HomeMy WebLinkAboutJuly 14, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
ADMINISTRATION
MaFor
Julienne Wyckoff
Councilmembers
Robert,4. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
City Manaeer
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
July 14, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Briley, Oak Hill Baptist Church
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
e
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
0
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations
1) National Night Out
B) Presentations - none
C) Introduction of New Employees - none
D) Recognition
Tom Ramsdell - Charter Commission/Planning & Zoning Commission Member and
James Fowler - Charter Commission Member
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Minutes of the June 30, 2003, Regular Council Meeting
MOTION: Move to approve the minutes of the regular City Council meeting of June 30, 2003, as
presented.
2)
Adopt Resolution No. 2003-34, being a resolution authorizing participation in the Safe and Sober
Communities Grant Program.
MOTION: Move to waive the reading of Resolution 2003-34, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2003-34, being a resolution authorizing participation in the
Safe and Sober Communities Grant Program.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVISION OF' SERVICES
EQUAL OPPORTUNITY EMPLOYER
U~ty Council Agenda
July 14, 2003
Page 2 of 3
3)
Request for Lot Split - 4333 Washington
MOTION: Move to waive the reading of Resolution 2002-31, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2003-31, a resolution approving a lot split of the property at
4333 ~Washington Street NE.
MOTION: Move to approve excavation work within the street and boulevard area to install water,
sewer, and other utility services and a driveway opening for the south lot at 4333 Washington Street
NE, provided the proper permits are obtained and the street and boulevard areas are restored in
accordance with City ordinances.
4)
Establish a Hearing Date of July 28, 2003, for revocation or suspension of rental property_ licenses at
4226 4th Street N.E., 5037-5039 Jackson Street N.E., 4616 and 4622 Tyler Street N.E., 936 42nd
Avenue N.E., 4901 5th Street N.E., and 1635 49th Street N.E.
MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Harvey
Kowalzek at 4226 4th Street N.E.
MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at
5037-5039 Jackson Street N.E.
MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Peter Hwang at
4616 and 4622 Tyler Street N.E.
MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner
936 42nd Avenue N.E.
MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Donald Woods
at 4901 5th Street N.E.
MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Abullahi Elmi
at 1635 49th Street N.E.
5)
Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License at
5131 and 5141 Universi _ty Avenue N.E.
MOTION: Move to close the public heating regarding the revocation or suspension of the rental
license held by Lynde Investment Company regarding rental properties at 5131 University Avenue
NE and 5141 University Avenue NE.
6)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the June 25, 2003, minutes of the Park and Recreation Commission and
the July 1, 2003, minutes of the Columbia Heights Public Library.
7)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for July 14, 2003 as
presented.
City Councl! Agentla
July 14, 2003
Page 3 of 3
8) Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 104118 through 104291 in the amount of $1,891,589.03.
e
PUBLIC HEARINGS - None
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights Bylaws
of Procedures and Decorum
MOTION: Move to waive the reading of Resolution No. 2003-29, there being ample copies available t~
public.
MOTION: Move to adopt Resolution No. 2003-29, being a Resolution amending the City of
Columbia Heights Bylaws of Procedures and Decorum.
B) Bid Considerations
C) Other Business
8. ADMINISTRATIVE REPORTS
m
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter R~ Manager
WF/cb
*** National Night Out Proclamation ***
WHERAS: The National Town Watch Association is sponsoring a special coast-to-
coast community crime prevention project on the evening of August 5,
2003 called "National Night Out," and "Minnesota Communities United
Against Crime," and
WHERAS: It is important that all citizens of Columbia Heights be aware of the
importance of crime prevention programs and the positive impact that
their participation can have on reducing crime and drugs in our neigh-
borhoods; and
WHERAS: "National Night Out" provides an opportunity for Columbia Heights to
join together with over 9,850 communities across the country in support
of safer neighborhoods and to demonstrate the success of cooperative
crime prevention efforts; and
WHERAS: Neighborhood spirit and cooperation is the theme of the "National Night
Out" project and plays an important role in helping the Columbia
Heights Police Department fight the war against crime and drugs in our
community.
NOW, THEREFORE, I, Julienne Wyckoff, Mayor of the City of Columbia Heights,
do hereby call upon all the citizens of our community to join the Columbia Heights
Police Department in supporting and participating in "National Night Out" on
Tuesday August 5' 2003.
FURTHER LET IT BE RESOLVED, that I hereby proclaim Tuesday August 5,
2003 as "NATIONAL NIGHT OUT" in Columbia Heights.
Mayor Julienne Wyckoff
August 2003
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL
JUNE 30, 2003
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, June
30, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Dolores Strand, Sister Cities Committee Representative, introduced Father A1 Backmann, Immaculate
Conception Catholic Church.
Father A1 Backmann, Immaculate Conception Catholic Church, gave the Invocation
CALL TO ORDER/ROLL CALL
Mayor Wyckoffcalled the meeting to order at 7:00 p.m.
Present:
Mayor Wyckoff, Councilmember Nawrocki, Councilmember Ericson, Councilmember
Kelzenberg, Councilmember Williams
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - none
PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS
Mayor Wyckoff asked Dolores Strand, Sister Cities Committee Co-Chair to come forward and introduce
our special guests, the dignitaries from our Sister City in Lomianki, Poland. Strand stated the guests
arrived last Wednesday, and listed the activities the guests have been involved in since their arrival. She
introduced Burmistrz (Mayor) Lucian Sokolowski and his wife Anna, and Jerzey Burmistrz Sokolowski,
Director of the Children's Hospital. Strand stated that our Sister City Committee has been very active in
the financial and moral support of their hospital. She introduced Lomianki Sister City Committee
members Ryszard Szczesniak (President), Krystyna Kasprzak (Vice President), and Halina Fabczak
(Director). Strand indicated that our Sister City relationship began twelve years ago. She thanked Brother
Milton Barker, who is the Honorary Co-Chair of our Sister City Committee.
Burmistrz Sokolowski addressed Mayor Wyckoff, the City Council, Staff, and members of the audience.
He indicated the very long and lasting ties between our two countries, including two famous Generals
from Poland that helped America to achieve independence, WWlI, and the present situation in Iraq. It is
not by coincidence that Poland has copied the American Constitution into theirs. Poles think highly of
American freedom and their ability to govern. Poland has suffered many setbacks and wars, but could
always count on the help of the American people in hard times. He stated that the Poles were proud to
have participated in Iraq on the American side of freedom. An event that brought us closer was during
WWII when an American airplane traveling to give aid to Poland during the uprising in Warsaw crashed;
eight people perished and two survived. The airplane did not perish in vain and the people of Poland and
Warsaw are indebted for their sacrifice. Every year, on September 18th, the City of Lomianki
commemorates the downing of that plane with a large memorial service. Burmistrz Sokolowski expressed
a sincere thank you for all the help received, and the wish to maintain the tie between our communities as
a thank you to Bernie Szymczak, whose brother perished in the downing of that airplane.
He thanked the Mayor and Councilmembers for the invitation to him and his group, the members of the
Sister City Committee, Totino Grace High School for their room, and Brother Milton for his generosity.
Burmistrz Sokolowski stated that Walter Logacz is an honorary citizen of Lomianki. He expressed a
sincere thank you for the generosity of Columbia Heights to the Children's Hospital. Burmistrz
Sokolowski expressed desire that the ties between the two cities will broaden and get stronger, now and
City Council Minutes
June 30, 2003
Page 2 of 12
with the younger generations of our people. Our future will depend on the upbringing and education of the
current generations and generations to come. The world will be only as good as our youth. It is true that
many miles separate us, but thanks to the high technology we are experiencing, we are able to have
teleconferencing via satellite, and he expressed the desire that their children can communicate with
Columbia Heights schools via television. The hope is that your young people may benefit and be eager to
learn from our culture and longevity of experience. Casmir Bryzinski, member of our Sister City
Committee, interpreted the words of the Burmistrz.
Burmistrz Sokolowski asked permission to present the Mayor and Councilmembers with gifts from his
City. Paperweights with the Lomianki emblem, neck kerchiefs, and city pins were received with
appreciation.
Mayor Wyckoffpresented Burmistrz Sokolowski with an engraved gavel. She listed the events she shared
with our guests. Wyckoff displayed the clock presented to her from the City of Lomianki. She presented
dignitaries with a Columbia Heights Historical Society calendar and Columbia Heights tee shirts. Wyckoff
stated the dignitaries would be taken to our conference room for a newspaper interview.
Ted Landwehr, representing the Rising to New Heights Committee, presented dignitaries with a gift bag
of items as a remembrance of their visit. Landwehr acknowledged and thanked local organizations and
businesses that contributed to the gifts.
Lomianki Sister City Committee President Ryszard Szczesniak spoke, indicating his appreciation for the
invitation to our community and the extreme generosity and friendship they have received. Szczesniak
stated that he also visited Columbia Heights in 1994 as a Sister City representative. He stated there was
then a different administration, and that the building has changed. However, the friendship and
generosity has not. He stated that our contact has many meanings, but referred to the historical
relationship as a result of the tragic American airplane crash in WWII. He referred to the continued vital
contact with Bernie Sczymschak. Szczesniak asked for a moment in silence to honor the passing of
Bernie's wife. He stated that there was a mass heard in her honor one day prior to this group coming to the
United States.
Mickey Rooney asked if they celebrate an Independence Day in Poland. Szczesniak stated that their
Independence Day is November 1 lth.
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the consent agenda items.
1)
Approve City Council Meeting Minutes for June 9, 2003
Motion to approve the minutes of the June 9, 2003, regular City Council meeting as corrected.
(Correction: Page 1 l, Seims to Sowada)
2)
Accept Boards and Commissions Meeting Minutes
a) Motion to accept the May 20, 2003 minutes of the Economic Development Authority.
b) Motion to accept the May 28, 2003 minutes of the Park and Recreation Commission.
3)
Establish Work Session Meeting Dates for Monday, July 14, 2003 and Monday, July 21, 2003
Motion to establish Work Session meeting Monday, July 21, 2003 beginning at 7:00 p.m. in
Conference Room 1 and to establish a work session meeting to receive the auditor's report for
Monday, July 14th, beginning at 6:00 p.m. in Conference Room 1.
