HomeMy WebLinkAboutApril 14, 2003 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
April 11, 2003
MaFor
dulienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocla'
Tammera Ericson
Bruce Kelzenberg
City Mana~er
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
April 14, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights'does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or ,hearmg impaired only)
Invocation: Reverend Walkes, Fridley United Methodist
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations
1) Arbor Day
B) Presentations - none
C) Introduction of New Employees - none
D) Recognition
1) Linda Cichomski- Mother of local soldier, Joe Cichomski
2) Helen and Kenneth Olson - parents of Jerry Olson
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Public Improvement Hearing Minutes for March 17, 2003 and Meeting
Minutes for March 24, 2003
MOTION: Move to approve the minutes of the March 17, 2003 Public Improvement Heating and
the March 24, 2003, regular City Council meeting as presented.
2)
Accept Boards and Commissions Meeting Minutes
MOTION: Move to accept the March 4, 2003 meeting minutes of the Library Board of Trustees
MOTION: Move to accept the March 5, 2003 special meeting minutes of the Human Services
Commission.
MOTION: Move to accept the March 20, 2003 meeting minutes of the Telecommunications
Commission.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPOrtUNitY EMPLOYER
City Council Agenda
April 14, 2003
Page 2 of 3
MOTION: Move to accept the March 26, 2003 meeting minutes of the Park and Recreation
Commission.
MOTION: Move to accept the April 1, 2003 meeting minutes of the Planning and Zoning
Commission.
3)
Establish a Special City Council Meeting to review the General Obligation Bond Bids for May 5,
2003 beginning at 7:00 p.m. to be followed by a City Council Work Session
MOTION: Move to establish a special City Council Meeting for May 5, 2003 beginning at 7:00
p.m. for the purpose of selling General Obligation Bonds, to be followed by a City Council Work
Session.
4)
Authorize staffto seek bid~ for the joint refurbishment of Engine #4 and Rescue #1
MOTION: Move to authorize staff to seek bids for the joint refurbishment of Engine #4 and Rescue
#I.
5)
Adopt Resolution No. 2003-16, being a resolution reclassifying and designating fund balances
MOTION: Move to waive the reading of Resolution No. 2003-16, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-16, being a resolution reclassifying and designating fund
balances.
6)
Adopt Resolution No. 2003-17, being a resolution authorizing final payment on Columbia Heights
Consolidation Police PERA Pension Account
MOTION: Move to waive the reading of Resolution No. 2003-17, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2003-17, being a resolution authorizing final payment on
Columbia Heights Consolidation Police PERA Pension Account.
7)
Adopt Resolution No. 2003-18, being a resolution reducing the adopted 2003 budget in anticipation
of local government aid reductions
MOTION: Move to waive the reading of Resolution No. 2003-18 there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2003-18 being a resolution reducing the adopted 2003 budget
in anticipation of local government aid reductions.
8)
Adopt Resolution No. 2003-14, being a resolution indicating Council support for State legislation
that would provide improved fimding options for city street improvements and maintenance
MOTION: Move to waive the reading of Resolution No.2003-14, there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2003-14, being a resolution indicating Council support for
State legislation that would provide improved funding options for future City street improvements
and maintenance.
City Council Agenda
April 14, 2003
Page 3 of 3
9)
Establish a Hearing Date of April 28, 2003 for revocation or suspension of rental property license at
4916-4916 ½ Tyler Street NE
MOTION: Move to establish a hearing date of April 28, 2003 for revocation or suspension of a
license to operate a rental property within the City of Columbia Heights against Elmi Abullahi at
4916/4916 ½ Tyler St. N.E.
10)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for April 14, 2003 as
presented.
11)
Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 102775 through 103032 in the amount of $1,12,752.89.
6. PUBLIC HEARINGS - none
e
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions - none
B) Bid Considerations -none
C) Other Business
1) Appoint members of the Kmart Redevelopment Citizen Advisory Committee
MOTION: Move to appoint to the Kmart Redevelopment Advisory
committee.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
J
CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
Walter R. Fehst,'C~ty Manager
WF/pvm
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
PUBLIC IMPROVEMENT HEARING
MARCH 17, 2003
THESE MINUTES HAVE
NOT BEEN APPROVE
The following are minutes for the Public Improvement Hearing held at 6:00 p.m. on Monday, March 17, 2003
in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN
CALL TO ORDER/ROLL CALL
Mayor Wyckoff called the meeting to order at 6:00 p.m.
Present: Mayor Wyckoff, Councilmembers Williams, Nawrocki, Ericson, and Kelzenberg
PUBLIC IMPROVEMENT HEARING: 2003 STREET REHABILITATION PROGRAM FOR
ZONE 6B
Full Street Reconstruction Projects
1) Presentation of Information on Street Reconstruction Projects by Staff
Kevin Hanson, Public Works Director, indicated a sign in list would be passed through the audience. He
listed items included in the Councilmember packets. Nawrocki asked if notes were available from the
resident's information meeting. Kathy Young, Assistant City Engineer, indicated official minutes were
not taken and Hansen stated he would relay any concerns at this meeting. There was no real opposition
regarding improvements, only questions on the improvements and assessments. A church questioned if
this was the appropriate time to do reconstruction with budget concerns. Hansen stated that
Councilmembers Williams and Kelzenberg attended the public meeting, with 18 people who signed in
and about 25 people in the audience.
Hansen stated this meeting is to request improvements for Zone 6b. The zone has been reduced by 7th
Street for budget concerns. He discussed the four types of reconstruction and the methods of research to
decide what type of reconstruction is required. A condition index is compiled which shows full
reconstruction of all streets except Jackson, which is recommended for sealcoating next year. The
sanitary sewer is in relatively good shape in the area, but manholes need repairs or replacement. Storm
sewers will only need minor work like grates, with one area to have a small drainage pipe. The water
main replacement is due to its age; the current size is 6 inches and was installed around 1913. The scope
of utility work is down from 2002.
To facilitate full reconstruction we will need to do some tree removal and replacement will be necessary,
on a case by case basis, of approximately 15 to 18 trees. New plantings will be placed with a root
inhibitor included. Wyckoff asked what happens to the trees that are removed. Hansen stated some of
the tree is chipped or used for firewood. Nawrocki asked if the property owner would be notified before
removal. Hansen stated the trees would be marked with an orange "X" prior to the pre-construction
meeting. Williams referred to the damage done by the trees to the sidewalks.
The estimated cost for Zone 6b is $900,000, with utility costs of approximately $275,000 (to be paid
through the utility fund). Construction costs would be paid by 50 percent owner assessments and 50
percent by the City. Non-residential property would be assessed at 100 percent. There are some
apartments and some churches in this zone. A unit rate basis for charging is recommended. One church
has frontage on four roads and the charge will be as it has been in the past.
Hansen stated if Council gave approval tonight they would go into the final plan process and bid the
work, which would come back to Council for approval. An assessment heating would be held in
October, when the Council would set the interest rate and the final assessment amounts.
city councn tvnnmes
March 17, 2003
Page 2 of 4
Williams asked Hansen to address how this improves the value of homes and possible lead hazards.
Hansen stated the amount of the proposed assessment must add to the value of the property. He
indicated on a map potential water service replacement, as any lead piping is required to be removed. He
explained that to replace the line from the curb to the house would require a plumber, whereby State
laws allows one year for replacement. Williams answered the "why now" question by stating that last
year's interest was 5% over 15 years. Hansen stated past practice is a 15 year assessment and averages
about $200 per year. Hansen explained the payment period without interest or partial payment
immediately following the assessment heating.
Nawrocki asked if residents possibly needing water replacement were notified. Hansen stated yes, and
that cost was included in the cost estimate residents were given. Nawrocki questioned if41st and 42nd
Avenues would be worked on in the future. Hansen stated that 41st was worked on in '89, and 42na will
have the potential for repairs in eight years. Nawrocki wanted to be sure residents were aware of all
potential costs. He asked for assessments in the quadrants already done. Hansen stated that information
could be obtained and distributed. Hansen stated that last year the assessment was $2,200. Nawrocki
questioned why we started work on the better streets and now are getting to the worst streets. Hansen
stated that in 2006 we propose to sealcoat the rest of Zone 6.
Wyckoff questioned if we would use the same contractor as last year if they were the low bid. Hansen
stated we would need to consider the low, responsible bid. Nawrocki indicated that the problems should
be addressed in the specifications. Hansen stated this is done yearly.
2) Questions and Comments on Street Reconstruction Projects
Wes Wiggins, 4144 Adams, questioned moving the sidewalk to avoid taking the trees down. Hansen
stated that if we have the right of way we can do that, or if the abutting property owner will give an
easement we could do that. A sidewalk policy will be coming before Council in April.
Jeff Kline, 4109 Madison Street, felt this work is ill timed, as he is unemployed and has spoken to a
realtor about the assessment and selling of the property. He referred to the economy and stated he moved
into this home in 2000, but has lived in the community since 1994.
Larry Mathias, 4022 Madison, asked where the funds to pay this come from. Hansen indicated that State
Aid funds that must be used for road construction would be used for residential streets. He questioned if
any of this comes from City funds and if this is the right thing to do at this time. Hansen stated that the
City has a disbursement from the State that was reduced by ten percent, but that funds would not be
taken away, and that the portion assessed would not increase.
Ericson stated the money to take care of the City's portion is dedicated for street improvements, and if
improvements are delayed they may not be available next year. Nawrocki stated those dollars are
constitutionally dedicated.
Nawrocki did an informal poll of the audience and asked if there is a need for this project. One resident
asked if the work could be postponed until next year. Wyckoff stated the assessment amounts could be
worse then.
Ted Yehle, 4852 Stinson, stated that he works for Minnegasco on their rehab projects, and whenever a
project is pushed back it always ends up being more expensive.
Kline spoke again on economics and doing this work right now.
L-1Iy uouncl! iVlllluies
March 17, 2003
Page 3 of 4
Bill Roddy, soon to be from 118 42 V2, and currently at 4025 Washington, stated that we must consider
quality of life and that it is imperative to stay on the schedule so the community can continue to
improve.
Williams stated he would vote in favor of the project because we now have interest rates at an historic
low.
Close the Public Hearing
Motion by Williams, second by Kelzenberg, to close the Public Heating on the 2003 Street
Rehabilitation Project # 0302. Upon vote: All ayes. Motion carried.
Consideration of Resolution
Motion by Williams, second by Ericson, to waive the reading of Resolution No. 2003-9, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2003-9, being a resolution
ordering improvements for Zone 6B Street Rehabilitation. Upon vote: All ayes. Motion carried.
RESOLUTION 2003-09
BEING A RESOLUTION ORDERING IMPROVEMENT AND THE PREPARATION OF PLANS
WHEREAS, Resolution 2003-9 of the Columbia Heights City Council adopted the 24th day of February, 2003, fixed a
date for a Council hearing on the proposed improvement of Washington Street, Madison Street and Monroe Street from
40th Avenue to 42na Avenue and Quincy Street and Van Buren Street from 40th Avenue to 41st Avenue.
AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the
hearing was held thereon the 17th day of March, 2003, at which all persons desiring to be heard were given an opportunity
to be heard thereon.
WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by
special assessments under Charter provisions.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA:
1. That the location and extent of such improvements is as follows:
Full street reconstruction of Washington Street, Madison Street and Monroe Street, 40th Avenue to 42nd
Avenue and Quincy Street and Van Buren Street from 40th Avenue to 41st Avenue.
Work includes required utility reconstruction, sub-base preparation, new aggregate base, new bituminous
surfacing, new concrete curb and gutter including driveway aprons, required concrete or bituminous driveway
and concrete walk/step replacement, sod restoration, miscellaneous construction items and appurtenances.
2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
Such improvement is hereby ordered as proposed in the Council Resolution adopted 24th day of February,
2003.
4. These improvements shall also be known as P.I.R. #1076-1077 - Project 0302.
The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer
shall prepare plans and specifications for the making of such improvement.
city COUIICll IVllnutes
March 17, 2003
Page 4 of 4
ADJOURNMENT
Mayor Wyckoff adjourned the meeting at 7:05 p.m.
Patricia Muscovitz, CMC, Deputy City Clerk
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MARCH 24, 2003
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, March
24, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Chaplin Theresa Kraft, Crest View Senior Communities, gave the Invocation.
CALL TO ORDER/ROLL CALL
Councilmember Kelzenberg, Councilmember Williams, Councilmember Ericson, Councilmember
Nawrocki, and Mayor Wyckoff
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
Mayor Wyckoff removed Item #5A2 (work session for March 31) and Item #5Al 0 (establish hearing date).
Wyckoff asked that any Columbia Heights residents with family in the military at this time contact her, as
the City would like to adopt a soldier. Nawrocta' stated that VFW Post 230 would be obtaining flags for
families with members in service overseas to put in their window, and wouM like these families to contact
the Post.
PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamation - National Library Week
Mayor Wyckoff read the National Library Week Proclamation, April 6 through April 12, 2003, and
presented it to Barb Miller, Katherine Vesley, and Patricia Sowada of the Library Board and Becky
Loader, Library Director. Miller thanked the Mayor and Council, gave statistics regarding our
Library, and listed various programs our Library has to offer. She referred to the "Read Across
Heights" bulletin board currently displayed at the Library.
B) Presentations
1) Citizen Commendation
Fire Chief Thompson, and Police Chief Johnson were present to pay tribute and award a commendation
to Nicholas T. Linder for meritorious action. Scott £inder, (Nick's Dad) gave the details of September
14, 2002 when a toddler fell into a river; Nick could not reach her and quickly went for help. The little
girl was found, resuscitated and survived. Thompson also read a letter from the Boy Scout Council
commending Nick.
C) Introduction
1) Anoka County Senior Outreach
Karen Moeller, Senior Citizen Coordinator, introduced Nancy Shaw, Anoka County Senior Outreach
worker and indicated Ms. Shaw provides information on services to seniors who may not be able to get
out of their homes and at our Senior Center. Shaw gave her background and indicated her availability
to local senior citizens. The main focus of the program is to help senior citizens remain in their home as
long as possible. She presented Council with the Anoka County Resource Guide and listing of Anoka
County Senior programs.
D) Recognition of 5th Annual League of MN Human Rights Commission Essay Contest Winners - Local
Level
1) Catherine Cleary - First Prize
2) Kim Weber - Honorable Mention
3) Elizabeth O'Rourke - Honorable Mention
City Council Minutes
March 24, 2003
Page 2 of 15
Wyckoff stated the Columbia Heights Human Services Commission sponsored this essay contest.
Wyckoff presented certificates to the winner and the two honorable mentions. Catherine Cleary stated
she attends Immaculate Conception School and then read her essay for Council and the audience.
CONSENT AGENDA
Walt Fehst, City Manager, took Councilmembers through the Consent Agenda items.
