HomeMy WebLinkAboutMarch 31, 2003 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be hem in the
CITY OF COL UMBIA HEIGHTS
as follows:
Mayor
Julienne Wyckoff
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson
Bruce Kelzenberg
Gib/Manaoer
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
MARCH 31, 2003
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
1. Refurbishment of Engine #4 and Rescue #3
2. Budget reduction considerations
3. K-Mart Redevelopment Advisory Committee - informational
The City of Columbia Heights does not discriminate on the basis of disability m the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CItY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: April 7, 2003
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: Fire. /f/t/~ ?
ITEM: Authorization to Seek Bids for the BY: Charles Thompson ~/'C'
NO: joint refurbishment of Engine 4 and Rescue 1 DATE: March 27, 2003
The Fire Depamnent is r~luesting anthodzation to seek bids for the refurbishment of Engine 4 and Rescue I. Funds are budgeted
in the Capital Equipment Replacement Fund for this purchase.
Attached is an outline, which mmunafizes items presented at the City Council Work Session regarding the appar0~ms
refurbi.~hment. Refurbishm~t of the vehicles will extend their service time
RECOMMENDED MOTION: Move to Authorize Staff to Seek Bids for the Joint Refurbishment of Engine 4 and Rescue 1.
03~12
Attachments
COUNCIL ACTION:
Columbia Heights Fire Department
To~
Walt Fehst, City Manager
From
Charles Thompson, Fire Chief
Subject: Fire Department Future Purchases
Date: March 26, 2003
At the March 31, 2003 work session, the citY Council will consider the following Fire
Department items:
1) Refurbishment of the Fire Department's Engine
Engine//4 is a vital piece of equipment to our operation. Engine 8 4 is our second-out truck.
This engine was purchased in a joint venture with four other communities; four virtually
identical engines were purchased at the same time. Since that purchase, two of the
communities have refurbished their engines and one community has taken their engine out of
commission.
One of our choices at this time would be to simply refurbish the truck at a cost estimated to
be around $45,000. The refurbish would extend the life of the engine to 2008 or beyond.
The other choice would be to replace this engine now at an estimated cost of $300,000. I
have heard many comments in regard to the Fire Department not replacing this engine.
I have attached to this memo the ISO document, which you requested in November of 1996,
which addresses the current ISO Class for Columbia Heights. On Page 3, under Fire
Department 8510, the document states that for maximum credit in the schedule, three engine
companies are needed in our city. ffwe decide to go to a two-engine response, our ISO class
will be increased, which ultimately increases not only residential insurance in the city but
also the commercial and industrial insurances. If you recall, two years ago we sold our
fourth engine, which was our reserve engine. If you look at 8520 and 8521 in the ISO
document, for maximum credit we should have one fully equipped reserve pumper. O~r
automatic mutual aid assists with this requirement.
2) Refurbishment of Rescue 81
Rescue 81 is also a vital piece of equipment to our operation. It is our heavy rescue truc~
built in 1990, which carries medical equipment and our auto extrication equipment. We also
use this truck at fire scenes. It carries firefighters to the scene and also has built-in tanks
which store air so we can replenish our small breathing air bottles. This truck also has
several issues to address, however refurbishing it will extend the life of the apparatus by I 0
years. We will be repairing current rusting issues, and will be addressing lighting problems
by replacing high amp draw lights with lower amp draw lights and repairing specific
mechanical issues.
Walt Fehst
March 26, 2003
Page two
3) Replacement of Engine #3
We are scheduled to replace this truck in the year 2004. The Fire Departmem is currently
looking at potential grant possibilities for this replacement. This year, the Assistance to
Firefighters Grant Program offers a significant increase in funding. This funding will exceed
700 million dollars. FEMA will look closer at those departments that will not only replace
older vehicles but expand the capabilities of these vehicles offering more benefit to the
recipients. We will be proposing the purchase of an elevated water supply or Quint type
apparatus. The purchase of this type of apparatus will have the largest benefit to the
community of Columbia Heights. It will also have a positive impact on the ISO Class in the
city. In the ISO document attached, you will see on Page 4 under Credit for Ladders, it states
that one ladder company is needed in the city. We are currently receiving 1.73 out of 5.0
points for this area. By lowering the ISO class, there is increased potential to decrease the
insurance premiums. Going fi.om a fi4 to a #3 Class will probably not have an effect on the
average homeowner; however, the commercial and industrial areas will see positive effects.
This fits well with the city's future redevelopment plans.
4) Evaluation of current SCBA units (Self Contained Breathing Apparatus)
We are in the process of evaluating the SCBA's we currently have in service. The SCBA's
are the air packs we use at structure fires. Each pack holds approximately 30 minutes of air
and are used to keep the firefighters safe in IDLH atmosphere (Immediately Dangerous to
Life and Health). We have had significant problems and have actually experienced failures
in emergency situations. We also have some maintenance issues we will need to address in
the near future. We will be faced with some decisions, which I will present to you after our
study is complete.
CT:cf
03-10
CLASSIFICATION DETAILS
Municipality Columbia Heights State. MN Population 20,000
Date Surveyed September 1993 Total Credit 62.78 Class 4
RECEIVING AND HANDLING FIRE ALARMS
This section oft. he Fire Suppression Rating Schedule reviews the facilities provided for the general public
to report fires, and for the operator on dity at the communication center to dispatch fire department
companies to the fires.
(Item 414) Credit for Telephone Service
This item reviews the facilities provided for the public to report rims, includeing
the listing of fire and business numbers in the telephone directory.
(Item 422) Credit for Operators
This item reviews the number of operators on-duty at the communication center
to handle fire calls.
(Item 432) Credit for Dispatch Circuits
This item reviews thc dispatch circuit facilitics use to transmit alarms to fire
department members.
(Item 440) Total Credit for Receiving and Handling Fire Alarms
Credit
Actual Maximum
1.70 2.00
2.91 3.00
3.50 ' 5.00
8.11 10.00
FIRE DEPARTMENT
This section oftbe Fire Suppression Rating Schedule reviews the engine and ladder-service companies,
equipment carried, response to fires, training and available fire fighters.
0rem 513) Credit for Engine Companies
This item reviews the number of engine companies and the hose and equipment
Credit
Actual Maximum
9.58 10.00
(Item 523) Credit for Reserve Pumpers
This item reviews the number of reserve pumpers their pump capacity and the
hose and equipment carried on each
0.92 1.00
(Item 532) Credit for Pump Capacity
This item reviews the total available pump capacity.
5.00 5.00
(Item 549) Credit for Ladder Service
This item reviews the number of ladder and service companies and the
equipment earned.
1.73 5.00
(Item 553) Credit for Reserve Ladder Service
This item reviews the number of reserve ladder and service tracks, and the
equipment carried.
0.21 1.00
(Item 561) Credit for Distribution
This item reviews the percent of the built-upon area of the city which has an
adequately-equipped, responding first-due engine company within 1 1/2 miles
and an adequately-equipped, responding ladder-service company within 2 1/2
miles.
2.28 4.00
(Item 571) Credit for Company Personnel
This item reviews the average number of equivalem fire fighters and company
officers on duty with existing companies.
4.20 15.00+
(Item 581) Credit for Training
This item reviews the training facilities and their use.
3.15 9.00
9. (Item 590) Total Credit for Fire Department
27.07 50.00+
WATER SUPPLY
This section of the Fire Suppression Rating Schedule reviews the water supply system that is available for
fire suppression in the city.
(Item 616) Credit for the Water System
This item reviews the supply works, the main capacity and hydrant distribution.