City Council Minutes
June 30, 2003
Page 3 of 12
Nawrocki questioned the agenda for July 21 work session. Fehst stated there would be discussion
to purchase a generator for city hall. Nawrocki stated he has a conflict on July 14 and felt one
hour with the auditors was not enough time. Fehst stated that the next available Monday would be
in early August. Bill Elrite, Finance Director, stated the auditor has other commitments on the 7tn
and 14th, but he is flexible. Fehst suggested 5:30 on July 9th. Councilmembers agreed.
4)
Establish joint meeting of the School Board and City Council for Wednesday, July 9, 2003,
beginning at 7:00 p.m.
Motion to establish a work session meeting for Wednesday, July 9, 2003 at 7:00 p.m., Murzyn
Hall with the School Board of District 13.
Fehst stated the meeting place was yet to be decided.
5) Authorize development of administrative policy tO accept credit card payments - Removed
6)
Authorize agreement to place antennas on City water tower and place control building to support
Public Safety radio system.
Motion to approve the negotiated agreement of security upgrades at the City's water tower and to
give Anoka County permission to move ahead with the installation of the 800 MHz antennas on
the City's water tower as per the rental agreement with the County.
Fehst stated we have reached agreement with Anoka County, whereby they would pay the majority
of the costs, but we would pay for one-half the cost of the fence.
7)
Approve Contract for Industrial Park Redevelopment Phase II Environmental Site Assessment/
Response Action Plan with ProSource Technologies Inc.
Motion to Approve the Contract with ProSource Technologies Inc. for the completion of the Phase
II Environmental Site Assessment/Response Action Plan in the amount of $73,713; of which
$50,000 shall be funded from the Minnesota Department of Trade and Economic Program and the
balance from the Capital Improvement Development Fund 420, and furthermore, authorize the
Mayor and City Manager to enter into an agreement for the same.
Fehst stated that the Phase II environment study is necessary to received funding from the State.
We were ranked number one for the $50,000 grant from the Department of Trade and Economic
Development. Nawrocla' stated his disappointed that staff is moving toward housing development
for this area, as people need jobs to pay for the homes they have. Industrial development ebbs and
flows, and as in the Medtronic site we should wait for the type of development that is envied. He
again asked for financial information relative to increased services, county and school district
costs.
8)
Authorize award of bid for Refurbishment of Engine 4 and Rescue 1 to North Central Ambulance
Service
Motion to award refurbishment of Engine 4 and Rescue 1 to North Central Ambulance Service
based upon their low qualified responsible bid in the amount of $88,108.72 with funds to come
from 439-42200-5150; and furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
9)
Establish a Hearing Date of July 28, 2003 for revocation or suspension of rental property license at
4441 University Avenue N.E.
Motion to establish a hearing date of July 28, 2003 for Revocation or Suspension of a License to
City Council Minutes
June 30, 2003
Page 4 of 12
Operate a Rental Property within the City of Columbia Heights against Lynde Investment
Company at 4441 University Avenue N.E.
10) Approve Rental Housing License Applications
Motion to approve the items listed for rental housing license applications for June 30, 2003.
11) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for June 30, 2003, as
presented.
12) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 103794 through 104117 in the amount of $3,705,222.05.
Motion by Williams, second by Kelzenberg, to approve the Consent Agenda, with the removal of
Item #5.
Nawrocki stated he had questions on the bill list, that he was unable to get answered. He would
discuss them with the Finance Director after the meeting.
Upon vote: Ail ayes. Motion carried.
(5) Authorize development of administrative policy to accept credit card payments
Nawrocla' agreed there was merit to offer this service, but could not justify the credit card
company fee of 2. S percent and the additional administrative costs. He questioned how the City
would pay for this.
Kelzenberg felt that we need to "get with the times ", and that many people only pay with a charge
card. The post office cannot even write a check. It is a convenience for people to call in program
reservations.
Wyckoff stated this process would be timelier and make it easier to get payments. People would
not have to come in to city hall or buy stamps. Fehst stated that the Recreation Director has had
many people ask for this service. Wyckoff indicated that automatic billing wouM also be a great
convenience.
Motion by Williams, second by Kelzenberg, to authorize the City Manager to develop an
administrative policy covering the acceptance of credit card payments and to consider the cost of
this additional service in establishing future fees and service charges for services provided. Upon
vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay.
Motion carried.
PUBLIC HEARINGS
A) Public Hearing called for Revocation/Suspension of Rental Housing License at 3823 Polk Street N.E.
Wyckoff closed the public heating, as the property is now in compliance with the Residential
Maintenance Code.
B)
Public Hearing called for Revocation/Suspension of Rental Housing License at 4610-4612 Fillmore
Street NE
Wyckoff closed the public hearing, as the property is now in compliance with the Residential
City Council Minutes
June 30, 2003
Page 5 of 12
Maintenance Code.
C) Public Hearing called for Revocation/Suspension of Rental Housing License at 5131 University
Avenue NE
Fire Chief Charles Thompson stated the two units (5131 and 5141 University Avenue) carry the
same timelines. He listed violations, dates of compliance orders, visits to the property by staff, and
dates of certified mail notification. Both properties were re-inspected on June 19 and were not in
compliance.
Mike Rozman, appearing on behalf of Lynde Investment Company, stated the retaining wall
involved runs the length of three adjacent buildings. He asked to meet with Housing Maintenance
personnel for clarification to determine specific repairs requested. Fehst recommended this item
be tabled until the next Council meeting, so the requested meeting can take place.
Nawrocki questioned if setting such a meeting was part of the ongoing notification process.
Thompson stated it is, and that Rozman did contact him, but was threatening and belligerent and
that staff backed off.
Matt Fields, Fire Captain, stated that the initial inspection was a complaint inspection, which by
Council action requires the entire block to be inspected. He stated that it is the property owner's
responsibility to contact the office. Nawrocki asked if the owner had been notified. Ericson stated
there have been five notices sent and that the owner has had every opportunity to contact staff to
set an appointment.
Wyckoff asked that a meeting between staff and the owner be set for tomorrow and that this
hearing be tabled for two weeks.
Rozman asked that the reinspection fees be reconsidered as each inspection was on adjacent
property.
Thompson stated the owner is sent compliance notices asking the property owner to contact the
office. The fourth notice was sent by certified mail.
Wyckoff requested motion to table revocation of 5131 to July 14tn.
Motion by Kelzenberg, second by Williams to table the Revocation/Suspension of Rental Housing
License at 5131 University Avenue NE to the July 14, 2003 City Council meeting. Upon vote: All
ayes. Motion carried.
Fehst suggested meeting with the owner on Thursday, July 3, 2003 at 11:00 a.m. Rozman
indicated he would call Fehst to confirm.
D) Public Heating called for Revocation/Suspension of Rental Housing License at 5141 University
Avenue NE
Motion by Williams, second by Kelzenberg, to table the Revocation/Suspension of Rental
Housing License at 5141 University Avenue NE to the July 14th City Council meeting. Upon vote:
All ayes. Motion carried.
City Council Minutes
June 30, 2003
Page 6 of 12
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1) Adopt Ordinance No. 1458, being an Ordinance pertaining to Local Regulation Powers
Wyckoffasked Captain Bill Roddy to take Council through this. Roddy stated this enforces "no
parking" curbs with yellow paint, signage, or both. This would allow a lower cost to designate no
parking zones. The curb would have to be visible for enforcement in the winter.
Nawrocki questioned no parking by fire hydrants per State Statutes. Roddy stated that it is illegal
to park by a hydrant whether they are painted or not. Kevin Hansen, Public Works Director, stated
that not all fire hydrant curbs are painted. There are about 800 hydrants in the city. Wyckoff stated
this came up because of parking around schools or the library. Roddy stated this consideration was
related to the library.
Ericson stated this ordinance would allow the City to paint curbs for enforcement of no parking.
Nawrocki asked if curbs would they be painted in accordance with the State guidelines. Hansen
indicated they would.
Motion by Williams, second by Kelzenberg to waive the reading of Ordinance No. 1458, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Ericson, to adopt Ordinance 1458, being an Ordinance pertaining
to Local Regulation Powers. Upon vote: All ayes. Motion carried.
ORDINANCE NO. 1458
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 977, PERTAINING TO LOCAL REGULATION POWERS
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN:
SECTION 7.102, of Ordinance No. 853, City Code of 1977, which currently reads as follows, to-wit:
(1) The Council may regulate the use of streets, alleys, municipal parking lots, and public ways by the owner of, by
persons operating, or by persons in control of any vehicle or bicycle, provided that such regulations are not in
conflict with Article I of this chapter shall be considered controlling over any other provisions of this chapter that
are inconsistent therewith or in conflict thereto.
(2) Regulations may be adopted directly by Council Resolution, or by delegation to administrative officials, as
hereinafter provided, subject to the following conditions:
(a) The Manager may not refer any matter directly to the Traffic Commission; nor directly to the
administrative service to act on any recommendations of said Commission for any matter not
specifically so authorized by this chapter.
(b) Any public street, alley, municipal parking lot or portion thereof is subject to regulation by the
Council or by the administrative service, as is necessary to prevent accidents, to eliminate traffic
congestion, to provide public access to adequate parking facilities, or to otherwise promote the
safety and welfare of the City.
(c) No regulation or restriction pertaining to a particular designated street or portion thereof shall
become effective until necessary and appropriate signs and curb markings have been posted.
(3) The Manager shall have the delegated duty under this section to post signs and provide markings upon passage of
a Resolution of a Council regulation or restriction, or upon administrative establishment of a regulation or
restriction pertaining to a particular street or portion thereof.
The cost for signs or markings posted at the request of property owners, or directly benefiting property owners,
may be charged directly to said persons by Council resolution.
is hereafter amended to read as follows, to-wit:
(1)
The Council may regulate the use of streets, alleys, municipal parking lots, and public ways by the owner of, by
persons operating, or by persons in control of any vehicle or bicycle, provided that such regulations are not in conflict
with Article I of this chapter shall be considered controlling over any other provisions of this chapter that
City Council Minutes
June 30, 2003
Page 7 of 12
are inconsistent therewith or in conflict thereto.
(2) Regulations may be adopted directly by Council action, or by delegation to administrative officials, as hereinafter
provided, subject to the following conditions:
(a) The Manager may not refer any matter directly to the Traffic Commission; nor directly to the
administrative service to act on any recommendations of said Commission for any matter not
specifically so authorized by this chapter.
