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HomeMy WebLinkAboutJuly 14, 2003 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRATION MaFor Julienne Wyckoff Councilmembers Robert,4. Williams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg City Manaeer Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, July 14, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Pastor Briley, Oak Hill Baptist Church 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE e ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 0 PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations 1) National Night Out B) Presentations - none C) Introduction of New Employees - none D) Recognition Tom Ramsdell - Charter Commission/Planning & Zoning Commission Member and James Fowler - Charter Commission Member CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Minutes of the June 30, 2003, Regular Council Meeting MOTION: Move to approve the minutes of the regular City Council meeting of June 30, 2003, as presented. 2) Adopt Resolution No. 2003-34, being a resolution authorizing participation in the Safe and Sober Communities Grant Program. MOTION: Move to waive the reading of Resolution 2003-34, there being ample copies available to the public. MOTION: Move to adopt Resolution 2003-34, being a resolution authorizing participation in the Safe and Sober Communities Grant Program. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVISION OF' SERVICES EQUAL OPPORTUNITY EMPLOYER U~ty Council Agenda July 14, 2003 Page 2 of 3 3) Request for Lot Split - 4333 Washington MOTION: Move to waive the reading of Resolution 2002-31, there being ample copies available to the public. MOTION: Move to adopt Resolution 2003-31, a resolution approving a lot split of the property at 4333 ~Washington Street NE. MOTION: Move to approve excavation work within the street and boulevard area to install water, sewer, and other utility services and a driveway opening for the south lot at 4333 Washington Street NE, provided the proper permits are obtained and the street and boulevard areas are restored in accordance with City ordinances. 4) Establish a Hearing Date of July 28, 2003, for revocation or suspension of rental property_ licenses at 4226 4th Street N.E., 5037-5039 Jackson Street N.E., 4616 and 4622 Tyler Street N.E., 936 42nd Avenue N.E., 4901 5th Street N.E., and 1635 49th Street N.E. MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Harvey Kowalzek at 4226 4th Street N.E. MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at 5037-5039 Jackson Street N.E. MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Peter Hwang at 4616 and 4622 Tyler Street N.E. MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner 936 42nd Avenue N.E. MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 4901 5th Street N.E. MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Abullahi Elmi at 1635 49th Street N.E. 5) Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License at 5131 and 5141 Universi _ty Avenue N.E. MOTION: Move to close the public heating regarding the revocation or suspension of the rental license held by Lynde Investment Company regarding rental properties at 5131 University Avenue NE and 5141 University Avenue NE. 6) Accept Boards and Commissions Meeting Minutes MOTION: Move to accept the June 25, 2003, minutes of the Park and Recreation Commission and the July 1, 2003, minutes of the Columbia Heights Public Library. 7) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for July 14, 2003 as presented. City Councl! Agentla July 14, 2003 Page 3 of 3 8) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 104118 through 104291 in the amount of $1,891,589.03. e PUBLIC HEARINGS - None ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights Bylaws of Procedures and Decorum MOTION: Move to waive the reading of Resolution No. 2003-29, there being ample copies available t~ public. MOTION: Move to adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights Bylaws of Procedures and Decorum. B) Bid Considerations C) Other Business 8. ADMINISTRATIVE REPORTS m A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R~ Manager WF/cb *** National Night Out Proclamation *** WHERAS: The National Town Watch Association is sponsoring a special coast-to- coast community crime prevention project on the evening of August 5, 2003 called "National Night Out," and "Minnesota Communities United Against Crime," and WHERAS: It is important that all citizens of Columbia Heights be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drugs in our neigh- borhoods; and WHERAS: "National Night Out" provides an opportunity for Columbia Heights to join together with over 9,850 communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHERAS: Neighborhood spirit and cooperation is the theme of the "National Night Out" project and plays an important role in helping the Columbia Heights Police Department fight the war against crime and drugs in our community. NOW, THEREFORE, I, Julienne Wyckoff, Mayor of the City of Columbia Heights, do hereby call upon all the citizens of our community to join the Columbia Heights Police Department in supporting and participating in "National Night Out" on Tuesday August 5' 2003. FURTHER LET IT BE RESOLVED, that I hereby proclaim Tuesday August 5, 2003 as "NATIONAL NIGHT OUT" in Columbia Heights. Mayor Julienne Wyckoff August 2003 COL~~IiK H~IGH'I'S DOE~ H~E~BY ~i.C~OV~t~.,~ D~~ ~.-~-~.~ w~OL'LrI~Y'I'~E ~ ~ IiilFFORT~ OF TOM l:12t]/[tIDl/LL COLIII[BI/t 1999-2003 ~ HI~ ~~S OF COL~B~ HE 1GHTS P~NG ~ ZO~NG COMMI~~IO~ F~OM 199~-~OO3 ,.l'ttlieru"le I/l/'¥ckoff, ¥OL~EEIt EFFORTS OF FOR l-Il/I/'l//gl:ll OF COL~BI/t 1999-2003 Jttlter~t~e W¥ckoff, OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 2003 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, June 30, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Dolores Strand, Sister Cities Committee Representative, introduced Father A1 Backmann, Immaculate Conception Catholic Church. Father A1 Backmann, Immaculate Conception Catholic Church, gave the Invocation CALL TO ORDER/ROLL CALL Mayor Wyckoffcalled the meeting to order at 7:00 p.m. Present: Mayor Wyckoff, Councilmember Nawrocki, Councilmember Ericson, Councilmember Kelzenberg, Councilmember Williams PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS Mayor Wyckoff asked Dolores Strand, Sister Cities Committee Co-Chair to come forward and introduce our special guests, the dignitaries from our Sister City in Lomianki, Poland. Strand stated the guests arrived last Wednesday, and listed the activities the guests have been involved in since their arrival. She introduced Burmistrz (Mayor) Lucian Sokolowski and his wife Anna, and Jerzey Burmistrz Sokolowski, Director of the Children's Hospital. Strand stated that our Sister City Committee has been very active in the financial and moral support of their hospital. She introduced Lomianki Sister City Committee members Ryszard Szczesniak (President), Krystyna Kasprzak (Vice President), and Halina Fabczak (Director). Strand indicated that our Sister City relationship began twelve years ago. She thanked Brother Milton Barker, who is the Honorary Co-Chair of our Sister City Committee. Burmistrz Sokolowski addressed Mayor Wyckoff, the City Council, Staff, and members of the audience. He indicated the very long and lasting ties between our two countries, including two famous Generals from Poland that helped America to achieve independence, WWlI, and the present situation in Iraq. It is not by coincidence that Poland has copied the American Constitution into theirs. Poles think highly of American freedom and their ability to govern. Poland has suffered many setbacks and wars, but could always count on the help of the American people in hard times. He stated that the Poles were proud to have participated in Iraq on the American side of freedom. An event that brought us closer was during WWII when an American airplane traveling to give aid to Poland during the uprising in Warsaw crashed; eight people perished and two survived. The airplane did not perish in vain and the people of Poland and Warsaw are indebted for their sacrifice. Every year, on September 18th, the City of Lomianki commemorates the downing of that plane with a large memorial service. Burmistrz Sokolowski expressed a sincere thank you for all the help received, and the wish to maintain the tie between our communities as a thank you to Bernie Szymczak, whose brother perished in the downing of that airplane. He thanked the Mayor and Councilmembers for the invitation to him and his group, the members of the Sister City Committee, Totino Grace High School for their room, and Brother Milton for his generosity. Burmistrz Sokolowski stated that Walter Logacz is an honorary citizen of Lomianki. He expressed a sincere thank you for the generosity of Columbia Heights to the Children's Hospital. Burmistrz Sokolowski expressed desire that the ties between the two cities will broaden and get stronger, now and City Council Minutes June 30, 2003 Page 2 of 12 with the younger generations of our people. Our future will depend on the upbringing and education of the current generations and generations to come. The world will be only as good as our youth. It is true that many miles separate us, but thanks to the high technology we are experiencing, we are able to have teleconferencing via satellite, and he expressed the desire that their children can communicate with Columbia Heights schools via television. The hope is that your young people may benefit and be eager to learn from our culture and longevity of experience. Casmir Bryzinski, member of our Sister City Committee, interpreted the words of the Burmistrz. Burmistrz Sokolowski asked permission to present the Mayor and Councilmembers with gifts from his City. Paperweights with the Lomianki emblem, neck kerchiefs, and city pins were received with appreciation. Mayor Wyckoffpresented Burmistrz Sokolowski with an engraved gavel. She listed the events she shared with our guests. Wyckoff displayed the clock presented to her from the City of Lomianki. She presented dignitaries with a Columbia Heights Historical Society calendar and Columbia Heights tee shirts. Wyckoff stated the dignitaries would be taken to our conference room for a newspaper interview. Ted Landwehr, representing the Rising to New Heights Committee, presented dignitaries with a gift bag of items as a remembrance of their visit. Landwehr acknowledged and thanked local organizations and businesses that contributed to the gifts. Lomianki Sister City Committee President Ryszard Szczesniak spoke, indicating his appreciation for the invitation to our community and the extreme generosity and friendship they have received. Szczesniak stated that he also visited Columbia Heights in 1994 as a Sister City representative. He stated there was then a different administration, and that the building has changed. However, the friendship and generosity has not. He stated that our contact has many meanings, but referred to the historical relationship as a result of the tragic American airplane crash in WWII. He referred to the continued vital contact with Bernie Sczymschak. Szczesniak asked for a moment in silence to honor the passing of Bernie's wife. He stated that there was a mass heard in her honor one day prior to this group coming to the United States. Mickey Rooney asked if they celebrate an Independence Day in Poland. Szczesniak stated that their Independence Day is November 1 lth. CONSENT AGENDA City Manager Walt Fehst took Councilmembers through the consent agenda items. 