HomeMy WebLinkAboutMarch 17, 2003 Improv. HearingCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia.heights, mn. us
ADMINISTRATION
Mai, or
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert .4. Williams
City Manager
Walter R. Fehst
The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held
at 6:00 p.m. on Monday, March 17, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E.,
Columbia Heights, MN
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
0
PUBLIC IMPROVEMENT HEARING: 2003 STREET REHABILITATION PROGRAM FOR
ZONE 6B
A) Full Street Reconstruction Projects 1) Presentation of Information on Street Reconstruction Projects by Staff
2) Questions and Comments on Street Reconstruction Projects
B) Close the Public Hearing
MOTION: Move to close the Public Heating on the 2003 Street Rehabilitation Project # 0302.
C) Consideration of Resolution
1) MOTION: Move to waive the reading of Resolution No.2003-9, there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2003-9, being a resolution ordering improvements for
Zone 6B Street Rehabilitation.
~L./ As~sistant to t;eeci; M~er
pvIn
THE CItY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE ProvISiON Of SERVICES
EQUAL OPPORtUNitY EMPLOYER
CITY COUNCIL LETTER
AGENDA SECTION: ZONE 6B PUBLIC
IMPROVEMENT HEARING
ITEM: PUBLIC HEARING: IMPROVEMENTS FOR
THE 2003 ZONE 6B STREET REHABILITATION
PROGRAM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen ~
DATE: 3/12/0J,.I2~
Meeting of: 3/17/03
CITY MANA~
BY':
Background
The City Council accepted the feasibility reports and ordered an Improvement Hearing for March 17th at their meeting of February
24, 2003. The original Zone 6 area is bounded by Central Avenue on the east, 44th Avenue on the north, University Avenue Service
Road on the west and 40* Avenue on the south. Based on discussions with the City Council in 2002, Zone 6 was divided into
quadrants. Zone 6A (northeast quadrant) was completed in 2002 and Zone 6B (southeast quadrant) will be considered for
rehabilitation in 2003. Due to the size of Zone 6B and required City Infrastructure Fund Contributions, 7th Street has been delayed
until 2004 and will be included with Zone 7. All other streets in Zone 6 not rehabilitated in 2002 or 2003 will be seal coated in
2004. The west quadrants of Zone 6 will be considered in the next full City rehabilitation cycle, approximately 2010 and 2011.
The Zone 6B Street Rehabilitation improvement area is bounded by Central Avenue on the East, Washington Street on the West,
41st and 42ad Avenues on the North and 40t~ Avenue on the South. Staffwill hold an Informational Meeting March 13, 2003 at
City Hall from 6:00 P.M. to approximately 8:00 P.M. Copies of the Feasibility Reports are available to the public at this meeting.
Analysis/Conclusions:
Distributed at the February 24, 2003 regular City Council meeting was the Feasibility Report that details the scope of work and
estimated costs for Street Rehabilitation in Zone 6B. The report details three rehabilitation strategies: Mill & Overlay, Partial
Reconstruction, and Full Reconstruction. The report recommendations for Zone 6B with the 7t~ Street option are summarized
below:
Rehabilitation Strategies:
Staff utilizes three methods in evaluating the condition of the street and then determining the appropriate treatment. The
following is a listing of streets with the recommended treatment:
FULL STREET RECONSTRUCTION
Washington Street
Madison Street
Monroe Street
Quincy Street
Van Buren Street
40t~ to 42nd Avenues
40th to 42aa Avenues
40th to 42aa Avenues
40th to 41 st Avenues
40th to 41 st Avenues
Other rehabilitation strategies such as hot or cold-in-place recycling have been investigated. These recycling methods are
best suited for work on roads without utility construction work or cUrb and gutter. The in-place recycling methods grind
up the existing paving and base materials and leaves those materials in place as new base. A bituminous mat is paved over
the ground up materials.
Excavating within the street area to facilitate utility installation would disturb and possibly contaminate the new base.