(b) Any public street, alley, municipal parking lot or portion thereof is subject to regulation by the
Council or by the administrative service, as is necessary to prevent accidents, to eliminate traffic
congestion, to provide public access to adequate parking facilities, or to otherwise promote the
safety and welfare of the City.
(c) No regulation or restriction pertaining to a particular designated street or portion thereof shall
become effective until necessary and appropriate signs and/or curb markings have been posted or
painted yellow.
(3) The Manager shall have the delegated duty under this section to post signs and/or provide markings upon passage
by motion of a Council regulation or restriction, or upon administrative establishment of a regulation or restriction
pertaining to a particular street or portion thereof.
The cost for signs or markings posted at the request of property owners, or directly benefiting property owners,
may be charged directly to said persons by Council action.
This Ordinance shall be in full force and effect from and after thirty (30) days after its passage.
E) Bid Considerations - none
F)
Other Business
1) Adopt Resolution No. 2003-28, being a Resolution providing 2004 Budget Preparation Guidelines.
Fehst indicated the proposed State budget reduces local government aide by $700,00 this year and
$1.5 million next year. By the legislative process, the proposal would have frozen wages and
benefits for two years and provided for reverse referendums. The final result is that the City of
Columbia Heights will lose $700,000 in aid the first year and $1.5 million the next year, but
would be allowed to raise back 60 percent of the loss through property taxes. Fehst asked Council
for direction, by way of resolution, to consider raising back 60percent of next year's loses in a
levy on property taxes. Fehst referred Council to the information they received on worst and best
case scenarios and asked the Council about their feelings on each. Fehst indicated his intent is to
submit a budget containing no wage increases, with only step increases, and a possible health
insurance increase following union negotiations.
Fehst stated that cities like Columbia Heights that did not use all of their levy authority last year
could not use that entire amount this year. If the allowed percentage is not raised this year, it may
not be an option in future years. The budget submitted in August couM still be adjusted at that
time. Fehst spoke of areas where the budget couM be reduced, such as the running deficit with
Murzyn Hall of $200, 000 a year and the loss accrued managing Parkview Villa North and South.
Council may need to consider rent increases or transferring ownership to the County or Met
Council. Fehst asked for direction to complete the budget in a timely manner.
Wyckoff referred to the closing of Springbrook Nature Center by the City of Fridley. Wyckoff
indicated that the Legislature is allowing cities to levy 60percent of their losses, and this would
increase the City property tax by approximately 16percent. Other budget cuts may include
reducing hours and schedules at the library, less Police Officers, less public works services, and
reduction of City Attorney services.
Williams read an email from Corrie Johnson, regarding his support in levying for lost state aid.
Johnson had stated his surprise that his taxes had went down last year with the tough spot the City
was in. Johnson asked that the City considered establishing franchise fees. Wyckoff contacted her
City Council Minutes
June 30, 2003
Page 8 of 12
and asked if she would be on a citizen commission regarding these fees.
Ericson stated this was discussed extensively during a work session, and though she is not excited
to raise taxes, we must keep in mind what kind ora city we want to be; a city moving forward.
Budget cuts could eliminate things like youth and senior programs, and wading pools. Ericson
expressed the hope that levying the 60percent would be a way to maintain current services that we
take for granted, and that the impact on an average household would not be too overwhelming.
Nawrocki stated he would not support the resolution. The costs for Murzyn Hall are not all
associated with the rental of the hall; it is a community center, with staff and programs run there.
Rents charged for Murzyn Hall are already high. Nawrocki indicated that rents for Parkview Villa
are mishandled by staff. He indicated that we have not met our responsibility on the budget, and
the City Manager has not done his job. This is requesting to set a levy without seeing a budget.
Wyckoff indicated that staff could not set a budget without Council setting the perimeters.
Nawroctd stated this would raise taxes about 20percent. The Governor was elected on a "no new
taxes "platform.
Fehst stated that over the last two years, two-thirds of our state aid has been lost. He indicated
that moves have been taken to reduce the budget, including eleven positions that will not be filied.
City services will be affected, and it is important to look at service levels. If Council chooses not to
pass this resolution, we will make more cuts. Wyckoff stated that the Manager has suggested cuts,
and the Council has not always agreed such as eliminating emergency medical services. It is up to
the Council to decide what cuts to make.
Williams stated we should prioritize cuts, and that the Council needs to make these decisions. We
need a proactive Police Department, and we need to protect our property. We may never get State
aid back, but we need to continue development in our City. We should begin an advertising
campaign to bring in more businesses. ~ls for Parkview Villa South, the rental structure is not
sufficient to maintain the building. We are subsidized from HUD on the North building, but not the
South. We should do a prioritization of our cuts; maybe not this year, but next year. We must
continue with the development of our city. We would like to see the industrial area full of
businesses and there is area for industrial, but we have to build with what is here today.
Wyckoff referred to the Governor's office suggestion of consolidation. We have contacted Fridley
about sharing a Fire Chief, and merging the Police Departments of Fridley, Columbia Heights,
and Spring Lake Park. Fridley is not interested. We will continue to look at all options.
Nawrocki asked for the fund balance of Parkview Villa South. Bob Streeter, Community
Development Director, stated $115,103, but these are investment funds and can only be used to
pay back the bonds. Fehst referred to having this facility run by another entity, which would allow
the City to do other development. Nawrocki stated the purpose of these buildings was to provide
housing for the seniors of our community.
Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution No. 2003-28, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Ericson, second by Williams, to adopt Resolution No. 2003-28, being a resolution
providing 2004 Budget Preparation Guidelines.
Amendment proposed by Nawrocki: be it further resolved that the position of Assistant Fire
City Council Minutes
June 30, 2003
Page 9 of 12
Chief be eliminated, and the contract to provide legal services be re-bid. Second by Williams for
discussion.
Williams felt this was premature and should be discussed at a work session.
Upon vote of the amendment: Kelzenberg, nay; Williams, nay; Ericson, nay; Nawrocki, aye;
Wyckoff, nay. 1 aye, 4 nayes. Amendment failed.
Upon vote of the original Motion: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay;
Wyckoff, aye. 4 ayes, 1 nay. Motion carried.
RESOLUTION NO. 2003-28
RESOLUTION PROVIDING 2004 BUDGET PREPARATION GUIDELINES
WHEREAS, the State of Minnesota legislature has adopted legislation that significantly reduces state aid to the City of
Columbia Heights; and
WHEREAS, this legislation sets very restrictive levy limits; and
WHEREAS, this legislation does not allow for inflation or growth in the levy limits; and
WHEREAS, the implementation of the full reduction of aid without increasing the city levy would have a devastating effect
on services to residents; and
WHEREAS, legislation has only allowed cities to make up 60 percent of the aid cuts through levy limit increases; and
WHEREAS, previous state aid reductions and levy limits have reduced city services to residents; and
WHEREAS, absorbing 40 percent of the 2004 aid reduction will further reduce city services to residents;
NOW, THEREFORE, BE IT RESOLVED that the City Manager is instructed to prepare the 2004 budget utilizing the full
levying authority allowed under levy limits; and
BE IT FURTHER RESOLVED that all budget reductions should be done with the goal of maintaining as many city services
as possible.
ADMINISTRATIVE REPORTS
Report of the City Manager - none
Report of the City Attorney - none
CITIZENS FORUM
Martin McCawon, 4257 l/an Buren, who has lived here three years, stated that last Wednesday he had 15
inches of raw sewage in his basement, and that the previous owner did not disclose this to him. He asked
how rainwater is tied into the sewage system to pour sewage into his basement. He has heard this has
been ongoing since 1964. WyckoJf indicated that she visited this home, and it was devastating.
Todd Clochie, 4244 Van Buren, stated his parents bought his current home in 1964, and three months
after they moved in had six feet of sewage in basement. The City said corrections would solve the problem,
but did not. Then additional buildings were put up at NEI and the City said that would not add to the
problem. He cannot get flood insurance, so the homeowners suffer the consequence. In 1997, he lost
another $3,000 in similar damages. He asked who is going to help these residents.
Fehst stated that dumpsters were made available to these residents. Previous councils discussed smoke
inspections to see who is illegally hooked up to the sewer system. A sanitary sewer was capped by Jackson
pond that was hooked to the sanitary sewer. An oversized pipe was installed at 43ra and Central to help
City Council Minutes
June 30, 2003
Page 10 of 12
the problem. Our systems are built to handle a l OO year storm. Over five inches of rain over a three hour
period is above the 3.5 inches in three hours considered a 100year storm.
Virginia Novitsky, 4256 Van Buren Street, indicated that the drainage hole behind Rainbow Foods is the
problem. She suggested the City buy these homes at market value.
Marion Thompson, 4249 Van Buren, stated that in 1964 he had 5.5feet of sewage in his basement. The
City suggested an external valve for $500 or an internal valve, which would have to be shut off and on
manually when using the system. He felt the City should take over the problem.
Terry Kelly, 4245 Jackson, stated she bought her home in 1996, and the owners did not disclose flood
damage. She had asked the City if she was in a flood zone and was told it was not. In 1997 she had $1,500
in damage, and now has $3,500 worth of damage. Her family is also not feeling well. She stated that she
has paid her street assessments in full, and asked what the City is going to do for the residents.
Marion Thompson stated that along with dealing with sewage in his basement, he has received a letter
from the inspection department regarding no grass in his backyard. He has a dog on a chain and where
he runs, there is no grass. Wyckoff asked that this be delayed.
Clochie stated that people are digging in the dumpsters, and he is worried he could be liable if they
become sick. Jim Hoeft, City Attorney stated these residents would not have an issue with liability.
Hansen indicated what the City system can handle compared to what was received. Water gets into the
sanitary sewer through covers, piping system, or illegal crossover systems. As street improvements are
done in problem areas, we put in solid lid castings, replace piping systems, and put in internal chimney
seals. Lines are televised, and when cross connections are found, they are removed. We need to remove
the clear water from the sanitary sewer system, but cannot point to an exact location. Because of how fast
the flooding occurred, there are probably crosses in the system either by sump pump or by drainage.
