HomeMy WebLinkAboutJune 23, 2003 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be hem in the
CITY OF CO£ UMBI.4 HEIGHTS
as follows:
MaYor
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawroda'
Tammera Ericson
Bruce Kelzenberg
City Manaoer
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
JUNE 23, 2003
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
~4 GENDA
1. Guidelines for 2004 budget preparation
2. Acceptance of credit card payments for City services
3. Acceptance of bids - refurbishment of Engine #4 and Rescue #1
4. City Council By-Laws and Rules of Decorum
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
WORK SESSION OF: JUNE 23, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: STATE AID CUTS RELATED TO THE BY: WILLIAM ELRITE BY.' ~ ~,/~_ ,/~-/~/
2004 CITY BUDGET
DATE: JUNE 6, 2003
NO:
On May 29, 2003 the state legislature adopted the budget reductions and the list of cuts to cries
for 2004. For the City of Columbia Heights, the total cuts are projected to be approximately
$1,050,000. Of this amount cities are allowed to make up 60 percent of the cuts through a
property tax levy increase. The bill does exclude the traditional levy growth adjustments for
inflation, along with adjustments for household and commercial/industrial growtk In addition,
cities like Columbia Heights that did not use all of their levy authority in 2003 will lose all of
that unused levy authority for taxes payable in 2004. In essence, this is penalizing cities for not
levying their maximum levy for 2003. Virtually all of these clauses do affect the City of
Columbia Heights as it eliminates all cost of living increases in the levy and it penalizes us for
being conservative and not levying the full amount that we could have for 2003.
At the present time staff is finalizing the preparation of their 2004 budgets. With the adoption of
the state legislation, we are recommending that the City Council adopt a resolution giving
specific direction to the cry manager for the 2004 budget preparation. It is recommended that
staff be instructed to absorb the full 40 percent aid reduction that cannot be made up through
levy increases and that the budget be prepared using the state prescribed levy limits which allow
for a portion of the state aid cuts to be recouped through a property tax levy increase.
Understand that services to residents will be impaired by this budget reduction but will not result
in the devastating reduction that would occur if the City did not levy the full amount allowable
under levy limits. Attached is some summary information regarding the effect of the cuts on
various departmental budgets along with a proposed resolution giving instruction to the city
manager for budget preparation. Staff will be available at the work session of June 23 to provide
additional information on the severity of cuts and the effect on city services.
RECOMMENDED MOTION: Move to waive reading of Resolution 2003-28 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-28 being a resolution providing
2004 budget preparation guidelines.
0306061 COUNCIL
Attachments
COUNCIL ACTION:
RESOLUTION NO. 2003-28
RESOLUTION PROVIDING 2004 BUDGET PREPARATION GUIDELINES
WHEREAS, the State of Minnesota legislature has adopted legislation that significantly reduces
state aid to the City of Columbia Heights; and
WHEREAS, this legislation sets very restrictive levy limits; and
WHEREAS, this legislation does not allow for inflation or growth in the levy limits; and
WHEREAS, the implementation of the full reduction of aid without increasing the city levy
would have a devastating effect on services to residents; and
WHEREAS, legislation has only allowed cities to make up 60 percent of the aid cuts through
levy limit increases; and
WHEREAS, previous state aid reductions and levy limits have reduced city services to residents;
and
WHEREAS, absorbing 40 percent of the 2004 aid reduction will further reduce city services to
residents;
NOW, THEREFORE, BE IT RESOLVED that the City Manager is instructed to prepare the
2004 budget utilizing the full levying authority allowed under levy limits; and
BE IT FURTHER RESOLVED that all budget reductions should be done with the goal of
maintaining as many city services as possible.
Passed this
Offered by:
Seconded by:
Roll Call:
day of ,2003
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
City of Columbia Heights, Minnesota
State Aid Cuts 2003-2004
City Manager's Proposed 2004 Budget Levels
Reductions for 2004 Budget Reductions for 2004 Budget
Adopted Revised Cuts Maximum Projected Aid Cut with Allowed Levy Increase
Budget Budget For $ 1,050,000 10.83% $ 420,000 4.51%
2003 2003 2003 Max Budget JCut fm 2003 Max Bud~let ICut fm 2003
General Fund
Mayor-Council 211,014 200,463 (10,551) 188,164 (22,850) 201,493 (9,521)
City Manager 412,706 397,796 (14,910) 368,016 (44,690)i 394,085 (18,621)
Elections 8,105 8,105 0 38,105 30,000 38,105 30,000
Finance 643,973 611,774 (32,199) 574,240 (69,733) 614,918 (29,055)
Assessing 101,000 101,000 0 101,000 101,000
Legal Services 196,572 186,743 (9,829) 175,286 (21,286) 187,703 (8,869)
General Govt Bldgs 158,546 158,546 0 141,378 (17,168) 151,393 (7,153)
Police 2,786,587 2,652,306 (134,281) 2,484,841 (301,746) 2,660,860 (125,727)
Fire 916,572 870,760 (45,812) 817,321 (99,251) 875,217 (41,355)
Civil Defense 84,973 84,973 0 75,772 (9,201 81,139 (3,834)
Animal Control 16,150 16,150 0 14,401 (1,749) 15,421 (729)
Engineering 319,076 313,691 (5,385) 284,525 (34,551) 304,680 (14,396)
Streets 690,319 649,874 (40,445) 615,568 (74,751) 659,173 (31,146)
Street Lighting 126,416 126,416 0 112,727 (13,689) 120,712 (5,704)
Traffic Signs & Signals 73,251 73,251 0 65,319 (7,932) 69,946 (3,305)
Weed Control 16,428 16,428 0 14,649 (1,779) 15,687 (741 )
Recreation Admin 224,417 172,747 (51,670) 200,116 (24,301) 214,292 (10,125)
Youth Athletics 19,702 19,702 0 17,569 (2,133) 18,813 (889)
Adult Athletics 25,328 25,328 0 22,585 (2,743) 24,185 (1,143)
Youth Enrichment 22,169 22,169 0 19,768 (2,401) 21,169 (1,000)
Travel Athletics 22,635 22,635 0 20,184 (2,451) 21,614 (1,021)
