3,750 0 63,825 9,289 0 0 '0 350,000 0 0 0 878,907 34,565 350,000 Summary Total Revenue Total Expenses Change to Fund Balance 878,907 34,565 111,651 878,907 34,565 350,000 0 0 (238,349) F-5 City of Columbia Heights, Minnesota Budget 2004 General Government Revenue General Govt Recognition Buildin~ls Special Events Contin~lencies 101 101 101 Transfers Cable TV Refuse 101 225 603 31010 31014 32150 32161 32168 32178 32181 32188 32191 32192 32194 32195 33401 33405 33610 36210 36211 36255 36260 36290 39101 39120 39140 Revenue Current Ad Valorem Area-Wide Taxes Sewer Contractors License Other Professional & Occup Other amusement Licenses Conditional Use Other Business Licenses Sprinler Permit Fees Building & Moving Permits Heating Permits Plumbing Permits Local Govemment Aid PERA Increase Aid County Street Maintenance Interest on Investments Interest Current Value Credit Prior Year Fees 2% Surcharge Retention Other Miscellaneous Revenue Gain/Loss ,Sale Fixed Asset Recovery Damage City Propert! Other Refunds & Reimburseme Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 80,174 27,501 59,259 75,452 0 0 21,364 7,328 15,791 20,106 0 0 0 0 0 2,000 0 0 0 0 0 12,500 0 0 0 0 0 100 0 0 0 0 0 2,000 0 0 0 0 0 1,000 0 0 0 0 0 2,500 0 0 0 0 0 1,000 0 0 0 0 0 150,000 0 0 0 0 0 23,000 0 0 0 0 0 17,000 0 0 29,937 10,269 22,127 28,174 0 0 433 148 320 407 0 0 0 0 0 0 0 42,000 3,385 1,161 2,502 3,186 0 0 0 0 0 0 1,000 21,000 0 0 0 0 133,000 0 0 0 0 300 0 0 2,000 0 0 0 0 0 12,000 0 0 0 0 0 100 0 0 0 0 0 2,000 0 0 0 0 0 151,393 46,407 99,999 338,725 134,000 1,310,200 0 0 0 0 6,383 1,200 10,850 0 0 0 14,160 1,300,420 120,543 46,407 0 0 97,554 46,435 20,000 0 0 0 6,000 0 0 0 100,000 338,725 109,330 189,912 151,393 46,407 100,000 338,725 233,427 1,537,967 151,393 46,407 99,999 338,725 134,000 1,310,200 151,393 46,407 100,000 338,725 233,427 1,537,967 0 0 (1) 0 (99,427) (227,767) F-6 City of Columbia Heights, Minnesota Budget 2004 Library Revenue Revenue 31010 Currant Ad Valorem 33401 Local Government Aid 34110 Library-Photocopies 34120 Library-Other 34130 Library-Video 34140 Library-Collections 34150 Library-Book Bags 34160 Library-Printer Copies 35103 Library Fines 36210 Interest on Investments 36219 Change in Fair Value 36290 Other Miscellaneous Revenue 39101 Gain/Loss Sale Fixed Asset 39140 Other Refunds & Reimbursements Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Actual Actual Adopted Proposed Budget Budget Budget Budget 2001 2002 2003 2004 547,767 591,588 433,585 433,585 0 0 175,750 150,062 2,032 1,793 2,400 2,400 634 848 700 900 2,544 2,612 2,800 2,800 51 67 100 100 75 95 100 100 397 434 600 800 11,992 11,672 15,000 15,000 6,922 5,744 6,000 4,500 520 1,412 0 1,400 23O 0 200 2OO 0 0 25 25 0 0 0 25 573,164 616,265 637,260 611,897 383,086 415,421 428,302 434,073 90,196 100,779 98,625 91,625 71,728 74,236 81,652 81,710 7,761 4,205 49,050 10,000 8,727 209,292 22,071 13,863 561,498 803,933 679,700 631,271 Summary Total Revenue Total Expenses Change to Operating Fund Balance Change to Capital Fund Balance Net Change to Fund Balance Total Fund Balance Year End 573,164 616,265 637,260 611,897 561,498 803,933 679,700 631,271 11,666 (187,668) (42,440) (19,374) 200,000 11,666 12,332 (42,440) (19,374) 250,871 F-7 City of Columbia Heights, Minnesota Budget 2004 Liquor Revenue Store #1 Store #2 Store #3 Non-Operating 609 609 609 609 Revenue 37700 Discount-Store#1 37720 Sales-Liquor 37725 Sales-Beer 37726 Sales-Wine 37728 Sales-Miscellaneous Taxable 37729 Sales-Non Taxable 37730 Sales-Cigare~es 37739 Sales-LoEery 37740 Cash OvedSho~ # 1 37800 Discoun~ Store# 2 37820 Sales-Liquor 37825 Sales-Beer 37826 Sales-Wine 37828 Sales-Miscellaneous Taxable 37829 Sales-Non Taxab~ 37830 Sales-Cigare~es 37839 Sales-Lo~e~ 37840 Cash Ove#Sho~ # 2 37920 Sales-liquor 37925 Sales-Beer 37926 Sales-Wine 37928 Sales-Miscellaneous Taxable 37929 Sales-Non Taxable 37930 Sales-Cigarettes 37939 Sales-Lo~ery 37940 Cash Ove~Sho~ # 3 Revenue Cost of Goods Sold Net Operating lncome Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses (1,500) 0 0 0 985,000 0 0 0 1,500,000 0 0 0 325,000 0 0 0 38,000 0 0 0 23,000 0 0 0 78,000 0 0 0 118,000 0 0 0 (1,500) 0 0 0 0 (1,000) 0 0 0 710,000 0 0 0 1,295,000 0 0 0 330,000 0 0 0 38,000 0 0 0 20,000 0 0 0 58,000 0 0 0 58,000 0 0 0 (1,000) 0 0 0 0 462,000 0 0 0 813,000 0 0 0 66,300 0 0 0 20,1 oo 0 0 0 11,400 0 0 0 69,000 0 0 0 46,000 0 0 0 (800) 0 3,064,000 2,507,000 1,487,000 0 2,376,500 1,939,850 1,121,500 0 687,500 567,150 365,500 0 324,055 239,249 162,686 0 2,388,610 1,946,460 1,125,650 0 236,852 155,281 43,261 0 0 0 0 0 0 1,000 1,000 212,062 2,949,517 2,341,990 1,332,597 212,062 F-8 City of Columbia Heights, Minnesota Budget 2004 Liquor Revenue Store #1 Store #2 Store #3 Non-Operating 609 609 609 609 I Summary Total Revenue 3,064,000 2,507,000 1,487,000 0 Total Expenses 2,949,517 2,341,990 1,332,597 212,062 Net Income 114,483 165,010 154,403 (212,062) F-9 City of Columbia Heights, Minnesota Budget 2004 Police Revenue Police Animal Control DARE Police 101 101 270 431 J 31010 31014 32110 32120 33401 33405 33416 33421 33630 34201 34203 35101 35102 36210 39203 39214 39217 39218 39219 39220 Revenue Current Ad Valorem Area-Wide Taxes Liquor, Wine & Beer License Cigarettes Local Government Aid PERA Increase Aid State Law Ofc Training Insurance Premium Tax-Police School District Special Police Services Public Safety-Police Report Court Fines Administrative Tags Interest on Investments Transfer In-General Fund Administration Overhead-Liquor Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Transfer In-Liquor Fund Transfer In-Capital Improvements Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 1,145,171 9,167 0 0 305,162 2,443 0 0 48,000 0 0 0 3,000 0 0 0 427,604 3,423 0 0 6,180 49 0 0 10,000 0 0 0 175,000 0 0 0 43,000 0 0 0 225,000 0 0 0 4,000 0 0 0 35,000 0 0 0 15,000 0 0 0 48,353 387 0 5,189 0 0 0 6,574 28,080 0 0 0 5,882 0 0 0 5,881 0 0 0 0 0 0 6,574 0 0 9,000 0 2,530,312 15,469 9,000 18,337 2,220,068 0 0 0 84,600 550 3,200 0 221,144 14,920 2,175 3,478 4,500 0 0 54,000 0 0 0 0 2,530,312 15,470 5,375 57,478 2,530,312 15,469 9,000 18,337 2,530,312 15,470 5,375 57,478 0 (1) 3,625 (39,141) F-10 City of Columbia Heights, Minnesota Budget 2004 Public Works Revenue Street Weed Tree Engineering Streets Lighting Traffic Signs Control Trimming Parks 101 101 101 101 101 101 101 I 31010 31014 33401 33405 33610 34303 34304 34405 34408 36210 Revenue Current Ad Valorem Area-Wide Taxes Local Govemment Aid PERA Increase Aid County Street Maintenance Public Works Service Mid Block Street & Alley Ligh~ Weed Cutting & Nuisance Ab Shade Tree Interest on Investments 182,213 368,008 68,658 41,841 7,349 53,281 421,576 48,555 98,066 18,296 11,150 1,958 14,198 112,340 68,038 137,414 25,637 15,623 2,744 19,895 157,416 983 1,986 370 226 40 288 2,275 0 20,480 0 0 0 0 0 0 15,000 0 0 0 0 0 0 0 5,000 0 0 0 0 0 0 0 0 1,500 0 0 0 0 0 0 0 6,500 0 7,694 15,539 2,899 1,767 310 2,250 17,801 Total Revenue 307,483 656,493 120,860 70,607 13,901 96,412 711,408 Expenses Personal Services 261,673 342,039 3,950 48,352 10,272 48,292 453,568 Supplies 10,615 136,175 1,275 7,700 300 1,900 79,200 Other Services and Charges 33,695 178,278 115,635 14,554 3,330 46,220 176,639 Capital Outlay 1,500 0 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 2,000 Total Expenses 307,483 656,492 120,860 70,606 13,902 96,412 711,407 Summary Total Revenue 307,483 656,493 120,860 70,607 13,901 96,412 711,408 Total Expenses 307,483 656,492 120,860 70,606 13,902 96,412 711,407 Changeto Fund Balance 0 1 0 1 (1) 0 1 F-11 City of Columbia Heights, Minnesota Budget 2004 Public Works Revenue State Aid Infrastructure Gen Fund State Aid Water Sewer Construction Fund Cap Equip Maintenance Water Cap Equip Sewer Cap Equip 402 430 431 212 601 433 602 432 33418 33419 33422 36210 36211 36219 36290 37100 37110 37150 3716O 37165 3717O 37175 37180 37210 37211 37250 39203 39219 39221 39222 Revenue Gas Tax Appointment-Mainten 0 0 0 152,500 0 0 0 0 Municipal State Aid Street Con 266,000 0 0 0 0 0 0 0 State Grant-Aid 114,000 0 0 0 0 0 0 0 Interest on Investments 0 0 2,682 0 13,846 15,000 49,446 20,000 Interest Current Value Credit 0 0 0 0 0 0 7,642 0 Change in Fair Value 0 0 0 0 0 0 45 0 Other Miscellaneous Revenue 0 266,000 0 0 0 0 45 0 Water Service Charge 0 0 0 0 1,374,726 0 0 0 Interdepartmental Water Char.( 0 0 0 0 13,846 0 0 0 Water Turn Off/On 0 0 0 0 6,462 0 0 0 Penalties 0 0 0 0 27,692 0 0 0 Water Connection Fee 0 0 0 0 14,769 0 0 0 Repair Water Meters, Cards 0 0 0 0 1,846 0 0 0 Customer Service 0 0 0 0 231 0 0 0 Sales Meters/Remote Units 0 0 0 0 4,615 0 0 0 Sewer Service Charge 0 0 0 0 0 0 1,082,223 0 Interdepartmental Sewer Char! 0 0 0 0 0 0 10,788 0 SAC Charge Refund 0 0 0 0 0 0 6,743 0 Transfer In-General Fund 0 0 3,398 0 0 0 0 0 Transfer In-Liquor Fund 0 50,000 3,398 0 0 0 0 0 Transfer In-Sewer Fund 0 0 0 0 0 0 0 25,000 Transfer In-Water Fund 0 0 0 0 0 25,000 0 0 Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000 0 66,871 0 33,271 271,891 0 202,775 0 0 0 0 23,000 992,750 0 754,956 0 0 8,000 1,814 100,160 238,831 0 224,126 0 0 85,000 27,900 10,000 18,000 0 12,000 0 0 0 0 0 99,641 0 30,000 0 0 159,871. 29,714 166,431 1,621,113 0 1,223,857 0 380,000 316,000 9,478 152,500 1,458,033 40,000 1,156,932 45,000 0 159,871 29,714 166,431 1,621,113 0 1,223,857 0 380,000 156,129 (20,236) (13,931) (163,080) 40,000 (66,925) 45,000 F-12 City of Columbia Heights, Minnesota Budget 2004 Public Works Revenue Storm Central Garage Garage Parks Storm Sewer Water Water Gara.,ge Cap Imp Cap Equip Cap Imp Cap Equip Const Fund 604 701 411 434 412 438 651 Sewer Storm Sewer Const Fund Const Fund 652 653 I 36210 36219 36290 37410 38400 39180 39185 39223 39237 39400 Revenue Interest on Investments 1,974 Change in Fair Value 0 Other Miscellaneous Revenue 0 Storm Sewer Service Charge 210,187 Sales of Gasoline & Fuel 0 Garage Labor & Burden 0 Allocation of Service Center 0 Transfer In-Garage Fund 0 Transfer In-Storm Sewer Fund 0 Rents & Leases-Garage 0 To~lRevenue 5,000 4,000 2,000 7,500 750 0 0 500 0 300 1,500 0 0 0 0 0 0 0 0 0 75,000 0 0 0 0 175,975 0 0 0 0 220,209 0 0 0 0 0 60,500 4,000 0 0 0 0 0 0 5,800 3,000 0 0 0 0 212,161 480,684 64,500 6,500 7,500 6,850 0 0 0 Expenses Personal Services 68,086 163,619 0 0 0 0 0 0 0 Supplies 22,100 94,300 0 0 0 0 0 0 0 Other Services and Charges 50,122 135,852 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 64,000 0 264,500 175,000 150,000 Contingencies & Transfers, 162,800 94,500 0 0 0 0 0 0 0 Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000 Summary Total Revenue 212,161 480,684 64,500 6,500 7,500 6,850 0 0 0 Total Expenses 303,108 488,271 0 0 64,000 0 264,500 175,000 150,000 Change to Fund Balance (90,947) (7,5871 64,500 6,500 (56,500) 6,850 (264,500) (175,000) (150,000) F-13 City of Columbia Heights, Minnesota Budget 2004 Recreation Revenue Youth Adult Youth Traveling Trips & Senior Murzyn Recreation Athletics Athletics Enrichment Athletics Outin~ls Citizens Hall 101 101 101 101 101 101 101 101 31010 31014 33401 33405 33630 34701 34701 34701 34701 34701 34781 34782 34783 34794 36210 Revenue Current Ad Valorem Area-Wide Taxes Local Govemment Aid PERA Increase Aid School District Program Revenue Youth Athletics Program Revenue Traveling Athletics Program Revenue Adult Athletics Program Revenue Trips & Outings Program Revenue Senior Citizens Hall Rents Canteen Receipts Rent of Fields Youth Enrichment Interest on Investments 89,760 0 0 8,379 7,765 0 39,431 101,836 23,919 0 0 2,233 2,069 0 10,508 27,137 33,516 0 0 3,129 2,900 0 14,724 38,025 484 0 0 45 42 0 213 550 15,000 0 0 0 0 0 0 0 2,353 19,647 0 0 0 0 0 0 0 0 0 0 9,500 0 0 0 1,702 0 25,298 0 0 0 0 0 3,362 0 0 0 0 38,638 0 0 0 0 0 0 0 0 12,000 0 0 0 0 0 0 0 0 65,000 0 0 0 0 0 0 0 6,500 200 0 0 0 0 0 0 0 0 0 0 8,000 0 0 0 0 3,790 0 0 354 328 0 1,665 4,300 Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348 Expenses Personal Services 149,805 13,214 7,748 15,514 7,429 0 68,617 152,477 Supplies 5,950 600 2,750 2,300 1,025 350 2,950 16,100 Other Services and Charges 18,332 5,833 14,800 4,325 14,150 38,288 6,973 74,770 Capital Outlay 0 0 0 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 0 0 Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347 Summary Total Revenue 174,086 19,647 25,298 22,140 22,604 38,638 78,541 243,348 Total Expenses 174,087 19,647 25,298 22,139 22,604 38,638 78,540 243,347 Change to Fund Balance (1) 0 0 1 0 0 I 1 F-14 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 101 Department: Mayor-Council 101-41110 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 115,780 123,770 111,102 110,526 1,805 893 2,050 2,050 69,957 73,837 81,362 73,046 1,565 0 0 0 703 255 16,500 15,500 189,810 198,755 211,014 201,122 The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Councilmembers, who are elected at large for staggered four-year terms. Objectives for 2004 1. Promote the City in a positive way. 2. Conduct goal setting retreat. 3. Implement public Web access to City Code. Budget Comments The Mayor-Council budget decreased by $9,892 from 2003 to 2004. Personal Services decreased by $576, due to a decrease in overtime budgeted. Other Services and Charges decreased by $8,316, primarily due to a $4,400 decrease in expert and professional services, a $500 decrease in training and educational activities, and a $2,716 decrease in insurance and bonds, offset by minor increases and decreases to other line items. Other Financing Uses decreased by $1,000, due to a decrease in contingencies. CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: City Manager 101-41320 Expense Changes by Category 2O04 2001 2002 2003 Department Actual, Actual Adopted Proposed 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 316,213 325,295 359,803 352,295 1,695 5,145 9,700 4,025 30,356 32,801 43,203 36,467 0 0 0 0 0 0 0 0 348,264 363,241 412,706 392,787 Activity Description This department is responsible for the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for )ersonnel, labor relations, and employee relations functions of the City. Objectives for 2004 1. Improve two-way communications with the public. 2. Implement Phase 2 of CityView Human Resources Module. Budget Comments The City Manager budget decreased by $19,919 from 2003 to 2004. Personal Services decreased by $7,508 due to no monies or associated fringe budgeted for an intern, and a decrease in overtime budgeted. Supplies decreased by $5,675, due to a decrease in monies budgeted for computer equipment. Other Services and Charges decreased by $6,736, primarily due to a $2,000 decrease to expert and professional services, a $4,000 decrease to advertisin,q employment, and minor decreases to other line items. G-2 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Elections 10141410 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 0 27,495 0 28,084 228 1,266 0 1,000 659 54O 0 67O 6,406 6,823 8,105 8,105 0 0 0 0 7,293 36,124 8,105 37,859 The purpose of this department is to conduct elections for the city, state and federal elections. Pad-time election judges are hired to work at the polling locations on election day. The balance of responsibilities for elections is that of the Finance staff. There will be a primary election and a general election (including Presidential) in 2004. Objectives for 2004 To keep current on all election laws and rules. To recruit more election judges and to have a pool of judges from which to draw. Budget Comments The proposed budget for 2004 is $1,735 over actual 2002 expenditures. This is due to a slight increase in personal costs, insurance, and printing costs. The other large expenditure is the payment to Anoka County of $8,105 for the final installment paying for the 9 new Accu-votes. G-3 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Finance 101~1510 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 477,252 528,097 558,221 532,177 10,912 15,443 11,385 11,285 34,789 39,919 64,367 61,456 2,568 0 10,000 10,000 0 0 0 0 525,521 583,459 643,973 614,918 The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and data processing within the City. Objectives for 2004 One of the Finance Departments main objectives for 2003 was to complete the implementation of GASB 34: Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments. During 2004, Finance will continue to further enhance policies and procedures for GASB 34, purchasing, capital assets and infrastructure to streamline the time involved and to provide for better use of City funds. Budget Comments The proposed Finance Department Budget decreased by $29,055 from the 2003 adopted Budget. Due to cuts in Local Government Aid, the Finance Department is proposing to restructure the department, resulting in the lower personnel costs. Other cuts include out-of- state travel, office supplies, etc. G-4 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Assessing 101-41550 Expense Changes by Category 20O4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted Personal Services 35,836 14,415 0 0 Supplies 55 34 0 0 Other Services & Charges 89,136 95,822 101,000 101,000 Capital Outlay 0 0 0 0 Contingencies & Transfers 0 0 0 0 Activity Description 125,027 110,271 101,000 101,000 The Assessing Department provides tax and homestead information, and processes homestead applications. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Objectives for 2004 1. Research feasibility of public Web access to special assessment information. 2. Fully implement CityView Assessment Module. Budget Comments Thera was no change to the Assessing budget from 2003 to 2004. Monies are budgeted for contracted property appraising services through Anoka County ($95,000) and contracted special assessment billing services through Anoka County ($6,000). (:;-5 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 101 Department: Legal Services 10141610 Expense Changes by Category 20O4 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 182,767 169,498 196,572 187,690 1,132 0 0 0 0 0 0 0 183,899 169,498 196,572 187,690 Activity Description The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. Objectives for 2004 1. Assess and evaluate provision of prosecution services. Budget Comments The Legal Services budget decreased by $8,882 from 2003 to 2004. Paralegal civil process decreased by $1,000 due to no monies budgeted based on past expenditures; attorney fees- other decreased by $2,000; legal notice publishing decreased by $50; insurance and bonds decreased by $132; miscellaneous charges decreased by $4,700; and subscriptions and memberships decreased by $1,000. G-6 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: General Government Buildings 101-41940 Expense Changes by Category 2004 2001 2002 2003 Department Actual A~ual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 10,494 11,298 15,000 10,850 107,267 101,175 143,546 120,543 0 1,681 0 20,000 0 0 0 0 117,761 114,154 158,546 151,393 Activity Description General Government Buildings includes the maintenance and repair of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator service, plumbing, rug rental, mechanical repairs, and remodeling costs. Objectives for 2004 This department handles the maintenance and security of City Hall. Budget Comments The proposed budget for 2004 is $7,153 less than the adopted budget for 2003. This is the required cut even though we are requesting $20,000 for a better security system for City Hall. G-7 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 Budget IFund: 101 Department: Police 101-42100 Expense Changes by Catego~ 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Desc 'iption 2,020,586 2,202,609 2,473,480 2,220,068 74,808 75,780 84,600 84,600 151,633 175,066 228,063 221,144 2,899 145 4,500 4,500 7,385 2,821 0 0 2,257,311 2,456,421 2,790,643 2,530,312 This is the general budget for the day-to-day running of the Police Department. This part of the budget covers personnel costs, general supply costs, other services and charges costs, and capital outlay expenses. The Police Department provides public safety services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic enforcement, code enforcement, animal control, unusual occurrences, Homeland Security efforts, and administration. Objectives for 2004 1. To maintain the level of police service in the community with less resources. 