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HomeMy WebLinkAboutJune 30, 2003 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. colutnbia-heights, tnn.us ADMINtSTRATION June 27, 2003 Julienne Wyckoff Councilmembers Robert.4. Williams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg CRv Mana~e~ Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, June 30? 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heigrhts, MN. The City of Columbia Heights does not discriminate on the basis ot~ disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Dolores Strand, Sister Cities Representative ' 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) e PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS Representatives from our Sister City in Lomianki, Poland · Presentation to Lomianki Mayor Lucian Sokolowski from the City of Columbia Heights · Presentation to our guests from the Rising to New Heights Committee. J CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed fi:om consent agenda approval will-be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for June 9, 2003 MOTION: Move to approve the minutes of the June 9, 2003, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the May 20, 2003 minutes of the Economic Development Authority. b) MOTION: Move to accept the May 28, 2003 minutes of the Park and Recreation Commission. 3) Establish Work Session Meeting Dates for Monday, July 7, 2003 and Monday, July 21, 2003 MOTION: Move to establish Work Session meeting dates for Monday, July 7, 2003 and Monday, July 21, 2003 beginning at 7:00 p.m. in Conference Room 1 and to establish a work session meeting to receive the auditor's report for Monday, July 9th, beginning at 6:00 p.m. in Conference Room 1. 4) Establish joint meeting of the School Board and City Council for Wednesday, July 9, 2003, beginning at 7:00 p:m. MOTION: Move to establish a work session meeting for Wednesday, July 9, 2003 at 7:00 p.m., Murzyn Hall with the School Board of District 13. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda June 30, 2003 Page 2 of 4 5) Authorize development of administrative policy to accept credit card payments MOTION: Move to authorize the City Manager to develop an administrative policy covering the acceptance of credit card payments and to consider the cost of this additional service in establishing future fees and service charges for services provided. 6) Authorize agreement to place antennas on City water tower and place control building to support Public Safety radio system. MOTION: Move to approve the negotiated agreement of security upgrades at the City's water tower and to give Anoka County permission to move ahead with the installation of the 800 Mghz antennas on the City's water tower as per the rental agreement with the County. 7) Approve Contract for Industrial Park Redevelopment Phase II Environmental Site Assessment/ Response Action Plan with ProSource Technologies Inc. MOTION: Move to Approve the Contract with ProSource Technologies Inc. for the completion of the Phase II Environmental Site Assessment/Response Action Plan in the amount of $73,713; of which $50,000 shall be fimded from the Minnesota Department of Trade and Economic Program and the balance fi.om the Capital Improvement Development Fund 420, and furthermore, authorize the Mayor and City Manager to enter into an agreement for the same. 8) Authorize award of bid for Refurbishment of Engine 4 and Rescue 1 to North Cemral Ambulance Service MOTION: Move to award refurbishment of Engine 4 and Rescue 1 to North Central Ambulance Service based upon their low qualified responsible bid in the amount of $88,108.72 with funds to come from 439-42200-5150; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 9) Establish a Heating Date of July 28, 2003 for revocation or suspension of rental property license at 4441 University Avenue N.E. MOTION: Move to establish a hearing date of July 28, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Lynde Investment Company at 4441 University Avenue N.E. 10) Approve Rental Housing License Applications MOTION: Move to approve the items listed for rental housing license applications for June 30, 2003. 11) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for June 30, 2003 as presented. 12) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 103794 through 104117 in the amount of $3,705,222.05. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 3823 Polk Street N.E. MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Robert Zschokke Regarding Rental Property at 3823 Polk Street N.E. in that the Property complies with the Residential Maintenance Code. City Council Agenda June 30, 2003 Page 3 of 4 B) Public Hearing called for Revocation/Suspension of Rental Housing License at 4610-4612 Fillmore Street NE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Mohsen Dessouki Regarding Rental Property at 4610-4612 Fillmore Street N.E. in that the Property complies with the Residential Maintenance Code. c) Public Hearing called for Revocation/Suspension of Rental Housing License at 5131 University Avenue MOTION: Move to waive the reading of Resolution No.2003-33, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-33, Resolution of the City Council of the City of Columbia Heights Approving Revocation pUrsuant to Ordinance Code Section 5A.408(1) of the Rental License held by Lynde Investment Company Regarding Rental Property at 5131 University Avenue N.E. D) Public Hearing called for Revocation/Suspension of Rental Housing License at 5141 University Avenue MOTION: Move to waive the reading of Resolution No.2003-32, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-32, Resolution of the City Council of the City of Columbia Heights Approving Revocation PUrsuant to OrdinanCe Code Section 5A.408(1) of the Rental License held by Lynde Investment Company Regarding Rental Property at 5141 University Avenue N.E. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Adopt Ordinance No. 1458, being an Ordinance pertaining to Local Regulation Powers MOTION: Move to waive the reading of Ordinance No. 1458, there being ample copies available to the public. MOTION: Move to adopt Ordinance 1458, being an Ordinance pertaining to Local Regulation Powers. B) Bid Considerations - none c) Other Business 1) Adopt Resolution No. 2003-28, being a Resolution providing 2004 Budget Preparation Guidelines. MOTION: Move to waive the reading of Resolution No. 2003-28, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-28, being a resolution providing 2004 Budget Preparation Guidelines. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney City Council Agenda June 30, 2003 Page 4 of 4 9. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, City Mahfiger WF/pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL JUNE 9, 2003 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, June 9, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. Pastor Janice Bomhoft, First Lutheran Church gave the Invocation. CALL TO ORDER/ROLL CALL Mayor Wyckoffcalled the meeting to order at 7:00 p.m. Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, Councilmember Kelzenberg PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Wyckoff added the June 2, 2003 Traffic Commission minutes to the consent agenda. PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS ' Presentations 1) Dale Schuetz, Humanitarian of the Year Mayor Wyckoff introduced Mr. Dale Schuetz, and congratulated him on the honor of being chosen as the Columbia Heights 2003 Humanitarian of the Year. Wyckoff read a bio of Mr. Schuetz's community service activities. Wyckoff listed the gifts given to Mr. Schuetz and presented him with a plaque honoring his service. Mr. Schuetz thanked the City Council and indicated his pleasure to receive this award. Fehst indicated that many friends attended the reception for Mr. Schuetz prior to the meeting. · 2) Values First 2003 Community Recognition Awards Barb Warren, Values First Coordinator, presented the 2003 Values First Initiative Business Recognition award to the Heights Theater owners Dave Holmgren and Tom Letness. Warren listed the contributions of these gentlemen to our community and exemplification of the seven community core values. Mr. Letness received the award and thanked everyone. Warrant presented the 2003 Values First Initiative individual recognition to Mr. Vernon Moore. Warren read a bio of Mr. Moore and listed his contributions. Mr. Moore served for 23 years on the Columbia Heights Civil Service Commission. Warren read the plaque presented to Mr. Moore. Mr. Moore thanked everyone and stated it is a privilege to live in this community. Warren stated the group award was given to the High School Key Club at the last School District meeting. Williams asked what the core values are for June, July and August. Warren stated there is a gap during those months. Minneapolis Water Works (MWW) presentation on the new Membrane Filtration Plant by Kevin Hansen, Public Works Director, indicated that we purchase our water from the City of Minneapolis and they are about to begin construction on their new Membrane Filtration Plant in Columbia Heights. Hansen introduced Adam Kramer, Director of the MWW and Dale Folen, City Council Minutes June 9, 2003 Page 2 of 12 Project Engineer City of Minneapolis, and Chad Hill, Project Manager of Black and Beech Consulting Engineers. Adam Kramer presented the agenda and over for the new membrane.filtration water plant. He stated that this wouM be the largest filtration plant of this'type in North America. The new facility will be located at the existing Reservoir site. Kramer stated that there are no chemicals used in this type of filtration and therefore, there would be no bi-products. This facility was designed to be neighborhood friendly. Kramer thanked staff and Council for their questions and help to move forward in this project. Chad Hill showed pictures of one of the 36 membrane units and of the proposed facility. Bids were opened on May 22, with the apparent low bidder being Adolfson and Peterson Construction. Construction is expected to begin in early to mid-July, when a power line will be relocated, silt fencing and erosion control will be installed, the site cleared, and excavation begun. There will be on site inspectors. Debris and trash will be removed from the site. There will be no work between 6:00p.m. to 7.'00 a.m., weekends, or holidays without permission. The project should be substantially completed by March 1, 2005 and final completion by May 2, 2005. Wyckoff asked if this is the second such plant in the world. Kramer stated there are smaller facilities, but this will be largest in north America. Wyckoff asked what wouM become of the old building. Kramer stated the final decision has not been determined. Hill stated the main entrance would be moved 100feet to the west. Williams asked for a description of how clean the water would be. Kramer described how the filtration system works, and stated there would be 99.999percent removal of viruses, cryptosporidium, and anthrax because the pore size is so small. Williams referred to the security system. Kramer stated that the road is being moved for safety, the parking lot would be set further back, with concrete decorative walls to keep anyone from driving too close to the building, security for the facility during tours, and a demonstration testing membrane to limit access to the equipment. Nawrocki asked to see a site plan, which Hill produced. Nawrocki questioned by-product remains. Kramer explained the backwash system and stated that the minimal final remnants Would be piped to the Fridley site through an existing line. Nawrocki asked if this is pretreatment of the water or a final treatment. Kramer stated this is the final treatment of the water and replaces the sand.filters. Nawrocki commended them for making the facility neighborhood friendly. He questioned the work along Stinson and landscaping of the steep slopes. Kramer stated the landscaping is not yet complete and that the fence will be replaced. Kramer stated there would be trees and shrubs on that slope. Wyckoff asked if this would supply more water. Kramer stated there would be an output of 70,000,000 gallons a day. This water can be sent down Central Avenue, or pumped up to the Hilltop reservoir, or pumped to the Camden pump. CONSENT AGENDA Walt Fehst, City Manager, took Council members through the consent agenda items. City Council Minutes June 9, 2003 Page 3 of 12 1) Approve City Council Meeting Minutes for May 27, 2003 Motion to approve the minutes of the May 27, 2003 regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes Motion to accept the June 3, 2003 minutes of the Planning and Zoning Commission. Motion to accept the June 3, 2003 minutes of the Library Board of Trustees. Motion to accept the June 2, 2003 minutes of the Traffic Commission. 3) Establish a Work Session Meeting Date for Monday, June 23, 2003 Motion to establish a Work Session meeting date for Monday, June 23, 2003, beginning at 7:00 p.m. in Conference Room 1. Fehst listed items scheduled for the work session: Bids for refurbishment of Engine #4 and Rescue #1 Guidelines for 2004 budget preparation Credit card payments for City services City Council By-Laws and Rules of Decorum Nawrocki questioned the suggested meeting date of June 16 and indicated that June 23 would be more suitable. Councilmembers agreed to meet on that date. Wyckoff indicated the meeting would be set for the 23rd of June. 4) Establish a Hearing Date of June 30, 2003 for revocation or suspension of rental property license at 3823 Polk St, 4610-4612 Fillmore St, 5131 University Avenue and 5141 University Avenue. Motion to Establish a Hearing Date of June 30, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Robert Zschokke at 3823 Polk Street N.E. Motion to Establish a Hearing Date of June 30, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mohsen Dessouki at 4610-4612 Fillmore Street N.E. Motion to Establish a Hearing Date of June 30, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Lynde Investment Company at 5131 University Avenue N.E. Motion to Establish a Hearing Date of June 30, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Lynde Investment Company at 5141 University Avenue N.E. 5) Approve Business License Applications Motion to approve the items as listed on the business license agenda for June 9, 2003 as presented. Nawrocki questioned where the temporary fireworks merchant would locate. Police Chief Tom Johnson stated it would be in the area of the transit hub and strip mall. Nawrocki restated his prior request that restrictions should be established, for example the number of fireworks you can have at one location for safety. He wouM like this addressed before next year. City Council Minutes June 9, 2003 Page 4 of i 2 6) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 103640 through 103793 in the amount of $2,933,553.18. Wyckoff questioned why we have almost one million dollars more in bills this month than last month. Fehst stated this was because of the bond sale. Nawrocki questioned the $1,099 21st Century Grant bill. Fehst stated this is a joint grant with the school district and is in lieu of the Chase Grant for after school programs. Nawrocki questioned the Wilson Development Services bill of $2,344 for the relocation of Kmart. Fehst stated that Dan Wilson does relocation analysis, meets with property owners, and makes sure that any relocations meet with State standards. Nawrocki asked whom this would affect. Fehst stated possibly businesses such as Savers, El Bustan, Welle Auto, Arby 's, and BW3. Nawrocki asked if this is in addition to the planning costs. Fehst stated, yes. Nawrocki felt this was getting ahead of ourselves. Fehst stated that these businesses are entitled to know their rights. Nawrocki stated at this point the only discussion item was the Kmart property. Motion by Williams, second by Nawrocki, to approve the Consent Agenda. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS Public Heating called for Revocation/Suspension of Rental Housing License at 4410 Central Avenue Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution No. 2003-27, there being ample copies available to the public. Upon vote: All ayes. 'Motion carried. Fire Chief Charles Thompson indicated the reason for request of revocation as failure to license the property and failure to establish an inspection appointment. Individuals at the property have been contacted and list different owners, but Anoka County records indicated the property owner is Sandy Rush. On the advise of the City Attorney notices have been sent to the legal owner. The intent is to post the building and see if the owner contacts the department. There are also numerous housing maintenance violations, which need to be addressed. Motion Williams, second by Kelzenberg, to adopt Resolution No. 2003-27, being a Resolution of the City Council of the City of Columbia Heights approving Revocation pursuant to Ordinance Code section 5A.408(1) of the Rental License held by Sandy Rush regarding property at Regarding Rental Property at 4410 Central Avenue NE. Upon vote: All ayes. Motion carried. RESOLUTION 2003-27 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SANDY RUSH (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4410 CENTRAL AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON 4/30/03 OF A PUBLIC HEARING TO BE HELD ON 6/23/03. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT City Council Minutes June 9, 2003 Page 5 of 12 1. That on or about August 20, 2002 a relicensing application was sent by regular mail to the owner of the property at the address listed in Anoka County records. 2. That on April 15, 2003, Charlie Thompson, Housing Enforcement Officer for the City of Columbia Heights, sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to the owner of the property at the address listed in Anoka County records. 3. That on April 28, 2003, Charlie Thompson, Housing Enforcement Officer for the City of Columbia Heights, sent notice that the Fire Department had not received the rental license application and that the annual interior inspection had not been scheduled. Notices were sent by regular mail to the owner of the property at the address listed in Anoka County records. 4. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO LICENSE RENTAL PROPERTY B. SCHEDULE A RMC INSPECTION 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4410 Central Avenue NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1) Adopt Resolution 2003-25, being a Resolution Adopting the Columbia Heights Industrial Park Master Redevelopment Plan. Randy Schumacher, Assistant Community Development Director, stated a letter was received from the Department of Trade and Economic Development (DTED) indicating our application for $50,000 was funded in full and was ranked #1. Once the remediation plan is complete we will be the first in line for clean up funds. Schumacher stated that the Council and EDA have determined this to be their highest prior for redevelopment. Key elements to consider are land use planning, market analysis and environmental review. The master plan focuses on identifying land uses that can be supported in today's marketplace, establishing an improved land use pattern that is financially feasible, identifying a redevelopment effort that involves immediate implementation and substantial change over the next one to five years, and establishing a new land use pattern that furthers community objectives. Schumacher stated the importance to understand that this is a general plan to guide the development of the project. Following this, numerous actions must begin. He stated that Mark Koegler was present to answer questions. Schumacher stated this project would be in two phases, and from one to five years; with phase one being 17. 6 acres. Several owners would like to move as soon as possible as this is good timing, economically. Wyckoff stated that Randy Schumacher has done a wonderful job on this project. Schumacher stated that the present assessed value is 5 million dollars and following development the value should be 10 times that amount. City Council Minutes June 9, 2003 Page 6 of 12 Nawrocki stated his disappointment that the biggest portion of the industrial area would change to housing. He asked what housing would do in terms of school costs and requested that an evaluation of the impact be completed. Nawrocki stated he would have trouble supporting this plan because of the need for jobs in the community. $chumacher indicated that United Development personnel felt that the 8.5 acre site had good potential for industrial development, and that a combination of uses would be the best mix at this time. Nawrocki asked for the United Development recommendation. $chumacher stated their comment was that there is potential for industrial use adjacent to University Avenue, and that the southerly piece of property would be more valuable for residential development because of the view of downtown Minneapolis and Huset Park. Williams indicated the need to keep an open mind, as this would expand our tax base and the school costs would take care of themselves. A portion of land is set aside for industrial use and he hoped someone would be interested. He stated the tax base would increase between 12 and 16 times, or approximately $65 to $70 million in tax dollars. Williams stated that now the schools get one-third of five million and would get the same relative increase. Fehst pointed out the additional money that would be spent in our community. Wyckoff stated these would be market rate homes. Indications are that there is a glut of industrial space available in this area. Nawrocki asked if this is would be rental or owner occupied housing. $chumacher stated they would be owner occupied for Phase One and Two, and the only possible rental would be if the industrial portion could not be developed as such. There would be approximately 20 units per acre. Wyckoff stated that owners of the Honeywell budding are excited to consider housing. Wyckoff questioned a possible ground breaking date. Schumacher stated that next year may be possible, but there are many environmental issues to address. Fehst stated the redevelopment area is east of University Avenue and south of Huset Park. Schumacher stated the original redevelopment site was larger, but to be realistic, is was decided to do a smaller area for Phases One and Two, which would involve only eight property owners. John Rogers, 42 ~ Street, questioned if there would be a restaurant and a coffee shop at the Kmart site and questioned what business was moving into the past Hardies site. Wyckoff indicated the desire for a nice restaurant and coffee shop for this area and indicated that the Hardies site would be a discount tire store. She stated that on Thursday, June 12, at 6:30 p.m. there would be a community forum regarding the Kmart site at Murzyn Hall. Donna Schmidt, Planning and Zoning Commission member, stated that the forum would be held in the Council Chambers. Motion by Williams, second by Ericson, to waive the reading of Resolution 2003-25, there being an ample amount of copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Ericson, to Adopt Resolution 2003-25, being a Resolution Adopting the Columbia Heights Industrial Park Master Redevelopment Plan. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes - 1 nay. Motion carried. RESOLUTION NO. 2003-25 RESOLUTION ADOPTING THE CITY OF COLUMBIA HEIGHTS INDUSTRIAL PARK MASTER REDEVELOPMENT PLAN. WHEREAS, the City's 1999 Comprehensive Plan emphasized the need for developing a detailed Comprehensive strategy for the Industrial Park area, and City Council Minutes June 9, 2003 Page 7 of 12 VOtEREAS, the Comprehensive Plan further articulates the goal that calls for promoting redevelopment efforts that enhance the tax capacity of the area, and WI-IEREAS, most buildings in the redevelopment plan have continued to deteriorate to a blighted level, others have high vacancy rates, others have become both physically and economically obsolete, and WltEREAS, the Master Plan is intended to be a catalyst for change in this area and its emphasis is focused on: · Identifying land uses that can be supported in today's market place · Establishing an improved land use pattern that is f'mancially feasible · Identifying a redevelopment effort that involves immediate implementation and substantial change over the next one to five years · Establishing a new land use pattern that furthers community objectives WHEREAS, this plan addresses the primary question; what kinds of uses have the highest possibility of success and what can be implemented given current market conditions. NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council supports this general plan to guide the redevelopment of the Industrial Area and authorizes staff to initiate the necessary steps of implementation. 7) Adopt Emergency Ordinance No. 1457, being an Ordinance Repealing Emergency Ordinance No. 1449, and imposing a moratorium on the use of property identified in the Industrial Park Master Plan for the City of Columbia Heights. $chumacher indicated that a Council imposed moratorium on improvements in the industrial area is set to expire in July. Staff would like to continue the moratorium and not have any changes take place in the area of redevelopment designated as Phase One and Two for a period of twelve months, possibly to be extend for six months. If any development comes forward, the moratorium issue would come back to Council. $chumacher stated that property owners appreciate that they are not doing improvements when land use changes are possible. Motion by Kelzenberg, second by Williams, to waive the reading of Emergency Ordinance #1457, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Emergency Ordinance #1457, being an Ordinance repealing Emergency Ordinance No. 1449, and imposing a moratorium on the use of property identified in the Industrial Park Master Plan for the City of Columbia Heights. Upon vote: All ayes. Motion carried. EMERGENCY ORDINANCE NO. 1457 BEING AN EMERGENCY ORDINANCE REPEALING EMERGENCY ORDINANCE NO. 1449 The City of Columbia Heights does ordain: Section 1: On July 8, 2002, the City of Columbia Heights adopted Ordinance 1449, which is an ordinance that was created in an effort to protect the strategic planning process, health, safety, and the general welfare of the public, for the City of Columbia Heights; and, Section 2: The City Council determines it is necessary to extend the emergency moratorium in an effort to £mish a strategic master planning process to determine the highest and best use of industrial zoned properties and to develop an implementation plan; and, Section 3: In an effort to protect the strategic planning process, and the health, safety, and welfare of the public, the Columbia Heights City Council hereby imposes a moratorium on the I-1 Light zoned properties within the area recognized in the Industrial Park Master Plan for the City of Columbia Heights, and the area generally bounded by University Avenue on the west, 40 Avenue on the north, Jefferson Street on the east, and 37 Avenue on the south; with the exception of the properties at 455 37t~ Avenue NE, 500 38s Avenue NE; 523 37* Avenue NE, 533 37th Avenue NE, and 545 37th Avenue NE; Effective immediately and terminating on July 8, 2004, and recognizing said time period may be shortened, or extended by up to 6 additional months upon adoption of an Emergency Ordinance by the City Council; and, Section 4: Activities affected by this moratorium include anything in the moratorium area addressed above requiring action by the Planning and Zoning Commission, or requiring a building permit. This does not include building permits City Council Minutes June 9, 2003 Page 8 of 12 for maintenance issues such as roofs and/or siding. Section 5: This Ordinance shall be in full force and effect immediately. 8) First Reading of Ordinance 1458, adopting Local Regulation Powers Police Chief Tom Johnson stated the Traffic Commission discussed yellow painted curbs next to the alleys. It was determined that our ordinance indicates without signage, yellow curbs were not enforceable for no parking. Upon revision by the City Attorney, two changes were made to the existing ordinance, which would allow officers to enforce no parking if necessary, but would take into consideration winter conditions. He described an accident where cars were parked too close to an alley. This condition is similar to the area by the library. Johnson stated that signs are expensive and in this time of cutbacks, is a consideration. Motion by Williams, second by Kelzenberg, to waive the reading of Ordinance 1458, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Kelzenberg, to set the second reading of the Ordinance 1458, being an Ordinance adopting Local Regulation Powers, for June 30, 2003, at approximately 7:00 p.m. in the Council Chambers. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager Fehst restated that the Columbia Heights application for clean up of the industrial area was ranked number one and the award was for $50,000. There will be a meeting of the Metropolitan Council in advance of the 2004 budget. They have indicated their rate will raise 3.1 percent. Wyckoff questioned what amount of State support we would lose. Fehst indicated the Governor's proposal would have been $ 700, 000 this year and $1,440,000 next year. The loss is $400,000 less than anticipated and is not accumulative. Cities will be allowed to raise sixty percent of that back through property taxes. Fehst described HA CA funds in the past and stated that we will have to absorb at least forty percent of these cuts. Fehst indicated that he has met with all department heads to discuss the worst case and best case scenarios. Nawrocki stated this is only looking at this year and next year and that we need to consider budget reductions beyond that point. Fehst stated there is a freeze on hiring and that currently five positions have not been filled. Budget considerations will come before the City Council at their work session in two weeks. Report of the City Attorney - none. CITIZENS FORUM Leonard Dearing, 43rtt and Jefferson, questioned the request for a stop sign at 43rd and Madison. Kelzenberg stated that the Traffic Commission denied the request. Dearing questioned if there is an ordinance regarding loud cars and loud boom boxes. Fehst stated there was an ordinance amendment to prohibit this, and stated that enforcement should be reviewed. Aurora Johnston, 3977 Polk Street, stated she felt this was her only avenue to vocalize dissatisfaction with the Superintendent of our schools, and the affect on our children and our community. She asked residents to attend School Board meetings and vocalize their concerns. Nawrocki asked if she had spoken to the School Board. Johnston stated she has talked to them and it has been misinterpreted. Carrie Herkal, 1161 Cheery Lane, asked that their neighborhood's request to look into the drainage problems at Khyber Lane and Cheery Lane do not get forgotten. Fehst stated that surveyors would look City Council Minutes June 9, 2003 Page 9 of 12 at the site, as part of the Kmart project, to see if it can be resolved. Nawrocki asked that Ms. Herkal receive a copy of the Public Works Director's memo on this issue. He asked if there are drainage easements and if they have been altered. Fehst stated that any such easements would not belong to the City. Nawrocki asked that the records be checked to determine easements and who would be responsible for that. Fehst stated that our research of the records do not indicate an easement, and the City has not filled in any ditches. Request to remove tree fi.om Ramsdell Park Wyckoff stated that Helen Kersh from Molan Terrace had requested a tree in Ramsdell Park, which was shading her garden, be trimmed. She indicated that Kersh came to the following Council meeting because she had not received a response and a motion was passed to remove the tree. Wyckoff stated she then received a call from Tom Ramsdell, whose father the park was named after, and his trauma over the issue and his fear that anyone could request the removal of the oak tree that his family planted in his father's name. Wyckoff felt this would set an inappropriate precedent and criticized the Council for making a motion under open forum. Wyckoff asked the City Attorney for his legal opinion. Jim Hoeft, City Attorney, indicated a city could only expend public funds for a public purpose. The question is if the removal is a public purpose. Whether this would benefit some residents or only one homeowner, he did not have an answer. The Courts give councils great latitude in this area. Wyckoff read a letter from Reverend Briley and his wife, disagreeing with the removal of a healthy tree, and against using spray to control dandelions in a park where children play. Wyckoff stated that she received another letter and many phone calls this past week also disagreeing with the removal of the tree. Tom Ramsdell, 4645 Fillmore Street, stated he was very disappointed with the City Council decision to remove this tree. He requested that the City try trimming the tree before removing it. Ramsdell indicated this would establish a precedent. He was concerned that there are trees planted in this park in memory of several people, and what would stop these trees from being cut down. He did not feel it was right to cut down a healthy tree to benefit one person. Marlaine Szurek, 4202 42 ~ Avenue, stated that during her term on the City Council there were no motions acted upon during Open Forum. She stated this was a bad policy and set a precedent. With budget cuts, funds should not be spent to remove a healthy tree. As a member of Rising to New Heights, she stated their mission is to improve the image that people have of our city. Howard Seim, 1425 Molan Terrace, stated he has been an American tree farmer for 65 years and that this is not a healthy tree, with a short life span, that has not grown straight. He felt that trimming would also kill the tree. Seim stated that several neighbors indicated they would purchase two replacement trees. Wyckoff questioned the cost to remove the tree. Seim stated he wouM cut it down if the City would remove the debris. Wyckoff stated that the City Forester has not indicated the tree is damaged. Helen Kersh, 1440 Molan Terrace, stated she did not agree with trimming the tree and wants it removed. She showed pictures of the tree and the shade it gives her garden. Kersh stated that her garden was planted in 1975 and the tree was planted in the 80's. Deb Johnson, 999 41st Avenue, stated that if the tree were not on public property Ms. Kersh would not knock on her neighbor's door and insist the tree be removed. She stated she does not want her tax dollars to pay for this removal. City Council Minutes June 9, 2003 Page 10 of 12 Marvin Sowada, 4990 Johnson Street, indicated his expertise as a gardener and opinion that this tree benefits the garden by providing morning shade and reducing diseases common to tomatoes. He did not feel pubHc money should be spent for removal. He suggested the resident pay to move the tree, or if it is cut down should pay for the removal and replacement. Sowada stated that if the City has $300 to spend, he suggested it be used to purchase a fence to screen the wading pool, which he has requested since 1979, but was always told there were not funds available. Wyckoff stated that Mr. Sowada 's wife, Pat, has just retired following 38 years of teaching at Highland Elementary School. Donna Schmidt, 4260 Tyler Street, stated this should have been referred to the Park Commission prior to a motion being made. As Council members are unwilling to change their vote, it is unnecessary to keep rehashing the issue. She stated the owner could be charged for removal and referred to Ordinance 1458 which requires property owners to pay for any signage they request. Wyckoff stated that any motion to reconsider would have to come from the prevailing side. Nawrocki commented on Ms. Kersh 's involvement in the community and the excellent maintenance of their yard. He gave his history with the development of parks in Columbia Heights and that it is not ideal to have parkland abut private property. He indicated there have been other motions made under Open Forum. Nawrocki stated he made the motion only after viewing the site three times and seeing how close the tree was to the Kersh property line. He did not feel this set any type of precedent. Nawrocki indicated there were no comments about the 23 trees to be removed for the current street repair project. He felt the action taken was proper and stated he did not intend to change his mind. Ericson felt Council made a poor decision on this issue. She is aware that each Councilmember and each resident feel strongly about their position; but as a Council, need to look forward and reevaluate how these decisions are made and send a message that all requests will receive fair and equal treatment. Decisions should not be made on the basis of ifa resident is a good resident. Council should now consider Mr. Sowada's concern and follow through on it. Ericson appreciated the neighbor's offer to replace the tree. Wyckoff stated that she did not receive any calls on the 23 trees to be removed for road repair. indicated that a resident notified Mr. Ramsdell of this. He is also a fine citizen, with numerous volunteer hours, and with due respect he deserves reconsideration of the vote. She Williams stated he would not defend his decision. He did view the tree and was impressed with the Kersh 's yard. Williams stated he would donate $1,000 to remove the tree and replant another tree to turn this situation into a positive. Williams stated his desire that this encourage more citizens to get involved in City business. Wyckoff asked that the request for a fence by the wading pool be placed on a future agenda. Kelzenberg indicated his difficulty with this decision and his concern for the community. He also visited the site and spoke to the neighbors. He felt that trimming the tree on one side would not work. Kelzenberg stated he would stick by his original decision to have the tree removed. Wyckoff noted that the Seims and Kershs agree to plant two new trees and Williams would donate up to $1,000 to remove the tree and purchase additional trees. City Council Minutes June 9, 2003 Page 11 of 12 Seims issued a formal request for a fence by the Ramsdell Park wading pool be discussed at a work session. Fehst stated he would determine a cost estimate and forward the request to the Park and Recreation Commission. Nawrocki asked that the records be researched to see if this has ever been discussed before. Wyckoff requested to be informed when the tree would be removed. Fehst stated it would probably be removed tomorrow, June 10th. Ramsdell spoke again, stating disagreement with cutting down the tree, and that the situation was not handled properly. COUNCIL CORNER Williams Wished to congratulate Councilmember Tami Ericson for her accomplishment of graduating from the William Mitchell College of Law, and stated that she received the June 2003 Student Award of Merit. Fehst stated that Ericson graduated summa cum laude. Ericson stated that this fall she begins working for the MN Supreme Court. John Hunter has been appointed to the Anoka County Community Corrections Advisory Board, and listed the activities that will be involved. · Read from the Employee Insights newsletter and list employment anniversaries. · Concemed with the need for Police Officers in our schools. · Rainbow Foods will close for two days and reopen under new ownership. · Pray for the peace, prosperity and health of our city. · Make the tree removal a positive thing. Kelzenberg · Referred to the fundraising golf tournament sponsored by the 500 Club. Fehst stated this was a fundraiser for youth in the Fire Department Cadet program. Ericson · Encouraged residents to become involved in our fun Library reading programs. Fehst indicated the popularity of the events. Wyckoff · Read the June Patrons of the Month information about the Szurek family and the Ashmore family and congratulated them. · Read a commendation received for Community Service Officer (CSO) Christine Okerstrom, for helping two senior citizens. Nawrocki · Asked why the Channel 16 local cable system can not be updated so residents are not watching icons on the weekends, and what is the repair completion date. Fehst stated this is a software and programming problem and staff is working to resolve the problems. · Referred to correspondence from a Jamboree Royalty parent regarding dissatisfaction with safety issue on the float. Fehst has asked the royalty coordinator to respond to each item. This is not a City program, and the City only helps. Fehst stated that we are comfortable with the operational reports of the program. Ericson stated that she realized this is not our program but concerns about the safety of the float should be addressed. Fehst has spoken to the City's Shop Foreman who has checked the trailer for safety, but we are not responsible for the lighting. The letter will be City Council Minutes June 9, 2003 Page 12 of 12 responded to. Fehst stated that a new trailer has been purchased for the Jamboree parade and the current trailer concerns wouM no longer be an issue. · Attended a meeting of the Association of Metropolitan Municipalities, and was asked to serve on a focus group for the League of Minnesota Cities. · Information from the Legislature on LGA indicates we are losing over one million dollars. Commnnities that are recipients are not happy, and this will be discussed in the next Legislative session. Renew concerns about downsizing. This will not just go away in a year or two. Spoke on the band-aid approach to using reserve funds and not meeting our fiduciary responsibility. Staff's suggestion of a $600,000 increase to taxpayers would cause a tax increase of 25 percent. Fehst stated that the Finance Director indicates raising the lost amount back would be approximately 16percent. Fehst indicated that State Economists may have strongly missed the mark and we are doing substantially better than other states in the Midwest. ADJOURNMENT Mayor Wyckoffadjoumed the meeting at 10:15 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF MAY 20, 2003 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Presidents Don Murzyn, Jr. at 6:35 p.m., Tuesday, May 20, 2003, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Don Murzyn Jr., Patricia Jindra, Julienne Wyckoff, Bobby Williams and Bruce Nawrocki, Tammera Ericson, and Bruce Kelzenberg Walt Fehst, Executive Director Bob Streetar,' Deputy Executive Director Randy Schumacher, Community Development Assistant Cheryl Bakken, Community Development Secretary CONSENT AGENDA Approval of Minutes Move to adopt the minutes of the March, 2003, regular meeting as presented in writing. Financial Report and Payment of Bills Move to approve Resolution 2003-07, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for the months of March and April, 2003 and approving payment of bills for March and April, 2003. MOTION by Wyckoff, second by Jindra, to adopt the consent agenda items as listed. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Preliminary Development Agreement with Haugland Real Estate Company Schumacher stated the proposed Preliminary Development Agreement will grant the developer 120 days to secure options for the site at 40tn and University. Schumacher then introduced Gene Haugland, President, and Paul Reinke, Senior Director of Haugland Real Estate Company and Mike Kraft of HTG Architects. Haugland stated he worked with the Opus Corporation prior to starting Haugland Real Estate Company in 1996, and has purchased and developed the following projects: O In Edina- Interlachen Corporate Center, Londonderry Shops, and Edina Medical Center; 2) In Oakdale- Western Bank and Oakdale Tech Center; 3) In Shakopee- Shakopee Distribution Center; and 4) In Crosslake- Pine View Townhomes (senior housing). At 50th & France they purchased and renovated all of the buildings in the block area, including the old Edina Theatre. Reinke stated he has 20 years in commercial and the corporate real estate industry, expertise in project management, vendor negotiation and integration, estimating, management of the design, construction process, marketing and development and construction services. Economic Development Authority Meeting Minutes May 20, 2003 Page 2 of 4 Haugland went over the two development concepts they included in the packet; 1) 7,500 sq. ft. of retail business such as a deli, coffee shop, salon or a dry cleaners; and 2) 4, 600 sq. ft. facility with a family orientated restaurant like Culvers. Nawrocki stated he believes in competitive bidding and asked what other firms were contacted. Streetar stated staff contacted Griffin, CHT, United Properties, Welsh, George Sherman, Nedegaard, Housing and Cornerstone Group, with none of them interested in the site. Nawrocki asked what funding has been used so far. Schumacher stated $535,000 of CDBG funds have been used other than administrative costs. Murzyn, Ericson and Williams all felt that Haugland's credentials were to their satisfaction. Williams asked if the 120-day time period would be realistic or not. Murzyn stated he felt it was sufficient. MOTION by Ericson, second by Wyckoff, to Approve the Preliminary Development Agreement with Haugland Real Estate Company for the redevelopment of the City owned property at 40th & University Avenue; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS INDUSTRIAL PARK $chumacher stated Mark Koegler of Hoisington Koegler will present the final draft of the Industrial Park Redevelopment Plan on Monday, June 2 at the City Council Worksession. The $50,000 grant application to the Department of Trade and Economic Development for the funding of a contamination investment and response action plan has been submitted. The first step required by the state prior to receiving the funding is soil correction. Staff has been working with two of the larger property owners in Phase 1 and lI of the Preliminary Industrial Plan. Schaffer Richardson is inquiring about the possible acquisition of parcels adjacent to their property and another large property owner is willing to significantly assist in the implementation of the Redevelopment Plan. KMART Streetar stated the Kmart Advisory Group hem meetings on May 1 and 15th at Murzyn Hall. On May 10th the Advisory Group toured redevelopment sites in Shoreview, New Brighton, Golden Valley, Richfield, Minneapolis, and St. Louis Park were each of the cities had been a partner investing time and money to make the project successful. At the City Council Worksession on Monday, June 2ha, staff will update the City Council on the progress of the Kmart project, as well as get Council feedback and direction on the development goals and principles of the project. 40TM & UNIVERSITY $chumacher stated staff has received the letter of approval from Anoka County to go forth with the purchase of the property at 522 40tn (MGS) using CDBG funding. The owner of the property has been ready for a long time to sell and move to a much larger building as his business has grown considerably. Staff gave permission for MGS employees to use the Conoco station for parking. The gas station building will be coming down within the next two to three weeks. Economic Development Authority Meeting Minutes May 20, 2003 Page 3 of 4 3929 CALIFORNIA Schumacher stated site borings for the future industrial building at 3929 California Street has been completed and approved for building load standards. Mr. Stauffacher's architect will have building plans completed by June 1st with a projected start date of June 25th. COLLINS AUTOBODY Schumacher stated the property owners of Collins Autobody have contacted staff with interest in purchasing and developing the City owned, single-family home at 4833 University Avenue to expand their business. The City purchased the home for $75,900. Collins is proposing the following: 1) Pay $65,000 for the property as is; 2) Pay $2,500 down immediately and the balance in April of 2004; 3) has designed two alternative business expansions. One being 3, 725 sq. ft and the other 5,178 sq. ft.; 3) the plan would allow them to acquire the property from the City this summer, remove the single-family home and prepare the site for construction; 4) the addition would begin by June of 2004, with the balance of the purchase price ($62, 000) paid to the City; and 5) if they do not carry through with the development plan by June of 2004, the property would revert to the City ownership, the down payment money and any funding expended by Collins on the removal of the building and site preparation would be lost. Schumacher asked for the Boards direction if they would like staff to go forth with a purchase agreement.. Williams suggested staff try to negotiate the full $75,900 price the City paid for the property. Murzyn and other boardmembers directed staff to work out an agreement. 1036 GOULD Streetar stated staff has been working with Anoka County and GMHC to assist the owner of the property to make the necessary improvements to the home in order for her to occupy it again. GMHC assisted the owner in receiving a $66,000 home improvement loan. Bakken indicated she has been working with Anoka County Social Services staff to identify the needs of the senior resident, has contacted a local Church for volunteers, which will be coordinating a day to help the owner with yard cleanup, minor interior repairs, cleaning up after the construction and organizing of items in the home. CENTRAL AVENUE DESIGN GUIDELINES COMMITTEE Streetar stated the Committee has ftnished the process of developing guidelines for Central Avenue, which are intended to apply to new construction, exterior changes, major remodeling, and additions to buildings, as well as renovation or rehab of existing buildings. The committee will be presenting the guideline plan to the Planning Commission for formal review and then to the City Council for ftnal approval in the next month. METROPOLITAN COUNCIL/GMHC Streetar stated GMHC applied for and received $240, O00 for the acquisition, demolition, new construction; rehabilitation of l 3 for sale homes in Columbia Heights. The funds will be used for gap ftnancing, the City's match would be $50,000 and to qualify for these homes, potential buyers must have a household income between $75,300 and $86,595. Economic Development Authority Meeting Minutes May 20, 2003 Page 4 of 4 BURGER KING Streetar stated the Nath Companies, which own Burger King have been working with staff to relocate their business in Columbia Heights with a $1.2 million dollar facility. The properties of the old Hardees, the Blue Car Wash and Jellies and Beans sites have been considered. The Jellies and Beans site is the most feasible site for the development. Nath is also proposing a commercial or residential development on the Ostlund property behind La Casita. Staff will meet with Nath on May 23ra to discuss both proposals. Wyckoff stated the Ostland brothers, contacted her about their idea ora transmission shop on the site. Williams stated the owner of the Rental shop on Central contacted him in regards to relocating his business to the same location. Streetar stated either development would meet the zoning, but was concerned the rental shop would want to have their equipment located outside the building. This would not work with the proposed redevelopment area zoning. Fehst suggested staff contact the owner of the rental shop and work with him, which would also save the City money in relocation costs at the time the City purchases the rental building. 37TM & CENTRAL Schumacher stated staff is still working with the owner of the old Bridgeman 's building to create a redevelopment project for the 37tn & Centralproject area. Developer, Roman Roos, has teamed up with the owner to try and partnership the project. Staff should know by next week if this will work or not. Roman does four to five projects a year in the $4 to 5 million range. The other option for the site is a plan staff has been working on with the MCF Group. MCF has never done a project like this before and they have no performa. Staff will continue to work with them and keep open aH options for the redevelopment project. Fehst commended Streetar and Schumacher for their hard work stirring up interest in the redevelopment of 40th and University. ADJOURNMENT President, Murzyn, adjourned the meeting at 8:06 p.m. Respectfully submitted, Cheryl Bakken Community Development Secretary H:~EDArainutes2003~5-20-2003 P= Present 2003 EDA ATTENDANCE A= Absent X= Meeting Cancelled TOTALS Jan.28 Feb. 19 Mar.18 Apr.15 May.20 June. 17 Jul. 15 Aug.19 Sept. 161 Oct.21 Nov. 18 Dec.16 A P Jindra, Patricla P P P X P 4 Ericson, Tammera P P P X P 4 Kelzenbe_r~,Bruce P P P X P ~ 4 P P P X P 4 P A P X P I 3 W~/ckoff, ~ullenne P ~ P X P 4 H:~2003EDA Misc,2003 EDA Attendance THESE MINUTES HAV NOT BEEN APPROVED City of Columbia Heights Park and RecreatiOn Commission May 28, 2003 The meeting was called to order by Eileen Evans at 6:37 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Matthew Henry; Bruce Kelzenberg; Bill Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Gary Mayer; David Payne APPROVAL CONSENT AGENDA Motion to approve consent agenda by Foss; second by Greenhalgh. All ayes, motion carried. LETTERS AND REQUESTS REQUEST DOWN PAYMENT FOR HALL RENTAL BE REFUNDED Recreation Director, Keith Windschitl, distributed a letter from the renter, Pat Serie, requesting a refund for the down payment to secure the rental on August 8, 2003. The guest list for the Serie wedding has significantly increased beyond the maximum capacity of JPM. Motion by Foss, second by Bill Peterson to follow the current JPM policy, which would allow for down payment to be refunded only in the event dated of August 8, 2003, is re-rented. All ayes, motion carried. OLD BUSINESS UPDATE ON THE SULLIVAN LAKE BENCHES Public Works Director/City Engineer, Kevin Hansen, discussed the list of individuals or businesses that have expressed an interest in donating park benches at Sullivan Lake Park. Six out of the eight park benches desired have been donated, all requesting plaques on the back of the park benches. Once installed a thank you letter will be sent to the individuals or businesses that have made donations for the park benches. PAGE TWO SILVER LAKE BEACH Commission Chairperson, Eileen Evans, discussed the interest from the Three Rivers Park District in purchasing or leasing the Silver Lake Beach property, which is adjacent to the Salvation Army Camp. Recreation Director, Keith Windschitl, brought in a map detailing the changes that will be made to the existing Salvation Army Camp and their desired change to the Silver Lake Beach property. The interest of the Three Rivers Park District is only in the Silver Lake Beach property itself and not the Columbia Heights boat landing. They would like to turn the beach into a fishing pier. Public Works Director/City Engineer, Kevin Hansen, discussed the maintenance work that the Public Works Department does to upkeep the beach and adjacent Columbia Heights property. Eileen Evans expressed concern in giving up the property too quickly without knowing the exact plans the Three Rivers Park District has for the property. Motion by Greenhalgh, second by Henry to not release the Silver Lake Beach property for lease or sale until the Three Rivers Park District plans are finalized and for Keith Windschitl to continue to report back to the Commission of any information he receives pertaining the plans of the Three Rivers Park District. All ayes, motion carried. NEW BUSINESS MINNESOTA TWINS GRANT APPLICATION Recreation Director, Keith Windschitl, discussed with the Commission Members the Minnesota Twins Grant application, stating Keyes Park would benefit most from this grant. The grant is a matching grant with a limit of $5,000. Public Works Director/City Engineer, Kevin Hansen, stated the Public Works Department would implement something similar to Prestemon Park for Keyes Park. Motion to by Greenhalgh, second by B. Peterson to apply for the Minnesota Twins Grant and to push forward with Keyes Park as the desired park. All ayes, motion carried. MCKENNA PARK POOL SHELTER MODIFICATIONS Public Works Director/City Engineer, Kevin Hansen, discussed with the Commission Members the McKenna pool shelter modifications. Pictures of the current condition of the McKenna pool shelter, which was constructed in 1969, were available for Commission Members to view. Motion by Foss, second by Greenhalgh to tear down the current McKenna pool shelter and put up a new roof. All ayes, motion carried. PAGE THREE "CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR JPM Recreation Director, Keith Windschitl, informed the Commission Members of what the new "Conceal and Carry Law" means for JPM. The new law allows for handguns in public places. The Recreation Director has contacted the City Attorney. JPM cannot prohibit handguns from its facility due to it being a public building. Commission Chairperson, Eileen Evans, asked what the cities liability is if someone were shot on JPM premises. It is uncertain of the liability at this time. Keith will continue to look into this matter and bring further information to the next meeting. 2003 JAMBOREE FIREWORKS DISPLAY Recreation Director, Keith Windschitl, discussed the two bids for fireworks display. The first proposal is from Melrose Pyrotechnics, Inc. who have done the fireworks display for the past several years. The second proposal is from Premier Pyrotechnics, Inc. of Crookston Minnesota. Both proposed a fifteen-minute show totaling $6,000. The City of Columbia Heights contributes $3,000 towards the fireworks display and Keith Windschitl sends out for donations for the remaining $3,000. Motion by B. Peterson, second by Foss to continue to use Melrose Pyrotechnics, Inc. for the 2003 fireworks display. All ayes, motion carried. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the Commission that he is in the process of working on the budget but does not know where JPM stands at this time. Public Works Director/City Engineer, Kevin Hansen, noted that the reductions from the State to the City of Columbia Heights have been reduced for 2004 from 1.45 million to 1.045 million, which has not officially been voted on. This gives cities the ability to recoup a portion thru property taxes. Commission Chairperson, Eileen Evans, asked what portion of property taxes does the City receive. Kevin Hansen stated the 33% goes to the City while the remaining 67% goes to the County and schools. Recreation Director, Keith Windschitl, reported that the hardwood floors at JPM have been refinished and look nice. Recreation Director, Keith Windschitl, reported that he is close to filling the last summer park position. Most of the summer staff is in place. Summer programs begin June 16. Public Works Director/City Engineer, Kevin Hansen, reported that the Public Works Department is having difficulty finding kids for seasonal staffing. They are below 50% on returns for seasonal staff due to staff graduating college or finding new employment. PAGE FOUR PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, reported that the Columbia Heights and Fridley Public Works Departments have both eliminated grass cutting from the University Avenue Corridor budgets, which ceases upkeep on the corridor. Commission Chairperson, Eileen Evans asked if the State would continue upkeep on the corridor. Kevin stated that the State only upkeeps the corridor twice a year. COMMISSION MEMBERS Commission Chairperson, Eileen Evans, asked Public Works Director/City Engineer, Kevin Hansen, if it is too late in the season to bum the grass in the wetlands area. Kevin Hansen stated that it is too late in the season to bum the grass. The grass will be bumed either late this fall or next spring. Commission Member, Jerry Foss, stated that he would like to see the Commission Members walking through the local parks and communicate any problems to Public Works Director/City Engineer, Kevin Hansen. Commission Chairperson, Eileen Evans, would like to see the Commission Members picking parks that are closet to their residence to watch for any problems or needs that the park may incur. Commission Chairperson, Eileen Evans, asked Public Works Director/City Engineer, Kevin Hansen, if seeding has been done where the tennis courts had been at Prestemon Park. Kevin Hansen stated that it has been seeded twice. Commission Member, Jerry Foss, asked Recreation Director, Keith Windschitl, if he was aware of the injuries sustained to a teenage boy skateboarding in Huset Park adjacent to JPM. Recreation Director, Keith Windschitl, stated that he has a copy of the police report. The accident and extent of the injuries are unknown at this time. Commission Member, Jerry Foss, asked when the wading pools were expected to open. Public Works Director/City Engineer, Kevin Hansen, indicated that the wading pools should be ready by next week. Commission Chairperson, Eileen Evans, asked where the money from the sale of Lomianki North is at this time. Council Member, Bruce Kelzenberg, stated that the money is not in the right account at this time. ADJOURNMENT Meeting adjourned at 7:39 p.m. Tina Foss, Park and Recreation Commission Secretary COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL ITEM: Establish Work Session Meeting BY: WaltFehst Dates for July 2003 NO: DATE: June 23, 2003 DATE: It is recommended that Work Session meeting dates be scheduled for Monday, July 7, 2003 and Monday, July 21, 2003 beginning at 7:00 p.m. in Conference Room 1. It is also recommended that a work session meeting be scheduled for Monday, July 14, 2003, prior to the City Council meeting, beginning at 6:00 p.m. to meet and review the audit. The auditors are unable to attend a meeting in Columbia Heights on July 7th or 2 l'~t. RECOMMENDED MOTION: MOTION: Move to establish Work Session meeting dates for Monday, July 7, 2003 and Monday, July 21, 2003 beginning at 7:00 p.m. in Conference Room 1 and to establish a work session meeting to receive the auditor's report for Monday, Suly 14th, beginning at 6:00 p.m. in Conference Room 1. COUNCIL ACTION: COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA SECTION: _ ORIGINATING DEPARTMENT: CITY MANAGERS NO: ...5 ' A' I.f CITY MANAGER APPROVAL ITEM: Jo intworksessionwithSchool BY: BY: J~/f~ Board of District 13 DATE: June 26, 2003 DATE: NO: Background: Mayor Wyckoff has requested a meeting between the City Council and the members of the School Board be set for Wednesday, July 9, 2003 beginning a't 7:00 p.m. at Murzyn Hall. Recommended Motion: MOTION: Move to establish a work session meeting for Wednesday, July 9, 2003 at 7:00 p.m., Murzyn Hall with the School Board of District 13. COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: JUNE 30, 2003 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: 5- A -.~ FINANCE APPROVAL ITEM: PAYMENTsACCEPTANCE OF CREDIT CARD BY~~.~~~ BY~'~//~ DATE: JUNE 19, 2003 NO: Based on direction from one or more city council members, staff has conducted a survey in relationship to the acceptance of credit card payments for city services. Attached are the results of the survey that included a total of 36 cities. As you can see, there are a significant number of cities accepting credit card payments at this time. The advantage to accepting credit cards is that it provides an additional service to residents and customers as it gives them an additional, easier method of making payment. The two main negatives to the acceptance of credit cards are that it costs the City an additional fee of approximately 2 to 2-1/2 percent of the amount paid. It also creates an additional accounting workload in the reconciliation of the credit card statements and bank account. However, at least to start with, we would not anticipate a large number of credit card payments so both of these items may be insignificant in the beginning and could be monitored in the future for determination to continue accepting credit cards. Staff will be available at the work session to review this item in more depth with the City Council. RECOMMENDED MOTION: Move to authorize the City Manager to develop an administrative policy covering the acceptance of credit card payments and to consider the cost of this additional service in establishing future fees and service charges for services provided. WE:sms 0306191COUNCIL Attachment: Payment Survey Results COUNCIL ACTION: Results Below are the results of the Payment Systems Survey. Out of 36 cities, 26 responded. 19 cities accept credit card payments, 7 do not. Below is the breakout of what accepted for: City Blaine, Bloomington. Circle Pines, Eagan, Fridley, Maple Grove, Utility Billing 9 Minneapolis, Robbinsdale, Shoreview Apple Valley, Blaine, Bloomington, Circle Pines, Eagan, Elk River. Fddley, Golden Valley, Lino Lakes, Maple Grove, Minneapolis, New Hope, Recreation/Park 16 Plymouth, Richfield. Robbinsdale~ Shoreview Blaine, Bloomington. Circle Pines, Eagan. Fddley. Maple Grove, Building Permits 10 Minneapolis, New Hope, Robbinsdale, Shoreview, ~,noka, Apple Valley, Blaine, Brooklyn Park. Circle Pines, Eagan, Fridley, Golden Valley. Maple Grove. Mounds View, New Hope. Richfield, Other 14 Robbinsdale, Shoreview 9. 10. Cities that have been accepting credit card payments for 5+ years. Apple Valley (10 years) Maple Grove ( 6 years) Bloomington ( 6 years) Minneapolis (10 years) Brooklyn Park ( 8 years) Mounds View (10 years) Fridley (10 years) Plymouth ( 5 years) Lino Lakes ( 5 years) Shoreview ( 7 years) Company/bank used for credit card payments. u.s. Bank (Apple Valley, Eagan, Shoreview) Wells Fargo (Blaine, Bloomington, Fridley, Golden Valley, Maple Grove, Minneapolis, New Hope,) Lino Lakes State Bank (Lino Lakes) Card Service International (Robbinsdale) Card Services (Anoka) Authorize Net (Circle Pines) Costco (Elk River) Elan (Plymouth) All cities are charged a processing charge. None of the cities charge customers a fee for using credit cards as payment. 