Hansen stated that it is time to implement an illicit connection program. An ordinance must be established
with the process, policy issues, and who is responsible. There are no perimeters set on how to get that
done, how to handle the costs, and the authority to go into homes and businesses. We need to look at the
entire trunk system, reline them, or replace any that are leaking. We did an infiltration study, and we do
not have that. We do have inflow that comes in from manholes or piping cracks or illegal connections.
Hansen stated the calls came in immediately after the big rain hit. If we want to take steps to reduce this,
we must look at the entire system, not just the Van Buren area.
Wyckoff asked how the City has helped these residents. Hansen stated that he has met with residents and
provided disinfectant products, and provided residents with a City claim form that would be submitted to
our insurance company. The city does not make the determination on payment.
McCawon stated that the City of Minneapolis has received federal aid money in this area.
Wyckoff stated that we can begin the process by establishing the requested ordinance. Fehst stated that
St. Paul has a similar program using federal dollars.
Thompson felt that the city cable program should have stated that dumpsters were available to residents.
Wyckojf stated that a flyer could be circulated.
City Council Minutes
June 30, 2003
Page 11 of 12
Hansen stated the ordinance could be discussed at the first work session in August. He stated that funding
is available for public systems, and not for the private domain. Staff will research if there are programs
for private disconnections. The one cause for this event was the amount of rain received.
Nawrocla' stated that staff used to help with the clean up. Hansen stated that staff has not helped in the six
years he has been here. The City did have a program to help people put valves outside their homes to
minimize the chance for backup from the sewer line into the home. Nawrocki asked if the homes with these
devices were still damaged. Hansen stated the need for positive check valves and the need to be
maintained. There was an overload device whereby if the sewage pipe filled up, sewage was allowed to go
into Jackson pond, but that was removed. The theory to provide relief into the drainage pond did not work
because when the pressure builds up, Jackson pond is already full. Hansen indicated that the development
around NEI has not aggravated the problem, as all plumbing is new, and would not allow intrusion.
Thompson gave background on the values suggested in the past. He stated there are many residents who
have this problem. Williams stated the need to be committed to solving this problem.
Kelzenberg indicated he is glad we are doing the study of the K-mart site prior to development, so this
does not happen.
Wyckoff indicated that the City does not have the staff or equipment to do this clean up and suggested we
hire it done. Hansen stated that there are companies who do this work.
Wyckoff asked for a motion to direct staff to contact our insurance carrier, help residents locate clean up
services, and start action to get this permanently resolved with an illicit discharge program. Hoefl stated
that a motion was not required.
Nawrocla' stated his belief that helping people to clean up should be a priority. Wyckoff agreed.
Novitsky stated she put in the flap valve, and it does not work.
COUNCIL CORNER
Kelzenberg
· The 500 Club raised $700 at their fundraiser.
· It's wonderful the dignitaries from Poland visited us. It is ironic we can reach out across the ocean and
shake hands, and too bad people cannot reach out across town to shake hands.
Williams
· The water problems are sad, but we must be careful what we take on. We must solve the long-term
problem.
· Wonderful to have the Lomianki dignitaries in our City.
· Pray for the peace and prosperity of our City.
Wyckoff
· The Jamboree was a great success, with the parade, fireworks, beer garden, coronation, and sharing it
with the Lomianki people.
· Read a letter which was sent to Officer Beckett, apologizing for grabbing him during a wedding that
officers were called to, and that his behavior was out of line. Chief Johnson has indicated this is the
first of two apologies the court required regarding the incident at Murzyn Hall.
City Council Minutes
June 30, 2003
Page 12 of 12
Ericson
· Read a quote by Dr. Martin Luther King: Cowardice asks the question - is it safe? Expediency
asks the question - is it politic? Vanity asks the question - is it popular? And there comes a time
when one must take a position that is neither safe, nor politic, nor popular, but one must take it
because it is right.
Nawrocki
· Sad to hear Roger Jenscn, past Director of the HRA, passed away.
· Request from a resident in the LaBellc condos for a right turn on green a~er yield sign at the
eastbound turn at 41 st and Central. Hansen stated MNDOT wouM review it. Fehst suggested all such
turns on Central be considered for protected left turns.
· What is being done at Cheery Heights, and did we find thc original drainage easements. Hansen stated
that we needed additional survey shots, and now need to come up with a design, hopefully during July.
Hansen stated the original easements have been found.
· Attended the League of Minnesota Cities annual conference in St. Cloud. He paid for the conference,
room and board, and transportation. The annual conference will be in October in upcoming years, to
follow regional summer meetings. Has handouts relative to the Conceal and Carry law, a copy of the
2003 session law summaries, and copies of the League's strategic plans for 2003-2006. Has signed up
for the AMM committee.
ADJOURNMENT
Mayor Wyckoff adjoumed the meeting at 10:43 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of July 14, 2003
AGENDA SECTION: Consent ff ORIGINATING DEPT. CITY MANAGER
NO. POLICE APPROVAY~j ~".4
ITEM: Resolution authorizing participation in the BY: Thomas M. Johnson ~YA~~
NO Safe and Sober Communitie_s Grant Prograll3 DATE July 2, 2003
for 2004 ~2~""': .~. , ~2~)
BACKGROUND
The Columbia Heights Police Department has been invited by Minnesota Safe and Sober to join
the Coon Rapids Police Department, Anoka City Police Department, Spring Lake Park Police
Department, Saint Francis Police Department, Anoka County Sheriff's Department, and Fridley
Police Department to apply for the 2004 Safe and Sober grant. This grant allows the
departments involved to place additional officers on the streets of our cities in four-hour
increments in order to detect, deter, and cite for moving traffic violations in our city. Emphasis
is placed on seat belt use, which we know saves lives, and arresting impaired drivers.
ANALYSIS/C ONCLUSION
The Columbia Heights Police Department has trained our personnel to the level required by the
Safe and Sober program in order to participate in this program. We have researched the program
and we have obtained a commitment from our officers that they will make themselves available
to participate in this prOgram by signing up for overtime shifts during their off duty times. The
Columbia Heights Police Department believes that this program will benefit our city and its
citizens.
RECOMMENDED MOTION: Move to waive the reading of Resolution #2003-34, there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution #2003-34, being a resolution
authorizing participation in the Safe and Sober Communities grant program.
TMJ:mld
03-089
COUNCIL ACTION:
RESOLUTION NO. 2003-34
RESOLUTION AUTHORIZING PARTICIPATION IN THE
SAFE AND SOBER COMMUNITIES GRANT PROGRAM
WHEREAS, the mission of the Columbia Heights Police Department is to ensure the safety and security
of the community. In fulfilling this mission, the Police Department engages in numerous
activities including traffic safety education and enforcement; and
WHEREAS, the State of Minnesota, Minnesota Department of Public Safety, Office of Traffic Safety
recognizes the importance of traffic safety education and enforcement and has developed a grant
program called SAFE & SOBER COMMUNITIES to encourage and supplement such efforts;
and
WHEREAS, the Columbia Heights Police Department wishes to participate with other Anoka County
law enforcement agencies in the current SAFE & SOBER COMMUNITIES grant program which
will run from October 1, 2003, through September 30, 2004.
NOW, THEREFORE BE IT RESOLVED that the Chief of Police of the Columbia Heights Police
Department or his designee is hereby authorized to exercise such agreements and amendments
as are necessary to implement the SAFE & SOBER COMMUNITIES project on behalf of the
City of Columbia Heights and the Columbia Heights Police Department.
Passed this ~ day of 2003.
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: July 14, 2003
AGENDA SECTION: Consent~ ORIGINATING DEPT.: CITY MANAGER
NO: ~_~ Community Development APPROVAL
ITEM: Resolution 2003-31, LotSplit BY: Tim Johnson BY: /. ~,~,~...~,~.~.,
NO: Case # 2003-0708, 4333 Washington Street NE DATE: July 7, 2003
Issue Statement:
A request for a lot split of the property located at 4333 Washington Street NE. The applicant is proposing to split offthe
south 60 feet of the property he owns to create a buildable lot, which will be used for the construction of a new single-family
home.
Baei~round:
Section 9.410(4) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the
Planning and Zoning Commission which shall provide a report to the City Council either recommending approval or denial
of the proposed lot split. There are no previous Planning and Zoning Commission cases on this site.
Analysis:
The proposed lot split meets the minimum requirements of the Zoning and Subdivision Ordinances. The proposed split
would still allow for the resulting parcels to be in conformance with all City requirements including setbacks and lot size.
The current property measures 22,447 square feet in size, but is proposed to be split into Parcels A and B (see attached
survey). The Public Works Depaxhnent has also reviewed this lot split, and as part of the recently completed street
construction on Washington Street, this project will require street excavation for the installation of new sewer and water
stubs (see Public Works Memo). Sewer and water stubs were only installed for platted lots of record during construction.
This will require that the applicant pay for a curb to curb and joint to joint milling and overlaying to the City's
specifications, rather than a patch job. City Council approval is required to excavate in streets less than 5 years old
according to Ordinance # 1446, ', .
Recommendation:
The Planning and Zoning Commission held a Public Hearing for the request on July 1, 2003. They voted to recommend
City Council approval of the lot split at it is consistent with City zoning and subdivision standards.
Recommended Motions:
Move to waive the reading of Resolution 2003-31, there being ample copies available to the public.
Move to adopt Resolution 2003-31, a resolution approving a lot split of the property at 4333 Washington Street NE.
Move to approve excavation work within the street and boulevard area to install water, sewer, and other utility services and
a driveway opening for the south lot at 4333 Washington Street NE, provided the proper permits are obtained and the street
and boulevard areas are restored in accordance with City ordinances.
Attachments: Staff Re?ort; Resolution 2003-31, Certificate of Surve?/Area Map; P.W. Memo; Ord. 1446 (Street Restoration)
COUNCIL ACTION:
Case: 2003-0708
Page: 1
STAFF REPORT TO TI:IF. PLANN'hNG AND ZONING COMMISSION
FOR Tree. JULY 1, 2003 PUBLIC HEAR~G
Case #: 2003-0708
Owner: John Lund
Address: 2073 Manitou
St. Paul, MN
Phone: (651) 260-2007
Parcel Address: 4333 Washington Street NE
Zoning: R-2, Single and Two-Family Residential
Comprehensive Plan: LDR, Low Density Residential
GENERAL INFORMATION
Applicant:
Silver Oak Development
3800 Apache Ln
Mpls, MN 55421
Surrounding Zoning
and Land Uses:
Zoning
North: R-2
South: R-2
East: R-2
West: R-2
Land Use
North: Residential
South: Residential
East: Residential
West: Residential
BACKGROUND
Explanation of Request:
A request for a lot split of an existing parcel located at 4333 Washington Street NE. Currently
4333 Washington Street NE is one large parcel measuring approximately 141 feet by 158 feet in
size (22,447 sq ft). The applicant is proposing to split off the south 60 feet of the parcel to create
a new buildable lot for a single-family home on a new 'Parcel A'.