2. To continue to work closely with other agencies in our area towards Homeland Security issues in the area of training and equipment. 3. To continue to search out alternative housing locations for the Police Department that more closely fit our space needs. 4. To maintain our fleet and equipment at a high useable and ready level. 15. To beqin replacement of three to four year old computers In the department. Budget Comments Personnel The 2004 budget reflects one less officer for 2004 than we had originally budgeted in the 2003 budget. This would give us 24 authorized licensed officers. The following lines show slight increases otherwise the lines are identical or less than the 2003 budget. Line 1010 Regular Employees pay is reduced by $246,906 in salaries. This reduction is the result of not filling one police officer position and the inside CSO position held by Jim Montague. Line 1011 Part Time Employees is increased by $30,000. This is to cover the costs of hidng someone part time in the records section to perform scanning of documents and to assist in the records section as needed. We will save approximately $15,000 annually by hiring a part time employee(s) at less than 30 hours per week to perform this function. Line 1020 Overtime has gone down $1,750. This is due to the reduction from 25 to 24 officers and less CSO's. Line 1031 Holiday Pay shows a $2,420 decrease due to less officers and CSO's. Lines 1041 and 1043 are reduced by $793 each due to the reduction in officers. Line 1045 Longevity shows a slight increase, $26. This is due to officers moving through the longevity steps. Line 1210 PERA Contribution reduced by $6,349 due to officer and CSO reduction. Line 1220 FICA Contribution shows a slight increase of $1,750. Line 1300 Insurance reduced by $14,440 due to better rates and reduction in officers and CSO's. Line 1510 Workers Comp. Ins reduced by $6,441 due to better rates and reduction of officers and CSO's. Overall reductions in Personnel Services equals $253,412. Supplies has the same total overall amount of $84,600 that we submitted in 2003. We have adjusted some the individual lines to reflect greater needs in some areas. Other Services and Charges shows a $6,919 reduction. This is mostly due to a substantial reduction in line 3600 Insurance & Bonds. There are some slight increases in the following lines, 4050 Garage, Labor Burden $1,400 increase, and Rents and Leases line 4100 has a $2,392 increase. Capital Outlay This area shows the same overall amount as 2003. G-8 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Fire 101~2200 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2OO4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 744,986 777,595 799,447 764,282 57,156 40,779 51,800 50,800 49,183 62,188 62,325 63,825 12,978 0 3,000 0 0 0 0 0 864,303 880,562 916,572 878,907 The Fire Department provides medical care, Fire suppression, and inspection services for the citizens of Columbia Heights. We also provide, by contract, Emergency medical services to the city of Hilltop. We maintain a full licensed Basic Life Support Ambulance and have the ability to transport patients to area hospitals, although transpor/services are not currently ~rovided. Objectives for 2004 11. Continue the pro-active approach in the Emergency Medical Services so that we may !provide the highest possible service to the citizens of Columbia Heights and Hilltop. 2. Continue the Inspection program and begin the pre-planning of all commercial structures in the City of Columbia Heights. 3. Reorganize existing staff to provide the level of service we have in the past with the shortfall of I position. Budget Comments Due to the reduction of LGA and MVHC, the Fire Department reduced the 2003 budget by 5%. Reductions for the 2004 budget remain in the proposal status, however, this proposal would include a 4.51% decrease from the already decreased 2003 budget. G-9 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 101 Department: Civil Defense Expense Changes by Category 2004 2001 2002 2003 Department A~ual Actual Adopted Prooosed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 20,853 21,179 17,994 21,526 2,292 3,282 3,695 3,750 6,910 9,710 13,284 9,289 0 0 50,000 0 0 0 0 0 30,055 34,171 84,973 34,565 Activity Description 101-42500 I 2OO4 Adopted This program provides Emergency Management for the protection and promotion of public safety, health and welfare in our city during emergencies and natural disasters. The director and secretary attend meetings to maintain requirements for State and Federal funding of the program. This program also monitors hazardous materials sites in our city and is responsible for planning and preparation for mitigation and response to disasters. In the past this program has also provided funding for the annual Police and Fire Reserve Annual Appreciation event, however, due to budget shortfalls this program will not be supported this year. Objectives for 2004 1. Keep the Police and Fire Reserve trained and equipped in a professional manner for emergency assistance, security, traffic, and crowd control. 2. Continue our involvement in the emergency management professional organizations and training to keep current with government requirements and programs. 3. Continue to re-write the City Emergency Operations Plan. Budget Comments Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00 G-10 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET Department: Animal Control 101-42700 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2O04 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 0 0 0 0 64 103 550 550 11,704 12,443 15,600 14,920 0 0 0 0 0 0 0 0 11,768 12,546 16,150 15,470 =Animal containment measures are provided to the City of Columbia Heights by the Camden Pet Hospital,1401 44th Avenue North. This includes animal shelter services, euthanasia services, adoption services, and clinic services. The capturing, transporting, and temporary shelter of stray animals is performed by Community Service Officers and, at times, Columbia Heights Police Officers. Objectives for 2004 To continue to develop our close working relationship with Camden Pet Hospital in our effort to provide state of the art animal services at a resonable fee for our community. Budget Comments We have reduced the 2004 animal control budget by $680. G-11 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 101 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description Department: Public Works 101-43000 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 20O4 Adopted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 This activity covers the wages and fringe benefit costs for both permanent and seasonal public works employees. The overall budget is mainly distributed to Public Works departments and other departments as appropriate. Objectives for 2004 1. Maintain services levels with reduced staffing due to funding shortfalls. 2. Review seasonal pay ranges to attract and retain seasonal employees. 3. Evaluate and modify the overall usage and distribution (by dept) of seasonal 4. Fill Utility Maintenance position. 5. Fill Assessment/Clerical position on a part-time basis. 6. Continue to evaluate PW staffing needs by department. employees. Budget Comments The overall personnel budget for 2004 is $2,052,083 for salaries and fringe benefits, a decrease of $64,400 over the adopted 2003 budget. The budget balances to zero as 100% of salaries and fringe benefits are allocated to various departments in the city. G-12 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Engineering 101-43100 Expense Changes by Category 2O04 2001 2002 2003 Department Actual Actual Adopted ProPosed 2O04 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 197,338 172,448 266,893 261,673 12,185 16,888 12,850 10,615 36,620 40,938 37,333 33,695 2,030 0 2,000 1,500 171,272 89,136 0 0 419,445 319,410 319,076 307,483 Activity Description This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, construction contract administration and project inspection. Other activities include general engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact. Objectives for 2004 1. Review and update financial analysis of Street Rehabilitation Zone Program. 2. Continue update and development of the computerized pavement management program for street zone work. 3. Continue development of City Works software for utility maintenance and complaint tracking program at Public Works. 4. Continue conversion of plat drawings into scanned images. 5. Develop3 deDadmental strateoic nlan, Budget Comments IThe proposed 2004 Engineering budget is $307,483; an $11,593 decrease from the 2003 budget. The primary area accounting for the decrease is not filling the assessing/clerical position budgeted for in 2003. Other line items of the budget have decreased or remained fiat. Capital outlay has also been decreased from the 2003 adopted budget. G-13 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET lFund: 101 Department: Streets 101-43121 Expense Changes by Catego~ 2004 2001 2002 2003 Department Actual Adooted Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 252,794 288,043 355,810 342,039 114,325 126,250 137,975 136,175 132,496 132,415 181,534 178,278 15,472 2,000 15,000 0 20,113 1,500 0 0 535,200 550,208 690,319 656,492 Activity Description The street department provides for the maintenance of city streets, alleys, including patching, surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public contact. Objectives for 2004 1. Crack seal asphalt streets in prior street rehab zones. 2. Continue street repair/patching for Zone 7 of the street rehab program. 3. Continue evaluation of the use of less sand and straight salt for ice street ice control. 4. Develop developmental strategic plan. Budget Comments The overall 2004 budget for the street department is $ 661,542 a decrease of 4.86% from 2003. Seasonal staffing has been reduced along with other line items in the budget having decreases or remaining flat. Capital Outlay requests for 2004 have been reduced to $0. G-14 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Street Lighting Expense Changes by Category 20O4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 980 318 4,588 3,950 0 94 900 1,275 112,554 106,283 120,928 115,635 0 0 0 0 0 0 0 0 113,534 106,695 126,416 120,860 10143160 2OO4 Adopted Activity Description This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of City-owned street lights. Objectives for 2004 !1. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a minimum, needed repairs. 2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon Parks. Budget Comments The 2004 proposed street lighting budget is $120,860, a decrease of $5,556 from 2003. Overall, the 2004 budget remains fiat from 2003. This also assumes no major increases for the electric rates for street lights. G-15 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 101 Department: Expense Changes by Category Traffic Signs & Signals 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 101-43170 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 37,773 47,343 49,328 48,352 13,071 8,330 9,900 7,700 8,075 9,998 14,023 14,554 0 0 0 0 0 0 0 0 58,919 65,671 73,251 70,606 Activity Description This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Objectives for 2004 1. Develop computerized sign inventory. 2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets. 3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work areas. 4. Continue replacement of antiquated traffic counters. Budget Comments The overall budget proposed in 2004 is $70,606, a decrease of $2,645 from the 2003 budget. G-16 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 101 Department: Weed Control 101-43260 Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2O04 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 6,264 6,737 12,389 10,272 0 0 250 300 3,118 1,043 3,789 3,330 0 0 0 0 0 0 0 0 9,382 7,780 16,428 13,902 Activity Description This activity provides for the operations necessary for the enforcement of the City's ordinance for weed and turf control. Activities include regularly scheduled site inspections city-wide and contracted abatement of weed and turf ordinance violations. Objectives for 2004 Review budget reduction effects on the policy to provide a more pro-active approach to reed control, specifically related to complaints and following the city objective of improving the overall appearance of the city. 2. Continue efforts on a turf maintenance program for the University Avenue corridor, now that the City of Fddley has eliminated the cooperative program of cutting and trimming. Budget Comments The proposed 2004 Turf Control budget is projected at $13,902, a decrease of $2,526 from 2003. Time spent by the city maintenance crews will be held fiat and administrative time is anticipated to decrease which may result in a more reactive approach. Decreased time will be spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has assumed responsibility for property inspections as well as program administration. G-17 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Recreation Administration 101-45000 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 142,955 153,155 199,210 149,805 4,006 2,887 5,950 5,950 11,083 15,038 19,257 18,332 0 0 0 0 0 0 0 0 158,044 171,080 224,417 174,087 This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of eight main areas in which the Director, one Program Coordinator, one Clerk-Typist II, and one half-time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides salaries for the department as well as supplies and contractual services for the department. Objectives for 2004 1. Continue to improve customer service. 2. Evaluate existing recreational programming needs of the community and create recreation programs to meet those needs. Budget Comments Recreation Administration personal services budget has decreased $49,405due to the elimination of the Youth Enrichment Coordinator. Insurance also had a decrease of $132 and telephone also had a decrease of $793. Total decrease is $50,330. G-18 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Youth Athletics 101-45001 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 Actual 2OO4 2002 2003 Department 2004 Actual Adopted Proposed Adopted 3,394 3,511 13,237 13,214 126 5,984 600 600 2,478 3,603 5,865 5,833 0 0 0 0 0 0 0 0 5,998 13,098 19,702 19,647 This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under seven sport-specific headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All programs are participation-orientated, with the focus on fun, socialization, and athletic skill development. These particular programs provide Columbia Heights' youth with supervised play opportunities at local ,qym facilities and neighborhood parks. Objectives for 2004 1. Develop coaches' clinics in conjunction with high school. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4. Conduct an informational meeting for parents before the start of each season. Budget Comments The proposed year 2004 is relatively the same as 2003. There was a decrease of $32 in insurance and $23 in workers compensation. One reason this budget has not increased is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. Total decrease is $55. G-19 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2O04 BUDGET Department: Adult Athletics 101-45003 Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 20O4 2001 2002 2003 Depa~ment 2004 Actual Actual Adopted Proposed Adopted 3,230 2,089 7,761 7,748 2,778 3,165 2,750 2,750 15,073 16,920 14,817 14,800 0 0 0 0 0 0 0 21,081 22,174 25,328 25,298 This activity encompasses recreational programs provided to Columbia Heights' adults. Leagues are administered in summer, fall, and winter. An annual summer softball tournament is held during Heights' Jamboree as well as a National Qualifier Softball Tournament. Objectives for 2004 1. Develop coaches' clinics in conjunction with high school. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4. Conduct an informational meeting for parents before the start of each season. Budget Comments The Adult Athletics budget for 2004 has relatively no change. Insurance has decreased $17 and workers compensation has decreased $13 for 2004. Total decrease was $30. G-20 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: CHASE 101-45004 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted ProPosed Adopted 25,262 14,792 15,544 15,514 197 1,571 2,300 2,300 2,426 3,244 4,325 4,325 0 0 0 0 0 0 0 0 27,885 19,607 22,169 22,139 This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the youth age 3-13. These offerings are participation-orientated, with the focus on fun, socialization, achievement, and skill development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are family-orientated and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast with Santa. This will be the fifth year for the Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Objectives for 2004 1. Improve and expand preschool (4-6 years old) programming opportunities. 2. Maintain and improve special event programs. Budget Comments Youth Enrichment has had a slight decrease of $30 due to decrease in workers compensation. G-21 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Travelin9 Athletics 101-45005 Expense Changes by Category 2O04 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 3,533 1,346 7,443 7,429 52 513 1,025 1,025 7,870 4,689 14,167 14,150 0 0 0 0 0 0 0 0 11,455 6,548 22,635 22,604 Activity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. Objectives for 2004 1. Look for alternative organizations for teams to be sanctioned by. 2. Work with high school to encourage more youth to participate in traveling athletics. 3. Develop a baseball tournament to be played during the Lion's Jamboree. Budget Comments Traveling Athletics has decreased a total of $31. Decrease was $17 for insurance and $13 for workers compensation. G-22 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Trips and Outings 101-45030 Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 Actual Actual Adopted 20O4 Department 2004 Proposed Adopted 0 0 0 0 205 242 350 350 37,392 38,069 38,316 38,288 0 0 0 0 0 0 0 0 37,597 38,311 38,666 38,638 Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. Objectives for 2004 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips. Budget Comments The only budget change for 2004 is a decrease of $28 for insurance. G-23 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Senior Citizens 101-45040 Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 60,764 63,385 67,516 68,617 1,774 2,743 2,950 2,950 4,283 3,685 8,114 6,973 0 0 0 0 0 0 0 0 66,821 69,813 78,580 78,540 Activity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. Objectives for 2004 1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise programs. Budget Comments Personal services increased in the Senior Citizen budget. There were decreases in expert & )rofessional services, insurance and rents and leases. The total budget has decreased $40. G-24 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ]Fund: 101 Expense Changes by Category Depa~ment: Recognition/Special Events 2004 2001 2002 2003 Depa~ment Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 589 1,353 0 0 1,527 355 0 0 49,551 37,225 53,368 46,407 0 0 18,000 0 0 0 0 0 101-45050 2004 Adopted Activity Description 51,667 38,933 71,368 46,407 0 This department was established to budget and account for various activities that do not 'specifically fall under other departments. Examples of these activities are the City Float and Royalty Events, employee and volunteer recognition, fireworks, the City Beautification program, and the City newsletter. Objectives for 2004 1. Maintain cost-effective special event/recognition programs that benefit the residents of Columbia Heights. 