Tdps & Outings 38,666 38,666 0 34,479 (4,187) 36,921 (1,745)
Senior Citizens 78,580 78,580 0 70,071 (8,509) 75,035 (3,545)
Recog/Special Events 71,368 71,368 0 63,640 (7,728) 68,148 (3,220)
Murzyn Hall 249,022 249,022 0 222,057 (26,965) 237,786 (11,236)
Parks 751,437 734,321 (17,116) 670,068 (81,369) 717,533 (33,904)
Tree Maintenance 104,500 101,100 (3,400) 93,184 (11,316) 99,785 (4,715)
Contingencies/Transfers 50,000 50,000 0 44,586 (5,414) 47,744 (2,256)
Budgeted Transfers 480,000 480,000 0 428,023 (51,977) 458,343 (21,657)
Total 8,899,512 8,533,914 (365,598) 7,977,643 (921,869) 8,532,900 (366,612)
Library Fund
Library
Total
679,700
679,700
645,800 (33,900) J 606,099 (73,601)] 649,033 (30,667)1
Community Development
Protective Inspections 225,204 215,455 (9,749) 200,818 (24,386) 215,043 (10,161)
Com Dev Admin 137,799 118,584 (19,215) 122,877 (14,922) 131,582 (6,217)
Economic Dev Fund 140,569 140,569 0 125,347 (15,222) 134,227 (6,342
Total 503,572 474,608 (28,964/ 449,043 (54,529/ 480,851 (22,7211
Grand Total
] 10,082,784I 9,654,322 (428,462)1 9,032,784 (1,050,000)1 9,662,784 (420,000)1
StateAidCutsv3.xls
CITY OF COLUMBIA HEIGHTS
TO:
Walt Fehst, City Manager
Bill Elrite, Finance Director
FROM:
Linda L. Magee, Assistant to the City Manager/
Human Resources Director
DATE: June 6, 2003
Administration 2004 Budget Impacts
Listed below is a summary of substantive proposed budget cuts to the Administration budgets (Mayor/Council,
City Manager, Assessing, and Legal) in response to a potential 10.53% reduction:
1) Personnel Reductions: Staffing over the past two years has been reduced by two positions (1.75
FTE). With the retirement of the Accounting Clerk II-Assessing in March 2002, staff recommended, and
council approved, entering into an agreement with Anoka County for special assessment billing services. The
duties performed by the Accounting Clerk II-Assessing were taken on by Finance, Public Works, and
Administration staff. In 2003, the Clerk-Typist II-Administration position was eliminated from the budget, due
to budget reductions. As a result of these cuts, the remaining staff has had to take on additional duties. This has
resulted in projects left undone (records being put into Laserfiche and better records management, for example)
and staffing levels down to one person in the office at times, resulting in less efficient and effective service to
the public. Due to the reduction in staff and need for additional assistance, monies were budgeted for an intern
in 2003. With budget reductions, this was left unfilled in 2003. A 10.53% reduction in 2004 will result in
elimination of the intern position, and reduction of the Special Projects Coordinator from full time to ¼ time.
This will further impact completion of projects in their entirety or on a timely basis, and efficient and effective
service to the public.
2) Expert and Professional Services: Reduce monies budgeted by 57%, resulting in no monies
budgeted for city-wide staff training and facilitator for goal setting retreat, and minimal monies budgeted for
new employee physicals.
3) Advertising Employrnent: Reduce monies budgeted by 50%. Due to attrition, if it is determined
positions need to be filled in 2004, we would not have enough monies budgeted to effectively advertise our
vacancies.
4) Attorney Fees-Other: Reduce monies budgeted by 45%. These monies are budgeted for services of
attorney other than the City Attorney. Based on past experience and expenditures, would not have adequate
monies budgeted.
5) General Line Items: Line items will need to be reduced in the Administration budgets overall. This
leaves fewer monies for general operating expenses.
If you have any questions, please contact me.
cb
TO: Walt Fehst, City Manager
FROM:
Robert Streetar, Director
DATE: June 17, 2003
SUB J: Potential 2004 budget reductions
ECONOMIC DEVELOPMENT AUTHORITY (Redevelopment, Housing)
Maximum Cut (10.83% or $15,222)
· Reduction of Expert and Professional Services.
Minimum Cut (4.51% or $6,342)
· Reduction of Expert and Professional Services.
/
Impact From 2002 to 2003, the Economic Development Authority budget increased
only 2.6% or $3,554. A reduction in Expert and ProfeSsional Services means the
financial, legal, land use planning and analysis related to redevelopment projects will
take noticeably longer, or may not occur at all and as a r6sult redevelopment may not
occur. The City will now have to rely on competitive Metro
fund these necessary services. Moreover, there is no guara
grant funding. Redevelopment is clearly top priority in the
and leads to increased tax base for both the City and Schc
on Local Government Aid. The City needs to conti~
redevelopment goals. I
PROTECTIVE INSPECTIONS (Building Permitting, Planning,
Council or CDBG grants to
'~tee the City will receive the
City's Comprehensive Plan
ol District, and less reliance
~ue to move towards its
Licensing)
Maximum Cut (10.83% or $24,286)
· Reduction of Building Official to half time.
· Elimination of Attorney's Fees and Expert and Prdfessional services.
Minimum Cut (4.51% or $10,161) 'i
· Reduction of Building Official to half time. I~
Impact The Community Development made a $13,800 (6.1%) cut in 2003, reducing
the Building Official to half time through 2005. In addition, we function with a three
quarter time Building Permit and License Clerk. With a hal~time Building Official and a
three quarter time Clerk, we are just able to maintain thE, minimum level of service.
Reducing attorney fees and expert and profession service to zero leaves the City with
no funds to address legal issues related to land use redevE,Iopment, housing, planning,
building inspections, and licensing. I do not recommend a
and Expert and Professional Services.
· eduction of Attorney's Fees
COMMUNITY DEVELOPMENT ADMINISTRATION
Maximum Cut (10.83% or $14,922)
· Transferring Housing Assistant position $19,215 (13.9%) from Community
Development Administration to Parkview Villa North and South.
Minimum Cut (4.51% or $6,217)
· Transferring Housing Assistant position $19,215 (13.9%) from Community
Development Administration to Parkview Villa North and South.