Also, with cold in-place recycling, the new bituminous mat raises the elevation of the roadway usually making it
incompatible with the curb and gutter. Therefore, these strategies are not recommended by staff.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/17/03
AGENDA SECTION: ZONE 6B PUBLIC
IMPROVEMENT HEARING
ITEM: PUBLIC HEARING: IMPROVEMENTS FOR
THE 2003 ZONE 6B STREET REHABILITATION
PROGRAM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 3/12/03
CITY MANAGER
BY:
DATE:
ZONE 6B PUBLIC IMPROVEMENT HEARING
Continued - Page 2
Utilities Replacement:
Utilities have been reviewed in Zone 6B and the attached map represents where staff is recommending replacement and/or
repairs. Staff utilized in-line televising, history of water main breaks, leakage testing (independent testing), and previous
engineering reports in determining utility replacements. A summary of the staff recommended improvements follows:
Sanitary Sewer: The lateral and tnmk lines have all been cleaned and televised in Zone 6B. Staff is
recommending only minor pipe repairs. The manholes have been inspected and due to deterioration and access
(some are less than 30 inches in diameter from top to bottom), staff is recommending several manhole
replacements.
Storm Sewer: No major storm sewer work is proposed in Zone 6B. A minor storm sewer extension is
recommended on Madison Street north of 40t~ Avenue to provide additional inlet capacity and pick-ups due to
the size of the drainage area. Minor work on catch basins within the construction area will be conducted where
necessary.
Water Main: Water main replacement is recommended in Zone 6B to address age of pipes, history of water
main breaks, and inadequate sizing. Due to the age of pipe (1913 or 1914), lateral lines are recommended for
replacement, on the following streets: Washington Street, Madison Street and Monroe Street from 40th to 42ad
Avenues. Staff is also recommending evaluating the water service lines in these three streets and replacing any
service lines that are sub-standard.
Assessment Methodology:
Street Rehabilitation Zones 1, 2 and 3 all followed the existing assessment policies for each area. Under the 1999 Alley
Construction Program and the Zone 4 Street Rehabilitation Program, a 'bruit" assessment methodology was employed
rather than using a "front foot" rate basis. The area of Columbia Heights west of Central Avenue is essentially a block
type development pattern with streets and avenues. The existing assessment policy for this area would involve "street"
assessments and "avenue" assessments. The "street" frontage (typical front of property or where driveway access is)
would pay a particular rate for the full frontage for that type of treatment (mill & overlay or full reconstruction, for
example) used on that street. That same parcel would pay a reduced rate for the avenue for the full frontage.
Staff is recommending a unit basis assessment methodology in reconstruction areas as it has been my experience that the
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off 3/17/03
AGENDA SECTION: ZONE 6B PUBLIC
IMPROVEMENT HEARING
ITEM: PUBLIC HEARING: IMPROVEMENTS FOR
THE 2003 ZONE 6B STREET REHABILITATION
PROGRAM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 3/12/03
CITY MANAGER
BY:
DATE:
ZONE 6B PUBLIC IMPROVEMENT HEARING
Continued - Page 3
court system has accepted this rationale from an appeal basis, in that residential parcels generally benefit equally from the
same improvements. Going to a unit basis methodology would still create different rates for half a block; dependent upon
the type of treatment the adjacent avenues receive.
Financing: Street Rehabilitation
The estimated construction costs are as follows:
1. Full street reconstruction $ 896,600
2. Utilities $ 275,000
Project funding is proposed as follows:
o Assessments
o Infrastructure Fund:
o Sanitary Sewer Fund:
o Water Construction Fund:
$ 537,070
$ 359,480
$ 5O,000
$ 225,000
The costs and associated funding for utility work will be determined during the fmal design.
Past Assessments:
Zone 6B does not have areas that have had improvements assessed in the recent past.
Other Issues:
To facilitate street reconstruction with new concrete curb and gutter, some boulevard trees will have to be removed. Staff
typically marks these in the field prior to construction so that any issues or replacements can be discussed with abutting
property owners.