17 cities accept ACH/EFT payments, 9 do not. Below is the breakout of what accepted for: City ~,noka, Apple Valley. Blaine. Bloomington, Circle Pines, Eagan. Elk River, =orest Lake, Fddley, Golden Valley, Maple Grove, Minneapolis, New Hope, Utility Billing 17 qorth St. Paul, Plymouth, Robbinsdale, Sh0revlew Recreation/Park 1 Vlaple Grove Building Permits 0 Other 3 3rookl)'n Park~ Circle Pines, Golden Valle)' Cities that have been accepting ACH/EFT payments for 6-7 years are Apple Valley, Elk River, Maple Grove and Minneapolis, 5 years or less are Anoka, Blaine, Bloomington, Brooklyn Park, Circle Pines, Forest Lake, Fridley, New Hope, North St. Paul, Plymouth, Robbinsdale, Shoreview. Only four cities use a bank for ACH/EFT payments, the rest use a special software. Cities use Wells Fargo and LOGIS as their service providers. Software: Analysis Acct, Enterprise, LOGIS, AMS, Invision, Auto Draft, Therefore Systems, Wells Fargo. 11. None of the cities charge customers a fee for using ACH/EFT. s surveyed City Responded Andov~r Yes Anoka Yes Apple Valley Yes Blaine Yes Bloomington Yes Brooklyn Center No Brooklyn Park Yes Champlin No Chanhassen No Circle Pines Yes Coon Rapids No Eagan Yes Edina No Elk River Yes Forest Lake Yes Fridley Yes Golden Valley Yes Lino Lakes Yes Maple Grove Yes Minneapolis Yes Mounds View Yes New Brighton No New Hope Yes North St Paul Yes Plymouth Yes Ramsey Yes Richfield Yes Robbmsdale Yes Roseville No St Anthony Village No St Louis Park No Shoreview Yes Spring Lake Park Yes Stillwater Yes White Bear Lake Yes Woodbury No CITY COUNCIL LETTER Meeting of June 30, 2003 No.AGENDA SECTION: Consent ~//4 ~ ~ ORIGINATING DEPARTMENT CITY MANAGER POLICE APPROVAL:.., . ITEM: Agreement to place antennas on City water NO. tower & place control bldg. to support Public BY: Thomas M. Johnson ~ BY: Safety radio system DATE: June 26, 2003 c~l~ ) DATE: BACKGROUND In March of 2003 the City was approached by the County of Anoka to see if our water tower would be available to support the antennas required by the new 800 Mghz public safety radio system as reported at the May 12, 2003 Council meeting. The antennas for the current radio system are at a site on Matterhorn Drive in the City of Fridley. The reason the County is looking to move them to our site is that the City of Fridley is making changes at the Matterhorn Drive site and cannot guarantee how long the antennas would be up before major upgrades or changes will take place at this site. Checking with Public Works Director Kevin Hansen, this does not appear to be the case with our water tower. It is also felt that our city would experience better radio reception for our police officers and firefighters if the antennas were moved to the City of Columbia Heights water tower. Both police and fire have experienced what is referred to as dead spots throughout our city with the current radio system. At the May 12 Council meeting, the City Council approved a rental agreement (contract) with Anoka County for the use of the tower as a site for the antennas. Although they do not want to incur ongoing rental fees, they were willing to assist us with costs of upgrading security at this site, which is greatly needed. A list of what Public Works Director Kevin Hansen feels are the needs at this site and the estimated costs were discussed and the Council gave approval for the City Manager and Mayor to enter into an agreement with Anoka County reference the rental agreement and the upgraded security. ANALYSIS/CONCLUSION Attached is a letter fi.om Dartnell Lipscomb, Administrative Specialist with Anoka County. Anoka County has agreed to all the costs of the security upgrade at the water tower except the fencing, which they have agreed to pay half of the cost. RECOMMENDED MOTION Move to approve the negotiated agreement of security upgrades at the City's water tower and to give Anoka County permission to move ahead with the installation of the 800 Mghz antennas on the City's water tower as per the rental agreement with the County. TMJ:kao Attachment COUNCIL ACTION: HNUKH EUUNTY Fax:9-765-$25-5682 Sun 25 '05 ~6:22 P. 02 COUNTY OF ANOKA OFFICE OF COUNTY ADMINISTRATION 2100 3RD AVEN~ · ANOKA, ~OTn 55303-2265 (763) 323-57~ )une 25, 2~3 Waft Fehst, City Manager 'City of Columbia Heights 590 40~ Avenue NE Columbia Heights, MN 55421 Thomas Johnson, Police Chief City of Columbia Heights 590 40~h Avenue N~ Columbia Heights, MN 55421 Dear Mr. Fehst and Mr. Johnson: This letter is to confirm the Agreement b~tween the City of Columbia Heights and Anoka County, where the county committed to certain site improvements at thc Stinson water lank site for the 800 MHz public safety communications system. It is Anoka County's undemanding and intent to pay only for the following (in an amount not to exceed); Security System Lighting Fencing (1/2 of total) Landscaping Inspection $ 8,922 $ 7,660 (including labor) $10,900 (including labor) $ 3,000 $3,000 Total (amount not to exceed) $33,482 It is our understanding of the Agreement that the City of Columbia Heights will pay thc other half of the total coat for fencing. If you have any que.ations or comments, please do not hesitate in contacting me. Dartrell Lipscomb Administrative Specialist DL:de By fax c: Commissioner Jim Kordiak Tony Palumbo, Assistant County Attorney FAX: 763-323-5682 Affirmative Action / F. aluM Opportunity Employer TDD/TTY: 763-323.5299 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: Walt Feb. st, City Manager Tom Johnson, Police Chief Kevin Hansen, Public Works Director Overview of Proposed Security Improvements to City's Water Tower and Lift Stations DATE: April 28, 2003 The following is a cost overview of the proposed safety improvements to the City's Water Tower Facility location. The Public Works Department is proposing to upgrade the security access system, replace the fencing, and add security lighting at the Water Tower Site. Security Access System Improvements Cost estimates for an access control system at the water tower and pump stations (Tie into existing City system at City Hall): Total $8.922.10 Lighting Improvements Cost estimates for lighting improvements at the water tower and water p ,umping station: Furnish and install four (4) security fixtures controlled by photo cells at the water pumping station. $3,980 (including labor) * Furnish and install three (3) security fixtures around the base of the water tower, controlled by a photocell. $3,680 (includin~ labor) Total $7.660.00 Fencing Improvements Cost estimates for new fencing at the water tower facility: Furnish and install six foot high black vinyl coated chain link fence with new access gate at main entry. Fencing: $17,600 (including labor) Access Gate: $ 4,200 (including labor) Total $21.800 Site Landscaping I would recommend adding site landscaping for screening the residential property to the north and for aesthetic improvements. The cost range for minimal type of landscaping would be in the $2,000 to 3,000 range. As an additional note, the City of Columbia Heights should have an agreement with the County to reimburse the City for actual expenses related to inspections. This would be for minimal City stafftime related to site/civil work and for an independent consultant for welding and coatings inspection. The City had the same agreement when Sprint PCS performed work approximately two years ago. COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY NO: 5" A "~ Community Development MANAGER'S APPROVAL ITEM: Approve Contract for Industrial Park BY: RandySchumacher~ ~ BY: ~/~~ Redevelopment Phase li Environmental Site DATE: June 25, 2003 Assessment/Response Action Plan with ProSource Technologies Inc. BACKGROUND: On June 6, 2003 Commissioner, Matt Kramer, from the Department of Trade & Economic Development, informed the City of Columbia Heights that its application for a Contamination Investigation Grant for the Industrial Area Redevelopment Site had been approved for funding. Our applications received the number one ranking in the State and therefore places our contamination clean up needs at a high level. The City cannot afford to miss this fimding opportunity with grant dollars being reduced annually. In order to meet the next funding cycle, the response action plan or clean up plan, must be completed and submitted to DTED and Metropolitan Council by September 15, 2003. Therefore, the City has two and one half months to bring in an Environmental Engineer and complete all MPCA soil and water testing standards in the Industrial Redevelopment Plan. Staff has obtained two proposals for the above environmental testing requirements. One from STS Consultants in the amount of $80,000, and the other from ProSource Technologies Inc. in the amount of $73,713. The staffhas worked with both consultants on other City projects and found them qualified for the project. However, ProSource Technologies Inc. has a more experienced staff and a strong relationship with the funding agencies. In addition, their bid is $6,287 less than STS's for the same work product. RECOMMENDATION: Staff recommends Approval of the Contract for the Industrial Park Redevelopment Phase II Environmental Site Assessment/Response Action Plan with ProSource Technologies Inc. RECOMMENDED MOTION: Move to Approve the Contract with ProSource Technologies Inc. for the completion of the Phase II Environmental Site Assessment/Response Action Plan in the amount of $73,713 of which $50,000 shall be funded from the Minnesota Department of Trade and Economic Program and the balance from the Capital Improvement Development Fund 420, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments COUNCIL ACTION: h:\Consent2003\CL Phase II Environmental-ProSource 277 Coon Rapids Blvd. Suite 304 Minneapolis, MN 55433 Phone 763-786-1445 Fax 763-786-1030 www. prosourcetech.com proSource TIO#NOI.OOI!s. I#O. June 11, 2003 Mr. Randy Schumacher City of Columbia Heights 590 40th Avenue Northeast Columbia Heights, Minnesota 55421 Professional Services Agreement Phase II Environmental Site Assessment/Response Action Plan Columbia Heights Industrial Park Dear Mr. Schumacher: ProSource Technologies, Inc. (ProSource) is pleased to present this Professional Services Agreement to provide environmental consulting services to the City of Columbia Heights for the redevelopment of the Columbia Heights Industrial Park. It is our understanding that the City is seeking a grant from the Minnesota Department of Trai:le and Economic Development (DTED) to perform a Phase II Environmental Site Assessment (ESA) and prepare a Response Action Plan (RAP) or clean up plan of the identified areas of concern within the proposed development. Based on our earlier conversations, it is anticipated that the City will receive a full grant award from DTED. Therefore, the goal of the work will be to obtain Minnesota Pollution Control Agency (MPCA) Voluntary Investigation and Cleanup (VIC) Program approval of the Phase II ESA and RAP to apply for cleanup grants available from DTED and the Metropolitan Council by November 1, 2003. A detailed scope of work and cost estimate were previously submitted to you in our Proposal dated April 28, 2003. The following table from the Proposal summarizes the work tasks and associated costs. Phase II Work Plan Development $9,878 Preliminary Field Investigation $19,045 Secondary Field Investigation (including asbestos $21,404 survey) Phase II Report $11,062 Feasibility Study/Response Action Plan $7,432 Project Management $4,892 TOTAL ESTIMATE $73,713 Professional Services Agreement Phase II Environmental Site Assessment/Response Action Plan We are very excited to work with you on this important project for the City of Columbia Heights and are prepared to initiate the project immediately following your notice to proceed. To authorize the work, please execute both copies of the agreement in the space provided below and remm one copy for our records. Otherwise, if you have any questions, please feel free to call me at (763) 786-1445. Very truly yours, ProSource Technologies, Inc. Wade A. Carlson, P.G. Principal/Senior Project Manager Accepted by: Signature/Title Cc: Jim Crowl Jo Turner Attachment: Standard Terms and Conditions ProSource Technologies, Inc. June 11, 2003 Professional Services Agreement Phase II Environmental Site Assessment/Response Action Plan STANDARD TERMS AND CONDITIONS STANDARD OF CARE. Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the Services are performed. Professional Services are not subject to, and ProSource can not provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform commercial code. Any such warranties or guarantees contained in any purchase orders, requisitions or notices to proceed issued by a client are specifically objected to. CHANGE OF SCOPE. The scope of Services set forth in this Agreement is based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by Client. For some projects the scope may not be fully definable during the initial phases. As the Project progresses, facts discovered may indicate that scope must be redefined. ProSource will promptly provide Client with an amendment to this Agreement to recognize such change, which shall be deemed approved if not objected to within 15 days of receipt by Client. SAFETY. ProSource has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided as a service under this Agreement, ProSource specifically disclaims any authority or responsibility for general job site safety and safety of persons other than ProSource employees. DELAYS. If events beyond the control of Client or ProSource, including, but not limited to, fire, flood, explosion, riot, strike, war, process shutdown, acts of God or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement, such schedule shall be amended to the extent necessary to compensate for such delay. In the event such delay exceeds 90 days, ProSource shall be entitled to an equitable adjustment in compensation. In the event that the project is delayed by Client and such delay exceeds 30 days, ProSource shall be entitled to an extension of time equal to the delay and an equitable adjustment in compensation. TERMINATION / SUSPENSION. Either party may terminate this Agreement upon 30 days written notice to the other party. Client shall pay ProSource for all Services, including any expenses, incurred prior to term/nation. In the event that either party defaults in its obligations under this Agreement (including Clients obligation to make the payments required hereunder), the non-defaulting party may, after 7 days written notice stating its intention to suspend performance under the Agreement if cure of such default is not commenced and diligently continued, and failure of the defaulting party to commence cure within such time limit and diligently continue, suspend performance under this Agreement. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costs prepared by ProSource is supplied for the general guidance of the Client only. Since ProSource has no control over the competitive bidding or market conditions, ProSource cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to client. RELATIONSHIP WITH CONTRACTORS. ProSource shall serve as Client's professional representative for the Services, and may make recommendations to Client concerning actions relating to Client's contractors, but ProSource specifically disclaims any authority to direct or supervise the means, methods, techniques, sequences, or procedures or construction selected by Client's contractors. CONSTRUCTION/CONTRACTOR OVERSIGHT. For projects involving construction or contractor oversight, Client acknowledges that under generally accepted professional practice, interpretations of construction documents or field plans in the field are normally required, and that performance of constmctionorelated services by the design professional for the project permits errors or omissions to be identified and corrected at comparatively low cost. Client agrees to hold ProSource harmless from any claims resulting from performance of construction-related or contractor oversight services by persons other than ProSource. ProSource Technologies, Inc. June 11, 2003 Professional Services Agreement Phase II Environmental Site Assessment/Response Action Plan 10. INSURANCE. ProSource will maintain insurance coverage for Comprehensive General, Automobile and Worker's Compensation in amounts in accordance with legal, and ProSource's business, requirements. Certificates evidencing such coverage will be provided to Client upon request. INDEMNITIES. To the fullest extent permitted by law, ProSource shall indemnify and save harmless Client from and against loss, liability, and damages sustained by Client, its agents, employees, and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the willful misconduct or failure to adhere to the standard of care described in Paragraph 1 above of ProSource,/ts agent or employees. To the fullest extent permitted by law, Client shall defend, indemnify, and save harmless ProSource, its agents, employees, and representatives from and against loss, liability, and damages (including reasonable litigation costs) arising from or relating to claims for injury or death to persons, damages to tangible property, or other losses, alleged to be caused by an, of the following: (a) any substance, condition, element, or material or any combination of the foregoing (i) produced, emitted or released from Project (ii) tested by ProSource under this Agreement, or (iii) used or incorporated by ProSource in the Services; or (b) operation or management of the Project. Client also agrees to require its construction contractor, if any, to include ProSource as an indemnitee under indemnification obligation to Client. 11. LIMITATIONS OF LIABILITY. No employee or agent of ProSource shall have individual liability to Client. 12. 13. 14. 15. 16. 17. Client agrees that, to the fullest extent permitted by law, ProSource's liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not limited to, ProSource's negligence, errors, omissions, strict liability, or breach of contract shall not exceed the total compensation received by ProSource under this Agreement. If Client desires a limit of liability greater than that provided above, Client and ProSource shall include in Part III of this Agreement the amount of such limit and the additional compensation to be paid to ProSource for assumption of such additional risk. 1N NO EVENT AND UNDER NO CIRCUMSTANCES SHALL PROSOURCE BE LIABLE TO CLIENT FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES. ACCESS. Client shall provide ProSource safe access to any premises necessary for ProSource to provide services. REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables, including electronic media, pertaining to the Project by Client for any purpose other than that for which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by ProSource for the specific purpose intended, shall be at the Client's risk. Client agrees to defend, indemnify, and hold harmless ProSource from all claims, damages, and expenses (including reasonable litigation costs), arising out of such reuse or alteration by Client or others acting through Client. AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended only by a written instrument signed by both parties. ASSIGNMENT. Except for assignments (a) to entities which control, or are controlled by, the parties hereto or (b) resulting from operation of law, the rights and obligations of this Agreement cannot be assigned by either party without written permission of the other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. STATUTES OF LIMITATION. To the fullest extent permitted by law, parties agree that, except for indemnification, the time period for bringing claims under this Agreement shall expire one year after Project completion. PREVAILING PARTY LITIGATION COSTS. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation costs from the other party. ProSource Technologies, Inc. June 11, 2003 Professional Services Agreement Phase II Environmental Site Assessment/Response Action Plan 18. NO WAIVER. No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in character. 19. NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Client's contractors, if any. 20. SEVERABILITY. The various terms, provisions and covenants herein contained shall be deemed to be separate and severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 21. AUTHORITY. The persons signing this Agreement warrant that they have the authority to sign as, or on behalf of, the party for whom they are signing. ProSource Technologies, Inc. June 11, 2003 CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL ITEM: Authorization to Award Bids for thc Joint BY: Charles Thompson BY: ,~',,~-=~ Refurbishment of Engine 4 and Rescue 1 NO: DATE: June 24, 2003 DATE: At the Apd114, 2003 City Councihn~eting, the Fire Depamnmt was authorized to seek bids f~l' the refurbishm~ of Engine 4 and Rescu~ 1. Funds are budgeted in the Capital Equipment Replacemem Fund for this purchase. Th~ Fire Department notified five reputabl~ companies within n 150 mile radius and gave ~ dmils of the refurbi.