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August 11, 2003 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRATION August 8, 2003 Ma,,or Julienne Wyckoff Councilmembers Robert A. Williams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg CitF Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, August 11, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/.706-3692 for deaf or hearing impaired only) Invocation: Pastor Briley, Oak Hill Baptist Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentations - none C) Introduction of New Employees - none D) Recognition - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for July 28, 2003 regular City Council meeting MOTION: Move to approve the minutes of the July 28, 2003, regular City Council meeting as presented. 2) Establish Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. MOTION: Move to establish a Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. 3) Award replacement building generator quote to Cummins N Power. MOTION: Move to award the replacement building generator as quoted by Cummins N Power based upon their low, qualified, responsible quotation in the amount of $34,603, with funding from fund 431-42500-5180; and authorize the Mayor and City Manager to enter into an agreement for the THE C~~I~~S DOES NOt DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF serviCES EQUal OPPOrtUNItY EMPlOYer City Council Agenda August 11, 2003 Page 2 of 5 4) Approve transfer Safe and Sober funding from General Fund to Police Department O.T. Fund MOTION: Move to transfer $1,203.96; the total money received from the State of Minnesota for our efforts in the Safe and Sober program, from the General Fund to the Police Department 2003 budget, line 1020 overtime. 5) Approve transfer of funds from General Fund to Police Department Budget to reimburse Police O.T. Fund MOTION: Move to transfer $10,028.57, the total amount received from Unique Thrift Store, Summer Academy, CHHS All Night Party Committee, Columbia Heights High School, Islamic Center of Minnesota, and Central Middle School PTA for offduty security worked, from the General Fund to the Police Department 2003 budget, line #1020, Police overtime. 6) Authorize the sale of forfeited, confiscated, found weapons by the Police Department MOTION Move to authorize the sale of forfeited, confiscated, turned in, department owned or found weapons by the Police Department to Frontiersman Sports of St. Louis Park, Minnesota for $3,280; fimds to be placed in the Police Department Forfeiture account #265-00-35210, to be used for future department equipment needs. 7) Authorize the Capital Equipment Replacement of Unit #218: Ford F350 4 x 4 one ton dump truck and Unit//218A: Western 8'6" snow plow MOTION (1): Move to authorize the replacement of Unit #218, with one (1) new Ford Super Duty 450 4 x 4 chassis from Superior Ford, Plymouth, MN in the amount of $29,701, plus sales tax. Funding shall be from the Park Capital Equipment Replacement Fund. MOTION: (2): Move to authorize the purchase of the dump box and snowplow package from Aspen Equipment, Bloomington, MN in the amount of $15,465, plus sales tax. Funding shall be from the Park Capital Equipment Replacement Fund. 8) Approve additional sanitary sewer lining for 610 feet of eight inch lining on Van Buren Street between 42na Avenue and 43ra Avenue. MOTION: Move to approve Change Order No. 1 to Insituform Technologies for the 2003 Sanitary Sewer Lining Project #0208 in the amount of $16,409.00 with funds to be appropriated from Fund 652-50208-5130. 9) Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing on September 22, 2003 on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District. MOTION: Move to waive the reading of Resolution No. 2003-33, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-33, being a Resolution calling for a public hearing by the City Council on September 22, 2003, beginning at approximately 7:00 p.m. on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District. City Council Agenda August 11,2003 Page 3 of 5 10) Adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as presented. MOTION: Move to waive the reading of Resolution No. 2003-32, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-32, being a Resolution adopting the 2004 Business License Fee Schedule as presented. 11) Establish a Hearing Date of August 25, 2003 for revocation or suspension of rental property license at 4253 McLeod St., 3726 3rd St., 4000 Washington St., 3736 3ra St., 3819 Main St. MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Steenroos at 4253 McLeod Street N.E. MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against John Stenroos at 3726 3rd Street N.E. MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Brian Bona at 4000 Washington Street N.E. MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Wade Klick at 3736 3rd Street N.E. MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mafia Duran at 3819 Main Street N.E. 12) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for August 11, 2003 as presented. 13) Accept Boards and Commissions Meeting Minutes MOTION: Move to accept the August 6, 2003 minutes of the Planning and Zoning Commission. 14) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 104482 through 104662 in the amount of $965,093.25. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1133 45th Ave. MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Donald Woods Regarding Rental Property at 1133 45th Avenue N.E. in that the Property complies with the Residential Maintenance Code. B) Public Hearing called for Revocation/Suspension of Rental Housing License at 1222-1224 45 ½ Ave. MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Nathan Olson Regarding Rental Property at 1222-1224 45-1/2 Avenue N.E. in that the Property complies with the Residential Maintenance Code. City Council Agenda August 11, 2003 Page 4 of 5 c) Public Hearing called for Revocation/Suspension of Rental Housing License at 3849 Edgemoor Place MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Mario Valtierrez Regarding Rental Property at 3849 Edgemoor Place N.E. in that the Property complies with the Residential Maintenance Code. D) Public Hearing called for Revocation/Suspension of Rental Housing License at 4500 Tyler St. MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Stanley Van Blaricom Regarding Rental Property at 4500 Tyler Street N.E. in that the Property complies with the Residential Maintenance Code. E) Public Hearing called for Revocation/Suspension of Rental Housing License at 4916 Tyler St. MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Abullahi Elmi Regarding Rental Property at 4916 Tyler Street N.E. in that the Property complies with the Residential Maintenance Code. F) Adopt Resolution No. 2003-35, being a Resolution for Rental Housing Revocation at 1206-1208 Circle Terrace Blvd. MOTION: Move to waive the reading of Resolution No.2003-35, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-35, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Estate of Susan Loewenthal Regarding Rental Property at 1206-1208 Circle Terrace Blvd. Adopt Resolution No. 2003-36, being a Resolution for Rental Housing Revocation at 1241-1243 Circle Terrace Blvd MOTION: Move to waive the reading of Resolution No.2003-36, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-36, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Thomas Hofich Regarding Rental Property at 1241-1243 Circle Terrace Blvd. H) Adopt Resolution No. 2003-37, being a Resolution for Rental Housing Revocation at 4040-4042 Cleveland St. MOTION: Move to waive the reading of Resolution No.2003-37, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-37, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Estate of Susan Loewenthal Regarding Rental Property at 4040-4042 Cleveland Street N.E ITEMS FOR CONSIDERATION A) Other Business 1) Approve proposed Comprehensive Plan amendment for the Kmart redevelopment site. MOTION: Move to approve the City Comprehensive Plan amendment from Commercial to Transit- Oriented Mixed-Use Development, as the amendment is consistent with the City Comprehensive Plan goals and objectives, subject to Metropolitan Council review. City Council Agenda August 11, 2003 Page 5 of 5 B) Bid Considerations 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, City Manager WF/pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL JULY 28, 2003 THESE I'vI ?dUTES HAVE NOT BEEN APPROVED. The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, July 28, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Mayor Wyckoff indicated the meeting would not be broadcast live due to technical difficulties, but would be video taped and broadcast at a later time. Pastor Peter Law, Community United Methodist Church, gave the Invocation: CALL TO ORDER/ROLL CALL Mayor Wyckoff called the meeting to order at 7:10 p.m. Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, and Councilmember Kelzenberg. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Mayor Wyckoffremoved item number four from the consent agenda, added a presentation item and a recognition item, and indicated the Fire Department would speak under Other Business. PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentation - Bob O'Brien, Law Enforcement Liaison - Minnesota Safe and Sober Police Chief Tom Johnson introduced Corporal Paul Bonesteel, the Columbia Heights coordinator of the local Safe and Sober program. Corporal Bonesteel indicated that the Columbia Heights Police Department was chosen to receive a preliminary breath test machine. Bob 0 'Brien, Law Enforcement Liaison, presented the machine to Mayor Wyckoff. 0 'Brien listed statistics on reduced deaths in our City and complimented the Police Department on their success through education, enforcement, and media play. He also stated the importance of political support for these special programs. Corporal Bonesteel indicated this award makes it possible to have a preliminary breath test machine in each active patrol car. C) Introduction of New Employees - none D) Recognition Councilmember Williams introduced Shawn Brown, a family friend from Montego Bay, Jamaica, who will be spending time in our city. He stated that Mr. Brown's father is a highly decorated police officer in Jamaica and is a close friend of his family. Mr. Brown spoke briefly to the Council. Bruce Nawrocki referred to the passing of Pete Awsumb, a life-long resident of Columbia Heights. CONSENT AGENDA Walt Fehst, City Manager, took the Councilmembers through the consent agenda. 1) Approve City Council Meeting Minutes for July 14, 2003 Motion to approve the minutes of the July 14, 2003, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) Motion to accept the June 17, 2003 minutes of the Economic Development Authority. b) Motion to accept the July 7, 2003 minutes of the Traffic Commission. c) Motion to accept the July 17, 2003 Minutes of the Telecommunications Commission. City Council Minutes July 28, 2003 Page 2 of 8 Nawrocla' stated that the Telecommunications Commission accepted the annual report of the cable provider and a copy would be available at city hall for review. 3) Establish Work Session meeting date for Monday, August 4, 2003 Motion to establish a Work Session meeting date for Monday, August 4, 2003 beginning at 7:00 p.m. in Conference Room 1. Fehst indicated work session items for August 4, 2003: · Generator quotes · Flood Mitigation Measures from June 24/25 Storm Event · Capital Equipment Replacement for Parks Unit #218 - Ford 1-Ton Dump Truck · Surface Water Drainage report for Khyber and Cheery Lane rear yards · Renewal of Gas Franchise with CenterPointe Minnegasco and schedule first reading of the ordinance Nawrocki objected that the item indicated for the July 21st work session was not discussed and that other items discussed were not indicated when the meeting was set. Fehst stated that the meeting was posted as legally required. Nawrocki stated he did not question the legality, but the morality of not letting residents know what is to be discussed. Fehst indicated that during the last Council meeting the discussion turned to the drainage problem, and did not get back to upcoming agenda items. Wyckoff indicated the desire that Councilmembers would be able to discuss various items at any time. Williams stated that Fehst was interrupted during his report and was not allowed to complete it. Nawrocki stated that Roberts Rules of Order require a specific agenda be set for any special meeting. Wyckoff stated there is a Council meeting every Monday night and the public is always welcome. 4) Authorize the purchase of two 2004 Ford Crown Victoria Police vehicles - removed 5) Establish a Heating Date of August 11, 2003 for revocation or suspension of rental property license at 4500 Tyler Street, 3849 Edgemoor Place, 1222-1224 45 ½ Avenue, 113.3 45thAvenue, 4916 Tyler Street, 4040-4042 Cleveland Street, 1241-1243 Circle Terrace Blvd, 1206-1208 Circle Terrace Blvd. Motion to Establish a Heating Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Stanley Van Blaricom at 4500 Tyler Street N.E. Motion to Establish a Heating Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mario Valtierrez at 3849 Edgemoor Place N.E. Motion to Establish a Heating Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Nathan Olson at 1222-1224 45 ½ Avenue N.E. Motion Establish a Heating Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 1133 45th Avenue N.E. Motion to Establish a Hearing Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Elmi Abullahi at 4916 Tyler Street N.E. Motion to Establish a Heating Date of August 11, 2003 for Revocation or Suspension of a City Council Minutes July 28, 2003 Page 3 of 8 License to Operate a Rental Property within the City of Columbia Heights against Estate of Susan Loewenthal at 4040-4042 Cleveland Street N.E. Motion to Establish a Hearing Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Thomas Hofich at 1241-1243 Circle Terrace Blvd. N.E. Motion to Establish a Hearing Date of August 11, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Estate of Susan Loewenthal at 1206-1208 Circle Terrace Blvd. N.E. 6) Approve Business License Applications Motion to approve the items as listed on the business license agenda for July 28, 2003 as presented. 7) Approve request for one-time Gambling Permit by MN 90 Lightning Hockey Club Motion to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to be conducted by the Minnesota 90 Lightning Hockey Club at the Church of the Immaculate Conception, 4030 Jackson street NE, Columbia Heights, on August 9 and 10, 2003; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. 8) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 104292 through 104481 in the amount of $2,225,359.97. Motion by Nawrocki, second by Williams, to approve the consent agenda items, with the exception of Item #4. Upon vote: All ayes. Motion carried. //4 Authorize the purchase of two 2004 Ford Crown Victoria Police vehicles Wyckoff indicated the need for new police vehicles and following research on obtaining police vehicles with advertising for $1, stated that Chief Johnson sent donation request letters to many local businesses seeking funds to assist in purchasing these vehicles. Council requested a legal opinion regarding conflict of interest to extend the same offer to Jeff's, Bobby and Steve's Auto World, to which Councilmember Williams is associated, and were assured there was no conflict found. Johnson then extended the offer to Auto World. Williams stated that he had offered to donate a vehicle with advertising one year ago, and would still do so at this time. He encouraged other businesses and residents to also consider such donations. The key to our community is a strong police and fire department. Jeff Bahe of Auto World stated that serving people is the most important part of the business, and after 24years in the community wishes to give back to the community. We have the best police department and they need the best equipment. A great relationship between businesses and the Police is important. Wyckoff asked the size of the advertisement. Bahe indicated it would be on both sides of the vehicle, next to the 911 emblems, as recommended by the Chief of Police. Wyckoff stated her belief that this business would follow all City ordinances, and that she is very grateful for the donation. Nawrocki stated that he would agree with the donation of a vehicle, but that advertising on a police vehicle was inappropriate and would not be good public policy. Fehst indicated that some cities present catalogs with costs of items, such as swing sets, that people can contribute toward, which are City Council Minutes July 28, 2003 Page 4 of 8 recognized by plaques. Fehst encouraged this type of thinking for memorials or dedications. This idea is different as a commercial enterprise, but it is thinking outside of the box and has potential. Wyckoff indicated that donations are often recognized on a product, such as printing. One other local business seriously considered the donation of a police vehicle, but because of the current economic climate was unable to do so. Williams stated that the current police vehicles to be replaced are six years oM with 90,000 miles of city driving. Nawrocki questioned if the tax levy wouM be reduced by the dollar amount of the vehicle. Fehst stated these funds were budged for 2003 and wouM show as a fund balance. Ericson stated that the funds were already in place to purchase the two vehicles. This would be a creative way to purchase a vehicle through a donation and would be an advantage for the business to advertise. Because of this unique opportunity we are able to provide something we can aH benefit from. Fehst stated that last year three vehicles were budgeted for replace, and only one was replaced, so purchases have been delayed due to budget constrictions. Motion by Ericson, second by Williams, to authorize the purchase of one 2004 Ford Crown Victoria police vehicle, along with a service manual, per the State of Minnesota bid, with funding to come from 431-42100-5150 in the amount of $22,674.91 including tax, and that the Mayor and City Manager are authorized to enter into a contract for same. Upon vote: All ayes. Motion carried. Motion by Ericson, second by Kelzenberg, to accept the donation from Jeff's Bobby and Steve's Auto World to purchase one 2004 Ford Crown Victoria police vehicle, per the State of Minnesota bid, in the amount of $22,674.91 including tax, and that the Mayor and City Manager are authorized to enter into a contract for same. Motion to amend by Nawrocki, with language to preclude any advertising on the vehicle and indicating where the funds come from. With out a second, the motion was not considered. Motion to amend by Nawrocki, that $22,674.91 be transferred from this year's budget to next year's budget and to reduce next year's levy amount by the same. Second by Williams. Williams stated that there are citizens that cannot afford a tax increase, and this may bring others forward to help our residents. Ericson stated disfavor of the amendment, because of the budget cut forecasts from division heads, such as closing wading pools, reducing library hours and removing EMT service. This is a creative decision to be fiscally responsible. Kelzenberg stated this is a minute amount and would be willing to discuss this further. Nawrocki stated the need to stop talking about what we are losing, and talk about what we provide. We need to find ways to provide services more cost effectively. The final determination of services offered is up to the Council. Wyckoff stated that staff has not been spending money recklessly, and referred to how hard the employees work, and the limited space there is to work in. Williams indicated his pleasure that we are finding different ways to raise funds, but indicated that another police officer would be beneficial. City Council Minutes July 28, 2003 Page 5 of 8 Deb Johnson, 999 4]st Avenue, felt this would set a dangerous precedent, and that State and business shouM be separate. Nawrocki stated that this came about as a letter from the Police Department and is a bad precedent coming from them, because enforcing laws and asking for donations puts people in an awkward spot. Fehst stated that the Fire Department does not give special favors to organizations that give to the defibrillator fund. Fehst thanked Councilmember Williams on behalf of the staff and stated his hope that other citizens would be willing to do similar things for our city. Wyckoff stated that Williams was asked, and did remove banners and coke signs that were displayed against code, but thanked him for the donation of a Police car. Jeff Bahe stated that Auto World allows the City to use their reader board to keep the community informed, which is a positive action for everyone. Lee Stauch, 755 Khyber Lane, stated his opposition to public advertising on public vehicles and stated that we already have too many Police vehicles. Ericson stated that we are replacing vehicles, not adding to them. Nawrocki stated this is not a donation, but the purchase of advertising on our squad car. Kelzenberg stated he is willing to have the advertisement with the donation of the car. Upon vote of the amendment: Kelzenberg, nay; Williams, aye; Ericson, nay; Nawrocki, aye; Wyckoff, nay. 3 nayes- 2 ayes. The amendment does not pass. Upon vote of the original motion: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion carried. PUBLIC HEARINGS Wyckoff closed Public Hearings "A - H", as all properties have all been brought into compliance with the Residential Maintenance Code.. A) Public Hearing called B) Public Heating called C) Public Heating called D) Public Hearing called Avenue E) Public Heating called F) Public Heating called G) Public Hearing called H) Public Hearing called for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension for Revocation/Suspension of Rental Housing License of Rental Housing License of Rental Housing License of Rental Housing License of Rental Housing License of Rental Housing License of Rental Housing License of Rental Housing License at 4226 4th Street at 4616 Tyler Street at 4622 Tyler Street at 4441 University at 5037-5039 Jackson St at 936 42nd Avenue at 1635 49th Avenue at 4901 5th Street Nawrocki indicated that a resident of 4634 Tyler came to him prior to the meeting with a certified notice to be at this meeting, but it is not on the agenda. The property did come into compliance, but the tenants were not notified to forget the previous notice. Fehst stated that this tenant had a copy of one of the three notices sent to the owner and he did not relate to the tenant that he had paid the fee. Nawrocki stated that if the City gives notification of possible eviction we should let tenants know if it is taken care of Fire Chief Charlie Thompson stated that it depends when the owner settles the action. Two hearings scheduled for this evening were taken care of today, making notification to tenants difficult. Wyckoff questioned how many apartments there are in Columbia Heights and asked Captain Gorham to give a report on the housing maintenance program. City Council Minutes July 28, 2003 Page 6 of 8 Thompson stated that the number of apartments with 3 or more units equals 70 buildings or 1,592 actual apartments. The numbers of l and 2family rental dwellings are 621 (over 300 buildings). These structures equate to over 18percent of our housing stock. Wyckoff indicated the need to keep these apartments safe. Fire Captain Gary Gotham gave the history of the Housing Maintenance Code. In 1994 the Fire Department took over all rental property licensing and inspections. The single family home property inspections began in 2000, with the City divided into four quadrants. Each year a new quadrant of single family homes has an external inspection for address numbers, outside storage, debris, weeds, long grass, scrub growth, peeling paint, or broken windows. This is the last year of the quadrant program. 