2. While plants and flowers clearly beautify the city and give a heightened sense of community pride, the volunteer citizens form a genuine bond and clearly feel pride in their contributions to the city. These attractive plantings give an excellent impression of our city to visitors and newcomers alike. Budget Comments The Heights Happenings City Newsletter is budgeted at $19,000 for 2004. The publication is done by the Recreation Department with the publishing contracted out. The Special Events line item is budgeted at $3,000 for the fireworks during the Jamboree. The show cost is $6,000 with $3,000 coming from donations the Recreation Director receives from the community. The Beautification team is very aware of tax dollars being spent and has made solid efforts of the past three years to obtain perennials for many of the plantings to minimize costs to the City. In addition, donations of plants from the core group of volunteers and neighbors has been encouraged with great success. We are confident that we can maintain the high quality of our efforts and reduce city costs by $1,000 for 2004. A new City float was purchased in 2003 and debuted at the Columbia Heights Jamboree parade in June. The Royalty program is managed by parent volunteers. The City budgets $5,000 for the float and $6,000 for the royalty events annually. Both the City float and the Royalty program provide recognition for the City of Columbia Heights and involve members of the community. The total budgeted amount of $11,000 has remained the same over the past few years. The volunteers who manage the float and royalty events have put forth sincere efforts to cut costs. Fund raisers are also done during the year to aid with the costs of this ~ro.qram. G-25 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 101 Department: Murzyn Hall 101-45129 Expense Changes by Category 2004 2001 2002 2003 Department Actual Aqtual Adopted Proposed 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 128,708 139,231 159,104 152,477 22,834 19,910 16,100 16,100 77,152 75,399 71,818 74,770 3,248 0 2,000 0 0 0 0 0 231,942 234,540 249,022 243,347 0 Activity Description In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the users are charged while the remaining 85% are fee waived organizations. JPM operates seven days a week and runs near full capacity throughout the year. Objectives for 2004 1. Develop a JPM preventative maintenance plan. 2. Continue to develop a plan for roof improvement. 3. Continue to work with the Lion's Club to improve customer service. Budget Comments Personal services has decreased $6,627 due to cuts in part-time staff. There were increases in other services and charges, Honeywell, gas and electric. The total decrease of the Murzyn Hall budget is $5,675. G-26 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 101 Department: Parks 101-45200 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 362,283 366,176 471,937 453,568 67,996 72,158 80,300 79,200 144,691 160,580 183,100 176,639 7,342 0 14,100 0 0 0 2,000 2,000 582,312 598,914 751,437 711,407 2OO4 Adopted Activity Description This activity provides for the maintenance of: A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks; D. 12 softball/baseball diamonds; E. 3 tennis courts; F. 12 buildings and other recreational facilities. This department also provides landscape maintenance for all municipal buildings, and the planning, implementation and construction of various park improvements. Objectives for 2004 1. Improve the timing of park projects that may impact seasonal park activities. 2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment. 3. Continue to develop a program that involves neighborhood input regarding park improvements. 4. Improve the general condition of softball fields - drainage and weed control. 5. Develop a plan for bike paths that provides connectivity with city and county parks consistent with design team recommendations. Budget Comments iThe 2004 Parks proposed budget is $711,407, a decrease of $40,030 or 5.53% over the 2003 adopted budget. Seasonal staffing has been reduced along with other line items in the budget having decreases or remaining fiat. Capital Outlay requests for 2004 have been reduced to $0. G-27 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 101 Expense Changes by Category Department: Tree Trimming 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 19,067 38,956 47,542 48,292 1,798 1,892 3,006 1,900 18,712 16,921 12,752 46,220 0 0 0 0 0 0 0 0 39,577 57,769 63,300 96,412 101-46102 2OO4 Adopted Activity Description This activity provides for the tree trimming of trees, removal of hazardous or dead trees on all city-owned and private properties, and replanting of new trees. It includes shaping and maintaining of boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed signs. It also provides for private property or hazardous tree inspections, comer visibility, and brush in alley inspections. Funds from this department also cover the cost to remove and replant diseased trees from city property and right-of-ways. Objectives for 2004 1. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 2. Trim sidewalk and street sign locations. 3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways. 4. Contractual training (Arborists) for improving staff tree trimming techniques. 5. Evaluate the effectiveness of a City contribution (25/75) or cost share between the city and property owners for private DED tree removals. 6. Evaluate the effectiveness of the DED inspection program. 7. Research NSP/Tree Trust Replacement Program (removal of trees under power lines). 8. Improve the selection of tree planting sites. 9. Educate the tree recipients on the importance of maintaining the trees during the past five years. Budget Comments The proposed 2004 Tree Care and Maintenance budget is $96,412, or a decrease of 7.74% from the adopted 2003 budget. This continues the new functional area that combines three departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was established in the 2003 budget. G-28 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ]Fund: 101 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Department: Dutch Elm Sanitation 101-46103 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted 8,659 12,710 0 0 71 100 0 0 29,878 30,573 0 0 0 0 0 0 0 0 0 0 38,608 43,383 0 0 Activity Description This activity has been merged with Tree Care and Maintenance for 2004. Objectives for 2004 This activity has been merged with Tree Care and Maintenance for 2004. Budget Comments This activity has been merged with Tree Care and Maintenance for 2004. G-29 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 101 Department: Dutch Elm RePlanting Expense Changes by Category 2004 2001 2002 2003 Depa~ment Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 1,175 6,O49 0 0 0 100 0 0 8,O47 8,944 0 0 0 0 0 0 0 0 0 0 9,222 15,093 0 0 101-46104 2OO4 Adopted Activity Description This activity has been merged with Tree Care and Maintenance for 2004. Objectives for 2004 This activity has been merged with Tree Care and Maintenance for 2004. Budget Comments This activity has been merged with Tree Care and Maintenance for 2004. G-30 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET ~Fund: 101 Department: Contingencies Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,521,679 27,500 50,000 100,000 1,521,679 27,500 50,000 100,000 Activity Description 101-49200 20O4 Adopted Objectives for 2004 Budget Comments G-31 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 101 Expense Changes by Category Department: Transfers 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 415,000 400,000 480,000 338,725 415,000 400,000 480,000 338,725 Activity Description 101-49300 2OO4 Adopted Objectives for 2004 Budget Comments G-32 IFund: 201 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Protective Services 201-42400 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 Actual Actual Adopted 2OO4 Department 2004 Proposed Adopted 174,007 154,578 173,846 149,287 1,868 7,146 13,850 10,892 14,735 31,985 29,395 75,691 2,386 0 0 0 7,335 5,913 8,113 13,711 200,331 199,622 225,204 249,581 Protective Services include: >Building permitting, plan review, and inspection >Liquor, contractor, cigarette, misc. licensing >Land use permitting and code enforcement The purpose of these services is to protect and promote the general health and safety of the community. These activities fall under the purview of the Planning Commission and City Council. Objectives for 2004 >Update building and planning permit forms and place them on the City's web site. >Review and update contractor licensing. Budget Comments G-33 IFund: 201 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET Department: Community Development Admin 201-46310 Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2O04 2001 2002 2003 Department Actual Actual Adopted Proposed 57,145 90,768 106,041 144,758 1,692 1,489 2,675 4,249 6,263 11,667 20,370 59,455 0 0 6O0 475 9,170 5,913 8,113 13,712 74,270 109,837 137,799 222,649 2OO4 Adopted Community Development Services include: >Redeveloping >Housing rehabilitation and replacement >Central Business District improvement These activities fall under the purview of the City's Economic Development Authority and City Council. Objectives for 2004 Redevelopment >Continue to pursue the redevelopment of the industrial park, Kmart, 40th and University, 37th and Central, 39th and Central, and 37th and Stinson. Economic Development >Implement the Central Avenue Design Guidelines. >Implement the Business Revolving Loan Fund Program. >Facilitate the implementation of a Central Avenue Merchants Association. Home Improvement and Replacement >Acquire, demolish, and construct new or rehab up to 13 existing single-family homes using $240,000 of grant money the City received from the Metro Council. >Work with Rising to New Heights to continue the Home Remodeling Fair. >Provide access to rehab and new home buyer information and funding through the Greater Metropolitan Housing Corporation. Budget Comments G-34 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 202 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description Department: HRA Anoka County CDBG 202-46350 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted 10,070 3,204 0 0 388 21 0 0 61,737 85,488 0 1,016 70,691 327,056 0 0 0 5,913 0 0 142,886 421,682 0 1,016 The Community Block Grant are federal funds the City applies for through a competitive process from Department of Housing and Urban Development through the Anoka County Housing and Redevelopment Authority. These funds are used primarily for housing rehabilitation, redevelopment and public services. Objectives for 2004 Budget Comments G-35 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 203 Department: Parkview Villa North 203-46330 Expense Changes by Catego~ 2004 2001 2002 2003 Department Actual .Actual Adopted ProPosed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 10,335 9,095 16,251 23,526 27,201 10,221 22,054 21,738 273,411 258,758 304,391 315,118 11,563 0 6,357 0 7,335 7,884 11,454 13,518 329,845 285,958 360,507 373,900 Activity Description Parkview Villa North(PWN) is a 101 units of public housing, located at 965 40th Avenue northeast. PWN provides housing for Iow-income senior and disabled persons. PWN was constructed in 1975 with funds from the Department of Housing and Urban Development. PWN is managed by the Crestview Corporation. Objectives for 2004 Continue to implement the 15-year capital improvement plan. Budget Comments The Parkview Villa North budget for 2004 includes a 3% increase for most line items. Most utilities were increased 10% from the previous year's budget. G-36 IFund: 204 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Economic Development Auth 204-46314 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 Actual Actual Adopted 2OO4 Department 2004 Proposed Adopted 30,852 53,107 72,999 0 649 3,882 2,770 0 52,435 36,182 53,346 0 568 1,550 0 0 22,281 107,884 11,454 231,248 106,785 202,605 140,569 231,248 The Economic Development Authority levies funds to support the activities identified under Community Development Services. Objectives for 2004 Budget Comments G-37 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 212 Expense Changes by Category Department: St'ate Aid Maintenance 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 212-43190 2O04 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 33,145 20,393 24,775 33,271 1,710 2,450 20,000 23,000 20,975 24,133 93,460 100,160 51,791 4,984 33,000 10,000 7,180 92,724 0 0 114,801 144,684 171,235 166,431 Activity Description This activity provides for the maintenance and repair of State Aid streets designated within the City and is funded by the MSA system. Objectives for 2004 1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999 as part of the certified status of local streets. 2. Retain 'certified' complete status for our local MSAS. Budget Comments The proposed 2004 budget is $166,431, a decrease of 6.25% from last year. Staff time is allocated for recertifying the City's State-Aid System. This allows the use of State-Aid funding on local streets and provides an additional revenue source for the City's Infrastructure fund to be used in the Street Rehabilitation Zone work. G-38 IFund: 213 CITY OF COLUMBIA HEIGHTS, MINNESOTA 20O4 BUDGET Department: Parkview Villa South 213-46340 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2,768 6,263 12,388 10,083 15,479 6,359 9,328 10,822 146,353 141,363 168,275 169,608 4,894 9,089 15,183 0 703,670 5,914 8,590 6,964 873,164 168,988 213,764 197,477 2OO4 Adop~d Parkview Villa South (PWS) is a 45-unit rental apartment building located at 965 40th Avenue northeast. PWS serves Iow-income seniors age 55 and older. PWS was constructed in 1991. Parkview owned by the Economic Development Authority and managed by the Crestview Corporation. Objectives for 2004 Continue to implement the 15-year capital improvement plan. Budget Comments IThe Parkview Villa South budget for 2004 line item 4000 increased $ 9,300 for carpet replacement and painting units. Most utilities were increased by 10% from the previous year's budget. Minor equipment includes an allowance for the purchase of two sump pumps for the underground garage. G-39 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET JFund: 225 Department: Cable Television Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services 1,828 1,973 6,434 6,383 Supplies 1,267 2,302 9,602 14,160 Other Services & Charges 19,324 90,926 41,608 97,554 Capital Outlay 0 0 0 6,000 Contingencies & Transfers 104,333 408,549 109,330 109,330 126,752 503,750 166,974 233,427 Activity Description 22549844 2OO4 Adopted This activity administers the Columbia Heights' cable franchise ordinance, which includes rate 'regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council. Objectives for 2004 1. Conduct needs assessment, technical audit, and performance review in conjunction with franchise renewal process. 2. Purchase new equipment and replace existing equipment as needed to enhance in-house and public presentation and communications. Budget Comments The Cable Television budget increased by $66,453 from 2003 to 2004. Personal services decreased by $51, due to a decrease in workers compensation insurance premium and allocated fringe. Supplies increased by $4,558, primarily due to monies budgeted for a digital video camera, LCD projector, and an upgrade to the software and equipment for the Library access channel. Other Services and Charges increased by $55,946, primarily due to an increase in monies budgeted for expert and professional services for the cable franchise renewal process. Capital Outlay increased by $6,000 for the purchase of a non-linear edit system. G-40 IFund: Library CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Library 240-45500 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2OO4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 383,086 415,421 428,302 434,073 90,196 100,779 98,625 91,625 71,728 74,236 81,652 81,710 7,761 4,205 49,050 10,000 8,727 209,292 22,071 13,863 561,498 803,933 679,700 631,271 The library's mission statement is to "provide free access to informational and recreational materials for the patrons in a barrier-free environment." A variety of library-related programs (e.g. storytimes, reading clubs, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. Five full-time and 16 part-time staff provide service during the 60 hours per week the facility is open to the public. As a City-owned and operated library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. Objectives for 2004 1. To explore the possibilites of a new facility within the structure of the City's Comprehensive Plan, Downtown Redevelopment Plan, and priorities set by the City Council. 2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the Anoka County Historical Society, and the Columbia Heights Historical Society. 3. To identify sources of alternative revenue to support general library services. Budget Comments No personnel contracts are settled for 2004. Personal Services are all represented at 2003 rates of pay, benefits, and progression through established ranges. A wage and benefit freeze for 2004 is anticipated. The Supplies section includes $1,100 to replace one staff PC and $1,000 for office chairs. A new line item for Electronic Databases (2182) has been added to accommodate new technology. Other Service Charges includes the following increases: 1.) 