~hmeats. At 1645 homs on May 30, 2003, the Fire Chi~f and commia~ members opened the sealed bids ~ for the project Ofthe The two p~posals ~hat wa'e submitted cam~ from No~th Cenu~ Am~dance ~ ~d ~ Mm~g ~. ~ M~~g~~b~~$175,024. N~ ~~d~bid~~,~.63. ~~of~e ~ve~~ ~~. ~ b~ ~ of$88,108.72 ~ ~ ~ ~ ~ ~ f~ ~ C~ or--bin RECOMMENDED MOTION: Move to Award Refurbishment of Engine 4 and Rescue I to North Central Ambulance Service Based Upon Their Low Qtlnlifl~! gl~'po~ib]~ Bid in the Amount of $88,108.72 With Funds to Come from 439-42200-5150; and furthermore, to Authorize the Mayor and City Manager to Enter into an Agreenaent for the Same. 03-37 Attachments COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS NO TICE FOR BIDS Notice is hereby given that sealed bids for the light refurbishment of one (1) Fire Engine Pumper and one (1) Heavy Rescue Truck will be received by the City of Columbia Heights until 1645 hours on May 30th, 2003 at which time they will be opened and read aloud in the Administrative Office Conference Room, City Hall, at 590 - 40th Avenue NE, Columbia Heights, Minnesota. Each bid shall be submitted as set forth in the Specifications. Specifications may be obtained from the Office of the Fire Chief, 555 Mill Street NE, Columbia Heights, Minnesota 55421. All bids must be sealed, marked "Bid on Fire DePartment Light Truck Refurbishment" and addressed to the City Manager's Office, 590-40th Avenue NE, Columbia Heights, Minnesota 55421. The City Council shall consider bids on Monday, June 16th, 2003 at its regular meeting. The City Council of Columbia Heights reserves the right to reject any and all bids and to waive informalities. CITY OF COLUMBIA HEIGHTS WALTER R. FEHST CITY MANAGER The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. KEY TO OPTION PRIORITIES [1] - HIGH PRIORITY ITEM [2] - MEDIUM PRIORITY ITEM [3] - LOW PRIORITY ITEM COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT FIRE ENGINE PUMPER AND HEAVY RESCUE TRUCK REFURBISHMENT SPECIFICATIONS BID INFORMA T/ON FOR CONTRACTORS 1.00 1.01 1.02 1.03 GENERAL REQUIREMENTS Each bid must be accompanied by bidder's accurate written specifications covering refurbishment work and service, which it is proposing to furnish and to which the apparatus' furnished under the Contract must conform. All specifications herein contained are considered as minimum. Such details and other construction features not specifically covered herein or not at variance with these specifications should conform to specifications set forth in NFPA 1901. RELIABILITY OF CONTRA C TOR Contractor shall furnish satisfactory evidence that he has the ability to construct and refurbish the apparatus specified, and shall state in the bid proposal the location of the factory where the work is to be performed. Bid proposals will only be considered from full time fire apparatus manufacturers who are current members of the National Truck Association and is Ford QVM. Bid proposals will only be considered from contractors within a 150 mile radius of Purchaser. SUBMISSION OF BID PROPOSAL Each bid' proposal shall be submitted in the sequence with the attached specifications for ease of checking compliance of bids with bidder's specifications. All bids shall be submitted on manufacturer's letterhead, and not a reproduction of these specifications. An Officer of the manufacturing company submitting the bid shall sign each bid proposal. Any proposal that is not signed by an Officer of the manufacturing company being bid not submitted on manufacturer's letterhead or not in sequence with the advertised specifications will be immediately rejected. BID PROPOSAL GUARANTEE Each bid proposal must be accompanied by a Bidder's Bond or Cash in the amount of 10% of the bid submitted herewith i n a s a proposal guarantee, which it i s a greed b y t he contractor w ill b e forfeited in the event this proposal is accepted and the contract is not executed. An Officer of the manufacturing company submitting the bid shall sign the Bid Bond. Personal or company checks are not acceptable as a bonding medium. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 1.04 1.05 1.06 1.07 INSURANCE REQUIREMENTS Each bidder must submit with their bid proposal a Certificate of Insurance listing the proposed manufacturer's product liability insurance coverage. Liability insurance shall be a minimum of one (1) million dollars. Submitted certificate shall name the apparatus manufacturer, insurance company, policy number, and effective dates of the insurance policy. Bids submitted wilhoul the required Certificate, or for Cedificates listing less than the minimum one (1) million dollars liability coverage, will be considered non responsive and automatically rejected. No exceptions are allowed to the minimum insurance coverage requirement. The manufacturer shall maintain full insurance coverage on each of the purchaser's cab and chassis from time of first possession by the manufacturer until each of the apparatus is delivered and accepted by the purchaser. No exceptions. Purchaser reserves the right to require proof of insurance from the manufacturer's insurance carrier prior to entering into a contract for the apparatuses. DELIVERY AND OPENING OF BID PRQPOSALS Each bid proposal and all papers bound and attached thereto, together with the bid proposal guarantee, shall be placed in an envelope and secured therein. The envelope shall be marked "Bid P~oposal on Fire Equipment Refurbishment". Bid proposals will be received at or prior to the time set for the opening of bids. Bid proposals received after the "Bid Opening" will be returned unopened. The bids will be opened publicly and read aloud at the time and date stated on the advertisement for bids. REJECTION OF BID PROPOSALS The right is reserved to reject any or all bid proposals or to accept such proposal as is in the best interest of the purchaser. All bid requirements and specifications as written are considered minimum. Bids will be rejected which substitute less than substantial materials and/or methods of body construction than those specified. Purchaser does not, in any way, obligate itself to accept the lowest bid. Proposals may be rejected for any alteration, erasures, or penciled entries. No bidder may withdraw his proposal for at least 30 days after the scheduled closing time for the receipt of bids. Bidders taking "total exception" to these specifications are hereby advised that any such statement will result in immediate rejection of the bid proposal. COMPLETION DA TE Bidders shall indicate in their proposals the number of working days for delivery of each of the completed apparatuses, from the date of bid acceptance by the Purchaser, not to exceed one (1) year from the date May 1st, 2003. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 3 1.08 WARRANTY Bidder's proposal packet shall include any and all warranties applicable to the refurbishment of the vehicles specified and are required in the following detailed specification. The minimum acceptable required warranties are listed below. The Bidder shall include a copy of their warranties with the proposal package. If Bidder does not include a copy of the warranties the bid shall be rejected · Minimum 2-year electrical parts and labor limited warranty · Minimum 5-year PPG paint finish limited warranty 1.09 CONTRA CT A WARD Contract will be awarded to the most "responsible bidder", provided that bid is in the best interest of the Purchaser. When analyzing the bid proposals, and in recommending a successfu~ bidder, superior design, workmanship, materials, operating costs, location of factory, past experience, length of incorporation and compliance to specifications will be taken into consideration. P.urchaser reserves the right to waive any formality in the bids received once such waiver is in the best interest of the Purchaser and, also, to accept any item in the Bid found to be of superior quality or otherwise preferred by the Purchaser. Prior to the award being let, a factory representative of the Manufacturing Company being bid shall meet with the Purchasers Officials at the Purchaser's location, to insure a complete and satisfactory understanding of the specifications and contract forms. 1.10 PA YMENT Final payment for the apparatus refurbishments shall be made at time of delivery of the last completed vehicle. Due to insurance liability, the apparatus will not be left at the Purchaser's location without full acceptance and payment or prior agreement between the Purchaser and Bidder. Final delivery price shall not include any Local, State or Federal taxes. The Bidder shall not be liable for any State or Federal mandated tax or program after sale or delivery of the apparatuses. 1.11 PRE-CONSTRUCTION CONFERENCE (A T MANUFACTURER) A pre-construction conference shall be conducted at the apparatus manufacturer's factory for Ihree (3) Fire Department Personnel, at which time all final designs and equipment mounting locations will be approved, prior to any sheet metal being cut. A factory employed design engineer shall be present during the pre-construction conference to answer any design, and/or engineering questions relating to the layout of the apparatus. Bidder shall indicate intention to provide the required pre-construction conference in the proposal packet. 1.12 INSPECTION TRIPS Periodical inspection trips by Fire Department Personnel shall be made to the facility where construction on each of the apparatus is to be performed. Successful Bidder shall consult with the Fire Department Refurbishment Committee Chairperson as to the proper timing of the inspection trips. Bidder shall indicate intention to provide the required inspection trips in the proposal packet. 1.13 FINAL DELIVERY Final delivery of the completed apparatus shall be made via drive-way F.O.B. manufacturer's factory, at which time Fire Department personnel shall be properly instructed as to the proper use of the entire apparatus including, but not limited to, chassis, fire pump system, the apparatus and all equipment. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 4 2.00 2.01 2.02 ENGINE 4 CHASSIS BODY & CAB The fire apparatus and cab shall be refurbished and repainted. The following procedures will be performed: Removal of all exterior steel and aluminum trim, remove all compartment doors, hinges, shelves, latches, and all other exterior lighting (including a mars light, which shall be returned to the Fire Department) and accessories, etc. Disassemble all doors, interior door panels for refurbish and inspection. Shall refurbish interior of cab including; removal of interior components as needed to make repairs to interior finish. Shall replace door weather-stripping, headliner, and door panels. Shall reupholster crew bench seat in rear of truck with automotive grade vinyl with color to be determined by Purchaser. The complete apparatus body shall be' sanded down to bare substrate. All stress cracks will be properly welded and ground smooth. All doors shall be completely sanded on all edges paying special attention to all oxidation areas. All metal sh'all be inspected for condition and longevity. Any unnecessary holes will also be welded shut and ground smooth. All corrosion will be ground down and sealed. All dents and damage will be removed at this time as well. The apparatus and cab shall then be washed down with wax and grease remover to ensure a good, clean bond for the epoxy primer that will then be applied. Premium grade body filler shall then be used as needed and sanded flat. The entire apparatus and cab shall be sealed again with an epoxy primer sudacer, which will then be sanded smooth to produce a defect-free sudace for the final finish. Epoxy primer-sealer shall be applied over the entire apparatus and cab, followed by a double-base coat of paint. All seams shall be caulked with silicone-based non-hardening sealant. All under body panels shall be properly undercoated and sealed. The entire apparatus and cab shall then be wet sanded with 1200 grit paper and buffed to a final finish luster. PPG Automotive paint products shall be used throughout this operation to ensure compatibility of products and to provide the Purchaser with the highest quality finish available. The entire unit shall be painted Red Paint # PPG 73196. All outside storage compartments, including the rear storage compartment floor shall have a consistent finish of a sprayed polyurethane bed liner material to provide an easy-to-maintain finish that is highly resistant to dents, scratches, and chemicals. All compartment door weather-stripping shall be replaced. New Mateflex tile (or equivalent) shall be installed in bottom of all compartments. All hardware shall be cleaned and polished. Shall replace bushings on leaf springs on rear of truck INSPECTION/REPAIR OF WA TER TANK Inspection of water tank shall be performed prior start of refurbishment of this apparatus. Costs associated with any necessary repairs would be above and beyond this quote. Contractor is to contact Fire Department with findings and estimate of repairs to the tank prior to pedorming any major work on the rest of the apparatus. OUTERBODY DIAMOND PLA TE All outerbody diamond plate trim panels shall be replaced with new bright finish aluminum diamond plate. All steel and aluminum panels shall be replaced, including fuel tank coverings, step boards on center and sides of truck, all compartment bottoms, all rear tailboard trim panels, battery box and covers, corner scuff guards, and front bumper fillers. Front bumper soft suction compadment shall be made as large as possible with the area permitted in the bumper area and a new diamond plate lid with closure shall be installed. Front step board compartment doors shall be made as large as possible to fit the area of the step when replaced. Diamond plate shall also be used to cover interior bottom halves of crew cab doors. Shall replace shelf in rear compadment with one that has been approved by Purchaser. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 5 2.03 ELECTRICAL SWITCH AND CONTROL PANEL Electrical switch and control panel in cab shall be completely reconfigured, to include installation of custom center console utilizing two (2) TST "Touch Tek" switch control panels, shall relocate current radios into console and switch and control accessories as required. Shall Include installation of electronic battery switching with 5-minute delay timer, sequentier for emergency lighting as specified by Purchaser, drop storage as allowed in given space, auxiliary 12 volt power outlet, cell phone mounting and fasteners as required. Shall also include remounting of two (2) portable radio chargers in locations chosen by Purchaser. 2.04 GROUND PERIMETER LIGHTING Shall install sealed beam ground lighting on perimeter of truck. Lights are to be wired to be on in park with truck running and on in reverse, shall be a total of eight (8) light assemblies. 2.05 2.06 /672 RELOCATION OF CAB AIR HORNS Shall relocate cab mounted air horns to hood fenders, shall fill holes on roof of cab and change and reroute all air and electrical plumbing as needed. LIGHT BAR S~hall install one (1) new MX 758A1A - 58" Code III front light bar with clear lenses. It shall contain six (6) rotators, including two (2) outer rotators with 120 fpm and inner rotators with 160 fpm, shall be installed. An LED arrowstick shall be contained in the rear of the light bar, with the controller wired to the front center-switching console. 2.07 SIDE EMERGENCY LIGHTING Shall install a total of four (4) red 3x7 Whelen 700 series LED lamp warning lights, two (2) mounted in each side of the front bumper and two (2) mounted at mid-ship of the apparatus, to include all switching as necessary, chrome trim rings and programmable flash patterns. 2.08 [,,2O REAR EMERGENCY LIGHTING Shall install one (1) 6x4 Whelen 600 series red LED lamp warning light on the rear Driver's side of the truck and one (1) 6x4 Whelen 600 series blue LED lamp warning light on the rear Officer's side of the truck, both with chrome trim bezels and programmable flash patterns. 2.09 REAR STOP TAIL LAMPS LIGHTING & BACK UP LIGHTS Shall install two (2) rear 6x4 Whelen 600 series red LED stop tail lamps, mounted to replace current lighting, which s hall meet S AE requirements. Includes chrome I rim flange. R ear access steps shall be replaced to accommodate new rear lighting package. Shall install two (2) 6x4 Whelen 600 series clear lens back up lights. 2.10 I07 ' 2.11 AUTO EJECT Shall install one (1) Kussmaul Brand auto-eject with cover, red in color. Includes weatherproof cover and an on-board electric air compressor for air system pressure maintenance. STAINLESS WHEEL COVERS Stainless steel wheel covers shall be installed. Wheel cover set shall include center caps, nuts and attaching hardware and trim pieces. The rear inside duals shall have braided stainless steel fill tube extensions installed with spring style clips to prevent extensions from shearing off, 2.12 ELECTRICAL COMPONENTS/GUAGES Shall perform an inspection all electrical connections, all connections shall be repaired, sealed and connectors replaced as needed. All contacts on rear operator panels shall be inspected and repaired and all 110-volt outlet circuits inspected. Shall include installation of on-board battery charge conditioner and wiring as needed. All gauges shall be checked for accuracy and replaced as needed. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 2.13 2.14 PUMP RECERTIFICA TION Contractor shall have the pump re-cedified. SCBA COMPARTMENT Shall replace current SCBA holder above the driver's side rear wheel well with NFPA 1901 compliant holder. 2.15 2.1~ SIREN SPEAKER Shall install one (1) new Federal electric siren (part # MS 10004) behind grill of truck. GRILLE - OPTION Shall replace existing grill insert with new Ford OEM grill insert: Part# F3HZ8200A. Shall install two (2) Red Whelen 64 red strobes on grill of truck using existing wiring. Shall install two (2) clear lens Whelen strobes on grill of truck using existing wiring, one of which shall contain the existing Opticom strobe light. 2.17 DOOR GRAB HANDLES - OPTION Shall install four (4) total NFPA approved, extruded aluminum ribbed finish, "non-slip" access rails al~proximately 25" in length with chrome plated mounting brackets. (One handle next to each of the cab entrance doors). 2.18 REAR CREW SCBA BRACKETS AND COLLAR CUSHIONS- OPTION Shall remove existing SCBA brackets in the rear of the cab and return them to Purchaser. Shall then install three (3) Flamefighter SCBA brackets and three (3) Flamefighter 3-point release (NFPA compliant) safety straps and three (3) Superior Flamefighter Model #106 brand seat collar cushions. 2.19 OFFICER SEA T - OPTION Iq Shall install one (1) H.O. Bostrom Heavy duty 5"-8" height adjustable pedestal (pad# 3359-110)in the Officer's seat position upon which one (1) H.O. Bostrom SCBA seat (model # Res-Q-Back ,450) shall be installed. 2.21 REAR CREW CAB AREA - OPTION [3] Shall install a light with a red lens on ceiling of rear crew cab area. PUMP PANEL CLIPS - OPTION [2] Shall replace current latches on pump panel access door with two (2) Hartwell HTL81 flush mounted chrome plated trigger latch assemblies (or equivalent) on pump panel access door to keep closed. Shall include removal of existing latches and filling of any holes left by them. 2.22 PRE-PIPING AND INSTALLATiON OF WA TER MONITOR - OPTION Ill Shall replace current cross lay hose bed to create two (2) 12-13-inch wide by 12-inch high hose beds separated by a 6-8-inch wide box in the middle of the two sections in which the water monitor piping shall be installed (variations from these specifications are acceptable by Bidder, but must be approved by Purchaser). The new cross lay hose bed shall have a tapered deck so as to prevent hose bundles from sliding out and shall have a aluminum diamond plate hinged cover placed over it, cover design shall be designed by Bidder and approved by the Purchaser. Shall reroute existing discharge #1 to top of apparatus for use by a truck mounted master stream. Piping shall be sufficiently reinforced so as to be able to handle the forces exerted by a master stream device Shall install one (1) new Elkhart model # 8298 Top Mount Flange adapter on piping and Purchaser shall provide one (1) Elkhart Model 8297 Water monitor, which will be installed. The hole left on Officer's side discharge panel from the existing discharge shall be sealed up. Shall replace flexible hoses connected to the cross lay preconnect discharges. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 2.23 2.24 PUMP PANEL COLOR CODING - OPTION [2] Bidder shall replace all metal identification tags on pump panel with color-coded equivalents. Colors to be chosen by the Purchaser. ELECTRIC CORD REEL - OPTION [2] Shall install one (1) Hannay 1600 series (or equivalent) electric rewind cord reel, mounted in the driver's side rear compartment. Reel to include 150 feet of 12/3 heavy electrical cord, which shall dispense from the rear of the truck, reel to be wired on a 20 amp. circuit. Includes twist lock cord end and GFI power protection. HAND LIGHTS - OPTION [3] Shall install two (2) new Streamlight SL50 "high intensity light box" flashlights (orange in color) and charger in a location specified by the Purchaser. BACK UP TETHER - OPTION [3] In existing backup buttons, a fifteen (15) foot tether with button shall be installed. The tether shall have a holder attached to the rear of the truck in which it shall rest when not being used. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 8 3.00 3.01 3.02 RESCUE 1 CHASSIS BODY & CAB The module and cab shall be refurbished and repainted. The following procedures will be performed: Removal of all doors, windows, hinges, trim pieces, lights, latches, mirrors, mounting brackets, and other accessories as required to properly refinish. Disassemble all doors and latches. Shall remove cab interior and refinish interior components as needed including insides of doors, doorjambs, upholstery etc. The complete module and cab bodies shall be sanded down to bare substrate. All stress cracks shall be properly welded and ground smooth. All doors shall be completely sanded on all edges paying special attention to all oxidation areas. All metal shall be inspected for condition and longevity. Any unnecessary holes shall also be welded shut and ground smooth. All corrosion shall be ground down and sealed. All dents and damage shall be removed at this time as well. The module and cab shall then be washed down with Wax and grease remover to ensure a good, clean b~)nd for the epoxy primer that shall then be applied. Premium grade body filler shall then be used as needed and sanded flat. The entire module and cab shall be sealed again with an epoxy primer surfacer, which will then be sanded smooth to produce a defect-free surface for the final finish Epoxy primer-sealer shall be applied over the entire module and cab, followed by a double-base coat of paint. Shall include frame rail and exposed under chassis component refinished in black as needed. All seams shall be caulked with silicone-based non-hardening sealant. All under body panels shall be properly undercoated and sealed. The entire apparatus and cab shall then be wet sanded with 1200 grit paper and buffed to a final finish luster. PPG Automotive paint products shall be used throughout this operation to ensure compatibility of products and to provide tl~e purchaser with the highest quality finish available. The entire unit shall be painted Red Paint # PPG 73196. New rub rails with reflective striping shall replace the existing rub rails. All compartment door weather-stripping shall be replaced, New Mateflex tile (or equivalent) shall be installed in the bottom of all compadments. All hardware shall be cleaned and polished. Driving column shall be fixed in the upright position and a self-canceling turn signal shall be installed. Shall remove existing Officer's side battery compartment and replace with a new compartment that ~, shall be weatherproof. The batteries shall sit on a slide-out tray for easy maintenance access. The door to the compartment shall be replaced and constructed of aluminum diamond plate to match truck exterior. The Purchaser shall approve the design of the access door and compartment. / / REAR KWIK RAISE HALOGEN SCENE LIGHTS Both of the rear Kwik Raise Halogen Scene Lights shall be removed and all mounting brackets and hardware s hall be sandblasted. Both lights a nd hardware s hall b e epoxy p rimed a nd refinished using Red Paint # PPG 73196. STAINLESS WHEEL COVERS Stainless steel wheel covers shall be installed. and attaching hardware and trim pieces. Wheel cover set shall include center caps, nuts COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 9 3.03 3.04 3.05 3.06 3.07 1/7o 3.08 z 3.09 AUTO EJECT Shall install one (1) Kussmaul Brand auto-eject with cover, red in color, shall be installed to eject away from the driver's side of the vehicle (The current plug-in faces the front of the truck). Shall include weatherproof cover. REAR SUSPENSION Shall upgrade the rear suspension. Both existing rear leaf springs shall be removed and replaced with new spring packs. Bid shall include two (2) new complete spring packs, endpins, hanger pins, bushings, U-bolts and nuts and vehicle alignment when completed, REAR BUMPER Existing bumper shall be removed and replaced with all new components. Shall include the installation of a new center section, stainless end covers and diamond plate fillers. Shall have skid protection plates installed under the bumper and attached to the frame to protect from Iow- clearance driveways. Installation shall also include a new rear aluminum diamond plate kick panel, below door and width of the module. Rear trailer hitch assembly shall be removed. FR ON T BUMPER E~isting bumper shall be removed and replaced with one (1) new Ford OEM chrome bumper with "set back" end horns. A new diamond plate filler panel shall be installed. The depth of the new bumper shall be only as deep so as to accommodate the mountin9 of the Federal Q siren. The existing Federal Q siren shall be relocated to under the diamond plate filler panel and sound through a hole in the bumper. The existing rotator lights shall be removed and returned to Ihe Purchaser. See section 3.08 for new emergency lightin9 requirements that shall be installed into the new bumper. LIGHT BAR Shall install one (1) new MX 758A1A- 58" Code III front light bar with clear lenses. It shall contain six (6) rotators, including two (2) outer rotators with 120 fpm and inner rotators with 160 fpm. Light bar shall be installed and wired to switch panels. EMERGENCY LIGHTING Six (6) existing red emergency flashers on the module shall be removed and replaced with six (6) 9x7 Whelen 900 series red LED lamps. One (1) 9x7 Whelen 900 series amber LED lamp and one (1) Whelen 900 series blue LED lamp shall be installed to the rear of the module. All lamps shall include all switching as necessary, chrome trim rings and programmable flash patterns. Shall install a total of four (4) 3x7 Whelen 700 series red LED lamps with chrome bezels, one (1) above drive wheel midship on each side of the module and one (1) to each side of the bumper. Atl lamps shall include all wiring, cables and switches as necessary, and programmable flash patterns. , Shall install two (2) Red Whelen 64 red strobes on grill of truck using existing wiring. Shall install two (2) clear lens Whelen strobes on grill of truck using existing wiring, one of which shall contain the existing Opticom strobe light. SLIDE-OUT DRAWER One (1) slide-out drawer, supplied by the Purchaser, shall be installed in the rear Officer's side compartment of the module in the location specified by the Purchaser. The drawer shall be installed so as to clear the bottom lip of the doorjamb. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 10 3.10 ELECTRICAL SWITCH AND CONTROL PANEL- OPTION [~] Electrical switch and control panel in cab shall be completely reconfigured, to include installation of custom center console utilizing two (2) TST "Touch Tek" switch control panels. Shall include installation of electronic battery switching with 5-minute delay timer, sequentier for emergency lighting as specified by Purchaser. Shall include remounting of one (1) portable radio charger and one (1) cell phone and additional accessories in locations chosen by Purchaser. AL TERNA TOR - OPTION [2] Shall inspect all existing electrical systems for any ground problems. alternator with one (1) 270-amp alternator. Shall replace existing ELECTRIC REEL FOR HYDRAULIC LINES- OPTION [3] Shall install one (1) Hannay Hydraulic reel (or equivalent) that is compatible with Amkus tools in the rear Officer's side compartment of the module in a location specified by the Fire Department. ~""ELECTRIC REELS FOR HYDRAULIC LINES- OPTION [3] Shall install two (2) Hannay Hydraulic reel (or equivalent) that is compatible with Amkus tools in the re.ar Officer's side compartment of the module in a location specified by the Fire Depadment. 3.14 REAR CREW SEA T COLLAR CUSHIONS - OPTION [2] Shall remove existing SCBA brackets in the rear of the module and return them to Purchaser. Shall //OZ~/'~ ¢O then install four (4) Flamefighter SCBA brackets and four (4) Flamefighter 3-point release (NFPA compliant) safety straps and four (4) Superior Flamefighter Model #106 brand seat collar cushions. Tops of the cushions shall be placed so as not to intedere with access to the compartments above. 3.15 7o0 CASCADE BOTTLE REMOUNT- OPTION [4] The current cascade system shall be removed from the horizontal position it is currently in and remounted in a vertical position inside Officer's side, wheel well compartment. The bottles shall extend through into the inside crew area of the module for filling operations. An access door shall be cut into the compartment on the inside of the module area for insertion and removal of bottles. The Purchaser shall approve the design for the access door. 3.16 FRONT ORGANIZER CONSOLE ORGANIZER - OPTION [2] Shall install one (1) console to hold two drink cups, three large ring binders & map books, with a flat top writing surface, and one space for glove holders shall be included in the front cab area. Console will have a black plastic laminate top, with all other exposed surfaces covered with and automotive grade short carpet to match cab interior. MEDICAL KIT- OPT/ON [3] customer.One (1) - Ferno Model 5107 Professional Trauma Kit, red in color shall be provided to the ~OXYGEN KIT/SPARE BOTTLES - OPTION [3] The following shall be provided to the customer: One (1) - Rhino Brand Regulator with liter flow regulator with 2 high flow ports Two (1) - LSP Brand Jumbo "D" Sized 02 cylinder (647 liter) with toggle valve One (1) - LSP Brand Demand valve with 6' hose (40 Ipm) One (1) - Iron Duck Model#36002D "D" size (22" x 8¼" x 8½") 02 Duffle, green in color COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 11 4.00 LETTERING & GRAPHICS LETTERING AND GRAPHICS The Grafix Shoppe of Eagan, Minnesota shall apply lettering and graphics to all trucks specified by Purchaser in an amount not to exceed $5000.00. The Purchaser shall provide specifications for lettering and graphics directly to The Grafix Shoppe. COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFURBISHMENTS 12 CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA ORIGINATING CITY MANAGER SECTION: 5-A -q DEPARTMENT: APPROVAL NO: Fire He aring Dates BY: Char lie Thompson B EM: Est ab li sh License Revocation, Rental Properties DATE: June 24, 2003 DATE: NO: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Lynde Investment Company ......................................... 4441 University Avenue N.E. RECOMMENDED MOTION: Move to Establish a Heating Date of July 28, 2003 for Revocation or sUSPension of a License to Operate a Rental Property within the City of Columbia Heights against Lynde Investment Company at 4441 University Avenue N.E. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 30, 2003 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ -/3~ . ~ 0 Fire ITEM: Approval of Rental Housing License BY: Charlie Thompson Applications NO: DATE: June 24, 2003 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for June 30, 2003. COUNCIL ACTION: OccupanyI.D. 30040 12065 10069 12006 30059 20105 12038 12047 30077 12049 30136 20391 30074 12004 Property Owner Name City of Columbia Heights E.D.A. Randee Arfmann Anne Binczik Todd Braman Lester Chies Michael Gmitter Peter Kotzer Matt Kraft Patrick Lochungvu Christopher Mancini Maynard Nielsen Timothy Schubilske Luis Sinchi Kimberly Wegener Property Address 965 40th Avenue 4535Washington Street 5055 6th Street 3879 Polk Street 4347 Tyler Place 1349 Circle Terrace 4203 2nd Street 3830 Reservoir Blvd 4550 Madison Street 4127 2nd Street 4733 University Avenue 3922 Ulysses Street 4534 Madison Street 5250 Washington Street 06/26~003 11:13 Page 1 CITY COUNCIL LETTER Meeting off June 30, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: 5-A-I[ License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson .,~,[ .. DATEf/~~ NO: DATE: June 27, 2003 BY: BACKGROUND/ANALYSIS Attached is thc business license agenda for the June 30, 2003 City Council meeting. This agenda consists of applications for Contractor licenses for 2003. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for June 30, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL June 30, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Roger Wiley Inc. *PRS Mechanical *Schulties Plumbing *A.C. Tompkins *Brown's Contracting *Premier Hm Enhan. Inc Nygard Plumbing Roger Vadnais Plumbing *Heating & Cooling Two * R. Wetterlund & Sons J & M Concrete & Wtr. All Star Plumbing *Brigitte Enterprises Inc *Control Air MN Inc 47984 Fish Haven Rd, Big Stone Cty$50.00 PO Box 68111 Mpls 1521 94th Lane, Blaine 16445 221st Ave NW, Elk River 1026 40th Avenue NE, Col. Hts. 9707 10th Ave No, Plymouth 7435 Hwy 65 NE, Fridley 4771 Bald Eagle Ave, Wht Bear Lk 18550 County Rd 81, Maple Gr 8436 Able St NE, Sp Lk Pk 12535 Dodd Blvd, Rosemount 8140 Eastwood Rd, Moundsview 921 92nd Ave NE, Blaine 492 Northdale Blvd NW $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIl, MEETING OF: 0~ ~)~ ~D~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number I ~)~'~ ~ ~ through in the amount ors These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CI~ SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15:33:30 Check History GL050S-V06.50 COVERPAGE GL540R ******************************************************************************* * * * * C O U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * ******************************************************************************* Report Selection: Optional Report Title ....... 06/30/03 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal E~try Ids ........... Check Number ................ Pro~ect ..................... Venaor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 103794 thru 104117 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL 02 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 · C~eck History GL540R-V06.50 PAGE 1 06/30/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT AMERICAN BOTTLING COMPAN ANOKA HENNEPIN TECH COLL BELLBOY BAR SUPPLY BELLBOY CORPORATION BONESTEEL/PAUL BUILDING CODES AND STAND CENTER POINT ENERGY MINN CITY OF NEW BRIGHTON COCA-COLABOTTLING MIDWE DOOLEY/HELEN EAST SIDE BEVERAGE CO G & K SERVICES GIACOMINI/NICK GLENWOOD INGLEWOOD GLOVER/JAMES GRIGGS-COOPER & CO HEIGHTS - FRIDLEY FLORAL HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. JOHNSON/ROGER & DEB KUEHN/JEAN KUETHER DIST. CO. MEDICINE LAKE TOURS MINNESOTA CROWN DISTRIBU MN DEPT OF ADMINISTRATIO NEEDHAM DISTRIBUTING CO PEPSI-COLA-7 UP PETTY CASH - MARY DUGDAL PLUNKETT'S, INC PURTLE/DAVID QUALITY WINE & SPIRITS QWEST COMMUNICATIONS QWEST DEX ROBIDEAU/PAMM RODDY/WILLIAM SAMS CLUB SENSIBLE LAND USE COALIT VERIZON WIRELESS VISA XCEL ENERGY (N S P) AFFINITY PLUS FEDERAL CR FIRST COMMUNITY CREDIT U ICMARETIREMENT TRUST 45 JEFFERSON PILOT MEDICA CHOICE MEDICA SENIOR MN CHILD SUPPORT PAYMENT CHECK NUMBER AMOUNT 103794 193.05 103795 650.00 103796 147.48 103797 3,622.50 103798 53.59 103799 70.00 103800 195.50 103801 1,925.00 103802 1,716.98 103803 4.99 103804 69,053.75 103805 96.83 103806 218.36 103807 94.82 103808 261.45 103809 57,813.94 103810 59.64 103811 17,157.10 103812 21,717.47 103813 55.30 103814 28.19 103815 81,663.75 103816 1,008.00 103817 543.50 103818 475.17 103819 150.00 103820 230.40 103821 119.20 103822 89.67 103823 2,075.00 103824 10,339.09 103825 3,502.97 103826 152.50 103827 250.00 103828 51.59 103829 234.97 103830 40.00 103831 290.84 103832 436.97 103833 50.28 103834 400.00 103835 3,250.00 103836 10,880.29 103837 601.25 103838 54,118.41 103839 2,964.00 103840 756.81 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 Check History GL540R-V06.50 PAGE 2 06/30/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT ORCH~ TRUST COMPANY PERA PUBLIC MANAGERS ASSOCIAT UNION 320 UNITED WAY VANTAGEPOINT TRANSFER - WELLS FARGO - PAYROLL AC WI DEPARTMENT OF REVENUE ALL SAINTS BRAND DISTRIB BELLBOY CORPORATION BJORKLUND/JUDY BLUHM/LA VONNE BRADLEY REAL ESTATES INC CHARNOWSKI/AL CHISAGO LAKES DISTRIBUTI CHRISTENSEN/CHAD CITY OF NEW BRIGHTON COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS RENTAL DIAMOND T RANCH EAST SIDE BEVERAGE CO FINE WINES FROM EUROPE FRITZ COMPANY INC GENUINE PARTS/NAPA AUTO GOVERNMENT FINANCE OFFIC JOHNSON PAPER & SUPPLY C MAHABIR/DRU MALT ADVOCATE MARK VII DIST. MEDICA CHOICE MINNESOTA STATE CHESS PERA POLICE RELIEF CONSO PETTY CASH - JOANNE BAKE PETTY CASH - KAREN MOELL PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS SALCHOW~ CHERYL SAPATRA~ROBERT SHEEHAN/VI CTORIA WARD/DEBBIE XCEL ENERGY (N S P) NORTHEAST STATE BANK AARP ALL SAINTS BR3LN-D DISTRIB AMERICAN BOTTLING COMPAN ANDERSON/COLETTA CHECK NUMBER AMOUNT 103841 6,663.70 103842 28,252.85 103843 40.00 103844 1,238.12 103845 23.50 103846 340.00 103847 172,044.42 103848 352.05 103849 1,009.22 103850 14,216.55 103851 5.00 103852 30.00 103853 11,344.47 103854 25.00 103855 1,667.60 103856 200.90 103857 1,775.00 103858 1,464.73 103859 43.95 103860 1,292.00 103861 42,496.95 103862 336.00 103863 9,992.15 103864 120.66 103865 415.00 103866 1,410.81 103867 500.00 103868 34.00 103869 41,569.38 103870 3,900.00 103871 250.00 103872 268,969.00 103873 92.61 103874 164.27 103875 159.35 103876 5,871.85 103877 2,423.07 103878 25.00 103879 0.00 103880 10.00 103881 25.00 103882 10,732.75 103883 1,200,000.00 103884 220.00 103885 555.00 103886 21.10 103887 40.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 Check History GL540R-V06.50 PAGE 3 06/30/03 COUNCIL LISTING BANK VENDOR CHECK N-UMBER AMOUNT BANK CHECKING ACCOUNT ANOKA COUNTY ARTHUR/CHERYL AT & T CONSUMER LEASE BARNA/IRENE BELLBOY BAR SUPPLY BELLBOY CORPORATION BORNETUN/WENDY BROWN'S CONTRACTING BUILDING CODES AND STAND BUREAU OF ALCOHOL & FIRE CENTER POINT ENERGY MINN CHENEY/ROBERT CHESTER/TONY CHISAGO LAKES DISTRIBUTI CITY OF NEW BRIGHTON CITY WIDE WINDOW SERVICE COLUMBIA HEIGHTS I COPP/DOROTHY EAST SIDE BEVERAGE CO EXTREME BEVERAGE FEDERAL EXPRESS FINE WINES FROM ED-ROPE FRITZ COMPANY INC G & K SERVICES GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO HAMPTON/CAROLYN HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. JONES/NANCY KROLL/DONALD KROLL/LORRAINE LAND TITLE INC LARKIN~JOHN LEROLD~BEV MC COY/SHARON MENARDS CASHWAY LUMBER-F MERCY-UNITY HOSPITAL FOU METROCALL - ATT MESSAGIN MIDWEST ASPHALT CO. MINNESOTA COACHES MYERS/DANIEL NORTHEAST STATE BANK PANGERL/FRANCES PETTY CASH - AMY BUDINGE PETTY CASH - JOANNE BAKE PITNEY BOWES LOUISVILLE 103888 103889 103890 103891 103892 103893 103894 103895 103896 103897 103898 103899 103900 103901 103902 103903 103904 103905 103906 103907 103908 103909 103910 103911 103912 103913 103914 103915 103916 103917 103918 103919 103920 103921 103922 103923 103924 103925 103926 103927 103928 103929 103930 103931 103932 103933 103934 3,255.91 6.00 47.82 49.00 167.47 1,773.80 5.00 2,700.00 70.00 250.00 4,438.28 25.00 150.00 1,135.20 2,025.00 40.47 5,466 29 49 00 4,160 05 640 00 11 97 73 00 1,342 35 41 43 182 56 2,164 97 49 00 5,820 55 1,848 65 8 00 63 00 49 00 11 04 101 80 40 00 30 00 377 82 5,625 00 84 07 49,031 40 329 25 126 00 380,000 00 49 00 161 46 72 50 247 50 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 o Check History GL540R-V06.50 PAGE 4 06/30/03 COUNCIL LISTING BANK VENDOR CHECK NUNBER AMOUNT BANK CHECKING ACCOUNT QWEST COMMUNICATIONS SCHLEGEL/JERRY SCHMIDTB~UER/SUE SHEPPA~D/MARILYN SIMON/PENNE STEPHEN~/IRENE TREZONA/SUE UNIVANCE - ACCTS RECEIV WINNER TOBACCO WHOLESALE WOLK/PAULA XCEL ENERGY (N S P) WELLS FARGO - PAYROLL AC AAA STRIPING SERVICE INC ACE HARDWARE ADVANCED GRAPHICS SYSTEM AMERICAN ENGINEERING TES AMERIPRIDE ANCHOR PAPER ANOKA COUNTY - GOV'T CEN ANOKA COUNTY LIBR/LRY AQUASTAR PLUMBING & HTG ARCTIC GLACIER ASPEN MILLS, INC. ATHLETIC OUTFITTERS BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BATTERY CITY INC BAUER BUILT TIRE & BATTE BFI/WOODLAKE SAEITARY SE BIFF'S,INC. BIONET SYSTEMS, LLC BONESTROO ROSENE ANDERLI BOOK WHOLESALERS INC BOOKS ON TAPE INC BRAKE & EQUIPMENT WAREHO BRODART BUDGET COMPUTER C.O. CARLSON AIR CONDITI CAMDEN PET HOSPITAL CARLSON TRACTOR CATCO PARTS SERVICE CENTER POINT ENERGY MINN CENTRAL LANDSCAPING CENTRAL MIDDLE SCHOOL CHEMSEkRCH CHERNIN/ALEKSANDR 103935 103936 103937 103938 103939 103940 103941 103942 103943 103944 103945 103946 103947 103948 103949 103950 103951 103952 103953 103954 103955 103956 103957 103958 103959 103960 103961 103962 103963 103964 103965 103966 103967 103968 103969 103970 103971 103972 103973 103974 103975 103976 103977 103978 103979 103980 103981 1,367.88 98.00 30.96 49.00 30.00 49.00 206 22 42 36 2,022 50 5 00 13,858 41 226,082 88 4,819 49 235 40 460 40 859 30 128 46 484 17 495 29 464 37 89 00 1,056 64 381 90 746 10 2,957.42 20.47 14,086.50 443.89 315.01 105,223.42 529.35 1,725.00 1,050.00 90.75 630.90 172.86 24.27 3.18 94.00 598.00 514.53 691.74 63.77 298.20 25.00 151.27 168.00 ACS FIN/aNCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 · C~eck History GL540R-V06.50 PAGE 5 06/30/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CINTAS FIRST AID-SAFETY CITIZENS LEAGUE CITY OF EAGAN CITY PAGES CITY WIDE LOCKSMITHING CLARK PRODUCTS INC COLUMBIA HEIGHTS RENTAL CONNELLY INDUSTRIAL CREST VIEW CORPORATION CROWN FENCE & WIRE CSC CREDIT SERVICES CYS UNIFORMS DAHLGREN SHAR/DLOW & UBAN DALCO ROOFING & SHEET ME DAN'S DRAIN CLEANING SER DANKA DAVIES WATER EQUIPMENT C DELEGARD TOOL CO. DEMCO DIAMOND VOGEL PAINTS DISCOUNT SCHOOL SUPPLY DOUGS TV & APPLIANCE DOYLE LOCK SUPPLY EARL F ANDERSEN INC EASTM3%N KODAK EDLUND/DORINDA EHLER & ASSOCIATE-PUBLIC EMBEDDED SYSTEMS EMBROIDERY & MORE EMP EXPERIAN FIDELITY SERVICES INC G & K SERVICES GALE GROUP/THE GENERAL REPAIR SERVICE GENUINE PARTS/NAPA AUTO GOODIN CO. GRAYBAR ELECTRIC HAB INC HAPPEL DBA PLANSIGHT/JER HARMON GLASS & GLAZING HEIGHTS ELECTRIC INC. HEIGHTS-NORTHEAST WELDIN HEINRICH ENVELOPE CORP HOISINGTON KOEGLER GROUP HOME DEPOT #2802 HONEYWELL INC CHECK NUMBER ~4OUNT 103982 103983 103984 103985 103986 103987 103988 103989 103990 103991 103992 103993 103994 103995 103996 103997 103998 103999 104000 104001 104002 104003 104004 104005 104006 104007 104008 104009 104010 104011 104012 104013 104014 104015 104016 104017 104018 104019 104020 104021 104022 104023 104024 104025 104026 104027 104028 111.28 50.00 710.00 450.00 275.77 148.22 89.82 1,342.04 12,818.66 64.40 25.00 191.70 10,057.43 279.00 80.00 300.27 596.05 86.56 118.27 40.47 141.92 450.04 12.07 4,579.50 277.02 279.44 412.50 792.00 124.08 262.20 299.95 4,822.12 840.18 44 17 2,176 32 591 06 5 83 15 69 219 00 4,939 20 373 46 255 60 340 80 275 75 10,485 07 286 38 366 00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 Check History GL540R-V06.50 PAGE 6 06/30/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT IKON OFFICE SOLUTION INSTRUMENTAL RESEARCH IN INTEGRATED LOSS CONTROL IPC PRINTING JINDRA/PATRICIA JOHNSON PAPER & SUPPLY C KOLLMER CONSULTANTS LEAGUE OF MN CITIES INS LINTEX CORPORATION LITTLE TYKES PLAY SYSTEM LOWRY CENTRAL BOWLERS LDBE-TECH LYNDE COMPANY M & S ROOFING INC MAC QUEEN EQUIPMENT CO. MARSHALL CONCRETE PRODUC MELSA MEN~RDS CASHWAY LUMBER-F METRO FIRE METROPOLITAN COUNCIL WAS MGS PROFESSIOAL BUILDING MIDWAY FORD MIDWEST ASPHALT CO. MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MINNESOTA STATE TREASURE MINNESOTA'S BOOKSTORE MN DEPT OF ADMINISTRATIO MN DEPT OF PUBLIC SAFETY MN HIGHWAY SAFETY & RESE MOBILE PHONE COMPANY/THE MOTION PICTURE LICENSING MTI DISTRIBUTING MUNICIPAL SOFTWARE COMPA MURZYN JR/DONALD J NATIONAL NIGHT OUT NATIONAL WATERWORKS, INC NEXT DAY GOURMET NOBLE LANDSCAPE NORTH CENTRAL AMBULANCE NORTH STAR INTL TRUCK IN NORTHEASTER O'GARA/ANDREW OFFICE DEPOT OLSON FLEET MANAGEMENT S OMNI ROOFS INC CHECK NUMBER AMOUNT 104029 310.74 104030 203.00 104031 306.00 104032 425.49 104033 70.00 104034 123.70 104035 2,800.00 104036 35,658.53 104037 5,407.65 104038 1,252.98 104039 67.30 104040 192.59 104041 815.49 104042 3,860.00 104043 174.66 104044 346.92 104045 23.50 104046 209.95 104047 115.00 104048 54,097.33 104049 137.39 104050 1,059.91 104051 1,180.98 104052 85,985.28 104053 5.28 104054 256.84 104055 255.72 104056 23.95 104057 37.00 104058 200.00 104059 1,355.00 104060 60.90 104061 173.00 104062 128.45 104063 2,147.81 104064 35.00 104065 576.96 104066 2,387.61 104067 47.89 104068 699.95 104069 48.36 104070 49.33 104071 289.00 104072 55.00 104073 1,186.19 104074 525.00 104075 175.00 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 · C~eck History GL540R-V06.50 PAGE 7 06/30/03 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT ONE-CALL CONCEPT-GOPHER PAM OIL INC PARK SUPPLY INC PATTON IND. PRODUCTS PEPSI-COLA-7 UP PERFORM~CE LAWN CA~RE PIONEER RIM & WHEEL CO. POOLSIDE PRECISION CLE~NING INC PSU CONTINUING EDUCATION RADIO SHACK READER'S DIGEST ASSOCIAT RECORDED BOOKS RETAIL DATA SYSTEMS OF M RHAARCHITECTS INC ROBINSON LANDSCAPING INC ROGERS/RUSSEL ROSEDALE CHEV SECURITY FENCE & CONSTRU SIGN LANGUAGE & GOLDEN A STATE OF MN TREASURER STRATEGIC INSIGHT COMPAN STREICHER'S GUN'S INC/DO SUN PUBLICATION SURPLUS SERVICES TECHIFAX BUSINESS SYSTEM THOMAS AND SONS CONSTRUC TRANS-ALARM INC TRUGREEN CHEMLAWN TWIN CITY HAPJ)WARE UNIFORMS UNLIMITED INC UNITED RENTALS VECTOR INTERNET SERVICES VERIZON WIRELESS VICTORY CORPS VOSS ELECTRIC WATER WAREHOUSE WERNER ELECTRIC SUPPLY C WURTH USA WW GRAINGER, INC XCEL ENERGY (N S P) ZEP MAN~3FACTURING COMPAN CHECK N-JMBER AMOUNT 104076 221 104077 131 104078 181 104079 21 104080 428 104081 97 104082 13 104083 52 104084 266 104085 41 104086 17 104087 15 104088 161 104089 824 104090 750 104091 10 104092 100 104093 515 104094 360 104095 58 104096 35 104097 798 104098 838 104099 349 104100 20 104101 20 104102 387,910 104103 1,059 104104 783 104105 14 104106 134 104107 112 104108 150 104109 277 104110 509 104111 70 104112 15 104113 18 104114 72 104115 38 104116 108 104117 55 65 58 91 59 00 5O 65 66 25 95 67 98 5O 29 00 O0 0O 54 00 58 00 75 95 95 00 00 98 85 51 23 14 73 00 90 71 95 99 94 64 30 66 17 3,705,222.05 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/26/2003 15 Check History GL540R-V06.50 PAGE 8 06/30/03 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 3,705,222.05 RECORDS PRINTED - 001792 ACS FINANCIAL SYSTEM 06/26/2003 15:33:35 FUND RECAP: FUND DESCRIPTION ................................ 