Credit
Actual Maximum
28.84 35.0O
(Item 621) Credit for Hydrants
This item reviews the type of hydrants, and method of installation.
2.00 2.00
(Item 631) Credit for Inspection and Condition of Hydrants
This item reviews the frequency of inspection of hydrants and their condition.
2.70 3.00
4. (Item 640) Total Credit for Water Supply
33.54 40.00
-C-
CLASSIFICATION DETAILS
Municipality Columbia Heights State MN Population 20,000
Date Surveyed September 1993 Total Credit 62.78 Class 4 .
SUMMARY OF CREDIT
Feature Assigned
Receiving and I-Iandlmg Fire Alarms .......................................... 8.11
Fire Deparunent ....................................................................... 27.07
Water Supply ........................................................................... 33.54
*Divergence ............................................................................ -5.94
62.78
Maximum
Credit
10.00%
50.00%
40.00%
100.00%
The Public Protection Class is based on the total percentage credit as follows:
Class
1 90.00 or more
2 80.00 to 89.99
3 70.00 to 79.99
4 60.00 to 69.99
5 50.00 to 59.99
6 40.00 to 49.99
7 30.00 to 39.99
8 20.00 to 29.99
9 10.00 to 19.99
10 0 to 9.99
*Divergence is a reduction in credit to reflect a difference in the relative credits for Fire Department and
Water Supply.
The above classification has been developed for use in property insurance premium calculations only.
FIRE INSURANCE CLASSIFICATION
IMPROVEMENT STATEMENTS
FOR
Columbia Heights
Prepared By
INSURANCE SERVICES OFFICE, INC.
6550 YORK AVE. S., SUITE 600
EDINA, MN 55435
AT THE REQUEST OF
Walter R. Fehst, City Manager
November 7, 1996
The following statements are based upon the criteria contained m our Fire Suppression Rating Schedule
and upon conditions m Columbia Heights on September 21, 1993.
They indicate the performance needed to receive full credit for the specific item in the Schedule, and the
quantity, you have provided. Partial improvement will result in receiving a partial increase in the credit.
These statements relate only to the fire insurance classification of your city which may be used in the
calculation of property insurance premiums. They are not for property loss prevention or life safety
purposes and no life safety or property loss prevention recommendations are made.
RECEIVING AND HANDLING FIRE ALARMS
Credit for Telephone Service (Item 414)
[411.C.]
For maximum credit in the Schedule, emergency calls should progress to the business number.
[412.B.]
For maximum credit in the Schedule, both the number to report a fire and the fire department business
number should be listed under "Fire Department" in the white pages directory. Your fire number is listed
and your business number is not listed under "Fire Department".
Credit for Operators (Item 422).
For maximum credit in the Schedule, 5 operators are needed on duty at all times. You have 4.83 operators
on duty.
Credit for Dispatch Circuits (Item 432)
[431.B.-2]
For maximum credit in the Schedule, the radio alarm dispatch circuit should be supervised in accordance
with National Fire Protection Association Standard, 1221.
Total credit for Receiving and Handling Fire Alarms (440). Actual Credit 8.11%; Maximum Credit
10.00%. ~
FIRE DEPARTMENT
Credit for Engine Companies (Item 513)
[5 o.1
For maximum credit in the Schedule, 3 engine companies are needed in your city. These are calculated as
follows:
3 for the Basic Fire Flow of 3000 gpm.
[511. + 512.]
You have 3 engine companies in service. These are calculated as follows:
96% for Engine 3784 because of insufficient equipment.
96% for Engine 3783 because of insufficient equipment.
96% for Engine 3786 because of insufficient equipment.
Credit for Reserve Pumpers (Item 523)
[520. + 521.]
For maximum credit in the Schedule, 1 fully-equipped reserve pumper are needed. You have 1 reserve
pumper. This is calculated as 84% for Pumper 3785 because of insufficient equipmem.
Credit for Pump Capacity (Item 532) (Item 549)
[530. + 531.]
For maximum credit in the Schedule, at least 3000 gpm in fire department pump capacity is needed. You
have 4750 gpm in creditable pump capacity. This is calculated as follows:
4750 gpm in service and reserve = 4750 gpm.
Total = 4750 gpm
Credit for Ladder Service (Item 549)
[540. + 541.]
For maximum credit in the Schedule, 1 ladder company is needed in your city. This is calculated as
follows:
1 ladder company due to the size of the area served and to the method of operation.
[542-547.]
You have 1 ladder company. This is calculated as follows:
35% for Ladder 3793 because of insufficient equipment.
Credit for Reserve Ladder Service (Item 553)
[550. + 551.]
For maximum credit in the Schedule, 1 full-equipped reserve ladder track is needed. You have 1 reserve
ladder track. This is calculated as follows:
16% for Truck 3791 because of insufficient equipment.
Credit for Distribution (Item 561)
tS60.]
For maximum credit in the Schedule, all sections of the city with hydrant protection should be within 1-1/2
miles of an adequately-equipped cnginc company and 2-1/2 milcs of an adequately-equipped ladder,
service, engine-laddcr, or engine-service company. The distance to be measured along all-weathcr roads.
Credit for Company Personnel (Item 571)
An increase in the on-duty company personnel by one person will increase the fire department credit by
0.60% and an increase in the response by other Fire Department members by one person will increase the
fire department credit by 0.30%.
Credit for Training (Item 581)
[580.A.-G.]
For maximum credit in the Schedule, complete facilities should be provided for training and the training
program should be improved. You received 3.15% credit for the current training program and the use of
facilities.
[580.H]
For maximum credit in the Schedule, pre-fire planning inspections of each commercial, industrial
institutional and other similar-type building should be made twice a year by company members. Records of
the inspections should include complete and up-to-date notes and sketches.
[580.i]
For maximum credit in the Schedule, records should be kept of all training.
WATER SUPPLY
Credit for the Water System (Item 616)
[612.]
For maximum credit in the Schedule, the needed fire flows should be available at each location in the city.
Needed fire flows of 2500 gpm and less should be available for 2 hours, 3000 and 3500 gpm for 3 hours
and all others for 4 hours. See the attached table for an evaluation of fire flow tests made at representative
locations in your city.
[614.]
All AWWA standard hydrants within 1000 feet of a building, measured as hose can be laid by apparatus,
are creclitecl; 1000 gpm for hydrants within 300 feet; 670 gpm for 301 to 600 feet; and 250 gpm for 601 to
1000 feet. Credit is reduced when hydrants Lack a pumper outlet, and is further reduced when they only
have only a single 2-1/2 inch outlet.
Credit for Inspection and Condition of Hydrants (Item 63 I)
[630.]
For maximum credit in the Schedule, all hydrants should be inspected twice a year, the inspection should
include operation and a test at domestic pressure. Records should be kept of the inspections. Hydrants
should be conspicuous, well located for use by a pumper, and in good condition.
FIRE FLOW TESTS
Columbia Heights, MN
Tests made on September 21, 1993.
TestNo. Needed Fi~ Flow*
gpm
1 6000
2 2500
3 4500
4 3500
5 1500
6 1500
7 4500
8 2000
9 2250
10 1500
Limited By Supply Limited By Limited By
Works Distribution Mains Hydrant Spacing
X
X
X
X X
X
X
*Needed fire flows exceeding 3500 gpm are not considered in determining the classification of the
municipality.
CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT
FIRE APPARTATUS AND RESCUE TRUCK
REFURBISHMENT SPECIFICATIONS
BID INFORMATION FOR CONTRACTORS
1.00
1.01
1.02
1.03
GENERAL REQUIREMENTS
Each bid must be accompanied by bidder's accurate written specifications covering refurbishment
work and service, which it is proposing to furnish and to which the apparatus' furnished under the
Contract must conform.
All specifications herein contained are considered as minimum.
Such details and other construction features not specifically covered herein or not at variance with
these specifications should conform to specifications set forth in NFPA 1901.
RELIABILITY OF CONTRACTOR
Contractor shall furnish satisfactory evidence that he has the ability to construct and refurbish the
apparatus specified, and shall state in the bid proposal the location of the factory where the work is
to be performed.
Bid proposals will only be considered from full time fire apparatus manufacturers who are current
members of the Fire Apparatus Manufacturer's Association (FAMA) submit. FAMA is a non-profit
organization designed to keep fire truck manufacturers abreast with the latest technologies and
governing standards, and to act as a liaison to the IAFC and NFPA. Bidder shall include evidence
of their affiliation to the FAM^ in the bid proposal.
SUBMISSION OF BID PROPOSAL
Each bid proposal shall be submitted in the sequence with the attached specifications for ease of
checking compliance of bids with bidder's specifications.
All bids shall be submitted on manufacturer's letterhead, and not a reproduction of these
specifications.
An Officer of the manufacturing company submitting the bid shall sign each bid proposal.
Any proposal that is not signed by an Officer of the manufacturing company being bid not
submitted on manufacturer's letterhead or not in sequence with the advertised specifications will
be immediately rejected.
BID PROPOSAL GUARANTEE
Each bid proposal must be accompanied by a Bidder's Bond or Cash in the amount of 10% of the
bid submitted herewith in as a proposal guarantee, which it is agreed by the contractor will be
forfeited in the event this proposal is accepted and the contract is not executed.
An Officer of the manufacturing company submitting the bid shall sign the Bid Bond.
Personal or company checks are not acceptable as a bonding medium.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 2
1.04
1.05
1.06
1.07
INSURANCE REQUIREMENTS
Each bidder must submit with their bid proposal a Certificate of Insurance listing the proposed
manufacturer's product liability insurance coverage. Liability insurance shall be a minimum of five
(5) million dollars. Submitted certificate shall name the apparatus manufacturer, insurance
company, policy number, and effective dates of the insurance policy. Bids submitted without the
required Certificate, or for Certificates listing less than the minimum five (5) million dollars liability
coverage, will be considered non responsive and automatically rejected. No exceptions are
allowed to the minimum insurance coverage requirement.
The manufacturer shall maintain full insurance coverage on each of the purchaser's cab and
chassis from time of first possession by the manufacturer until each of the apparatus is delivered
and accepted by the purchaser. No exceptions. Purchaser reserves the right to require proof of
insurance from the manufacturer's insurance carrier-prior to entering into a contract for the
apparatuses.
DELIVERY AND OPENING OF BID PROPOSALS
Each bid proposal and all papers bound and attached thereto, together with the bid proposal
guarantee, shall be placed in an envelope and secured therein. The envelope shall be marked "Bid
Proposal on Fire Equipment Refurbishment".
Bid proposals will be received at or prior to the time set for the opening of bids. Bid proposals
received after the "Bid Opening" will be returned unopened.
The bids will be opened publicly and read aloud at the time and date stated on the advertisement
for bids.
REJECTION OF BID PROPOSALS
The right is reserved to reject any or all bid proposals or to accept such proposal as is in the best
interest of the purchaser.
All bid requirements and specifications as written are considered minimum.
Bids will be rejected which substitute less than substantial materials and/or methods of body
construction than those specified.
Purchaser does not, in any way, obligate itself to accept the lowest bid.
Proposals may be rejected for any alteration, erasures, or penciled entries. No bidder may
withdraw his proposal for at least 30 days after the scheduled closing time for the receipt of bids.
Bidders taking "total exception" to these specifications are hereby advised that any such statement
will result in immediate rejection of the bid proposal.
COMPLETION DATE
Bidders shall indicate in their proposals the number of working days for delivery of each of the
completed apparatuses, from the date of bid acceptance by the Purchaser.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS
3
~.08
~I.09
1.10
1.11
1.12
1.13
WARRANTY
Bidder's proposal packet shall include any and all warranties applicable to the refurbishment of the
vehicles specified and are required in the following detailed specification. The minimum acceptable
required warranties are listed below. The Bidder shall include a copy of their warranties with the
proposal package. If Bidder does not include a copy of the warranties the bid shall be rejected
· Minimum 1-year electrical parts and labor limited warranty
· Minimum 2-year PPG paint finish limited warranty
CONTRA CT A WARD
Contract will be awarded to the most "responsible bidder", provided that bid is in the best interest
of the purchaser.
When analyzing the bid proposals, and in recommending a successful bidder, superior design,
workmanship, materials, operating costs, location of factory, past experience, length of
incorporation and compliance to specifications will be taken into consideration.
Purchaser reserves the right to waive any formality in the bids received once such waiver is in the
best interest of the Purchaser and, also, to accept any item in the Bid found to be of superior
quality or otherwise preferred by the Purchaser.
Prior to the award being let, a factory representative of the Manufacturing Company being bid shall
meet with the Purchasers Officials at the Purchaser's location, to insure a complete and
satisfactory understanding of the specifications and contract forms.
PA YMENT
Final payment for the apparatus refurbishments shall be made at time of delivery of the last
completed vehicle. Due to insurance liability, the apparatus will not be left at the Purchaser's
location without full acceptance and payment or prior agreement between the Purchaser and
Bidder.
Final delivery price shall not include any Local, State or Federal taxes. The Bidder shall not be
liable for any State or Federal mandated tax or program after sale or delivery of the apparatuses.
PRE-CONSTRUCTION CONFERENCE (A T MANUFACTURER)
A pre-construction conference shall be conducted at the apparatus manufacturer's factory for three
(3) Fire Department Personnel, at which time all final designs and equipment mounting locations
will be approved, prior to any sheet metal being cut. A factory employed design engineer shall be
present during the pre-construction conference to answer any design, and/or engineering
questions relating to the layout of the apparatus. Bidder shall indicate intention to provide the
required pre-construction conference in the proposal packet.
INSPECTION TRIPS
Periodical inspection trips by Fire Department Personnel shall be made to the facility where
construction on each of the apparatus is to be performed. Successful Bidder shall consult with the
Fire Department Refurbishment Committee Chairperson as to the proper timing of the inspection
trips. Bidder shall indicate intention to provide the required inspection trips in the proposal packet.
FINAL DELIVERY
Final delivery of the completed apparatus shall be made via drive-way F.O.B. manufacturer's
factory, at which time Fire Department personnel shall be properly instructed as to the proper use
of the entire apparatus including, but not limited to, chassis, fire pump system, the apparatus and
all equipment.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 4
2.00
2.01
2.02
ENGINE 4
CHASSIS BODY & CAB
The fire apparatus and cab shall be refurbished and repainted. The following procedures will be
performed: Removal of all exterior steel and aluminum trim, remove all compartment doors,
hinges, shelves, latches, and all other exterior lighting (including a mars light, which shall be
returned to the Fire Department) and accessories, etc. Disassemble all doors, interior door panels
for refurbish and inspection.
Shall refurbish interior of cab including; removal of intedor components as needed to make repairs
to interior finish. Shall replace door weather-stripping, headliner, and door panels. Shall
reupholster crew bench seat in rear of truck with automotive grade vinyl with color to be
determined by Purchaser.