1) Approve City Council Meeting Minutes for March 10, 2003
Motion to approve the minutes of the March 10, 2003, regular City Council meeting as presented.
2)
Accept Boards and Commissions Meeting Minutes
Motion to accept the February 12, 2003 minutes of the Human Services Commission.
Motion to accept the February 26, 2003 minutes of the Park and Recreation Commission
Motion to accept the February 19, 2003 minutes of the Economic Development Authority
Motion to accept the March 3, 2003 minutes of the Traffic Commission
3) Establish Work Session Meeting Date for April 7, 2003 -Removed from the agenda.
4)
Approve Reappointment of Board and Commission members
Motion to appoint Sean Clerkin to the Human Services Commission for a three year term, Barbara
Miller and CatherineVesley to the Library Board for three year terms, Gerald Foss and Gary Mayer
to the Park and Recreation Commission for five year terms, Donna Schmitt to the Planning and
Zoning Commission for a four year term, Harold Netkow to the Police and Fire Civil Service
Commission for a three year term, Dennis Stroik, Rueben Ruen, and David Mahoney to the
Telecommunications Commission for two year terms, and Joe Sturdevant to the Traffic Commission
for a four year term.
5)
Award 2003 Sanitary Sewer Lining Project 0208 to Insituform Technologies
Motion to waive the reading of Resolution No. 2003-10, there being ample copies available to the
public.
Motion to approve and adopt Resolution No. 2003-10, accepting bids and awarding the 2003
Sanitary Sewer Lining Project #0208 to Insituform Technologies USA, Inc. of Chesterfield,
Missouri, based upon their low, qualified, responsible bid in the amount of $44,546.40 with funds to
be appropriated from Fund 652-50208-5130; and, furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same.
Fehst stated that this is the second year of a two-year project lining sewers.
RESOLUTION NO. 2003-10
BEING A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR 2003 SANITARY SEWER LINING - CITY
PROJECT 0208 TO VISU-SEWER CLEAN AND SEAL, INC. OF CHESTERFIELD, MISSOURI
WHEREAS, pursuant to an advertisement for bids for City Project/10208 Sanitary Sewer Lining Project, bids were received,
opened and tabulated according to law. The following bids were received complying with the advertisement:
Bidder Base Bid
Insituform Technologies USA, Inc. $44,546.40
Visu-Sewer Clean & Seal, Inc. $55,972.80
Lametti & Sons Inc. $62,100.00
WHEREAS, it appears that Insituform Technologies USA, Inc. 17988 Edison Avenue, Chesterfield, Missouri 63005 is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, THAT:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Lametti & Sons, Inc. in the
City Council Minutes
March 24, 2003
Page 3 of 15
name of the City of Columbia Heights for the 2003 Sanitary Sewer Lining Project, City Project 0208, according to plans
and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids
except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed.
6)
Adopt Resolution Requesting MSAS Construction Funds for Other Local Transportation Uses
Motion to waive the reading of Resolution No. 2003-11, there being ample copies available to the
public.
Motion to approve and adopt Resolution No. 2003-11 requesting Municipal State Aid System
construction funds for other local transportation uses.
RESOLUTION No. 2003-11
BEING A RESOLUTION REQUESTING MUNICIPAL STATE AID SYSTEM
CONSTRUCTION FUNDS FOR OTHER LOCAL TRANSPORTATION USES
WHEREAS, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and maintaining
20% of its City streets, and
WHEREAS, 11.65 MSAS miles are currently authorized, and
WHEREAS, 11.65 MSAS streets have been built or resurfaced since 1964, and
WHEREAS, the City currently has 47.08 municipal streets that require maintenance and upgrade, and
WItEREAS, the majority of these streets have insufficient strength and poor surface drainage, and
WHEREAS, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and
additional strength to the streets for traffic survivability, and
WHEREAS, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have
needs other than additional resurfacing, and
WHEREAS, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State Aid
allocahon on local streets not on the approved State Aid system, and
WHEREAS, the City proposes to rehabilitate the City-owned underground utilities as needed and rebuild the street in the process, and
WHEREAS, it is proposed to use a portion of the City's population allocation funds to upgrade the local street, to wit:
WHEREAS the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims,
demands, actions, or causes of action arising out of or by reason or matter related to constructing the local street as designed, and
WHEREAS, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local street, and
WHEREAS, the final approval of the State Aid for Local Transportation Division is therefore given,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
the City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction funds for the upgrade and
th nd th nd
reconstruction of City municipal streets, to wit: Washington Street (40 Avenue to 42 Avenue), Madison Street (40 Avenue to 42
th nd th st th
Avenue), Monroe Street (40 Avenue to 42 Avenue), Quincy Street (40 Avenue to 41 Avenue) and Van Buren Street (40 Avenue
to 41 st Avenue).
7)
Adopt Resolution Authorizing Application(s) to the MNDNR for an Outdoor Recreation Grant for
Park Improvements
Motion to waive the reading of Resolution No. 2003-08, there being ample copies available to the
public.
Motion to adopt Resolution No. 2003-08 being a Resolution authorizing the Public Works Director
to submit an application to the Department of Natural Resources Outdoor Recreation Grant Program
City Council Minutes
March 24, 2003
Page 4 of 15
for eligible funds for park improvements and designating the Director of Public Works as the
primary contact for the program.
Fehst stated this is a 50/50 grant for Huset Park and the Sullivan Lake Park trail. Funds for Huset
Park would be to purchase the home at the corner of the park.
RESOLUTION No. 2003-08
BEING A RESOLUTION SUPPORTING AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES OUTDOOR
RECREATION GRANT PROGRAM FOR ELIGIBLE FUNDS FOR PARK IMPROVEMENTS AND DESIGNATING THE
DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR
WHEREAS, the City of Columbia Heights desires to work towards improving its Neighborhood Parks by facility replacements and
new amenities; and
WHEREAS, the City of Columbia Heights is in the process of completing and adopting a Parks Comprehensive Plan as a part of the
City's overall Comprehensive Plan; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: the
City Council supports the application of the Outdoor Recreation Grants for parks improvements as recommended by the City Park and
Recreations Commission and that the Director of Public Works is hereby authorized to apply to the Department of Natural Resources
for funding of identified projects on behalf of the City.
BE IT FURTHER RESOLVED that the City of Columbia Heights has the institutional, managerial, and financial capability to
ensure adequate construction, operation, maintenance and replacement of the proposed projects for their design life.
BE IT FURTHER RESOLVED that the City of Columbia Heights has not incurred any costs for the proposed projects and owns the
land for which the proposed projects will take place on.
BE IT FURTHER RESOLVED that Columbia Heights has not willfully violated any Federal, State, or Local laws pertaining to
fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, Columbia Heights may enter into an agreement
with the State of Minnesota for the identified projects and that Columbia Heights certifies that it will comply with all applicable laws
and regulations as stated in the grant agreement.
NOW THEREFORE BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such agreements as are
necessary to implement those projects receiving DNR Outdoor Recreation Grant Funding on behalf of the City.
8)
Approve Final Plans and Specifications and Authorize Staffto Seek Bids for the 2003 Street
Rehabilitation Program
Motion to approve final plans and specifications for City Project 0302:2003 Street Rehabilitation
Projects in Zone B, including utility improvements and authorize staff to seek bids for the same.
9)
Add Caller ID to City's Phone Service
Motion to authorize the Mayor and City Manager to enter into a five-year contract for PRI TI mink
line service and other telephone system changes at an estimated first year savings of $621 and an
estimated annual savings of $4,369 per year for the four subsequent years.
Fehst stated this would save $621 the first year and be an annual savings of $4,369. This would
allow city phones to be recognized on caller ID 's. Bill Elrite, Finance Director, indicated that the
DSS trunk line would be replaced with a PIR Trunk line. This would result in the stated monthly
savings. Nawrocki asked what the caller ID option would cost. Elrite stated this is a feature of the
package and there would be no extra cost. This would be a five-year contract. Modifications
necessary to our current system would be an additional card to upgrade our switch box. Wyckoff
stated that at this time calls from City Hall do not show on caller ID's with the City's phone number.
Elrite stated the new system would only show the city's phone number.
City Council Minutes
March 24, 2003
Page 5 of 15
10) Establish a Hearing Date of April 14, 2003, for revocation or suspension of rental property license at
5121 University Avenue - Removed from agenda.
11) Approve Rental Housing License Applications
Motion to approve the items listed on the attachment to the council letter for rental housing license
applications in that they have met the requirements of the Housing Maintenance Code.
12) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for March 24, 2003 as
presented.
13) Approve Extension of Police and Fire (Medical) Service Contract with the City of Hilltop
Motion to approve an extension of the police and fire (medical) service contract with the City of
Hilltop through October 1, 2003, at a rate of $74,500 for police service and a rate of $170 per call for
medical calls.
Fehst stated this would increase our police service rate by 3.5 percent for a six month period, while
negations continue on a full police and fire contract for an extended period of time. Our proposal
contained a change in service and fees, and they would like to continue discussions before a contract
is entered into. The City of Hilltop has a contract with the City of Fridley for their fire services that
expires at the end of this year.
14)
Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register coveting Check Number 102558 through 102774 in the amount of $878,674.67.
15) Approve Premises Permit Application of VFW Post #230 for Charitable Gambling at LaCabema Bar
and Grill - Removed to be place on the agenda.
Motion by Williams, second by Nawrocki, to approve the Consent Agenda items, removing Items
#2, #10 and #15. Upon vote: All ayes. Motion carried.
Item #15Approve Premises Permit Application of VFW Post #230 for Charitable Gambling at LaCabema Bar
and Grill
Nawrocki indicated he is the Commander of this post and had initiated this request; therefore he
would abstain from the vote.
Motion by Ericson, second by Kelzenberg, to direct the City Manager to forward a letter to the State
Charitable Gambling Control Board stating that the City of Columbia Heights has no objection to the
issuance of a Class B premise permit for VFW Post #230 in conjunction with activities at LaCaberna
Bar and Grill, 4952 Central Avenue N.E., Columbia Heights, Minnesota; and furthermore, that the
City Council hereby waives the remainder of the sixty-day notice to the local governing body. Upon
vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, abstain; Wyckoff, aye. 4 ayes, 1
abstention. Motion carried.
PUBLIC HEARINGS - None
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1) Second Reading/Adopt Ordinance No. 1455, being an Ordinance providing for the issuance and
City Council Minutes
March 24, 2003
Page 6 of 15
sale of approximately $3,900,000 General Obligation Improvement Bonds, Series 2003.
Elrite stated this is the second reading of the Ordinance for the sale of bonds and that the dollar
amount would be reduced at the date of sale. Mark Ruff and Shelly Elridge, representatives of Ehlers
and Associates were present. Ruff indicated the procedure to move forward for the sale of bonds. He
stated that Councilmembers would be mailed final information prior to the sale on April 28th. The
final amount is estimated between $2.9 to $2.95 million dollars. The call date, or prepayment date,
wouM be eight years. There would be no tax levy on these dollars. This bond would meet all
legislative requirements. Ruff indicated the current bond has been reviewed and is recommended to
not be changed. Nawrocki questioned the variation in the listed and estimated dollar amounts. Ruff
indicated items that affect the dollar amount. NawrocM referred to proposals to be received from
bidders and the annual payment. Ruff indicated there would be six to ten bidders and the annual
payment would vary with 10 year or 15 year assessments. The maximum yearly amount would be
under $350,000. Nawrocla' stated that the amount would be reduced as the term continues.
Motion by Williams, second by Kelzenberg, to waive the reading of the Ordinance No. 1455 there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Ericson, to adopt Ordinance No. 1455 being an ordinance providing
for the issuance and sale of general obligation improvement bonds, series 2003 in an amount not to
exceed $3,900,000. Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye;
Wyckoff, aye. All ayes. Motion carried.
ORDINANCE NO. 1455
ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY
$3,900,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003
THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN:
1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements) have been made, duly ordered or
contracts let for the construction thereof, by the City pursuant to the provisions of Miunesota Statutes, Chapter 429 (Act);
Zone 5, Zone 6A, Zone 6B and Zone 7 Street Improvements; and
Central Avenue Improvements
(b) it is necessary and expedient to the sound financial management of the affairs of the City to issue General
Obligation Improvement Bonds Series 2003 (Bonds) in a principal amount not to exceed $3,900,000 pursuant to the Act to
provide financing for the Improvements.
2. Ehlers & Associates is authorized to negotiate the sale of the Bonds in the maximum principal amount specified in
Section 1, in accordance with terms of proposal approved by the City Finance Director. The City Council will meet on
Monday, April 28, 2003 or such other date specified by the City Manager in accordance with the City Charter, to consider the
sale of the Bonds and take any other appropriate action with respect to the Bonds.
3. This ordinance shall be in full force and effect from and after thirty (30) days after its passage.
16) Second Reading/Adopt Ordinance No. 1454, being an ordinance amending Ordinance 853, City
Code of 1997, authorizing Community Service Officers (CSO) to issue citations in lieu of an'est or
continued detention to persons for certain violations
Tom Johnson, Chief of Police, indicated this is a request to expand CSO enforcement and better
utilize our resources. This would allow a CSO to issue a tag rather than involving a licensed Police
Officer. Nawrocki requested that the minutes reflect that the initial contact would be to abate the
problem rather than issue a ticket, and not be used as a way to raise revenue. Johnson stated that
past history shows the department makes every effort to abate an issue, and issuing a ticket is the
last resource. Nawrocki questioned discussion from the last Council meeting regarding increasing
penalties. Johnson stated a comparison was comlpeted with the State 's fine schedule, and our
amounts were close to theirs.
City Council Minutes
March 24, 2003
Page 7 of 15
Harold Hoium, 5th Street, asked if the Community Service Officers would issue the tags, as we only
have one CSO. Johnson stated that we have two Community Service Officers. Hoium questioned
items "M" and "W" forjunk vehicles. Johnson indicated the difference was whether the vehicle was
on private or public property. Hoium asked if regular officers would continue to issue tags. Johnson
stated that they would.
Motion by Kelzenberg, second by Williams, to waive the reading of Ordinance No. 1454, there
being ample copies available for the public. Upon vote: All Ayes. Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Ordinance No. 1454, being and ordinance
amending Ordinance 853, City Code of 1977, authorizing persons hired as Community Service
Officers in the Police Department to issue citations in lieu of arrest or continued detention to persons
violating the following ordinances and/or State Statutes as listed in this ordinance. Upon vote:
Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. All ayes. Motion
carried.