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 204 ECONOMIC DEVELOPMENT AUTH 212 STATE AID MAINTENANCE 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 235 RENTAL HOUSING 240 LIBRARY 250 COL HGHTS AFTER SCHOOL ENRI 261 TWENTY-FIRST CENTURY GRANT 276 LOCAL LAW ENFORCE BLK GRANT 278 JUVENILE JUSTICE GRANT 402 STATE AID CONSTRUCTION 415 CAPITAL IMPROVEMENT - PIR 420 CAP IMPROVEMENT-DEVELOPMENT 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUND 604 STORM SEWER UTILITY 609 LIQUOR 653 STORM SEWER CONSTRUCT. FUND 701 CENTRAL GARAGE 720 DATA PROCESSING 880 PERMIT SURCHARGE 883 CONTRIBUTED PROJECTS-GEN 884 INSUR3LNCE 885 ESCROW 886 INVESTMENT TRUST 887 FLEX BENEFIT TRUST FUND 888 POLICE/FIRE CONT RESERVE TOTAL ALL FUNDS Check History DISBURSEMENTS 69,135 32 6,200 28 20,858 90 256 69 5,211 11 7,629 13 2,186 28 357 82 9,112 61 171 00 CR 2,505 38 134 14 27 66 389,068 48 50,592 87 27,362 17 97,850 24 56,175 72 105,235 01 492 32 429,552 23 1,050 00 14,870 31 2,320 02 255 72 5,625 00 35,658 53 505,649 68 1,580,000 00 11,050 43 268,969 00 3,705,222.05 CITY OF COLUMBIA HEIGHTS GL060S-V06.50 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 3,705,222.05 3,705,222.05 CITY COUNCIL LETTER Meeting of June 30, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: (.9 A Fire APPROVAL NO: ITEM: Close He aring BY: C harlie Thomp son B Y.~ff/. ~ ~ Rental License Revocation DATE: June 24, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Robert Zsehokke regarding rental property at 3823 Polk Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of June 30, 2003. The public heating on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Robert Zschokke Regarding Rental Property at 3823 Polk Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of June 30, 2003 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: /,~ ~) Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Thompson BY:~~~ Rental License Revocation DATE: June 26, 2003 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Mohsen Dessouki regarding rental property at 46104612 Fillmore Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of June 13, 2003. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Mohsen l)essouki Regarding Rental Property at 46104612 Fillmore Street N.E. in that the Property complies with the Residential Maintenance Code. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of June 30, 2003 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER (,.~ Fire APPROVAL NO: ITEM: Adopt Resolution For Revocation BY: Charlie Thompson BY:ff~-~~ DATE: June 24, 2003 DATE: NO: 2003- $$ Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Lynde Investment Company regarding rental property at 5131 University Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2003-~;1, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2003- ~3~ , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Lynde Investment Company Regarding Rental Property at 5131 University Avenue N.E. COUNCIL ACTION: RESOLUTION 2003-33 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENT COMPANY (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5131 UNIVERSITY AVE NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON MAY 16, 2003 OF A PUBLIC HEARING TO BE HELD ON JUNE 30, 2003. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT That on March 10, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, inspected the property and noted one violation. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. That on April 17, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that the one violation remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. That on May 12, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that one violation remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application and copies were mailed to the tenants. That on May 29, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that one violation remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner at the address listed on the Rental Housing License Application. That on June 19, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that one violation remained uncorrected. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE Shall replace/repair the retaining wall on the property that is leaning badly. B. FAILURE TO SUBMIT REINSPECTION FEES OF $800.00 10. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL That the building located at 5131 UniversitY Avenue NE. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto, That all relevant parties and parties in interest have been duly served notice of this heating, and any other hearings relevant to the revocation or suspension of the license held by License Holder. o That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F5471E is hereby revoked/suspended (cross out one); The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; o All tenants shall remove themselves fi.om the premises within 60 days fi.om the first day of posting of this Order revoking the license as held by License Holder. Passed this __ day of June 2003 MOTION BY: SECOND BY: ROLL CALL VOTE: Mayor Julienne Wyckoff Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of June 30, 2003 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ~q~) ITEM: Adopt Resolution For Revocation BY: Charlie Thompson BY.~~~ DATE: June 24, 2003 DATE: NO: 2003-1.~. Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Lynde Investment Company regarding rental property at 5141 University. Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2003-~.}.-, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2003-5:1, , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A,408(1) of the Rental License held by Lynde Investment Company Regarding Rental Property at 5141 University Avenue N.E. COUNCIL ACTION: RESOLUTION 2003-32 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENT COMPANY (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5141 UNIVERSITY AVE NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON MAY 16, 2003 OF A PUBLIC HEARING TO BE HELD ON JUNE 30, 2003. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT That on March 10, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, inspected the property and noted two violations. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. That on April 17, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that the two violations remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. o That on May 12, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that two violations remained uncorrected. Compliance orders listing the violations were mailed byregular mail to the owner at the address listed on the Rental Housing License Application and copies were mailed to the tenants. That on May 29, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that two violations remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner at the address listed on the Rental Housing License Application. That on June 19, 2003, Matt Field and Dan O'Brien, inspectors for the City of Columbia Heights, reinspected the property and noted that two violations remained uncorrected. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: 10. o o FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE Shall repair the fence in the rear of the building along the alley. Possibly damaged by a vehicle ....restrech metal along the alley...replace damaged posts ..... Shall remove the tree stumps along the alley and fence. B. FAILURE TO SUBMIT REINSPECTION FEES OF $800.00 That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL That the building located at 5141 University Avenue NE. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto, That all relevant parties and parties in interest have been duly served notice of this hearing, and any other heatings relevant to the revocation or suspension of the license held by License Holder. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F5471D is hereby revoked/suspended (cross out one); The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of June 2003 MOTION BY: SECOND BY: ROLL CALL VOTE: Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary Mayor Julienne Wyckoff CITY COUNCIL LETTER Meeting of: 6/30/03 AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER NO: '~- A'~ PUBLIC WORKS ~/~~~. ITEM: ADOPTING ORDINANCE 1458 PERTAINING TO BY: Thomas Johnson ~>~ BY: LOCAL REGULATION POWERS DATE: 6/26/03 (2~ DATE: Background: Upon review of parking restrictions next to yellow curb, it was found that signage was needed in addition to the yellow paint in order to enforce the no parking. The change revises the ordinance to allow enforcement of no parking next to yellow curb without "no parking" signs. Analysis/Conclusions: The change under Section 7.102 (2) (c) would allow enforcement of no parking when signs have been posted or curb markings are painted yellow. The proposed revision was presented to the Traffic Commission and approved at their June 2nd meeting. Such changes to 7.102 (3) would allow action to be taken by City Council motion. The first reading of Ordinance 1458 was held on June 9, 2003. Recommended Motion: Move to waive the reading of Ordinance 1458, there being ample copies available to the public Recommended Motion: Move to adopt Ordinance 1458, being an Ordinance pertaimng to Local Regulation Powers. TJ:jb COUNCIL ACTION: ORDINANCE NO. 1458 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 977, PERTAINING TO LOCAL REGULATION POWERS THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN: SECTION 7.102, of Ordinance No. 853, City Code of 1977, which currently reads as follows, to-wit: (1) The Council may regulate the use of streets, alleys, municipal parking lots, and public ways by the owner of, by persons operating, or by persons in control of any vehicle or bicycle, provided that such regulations are not in conflict with Article I of this chapter shall be considered controlling over any other provisions of this chapter that are inconsistent therewith or in conflict thereto. (2) Regulations may be adopted directly by Council Resolution, or by delegation to administrative officials, as hereinafter provided, subject to the following conditions: (a) The Manager may not refer any matter directly to the Traffic Commission; nor directly to the administrative service to act on any recommendations of said Commission for any matter not specifically so authorized by this chapter. Co) Any public street, alley, municipal parking lot or portion thereof is subject to regulation by the Council or by the administrative service, as is necessary to prevent accidents, to eliminate traffic congestion, to provide public access to adequate parking facilities, or to otherwise promote the safety and welfare of the City. (c) No regulation or restriction pertaining to a particular designated street or portion thereof shall become effective until necessary and appropriate signs and curb markings have been posted. (3) The Manager shall have the delegated duty under this section to post signs and provide markings upon passage of a Resolution of a Council regulation or restriction, or upon administrative establishment of a regulation or restriction pertaining to a particular street or portion thereof. CITY COUNCIL LETTER MEETING OF: JUNE 30, 2003 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: '"'}-~... FINANCE APPROVAL DATE: JUNE 6, 2003 NO: On May 29, 2003 the state legislature adopted the budget reductions and the list of cuts to cities for 2004. For the City of Columbia Heights, the total cuts are projected to be approximately $1,050,000. Of this amount cities are allowed to make up 60 percent of the cuts through a property tax levy increase. The bill does exclude the traditional levy growth adjustments for inflation, along with adjustments for household and commercial/industrial growth. In addition, cities like Columbia Heights that did not use all of their levy authority in 2003 will lose all of that unused levy authority for taxes payable in 2004. In essence, this is penalizing cities for not levying their maximum levy for 2003. Virtually all of these clauses do affect the City of Columbia Heights as it eliminates all cost of living increases in the levy and it penalizes us for being conservative and not levying the full amount that we could have for 2003. At the present time staff is finalizing the preparation of their 2004 budgets. With the adoption of the state legislation, we are recommending that the City Council adopt a resolution giving specific direction to the city manager for the 2004 budget preparation. It is recommended that staff be instructed to absorb the full 40 percent aid reduction that cannot be made up through levy increases and that the budget be prepared using the state prescribed levy limits which allow for a portion of the state aid cuts to be recouped through a property tax levy increase. Understand that services to residents will be impaired by this budget reduction but will not result in the devastating reduction that would occur if the City did not levy the full amount allowable under levy limits. Attached is some summary information regarding the effect of the cuts on various departmental budgets along with a proposed resolution giving instruction to the city manager for budget preparation. Staff will be available at the work session of June 23 to provide additional information on the severity of cuts and the effect on city services. RECOMMENDED MOTION: Move to waive reading of Resolution 2003-28 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2003-28 being a resolution providing 2004 budget preparation guidelines. WE:sms 0306061 COUNCIL Attachments COUNCIL ACTION: RESOLUTION NO. 2003-28 RESOLUTION PROVIDING 2004 BUDGET PREPARATION GUIDELINES WHEREAS, the State of Minnesota legislature has adopted legislation that significantly reduces state aid to the City of Columbia Heights; and WHEREAS, this legislation sets very restrictive levy limits; and WHEREAS, this legislation does not allow for inflation or growth in the levy limits; and WHEREAS, the implementation of the full reduction of aid without increasing the city levy would have a devastating effect on services to residents; and WHEREAS, legislation has only allowed cities to make up 60 percent of the aid cuts through levy limit increases; and WHEREAS, previous state aid reductions and levy limits have reduced city services to residents; and WHEREAS, absorbing 40 percent of the 2004 aid reduction will further reduce city services to residents; NOW, THEREFORE, BE lT RESOLVED that the City Manager is instructed to prepare the 2004 budget utilizing the full levying authority allowed under levy limits; and BE IT FURTHER RESOLVED that all budget reductions should be done with the goal of maintaining as many city services as possible. Passed this Offered by: Seconded by: Roll Call: day of ,2003 Patricia Muscovitz, Deputy City Clerk Mayor Julienne Wyckoff City of Columbia Heights, Minnesota State Aid Cuts 2003-2004 City Manager's Proposed 2004 Budget Levels Reductions for 2004 Budget Reductions for 2004 Budget Adopted Revised Cuts Maximum Projected Aid Cut with Allowed Levy Increase Budget Budget For $ 1,050,000 10.83% $ 420,000 4.51% 2003 2003 2003 Max Bud~let ICut fm 2003 ,Max Budget ICut fm 2003 General Fund Mayor-Council 211,014 200,463 (10,551) 188,164 (22,850) 201,493 (9,521) City Manager 412,706 397,796 (14,910) 368,016 (44,690) 394,085 (18,621) Elections 8,105 8,105 0 38,105 30,000 38,105 30,000 Finance 643,973 611,774 (32,199) 574,240 (69,733) 614,918 (29,055) Assessing 101,000 101,000 0 101,000 101,000 Legal Services 196,572 186,743 (9,829) 175,286 (21,286) 187,703 (8,869) General Govt BIdgs 158,546 158,546 0 141,378 (17,168) 151,393 (7,153) Police 2,786,587 2,652,306 (134,281) 2,484,841 (301,746) 2,660,860 (125,727 Fire 916,572 870,760 (45,812) 817,321 (99,251) 875,217 (41,355 Civil Defense 84,973 84,973 0 75,772 (9,201) 81,139 (3,834) Animal Control 16,150 16,150 0 14,401 (1,749) 15,421 (729) Engineering 319,076 313,691 (5,385) 284,525 (34,551) 304,680 (14,396) Streets 690,319 649,874 (40,445) 615,568 (74,751) 659,173 (31,146 Street Lighting 126,416 126,416 0 112,727 (13,689) 120,712 (5,704) Traffic Signs & Signals 73,251 73,251 0 65,319 (7,932) 69,946 (3,305) Weed Control 16,428 16,428 0 14,649 ( 1,779) 15,687 (741 ) Recreation Admin 224,417 172,747 (51,670) 200,116 (24,301) 214,292 (10,125) Youth Athletics 19,702 19,702 0 17,569 (2,133) 18,813 (889) Adult Athletics 25,328 25,328 0 22,585 (2,743) 24,185 (1,143) Youth Enrichment 22,169 22,169 0 19,768 (2,401) 21,169 (1,000) Travel Athletics 22,635 22,635 0 20,184 (2,451) 21,614 (1,021) Trips & Outings 38,666 38,666 0 34,479 (4,187) 36,921 (1,745) Senior Citizens 78,580 78,580 0 70,071 (8,509) 75,035 (3,545) Recog/Special Events 71,368 71,368 0 63,640 (7,728) 68,148 (3,220) Murzyn Hall 249,022 249,022 0 222,057 (26,965) 237,786 (11,236) Parks 751,437 734,321 (17,116) 670,068 (81,369) 717,533 (33,904) Tree Maintenance 104,500 101,100 (3,400) 93,184 (11,316) 99,785 (4,715) Contingencies/Transfers 50,000 50,000 0 44,586 (5,414) 47,744 (2,256) Budgeted Transfers 480,000 480,000 0 428,023 (51,977) 458,343 (21,657) Total 8,899,512 8,533,914 (365,598) 7,977,643 (921,869/ 8,532,900 (366,612/ ILibrary Fund Library Total 679,700I 545,800 (33,900)[ 679,700 645,800 606,099 (73,601) 606,099 (73,601) 649,033 649,033 (30,667)I (30,667)l Community Development Protective Inspections 225,204 215,455 (9,749) 200,818 (24,386) 215,043 (10,161) Com Dev Admin 137,799 118,584 (19,215) 122,877 (14,922) 131,582 (6,217) Economic Dev Fund 140,569 140,569 0 125,347 (15,222) 134,227 (6,342) Total 503,572 474,608 (28,964/ 449,043 (54,529)1 480,851 (22,721t Grand Total I 10,082,784 I 9,654,322 (428,462)1 9,032,784 (1,050,00011 9,662,784 (420,000)1 StateAldCutsv3.xls CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: Walt Fehst, City Manager Bill Elrite, Finance Director Linda L. Magee, Assistant to the City Manager/ Human Resources Director June 6, 2003 Administration 2004 Budget Impacts Listed below is a summary of substantive proposed budget cuts to the Administration budgets (Mayor/Council, City Manager, Assessing, and Legal) in response to a potential 10.53% reduction: 1) Personnel Reductions: Staffing over the past two years has been reduced by two positions (1.75 FTE). With the retirement of the Accounting Clerk II-Assessing in March 2002, staff recommended, and council approved, entering into an agreement with Anoka County for special assessment billing services. The duties performed by the Accounting Clerk II-Assessing were taken on by Finance, Public Works, and Administration staff. In 2003, the Clerk-Typist II-Administration position was eliminated from the budget, due to budget reductions. As a result of these cuts, the remaining staff has had to take on additional duties. This has resulted in projects left undone (records being put into Laserfiche and better records management, for example) and staffing levels down to one person in the office at times, resulting in less efficient and effective service to the public. Due to the reduction in staff and need for additional assistance, monies were budgeted for an intern in 2003. With budget reductions, this was left unfilled in 2003. A 10.53% reduction in 2004 will result in elimination of the intern position, and reduction of the Special Projects Coordinator from full time to 3A time. This will further impact completion of projects in their entirety or on a timely basis, and efficient and effective service to the public. 2) Expert and Professional Services: Reduce monies budgeted by 57%, resulting in no monies budgeted for city-wide staff training and facilitator for goal setting retreat, and minimal monies budgeted for new employee physicals. 3) Advertising Employment: Reduce monies budgeted by 50%. Due to attrition, if it is determined positions need to be filled in 2004, we would not have enough monies budgeted to effectively advertise our vacancies. 4) Attorney Fees-Other: Reduce monies budgeted by 45%. These monies are budgeted for services of attorney other than the City Attorney. Based on past experience and expenditures, would not have adequate monies budgeted. 