Impact In 2003 this position was transferred from Community Development
Administration to Parkview Villa North and South, because this is where the Housing
Assistant spends their time. Maintaining this position allows the Department to continue
to:
1. Implement the Capital Improvements Program for Parkview Villa North and
South;
2. Assist with grant writing that brings money into the City for redevelopment and
housing purposes. From January through June of this year, the Community
Development Department has brought in $450,000 of grant money for
redevelopment and housing purposes.
3. Work with the Greater Metropolitan Housing Corporation to implement $240,000
of grant money to acquire, demolish and build up to 13 new single family homes,
just like the one the being built at 4828 5th Street.
4. Complete HUD related administrative duties.
Eliminating this position would result in staff shifting its time from redevelopment,
housing and grant-writing activities to administrative activities related to Parkview Villa
North and South.
2
CITY OF COLUMBIA HEIGHTS
DATE: JUNE 10, 2003
TO:
WALT FEHST
CITY MANAGER
FROM:
WILLIAM ELRITE
FINANCE DIRECTOR
RE:
IMPLICATIONS OF 2004 PROPOSED BUDGET REDUCTIONS 1N THE
FINANCE DEPARTMENT
The Finance Department has a very limited budget for supplies and capital items. Based on this,
it is virtually impossible to absorb any cuts in the department without reducing staff. The
reduction of staff in the Finance Department will result in two things; less service to the people
we serve, which is comprised of residents as well as city staff in other departments. To reduce
the budget by the minimal proposed cut of approximately 4.5% we would need to decrease one
current full-time position to part-time. Regardless of which position this is, it would necessitate
a restructuring and reduction of services. The first line of service that I would propose to reduce
would be the operation of the reception window. I would recommend reducing the hours that an
individual is available at this window to service the public. For example, only providing services
from noon until 4:45 p.m. In addition to this, I would recommend going to an automated
attendant system, whereby people calling would receive an answering device that would allow
them to select a number for the department they require. We would also need to cut back on
some of the internal control items that we provide and streamline services. This would have a
minimal effect in the beginning that could grow as time passes, as we would be unable to provide
the current check and balance system we currently have to ensure that expenditures are in
compliance with guidelines. This responsibility would fall back on the individual department
and division heads to insure that what they are doing is in compliance with policy procedure and
regulations.
If it was necessary to make the 10.5% cut it would necessitate eliminating a full-time employee
in the department and further compressing the services that are provided to the public. Under
this scenario, we, again, would become reliant on division and departments to prepare more of
the paperwork that we currently produce in the Finance Department. I would also recommend a
further reduction of services to residents. For example, only accepting utility billing calls during
specific hours of the day, such as from 8:00 to 10:00 a.m. After that time individuals would get
an answering machine and could leave a message. I would further reduce public contact at the
window. For example, rather than allowing people to come to the window to pay utility bills,
they would be required to drop their payments in the drop box. Items of this nature may greatly
reduce the amount of time that is required for service but also would greatly reduce the services
we provide to city staff and residents.
It should be noted that I feel the above could be an operable system, but there is no doubt that in
the beginning council members will receive significant complaints. This is primarily because
our residents are used to calling frequently and receiving excellent customer service. However,
to require residents to follow specific timelines when submitting concerns and to be reliant on
dropping payments in the payment box does not seem to be a big deal and I am sure in time our
residents would adjust to it.
WE:sms
0306101CM
Columbia Heights Fire Department
To:
From:
Subject:
Date:
Walt Fehst, City Manager
William Elrite, Finance Director
Charles Thompson, Fire Chief
Implications of Budget Decreases, Fire Department
June 9, 2003
10.53% reduction in budget:
$820,078
Eliminate one Fulltime Position. This will have a major effect on how the Fire
Department functions. If we eliminate one position, this will have to be filled by the
paid-on-call staff, which will be difficult during the daytime hours when paid-on-call
firefighters are at their regular jobs. This will not be the only ramification of this
action.
· Wage freeze, benefit freeze for all employees.
· Reduction of supplies and keep protective clothing purchases to a minimum. This
could have a negative effect on firefighter safety.
4.21% reduction in budget: $877,974 · Wage Freeze/Benefit Freeze for all employees. Progression through approved ranges
would remain in effect based on performance.
· Reduction in supplies for 2004.
· No reduction in staffing which would not effect the level of service.
· This reduction would have the least effect on the Fire Department.
It's quite clear that the 4.21% decrease in the 2004 budget will have the least effect on the
Fire Department. The Fire Departments structure has not changed in over 25 years; however,
we have taken on increased responsibilities (Housing Maintenance Program) and EMS
(Emergency Medical Services). Call volume has more than doubled in the last ten years. In
1983 the Fire Department answered 957 calls and in 2002, 2137 calls were answered.
If the decision is made to eliminate any position in the Fire Department, the effect will be
noticeable. Therefore, ! could not recommend the 10.53% decrease in the budget for 2004.
CT:cf
03-34
cc: S Schmidtbauer
TO:
Walt Fehst, City Manager
Bill Elrite, Finance Director
FROM:
M. Rebecca Loader, Library Director
SUBJECT: Implications of two scenarios on 2004 proposed Library budget
DATE: June 4, 2003
Based on our conversation of 6/3/2003, I am submitting the following:
10.53% reduction: budget $608,143 · Eliminate one full-time position; replace with 24-hour-per week new position
· Close two mornings per week; open from 12:30-8:30 p.m. Tuesdays and
Thursdays; full-time employees would work remaining evening hours
· Eliminate 7 hours per week from Evening Supervisor schedule (equivalent of one
person)
· Reduce Saturday hours from 10 a.m. to 4 p.m. to 10 a.m. to 2 p.m.