5% increases in 3810 (Electric) and 3830 (Gas); 2.) $807 in 4020 (Honeywell); 3.) $3,000 for resurfacing countertops and cabinets in the Boardroom, kitchen, and work room; and 4.) $2,500 for painting the extedor wooden cap, restrooms, and main floor lobby. Capital requests include the one-time license fee for the ILS (Integrated Library System) upgrade and $6,000 for replacement of periodical display shelving in the adult reading room. Contingencies and Transfers includes $4,062 in 8100 (Contingencies) to cover unbudgeted items. G-41 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 270 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Department: DARE Project 270-42160 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2004 Adopted 0 0 0 0 3,288 2,381 3,200 3,200 2,844 2,470 2,175 2,175 0 0 0 0 0 0 0 0 6,132 4,851 5,375 5,375 Activity Description The DARE program is a very important and vital part of the education for the 5th grade children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of chemicals, tobacco products, and alcohol. The program is very effective at building self- esteem and confidence in its students and teaches defenses to peer pressure and other social problems. It also establishes a relationship between the students and the officer teaching the course. Objectives for 2004 Our objectives in relationship to the DARE program are to keep an adequate number of DARE officers trained in order to keep the DARE program available to all 5th Grade students in our jurisdiction. We also wish to maintain the high level of training and ongoing positive working relationships between the schools and our department. Budget Comments We are submitting the same costs for 2004 as we did in 2003. No increase G-42 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 402 Department: State Aid General Construction Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 12,141 0 0 0 0 0 0 0 129,314 0 0 0 230,112 0 0 0 0 0 0 0 371,567 0 0 0 4021 2OO4 Adopted Activity Description This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought down to zero with the construction of the Central Avenue Construction project in 2002. Objectives for 2004 1. Crack Seal and Sealcoat State-Aid Streets 2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA CIP. Budget Comments In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed. With the completion of Central Avenue, the balance has been spent down to $0. This year's 2004 State Aid Construction budget follows that plan and primarily is represented by seal coating of state aid streets in various locations of the City. G-43 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 412 Department: Parks Capital Improvement Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 5,624 0 0 0 6,690 304 15,892 0 16,399 20,486 260,100 64,000 0 0 0 0 28,713 20,790 275,992 64,000 4t2-45200 2004 Adopted Activity Description This activity provides for capital improvements in the City's park system, including major repairs/improvements to park buildings, playgrounds, recreational facilities, and park amenities. Objectives for 2004 Capital Outlay Projects-listed in priority: None new Budget Comments Grant Eligible Projects-Listed in priority: 1. Huset Park-2002 Master Plan Recommendations - Reconstruct and/or-Add Amenities such as a playground and picnic shelter. The 2004 proposed Parks Capital Improvement budget is $64,000, a significant decrease of from 2003. The proposed work program is focusing on improvements to Huset Park, following the completion o{the Huset Park Master Plan. To further the available dollars in that fund, staff wilt apply for grant monies through the DNR Outdoor Recreation Grant Program. Potential projects have been identified and listed in priority order. G-44 CITY Of COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 430 Expense by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Department: Infrastructure 430-46323 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted 0 0 62,120 66,871 0 0 0 0 13,645 0 8,000 8,000 212,007 0 85,000 85,000 0 144,380 0 0 225,652 144,380 155,120 159,871 Activity Description This fund was set-up in 1992 for the rehabilitation of the City's street system, with money transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in 1996 and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System. Objectives for 2004 Budget Comments The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program. Zones 1,2,3, 4, 5 6A, and 6B have been completed. The rehabilitation of the last zone, with city streets west of Central Avenue and south of 40th, Zone 7 is planned for construction in 2004. An additional source of funding from the City's State-Aid account is available with continued certification by MNDOT of our State-Aid system. G-45 IFund: 431 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Police Capital Equipment 431-42100 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 0 0 0 0 1,698 0 0 0 535 0 5,961 3,478 88,678 116,477 109,500 54,000 0 0 0 0 90,911 116,477 115,461 57,478 2004 Adopted The Capital equipment budget for 2004 includes two full sized marked squads, two replacement light bars, and two prisoner safety dividers. Objectives for 2004 To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment, for the best value, the department, that meets the needs and requirements of the department. Budget Comments The Capital Equipment Replacement fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. We must also look at setting aside dollars for the purchase of portable and mobile radios for the new 800 Mghz radio system that will go on line in 2004. The County will purchase the initial radios for us. We will be responsible for replacement cost after the initial purchase. G-46 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 431 Department: Capital Equipment - Fire 431-42200 Expense Changes by Category 2001 Actual 2O04 2002 2003 Department Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 350,000 0 20,000 0 0 0 20,000 0 350,000 Activity Description The Fire Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Replace the vehicles and equipment that are scheduled for replacement, keeping consistent with the City's long term plan. Budget Comments Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00 G-47 CITY Of COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 431 Department: Capital Equipment - Civil Defense 431-42500 Expense Changes by Category 2001 Actual 2004 2002 2003 Department Actual Adopted Proposed 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 145 0 0 0 50,000 0 0 0 0 0 0 0 50,145 0 Activity Description The Civil Defense Capital Equipment Fund was established to fund long-term ongoing capital equipment needs in the General Fund. Objectives for 2004 1. Replace the equipment that has become antiquated and no longer serves a useful purpose to the city's long term plan. Budget Comments No proposed purchases for the year 2004. G-48 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 431 Department: Engineering Capital Equipment Expense Changes by Category 2001 Actual 2OO4 2002 2003 Department Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 955 513 0 0 0 7,878 0 0 0 0 0 0 955 8,391 0 431-43100 20O4 Adopted Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Budget Comments No requests have been made for 2004. G-49 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 431 Department: Streets Capital Equipment Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 138 0 3,543 1,814 52,215 0 54,500 27,900 0 0 0 0 52,353 0 58,043 29,714 431-43121 2004 &dopted Activity Description Objectives for 2004 1. Replace Spinner Sander on Truck #099 2. Replace One Large Leaf Mulcher $ 2,900 $25,OOO Budget Comments Item & Projected Cost The following requests have been made for Streets Capital Equipment Replacement: 1. Replace Spinner Sander on Vehicle #099 $ 2,900 2. Replace one Large Leaf Mulcher $25,000 G-50 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 431 Department: Parks Capital Equipment 431.45200 Expense Changes by Category 2004 2001 2002 2003 Depadment Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 4,260 5,723 2,470 0 65,531 88,050 38,000 0 0 0 0 0 69,791 93,773 40,470 0 Activity Description Objectives for 2004 1. Replace #220 Dodge 250 3/4 Ton Truck 2. Replace #215 Riding Ball Field GroomedPainter $ 38,000 $10,000 Budget Comments Item & Projected Cost The following requests have been made for Parks Capital Equipment Replacement: 1. Replace #220 Dodge 250 3/4 Ton Pick-up Truck 2. Replace unit #215 Ballfield Groomer/line painter $ 38,000 $10,000 G-51 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 432 Expense Changes by Category Department: Sewer Capital Equipment 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 237 780 0 22,926 3,650 12,000 0 0 0 0 0 22,926 3,887 12,780 0 432-49499 2004 Adopted Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate 2. Replace Unit #130 Ford 3/4 Ton Club Van Shared one-half with Water Capital Equipment $15,000 $25,000 Budget Comments Item & Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: 1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck 2. Replace unit #130 Ford E250 3/4 Ton Club Van $15,000 $10,000 G-52 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET ~Fund: 433 Department: Water Capital Equipment 433-49449 Expense Changes by Category 2OO4 2001 2002 2003 Depadment Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 1,703 237 0 0 26,200 3,650 0 0 0 0 0 0 27,903 3,887 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate 2. Replace Unit #130 Ford 3/4 Ton Club Van Shared one-half with Sewer Capital Equipment $15,000 $25,000 Budget Comments Item & Projected Cost The following requests have been made for Water Capital Equipment Replacement: 1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck 2. Replace unit #130 Ford E250 3/4 Ton Club Van $15,000 $10,000 G-53 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET ~Fund: 434 Department: Garage Capital Equipment Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 434-49950 2OO4 Adopted Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Budget Comments G-54 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET JFund: 436 Department: Capital Equipment Replacement-Liquor 436-49791 Expense Changes by Category 2001 Actual 2OO4 2002 2003 Department Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 2,048,668 0 0 0 0 0 0 0 2,O48,668 0 0 Activity Description Objectives for 2004 Budget Comments G-55 IFund: 436 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Capital Equipment Replacement-Liquor 436-49792 Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 Actual 2004 2002 2003 Depadment Actual Adopted Proposed 20O4 Adopted 0 0 0 0 0 0 0 0 0 0 0 0 0 48,666 0 0 0 0 0 0 0 48,666 0 0 Objectives for 2004 Budget Comments G-56 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 436 Department: Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description Capital Equipment Replacement-Liquor 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 436-49793 2004 Adopted 0 0 0 0 0 0 0 0 0 0 0 0 0 61,666 0 0 0 0 0 0 0 61,666 0 0 Objectives for 2004 Budget Comments G-57 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 438 Department: Cap Imp Rep Storm Sewer 438-49699 Expense Changes by Category 2O04 2001 2002 2003 Depadment Actual A~ual Adopted Proposed 2O04 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 237 0 0 0 3,650 0 0 0 0 0 0 0 3,887 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Budget Comments No requests have been made in 2004. G-58 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET lFund: 601 Department: Water Utility Source of Supply 601-49400 Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 20O4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 983,112 910,316 907,500 946,750 0 0 0 0 0 0 0 0 0 0 0 0 983, t12 910,316 907,500 946,750 Activity Description This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Actual expenditures were $983,112 and $910,316 in 2001 and 2002, respectively. Amounts will vary from year to year based upon demand. Objectives for 2004 Complete the long term contract negotiations with the City of Minneapolis. Budget Comments The proposed budget for the year 2004 is $946,750, which is based upon the budgeted amount of water purchased in 2002/2003, plus an estimated four and one half percent increase from the City of Minneapolis. G-59 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET ~Fund: 601 Expense Changes by Category Department: Water Distribution 2OO4 2001 2002 2003 Depadment Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 233,385 250,014 288,247 271,891 56,438 63,223 43,900 46,000 297,913 319,849 232,034 238,831 0 0 34,500 18,000 28,549 25,000 25,000 25,000 616,285 658,086 623,681 599,722 601-49430 2004 Adopted Activity Description This activity provides for the operation and maintenance of the City's entire water distribution system, including mainlines, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and decorative fountains (2). Objectives for 2004 Budget Comments The proposed 2004 Water Distribution budget is $599,722, a decrease of $23,959 from the 2003 adopted budget. Most line items have remained fiat from 2003. Capital Outlay has also decreased with the only request to replace the failing master meter and ancilliary reading devices. G-60 IFund: 601 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Admin & General 601-49440 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 20O4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 0 0 0 0 1,060 1,408 2,000 2,000 6,718 7,018 10,136 10,079 0 0 1,000 0 113,135 119,366 122,914 123,022 120,913 127,792 136,050 135,101 The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Sewer Utility Fund. Objectives for 2004 One of the Water Adminstration & General objectives for 2004 is to pursue alternative billing methods, including postage and mail-stuffing systems for greater effeciency and cost savings. Budget Comments The proposed Water Administration & General Budget decreased by the net amount of $949, primarily due to the evaluation of actual costs. The increase is due to the increase in the Administrative Labor transferred each year to the general fund to cover the cost of administrative staff time. Decreases are from expert and professional services for 2004, which reflect actual expenses in prior years. G-61 CITY OF COLUMBIA HEIGHTS, MINNESOTA 20O4 BUDGET ~Fund: 601 Expense Changes by Category Department: Water Non-Operating 2O04 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74,641 74,641 74,641 74,641 74,641 74,641 74,641 74,641 60t-49449 2OO4 Adopted Activity Description Objectives for 2004 Budget Comments G-62 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2O04 BUDGET ~Fund: 602 Department: Collections 60249450 Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 165,232 161,636 190,313 202,775 22,063 23,591 30,350 25,825 217,659 215,884 191,689 224,126 (1,500) 0 10,000 12,000 28,010 25,000 30,000 25,000 431,464 426,111 452,352 489,726 Activity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, main and lateral sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons to MCES treatment facilities. Objectives for 2004 Budget Comments The 2004 Sewer Collections proposed budget is $489,726, which is an increase of $37,374 from 2003. G-63 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 602 Department: Disposal 602-49480 Expense Changes by Category 2004 2001 2002 2003 Depa~ment Actual Actual Adopted Proposed 2004 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 660,588 669,534 729,131 729,131 0 0 0 0 0 0 0 0 0 0 0 0 660,588 669,534 729,131 729,131 Activity Description This department provides for fees paid to the Metropolitan Council Wastewater Services for sewage treatment disposal. Actual expenditures were $660,588 and $669,354 in 2001 and 2002, respectively. Costs will vary from year to year based upon flows. Objectives for 2004 Rates from the MCES have declined slightly or stayed flat over the last couple of years. It is anticipated that rates will increase by 3.5% for 2004. Budget Comments The proposed 2004 Sewage Disposal budget is 729,131. This represents a 0% increase from 2003 due to Met Council Environmental Services continued streamlining of operations. G-64 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET IFund: 602 Department: Sewer Admin & General 602-49490 Expense Changes by Category 2O04 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 1,270 1,343 2,000 2,000 8,709 8,946 12,073 12,440 0 0 1,000 0 113,134 119,364 122,914 123,022 123,113 129,653 137,987 137,462 Activity Description The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading.' The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Water Utility Fund. Objectives for 2004 One of the Sewer Administration & General objectives for 2004 is to pursue alternative billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Budget Comments The proposed Sewer Administration & General Budget decreased by the net amount of $525, primarily due to the evaluation of actual costs. The increase is due to the increase in the Administrative Labor transferred each year to the general fund to cover the cost of administrative staff time. Decreases are from expert and professional services for 2004, which reflect actual expenses in prior years. G-65 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ]Fund: 602 Expense Changes by Category Department: Sewer Non-Operating 2OO4 2001 2002 2003 Depa~ment Actual Actyal Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 1,500 0 0 0 4,000 5,000 5,000 5,000 5,500 5,000 5,000 5,000 602-49499 2OO4 Adopted Activity Description Objectives for 2004 Budget Comments G-66 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2O04 BUDGET ~Fund: 603 Department: Refuse Disposal 603-49510 Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 2OO4 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 1,229,432 1,251,827 1,291,790 1,292,000 0 0 0 0 0 0 0 0 0 0 0 0 1,229,432 1,251,827 1,291,790 1,292,000 Activity Description Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area and to facilitate accurate reporting to state and county agencies as required. The City's five year contract with BFI Waste Systems continues through December 2004. As part of this contract, the hauler provides all single and double households with wheeled garbage carts. Three levels of service are available to provide options for residents. Residents may request a change of service level by calling city hall. At this time 85% of residents have selected the full service option, 7% chose the 60 gallon limited service and 4% prefer the 30 gallon Iow- volume service. The subsidized "senior rate" for Iow income seniors is utilized by 4% of households. Objectives for 2004 1. Continue to monitor the need for any rate adjustment that may be justified by changes in disposal costs or markets. 2. Promote responsible waste practices, through training, and education, to reduce the ever growing municipal solid waste tonnages. Budget Comments The Refuse Disposal Budget increased by $210 from 2003 to 2004. Based on average billings and the 2004 contract with BFI Waste Systems, Inc., costs for refuse disposal increased by $400, while costs for recycling increased $990, and costs for yard waste ;ollections decreased by $1,180. G-67 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 603 Department: Refuse Collection & Disposal 603-49520 Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed 2O04 Adopted Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 272 201 1,460 1,370 11,119 12,764 15,960 15,307 0 0 0 0 105,980 111,276 117,402 117,456 117,371 124,241 134,822 134,133 Activity Description This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. Objectives for 2004 1. Continue to actively promote the unique aspects of the current contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the Iow-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost effective manner, thereby reducing the number of complaints from and about these buildings. 