ORDINANCE NO. 1454
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO AUTHORIZATION
OF PERSONS OTHER THAN PEACE OFFICERS TO ISSUE TAGS FOR CERTAIN VIOLATIONS OF LAW
The City of Columbia Heights does ordain:
Section 1: Section 3.203(7) of the City Code of 1977, passed June 21, 1977, which is currently reserved shall hereafter read
as follows, to wit:
3.203(7)
Ord. 1160
eft. 4-28-88
Persons hired as community service officers in the police department are authorized to issue a citation in lieu of
arrest or continued detention to persons violating the following sentence of this Code, to wit:
(a) §7.202(2) overtime parking in public parking areas
(b) §7.202(3) loading zones
(c) §7.202(4) bus stops and taxi stands
(d) §7.202(5) metered parking areas
(e) §7.202(6) boulevard parking
(f) §7.202(6)(c)(iii) violation of a boulevard parking permit
(g) §7.202(9) handicap parking
(h) §7.203(1) temporary or emergency no parking (parades, inc.)
(i) §7.205(1) six hour maximum parking
(j) §7.205(2) parking in a traffic lane or in an alley
(k) §7.205(3) abandoned vehicle
(I) §7.205(4) fare lanes or other parking violations on private property
(m) §7.205(7) junk vehicles
(n) §7.205(11) obstruct traffic in a private parking lot
(o) §7.205(12) overtime parking in a private parking lot
(p) §7.205(13) no parking 2 a.m. to 6 a.m.
(q) §7.205(14) no parking April 1 to May 1 when 3 ½ inches or more of snow on the street
(r) §7.401(1) bicycle registration
(s) §7.402(2) bicycle lights and reflectors
(t) §7.402(3) miscellaneous bicycle violations
(u) Chapter 8, Article 1, Sections 1 through 8, Animal Violations
(v) §8.203(3) unauthorized signs in the public right-of-way
(w) §8.204(2) junk vehicles
(x) §7.401(3) bicycle impound
(y) §10,201(1) parking in a park 11 p.m. to 6 a.m.
(z) § 10.201 (12) pets on leash when in City park
(aa) Minn. Statute § 169.34 miscellaneous parking violations
(bb) Minn. Statute § 169.346 handicap parking
(cc) Minn. Statute § 169.34 parallel curb parking
(dd) Minn. Statute § 169.222 operation of bicycles
City Council Minutes
March 24, 2003
Page 8 of 15
is hereby amended to read as follows:
3.203(7) Persons hired as community service officers in the police department are authorized to issue a citation in lieu of
arrest or continued detention to persons violating the following sentence of this Code, to wit:
(a) §7.202(2) overtime parking in public parking areas
(b) §7.202(3) loading zones
(c) §7.202(4) bus stops and taxi stands
(d) §7.202(5) metered parking areas
(e) §7.202(6) boulevard parking
(f) §7.202(6)(c)(iii)violation of a boulevard parking permit
(g) §7.202(9) handicap parking
(h) §7.203(1) temporary or emergency no parking (parades, inc.)
(i) §7.205(1) six hour maximum parking
(j) §7.205(2) parking in a traffic lane or in an alley
(k) §7.205(3) abandoned vehicle
(1) §7.205(4) fire lanes or other parking violations on private property
(m) §7.205(7) junk vehicles
(n) §7.205(11) obstruct traffic in a private parking lot
(o) §7.205(12) overtime parking in a private parking lot
(p) §7.205(13) no parking 2 a.m. to 6 a.m.
(q) §7.205(14) no parking April 1 to May 1 when 3 ½ inches or more of snow on the street
(r) §7.401(1) bicycle registration
(s) §7.402(2) bicycle lights and reflectors
(0 §7.402(3) miscellaneous bicycle violations
(u) Chapter 8, Article 1, Sections 1 through 8, Animal Violations
(v) §8.203(3) unauthorized signs in the public fight-of-way
(w) §8.204(2) junk vehicles
(x) §7.401(3) bicycle impound
(y) § 10,201 (1) parking in a park 11 p.m. to 6 a.m.
(z) §10.201 12) pets on leash when in City park
(aa) Minn. Statute § 169.34 miscellaneous parking violations
(bb) Minn. Statute §169.346 handicap parking
(cc) Minn. Statute §169.34 parallel curb parking
(dd) Minn. Statute §169.222 operation of bicycles
(ee) ' Minn,.. Statu~.§~...46;~7 (I) an~l i.,n'' motor vehicle,. ~ndangered
'
:: (i{?:1:2!~id[[. ~'.~ Stata~:!.i§i~09,.675 Kefrigm~alor, exposure.oftmused/unsafe
' i~:.'s/atu~i.§i.i~ ~'.9 ~ usta :~iil" ~d disp0sat
ii!i~:' 0~'!" ?Mifini. ~tatti~:;§ l:68203'Abandoned: motor.vehicle
(B park 0n.~ana~capea.area 853-SA,207(b)(i)
,:~ (.19, m) :iMinn,.statute §'169.35(I) Parked mom than 12 inches from curb
(tm) ?ark~d overweigh} 1.5,000 lbs. 853-7,204
(o0) .:,i~i~; and. rubbish:(8.301 (7)
(tO ~Too i~ ~m~.(~ k~nnel U,en,e)'9. ~0~
(ti)'
(ww) 'Mitln; *Statute § 1~69~5 Parked' Wrong side of sl~'eet
This Ordinance shall be in full force and effect from and after thirty (30) days after its passage.
17) Second Reading/Adopt Ordinance No. 1453, Partial Vacation of California Street NE.
Tim Johnson, City Planner, indicated the platted right of way at this property is 60feet. The request
is to vacate one-half of that street north of the cul-de-sac. The sale of the adjacent property is in
process and this vacation is necessary for the parcel to have an adequate setback.
Nawrocki asked if the cul-de-sac wouM remain as is. Johnson indicated it would and that an
City Council Minutes
March 24, 2003
Page 9 of 15
easement would be maintained for utility purposes.
Hoium stated that we should get paid for this vacation. James Hoefi, City Attorney, stated the
purchaser is paying for this property.
Motion by Nawrocki, second by Williams, to waive the reading of Ordinance No. 1453, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Nawrocki, second by Williams, to adopt Ordinance No. 1453, being an ordinance
vacating a portion of California Street N.E. Upon vote: Kelzenberg, aye; Williams, aye; Ericson,
aye; Nawrocki, aye; Wyckoff, aye. All ayes. Motion carried.
ORDINANCE NO. 1453
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, VACATING A PORTION OF
CALIFORNIA STREET NE
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Height hereby vacates a portion of the public street over, across, and under the following
described property, to wit:
The easterly 30 feet of the north 217.6 feet of California Street found within the recorded plat of Columbia
Heights Annex, Anoka County, Minnesota, abutting lots 25-30, Block 73; and lying north of 39t~ Avenue and lying
northerly of the existing cul-de-sac on California Street NE; excepting and reserving the authority of any person,
corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water
pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or
portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto.
Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage.
18)
Adopt Resolution 2003-12, a Resolution in Opposition to Anoka County's bill (S.F. 547) Regarding
Formation of an Anoka County Community Development Authority in its current form
Bob Streeter, Community Development Director, stated that Anoka County wishes to establish an
Anoka County Community Development Authority, and add a tax for their economic development.
Legislation is in committee to obtain this authority. Wyckoff stated that this resolution indicates the
City is opposed and indicates an additional request. Streeter stated the request is an amendment to
limit the ACCD's ability to levy to 30percent of the maximum levy and request that 70percent of the
maximum levy allowed be returned to the City of Columbia Heights to fund redevelopment,
economic development and housing related projects.
Ericson questioned the second resolution included in the Council packet. Streeter indicated the
recommended resolution was approved by the EDA and the second resolution was by request of
Councilmember Nawrocki, which solely opposes the legislation. Nawrocki stated that by talking to
the City of Anoka he found they did an opposing resolution. This legislation would give the County a
duplication of services or a second level, with 30percent of the levy amount allowed the first year.
Nawrocki felt this wouM be hidden in the property tax statements, and referred to the Governor's
"no new taxes "policy. Nawrocki stated that we do not need another level of EDA/HRA. Ericson felt
it was a good resolution, but wanted the language approved by our EDA included.
Streeter indicated the recommended resolution gives the Council authority to request a percentage
of the levy be returned to our City. Ericson stated this legislation can pass without City approval,
but this would send a message telling them that a portion of the funds should come back to us for our
residents. Streeter indicated that Columbia Heights would be the only city with this language. Fehst
stated that the cities of Anoka, Ramsey and Fridley are not in favor of this bill. Fehst stated that the
Anoka County lobbyist would be against this legislation.
City Council Minutes
March 24, 2003
Page 10 of 15
Nawrocki read his proposed resolution: In Opposition to Formation of an Anoka County Community
Development Authority in its Current Form and offered the resolution. Wyckoff stated that other
counties have this tax and a prescient has been set.
Motion by Nawrocki to adopt the resolution as read.
Williams questioned the differences in the resolutions. Nawrocki stated that Columbia Heights
residents already pay an EDA and HRA levy and this would create a second level of the same
function. Ericson stated the recommended resolution says this in less detail.
Ericson read the original resolution. Ericson stated the original resolution indicates our opposition
and has been recommended by the EDA.
Second by Williams, for the purpose of discussion.
Williams indicated that the original resolution states we do not want a second tax, but if it is
approved we want a percentage of it, and the alternate states that we oppose it.
Dick Dustin, resident, asked if we would still have the City's levy if this law passed. Nawrocki stated
that two separate levies could be possible. Ericson stated that the State Legislature would make the
final decision, but the hope is that our voice reaches them. Dustin felt the program should be left as
is. Ericson stated that if we do not require the return of monies they could take the entire amount
and spend it in other areas of the County.
Kelzenberg questioned if the initial response should be to oppose the agenc,y and followed with
additional requests if approved. Ericson stated that the time line would not allow for this type of
action. Nawrocki strongly recommended opposing the legislation. Wyckoff asked if our
Representative and Senator could add the amendment recommended by our EDA. Streeter stated
that Representative Goodwin indicated she would add the amendment. He stated this action would
take additional steps to protect us by limiting the increase. Streeter stated that according to County
Commissioner Kordiak, 83 of the 87 Minnesota counties already have this authority
Nawrocki indicated that this could double our tax and referred to the additional levy for the 800
MGHTZ County radio system. Streeter indicated the intent of this resolution was to make sure that
whatever happens benefits the residents of Columbia Heights. Ericson indicated that the amendment
would cut the statutory amount to one-third.
Paula Hall, 4337 3ra Street, asked if any of the funds could be appropriated back to the schools. The
consensus was that it would not. Kelzenberg stated his fear that funds would be used in other
portions of Anoka County.
Upon vote: Kelzenberg, nay; Williams, nay; Ericson, nay; Nawrocki aye; Wyckoff, nay. 4 nays - 1
aye. Motion failed.
Wyckoff stated her appreciation of Nawrocki arguments.
Motion by Ericson, second by Williams, to Adopt Resolution 2003-12, a Resolution in Opposition
to Formation of an Anoka County Community Development Authority in its current form.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, aye; Wyckoff, aye. All ayes.
Motion carried.
City Council Minutes
March 24, 2003
Page 11 of 15
Nawrocki stated this resolution emphasizes opposition and then asks for division of the taxing
authority.
RESOLUTION NO. 2003-12
BEING A RESOLUTION IN OPPOSITION TO FORMATION OF AN ANOKA COUNTY
COMMUNITY DEVELOPMENT AUTHORITY IN ITS CURRENT FORM
WHEREAS, Anoka County proposes to obtain special legislation to establish the Anoka County Community Development
Authority; and
WHEREAS, the proposed agency will have taxing authority throughout the entire County to fund housing and community
development projects; and
WHEREAS, such a taxing and development authority is not subject to the approval of municipalities within the County; and
WHEREAS, the City of Columbia Heights establish has established a Housing and Redevelopment Authority, and Economic
Development Authority with taxing and development authority to carry out such projects within the City; and
WHEREAS, lines 10, 11 and 12 of Subd.2 of the proposed bill (attached hereto as Exhibit A), currently reads in stricken form, that
"the County shall not exercise jurisdiction in any municipality where a municipal housing and redevelopment authority is established.
NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council does not oppose the greater goals of a County-
wide effort in the areas of job creation, housing development, improved transportation and general promotion and looks forward to the
oppommity to work with the County to further these efforts; and
NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council supports amending Senate File 547 limiting the
Counties ability to levy to 30% of the maximum levy; and granting the Columbia Heights City Council the authority to request from
the Anoka County Community Development Agency up to 70% of the maximum levy, to be returned to the City for projects related to
redevelopment, economic development and housing as authorized under Minnesota State Statutes, sections 469.001 - 469.1080.
Passed this 24th day of March 2003.
19) Adopt Resolution 2003-13, a Resolution Authorizing An Agreement for Redevelopment Planning
Services for the K-Mart Site
Bob Streeter, Community Development Director, indicated that the Kmart site has been vacant for
almost a year and staff is working with the landowner and a developer toward development. Staff
recommended working with DSU to establish a site plan, to be sure all questions have been
answered, and to consult and inform the public. The developer has agreed to pay 25 percent of this
cost.
Wyckoff questioned current ideas for the site. Streeter stated that the developer is considering owner
occupied townhomes on a portion of the site. The study by DSU would take approximately 120 days.
Wyckoff indicated that sewer and traffic would be affected and there needs to be foresight in this
process. Streeter indicated this area should be carefully laid out, as it will potentially be therefor 75
years. Wyckoff indicated the desire for retail businesses along Central Avenue. Streeter stated there
would be discussions with adjacent businesses and that other uses could be included in a later
phase.
Nawrocki stated that the City's share of the study would be $37,500, and is an unnecessary expense
at this time. The developer will determine what his is willing to do and it is Council's responsibility
to determine if their plans fit the needs of the City. Nawrocki referred to our experienced in-house
planning staff of our Community Development Director, City Planner, City Manager, Community
Development Assistant, Housing Assistant, and Councilmember Ericson's degree in planning.
Streeter stated that the developer's site planners might not represent the city's best interest. Staff is
City Council Minutes
March 24, 2003
Page 12 of 15
currently working on eight redevelopment projects, with the industrial area development being very
time consuming. Streeter indicated that an investment of $3?,5OO for a $30-40 million dollar project
was justified. Wyckoff indicated the prior lack of interest in this area and that the developer wants
this planning process and is willing to contribute to it. Williams felt this information was necessary
for a project of this size and we would be wise to use an outside source. Ericson stated that the
contractor and developer recognize the importance of having a plan in place, and that staff's
expertise would benefit the process, but realizes the importance of using professionals. Wyckoff
indicated that residents want nice retail businesses and restaurants, and our demographics to not
support that, so we need this type of housing.
Roger Strom, 690 47 ~ Ave, qustioned the cost of the proposed townhomes. Streeter estimated
$175, 000 to $350,000. Wyckoff stated this would not be affordable or subsidized housing. Nawrocki
stated the planner would not determine the price of the units.