5) General Line Items: Line items will need to be reduced in the Administration budgets overall. This leaves fewer monies for general operating expenses. If you have any questions, please contact me. cb TO: Walt Fehst, City Manager FROM: Robed Streetar, Director DATE: June 17, 2003 SUB J: Potential 2004 budget reductions ECONOMIC DEVELOPMENT AUTHORITY (Redevelopment, Housing) Maximum Cut (10.83% or $15,222) · Reduction of Expert and Professional Services. Minimum Cut (4.51% or $6,342) · Reduction of Expert and Professional Services. Impact From 2002 to 2003, the Economic Development Authority budget increased only 2.6% or $3,554. A reduction in Expert and Professional Services means the financial, legal, land use planning and analysis related to redevelopment projects will take noticeably longer, or may not occur at all and as a result redevelopment may not occur. The City will now have to rely on competitive Metro Council or CDBG grants to fund these necessary services. Moreover, there is no guarantee the City will receive the grant funding. Redevelopment is clearly top priority in the City's Comprehensive Plan and leads to increased tax base for both the City and School District, and less reliance on Local Government Aid. The City needs to continue to move towards its redevelopment goals. PROTECTIVE INSPECTIONS (Building Permitting, Planning, Licensing) Maximum Cut (10.83% or $24,286) · Reduction of Building Official to half time. · Elimination of Attorney's Fees and Expert and Professional services. Minimum Cut (4.5t% or $10,161) · Reduction of Building Official to half time. Impact The Community Development made a $13,800 (6.1%) cut in 2003, reducing the Building Official to half time through 2005. In addition, we function with a three quarter time Building Permit and License Clerk. With a half time Building Official and a three quarter time Clerk, we are just able to maintain the minimum level of service. Reducing attorney fees and expert and profession service to zero leaves the City with no funds to address legal issues related to land use redevelopment, housing, planning, building inspections, and licensing. I do not recommend a reduction of Attorney's Fees and Expert and Professional Services. COMMUNITY DEVELOPMENT ADMINISTRATION Maximum Cut (10.83% or $14,922) · Transferring Housing Assistant position $19,215 (13.9%) from Community Development Administration to Parkview Villa North and South. Minimum Cut (4.51% or $6,217) · Transferring Housing Assistant position $19,215 (13.9%) from Community Development Administration to Parkview Villa North and South. Impact In 2003 this position was transferred from Community Development Administration to Parkview Villa North and South, because this is where the Housing Assistant spends their time. Maintaining this position ,allows the Department to continue to: 1. Implement the Capital Improvements Program for Parkview Villa North and South; 2. Assist with grant writing that brings money into the City for redevelopment and housing purposes. From January through June of this year, the Community Development Department has brought in $450,000 of grant money for redevelopment and housing purposes. 3. Work with the Greater Metropolitan Housing Corporation to implement $240,000 of grant money to acquire, demolish and build up to 13 new single family homes, just like the one the being built at 4828 5th Street. 4. Complete HUD related administrative duties. Eliminating this position would result in staff shifting its time from redevelopment, housing and grant-writing activities to administrative activities related to Parkview Villa North and South. 2 CITY OF COLUMBIA HEIGHTS DATE: JUNE 10, 2003 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: IMPLICATIONS OF 2004 PROPOSED BUDGET REDUCTIONS IN THE FINANCE DEPARTMENT The Finance Department has a very limited budget for supplies and capital items. Based on this, it is virtually impossible to absorb any cuts in the department without reducing staff. The reduction of staff in the Finance Department will result in two things; less service to the people we serve, which is comprised of residents as well as city staff in other departments. To reduce the budget by the minimal proposed cut of approximately 4.5% we would need to decrease one current full-time position to part-time. Regardless of which position this is, it would necessitate a restructuring and reduction of services. The first line of service that I would propose to reduce would be the operation of the reception window. I would recommend reducing the hours that an individual is available at this window to service the public. For example, only providing services from noon until 4:45 p.m. In addition to this, I would recommend going to an automated attendant system, whereby people calling would receive an answering device that would allow them to select a number for the department they require. We would also need to cut back on some of the internal control items that we provide and streamline services. This would have a minimal effect in the beginning that could grow as time passes, as we would be unable to provide the current check and balance system we currently have to ensure that expenditures are in compliance with guidelines. This responsibility would fall back on the individual department and division heads to insure that what they are doing is in compliance with policy procedure and regulations. If it was necessary to make the 10.5% cut it would necessitate eliminating a full-time employee in the department and further compressing the services that are provided to the public. Under this scenario, we, again, would become reliant on division and departments to prepare more of the paperwork that we currently produce in the Finance Department. I would also recommend a further reduction of services to residents. For example, only accepting utility billing calls during specific hours of the day, such as from 8:00 to 10:00 a.m. After that time individuals would get an answering machine and could leave a message. I would further reduce public contact at the window. For. example, rather than allowing people to come to the window to pay utility bills, they would be required to drop their payments in the drop box. Items of this nature may greatly reduce the amount of time that is required for service but also would greatly reduce the services we provide to city staff and residents. It should be noted that I feel the above could be an operable system, but there is no doubt that in the beginning council members will receive significant complaints. This is primarily because our residents are used to calling frequently and receiving excellent customer service. However, to require residents to follow specific timelines when submitting concerns and to be reliant on dropping payments in the payment box does not seem to be a big deal and I am sure in time our residents would adjust to it. WE:sms 0306101CM Columbia Heights Fire Department To: From: Subject: Date: Walt Fehst, City Manager William Elrite, Finance Director Charles Thompson, Fire Chief Implications of Budget Decreases, Fire Department June 9, 2003 10.53% reduction in budget: $820,078 · Eliminate one Fulltime Position. This will have a major effect on how the Fire Department functions. If we eliminate one position, this will have to be filled by the paid-on-call staff, which will be difficult during the daytime hours when paid-on-call firefighters are at their regular jobs. This will not be the only ramification of this action. Wage freeze, benefit freeze for all employees. Reduction of supplies and keep protective clothing purchases to a minimum. This could have a negative effect on firefighter safety. 4.21% reduction in budget: $877,974 · Wage Freeze/Benefit Freeze for all employees. Progression through approved ranges would remain in effect based on performance. Reduction in supplies for 2004. · No reduction in staffing which would not effect the level of service. · This reduction would have the least effect on the Fire Department. It's quite clear that the 4.21% decrease in the 2004 budget will have the least effect on the Fire Department. The Fire Departments structure has not changed in over 25 years; however, we have taken on increased responsibilities (Housing Maintenance Program) and EMS (Emergency Medical Services). Call volume has more than doubled in the last ten years. In 1983 the Fire Department answered 957 calls and in 2002, 2137 calls were answered. If the decision is made to eliminate any position in the Fire Department, the effect will be noticeable. Therefore, I could not recommend the 10.53% decrease in the budget for 2004. CT:cf 03-34 cc: S Schmidtbauer TO: Walt Fehst, City Manager Bill Elrite, Finance Director FROM: M. Rebecca Loader, Library Director SUBJECT: Implications of two scenarios on 2004 proposed Library budget DATE: June 4, 2003 Based on our conversation of 6/3/2003, I am submitting the following: 10.53% reduction: budget $608,143 · Eliminate one full-time position; replace with 24-hour-per week new position · Close two mornings per week; open from 12:30-8:30 p.m. Tuesdays and Thursdays; full-time employees would work remaining evening hours · Eliminate 7 hours per week from Evening Supervisor schedule (equivalent of one person) · Reduce Saturday hours from 10 a.m. to 4 p.m. to 10 a.m. to 2 p.m. · Close exterior book drop for after-hour returns; eliminate hours scheduled for employee to maintain book drop on closed days · Elimination of all capital expenditures except Automation License · Reduction in supplies to minimum; collection materials reduced by 3% · Wage freeze, benefit freeze for all employees; progression through approved ranges would remain in effect based on performance 4.21% reduction: budget $651,077 · Wage freeze, benefit freeze for all employees; progression through approved ranges would remain in effect based on performance · Reduction in supplies by approximately 2%; collection materials not reduced from 2003 levels and approximately 1.2% increases in periodicals · Hours and schedules preserved at 2003 levels · No reduction in public services · Reinstate 4 office chairs; painting of wooden roof cap and restrooms; refurbishment of workroom cabinets; replacement of magazine display shelving COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Walt Fehst, City Manager William Elrite, Finance Director FROM: Thomas M. Johnson, Chief of Police SUBJECT: 2004 Reluctant Budget Cuts DATE: June 5, 2003 PROPOSED RELUCTANT CUTS TO 2004 BUDGET 1. Police Officer (Officer Frakie) $58,408 25th officer 2. Police Officer (Officer R. Sorensen) $75,873 24th officer 3. Police Officer (Sgt. Vaughn) $84,162 23r~ officer 4. Police Officer (Off. Johnston) $62,583 22~ officer 5. Cut inside CSO to 30 hours/week $11,393 6. Supplies cut $945 Running Total $58,4O8 $134,281 (4.21 or5%cuts) $218,443 $281,443 $292,419 $293,364 (10.53%cuts) The cuts listed above will have the following ramification on the services offered by the Police Department on a daily basis: The officer who in the past was dedicated to community policing has been placed back on the patrol schedule to cover the streets, which is our main priority. Not having a community policing officer means that many meetings such as gang and drug task force, graffiti task force and cleanup program, Project Safety Net, school parent/teacher meetings, and our most popular rental property owners meetings are not attended by us or are simply not taking place. The personnel to attend and/or set up these meetings are simply not available. Also, the repetitive time and resource consuming calls that the community policing officer would have looked into to find permanent solutions have now been assigned to patrol to deal with as they can between calls for service or other details. With Sergeant Vaughn's retirement, we have had to move one of our three investigators back to the patrol schedule. This leaves us with two investigators and reported crime that is up 10 per cent. This is a position that, in my opinion, we must fill. At this time, we can fill it with a police officer and save several thousand dollars per year. I would want to refill the sergeant position in the near future, as I believe that the supervision on the street is extremely important! The 23~d officer is critical to our operation, not only in covering the streets, but also when planning for ongoing training, much of which is State mandated for officers to maintain their peace officer licenses. Page 2 June 5,2003 Being at less than 23 officers also creates difficulty in allowing officers well earned vacation or compensatory time off. If the officers do not receive the earned and requested time off, we feel this may lead to additional sick leave usage. Sick leave usage, in my cases, creates an overtime callout situation, which in the end costs the City more money than having adequate coverage to allow people the time off they have earned and deserve. Officer safety becomes a critical issue when we go below 23 officers. We currently have the following minimums by shift: Day shift "A" 2 officers Afternoon shift "B" 3 officers Night shift "C" 2 officers We have an overlap between the "B" and "C" shifts between 9:00 p.m. and 2:00 a.m. This is our busiest time for obvious reasons--most people at home, bars at peak operation time, and bar closing. Fewer than 23 officers create many occasions when overtime would have to be paid to maintain these shift minimums. This schedule has been in place since 1976 and has worked very well for the city. Lastly--and most important in my perspective--is that we have taken one of the most proactive, community oriented police departments in the State of Minnesota and have turned it into a reactive police department. This in turn creates poor morale at a time when I felt morale was at or near an all time high! We have dedicated professional officers and civilian staff who care about the community they serve. We feel the citizens want and need the protection and services we have been able to give them during the past eight years. With any further cuts, programs such as our very popular community picnics will be gone next year. (We are barely able to do this program this year with our current 23 officers staffing). TMJ:mld 03-081 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER BILL ELRITE, FINANCE DIRECTOR KEVIN HANSEN PUBLIC WORKS DIRECTOR/CITY ENGINEER PUBLIC WORKS 2004 BUDGET IMPACTS June 10, 2003 Attached is a summary listing of staff proposed budget cuts in the Public Works Department in response to a potential 10.5 3 percent decrease in our general fund revenue. I would summarize reductions in City services or departmental impacts to the City as follows: 1. Personnel Reductions: The department is currently staffed at 29 operating at minus two full time positions from the adopted 2003 budget - one assessing/clerical position and one maintenance worker. To meet the possible 2004 reduction, Public Works would lose an additional maintenance worker. The City Engineer and Assistant City Engineer have added this workload (PW related duties) after the Assessment Clerk position was vacated due to a retirement. Reducing the PW Maintenance Department by two employees will reduce our ability to get tasks completed or respond to in a timely manner. Such services as snow plowing, grass cutting or sewer maintenance could be impacted. It also reduces the number of personnel available for emergency call-outs. 2. Seasonal Reductions: Seasonal staff would be reduced in multiple departments. In 2003, seasonal staffing was reduced in the Street Department from 4 to 2, and in the Parks Department from 15 to 12. A reduction in 2004 would reduce the Engineering Department from 1 to 0, Signs and Traffic from 1 to 0, and further reduce the Parks seasonal from 12 to 9. This impacts summer street repairs and parks grass cutting and trimming. The further reductions in Engineering would require an alternative(s) for construction staking/prelim surveying; in Signs and Traffic would require an alternative for traffic markings and traffic counting; and in Parks further reduce frequency and timeliness of mowing and trimming. 3. Outdoor Skating Program: This program was eliminated in the 2003 reduction and as part of that it is proposed to not open any skating rinks in the 2004 season. 4. Wading Pools: Pools are open in 2003 but are proposed to be closed in 2004. Memo to Walt Fehst and Bill Elrite Public Works 2004 Budget Impacts 5. Weed Program: The program has developed into a proactive program were inspections are made on a routine basis along with enforcement. The program would be changed in 2004 to a reactive program, or complaint based only. 6. Portable Restrooms: Satellites are currently provided in multiple City parks costing approximately $10,000 per year. Staff recommends eliminating or minimizing the number of portable restrooms in City parks. 7. General Line Items: Across departments, line items are being held flat or reduced. Recognizing inflation and other cost increases to insurance, bonding, and energy, this leaves less in each department for general operating expenses and the ability to maintain service at a consistent level. 8. Additional Revenue: Staff is proposing to create additional revenue, both as one time and as possible consistent sources of revenue into the general fund. One time increases would be the sale of City equipment. A permanent funding source would be charging off staff time to improvement projects. Currently, no staff time is included as part oft he assessment calculation for construction projects. Staff time could be charged off as actual time spent or as a percentage of the construction amount. KH:kh Attachment: PW 2004 Budget reduction listing Proposed Public Works Budget Reductions for 2004 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Reduce full time staffing by one additional personnel (total of 3 full time personnel reductions with 2 positions in 2003 - Assessment/Clerical Position & Maintenance Worker). Reduce Summer Seasonal Staffing in multiple departments. Eliminate Outdoor Skating Program (eliminates winter seasonal staffing). Eliminate or Minimize (keep 1 of 3 pools open) Wading Pool Program. Change to a complaint based weed control program. Create a complaint based brush in the alley program. Eliminate portable restrooms in the park system. Eliminate Public Works Safety Consultant. Eliminate Public Works GIS Consultant. Reduce overtime hours being used by PW employees during special functions, such as the City Jamboree. Reduction in operational and maintenance line items across departments. Reduction in O & M within the street lighting program for those lights the City still maintains - on 40th and 41st Avenues off of Central and within our Park System. Eliminate the City's contribution for the removal of diseased trees, currently at 25%. Additional revenue by auctioning off pieces of equipment that the City/Public Works has minimal use. The funds would be placed in the general fund. Additional revenue by charging offactual time or a percentage of construction cost to improvement projects. This is a common practice amongst cities and has been done in the past. CITY OF COLUMBIA HEIGHTS Recreation Department TO: FROM: DATE: RE: WALT FEHST, CITY MANAGER BILL ELRITE, FINANCE DIRECTOR KEITH WINDSCHITL, RECREATION DIRECTOR~ JUNE4,2003 RECREATION BUDGET CUTS 2004 The following list is a general overview of the Recreation and Murzyn Hall budget cuts as they were prepared for the 2004 budget. As 10.53% of a budget is a good portion of it, this would in mm mean less services provided to our residents. We already have cut some programs that our Youth Enrichment Coordinator position coordinated. This position was cut as part of the 2003 cuts that have already been made. Staff time, program supplies, equipment, and staff training are all important but certainly would be reduced and/or eliminated with an extreme cut of this size. Currently I feel that we have an outstanding Recreation Department as well as a great facility as Murzyn Hall. I would really be disappointed if we had to reduce the quality of the programs and services that we now take pride in providing to our community. Following is a list of cuts that would need to be made if we cut at the rate of 10.53%. RECREATION ADMINISTRATION Recreation Coordinator 47908 Part time Clerk 4192 Overtime 1000 Expert & Prof. Services 200 Advertising 1000 Out of Town Travel 1500 Park & Rec. Comm. Dinner 500 Local Travel 250 Repair Maint. Services 1000 Telephone 793 Office Supplies 800 Minor Equipment 300 General Supplies 300 Insurance 132 Recreation Total 59875 Page - 2 YOUTH ATHLETICS Seasonal Employees 2958 Insurance 32 Volunteer Recognition 3000 Youth Athletics Total 5990 ADULT ATHLETICS Workers Comp. Adult Athletics Total YOUTH ENRICHMENT 13 13 Workers Comp. 30 Youth Enrichment Total 30 TRAVELING ATHLETICS Workers Comp. 14 Expert & Prof. Services 2000 Insurance 17 Traveling Athletics Total 2031 TRIPS AND OUTINGS Insurance 28 Total Trips & Outings 28 SENIOR CITIZENS Personal Sevices (increase) Office Supplies 100 Minor Equipment 100 Printing 100 Program Supplies 200 Expert and Prof. Services 2500 Training 150 Postage 100 Local Travel 250 Out of Town Travel 300 Insurance 41 Rents & Leases 300 Senior Citizen Total 3040 1101 MURZYN HALL Personal Services 3944 Computer Equipment 300 Printed Forms 150 Vehicle Repair 100 Training 300 Postage 100 Other Communications 100 Local Travel 100 Insurance 868 Electric (increase) Gas (increase) Honeywell (increase) Building Improvement 2000 Murzyn Hall Total 4142 945 700 2175 TOTAL BREAKDOWN BY DEPARTMENT Recreation Administration 59875 Youth Athletics 5990 Adult Athletics 13 Youth Enrichment 30 Traveling Athletics 2031 Trips and Outings 28 Senior Citizens 3040 Murzyn Hall 4142 Total Cuts for 2004 75149 Page - 3 If we were going to propose a cut of 4.21% of the 2003 Recreation budget I feel this would still give us the ability to provide a quality service to the residents of Columbia Heights. This would currently mean that we would still cut the position of the Youth Enrichment Coordinator for a cost savings of $47,908. This would and has limited some of the youth programs that we provide such as Teen Nights, Bunny Brunch and some school out day trips. We are going to try to cover some of these programs with current staff. This has affected the program, but based on the current budget crisis I feel we are all willing to help and make some programs be successful. As it is our goal to provide a quality service and experience for our community, I feel this cut of 4.21% would still enable us to provide this oppommity.