· Close exterior book drop for after-hour returns; eliminate hours scheduled for
employee to maintain book drop on closed days
· Elimination of all capital expenditures except Automation License
· Reduction in supplies to minimum; collection materials reduced by 3%
· Wage freeze, benefit freeze for all employees; progression through approved
ranges would remain in effect based on performance
4.21%
reduction: budget $651,077
· Wage freeze, benefit freeze for all employees; progression through approved
ranges would remain in effect based on performance
· Reduction in supplies by approximately 2%; collection materials not reduced
from 2003 levels and approximately 1.2% increases in periodicals
· Hours and schedules preserved at 2003 levels
· No reduction in public services
· Reinstate 4 office chairs; painting of wooden roof cap and restrooms;
refurbishment of workroom cabinets; replacement of magazine display shelving
COLUMBIA HEIGHTS POLICE DEPARTMENT
TO:
Walt Fehst, City Manager
William Elrite, Finance Director
FROM:
Thomas M. Johnson, Chief of Police
SUBJECT: 2004 Reluctant Budget Cuts
DATE: June 5, 2003
PROPOSED RELUCTANT CUTS TO 2004 BUDGET
1. Police Officer (Officer Frakie) $58,408 25th officer
2. Police Officer (Officer R. Sorensen) $75,873 24th officer
3. Police Officer (Sgt. Vaughn) $84,162 23rd officer
4. Police Officer (Off. Johnston) $62,583 22~ officer
5. Cut inside CSO to 30 hours/week $11,393
6. Supplies cut $945
Running Total
$58,408
$134,281
(4.21 or 5% cuts)
$218,443
$281,443
$292,419
$293,364
(10.53% cuts)
The cuts listed above will have the following ramification on the services offered by the Police
Department on a daily basis:
The officer who in the past was dedicated to community policing has been placed back on the
patrol schedule to cover the streets, which is our main priority. Not having a community policing
officer means that many meetings such as gang and drug task force, graffiti task force and cleanup
program, Project Safety Net, school parent/teacher meetings, and our most popular rental property
owners meetings are not attended by us or are simply not taking place. The personnel to attend
and/or set up these meetings are simply not available. Also, the repetitive time and resource
consuming calls that the community policing officer would have looked into to find permanent
solutions have now been assigned to patrol to deal with as they can between calls for service or
other details.
With Sergeant Vaughn's retirement, we have had to move one of our three investigators back to
the patrol schedule. This leaves us with two investigators and reported crime that is up 10 per cent.
This is a position that, in my opinion, we must fill. At this time, we can fill it with a police officer
and save several thousand dollars per year. I would want to refill the sergeant position in the near
future, as I believe that the supervision on the street is extremely important!
The 23rd officer is critical to our operation, not only in covering the streets, but also when planning
for ongoing training, much of which is State mandated for officers to maintain their peace officer
licenses.
Page 2
June 5, 2003
Being at less than 23 officers also creates difficulty in allowing officers well earned vacation or
compensatory time off. If the officers do not receive the earned and requested time off, we feel
this may lead to additional sick leave usage. Sick leave usage, in my cases, creates an overtime
callout situation, which in the end costs the City more money than having adequate coverage to
allow people the time offthey have earned and deserve.
Officer safety becomes a critical issue when we go below 23 officers. We currently have the
following minimums by shift:
Day shift "A" 2 officers
Afternoon shift "B" 3 officers
Night shift "C" 2 officers
We have an overlap between the "B" and "C" shifts between 9:00 p.m. and 2:00 a.m. This is Our
busiest time for obvious reasons--most people at home, bars at peak operation time, and bar
closing. Fewer than 23 officers create many occasions when overtime would have to be paid to
maintain these shift minimums. This schedule has been in place since 1976 and has worked very
well for the city.
Lastly--and most important in my perspective--is that we have taken one of the most proactive,
community oriented police departments in the State of Minnesota and have turned it into a reactive
police depmtment. This in turn creates poor morale at a time when I felt morale was at or near an
all time high! We have dedicated professional officers and civilian staff who care about the
community they serve. We feel the citizens want and need the protection and services we have
been able to give them during the past eight years. With any further cuts, programs such as our
very popular community picnics will be gone next year. (We are barely able to do this program
this year with our current 23 officers staffing).
TMJ:mld
03-081
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO:
WALT FEHST, CITY MANAGER
BILL ELRITE, FINANCE DIRECTOR
FROM:
KEVIN HANSEN
PUBLIC WORKS DIRECTOR/CITY ENGINEER
SUBJECT: PUBLIC WORKS 2004 BUDGET IMPACTS
DATE: June 10, 2003
Attached is a summary listing of staff proposed budget cuts in the Public Works
Department in response to a potential 10.53 percent decrease in our general fund revenue.
I would summarize reductions in City services or departmental impacts to the City as
follows:
1. Personnel Reductions: The department is currently staffed at 29 operating at minus
two full time positions from the adopted 2003 budget - one assessing/clerical position
and one maintenance worker. To meet the possible 2004 reduction, Public Works
would lose an additional maintenance worker. The City Engineer and Assistant City
Engineer have added this workload (PW related duties) after the Assessment Clerk
position was vacated due to a retirement. Reducing the PW Maintenance Department
by two employees will reduce our ability to get tasks completed or respond to in a
timely manner. Such services as snow plowing, grass cutting or sewer maintenance
could be impacted. It also reduces the number of personnel available for emergency
call-outs.
2. Seasonal Reductions: Seasonal staffwould be reduced in multiple departments. In
2003, seasonal staffing was reduced in the Street Department from 4 to 2, and in the
Parks Deparlment from 15 to 12. A reduction in 2004 would reduce the Engineering
Department from 1 to 0, Signs and Traffic from 1 to 0, and further reduce the Parks
seasonal from 12 to 9. This impacts summer street repairs and parks grass cutting and
trimming. The further reductions in Engineering would require an alternative(s) for
construction staking/prelim surveying; in Signs and Traffic would require an
alternative for traffic markings and traffic counting; and in Parks further reduce
frequency and timeliness of mowing and trimming.
3. Outdoor Skating Program: This program was eliminated in the 2003 reduction and as
part of that it is proposed to not open any skating rinks in the 2004 season.
4. Wading Pools: Pools are open in 2003 but are proposed to be closed in 2004.
Memo to Walt Fehst and Bill Elrite
Public Works 2004 Budget Impacts
5. Weed Program: The program has developed into a proactive program were
inspections are made on a routine basis along with enforcement. The program would
be changed in 2004 to a reactive program, or complaint based only.
6. Portable Restrooms: Satellites are currently provided in multiple City parks costing
approximately $10,000 per year. Staff recommends eliminating or minimizing the
number of portable restrooms in City parks.
7. General Line Items: Across departments, line items are being held flat or reduced.
Recognizing inflation and other cost increases to insurance, bonding, and energy, this
leaves less in each department for general operating expenses and the ability to
maintain service at a consistent level.