The complete apparatus body shall be sanded down to bare substrate. All stress cracks will be
properly welded and ground smooth. All doors shall be completely sanded on all edges paying
special attention to all oxidation areas. All metal shall be inspected for condition and longevity. Any
unnecessary holes will also be welded shut and ground smooth. All corrosion will be ground down
and sealed. All dents and damage will be removed at this time as well. The apparatus and cab
shall then be washed down with wax and grease remover to ensure a good, clean bond for the
epoxy primer that will then be applied. Premium grade body filler shall then be used as needed and
sanded flat. The entire apparatus and cab shall be sealed again with an epoxy primer surfacer,
which will then be sanded smooth to produce a defect-free surface for the final finish. Epoxy
primer-sealer shall be applied over the entire apparatus and cab, followed by a double-base coat
of paint. All seams shall be caulked with silicone-based non-hardening sealant. All under body
panels shall be properly undercoated and sealed. The entire apparatus and cab shall then be wet
sanded with 1200 grit paper and buffed to a final finish luster. PPG Automotive paint products shall
be used throughout this operation to ensure compatibility of products and to provide the Purchaser
with the highest quality finish available.
The entire unit shall be painted Red Paint # PPG 73196.
All outside storage compartments, including the rear storage compartment floor shall have a
consistent finish of a sprayed polyurethane bed liner material to provide an easy-to-maintain finish
that is highly resistant to dents, scratches, and chemicals. All compartment door weather-stripping
shall be replaced. New Mateflex tile (or equivalent) shall be installed in bottom of all compartments.
All hardware shall be cleaned and polished.
INSPECTION/REPAIR OF WA TER TANK
Inspection of water tank shall be performed prior start of refurbishment of this apparatus. Costs
associated with any necessary repairs would be above and beyond this quote. Con[ractor is to
contact Fire Department with findings and estimate of repairs to the tank prior to performing any
major work on the rest of the apparatus.
OUTERBODY DIAMOND PLATE
All outerbody diamond plate trim panels shall be replaced with new bright finish aluminum diamond
plate. All steel and aluminum panels shall be replaced, including fuel tank coverings, step boards
on center and sides of truck, all compartment bottoms, all rear tailboard trim panels, battery box
and covers, corner scuff guards, and front bumper fillers. Front bumper soft suction compartment
shall be made as large as possible with the area permitted in the bumper area and a new diamond
plate lid with closure shall be installed. Front step board compartment doors shall be made as
large as possible to fit the area of the step when replaced. Diamond plate shall also be used to
cover interior bottom halves of crew cab doors.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 5
Z03
2.O4
Z05
Z06
2.07
Z08
Z09
ZIO
2.11
2.12
ELECTRICAL SWITCH AND CONTROL PANEL
Electrical switch and control panel in cab shall be completely reconfigured, to include installation of
custom center console utilizing two (2) TST "Touch Tek" switch control panels, shall relocate
current radios into console and switch and control accessories as required. Shall Include
installation of electronic battery switching with 5-minute delay timer, sequentier for emergency
lighting as specified by Purchaser, drop storage as allowed in given space, auxiliary 12 volt power
outlet, cell phone mounting and fasteners as required. Shall also include remounting of two (2)
portable radio chargers in locations chosen by Purchaser.
GROUND PERIMETER LIGHTING
Shall install sealed beam ground lighting on perimeter of truck. Lights are to be wired to be on in
park with truck running and on in reverse, shall be a total of eight (8) light assemblies.
RELOCATION OF CAB AIR HORNS
Shall relocate cab mounted air horns to hood fenders,-shall fill holes on roof of cab and change
and reroute all air and electrical plumbing as needed.
LIGHT BAR
Shall install one (1) new MX 758A1A- 58" Code Ill front light bar with clear lenses. It shall contain
six (6) rotators, including two (2) outer rotators with 120 fpm and inner rotators with 160 fpm, shall
be installed. An LED arrowstick shall be contained in the rear of the light bar, with the controller
wired to the front center-switching console.
SIDE EMERGENCY LIGHTING
Shall install a total of four (4) red 3x7 Whelen 700 series LED lamp warning lights, two (2) mounted
in each side of the front bumper and two (2) mounted at mid-ship of the apparatus, to include all
switching as necessary, chrome trim rings and programmable flash patterns.
REAR EMERGENCY LIGHTING
Shall install one (1) 6x4 Whelen 600 series red LED lamp warning light on the rear Driver's side of
the truck and one (1) 6x4 Whelen 600 series blue LED lamp warning light on the rear Officer's side
of the truck, both with chrome trim bezels and programmable flash patterns.
REAR STOP TAIL LAMPS LIGHTING
Shall install two (2) rear 9x7 Whelen 900 series red LED stop tail lamps, mounted to replace
current lighting, shall meet SAE requirements. Includes chrome trim flange. Rear access steps
shall be replaced to accommodate new rear lighting package.
AUTO EJECT
Shall install one (1) Kussmaul Brand auto-eject with cover, red in color. Includes weatherproof
cover and an on-board electric air compressor for air system pressure maintenance.
STAINLESS WHEEL COVERS
Stainless steel wheel covers shall be installed. Wheel cover set shall include center caps, nuts and
attaching hardware and trim pieces. The rear inside duals shall have braided stainless steel fill
tube extensions installed with spring style clips to prevent extensions from shearing off.
ELECTRICAL COMPONENTS/GUAGES
Shall perform an inspection all electrical connections, all connections shall .be repaired, sealed and
connectors replaced as needed. All contacts on rear operator panels shall be inspected and
repaired and all 110-volt outlet circuits inspected. Shall include installation of on-board battery
charge conditioner and wiring as needed. All gauges shall be checked for accuracy and replaced
as needed.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 6
2.13
2.14
2.15
2.16
2.17
2.18
2.19
2.20
2.21
2.22
2.23
PUMP RECERTIFICA TION
Contractor shall have the pump re-certified.
SCBA COMPARTMENT
Shall replace current SCBA holder above the driver's side rear wheel well with NFPA 1901
compliant holder.
SIREN SPEAKER- OPTION
Existing siren speaker, which is located in the light bar, shall be relocated to a discreet location of
choice by bidder.
SIREN SPEAKER- OPTION
Installation of two (2) 100-watt siren speakers, mounted in discreet location of choice of bidder.
GRILLE- OPTION
Shall replace existing grill insert with new Ford OEM grill insert: Part# F3HZ8200A.
Shall install two (2) Red Whelen 64 red strobes on grill of truck using existing wiring.
Shall install two (2) clear lens Whelen strobes on grill of truck using existing wiring, one of which
shall contain the existing Opticom strobe light.
DOOR GRAB HANDLES- OPTION
Shall install four (4) total NFPA approved, extruded aluminum ribbed finish, "non-slip" access rails
approximately 25" in length with chrome plated mounting brackets. (One handle next to each of the
cab entrance doom).
REAR CREW SEAT COLLAR CUSHIONS- OPTION
Shall install three (3) Superior Flamefighter Model #106 brand seat collar cushions around the
crew SCBA tank holders.
OFFICER SEA T- OPTION
Shall install one (1) H.O. Bostrom $CBA seat in officer seat position - model # Res-Q-Back 450.
REAR CREW CAB AREA - OPTION
Shall install a light with a red lens on ceiling of rear crew cab area.
PUMP PANEL CLIPS- OPTION
Shall replace current latches on pump panel access door with two (2) Hartwell HTL81 flush
mounted chrome plated trigger latch assemblies (or equivalent) on pump panel access door to
keep closed. Shall include removal of existing latches and filling of any holes left by them.