1) Approve City Council Meeting Minutes for June 9, 2003 Motion to approve the minutes of the June 9, 2003, regular City Council meeting as corrected. (Correction: Page 1 l, Seims to Sowada) 2) Accept Boards and Commissions Meeting Minutes a) Motion to accept the May 20, 2003 minutes of the Economic Development Authority. b) Motion to accept the May 28, 2003 minutes of the Park and Recreation Commission. 3) Establish Work Session Meeting Dates for Monday, July 14, 2003 and Monday, July 21, 2003 Motion to establish Work Session meeting Monday, July 21, 2003 beginning at 7:00 p.m. in Conference Room 1 and to establish a work session meeting to receive the auditor's report for Monday, July 14th, beginning at 6:00 p.m. in Conference Room 1. City Council Minutes June 30, 2003 Page 3 of 12 Nawrocki questioned the agenda for July 21 work session. Fehst stated there would be discussion to purchase a generator for city hall. Nawrocki stated he has a conflict on July 14 and felt one hour with the auditors was not enough time. Fehst stated that the next available Monday would be in early August. Bill Elrite, Finance Director, stated the auditor has other commitments on the 7tn and 14th, but he is flexible. Fehst suggested 5:30 on July 9th. Councilmembers agreed. 4) Establish joint meeting of the School Board and City Council for Wednesday, July 9, 2003, beginning at 7:00 p.m. Motion to establish a work session meeting for Wednesday, July 9, 2003 at 7:00 p.m., Murzyn Hall with the School Board of District 13. Fehst stated the meeting place was yet to be decided. 5) Authorize development of administrative policy tO accept credit card payments - Removed 6) Authorize agreement to place antennas on City water tower and place control building to support Public Safety radio system. Motion to approve the negotiated agreement of security upgrades at the City's water tower and to give Anoka County permission to move ahead with the installation of the 800 MHz antennas on the City's water tower as per the rental agreement with the County. Fehst stated we have reached agreement with Anoka County, whereby they would pay the majority of the costs, but we would pay for one-half the cost of the fence. 7) Approve Contract for Industrial Park Redevelopment Phase II Environmental Site Assessment/ Response Action Plan with ProSource Technologies Inc. Motion to Approve the Contract with ProSource Technologies Inc. for the completion of the Phase II Environmental Site Assessment/Response Action Plan in the amount of $73,713; of which $50,000 shall be funded from the Minnesota Department of Trade and Economic Program and the balance from the Capital Improvement Development Fund 420, and furthermore, authorize the Mayor and City Manager to enter into an agreement for the same. Fehst stated that the Phase II environment study is necessary to received funding from the State. We were ranked number one for the $50,000 grant from the Department of Trade and Economic Development. Nawrocla' stated his disappointed that staff is moving toward housing development for this area, as people need jobs to pay for the homes they have. Industrial development ebbs and flows, and as in the Medtronic site we should wait for the type of development that is envied. He again asked for financial information relative to increased services, county and school district costs. 8) Authorize award of bid for Refurbishment of Engine 4 and Rescue 1 to North Central Ambulance Service Motion to award refurbishment of Engine 4 and Rescue 1 to North Central Ambulance Service based upon their low qualified responsible bid in the amount of $88,108.72 with funds to come from 439-42200-5150; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 9) Establish a Hearing Date of July 28, 2003 for revocation or suspension of rental property license at 4441 University Avenue N.E. Motion to establish a hearing date of July 28, 2003 for Revocation or Suspension of a License to City Council Minutes June 30, 2003 Page 4 of 12 Operate a Rental Property within the City of Columbia Heights against Lynde Investment Company at 4441 University Avenue N.E. 10) Approve Rental Housing License Applications Motion to approve the items listed for rental housing license applications for June 30, 2003. 11) Approve Business License Applications Motion to approve the items as listed on the business license agenda for June 30, 2003, as presented. 12) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 103794 through 104117 in the amount of $3,705,222.05. Motion by Williams, second by Kelzenberg, to approve the Consent Agenda, with the removal of Item #5. Nawrocki stated he had questions on the bill list, that he was unable to get answered. He would discuss them with the Finance Director after the meeting. Upon vote: Ail ayes. Motion carried. (5) Authorize development of administrative policy to accept credit card payments Nawrocla' agreed there was merit to offer this service, but could not justify the credit card company fee of 2. S percent and the additional administrative costs. He questioned how the City would pay for this. Kelzenberg felt that we need to "get with the times ", and that many people only pay with a charge card. The post office cannot even write a check. It is a convenience for people to call in program reservations. Wyckoff stated this process would be timelier and make it easier to get payments. People would not have to come in to city hall or buy stamps. Fehst stated that the Recreation Director has had many people ask for this service. Wyckoff indicated that automatic billing wouM also be a great convenience. Motion by Williams, second by Kelzenberg, to authorize the City Manager to develop an administrative policy covering the acceptance of credit card payments and to consider the cost of this additional service in establishing future fees and service charges for services provided. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion carried. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 3823 Polk Street N.E. Wyckoff closed the public heating, as the property is now in compliance with the Residential Maintenance Code. B) Public Hearing called for Revocation/Suspension of Rental Housing License at 4610-4612 Fillmore Street NE Wyckoff closed the public hearing, as the property is now in compliance with the Residential City Council Minutes June 30, 2003 Page 5 of 12 Maintenance Code. C) Public Hearing called for Revocation/Suspension of Rental Housing License at 5131 University Avenue NE Fire Chief Charles Thompson stated the two units (5131 and 5141 University Avenue) carry the same timelines. He listed violations, dates of compliance orders, visits to the property by staff, and dates of certified mail notification. Both properties were re-inspected on June 19 and were not in compliance. Mike Rozman, appearing on behalf of Lynde Investment Company, stated the retaining wall involved runs the length of three adjacent buildings. He asked to meet with Housing Maintenance personnel for clarification to determine specific repairs requested. Fehst recommended this item be tabled until the next Council meeting, so the requested meeting can take place. Nawrocki questioned if setting such a meeting was part of the ongoing notification process. Thompson stated it is, and that Rozman did contact him, but was threatening and belligerent and that staff backed off. Matt Fields, Fire Captain, stated that the initial inspection was a complaint inspection, which by Council action requires the entire block to be inspected. He stated that it is the property owner's responsibility to contact the office. Nawrocki asked if the owner had been notified. Ericson stated there have been five notices sent and that the owner has had every opportunity to contact staff to set an appointment. Wyckoff asked that a meeting between staff and the owner be set for tomorrow and that this hearing be tabled for two weeks. Rozman asked that the reinspection fees be reconsidered as each inspection was on adjacent property. Thompson stated the owner is sent compliance notices asking the property owner to contact the office. The fourth notice was sent by certified mail. Wyckoff requested motion to table revocation of 5131 to July 14tn. Motion by Kelzenberg, second by Williams to table the Revocation/Suspension of Rental Housing License at 5131 University Avenue NE to the July 14, 2003 City Council meeting. Upon vote: All ayes. Motion carried. Fehst suggested meeting with the owner on Thursday, July 3, 2003 at 11:00 a.m. Rozman indicated he would call Fehst to confirm. D) Public Heating called for Revocation/Suspension of Rental Housing License at 5141 University Avenue NE Motion by Williams, second by Kelzenberg, to table the Revocation/Suspension of Rental Housing License at 5141 University Avenue NE to the July 14th City Council meeting. Upon vote: All ayes. Motion carried. City Council Minutes June 30, 2003 Page 6 of 12 ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1) Adopt Ordinance No. 1458, being an Ordinance pertaining to Local Regulation Powers Wyckoffasked Captain Bill Roddy to take Council through this. Roddy stated this enforces "no parking" curbs with yellow paint, signage, or both. This would allow a lower cost to designate no parking zones. The curb would have to be visible for enforcement in the winter. Nawrocki questioned no parking by fire hydrants per State Statutes. Roddy stated that it is illegal to park by a hydrant whether they are painted or not. Kevin Hansen, Public Works Director, stated that not all fire hydrant curbs are painted. There are about 800 hydrants in the city. Wyckoff stated this came up because of parking around schools or the library. Roddy stated this consideration was related to the library. Ericson stated this ordinance would allow the City to paint curbs for enforcement of no parking. Nawrocki asked if curbs would they be painted in accordance with the State guidelines. Hansen indicated they would. Motion by Williams, second by Kelzenberg to waive the reading of Ordinance No. 1458, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Ericson, to adopt Ordinance 1458, being an Ordinance pertaining to Local Regulation Powers. Upon vote: All ayes. Motion carried. ORDINANCE NO. 1458 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 977, PERTAINING TO LOCAL REGULATION POWERS THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN: SECTION 7.102, of Ordinance No. 853, City Code of 1977, which currently reads as follows, to-wit: (1) The Council may regulate the use of streets, alleys, municipal parking lots, and public ways by the owner of, by persons operating, or by persons in control of any vehicle or bicycle, provided that such regulations are not in conflict with Article I of this chapter shall be considered controlling