8. Additional Revenue: Staff is proposing to create additional revenue, both as one time
and as possible consistent sources of revenue into the general fund. One time
increases would be the sale of City equipment. A permanent funding source would be
charging off staff time to improvement projects. Currently, no staff time is included
as part of the assessment calculation for construction projects. Staff time could be
charged off as actual time spent or as a percentage of the construction amount.
KH:kh
Attachment: PW 2004 Budget reduction listing
Proposed Public Works Budget Reductions for 2004
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Reduce full time staffing by one additional personnel (total of 3 full time personnel
reductions with 2 positions in 2003 - Assessment/Clerical Position & Maintenance Worker).
Reduce Summer Seasonal Staffing in multiple departments.
Eliminate Outdoor Skating Program (eliminates winter seasonal staffing).
Eliminate or Minimize (keep 1 of 3 pools open) Wading Pool Program.
Change to a complaint based weed control program.
Create a complaint based brush in the alley program.
Eliminate portable restrooms in the park system.
Eliminate Public Works Safety Consultant.
Eliminate Public Works GIS Consultant.
Reduce overtime hours being used by PW employees during special functions,
such as the City Jamboree.
Reduction in operational and maintenance line items across departments.
Reduction in O & M within the street lighting program for those lights the
City still maintains - on 40th and 41 st Avenues off of Central and within our
Park System.
Eliminate the City's contribution for the removal of diseased trees, currently
at 25%.
Additional revenue by auctioning off pieces of equipment that the City/Public
Works has minimal use. The funds would be placed in the general fund.
Additional revenue by charging off actual time or a percentage of construction
cost to improvement projects. This is a common practice amongst cities and
has been done in the past.
CITY OF COLUMBIA HEIGHTS
Recreation Department
TO:
FROM:
DATE:
RE:
WALT FEHST, CITY MANAGER
BILL ELRITE, FINANCE DIRECTOR
KEITH WINDSCHITL, RECREATION DIRECTORShiP}
JUNE4,2003
RECREATION BUDGET CUTS 2004
The following list is a general overview of the Recreation and Murzyn Hall budget cuts
as they were prepared for the 2004 budget. As 10.53% of a budget is a good portion of it,
this would in turn mean less services provided to our residents. We already have cut
some programs that our Youth Enrichment Coordinator position coordinated. This
position was cut as part of the 2003 cuts that have already been made. Staff time,
program supplies, equipment, and staff training are all important but certainly would be
reduced and/or eliminated with an extreme cut of this size. Currently I feel that we have
an outstanding Recreation Department as well as a great facility as Murzyn Hall. I would
really be disappointed if we had to reduce the quality of the programs and services that
we now take pride in providing to our community. Following is a list of cuts that would
need to be made if we cut at the rate of 10.53%.
RECREATION ADMINISTRATION
Recreation Coordinator 47908
Part time Clerk 4192
Overtime 1000
Expert & Prof. Services 200
Advertising 1000
Out of Town Travel 1500
Park & Rec. Comm. Dinner 500
Local Travel 250
Repair Maint. Services 1000
Telephone 793
Office Supplies 800
Minor Equipment 300
General Supplies 300
Insurance 132
Recreation Total 59875
YOUTH ATHLETICS
Seasonal Employees 2958
Insurance 32
Volunteer Recognition 3000
Youth Athletics Total 5990
ADULT ATHLETICS
Workers Comp.
Adult Athletics Total
YOUTH ENRICHMENT
13
13
Workers Comp. 30
Youth Enrichment Total 30
TRAVELING ATHLETICS
Workers Comp. 14
Expert & Prof. Services 2000
Insurance 17
Traveling Athletics Total 2031
TRIPS AND OUTINGS
Insurance 28
Total Trips & Outings 28
SENIOR CITIZENS
Personal Sevices (increase)
Office Supplies 100
Minor Equipment 100
Printing 100
Program Supplies 200
Expert and Prof. Services 2500
Training 150
Postage 100
Local Travel 250
Out of Town Travel 300
Insurance 41
Rents & Leases 300
Senior Citizen Total 3040
1101
Page - 2
MURZYN HALL
Personal Services 3944
Computer Equipment 300
Printed Forms 150
Vehicle Repair 100
Training 300
Postage 100
Other Communications 100
Local Travel 100
Insurance 868
Electric (increase)
Gas (increase)
Honeywell (increase)
Building Improvement 2000
Mnrzyn Itall Total 4142
945
700
2175
TOTAL BREAKDOWN BY DEPARTMENT
Recreation Administration
Youth Athletics
Adult Athletics
Youth Enrichment
Traveling Athletics
Trips and Outings
Senior Citizens
Murzyn Hall
59875
5990
13
30
2031
28
3040
4142
Total Cuts for 2004
75149
Page - 3
If we were going to propose a cut of 4.21% of the 2003 Recreation budget I feel this
would still give us the ability to provide a quality service to the residents of Columbia
Heights. This would currently mean that we would still cut the pOsition of the Youth
Enrichment Coordinator for a cost savings of $47,908. This would and has limited some
of the youth programs that we provide such as Teen Nights, Bunny Branch and some
school out day trips. We are going to try to cover some of these programs with current
staff. This has affected the program, but based on the current budget crisis I feel we are
all willing to help and make some programs be successful. As it is our goal to provide a
quality service and experience for our community, I feel this cut of 4.21% would still
enable us to provide this opportunity.
CITY COUNCIL LETTER
MEETING OF: JUNE 30, 2003
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: PAYMENTsACCEPTANCE OF CREDIT CARD DATE:BY: ~~ITEjI:~E 19, 2003
NO:
Based on direction from one or more city council members, staff has conducted a survey in
relationship to the acceptance of credit card payments for city services. Attached are the results
of the survey that included a total of 36 cities. As you can see, there are a significant number of
cities accepting credit card payments at this time.
The advantage to accepting credit cards is that it provides an additional service to residents and
customers as it gives them an additional, easier method of making payment. The two main
negatives to the acceptance of credit cards are that it costs the City an additional fee of
approximately 2 to 2-1/2 percent of the amount paid. It also creates an additional accounting
workload in the reconciliation of the credit card statements and bank account. However, at least
to start with, we would not anticipate a large number of credit card payments so both of these
items may be insignificant in the beginning and could be monitored in the future for
determination to continue accepting credit cards. Staff will be available at the work session to
review this item in more depth with the City Council.