PRE-PIPING AND INSTALLATION OF WA TER MONITOR - OPTION
Shall replace current cross lay hose bed to create two (2) 12-13-inch wide by 12-inch high hose
beds separated by a 6-8-inch wide box in the middle of the two sections in which the water monitor
piping shall be installed (variations from these specifications are acceptable by Bidder, but must be
approved by Purchaser). The new cross lay hose bed shall have a tapered deck so as to prevent
hose bundles from sliding out and shall have a aluminum diamond plate hinged cover placed over
it, cover design shall be designed by Bidder and approved by the Purchaser. Shall reroute existing
discharge #1 to top of apparatus for use by a truck mounted master stream. Piping shall be
sufficiently reinforced so as to be able to handle the forces exerted by a master stream device.
Shall install one (1) new Elkhart model# 8298 Top Mount Flange adapter on piping and Purchaser
shall provide one (1) Elkhart Model 8297 Water monitor, which will be installed. The hole left on
Officer's side discharge panel from the existing discharge shall be sealed up.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 7
2.24
2.25
2.26
2.27
PUMP PANEL COLOR CODING - OPTION
Bidder shall replace all metal identification
Colors to be chosen by the Purchaser.
tags on pump panel with color-coded equivalents.
ELECTRIC CORD REEL - OPTION
Shall install one (1) Hannay 1600 series (or equivalent) electric rewind cord reel, mounted in the
driver's side rear compartment. Reel to include 150 feet of 12/3 heavy electrical cord, which shall
dispense from the rear of the truck, reel to be wired on a 20 amp. circuit. Includes twist lock cord
end and GFI power protection.
HAND LIGHTS - OPTION
Shall install two (2) new Streamlight SL50 "high intensity light box" flashlights (orange in color) and
charger in a location specified by the Purchaser.
BACK UP TETHER- OPTION
In existing backup buttons, a fifteen (15) foot tether with button shall be installed. The tether shall
have a holder attached to the rear of the truck in which it shall rest when not being used.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 8
RESCUE '1
3.00
3.01
3.02
3.03
CHASSIS BODY & CAB
The module and cab shall be refurbished and repainted. The following procedures will be
performed: Removal of all doors, windows, hinges, trim pieces, lights, latches, mirrors, mounting
brackets, and other accessories as required to properly refinish. Disassemble all doors and
latches.
Shall remove cab interior and refinish interior components as needed including insides of doors,
doorjambs, upholstery etc.
The complete module and cab bodies shall be sanded down to bare substrate. All stress cracks
shall be properly welded and ground smooth. All doore shall be completely sanded on all edges
paying special attention to all oxidation areas. All metal shall be inspected for condition and
longevity. Any unnecessary holes shall also be welded shut and ground smooth. All corrosion shall
be ground down and sealed. All dents and damage shall be removed at this time as well. The
module and cab shall then be washed down with wax and grease remover to ensure a good, clean
bond for the epoxy primer that shall then be applied. Premium grade body filler shall then be used
as needed and sanded flat. The entire module and cab shall be sealed again with an epoxy primer
surfacer, which will then be sanded smooth to produce a defect-free surface for the final finish.
Epoxy primer-sealer shall be applied over the entire module and cab, followed by a double-base
coat of paint. Shall include frame rail and exposed under chassis component refinished in black as
needed. All seams shall be caulked with silicone-based non-hardening sealant. All under body
panels shall be properly undercoated and sealed. The entire apparatus and cab shall then be wet
sanded with 1200 grit paper and buffed to a final finish luster. PPG Automotive paint products shall
be used throughout this operation to ensure compatibility of products and to provide the purchaser
with the highest quality finish available.
The entire unit shall be painted Red Paint # PPG 73196.
New rub rails with reflective striping shall replace the existing rub rails.
All compartment door weather-stripping shall be replaced. New Mateflex tile (or equivalent) shall
be installed in the bottom of all compartments. All hardware shall be cleaned and polished.
Driving column shall be fixed in the upright position and a self-canceling turn signal shall be
installed.
REAR KWIK RAISE HALOGEN SCENE LIGHTS
Both of the rear Kwik Raise Halogen Scene Lights shall be removed and all mounting brackets and
hardware shall be sandblasted. Both lights and hardware shall be epoxy primed an~l refinished
using Red Paint # PPG 73196.
STAINLESS WHEEL COVERS
Stainless steel wheel covers shall be installed.
and attaching hardware and trim pieces.
Wheel cover set shall include center caps, nuts
AUTO EJECT
Shall install one (1) Kussmaul Brand auto-eject with cover, red in color, shall be installed to eject
away from the driver's side of the vehicle (The current plug-in faces the front of the truck). Shall
include weatherproof cover.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS 9
3.04
3.05
3.06
3.07
3.08
3.09
3.10
3.11
REAR SUSPENSION
Shall upgrade the rear suspension. Both existing rear leaf springs shall be removed and replaced
with new spring packs. Bid shall include two (2) new complete spring packs, endpins, hanger pins,
bushings, U-bolts and nuts and vehicle alignment when completed.
REAR BUMPER
Existing bumper shall be removed and replaced with all new components; Shall include the
installation of a new center section, stainless end covers and diamond plate fillers. Shall have skid
protection plates installed under the bumper and attached to the frame to protect from Iow-
clearance driveways. Installation shall also include a new rear aluminum diamond plate kick panel,
below door and width of the module. Rear trailer hitch assembly shall be removed.
FRONT BUMPER
Existing bumper shall be removed and replaced with one (1) new Ford OEM chrome bumper with
"set back" end horns. A new diamond plate filler panel shall be installed. The depth of the new
bumper shall be only as deep so as to accommodate the mounting of the Federal Q siren. The
existing Federal Q siren shall be relocated to under the diamond plate filler panel and sound
through a hole in the bumper. The existing rotator lights shall be removed and returned to the
Purchaser. See section 3.08 for new emergency lighting requirements that shall be installed into
the new bumper.
LIGHT BAR
Shall install one (1) new MX 758A1A - 58" Code III front light bar with clear lenses. It shall contain
six (6) rotators, including two (2) outer rotators with 120 fpm and inner rotators with 160 fpm. Light
bar shall be installed and wired to switch panels.
EMERGENCY LIGHTING
Six (6) existing red emergency flashers on the module shall be removed and replaced with six (6)
9x7 Whelen 900 series red LED lamps. One (1) 9x7 Whelen 900 series amber LED lamp and one
(1) Whelen 900 series blue LED lamp shall be installed to the rear of the module. All lamps shall
include all switching as necessary, chrome trim rings and programmable flash patterns.
Shall install a total of four (4) 3x7 Whelen 700 series red LED lamps with chrome bezels, one (1)
above drive wheel midship on each side of the module and one (1) to each side of the bumper. All
lamps shall include all wiring, cables and switches as necessary, and programmable flash
patterns.
SLIDE-OUT DRAWER
One (1) slide-out drawer, supplied by the Purchaser, shall be installed in the rear Officer's side
compartment of the module in the location specified by the Purchaser. The drawer shall be
installed so as to clear the bottom lip of the doorjamb.
ELECTRICAL SWITCH AND CONTROL PANEL - OPTION
Electrical switch and control panel in cab shall be completely reconfigured, to include installation of
custom center console utilizing two (2) TST 'q'ouch Tek" switch control panels. Shall include
installation of electronic battery switching with 5-minute delay timer, sequentier for emergency
lighting as specified by Purchaser. Shall include remounting of one (1) portable radio charger and
one (1) cell phone and additional accessories in locations chosen by Purchaser.