75 to 80 percent of corrections are completed in 30 days. Those that do not are sent several notices and a $100 re- inspection fee, as are rental property owners. For rental units there is the option of license revocation to bring them into compliance. The exterior of rental units and common areas of multi units are inspected every year, and the interior is inspected every two years. Tenants can call with concerns that will then be inspected. Any complaint on a single family home constitutes an inspection of the entire block. Wyckoff stated that a complaint was received from a resident whose block was inspected and received a letter that there was no violation found. Thompson stated those letters could be stopped. Nawrocki indicated resident concerns of why a uniformed officer was on their property. Gorham stated that residents of a quadrant inspection are mailed a post card with requirements, so they are aware the inspection will take place. Residents also receive compliance thank you letters. Staff will go out and talk to any one who does not understand what is required of them. In most cases, staff will grant time extensions for repairs. Wyckoff stated that inspections are secondary to any medical or fire call received. Gorham stated that inspection times vary because of other calls received and most owners are very understanding. Our number of fire calls to apartments has gone down over the past 14 years because of this inspection program and increased public education. Wyckoff indicated that Point of Sale Inspections have also been discussed. Gorham spoke on the smoke detector program, where through a grant from the Department of Health the Fire Department received 300 smoke detectors to place in the homes of senior citizens or residents who do not have a smoke detector, at no cost. When installing the smoke detector the Firemen will conduct a fire awareness survey. This program will save lives in our community. Wyckoff questioned types of fire extinguishers. Gorham stated that a professional should check extinguishers annually. Thompson indicated that Haylon extinguishers are not good for the ozone layer and do not work on all three types of fires (wood or ash, grease, electrical). An ABC chemical extinguisher is the best home product. Wyckoff commended our Firemen for keeping our residents safe. Nawrocla' asked how to get rid of an old extinguisher. Thompson stated it could be brought to the fire department and they would turn it over to All Safe. Thompson suggested purchasing extinguishers with a steel stem, which can be recharged. Problems with old smoke detectors and the new types available were discussed. Nawrocki gave his history with the Housing Maintenance program and stated that the program has worked out well. Nawrocki asked why diseased tree notices are mailed with the Fire Chief's name on them. Thompson will check on this. Nawrocla' asked if residents would be notified when the tree removal for road maintenance will be done. Thompson stated this information would come from Lauren McClanahan. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions - none Bid Considerations - none City Council Minutes July 28, 2003 Page 7 of 8 Other Business - none ADMINISTRATIVE REPORTS Report of the City Manager Fehst stated that the owner ora bar in Columbia Heights has requested the City consider a 2:00 a.m. bar closing time. That has been the only request received and he has not yet spoken to the owner. Wyckoff referred to meeting with residents from the 4600 block of Johnson regarding construction work at the Minneapolis Water Works plant. She complimented Kevin Hansen, Public Works Director, on how the resident concerns were handled. Concerns included trees and vegetation scheduled for removal and the proposed holding pond. Report of the City Attorney - none CITIZENS FORUM Harvey Kowalzek questioned notification of this meeting for revocation of his rental license at 4226 4th Street. Fehst stated that hearing was closed as Mr. Kowalzek had corrected the items requested. Kowalzek felt that rental property owners are held to a higher level of accountability than single family residences and questioned the re-inspection fees charged, which were reduced for him. Fehst encouraged anyone with questioned to call the Fire Department, and request a time extension, if necessary. COUNCIL CORNER W¥ckoff HRA/EDA meeting date changed to Wednesday, August 20th at City Hall, so the City Council can attend a joint meeting with the Fridley City Council on August 19th. Nawrocki questioned why the HRA was to meet at City HaH. The HRA meeting will be to review Parkview Villa management. Fehst indicated that the Community Development Director requested this meeting be hem at City Hall. · Listed the Library Patrons of the Month: past Library Board members: Ed Carlson, Don Jolly, Richard Hubbard, John Hunter, David Larson, Thomas Madigan, Don Murzyn, Gale Nordberg. The Library Board meets once a month. · Councilmember Ericson will take her Bar Exam during the next two days. Nawrocki · Vacancy on the Planning and Zoning Commission. Requested copies of applications currently on file. · Received letter from the resident at 4455 5th Street regarding flowers behind shed, which he removed, and the need for a water sprinkler head to be lowered. Fehst stated the head would be lowered as it was raised during the street project. Wyckoff indicated that Mr. Clark should receive an apology, as he has a beautiful yard. · When will Councilmembers finish the audit review? Fehst indicated the continuation of the audit review would be at the August 4th work session. · Expressed concern that the City Manager left town without notifying Councilmembers. Fehst indicated that members were notified in writing and by telephone, however he was unable to reach Councilmember Nawrocki personally. · City newsletter reference to the 2004 final budget preparation should indicate a 21 percent increase, not a 16 percent increase in property taxes and listed the statistics to validate the amount. Fehst referred to the article in the "green sheet"from the Finance Director on this subject. Took exception to the reference requiring a reduction of staff or services, as there are other options. Referred to an article on joint IT personnel services between Roseville and Falcon Heights and suggested this be considered. Fehst stated we currently share GIS services with Andover and Fridley. City Council Minutes July 28, 2003 Page 8 of 8 The direct telephone number for the City Manager is 763-706-3608 and should be listed in the City newsletter. The newsletter should also indicate that if the bell outside of the Fire Department is not answered, it may be because the staff is out on a medical or fire call. Referenced newsletter indication of Councilmembers to receive budget information on August 29th, but the City Charter calls for these materials to be received by the second Council meeting in August, which would be August 25th. Questioned the number of vehicles used by the Police Department. · Received information that City crews working on a park project spent excessive time on breaks and left the work site for lunch. If all members of a crew are not being utilized, they should be working elsewhere. There is a need to be more cost effective in the Public Works Department. · When will reports be received on Cherry Heights and the sewage backups along Van Buren. Fehst indicated these items would be discussed at a work session. · Have results been tallied on the effectiveness of shut off valves installed in the past. Fehst stated that contacts are being made to collect this information. · Indicated the passing of Roger Jensen, who was on the Columbia Heights HRA and referenced an article on his career. Ericson · Reminded everyone that August 5th is National Night Out, and to call the Police Department to register neighborhood parties. The Mayor and Councilmembers will be out visiting at the gatherings. Nawrocki indicated that over 40parties are already registered. Williams. · Referred to the Fall Heights Happening and encouraged residents to read the information on fix up funds. · Listed August employee birthdays and long time employee anniversaries. Nawrocki indicated that he has completed 35 years on the City Council. · Received a call from a Circle Terrace resident regarding debris in the area. Fehst indicated there have been large improvements in this area and he checks the area several times a week. It is important to keep our city sparkling clean. · Wished Councilmember Ericson the best of luck · Continue to pray for the peace and prosperity of our City, and hopes that everyone will do their best for our City. Kelzenberg · Congratulated Joe's Baseball Team, which his son plays with, as they finished playing like professionals. · Fridley's ball fields are great and parents mn the concession stand. We may look at doing this. · Will be out in our neighborhoods for National Night Out on August 5th. · There will be a Post Office employee versus Police and Fire Department employees softball game at Huset Park this Friday at 6:00 p.m. ADJOURNMENT Mayor Wyckoff adjourned the meeting at 9:57 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: August 11, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-J[.. CITY MANAGER'S APPROVAjL ITEM: Establish Work Session Meeting BY: Walt Fehst BY: Date for August 18, 2003 NO: DATE: August 6, 2003 DATE: It is recommended that a Work Session meeting date be scheduled for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. RECOMMENDED MOTION: MOTION: Move to establish a Work Session meeting date for Monday, August 18, 2003 beginning at 7:00 p.m. in Conference Room 1. COUNCIL ACTION: CITY COUNCIL LETTER Meeting ofAu~rust 11, 2003 AGENDA SECTION: Consent A ORIGINATING DEPARTMENT CITY MANAGER 5 CIVIL DEFENSE APPROV.a~ ITEM: Award replacement building generator quote to BY: Dep. Dir. Charles Thompson BY: Cummins N Power DATE: August 5, 2003 DATE: NO. BACKGROUND The current generator that supplies electrical power to City Hall has several issues. The generator itself is old and antiquated, which makes repairs virtually impossible. When repairs are needed, parts are difficult or impossible to find. When the City loses electrical power, this generator automatically starts and supplies limited power to the building--limited to only sections of City Hall, the Police Department, and Fire Department. This generator will not power any ventilation systems. So, if power is lost in the summer or winter months, we cannot supply this building with either heating or cooling functions. Finally, this generator is no longer safe to operate. It is fueled by natural gas and when running, the generator emits dangerous levels of carbon monoxide. The Fire Department has monitored these levels when the generator is running and has found these levels to hit 450 PPM, which is the maximum reading on the monitoring equipment we currently have. If the city would be faced with a major catastrophic event and power is disrupted, we would not be able to open and operate our EOC (Emergency Operations Center), which is located in the Police/Fire Training Room. In fact, the Police/Fire Training Room is adjacent to the generator room, and when the generator starts, the gasses from this room spread to the Police/Fire Training Room. In addition to the above-mentioned problems, very few essential computers would be accessible and lighting would be very limited. ANALYSIS/CONCLUSION The proposal is to replace the generator with a generator that will supply the entire City Hall complex. The replacement would be a 100 KW liquid cooled diesel generator mounted on a steel base, 120/208 volt, 3 phase, 4 wire 60 hertz, with a maximum amperage rating of 347 amps, and would be set outdoors on a concrete pad. It would have the capability of running and supporting the City Hall complex for 24 hours at full supply power without refueling. This replacement generator is budgeted for in the 2003 Civil Defense budget in the amount of $50,000. The Deputy Director of Civil Defense sent letters to three major generator vendors, giving them generic specifications for the generator for their review and quotation submission. The vendors returned the following quotations: Interstate Detroit Diesel Generator and transfer switch Pad and installation Total $29,604 $15,369 $44,973 Ziegler Cat Power Systems Generator and transfer switch Pad and installation Total $25,519 $10,077 $35,596 Cummins N Power Generator and transfer switch Pad and installation Total $25,149 $ 9,454 $34,603 Mayor and City Council Page 2 August 5, 2003 This information was sent to the Public Works Director for his review. After the Public Works Director reviewed the information, the Shop Foreman also reviewed the information and sent his recommendation to the Deputy Director of Civil Defense. RECOMMENDED MOTION: Move to award the replacement building generator as quoted by Cummins N Power based upon their low, qualified, responsible quotation in the amount of $34,603, with funding from fund 431-42500-5180; and authorize the Mayor and City Manager to enter into an agreement for the purchase of same. CT:mld 03 -03 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA SECTION: Consent -" ORIGINATING DEPARTMENT CITY MANAGER NO. ~' A-~ POLICE APPROVA/.,~/,~ ~/ ITEM: Transfer Safe & Sober funding from General BY: Thomas M. Johnson~q...., BY: ~.~t~/~/~'.~/ Fund to Police Dept. O.T. Fund DATE: August 4, 2003~ DATE: NO. BACKGROUND During the past two months, the Police Department took part in the statewide Safe and Sober program. This program involved putting officers on our streets on overtime, enforcing driving while intoxicated laws and use of seatbelts. On July 9, 2003, we were reimbursed bythe State of Minnesota for the overtime money expended. This was in the amount of $1,203.96. The money was originally paid out of our 2003 overtime budget and we would like to be reimbursed these funds. ANALYSIS/CONCLUSION Since the overtime used to participate in this program is paid out of our police budget, the Police Department would like to see these funds placed back into our 2003 Police Department budget, line 1020 overtime. This will assist us in continuing to participate in this program. RECOMMENDED MOTION: Move to transfer $1,203.96, the total money received fi.om the State of Minnesota for our efforts in Safe and Sober program, from the General Fund to the Police Department 2003 budget, line 1020 overtime. TMJ:mld 03-114 COUNCIL ACTION: 200261 108367 COLUMBIA HEIGHTS POLICE DEPT Invoice No. Invoice Date Reference 3 7/9/2003 SAFE & SOBER GRANT Check No. - 200261 Check Date - 7/15/2003 Stub 1 of 1 Gross Amount Discount Taken Net Amount 1,203.96 1,203.96 1,203.96 1,203.96 PLEASE DETACH BEFORE DEPOSITING MINNESOTA PAY ONE THOUSAND TWO HUNDRED THREE ~ WELLS FARGO SANK 200261 CO©N R~P[DS. %1,"',~ 55433 910 NUMBER 00200261 0A~%15/2003 AMOUNT $*****1, 203. 96 AND 96/100'***************************************** TO THE · COLUMBIA HEIGHTS POLICE DEPT ORDER . ATTN: CPL PAUL BONESTEAL OF AUTHORIZED SIGNATURES ii" 8008~;,J' ~:oq~,oooo;q~:OOi, OOl, h30011' Columbia Heiqhts P.D. Safe - Sober Invoice and:B'~t: Wave DUE: 1-21, 7-~,, ~,3.8.. 9-4~0. Costs before and after July 1 must be split. 9/02 Agency Name: Columbia Heights Police Dept. invoice Number3 Date Submitted: 07/21/2003 Address: 590 40th Avenue NE Project Number/Reporting Category: For the time period: Columbia Heights, MN 55421 From: To: 03-04-04, Task: 17 Wave(s/ #: 1,2, 3, 4, 5 ':-'-?'~i_., _:-" FederaVFu~ ::~'- '.-:. ~ ~' i-:" COsts thisinvoiCe Total Costs to Date '3t~;~fC'°-~_t'::i: : B__O~t~ :i;I. Fede.mi! :i ii .L0c~,al I ' T°~,l Federal Local Total . oT"iPatroliihg~ -$23,(J0~ $1,204.12 $1,204.12 $4,147.70' $4,147.70 ,Administrative - $1,026.64~ $1,026.64 $2,386.96 $2,386.96 Equipment ' :oPerating . ~.,~,,, $52.65, $52.65 $257.40 $257.40 Travel lnCenti Signature of Project Director Signature of O TS Coordinator Approval Date Signature of Financial Officer E~ Enhanced Patrol Cost Summary ATTACHED E~ Administrative Cost Summary ATTACHED E] Purchase Invoice ATTACHED (only if billed this invoice) This block if for Vendor Numbel 33313003i SFY: 02 State use only Agency: Orgn: Order Number: PO7 9240 9200-028 Appr. Unit: Requisition: ,Fund: Object: 925/92x 9200-242 ~300 5B00 Payment Amount: $1,204.12 Changes in budget require approval from your OTS coordinator. Budgets are in your grant agreement. CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA SECTION: Consent -- ORIGINATING DEPARTMENT CITY MANAGER - NO. ,5 '~'5 POLICE APPROVAJ~.',~ ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnson,~:~( BY: Dept. Budget to Reimburse Police O.T. Fund DATE August 4, 2003_ ,}~k~[ DATE: NO BACKGROUND During the past four months, the Police Department has been involved in offduty employment details that are handled through the department. These details were for security at Unique Thrift Store, Summer Academy, CHHS All Night Party, Columbia Heights High School, Islamic Center of Minnesota, and Central Middle School PTA. Since this type of off duty employment is handled through the department, officers have signed up and worked these details since February 14, 2003, and we have received checks from the following entities: Unique Thrift Store--3 checks in the amount of $1,190, $1,870, and $2,436.69; Summer Academy--S2,948.13; CHHS All Night Party Committee--S160; Columbia Heights High School--S 148.75, $148.75, $148.75, $233.75, $255; Islamic Center ofMinnesota--$170, $170; and Central Middle School PTA--$148.75. According to the City Finance Director, this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $10,028.57 received from Unique Thrift Store, Summer Academy, CHHS All Night Party Committee, Columbia Heights High School, Islamic Center of Minnesota, and Central Middle School PTA to cover the cost of off duty officers working security at these locations, be returned to the 2003 Police Department budget line #1020. RECOMMENDED MOTION: Move to transfer $10,028.57, the total amount received from Unique Thrift Store, Summer Academy, CHI-IS All Night Party Committee, Columbia Heights High School, Islamic Center of Minnesota, and Central Middle School PTA for off duty security worked, from the General Fund to the Police Department 2003 budget, line #1020, police overtime. TMJ:mld 03- 115 COUNCIL ACTION: City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson From: Captain William J. Roddy Subject: Overtime Transfer Date: July 28,2003 Attached is a list of the overtime re-imbursement received from March 7th through July 28, 2003. This is income from outside sources that has been paid to CHPD for services of our personnel. Please request transfer of these funds to our overtime account. Summer Academy INVOICE/4 DATE AMOUNT 019 7-03-03 $2948.13 CHHS All Night Party Committee INVOICE # DATE 018 7-27-03 AMOUNT $160.00 Unique Thrift INVOICE # DATE AMOUNT 009 4-02-03 $1190.00 011 4-29-03 1870.00 016 3-05-03 2436.69 Columbia Heights Highschool INVOICE # DATE AMOUNT 003 2-14-03 $ 148.75 010 4-14-03 148.75 012 4-30-03 148.75 013 5-12-03 233.75 015 5-23-03 255.00 Islamic Center of Minnesota INVOICE # DATE AMOUNT 008 4-02-03 170.00 014 5-12-03 170.00 Central Middle School PTA INVOICE # DATE AMOUNT 007 4-02-03 148.75 Total Amount to be transferred to OT Account $10028.57 Columbia Heights Police Department Date: Pg. 1 Customer Name: July 3, 2003 Invoice #: 2003-19 Summer Academy (Attn: Jeanie Pullen) Address: Home Phone: 5530 Peterson Rd., White Bear Lake, MN 55127 651-426-5945 Work Phone: 651-415-5454 Request for: Police Officers for: Summer Academy Traffic Detail Week I Sun. 6-15 1230-1430hrs Bo (2) Mon. 6-16 0715-0915hrs Bo (2) ll15-1315hrs. Bo (2) Ni (2) Tue. 6-17 0715-0915hrs Bo (2) lllS-1315hrs. Bo (2) Si (2) Wed. 6-18 0715-0915hrs Bo (2) 1315-1515hrs Bo (2) Ni (2) Thu. 6-19 0715-0915hrs Boh (2-CSO) 1400-1600hrs Bo (.5-CSO) Ok (2-CSO) st (1.5) Fri. 6-20 0715-0915hrs Ni (2) lllS-1315hrs Bo (2) Boh (2-CSO) Week II Mon. 6-23 0715-0915hrs So (2) ll15-1315hrs. Boh (2-CSO) Boh (2-CSO) Tue. 6-24 0715-0915hrs So (2) 1400-1600hrs. Boh (2-CSO) Boh (2-CSO) Wed. 6-25 0715-0915hrs Si (2) 1315-1515hrs Boh (2-C$O) Boh (2-CSO) Thu. 6-26 0715-0915hrs So (2-CSO) 1400-1600hrs Ni (2) Ok (2-CSO) Fri. 6-20 0715-0915hrs Bo (2) ll15-1315hrs Ok (2-CSO) Ok (2-CS0) Week III Mon. 6-30 0715-0915hrs Be (2) ll15-1315hrs. Ok (2-CSO) Ok (2-CSO) Tue. 7-1 0715-0915hrs So (2) ll15-1315hrs. Ok (2-CSO) Ok (2-CSO) 1745-2100hrs Fi (3.25) Bo (3.25) Jo (3.25) Wed. 7-2 0715-0915hrs So (2) 1315-1515hfs Boh (2-CSO) Ok (2-C$0) Officer Rate= $42.50 CSO Rate= $20.00 BILLING INFORMATION Number of Officers: Hours: 51.250fficer/38.SCSO Total Due: $2948.13 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: ~ ~"t~ '"' Date: .Oh I'HEAST METRO 916 CITYCOL : CITY OF COLL,'MBIA FIEIGh'TS INVOICE ~ DESCRIPTION P.O. ~ GROSS 2003-19 TR3%FFIC DETAIL 2948.13 03 E 200 415 991 000 305 2948.13 TOTALS 2948.13 CIEECK DATE 7/23/03 DISC AM~I'/DESC ADJ AMT/DESC 412815 CHECK NUMBER 412815 TOTAL DISC NET 2948.13 2948.13 NORTHEAST METRO 916 Intermediate School District 3300 Cercur7 Ave. N. Whfte t~ar Lak~ PIN 551 J0 Phone 6~1 415 5500 Fax 65l 4l$ 5510 [ lbank. EAST GRAND FORKS, MN 56721 412815 CHECK NO. VOID AFTER 180 DAYS ***TWO THOUSA_N-D NINE HTJN~RED FORTY EIGHT DOLLARS ***& 13 CENTS PAY TO THE ORDER OF: 7/23/03 $2, 948.13 CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL ST NE COLUMBIA HEIGHTS MN 55421 INVOICE Columbia Heights Police Department Date: June 27, 2003 Invoice #: 2003-018 Customer Name: Address: Home Phone: CHHS 2003 All Night Party Committee-Attn: Diane Jahnke-Miller 4138 Quincy St. NE, Col. Hgts. MN 55421 Work Phone: Request for: 1 CSO for: Murzyn Hall -All Night Party Security 6-05-03 (2030-0430) BILLING INFORMATION Number of Officers: 1 Hours: 8 Wage is $20. O0 per hour. Total Due: $160.