over any other provisions of this chapter that are inconsistent therewith or in conflict thereto. (2) Regulations may be adopted directly by Council Resolution, or by delegation to administrative officials, as hereinafter provided, subject to the following conditions: (a) The Manager may not refer any matter directly to the Traffic Commission; nor directly to the administrative service to act on any recommendations of said Commission for any matter not specifically so authorized by this chapter. (b) Any public street, alley, municipal parking lot or portion thereof is subject to regulation by the Council or by the administrative service, as is necessary to prevent accidents, to eliminate traffic congestion, to provide public access to adequate parking facilities, or to otherwise promote the safety and welfare of the City. (c) No regulation or restriction pertaining to a particular designated street or portion thereof shall become effective until necessary and appropriate signs and curb markings have been posted. (3) The Manager shall have the delegated duty under this section to post signs and provide markings upon passage of a Resolution of a Council regulation or restriction, or upon administrative establishment of a regulation or restriction pertaining to a particular street or portion thereof. The cost for signs or markings posted at the request of property owners, or directly benefiting property owners, may be charged directly to said persons by Council resolution. is hereafter amended to read as follows, to-wit: (1) The Council may regulate the use of streets, alleys, municipal parking lots, and public ways by the owner of, by persons operating, or by persons in control of any vehicle or bicycle, provided that such regulations are not in conflict with Article I of this chapter shall be considered controlling over any other provisions of this chapter that City Council Minutes June 30, 2003 Page 7 of 12 are inconsistent therewith or in conflict thereto. (2) Regulations may be adopted directly by Council action, or by delegation to administrative officials, as hereinafter provided, subject to the following conditions: (a) The Manager may not refer any matter directly to the Traffic Commission; nor directly to the administrative service to act on any recommendations of said Commission for any matter not specifically so authorized by this chapter. (b) Any public street, alley, municipal parking lot or portion thereof is subject to regulation by the Council or by the administrative service, as is necessary to prevent accidents, to eliminate traffic congestion, to provide public access to adequate parking facilities, or to otherwise promote the safety and welfare of the City. (c) No regulation or restriction pertaining to a particular designated street or portion thereof shall become effective until necessary and appropriate signs and/or curb markings have been posted or painted yellow. (3) The Manager shall have the delegated duty under this section to post signs and/or provide markings upon passage by motion of a Council regulation or restriction, or upon administrative establishment of a regulation or restriction pertaining to a particular street or portion thereof. The cost for signs or markings posted at the request of property owners, or directly benefiting property owners, may be charged directly to said persons by Council action. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. E) Bid Considerations - none F) Other Business 1) Adopt Resolution No. 2003-28, being a Resolution providing 2004 Budget Preparation Guidelines. Fehst indicated the proposed State budget reduces local government aide by $700,00 this year and $1.5 million next year. By the legislative process, the proposal would have frozen wages and benefits for two years and provided for reverse referendums. The final result is that the City of Columbia Heights will lose $700,000 in aid the first year and $1.5 million the next year, but would be allowed to raise back 60 percent of the loss through property taxes. Fehst asked Council for direction, by way of resolution, to consider raising back 60percent of next year's loses in a levy on property taxes. Fehst referred Council to the information they received on worst and best case scenarios and asked the Council about their feelings on each. Fehst indicated his intent is to submit a budget containing no wage increases, with only step increases, and a possible health insurance increase following union negotiations. Fehst stated that cities like Columbia Heights that did not use all of their levy authority last year could not use that entire amount this year. If the allowed percentage is not raised this year, it may not be an option in future years. The budget submitted in August couM still be adjusted at that time. Fehst spoke of areas where the budget couM be reduced, such as the running deficit with Murzyn Hall of $200, 000 a year and the loss accrued managing Parkview Villa North and South. Council may need to consider rent increases or transferring ownership to the County or Met Council. Fehst asked for direction to complete the budget in a timely manner. Wyckoff referred to the closing of Springbrook Nature Center by the City of Fridley. Wyckoff indicated that the Legislature is allowing cities to levy 60percent of their losses, and this would increase the City property tax by approximately 16percent. Other budget cuts may include reducing hours and schedules at the library, less Police Officers, less public works services, and reduction of City Attorney services. Williams read an email from Corrie Johnson, regarding his support in levying for lost state aid. Johnson had stated his surprise that his taxes had went down last year with the tough spot the City was in. Johnson asked that the City considered establishing franchise fees. Wyckoff contacted her City Council Minutes June 30, 2003 Page 8 of 12 and asked if she would be on a citizen commission regarding these fees. Ericson stated this was discussed extensively during a work session, and though she is not excited to raise taxes, we must keep in mind what kind ora city we want to be; a city moving forward. Budget cuts could eliminate things like youth and senior programs, and wading pools. Ericson expressed the hope that levying the 60percent would be a way to maintain current services that we take for granted, and that the impact on an average household would not be too overwhelming. Nawrocki stated he would not support the resolution. The costs for Murzyn Hall are not all associated with the rental of the hall; it is a community center, with staff and programs run there. Rents charged for Murzyn Hall are already high. Nawrocki indicated that rents for Parkview Villa are mishandled by staff. He indicated that we have not met our responsibility on the budget, and the City Manager has not done his job. This is requesting to set a levy without seeing a budget. Wyckoff indicated that staff could not set a budget without Council setting the perimeters. Nawroctd stated this would raise taxes about 20percent. The Governor was elected on a "no new taxes "platform. Fehst stated that over the last two years, two-thirds of our state aid has been lost. He indicated that moves have been taken to reduce the budget, including eleven positions that will not be filied. City services will be affected, and it is important to look at service levels. If Council chooses not to pass this resolution, we will make more cuts. Wyckoff stated that the Manager has suggested cuts, and the Council has not always agreed such as eliminating emergency medical services. It is up to the Council to decide what cuts to make. Williams stated we should prioritize cuts, and that the Council needs to make these decisions. We need a proactive Police Department, and we need to protect our property. We may never get State aid back, but we need to continue development in our City. We should begin an advertising campaign to bring in more businesses. ~ls for Parkview Villa South, the rental structure is not sufficient to maintain the building. We are subsidized from HUD on the North building, but not the South. We should do a prioritization of our cuts; maybe not this year, but next year. We must continue with the development of our city. We would like to see the industrial area full of businesses and there is area for industrial, but we have to build with what is here today. Wyckoff referred to the Governor's office suggestion of consolidation. We have contacted Fridley about sharing a Fire Chief, and merging the Police Departments of Fridley, Columbia Heights, and Spring Lake Park. Fridley is not interested. We will continue to look at all options. Nawrocki asked for the fund balance of Parkview Villa South. Bob Streeter, Community Development Director, stated $115,103, but these are investment funds and can only be used to pay back the bonds. Fehst referred to having this facility run by another entity, which would allow the City to do other development. Nawrocki stated the purpose of these buildings was to provide housing for the seniors of our community. Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution No. 2003-28, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Ericson, second by Williams, to adopt Resolution No. 2003-28, being a resolution providing 2004 Budget Preparation Guidelines. Amendment proposed by Nawrocki: be it further resolved that the position of Assistant Fire City Council Minutes June 30, 2003 Page 9 of 12 Chief be eliminated, and the contract to provide legal services be re-bid. Second by Williams for discussion. Williams felt this was premature and should be discussed at a work session. Upon vote of the amendment: Kelzenberg, nay; Williams, nay; Ericson, nay; Nawrocki, aye; Wyckoff, nay. 1 aye, 4 nayes. Amendment failed. Upon vote of the original Motion: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes, 1 nay. Motion carried. RESOLUTION NO. 2003-28 RESOLUTION PROVIDING 2004 BUDGET PREPARATION GUIDELINES WHEREAS, the State of Minnesota legislature has adopted legislation that significantly reduces state aid to the City of Columbia Heights; and WHEREAS, this legislation sets very restrictive levy limits; and WHEREAS, this legislation does not allow for inflation or growth in the levy limits; and WHEREAS, the implementation of the full reduction of aid without increasing the city levy would have a devastating effect on services to residents; and WHEREAS, legislation has only allowed cities to make up 60 percent of the aid cuts through levy limit increases; and WHEREAS, previous state aid reductions and levy limits have reduced city services to residents; and WHEREAS, absorbing 40 percent of the 2004 aid reduction will further reduce city services to residents; NOW, THEREFORE, BE IT RESOLVED that the City Manager is instructed to prepare the 2004 budget utilizing the full levying authority allowed under levy limits; and BE IT FURTHER RESOLVED that all budget reductions should be done with the goal of maintaining as many city services as possible. ADMINISTRATIVE REPORTS Report of the City Manager - none Report of the City Attorney - none CITIZENS FORUM Martin McCawon, 4257 l/an Buren, who has