ELECTRIC REEL FOR HYDRAULIC LINES- OPTION
Shall install one (1) Hannay Hydraulic reel (or equivalent) that is compatible with Amkus tools in
the rear Officer's side compartment of the module in a location specified by the Fire Department.
COLUMBIA HEIGHTS FIRE DEPARTMENT 2003 TRUCK REFERBISHMENTS
10
CITY OF COLUMBL4 HEIGHTS
DATE:
MARCH 14, 2003
TO:
FROM:
WALT FEHST
CITY MANAGER
WILLIAM ELRITE
FINANCE DIRECTOR
RE:
2003 STATE AID REDUCTIONS
The purpose of this memo and the attachments is to summarize the discussions between yourself
and division heads regarding the 2003 budget reductions to offset the governor's proposed state
aid reduction of $700,000. First, on the positive side, we are in the final stages of closing the
financial records for 2002. At this time it appears that the General Fund balance will increase by
$300,000 more than the budget expectations for an increase to this fund balance. This increase is
primarily due to division heads and staff carefully scrutinizing expenditures and cutting back
wherever possible during 2002. This practice has continued during 2003 and we are currently
running under budget for the first three months.
The goal to compensate for the $700,000 state aid reduction in 2003 is proposed to be
accomplished through a combination of expense reductions and the use of some fund balance.
Attached is a list that summarizes some of the proposed cuts to the 2003 budget. Implementing
these cuts, which are in excess of $400,000, and utilizing $300,000 in fund balance, will achieve
the level needed to balance the 2003 budget.
The next phase of the budget reduction plan is to look at the proposed state aid cuts for 2004. At
the present time, we have the governor's recommendations for cuts and levy limitations.
However, it is uncertain as to what action the state legislature will take on these
recommendations. The action taken by the state legislature should be known by May or June,
which is ample time to incorporate the 2004 revenue reductions into the 2004 budget process.
In the meantime, staff should continue to look at areas of operations where efficiency can be
improved and expenses reduced. Some of the items that have been discussed to date in
relationship to this are the Honeywell contract, external janitorial contracts versus one internal
janitorial service, the evaluation of combining building inspection services with other inspection
services provided, and the feasibility and cost-effectiveness of contracting out for items wherever
possible to reduce expenses.
In recent years staff has taken the initiative to significantly reduce staff and consolidate services
in the building inspection area and special assessments. In these areas we have seen the
elimination of three positions with the absorption of these functions into the Community
Development, Finance, Public Works, and Administrative departments, which has resulted in a
significant cost reduction. These efforts need to be continued in the development of the 2004
budget, to not just look at cuts but to look at combining services and functions in order to
become more cost effective.
WE:sms
0303142CM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fund - Department
Administration
Mayor-Council
101-41110-1020
101-41110-2175
101-41110-3050
101-41110-3105
101-41110-3320
101-41110-8100
City Manager
101-41320-1012
101-41320-1020
101-41320-2070
101-41320-3050
101-41320-3105
101-41320332O
101-41320-3410
Legal Services
101-41610-3043
101-41610-3045
101-41610-4300
101-41610-4330
Community Development
201-46310
201-46310
201-46310
Finance
Finance
101-41510-2030
101-41510-305O
101-41510-3105
101-41510-3120
101-41510-3320
101-41510-3321
101-41510-3322
101-41510-4000
101-41510-4330
101-41510-5180
101-41510-2XXX
101-41510-1XXX
Proposed Reduction
Hard Cuts Soft Cuts
(750)
(750)
(2,500)
(1,000)
(1,000)
(4,551)
(10,551)
(5,410)
(750)
(250)
(3,000)
(750)
(750)
(4,000)
(14,910)
(1 ,ooo)
(2,829)
(5,ooo)
(1 ,ooo)
(9,829)
0 (14,411)
0 (4,804)
(9,749)
(9,749) (19,215)
(300)
(8,ooo)
(2,400)
(4,000)
(1,900)
(55o)
(1,050)
(3,ooo)
(1,550)
(5,000)
(1,5oo)
o
(27,250)
(4,949)
(4,949)
Explanation
Overtime
Food Supplies
Facilitator for Goal Setting Retreat
Training and Educational Activities
Out of Town Travel Expense
Contingencies
Seasonal Employees, Associated Fringe
Overtime
Training and Instructional Supplies
New Employee Physicals, City-Wide Training
Training and Educational Activities
Out of Town Travel Expense
Advertising Employment
ParaLegal - Civil Process
Attorney Fees - Other
Miscellaneous Charges
Subscriptions and Memberships
Transfer Expense to 203-46330
Transfer Expense to 213-46340
Contract for Building Offical services
Payroll Checks, Require Direct Deposit
Expert and Professional Services
Training and Educational Activities
Educational Reimbursement
Eliminate Travel for GFOA
Eliminate Travel for Local and Computer
Eliminate Travel for MNGFOA
Repair and Maintenance
Subscriptions and Membership
Computer and Other Equipment
Other Supplies
Allocate time to Liquor for Accounting Clerk
B2K3:Proposed Budget Cuts 3/17/2003 4:35 PM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fire
Fire
Fund - Department
101-42200-1013
101-42200-1042
101-42200-1043
101-42200-1020
101-42200-1041
101-42200~171
101-42200-2280
101-42200-3320
101-42200-5180
Library
Library
240-45500-2010
240-45500-2011
240-45500-2030
240-45500-3105
240-45500-3430
240-45500-5120
240-45500-5170
24045500-8110
Police
Police
101-42100
10142100
Public Works
All
All
All
Engineering
101-43100-2000
101-43100-2010
101-43100-2011
101-43100-2171
101-43100-3050
101-43100-3320
101-43100-4330
101-43100-4380
Proposed Reduction
Hard Cuts Soft Cuts
0
0
(24,112)
(15,000)
(700)
(1,000)
(1 ,ooo)
(1,000)
(3,000)
(45,812)
(800)
(500)
(500)
(400)
(200)
(20,500)
(lO,OOO)
(1 ,ooo)
(33,900)
(58,408)
(75,873)
(134,281)
(18,7O0)
(9,350)
(~o,ooo)
(38,050)
(500)
(500)
(~ ,ooo)
(385)
(1,000)
(750)
(750)
(500)
(5,385)
Explanation
Eliminate Week Day Sleep-ins
Overtime
Court Pay
General Supplies
Vehicle Repair
Out of Town Travel Expense
Do Not Purchase Floor Scrubber
2 Office Chairs
Jet Direct Hub, 17" Monitor
Parade Give-aways, Brochures
Conferences
Parade Supplies, Advertising Items
Ballasts, Track Lighting
Automation License
Vandalism
Police Officer Position
Police Officer Position
Vacant Clerk Position
Vacant Clerk Position
Overtime
Office Supplies
Minor Equipment
Hardware Upgrades
Survey and Printing Supplies
Consultants
Out of Town Travel Expense
Subscriptions and Memberships
Traffic Commission Dinner
B2K3:Proposed Budget Cuts 3/17/2003 4:35 PM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Streets
Fund - Department
101-43121-1070
101-43121-1700
101-43121-2160
101-43121-2160
101-43121-3050
101-43121-3105
101-43121-3120