Motion by Ericson, second by Kelzenberg, to waive the reading of Resolution 2003-13, there being
an ample amount of copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Ericson, to adopt Resolution 2003-13, a Resolution Authorizing
the City to Enter into an Agreement with Dahlgren, Shardlow, and Uban (DSU) for planning
services related to the Redevelopment of the K-Mart Site for an amount not to exceed $37,500 on
behalf of the City of Columbia Heights and to execute such agreements as are necessary. Upon vote:
Kelzenberg, aye; Williams, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes -1 nay. Motion
carried.
RESOLUTION NO. 2003-13
RESOLUTION AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH DAHLGREN, SHARDLOW AND
UBAN (DSU) FOR PLANNING SERVICES RELATED TO THE REDEVELOPMENT OF THE KMART SITE.
WHEREAS, the City of Columbia Heights in guiding the future development of land is responsible to ensure a safer, more pleasant,
and more economical environment for residential, commercial, industrial and public activities, and promote the public health, safety
and welfare; and
WHEREAS, the City.can prepare for anticipated development, and by such preparations, bring about significant savings in both public
and private expenditures; and
WHEREAS, the Kmart site has been vacant for some time, and need to be redeveloped; and
WHEREAS, the City desires to facilitate the redevelopment of the Kmart site, to ensure the site is redevelop to the highest and best
use, and to ensure that any redevelopment would reflect most positively on the community of Columbia Heights.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to enter into an agreement with the planning fn-m of
Dahlgren, Shardlow, and Uban (DSU), for an amount not to exceed $37,500 to be paid from Fund 420, for planning services related to
the redevelopment of the Kmart site on behalf of the City of Columbia Heights and to execute such agreements as are necessary.
Passed this 24th day of March 2003.
Wyckoff invited the students present to come forward and introduce themselves.
A student asked if the Park and Recreation Commission meeting would be held this Thursday. Several
students indicated, "yes" for a skate park. Wyckoff asked students to bring a dollar to the meeting to
begin donations for the park.
City Council Minutes
March 24, 2003
Page 13 of 15
Andrew Weber, student, stated that Columbia Market on 47th, a convenience store by his house, is
selling tobacco to underage citizens. Chief Johnson stated that store would be included in a future
compliance check.
Bid Considerations - none
Other Business - none
ADMINISTRATIVE REPORTS
Report of the City Manager
Upcoming Work Session Items for March 31, 2003
a) Refurbishment of Engine 4 and Rescue Vehicle 1
b) Budget item reductions
Fehst indicated that wine in grocery store sales is being considered by the Legislature again, and
that beer sales are the ultimate goal. He questioned this, especially in light of budget cuts, so he has
joined a committee to make our voice heard by the Legislature. This would be a financial issue and
cause additional enforcement issues.
Fehst stated he and Chief Johnson would meet with legislators tomorrow to see if there is some
possible, reasonable budget balance. Chief Johnson stated he was looking forward to possibly
talking to the Governor and pleased the Mayor and City Manager would also attend, to discuss the
dramatic impact budget cuts will have.
Report of the City Attorney
Nawrocki questioned the State's inquire of Centerville on meal expenditures and asked the attorney to
review their situation and how it would apply to Columbia Heights. Hoefi represents the City of
Centerville and stated the information circulating is incorrect and this is a dead issue. Hoefl stated that
what Columbia Heights does is within State law.
CITIZENS FORUM
Roger Strom stated concerns about the cracks on 47tn, a street that was just redone a few years ago.
Wyckoff stated that the City Manager would refer this to the City Engineer. Strom also stated there were
benches around Sullivan Park that were destroyed and removed. Fehst stated if deteriorated, they should be
replaced and he would speak to Public Works about it. Ericson asked if there are park dedication fees
available from the Nedegaard development, which could be used. Fehst stated these funds could be used.
Wyckoff stated that the benches at Keyes Park were donated and have plaques on them, which could also be
done at Sullivan.
Dick Dustin, 1708 39th Avenue, complimented Fehst on the good job done by the Public Works Department
with snow removal this year. He suggested the Mayor be available to speak to the public on one Saturday a
month. Wyckoff thought this was a good idea and would look into having hours on the first Saturday of the
month. Dustin suggested a reduction of personnel in the Public Works Department to save money.
Strom stated crews did an excellent job of sweeping snow off the trails in Sullivan Park. Wyckoff stated this
is a very pretty three-quarter mile walking trail around the lake.
Dustin questioned the recent spillage at the lake. Chief Johnson gave details of the City's involvement in the
clean up.
City Council Minutes
March 24, 2003
Page 14 of 15
COUNCIL CORNER
Nawrocki
· Questioned employee response to ideas for budget cuts. Wyckoffstated she received 30 comments
from staff and two from the public, which she will share with Councilmembers.
· Questioned the mailing problem with the newsletter. Kelzenberg stated the reduction of routes and
the postal coverage of Fridley. A new plan is being worked on to assure coverage of our city.
· Questioned the City Manager by phone regarding City trucks left running with no one in them in the
Innsbruck area.
· Asked for copies of the 2003-2007 Park Department Capital Improvement Plan
· Questioned memo from Chemin regarding Groupwise. Fehst stated this was a request for staff to
clean up the e-mail system
· Met with NLC Conference MN delegation while in Washington DC, as it is important to maintain
contact. Listed past projects, which benefited from delegate contact. Suggested staff review the
FEMA application for Home Land Security funding.
· Referred to City Manager's memo to meet anticipated reductions in State aid, and was sorely
disappointed as it uses $300,000 in reserve funds. He felt the Police Department did a good job at
making hard decisions. Fehst stated budget reduction suggestions would be discussed next Monday
at the Council work session. Fehst has mandated that any position open would not be filled.
Nawrocki stated that the City Manager is not meeting his responsibilities to the budget, and the
Council is not meeting its fiduciary responsibility to have this done. There is some merit to using
reserves to buy down the deficit, but what would happen next year and the next year. We need to
plan for it now and decide on changes for the following years. Fehst stated this includes almost
$500,000 in cuts and is aware this is not the answer for the two year proposal. Everyone will have
input and the Council will decide what services they want. Wyckoff indicated the proposal is just a
proposal at this point. We have extended talks to other cities to combine services.
Ericson
· It is inappropriate to take a memo addressed to Councilmembers and make it a Council Comer item;
it should have been added to the agenda and not referred to at a point where other members could
not respond.
· Encouraged everyone to attend the Housing Fair sponsored by Rising to New Heights on April 6
from 10:00 a.m. to 6:00 p.m. Over 30 contractors will be present, along with master gardeners, City
staff, community organizations, and lots of door prizes. The web site is
www.risingtonewheights.org. Fehst stated this is the same date as the Lions Club breakfast.
Williams
· Spoke of his opportunity, along with Nawrocki, the City Manager, and Jim Hoefi, to show support
for our troops by raising $3,000 in 45 minutes to purchase a sound system for the rally to support our
troops.
· Nice to have the City Manager back after his surgery.
· Complimented the City Manager for the budget reduction memo, as this is a good start to address the
issues.
· Encouraged residents not to target one person for removal from a position. Encouraged citizens to
participate in the process at a work session, but not such specifics at a Cotmcil meeting. We will
come through budget the concerns just fine.
· Excited about our students coming to our Park and Recreation Commission meeting regarding
developing a skate park. Kids are using the streets for skating, so they need a safe place to go.
Wyckoff invited students and parents to attend, as this may not be as expensive as we think, and we
need to come up with some fund raising ideas. Strom questioned a possible site location. Williams
City Council Minutes
March 24, 2003
Page 15 of 15
indicated the possibility of North Lomianki Park. Wyckoff stated that Prestemon or Huset are also
possibilities.
· Pray for the health, peace, and prosperity of our City and the World.
Kelzenberg
· Commended Catherine Cleary on her excellent essay and Nick Linder on his heroism.
· Kelzenberg commented on approving $37,500 for a development study, and comparatively using
$20,000 for a skate park to keep youth out of trouble.
· Has received a verbal reprimand at work for receiving too many comments as a Councilmember, and
asked that residents please call and leave him a message. Strom stated he sometimes has problems
receiving his mail. Kelzenberg indicated there can be problems with half street addresses.
Wyckoff
· Judged a spelling bee at Valley View School.
· Saturday morning the Anoka County Historical Society hosted a meeting at the Heights Theater with
135 people in attendance. Tom Lettness told of the history and renovation of the theatre and the pipe
organ was played.
· Yesterday, March 24th, the 3rd Annual Taste of Columbia Heights was held. 1,028 tickets were
purchased and $.50 from each ticket will be donated to SACA.
Nawrocki indicated that the City Council is obligated to conduct a performance review of the City Manager.
He commented on the newsletter reference to the Jamboree parade route and suggested staff speak to the
Lions Club. He also requested the fireworks, which were held on Friday last year, be displayed on Saturday
or Sunday as in the past. Fehst stated he talked to Ben Shaffer and Shannon Meyer from Chamber of
Commerce and they would like to again have a concert and the preferred night would be Saturday night. It
was felt that holding the concert and fireworks on the same night would not work well because of crowd
issues. Nawrocki indicated that the concert last year was not successful. Fehst indicated that it takes a
couple a years to build a reputation and that more contemporary music would draw a larger crowd. Ericson
suggested having Councilmembers sit in a dunk tank. Nawrocki stated that citizens have the right to make
comments relevant to the business of the City and we should encourage them. Regarding the City
Manager's budget memo, Nawrocki stated this is a public document. He was glad the information was
received, but felt it should have been on a timelier basis. Fehst stated the memo was not on the agenda when
it was distributed.
Williams commented it was inappropriate for Councilmember NawrocM to give additional rebuttals during
Council Corner.
Mayor Wyckoff adjourned the meeting at 10:10 pm.
ADJOURNMENT
Patricia Muscovitz, CMC
Deputy City Clerk
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
March 4, 2003
The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Dave Holmgren, Patficia Sowada, Catherine Vesley,. Council Liaison Julienne Wyckoff, and Becky
Loader.
It was moved, seconded, and passed to approve the minutes of the February 4, 2003, Board meeting as mailed.
Bill list dated 2/24/03 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. A 75~h Anniversary update was given. March's patron of the month is Ruth Westerberg.
a. The "Read Across Heights" bulletin board is going up this week. There will be pictures on
both floors of the building. City Staff, Commission members, and City Council will be
displayed on the main floor. Pictures of teachers and staff from the school district will be
displayed on the lower level.
b. Reading club ended and the drawing for prizes took place 3/4/03. Staff is notifying winners
this evening.
2. The Xcel lighting project will be undertaken in 2003.
Update on the status of the divine/Faxon/Rowecom problem was provided. Staff has been negotiating
with EBSCO to reinstate and fill our missing subscriptions. Everyone assures us that we will have no
break in issues, but that it could take up to three months to fill back issues of magazines. A notice has
been posted to inform patrons that we have experienced a problem and new issues will be made available
as soon as they are received.
New Business:
1. City version of the Annual Report was reviewed and discussed. The State Annual Report will not be due
until May.
The merger of Dunwoody and NEI was discussed. The discussion included possible uses of the NEI
building along with other redevelopment sites in the City. These sites include the Industrial Park area, K-
mart, University Avenue between 37th and 40th Ave., Mady's, and the area on Stinson Blvd. and 37th.
3. The impact of the Governor's proposed budget plan was discussed. Possible cost saving measures have
been compiled.
A document prepared by Becky for presentation to the City Manager and Finance Director showing both a
5% and 10% cut to the current proposed budget was distributed and discussed. Beqky would like to
commend Roxanne Smith, Assistant Finance Director, for her help with determining dollar amounts of
budget cuts and problems in a timely manner. The Board moved, seconded, and passed to approve the
document as presented.
o
Possible ways to increase revenues were discussed. A campaign to collect fines is being implemented.
Some marketing strategies for Video and DVD rentals are also being considered.
The Anoka County Library Board has voted to raise the fines on adult materials from 20 cents to 30 cents
per day effective April 1, 2003. After some discussion the Columbia Heights Library Board moved,
seconded, and passed a resolution to raise the fines on Columbia Heights materials to comply with the
changes taking place in the County.
The funding for American Girl and the Libra Reading Program this summer was provided through the
CHASE grant. The Governor has cut those funds. Alternate funding options are being explored.
Pat Sowada would like to thank Marsha for the "I love to Read" field trip to the library that was provided
for the 1 st and 2na graders during February.
There being no further business the meeting was adjoumed at 8:45 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
OFFICIAL PROCEEDINGS
SPECIAL MEETING OF THE
COUMBIA HEIGHTS HUMAN
SERVICES COMMISSION
WEDNESDAY, MARCH 5, 2003
o
Call To Order
The meeting was called to order at 6:45 p.m.
Appoint Recording Secretary for Meeting
Magee volunteered to take minutes of the meeting.
Roll Call
Present were Commission members Karol, Kogut, Hall, and Hoppenrath
(arrived at 7:15 p.m.)
Also present were Mayor Wyckoff and Assistant to the City Manager Magee
Absent were: Clerkin, Osman
Approval of Minutes from February 12, 2003 Commission meeting.
Motion by Hall, second by Karol, to approve the minutes of the February 12,
2003 Commission meeting. All ayes. Motion carried.
Old Business
a. Third Annual Taste of Heights
Discussion ensued regarding the Third Annual Taste of Heights
· Eight restaurants will participate
o Dragon House, Sahib's Gateway to India, E1 Bustan, Udupi
Caf6, Jerusalem Mediterranean Caf6, Olive Tree, E1 Tequila
Mexican Grill and the Cedar Deli and Bakery
· Tables/Booths
o Values First
c~ Rising to New Heights
o Sister Cities Committee
o SACA
o Key Club from the High School (possible)
· Magee stated that she discussed drawings and donations with the City
Attorney. She stated he said there would be no legal issues with how
we plan to proceed with this.
· Hall discussed "Kids Krafts - Using Art to Express Identity". This
will take place on the stage. The results will be displayed in the City
Hall display case from March 24th through March 31st.
· Hoppenrath stated he would not be able to attend, thus he can not take
care of the drawing. Magee said she will take care of the
arrangements.
Assignments
o Linda Magee- ticket sales
o Sara Kogut - ticket sales
o Roger Peterson - ticket sales
Barb Miller- ticket sales
Review of Essays Received
The Commission members were impressed by all of the essays received.
Following discussion, the consensus was to select the essay of Catherine
Cleary as first prize winner. Magee stated that she would forward her
essay on to the State League of Minnesota Human Rights Commission.
Kim Weber and Elizabeth O'Rourke were awarded Honorable Mention.
Commission members suggested giving recognition to the first place
winner and honorable mentions at the Council meeting of March 24, 2003.
c. Windsock Program- tabled
d. Other Old Business - none
o
New Business
a. Humanitarian of the Year Application, Deadline and Timeframes
· Upon reviewing the application and flyer, Commission members
concurred with the nomination deadline of May 6, 2003.
· The applications will be reviewed and the Humanitarian of the Year
will be selected at the May 14, 2003 Commission meeting.