lived here three years, stated that last Wednesday he had 15 inches of raw sewage in his basement, and that the previous owner did not disclose this to him. He asked how rainwater is tied into the sewage system to pour sewage into his basement. He has heard this has been ongoing since 1964. WyckoJf indicated that she visited this home, and it was devastating. Todd Clochie, 4244 Van Buren, stated his parents bought his current home in 1964, and three months after they moved in had six feet of sewage in basement. The City said corrections would solve the problem, but did not. Then additional buildings were put up at NEI and the City said that would not add to the problem. He cannot get flood insurance, so the homeowners suffer the consequence. In 1997, he lost another $3,000 in similar damages. He asked who is going to help these residents. Fehst stated that dumpsters were made available to these residents. Previous councils discussed smoke inspections to see who is illegally hooked up to the sewer system. A sanitary sewer was capped by Jackson pond that was hooked to the sanitary sewer. An oversized pipe was installed at 43ra and Central to help City Council Minutes June 30, 2003 Page 10 of 12 the problem. Our systems are built to handle a l OO year storm. Over five inches of rain over a three hour period is above the 3.5 inches in three hours considered a 100year storm. Virginia Novitsky, 4256 Van Buren Street, indicated that the drainage hole behind Rainbow Foods is the problem. She suggested the City buy these homes at market value. Marion Thompson, 4249 Van Buren, stated that in 1964 he had 5.5feet of sewage in his basement. The City suggested an external valve for $500 or an internal valve, which would have to be shut off and on manually when using the system. He felt the City should take over the problem. Terry Kelly, 4245 Jackson, stated she bought her home in 1996, and the owners did not disclose flood damage. She had asked the City if she was in a flood zone and was told it was not. In 1997 she had $1,500 in damage, and now has $3,500 worth of damage. Her family is also not feeling well. She stated that she has paid her street assessments in full, and asked what the City is going to do for the residents. Marion Thompson stated that along with dealing with sewage in his basement, he has received a letter from the inspection department regarding no grass in his backyard. He has a dog on a chain and where he runs, there is no grass. Wyckoff asked that this be delayed. Clochie stated that people are digging in the dumpsters, and he is worried he could be liable if they become sick. Jim Hoeft, City Attorney stated these residents would not have an issue with liability. Hansen indicated what the City system can handle compared to what was received. Water gets into the sanitary sewer through covers, piping system, or illegal crossover systems. As street improvements are done in problem areas, we put in solid lid castings, replace piping systems, and put in internal chimney seals. Lines are televised, and when cross connections are found, they are removed. We need to remove the clear water from the sanitary sewer system, but cannot point to an exact location. Because of how fast the flooding occurred, there are probably crosses in the system either by sump pump or by drainage. Hansen stated that it is time to implement an illicit connection program. An ordinance must be established with the process, policy issues, and who is responsible. There are no perimeters set on how to get that done, how to handle the costs, and the authority to go into homes and businesses. We need to look at the entire trunk system, reline them, or replace any that are leaking. We did an infiltration study, and we do not have that. We do have inflow that comes in from manholes or piping cracks or illegal connections. Hansen stated the calls came in immediately after the big rain hit. If we want to take steps to reduce this, we must look at the entire system, not just the Van Buren area. Wyckoff asked how the City has helped these residents. Hansen stated that he has met with residents and provided disinfectant products, and provided residents with a City claim form that would be submitted to our insurance company. The city does not make the determination on payment. McCawon stated that the City of Minneapolis has received federal aid money in this area. Wyckoff stated that we can begin the process by establishing the requested ordinance. Fehst stated that St. Paul has a similar program using federal dollars. Thompson felt that the city cable program should have stated that dumpsters were available to residents. Wyckojf stated that a flyer could be circulated. City Council Minutes June 30, 2003 Page 11 of 12 Hansen stated the ordinance could be discussed at the first work session in August. He stated that funding is available for public systems, and not for the private domain. Staff will research if there are programs for private disconnections. The one cause for this event was the amount of rain received. Nawrocla' stated that staff used to help with the clean up. Hansen stated that staff has not helped in the six years he has been here. The City did have a program to help people put valves outside their homes to minimize the chance for backup from the sewer line into the home. Nawrocki asked if the homes with these devices were still damaged. Hansen stated the need for positive check valves and the need to be maintained. There was an overload device whereby if the sewage pipe filled up, sewage was allowed to go into Jackson pond, but that was removed. The theory to provide relief into the drainage pond did not work because when the pressure builds up, Jackson pond is already full. Hansen indicated that the development around NEI has not aggravated the problem, as all plumbing is new, and would not allow intrusion. Thompson gave background on the values suggested in the past. He stated there are many residents who have this problem. Williams stated the need to be committed to solving this problem. Kelzenberg indicated he is glad we are doing the study of the K-mart site prior to development, so this does not happen. Wyckoff indicated that the City does not have the staff or equipment to do this clean up and suggested we hire it done. Hansen stated that there are companies who do this work. Wyckoff asked for a motion to direct staff to contact our insurance carrier, help residents locate clean up services, and start action to get this permanently resolved with an illicit discharge program. Hoefl stated that a motion was not required. Nawrocla' stated his belief that helping people to clean up should be a priority. Wyckoff agreed. Novitsky stated she put in the flap valve, and it does not work. COUNCIL CORNER Kelzenberg · The 500 Club raised $700 at their fundraiser. · It's wonderful the dignitaries from Poland visited us. It is ironic we can reach out across the ocean and shake hands, and too bad people cannot reach out across town to shake hands. Williams · The water problems are sad, but we must be careful what we take on. We must solve the long-term problem. · Wonderful to have the Lomianki dignitaries in our City. · Pray for the peace and prosperity of our City. Wyckoff · The Jamboree was a great success, with the parade, fireworks, beer garden, coronation, and sharing it with the Lomianki people. · Read a letter which was sent to Officer Beckett, apologizing for grabbing him during a wedding that officers were called to, and that his behavior was out of line. Chief Johnson has indicated this is the first of two apologies the court required regarding the incident at Murzyn Hall. City Council Minutes June 30, 2003 Page 12 of 12 Ericson · Read a quote by Dr. Martin Luther King: Cowardice asks the question - is it safe? Expediency asks the question - is it politic? Vanity asks the question - is it popular? And there comes a time when one must take a position that is neither safe, nor politic, nor popular, but one must take it because it is right. Nawrocki · Sad to hear Roger Jenscn, past Director of the HRA, passed away. · Request from a resident in the LaBellc condos for a right turn on green a~er yield sign at the eastbound turn at 41 st and Central. Hansen stated MNDOT wouM review it. Fehst suggested all such turns on Central be considered for protected left turns. · What is being done at Cheery Heights, and did we find thc original drainage easements. Hansen stated that we needed additional survey shots, and now need to come up with a design, hopefully during July. Hansen stated the original easements have been found. · Attended the League of Minnesota Cities annual conference in St. Cloud. He paid for the conference, room and board, and transportation. The annual conference will be in October in upcoming years, to follow regional summer meetings. Has handouts relative to the Conceal and Carry law, a copy of the 2003 session law summaries, and copies of the League's strategic plans for 2003-2006. Has signed up for the AMM committee. ADJOURNMENT Mayor Wyckoff adjoumed the meeting at 10:43 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of July 14, 2003 AGENDA SECTION: Consent ff ORIGINATING DEPT. CITY MANAGER NO. POLICE APPROVAY~j ~".4 ITEM: Resolution authorizing participation in the BY: Thomas M. Johnson ~YA~~ NO Safe and Sober Communitie_s Grant Prograll3 DATE July 2, 2003 for 2004 ~2~""': .~. , ~2~) BACKGROUND The Columbia Heights Police Department has been invited by Minnesota Safe and Sober to join the Coon Rapids Police Department, Anoka City Police Department, Spring Lake Park Police Department, Saint Francis Police Department, Anoka County Sheriff's Department, and Fridley Police Department to apply for the 2004 Safe and Sober grant. This grant allows the departments involved to place additional officers on the streets of our cities in four-hour increments in order to detect, deter, and cite for moving traffic violations in our city. Emphasis is placed on seat belt use, which we know saves lives, and arresting impaired drivers. ANALYSIS/C ONCLUSION The Columbia Heights Police Department has trained our personnel to the level required by the Safe and Sober program in order to participate in this program. We have researched the program and we have obtained a commitment from our officers that they will make themselves available to participate in this prOgram by signing up for overtime shifts during their off duty times. The Columbia Heights Police Department believes that this program will benefit our city and its citizens. RECOMMENDED MOTION: Move to waive the reading of Resolution #2003-34, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution #2003-34, being a resolution authorizing participation in the Safe and Sober Communities grant program. TMJ:mld 03-089 COUNCIL ACTION: RESOLUTION NO. 2003-34 RESOLUTION AUTHORIZING PARTICIPATION IN THE SAFE AND SOBER COMMUNITIES GRANT PROGRAM WHEREAS, the mission of the Columbia Heights Police Department is to ensure the safety and security of the community. In fulfilling this mission, the Police Department engages in numerous activities including traffic safety education and enforcement; and WHEREAS, the State of Minnesota, Minnesota Department of Public Safety, Office of Traffic Safety recognizes the importance of traffic safety education and enforcement and has developed a grant program called SAFE & SOBER COMMUNITIES to encourage and supplement such efforts; and WHEREAS, the Columbia Heights Police Department wishes to participate with other Anoka County law enforcement agencies in the current SAFE & SOBER COMMUNITIES grant program which will run from October 1, 2003, through September 30, 2004. NOW, THEREFORE BE IT RESOLVED that the Chief of Police of the Columbia Heights Police Department or his designee is hereby authorized to exercise such agreements and amendments as are necessary to implement the SAFE & SOBER COMMUNITIES project on behalf of the City of Columbia Heights and the Columbia Heights Police Department. Passed this ~ day of 2003. Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: July 14, 2003 AGENDA SECTION: Consent~ ORIGINATING DEPT.: CITY MANAGER NO: ~_~ Community Development APPROVAL ITEM: Resolution 2003-31, LotSplit BY: Tim Johnson BY: /. ~,~,~...~,~.~., NO: Case # 2003-0708, 4333 Washington Street NE DATE: July 7, 2003 Issue Statement: A request for a lot split of the property located at 4333 Washington Street NE. The applicant is proposing to split offthe south 60 feet of the property he owns to create a buildable lot, which will be used for the construction of a new single-family home. Baei~round: Section 9.410(4) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission which shall provide a report to the City Council either recommending approval or denial of the proposed lot split. There are no previous Planning and Zoning Commission cases on this site. Analysis: The proposed lot split meets the minimum requirements of the Zoning and Subdivision Ordinances. The proposed split would still allow for the resulting parcels to be in conformance with all City requirements including setbacks and lot size. The current property measures 22,447 square feet in size, but is proposed to be split into Parcels A and B (see attached survey). The Public Works Depaxhnent has also reviewed this lot split, and as part of the recently completed street construction on Washington Street, this project will require street excavation for the installation of new sewer and water stubs (see Public Works Memo). Sewer and water stubs were only installed for platted lots of record during construction. This will require that the applicant pay for a curb to curb and joint to joint milling and overlaying to the City's specifications, rather than a patch job. City Council approval is required to excavate in streets less than 5 years old according to Ordinance # 1446, ', . Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on July 1, 2003. They voted to recommend City Council approval of the lot split at it is consistent with City zoning and subdivision standards. Recommended Motions: Move to waive the reading of Resolution 2003-31, there being ample copies available to the public. Move to adopt Resolution 2003-31, a resolution approving a lot split of the property at 4333 Washington Street NE. Move to approve excavation work within the street and boulevard area to install water, sewer, and other utility services and a driveway opening for the south lot at 4333 Washington Street NE, provided the proper permits are obtained and the street and boulevard areas are restored in accordance with City ordinances. Attachments: Staff Re?ort; Resolution 2003-31, Certificate of Surve?/Area Map; P.W. Memo; Ord. 1446 (Street Restoration) COUNCIL ACTION: Case: 2003-0708 Page: 1 STAFF REPORT TO TI:IF. PLANN'hNG AND ZONING COMMISSION FOR Tree. JULY 1, 2003 PUBLIC HEAR~G Case #: 2003-0708 Owner: John Lund Address: 2073 Manitou St. Paul, MN Phone: (651) 260-2007 Parcel Address: 4333 Washington Street NE Zoning: R-2, Single and Two-Family Residential Comprehensive Plan: LDR, Low Density Residential GENERAL INFORMATION Applicant: Silver Oak Development 3800 Apache Ln Mpls, MN 55421 Surrounding Zoning and Land Uses: Zoning North: R-2 South: R-2 East: R-2 West: R-2 Land Use North: Residential South: Residential East: Residential West: Residential BACKGROUND Explanation of Request: A request for a lot split of an existing parcel located at 4333 Washington Street NE. Currently 4333 Washington Street NE is one large parcel measuring approximately 141 feet by 158 feet in size (22,447 sq ft). The applicant is proposing to split off the south 60 feet of the parcel to create a new buildable lot for a single-family home on a new 'Parcel A'. Case History: There are no previous Planning and Zoning Commission cases on this site. Case: 2003-0708 Page: 2 ANALYSIS Surrounding PropertF: The surrounding property is zoned R-2, single and two-family residential and is used residentially. Technical Review: Section 9.410(5) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission, which shall make findings and submit its recommendation to the City Council. Section 9.903 of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable requirements are as follows. · Minimum lot size shall be 6,500 square feet for any newly created single-family lot - The newly created 'Parcel A' (see survey attached) will be 9,519 square feet and the newly created 'Parcel B' will be 12,926 square feet, both of which exceed minimum lot size requirements. · Minimum lot width shall be 60 feet - The newly created 'Parcel A' is 60 feet wide exactly, and the newly created 'Parcel B' is 81.48 feet wide, which meet requirements. · Existing homes in relation to newly created property lines are required to meet the same setbacks as new construction. Side yards shall be at least five feet for any principal structure - The newly created property line on the south side of the existing house is proposed at 5.3 feet from the side yard property line, which meets requirements. The existing stoop is approximately 2 feet away from the new property line, but the ordinance allows for stoops, steps and landings to be located in the setback area as long as they are not closer than 1 foot to the property line. The proposed single-family home on 'Parcel A' will be required to meet appropriate setbacks fi-om all property lines. · Detached accessory structures shall be at least 3 feet away fi-om side and rear property lines - The existing detached structure is well over the 3 foot side yard setback requirement. · Any lot over 6,500 square feet may have a building lot coverage of up to 30% - Because of the large parcel sizes, the lot coverage for the newly created 'Parcel B' is less than 15%. The new construction on 'Parcel A' will have to meet the 30% lot coverage as well. Engineering: The Public Works Department has reviewed this lot split and as part of the recently completed street construction on Washington Street, this project will require street excavation for the installation of new sewer and water stubs. This will require that the Case: 2003-0708 Page: 3 contractor pay for a curb to curb and joint to joint milling and overlaying to the City's specifications, rather than a patch job. As proposed, the City Council will have to formally approve this request for street excavation at their next meeting. Compliance with CiO, Comprehensive Plan: The City Comprehensive Plan designates this area as future low-density residential development. SummarF: The positive aspects of this proposal are as follows. 1. The proposal is consistent with the City Comprehensive Plan and meets the minimum requirements of the Columbia Heights Zoning Ordinance. The parcel is large enough to create a new attractive single-family home that will further add to the Columbia Heights tax base. CONCLUSION Staff Recommendation: Staff recommends approval of the lot split as it meets the technical standards of the Zoning Ordinance and is consistent with the City Comprehensive Plan. Recommended Motion: Move to recommend City Council approval of Resolution 2003-31, as the lot split is consistent with City Zoning Ordinance and City Subdivision standards. Attachments: · Ceriificate of Survey; Area Map; Resolution 2003-31; Public Hearing Notice; Applicant Narrative; Public Works Memo ,c¢n¢ [- j ..: 190.63- 191.10 curb lines oxtended 1/2" Iron I/2" Iron Pinch ,.--'North line of L. of 11 I ' T. 0,8.-193.8+ I I .~ House ~ ,' ,' ~ ~sic~ 193,11 1~, 15,67 .186.38 186, 44 xfsting orage "" 'Nor~ Pinch Top ,.2 a457 4~'7 4417 44-05 :--'C'~ -;500 ~ %'3 2 '29 2' *,357 ?4354 43~5 4332 4523~ 4326 4557 4558 4-,351 ,,.~' 4345 .... 4540 4555 4554. 40 4o~9 I ~ ' 4~23 4318 4319 zo14 4510 4307 4ou4 ;(4 ,2oo 4259 580 ~ ,, 4244 ~ 4~V '~'" · 4256 ~ ~5 ,:,.,. ~J'9 4228 ~. 42,36 ': 4257 4~6,' b, 425~ 4255 42*0 4~-55 4227 4-5,31 , 4-5C0 4,4, c6 4433 ,zt,' ~ 4430 4420 ~f~ ,~.~ 4556 636 ,,~.~. 4550 4555 434.8 4545 4537 4~29 4527 143.7' ~5~6 4315 4-311 4-307 ] d~(~'l 4b'1:fb t43.7' 4500 ~ ..... 4328 ~O,.U '~.:' a3~5 4~57 4351 ~ ~520 · 511 4312 4257 4256 4251 4.~'o ¢245 41'4~ 4259 4~09 ¢208 CITY OF COLUMBIA HEIGHTS PUBLIC WORKS DEPARTMENT TO: FROM: SUBJECT: DATE: KEVIN HANSEN, PUBLIC WORKS DIRECTOR/CITY ENGINEER KATHYJEAN YOUNG, ASSISTANT CITY ENGINEER ~t~ 4330 WASHINGTON STREET LOT SPLIT JUNE19,2003 :. This block of Washington Avenue was reconstructed in 2002. Prior to full and partial street reconstruction the Engineering Department staff contacts owners of platted vacant lots to inquire whether they are interested in having sewer and water stubbed to the vacant lot during construction. We do not contact owners of lots that require a lot-split in order to be buildable. The reason for this is that the owner pays for the service stubs ($3,470 in 2002), however, staff cannot guarantee the owner that the lot split will be approved. Sewer and water stubs have not been installed for this newly created parcel. City Council approval is required to excavate in streets less than 5 years old. Street restoration would need to be done in accordance with the City's Right-of-Way ordinance. This would mean milling and overlaying the street from curb to curb and construction joint to construction joint. RESOLUTION NO. 2003-31 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 John Lund, Hereby requests a split of PIN 35 30 24 12 0186 Legally described as: The West Half of Lot 10, Block 4, Rearrangement of Block A of Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. and The West Half of Lot 11, Except the North 55.00 feet thereof, Block 4, Rearrangement of Block A of Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. THE DESCRIPTIONS HENCEFORTH TO: BE: Parcel A: The South 60.00 feet of the West Half of Lot 10, Block 4, Rearrangement of Block A of Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Subject to any easements or valid restrictions of record. Parcel B: That part of the West Half of Lot 10 which lies north of the South 60.00 feet thereof and that part of the West Half of Lot 11 which lies south of the NoAh 55.00 feet thereof, all in Block 4, Rearrangement of Block A of Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Subject to any easements or valid restrictions of record. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, are paid. Any pending or future assessments will be levied according .to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (I) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: This 1st day of July, 2003 Offered by: Seconded by: Roll Call: Zoning Officer Signature of Owner, Notarized Owner's Address Telephone No. SUBSCRIBED AND SWORN TO BEFORE ME this .. day of ,2003 CITY COUNCIL ACTION: Notary Public This ~ day of . ., 2003. Offered by: Seconded by: Roll Call: Secretary to the Council Juiienne Wyckoff, Mayor Being an ordinance establishing the City of Columbia Heights code of ~mana~geme~nt ~regulations for the public' right-of-way. I I 14' 12' 112'1 12' 10' i I ~Com~,cct c~re~ote bose TYPICAL RESTORATION TYPICAL HOLE UT,_,T'r HOL~: ~STO~AT,O~ 'r'r~ICAL P~.V~:~,~NT 0 TO .~ Y~'A~S OLO Dale: 4-29-98 PLATE 7 No Scale CITY COUNCIL LETTER Meeting of: July 14, 2003 AGENDA CONSENT ORIGINATING CITY MANAGER SECTION: 5 DEPARTMENT: APPROVAL NO: Fire .. ~ .. ITEM: Establish Hearing Dates BY: Charlie Thompson BY License Revocation, Rental P_ropertie~ DATE: July 9, 2003 DATE: No: ,4, ¢3 Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Harvey Kowalzek ......................................................... 4226 4th Street N.E. 2. Bette Harlan .................................................................. 5037-5039 Jackson Street N.E. 3. Peter Hwang .................................................................. 4616 & 4622 Tyler Street N.E. 4. Merlin Garner ............................................................... 936 42nd Avenue N.E. 5. Donald Woods .............................................................. 4901 5th Street N.E. 6. Abullahi Elmi ................................................................ 1635 49th Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Harvey Kowalzek at 4226 4th Street N.E. RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at 5037- 5039 Jackson Street N.E. RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Peter Hwang at 4616 & 4622 Tyler Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner 936 42''a Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 4901 Street N.E. RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Abullahl Eiml at 1635 49th Street N.E. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of July 14, 2003 AGENDA C 0 ~1S ~ ~ T ORIGINATING CITY SECTION: DEPARTMENT: Fire MANAGER NO: 5 APPROVAL ITEM: Close Hearing BY: John Crelly BY.'//~~/ Rental License Revocation-5131 & 5141 University Avenue NE ...~'~x DATE: July 11, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Lynde Investment Company regarding rental properties at 5131 University Avenue NE and 5141 University Avenue NE for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of July 14, 2003. The public hearing on these properties may now be closed because the owner and the fire department have made an agreement to extend the time the owner has to finish the work described in the compliance orders. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Lynde Investment Company Regarding Rental Properties at 5131 University Avenue NE and 5141 University Avenue N.E. COUNCIL ACTION: Close Hearing Council Letter THE MINUTES HAVE; Park and Recreation Commission ' June 25, 2003 The meeting was called to order by Eileen Evans at 6:32 p.m. ROLL CALL Members present: Eileen Evans; Bruce Kelzenberg; Gary Mayer; David Payne; Bill Peterson; Keith Windschitl, Recreation Director; Members absent: Jerry Foss; Tom Greenhalgh; Matthew Henry; Kevin Hansen, Public Works Director/City Engineer APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer; second by Peterson. All ayes, motion carried. LETTERS AND REQUESTS REQUEST FEES WAIVED BY V.F.W. POST 230 Recreation Director, Keith Windschitl, informed the Commission of the V.F.W. Post 230 requesting fees to be waived for their annual children's Christmas Party due to take place Sunday, December 7, 2003. Commission member, Gary Mayer, asked if the V.F.W. rents out their space at no charge. It was indicated that the V.F.W. does charge for rentals in their facility. Keith indicated that the V.F.W. does donate $1000.00 to the fireworks. He also stated that we have had many fee-waived events this year and JPM revenue will be affected. Many events are either fee waived or the $40.00 entry and $15.00 hourly is charged, which does not cover what we have into these events. They do not take into consideration the clean up and set up that is involved for these events. We are only charging these groups for the time they are actually here. If we have an event the night before we have eight hours staff time for clean up and set up before they even walk in the door. After their event the clean up still has to be done. In the budget crisis that we are currently in we need to inform the City Council of the many civic and community groups that utilize the building. There are nights where we have a staff person here to cover one meeting that may be going on in the facility by one fee waived group. As the issue of expenditures verses revenue has come up time and time again, we need to either start charging these groups or realize that this is a community building and should be operated for the benefit of the residents. Motion by Mayer, second by Payne to refuse full rental fees to be waived and to impose the policy of $40 entry fee and $15 per hour. All ayes, motion carried. PAGE TWO REQUEST FEES WAIVED FOR THE TIBETAN AMERICAN FOUNDATION OF MINNESOTA Recreation Director, Keith Windschitl, informed the Commission of the request for fees to be waived for the Tibetan American Foundation of Minnesota to be held the weekend of August 2, 2003. The letter of request is unclear of specific details. Commission Chairperson, Eileen Evans, noted that parking would be difficult due to a wedding being held the same weekend. Motion by Peterson, second by Mayer to impose the policy of $40 entry fee, $15 per hour and no cooking would be allowed to take place and the event would have to be complete by 5:00 p.m. Upon vote: ayes, Peterson, Mayer; abstained, Payne. OLD BUSINESS "CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR J-PM Recreation Director, Keith Windschitl, informed the Commission that he has checked with the City Attorney, Jim Hoeft, and discussed with the City Manager, Walt Fehst, to see what the options are for prohibiting handguns in JPM. At this point the City can restrict handguns when rented out for a private function. This would consist of posting signage at every entrance and verbally inform each guest that handguns would not be allowed in the facility. Commission Chairperson, Eileen Evans, stated that this would be costly to have a speaker system installed at each door. Keith stated that there are several governmental entities testing this law by banning guns at their facilities. Motion by Peterson, second by Payne to table this issue at this time. All ayes, motion camed. NEW BUSINESS There is no new business at this time. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the Commission that he attended a First Lutheran congregation meeting. The discussion pertained to the expansion for a high school regulation gym to be built as part of their expansion. The church is willing to work with the community to use the new facility for a rental fee. Recreation Director, Keith Windschitl, reported the events for the Columbia Heights Jamboree. The parade will take place on Friday, June 27, 2003; the concert will take place on Saturday, June 28, 2003; and the fireworks display will take place on Sunday, June 29, 2003. PAGE THERE Recreation Director, Keith Windschitl, reported that Three Rivers Park District will be attending the July 23, 2003 Park and Recreation Commission meeting. They plan to do a presentation for the Commission members. PUBLIC WORKS DIRECTOR/CITY ENGINEER Recreation Director, Keith Windschitl, on behalf of Public Works Director/City Engineer, Kevin Hanson, reported that a letter has been sent to Mr. Sowoda addressing Mr. Sowoda's initial request pertaining to screening he would like installed adjacent to the City's pool at Ramsdell Park. This issue will be on the July 23, 2003 meeting as Kevin is researching this matter. COMMISSION MEMBERS Council Member, Bruce Kelzenberg, presented Commission Chairperson, Eileen Evans, with the sales figures for north Lomianki Park. At this time, $117,277.76 has been distributed into the City Park Capital Development fund. Meeting adjourned at 7:12 p.m. Tina Foss, Park and Recreation Commission Secretary COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES July 1, 2003 The meeting was called to order by Chair, Barbara Miller at 7:07 p.m. Those members present were Barbara Miller, Nancy Hoium, Catherine Vesley, and Becky Loader. Board members, David Holmgren, Patricia Sowada, and Councilmember Julienne Wyckoffwere not in attendance. It was moved, seconded, and passed to approve the minutes of the June 3, 2003, Board meeting as mailed. Bill list dated 6/30/03 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. Proposed 2004 budget was discussed. At Council work session Marsha represented Library's 2004 proposal. Council agreed to give direction to staff of the probable increase of levy to 60% of reduced LGA as allowed by legislation. Discussion on wage freeze, some movement in benefits, no cost of living etc. was held. Barb reported on communication with Marsha on meeting. Some cuts have been restored. 2. Parade report was presented. 10 people participated in the parade including a number of enthusiastic young people. It was a gorgeous evening and a nice route. 3. Policy review continues. The following policies were reviewed: a. Bulletin Boards b. Intemet c. Telephone look up d. Money/cash drawers e. Replacement of lost/damaged items f. Use of personal electrical and communications equipment g. Unattended children It was moved, seconded, and passed to adopt all the above policies as presented. 4. The certificates for the Patrons of the Month for July were signed. This month former Library Board Members are being honored. 5. Staffday at the County is scheduled for August 22. This is the first time Columbia Heights staffhas been invited to participate. A request to close the Library has been submitted to the City Manager. Program usually consists of a Keynote speaker, breakout sessions on a variety of topics, state of the Library. The Board was very enthusiastic about the staff participating. New Business: 1. ID badges have been distributed to staff. City policy requires that ID badges be worn while working. The library will comply with this policy effective today, July 1, 2003. 2. Crossover statistics were reviewed. 3. MLA survey results were discussed. Users with no card constitute a very large percentage. The Board feels strongly that all users of services should have a card. 4. The Supreme Court decision concerning "filtering" was discussed. MELSA is gathering data on the subject and the Board will be updated as necessary. 5. The tour of the Library for the Lomianki guests was discussed. All six visitors were very gracious. The Board was pleased with the response and the guests were delighted with the gifts that they received from the Board. There being no further business the meeting was adjoumed at 7:50 p.m. Respectfully submitted, Jeaffine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 CITY COUNCIL LETTER Meeting of: July 14, 2003 AGENDA SECTION:..