4. Routinely monitor known problem areas to decrease their negative impact and resolve issues in a timely manner. Budget Comments The Refuse Collection & Disposal Budget decreased by $689 from 2003 to 2004. Supplies decreased by $90, and Other Services and Charges decreased by $653, due to minor increases and decreases to various line items. Other Financing Uses increased by $54 due to an increase in Transfer Out-Labor, based on movement through the wage schedules. G-68 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 603 Department: Recycling Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 627 581 1,500 900 2,172 1,123 3,525 6,450 25,554 22,176 26,906 25,178 0 0 0 0 60,980 66,277 72,402 72,456 89,333 90,157 104,333 104,984 Activity Description 603-49530 2OO4 Adopted This activity provides administrative oversight of the recycling contract between the City and BFI Waste Systems, Inc. The City contracts with the hauler to collect nine items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City residents recycle an average of 175 tons per month throu(~h city programs. Objectives for 2004 1. Continue to educate residents to all the items that can be recycled curbside, at our Recycling Drop-off Center, and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. 4. Contact new residents to encourage their participation in our recycling programs. 5. Continue to keep the "New Resident Packet' current to optimize its usefulness as a welcome and informative piece of information on our city. 6. Monitor the feasibility and success of the one-cart recycling system and any possible advantages for our residents. 7. Add beverage recycling containers seasonally to heavily used parks. Budget Comments The Recycling budget increased by $651 from 2003 to 2004. Supplies increased by $2,925, primarily due to the need to replace an oil filter crusher. Other Services and Charges decreased by $1,140, due to minor changes in various line items. Depreciation decreased by $588. Other Financing Uses increased by $54, due to an increase in Transfer Out-Labor, based on movement through the wage schedules. G-69 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 603 Department: Hazardous Waste Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 300 300 0 0 600 600 2,670 1,959 5,675 5,950 0 0 0 0 0 0 0 0 2,670 1,959 6,575 6,850 Activity Description 603-49540 2OO4 Adopted This activity administers the handling of hazardous waste generated by the City of Columbia Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints and chemicals. While this budget functions as a service to the Public Works Department, it is administered through the Refuse Fund. This fund does not deal with household hazardous waste generated by residents. Anoka County provides those services ,primarily through a year-round drop-off facility located in Blaine that serves the entire county. Objectives for 2004 1. Continue to coordinate twice a year collections of fluorescent bulbs from residents and city buildings to facilitate proper disposal. 2. Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options as are deemed reasonable. 3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 4. Work with Anoka County staff to best serve our residents in all housing styles. 5. Educate residents which items are hazardous, costly to dispose, and accepted only at a licensed disposal facility, and what options may be available to purchase more wisely. Budget Comments The Hazardous Waste budget increased by $275 from 2003 to 2004, due to minor increases in various line items, offset by minor decreases in various line items. The primary cost in this budget is for the disposal of various materials used in the City buildings. G-70 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET JFund: 604 Department: Storm Water Utility Expense Changes by Category 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 51,545 54,509 62,400 68,086 11,672 26,099 23,175 22,100 23,911 51,052 51,637 50,122 0 0 0 0 85,200 95,200 5,800 52,300 172,328 226,860 143,012 192,608 6O4-4965O 2OO4 Adopted Activity Description This department provides for the operation and maintenance of the city's storm sewer system, including inspections and repairs of storm sewer pipe, catch basins, manholes, and drainage ~onds, and surface water related activities. Objectives for 2004 1. Complete the installation and startup of a new SCADA System. 2. Rehab existing structures and/or main lines throughout the City. 3. Storm sewer system evaluation: manhole sewer line inspections. Budget Comments The proposed 2004 budget is $225,508, an increase of $82,496 from the 2003 adopted budget. G-71 JFund: 604 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Storm Sewer Admin & General 604-49690 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 Actual 2OO4 2002 2003 Department Actual Adopted ProPOsed 2OO4 Adopted 0 0 0 0 0 0 0 0 0 1,233 3,760 4,056 0 0 0 0 0 0 0 0 0 1,233 3,760 4,056 The Administration Department of the Storm Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing )rocess and meter reading. Objectives for 2004 One of the Storm Sewer Administration & General objectives for 2004 is to pursue billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Budget Comments The proposed Storm Sewer Administration & General Budget increased by $296. The increase is due to the increased cost of postage and audit costs. G-72 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET JFund: 604 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Department: Storm Water Non-Operating 604-49699 2OO4 2001 2002 2003 Depa~ment Actual Actual Adopted Proposed 2OO4 Adopted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 125,000 110,500 0 0 125,000 110,500 Activity Description Objectives for 2004 Budget Comments G-73 IFund: 609 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Liquor Store #1 609-49791 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 20O4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 275,276 306,071 331,423 324,055 2,467,580 2,356,237 2,728,580 2,388,610 220,404 213,020 233,776 236,852 0 0 0 0 0 0 0 0 2,963,260 2,875,328 3,293,779 2,949,517 This department accounts for the operations of the Liquor Store on 44th and Central Avenue. This store opened in December 1984 and has been very profitable ever since. It was the City's first venture into a large volume type liquor store. The store offers good pricing in a desirable shopping environment. The competitive pricing of the store has attracted customers from neighboring areas. The surrounding businesses have changed over the years; our neighbor Walgreen's has moved and has been replaced by a Dollar Tree and Rainbow Foods has a new ownership ,qroup. Objectives for 2004 1. Upgrade our security system to help ensure the safety of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. 4. Locate a new site for this store on Central Avenue to one that has a good sight lines from the road, adequate off street parking, and sufficient land for a proper size store. Budget Comments The budget for Top Valu I has decreased by $344,262 from the 2003 adopted budget. This is due to a failure to achieve projected increases in sales. This will result in a reduction in cost of goods to be replaced. We believe this is partly due to the increase in competition from a new liquor store in the area, as well as a continual reduction in the traffic flow to the businesses around us at this site. G-74 IFund: 609 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Liquor Store #2 609-49792 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 212,692 224,889 223,816 239,249 1,704,826 1,824,275 1,903,310 1,946,460 147,751 140,730 143,092 155,281 0 0 0 0 0 675 0 1,000 2,065,269 2,190,569 2,270,218 2,341,990 The City opened this Liquor Store at 37th and Stinson Avenue in April 1993. Business has picked up steadily and we anticipate that it will be a more profitable in the future years. Objectives for 2004 1. Upgrade our security system to help ensure the safety of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. Budget Comments The budget for Top Valu I has increased by $71,772 from the 2003 adopted budget. This is due to a projected increase in sales and in the value of the cost of goods to be replaced. G-75 IFund: 609 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Liquor Store #3 609.49793 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 142,394 140,641 178,131 162,686 1,130,061 1,115,811 1,261,125 1,125,650 35,823 39,234 35,814 43,261 0 0 0 0 0 0 0 1,000 1,308,278 1,295,686 1,475,070 1,332,597 The City of Columbia Heights built and opened this store in 1964. In 1986 the store underwent significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. This store does a high volume of summer business in the evening and has outgrown the size of the store. Objectives for 2004 1. Upgrade our security system to help ensure the safetY of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. 4. Locate a new site for this store on University Avenue to one that has a good sight lines from the road, adequate off street parking, and sufficient land for a proper size store. Budget Comments The budget for Heights Liquor has decreased $142,473 from the 2003 adopted budget. The sales at this store have been consistent and strong. But due to limited size of the store, the growth anticipated for 2003 was not achieved. G-76 IFund: 609 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET Department: Liquor Non.Operating 60949794 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 0 0 0 0 0 0 0 0 10,000 3,264 0 0 0 0 6,000,000 0 213,000 217,954 261,981 212,062 223,000 221,218 6,261,981 212,062 This department was established to account for the liquor operation expenditures that are not directly related to any of the three liquor stores. The four major expenditures in this department are the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, transfer our to the Infrastructure Fund for street rehabilitation projects, and transfer out to the Information Systems Fund. Objectives for 2004 Budget Comments G-77 CITY Of COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET lFund: 651 Expense Changes by Category Department: Water Construction 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 331,000 264,500 1,641,540 209,717 0 0 1,641,540 209,717 331,000 264,500 20O4 Adopted 651 I Activity Description This fund covers Capital Improvements to the City's Water Distribution System and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water towers, and operational control valves. Objectives for 2004 1. Complete the installation and startup of a new SCADA System. 2. Coordinate repair/replacement of watermains that are in the street reconstruction zones or major improvement projects such as Central Avenue. Budget Comments The 2004 Water Construction budget is $264,500 to continue the focus on rehabilitation of an aging system. Work includes pipe replacement in the Zone 7 Street Rehabilitation area and security improvements to the City's Water Distribution System. G-78 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 652 Department: Sewer Construction Expense Changes by Category 2004 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 175,000 0 0 0 0 0 0 150,000 175,000 2OO4 Adopted 652 I Activity Description This fund supports Capital Improvements to the City's Sanitary Sewer System and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes. Objectives for 2004 Budget Comments The 2004 Sewer Construction budget is proposed at $175,000 to continue addressing the rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the Zone Street Rehabilitation area. The program also includes increasing the annual budget to $75,000 for continued lining of deficient pipes to address root or clear water inflow. G-79 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ~Fund: 653 Department: Storm Sewer Construction Fund Expense Changes by Category 2O04 2001 2002 2003 Department Actual Actual Adopted Proposed Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 135,000 150,000 432,091 362,210 0 0 432,091 362,210 135,000 150,000 653-49699 2OO4 Adopted Activity Description Objectives for 2004 Budget Comments G-80 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET ]Fund: 701 Department: Central Garage 701-49950 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2OO4 2001 2002 2003 Department Actual Actual Adopted Proposed 151,250 144,462 165,268 163,619 79,451 75,448 99,550 94,300 140,972 129,001 132,512 135,852 0 0 5,500 0 94,000 94,500 94,500 94,500 465,673 443,411 497,330 488,271 2OO4 Adopted Activity Description Central Garage provides preventive general maintenance and repair of all city vehicles and equipment. The City currently has 305 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments and funds. Objectives for 2004 1. Begin the planning and architectural design for building and site improvements to the MSC building. 2. Continue to improve the training and data availability on the CFA software program for the City Fleet Maintenance Program. Budget Comments The Public Works garage budget proposed for 2004 is $488,271 which represents an $9,059 decrease over the 2003 adopted budget. Capital outlay remains the same with continued funding for a building fund for recommended improvements to the Municipal Service Center Building in 2004. Most other budget areas are flat from the 2003 budget. G-81 JFund: 720 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Information Systems 720-49980 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2OO4 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 129,258 133,986 139,637 139,035 7,579 20,489 8,200 49,834 35,313 24,946 48,617 33,698 0 0 2,725 7,000 0 0 3,000 2,100 172,150 179,421 202,179 231,667 The IS department provides information system's implementation, management, support, and training to the City and IS staff. With the City's dependence on information system, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership Objectives for 2004 1. Continue implementation of CityView database system to increase staff productivity (simplify and secure access to the documents, consolidate data storage). 2. Increase network throughput by upgrading core network equipment. 3. Improve information system support and maintenance by upgrading network management software. 4. Train users and IS staff to better use City information system. 5. Provide secure and reliable operation of the City information System. Budget Comments The proposed budget for 2004 is $231,667 (increased from 2003 by $29,488 - 15%). This increase is fully offset by decrease in IS Imaging and IS Internet budgets, so the total IS budget has decreased by $2,817. It includes funding for: general IS support and maintenance hardware to increase network throughput hardware and software to improve IS security upgrade of network maintenance software training for users and IS staff computer equipment and supplies G-82 IFund: 720 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: IS Imaging 720-49981 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2004 2001 2002 2003 Department 2004 Actual Actual Adopted Proposed Adopted 0 0 5,734 0 3,602 1,371 1,000 1,000 10,042 7,280 10,204 7,954 0 0 0 0 0 0 3,000 2,100 13,644 8,651 19,938 11,054 The optical imaging system provides the City with superior document organization, storage and retrieval capabilities. It enhances our ability to store and share information, enabling us to better server the public. Objectives for 2004 1. Add City documents to the Laserfiche imaging system on an ongoing basis. 2. Provide secure and reliable operation of the imaging system. Budget Comments The proposed budget for 2004 is $11,054 (decreased from 2003 by $8,884 - 45%). It includes funding for: -imaging system support and maintenance -imaging media G-83 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund: 720 Department: IS Internet 720-49982 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 A(;:tual 2004 2002 2003 Department 2004 Actual Adopted Proposed Adopted 0 0 0 0 668 1,075 0 3,000 8,062 5,835 16,890 23,224 0 2,942 31,555 0 0 0 4,000 2,800 8,730 9,852 52,445 29,024 Intemet connections enable City employees to use e-mail for communication with public, to access government and commercial information systems and Web-sites. The City's Web site )rovides easily accessible and up-to-date information to the public. Objectives for 2004 1. Support City Web site. 2. Provide Intemet access to the public CityView and Laser Fiche documents. 3. Provide fast, reliable, and secure Intemet access for City employees. Budget Comments The proposed budget for 2004 is $29,024 (decreased from 2003 by $23,421 - 45%). It includes funding for: support of City Web-site support of Internet access for employees upgrade of Internet connection services G-84 CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA SECTION: Consent ~" ORIGINATING DEPARTMENT CITY MANAGER NO. ~' A' 6 POLICE APPROVAL: ITEM: Authorize the sale, salvage, or disposal of BY: Thomas M. Johnson ~) BY: NO specified City and forfeiture vehicles at City DATE August 19, 2003 C>~'~ DATE: auction Saturday, September 13, 2003 BACKGROUND The annual City auction will be held at 10:00 A.M. on Saturday, September 13, 2003, with review of articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold storage building" behind the Municipal Service Center. Included in the auction are the following DWI forfeiture vehicles and City owned vehicles: 1985 Dodge van, 1991 Chevrolet passenger car, 1984 Dodge Ram pickup, 1985 Audi passenger car, 1991 Honda passenger car, 1986 Chewolet Nova, 1988 Chevrolet pickup, 1972 Jeep truck, 1983 Ford Ranger pickup, 1987 Honda Hurricane motorcycle, 1994 Ford Crown Victoria, 1996 Ford Crown Victoria, 1977 Ford pickup, and a 1987 trailer. We also have a 1991 Ford Aerostar that was used as our DARE van for the past several years. This van was inspected last year by a local body shop to determine if the body deterioration that was occurring on it could be fixed. The body shop stated that the frame was rusting away and that the vehicle was not repairable, nor should it be driven. At that time, we stripped the vehicle of useable parts and removed the vehicle from use. At this time, we do not feel the vehicle should be auctioned, as it is not in drivable condition. We feel the vehicle should be sold to a salvage yard and the title marked "junk" to protect the City. ANALYSIS/CONCLUSION It is the recommendation of the police department and the shop foreman that these cars have no value to the City as usable vehicles and that all but the 1991 Ford Aerostar, former police unit #910, should be included in the City auction, being sold to the highest bidder. We recommend that the Ford Aerostar #910 be sold to a salvage yard and that we have the title marked "junk." RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of above specified City and forfeiture vehicles at the September 13, 2003, City auction. TMJ:mld 03-119 COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 8/25/03 AGENDA SECTION: CONSENT AGENDA NO: ITEM: ESTABLISH DATE FOR PUBLIC SPECIAL ASSESSMENT LEVY HEARING FOR ZONE 6B OF THE STREET REHABILITATION PROGRAM 5'..~. ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen~)_ DATE: 8/19/03~.~~ CITY MANAGER DATE: Special assessments are certified to Anoka County for inclusion on the property tax statements. To be included with the 2004 tax statement, the assessment hearing needs to be held on or before October 15, 2003. Analysis/Conclusions: Staff is recommending Monday, October 13, 2003 before the regular Council meeting for the hearing on Zone 6B Street Rehabilitation project. Recommended Motion: Move to establish Monday, October 13, 2003 at 6:00 p.m. as the Public Special Assessment Levy Hearing for City Project 2003-02, Zone 6B Street Rehabilitation, to be held in the City Council Chamber. KH:jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA SECTION: Consent ~-~ ORIGINATING DEPARTMENT CITY MANAGER NO.