· A reception will be scheduled prior to the June 9th City Council
meeting to recognize the recipient. The presentation of the award will
occur at the City Council meeting.
· Other New Business
The next meeting is scheduled for May 14, 2003 at 6:30 pm.
The meeting was adjourned at 7:55 p.m.
y submitted,
2
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSIO~
FROM
THURSDAY, MARCH 20, 2003
The meeting was called to order at 7:00 p.m. by Dennis Stroik, Chairperson.
ROLL CALL: Commission Members:
Council Representative:
City Representative:
Comcast Rep:
Dennis Stroik, Dave Mahoney, Ken Henke, Bob Buboltz,
and Brad Peterson
Bruce Nawrocki-Excused Absence
Jean Kuehn
Kathi Donnelly-Cohen
APPROVAL OF MINUTES
Motion by Dennis Stroik, second by Brad Peterson, to approve the minutes from the meeting of October
17, 2002. All ayes.
OLD BUSINESS
A. Channel Check
Everything was ok.
B. Correspondence Log and Complaint Follow Up.
John Hunter, 1009 42 ½ Ave-When his cable was installed, the line was connected to his antenna
in the attic and not directly to his television so the picture quality was not the best. A service
technician corrected the connection and the problem was resolved.
Liz Fife-4510 Madison St-After receiving a call from Telemarketer regarding her cable service,
she decided to take advantage of a promotional offer for a special digital package for 3 months free
and was told her picture quality would be improved. When she received the bill it was for more
than was quoted and felt she had been deceived. The company contacted her again, restored her
service to what she originally had and credited her for the amount she had been billed.
Adele Sperl-5243 5th St-She received a billing stating the company had not received her Aug
payment. She then sent a notarized copy of the canceled check and was assured it would be
credited. When she received her next billing, it still had not been corrected and late fees had been
added. Her account was credited the correct amount.
Jim Cleasby-4346 7th St-Complained his rates had been increased with no notice to him and that
he received a credit for $4.50 for a "utility error" with no explanation either. Kathi Donnelly-
Cohen sent him a letter explaining the credit of $4.50 was for franchise fees that had been paid for
cable modem service that no longer was being charged to subscribers. She went on to explain that
rates did increase and that notices were sent to subscribers. She enclosed another notice to him
and explained that the notices were sent through the mail, and she has no way of verify/ng whether
he actually received it or not.
TELECOMMUNICATIONS COMMISSION MINUTES
MARCH 20, 2003
PAGE 2
C. Notice from October for Change in Analog
A notice was received regarding changes to the Analog Service. Previously, premium channels
were switched over to just the digital service and now pay per view channels are also being
converted over to just digital service subscribers. Affected subscribers were also notified.
D. Update from School District//13
An e-mail was received from Ruth Dunn at School District #13. The purpose of the message was
to inform the City and Commission members about the TV production that is taking place at the
high school. She also stated that a new SCALA system was in place and that programming on the
Educational Access Channel has been greatly improved.
E. Notice from December regarding Name Change for Cable Company
Since the merger of AT & T and Comcast is now complete, the name of the new company is
Comcast of Minnesota, Inc. Cable service will now be provided by this company and will operate
under the name "Comcast".
F. Notice from December regarding High Speed Internet Access
A notice was received regarding high-speed Internet access connections. All new cable modem
customers after December 10, 2002 are being connected to the World Wide Web via the
Comcast.net platform. Customers prior to that date will continue to be served by AT & T
Broadband Intemet. The prices for these connections were detailed in the notice. Eventually all
customers will be switched over to the Comcast.net platform. The commission will be updated as
changes are implemented.
G. Notice from December regarding Pricing Changes for some Services
Rates were increased effective January 2003 for certain Broadband services. Customers were
notified via postcard of the changes. There were no changes to the price of basic cable, equipment,
installation charges, Intemet service or phone service at this time.
H. Notice regarding Change of Pricing for Internet Services
A notice was received regarding price increases for current Intemet customers who do not
purchase any AT & T Broadband Cable Services effective in February. It should be noted that
more than 90 percent of Intemet customers also choose to receive cable service, so this increase
will not affect them.
I. Franchise Fees for 3rd and 4th Quarter 2002 received.
Enclosed in the agenda packets were copies of the checks received for the third and fourth quarter
franchise fees collected.
TELECOMMUNICATIONS COMMISSION MINUTES
MARCH 20, 2003
PAGE 3
J. Other Old Business
None
NEW BUSINESS
A. Handling of Customer Complaints
Kathi Donnelly-Cohen explained the team that has been established to respond to complaints
such as those that come fi.om cities, PUC, FCC or other organizations on a subscriber's behalf.
With the team approach, complaints can be resolved quickly, as there is always someone
available to resolve the problem.
Other New Business
* Ken Henke had received a letter fi.om Comcast and questioned what "Comcast presence in
your neighborhood" meant. Kathi explained that the company will take an active role in local
community events and will sponsor special programs throughout their service area.
* The question was asked whether Police still could override and broadcast an emergency alert
message. Kathi explained that, yes, they can in certain circumstances. However, certain
messages must be authorized by higher authorities, such as the BCA. She went on to explain
that Comcast tests the emergency system once a week, the FCC tests it once a month, and
Broadcast Channels have to test the system at various times throughout the year.
* Dennis requested we have election of officers at the next meeting. And he would like to
discuss the annual dinner held for the commission members and get opinions on whether to
continue having it.
REPORTS
Ao
Report of Commissioners
Education-Dennis has been in contact with Ruth Dunn and the school district continues to
produce programs and put appropriate messages on the access channel.
Library-Nothing to report
Public-Nothing to report
Government-Nothing to report
TELECOMMUNICATIONS COMMISSION MINTES
MARCH 20, 2003
PAGE 4
Bo
Co
Do
Report of Comcast-
The reports for October, November, December 2002 and January and February 2003, were
included in the agenda packets.
Kathi Donnelly-Cohen brought some of the surveys that were recently mailed out to
subscribers for inclusion in the Annual Report. She stated that approximately 350 (or
10%) of the surveys were returned. She again went on record that this is not a productive
effort and shows nothing of value. She reviewed some of them for the commission
members and noted the inaccuracies. Subscribers didn't know what service they had, or
how much they were paying a month. The Commission members agreed that no useful
information was obtained for either the cable company or for the city.
Kathi also passed out copies of newspaper coverage concerning an investigation of cable
piracy taking place in California and an article regarding the refund of fi:anchise fees for
Time Warner cable-modem customers in California.
Report of the Cable Attorney
Legal Counsel was not present, as the issues being discussed did not require legal opinion
or clarification.
Report of the Special Projects Coordinator
Jean passed out a memo from Tracy Schaefer, Assistant to the City Administrator in
Shakopee. She explained the Fiber INET Partnership with Shakopee School District and
Scott County. Time Warner was unable to meet their needs so they formed a joint powers
agreement and created their own for a cost savings to all involved. This information was
provided as a follow up to Mr. Nawrocki's comment concerning this project at the last
meeting.
Motion by Ken Henke, second by Dave Mahoney, to adjourn the meeting at 7:45 pm. All ayes.
Respectfully submitted,
Shelley Hanson
Secretary
City of Columbia Heights
Park and Recreation Commission
March 26, 2002
THESE MINUTES HAVE
NOT BEE'N APPROVED
The meeting was called to order by Jerry Foss at 6:34 p.m.
ROLL CALL
Members present:
Jerry Foss; Tom Greenhalgh; Matthew Henry; Bruce
Kelzenberg; Gary Mayer; David Payne; Keith Windschitl,
Recreation Director; Kevin Hansen, Public Works
Director/City Engineer
Members absent:
Eileen Evans; Bill Peterson
Also present:
Bobby Williams; Ryan Safranski; Aaron Johnson; T.J.
Edwards; Adam Benson; Mary Benson; Troy Safranski;
Sam McDonough; Tim James; Kevin Kane; Shawn
Carlson; Brandon Saiko; Erik Swoverland; Andrew Zajar;
Austin Zagaros
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Mayer; second by Henry. All ayes, motion carded.
LETTERS AND REQUESTS
There are no letters or requests at this time.
OLD BUSINESS
SKATE PARK
Council Member, Bruce Kelzenberg, spoke in place of absent Mayor, Julienne Wyckoff,
regarding the issue of a skate park being built in Columbia Heights. Twelve Central
Middle School and Columbia Heights High School students showed their support in
seeing a skate park built. Members of the Commission discussed several different
options regarding building a skate park in Columbia Heights from raising money,
opening up an account for all funds raised, Intemet resources to frequenting other Skate
Parks. The consensus of the Commission is a skate park is a great idea but currently with
the budget crisis, we just don't have the money. Bobby Williams urged the students to
get more people involved in the project and not to take no for an answer. He asked how
many of them brought $1.00 for the Skate Park. Austin Zagaros was the only one with a
$1.00. Bobby Williams said for every $1.00 the students brought he would match with
$100.00. Bobby Williams matched the one-dollar with a hundred dollar bill. Matt Henry
gave the students some information he got about skate park grants from the Internet.
PAGE TWO
Bobby Williams stated that he felt we might have to fund this project with private funds
due to the City's budget situation. Henry questioned the status of Mounds View relating
to the attached article. Recreation Director, Keith Windschitl, stated that he spoke with
the Public Works Department and they stated that the Park and Recreation Commission
in Mounds View had put the skate park on hold due to other park priorities such as trails
and building repairs. Public Works Director/City Engineer, Kevin Hansen, stated that he
wants to make everyone aware of the additional maintenance involved and with the
budget situation they will have less people to perform maintenance. Commission
Member, Jerry Foss indicated that the Park and Recreation Commission is willing to
work with the youth to get this project done if the funds are available.
NEW BUSINESS
PUBLIC HEARING FOR PROPOSED PARK IMPROVEMENTS
PUBLIC HEARING FOR HUSET PARK
Acting Chairperson, Jerry Foss, informed the Commission of the public hearing for DNR
grant applications for Huset Park.
Public Works Director/City Engineer, Kevin Hansen, stated that the DNR grants are
matching, up to a specified dollar amount. Therefore, a limiting factor is the amount of
matching funds the city has available to support the 50/50 match.
Public Works Director/City Engineer, Kevin Hansen, stated that improvements are
needed for Huset Park.
Acting Chairperson, Jerry Foss, opened the public hearing of Huset Park.
Public Works Director/City Engineer, Kevin Hansen, stated the Public Works
Department is looking at an acquisition and demolition of the Kramer and Davis building
on the comer of Jefferson Street and 39th Avenue, along with finishing off that site for the
expansion of Huset Park. The projected amount for this project is $225,000. There will
be a meeting with the Huset Park Neighborhood Association members in April 2003.
Acting Chairperson, Jerry Foss, open the public heating of Huset Park for comments.
Acting Chairperson, Jerry Foss, closed the public hearing.
PAGE THREE
PUBLIC HEARING FOR SULLIVAN LAKE PARK
Acting Chairperson, Jerry Foss, informed the Commission of the public hearing for DNR
grant applications for Sullivan Lake Park.
Public Works Director/City Engineer, Kevin Hansen, stated that the DNR grants are
matching, up to a specified dollar amount. Therefore, a limiting factor is the amount of
matching funds the city has available to support the 50/50 match.
Public Works Director/City Engineer, Kevin Hansen, stated that improvements are
needed for Sullivan Lake Park.
Acting Chairperson, Jerry Foss, opened the public hearing of Sullivan Lake Park.
Public Works Director/City Engineer, Kevin Hansen, stated the Public Works
Department is looking at redeveloping the active areas of Sullivan Lake Park by
reconstructing the picnic shelter and playground area.
Acting Chairperson, Jerry Foss, opened the public hearing of Sullivan Lake Park for
comments.
Acting Chairperson, Jerry Foss, closed the public hearing.
REVIEW OF PARK BENCH REPLACEMENTS AT SULLIVAN LAKE PARK
Public Works Director/City Engineer, Kevin Hansen, discussed the need for new park
benches at Sullivan Lake Park. Currently there are two benches out of seven that are not
deteriorating or have vandalism. The Columbia Heights Police Department would like to
see vandal resistant park benches be put in place of the existing park benches. The cost
for new benches would be $500 for materials only. There are eight potential sites for
new park benches. Commission Member, Jerry Foss, asked if there was a way to collect
memorial donations. This issue was discussed at the previous council meeting. Kevin
Hansen asked how this could be advertised. Commission Members suggested advertising
in the local newspaper, to local residents and to Medtronic. Council Member, Bobby
Williams, stated that if there is a way to generate a list of Sullivan Lake residents he will
hand deliver a letter offering them to donate money to the benches as memorials. Kevin
Hansen will keep the Commission informed on any further developments.
PAGE FOUR
REPORTS
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, Kevin Hansen, reported that the Public Works
Department is getting ready for the summer staff. Due to cuts in the budget, they will be
short three staff out of the normal size of fifteen seasonal staff.
RECREATION DIRECTOR
Recreation Director, Keith Windschitl, informed the Commission that we recently
received a check from NEI to reimburse us for time spent repairing the NEI gym floor.
The check amount was almost $2,800.00.
COMMISSION MEMBERS
Commission Member, Jerry Foss, thanked the Public Works Department for their
outstanding effort in keeping the streets of Columbia Heights plowed in a timely fashion.
Commission Member, Tom Greenhalgh, asked if there was intent to change the utility
billing regarding the Round Up Program. Recreation Director, Keith Windschitl, stated
that he has looked into the Round Up Program with several other cities. Lino Lakes said
they have never done the Round Up Program. Roseville has done the Round Up Program
but the current software they have does not accommodate the program.
Council Member, Bruce Kelzenberg, stated that he would like to see 10% of pull-tab
money come back to the City. Recreation Director, Keith Windschitl, stated that specific
wording would need to be in place for a resolution or ordinance. The City of Fridley
requires 50% to be given to the Fridley trade area. Brooklyn Center requires a
"significant" amount (90% average over three years) be used for purposes within the City
of Brooklyn Center.
Commission Member, David Payne, asked what the criteria are on selling concessions for
youth sports events. Concessions would allow the Park and Recreation Department to
make money to fund programs for the youth. Commission Member, Jerry Foss, stated
that if it were only pop and candy, no license would be required. An application would
need to be filed with the county and city if there is the sale of food.
Commission Member, Jerry Foss, informed the Commission that the Athletic Director at
Columbia Heights High School indicated $60,000 in budget cuts will need to be made to
the sports programs. This may lead to possible sports programs being cut.
PAGE FIVE
Commission Member, Tom Greenhalgh, informed the Commission that the boys
traveling basketball 7th and 8t~ graders took first place at the State Tournament. He noted
that even if gym space is limited, Columbia Heights could still compete with other
communities.
ADJOURNMENT
Meeting adjourned at 7:59 p.m.