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Boham Off Duty: 0 ~ Date: COLUMBIA HEIGHTS 2003 ALL NIGHT PARTY 5125 ST. MORITZ COLUMBIA HEIGHTS, MN 55421 2056 17-7000/2910 4. 6852029194 Date INVOICE Columbia Heights Police Department Date: Customer Name: Address: Home Phone: April 2, 2003 Invoice #: 2003-009 Unique Thrift 2201 37th AveNE, Columbia Heights, MN 55421' Work Phone: 763-788-5250 (Andrea) ~'~ Request for: 1 Police Officers for: March 2003 Sat 3-01-03 NoOfficer Tues 3-04-03 1000-1400 Be 4hrs Fri 3-07-03 1600-2000 Mc 4hrs Fri 2-14-03 No Officer Tues 3-18-03 1000-1400 Wi 4hrs Fri 3-21-03 1730-1930 Ni 2hrs Fri 3-28-03 No Officer Sat 3-08-03 1600-2000 Sch 4hrs Sat 3-15-03 1300-1800 Be 5hrs Sat 3-22-03 1715-1945 Ni 2.5hrs Sat 3-29-03 1730-1930 Ni 2.5hrs BILLING INFORMATION Number of Officers: 8 Hours: 28 Wage is $42.50 per hour. Total Due: $1190.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: tt1 ?0'~' Date: NashSales, lnc. DATE INVOICE NO COMMENT 04/02/03 2003-009 AMOUNT 1,190.00 007199 DISCOUNT NET AMOUNT .00 1,190.00 CHECK: 007199 04/15/03 City of Columbia Heights CHK TOTAL: 1,190.00 *ONE Nash Sales, Inc. 1387 Cope Ave. E. Maplewood, MN 55109 (651) 773-8077 THOUSAND ONE HUNDRED NINETY Anchor Bank North St. Paul, MN 75-882-960 007199 PAY City of Columbia Heights TO THE City of Col. Hgts Police Dept ORDER 559 Mill Street NE OF: Columbia Heights MN 55421 DOLLARS AND NO CENTS DATE O4/lS/O3 AMOUNT ****'1,190.00' "'O0?~qq"' ~:oq&00882Sl:q?qs0hq,' INVOICE Columbia Heights Police Department Date: April 29, 2003 Invoice #: 2003-011 Customer Name: Unique Thrift Address: 2201 37th AveNE, Home Phone: Columbia Heights, MN 55421 Work Phone: 763-788-5250 (Andrea) Request for: 1 Tues4-01-03 1000-1400 Wi Fri 4-04-03 1600-2000 Bo Fri 4-11-03 1600-2000 Sc Tues 4-15-03 1000-1400 Wi Fri 4-18-03 1600-2000 Mc Fri 4-25-03 1700-2000 Sc Tues4-29-03 1000-1400 Wi Police Officers for: April 2003 4hrs 4hrs Sat 4hrs Sat 4hrs 4hrs Sat 3hrs Sat 4hrs 4-05-03 1600-2000 Mc 4hrs 4-12-03 1500-2000 Sc 5hrs 4-19-03 1500-2000 Wi 5hrs 4-26-03 1700-2000 Sc 3hrs Number of Officers: 11 BILLING INFORMATION Hours: 44 Wage is $42.50 per hour. Total Due: $1870.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: J~ ~ 7 00 °~ Date: 1,$?0.00 ..00 1,870.00 CHECK: 007328 05/15/03 City of Columbia Heights CHK TOTAL: 1,870.00 Nash Sales, Inc. 1387 Cope Ave. Maplewood, MN 55109 ($51) 773-8077 007328 *ONE THOUSAND EIGHT R-JNDRED SEVENTY Anchor Bank North St. Paul, MN 75-882-960 PAY City of Columbia Heights TO THE City of Col. Hgts Police Dept 'D5R 559 Mill Street NE : Columbia Heights MN 55421 DOLLARS AND NO CENTS DATE 05/15/03 AMOUNT ****'1,870.00' ,'0075B8,' ~:Oq~:OOS6BS':q?qsohq,' INVOICE Columbia Heights Police Department Date: Customer Name: Address: Home Phone: June 17, 2003 Unique Thrift 2201 37~ AveNE, Invoice #: 2003-016 Work Phone: 763-788-5250 d~ Request for: 1 Police Officers for: May 2003 Fri 5-02-03 1600-2000 Wi 4hrs Sat 5-03-03 1500-2000 Mc 5hrs Tues 5-06-03 1000-1400 Ni 4hrs Fri 5-09-03 1600-2000 Ni 4hrs Sat 5-10-03 1500-2000 Mc 5hrs Fri 5-16-03 1600-2000 Ni 4hrs Sat 5-17-03 1500-2000 Ni 5hrs Tues 5-20-03 1015-1415 Ni 4hrs Fri 5-23-03 1600-2000 No Officer Sat 5-24-03 1500-2000 Ni 5hrs Mon 5-26-03 0900-1600 Ai 7hrs* (Holiday Premium Rate) Fri 5-30-03 1600-2000 Ni 4hrs Sat 5-31-03 1600-2000 Ni 4hrs (NOTE: Prem Rate= $56.67~hr.) BILLING INFORMATION Number of Officers: 12 Hours: 48 + 7 (Premium)' Wage is $42.50 per hour. Total Due: $2436.69 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: Date: ?. ~- O~ HECK: 007513 07/01/03 City of Columbia Heights CHK TOTAL: 2,436.69 *TWO Nash Sales, Inc. 1387 Cope Ave. E. Maplewood0 MN 55109 {651) 773-8077 THOUSAND FOUR HUNDRED THIRTY SIX PAY City of Columbia Heights TO THE City of Col. Hgts Police Dept ORDER 559 Mill Street NE OF: Columbia Heights MN 55421 Anchor Bank No~h St. Paul, MN 75-882-960 007513 DOLLARS AND 69 CENTS DATE AMOUNT 07/01/03 *****2,436.69* INVOICE Columbia Heights Police Department Date: Customer Name: Address: Home Phone: Request for: February l4,2003 Invoice #: 2003-003 Columbia Heights Highschool 1440 49~h Ave NE, Col. Hgts. MN 55421 Work Phone: 1 Police Officer for: 528-4602 School Dance (Valentine): 02-12-03 1945-0015 (4.5 hrs.) 1 Officer- Aish Number of Officers: 1 Wage is $42.50 per hour. BILLING INFORMATION Hours: Total Due: $191.25 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received:' FOR DEPARTMENTAL USE ONLY Off Duty: Date: lSD NO. 13 ~::1 IL ,1 ;P", ('~AI [ (:1 I[ L:I<. [~E) 05/30/03 00110368 08350 - CITY OF COLUNBTA }tBIGt-t'~$ DATE INVOICE NUM[3EIt 04/24/03 2003-003 DESCItlP lION 106.25 PAID TO: CITY OF COLUMBIA HEIGHTS POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS MN 55421 TOTAL AMOUNT PAID 106.25 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 [ bank. 303 Third Street Norlhwest Eas,1 Grand Forks, MN 5672'1 PAY: ******'106 Dollars 25 Cents TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS MN 55421 CHECK DATE CHECK NO. 05/30/03 ~~0368 CHECK AMOUNT $106.25 75-1592 I:0q ~ ~ ~ 5q 2 ?l: ~ 52 ~0000 7B ~ ~,"' lSD NO. 13 VENOOR NUMBER VENOOR NAME 08350 - CITY OF COI',UHBIA HEIGHTS CHECKDATE CHECKNO. 04/15/03 00109649 ! DATE I INVOICENUMBER DESCRIPTION PO. NUMBER AMOUNT 04/04/03 42.50 i2003-003(REVISED) TOTALAMOUNT ~AID TO: CITY OF COLU~IA HEIGHTS PAID ATTN: POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS MN 55421 42.50 INDEPENDENT SCHOOL DISTRICT NO. 13 : 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 : ~ . · TO THE ORDER OF: [~lbank. CHECK DATE CHECK NO. 303 Third Street Northwest Fo,,, M. 567 1 o4/ /o3 ~09649 Dollars 50 Cents CITY OF COLUMBIA HEIGHTS ATTN: ATTN: POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS MN 55421 CHECK AMOUNT $42.50 75-1592 912 INVOICE Columbia Heights Police Department Date: April 30, 2003 Invoice #: 2003-012 Customer Name: Address: Home Phone: Columbia Heights Highschool 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: 528-4601 Request for: School Dance' Police Officer for: 04-25-03 1945-2315 (3.5 hrs.) 1 Officer- McGee BILLING INFORMATION Number of Officers: 1 Hours: 3.5 l/Vage is $42.50 per hour. Total Due: $148.75 Make checks payable to the ~'City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: Amount Received: Off Duty: Date: f Z. 7- 0 ~ 3D NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO. 08350 - CITY OF COLUMBIA HEIGHTS 05/22/03 00110252 DATE I iNVOICE NUMBER DESCRIPTION P.O. NUMBER AMCUNT 04/30/03 2003-012 148.75 TOTAL AMOUNT PAID TO: CITY OF COLUMBIA HEIGHTS PAID POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS Mi~ 55421 148.75 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 Ibank CHECK DATE CHECK NO. 303 Third Street Northwest Ea., G,and s6.2, o5/22/o3 110252 75-1592 912 PAY: TO THE ORDER OF: ******'148 Dollars 75 Cents CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS MN 55421 CHECK AMOUNT $148.75 ,' ~ ~0 25 2," ~:Oq & 2 & 5q 2 ?l: ~ 5 2 &OOOO ?F= 25"" INVOICE Columbia Heights Police Department Date: Customer Name: Address: Home Phone: April 14, 2003 Invoice #: 2003-010 Columbia Heights Highschool 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: ~ 528-4602 Request for: School Dance · Police Officer for: 04-11-03 1945-2315 (3.5 hrs.) 1 Officer- McGee Number of Officers: 1 Wage is $42.50 per hour. BILLING INFORMATION Hours: 3.5 Total Due: $148.75 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: ___~ ?~.,C Date: '7-1-o3 INVOICE Columbia Heights Police Department Date: May 12, 2003 Invoice #: 2003-013 Customer Name: Address: Home Phone: Columbia Heights Highschool 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: Request for: 1 School Dance (Prom): Police Officer for: 05-10-03 2000-0130 (5.5 hrs.) 1 Officer- Sturdevant 528-4601 BILLING INFORMATION Number of Officers: 1 Hours: 5.5 Wage is $42.50 per hour. Total Due: $233.75 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: ,~J ~ ~C Date: INVOICE Columbia Heights Police Department Date: May 23, 2003 Invoice #: 2003-015 Customer Name: Address: Home Phone: Columbia Heights Highschool 1440 49'h AveNE, Col. Hgts. MN 55421 Work Phone: 528-4601 Request for: 1 School Talent show' Police Officer for: 05-16-03 1830-2130 (3 hrs.) 1 Officer- Johnston 05-17-03 1830-2130 (3 hrs.) 1 Officer- Sturdevant BILLING INFORMATION Number of Officers: 2 Hours: 6 Wage is $42.50 per hour. Total Due: ' $255.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 'Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: ~ .$".G'- a.~o Date: NO. 13 VENDOR NUMBER VENDOR NAME CHECK [3ATE CHECK NO. 08350 - CITY OF COLUMBIA H~IG~TS 06/26/03 00110639 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 04/28/03 12003-0~0 148.75 05/12/03 2003-013 233.75 05/23/03 2003-015 255.00 TOTAL AMOUNT CITY OF COLUMBIA HEIGHTS PAID 637.50 POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS PIN 55421 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 75-1592 ~bank CHECK DATE CHECK NO. 912 303 ~ird Street Northwest ~,,, ~,.. ~o,~..N ~ o~/~/o~ 110639 PAY: *******637 Dollars 50 Cents CITY OF COLL~BIA HEIGHTS ATTN: POLICE DEPT 559 MILL STREET NE COLUMBIA HEIGHTS ~N 55421 TO THE ORDER OF: CHECK AMOUNT $637.50 INVOICE Columbia Heights Police Department Date: 4-02-03 April 2, 2003 Invoice #: 2003-008 Customer Name: Address: Home Phone: Islamic Center of Minnesota / Attn: Mr. Shahid Islam 1401 Gardena Ave. N.E., Fridley MN 55432 Work Phone: 763-571-5604 Request for: 2 Police Officers for: Event held at Columbia Heights Highschool- March 22, 2003 Korts 1800-2000hrs. Beckett 1800-2000hrs. Number of Officers: 2 Wage is $42.50 per hour. BILLING INFORMATION Hours: 4 Total Due: $170.00 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: '"~/~O ~ Date: ISLAMIC CENTER OF MINNESOTA 1401 GARDENA AVE., NE FRIDLEY, MN 55432 WELLS FARGO FRIDLEY, MN 55432 17-1/910 15783 4/16/2003 PAYoRDERTO THEoF City of Columbia Heights ~* 170.00 One Hundred Seventy and ******************************************************************** DOLLARS MEMO City of Columbia Heights Utility Bilhng 590 40th Ave NE Columbia Heights MN 55421-3878 March 22-2Police Officers ,'O ~5 78 ~,' ~:0~ ~OOOO ~q~: ORIZEO SIGNATURE 00000 ;~ ~0 ISLAMIC CENTER OF MINNESOTA City of Columbia Heights Date Type Reference 04/16/2003 Bill 2 Police Officers Original Amt. 170.00 4/16/2003 Balance Due Discount 170.00 Check Amount 15783 Payment 170.00 170.00 INVOICE Columbia Heights Police Department Date: 4-02-03 May 12, 2003 Invoice #: 2003-014 Customer Name: Address: Home Phone: Islamic Center of Minnesota / Atto: Mr. Shahid Islam 1401 Gardena Ave. N.E., Fridley MN 55432 Work Phone: 763-571-5604 Request for: 2 Police Officers for: Event held at Columbia Heights Highschool- May 03, 2003 Bonesteel 1800-2000hrs. Markham 1800-2000hrs. BILLING INFORMATION Number of Officers: 2 Hours: 4 Wage is $42.50 per hour. Total Due: $170.00 Make checks payable to the 'City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 5542 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY o~O~ Off Duty: / ? ~f) Date: One Hundred Seventy and 00/1.*************************************************************** DOLLARS MEMO City of Columbia Heights Utility Billing 590 40th Ave NE Columbia Heights MN 55421-3878 May 3rd Police Officers/Lecture Series ISLAMIC CENTER OF MINNESOTA City of Columbia Heights Date Type Reference 05/15/2003 Bill May 3 Lecture Series ...... ~-U'-'~-C~ ~G-N"~'O"R~-- "-~: ¢ OOOO0 ~ tO i.°,,' I 15825 OfiginalAmt. 170.00 5/15/2003 Balance Due Discount 170.00 Check Amount Payment 170.00 170.00 Norwest Bank of Min May 3rd Police Officers/Lecture Series 170.00 INVOICE Columbia Heights Police Department Date: 4-02-03 April 2, 2003 Invoice #: 2003-007 Customer Name: Address: Home Phone: Central Middle School PTA-(Atm: Judy Haeg) 900 49th Ave NE Work Phone: Request for: 1 Police Officers for: Central Middle School Activity Night- McGee 1845-2215hrs. BILLING INFORMATION Number of Officers: 1 Hours: 3.5 Wage is $42.50 per hour. Total Due: $148.75 Make checks payable to the "City of Columbia Heights". Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY -.~ '7'ff' Off Duty: /r ~rt~ ~ Date: ~-~o .... 141 4 CENTRAL MIDDLE SCHOOL PTA 5010442 TAX 33300 900 - 49TH AVE. NE 586-4622 - f--/~ '"~ ,~,/ "~/ //'~ COLUMBIA HEIGHTS, MN 5~21 DA~ ~ . ORD~ OF ' ~ - ..... ~7t'-'~ --~ ' No~he~t Golum~ H~h~,MN C~ R~, MN - ~ __ Y~I~Co~ DOLLARS CITY COUNCIL LETTER Meetin$ of Au[~ust 11, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. .5- POLICE APPROVAL,; Thomas M. Johnsonn,,,, ~ [ BY: ITEM: Authorize the sale of forfeited, confiscated, BY: NO found weapons by the Police Department DATE August 6, 2003 .J~'~)~{ i) DATE: BACKGROUND The police department is in possession of various handguns and riries that have been forfeited, confiscated, turned in, owned by, or found by the department. None of these weapons are of any use to the department, but all are fit for other uses. By State law, we must sell forfeited guns to a federally licensed firearms dealer, therefore, we feel that all of the weapons should be sold this way. We have also placed a notice in the Sun Focus Newspaper advising citizens that several of these guns were taken during police actions and that if they have a legal claim to any of the weapons, they should come to the police department within ten (10) days. The department invited bids from six federally licensed firearms dealers, asking them to submit bids for all of the weapons by August 1,2003. We received four bids for the weapons, ranging from a low bid of $2,125 to a high bid of $3,280 from Frontiersman Sports of St. Louis Park. ANALYSIS/CONCLUSION The police department feels that the weapons should be sold to Frontiersman Sports of St. Louis Park, Minnesota, for $3,280. The department would also like to see these funds placed into our forfeiture account #265.00.35210 to be used for furore department equipment needs. RECOMMENDED MOTION: Move to authorize the sale of forfeited, confiscated, turned in, department owned or found weapons by the police department to Frontiersman Sports of St. Louis Park, Minnesota for $3,280; funds to be placed in the police department forfeiture account #265.00.35210, to be used for future department equipment needs. TMJ:mld 03-118 COUNCIL ACTION: COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3882 (763) 706-3750 TDD (763) 706-3692 BID FOR THE SALE OF FIREARMS Business name: Address: City. & Zip Area Code & Phone FFL # (Please attach copy of your FFL) Bids must be received at CHPD by 9:00 .-~M, Friday, August 1, 2003. Bids ~vill be opened at 10:00 AM, Friday, August 1, 2003. The City. reserves the right to reject all bids. [] The winning bidder will be notified within 10 days, and must claim the sale items within 5 business days of notification. Dear Sir: As authorized representative for the above-named firm, I am submitting the following bid for the entire lot of firearms inspected at the Columbia Heights Police Department on July 22, 2003. bid for this lot of tirearms is 4~ 3 Z ~gg~ company's an amount that will be paid within 5 days ofbeing'notified that we have submitted the winning bid. Sincerely, Date: COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3882 (763) 706-3750 TDD (763) 706-3692 BID FOR THE SALE OF FIREA.R~IS Business name: Address: City & Zip Area Code & Phone FFL # (Please attach copy of your FFL) Bids must be received at CIIPD by 9:00 .&M, Friday, August 1, 2003. Bids will be opened at 10:00 Ax'vi, Friday, August 1, 2003. The City reserves the right to reject all bids. The winning bidder will be notified within 10 days, and must claim the sale items within 5 business days of notification. Dear Sir: As authorized representative for the above-named firm, I am submitting the following bid for the entire lot of firearms inspected at the Columbia Heights Police Department on July 22, 2003. My company's bid for this lot of firearms is '~~~ an amount that will be paid within 5 days of being notified that ~ve have submitted the winning bid. Sincerely, ~,( Date: COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET N,E., COLUMBIA HEIGHTS, MN 55421-3882 (763) 706-3750 TDD (763) 706-3692 BID FOR THE SALE OF FIREARMS Business name: Address: City & Zip Area Code & Phone FFL # (Please attach copy of your FFL) Bids must be received at CI:IPD by 9:00 AM, Friday, August 1, 2003. [] Bids will be opened at 10:00 AM, Friday, August 1, 2003. The City reserves the right to reject all bids. [] The winning bidder will be notified within 10 days, and must claim the sale items within 5 business days of notification. Dear Sir: As authorized representative for the above-named firm, I am submitting the following bid for the entire lot of firearms inspected at the Columbia Heights Police Department on July 22, 2003. My company's bid for this lot of firearms is '~ 3 dJ:) / / '~ ., ~ ~ount that will be pai9 wi~in 5 da~ of being notified that w~ have submitted the wi~ing Date: ~ ~ COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET N.E,, COLUMBIA HEIGHTS, MN 55421-3882 (763} 706-3750 TDO (763) 706-3692 RECE V£D BID FOR THE SALE OF FIREARMS Business name: Address: City & Zip .Area Code & Phone (Please a;rach copy of your FFL) J IJ L 3 ! ZJ]O3 C0LU~,~ · · :. ;~ :".; '.:ii'l POLICE DEPAR I i;(ENT ioqtt 03. Ho.,,~ ~' g-H/- o5'~- o ~ - q t... -~ ,-/6 2_. Bids must be received at CHPD by 9:00 .&M, Friday, August 1, 2003. Bids will be opened at 10:00 A~M, Friday, August 1, 2003. The City reserves the fight to reject all bids. The winning bidder ~vill be notified within i0 days, and must claim the sale items within 5 business days of notification. Dear Sir: As authorized representative for the above-named firm, I am submitting the following bid for the entire lot of firearms inspected at the Columbia Heights Police Department on July 22, 2003. My company's bid for this lot of firearms is '2. ~ \ '2. ~"o ~ an amount that will be paid within 5 days of being notified that we have submitted the winning bid. Sincerely, Date: SECTION 7 10. 307 (1) 10.3o7 (2) 10. 307 (3) Ord. 1006, eff. 11124182 10.307 (4) Ord. 1006 10.307 (5) Ord. 1006 10. 