RECOMMENDED MOTION: Move to authorize the City Manager to develop an
administrative policy covering the acceptance of credit card payments and to consider the cost of
this additional service in establishing future fees and service charges for services provided.
WE:sms
o3o6191 COUNCIL
Attachment: Payment Survey Results
COUNCIL ACTION:
Payment Systems Survey Results
Below are the results of the Payment Systems Survey. Out of 36 cities, 26 responded.
1. 19 cities accept credit card payments, 7 do not. Below is the breakout of what acco )ted for:
City
Blaine, Bloomington, Circle Pines, Eagan, Fridley, Maple Grove,
Utility Billing 9 Minneapolis, Robbinsdale, Shoreview
~,pple Valley, Blaine, Bloomington, Circle Pines, Eagan, Elk River, Fridley,
Golden Valley, Lino Lakes, Maple Grove, Minneapolis, New Hope,
Recreation/Park 16 Plymouth, Richfield, Robbinsdale, Shoreview
Blaine, Bloomington, Circle Pines, Eagan, Fridtey, Maple Grove,
Building Permits 10 Minneapolis, New Hope, Robbinsdale, Shoreview,
~,noka, Apple Valley, Blaine, Brooklyn Park, Circle Pines, Eagan, Fridley,
Golden Valley, Maple Grove, Mounds View, New Hope, Richfield,
Other 14 Robbinsdale, Shoreview
o
o
9.
10.
Cities that have been accepting credit card payments for 5+ years.
Apple Valley (10 years) Maple Grove ( 6 years)
Bloomington ( 6 years) Minneapolis (10 years)
Brooklyn Park ( 8 years) Mounds View (10 years)
Fridley (10 years) Plymouth ( 5 years)
Lino Lakes ( 5 years) Shoreview ( 7 years)
Company/bank used for credit card payments.
U.S. Bank (Apple Valley, Eagan, Shoreview)
Wells Fargo (Blaine, Bloomington, Fridley, Golden Valley, Maple Grove, Minneapolis, New Hope,)
Lino Lakes State Bank (Lino Lakes) Card Service International (Robbinsdale)
Card Services (Anoka) Authorize Net (Circle Pines)
Costco (Elk River) Elan (Plymouth)
All cities are charged a processing charge.
None of the cities charge customers a fee for using credit cards as payment.
17 cities accept ACH/EFT payments, 9 do not. Below is the breakout of what accepted for:
City
~,noka, Apple Valley, Blaine, Bloomington, Circle Pines, Eagan, Elk River,
:orest Lake, Fddley, Golden Valley, Maple Grove, Minneapolis, New Hope,
Utility Billing 17 ~orth St. Paul, Plymouth, Robbinsdale, Shoreview
Recreation/Park 1 Vlaple Grove
Building Permits 0
Other 3 3rooklyn Park, Circle Pines, Golden Valley
Cities that have been accepting ACH/EFT payments for 6-7 years are Apple Valley, Elk River,
Maple Grove and Minneapolis, 5 years or less are Anoka, Blaine, Bloomington, Brooklyn Park,
Circle Pines, Forest Lake, Fridley, New Hope, North St. Paul, Plymouth, Robbinsdale, Shoreview.
Only four cities use a bank for ACH/EFT payments, the rest use a special software.
Cities use Wells Fargo and LOGIS as their service providers.
Software: Analysis Acct, Enterprise, LOGIS, AMS, Invision, Auto Draft, Therefore Systems, Wells
Fargo.
11. None of the cities charge customers a fee for using ACH/EFT.
City Responded
Andov~r Yes
Anoka Yes
Apple Valley Yes
Blaine Yes
Bloomington Yes
Brooklyn Center No
Brooklyn Park Yes
Champlin No
Chanhassen No
Circle Pines Yes
Coon Rapids No
Eagan Yes
Edina No
Elk River Yes
Forest Lake Yes
Fridley Yes
Golden Valley Yes
Lino Lakes Yes
Maple Grove Yes
Minneapolis Yes
Mounds View Yes
New Brighton No
New Hope Yes
North St Paul Yes
Plymouth Yes
Ramsey Yes
Richfield Yes
Robbinsdale Yes
Roseville No
St Anthony Village No
St Louis Park No
Shoreview Yes
Spring Lake Park Yes
Stillwater Yes
White Bear Lake Yes
Woodbury No
CITY COUNCIL LETTER
Meeting of: June 23, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO:No: DATE: June 19,Fire~ ~..~~j
ITEM: Authorization to Seek Bids for the Joint BY: Charles Thompson
Refurbishment of Engine 4 and Rescue 1 2003 ~
At the April 14, 2003 City Council meetin& the Fire Dopmt was authorized to seek bids for the refurbi.qhment of Engine 4
and Rescue 1.
Funds are bu~ in the Capital Equipment Replacement Fund for this purchase.
The Fire Department notified five reputable compardes within a 150 mile radius and gave them details of the refurbishments.
At 1645 hours on May 30, 2003, the Fire Chief and committee meanbers opened the sealed bids submitted for the project. Of the
five man~, two submitted refurbishment bids.
The two proposals that were submitted came from North Central Ambulance Service and Pierce Manufacturing, Inc. Pierce
Manufacturing had the highest bid price at $175,024. North Central Ambulance bid price was $90,689.63. After ~ of all the
options, the committee decided to remove all Option 3 items and three Option 2 items from the bid. With these items removed, the
low bid price will be $88,108.72. The committee believes that the othe~ bid options relate to safety items and did not wish to
~ea~ove any othex items at this time. The bid amount of $88,108.72 reflects the lowest and best proposal for the City of Columbia
Heights.
RECOMMENDED MOTION: Move to Award Refurbishment of Engine 4 and Rescue 1 to North Central
Ambulance Service Based Upon Their Low Qualified Responsible Bid in the Amount of $88,108.72 With Funds to Come
from 439-42200-5150; and furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same.