Case History:
There are no previous Planning and Zoning Commission cases on this site.
Case: 2003-0708
Page: 2
ANALYSIS
Surrounding PropertF:
The surrounding property is zoned R-2, single and two-family residential and is used
residentially.
Technical Review:
Section 9.410(5) of the Columbia Heights Zoning Ordinance requires that an application for a lot
split be reviewed by the Planning and Zoning Commission, which shall make findings and
submit its recommendation to the City Council.
Section 9.903 of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard
requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable
requirements are as follows.
· Minimum lot size shall be 6,500 square feet for any newly created single-family lot - The
newly created 'Parcel A' (see survey attached) will be 9,519 square feet and the newly
created 'Parcel B' will be 12,926 square feet, both of which exceed minimum lot size
requirements.
· Minimum lot width shall be 60 feet - The newly created 'Parcel A' is 60 feet wide
exactly, and the newly created 'Parcel B' is 81.48 feet wide, which meet requirements.
· Existing homes in relation to newly created property lines are required to meet the same
setbacks as new construction. Side yards shall be at least five feet for any principal
structure - The newly created property line on the south side of the existing house is
proposed at 5.3 feet from the side yard property line, which meets requirements. The
existing stoop is approximately 2 feet away from the new property line, but the ordinance
allows for stoops, steps and landings to be located in the setback area as long as they are
not closer than 1 foot to the property line. The proposed single-family home on 'Parcel
A' will be required to meet appropriate setbacks fi-om all property lines.
· Detached accessory structures shall be at least 3 feet away fi-om side and rear property
lines - The existing detached structure is well over the 3 foot side yard setback
requirement.
· Any lot over 6,500 square feet may have a building lot coverage of up to 30% - Because
of the large parcel sizes, the lot coverage for the newly created 'Parcel B' is less than
15%. The new construction on 'Parcel A' will have to meet the 30% lot coverage as
well.
Engineering:
The Public Works Department has reviewed this lot split and as part of the recently
completed street construction on Washington Street, this project will require street
excavation for the installation of new sewer and water stubs. This will require that the
Case: 2003-0708
Page: 3
contractor pay for a curb to curb and joint to joint milling and overlaying to the City's
specifications, rather than a patch job. As proposed, the City Council will have to formally
approve this request for street excavation at their next meeting.
Compliance with CiO, Comprehensive Plan:
The City Comprehensive Plan designates this area as future low-density residential development.
SummarF:
The positive aspects of this proposal are as follows.
1. The proposal is consistent with the City Comprehensive Plan and meets the minimum
requirements of the Columbia Heights Zoning Ordinance.
The parcel is large enough to create a new attractive single-family home that will further
add to the Columbia Heights tax base.
CONCLUSION
Staff Recommendation:
Staff recommends approval of the lot split as it meets the technical standards of the Zoning
Ordinance and is consistent with the City Comprehensive Plan.
Recommended Motion:
Move to recommend City Council approval of Resolution 2003-31, as the lot split is consistent
with City Zoning Ordinance and City Subdivision standards.
Attachments:
· Ceriificate of Survey; Area Map; Resolution 2003-31; Public Hearing Notice; Applicant
Narrative; Public Works Memo
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CITY OF COLUMBIA HEIGHTS
PUBLIC WORKS DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
KEVIN HANSEN, PUBLIC WORKS DIRECTOR/CITY ENGINEER
KATHYJEAN YOUNG, ASSISTANT CITY ENGINEER ~t~
4330 WASHINGTON STREET LOT SPLIT
JUNE19,2003 :.
This block of Washington Avenue was reconstructed in 2002.
Prior to full and partial street reconstruction the Engineering Department staff contacts
owners of platted vacant lots to inquire whether they are interested in having sewer and
water stubbed to the vacant lot during construction. We do not contact owners of lots
that require a lot-split in order to be buildable. The reason for this is that the owner pays
for the service stubs ($3,470 in 2002), however, staff cannot guarantee the owner that the
lot split will be approved.
Sewer and water stubs have not been installed for this newly created parcel. City Council
approval is required to excavate in streets less than 5 years old.
Street restoration would need to be done in accordance with the City's Right-of-Way
ordinance. This would mean milling and overlaying the street from curb to curb and
construction joint to construction joint.
RESOLUTION NO. 2003-31
SUBDIVISION REQUEST
CITY OF COLUMBIA HEIGHTS
590 - 40TH AVENUE N.E.
COLUMBIA HEIGHTS, MN 55421
John Lund, Hereby requests a split of
PIN 35 30 24 12 0186 Legally described as:
The West Half of Lot 10, Block 4, Rearrangement of Block A of Columbia Heights Annex to
Minneapolis, Anoka County, Minnesota.
and
The West Half of Lot 11, Except the North 55.00 feet thereof, Block 4, Rearrangement of Block
A of Columbia Heights Annex to Minneapolis, Anoka County, Minnesota.
THE DESCRIPTIONS HENCEFORTH TO: BE:
Parcel A:
The South 60.00 feet of the West Half of Lot 10, Block 4, Rearrangement of Block A of Columbia
Heights Annex to Minneapolis, Anoka County, Minnesota.
Subject to any easements or valid restrictions of record.
Parcel B:
That part of the West Half of Lot 10 which lies north of the South 60.00 feet thereof and that part
of the West Half of Lot 11 which lies south of the NoAh 55.00 feet thereof, all in Block 4,
Rearrangement of Block A of Columbia Heights Annex to Minneapolis, Anoka County,
Minnesota.
Subject to any easements or valid restrictions of record.
Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of
this day, against the above described property, are paid.
Any pending or future assessments will be levied according .to the new split as approved this day.
Any lot split given approval shall become invalid if the resolution, motion or other Council action approving
the said lot split is not filed with the County Recorder within one (I) year of the date of the Council action.
PLANNING & ZONING DEPARTMENT ACTION:
This 1st day of July, 2003
Offered by:
Seconded by:
Roll Call:
Zoning Officer
Signature of Owner, Notarized
Owner's Address
Telephone No.
SUBSCRIBED AND SWORN TO BEFORE ME
this .. day of ,2003
CITY COUNCIL ACTION:
Notary Public
This ~ day of . ., 2003.
Offered by:
Seconded by:
Roll Call:
Secretary to the Council
Juiienne Wyckoff, Mayor
Being an ordinance establishing the City of Columbia Heights
code of ~mana~geme~nt ~regulations for the public' right-of-way.
I I
14'
12' 112'1 12' 10'
i
I
~Com~,cct c~re~ote bose
TYPICAL RESTORATION
TYPICAL HOLE
UT,_,T'r HOL~: ~STO~AT,O~
'r'r~ICAL P~.V~:~,~NT 0 TO .~ Y~'A~S OLO
Dale: 4-29-98
PLATE 7
No Scale
CITY COUNCIL LETTER
Meeting of: July 14, 2003
AGENDA CONSENT ORIGINATING CITY MANAGER
SECTION: 5 DEPARTMENT: APPROVAL
NO: Fire .. ~ ..
ITEM: Establish Hearing Dates BY: Charlie Thompson BY
License Revocation, Rental P_ropertie~ DATE: July 9, 2003 DATE:
No: ,4, ¢3
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is
requested against the following owners regarding their rental property for failure to meet the requirements of the
Residential Maintenance Codes.
1. Harvey Kowalzek ......................................................... 4226 4th Street N.E.
2. Bette Harlan .................................................................. 5037-5039 Jackson Street N.E.
3. Peter Hwang .................................................................. 4616 & 4622 Tyler Street N.E.
4. Merlin Garner ............................................................... 936 42nd Avenue N.E.
5. Donald Woods .............................................................. 4901 5th Street N.E.
6. Abullahi Elmi ................................................................ 1635 49th Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Harvey Kowalzek at 4226
4th Street N.E.
RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Bette Harlan at 5037-
5039 Jackson Street N.E.
RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Peter Hwang at 4616 &
4622 Tyler Street N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Merlin Garner 936 42''a
Avenue N.E.
RECOMMENDED MOTION: Move to Establish a Hearing Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Donald Woods at 4901
Street N.E.
RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Abullahl Eiml at 1635
49th Street N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of July 14, 2003
AGENDA C 0 ~1S ~ ~ T ORIGINATING CITY
SECTION: DEPARTMENT: Fire MANAGER
NO: 5 APPROVAL
ITEM: Close Hearing BY: John Crelly BY.'//~~/
Rental License Revocation-5131 & 5141
University Avenue NE ...~'~x DATE: July 11, 2003 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Lynde Investment Company regarding rental properties at 5131 University Avenue NE and 5141 University
Avenue NE for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled
to commence at the City Council meeting of July 14, 2003.
The public hearing on these properties may now be closed because the owner and the fire department have made an
agreement to extend the time the owner has to finish the work described in the compliance orders.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Lynde Investment Company Regarding Rental Properties at 5131 University Avenue
NE and 5141 University Avenue N.E.
COUNCIL ACTION:
Close Hearing Council Letter
THE MINUTES HAVE;
Park and Recreation Commission '
June 25, 2003
The meeting was called to order by Eileen Evans at 6:32 p.m.
ROLL CALL
Members present:
Eileen Evans; Bruce Kelzenberg; Gary Mayer; David
Payne; Bill Peterson; Keith Windschitl, Recreation
Director;
Members absent:
Jerry Foss; Tom Greenhalgh; Matthew Henry; Kevin
Hansen, Public Works Director/City Engineer
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Mayer; second by Peterson. All ayes, motion
carried.