307 (6) Ord. 1006 WEAPONS A firearm is any weapon from which may be fired or ejected one or more solid projectiles by means of a cartridge or shell by the action of an explosive or the ignition of flexible or explosive substances. Firearms also include any weapons for which the said propelling force is a spring, elastic band, carbon dioxide, air, or any gas or vapor. Firearms shall include all shotguns, rifles and other longguns, pis- tols and revolvers, BB guns, air guns, slingshots, and pellet guns, but shall not include a stud or nail gun commonly used in the con- struction industry or children's popguns or toys. No person, except a regular peace officer in the performance of his duties, shall use, fire or discharge a firearm, as defined herein, within the City. The Columbia Heights Police Department may impound any weapon which is used in violation of Section 10.107(1) or Section 10.307(2) of this Ordinance, or Minnesota Statute §609.66, which comes into its possession as lost and found property, or which otherwise comes legally into its possession. The weapon may be surrendered to the rightful owner upon such owner furnishing proof of ownership and providing that no charges are pend- ing against the rightful owner arising from the possession or use of that weapon and providing that the rightful owner is otherwise en- titled to the return of the said weapon. Any weapon impounded by the City and which remains unclaimed by the owner for a period of sixty (60) days may be sold or otherwise dis- posed of as approved by the City Council following ten (10) days pub- lished notice in the legal newspaper of the City prior to such sale or other disposal. Ail proceeds realized from the sale or disposal of impounded weapons shall either be deposited in the general fund of the City, or, if approved by the City Council, traded for other equipment for the Police Department. Upon furnishing proof of ownership of a weapon which has been sold or otherwise disposed of pursuant to this section, the true owner thereof may recover an amount equal to the proceeds received from the sale of that weapon at the sale. If the weapon has been traded' and a valid claim is made pursuant to this section, the City shall re- 4mhurse the owner of the weapon in an amount equal to the fair market value of the said weapon at the time of the trade. Any payments re- covered hereunder shall be made from the general fund. Provided, that no such owner may recover or bring any action to recover such payment unless such owner does so within a period of six months following the date of sale of the weapon. - 508 - MINNESOTA STATUTES 609.5315 Disposition of forfeited property. Subdivision 1. Disposition. (a) Subject to paragraph (b), if the court finds under section 609.5313, 609.5314, or 609.5318 that the property is subject to forfeiture, it shall order the appropriate agency to do one of the following: (1) unless a different disposition is provided under clause (3) or (4), either destroy firearms, ammunition, and firearm accessories that the agency decides not to use for law enforcement purposes under clause (8), or sell them to federally licensed firearms dealers, as defined in section 624.7161, subdivision 1, and distribute the proceeds under subdivision 5; (2) sell property that is not required to be destroyed by law and is not harmful to the public and distribute the proceeds under subdivision 5; (3) sell antique firearms, as defined in section 624.712, subdivision 3, to the public and distribute the proceeds under subdivision 5; (4) destroy or use for law enforcement purposes semiautomatic military-style assault weapons, as defined in section 624.712, subdivision 7; (5) take custody of the property and remove it for disposition in accordance with law; (6) forward the property to the federal drug enforcement administration; (7) disburse money as provided under subdivision 5; or (8) keep property other than money for official use by the agency and the prosecuting agency. (b) Notwithstanding paragraph (a), the Hennepin or Ramsey county sheriff may not sell firearms, ammunition, or firearms accessories if the policy is disapproved by the applicable county board. Subd. 2. Disposition of administratively forfeited property. If property is forfeited administratively under section 609.5314 or 609.5318 and no demand for judicial determination is made, the appropriate agency may dispose of the property in any of the ways listed in subdivision 1. Subd. 3. Use by law enforcement. (a) Property kept under this section may be used only in the performance of official duties of the appropriate agency or prosecuting agency and may not be used for any other purpose. If an appropriate agency keeps a forfeited motor vehicle for official use, it shall make reasonable efforts to ensure that the motor vehicle is available for use and adaptation by the agency's officers who participate in the drug abuse resistance education program. (b) Proceeds from the sale of property kept under this subdivision must be disbursed as provided in subdivision 5. Subd. 4. Distribution of proceeds of the offense. Property that consists of proceeds derived from or traced to the commission of a designated offense or a violation of section 609.66, subdivision le, must be applied first to payment of seizure, storage, forfeiture, and sale expenses, and to satisfy valid liens against the property; and second, to any court- ordered restitution before being disbursed as provided under subdivision 5. Subd. 5. Distribution of money. The money or proceeds from the sale of forfeited property, after payment of seizure, storage, forfeiture, and sale expenses, and satisfaction of valid liens against the property, must be distributed as follows: (1) 70 percent of the money or proceeds must be forwarded to the appropriate agency for deposit as a supplement to the agency's operating fund or similar fund for use in law enforcement; (2) 20 percent of the money or proceeds must be forwarded to the county attorney or other prosecuting agency that handled the forfeiture for deposit as a supplement to its operating fund or similar fund for prosecutorial purposes; and (3) the remaining ten percent of the money or proceeds must be forwarded within 60 days after resolution of the forfeiture to the state treasury and credited to the general fund. Any local police relief association organized under chapter 423 which received or was entitled to receive the proceeds of any sale made under this section before the effective date of Laws 1988, · chapter 665, sections 1 to 17, shall continue to receive and retain the proceeds of these sales. Subd. 5a. Disposition of certain forfeited proceeds; prostitution. The proceeds from the sale of motor vehicles forfeited under section 609.5312, subdivision 3, after payment of seizure, storage, forfeiture, and sale expenses, and satisfaction of valid liens against the vehicle, shall be distributed as follows: (1) 40 percent of the proceeds must be forwarded to the appropriate agency for deposit as a supplement to the agency's operating fund or similar fund for use in law enforcement; (2) 20 percent of the proceeds must be forwarded to the city attorney or other prosecuting agency that handled the forfeiture for deposit as a supplement to its operating fund or similar fund for prosecutorial purposes; and (3) the remaining 40 percent of the proceeds must be forwarded to the city treasury for distribution to neighborhood crime prevention programs. Subd. 6. Reporting requirement. The appropriate agency shall provide a written record of each forfeiture incident to the state auditor. The record shall include the amount forfeited, date, and a brief description of the circumstances involved. The record shall also list the number of firearms forfeited and the make, model, and serial number of each firearm forfeited~ Reports shall be made on a monthly basis in a manner prescribed by the state auditor. The state auditor shall report annually to the legislature on the nature and extent of forfeitures. Subd. 7. Firearms. The agency shall make best efforts for a period of 90 days after the seizure of an abandoned or stolen firearm to protect the firearm from harm and return it to the lawful owner. HIST: 1988 c 665 s 15; 1989 c 290 art 3 s 32; 1989 c 335 art 4 s 100; 1990 c 499 s 9; 1992 c 513 art 4 s 49; 1993 c 326 art 1 s 10-12; art 4 s 30; 1994 c 636 art 3 s 12-15; art 4 s 29; 1999 c 148 s 1,2 COLUMBIA HEIGHTS POLICE DEPARTMENT ICR's & Case Descriptions for Firearms To Be SOLD or DESTROYED SHOTGUNS & RIFLES TO BE SOLD as of 7-21-03 MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL # NOTES E~.POLICl~, WOOD STOCK, MISSING ONE RECEIVER SCREW MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL # NOTES I~X-POLICI=, WOOD STOCK MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL # NOTES EX-POLICE, WOOD STOCK MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL # NOTES EX-POLICE, WOOD STOCK MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL # NOTES EX-POLICE, WOOD STOCK MANUFACTURER ITHACA MODEL # / TYPE MODEL 37 PUMP SHOTGUN CALIBER 12 GAUGE SERIAL #. NOTES EX. POLICl=, WOOD STOCK MANUFACTURER REMINGTON PREVIOUSLY FORFEITED TO CITY, MODEL # / TYPE 870 PUMP SHOTGUN LISTED ON CHPD INVENTORY CALIBER 12 GAUGE SERIAL # NOTES PISTOL-GRIP WITH WOOD FORE-END MANUFACTURER REMINGTON 02-026347 MODEL # / TYPE 550I BOLT ACTION RIFLE TO CHPD FOR DISPOSAL CALIBER .22 LR SERIAL # NOTES OLD; WOOD STOCK 9 MANUFACTURER REMINGTON 02-181098 MODEL # / TYPE 514 BOLT ACTION RIFLE TO CHPD FOR DISPOSAL CALIBER .22 LR SERIAL # NOTES OLDER, WOOD STOCK, RUSTY · l 0 MANUFACTURER MosSBERG 98(8)-068241 MODEL # / TYPE 500A PUMP SHOTGUN TO CHPD FOR DISPOSAL CALIBER 12 GAUGE SERIAL # NOTES PISTOL GRIP STOCK, NEARLY NEW, WITH NYLON CASE · l 'l MANUFACTURER BERETFA 02-138273 MODEL # / TYPE AL390 'SILVER MALLARD' SEMI-AUTO RELEASED TO CHPD FOR DISPOSAL CALIBER 12 G (2 ~ OR 3" SHELLS, 26" RIBBED BARREL) SERIAL # NOTES IN TAN KOPLIN CASE 'l 2 MANUFACTURER RUGER 98-02624~ MODEL # / TYPE 10/22 SEMI-AUTO IMPOUND DURING SEARCH FOR STOLEN PROPERTY - UNABLE TO CALIBER .22 LR SHOW PROOF OF OWNERSHIP SERIAL # NOTES VERY GOOD CONDITION 'l :~ MANUFACTURER REMINGTON 97(8)-090576 MODEL # / TYPE 522 VIPER NEIGHBOR DISPUTE, DISCHARGE IN CITY LIMITS (NO INJURIES OR CALIBER .22 SEMI-AUTO RIFLE DAMAGE) - NO PROOF OF SERIAL # OWNERSHIP. ATTEMPTED TO CONTACT OWNER, UNABLE TO LOCATE · l ag MANUFACTURER SAVAGE 01-272400 MODEL # / TYPE 944 SERIES 2, BREAK-ACTION TO CHPD FOR DISPOSAL SHOTGUN CALIBER 20 GAUGE SERIAL # NOTES NICE CONDITION '16 MANUFACTURER MARLIN 96-233310 MODEL # / TYPE LEVER ACTION RIFLE IMPOUND AFTER D.A.S. ARREST- UNABLE TO SHOW PROOF OF CALIBER 30-30 OWNERSHIP. UNABLE TO LOCATE SERIAL # OWNER NOTES INCLUDES TASCO 4 X 32 SCOPE, GOOD CONDITION MANUFACTURER MOSSBERG 96-189387 MODEL # / TYPE 500 SHOTGUN RECKLESS DISCHARGE (SHOT DOG). OWNER MOVED (TO IOWA?), UNABLE CALIBER 12 GAUGE TO LOCATE SERIAL # MANUFACTURER MARLIN (GREENFIELD) 03-027093 MODEL # / TYPE MODEL 60 SEMI-AUTO TO CHPD FOR DISPOSAL CALIBER .22 LR SERIAL # NOTES WITH TASCO 3-7x20 SCOPE MANUFACTURER BENJAMIN SHERIDAN 01068725 MODEL # / TYPE 397P (AIR RIFLE) DISCHARGE IN CITY LIMITS (SHOOTING SQUIRRELS) CALIBER .117 UNABLE TO LOCATE OWNER SERIAL # NOTES V GOOD PISTOLS TO BE SOLD MANUFACTURER IVER JOHNSON 95-033610 MODEL # / TYPE 55A, REVOLVER SUICIDE THREATS, RELEASED TO CHPD FOR DISPOSAL CALIBER .22 (PROPERTY SHEET?.) SERIAL # MANUFACTURER GLOCK 99-165113 MODEL # / TYPE MODEL 22 SEMI-AUTO FOUND BEHIND COUSINS SUBS, CRIME LAB UNABLE TO RAISE SERIAL CALIBER .40 NUMBER, UNCLAIMED SERIAL # GROUND OFF NOTES SERIAL # REMOVED FROM FRAME AND SLIDE MANUFACTURER JENNINGS 98,070165 MODEL # / TYPE BRYCO 58 SEMI-AUTO BLOOMINGTON PD ARRESTED SUBJECT IN HEIGHTS FOR BURGLARY. CALIBER 9 MM ALL RESIDENTS DENIED OWNERSHIP. SERIAL # MANUFACTURER COLT 99-165113 MODEL # / TYPE M1991-A1 SEMI-AUTO SEE #22, ABOVE CALIBER .45 ACP SERIAL # NOTES FACTORY RUBBER GRIPS . MANUFACTURER STAR 98-182980 MODEL It / TYPE SEMI-AUTO FALSE INFO TO POLICE, ILLEGAL CALIBER 9 MM CARRY/POSSESSION, NO PROOF OF SERIAL # OWNERSHIP 26 MANUFACTURER HELWAN / INTERARMS 99-216837 MODEL # / TYPE SEMI-AUTO JUVENILE POSSESSION OF FIREARM, CALIBER 9 MM SERIAL # NOTES EGYPTIAN MFR, NO MAGAZINE 27 MANUFACTURER LLAMA FORFEITURE MODEL # / TYPE SEMI-AUTO 99-173896 CALIBER .45 ACP COURT-ORDERED SERIAL It FORFEITURE 28 MANUFACTURER H & R 00-064021 MODEL # / TYPE REVOLVER TO CHPD FOR DISPOSAL CALIBER .22 SERIAL # NOTES INCLUDES BUCHEIMER HOLSTER 29 MANUFACTURER TANGFOLIO 98-196322 MODEL # / TYPE SEMI-AUTO JUVENILE CHARGED WITH POSSESSION OF HANDGUN/NO CALIBER .32 PERMIT & STEALING BICYCLE. SERIAL It NO KNOWN OWNER 30 MANUFACTURER IVER JOHNSON 95-033610 MODEL # / TYPE CADET REVOLVER SUICIDE THREAT IMPOUND - CALIBER .32 RELEASED TO CHPD FOR DISPOSAL SERIAL # 32 MANUFACTURER. HIGH STANDARD 00-055024 MODEL # / TYPE MODEL 99 REVOLVER TO CHPD FOR DEPT USE OR DISPOSAL CALIBER .22 SERIAL # NOTES RIGHT GRIP CRACKED ½ 3,~ MANUFACTURER JENN1NGS 96~(~8)- 192683 MODEL # / TYPE J22 SEMI-AUTO 5''~ DEGREE ASSAULT AT CALIBER .22 LR SHARKY'S, GUN FOUND IN SERIAL # POCKET; NO PERMITUNABLE TO LOCATE 35 MANUFACTURER RAVEN 00-064021 MODEL # / TYPE P25 SEMI-AUTO TO CHPD FOR DISPOSAL CALIBER .25 SERIAL # 35 MANUFACTURER ROSSI 95-017283 MODEL # / TYPE MODEL 971 REVOLVER STOLEN UNDER SUSPICIOUS CIRCUMSTANCES, RECOVERED 1N CALIBER .357 DRUG ARREST, UNABLE TO FIND SERIAL # ORIGINAL OWNER 37 MANUFACTURER COLT 02-194427 MODEL # / TYPE COLIBRI SEMI-AUTO TO CHPD FOR DISPOSAL CALIBER .25 SERIAL # 311 MANUFACTURER BERETTA 00-040549 MODEL # ) TYPE SEMI-AUTO FOUND PROPERTY, UNABLE TO CALIBER .22 LR LOCATE OWNER SERIAL # 39 40 MANUFACTURER S&W 02-287763 MODEL # / TYPE MODEL 38 (HAMMER SHROUD) TO CHPD FOR DISPOSAL CALIBER .38 SERIAL # NOTES SCRATCHES ABOVE CYLINDER RELEASE 4'1 MANUFACTURER BRYCO ARMS 00-130092 MODEL # / TYPE JENNINGS NINE FOUND PROPERTY - ON-WER CALIBER 9MM MOVED OUT OF STATE, UNABLE SERIAL # TO LOCATE NOTES ONE MAGAZINE 42 MANUFACTURER NAVY ARMS (Umberto, Italy) 00-193131 MODEL # / TYPE BLACK POWDER / PERCUSSION CAP, MEDICAL HOLD - SUICIDE COLT COPY THREAT CALIBER .44? RELEASED TO CHPD FOR SERIAL # NONE DETECTED DISPOSAL NOTES "79" STAMPED ON BOTTOM OF FRAME These items ADDED since sale was announced 4~ MANUFACTURER CVA ? 96-189387 MODEL # / TYPE PERCUSSION BLACK POWDER PISTOL DISCHARGE FIREARM IN CITY, 29 CALIBER UNKNOWN SEPT 96 SERIAL # NONE NOTES FROM A KIT?. 4~ MANUFACTURER SAIGA (RUSSIAN) 00-123573 MODEL # / TYPE AK-47 RIFLE 6-14-00 CALIBER 7.62X39 FOUND PROPERTY, SUSPECTS NOT SERIAL # APPREHENDED. NOTES PLASTIC STOCK, GOOD CONDITION 445 MANUFACTURER MARLIN 01-178100 MODEL # / TYPE MODEL 60 SEMI-AUTO RIFLE RELEASED TO CHPD FOR CALIBER .22 LONG RIFLE DISPOSAL SERIAL # NOTES NEW IN BOX MANUFACTURER MODEL # / TYPE CALIBER SERIAL # NOTES MANUFACTURER MODEL # / TYPE CALIBER SERIAL # NOTES CITY COUNCIL LETTER Meeting of: 8/11/03 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER 5- - A evBI iC womcs ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY: K. Hansenid~.n,.j REPLACEMENT OF UNIT #218: FORD F350 4 X 4 ONE DATE: 8/5/03 ~ DATE: TON DUMP TRUCK AND UNIT #218A: WESTERN 8'6" SNOW PLOW Background: City Vehicle unit #218 is a Ford F350 4x4 One Ton Dump Truck with a Western 8'6" snow plow. They were purchased in 1989 for $35,000 with a projected life expectancy of 12 years. This vehicle is powered by a gas engine and has recorded mileage of 70,772. It is used primarily for snow plowing alleys, parking lots and dead end streets. Other uses include towing equipment trailers, hauling construction materials and debris. Unit # 218 has a history of mechanical problems that include poor braking, transfer box and transmission failure. Parts availability and delivery is also an issue. The Shop recently had to wait 3 weeks for replacement engine parts. The Shop Foreman has rated the mechanical condition of Unit #218 as poor and the body condition as fair. Vehicle maintenance and repair records indicate $4,273 has been spent on #218 since October of 2001. Unit #218 snowplow has been repaired by welding numerous times. The Shop Foreman has rated its condition as poor. The 2003 Parks Budget has allocated $50,000 for the Capital Equipment Replacement of the one-ton dump track unit and snowplow. Analysis/Conclusions: The Public Works Budget had two one-ton vehicle equipment replacements scheduled for replacement in 2002. Staff delayed requesting replacements of both vehicles in 2002 for budgetary considerations which shifted #218 to the 2003 budget. Staff is requesting replacement of vehicle #218 in 2003 due to condition and significant mechanical failures as identified above. Public Works staff has carefully reviewed past, current and projected use of Unit #218 with summary of those £mdings as follows: The gas engine lacks sufficient power to plow heavy snow. Replacement parts for the engine are becoming increasingly difficult to obtain. Existing Unit #218 has a GVW of only 11,000 lbs. When the vehicle is loaded or towing a loaded trailer the springs bottom out and stopping distances dramatically increase. The braking system has been repeatedly investigated and reconditioned by the Shop Foreman and the dealer. The conclusion reached was that the braking system was not properly designed for this vehicle, particularly when fully loaded. Unit #218A snow plow is a light duty plow that has broken and been repaired numerous times. It has reached the point where it is more cost efficient to replace than repair. Staff recommends replacement of Unit #218 with a Ford Super Duty 450 4x4 chassis equipped with 6.0L diesel engine, 9-foot construction box, and 9' heavy-duty snowplow. This vehicle has a GVW of 15,000 lbs. and would be better suited to handle current and projected needs. The 2003 State of Minnesota purchasing contract does not offer this vehicle, so staff prepared vehicle specifications and obtained two bids. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/11/03 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY: K. Hansen BY: REPLACEMENT OF UNIT #218: FORD F350 4 X 4 ONE DATE: 8/5/03 DATE: TON DUMP TRUCK AND UNIT #218A: WESTERN 8'6" SNOW PLOW Page 2 - Continued Informal Bids for (1) one, new, Ford Super Duty F450 4x4 chassis are as follows: Superior Ford $29,701 plus sales tax Plymouth, MN Boyer Ford $32,523 plus sales tax Mmeapolis, MN Quotes for a dump box and snowplow package are as follows: Aspen Equipmem Bloomington, MN Track Utilities St. Paul, MN $15,465 plus sales tax $16,943 plus sales tax Staffestimates the trade-in or auction value of Unit #218 with snowplow in the $5,000 to $7,500 range. Staff recommends disposing of Units #218 and #218A by auction to obtain the highest replacement value. Recommended Motion (1): Move to authorize the replacement of Unit #218, with one (1) new Ford Super Duty 450 4x4 chassis from Superior Ford, Plymouth, MN in the amount of $29,701, plus sales tax. Funding shall be from the Park Capital Equipment Replacement Fund. Recommended Motion (2): Move to authorize the purchase of the dump box and snowplow package from Aspen Equipment, Bloomington, MN in the amount of $15,465, plus sales tax. Funding shall be from the Park Capital Equipment Replacement Fund. KH.'jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting o£: 8/11/03 AGENDA SECTION: CONSENT ,~ // ORIGINATING DEPARTMENT: CITY MANAGER NO:~-/-] - ~ PUBLIC WORKS~ ~~ ITEM: CHANGE ORDER NO. 1 FOR THE 2003 BY: K. Hansen~. BY: SANITARY SEWER LINING PROGRAM, PROJECT Date: 8/7/03 DATE: #0208 Background: The City annually conducts a sanitary sewer lining program to rehabilitate sections of sanitary sewer pipe that have been televised and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. The 2003 program consists of lining 1,656 LF of 12" reinforced concrete pipe sanitary sewer within a residential easement between 43rd and 44th Avenues, from Monroe to Washington Streets. This is the second of a three-phase program to line the trunk sanitary sewer from Central to University Avenues. The project was awarded to Insimform Technologies on March 24, 2003, with a project completion date of August 15, 2003. This work is currently in progress. Analysis/Conclusions: As part of the Street Rehabilitation zone work, staff annually reviews the condition of the underground utilities. For the sanitary sewer lines, recent inspection logs may be used or the lines may be televised. Staffthen makes a deterraination if any corrective action is necessary. During the Zone 5 Street Rehabilitation area investigation, the segment of 8" VCP sanitary sewer in Van Buren Street, from 42nd to 43ra Avenues, was found to have moderate to heavy root infiltration and cracked pipes. It was originally recommended for lining in 2002, but the trunk main in this area, from Central to University, received priority for lining in 2002, 2003 and 2004. Due to the recent flood events and sewer backups, staff is recommending accelerating the lining of the Van Buren segment to the existing contract. Insituform has given a price of $26.90 per lineal foot which is less than the last 2001 rate ($27.50) and is acceptable to staff. The work could then be completed in the next two weeks. Recommended Motion: Move to approve Change Order No. 1 to Insituform Technologies for the 2003 Sanitary Sewer Lining Project g0208 in the amount of $16,409.00 with funds to be appropriated from Fund 652-50208-5130. rdt.-jb Attachment: Change Order No. 1 Attachment to Change Order No. 1 City Project 0208 Owner: Contractor: Project: City of Columbia Heights Insituform Technologies 2003 Sanitary Sewer Lining Program CHANGE IN CONTRACT PRICE Description of Changes: Line Sanitary Sewer on Van Buren Street, 42nd to 43rd Avenues. No. Item Description Unit Quantity_ Unit Price Estimated Amount 1 Line 8 inch VCP Pipe L.F. 610 $ 26.90 $16,409 TOTAL INCREASE OF CHANGE ORDER 1 $16,409.00 CHANGE IN CONTRACT TIME The extension in contract time compensates for mobilization and materials procurement this additional work. TOTAL INCREASE OF CHANGE ORDER 1 15 WORKING DAYS CHANGE ORDER NO. 1 Project: 2003 Sanitary Sewer Lining Program City Project: 0208 OwneE Contractor: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, MN 55421 Insituform Technologies 17988 Edison Avenue Chesterfield, MO 63005 Date of Issuance: Engineer: City Engineer You are directed to make the following changes in the Contract Documents: Description: Add: Lining of 610 L.F. of 8 inch VCP on Van Buren Street, from 42"d to 43rd Avenues Purpose of Change Order: The contract has been modified to include the following: Additional lining of Sanitary Sewer. CHANGE IN CONTRACT PRICE Original Contract Price: $ 44,546.40 Previous Change Orders No. __ None to No. Contract Price Prior to this Change Order: $ 44,546.40 Net Increase of this Change Order: $16,409.00 Contract Price with all Approved Change Orders: $ 60,955.40 ~ei°~)dde"d' '~ Y~M,/~g'~n e~ CHANGE IN CONTRACT TIME Original Contract Time: August 15th, 2003 Net Change from Previous Change Order: None Contract Time Prior to this Change Order: August 15th, 2003 Net Increase (Decrease) of Change Order: 15 Working Days Contract Time with Approved Change Orders: September 5th, 2003 Approved By: (Contractor) Approved By: Julienne Wyckoff, Mayor Approved By: Walter Fehst, City Manager Date of Council Action: _August 11 th, 2003 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting o: ~ August 11, 2003 AGENDA SECTION: NO: .