~ POLICE APPROVAL:~.,~., ITEM: Authorization to Sell, Salvage, or Dispose of BY: Thomas M. Johnson ~ BY:/~~~'/~ NO. City Property on September 13, 2003 .~ DATE: August 20, 2003 ~'~/ DA 5 e) BACKGROUND The City holds an annual auction to dispose of surplus items and confiscated property. Each department is requested to forward a listing of such items to the Police Department for the purpose of obtaining Council approval to dispose of this property. Surplus items are first offered to other departments and then placed in the City auction. If a sale does not occur, then the items are either salvaged through local salvage firms or otherwise disposed of. ANALYSIS/CONCLUSION The annual City auction will be held at 10:00 a.m. on Saturday, September 13, 2003, with review of articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold storage building" behind the Municipal Service Center. Attached is a listing of all items by department considered to be surplus material for sale, salvage, or disposal for the City auction. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing of surplus property. mid 03-120 Attachments COUNCIL ACTION: DEPARTMENT Police 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 01 Car amplifier, 80 amp. "Road ICR 01-189608 Gear" RGCA 100 02 (6) Miscellaneous lawn ornaments: Virgin Mary, Boy ICR 02-149495 & Birds, 3 globe stands, "Welcome" ball on pedestal ICR 02-149495 03 (2) lawn sprinklers 04 Soccer balls 05 Ice chipper 06 Shovel ICR 03-024481 ICR 00-114571 07 Tool box ICR 00-114571 08 (2) pumps or compressors ICR 00-174521 09 Old style pay phone 10 Speaker ICR 02-047358 11 Tool box ICR 02-047358 12 Electric guitar ICR 02-060962 13 Electric guitar in case ICR 02-060962 14 Portable table saw ICR 02-060962 15 Craftsman finish nail gun ICR 02-060962 16 Hydraulic j ack + 2 j ack stands ICR 02-175488 17 Folding law chair with case ICR 02-233423 18 Bocce ball set, in case ICR 02-233423 19 Electric kiddie car ICR 02-273021 20 Toddler tricycle ICR 02-273021 21 Skis: Fischer "Summit" ICR 03-055411 Double Crown 22 Skis: Karhu "Falcon" Kinetic ICR 03-055411 Waxless 23 Skis: Peltonnen "Altura: ICR 03-055411 sidecut waxless 24 Ski poles: Excel "Premier 60" ICR 03-055411 25 Gas can, plastic ICR 03-118910 26 Kennel-Aire model 154 wire dog kennel 22" w x 27" h x 41" d DEPARTMENT Police 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 27 Crown Victoria prisoner partitions 28 Monitor, terminal, printer and Keyboard 1400050040 keyboard Texas Instruments Model 931 monitor S/N 0364250056 Model 855 printer S/N 1085589349 29 CCM hockey gloves 30 Milwaukee electric drill ½" ICR 03-067957, S/N right angle chuck, no case 629D399170216 31 Pioneer car amp ICR 03-055400 Model 6M-H50 S/N LL12197 32 CD wallet with 28 CD's ICR 03-008977 33 Coach brand purse ICR02-276907 34 Flashlight, Eveready ICR 03-001941 35 CD holder and 23 CD's ICR 03-001941 36 Cell phone, Motorola ICR 02-143866 Voice Stream 37 No S/N Phillips, red bike ICR 03-087937 ICR 03-095257 38 Next, blue bike S/N OITD3164975 39 Murray, red bike ICR 02202335 No SN ICR02207161 40 Dyno, white bike S/N D4872044 41 Coyote, black bike ICR 02207161 No SN ICR 02193757 42 Unknown, silver bike S/N 993603138 ICR 02193757 43 Scott blue bike S/N M4BM05498 ICR 02182513 44 Mountain bike, purple S/N ACY9042047 ICR 02179020 No SN 45 Huffy, white bike ICR02233835 46 AMF red bike SN123261 ICR 02178019 47 Blue x-games bike ATL 010007119 ICR 02233835 No SN 48 Sears, blue bike ICR 02170884, S/N 49 Huffy, white bike 80246 Huffy 20454 ICR02175449 50 Kent, blue bike S/N 494030119 DEPARTMENT Police 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D ICR 02175269, S/N 51 Huffy, silver bike 24684-9341512f882 ICR 02178649, S/N 52 Cascade, blue bike R80090925 ICR 02183771 No SN 53 Raleigh, blue bike 54 Murray, blue bike No ICR, No S/N ICR 02193757, S/N 55 Next, green bike 02TD3221753 ICR 02190097, S/N 56 Raleigh, purple bike 97TD768870 ICR 02241361 No SN 57 Schwinn, blue bike ICR 02224122, 58 Vertical, purple bike S/N00TD32427 59 Huffy, green bike ICR 02166318, Lic # 3994475 (2003) 60 J C Penney, brown bike ICR 02209602, S/N 202023572 61 Columbia, green bike ICR 02230374, S/N 84030707 62 ICR 02208619 No SN Huffy, blue bike 63 Huffy, red bike ICR 02207161, S/N K02A008715 64 Magna, pink bike ICR 02202364, S/N 93W931366 65 Magna, black bike ICR 02232066, S/N 854853 66 Huffy, gray bike ICR 02238559, S/N 081294K3204 67 Magna, black bike ICR 02202364, S/N 00TD333560 68 Huffy, purple bike ICR 02237710, S/N 1642 Huffy K6672 69 Magna, green bike ICR 02225600, S/N 991D425680 70 Moongoose, black bike ICR 03091234, S/N S2B0045749 71 ICR 03084415 No SN Western Flyer, blue bike 72 ICR 03082596 No SN Woolworth, green bike 73 Legacy, blue bike ICR 03056960, S/N A80202039 DEPARTMENT Police 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 74 Magna, blue bike ICR03063196, S/N 98TD293368 75 AMF, green bike ICR 03059260 No SN 76 Roadmaster, black bike ICR 03059263 No SN 77 ICR 03031648 No SN Schwinn, black bike 78 Sears, red bike ICR 02285800 No SN 79 Diablo, blue bike ICR 03005257, S/N 9658591556265002 80 Blade, purple bike ICR02064138, S/N OML0311701 81 J C Penney, gray bike ICR 020280371, S/Iq HE3202115 82 Magna, gray bike ICR 0272364, S/N 97TD304973 83 Huffy, pink bike ICR 02267999, S/N C8064526874 ICR 02258808, S/N 84 Free Spirit, blue bike SF509WC00744 85 Dunlop scooter, blue ICR 02241603 No SN 86 Moongoose, red bike ICR 02249978, S/N RM 40155349 87 Huffy, blue bike ICR 02246789 No SN ICR 02244479, S/N 88 Huffy blue 80137 Huffy 86883 ICR 02242863 No SN 89 Raleigh, green bike ICR 02241546, S/N 90 Lejeune, yellow bike 03025 ICR 03156946, S/N 91 Equad. silver bike 0110447215 ICR 03149313, S/N 92 Huffy, silver bike HC1257530 93 Next, silver bike ICR 03174621, S/N 03TD027888 94 Magna, red bike ICR 0317501, S/N 93TD097667 95 Magna, black bike ICR 03141792, S/N 0010320388 ICR 03146581 No SN 96 Huffy, yellow bike ICR 03148925 No SN 97 Huffy, blue bike ICR 03171775, S/N 98 Magna, blue bike 0010342104 DEPARTMENT Police 2003 ITEM # DESCRIPTION SERIAL #/MODEL City ID # BUYER AMT.REC'D ICR 03172721, S/N 99 Huffy, pink bike 44896907362345 100 Giant, blue bike ICR 03138738, S/N 0Y22114401 101 ICR 03127243 No SN Murray, blue bike ICR 03141674, S/N 102 Huffy, green bike 90062 Huffy 2668HC09 ICR 03127246 No SN 103 Huffy, blue bike ICR 03162653, S/N 104 Huffy, black bike 83188 Huffy 42687 105 Huffy, gray bike ICR 03170991 No SN 106 Gary Fisher, pink bike ICR 03119388, S/N RM PU800408 107 Schwinn, red bike ICR 03114942 No SN 108 Kabuki, orange bike ICR 03124380 No SN 109 Raleigh, red bike ICR 03116176, S/N NA90974685 110 Moongoose, white bike ICR 03164772, S/N 993204592 111 Schwinn, blue bike ICR 03110117 No SN 112 Minnelli, white bike ICR 03110117, S/N AL91021783 113 Pacific, purple bike ICR 03102368 114 Play School, white bike ICR 02273021 No SN 115 Pacific, white bike ICR 03100469, S/N AW070539 116 Pollis, red bike ICR 03164772, S/N GS 4337 117 Moongoose, blue bike ICR 03091234, S/N S2B0045749 118 Blue bike ICR 03133757, S/N D158361 119 Unknown ICR 03-112240 120 Hewlett Packard Scanner 305798 121 Epson 800 printer 3HR1101362 122 HP 1100 Laser jet printer USJ8066646 123 KDS 17" monitor 0372020047 124 Toshiba 225 CDS laptop Y 7420524 3601 125 Toshiba 225 CDS Laptop Y7408483 3594 126 Toshiba 225 CDS Laptop X7366665 3602 127 Toshiba 225 CDS Laptop Y7366883 3592 DEPARTMENT Fire 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D CVP-5468A 301 CTX 14" color monitor S/N A40-32002736 S/N 02363, 02205, 302 (4) Hudson 5090 Oxygen valve regulators 03012, 03010 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 DEPARTMENT City Manager 2003 Item # Description Serial #, Model Min. Bid Fixed Asset # BuTer # Amount Rec'd 401 TV wall mount unit None C0456 2292 402 Okidata printer Bretford None 403 Printer stand 009325215 XA305 1829 404 VCR - Sharp 009324660 XA305 1830 405 VCR- Sharp 009324659 XA305 1834 406 VCR- Sharp 407 Video data keyboard 070118 50075-1 None 408 Video programmer Tech DVC mod 6 1827 6154 409 Base band amplifier, Archer 15-1103 7T356 None 410 Microphone plug box -- 411 Camera cord -- 412 Camera cord -- 413 Audio recorder -- 414 Computer cable -- 415 Co-ax cable -- 416 3 microphone cooler -- 417 Double microphone cable -- 418 Burroughs check signing Model 860 -- H2212 419 420 421 422 423 424 425 426 427 428 429 Department: Liquor 2003 Item # Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd Phillips Light 600 Bulbs - 118 F96t12cwew DEPARTMENT Community Development 2003 ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 701 7 foot wood credenza 702 4-drawer file cabinet 703 3-drawer brown cabinet 704 Drafting table 705 Wood 2-drawer typewriter table 706 Black 3-shelf bookcase 707 Black office chair 708 Black office chair 709 Epson printer T1000 710 Holmes humidifier 711 2 sections of desk chair 712 foot rest 713 2-shelf bookcase 714 715 716 717 718 719 720 721 722 723 724 725 726 727 728 729 DEPARTMENT Library_ 2003 Item # Description Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd 801 3M sensitizer 764 1640269 0 0 802 Panasonic VCR with J5SA52153 0 323 remote PV1540 803 Panasonic VCR with 14SA65001 0 1905 remote PV1730 (Broken) 804 Secretarial chair 0 0 244 805 806 807 808 809 810 811 812 813 814 815 816 817 818 819 820 821 822 823 824 825 826 827 828 Department: Finance/IS 2003 Item # Description Model Min. Bid Fixed Asset # _, .... Amount rec'd !PC: Pe"ntium MMX 233Mhz, 901 64MB RAM, No Hard Drive 902 PC: Misc. parts only. PC: Pentium-S 133MHz 903 32MB RAM, 852MB Hard Drive PC: Pentium MMX 233Mhz, 904 32MB RAM, 3GB Hard Drive !PC:AMD-K6 II 350MHz 905No RAM, 6GB Hard Disk 906 ;Box of Twinaxial cables PC: Penfiurn-MMX 233MHz 907 32MB RAM, 3GB Hard Drive PC: Pentium 166MHz 908 32MB RAM, 3GB Hard Drive 3493 PC: Pen§um-MMX 200MHz 909 64 MB RAM, 2GB Hard Drive Laptop: Intel 486 Toshiba Satellite 910 8MB RAM, 500MB Hard Drive T2135CS 2723 Laptop: Pentium Compaq 911 32MB RAM, 1.3GB Hard Drive Presario 1210 Laptop: Penfium Toshiba Satellite 912 16MB RAM, 1.2GB Hard Drive 435CDS PC: Pentium-MMX 233MHz 913 32MB RAM, 3GB Hard Drive PC: Pentium-4VlMX 166MHZ 914 ;32MB RAM 2GB Hard Drive PC: Pentium-MMX 166MHz 915 No RAM, 1GB Hard Drive PC: Pentium-MMX 200MHz 916 64 MB RAM, 2GB Hard Drive PC: Penlium-MMX 166MHz .917 64MB RAM, 1GB Hard Drive PC: Pentium 166MHz Compaq 918 64MB .1~ 2.3GB Hard Drive Prosignia 200 3507 919 Optical 20-Disc CD Jukebox Maxoptix MX-520 PC: Penfium 166MHz Compaq 920 64MB RAM, No Hard Drive Prosignia 200 Box of Assorted Computer 921 Cables & Power Cords Box wi 4 serial mice & 922 2 z~p d~k holders Box w! 2.6GB Magneto- 923 optical disks &CD-ROM drive Box w/3 floppy drives & 1 924 Hard Drive 925 5 storage bins 926 16-Port 10.Mbps Hub Department: Finance/IS 2003 Item # Description Serial #, Model Min. Bid Fixed Asset # # Amount rec'd 927 16-Por~ 10Mbps Hub 928 2 100MB Zip-Drives ;,929Monitor Stand 930 Software: Windows 98 Upgrade Software: Norton Utilities 931 Version 3.0 Software: WinFax Pro 932 Version 9.0 Box of misc. computer cables 933 and pads 934 Modem: Zoom V.32bis 935 2 8-port 10Mbps Hubs 936 DSL Router: Paradyne 5446 937 2 Clip boards 960 Victor 1560A Calculator 19201353 962 Lotus 123 mauals 964 Rolodex for desk DEPARTMENT Parks/Recreation 2003 Item # Description Serial #, Model Min. Bid Fixed Asset # Buyer # Amount rec'd 501 Office chair, black Any N/a 502 Basketball hoop Any N/a 503 Computer monitor 14" Any N/a 504 30 Melmac plates Any N/a 505 Weed blower Echo Any N/a 506 Snow blower Toro Any N/a 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 529 CITY COUNCIL LETTER Meeting of: 8/25/03 AGENDA SECTION: CONSENT AGENDA ~ ORIGINATING DEPARTMENT: NO: ~, PUBLIC WORKS.~_..~ FOR ITEM: AUTHORIZATIONTOSEEKBIDS ~~BY: K. Hansen~/~ ADDITIONAL 2003 SEWER PIPE LINING DATE: 8/19/03 ~ CITY MANAGER DATE: Background: The City annually conducts a sanitary sewer lining program to rehabilitate sections of sanitary sewer pipe that have been televised and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. The 2003 program consists of lining 1,656 LF of 12" reinforced concrete pipe sanitary sewer within a residential easement between 43rd and 44th Avenues, from Monroe to Washington Streets. This is the second of a three-phase program to line the mink sanitary sewer from Central to University Avenues. The project was awarded to Insituform Technologies on March 24, 2003, with a project completion date of August 15, 2003. This work is currently complete. Analysis & Conclusions: As part of the Street Rehabilitation zone work, staffmmually reviews the condition of the underground utilities. For the sanitary sewer lines, recent inspection logs may be used or the lines may be televised. Staff then makes a determination if any corrective action is necessary. During the Zone 5 Street Rehabilitation area investigation, the trunk segment from Central to University, 43rd to 45m Avenues received priority for lining in 2002, 2003 and 2004. Due to the recent flood events and sewer backups in June, the remainder of this critical tnmk line is recommended by staffto be accelerated from a planned 2004 project for pipe lining in 2003. The work would consist of: 1,303 feet of 15 inch RCP located on 44th Avenue from 7m to 5th Streets, and 5t~ Street from 44t~ to 45t~ Avenues; 665 feet of 12 inch RCP located on 43~a Avenue, from Quincy to Monroe Streets; and on 44th Avenue from Washington to 7th Streets, and 745 feet of 10 inch RCP from Central to west of Jackson Street on 43ra Avenue. During the Zone 5 Street Rehabilitation Project, the tnmk sanitary sewer was cleaned and televised from Central to University Avenues. From that investigation, it was recommended to line the entire length in a systematic approach addressing those segments in the worst condition, first. The pipe joints in this area have severe root intrusion and are also deep in pipe depth, making pipe lining the best alternative as opposed to replacement. Lining will eliminate root intrusion and infiltration at the joints. The estimated cost of the work based on 2003 pricing is $82,000. Adequate funding is available in the Sanitary Sewer Construction Fund. Recommended Motion: Move to authorize staffto seek bids for additional 2003 Sanitary Sewer Pipe Lining Project. KH:jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 25, 2003 AGENDA ORIGINATING CITY MANAGER SECTION: ¢ 0 t~ S £ ~4 T DEPARTMENT: APPROVAL NO: ~', Fire ITEM: Establish Hearing Dates BY: Charlie Thompson BY: ~/~/~~ License Revocation, Rental Properties ~0: %'. ,,4. !0~ D^T~: ^ugus~ 2~, 2003 D^T~: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Dale Frenzel .................................................................. 3732 3~a Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 8, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Dale Frenzel at 3732 3rd Street N.E. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT cotrr~cm ~n~evIS(; o~: ,A4x~ ~5~ %~93 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number,/~ ~ through / ~~ in the amount of $ ~ ~/~, ~ . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FINANCIAL SYSTEM 08/21/2003 15:32:08 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.55 COVERPAGE GL540R * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * Report Selection: Optional Report Title ....... 08/25/03 COUNCIL LISTING INCLUSIONS: Fund & Account Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids Check Number ................ Pro~ect ..................... Vendor. Invoice Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date thru thru thru thru 104663 thru 104825 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM 08/21/2003 15 · Check History 08/25/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT HENRY P HENRY AMEM AMERICAN BOTTLING COMPAN BAUT I STA/ANA BELLBOY BAR SUPPLY BELLBOY CORPORATION BERG/DANIELLE M CAREERTRACK SEMINARS CHISAGO LAKES DISTRIBUTI CHOICE POINT SERVICES CITY OF NEW BRIGHTON COCA-COLA BOTTLING MIDWE ENGQUI ST / SANDRA F I SCHER/TED FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GLENWOOD INGLEWOOD GRIGGS-COOPER & CO HOHENSTE INS INC JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KUETHER DIST. CO. MEDICINE LAKE TOURS MENARDS CASHWAY LUMBER-F MERCY-UNITY HOSPITAL FOU MN INSTITUTE OF LEGAL ED MSPE ONVOY PAUSTIS & SONS PAYNE / JANE PETTY CASH - JOANNE BAKE PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS PLUNKETT' S, INC QUALITY WINE & SPIRITS SAMS CLUB SENSIBLE LAND USE COALIT VI SA MYERS TIRE SUPPLY COMPAN HEALTH COMMUNICAION INC AARP AMERICAN BOTTLING COMPAN AMERIPRIDE ARCTIC GLACIER BLOWERS / CAROLS CHISAGO LAKES DISTRIBUTI CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 1 CHECK NUMBER AMOUNT 104663 340.00 104664 100.00 104665 449.71 104666 225.00 104667 303.37 104668 4,686.60 104669 225.00 104670 149.00 104671 3,314.45 104672 88.00 104673 2,150.00 104674 1,543.12 104675 90.42 104676 20.13 104677 11,053.17 104678 36.46 104679 153.04 104680 161.45 104681 1,622.58 104682 7,189.92 104683 9,002.46 104684 390.52 104685 55,326.80 104686 1,225.00 104687 116.98 104688 1,125.00 104689 225.00 104690 30.00 104691 24.95 104692 64.70 104693 171.50 104694 81.38 104695 71.70 104696 391.56 104697 89.67 104698 57,848.74 104699 15.39 104700 125.00 104701 1,777.16 104702 24.68 104703 449.00 104704 260.00 104705 156.70 104706 115.98 104707 152.20 104708 37.44 104709 1,199.30 ACS FINANCIAL SYSTEM 08/21/2003 15 Check History 08/25/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOU1TT COCA-COLA BOTTLING MIDWE EAST SIDE BEVERAGE CO ELRITE~WILLIAM FINNEY/JERRY FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GORMAN/GARY GRIGGS-COOPER & CO HOHENSTEINS INC INDEPENDENT SCHOOL DIST JACKSON/CYNTHIA JOHNSON BROS. LIQUOR CO. KUEHN/JEAN MARK VII DIST. OLSON/KELLY J OTTOSON/ALIS PETTY CASH - AMY BUDINGE PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX TUBBS/MARSHA VELANDER/LUVERNE WAGNER/LOLL WINDSCHITL/KEITH XCEL ENERGY (N S P) ZENZ/FLORENTINE EMERGENCY MEDICAL SERVIC WELLS FARGO - PAYROLL AC TREASURER, STATE OF MI1TN A & C SMALL ENGINE A-1 DINING MATS ABLE HOSE & RUBBER INC ACE HARDWARE ACS ADI-ADEMC0 DISTRIBUTION ANOKA CTY - CENTRAL COMM ARCTIC GLACIER BAR/gA GUZY & STEFFEN LTD BATTERIES PLUS BAUER BUILT TIRE & BATTE BFI/WOODLAKE SANITARY SE BIFF'S,INC. BROCK WHITE CO. CATCO PARTS SERVICE CHECK NUMBER 104710 104711 104712 104713 104714 104715 104716 104717 104718 104719 104720 104721 104722 104723 104724 104725 104726 104727 104728 104729 104730 104731 104732 104733 104734 104735 104736 104737 104738 104739 104740 104741 104742 104743 104744 104745 104746 104747 104748 104749 104750 104751 104752 104753 104754 104755 104756 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 2 AMOUNT 341.20 56,649.72 92.96 92.00 442 76 68 44 80 29 304 85 3,610 29 691 60 9,048 00 179 60 73,156 83 29.16 27,836.77 2.99 46.00 133.16 176.20 20,642.01 4,656.40 2,195.95 64.20 13.94 88.00 238.17 42.54 17,253.96 46.00 246.00 217,518.62 246.00 81.43 75.00 476.33 99.66 254.61 384.94 465.54 1,492 00 14,065 00 115 53 208 92 105,205 90 797 10 5,865 06 140 40 ACS FINANCIAL SYSTEM 08/21/2003 15 Check History 08/25/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CENTRAL IRRIGATION SUPPL CENTRAL LOCK & SAFE CITY PAGES CLARK PRODUCTS INC COLUMBIA HEIGHTS RENTAL COMO LUBE & SUPPLIES CONNELLY INDUSTRIAL CREIGHTON BRADLEY GUZZET CSC CREDIT SERVICES DAHLGREN SHARDLOW & UBAN DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C DIAMOND VOGEL PAINTS ESCHELON EXTREME BEVERAGE FACTORY MOTOR PARTS INC FIRST STUDENT INC FITZCO INCORPORATED G & K SERVICES GENER3%L REPAIR SERVICE GENERAL SAFETY EQUIPMENT GENUINE PARTS/NAPA AUTO GROSSE/PAUL HOME DEPOT #2802 HONEYWELL INC HYDRANT SPECIALIST IKON OFFICE SOLUTION INTERSTATE DETROIT DIESE IPC PRINTING J H LARSON ELECTRIC COMP LAKE RESTORATION INC LEAGUE OF MN CITIES INS LUBE-TECH MEDTOX LABORATORIES, INC MENARDS CASHWAY LUMBER-F MENDOTA ENVIROMENTAL MES-MINNESOTA METRO GAP~kGE DOOR METROCALL - ATT MESSAGIN METROPOLITAN COUNCIL WAS MIDWAY FORD MIDWEST ASPHALT CO. MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MINNESOTA DEPARTMENT OF MINNESOTA SOCIETY OF CPA CHECK NUMBER 104757 104758 104759 104760 104761 104762 104763 104764 104765 104766 104767 104768 104769 104770 104771 104772 104773 104774 104775 104776 104777 104778 104779 104780 104781 104782 104783 104784 104785 104786 104787 104788 104789 104790 104791 104792 104793 104794 104795 104796 104797 104798 104799 104800 104801 104802 104803 CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 3 AMOUNT 114 12 72 50 450 00 43 03 78 60 137 50 270 39 1,932 75 25 00 3,719 99 39-53 306.09 13.32 986.95 320.00 35 53 490 98 25 19 269 55 7,608 80 106 00 55 88 95 79 200 30 17,355 50 650 00 149 60 1,518 86 94 78 250 50 395 00 1,000 00 927 30 217 50 474 32 285 00 79 60 1,845 00 14 60 54,097 33 2,021 20 4,844 25 118,585 83 8 86 185 93 8,252 00 225 00 ACS FINANCIAL SYSTEM 08/21/2003 15 BANK VENDOR BANK CHECKING ACCOUNT NATIONAL WATERWORKS, INC OFFICE DEPOT PAM OIL INC PEPSI-COLA-7 UP PIONEER RIM & WHEEL CO. PIPEWRITE PLUMBING PREMIUM WATERS INC PRINT CENTRAL RADIO SHACK SECURITY FENCE & CONSTRU SIGN SOLUTIONS, INC STREICHER'S GUN'S INC/DO SUBURBAN RATE AUTHORITY SUN PUBLICATION SYSTEMS SUPPLY INC. TAUTGES, REDPATH, & CO., TOXALERT, INC. TWIN CITIES NORTH CHAMBE VERIZON WIRELESS WERNER ELECTRIC SUPPLY C WILSON DEVELOPMENT SERVI ZAHL EQUIPMENT · C~eck History 08/25/03 COUNCIL LISTING CHECK NI/MBER CITY OF COLUMBIA HEIGHTS GL540R-V06.55 PAGE 4 AMOUNT 104804 1,434.68 104805 422.85 104806 88.82 104807 479.00 104808 386.79 104809 800.00 104810 18.66 104811 100.81 104812 21.29 104813 380.00 104814 612.37 104815 554.76 104816 600.00 104817 900.90 104818 142.26 104819 30,376.50 104820 368.00 104821 250.00 104822 5.94 104823 20.02 104824 627.24 104825 89.35 999,918.25 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/21/2003 15 Check History GL540R-V06.55 PAGE 5 08/25/03 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 999,918.25 RECORDS PRINTED - 001076 ACS FINANCIAL SYSTEM 08/21/2003 15:32:11 FUND RECAP: FUND DESCRIPTION ................................ 