Tina Foss, Park and Recreation Commission Secretary
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
APRIL 1, 2003
7:00 PM
The meeting was called to order at 7:00 pm by Chairperson, Tom Ramsdell.
Roll Call: Commission Members present-Yehle, Schmitt, Baker, Peterson, and Ramsdell.
Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Tami Ericson (Council
Liaison).
Motion by Yehle, second by Schmitt, to approve the minutes from the meeting of March 4, 2003. All
ayes. MOTION PASSED.
PUBLIC HEARINGS
NONE
NEW BUSINESS
Case #:
Owner:
Address:
Phone:
2003-0406-Site Plan Review
Glenn Stauffacher
3825 3rd Street NE
Columbia Heights, MN 55421
(763) 788-6418
Applicant:
Rosa Architectural Group
1084 Sterling Street
St Paul, MN 55119
Parcel Address: 3929 California Street NE
Profile Tool is requesting a Site Plan Review to construct a new 19,179 square foot facility on the
property at 3929 California Street NE. The site is undeveloped and was identified as North Lomianki
Park until the City Council removed the park designation from this property in January 2003.
The site is currently zoned Industrial. The surrounding property to the south and west is zoned and used
industrially. The property to the east across the alley is zoned and used residentially. The property to
the north appears to be open space with a few homes, and is located in the City of Ffidley.
Profile Tool and Engineering has proposed to construct a new 19,179 square foot facility to house their
metal tooling and machining business. The business is currently located at 3825 3rd Street NE, and has
outgrown their existing space. The business currently employs ten people and is anticipated to add a few
additional employees in the design-build process. The owner has indicated that the opportunity to build
a new facility will allow for him to dramatically improve his business efficiency and increase production
output. In moving forward with this project, Profile Tool has been working with City staff to identify
the necessary processes and related approvals since fall of 2002. As you're aware, the City has granted
several approvals that were necessary for this project to move forward; including a recent vacation of a
portion of California Street, and the removal of park designation from the parcel formerly identified as
North Lomianki Park. The City also approved a Comprehensive Plan change from Parkland to
Industrial, which the Metropolitan Council endorsed in January 2003. The proposed construction
schedule from start to completion is approximately 5 months, beginning this spring.
PLANNING & ZONING COMMISSION MINUTES
PAGE 2
APRIL 1, 2003
The 19,179 square foot building will be constructed of painted rockface masonry block with steel bar
joists. The rockface masonry units will be complemented by two smooth accent stripes that extend
around the building. The building entrance area will have an EIFS (stucco) finish that will signify and
provide some visual interest to the west side of the structure. It will also be complemented by a colored
metal vaulted canopy and glass entry door with side lights. The building will feature a number of high
windows on several facades to allow for natural light into the shop space. The south and west building
elevations will have windows and doors to create curb appeal and will feature a variety of trees and
shrubs to screen the loading dock area from California Street. The proposed front fagade and front
entrance facing the parking lot project a distinct character, and maximize natural surveillance and
visibility. The total number of large anodized aluminum insulated glass windows alone is eleven, which
does not include the total number of higher mounted windows shown on the elevation drawings.
Although the project does not quite achieve the 30% window and door area requirement for non-
residential uses, staff believes that the proposal meets the intent of the ordinance and provides what staff
considers a visually appealing structure.
Commission member Ramsdell questioned whether to enforce the 30% requirement and that he did not
like to set a precedent by making an exception. Mr. Russ Rosa, from Rosa Architectural Group Inc.,
passed out new renderings of the site and noted that additional windows were added to the building at a
higher level to compensate for not meeting the 30% requirement of our Ordinance. Our Ordinance
requires 30% window and door space between the two foot and ten foot height on the front of the
building facing the parking area. However, as this is an Industrial Building, this requirement would limit
the use of the building for the machinery and racking that would be placed against the walls. The owner
wanted some natural light and has allowed for this at a higher level than our Ordinance mandates. Mr.
Rosa said the proposed plan allows for about 12% in the required 2-10 ft height, but by including the
higher mounted windows it comes very close to the 30% requirement. He argued that other cities do not
have this restriction in their Ordinances for Industrial Buildings as it is prohibitive to the owners.
The loading area will consist of two overhead doors for delivery purposes. The building will consist of
approximately 2,533 square feet of office space, and 16,646 square feet of shop space. The proposed
building will be located adjacent to the existing cul-de-sac on California Street for adequate ingress and
egress, and will be served by 39th Avenue and California Street. The site traffic and loading will be
completely separate fi'om the adjacent residential properties and will not have an entry point on the alley
side. The renderings provided included elevations of what each building side will generally look like
and the approximate height of the building. It was noted the door on the north side is only for air. It
will not have a driveway access to that side of the building. The roof will be flat and will feature an
interior roof drainage system that will catch storm water and pipe it underground to the detention pond
on the south side of the site. The roof top venting and mechanical units will be appropriately screened
fi'om view. It should be noted that the building will not be more than 26 feet in height, but will vary in
height from 21 to 26 feet because of the sloping topography from north to south.
The minimum front yard building setback is 20 feet and the proposed building exceeds this requirement
as it is 51 feet from the property line. The minimum side yard building setback is 12 feet and the
proposed building exceeds this requirement as it is approximately 55 feet from the west property line.
The minimum rear yard building setback is 24 feet and the proposed building meets this requirement, as
it is exactly 24 feet from this property line.
PLANNING & ZONING COMMISSION MINUTES
PAGE 3
APRIL 1, 2003
The minimum requirements are 2 parking spaces per every 3 employees, or 1 space per 1,000 square
feet of gross floor area, whichever is greater. The site plan shows 20 parking spaces, (including one
handicap space) with the requirement being 19 spaces. The parking will be on the west side of the
building which will be considered the front side, and therefore, will have little affect on the residential
neighbors. The west and north sides of the building and the south facing loading area will feature
several wall pack lights. It should be noted that the lighting plan submitted provides details on the
footcandle measurements, which meet the City requirements for lighting intensity.
There was some discussion regarding the handicap space being located at one end of lot. Mr. Rosa
stated this was done to be code compliant with the slope requirements for such a space. Due to the
elevations of the site and where the door is located, this is the best place to place the handicap parking
space to meet the proper slope.
The site plan proposal includes a landscaping plan, which provides details on plant and tree numbers,
locations, and species. The ordinance requires a minimum of one tree for every 50 feet of street
frontage, or a minimum of 4 trees for every one-acre of lot area covered by buildings, parking area, etc.
The landscaping plan provided includes approximately 15 evergreen and ash trees measuring 6 feet in
height, 4 existing trees', as well as approximately 19 shrubs. This plan more than meets the minimum
landscaping standards established by the ordinance. A majority of the tree plantings will be a natural
buffer for the residential homes on the east side of the site, but additional evergreen trees will be planted
adjacent to the detention pond and the loading dock area. The neighbors in the area had requested a
natural buffer of trees and shrubs rather than fencing. In addition, the non-bituminous areas on the
project site will be seeded, sodded and mulched. Also, the dumpster will be located next to the loading
area, and will be enclosed as required by ordinance.
Public Works Director Kevin Hansen has reviewed the plans and his analysis indicates that on-site
surface water ponding has been proposed for the site, and meets the City storm water requirements and
well as MPCA Storm Water Permit requirements. It should also be noted that the City has requested a
ten-foot easement around the easterly radius of the cul-de-sac for street and utility purposes. The City
will also maintain a 30 foot access up to 40th Avenue in case the City would ever need to reach the north
and west sides of the property for utilities or maintenance purposes.
The Fire Department has also reviewed and preliminarily approved the plans with some comments. To
note, the owner plans on installing a sprinkler system, which eliminates a prior fire lane concem by the
Fire Department.
The proposed construction is consistent with the 2001 City Comprehensive Plan which designates the
property for future industrial use. The new facility will further enhance the tax base and create additional
good paying jobs. The building features varied architectural materials designed to create visual interest
and to provide consistency with the surrounding area and will provide a buffer for the residential
properties from the railroad switching yards to the west. Therefore, staff recommended approval of the
Site Plan proposal to construct a new 19,179 square foot facility on the property at 3929 California
Street NE.
PLANNING & ZONING COMMISSION MINUTES
PAGE 4
APRIL 1, 2003
There was more discussion regarding the retention pond and whether fencing should be required.
Planner Johnson explained that Public Works does not advise fencing of these ponds due to trapping
children inside and that it limits public safety personnel from rescue attempts if necessary. He also
stated that the pond will not hold water all the time. It is only meant to alleviate problems during
torrential rains or wet years. It was the general consensus that some type of planting be put around the
perimeter as necessary to deter children from playing there.
Motion by Ramsdell, seconded byYehle, to approve the Site Plan for Profile Tool and Engineering for a
19,179 square foot industrial facility on the property at 3929 California Street NE, subject to the
following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
2. Final review and approval of grading~drainage, water and sewer plans by City Engineer and
Fire Chief.
3. Approved landscaping and screening shall be installed in conjunction with site development and
prior to issuance of a final certificate of occupancy.
4. Additional landscaping be added as necessary around pond area with restrictive plantings as
approved by staff.
All ayes. MOTION PASSED.
MISCELLANEOUS
There was a discussion regarding the status of the south piece of Lomianki Park. Council member
Bobby Williams stated that the Park Status had been removed from that piece of property. Commission
member Peterson stated the City Council should look at re-zoning the property if they wish to market it
as residential property.
Motion by Yehle, seconded by Peterson, to adjourn the meeting at 8:00 pm. All Ayes.
Respectfully submitted,
Shelley Hanson
Secretary
CITY OF COLUMBIA HEIGHTS
PUBLIC WORKS
~ CENTRAL GAIL~GE
~ SEWEI~VATER
! ENGINEERING
! STREETS
! PARKS
637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 706-3700 FAX 706-3701
ARBOR DAY - ARBOR MONTH
PROCLAMATION
WHEREAS:
Native Minnesotans and early pioneers depended upon existing forests to
survive in an often harsh yet beautiful land, as do Minnesota's current residents
and landowners; and
WHEREAS:
The old growth red and white pine forests in the North, the mature hardwood
forests of the Southeast, and the oak savannahs bordering the prairies in the
South and West continue to change; and
WHEREAS:
Citizens must become stewards of their own environment by planting,
maintaining, and protecting trees so that the benefits trees provide throughout
their life cycles continue to improve the quality of life that we as Minnesotans
enjoy and depend upon;
NOW, THEREFORE, I, Julienne Wyckoff, Mayor of the City of Columbia Heights, do hereby
proclaim April 25, 2003, to be
ARBOR DAY
AND THE MONTH OF MAY 2003 TO BE ARBOR MONTH
IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
FURTHER:
I urge all citizens to plant trees to gladden the hearts and promote the well-
being of present and future generations.
DATED: This 14th day of April
Mayor Julienne Wyckoff
THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
"SERVICE ~S OUR BUS~NE$S" EQUAL. O. PORTUNITY EMPLOYER
TDD (763) 706-3692
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: April 14, 2003
AGENDA SECTION:
/~ _'~ ORIGINATING DEPARTMENT: CITY MANAGERS
NO:
CITY MANAGER APPROVAL
ITEM: Establish special meeting and work BY: BY'.,~
session date. DATE: April 9, 2003 DALE:
Background:
The last issue of the Sun Focus newspaper did not publish several legal notices that were sent to them.
One of the items was the bond ordinance. Not only were these items sent to the Sun Focus, but the Sun
Focus was also called and they did confirm that they had received the items. However, an oversight on
the part of their staff resulted in the items not being published in the March 27th issue of the paper. In
relationship to the bond issue, this means a delay in the sale of the bonds, as the ordinance does not go
into effect until 30 days after it is published. Ehlers and Associates has requested the sale of General
Obligation bonds be set for May 5th at 7:00 p.m. to continue with the bond sale in as timely a manner as
possible.
It is also requested that a City Council work session be held immediately following the special City
Council meeting.
Recommended Motion: Move to establish a special City Council Meeting for May 5, 2003 beginning
at 7:00 p.m. for the purpose of selling General Obligation Bonds to be followed by a City Council Work
Session.
~OUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: April 14, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ A I~ Fire APPROVAL
ITEM: Authorization to Seek Bids for the joint BY: Charles Thompson ~ By: ~~~&
refurbishment of Engine 4 and Rescue 1
NO: DATE: April 9, 2003 DATE:
The Fire Depa~:hnent is requesting authorization to seek bids for the refurbishment of Engine 4 and Rescue 1. Funds are
budgeted in the Capital Equipment Replacement Fund for this purchase.
Attached is an outline, which summarizes items presented at the City Council Work Session regarding the apparatus
refurbishment. Refurbishment of the vehicles will extend their service time
RECOMMENDED MOTION: Move to Authorize Staff to Seek Bids for the Joint Refurbishment of
Engine 4 and Rescue 1.
03-12
Attachments
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: APRIL 14, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: ._~ -/~ - ~" FINANCE APPROVAL
ITEM: RESOLUTION RECLASSIFYING AND BY: ~L~LRITE
DESIGNATING FUND BALANCES
DATE: APRIL 3, 2003
NO:
At the City Council work session of March 31, 2003, staff reviewed with the council the state
auditor's report on fund balances. This discussion covered the classification of these balances
and how changes could be made to provide better and more accurate information in our annual
financial report by doing some transfers and reclassifications of various balances. These
transfers and reclassifications are primarily oriented towards reserving fund balances for future
capital equipment and capital building needs within the City. The attached resolution covers this
reclassification of fund balances. The action being taken by this resolution is simply to better
clarify the council's intent in accumulating fund balances and reserves.
RECOMMENDED MOTION: Move to waive reading of Resolution 2003-16 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-16 being a resolution
reclassifying and designating fund balances.
WE:sms
0304031 COUNCIL
Attachments:
Resolution 2003-16
State Auditor Letter
Schedule of Transfers
COUNCIL ACTION:
RESOLUTION NO. 2003-16
RESOLUTION RECLASSIFYING AND DESIGNATING FUND BALANCES
WHEREAS, the City of Columbia Heights has accumulated fund balances in the General Fund
and Special Revenue funds for the purpose of funding future capital improvements and capital
equipment within the City; and
WHEREAS, the City Council has established long-term development goals for the City of
Columbia Heights; and
WHEREAS, it is the intent of the City Council to provide funding for these long-term goals; and
WHEREAS, the current fund balances in the General Fund and Special Revenue funds would be
more appropriately accounted for in separate funds designated for the purpose in which they
were accumulated:
NOW, THEREFORE, BE IT RESOLVED that the following transfers and reclassifications be
made, effective December 3 l, 2002, to more appropriately classify fund balances in the City's
financial records:
From TO Amount
General Fund Capital Building Fund $1,140,052
Special Revenue Funds
Library Capital Building Fund $ 200,000
Cable Television Capital Equipment Fund $ 300,000
Police Pension Consoli/PERA Capital Equipment Fund $ 238,056
Special Projects Capital Development Fund $ 50,000
HRA Capital Development Fund $ 140,000
Municipal State Aid Reclassify to Capital Section of the CAFR $ (725,704)
Parking Ramp Reclassify to Capital Section of the CAFR $ 726,636
Housing Mortgage Bonds Reclassify to Capital Section of the CAFR $ 491,785
NOW, THEREFORE, BE IT FURTHER RESOLVED that any unbudgeted, undesignated fund
balance in the Capital Equipment Replacement funds or Capital Improvement funds shall require
a four-fifths vote to expend or transfer funds.