~ C o ~ s E ~!'r ORIGINATING DEPT.: CITY MANAGER NO: ~ License Department APPROVAL ITEM: LicenseAgenda BY: ShelleyHanson ~(~· DATE~ ~/~ NO: ~ A~' ,~ DATE: July 10, 2003 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the July 14, 2003 City Council meeting. This agenda consists of applications for Contractor licenses for 2003, and a Food Catering Vehicle License. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for July 14, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL July 14, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Oak Grove Plumbing *Signs by RSG *Southtown Plumbing Inc 19322 Linnet St NW, Cedar 6260 Green Valley Rd, Ramsey 6636 Penn Ave So, Richfield $50.00 $50.00 $50.00 FOOD CATERING VEHICLE LICENSE Big Bell Ice Cream/ Hailemichael Berhane 3218 Snelling Ave, Mpls $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: ~ IL~,'~I~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number I~L~I I(~ through in the amount of$ I/~ ~(~, These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CI~ SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07:44:02 Check History GL050S-V06.50 COVERPAGE GL540R ******************************************************************************* * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * * * * * C O U N C I L * * * * Report Selection: Optional Report Title ....... 07/14/03 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Pro~ect ..................... Vendor. Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 104118 thru 104291 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J coUNcIL P4 s 10 Y Y ACS FIN~NCI~J~ SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07 o C~eck History GL540R-V06.50 PAGE 1 07/14/03 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT AMERICAN BOTTLING COMPAN BELLBOY CORPORATION BRECKENITCH/LAURIE BRIN NORTHWESTERN GLASS CED~R LAKE FARM CHANHASSEN DINNER THEATR CITY OF ST LOUIS PARK COCA-COLA BOTTLING MIDWE DEHKES/BILL EMERGENCY MEDICAL SERVIC FINE WINES FROM EUROPE FIZELL/BOB FORSMAN/LLOYD FRITZ COMPANY INC GALLAGHER & COMPANY OF M GENE'S WATER & SEWER INC GENUINE P~RTS/NAPA AUTO GRIGGS-COOPER & CO HANSEN~KEVIN HILGER/JIM JOHNSON BROS. LIQUOR CO. KUEHN/JEAN LARKIN/JOHN MEDICINE LAKE TOURS MENARDS CASHWAY LUMBER-F MIDWEST A~PHALT CO. MINITEX - ATTN M~Y GARC MINNESOTA CROWN DISTRIBU MN REC & PK ASSOC - MRP PEPSI-COLA-7 UP PERRY/CHRIS PETTY CASH - AMY BUDINGE PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS PRAML/BEVERLY PURTLE/DAVID QWEST COMMUNICATIONS SHORT ELLIOT HENDRICKSON STATE BOARD OF ELECTRICI STEFFENS BROS. MEATS, IN THOMPSON/CHARLIE VALLEY PAVING VERIZON WIRELESS XCEL ENERGY (N S P) ZARNOTH BRUSH WORKS, INC NORTHEAST STATE BANK CLOCHIE/TODD 104118 701 104119 10,379 104120 33 104121 2,473 104122 194 104123 100 104124 408 104125 1,373 104126 300 104127 350 104128 442 104129 100 104130 335 104131 7,911 104132 12,000. 104133 1,250 104134 117 104135 3,669 104136 79 104137 150 104138 47,951 104139 42 104140 64 104141 1,638 104142 82 104143 12,174 104144 2,412 104145 199 104146 125 104147 38 104148 50 104149 71 104150 127 104151 1,663 104152 7 104153 1,450 104154 107 104155 6,971 104156 30 104157 179 104158 280 104159 6,003 104160 373 104161 3,614 104162 1,150 104163 1,100,000 104164 94 05 48 84 00 5O O0 00 55 00 00 00 00 15 83 0O 00 11 61 3O 00 57 86 62 00 54 43 00 50 00 40 00 61 57 98 50 O0 18 75 00 88 25 00 79 20 50 00 79 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07 . C~eck History GL540R-V06.50 PAGE 2 07/14/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT AICPA BRADLEY REAL ESTATES INC CHISAGO LAKES DISTRIBUTI CLOSERS FINALIS INC DAHILL/TERRY GENUINE PARTS/NAPA AUTO GRAPE BEGINNINGS INC GRIGGS-COOPER & CO HOPF/ROY ~OSS/~RY KUETHER DIST. CO. METRO COUNCIL ENVIROMENT MINNESOTA STATE TREASURE PETTY CASH - KAREN MOELL PURTLE/DAVID QWEST COMMUNICATIONS SCHMIDT/JEANINE M VISA XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC ACE HARDWARE ADAM'S PEST CONTROL, INC AMERIPRIDE ANOKA COUNTY PARK APACHE GROUP OF MN APPLE VALLEY/CITY OF ARCTIC GLACIER ASPEN MILLS, INC. BARNA GUZY & STEFFEN LTD BATTERY CITY INC BITUMINOUS ROADWAYS, INC BONESTROO ROSENE ANDERLI BOYER TRUCK PARTS BRAKE & EQUIPMENT WAREHO BRIN NORTHWESTERN GLASS BUREAU OF CRIMINAL APPRE CAMDEN PET HOSPITAL CARLSON TRACTOR CINTAS FIRST AID-SAFETY COLUMBIA HEIGHTS YOUTH W COLUMBIA PARK CLINIC COMMERS CONNELLY INDUSTRIAL CREIGHTON BRADLEY GUZZET CROWN FENCE & WIRE CSC CREDIT SERVICES CURTIS 1000 CHECK NUMBER AMOUNT 104165 639.36 104166 11,337.87 104167 3,337.95 104168 161.84 104169 13.66 104170 27.06 104171 166.00 104172 41,326.14 104173 115.96 104174 4.97 104175 94,037.25 104176 3,786.75 104177 775.17 104178 159.72 104179 2,125.00 104180 150.33 104181 3.67 104182 1,632.78 104183 50.28 104184 278,201.39 104185 170.13 104186 66.56 104187 45.18 104188 990.00 104189 242.82 104190 475.00 104191 1,357.36 104192 759.85 104193 14,675.00 104194 48.38 104195 476.38 104196 660.00 104197 68.36 104198 175.21 104199 9.20 104200 630.00 104201 405.00 104202 496.26 104203 32.56 104204 270.00 104205 560.00 104206 60.71 104207 1,364.28 104208 75.00 104209 153.20 104210 25.00 104211 317.65 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07 · C~eck History GL540R-V06.50 PAGE 3 07/14/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CYS UNIFORMS DALCO ENTERPRISES INC DAVIES WATER EQUIPMENT C DEFENSIVE EDGE INC DIAMOND VOGEL PAINTS DOUGS TV & APPLIANCE FASTENAL COMPANY FIDELITY SERVICES INC FRIDLEY/CITY OF G & K SERVICES GALLAGHER & COMPANY OF M GENERAL REPAIR SERVICE GENUINE PARTS/NAPA AUTO GOODIN CO. GRAFIX SHOPPE HARVEST PAINT HOME DEPOT #2802 HOOVER WHEEL ALIGNMENT I ICI DULUX PAINT CENTER IKON OFFICE SOLUTION INDEPENDENT SCHOOL DIST INTEGRATED LOSS CONTROL IPC PRINTING JINDRA/PATRICIA JOHNSON BROS. LIQUOR CO. KENNEDY & GRAVEN LBP MECHANICAL INC LUBE-TECH LYLE SIGNS INC MAC QUEEN EQUIPMENT CO. MAIN STREET DESIGN MEDTOX LABORATORIES, INC MELROSE PYROTECHNICS MENARDS CASHWAY LU~ER-F METROCALL - ATT MESSAGIN MIDWAY FORD MIDWEST ASPHALT CO. MIDWEST LOCK & SAFE MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MITEL MN COMM PAGING MN DEPT OF ADMINISTRATIO MN DEPT OF L/%BOR & INDUS MN DEPT OF PUBLIC SAFETY MN NURSERY & LANDSCAPE A MN REC & PK ASSOC MRP CHECK NUMBER AMOUNT 104212 104213 104214 104215 104216 104217 104218 104219 104220 104221 104222 104223 104224 104225 104226 104227 104228 104229 104230 104231 104232 104233 104234 104235 104236 104237 104238 104239 104240 104241 104242 104243 104244 104245 104246 104247 104248 104249 104250 104251 104252 104253 104254 104255 104256 104257 104258 459 57 379 77 165 54 284 35 38 00 18 69 10 10 4,822 12 100 00 214 42 249 00 1,714 36 128 49 120 20 183 18 415 00 267 99 143 80 509 07 305 39 901 25 306 00 50 41 70 00 8,759 60 802 50 787 75 235 16 1,799 00 28 83 5,005 51 316.50 6,000.00 188.17 14.60 184.80 104,374.79 45.84 9,937.97 5.11 3,742·74 255.00 37.00 10.00 280.00 75.00 720.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07 Check History GL540R-V06.50 PAGE 4 07/14/03 COUNCIL LISTING BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT MTI DISTRIBUTING MURZYN JR/DONALD J NATIONAL ARBORIST ASSOCI NATIONAL WATERWORKS, INC NEI COLLEGE OF TECHNOLOG NORTH MEMORIAL EMS EDUCA NORTHERN TOOL & EQUIPMEN O ' GARA/ANDREW OFFICE DEPOT OLSON FIRE INSPECTION PALMER CAP- CHUR EQUI PMEN PEPSI-COLA- 7 UP PERFORMANCE LAWN CARE PLANT HEALTH ASSOC PLAYS MAGAZINE RAPIT PRINTING - FRIDLEY SAM GIBSON SEWER COMPANY SCHINDLER ELEVATOR CORP SHORT ELLIOT HENDRICKSON SMITH MICRO TECHNOLOGIES ST JOSEPH'S EQUIPMENT STATE BOA_RD OF ELECTRICI STREICHER'S GUN'S INC/DO TELEPHONE ANSWERING CENT TKDA TRUCK UTILITIES COMPANY TWIN CITY AREA LABOR MGM URS BRW INC VECTOR INTERNET SERVICES VERIZON WIRELESS VOSS LIGHTING WW GRAINGER, INC WWR ENVIORNMENTAL SERVIC 104259 104260 104261 104262 104263 104264 104265 104266 104267 104268 104269 104270 104271 104272 104273 104274 104275 104276 104277 104278 104279 104280 104281 104282 104283 104284 104285 104286 104287 104288 104289 104290 104291 18.96 35.00 19.95 2,288.93 276.22 40.00 42 58 155 76 285 40 910 00 77 44 178 00 65 00 300 00 30 00 59 96 193 00 875 90 564 00 38.02 10.32 125.00 40.36 120.30 210.95 2,764.73 300.00 33,702.24 150.00 43.95 63.04 62.32 143.55 1,891,589.03 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 07/11/2003 07 Check History GL540R-V06.50 PAGE 5 07/14/03 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 1,891,589.03 RECORDS PRINTED - 000756 ACS FINANCIAL SYSTEM 07/11/2003 07:44:04 FUND RECAP: FUND DESCRIPTION 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 P;LRKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 226 SPECIAL PROJECT REVENUE 235 RENTAL HOUSING 240 LIBRARY 261 TWENTY-FIRST CENTURY GRANT 276 LOCAL LAW ENFORCE BLK GRANT 278 JUVENILE JUSTICE GRANT 401 CAPITAL IMPROVEMENTS 402 STATE AID CONSTRUCTION 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 701 CENTRAL GARAGE 720 DATA PROCESSING 880 PERMIT SURCHARGE 883 CONTRIBUTED PROJECTS-GEN 884 INSUR~CE 885 ESCROW 886 INVESTMENT TRUST TOTAL ALL FUNDS Check History DISBURSEMENTS 46,564 80 164 87 2,566 93 181 25 12,020 05 1,317 07 117 86 13,106 69 283 50 5,580 42 2,143 78 284 35 38 34 564 00 23,523 30 122,852 22 2,007 50 3,531 85 3,569 10 2,093 59 240,750 84 6,971 75 5,842 66 150 00 4,561 92 350 00 12,249 00 278,201 39 1,100,000 00 1,891,589.03 CITY OF COLUMBIA HEIGHTS GL060S-V06.50 RECAPPAGE GL540R BA/gK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 1,891,589.03 1,891,589.03 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Work Session Meeting of: July 14, 2003 ITEMS AGENDA SECTION: c o N S ~ D £ R 'r ~ o ORIGINATING DEPARTMENT: CITY MANAGER'S NO: '7 Administration APPROVAL ITEM: Adopt Resolution2003-29 BY: Walt F ehst BY: Bylaws of Pro. cedur~es and Decorum DATE: July 14, 2003 DATE: NO: '7' Background: A request was made to review the City of Columbia Heights Bylaws of Procedures and Decorum regarding action taken on "Matters Not on the Agenda". The intent is to provide the City Council with appropriate and complete information on any issue raised during the Citizen Open Forum. The City Attorney has reviewed and suggested the following revision: 5. PUBLIC PARTICPATION. Members of the public may address the City Council during: a. Public Heatings bo Matters Not on the Agenda: This portion of the meeting shall be limited to fifteen minutes and individuals shall be requested to limit their comments to five minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, discussion on that issue shall be continued under Other Business at the end of the agenda. Unless the matter is considered to require emergency action, the Council shall refer the matter to staff for investieation and recommendation and/or to the appropriate commission for an advisory recommendation to the Council. The matter will then be placed on the agenda for the next regularly scheduled Council meeting, at which time staffwill present its findings and recommendations for Council consideration. c. Specific issues scheduled on the Agenda but in accordance with IV.6 of these Bylaws entitled "Addressing the Council." Recommended Motions: Move to waive the reading of Resolution No. 2003-29, there being ample copies available to the public. Move to adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights Bylaws of Procedures and Decorum. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS BYLAWS OF PROCEDURES AND DECORUM I. PURPOSE These Bylaws of Procedures and Decorum assure an accurate, timely, and consistent method of developing and maintaining the various actions related to meetings of the City Council. They also assure retrieval of documents and data previously considered and notification of affected individuals and businesses. II. PROCEDURES 1. LAW. The City Charter, City Ordinances, and State Statutes governing the City Council shall be supplemented by these Bylaws. 2. GENERAL RULES. In all matters of Parliamentary Procedure, the Council shall be governed by the latest printed edition of Robert's Rules of Order, except as addressed in these Bylaws. 3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council meetings shall be held on the second and fourth Mondays of each month, which are not observed legal holidays. Any regular meeting, which would fall on an observed legal holiday, shall be held on the Tuesday following such observed legal holiday. The Council may vary this meeting schedule by resolution and may set such special meetings in the form and manner as prescribed by Charter. 4. CABLECASTING OF COUNCIL MEETINGS. All regular Council meetings, being the second and fourth Mondays of each month or an optional day as set by Council resolution, as well as the Truth in Taxation Hearing, shall be cablecast on the local access channel. 5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose a secretary and such other officers and employees as may be necessary to serve at its meetings. The Council may designate any official or employee of the City, except the City Manager or a member of the Council, to act as Secretary of the Council. III. PRESIDING OFFICER 1. PRESIDING OFFICER. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Council President shall preside. 2. RIGHTS OF THE PROCEDURE. The Presiding Officer maY speak on any question; make motions, and second motions. He/She shall have the power to preserve strict order and decorum at meetings, enforce the rules of procedure and determine without debate (subject to the final decision of the Council on appeal) all questions of procedure and order. 3. APPEALS TO A RULING. Any member of the Council may appeal a ruling of the Presiding Officer. If the appeal is seconded, the member may speak once, solely on the question involved. The Presiding Officer may explain his/her ruling, but no other Council member shall participate in the discussion. The appeal shall be sustained if it is approved by a vote. IV. AGENDA 1. PREPARATION. The City Manager is responsible for Council agenda format and preparation. This includes all items for consideration, Charter requirements, State law, Bylaws, etc. These documents shall be distributed as described in Section 1.04 of the City's Procedures Manual. 2. ITEMS FOR CONSIDERATION. All items to be included in the Agenda or on the City Manager's Report shall be submitted to the City Manager by 4:45 p.m. on the Monday preceding the meeting date. "Late" items, if approved by the City Manager, shall be distributed as described in Section 1.04 of the City's Procedures Manual. 3. ORDER OF BUSINESS. At the hour appointed for regular City Council meetings, the Presiding Officer shall call the meeting to order. If a quorum is present, the Council shall then proceed with its business in the following order, which may be varied by the Presiding Officer: A. Call to Order/Roll Call B. Pledge of Allegiance C. Public Address of Council on Matters not on Agenda D. Commencement of Cablecasting on Television E. Additions/Deletions to Meeting Agenda F. Consent Agenda 1) Approval of Minutes from Previous Meeting(s) 2) Routine Items Requiring Limited Deliberation G. Recognitions, Proclamations, Presentation, Guests H. Public Hearings I. Items for Consideration 1) Old Business 2) New Business 3) Other Business J. Administrative Reports K. General Council Communications L. Council Executive Sessions If the Council is to consider an issue regarding pending litigation or a personnel matter, an Executive Session may be called. A recess is taken during a regular Council meeting or prior to adjournment of the Council meeting. At the conclusion of the Executive Session the regular Council meeting is reconvened. M. Adjournment 4. CONSENT AGENDA. Council matters of a routine or non- controversial nature, which need minimal deliberation, shall be placed on the Consent Agenda. A motion to approve the Consent Agenda shall not be debated. At the request of any Council member, an item may be removed from the Consent Agenda and placed upon the regular agenda for debate immediately following approval of the Consent Agenda. The Consent Agenda shall only be adopted by an unanimous vote of those Council members present at the meeting. 5. PUBLIC PARTIC~ATION. Members of the public may address the City Council during: A. Public Heatings B. Matters Not on the Agenda. This portion of the meeting shall be limited to fifteen minutes and individuals shall be requested to limit their comments to five minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, discussion on that issue shall be continued under Other Business at the end of the agenda. Unless the matter is considered to require emergency action, the Council shall refer the matter to staff for investigation and recommendation and/or to the appropriate commission for an advisory, recommendation to the Council. The matter will then be placed on .the agenda for the next regularly scheduled Council meeting, at which time staff will present its findines and recommendations for Council consideration. C. Specific issues scheduled on the Agenda but in accordance with IV.6. of these Bylaws entitled "Addressing the Council." 6. WRITTEN COMMUNICATIONS. All interested parties or their authorized representatives may address the Council regarding matters under consideration via written communication. The City Manager shall place these communications on the Agenda under "Acknowledgement of Communications to the Council." V. VOTING 1. PROCEDURE. The votes of the Council members on any pending ordinance or resolution shall be by voice vote unless any Council member requests that a roll call vote be taken. The votes on any motion shall be by voice vote unless any Council member requests that a roll call vote be taken. The Presiding Officer shall call for a roll call vote whenever a voice vote is not clear as to the disposition of the action before the Council. 2. ABSTENTION. If a Councilmember does not vote, it shall be recorded as "Abstain: [name]." 3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall call for the vote in consecutive order beginning with the Councilmember who is seated to the far fight of the Mayor. The Presiding Officer shall always vote last. VI RULES OF DECORUM 1. COUNCIL. While the Council is in session, the members must preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the Council nor disturb any member while speaking. A member shall never refuse to obey the orders of the Presiding Officer. 2. RECOGNITION. No person or Councilmember shall address the Council without being recognized by the Presiding Officer. 3. DISCUSSION. A Councilmember shall only speak twice on any question for a maximum of five minutes each time unless Council consent for additional time is granted. 4. STAFF. City staff members shall observe the same rules of order and decorum as are applicable to the Council. 5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens shall confine remarks to the matter under debate. 6. ADDRESSING THE COUNCIL. Each citizen addressing the Council shall approach the public microphone after being recognized by the Presiding Officer, where he/she shall state name, address, subject for discussion and representation. Remarks shall be limited to five minutes without further consent from the Council. All remarks shall be addressed to the Council as a whole and not to any member thereof. No persons other than Councilmembers and the current speaker shall be permitted to enter into discussion, either directly or through a Councilmember, without such declaration from the Presiding Officer. Questions of Councilmembers and staff are equivalently regulated. 3 7. SPOKESPESONS FOR GROUPS. In order to expedite Council meetings and avoid repetitious presentations, the Presiding Officer shall request a spokesperson to address the Council from a group, and if that group is making multiple presentations, to limit the number of such spokespersons. 8. MOTION CLOSURE. After a motion has been made or a public hearing has been closed, no citizen shall address the Council on the matter under consideration without majority consent from the Council. 9. CONDUCT. Any Councilmember, staff, or other person indulging in personal, impertinent, slanderous, profane, loud, threatening, abusive, or disorderly conduct shall be called to order by the Presiding Officer. If such conduct continues, the person may be barred from further audience before the Council. 10. AUDIENCE. No citizen shall engage in applause, stamping of feet, whistling, yelling or similar demonstrations listed in VI.9, which disturb the peace and good order of the meeting. VI I. ENFORCEMENT 1. WARNING. All persons shall be silent at the request of the Presiding Officer. If a person persists in disturbance after receiving a warning, he/she may be ordered to remove themselves fi.om the meeting. If they refuse to remove themselves, they will be escorted fi.om the meeting by a police officer and possibly charged with violation of City Ordinance. 2. MOTIONS TO ENFORCE. Any Councilmember may move to require the Presiding Officer to enforce these rules. 3. ADJOURNMENT. In the event that any meeting is willfully disturbed so as to render the order of such meeting unfeasible and order cannot be restored by removal of the individual(s) causing the disturbance, the meeting may be adjourned with all remaining business considered at the next meeting. 4. SPECIAL MEETINGS. If the matter being addressed prior to adjournment is of such a nature as to demand immediate attention, the Presiding Officer may call a special meeting. VIII. WORKSHOP MEETINGS 1. GENERAL. Workshop meetings of the Council may be held at the call of the City Manager with a notice of seventy-two hours. No official Council action will be taken at workshop meetings. IX. CAMERAS AND RECORDING DEVICES Cameras, including television and motion picture cameras, electronic sound recording devices and any other mechanical, electrical, or electronic recording devices may be used in the Council Chambers, but only in such a manner as will cause a minimum of interference with Council proceedings. X. SEPARABILTY If any portion of the these Bylaws is for any reason held invalid or unconstitutional by a court of law, such portion shall be considered a separate and distinct provision and will not affect the validity of the remaining portions. Proposed for revision this 30th day of June 2003 4