101 GENERAL 201 COMbK/NITY DEVELOPMENT FLrND 202 ANOKA COUNTY CDBG 203 PARKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 235 RENTAL HOUSING 240 LIBRARY 261 TWENTY-FIRST CENTURY GRANT 276 LOCAL LAW ENFORCE BLK GRANT 278 JUVENILE JUSTICE GRANT 402 STATE AID CONSTRUCTION 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 653 STORM SEWER CONSTRUCT. FUND 701 CENTRAL GARAGE 720 DATA PROCESSING 883 CONTRIBUTED PROJECTS-GEN 884 INSURANCE 885 ESCROW TOTAL ALL FUNDS Check History DISBURSEMENTS 62,068 77 4,255 70 774 60 1,026 44 1,649 44 733 54 449 43 2,891 81 22 78 3,106 94 630 31 159 75 19 17 612 37 8,766 08 3,950.99 134,800.53 65,038.39 107,745.80 1,449.26 353,464.17 627.24 16,973.48 120.74 10,173.00 1,000.00 217,407.52 999,918.25 CITY OF COLUMBIA HEIGHTS GL060S-V06.55 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 999,918.25 999,918.25 CITY COUNCIL LETTER Meeting off August 25, 2003 AGENDA SECTION: ¢ 0 lq $ E bi T. ORIGINATING DEPT.: CITY MANAGER NO: ~' License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: ~'. /4-, I~N) DATE: August 21, 2003 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the August 25, 2003 City Council meeting. This agenda consists of applications for Contractor licenses for 2003 and a Cigarette/Tobacco License for ET MISR World Corp located at 4921 Central Avenue. This tobacco license has received the approval of the Police Dept. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for August 25, 2003 as presented. COUNCIL ACTION: TO CIT~Y COUNCIL August 25, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Dale Sorenson Co. *Northside Siding *Pioneer Power 9201 E. Bloomington Freeway 6391 Monroe St NE 570 Hatch Ave $50.00 $5O.OO $50.00 CIGARETTE/TOBACCO LICENSE POLICE *ET MISR World Corp (Ahmed Elabbady) 4921 Central Ave, Col. Hts. $200.00 CITY COUNCIL LETTER Meeting off August 25, 2003 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 5 Fire ITEM: Approval of Re ntalH on sing License BY: Ch arlie Tho mpa on B Applications NO: ~. A. ~3)DATE: August21,2003 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: Occ~panyI.D. 30032 30040 30072 12065 10069 12006 20090 30059 10082 20031 30096 30123 10112 10012 20105 10044 20146 10000 10030 10097 12078 20108 12038 12047 12092 30131 30077 12049 10042 30076 10032 30136 20027 12037 30119 30121 12115 20391 30074 20020 10022 10043 30065 12004 20277 10052 Property Owner Name Ashraf LLC City of Columbia Heights E.D.A. Sela Investment Rentals Randee Arfmann Anne Binczik Todd Braman Mark Carlson Lester Chies Jim Clobes Robert Cox Jim Crockett Martha Demetriou Dean Doying Sr. Abullahi Elmi Michael Gmitter Jeffery Hage Bette Harlan Greg Heinen Daniel Iverson Matthew Johnson Jane Johnson Wade Klick Peter Kotzer Matt Kraft Wayne Laukala Leo Lemke Patdck Lochungvu Christopher Mancini Michael McGuim Tanya Moden Madin Moske Maynard Nielsen Nathan Olson W. Tarey Peterson Robert Pdor Robert Prior Linda Rogers Timothy Schubilske Luis Sinchi Leland Stauch Stephen Stuerzinger Bemard Ubl Arnold Weckwerth Kimberly Wegener Ronald Wilcox Robert Zschokke Property Address 940 39th Avenue 965 40th Avenue 3915 Lookout Place 4535 Washington Street 5055 6th Street 3879 Polk Street 5019 Jackson Street 4347 Tyler Place 3956 Tyler Street 3906 Van Buren Street 1000 Peters Place 4654 Tyler Street 528 40th Avenue 1635 49th Avenue 1349 Circle Terrace 320 44th Avenue 5037 Jackson Street 1020 44th Avenue 4153 4th Street 5030 5th Street 5033 Jackson Street 3736 3rd Street 4203 2nd Street 3830 Reservoir Blvd 4515 Fillmore Street 4643 University Avenue 4550 Madison Street 4127 2nd Street 1417 43rd Avenue 4545 Madison Street 1012 Gould Avenue 4733 University Avenue 1222 45-1/2 Avenue 3963 Polk Street 4628 Tyler Street 4634 Tyler Street 1057 Polk Place 3922 Ulysses Street 4534 Madison Street 4545 Fillmore Street 1415 43rd Avenue 3707 Johnson Street 3857 Edgemoor Place 5250 Washington Street 4512 Monroe Street 3823 Polk Street CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ~ ITEM: Close Hearing BY: Charlie Thompson BY.'~.~:~/~ ,/~. Rental License Revocation ~2}--.~, DATE: August 21, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against John Stenroos regarding rental property at 4253 McLeod Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 2003. The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a rental license application and scheduled an inspection. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by John Stenroos Regarding Rental Property at 4253 McLeod Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: PUBLIC HEARINGS Fire APPROVAL NO: ~ ITEM: Close Hearing BY: Charlie Thompson BY.~/~~ Rental License Revocation ~/',~'~ DATE: August 21, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against John Stenroos regarding rental property at 3726 3ra Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 2003. The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a rental license application and scheduled an inspection. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by John Stenroos Regarding Rental Property at 3726 3ra Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC HEARINGS SECTION: Fire APPROVAL NO: 6 ITEM: Close Hearing BY: Charlie Thompson BY.~~~ Rental License Revocation {0/,~"~ DATE: August 21, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Brian Bona regarding rental property at 4000 Washington Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 2003. The public hearing on this property may now be closed in that the property is no longer rental property. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Brian Bona Regarding Rental Property at 4000 Washington St. N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC HEARINGS SECTION: Fire APPROVAL NO: 6 ITEM: Close Hearing BY: Charlie Thompson BY~~~ Rental License Revocation {OJ,I~ DATE: August 21, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Wade Klick regarding rental property at 3736 3ra Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 2003. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Wade Klick Regarding Rental Property at 3736 3r'~ Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 25, 2003 AGENDA PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ~ ITEM: Close Hearing BY: Charlie Thompson BY.'~~~ Rental License Revocation DATE: August 21, 2003 DATE: NO: ~"2, ~ The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Maria Duran regarding rental property at 3819 Main Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 2003. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Maria Duran Regarding Rental Property at 3819 Main Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/25/03 AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER NO: t~ · PUBLIC WORKS CENTERPOINT ENERGY MINNEGASCO GAS DATE: 8/20/03~.-~.~ DATE: Background: City staff and representatives from CenterPoint Energy Mirmegasco have been meeting and reviewing issues regarding the implementation of a new gas franchise agreement. The current gas franchise agreement with Minnegasco expires in 2003. The renewal of a new franchise agreement grants CenterPoint Minnegasco the authority to import, manufacture, distribute and sell gas for public and private use within the City's borders. The franchise agreement has been reviewed by the City Attorney and is recommended for approval. The proposed franchise agreement is in ordinance format and requires two readings at regular City Council meetings, becoming effective 30 days after the second reading. Analysis/Conclusions: The City of Columbia Heights gas franchise agreement with CenterPoint Energy Minnegasco expires this year. Public Works has developed a new franchise agreement for the City Council's review. The new ordinance is based on a model ordinance created by the League of Minnesota Cities (LMC) and Suburban Rate Authority (SRA). The model ordinance was developed to assist local governments in creating a uniform agreement for natural gas service. I would highlight the following specifics of the ordinance before the council: · Provides additional definitions of terms and entities used in the agreement. · Provides for a twenty (20) year agreement. · This agreement is consistent with the permit and restoration standards that the gas company must follow in the City's existing Right-of-Way Ordinance (#1446). · Provides for proper notice of proposed public improvements by the City to CenterPoint. · An indemnity clause has also been included to protect the City from potential problems that may arise due to construction, maintenance, operation, repair, inspection or removal of gas service lines within the City of Columbia Heights. · The proposed ordinance preserves the right of the City to implement a franchise fee that can be enacted over the life of the contract. The proposed ordinance does not enact the franchise fee at this time. Following the August 18th, 2003 Council Work Session, staff was directed to forward the proposed ordinance to the legal council for the Suburban Rate Authority (SRA). James Strommen, SRA attorney from the fu-m of Kennedy and Graven reviewed the proposed ordinance and offered the following comments for consideration: added language to the definition of Pubhc Way and added a sentence to the Projects with Federal Funding section. Staffhas incorporated those changes into this document. Recommended Motion: Move to waive the reading of Ordinance #1459, there being ample copies available to the public. Recommended Motion: Move to establish the second reading of Ordinance # 1459, being an Ordinance adopting a gas franchise agreement with CenterPoint Energy Minncgasco for the City of Columbia Heights for September 8th, 2003 at approximately 7:00 p.m. in the Council Chambers. Attachment: CenterPoint Energy Minnegasco Ordinance #1459 COUNCIL ACTION: GAS FRANCHISE ORDINANCE ORDINANCE NO. 1459 CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY, MINNESOTA AN ORDINANCE GRANTING CENTERPOINT ENERGY MINNEGASCO, A NATURAL GAS UTILITY, A DIVISION OF CENTERPOINT ENERGY RESOURCES CORP., A DELAWARE CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF. THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, ANOKA COUNTY, MINNESOTA, ORDAINS: SECTION 1. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: City. The City of Columbia Heights, County of Anoka, State of Minnesota. City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic signals, but excluding facilities for providing heating, lighting, or other forms of energy. Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all or part of the authority to regulate gas retail rates now vested in the Minnesota Public Utilities Commission. Company. CenterPoint Energy Minnegasco, a Division of CenterPoint Energy Resources Corp., a Delaware Corporation, its successors and assigns including all successors or assigns that own or operate any part or parts of the Gas Facilities subject to this franchise. Gas. Natural gas, manufactured gas, mixture of natural gas and manufactured gas or other forms of natural energy. Gas Facilities. Gas transmission and distribution pipes, lines, ducts, fixtures, and all necessary equipment and appurtenances owned or operated by the Company for the purpose of providing gas energy for public or private use. Non-Betterment Costs. Costs incurred by Company from relocation, removal or rearrangement of Gas Facilities that do not result in an improvement to the Gas Facilities. Notice. A written notice served by any party or parties on any other party or parties. Notice to Company shall be mailed to CenterPoint Energy Minnegasco, V.P. of Regulatory and Supply Service, 800 LaSalle Avenue, Minneapolis, Minnesota 55402. Notice to the City shall be mailed to the City Manager, City of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN 55421-3835. Any party may change its respective address for the purpose of this Ordinance by written notice to the other parties. Public Ground. Land owned or otherwise controlled by the City for park, open space or similar public purpose, which is held for use in common by the public. Public Way. Public right-of-way within the City as defined in MN Stat. § 237.163 subd. 3. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years fi.om the date this Ordinance is passed and approved by the City, the right to import, manufacture, distribute and sell gas for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future. This right includes the provision of Gas that is (i) manufactured by the Company or its affiliates and delivered by the Company, (ii) purchased and delivered by the Company or (iii) purchased from another source by the retail customer and delivered by the Company. For these purposes, Company may construct, operate, repair and maintain Gas Facilities in, on, over, under and across the Public Ways and Public Grounds, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject however, to such lawful regulations as may be adopted by separate ordinance and as currently exist under City Right of Way (ROW) Ordinance 1446. The Company shall be notified 60 days in advance of proposed changes to City Ordinance (ROW) 1446. The City and Company shall negotiate in good faith to reach mutually acceptable changes. If the City and Company are unable to agree, disputes will be handled under the terms of Section 2.5 of this Ordinance 2.2 Effective Date; Written Acceptance. This franchise shall be in force and effect from and after its passage of this Ordinance and publication as required by law and its acceptance by Company. If Company does not file a written acceptance with the City within 60 Days after the date the City Council adopts this Ordinance, or otherwise places the City on written notice, at any time, that the Company does not accept all terms of this franchise, the City Council by resolution may either repeal this ordinance or seek its enforcement in a court of competent jurisdiction. 2.3. Service and Gas Rates. The service to be provided and the rates to be charged by Company for gas service in City are subject to the jurisdiction of the Commission. 2 2.4. Publication Expense. Company shall pay the expense of publication of this Ordinance. 2.5. Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this franchise or for such other relief as may be permitted by law or equity. 2.6. Continuation of Franchise. If the City and the Company are tmable to agree on the terms of a new franchise by the time this franchise expires, this franchise will remain in effect until a new franchise is agreed upon, or until 90 days after the City or the Company serves written Notice to the other party of its intention to allow the franchise to expire. However, in no event shall this franchise continue for more than one year after expiration of the 20-year term set forth in Section 2.1. SECTION 3. LOCATION~ OTHER REGULATIONS. 3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located on Public Grounds as determined by the City. Company's construction, reconstruction, operation, repair, maintenance, location and relocation of Gas Facilities shall be subject to other reasonable regulations of the City consistent with authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent not inconsistent with a specific term of this franchise. 3.2. Street Openings. Company shall not open or disturb the surface of any Public Way or Public Ground for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee. Permit conditions imposed on Company shall not be more burdensome than those imposed on other utilities for similar facilities or work. Company may, however, open and disturb the surface of any Public Way or Public Ground without a permit if (i) an emergency exists requiring the immediate repair of Gas Facilities and (ii) Company gives telephone, email or similar notice to the City before commencement of the emergency repair, if reasonably possible. Within two business days after commencing the repair, Company shall apply for any required permits and pay any required fees. 3.3. Restoration. After undertaking any work requiting the opening of any Public Way, the Company shall restore the Public Way in accordance with City Ordinance (ROW) #1446, and other applicable City ordinances consistent with law. Company shall restore the Public Ground to as good a condition as formerly existed, and shall warranty the surface in good condition for twenty-four months thereafter. If Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground in the said condition and after demand to Company to cure, City shall, after passage of a reasonable period of time following the demand, but not to exceed ten days, have the right to make the restoration of the Public Ground at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section. The Company shall also post a construction performance bond consistent with the provisions City Ordinance (ROW) #1446. 3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to prevent the Gas Facilities from causing damage to persons or property. The Company must take reasonable measures to protect the Gas Facilities from damage that could be inflicted on the Facilities by persons, property, or the elements. The Company must take protective measures when the City performs work near the Gas Facilities, if given reasonable notice by the City of such work prior to its commencement. 