Recommended Motion: Move to waive the reading of the Resolution(s), there being ample copies available for the public.
Recommended Motion: Move to adopt Resolution No's 2003-09, which Orders the Improvements for Zone 6B Street
Rehabilitation.
Attachments:
Resolution
Informational Meeting Agenda
Assessment Rates
Map
Public Improvement Hearing Notice
COUNCIL ACTION:
RESOLUTION 2003-9
BEING A RESOLUTION ORDERING IMPROVEMENT AND
THE PREPARATION OF PLANS
WHEREAS, Resolution 2003-9 of the Columbia Heights City Council adopted the 24th day of February,
2003, fixed a date for a Council hearing on the proposed improvement of Washington Street, Madison
Street and Monroe Street from 40* Avenue to 42nd Avenue and Quincy Street and Van Buren Street from
40th Avenue to 41 st Avenue.
AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given,
and the hearing was held thereon the 17th day of March, 2003, at which all persons desiring to be heard
were given an oppommity to be heard thereon.
WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being
defrayed by special assessments under Charter provisions.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA:
That the location and extent of such improvements is as follows:
Full street reconstruction of Washington Street, Madison Street and Monroe Street, 40th
Avenue to 42na Avenue and Quincy Street and Van Buren Street from 40th Avenue to 41 st
Avenue.
Work includes required utility reconstruction, sub-base preparation, new aggregate base, new
bituminous surfacing, new concrete curb and gutter including driveway aprons, required
concrete or bituminous driveway and concrete walk/step replacement, sod restoration,
miscellaneous construction items and appurtenances.
Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
Such improvement is hereby ordered as proposed in the Council Resolution adopted 24th day
of February, 2003.
4. These improvements shall also be known as P.I.R. #1076-1077 - Project 0302.
o
The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of such improvement.
Adopted by the Council this 17th day of March, 2003.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
Mayor, Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
PUBLIC INFORMATIONAL MEETING
Street Rehabilitation: Zone 6B
City Council Chamber
Thursday, March 13, 2003 6:00 p.m. to 7:30 p.m.
AGENDA
6:00-6:30 Open House- Informal Q & A
6:30-6:45
Staff Presentation
ca Introductions, Sign-in
ca City-wide Street Rehab Program
~ Background
o Large Investment in Infrastructure
o Focus on maintaining and extending the life of streets
--~ Program organized into 7 Zones
--~ Evaluation performed in each zone
--~ Goal: Doing right thing at the right time
ca Zone 6 Engineering Report
--~ Scope of Work
o Streets
o Utilities
Storm Sewer Improvements
Water main Replacement
Potential Water Service Replacement
0
0
o
Costs
Funding
Assessment Methodology Past Practice
Unit Rate Basis (per parcel)
ca Improvement Process and Schedule
Informational Meeting (3/13/03)
Improvement Hearing (3/17/03)
Final Plans & Bidding (4/03)
Pre-Construction Meeting (5/03)
--~ Construction (6/03 - 9/03)
Assessment Hearing (10/03)
o Assessment will appear on Property Tax Statement -
no longer separate statement mailed by City
ca Other Construction Projects
---> None
6:45- 7:30 General Questions/Citizen Comments
2003 STREET REHABILITATION PROJECTS - ZONE 6B
FULL RECONSTRUCTION
P.I.R. 1076 and 1077 - COLUMBIA HEIGHTS PROJECT 0302
WASHINGTON STREET
MADISON STREET
MONROE STREET
QUINCY STREET
VAN BUREN STREET
40TH AVENUE TO 42ND AVENUE
40TH AVENUE TO 42ND AVENUE
40TH AVENUE TO 42ND AVENUE
40TH AVENUE TO 41 ST AVENUE
40TH AVENUE TO 41 ST AVENUE
ESTIMATED COSTS
CONSTRUCTION
ENGINEERING AND ADMINISTRATION
TOTAL PROJECT COST
$896,550.00
$89,655.00
$986,205.00
ASSESSMENT:
24 PARCELS AT NON-RESIDENTIAL STREET RATE
31.25 PARCELS AT NON-RESIDENTIAL AVENUE RATE
136 PARCELS AT RESIDENTIAL STREET RATE
10 PARCELS AT RESIDENTIAL AVENUE RATE
FULL ASSESSMENT RAT[ = $5,676.00 / PARCEL
CONSTRUCTION ASSESSMENT RATE
$896,550.00
173.75
$5,160.00 / PARCEL
ESTIMATED COST SHARING
TOTAL PROJECT COST
CITY SHARE
ASSESSED COST
$986,205.00
($449,135.00)
$537,070.00
PROPOSED ASSESSMENT RATES
NON-RESIDENTIAL $123,840.00
STREET ...............