~' A - ~ ORIGINAT~ARTMENT: CITY MANAGER'S Communi~, D~e~o~pj~ent AP~ ITEM: Adopt Resolution 2003-33, a Resolution calling BY: Rob~..et_ar_ for a public hearing by the City Council on the proposed DATE: A) gu~ 4, 2003 adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax Increment financing plan for the establishment of the K- mart/Central Avenue Tax Increment Financing District. BACKGROUND: As part of the redevelopment plan for the Kmart site, the City is obligated, through its predevelopment agreement, to evaluate the developer's request for public financial assistance. The primary tool for providing financial assistance is tax increment financing (TIF). As of the date of this memorandum, the precise amount of public financial assistance is not yet determined, but some level of assistance will be required. Before the September 22, 2003, public hearing the Columbia Heights Economic Development Authority, City staff and the City's financial consultant Ehlers and Associates, Inc. will review the developer's request for financial assistance and recommend an appropriate amount of assistance. This assistance and other information such as the type of developed expected, the budget for the proposed TIF costs, the fiscal impacts upon other taxing jurisdictions, and the restrictions on the use of the increment will be provide as part of the TIF plan to be presented at the public hearing on September 23, 2003. Staffrequests the City Council establish a public hearing for September 22, 2003 at which time staff will present the tax increment-financing plan for the K-mart/Central Avenue to the City Council review, and approval. Please find attached the Schedule of Events for the implementation of the TIF Plan. RECOMMENDATION: Staff recommends the City Council establish a September 22, 2003 public hearing regarding the K-mart/Central Avenue redevelopment TIF Plan. RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-33, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 2003-33, being a Resolution calling for a public hearing by the City Council on September 22, 2003, beginning at approximately 7:00 p.m. on the proposed adoption of a modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the adoption of a tax Increment financing plan for the establishment of the K-mart/Central Avenue Tax Increment Financing District. Attachments COUNCIL ACTION: H:~Kmart~Adopt Res.2003-33, Public Hearing CITY OF COLUMBIA I~F. IGHTS COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. 2003-33 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR Tm*~ CBD REDEVELOPMENT PROJECT AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN FOR THE. ESTABLISHMENT OF THE K-MART/CENTRAL AVENUE TAX INCREMENT FINANCING DISTRICT BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on September 22, 2003, at approximately 7:00 P.M., to hold a public hearing on the proposed adoption of a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project (the "Revitalization Plan Modification") and the proposed establishment of the K-Mart/Central Avenue Tax Increment Financing District (a renewal and renovation district) and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Revitalization Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing, Filing of Plans. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Plans and to forward documents to the appropriate taxing jurisdictions including Anoka County and Independent School District No. 13. The Deputy City Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to September 22, 2003, and to place a copy of the Plans on file in the Community Development Director's office at City Hall and to make such copy available for inspection by the public. Dated: August 11, 2003 Adopted: ATTEST: Julienne Wyckoff, Mayor Patricia Muscovitz, Deputy City Clerk SCHEDULE OF EVENTS COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA FOR A MODIFICATION TO TI-IE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN FOR THE ESTABLISHMENT OF THE K-MART/CENTRAL AVENUE TAX INCREMENT FINANCING DISTRICT (a renovation and renewal district) July 24, 2003 Project information, property identification numbers, and maps sent to Ehlers & Associates for drafting documentation. August 6, 2003 Ehlers & Associates confirms with the City whether building permits have been issued on the property to be included in the TIF District. August 11, 2003 City Council calls for public hearing on the modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the establishment of the K-Mart/Central Avenue Tax Increment Financing District. August 22, 2003 Fiscal/economic implications received by School Board Clerk and County Auditor (at least 30 days prior to public hearing). [To be faxed and mailed on August 21, 2003] September 2, 2003 Planning Commission finds the Plans to be in compliance with City's comprehensive plan. September 11, 2003 Date of publication of heating notice and map (at least 10 days but not more than 30 days prior to heating). [Focus News publication deadline September 4, 2003 - Ehlers & Associates to submit notice and map to paper.] September 16, 2003 EDA approves the Plans. September 22, 2003 City Council holds public hearing at 7:00 P.M. on a Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the establishment of the K-Mart/Central Avenue Tax Increment Financing District, and passes resolution approving .the Plans. [Ehlers & Associates will mail final Council packet information to the City by September 11, 2003] By December 30, 2003 Ehlers & Associates files Plans with the MN Department of Revenue and requests certification of the TIF District from Anoka County. *Because the City staff believes that the proposed tax increment district will not require unplanned county road improvements, the TIF Plan was not forwarded to the County Board 45 days prior to the public hearing. The County Board, by law, has 45 days to review the plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim that tax increment should be used for county roads, even after the public hearing. OEHLERS & A*S$OCIATE$ CITY COUNCIL LETTER Meeting of: August 11, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ -/~ - [ 0 License Department APPROVAL ITEM: 2004 Business License Fees BY: ShelleyHanson~~ BY.~~~// NO: DATE: August 8, 2003 BACKGROUND Attached is the proposed business license fees for the 2004 license year and a resolution for the same. The license fees were last adjusted in 2000. The fees charged are to cover time staff spends in reviewing, processing, and performing record checks, etc. The fees are in line with surrounding communities. Staff will be reviewing the fees during 2004. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2003- 32, as there are ample copies available to the public. RECOMMENDED MOTION: Move to approve the Resolution #2003-32 being a Resolution adopting the 2004 Business License Fee Schedule as presented. COUNCIL ACTION: attachments: Resolution 2003-32 Fee schedule RESOLUTION NO. #2003-32 ADOPTING 2004 BUSINESS LICENSE FEE SCHEDULE WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and WHEREAS: The City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS: The City is attempting to maintain business license fees which are comparable to other communities; and WHEREAS: The City annually reviews its business license fee schedule and has concluded that our fees are comparable to other communities in the metro area; NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 2004. Passed this Offered by: Seconded by: Roll Call: __ day of ,2003. Mayor Julienne Wyckoff Patricia Muscovitz, Council Secretary 2004 BUSINESS LICENSE FEES Effective January_ 1, 2004 through December 31, 2004. CATEGORY FEES Arcades/Amusement Centers ($5,000 Bond/$100 Inv. Fee) (PD) $500 $500 Auto Recycling Dealer/Junk Yard ($1000 Bond) PD,FD, ZA Beer Sales (PD, BI, FI) On Sale ($150 Inv. Fee 1st time appl.) OffSale ($150 Inv. Fee 1st time appl. Temporary Beer (per day basis) ($500 Appl. Fee; $150 Investigation Fee) $400 $150 $100 Camivals ($500 deposit & insurance) (PD) $50/day $50 Christmas Tree Sales (FI) (P&Z Comm) ($200 Clean-up Deposit) Cigarettes/Tobacco Sales (S&H) $200 Contractors (Bond and Insurance) General (if not licensed by State) Blacktop Excavator Masonry/Concrete Moving Demolition Plaster/Stucco Heating/Cooling Gas Piping Plumbing Sign Installation $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 Courtesy Benches (Insurance)(Eng. Dept.) $25/each Games Of Skill (PD) Plus $15/Loc~ion $15/machine Kennels, Commercial (PD) Plus, per cage $5O $10 ARTICLE IV V IV II ffI IV m IV vi SECTION 11 2 8 6 2 7 3 4 Page 2 CATEGORY Intoxicating Liquor Sales (PD, FI, BI) Class A (Inv. Fee $500-$2000) Class B (Inv. Fee $500-$2000) Class C (inv. Fee $500-$2000) Class D (inv. Fee $500-$2000) Class E (inv. Fee $500-$2000) On Sale Wine (inv. Fee $500-$2000) Sunday On-Sale Liquor Temporary On Sale (Inv. Fee $500-$2000) "Club On Sale Liquor (Inv. Fee$500-$2000) up to 200 members 201 to 500 members 501 to 1,000 members 1,001 to 2,000 members 2,001 to 4,000 members 4,001 to 6,000 members Over 6,000 members Massage Therapist Business (PD,ZA) ($250 Investigation Fee) Massage Therapy, Individual (PD, ZA) ($250 Investigation Fee) Motor Vehicle Fuel Dispensing Stations (FI) First Metering Device Each Add'l. Metering Device L.P. Gas Per Metering Device Motor Vehicle Rental/Leasing (ZA) A. New Application B. Renewal Application Motor Vehicle Sales (New & Used) (PD) Pawnbroker ($5,000 Bond/$100 Inv.Fee) (PD) Pet Shop (PD)(Humane Officer) FEES ARTICLE $8,000 $6,500 $6,500 $8,000 $5,500 $2,000 $200 $100/day Per membership $ 300 $ 500 $ 650 $ 800 $1,000 $2,000 $3,000 V V V V V V V V SECTION 3 3 3 3 4 6 10 2 $500 VI 12 $100 VI 12 II $50 $10 $50 VI $75 $50 $200 II 7 $12,000 II 4 9 $50 VI 9 Pool/Billiard Hall ($100 Inv. Fee) (PD) $100 IV 2 CATEGORY Popcorn, Candy, Food Catering Vehicles (PD) (Insurance - Public & Vehicle Liability) Precious Metal Dealers ($5,000 Bond)(PD) ($100 Investigation Fee) New Applicant Renewal FEES $50 $300 $200 ARTICLE VI II Page 3 SECTION 4 Secondhand Merchant Business ($5,000 Bond) $100 (Investigation Fee $100) (PD, FI, BI) Exhibition/Convention/Shows/Expos($ 5,000 Bond) First Day $50 Each Additional Day $10 4 4 Sexually Oriented/Adult Business (PD,FI,ZA, AC) $10,000 (Investigation Fee $500-$10,000) VI 13 Peddlers/Solicitors & Transient Merchant (PD) A. Itinerant Hawker/Peddler B. Transient Merchant II $50/day; $100/mo.; $500/yr. $50/day; $100/mo.; $500/yr. Tree Removal & Treatment (Ins.) (PWD) $50 VI 10 LATE PENALTY ON ALL ANNUALLY RENEWABLE FEES FEE FEE BEGUN. 1 - 15 DAYS LATE 16-30 DAYS LATE OVER 30 DAYS LATE 25% PENALTY OVER ORIGINAL 50O/o PENALTY OVER ORIGINAL LEGAL PROCEDURES DEPARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE PD BI S&H ZA Police Department Building Inspector Safety and Health Inspector Zoning Administrator FI Fire Department PWD Public Works Dept CF City Forester AC Anoka County All New Licenses Must Have Zoning Administrator's Approval. CITY OF COLUMBIA HEIGHTS LIOUOR LICENSE CLASSIFICATIONS AND FEES CLASS A: 88,000 Percent of food in Food/Liquor split less than 80%. Investigation fee where all applicants are in-state: Investigation fee where any applicant is out of state: 50O $2,000 C. LASS B: Percent of food in Food/Liquor split 60 % or higher. Investigation fee where all applicants are in-state: Investigation fee where any applicant is out of state: 500 ~2,000 CLASS C: ~8,500 Percent of food in Food/Liquor split 80% with primary business other than restaurant, such as a hotel or bowling alley. Investigation fee where all applicants are in-state: ,~ 500 investigation fee where any applicant is out of state: ,~2,000 CLASS D: 88,000 Probationary licedse for establishments who have not been in business long enough to have an established Food/Liquor split ratio. Investigation fee where all applicants are in-state: ~ 500 Investigation fee where any applicant is out of state: 82,000 CLASS E: 85,500 Limited Intoxicating Liquor for restaurants that do not contain an elevated counter, commonly known as a bar. Investigation fee where all applicants are in-state: 8 500 Investigation fee where any applicant is out of state: ~2,000 SUNDAY LICENSE: 8 200 Must have a Class A through E license to qualify. TEMPORARY ON-SALE INTOXICATING LIQUOR: ~ 100 per day Maximum of four days with a maximum of twelve days per year. Investigation fee where ali applicants are in-state: investigation fee where any applicants are out of state: 5OO 2,000 ON-SALE WINE LICENSE Investigation fee where all applicants are in-state: Investigation fee where any applicant is out of state: 2,000 500 2,000 CLUB ON. SALE INTOXICATING LIQUOR LICENSE: (Per State Statute) Up to 200 Members 201 to 500 Members 501 to 1,000 Members 1,001 to 2,000 Members 2,001 to 4,000 Members 4,001 to 6,000 Members Over 6,000 Members Investigation fee where all applicants are in-state: investigation fee where any applicant is out of state: 300 500 850 800 1,000 2,000 3,000 500 2,000 ON-SALE 3.2 MALT LIQUOR IBEER): OFF.SALE 3.2 MALT LIQUOR (BEER) Annual New License investigation Fee Temporary Ucense Application Fee Investigation Fee Annual Investigation Fee 400 150 100 per day 500 150 150 150 CITY COUNCIL LETTER Meeting of.' August 11, 2003 AGENDA Consent ORIGINATING CITY MANAGER SECTION: DEPARTMENT: APPROVAL NO: Fire · I ITEM: Establish Hearing Dates BY: Charlie Thompson BY.'~/~~~ License Revocation, Rental Properties DATE: August 6, 2003 DATE: NO: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. John Stenroos ................................................................ 4253 McLeod Street N.E. 2. John Stenroos ................................................................ 3726 3rd Street N.E. 3. Brian Bona .................................................................... 4000 Washington St. N.E. 4. Wade Klick ................................................................... 3736 3rd Street N.E. 5. Maria Duran .................................................................. 3819 Main Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against John Steenroos at 4253 MeLeod Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against John Stenroos at 3726 3ra Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to operate a Rental Property within the City of Columbia Heights against Brian Bona at 4000 Washington Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension ora License to operate a Rental Property within the City of Columbia Heights against Wade Klick at 3736 3rd Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 25, 2003 for Revocation or Suspension of a License to operate a Rental Property within the City of Columbia Heights against Maria Duran at 3819 Main Street N.E. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 11, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ ~ ~- \ ~- License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson ~¥'~, DATE: ~//a~//~ NO: DATE: August 7, 2003 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the August 11, 2003 City Council meeting. This agenda consists of applications for Contractor licenses for 2003 and a Beer License for Jeff, Bobby, and Steve's Autoworld. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for August 11, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL August 11, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Changing Climates Inc. *Daas Plumbing Inc. *Lichliter Bros. Plumbing *Webster Co Inc. *B R Plumbing *Holle Construction PO Box 491056, Blaine 3781 131st Ave NE, Blaine 88 W. Minnehaha Pkwy 845 Edgerton St, St Paul 6250 Industry Ave, Ramsey 1855 Melrose Ave So, Mpls $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 BEER LICENSE POLICE Jeff's, Bobby, & Steve's 3701 Central Ave, Col. Hts. $400.00 THESE MINUTES HAVE NOT BEEN APPROVED, PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING AUGUST 6, 2003 7:00 PM The meeting was called to order at 7:00 pm by Chairperson, Tom Ramsdell. Roll Call: Commission members present- Yehle, Schmitt, Baker, Peterson, and Ramsdell. Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Tami Ericson (Council Liaison). Motion by Yehle, seconded by Schmitt, to approve the minutes from the meeting of July 1, 2003 as submitted. All ayes. MOTION PASSED. NEW BUSINESS Case #: Owner: Address: 2003-0809 Discount Tire Company 20225 N Scottsdale Road Scottsdale, Arizona 85225 Dave Parker (480) 606-5763 Parcel Address: 5280 Central Avenue NE Zoning: GB, General Business District Comprehensive Plan: Commercial Applicant: Same This is a request from the Discount Tire Company for Site Plan Review to construct a new facility on the former Hardee's site at 5280 Central Avenue NE. The site was a former Hardee's drive-thru and has been vacant since spring 2002. The surrounding property to the north and south is used and zoned commercially. The property to the east and west is used and zoned commercially. The intersection of 53rd and Central is the north gateway to Columbia Heights and is visible from Highway 694. Fridley lies to the north of 53rd Avenue. PLANNING & ZONING COMMISSION MINUTES JULY 1, 2003 PAGE 2 The Discount Tire Company has purchased the former Hardee's Building and is proposing to demolish the structure, and in mm build a new Discount Tire store. Discount Tire Company owns and operates more than 500 stores in 16 different states. There are currently 8 other Discount Tire stores in the Twin Cities. The plans are to construct a new facility fronting on Central Avenue that showcases design features consistent with the new Columbia Heights Design Guidelines and provide a visually attractive gateway to Columbia Heights from the north. Discount Tire staff has been working with City staff to achieve a successful project since spring of 2003. The proposed construction schedule from start to completion, including demolition, is approximately 4 months, beginning this fall. Although the Columbia Heights Design Guidelines are not officially adopted, staff and the applicants have worked hard to meet the goals and objectives of these guidelines. The proposed building has been designed with the building fronting closer to the street than most other buildings in the highway district. This will allow for it to take advantage of comer sightlines. The building design will focus on creating visual interest from Central Avenue and 53rd Avenue, with the service bays designed to face toward the west and parking area. The building will resemble a new Discount Tire prototype, but has been designed and tailored specifically for this site. The building will feature split-face block at the base and top of the building, with brick veneer around the entire building and window areas, and will be complemented by an EIFS finish below the top of the parapet wall. The front will also feature storefront pedestrian-friendly windows and doors and a row of storefront display windows designed to be inviting and visually attractive, but also to hide the tire storage behind the wall. A fourth set of windows and single-door facing Central (shown in darker contrast) will be opaque spandrel glass and will hide tire storage and other service facilities from view. The north facing elevation will feature similar materials listed above, but will also be complemented by pedestrian-friendly windows and a sales display and office area. The westerly facing elevation will be designed to accommodate the parking and servicing of vehicles and will also feature complementary design finishes, including 3 overhead steel service doors with clear glass panels. An attractive heavy fabric awning has been proposed to cover the office and display area on the northeast side of the building and will wrap around to the northwest comer of the building to complement and make the building flow well. There will also be attractive wall-pack accent lighting on all sides for decorative appeal and to achieve safe light levels. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 3 The proposed front fagade facing Central Avenue and the rear main entrance facing the parking lot project a distinct character, and maximize natural surveillance and visibility. The building elevations facing Central Avenue have been broken up with various design features, including window variety, doors, fagade depression, contrasting building materials, and awnings. The building height will be 26 feet, which will allow the building to achieve a stronger street presence. The interior of the facility is being designed to operate with 6 service bays and additional miscellaneous equipment associated with the tire business. Tire storage racks will be placed behind the service bays the length of the structure, with a small dead tire storage area on the south side of the building. All tire storage wilt be kept in the building, and not stored outside. The applicant has designed the site plan in harmony with the goals and objectives of the Columbia Heights Design Guidelines, even though as mentioned before, aren't officially adopted yet. In this context, staff has reviewed these plans and determined that the building and site plan meet the design standards and in most cases exceeds these standards. With this in mind, the commission can be confident that this site, as it's first test site, will set the standard for future projects on Central Avenue. The minimum front yard building setback is 15 feet; The proposed building meets this requirement as it is 20feet from the property line. While the building foundation is set back at 20 feet, the ordinance allows for architectural features such as awnings to be placed in the setback areas. The minimum comer side yard building setback is 15 feet; The proposed building exceeds this requirement as it is approximately 17.5feet from the north property Hne. Again with the ordinance allowing for architectural features to be placed in the setback areas. The minimum rear yard building setback is 20 feet; The proposed building meets this requirement, as it is more than 100feetfrom this property line. The minimum side yard building setback is 0 feet; The proposed building meets this requirement, as it is more than 20feet from this property line. Minimum requirements for parking are one space per every 300 square feet of gross floor area with 2 spaces required per service bay; The total gross floor are square footage calculation for parking is based on 6,511 square feet. The site plan shows 34 off-street parking spaces proposed, with the requirement being 34. There are two handicapped spaces shown which meet the accessibility requirements. The parking lot is currently accessible from a curb cut on 53rd, with an additional shared access from the US Bank property off of Central Avenue. The minimum parking setbacks are 15 feet from the front and comer side property lines and 5 feet from the rear property line; Off-street parking proposed meets the City requirements as the parking is located completely in the rear of the property, is 18 feet from the comer side property line, and 6 feet from the rear yard property line. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 4 It should be noted that the lighting plan for the parking area submitted provides details on the footcandle measurements. These measurements meet the City requirements for lighting intensity at a maximum of 3 footcandles of light at the nearest non-residential property line. The lighting for the site includes two pole lights to be located on the southeast and southwest comers of the parking area. The General Business District allows for wall signage not to exceed 200 square feet in size. The applicant is proposing wall-mounted signage for the building, which will have to meet Zoning and Design Guideline requirements as well. Signage will be verified during the permitting process. No specific style has been chosen for the building yet. The site plan proposal also includes a landscaping plan, which provides details on plant and tree numbers, locations, and species. The ordinance requires a minimum of one tree for every 50 feet of street frontage, or a minimum of 4 trees for every one-acre of lot area covered by buildings, parking area, etc. But the Design Guidelines also require that parking areas adjacent to public streets or sidewalks be screened with a combination of landscape material and decorative fencing sufficient to screen parked cars. The landscaping plan includes 16 trees consisting of ash, crab, and pine varieties. In addition, a variety of shrubs, wood and rock mulch, and sod is proposed for groundcover, as well as 2 landscaped curb islands designed to break up the parking lot area. The plan proposed exceeds minimum City landscaping standards. In addition, a retaining wall will be rebuilt along the westerly property line to dress up the site and to prevent erosion. The designated loading zone on the south side of the site will also be screened with a row of Austrian Pine trees. In addition, the non hard-surface areas on the project site will be sodded and mulched. Also, the dumpster will be located on the southwest side of the structure, will be built to match the finish of the building, and will be enclosed as required by ordinance. Commission member Baker asked about the height of the retaining wall. He was told it will be approximately 5-8 ft. in height. The proposed building will be served by 53rd Avenue and Central Avenue, which should provide for adequate ingress and egress. There is one existing curb cut allowing access to the site off of 53rd Avenue, and a shared drive with U.S. Bank allowing for vehicular traffic from Central Avenue. There should be no increase in traffic counts related to the site, as the site was a former Hardee's Restaurant. The site plan has also been forwarded to MnDOT as they are required to review site plans adjacent or fronting on Trunk Highways. From a brief conversation had with MnDOT officials, it is anticipated that there should not be any issues with this site. The plans also call for a sidewalk extension from the Discount Tire entrance to the existing Central Avenue sidewalk and transit stop, which provide for a pedestrian friendly connection to the Avenue and meet the intent of the Central Avenue Design Guidelines. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 5 Public Works Director Kevin Hansen has also reviewed the site plan and grading/drainage plans, and submitted his comments to the commission members. He is requiring the following items: Perimeter easement of 5 fi on north and east property lines · Erosion control measures shall be in accordance with MN Urban Small Sites BMP Manual, published by Met Council dated 2001. · Temporary erosion control shall be placed and inspected by Engineering Dept. prior to grading activities. · Cleaning the public streets as necessary throughout the site and building construction. · A registered engineer shall certify the modular block retaining wall, providing drawings to the Engineering Dept. · A cash escrow of $1,500 be submitted for engineering inspection and erosion control surety. Any unused portion would be returned upon completion of project. · Subject to MN Dot approval. Commission member Peterson asked who is responsible for clearing the sidewalk area along Central Ave? Public Works would need to make that determination. Peterson recommended that clarification of that issue be made and that the store owners are notified prior to building. The applicants have submitted a plan which directs the stormwater runoff towards 53rd Avenue, and away from adjacent properties. Keeping in mind that the proposed stormwater flows are comparable with the former use of the site. The Fire Department has also reviewed and preliminarily approved the plans. The 2001 City Comprehensive Plan designates the property for future commercial use, which promotes commercial service development such as proposed. The new facility will further enhance the commercial tax base and create new jobs lost when Hardee's closed. The facility proposed features varied architectural materials designed to create visual interest and to provide design features to the north gateway to Columbia Heights. Therefore, staff recommends approval of the Site Plan proposal from the Discount Tire Company to construct a new 7,700 square foot structure on the property at 5280 Central Avenue NE. Commission member Schmitt asked several questions regarding signage, the location of the other stores, stores hours and construction timelines. Bill Wendell, VP of Discount Tires and Barry Wagner of Clark Engineering answered their questions. They explained that demolition of the existing building is scheduled for this fall and they hope to be well underway before snow falls, for an anticipated opening of early 2004. He said they would follow local ordinances regarding signage and incorporate their typical signage design used at other sites into something that will work in our City. Ramsdell asked about the windows on the east side and what would be displayed in them. Mr. Wendell said he wasn't sure, but it would probably be artwork of some type. The tire/wheel display would be in the showroom area. Yehle commented that he liked the design of the building and how it would brighten up the area. Mr. Wendell said the company is very conscience of the cleanliness and overall appearance of the store inside and out. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 6 Motion by Peterson, seconded by Yehle, to approve the Site Plan for the Discount Tire Company for a 7, 700 square foot facility on the property at 5280 Central Avenue NE, subject to the following conditions: * All required state and local codes, permits, licenses and inspections will be met and in full compliance. * Final review and approval of grading~drainage, water and sewer plans by City Engineer and Fire Chief. * Approved landscaping and screening shall be installed in conjunction with site development and prior to issuance of a final certificate of occupancy. * Perimeter easements of 5ft on east and north property lines. * Subject to MN DOT app,:oval. All ayes. MOTION PASSED. CASE NUMBER: APPLICANT: LOCATION: REQUEST: PREPARED BY: 2003-0810 City of Columbia Heights Kmart Redevelopment Area (East of Central Avenue between 47th & 49th Avenues - See Figurel) Comprehensive Plan Amendment Ciasa Schlichting, Planner, from Dahlgren, Shardlow and Uban The Kmart Redevelopment Area Study began in May 2003 and is nearing completion. The objectives of this study are to redevelop an outdated retail center, provide more employment opportunities, provide new housing choices, reestablish transit use, and encourage walking and biking. The end result of this study is the final Kmart Redevelopment Plan. The draft Kmart Redevelopment Plan proposes mixed-use development that includes residential, commercial, park, office, and civic uses. The adopted Comprehensive Plan does not currently allow for mixed-use developments within the subject asea. Since the Comprehensive Plan is the framework for guiding zoning and development decisions, it must be amended to change the land use designation of the subject parcels to be consistent with the concepts proposed in the draft Kmart Redevelopment Plan. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 7 Chapter 9 of the City Code requires that the Planning Commission prepare recommendations to the City Council regarding changes to the Comprehensive Plan. This proposed Comprehensive Plan amendment is on the City Council's August 1 lth meeting agenda. The City Council must either approve the Comprehensive Plan amendment contingent upon Metropolitan Council review or adopt a resolution transmitting the amendment to the Metropolitan Council for review. After the Metropolitan Council review is completed, the City will continue plan implementation activities, including adopting the final Kmart Redevelopment Plan, establishing a Tax Increment Finance (TIF) District, amending the Zoning Code, and review and approval of specific redevelopment plans within the greater redevelopment area. The City will have ample opportunities in the future to review and consider approving specific redevelopment plans proposed for the subject properties. DSU is advising the Planning Commission to recommend that the City Council approve the Comprehensive Plan amendment for the Kmart Redevelopment Area, contingent upon Metropolitan Council review, which changes the land use designation from Commercial to Transit Oriented Mixed-Use. The existing land uses within the redevelopment area consist of six (6) commemial retail buildings. The surrounding land uses include commercial retail, office, apartments, two family residential, and single family residential. The total size of the redevelopment area is approximately 21 acres. The subject properties are guided Commercial and zoned GB-General Business District. These designations do not provide the flexibility needed to accommodate mixed-use redevelopment projects, given the limited permitted uses allowed under each land use category. The 2001 Comprehensive Plan established three (3) Mixed-Use land use categories: Transit Oriented Mixed-Use, Community Center Mixed-Use, and Transitional Mixed-Use. The purpose of creating the Mixed-Use districts was to "facilitate redevelopment and enhancement efforts in targeted areas of the community" (page 20, Comprehensive Plan). The Kmart Redevelopment Area is a section of the community that has been officially targeted for redevelopment since the adoption of the Comprehensive Plan. The Transit Oriented Mixed-Use designation appears to be the most appropriate Mixed-Use designation for the subject properties. Both the Community Center Mixed-Use district and the Transitional Mixed-Use District are tied to specific geographic areas within the community. The Community Center Mixed-Use district is intended to guide the redevelopment of lands in the vicinity of City Hall. The Transitional Mixed-Use District is intended to guide the redevelopment of lands along 40th Avenue from City Hall to Central Avenue. Criteria for the location of Transit Oriented Mixed-Use district only requires that the district be located in areas along existing transit routes. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 8 The Comprehensive Plan provides a description of areas guided Transit Oriented Mixed-Use. Specifically, the Comprehensive Plan states that these areas "will focus on the commuting needs of Columbia Heights residents. As a result, a higher percentage of service-oriented commercial/retail development will be necessary with high-density residential development providing the balance of the development. Mixed-Use pedestrian-oriented development near transit nodes will provide opportunities for high-density residential and neighborhood commercial development. Redevelopment of these areas will also provide the opportunity for pedestrian linkages to other parts of the community and improvement of the overall non- motorized circulation system within the community that will help improve the image of Columbia Heights." (Page 22, Comprehensive Plan). Although the final Kmart Redevelopment Plan is not being considered for approval at this time, the draf~ Kmart Redevelopment Plan provides the framework for determining the most appropriate land use designation. The Kmart Redevelopment Plan is consistent with the description of the Transit Oriented Mixed-Use District: The study area is located along an existing transit route; New residents will be able to commute to work via the existing transit routes; Potential patrons will continue to access existing business via transit and likewise, will be able to patronize any new business via transit; A high percentage of the area will continue to provide service-oriented commercial/retail along Central Avenue and new higher density residential uses will balance the development and provide a transition fi'om commercial development to the adjacent residential areas; and The plan will provide pedestrian connections to and through the subject properties. The proposed Comprehensive Plan amendment is consistent with the goals contained in the Comprehensive Plan, including, but not limited to: Goal: Strengthen the image of the community as a desirable place to live and work. The Transit Oriented Mixed-Use designation provides new housing and job opportunities in close proximity to one another. Goal: Preserve and enhance the existing viable commercial areas within the community. Central Avenue is an important commercial corridor within the community that will be enhanced by more housing (potential customers) within walking distance, new businesses, and street enhancements. Goal: Provide opportunities and mechanisms for successful redevelopment of targeted areas within the community. The land use change will support the implementation of the Kmart Redevelopment Plan. Goal: Advocate high quality development and redevelopment within the community. Urban design guidelines and an overall redevelopment plan will help ensure high quality development. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 9 Goal: Provide a variety of life-cycle housing opportunities within the community. A new Mixed- Use District will provide new residential opportunities in areas previously limited to commercial use only. Goal: Strengthen areas of commercial and civic activity by introducing complementary housing development. The new Mixed-Use District will introduce housing opportunities mixed with commercial and civic activity. Goal: Increase pedestrian and bicycle safety in residential neighborhoods. The Kmart Redevelopment Plan proposes streetscape enhancements, which include improved crosswalks and sidewalks and pedestrian level lighting. Goal: Manage and maintain the investment in the existing roadway system. The' Kmart Redevelopment Area will be served by the existing roadway system and will provide a new internal circulation system within the site. Given the description of the Transit Oriented Mixed-Use designation, the consistency of the Kmart Redevelopment Plan with the Transit Oriented Mixed-Use description, and the consistency of the proposed Comprehensive Plan amendment with the goals of the adopted Comprehensive Plan, staff recommends amending the Comprehensive Plan, contingent upon Metropolitan Council review, to change the land use designation of the subject properties from Commercial to Transit Oriented Mixed-Use. Baker asked if the City Council has seen these recommended changes yet. It was explained they are aware that changes need to be made. The Planning and Zoning Commission must first make a recommendation to the City Council regarding the Comprehensive Plan Amendments as presented, so they can take the appropriate action, before a development plan can be considered. Motion by Ramsdell, seconded by Yehle to recommend approval of the Comprehensive Plan amendments for the Kmart Redevelopment Area, contingent upon Metropolitan Council review, which changes the land use desigination from Commercial to Transit Oriented Mixed-Use. All ayes. MOTION PASSED. Columbia Heights Design Guidelines The Columbia Heights Design Guidelines process that started in 2002 is now complete and ready for adoption. The Columbia Heights Design Guidelines document was developed by City Staff, consultants, and a Task Force with representatives from the City Council, Planning Commission, area businesses, landowners, and interested citizens. Suzanne Rhees from the planning firm URS, that worked to develop these guidelines gave a presentation to the Planning Commission. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE I0 The Commission members commented that they felt it was a good document that will help with future development in Columbia Heights. It is a logical follow-up to the street-scaping that was started with the reconstruction of Central Avenue, and will compliment those design features. Ms. Rhees explained that the plan focused on the Central. Business District and then eventually worked all the way to the north boundary at 53rd Avenue. She reported that different plans that coordinate with one another have been used for the CBD area versus the properties further north on the Avenue. She responded to questions posed by the members regarding site design, and parking allowances. There was a discussion regarding where people can obtain a copy of the guidelines to encourage compliance. The Commission suggested a copy be put at the Library and maybe on the City's web site. And that anyone interested in developing or building on a site be given a copy of the guidelines prior to submitting plans. Staff recommends Adoption of Resolution 2003-30, approving the Columbia Heights Design Guidelines, along with appropriate zoning text amendments necessary to implement the Design Guidelines, as these guidelines are consistent with good design principles and complement recent streetscape improvements on Central Avenue. Motion by Peterson, seconded by Yehle, to recommend City Council adoption of Resolution 2003-30, which is a resolution adopting Design Guidelines for the Central and 40th Avenue Corridors. All Ayes. MOTION PASSED. PUBLIC HEARINGS Case: 2003-0811 Zoning and Development Ordinance Amendments During the Columbia Heights Design Guidelines adoption process, it became apparent that several zoning and development ordinance amendments would be necessary in order to keep the Design Guidelines and Zoning Ordinance consistent and to anticipate future changes designed to facilitate redevelopment. These zoning ordinance amendments are now being proposed along with the Design Guidelines in order to ensure that the guidelines are effective, useful, and serve their purpose. The changes are quite lengthy to explain in great detail, but the amendments address minor changes in various sections of the ordinance, including building design standards, lighting, setbacks, parking exemptions, landscaping, mixed-use district, and the establishraent of a new Design Overlay District. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 11 Staff recommends adoption of the Zoning and Development Ordinance amendments, as these amendments are necessary in order to ensure consistency with Columbia Heights Design Guidelines. Planner Johnson reviewed the proposed changes with the Commission members. ORDINANCE NO. BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AND DEVELOPMENT ORDINANCE #1428 The City of Columbia Heights does ordain the following amendments: Section 9.614 Building Design Standards. Section 9.614 shall be amended to read as follows: 5) Design Guidelines. The City Council may adopt by resolution design guidelines that shall apply to designated areas or districts of the City with greater specificity than the standards in this section. Where there is a conflict between the design guidelines and the standards in this section, the guidelines shall apply. 