03-37
COUNCIL ACTION:
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Work Session Meeting off June 23, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Administration APPROVAL
ITEM: Adopt Resolution 2003-29 BY: Walt Fehst BY.kT~~/y~_.~_..~~.~~
Bylaws of Procedures and Decorum DATE: June 23, 2003 DA
NO:
Background:
A request was made to review the City of Columbia Heights Bylaws of Procedures and Decorum
regarding action taken on "Matters Not on the Agenda". The intent is to provide the City Council with
appropriate and complete information on any issue raised during the Citizen Open Forum.
The City Attorney has reviewed and suggested the following revision:
5. PUBLIC PARTICPATION. Members of the public may address the City Council
during:
a. Public Hearings
Matters Not on the Agenda: This portion of the meeting shall be limited to fifteen
minutes and individuals shall be requested to limit their comments to five minutes
or less. If the majority of the Council determines that additional time on a specific
issue is warranted, discussion on that issue shall be continued under Other
Business at the end of the agenda. Unless the matter is considered to reauire
emergency action, the Council shall refer the matter to staff for investieation and
recommendation and/or to the aoorooriate commission for an advisory
recommendation to the Council. The matter will then be placed on the agenda for
the next remflarlv scheduled Council meetine, at which time staff will present its
tinglings and recommendations for Coulacil consideration.
c. Specific issues scheduled on the Agenda but in accordance with IV.6 of these
Bylaws entitled "Addressing the Council."
Recommended Motions:
Move to waive the reading of Resolution No. 2003-29, there being ample copies available to the public.
Move to adopt Resolution No. 2003-29, being a Resolution amending the City of Columbia Heights
Bylaws of Procedures and Decorum.
COUNCIL ACTION:
RESOLUTION No. 2003-29
BEING A RESOLUTION AMENDING THE CITY OF COLUMBIA HEIGHTS
BYLAWS OF PROCEDURES AND DECORUM
WHEREAS: The purpose of the City of Columbia Heights Bylaws of Procedures and
Decorum is to ensure an accurate, timely and consistent method of developing and
maintaining the various actions related to meetings of the City Council; and
WHEREAS: The City Charter, City Ordinances and State Statutes governing the City
Council shall be supplemented by these Bylaws; and
WHEREAS: In all matters of Parliamentary Procedure, the Council shall be governed
by the latest printed edition of Robert's Rules of Order, except as addressed by these
Bylaws, and
WHEREAS: The intent is to provide the City Council with appropriate and complete
information on an issue raised during "Public Address of the Council",
NOW, THEREFORE BE IT RESOLVED that Section 5b of the City of Columbia
Heights Bylaws of Procedures and Decorum shall be amended to include:
Unless the matter is considered to require emergency action, the
Council shall refer the matter to staff for investigation and
recommendation and/or to the appropriate commission for an advisory
recommendation to the Council. The matter will then be placed on the
agenda for the next regularly scheduled Council meeting, at which
time staff will present its findings and recommendations for Council
consideration.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City
of Columbia Heights hereby authorizes this amendment to City of Columbia Heights
Bylaws of Procedures and Decorum, a copy of which is attached and on file in the office
of the City Manager.
Passed this ~ day of June 2003.
Offered by:
Seconded by:
Roll call:
Attest:
Mayor Julienne Wyckoff
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
CITY OF COLUMBIA HEIGHTS
BYLAWS OF PROCEDURES AND DECORUM
I. PURPOSE
These Bylaws of Procedures and Decorum assure an accurate, timely, and consistent method of
developing and maintaining the various actions related to meetings of the City Council. They also
assure retrieval of documents and data previously considered and notification of affected individuals
and businesses.
II. PROCEDURES
1. LAW. The City Charter, City Ordinances, and State Statutes governing the City Council shall be
supplemented by these Bylaws.
2. GENERAL RULES. In all matters of Parliamentary Procedure, the Council shall be governed by
the latest printed edition of Robert's Rules of Order, except as addressed in these Bylaws.
3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council meetings shall be held
on the second and fourth Mondays of each month, which are not observed legal holidays. Any regular
meeting, which would fall on an observed legal holiday, shall be held on the Tuesday following such
observed legal holiday. The Council may vary this meeting schedule by resolution and may set such
special meetings in the form and manner as prescribed by Charter.
4. CABLECASTING OF COUNCIL MEETINGS. All regular Council meetings, being the second and
fourth Mondays of each month or an optional day as set by' Council resolution, as well as the Truth in
Taxation Hearing, shall be eablecast on the local access channel.
5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose a secretary and such
other officers and employees as may be necessary to serve at its meetings. The Council may designate
any official or employee of the City, except the City Manager or a member of the Council, to act as
Secretary of the Council.
III. PRESIDING OFFICER
1. PRESIDING OFFICER. The Mayor shall preside at all meetings of the Council. In the absence of
the Mayor, the Council President shall preside.
2. RIGHTS OF THE PROCEDURE. The Presiding Officer may speak on any question; make
motions, and second motions. He/She shall have the power to preserve strict order and decorum at
meetings, enforce the rules of procedure and determine without debate (subject to the final decision of
the Council on appeal) all questions of procedure and order.
3. APPEALS TO A RULING. Any member of the Council may appeal a ruling of the Presiding
Officer. If the appeal is seconded, the member may speak once, solely on the question involved. The
Presiding Officer may explain his/her ruling, but no other Council member shall participate in the
discussion. The appeal shall be sustained if it is approved by a vote.
IV. AGENDA
1. PREPARATION. The City Manager is responsible for Council agenda format and preparation.
This includes all items for consideration, Charter requirements, State law, Bylaws, etc. These
documents shall be distributed as described in Section 1.04 of the City's Procedures Manual.
2. ITEMS FOR CONSIDERATION. All items to be included in the Agenda or on the City Manager's
Report shall be submitted to the City Manager by 4:45 p.m. on the Monday preceding the meeting
date. "Late" items, if approved by the City Manager, shall be distributed as described in Section
1.04 of the City's Procedures Manual.
B.
C.
D.
E.
F.