LETTERS AND REQUESTS
REQUEST FEES WAIVED BY V.F.W. POST 230
Recreation Director, Keith Windschitl, informed the Commission of the V.F.W. Post 230
requesting fees to be waived for their annual children's Christmas Party due to take place
Sunday, December 7, 2003. Commission member, Gary Mayer, asked if the V.F.W.
rents out their space at no charge. It was indicated that the V.F.W. does charge for
rentals in their facility. Keith indicated that the V.F.W. does donate $1000.00 to the
fireworks. He also stated that we have had many fee-waived events this year and JPM
revenue will be affected. Many events are either fee waived or the $40.00 entry and
$15.00 hourly is charged, which does not cover what we have into these events. They do
not take into consideration the clean up and set up that is involved for these events. We
are only charging these groups for the time they are actually here. If we have an event
the night before we have eight hours staff time for clean up and set up before they even
walk in the door. After their event the clean up still has to be done. In the budget crisis
that we are currently in we need to inform the City Council of the many civic and
community groups that utilize the building. There are nights where we have a staff
person here to cover one meeting that may be going on in the facility by one fee waived
group. As the issue of expenditures verses revenue has come up time and time again, we
need to either start charging these groups or realize that this is a community building and
should be operated for the benefit of the residents. Motion by Mayer, second by Payne to
refuse full rental fees to be waived and to impose the policy of $40 entry fee and $15 per
hour. All ayes, motion carried.
PAGE TWO
REQUEST FEES WAIVED FOR THE TIBETAN AMERICAN FOUNDATION OF
MINNESOTA
Recreation Director, Keith Windschitl, informed the Commission of the request for fees
to be waived for the Tibetan American Foundation of Minnesota to be held the weekend
of August 2, 2003. The letter of request is unclear of specific details. Commission
Chairperson, Eileen Evans, noted that parking would be difficult due to a wedding being
held the same weekend. Motion by Peterson, second by Mayer to impose the policy of
$40 entry fee, $15 per hour and no cooking would be allowed to take place and the event
would have to be complete by 5:00 p.m. Upon vote: ayes, Peterson, Mayer; abstained,
Payne.
OLD BUSINESS
"CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR J-PM
Recreation Director, Keith Windschitl, informed the Commission that he has checked
with the City Attorney, Jim Hoeft, and discussed with the City Manager, Walt Fehst, to
see what the options are for prohibiting handguns in JPM. At this point the City can
restrict handguns when rented out for a private function. This would consist of posting
signage at every entrance and verbally inform each guest that handguns would not be
allowed in the facility. Commission Chairperson, Eileen Evans, stated that this would be
costly to have a speaker system installed at each door. Keith stated that there are several
governmental entities testing this law by banning guns at their facilities. Motion by
Peterson, second by Payne to table this issue at this time. All ayes, motion camed.
NEW BUSINESS
There is no new business at this time.
REPORTS
RECREATION DIRECTOR
Recreation Director, Keith Windschitl, informed the Commission that he attended a First
Lutheran congregation meeting. The discussion pertained to the expansion for a high
school regulation gym to be built as part of their expansion. The church is willing to
work with the community to use the new facility for a rental fee.
Recreation Director, Keith Windschitl, reported the events for the Columbia Heights
Jamboree. The parade will take place on Friday, June 27, 2003; the concert will take
place on Saturday, June 28, 2003; and the fireworks display will take place on Sunday,
June 29, 2003.
PAGE THERE
Recreation Director, Keith Windschitl, reported that Three Rivers Park District will be
attending the July 23, 2003 Park and Recreation Commission meeting. They plan to do a
presentation for the Commission members.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Recreation Director, Keith Windschitl, on behalf of Public Works Director/City
Engineer, Kevin Hanson, reported that a letter has been sent to Mr. Sowoda addressing
Mr. Sowoda's initial request pertaining to screening he would like installed adjacent to
the City's pool at Ramsdell Park. This issue will be on the July 23, 2003 meeting as
Kevin is researching this matter.
COMMISSION MEMBERS
Council Member, Bruce Kelzenberg, presented Commission Chairperson, Eileen Evans,
with the sales figures for north Lomianki Park. At this time, $117,277.76 has been
distributed into the City Park Capital Development fund.
Meeting adjourned at 7:12 p.m.
Tina Foss, Park and Recreation Commission Secretary
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
July 1, 2003
The meeting was called to order by Chair, Barbara Miller at 7:07 p.m. Those members present were Barbara Miller,
Nancy Hoium, Catherine Vesley, and Becky Loader.
Board members, David Holmgren, Patricia Sowada, and Councilmember Julienne Wyckoffwere not in attendance.
It was moved, seconded, and passed to approve the minutes of the June 3, 2003, Board meeting as mailed.
Bill list dated 6/30/03 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. Proposed 2004 budget was discussed. At Council work session Marsha represented Library's 2004
proposal. Council agreed to give direction to staff of the probable increase of levy to 60% of reduced
LGA as allowed by legislation. Discussion on wage freeze, some movement in benefits, no cost of living
etc. was held. Barb reported on communication with Marsha on meeting. Some cuts have been restored.
2. Parade report was presented. 10 people participated in the parade including a number of enthusiastic
young people. It was a gorgeous evening and a nice route.
3. Policy review continues. The following policies were reviewed:
a. Bulletin Boards
b. Intemet
c. Telephone look up
d. Money/cash drawers
e. Replacement of lost/damaged items
f. Use of personal electrical and communications equipment
g. Unattended children
It was moved, seconded, and passed to adopt all the above policies as presented.
4. The certificates for the Patrons of the Month for July were signed. This month former Library Board
Members are being honored.
5. Staffday at the County is scheduled for August 22. This is the first time Columbia Heights staffhas been
invited to participate. A request to close the Library has been submitted to the City Manager. Program
usually consists of a Keynote speaker, breakout sessions on a variety of topics, state of the Library. The
Board was very enthusiastic about the staff participating.
New Business:
1. ID badges have been distributed to staff. City policy requires that ID badges be worn while working. The
library will comply with this policy effective today, July 1, 2003.
2. Crossover statistics were reviewed.
3. MLA survey results were discussed. Users with no card constitute a very large percentage. The Board
feels strongly that all users of services should have a card.
4. The Supreme Court decision concerning "filtering" was discussed. MELSA is gathering data on the
subject and the Board will be updated as necessary.
5. The tour of the Library for the Lomianki guests was discussed. All six visitors were very gracious. The
Board was pleased with the response and the guests were delighted with the gifts that they received from
the Board.
There being no further business the meeting was adjoumed at 7:50 p.m.
Respectfully submitted,
Jeaffine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2
CITY COUNCIL LETTER
Meeting of: July 14, 2003
AGENDA SECTION:..~ C o ~ s E ~!'r ORIGINATING DEPT.: CITY MANAGER
NO: ~ License Department APPROVAL
ITEM: LicenseAgenda BY: ShelleyHanson ~(~· DATE~ ~/~
NO: ~ A~' ,~ DATE: July 10, 2003 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the July 14, 2003 City Council meeting. This agenda
consists of applications for Contractor licenses for 2003, and a Food Catering Vehicle License.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for July 14, 2003 as presented.
COUNCIL ACTION:
TO CITY COUNCIL July 14, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
*Oak Grove Plumbing
*Signs by RSG
*Southtown Plumbing Inc
19322 Linnet St NW, Cedar
6260 Green Valley Rd, Ramsey
6636 Penn Ave So, Richfield
$50.00
$50.00
$50.00
FOOD CATERING VEHICLE LICENSE
Big Bell Ice Cream/
Hailemichael Berhane
3218 Snelling Ave, Mpls
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~ IL~,'~I~
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number I~L~I I(~ through
in the amount of$ I/~ ~(~,
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FIN~CI~ SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07:44:02 Check History GL050S-V06.50 COVERPAGE
GL540R
*******************************************************************************
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
* * * * C O U N C I L * * * *
Report Selection:
Optional Report Title ....... 07/14/03 COUNCIL LISTING
INCLUSIONS:
Fund & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
Pro~ect .....................
Vendor.
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
104118 thru 104291
thru
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP
J
coUNcIL P4 s 10 Y Y
ACS FIN~NCI~J~ SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07 o C~eck History GL540R-V06.50 PAGE 1
07/14/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
AMERICAN BOTTLING COMPAN
BELLBOY CORPORATION
BRECKENITCH/LAURIE
BRIN NORTHWESTERN GLASS
CED~R LAKE FARM
CHANHASSEN DINNER THEATR
CITY OF ST LOUIS PARK
COCA-COLA BOTTLING MIDWE
DEHKES/BILL
EMERGENCY MEDICAL SERVIC
FINE WINES FROM EUROPE
FIZELL/BOB
FORSMAN/LLOYD
FRITZ COMPANY INC
GALLAGHER & COMPANY OF M
GENE'S WATER & SEWER INC
GENUINE P~RTS/NAPA AUTO
GRIGGS-COOPER & CO
HANSEN~KEVIN
HILGER/JIM
JOHNSON BROS. LIQUOR CO.
KUEHN/JEAN
LARKIN/JOHN
MEDICINE LAKE TOURS
MENARDS CASHWAY LUMBER-F
MIDWEST A~PHALT CO.
MINITEX - ATTN M~Y GARC
MINNESOTA CROWN DISTRIBU
MN REC & PK ASSOC - MRP
PEPSI-COLA-7 UP
PERRY/CHRIS
PETTY CASH - AMY BUDINGE
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
PRAML/BEVERLY
PURTLE/DAVID
QWEST COMMUNICATIONS
SHORT ELLIOT HENDRICKSON
STATE BOARD OF ELECTRICI
STEFFENS BROS. MEATS, IN
THOMPSON/CHARLIE
VALLEY PAVING
VERIZON WIRELESS
XCEL ENERGY (N S P)
ZARNOTH BRUSH WORKS, INC
NORTHEAST STATE BANK
CLOCHIE/TODD
104118 701
104119 10,379
104120 33
104121 2,473
104122 194
104123 100
104124 408
104125 1,373
104126 300
104127 350
104128 442
104129 100
104130 335
104131 7,911
104132 12,000.