101-43121-3320
101-43121-5180
Parks
101-45200-1070
101-45200-1700
101-45200-2171
101-45200-2171
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3050
101-45200-3120
101-45200-3210
101-45200-3320
101-45200-3810
101-45200-3820
101-45200-4000
101-45200-4000
Tree Maintenance
101-46102-3050
101-46102-3105
101-46102-4376
Equipment
101-43121-5150
101-43121-5150
101-45200-5150
101-45200-5150
Proposed Reduction
Hard Cuts Soft Cuts
(8,246)
(1,649)
(~ ,ooo)
(2,00o)
(1 ,o50)
(70o)
(500)
(3oo)
(8,ooo)
(23,445)
(3,776)
(754)
(400)
(1,000)
(928)
(260)
(176)
(1,240)
(382)
(500)
(250)
(250)
(3o0)
(9oo)
(4,0o0)
(1 ,ooo)
(16,116)
(2,000)
(1 ,ooo)
(400)
(3,400)
(12,000)
(5,000)
(500)
(600)
(18,000)
Explanation
Eliminate 2 Seasonal Employees
Eliminate 2 Seasonal Employees
Reduce Winter Mix Supplies
Reduce Sand for Ice Control
Use National Weather Service Web Site
Eliminate 49er Equipment Training
Education Reimbursement
Out of Town Travel Expense
Postpone Plow Purchase
Eliminate Skating Program (2 weeks, 2003)
Eliminate Skating Program (2 weeks, 2003)
Reduce Irrigation Expense
Reduce Miscellaneous Expense
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Reduce Weed, Tree, Shrub Control
Discontinue Aeration for Lions Park
Education Reimbursement
Reduce if Skating Program is Eliminated
Out of Town Travel Expense
6 Park Warming Houses - Winter Skating
6 Park Warming Houses - Winter Skating
Replace 50% of Proposed Park Doors
Reduce Miscellaneous Concrete Repairs
Reduce Number of Trees Planted by City
Training and Education
Eliminate Arbor Day Celebration
Revenue From Sale of Equipment
Revenue From Sale of Equipment
Revenue From Sale of Equipment
Revenue From Sale of Equipment
B2K3:Proposed Budget Cuts 3/17/2003 4:35 PM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Fund - Department
Recreation
Recreation Coordinator
Recreation Clerk
Recreation Clerk Typist
Grand Total
Proposed Reduction
Hard Cuts Soft Cuts
(41,578) Eliminate Position
(2,646) Matemity Leave
(7,446) Summer Leave
(51,670)
(442,348) (24,164)
Explanation
B2K3:Proposed Budget Cuts 3/17/2003 4:35 PM
City of Columbia Heights, Minnesota
2003 Proposed 5% Budget Cuts
Department
Total
Adopted Budget Proposed
2003 Hard Cuts
Total Proposed
Hard & Soft Cuts
5 percent of the
2003 Adopted Budget
Ad ministration 820,292 (35,290) (35,290) 41,015
Com Dev/EDNHRA 615,220 (9,749) (28,964) 30,761
Finance 643,973 (27,250) (32,199) 32,199
Fire 916,572 (45,812) (45,812) 45,829
Library 679,700 (33,900) (33,900) 33,985
Police 2,802,737 (134,281) (134,281) 140,137
Public Works 2,081,427 (104,396) (104,396) 104,071
Recreation 492,689 (51,670) (51,670) 24,634
9,052,610 (442,348) (466,512) 452,631
8,105
101,000
158,546
84,973
71,368
50,000
480,00O
953,992
Department Without Budget Cuts
10,006,602
(442,348)
Elections
Assessing
General Gov Bldgs
Civil Defense
Recog/Special Events
Contingencies
Transfers
(466,512)
To~lTax suppoded
B2K3:Proposed Budget Cuts 3/17/2003 4:38 PM
SUBJECT AREA
EMPLOYEE SUGGESTIONS
RECEIVED
REVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Boards/Commissions
Furlough for staff
Central Purchasing
Police Personnel
Fire Personnel
Public Works
Parks
Automatic Mutual Aid-Fire Dept.
Eliminate individual board/commission
holiday dinners--have joint appreciation
dinner
Voluntary furlough for staff
Central purchasing of supplies
Staffing changes
Staffing changes
Staffing changes
Sell some park land
Eliminate
Viable option. Eliminate board/commission dinners
(joint and/or.separate) entirely for at least two years.
Currently offering.
Potentially could save $0-$10,000, offset by staff
time. Form joint purchasing committee with
representative from each department to explore
feasibility.
Not all ramifications have been addressed. Any
staffing changes should be reviewed by City
Manager, Assistant to the City Manager/Human
Resources Director, and division heads to ensure
accuracy of cost savings and impact on departmental
operations.
Not all ramifications have been addressed. Any
staffing changes should be reviewed by City
Manager, Assistant to the City Manager/Human
Resources Director, and division heads to ensure
accuracy of cost savings and impact on departmental
operations.
Not all ramifications have been addressed. Any
staffing changes should be reviewed by City
Manager, Assistant to the City Manager/Human
Resources Director, and division heads to ensure
accuracy of cost savings and impact on departmental
operations.
Viable option. Look at current usage, who is served,
alternative uses, and benefits of those alternative
USES.
Cost savings stated not accurate. Actual savings for
2002 would have been $1,625.10. Automatic aid has
a positive effect on our ISO (International Standards
Organization) rating. Recommendation is to continue
automatic mutual aid.
Page 1
ISUBJECT AREA EMPLOYEE SUGGESTIONS REVIEWERS' COMMENTS &/OR
RECEIVED RECOMMENDATIONS
Fire Emergency Calls Dispatcher ~ Anoka County better screen Liability issue---outside of our control. Alarm
fire emergency calls estimate costs given inaccurate. No change
recommended.
Carnival during Jamboree Eliminate
Point of Sale Inspections
Implement
Housing Maintenance Program Should pay for itself
Housing Maintenance-Code Inspections
Paid on call firefighters conduct drive-by
inspections on the weekends
Valid concern; there could be cost savings. Review
city costs. Explore feasibility of canceling for next
two years.
Currently being explored. Where will funding come
fi.om to operate program? Recommendation is to
continue to explore feasibility of implementing such
a program.
Increase in fees proposed by Fire Chief as part of
budget reductions. Pending.
Agree. Fire Chief will assign Full time and paid on
call firefighters to conduct drive-by inspections on
the weekends.
Industrial/Business Area Remove current buildings. Build Currently conducting an industrial study.
Industrial Park
Utilization of Parks (Huset Park) Build a water park
Rental Property Put a stop to additional rental property
Management Staffing Staffing changes
Questioning why?
Require employees to live in city
City Car/Car Allowances
Residency requirement.
Currently doing a Huset Park Master Plan. Study
currently being conducted.
Market driven. Market rate/owner occupied housing
should be a priority in the City.
Not all ramifications have been addressed. Any
staffing changes should be reviewed by City
Manager, Assistant to the City Manager/Human
Resources Director, and division heads to ensure
accuracy of cost savings and impact on departmental
operations.
Incorrect statements. Not every department head has
a city car or receives a car allowance. Use of city
car/receipt of car allowance a term and condition of
employment.
Per state statute, cannot require residency.