Passed this day of ,2003
Offered by:
Seconded by:
Roll Call:
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
PATRICIA AWADA
STATE AUDITOR
STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
SUITE 400
525 PARK STREET
SAINT PAUL, MN 55103-2139
(651) 296-2551 (Voice)
(651) 296-4755 (Fax)
stateauditor~osa.s~ate.mn.us (E-mail)
1-800-627-3529 (Relay Service)
FOR IMMEDIATE RELEASE
Friday, January 31, 2003
Contact: Patrick Burns
(651) 296-3683
STATE AUDITOR PATRICIA AWADA RELEASES
TWO REPORTS ON CITY FINANCES
ST. PAUL - Minnesota's 208 cities over 2,500 in population are generally in excellent fiscal health,
State Auditor Patricia Awada announced today. One indication of this is the fact that fund balances
are running at higher than recommended levels.
"Spending is up 11.3 percent on average, and fund balances are high, meaning that, in general,
these cities are not suffering from a lack of resources," said State Auditor Patricia Awada.
The annual report, Revenue, Expenditures and Debt of Minnesota Cities Over 2,500 in Population,
presents a detailed analysis of the 2001 finances for large cities and includes summary data for a
five-year span.
The report showed that the relative amount of unreserved fund balances remained practically the
same, from 54.0 percent of total current expenditures in 2000, to 53.9 percent of total current
expenditures in 2001.
Cities need to maintain a sufficient fund balance at year-end to cover expenditures during the first six
months of the next year until they receive their first property tax and state aid payments. The report
presents unreserved fund balances as a percent of total current expenditures for each city to show the
ability of a city to meet necessary expenditures for the first half of the next year.
To help the public better understand what is an acceptable fund balance the State Auditor has set a
standard for fund balances and ranked the cities using the scale of "extremely low", "low",
"acceptable", and "moderately high", "high", "very high", and "extremely high" [see chart on page 9
and Table 22 on page 140 of the report for more detail].
"This is to give citizens a better understanding of how cities manage taxpayers dollars," said
Awada. "Fund balances from 35 to 50 percent fall within an acceptable range for sound fiscal
management. Cities within that range will have enough funds to provide cash flow for on-
going expenses as well as have funds available for unforeseen contingencies."
(more)
"Cities under the acceptable range are in danger of not having sufficient cash flow to meet expenses,
perhaps forcing them to borrow from other funds," said Awada. "However, citizens in cities with
fund balances in excess of 50 percent should be asking their local officials why the balances are
so high."
As stated, the report shows that cities over 2500 increased total governmental expenditures by 11.3%
from 2000 to 2001. The report also shows that government in these cities grew greater in 2001
versus 2000 when total current expenditures are measured against per capita income. Capital outlays
also increased by 13% in 2001. In addition, large cities increased their debt by 6.4 percent in 2001 to
$6.29 billion.
State Auditor Awada also released a companion report, Ranking of 2001 Per Capita Expenditures
of Cities Over2,500 in Population. The per capita report ranks cities in 14 different categories of
expenditures and debt. The report also allows citizens and public officials to compare similar cities.
The Office of the State Auditor has PDF versions of both reports available for download and viewing
by the public at www.osa.state.mn.us.
CITY COUNCIL LETTER
MEETING OF: APRIL 14, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: -DC-- A- ~9 FINANCE APPROVAL
ITEM: RESOLUTION AUTHORIZING FINAL BY: WLL~..LRITE BY:~(/~~
PAYMENT ON COLUMBIA HEIGHTS
CONSOLIDATED POLICE PERA DATE: APRIL 9, 2003
PENSION ACCOUNT
NO:
At the City Council work session of March 31, 2003, staff discussed with the City Council the
advantages of paying off the balance owed to PERA for the Columbia Heights Police Relief
Association's consolidation into the Police PERA Fund. When the Police Relief Association
Fund was consolidated into PERA in 1999, the City of Columbia Heights' unfunded liability was
amortized over 10 years with annual payments of $56,706. This amortization was done at an
annual interest rate of 8%. At the present time the City can pay off this unfunded liability for
one lump sum payment of approximately $268,969 in lieu of making annual payments of
$56,706 that include interest at 8%. Currently the City has established reserves for this
outstanding pension liability. As of December 31, 2002 the reserve balance is $507,025. Paying
off the outstanding liability of $268,969 will free up the remaining reserves of $238,056 to be
used in other areas. Paying off the balance will eliminate the high interest rate of 8% that we are
paying on this outstanding liability, and will free up the excess reserves to be better utilized in
other areas of the City. It is staff's recommendation that the pension liability be paid in full.
RECOMMENDED MOTION: Move to waive reading of Resolution 2003-17 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-17 being a resolution
authorizing final payment on Columbia Heights Consolidated Police PERA Pension Account.
WE:sms
0304093COUNCIL
COUNCIL ACTION:
RESOLUTION NO. 2003-17
RESOLUTION AUTHORIZING FINAL PAYMENT ON COLUMBIA HEIGHTS
CONSOLIDATED POLICE PERA PENSION ACCOUNT
WHEREAS, the City of Columbia Heights has accumulated reserves in excess of the City's
accrued actuarial liability for the Police Relief Association Consolidated PERA account; and
WHEREAS, the City of Columbia Heights is being charged 8% per year interest on the
outstanding liability; and
WHEREAS, paying offthe outstanding liability will free excess reserves to be utilized in other
areas:
NOW, THEREFORE, BE IT RESOLVED that the City Council is hereby authorizing payment
in full to PERA for the City's pension liability for the Columbia Heights Police Consolidated
PERA fund.
Passed this
Offered by:
Seconded by:
Roll Call:
day of ,2003
Patficia Muscovitz, Deputy City Clerk
Mayor Julienne Wyckoff
Public Employees Retirement Association of Minne--''~-
60 Empire Drive- Suite 2~
Saint Paul, Minnesota 55103-2068
Info. nation Services: 651-296-7460 (x 1-800-652.9026; Fax 651-297-2547
Response Liras: 651-296-3636 Or 1-BBS-B92-7372; Fax 65t-2~6-2493
PERA Website: www,mnpera.org
· FAX COVER SHEET
To:. II S~l Elrite
Date: Ii March 21,2003,
Firm/Unit:. '!I City.°f Columbia Heights
Fax #: ' i':,~ (763) 700-3637
# of Pages .',~cluding Transmittal Sheet): 2
ff Uroent, ,~ck Box I"-I
Bill... ...~
I m sendin~ ~]mu a breakdown of thc AddiUonal Mumc~pal Contribution payments you r sch~lul
to make to', ,:[~RA's P&F ftmd for the Columbia Hci~hts Police Consolidated unit. As of 7/1/03 the
net ~mo~le base is $268,969 so I'm Buessing if you make a payment by this July, it will need to
b~ clos~ to giat smount. If you'd like, I'd be glad to contact our actuary ~nd get a precise fi~ure for
iyou. PlcasciSlve me ~n approximate dale you'd like to make a full'payment for the rcraaining AMC
~aymcnts, ~ I'll pass thst on to our actuary.
.!
If you ba','c ~y questions, foci f:r~e to 8ive me a call at 651-297-3573.
'i
..
Thank you, i~ff transmission ls incomplete, please cai[ 651-296-7489.
.. ![
The lrtfo~on in this fax is intended only for the use of the individual or entity named above and
i may contai~.~lata which are cia$$1lte(I under law as private, conficlenUal, or privileged. If the reader
of this fax' ~ot the h~tended recipient or the employee or agent responsible to cleli .ve.r it to ~e..
intended r~"pient, you are requested to (a) refrain from examining the materials, (b) ~mmeola[ely
n_~°~=_~i~drien~mPe~e°~d~n~Snttt~s~.' and (c) abide bY artY instructi°ns °I' the se~ding pers°n
.,.:.. ~, ~ , :
I0 ;~ ~S: lzI £0, l~ a~WI ZffC.~-Z6~-l~9:×v-I U~13d
PERA
Fax:651-~97-25~?
Mar 2~ '05 ~_~l :SZl P. 02
I
Public Employees Retirement Association of Minnesota
60 Empire Drive, Suite 200
Saint Paul, Minnesota 55103-2088
Member Information Services: 651-296-7460 or 1-800-652-9026
Employer Response Lines: 651-296-3636 or 1-888-892-7372
PERA Fax Number: 651-297-2547
PERA Website: www. mnpera.org
January 8, 2003
Unit No. 3974-72
Mr. William Elrite, Finance Dir
CITY OF COLUMBIA HEIGHTS
590 40TH AVE NE
COLUMbIA HEIGHTS MN 55421
Columbia Heights Police Consolidation Account
Additional Municipal Contribution Due: $ 56,706
Dear Mr. Elrite:
In accordance with Minnesota Statutes, Section 353.665, Subd. 8, the city is required to make an additional
municipal contribution for the relief association that consolidated with PERA. This payment is to amortize
the unfunded liability of the local relief association existing when the consolidated funds were terminated
and moved into the PERA Police and Fire Fund.
The amount of this payment was calculated by Milliman & Robertson Inc., the actuary retained by the
Legislative Commission on Pensions and Retirement. The amount of $56,706 for the Columbia Heights
Police consolidation account is due, without interest, by January 31, 2003. If not paid by then, interest will
accrue fi.om January 1, 2003 until paid at the rate according to the statute cited above.
Local consolidated accounts were terminated July 1, 1999. All of the members and their associated assets
and accrued benefits were transfen'ed to PERA's Police & Fire Fund. Since the Columbia Heights Police
consolidation account was not fully funded, the city will be required to make an annual additional municipal
contribution until January 2009. The amount of the annual payment is fixed at $56,706.
In order to help us process your additional municipal contribution, please include the attached invoice when
you send the payment.
If you have any questions, please feel fi'ce to contact me. You can reach me toll free if outside the metro area
by dialing 1-800,652-9026, or if local at 651-297-3573.
[~cerely, .~
2002
Equal Opportunity Employer
Invoice for Relief Allocation Payment
Finance Director
CITY OF COLUMBIA HEIGHTS
590 40TH AVE NE
COLUMBIA HEIGHTS MN 55421
Invoice Date: 01/08/2003
Invoice No.: 20469
Employer No: 3974-72
Description ~ - Date Amount
Relief Allocation Payment 01/08/2003 $56,706.00
Additional Interest $0.00
Total Amount Due: $56,706.00
Payment Due By 1/31/2003
INE00100007310.doc
RESOLUTION NO. 94- I b
APPROVING THE CONSOLIDATION OF TH~ COLUMBIA HEIGHTS POLICE RELIEF
ASSOCIATION INTO PUBLIC EMPLOYEES I~TIREMENT ASSOCIATION POLICE AND FII~E
WHEREAS, members of the Columbia Heights Police Relief Association (the Association) desires
to have tho membership of the A,ochtion consolidate with the Public Employees Retirement
Association (P.E.R.A.), and,
WHEREAS, the City of Columbia Heifhts (the City) supported the initiation of a consolidation
proc~ into P.E.R.A., and
WHEREAS, P.E.R,A. has provided notification to the City that the Columbia Heights Police Relief
Association has satisfied ~11 preliminary actium for consolidation under Minnesota Statutes,
Chapter 353.A., and
WHEREAS, the public has been duly notified of a public hearing that has beon conducted on
March 14, 1994.
NOW, THEREFOR.E, BE IT ~LVED:
That the City of Columbia Heights approves the final consolidation of the Columbia Heights
Police Relief Association into the Public Employees Retirement Association Police and Fire
Plan.
That the City of Columbia Heights grants its local approval to Laws 1993, Chapter 126, Article
I mending Chapter 353A by changing the definition of "salary of a top patrolman' and "top
patrolman's salary'.
That the City Manager on behalf of the City is hereby directed to meet with representatives of
P.P_R.A. end the Association to finalize the details needed to effect the transfer of the
administration of the Relief Association into P.E.R.A.
4. That the City Manager is directed to formally file local approval of the special laws 1993,
Chapter 126, Artlclo I with tho Socrotery of State's office.
$. That the effective date of the consolidation shall be May 1, 1994, or such other date as
approved by the Public Employees Retirement Asaoeiation.
Passed this It,-h (lay of Hatch ,1994.
Offered by: Ituett i mann
S~condad by:. Peterson
Roll Call: Al ] ayes
~' Joseph S. Sturdevant, Mayor
/"
CITY COUNCIL LETTER
MEETING OF: APRIL 14, 2003
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: 5 -P/~ -~ FINANCE APPROVAL
· ~ /
ANTICIPATION OF LOCAL DATE: APRIL 10, 2003
GOVERNMENT AID REDUCTIONS
NO:
In anticipation of reductions in the amount of money the City receives in local government aid,
the City Manager and staff have made advance preparations based on Governor Pawlenty's
proposal to reduce the City of Columbia Heights' aid by $700,000 for the year 2003. Through
significant advanced planning and reductions, staff and the City Manager are recommending to
make cuts and revenue enhancements to the tax-supported funds in the amount of $466,512 and
to utilize an additional $233,488 in fund balance to compensate for the governor's proposed
reductions in the 2003 budget. These cuts and reductions are being made primarily in non-
personnel areas with the intent of looking at all vacant positions and not filling those vacant
positions wherever possible. This is in addition to the significant staff reductions that have
already taken place in the 2003 budget. These reductions, as laid out in the attached resolution,
should enable the City to deal with the governor's proposed aid reductions without severely
impairing services to residents.
As has been discussed with the City Council at various work sessions, staff will continue to
evaluate expenses and revenues during the preparation of the 2004 budget. This should allow for
the adoption of a 2004 budget that will deal with any further aid reductions that are made by the
state legislature. It is staff's very strong recommendation that the council look seriously at
increasing other revenue sources wherever possible. One prime example of this is making
services the City provides self-sustaining wherever possible. Examples where we clearly are not
currently doing this are with the housing maintenance fees, the rental rates for Murzyn Hall, and
the rents that are being charged for Parkview Villa South. These are just three of the main areas
where revenue could be significantly enhanced to, at a minimum, a breakeven standpoint, and in
the case of Parkview Villa South, revenue could easily be enhanced to provide an additional
funding source for public safety and other City operations.