104133 1,250
104134 117
104135 3,669
104136 79
104137 150
104138 47,951
104139 42
104140 64
104141 1,638
104142 82
104143 12,174
104144 2,412
104145 199
104146 125
104147 38
104148 50
104149 71
104150 127
104151 1,663
104152 7
104153 1,450
104154 107
104155 6,971
104156 30
104157 179
104158 280
104159 6,003
104160 373
104161 3,614
104162 1,150
104163 1,100,000
104164 94
05
48
84
00
5O
O0
00
55
00
00
00
00
15
83
0O
00
11
61
3O
00
57
86
62
00
54
43
00
50
00
40
00
61
57
98
50
O0
18
75
00
88
25
00
79
20
50
00
79
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07 . C~eck History GL540R-V06.50 PAGE 2
07/14/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
AICPA
BRADLEY REAL ESTATES INC
CHISAGO LAKES DISTRIBUTI
CLOSERS FINALIS INC
DAHILL/TERRY
GENUINE PARTS/NAPA AUTO
GRAPE BEGINNINGS INC
GRIGGS-COOPER & CO
HOPF/ROY
~OSS/~RY
KUETHER DIST. CO.
METRO COUNCIL ENVIROMENT
MINNESOTA STATE TREASURE
PETTY CASH - KAREN MOELL
PURTLE/DAVID
QWEST COMMUNICATIONS
SCHMIDT/JEANINE M
VISA
XCEL ENERGY (N S P)
WELLS FARGO - PAYROLL AC
ACE HARDWARE
ADAM'S PEST CONTROL, INC
AMERIPRIDE
ANOKA COUNTY PARK
APACHE GROUP OF MN
APPLE VALLEY/CITY OF
ARCTIC GLACIER
ASPEN MILLS, INC.
BARNA GUZY & STEFFEN LTD
BATTERY CITY INC
BITUMINOUS ROADWAYS, INC
BONESTROO ROSENE ANDERLI
BOYER TRUCK PARTS
BRAKE & EQUIPMENT WAREHO
BRIN NORTHWESTERN GLASS
BUREAU OF CRIMINAL APPRE
CAMDEN PET HOSPITAL
CARLSON TRACTOR
CINTAS FIRST AID-SAFETY
COLUMBIA HEIGHTS YOUTH W
COLUMBIA PARK CLINIC
COMMERS
CONNELLY INDUSTRIAL
CREIGHTON BRADLEY GUZZET
CROWN FENCE & WIRE
CSC CREDIT SERVICES
CURTIS 1000
CHECK NUMBER AMOUNT
104165 639.36
104166 11,337.87
104167 3,337.95
104168 161.84
104169 13.66
104170 27.06
104171 166.00
104172 41,326.14
104173 115.96
104174 4.97
104175 94,037.25
104176 3,786.75
104177 775.17
104178 159.72
104179 2,125.00
104180 150.33
104181 3.67
104182 1,632.78
104183 50.28
104184 278,201.39
104185 170.13
104186 66.56
104187 45.18
104188 990.00
104189 242.82
104190 475.00
104191 1,357.36
104192 759.85
104193 14,675.00
104194 48.38
104195 476.38
104196 660.00
104197 68.36
104198 175.21
104199 9.20
104200 630.00
104201 405.00
104202 496.26
104203 32.56
104204 270.00
104205 560.00
104206 60.71
104207 1,364.28
104208 75.00
104209 153.20
104210 25.00
104211 317.65
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07 · C~eck History GL540R-V06.50 PAGE 3
07/14/03 COUNCIL LISTING
BANK VENDOR
BANK CHECKING ACCOUNT
CYS UNIFORMS
DALCO ENTERPRISES INC
DAVIES WATER EQUIPMENT C
DEFENSIVE EDGE INC
DIAMOND VOGEL PAINTS
DOUGS TV & APPLIANCE
FASTENAL COMPANY
FIDELITY SERVICES INC
FRIDLEY/CITY OF
G & K SERVICES
GALLAGHER & COMPANY OF M
GENERAL REPAIR SERVICE
GENUINE PARTS/NAPA AUTO
GOODIN CO.
GRAFIX SHOPPE
HARVEST PAINT
HOME DEPOT #2802
HOOVER WHEEL ALIGNMENT I
ICI DULUX PAINT CENTER
IKON OFFICE SOLUTION
INDEPENDENT SCHOOL DIST
INTEGRATED LOSS CONTROL
IPC PRINTING
JINDRA/PATRICIA
JOHNSON BROS. LIQUOR CO.
KENNEDY & GRAVEN
LBP MECHANICAL INC
LUBE-TECH
LYLE SIGNS INC
MAC QUEEN EQUIPMENT CO.
MAIN STREET DESIGN
MEDTOX LABORATORIES, INC
MELROSE PYROTECHNICS
MENARDS CASHWAY LU~ER-F
METROCALL - ATT MESSAGIN
MIDWAY FORD
MIDWEST ASPHALT CO.
MIDWEST LOCK & SAFE
MINNEAPOLIS FINANCE DEPT
MINNEAPOLIS OXYGEN CO.
MITEL
MN COMM PAGING
MN DEPT OF ADMINISTRATIO
MN DEPT OF L/%BOR & INDUS
MN DEPT OF PUBLIC SAFETY
MN NURSERY & LANDSCAPE A
MN REC & PK ASSOC MRP
CHECK NUMBER AMOUNT
104212
104213
104214
104215
104216
104217
104218
104219
104220
104221
104222
104223
104224
104225
104226
104227
104228
104229
104230
104231
104232
104233
104234
104235
104236
104237
104238
104239
104240
104241
104242
104243
104244
104245
104246
104247
104248
104249
104250
104251
104252
104253
104254
104255
104256
104257
104258
459 57
379 77
165 54
284 35
38 00
18 69
10 10
4,822 12
100 00
214 42
249 00
1,714 36
128 49
120 20
183 18
415 00
267 99
143 80
509 07
305 39
901 25
306 00
50 41
70 00
8,759 60
802 50
787 75
235 16
1,799 00
28 83
5,005 51
316.50
6,000.00
188.17
14.60
184.80
104,374.79
45.84
9,937.97
5.11
3,742·74
255.00
37.00
10.00
280.00
75.00
720.00
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07 Check History GL540R-V06.50 PAGE 4
07/14/03 COUNCIL LISTING
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MTI DISTRIBUTING
MURZYN JR/DONALD J
NATIONAL ARBORIST ASSOCI
NATIONAL WATERWORKS, INC
NEI COLLEGE OF TECHNOLOG
NORTH MEMORIAL EMS EDUCA
NORTHERN TOOL & EQUIPMEN
O ' GARA/ANDREW
OFFICE DEPOT
OLSON FIRE INSPECTION
PALMER CAP- CHUR EQUI PMEN
PEPSI-COLA- 7 UP
PERFORMANCE LAWN CARE
PLANT HEALTH ASSOC
PLAYS MAGAZINE
RAPIT PRINTING - FRIDLEY
SAM GIBSON SEWER COMPANY
SCHINDLER ELEVATOR CORP
SHORT ELLIOT HENDRICKSON
SMITH MICRO TECHNOLOGIES
ST JOSEPH'S EQUIPMENT
STATE BOA_RD OF ELECTRICI
STREICHER'S GUN'S INC/DO
TELEPHONE ANSWERING CENT
TKDA
TRUCK UTILITIES COMPANY
TWIN CITY AREA LABOR MGM
URS BRW INC
VECTOR INTERNET SERVICES
VERIZON WIRELESS
VOSS LIGHTING
WW GRAINGER, INC
WWR ENVIORNMENTAL SERVIC
104259
104260
104261
104262
104263
104264
104265
104266
104267
104268
104269
104270
104271
104272
104273
104274
104275
104276
104277
104278
104279
104280
104281
104282
104283
104284
104285
104286
104287
104288
104289
104290
104291
18.96
35.00
19.95
2,288.93
276.22
40.00
42 58
155 76
285 40
910 00
77 44
178 00
65 00
300 00
30 00
59 96
193 00
875 90
564 00
38.02
10.32
125.00
40.36
120.30
210.95
2,764.73
300.00
33,702.24
150.00
43.95
63.04
62.32
143.55
1,891,589.03 ***
ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
07/11/2003 07 Check History GL540R-V06.50 PAGE 5
07/14/03 COUNCIL LISTING
BANK VENDOR
REPORT TOTALS:
CHECK NUMBER AMOUNT
1,891,589.03
RECORDS PRINTED - 000756
ACS FINANCIAL SYSTEM
07/11/2003 07:44:04
FUND RECAP:
FUND DESCRIPTION
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
203 P;LRKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
226 SPECIAL PROJECT REVENUE
235 RENTAL HOUSING
240 LIBRARY
261 TWENTY-FIRST CENTURY GRANT
276 LOCAL LAW ENFORCE BLK GRANT
278 JUVENILE JUSTICE GRANT
401 CAPITAL IMPROVEMENTS
402 STATE AID CONSTRUCTION
415 CAPITAL IMPROVEMENT - PIR
420 CAP IMPROVEMENT-DEVELOPMENT
601 WATER UTILITY
602 SEWER UTILITY
604 STORM SEWER UTILITY
609 LIQUOR
652 SEWER CONSTRUCTION FUND
701 CENTRAL GARAGE
720 DATA PROCESSING
880 PERMIT SURCHARGE
883 CONTRIBUTED PROJECTS-GEN
884 INSUR~CE
885 ESCROW
886 INVESTMENT TRUST
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
46,564 80
164 87
2,566 93
181 25
12,020 05
1,317 07
117 86
13,106 69
283 50
5,580 42
2,143 78
284 35
38 34
564 00
23,523 30
122,852 22
2,007 50
3,531 85
3,569 10
2,093 59
240,750 84
6,971 75
5,842 66
150 00
4,561 92
350 00
12,249 00
278,201 39
1,100,000 00
1,891,589.03
CITY OF COLUMBIA HEIGHTS
GL060S-V06.50 RECAPPAGE
GL540R
BA/gK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
1,891,589.03
1,891,589.03
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Work Session Meeting of: July 14, 2003
ITEMS
AGENDA SECTION: c o N S ~ D £ R 'r ~ o ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: '7 Administration APPROVAL
ITEM: Adopt Resolution2003-29 BY: Walt F ehst BY:
Bylaws of Pro. cedur~es and Decorum DATE: July 14, 2003 DATE:
NO: '7'
Background:
A request was made to review the City of Columbia Heights Bylaws of Procedures and Decorum
regarding action taken on "Matters Not on the Agenda". The intent is to provide the City Council with
appropriate and complete information on any issue raised during the Citizen Open Forum.