Page 2
ISUBJECT AREA
EMPLOYEE SUGGESTIONS
RECEIVED
REVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Billing of Insurance Companies for Fire
Department Services
Response to callsNPolice and Fire
Tree Replanting Program--Weed Inspection
Program
Recreation Programs
Businesses
City Council
Pension--Rule of 80
Street Department
Safety Meetings
Labor/Management Meetings
Squad Cars
Park Picnics
Filling Positions
Early Retirement Incentives
Education and Training
Bill insurance companies for Fire
Department services
Don't have Police respond to all fire
department calls
Eliminate
Cut programs
Attract better businesses
Review/eliminate City Council salaries
and benefits
Discuss rule of 80 for retirement
Cut spending
Cut down appearances by ILC Safety
Consultant
Eliminate
$1.00 squad cars with advertising on them
Eliminate
Don't fill position when employees retire
Pay employee health insurance after
retirement (until 65)
Eliminate all schools
Would require a council-approved service fee, billed
to everyone, .whether or not they have insurance.
Reviewed several years ago; bulk of services we
~rovide insurance companies don't reimburse.
Currently Police do not respond to all fire department
calls. Calls are evaluated by officer, per policy.
Currently being evaluated.
Review programs offered. Evaluate programs
offered to see if there is a more cost effective method
of providing.
Agree. Currently underway.
Inaccurate statement regarding highest council
salaries in metro area. Council decision.
Not under City's control--PERA defines.
PW Director reviewing spending in all affected
Public Works departments.
Viable. Currently under review.
No cost savings to eliminate. Opens lines of
communication between Labor and Management on
non-contract issues.
Agree with potential cost savings if viable. Currently
under review.
Cost savings estimated is inflated. Currently under
review by Police Chief.
Currently looking at each position as they become
vacant, as to need for replacement. Filling of
positions due to attrition will continue to be reviewed
on a case-by-case basis.
Not a cost savings. Subject to negotiations.
Currently under review. Continue to review on a
case-by-case basis.
Page 3
SUBJECT AREA
IEMPLOYEE SUGGESTIONS
RECEIVED
IREVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Scada System Replace
Compensatory Time
Murzyn Hall
Let employees take unlimited
compensatory time
Charge for all JPM use
Fringe Benefits
Industrial and Business Maintenance Code
Inspections
Zoning and Underutilized Property
Cablecasting Meetings
Parkview Villa and Tyler Property
Community Development Personnel
Recreation Department
City Street Sweeping Program
Public Works Equipment
City's Ambulance Service
Changes in fringe benefits for
management
Perform these inspections when
conducting Fire Code Inspections
Change zoning and enforce use of
currently underutilized property
Stop filming Planning/Zoning meetings
Sell Parkview Villa North and South and
Tyler Property
Staffing Change
Merge with neighboring community
Contract out; get rid of one of the two
street sweepers
Dispose of various equipment items
Eliminate
Currently under review council recently authorized
soliciting RFP's. Will be brought back to council.
Not a cost savings~tential for paying out at a
significantly higher rate than earned. Also, labor
contracts and FLSA govern compensatory time
accrual and maximums.
Council adopts rate structure. Recommendation is to
review operations whereby Murzyn Hall is a self-
sustaining entity--fees cover costs. Look at catering
surcharges, city operation of bar, etc.
Governed under labor contracts, employment
contracts, and council resolution. Negotiable item.
Currently under review--ordinance would need to be
adopted.
Currently conducting an industrial study.
Not a significant cost savings. Recommendation is to
continue cablecasting meeting.
Currently under review by Community Development
Director.
Not all ramifications have been addressed. Any
staffing changes should be reviewed by City
Manager, the Assistant to the City ManagerPrluman
Resources Director, and division heads to ensure
accuracy of cost savings and impact on departmental
operations.
Potential cost savings. Recommendation is to
explore possibility and feasibility.
Currently under review.
Currently under review.
Previously recommended by Fire Chief, not approved
by City Council.
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SUBJECT AREA
EMPLOYEE SUGGESTIONS
RECEIVED
IREVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Overtime
Winter Skating Program
Employee Holiday Luncheon/Summer Picnic
Full Time Employees
City Newsletter
Minimize overtime hours of employees
Eliminate
Eliminate
Make all salaried
Eliminate
Wages 0% wage adjustment for one year
Water/Sewer Fees Increase fees
Honeywell Contract Amend or eliminate
Cleaning Contract
City Auction
Departmental Holiday lunches
Out of town conferences and meetings
Not contract out; hire part-time
employees
Run it like a garage sale or dispose of
items
Have department heads pay for lunches if
they take their staff out for holidays
Cut back
Ongoing endeavor.
Estimated savings overstated. Would save
$25,000-$30,000. Recommendation is to
eliminate.
Agree--at least for next two years.
Would violate FLSA.
Agree. Transfer information to City Website;
place information on cable television, and
include pertinent information (single sheet) in
utility bills.
Subject to negotiations. Potential for two-year
salary freeze if salary freeze bill passes.
Currently conducting utility rate study.
Elimination of Honeywell contract not
recommended without evaluation of alternatives
and implementation of another plan.
Recommendation is to review Honeywell
contract, explore and evaluate alternatives.
Currently under discussion. Recommendation is
to review alternatives to current contract.
Running it like a garage sale would still be labor
intensive. Furthermore, a garage sale is not an
authorized way (under state statute or city
ordinance) to dispose of city property.
Recommendation is to review effectiveness of
disposal of city property through city auction
versus other means.
The department heads that take out their staff for
holiday lunches currently do pay (and always
have paid) for the lunches out of their own
pockets.
Agree. Continue examining these on a case-by-
case basis as to need and benefit.
Page 5
ISUBJECT AREA
IEMPLOYEE SUGGESTIONS
RECEIVED
Detox Transports Charge for transports
Recording Secretaries
Subscriptions and Memberships
Liquor Store Prices
Taxes
Public Works Open House
Christmas lights and banners on Central
Avenue
Retirement parties/cakes
Pay all secretaries the same for taking
minutes at night meetings
Investigate costs and necessity
Raise liquor prices
Raise taxes
Eliminate
Eliminate
Eliminate
Snowplowing
Library
Eliminate plowing at night when it snows
Merge with county. Merge with School
District. Give back to County
REVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Currently receive reimbursement of $2,500-
$3,000 per year for transport. Not aware of any
legal means to charge and/or collect for this.
Payment is according to wage rate of secretary,
or in the case of Telecommunications
Commission Secretary, contractual arrangement.
No change is recommended.
Currently under review.
Not feasible. Must remain competitive.
Council decision. May be restricted by state
levy limits.
Held every three years. Eliminate/re-evaluate in
three years.
Not a cost savings. Would be inconsistent with
council directive on rehabbing downtown area.
Not recommended.
Employee recognition authorized in accordance
with Sunshine Policy. Minimal costs incurred.
No change is recommended.
Have reduced overtime, by re-examining when
(what time) callouts are necessary based on
snowfall.
Inaccurate statements. Cost savings stated not
based on factual information. City Library
always fimded by Columbia Heights and no
county tax dollars were used. School district
merger would require legislation and is better
served per current cooperative programming. In
2002, there were 12,561 registered Columbia
Heights patrons; 90,993 gatecount; 128,622
circulation; 14,383 reference; 4,388 Internet use.
Page 6
SUBJECT AREA
EMPLOYEE SUGGESTIONS
RECEIVED
REVIEWERS' COMMENTS &/OR
RECOMMENDATIONS
Library Personnel
Salary changes
Library Fees Charge for books. Annual user fee
Governed under Labor contracts and council
resolution. Negotiable item.
Current fee schedule for fines and user fees is
being reviewed for adjustments.
Reviewers: Linda Magee, Bill Elrite, Kevin Hansen, Tom Johnson, and Charlie Thompson
Reviewers: Linda Magee, Walt Fehst, Bill Elrite, Becky Loader
3/5/03
3/6/03
Page 7