RECOMMENDED MOTION: Move to waive reading of Resolution 2003-18 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2003-18 being a resolution reducing
the adopted 2003 budget in anticipation of local government aid reductions
WE:sms
0304101 COUNCIL
COUNCIL ACTION:
RESOLUTION NO. 2003-18
RESOLUTION REDUCING THE ADOPTED 2003 BUDGET
1N ANTICIPATION OF LOCAL GOVERNMENT AID REDUCTIONS
WHEREAS, the City of Columbia Heights is anticipating a reduction as high as $700,000 in
the amount of state aid the City will receive in 2003; and
WHEREAS, the City Manager has utilized advanced planning and preparation for these
reductions; and
WHEREAS, it is the overall goal to balance the City budget for 2003 with a minimal impact
on services provided to residents:
NOW, THEREFORE, BE IT RESOLVED that the following budget reductions be made to
the 2003 property tax supported budgets.
Adopted Proposed Hard
Department 2003 Budget Cuts
Total Proposed
Hard & Soft Cuts
Administration 820,292 (35,290) (35,290)
Corn Dev/EDA/HRA 615,220 (9,749) (28,964)
Finance 643,973 (27,2 50) (32,199)
Fire 916,572 (45,812) (45,812)
Library 679,700 (33,900) (33,900)
Police 2,802,737 (134,281 ) (134,281)
Public Works 2,081,427 (104,396) (104,396)
Recreation 492,689 (51,670) (51,670)
9,052,610 (442,348) (466,512)
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Manager be authorized to
dispose of surplus City equipment in accordance with state statutes and within his spending
authority limit.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Manager instruct staff to
explore all areas where City revenue and fees can be increased to offset the cost of providing
services and present recommendations to the City Council for evaluation.
Passed this
Offered by:
Seconded by:
Roll Call:
__ day of ,2003
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fund - Department
Administration
Mayo>Council
101-41110-1020
101-41110-2175
101-41110-3050
101-41110-3105
101-41110-3320
101-41110-8100
City Manager
101-41320-1012
101-41320-1020
101-41320-2070
101-41320-3050
101-41320-3105
101-4132O332O
101-41320-3410
LegalServices
101-41610-3043
101-41610-3045
101-41610-4300
101-41610-4330
Community Development
201-46310
201-46310
201-46310
Finance
Finance
Proposed Reduction
Hard Cuts Soft Cuts
(750)
(750)
(2,500)
(1 ,oo0)
(1 ,oo0)
(4,551)
(10,551)
(5,410)
(750)
(250)
(3,000)
(750)
(750)
(4,000)
(14,910)
(1,000)
(2,829)
(5,oo0)
(1 ,ooo)
(9,829)
0 (14,411)
0 (4,804)
(9,749)
(9,749) (19,215)
101-41510-2030 (300)
101-41510-3050 (6,000)
101-41510-3105 (2,400)
101-41510-3120 (4,000)
101-41510-3320 (1,900)
101-41510-3321 (550)
101-41510-3322 (1,050)
101-41510.4000 (3,000)
101-41510-4330 (1,550)
101-41510-5180 (5,000)
101-41510-2XXX (1,500)
101-41510-1XXX 0 (4,949)
(27,250) (4,949)
Explanation
Overtime
Food Supplies
Facilitator for Goal Setting Retreat
Training and Educational Activities
Out of Town Travel Expense
Contingencies
Seasonal Employees, Associated Fdnge
Overtime
Training and Instructional Supplies
New Employee Physicals, City-Wide Training
Training and Educational Activities
Out of Town Travel Expense
Advertising Employment
ParaLegal - Civil Process
Attomey Fees - Other
Miscellaneous Charges
Subscriptions and Memberships
Transfer Expense to 203-46330
Transfer Expense to 213-46340
Contract for Building Offical services
Payroll Checks, Require Direct Deposit
Expert and Professional Services
Training and Educational Activities
Educational Reimbursement
Eliminate Travel for GFOA
Eliminate Travel for Local and Computer
Eliminate Travel for MNGFOA
Repair and Maintenance
Subscriptions and Membership
Computer and Other Equipment
Other Supplies
Allocate time to Liquor for Accounting Clerk
B2K3:Proposed Budget Cuts 4/11/2003 9:10 AM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fire
Fire
Fund - Department
101-42200-1013
101-42200-1042
101-42200-1043
101-42200-1020
101-42200-1041
101-42200-2171
101-42200-2280
101-42200-3320
101-42200-5180
Library
Library
240-45500-2010
240-45500-2011
240-45500-2030
240-45500-3105
240-45500-3430
240-45500-5120
240-45500-5170
240-45500-8110
Police
Police
101-42100
101-42100
Public Works
All
All
All
Engineedng
101-43100-2000
101-43100-2010
101-43100-2011
101-43100-2171
101-43100-3050
101-43100-3320
101-43100-4330
101-43100-4380
Proposed Reduction
Hard Cuts Soft Cuts
0
0
(24,112)
(15,ooo)
(700)
(1,000)
(1 ,ooo)
(1 ,ooo)
(3,000)
(45,812)
(800)
(500)
(500)
(400)
(200)
(20,500)
(lO,OOO)
(1 ,ooo)
(33,900)
(58,408)
(75,873)
(134,281)
(18,700)
(9,350)
(lO,OOO)
(38,050)
(500)
(500)
(1 ,ooo)
(385)
(1,000)
(750)
(750)
(500)
(5,385)
Explanation
Eliminate Week Day Sleep-ins
Overtime
Court Pay
General Supplies
Vehicle Repair
Out of Town Travel Expense
Do Not Purchase Floor Scrubber
2 Office Chairs
Jet Direct Hub, 17" Monitor
Parade Give-aways, Brochures
Conferences
Parade Supplies, Advertising Items
Ballasts, Track Lighting
Automation License
Vandalism
Police Officer Position
Police Officer Position
Vacant Clerk Position
Vacant Clerk Position
Overtime
Office Supplies
Minor Equipment
Hardware Upgrades
Survey and Pdnting Supplies
Consultants
Out of Town Travel Expense
Subscriptions and Memberships
Traffic Commission Dinner
B2K3:Proposed Budget Cuts 4/11/2003 9:10 AM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Streets
Fund - Department
101-43121-1070
101-43121-1700
101-43121-2160
101-43121-2160
101-43121-3050
101-43121-3105
101-43121-3120
101-43121-3320
101-43121-5180
Parks
101-45200-1070
101-45200-1700
101-45200-2171
101-45200-2171
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3120
101-45200-3210
101-45200-3320
101-45200-3810
101-45200-3820
101-45200-4000
101-45200-4000
Tree Maintenance
101-46102-3050
101-46102-3105
101-46102-4376
Equipment
101-43121-5150
101-43121-5150
101-45200-5150
101-45200-5150
Proposed Reduction
Hard Cuts Soft Cuts
(8,246)
(1,649)
(1 ,ooo)
(2,000)
(1 ,o5o)
(700)
(500)
(3oo)
(8,000)
(23,445)
(3,776)
(754)
(400)
(1,000)
(928)
(260)
(176)
(1,240)
(382)
(5o0)
(250)
(250)
(300)
(900)
(4,000)
(1 ,ooo)
(16,116)
(2,000)
(1 ,ooo)
(400)
(3,400)
(12,000)
(5,000)
(500)
(500)
(18,ooo)
Explanation
Eliminate 2 Seasonal Employees
Eliminate 2 Seasonal Employees
Reduce Winter Mix Supplies
Reduce Sand for Ice Control
Use National Weather Service Web Site
Eliminate 49er Equipment Training
Education Reimbursement
Out of Town Travel Expense
Postpone Plow Purchase
Eliminate Skating Program (2 weeks, 2003)
Eliminate Skating Program (2 weeks, 2003)
Reduce Irrigation Expense
Reduce Miscellaneous Expense
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Discontinue Aeration for Lions Park
Education Reimbursement
Reduce if Skating Program is Eliminated
Out of Town Travel Expense
6 Park Warming Houses - Winter Skating
6 Park Warming Houses - Winter Skating
Replace 50% of Proposed Park Doors
Reduce Miscellaneous Concrete Repairs
Reduce Number of Trees Planted by City
Training and Education
Eliminate Arbor Day Celebration
Revenue From Sale of Equipment
Revenue From Sale of Equipment
Revenue From Sale of Equipment
Revenue From Sale of Equipment
B2K3:Proposed Budget Cuts 4/11/2003 9:10 AM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fund - Department
Recreation
Recreation Coordinator
Recreation Clerk
Recreation Clerk Typist
Grand Total
Proposed Reduction
Hard Cuts Soft Cuts
(41,578) Eliminate Position
(2,646) Maternity Leave
(7,446) Summer Leave
(51,670)
(442,348) (24,164)
Explanation
B2K3:Proposed Budget Cuts 4/11/2003 9:10 AM
CITY COUNCIL LETTER
Meeting of: 4/14/03
AGENDA SECTION: CONSENT
NO:
ITEM: RESOLUTION SUPPORTING LEGISLATION TO
PROVIDE IMPROVED FUNDING OPTIONS FOR CITY
STREET IMPORVEMENTS
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~"~
DATE: 4/14/03~'"
CITY MANAGER
DATE:
Background:
The League of Minnesota Cities, the Minnesota Public Works Association and the City Engineers Association of
Minnesota have jointly sponsored the development of an in-depth report entitled Funding Street Construction and
Maintenance in Minnesota Cities. The recently completed report evaluates the street systems in the State of Minnesota,
examines the existing funding system, and provides recommendations to the State Legislature in regards to
implementing a transportation utility fee that would assist local governments in developing adequate funding resources
that are needed to maintain the City's road system. Due to the increasing costs for maintaining an aging road system, it
is important that Cities develop adequate funding for maintaining and improving existing roadway systems. The
implementation of a new transportation utility fee by the State of Minnesota would assist Minnesota communities with
the costs associated with major road improvements and the maintenance of existing local streets.
Analysis/Conclusions:
The attached resolution indicates Columbia Heights' support of the adoption of legislation that would provide cities
with the policy options needed to address current and future challenges in providing the public with adequate street
improvement and maintenance programs. It does not commit the City to a street utility in any way. If authorized by the
State Legislature, it could provide future funding options for maintenance activities such as pothole patching, crack
sealing, seal coating and sweeping operations.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2003-14, there being ample copies available
to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2003-14 being a resolution indicating council support for
state legislation that would provide improved funding options for future city street improvements and maintenance.
G:LPWXPublic Works\City Council\City Council Letters\2003XApril\Transportation Utillity Fees..doc
COUNCIL ACTION:
RESOLUTION NO. 2003-14
BEING A RESOLUTION SUPPORTING LEGISLATION TO PROVIDE
IMPROVED FUNDING OPTIONS FOR CITY STREET IMPROVEMENTS
WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 miles--or 14%-- are
owned and maintained by Minnesota's 853 cities; and
WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of
people and goods; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes, special
assessments and bonding, have limited applications, leaving cities under-equipped to address growing
needs.
WHEREAS, maintenance costs increase as road systems age, and no City--large or small-- is spending
enough on roadway capital improvements to maintain a 50-year lifecycle; and
WHEREAS, the Council of the City of Columbia Heights £mds it is difficult to develop adequate funding
systems to support the City's needed street improvement and maintenance programs while complying with
existing State statutes; and
WI-IEREAS, the League of Minnesota Cities, the Minnesota Public Works Association and the City
Engineers Association of Minnesota have jointly sponsored the development of a report entitled Funding
Street Construction and Maintenance in Minnesota's Cities wherein (1) the street systems of the cities
within the State are inventoried; (2) the existing funding systems are detailed and evaluated; and (3)
recommendations are made; and
WHEREAS, cities need flexible policies and greater resources in order to meet growing demands for street
improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS that this Council concurs with the findings of the above referenced report, and fully supports
the recommendations contained in that report; and
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS
that this Council supports the adoption of legislation that would provide cities with the policy options they
need to address current and future challenges in providing adequate street improvement and maintenance
programs.
Dated this fourteenth day of April, 2003
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor, Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: April 14, 2003
AGENDA ORIGINATING CITY MANAGER
SECTION: .._~- A - ~ DEPARTMENT: APPROVAL
NO: Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY:~/~J~_~-
License Revocation, Rental Properties
DATE: April 8, 2003 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Elmi Abullahi ................................................................ 4916 - 4916-1/2 Tyler St. NE
RECOMMENDED MOTION: Move to Establish a Hearing Date of April 28, 2003 for Revocation or Suspension
of a License to Operate a Rental Property within the City of Columbia Heights against Elmi Abullahi at 4916 -
4916-1/2 Tyler St. N.E.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: April 14, 2003
AGENDA SECTION: _ ORIGINATING DEPT.: CITY MANAGER
NO: .5 ' A - [ O License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson ~ ~,~(~ DATE:~/~J~
NO: DATE: April 10, 2003 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the April 14, 2003 City Council meeting. This agenda
consists of applications for various Contractor Licenses for 2003.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for April 14, 2003 as presented.
COUNCIL ACTION:
TO CITY COUNCIL April 14, 2003
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
*Steinkraus Plumbing
*Weld & Sons
*Valley Rich Co
*Air Quality Service
*Arps Tree Service
*Adolphson & Peterson
*Crest Exteriors
112 E. 5th St #101, Chaska 55318
315 Juneau Ln, Plymouth 55447
147 Jonathan Blvd #4, Chaska
3910 Leslee Curve,Excelsior
17845 Hanson Blvd, Andover
6701 W 23rd St, Mpls
22382 Chippendale Ave So, Farm
$50.00
$50.00
$50.00
$50.00
$50.0O
$50.00
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~1 I% ?/903
I
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number [ O"~-'~ '~ ~ through
in the amount of $ [.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
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COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: April 14, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY
NO: ~ - ~..- ~ Community Developm~.nt---~ MANAGER'S
ITEM' Kmart Redevelopment Citizen BY: Robert Streetar,~ , BY:
Advisory Committee DATE: April 1,2003 ~
BACKGROUND
As part of the Kmart project, the planning process calls for a citizen advisory group to provide
input and feedback to the development team regarding the redevelopment plan for the Kmart
site and potential adjacent areas. The advisory group typically consists of 8 - 15 citizens, but
could be more if the Council desires.
Staff requests recommendations from the Council of citizens for the advisory group. Staff has
identified the following Citizens to possibly serve on the Committee.
Affiliation
Citizen
Citizen
Citizen
Citizen
Citizen
Citizen
Citizen
Citizen
Citizen
Citizen
School District
County
Name
Richard Lawrence
Jo Ann Student
Jim Fowler
Deb Johnson
John Hunter
Mickey Rooney
Dave Holmgren
Bruce Magnusen
Bob Lyndes
Marlaine Szurek
Nancy Kaldor, Superintendent
Jim Kordiak, County Commissioner
RECOMMENDED MOTION: Move to appoint
to the Kmart redevelopment advisory Committee.
COUNCIL ACTION:
HSConsent2003~CLKmart Redev. Citizen Advisory Committee