ORDER OF BUSINESS. At the hour appointed for regular City Council meetings, the Presiding
Officer shall call the meeting to order. If a quorum is present, the Council shall then proceed with
its business in the following order, which may be varied by the Presiding Officer:
Call to Order/Roll Call
Pledge of Allegiance
Public Address of Council on Matters not on Agenda
Commencement of Cablecasting on Television
Additions/Deletions to Meeting Agenda
Consent Agenda
1) Approval of Minutes from Previous Meeting(s)
2) Routine Items Requiring Limited Deliberation
Recognitions, Proclamations, Presentation, Guests
Public Hearings
Items for Consideration
1) Old Business
2) New Business
3) Other Business
Administrative Reports
General Council Communications
Council Executive Sessions
If the Council is to consider an issue regarding pending litigation or a personnel matter, an
Executive Session may be called. A recess is taken during a regular Council meeting or prior to
adjoumment of the Council meeting. At the conclusion of the Executive Session the regular
Council meeting is reconvened.
M. Adjournment
4. CONSENT AGENDA. Council matters of a routine or non- controversial nature, which need minimal
deliberation, shall be placed on the Consent Agenda. A motion to approve the Consent Agenda
shall not be debated. At the request of any Council member, an item may be removed from the
Consent Agenda and placed upon the regular agenda for debate immediately following approval of
the Consent Agenda. The Consent Agenda shall only be adopted by an unanimous vote of those
Council members present at the meeting.
5. PUBLIC PARTICIPATION. Members of the public may address the City Council during:
A. Public Hearings
B. Matters Not on the Agenda. This portion of the meeting shall be limited to fifteen minutes and
individuals shall be requested to limit their comments to five minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, discussion on that issue
shall be continued under Other Business at the end of the agenda. Unless the matter is considered to
require emergency action, the Council shall refer the matter to staff for investigation and
recommendation and/or to the appropriate commission for an advisory recommendation to the
Council. The matter will then be placed on the agenda for the next regularly scheduled Council
meeting, at which time staff will present its findings and recommendations for Council
consideration.
C. Specific issues scheduled on the Agenda but in accordance with IV.6. of these Bylaws entitled
"Addressing the Council."
6. WRITTEN COMMUNICATIONS. All interested parties or their authorized representatives may
address the Council regarding matters under consideration via written communication. The City Manager
shall place these communications on the Agenda under "Acknowledgement of Communications to the
Council."
V. VOTING
1. PROCEDURE. The votes of the Council members on any pending ordinance or resolution shall be
by voice vote unless any Council member requests that a roll call vote be taken. The votes on any
motion shall be by voice vote unless any Council member requests that a roll call vote be taken. The
Presiding Officer shall call for a roll call vote whenever a voice vote is not clear as to the disposition
of the action before the Council.
2. ABSTENTION. If a Councilmember does not vote, it shall be recorded as "Abstain: [name]."
3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall call for the vote in consecutive
order beginning with the Councilmember who is seated to the far right of the Mayor. The Presiding
Officer shall always vote last.
VI RULES OF DECORUM
1. COUNCIL. While the Council is in session, the members must preserve order and decorum. A
member shall neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the
Council nor disturb any member while speaking. A member shall never refuse to obey the orders of
the Presiding Officer.
2. RECOGNITION. No person or Councilmember shall address the Council without being
recognized by the Presiding Officer.
3. DISCUSSION. A Councilmember shall only speak twice on any question for a maximum of five
minutes each time unless Council consent for additional time is granted.
4. STAFF. City staff members shall observe the same rules of order and decorum as are applicable to
the Council.
5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens shall confine remarks to the
matter under debate.
6. ADDRESSING THE COUNCIL. Each citizen addressing the Council shall approach the public
microphone after being recognized by the Presiding Officer, where he/she shall state name, address,
subject for discussion and representation. Remarks shall be limited to five minutes without further
consent from the Council. All remarks shall be addressed to the Council as a whole and not to any
member thereof. No persons other than Councilmembers and the current speaker shall be permitted to
enter into discussion, either directly or through a Councilmember, without such declaration from the
Presiding Officer. Questions of Councilmembers and staff are equivalently regulated.
7. SPOKESPESONS FOR GROUPS. In order to expedite Council meetings and avoid repetitious
presentations, the Presiding Officer shall request a spokesperson to address the Council from a group,
and if that group is making multiple presentations, to limit the number of such spokespersons.
8. MOTION CLOSURE. After a motion has been made or a public hearing has been closed, no
citizen shall address the Council on the matter under consideration without majority consent from the
Council.
9. CONDUCT. Any Councilmember, staff, or other person indulging in personal, impertinent,
slanderous, profane, loud, threatening, abusive, or disorderly conduct shall be called to order by the
Presiding Officer. If such conduct continues, the person may be barred from further audience before
the Council.
10. AUDIENCE. No citizen shall engage in applause, stamping of feet, whistling, yelling or similar
demonstrations listed in VI.9, which disturb the peace and good order of the meeting.
VI I. ENFORCEMENT
1. WARNING. All persons shall be silent at the request of the Presiding Officer. If a person persists
in disturbance after receiving a warning, he/she may be ordered to remove themselves from the
meeting. If they refuse to remove themselves, they will be escorted from the meeting by a police
officer and possibly charged with violation of City Ordinance.
2. MOTIONS TO ENFORCE. Any Councilmember may move to require the Presiding Officer to
enforce these roles.
3. ADJOURNMENT. In the event that any meeting is willfully disturbed so as to render the order of
such meeting unfeasible and order cannot be restored by removal of the individual(s) causing the
disturbance, the meeting may be adjoumed with all remaining business considered at the next
meeting.
4. SPECIAL MEETINGS. If the matter being addressed prior to adjournment is of such a nature as to
demand immediate attention, the Presiding Officer may call a special meeting.
VIII. WORKSHOP MEETINGS
1. GENERAL. Workshop meetings of the Council may be held at the call of the City Manager with a
notice of seventy-two hours. No official Council action will be taken at workshop meetings.
IX. CAMERAS AND RECORDING DEVICES
Cameras, including television and motion picture cameras, electronic sound recording devices and
any other mechanical, electrical, or electronic recording devices may be used in the Council
Chambers, but only in such a manner as will cause a minimum of interference with Council
proceedings.
X. SEPARABILTY
If any portion of the these Bylaws is for any reason held invalid or unconstitutional by a court of law,
such portion shall be considered a separate and distinct provision and will not affect the validity of
the remaining portions.
Proposed for revision this 30t~ day of June 2003