The City Attorney has reviewed and suggested the following revision:
5. PUBLIC PARTICPATION. Members of the public may address the City Council
during:
a. Public Heatings
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Matters Not on the Agenda: This portion of the meeting shall be limited to fifteen
minutes and individuals shall be requested to limit their comments to five minutes
or less. If the majority of the Council determines that additional time on a specific
issue is warranted, discussion on that issue shall be continued under Other
Business at the end of the agenda. Unless the matter is considered to require
emergency action, the Council shall refer the matter to staff for investieation and
recommendation and/or to the appropriate commission for an advisory
recommendation to the Council. The matter will then be placed on the agenda for
the next regularly scheduled Council meeting, at which time staffwill present its
findings and recommendations for Council consideration.
c. Specific issues scheduled on the Agenda but in accordance with IV.6 of these
Bylaws entitled "Addressing the Council."
Recommended Motions:
Move to waive the reading of Resolution No. 2003-29, there being ample copies available to the public.
Move to adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights
Bylaws of Procedures and Decorum.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
BYLAWS OF PROCEDURES AND DECORUM
I. PURPOSE
These Bylaws of Procedures and Decorum assure an accurate, timely, and consistent method of
developing and maintaining the various actions related to meetings of the City Council. They also
assure retrieval of documents and data previously considered and notification of affected individuals
and businesses.
II. PROCEDURES
1. LAW. The City Charter, City Ordinances, and State Statutes governing the City Council shall be
supplemented by these Bylaws.
2. GENERAL RULES. In all matters of Parliamentary Procedure, the Council shall be governed by
the latest printed edition of Robert's Rules of Order, except as addressed in these Bylaws.
3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council meetings shall be held
on the second and fourth Mondays of each month, which are not observed legal holidays. Any regular
meeting, which would fall on an observed legal holiday, shall be held on the Tuesday following such
observed legal holiday. The Council may vary this meeting schedule by resolution and may set such
special meetings in the form and manner as prescribed by Charter.
4. CABLECASTING OF COUNCIL MEETINGS. All regular Council meetings, being the second and
fourth Mondays of each month or an optional day as set by Council resolution, as well as the Truth in
Taxation Hearing, shall be cablecast on the local access channel.
5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose a secretary and such
other officers and employees as may be necessary to serve at its meetings. The Council may designate
any official or employee of the City, except the City Manager or a member of the Council, to act as
Secretary of the Council.
III. PRESIDING OFFICER
1. PRESIDING OFFICER. The Mayor shall preside at all meetings of the Council. In the absence of
the Mayor, the Council President shall preside.
2. RIGHTS OF THE PROCEDURE. The Presiding Officer maY speak on any question; make
motions, and second motions. He/She shall have the power to preserve strict order and decorum at
meetings, enforce the rules of procedure and determine without debate (subject to the final decision of
the Council on appeal) all questions of procedure and order.
3. APPEALS TO A RULING. Any member of the Council may appeal a ruling of the Presiding
Officer. If the appeal is seconded, the member may speak once, solely on the question involved. The
Presiding Officer may explain his/her ruling, but no other Council member shall participate in the
discussion. The appeal shall be sustained if it is approved by a vote.
IV. AGENDA
1. PREPARATION. The City Manager is responsible for Council agenda format and preparation.
This includes all items for consideration, Charter requirements, State law, Bylaws, etc. These
documents shall be distributed as described in Section 1.04 of the City's Procedures Manual.
2. ITEMS FOR CONSIDERATION. All items to be included in the Agenda or on the City Manager's
Report shall be submitted to the City Manager by 4:45 p.m. on the Monday preceding the meeting
date. "Late" items, if approved by the City Manager, shall be distributed as described in Section
1.04 of the City's Procedures Manual.
3. ORDER OF BUSINESS. At the hour appointed for regular City Council meetings, the Presiding
Officer shall call the meeting to order. If a quorum is present, the Council shall then proceed with
its business in the following order, which may be varied by the Presiding Officer:
A. Call to Order/Roll Call
B. Pledge of Allegiance
C. Public Address of Council on Matters not on Agenda
D. Commencement of Cablecasting on Television
E. Additions/Deletions to Meeting Agenda
F. Consent Agenda
1) Approval of Minutes from Previous Meeting(s)
2) Routine Items Requiring Limited Deliberation
G. Recognitions, Proclamations, Presentation, Guests
H. Public Hearings
I. Items for Consideration
1) Old Business
2) New Business
3) Other Business
J. Administrative Reports
K. General Council Communications
L. Council Executive Sessions
If the Council is to consider an issue regarding pending litigation or a personnel matter, an
Executive Session may be called. A recess is taken during a regular Council meeting or prior to
adjournment of the Council meeting. At the conclusion of the Executive Session the regular
Council meeting is reconvened.
M. Adjournment
4. CONSENT AGENDA. Council matters of a routine or non- controversial nature, which need minimal
deliberation, shall be placed on the Consent Agenda. A motion to approve the Consent Agenda shall not
be debated. At the request of any Council member, an item may be removed from the Consent Agenda
and placed upon the regular agenda for debate immediately following approval of the Consent Agenda.
The Consent Agenda shall only be adopted by an unanimous vote of those Council members present at the
meeting.
5. PUBLIC PARTIC~ATION. Members of the public may address the City Council during:
A. Public Heatings
B. Matters Not on the Agenda. This portion of the meeting shall be limited to fifteen minutes and
individuals shall be requested to limit their comments to five minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, discussion on that issue
shall be continued under Other Business at the end of the agenda. Unless the matter is considered to
require emergency action, the Council shall refer the matter to staff for investigation and
recommendation and/or to the appropriate commission for an advisory, recommendation to the
Council. The matter will then be placed on .the agenda for the next regularly scheduled Council
meeting, at which time staff will present its findines and recommendations for Council
consideration.
C. Specific issues scheduled on the Agenda but in accordance with IV.6. of these Bylaws entitled
"Addressing the Council."
6. WRITTEN COMMUNICATIONS. All interested parties or their authorized representatives may
address the Council regarding matters under consideration via written communication. The City Manager
shall place these communications on the Agenda under "Acknowledgement of Communications to the
Council."
V. VOTING
1. PROCEDURE. The votes of the Council members on any pending ordinance or resolution shall be
by voice vote unless any Council member requests that a roll call vote be taken. The votes on any
motion shall be by voice vote unless any Council member requests that a roll call vote be taken. The
Presiding Officer shall call for a roll call vote whenever a voice vote is not clear as to the disposition
of the action before the Council.
2. ABSTENTION. If a Councilmember does not vote, it shall be recorded as "Abstain: [name]."
3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall call for the vote in consecutive
order beginning with the Councilmember who is seated to the far fight of the Mayor. The Presiding
Officer shall always vote last.
VI RULES OF DECORUM
1. COUNCIL. While the Council is in session, the members must preserve order and decorum. A
member shall neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the
Council nor disturb any member while speaking. A member shall never refuse to obey the orders of
the Presiding Officer.
2. RECOGNITION. No person or Councilmember shall address the Council without being
recognized by the Presiding Officer.
3. DISCUSSION. A Councilmember shall only speak twice on any question for a maximum of five
minutes each time unless Council consent for additional time is granted.
4. STAFF. City staff members shall observe the same rules of order and decorum as are applicable to
the Council.
5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens shall confine remarks to the
matter under debate.
6. ADDRESSING THE COUNCIL. Each citizen addressing the Council shall approach the public
microphone after being recognized by the Presiding Officer, where he/she shall state name, address,
subject for discussion and representation. Remarks shall be limited to five minutes without further
consent from the Council. All remarks shall be addressed to the Council as a whole and not to any
member thereof. No persons other than Councilmembers and the current speaker shall be permitted to
enter into discussion, either directly or through a Councilmember, without such declaration from the
Presiding Officer. Questions of Councilmembers and staff are equivalently regulated.
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7. SPOKESPESONS FOR GROUPS. In order to expedite Council meetings and avoid repetitious
presentations, the Presiding Officer shall request a spokesperson to address the Council from a group,
and if that group is making multiple presentations, to limit the number of such spokespersons.
8. MOTION CLOSURE. After a motion has been made or a public hearing has been closed, no
citizen shall address the Council on the matter under consideration without majority consent from the
Council.
9. CONDUCT. Any Councilmember, staff, or other person indulging in personal, impertinent,
slanderous, profane, loud, threatening, abusive, or disorderly conduct shall be called to order by the
Presiding Officer. If such conduct continues, the person may be barred from further audience before
the Council.
10. AUDIENCE. No citizen shall engage in applause, stamping of feet, whistling, yelling or similar
demonstrations listed in VI.9, which disturb the peace and good order of the meeting.
VI I. ENFORCEMENT
1. WARNING. All persons shall be silent at the request of the Presiding Officer. If a person persists
in disturbance after receiving a warning, he/she may be ordered to remove themselves fi.om the
meeting. If they refuse to remove themselves, they will be escorted fi.om the meeting by a police
officer and possibly charged with violation of City Ordinance.
2. MOTIONS TO ENFORCE. Any Councilmember may move to require the Presiding Officer to
enforce these rules.
3. ADJOURNMENT. In the event that any meeting is willfully disturbed so as to render the order of
such meeting unfeasible and order cannot be restored by removal of the individual(s) causing the
disturbance, the meeting may be adjourned with all remaining business considered at the next
meeting.
4. SPECIAL MEETINGS. If the matter being addressed prior to adjournment is of such a nature as to
demand immediate attention, the Presiding Officer may call a special meeting.
VIII. WORKSHOP MEETINGS
1. GENERAL. Workshop meetings of the Council may be held at the call of the City Manager with a
notice of seventy-two hours. No official Council action will be taken at workshop meetings.
IX. CAMERAS AND RECORDING DEVICES
Cameras, including television and motion picture cameras, electronic sound recording devices and
any other mechanical, electrical, or electronic recording devices may be used in the Council
Chambers, but only in such a manner as will cause a minimum of interference with Council
proceedings.
X. SEPARABILTY
If any portion of the these Bylaws is for any reason held invalid or unconstitutional by a court of law,
such portion shall be considered a separate and distinct provision and will not affect the validity of
the remaining portions.
Proposed for revision this 30th day of June 2003
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