3.5. Notice of Improvements to Streets. The City will give Company reasonable written Notice of plans for improvements to Public Ways where the City has reason to believe that Gas Facilities may affect or be affected by the improvement. The notice will contain: (i) the nature and character of the improvements, (ii) the Public Ways upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one-Public Way is involved, the Contractor's Schedule for the order in which the work is to proceed. The notice will be given to Company with a sufficient length of time, considering seasonal working conditions, in advance of the actual commencement of the work to permit Company to make any additions, alterations or repairs to its Gas Facilities the Company deems necessary, but so as not to delay the planned City Improvements. 3.6 MapDin~ Information. The Company must promptly provide complete and accurate mapping information for any of its Gas Facilities in accordance with the requirements of City Ordinance (ROW) #1446. SECTION 4. RELOCATIONS. 4.1. Relocation of Gas Facilities. Relocation of Gas Facilities in Public Ways shall be subject to City Ordinance (ROW) 1446. City may require Company at Company's expense to relocate or remove its Gas Facilities from Public Grounds upon a finding by City that the Gas Facilities have become or will become a substantial impairment to the existing or proposed public use of the Grounds. Relocation Gas Facilities in Public Ground shall comply with applicable City ordinances consistent with law. 4.2. Pro.iects with Federal Funding. Relocation, removal, or rearrangement of any Company Gas Facilities made necessary because of the extension into or through City of a federally aided highway project shall be governed by the provisions of Minnesota Statutes Section 161.46, as supplemented or amended. City shall not order Company to remove or relocate its Gas Facilities when a Public Way is vacated, improved or realigned because of a renewal or a redevelopment plan which is financially subsidized in whole or in part by the Federal Government or any agency 4 thereof, unless agreement is made that the reasonable Non-Betterment Costs of such relocation and the loss and expense resulting there fi.om will be paid to Company when available to the City. The City is not obligated to pay Company for those portions of its relocation costs for which City has not received federal funding. 4.3. No Waiver. The provisions of Section 4 apply only to Gas Facilities constructed in reliance on a permit or franchise from City and Company does not waive its rights trader an easement or prescriptive right or State or County permit. SECTION 5. INDEMNIFICATION. 5.1. Indemni .ty of City. Company shall indemnify, keep and hold the City, its elected officials, officers, employees and agents flee and harmless from any and all claims and actions on account of injury or death to persons or damage to property occasioned by the construction, maintenance, operation, repair, inspection, removal, the issuance of permits, or the operation of the Gas Facilities located in the Public Ways and Public Grounds, unless such injury or damage is the result of negligence of the City, its elected officials, employees, officers, or agents. 5.2. Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. This franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. SECTION 6. VACATION OF PUBLIC WAYS. The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way. The City and the Company shall comply with Minnesota Rules, 7819.3200 and applicable ordinances consistent with law. SECTION 7. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. This ordinance and the franchise it confers may not be assigned by the Company without the express written consent of the City. 5 SECTION 8. FRANCHISE FEE. 8.1. Form. During the term of the fi:anchise hereby granted, and in addition to any permit, licensing, or other fees, charges or costs being imposed that the City has a fight by statute to impose on the Company for providing gas service or performing work necessary to provide gas service in the City during the terms of this franchise, the City may charge the Company a franchise fee. The fee may be (i) a percentage of gross revenues received by the Company for its operations within the City, or (ii) a flat fee per customer based on metered service to retail customers within the City or on some other similar basis, or (iii) a fee based on units of energy delivered to any class of retail customers within the corporate limits of the City. The method of imposing the franchise fee, the percentage of revenue rate, or the flat rate based on metered service may differ for each customer class or combine the methods described in (i) - (iii) above in assessing the fee. The City shall seek to use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company shall provide a formula that will produce a substantially similar fee amount to the City and reimburse the City's reasonable fees and costs in reviewing and implementing the formula. The City will attempt to accommodate the Company but is under no franchise obligation to adopt the Company-proposed franchise fee formula and each review will not delay the implementation of the City-imposed fee. 8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly adopted by the City Council, which ordinance shall not be adopted until at least thirty (30) days after written notice enclosing such proposed ordinance has been served upon the Company. The fee shall become effective ten (10) days after written notice enclosing such adopted ordinance has been served upon the Company by certified mail. 8.3. Collection of Fee. The franchise fee shall be payable not less than quarterly during complete billing months of the period for which payment is to be made. The franchise fee formula may be changed from time to time, however, the change shall meet the same notice requirements and the fee may not be changed more often than annually. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City. Such fee is subject to subsequent reductions to account for uncollectibles and customer refimds incurred by the Company. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company's determination of the franchise fee payments. 8.4. Continuation of Franchise Fee. If this franchise expires and the City and the Company are unable to agree upon terms of a new franchise, the franchise fee, if any being imposed by the City at the time this franchise expires, will remain in effect until a new franchise is agreed upon. SECTION 9. ABANDONED FACILITIES. The Company shall comply with City ordinances, Minnesota Statutes, Section 216D.01 et seq. and Minnesota Rules Part 7819.3300, as they may be amended from time to time. The 6 Company shall maintain records describing the exact location of all abandoned and retired Facilities within the City, produce such records at the City's request and comply with the location requirements of Section 216D.04 with respect to all Facilities, including abandoned and retired Facilities. SECTION 10. PROVISIONS OF ORDINANCE. 10.1. Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part; and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 10.2. Limitation on Aoolicability. This Ordinance constitutes a franchise agreement between thc City and Company as the only panics and no provision of this franchise shall in any way inure to the benefit of any third person (including thc public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of thc terms hereof, or otherwise give risc to any cause of action in any person not a party hereto. SECTION 11. AMENDMENT-PROCEDURE. Either party to this franchise agreement may at any time propose that the agreement be amended. This Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company's written consent thereto with the City Clerk within 60 days after the effective date of the amendatory ordinance. Passed and approved: ,2003. Julienne Wyckoff, Mayor of the City of Columbia Heights, Minnesota Attest: Walt Fehst, City Manager, Columbia Heights, Minnesota COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of.' August 25, 2003 ITEMS FOR AGENDA SECTION: CONS ~ DER~TI Or,! ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~o ( 0 t h e r B u s ? n e s s ) Administration APPROVAL ITEM: Appointment to Planning & BY: Walt Fehst BY: ~////~L Zoning Commission_\ DATE: August 20, 2003 DATE: -7.c, I; Background: On August 18, 2003 the City Council discussed an appointmem to the Planning and Zoning Commission. Current applicants on file are: David Thompson Barbara Gertsema Ted Landwehr Kenneth Stumpf Adam Davis Marlaine Szurek Richard Schmidt H. Jacque Block Rob Fiorendino Recommended Motion: Move to appoint for the remainder of the term to expire April 2004~ to the Planning and Zoning Commission COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS BYLAWS OF PROCEDURES AND DECORUM I. PURPOSE These Bylaws of Procedures and Decorum assure an accurate, timely, and consistent method of developing and maimaining the various actions related to meetings of the City Council. They also assure retrieval of documents and data previously considered and notification of affected individuals and businesses. H. PROCEDURES 1. LAW. The City Charter, City Ordinances, and State Statutes governing the City Council shall be supplemented by these Bylaws. 2. GENERAL RULES. In all matters of Parliamentary ProcedUre, the Council shall be governed by the latest printed edition of Robert's .Rules of Order, except as addressed in these Bylaws. 3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council meetings shall be held on the second and fourth Mondays of each month, which are not observed legal holidays. Any regular meeting, which would fall on an observed legal holiday, shall be held on the Tuesday following such observed legal holiday. The Council may vary this meeting schedule by resolution and may set such special meetings in the form and manner as prescribed by Charter. 4. CABLECASTING OF COUNCIL MEETINGS. All regular Council meetings, being the second and fourth Mondays of each month or an optional day as set by Council resolution, as well as the Troth in Taxation Hearing, shall be cablecast on the local access channel. 5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose a secretary and such other officers and employees as may be necessary to serve at its meetings. The Council may designate any official or employee of the City, except the City Manager or a member of the Council, to act as Secretary of the Council. III. PRESIDING OFFICER 1. PRESIDING OFFICER. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Council President shall preside. 2. RIGHTS OF THE PROCEDURE. The Presidin~g Officer may speak on any question; make motions, and second motions. He/She shall have the pow.er, to preserve strict order and decorum at meetings, enforce the rules of procedure and detenniiae without debate (subject to the final decision of the Council on appeal) all questions of procedure and order. 3. APPEALS TO A RULING. Any member of the Council may appeal a ruling of the Presiding Officer. If the appeal is seconded, the member may speak once, solely on the question involved. The Presiding Officer may explain his/her ruling, but no other Council member shall participate in the discussion. The appeal shall be sustained if it is approved by a vote. ' IV. AGENDA I. PREPARATION. The City Manager is responsible for Council agenda format and preparation. This includes all items for consideration, Charter requirements, State law, Bylaws, etc. These documents shall be distributed as described in Section 1.04 of the City's Procedures Manual. 2. ITEMS FOR CONSIDERATION. All items to be included in the Agenda or on the City Manager's Report shall be submitted to the City Manager by 4:45 p.m. on the Monday preceding the meeting date. "Late" items, if approved by the City Manager, shall be distributed as described in Section 1.04 of the City's Procedures Manual. 3. ORDER OF BUSINESS. At the hour appointed for regular City Council meetings, the Presiding Officer shall call the meeting to order. If a quorum is present, the Council shall then proceed with its business in the following order, which may be varied by the Presiding Officer: A. Call to Order/Roll Call B. Pledge of Allegiance C. Public Address of Council on Matters not on Agenda D. Commencement of Cablecasting on Television E. Additions/Deletions to Meeting Agenda F. Consent Agenda 1) Approval of Minutes fi.om Previous Meeting(s) 2) Routine Items Requiring Limited Deliberation G. Recognitions, Proclamations, Presentation, Guests H. Public Hearings I. Items for Consideration 1) Old Business 2) New Business 3) Other Business $. Administrative Reports K. General Council Communications L. Council Executive Sessions If the Council is to consider an issue regarding pending litigation or a personnel matter, an Executive Session may be called. A recess is taken during a regular Council meeting or prior to adjournment of the Council meeting. At the conclusion of the Executive Session the regular Council meeting is reeonvened. M. Adjournment 4. CONSENT AGENDA. Council matters of a routine or non- controversial nature, which need minimal deliberation, shall be placed on the Consent Agenda. A motion to approve the Consent Agenda shall not be debated. At the request of any Council member, an item may be removed from the Consent Agenda and placed upon the regular agenda for debate immediately following approval of the Consent Agenda. The Consent Agenda shall only be adopted by an unanimous vote of those Council members present at the meeting. 5. PUBLIC PARTICIPATION. Members of the public may address the City Council during: A. Public Heatings B. Matters Not on the Agenda. This portion of the meeting shall be limited to fifteen minutes and individuals shall be requested to limit their comments to five minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, discussion on that issue shall be continued under Other Business at the end of thc a~enda. C. Specific issues scheduled on the Agenda but in accordance with IV.6. ofthcsc Bylaws entitled "Addressing the Council." 6. WRITTEN COMMUNICATIONS. All interested parties or their authorized representatives may address the Council regarding matters under consideration via written communication. Thc City Manager shall place these communications on the Agenda under "Acknowledgement of Communications to the Council." V. VOTING 1. PROCEDURE. The votes of the Council members on any pending ordinance or resolution shall be by voicc vote unlcss any Council mcmber requcsts that a roll call votc bc taken. Thc votcs on any motion shall be by voice vote unless any Council membcr requests that a roll call vote be taken. The Presiding Officer shall call for a roll call vote whenever a voice vote is not clear as to the disposition of thc action before the Council. 2. ABSTENTION. If a Councilmcmber does not vote, it shall be recorded as "Abstain: [name]." 3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall call for the vote in consecutive order beginning with the Councilmembcr who is seated to the far fight of the Mayor. The Presiding Officer shall always vote last. VI RULES OF DECORUM I. COUNCIL. While the Council is in session, the members must preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the Council nor disturb any member while speaking. A member shall never refuse to obey the orders of the Presiding Officer. 2. RECOGNITION. No person or Councilmember shall address the Council without being recognized by the Presiding Officer. 3. DISCUSSION. A Councilmember shall only speak twice on any question for a maximum of five minutes each time unless Council consent for additior~_al time is granted. 4. STAFF. City staff members shall observe the same rules of order and decorum as are applicable to the Council. 5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens shall confine remarks to the matter under debate. 6. ADDRESSING THE COUNCIL. Each citizen addressing the Council shall approach the public microphone after being recognized by the Presiding Officer, where he/she shall state name, address, subject for discussion and representation. Remarks shall be limited to five minutes without further consent from the Council. All remarks shall be addressed to the Council as a whole and not to any member thereof. No persons other than Councilmembers and the current speaker shall be permitted to enter into discussion, either directly or through a Councilmember, without such declaration from the Presiding Officer. Questions of Councilmembers and staff are equivalently regulated. 3 7. SPOKESPESONS FOR GROUPS. In order to expedite Council meetings and avoid repetitious presentations, the Presiding Officer shall request a spokespetson to address the Council l~om a group, and if that group is making multiple presentations, to limit the number of such spokespersons. 8. MOTION CLOSURE. After a motion has been made or a public hearing has been closed, no citizen shall address the Council on the matter under consideration without majority consent fi:om the Council. 9. CONDUCT. Any Councilmember, staff, or other person indulging in personal, impertinent, slanderous, profane, loud, threatening, abusive, or disorderly conduct shall be called to order by the Presiding Officer. If such conduct continues, the person may be barred from further audience before the Council. 10. AUDIENCE. No citizen shall engage in applause, stamping of feet, whistling, yelling or similar demonstrations listed in VI.9, which disturb the peace and good order of the meeting. VI I. ENFORCEMENT 1. WARNING. All persons shall be silent at the request of the Presiding Officer. If a person persist~ in disturbance aRer receiving a warning, he/she may be ordered to remove themselves fi~om the meeting. If they refuse to remove themselves, they will be escorted from the meeting by a Police officer and possibly charged with violation of City Ordinance. 2. MOTIONS TO ENFORCE. Any Councilmember may move to require the Presiding Officer to enforce these rules. 3. ADJOURNMENT. In the event that any meeting is willfully disturbed so as to render thc order of such meeting unfeasible and order cannot be restored by removal of the individual(s) causing the disturbance, the meeting may be adjourned with all remaining business considered at the next meeting. 4. SPECIAL MEETINGS. If the matter being addressed prior to adjournment is of such a nature as to demand immediate attention, the Presiding Officer may call a special meeting. VIII. WORKSHOP MEETINGS 1. GENERAL. Workshop meetings of the Council may be held at the call of the City Manager with a notice of seventy-two hours. No official Council action will be taken at workshop meetings. IX. CAMERAS AND RECORDING DEVICES Cameras, including television and motion picture cameras, electronic sound recording devices and any other mechanical, electrical, or electronic recording devices may be used in the Council Chambers, but only in such a manner as will cause a minimum of interference with Council proceedings. X. SEPARABILTY If any portion of the these Bylaws is for any reason held invalid or unconstitutional by a court of law, such portion shall be considered a separate and distinct provision and will not affect the validity of the remaining portions.