9.614 Building Design Standards. Building Materials and Design. Currently reads: 3) (b) At least 30% of the first floor faqade that faces a public street, sidewalk or parking lot shall be windows or doors of clear or lightly tinted glass that allows views into and out of the building at eye level for non- residential uses. Shah be amended to read as follows: 3) (b) At least 29% 20% of the first floor faqade that faces a public street, sidewalk or parking lot shall be windows or doors of clear of lightly tinted glass that allows views into and out of the building at eye level for non-residential uses. 9.611 Lighting: Currently reads: Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that conceals the light source from view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or industrial districts. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 12 Shall be amended to read as follows: Lighting Fixtures. Lighting fixtures shall be of a downcast with flat lens, cut-off type that conceals the light source from view and prevents light from shining on adjacent property. At no time should a fixture be aimed and/or tilted above a horizontal plane in commercial or industrial districts, with the exception of architectural up-lighting or landscape lighting. Section 9.612 Currently reads: 8) Off-street Parking District. Should the City establish a public off-street parking district, those uses located within the district shall be exempt from providing off-street parking spaces as required herein. Shall be amended to read as follows: Off-street Parking District. Should the City establish a public off-street parking district, those uses located within the district shall be exempt from providing off-street parking spaces as required herein. The CBD, Central Business District, is established as a public off-street parking district, so that nonresidential uses are exempt from providing off-street parking spaces as required herein. Residential uses, including those in mixed-use buildings, shall provide off-street parking as required herein. Section 9.1006 CBD, Central Business District Shall be amended to read as follows: Off-Street Parking. The CBD, Central Business District, shall be considered an Of-Street Parking District in which off-street parking is not required for nonresidential land uses. Residential uses, including those in mixed-use buildings, shall meet the parking requirements of Section 9.612. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 13 Section 9.1003 Lot Dimensions, Height and Bulk Requirements Currently reads: LB GB CBD Minimum Lot Area 6,000 sq. ft. 6,000 sq. ft. Minimum Lot Width 50 feet 40 feet 20 feet Minimum Lot Depth Lot Area Per Dwelling Unit Sinltle Family Dwelling 6,500 sq. R. Multiple Family Dwell/nE: Efficiency 1,200 sq. ft. 1,200 sq. ft. One bedroom 1,800 sq. ft. 1,800 sq. ff. Two bedroom 2,000 sq. ff. 2,000 sq. ft. Three bedroom 2,500 sq. ft. 2,500 sq. ff. Additional bedroom 400 sq. ft. 400 sq. ft. Congregate Livinlt Units 400 sq. ft. 400 sq. ft. Hotel or motel 400 sq. ft. Hospital 600 sq. ft. Building Setback Requirements Front Yard 12 feet 15 feet 1 foot Side Yard 15 feet None None Comer Side 'Yard 10 feet 15 feet 1 foot Rear Yard 20 feet 20 feet I 0 feet ?arkin$ Setback Requirements Front Yard 12 feet 15 feet I foot Side Yard 5 feet 5 feet None Comer Side Yard 12 feet 15 feet 1 foot Rear Yard 5 feet 5 feet 5 feet Maximum Hcil~ht 35 feet 35 feet Maximum Lot Coveralle Floor Area Ratio 1.0 6.0 Section 9.1003 Lot Dimension, Height and Bulk Requirements. Shall be amended to read as follows: LB GB CBD Minimum Lot Area 6,000 sq. ff. 6,000 scI. ft. Minimum Lot Width 50 feet 40 feet 20 feet Minimum Lot Depth Lot Area Per Dwelling Unit Single Family Dwelling 6,500 sq. ft. Multiple Family Dwelling Efficiency 1,200 sq. ff. 1,200 sq. ff. One bedroom 1,800 sq. ff. 1,800 sq. ft. Two bedroom 2,000 sq. ft. 2,000 sq. fr. Three bedroom 2,500 sq. ft. 2,500 sq. ft. Additional bedroom 400 sq. ft. 400 scl. ft. Congregate Living Units 400 sq. ft. 400 sq. ft. Hotel or motel 400 sq. ff. Hospital 600 sq. ft. Building Setback Requirements NonresidentialfMixed-Use Front Yard None Residential Front Yard 5 feet Front Yard !2 feet 15 feet -I- None Side Yard 15 feet None None Comer Side Yard 10 feet 15 feet 1 foot Rear Yard 20 feet 20 feet 10 feet Parking Setback Requirements Front Yard 12 feet 15 feet 1 foot Side Yard 5 feet 5 feet None Comer Side Yard 12 feet 15 feet 1 foot Rear Yard 5 feet 5 feet 5 feet Maximum Height 35 feet 35 feet Maximum Lot Coverage Floor Area Ratio 1.0 6.0 PLANNING & ZONING COMMSSION MINUTES AUGUST 6, 2003 PAGE 14 9.613 Landscaping and Screening. Screening Requirements. Screening shall be provided in accordance with the following requirements: Currently reads: All off-street parking areas containing six (6) or more parking spaces and located adjacent to or across a public fight-of-way (street or alley) fi.om a residential or residentially zoned property, the parking area shall be screened along the boundary with the residential use. Where any commercial or industrial use is located adjacent to or across a public right-of-way (street or alley) fi.om a residential or a residentially zoned property, the commercial or industrial use shall be screened along the boundary with the residential use. Shah be amended to read as follows: All off-street parking areas containing six (6) or more parking spaces and located adjacent to o~ ....... ~ub!ic --r:,- .... way ~ ............ :~ ..... a residential or residen zoned prope , the parking area shall be screened along the boundary with the residential use. Where any commercial or industrial use is located adjacent to ........ a-'-*'~:~ ";~'~'+ ^r ...... t.,.,~.~+ ^. alley) or across a public alley from a residential or a residentially zoned property, the commercial or industrial use shall be screened along the boundary with the residential use. Section 9.613 6) Shah be amended to read as follows: Screening of Parking Areas from Adjacent Properties. All parking and loading areas (including drive-through facilities, pump island service areas and stacking spaces) abutting a public street or sidewalk shall provide: A landscaped frontage strip at least 5 feet wide along the public street or sidewalk. If a parking area contains over 100 spaces, the minimum required landscaped frontage strip shall be increased to 8 feet in width. Screening consisting of either a masonry wall, fence, berm or hedge or combination that forms a screen a minimum of 3 feet in height, a maximum of 4 ½ feet in height, and not less than 50 percent opaque on a year-round basis. For reasons of personal safety and security, parking lot screening should allow clear visibility of pedestrians above the 3-foot high viewing range. Trees shall be planted at regular intervals of no greater than 50 feet within the frontage strip. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 15 Section 9.1203 Mixed Use Development District Types Currently reads: Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development opportunities with the City. 1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote development and redevelopment that facilitates linkages and interaction of transit services, housing and neighborhood services. The focus of land use within this district is to ensure a pedestrian friendly environment and pedestrian connections to and fi.om residential development and transit facilities. The mix of land use shall be 60 percent service-oriented commercial/retail and 40 percent high density residential development (12 units/acre minimum). Section 9.1203 Mixed Use Development District Types Shall be amended to read as follows: Mixed Use Development District Types. The City's Comprehensive Plan identifies three distinct mixed-use development opportunities with the City. 1) Transit Oriented Mixed-Use. The purpose of the Transit-Oriented Mixed Use is to promote development and redevelopment that facilitates linkages and interaction of transit services, housing and neighborhood services. The focus of land use within this district is to ensure a pedestrian friendly environment and pedestrian connections to and fi.om residential development and transit facilities. The mix of land use shall be ,.,. ..... :~/~+~;~ n~.~ ~n~..,.c ..... .... + ?./gk '~'~"~* ..... ~,~,~n~ ,~ .... ~"~'~+ flexible to help facilitate a successful development (12 units/acre minimum). Section 9.1205 Performance Standards. The following performance standards shall be applied to all mixed-use developments. Currently reads: The minimum size of a mixed-use development shall be five (5) acres. Shall be amended to read as follows: The minimum size of a mixed-use development shall be f~i-v~(-5)qae~ facilitate a successful development. flexible to help Section 9.1301 General Provisions Currently reads: Establishment of Overlay District. The following overlay districts are established: Floodplain Management Overlay District Shoreland Management Overlay District Section 9.1301 General Provisions Shall be amended to read as follows: 4) Establishment of Overlay District. Floodplain Management Overlay District Shoreland Management Overlay District Design Overlay District The following overlay districts are established: PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 16 Section 9.1304 Shah be amended to read as follows: 1) Purpose: The Design Overlay Districts are established to increase the visual appeal and pedestrian orientation of certain major street corridors within the City, thereby increasing the economic vitality of these corridors, and to support the goals of the Comprehensive Plan. 2) Establishment The following design overlay districts are established: Central Avenue Design District 40th Avenue Design District Highway Design District 3) Design Guidelines. The Columbia Heights Design Guidelines shall apply to development within the Design Districts. The Columbia Heights Design Guidelines are hereby incorporated into this ordinance by reference in o~der to: Guide developers or business owners wishing to propose expansions, renovations or new construction of buildings or parking within the Design Districts; Assist City officials and staff in reviewing development proposals. 4) Applicability of Design Guidelines. Design guidelines shall apply to all nonresidential, mixed-use and/or multi-family buildings, and to the following activities: New construction; Any exterior changes, including repainting, with the exception of replacement or repair of existing materials; Any internal remodeling or expansion activity that increases the overall size of the building by 10 percent or more; Any development or expansion of parking areas that would result in a lot with more than four parking spaces. Minor alterations such as repainting may be handled administratively, as determined by the City Planner. The guidelines are intended to be mandatory. It is assumed that the intent of the guidelines shall be met; however, it is understood that there may be ways to achieve the same design objective. The City may permit alternative approaches that in its determination, meet the objective(s) of the guidelines(s) equally well. The guidelines shall apply only to the building or site elements being developed or altered. That is, a proposal for changes to a building would be required to meet only those standards that pertain to buildings, while changes to a parking area would be required to meet all standards for parking areas, but not for buildings. The City Planner will make the initial determination as to which standards are applicable. Design Review shall be conducted as part of the site plan review process, as specified in Section 9.413. PLANNING & ZONING COMMISSION MINUTES AUGUST 6, 2003 PAGE 17 Members asked questions regarding some of the recommended changes especially in regards to setback changes along 40th Avenue and whether existing homes along there are grandfathered in as conforming structures. It was explained that, yes, they are grandfathered in and that setbacks were reduced to allow for future development that would be consistent with the Master Plan such as the construction of townhouses or high density housing along that corridor. Motion by Peterson, seconded by Baker, to recommend City Council adoption of the Ordinance amending the Zoning and Development Ordinance No. 1428. All ayes. MOTION PASSED. MISCELLANEOUS Planner Johnson acknowledged Tom Ramsdell's resignation and thanked him for his service to the City by serving on this Commission. Tom then thanked everyone he has worked with over the years. He then said a new chair should be elected to serve the remainder of 2003. He recommended Ted Yehle as he is the senior member of the Commission. Motion by Peterson, seconded by Baker to appoint Ted Yehle as the Chair for the remainder of 2003. All ayes. MOTION PASSED. Motion by Ramsdell, seconded by Baker, to adjourn the meeting at 8:30pm. All Ayes. Respectfully submitted, Shelley Hanson Secretary CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: ~e~,(- [[.'~00~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number ID~'~ through [/)~(/~,'~ in the amount of $ ~o~, 06~ 3. ~.~. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CI~ SYSTEM CITY OF COL~BIA HEIGHTS 08/07/2003 12:33:06 Check History GL050S-V06.50 COVERPAGE GL540R ******************************************************************************* * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * ******************************************************************************* Report Selection: Optional Report Title ....... 08/11/03 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Pro~ect ..................... Venaor Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 104482 thru 104662 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL~2 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/07/2003 12 Check History GL540R-V06.50 PAGE 1 08/11/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CENTER POINT ENERGY MINN CITY OF NEW BRIGHTON EAST SIDE BEVERAGE CO GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO HANNA/MICHAEL HOHENSTEINS INC INTERNET CRIMES JOHNSON BROS. LIQUOR CO. KUETHER DIST. CO. LINK/LAUNI MICEK/JANET MOELLER/KAREN NORTHEAST STATE BILNK PAJARI/JOE POSTAGE BY PHONE REVERSE QWEST COM~I CATIONS UNIVANCE - ACCTS RECEIV VALLEYFAIR VERIZON WIRELESS VERTICAL ENDEAVORS, INC. XCEL ENERGY (N S P) BRADLEY REAL ESTATES INC COLUMBIA HEIGHTS I EDLUND/DORINDA B.E.M. COPELAND/JULIA CRIME STOPPERS, INC G & K SERVICES GENUINE P/tRTS/NAPA AUTO GRIGGS-COOPER & CO HAIDARI/RAEDAH HALVERSON/JOHN HAYNUS / PAULA HODYNSKY/WALTER JOHNSON BROS. LIQUOR CO. JOHNSON/ADAM KALLESTAD/GARY MARK VII DIST. METROCALL - ATT MESSAGIN MI CHURSKI/DANI EL MN DEPT OF ADMINISTRATIO MOLSTAD/KELLY OKERSTROM/LEE OLSON/MARY PAUSTIS & SONS PEPSI-COLA- 7 UP CHECK NUMBER AMOUNT 104482 2,280.56 104483 2,175.00 104484 6,794.60 104485 147.59 104486 7,994.22 104487 50.00 104488 1,982.05 104489 699.00 104490 359.96 104491 7,385.05 104492 12.00 104493 5.00 104494 97.92 104495 42,180.00 104496 22.12 104497 6,000.00 104498 1,536.42 104499 39.15 104500 1,800.00 104501 15.96 104502 238.70 104503 7,365.27 104504 11,337.87 104505 5,441.29 104506 1,777.84 104507 400.00 104508 26.00 104509 30.00 104510 17.78 104511 74.69 104512 340.43 104513 50.00 104514 2.05 104515 26.00 104516 5.00 104517 10,681.78 104518 85.96 104519 54.99 104520 2,261.45 104521 97.38 104522 227.52 104523 968.07 104524 24.00 104525 22.94 104526 45.00 104527 645.15 104528 96.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/07/2003 12 · C~eck History GL540R-V06.50 PAGE 2 08/11/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT PETTY CASH - AMY BUDINGE PETTY CASH - JOANNE BAKE PURTLE/DAVID QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX RENSTROM/CAROLYN SERIE/PAT SINGH/ROBYN TROUTMAN/CATHY U S POSTAL SERVICE VERIZON WIRELESS WAGNER/ROBERT XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC ABLE HOSE & RUBBER INC ACE HARDWARE ADAM'S PEST CONTROL, INC AMERICAN FORESTS AMERICAN SEMI PARTS,SERV AMERIPRIDE ANDERSON SYSTEMS - TWIN ANOKA COUNTY LIBRARY ARCTIC GLACIER ASPEN MILLS, INC. AWD COOLERS OF MINNESOTA B & M AUTO ELECTRIC CO BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BAUER BUILT TIRE & BATTE BRAKE & EQUIPMENT WAREHO BRODART BROOKDALE DODGE BROWNING-FERRIS INDUSTRI BUDGET COMPUTER CAMDEN PET HOSPITAL CARE OPTIONS NETWORK CDW-G CENTRAL IRRIGATION SUPPL CINTAS FIRST AID-SAFETY CITY PAGES CLARK PRODUCTS INC COLUMBIA HEIGHTS RENTAL CONNELLY INDUSTRIAL CONSTRUCTION ENGINEERING CONTINENTAL SAFETY EQUIP D & F COMMUNICTIONS CHECK NUMBER AMOUNT 104529 57.37 104530 74.88 104531 1,650.00 104532 68.59 104533 166.18 104534 88.40 104535 232.85 104536 500.00 104537 21.42 104538 4.21 104539 3,600.00 104540 370.02 104541 13.60 104542 14,515.03 104543 264,508.61 104544 58.86 104545 229.21 104546 66.56 104547 25.00 104548 34.08 104549 60.73 104550 350.00 104551 1,940.13 104552 810.12 104553 121.95 104554 60.55 104555 54.26 104556 3,465.49 104557 470.48 104558 24.50 104559 56.10 104560 42.70 104561 91.86 104562 367.30 104563 3.18 104564 1,534.00 104565 45.00 104566 280.68 104567 198.22 104568 219.67 104569 900.00 104570 21.76 104571 21.45 104572 220.20 104573 763.00 104574 477.43 104575 857.33 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/07/2003 12 Check History GL540R-V06.50 PAGE 3 08/11/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT D ROCK CENTER DANKA OFFICE IMAGING DAY-TIMERS, INC. DELEGARD TOOL CO. DEMCO DISCOUNT STEEL INC DOUGS TV & APPLIANCE DRIVER'S LICENSE GUIDE C ENTERPRISE NETWORK SYSTE FIELDWORKS FIRE MARSHALS ASSOC OF M FIRST STUDENT INC FLEX COMPENSATION, INC FLEXIBLE PIPE TOOL CO. G & K SERVICES GALE GROUP/THE GENUINE PARTS/NAPA AUTO GILLUND ENTERPRISES GOVERNMENT FINANCE OFFIC HAPPEL DBA PLANSIGHT/JER HARVEST INTERIORS HEIGHTS ELECTRIC INC. HOME DEPOT ~2802 HOOVER WHEEL ALIGNMENT I HORNADYMANUFACTURING CO HYDRANT SPECIALIST IKON OFFICE SOLUTION INDUSTRIAL DOOR CO INC INSTRUMENTAL RESEB.RCH IN INTEGRATED LOSS CONTROL IPC PRINTING J H LARSON ELECTRIC COMP KENNEDY & GRAVEN LEAGUE OF MN CITIES INS LOFFLER BUSINESS SYSTEMS LOWRY CENTRAL BOWLERS MAC QUEEN EQUIPMENT CO. MENARDS CASHWAY LUMBER-F METRO COUNCIL ENVIROMENT METRO FIRE MIDWAY FORD MIDWEST ASPHALT CO. MIKES DISCOUNT FOODS MINNEAPOLIS OXYGEN CO. MINNESOTA SAFETY COUNCIL MN DEPT OF ADMINISTRATIO MN NURSERY & LANDSCAPE A CHECK NUMBER AMOUNT 104576 202 104577 39 104578 43 104579 54 104580 63 104581 6 104582 53 104583 55 104584 4,574 104585 42 104586 20 104587 1,262 104588 304 104589 3,488 104590 600 104591 147 104592 310 104593 56 104594 95 104595 6,105 104596 289 104597 485 104598 72 104599 44 104600 100 104601 1,300 104602 155 104603 129 104604 320 104605 306 104606 353 104607 231 104608 75 104609 223 104610 328 104611 335 104612 379 104613 5 104614 1,262 104615 100 104616 395 104617 483,189 104618 350 104619 64 104620 275 104621 37 104622 75 99 53 85 10 52 42 04 90 18 58 00 44 50 45 85 21 51 34 00 60 00 45 28 .95 .40 .00 .79 .47 .00 .00 .14 .08 .00 .18 .27 .23 .22 .13 .25 .68 .59 .00 .01 .00 .00 .00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/07/2003 12 . C~eck History GL540R-V06.50 PAGE 4 08/11/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT NATIONAL ARBOR DAY FOUND NESCO INC NEXT DAY GOURMET NFPA INTERNATIONAL NORTHEASTER O'GARA/ANDREW OFFICE DEPOT PARK SUPPLY INC PEPSI-COLA-7 UP PERRY'S CENTRAL SERVICES PETTY CASH - AMY BUDINGE POOLSIDE PRINT CENTRAL RADIO SHACK RESOURCE DOCUMENTS & ADV RETAIL DATA SYSTEMS OF M RON K~SA CONSTRUCTION S & S WORLDWIDE SCHINDLER ELEVATOR CORP SHORT ELLIOT HENDRICKSON SIGN LANGUAGE & GOLDEN A STARDARD & POOR'S CORP. STATE TREASURER BLD STREICHER'S GUN'S INC/DO SUN PUBLICATION SYSTEMS SUPPLY INC. TAYLOR/TIMOTHY TELEPHONE ANSWERING CENT TRUGREEN CHEMLAWN TUBBS/MARSHA VAN-O-LITE VERIZON WIRELESS VIKING SAFETY PRODUCTS VOSS LIGHTING WAGER'S INC. WELLE AUTO SUPPLY INC WELLS FARGO WILLIAM MATTSON CONSTRUC WURTHUSA WW GRAINGER, INC CHECK NUMBER AMOUNT 104623 19.90 104624 192.93 104625 756.16 104626 715.50 104627 289.00 104628 55.00 104629 155.18 104630 49.52 104631 232.00 104632 95.05 104633 38.67 104634 116.09 104635 259.77 104636 33.53 104637 297.18 104638 447.68 104639 16,567.81 104640 48.66 104641 905.18 104642 4,074.40 104643 52.19 104644 525.17 104645 1,547.76 104646 1,535.55 104647 303.75 104648 106.42 104649 744.21 104650 147.80 104651 38.00 104652 26.26 104653 15.30 104654 457.33 104655 33.12 104656 190.82 104657 174.08 104658 6.49 104659 750.00 104660 765.46 104661 136.95 104662 115.53 965,093.25 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 08/07/2003 12 Check History GL540R-V06.50 PAGE 5 08/11/03 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 965,093.25 RECORDS PRINTED - 000835 ACS FINANCIAL SYSTEM 08/07/2003 12:33:08 FUND RECAP: FUND DESCRIPTION 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 235 RENTAL HOUSING 240 LIBRARY 250 COL HGHTS AFTER SCHOOL ENRI 261 TWENTY-FIRST CENTURY GRANT 276 LOCAL LAW ENFORCE BLK GRANT 382 TAX INCR CAP APPREC OF 1990 387 G.O. IMPROVEMENT BOND 1999A 401 CAPITAL IMPROVEMENTS 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 631 WATER FUND DEBT SERVICE 632 SEWER FUND DEBT SERVICE 634 STORM SEWER DEBT SERVICE 701 CENTRAL GARAGE 720 DATA PROCESSING 880 PERMIT SURCHARGE 885 ESCROW 887 FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 29,038 21 2,700 92 6,803 86 100 00 450 09 2,596 92 838 70 8,734 16 41 00 3,423 44 772 13 750 00 12,270 00 18,734 71 483,969 08 1,982 50 5,616 65 7,361 29 1,932 50 93 67 64,152 42 15,626 07 592 84 13,691 09 4,378 24 4,858 04 2,810 01 270,470 21 304 50 965,093.25 CITY OF COLUMBIA HEIGHTS GL060S-V06.50 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 965,093.25 965,093.25 CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: b A Fire APPROVAL NO: ITEM: Close Hearing BY: Char lie Thompson BY: Rental License Revocation DATE: August 6, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Donald Woods regarding rental property at 1133 45m Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 6, 2003. The public heating on this property may now be closed in that the property is no longer rental property. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Donald Woods Regarding Rental Property at 1133 45th Avenue N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: Rental License Revocation DATE: August 6, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Nathan Olson regarding rental property at 1222-1224 45-1/2 Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to conunence at the City Council meeting of August 6, 2003. The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a rental license application and scheduled an inspection. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Nathan Olson Regarding Rental Property at 1222-1224 45-1/2 Avenue N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: (/~9 (a ~, Fire APPROVAL NO: ITEM: Close Heating BY: Charlie Thompson BY:~/'/~J~ Rental License Revocation DATE: August 6, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Marlo Valtierrez regarding rental property at 3849 Edgemoor Place N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 6, 2003. The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a rental license application and scheduled an inspection. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Marlo Valtierrez Regarding Rental Property at 3849 Edgemoor Place N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: //'_"~ Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Thompson BY: ~__~'-/~ Rental License Revocation DATE: August 6, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Stanley Van Blaricom regarding rental property at 4500 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 6, 2003. The public hearing on this property may now be closed in that the owner has paid the license fees and submitted a rental license application. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Stanley Van Blaricom Regarding Rental Property at 4500 Tyler Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: ~O?~-- Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Thompson Rental License Revocation DATE: August 6, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Abullahi Elmi regarding rental property at 4916 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of August 6, 2003. The public heating on this property may now be closed in that the owner has paid the license fees and submitted a rental license application. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Abullahi Elmi Regarding Rental Property at 4916 Tyler Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ~O ~ ITEM: DATE: August 6, 2003 DATE: NO: 2003- 3 f Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Estate of Susan Loewenthal regarding rental property at 1206-1208 Circle Terrace Blvd. N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2003--3 5~, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2003- ~5/, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Estate of Susan Loewenthal Regarding Rental Property at 1206-1208 Circle Terrace Blvd. COUNCIL ACTION: RESOLUTION 2003-35 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY DAVID JACOBS (ESTATE OF SUSAN LOEWENTHAL) (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1206-1208 CIRCLE TERRACE BLVD., COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JULY 17, 2003 OF A PUBLIC HEARING TO BE HELD ON AUGUST 11, 2003. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE C1TY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on or about May 1, 2003 a relicensing application was sent by regular mail to the owner of the property at the address listed on the rental housing license application. That on July 17 2003, the Fire Department inspection office staff, sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to the owner of the property at the address listed on the Rental Housing License Application and copies of the notice were sent to the tenants. o That on August 6, 2003, the Fire Department inspection office staff sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO SCHEDULE A RMC INSPECTION B. FAILURE TO SUMBIT A RE-LICENSING APPLICATION AND FEES o That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 1206-1208 Circle Terrace Blvd. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number IJ1206 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this __ day of August, 2003 Motion by: Second by: Roll Call Vote: Mayor Julienne Wyckoff Attest: Patricia Muscovitz, CMC Deputy City Clerk/COuncil Secretary CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER SECTION: ~2 G Fire APPROVAL NO: ITEM: Adopt Resolution For Revocation BY: Charlie Thompson BY: ~?~'-/~/~ NO: 2003- 3o DATE: August 6, 2003 DATE: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Thoma Itofieh regarding rental property at 1241-1243 Circle Terrace Blvd. N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2003--3(,,, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2003- ?(a , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Thomas Itofieh Regarding Rental Property at 1241-1243 Circle Terrace Blvd. COUNCIL ACTION: RESOLUTION 2003-36 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY THOMAS HOFICH (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1241-1243 CIRCLE TERRACE BLVD., COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JULY 14, 2003 OF A PUBLIC HEARING TO BE HELD ON AUGUST 11, 2003. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on or about May 1, 2003 a relicensing application was sent by regular mail to the owner of the property at the address listed on the rental housing license application. That on July 14 2003, the Fire Department inspection office staff, sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to the owner of the property at the address listed on the Rental Housing License Application and copies of the notice were sent to the tenants. o That on August 6, 2003, the Fire Department inspection office staffsent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO SCHEDULE A RMC INSPECTION B. FAILURE TO SUBMIT A RE-LICENSING APPLICATION AND FEES That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 1241-1243 Circle Terrace Blvd. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; That all relevant parties and parties in interest have been duly served notice of this heating, and any other heatings relevant to the revocation or suspension of the license held by License Holder. o That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number U1206 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this ~ day of August, 2003 Motion by: Second by: Roll Call Vote: Attest: Mayor Julienne Wyckoff Patficia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of August 11, 2003 AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: (aP ~'~ ITEM: Adopt Resolution For Revocation BY: Charlie Thompson BY:j~'-~ DATE: August 6, 2003 DATE: NO: 2003- g '-~ Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Estate of Susan Loewenthal regarding rental property at 40404042 Cleveland Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2003-?'7, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2003- g -/, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Estate of Susan Loewenthal Regarding Rental Property at 4040-4042 Cleveland Street N.E. COUNCIL ACTION: RESOLUTION 2003-37 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY DAVID JACOBS (ESTATE OF SUSAN LOEWENTHAL) (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF LOCATED AT 4040-4042 CLEVELAND STREET N.E., MINNESOTA, THE REAL PROPERTY COLUMBIA HEIGHTS, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JULY 14, 2003 OF A PUBLIC HEARING TO BE HELD ON AUGUST 11, 2003. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on or about May 1, 2003 a relicensing application was sent by regular mail to the owner of the property at the address listed on the rental housing license application. That on July 14 2003, the Fire Department inspection office staff, sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to the owner of the property at the address listed on the Rental Housing License Application and copies of the notice were sent to the tenants. That on August 6, 2003, the Fire Department inspection office staffsent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO SCHEDULE A RMC INSPECTION B. FAILURE TO SUMBIT A RE-LICENSING APPLICATION AND FEES o That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4040-4042 Cleveland Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F5621 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this __ day of August, 2003 Motion by: Second by: Roll Call Vote: Attest: Mayor Julienne Wyckoff Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of: August 11, 2003 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: -']-',-~ - I Community Development APP.ROV~ ITEM: Comprehensive Plan Amendment, Kmart site BY: Tim Johnson BY:~J/~",/L~ NO: Case # 2003-0810 DATE: August 5, 2003 -- /,/,- BackRround: The City of Columbia Heights established the Kmart Redevelopment Advisory Group in response to the City's desire to achieve a successful redevelopment on the Kmart site. This group in cooperation with the developer has undertaken and completed a planning process to ascertain what kind of redevelopment project can succeed. The draf~ Kmart Redevelopment Plan proposes a mixed-use development concept, consisting of residential, commercial, park, office, and civic uses. As part of the redevelopment of the Kmart site, one of the initial and necessary steps to redevelopment is to amend the City Comprehensive Plan to correctly reflect what the overall Kmart Plan is trying to achieve. The current future guided land use of the property is identified as Commercial. The future land use recommended is for the property to be guided for Transit-Oriented Mixed-Use Development. This designation is the most appropriate mixed-use designation for the area. Transit-Oriented Mixed-Use focuses on commuting needs of Columbia Heights residents, and is designed to allow for both commercial/retail development as well as high-density residential development. This location abutting Central Avenue lends itself well to promoting transit and creating pedestrian linkages to the other parts of the community. The Planning Commission recently endorsed the Comprehensive Plan change and recommends approval to the City Council. It should be noted that the proposed Comprehensive Plan amendment will not in any way impact the existing businesses or make them non-conforming. ~ Recommendation: The Planning and Zoning Commission recommends the City Council amend the future Commercial land use designation to be Transit-Oriented Mixed-Use Development. Recommended Motion: Move to approve the City Comprehensive Plan amendment from Commercial to Transit-Oriented Mixed-Use Development, as the amendment is consistent with the City Comprehensive Plan goals and objectives, subject to Metropolitan Council review. Attachments: Staff Report; Area Map; Land Use Maps; Zoning Maps COUNCIL ACTION: DAHLGREN SHARDLOW AND'UBAN INCOI~FO,ATSD CONSULTING PLANNERS LANDSCAPE ARCHITECTS 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 55401 612-339-3300 PHONE 612-337-5601 FAX CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NIJM]BER: DATE: TO: APPLICANT: LOCATION: REQUEST: PREPARED BY: 2003-0810 July 24, 2003 Columbia Heights Planning Commission City of Columbia Heights Kmart Redevelopment Area (East of Central Avenue between 47~ & 49t~ Avenues - See Figured Comprehensive Plan Amendment Ciara Schlichting, Planner, Dahlgren, Shardlow and Uban Introduction The Kmart Redevelopment Area Study began in May 2003 and is nearing completion. The obi ectives of this study are to redevelop an outdated retail center, provide more employment oppommities, provide new housing choices, reestablish transit use, and encourage walking and biking. The end result of this study is the final Kmart Redevelopment Plan. The draf~ Kmart Redevelopment Plan proposes mixed-use development that includes residential, commemial, park, office, and civic uses. The adopted Comprehensive Plan does not currently allow for mixed-use developments within the subject area. Since thc Comprehensive Plan is the framework for guiding zoning and development decisions, it must be amended to change the land use designation of the subject parcels to be consistent with the concepts proposed in the draft Kmart Redevelopment Plan. Chapter 9 of the City Code requires that the Planning Commission prepare recommendations to the City Council regarding changes to the Comprehensive Plan. This proposed Comprehensive Plan amendment is on the City Council's August 11th meeting agenda. The City Council must either /,' Columbia Heights Planning Commission (Case 2003-0810) 3uly 24, 2003 Kmart Redevelopment Area -- Comprehensive Plan Amendment approve the Comprehensive Plan amendment contingent upon Metropolitan Council review or adopt a resolution Uansmitting the amendment to the Metropolitan Council for review. After the Metropolitan Council review is completed, the City will continue plan implementation activities, including adopting the final Kmart Redevelopment Plan, establishing a Tax Increment Finance (TI/r) District, amending the Zoning Code, and review and approval of specific redevelopment plans within the greater redevelopment area. The City will have ample oppommities in the future to review and consider approving specific redevelopment plans proposed for the subject properties. Recommendation That the Planning Commission recommend that the City Council approve the Comprehensive Plan amendment for the Kmart Redevelopment Area, contingent upon Metropolitan Council review, which changes the land use designation fi:om Commercial to Transit Oriented Mixed-Use. Planning .Considerations 1) The existing land uses within the redevelopment area consist ofs ix (6)c ommercial retail buildings. The surrounding land uses include commercial retail, office, apartments, two family residential, and single family residential (Figure 2). 2) The total size of the redevelopment area is approximately 21 acres. The subject properties are guided Commercial and zoned GB-General Business District. (Figure 3 and Figure 4). These designations do not provide the flexibility needed to accommodate mixed-use redevelopment projects, given the limited permitted uses allowed under each land use category. 3) The 2001 Comprehensive Plan established three (3) Mixed-Use land use categories: Transit Oriented Mixed-Use, Community Center Mixed-Use, and Transitional Mixed-Use. The purpose of creating the Mixed-Use districts was to "facilitate redevelopment and enhancement efforts in targeted areas of the community" (page 20, Comprehensive Plan). The Kmart Redevelopment Area is a section of the community that has been officially targeted for redevelopment since the adoption of the Comprehensive Plan. 4) The Transit Oriented Mixed-Use designation appears to be the most appropriate Mixed-Use designation for the subject properties. Both the Community Center Mixed-Use district and the Transitional Mixed-Use District are tied to specific geographic areas within the community. The Community Center Mixed-Use district is intended to guide the redevelopment of lands in the vicinity of City Hall. The Transitional Mixed-Use District is intended to guide the redevelopment of lands along 40th Avenue from City Hall to Central Avenue. Criteria for the location of Transit Oriented Mixed-Use district only requires that the district be located in areas along existing transit routes. 5) The Comprehensive Plan provides a description of areas guided Transit Oriented Mixed-Use. Specifically, the Comprehensive Plan states that these areas "will focus on the commuting needs of Columbia Heights residents. As a result, a higher percentage of service-oriented 2 / Columbia Heights Planning Commission (Case 2003-0810) 3uly 24, 2003 /// Kmart Redevelopment Area -- Comprehensive Plan Amendment 6) 7) commercial/retail development will be necessary with high-density residential development providing the balance of the development. Mixed-Use pedestrian-oriented development near transit nodes will provide oppommities for high-density residential and neighborhood commercial development. Redevelopment of these areas will also provide the oppommity for pedestrian linkages to other parts of the community and improvement of the overall n on- motorized circulation system within the community that will help improve the image of Columbia Heights." (Page 22, Comprehensive Plan). Although the final Kmart Redevelopment Plan is not being considered for approval at this time, the draf~ Kmart Redevelopment Plan provides the framework for determining the most appropriate land use designation. The Kmart Redevelopment Plan is consistent with the description of the Transit Oriented Mixed-Use District (see item 5 above): · The study area is located along an existing transit route; · New residents will be able to commute to work via the existing transit routes; · Potential patrons will continue to access existing business via transit and likewise, will be able to patronize any new business via transit; · A high percentage of the area will continue to provide service-oriented commercial/retail along Central Avenue and new higher density residential uses will balance the development and provide a transition from commercial development to the adjacent residential areas; and The plan will provide pedestrian connections to and through the subject properties. The proposed Comprehensive Plan amendment is consistent with the goals contained in the Comprehensive Plan, including, but not limited to: · Goal: Strengthen the image of the community as a desirableplace to live and work. The Transit Oriented Mixed-Use designation provides new housing and job opportunities in close proximity to one another. · Goal: Preserve and enhance the existing viable commercial areas within the community. Central Avenue is an important commercial corridor within the community that will be enhanced by more housing (,potential customers) within walking distance, new businesses, and street enhancements. · Goal: Provide opportunities and mechanisms for successful redevelopment of targeted areas within the community. The land use change will support the implementation of the Kmart Redevelopment Plan. · Goal: Advocate high quality development and redevelopment within the community. Urban design guidelines and an overall redevelopment plan will help ensure high quality development. Goal: Provide a variety of life-cycle housing opportunities within the community. A new Mixed-Use District will provide new residential opportunities in areas previously limited to commercial use only. Goal: Strengthen areas of commercial and civic activity by introducing complementary housing development. The new Mixed-Use District will introduce housing opporttmities mixed with commercial and civic activity. Goal: Increase pedestrian and bicycle safety in residential neighborhoods. The Kmart 3 Columbia Heights Planning Commission (Case 2003-0810) 3uly 24, 2003 Kmart Redevelopment Area -- Comprehensive Plan Amendment Redevelopment Plan proposes streetscape enhancements, which include improved crosswalks and sidewalks and pedestrian level lighting. Goal: Manage and maintain the investment in the existing roadway system. The Kmart Redevelopment Area will be served by the existing roadway system and will provide a new internal circulation system within the site. 8) Given the description of the Transit Oriented Mixed-Use designation, the consistency of the Kmart Redevelopment Plan with the Transit Oriented Mixed-Use description, and the consistency of the proposed Comprehensive Plan amendment with the goals of the adopted Comprehensive Plan, I recommend amending the Comprehensive Plan, contingent upon Metropolitan Council review, to change the land use designation of the subject properties fi:om Commercial to Transit Oriented Mixed-Use (Figure 5). Attachments · Figure 1 - Kmart Redevelopment Area · Figure 2 - Existing Land Use · Figure 3 - Furore Land Use Plan · Figure 4 - Official Zoning · Figure 5 - Proposed Change to Future Land Use Plan 4 City of Columbia Heights Kmart Redevelopment Area Bemali~ City of COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT FIGURE 2-2, FUTURE LAND USE M A P L E GEN Future Land Usc: Low Density Residemi~l Medium Desity Residential __ Indmtfial -- I ransit Otletlt~ L}eve ~pment Trana~ Developla~t Vacant Park Public: I I ~ght-ot'-Way Noa-City Land: I~ ¢~ of~l~p ~ City ot'IVFmmapolis D Acres: % of Total: 1,029.202 44.30~ 59.538 6~.970 3.01% 48.191 2.07% 16.0~2 I I 1375 430% 87.831 3.78% 7.641 0.33% 37.882 1.63% 10.675 0.46% 0.316 0.01% 123.~ 5.3 517.569 22.28% ~.317 2.98% 74.~5 3.22*/* TOTALS: 2323.443 ~ W~er Fe'a~res 54.091 Acres ~ Panel Lima 0 l~developn~nt Ama City of Columbia I-I~lghtn - Commmdty I)ew. lopmcnJt I )effarlwent l~ngine~ing (G.[.S. DivLqion~ IIIIIIll IIIIIIUI IIIIIIIII-IL[[I~ Il!il[Ill :-IlJ'lT:"i;I rmm~}:' ~ i ' · ....... - - ' ' ' ' ' - ~ ' ' ' .... ~ -' ' -!" ' : COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT FIGURE 2-2, FUTURE LAND USE M A P LEGEND N~-Ctty La~l: + i