24.00
$5,160.00 / PARCEL
NON-RESIDENTIAL $53,750.00
AVENUE ...............
31.25
$1,720.00 / PARCEL
RESIDENTIAL $350,880.00
STREET ...............
136.00
RESIDENTIAL $8,600.00
AVENUE ...............
10.00
City Infrastructure Contribution = Residential Street + Residential Avenue
$2,580.00 / PARCEL
$860.00 / PARCEL
$359,480.00
3/13/2003 Zone 6B Full Reconstruction Headng Display FINAL
2003 STREET REHABILITATION PROJECTS - ZONE 6B
WATER SERVICE REPLACEMENT
P.I.R. 1076 AND 1077 - COLUMBIA HEIGHTS PROJECT 0302
WASHINGTON STREET
MADISON STREET
MONROE STREET
40TH AVENUE TO 42ND AVENUE
40TH AVENUE TO 42ND AVENUE
40TH AVENUE TO 42ND AVENUE
ESTIMATED COSTS
CONSTRUCTION
ENGINEERING AND ADMINISTRATION
$124,800.00
$12,480.00
CONSTRUCTION PROJECT COST
$137,280.00
ASSESSMENT:
104 PARCELS
FULL ASSESSMENT RATE
$137,280.00
104.00
$1,320.00 / PARCEL
ESTIMATED COST SHARING
TOTAL PROJECT COST
CITY SHARE
$137,280.00
-$12,480.00
ASSESSED COST
$124,800.00
PROPOSED ASSESSMENT RATE
WATER
SERVICE
$124,800.00
104.00
$1,200.00 / PARCEL
3/13~2003
Zone 6B Water Service Hearing Display
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CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held
on Monday, March 17, 2003 at 6:00 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider:
P.I.R. 1076 AND 1077 - PROJECT NO. 0302
ZONE 6B STREET REHABILITATION: FULL RECONSTRUCTION
The proposed street widths remain approximately the same. Work includes required utility reconstruction, new granular subbase if
needed, new aggregate base, new concrete curb and gutter with driveway aprons, required concrete or bituminous driveway and
walk/step replacement, sod restoration, .miscellaneous construction items, and appurtenances in the following generally described area:
WASHINGTON STREET (40th to 42nd Avenues)
MADISON STREET (40t~ to 42nd Avenues)
MONROE STREET (40th to 42na Avenues)
QUINCY STREET (40th to 41st Avenues)
VAN BUREN STREET (40th to 41st Avenues)
Estimated Cost of Improvements (not including utilities):
'Estimated Assessments for above improvements:
Estimated Assessment for each water service replacement:
$ 896,600.
$ 537,070.
$ 1,200.
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Parcels Proposed to be Assessed or Impacted:
Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be
specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non-abutting properties and tributary
to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special
assessments unless otherwise noted. The parcel numbers represent the tax parcel identification numbers. To fred your tax parcel
number, check your real estate tax statement.
The total estimated cost of the above listed improvements (not including utility repair/replacement) is $ 896,600. Persons desiring to
be heard with reference to the proposed improvemems will be heard at said time and place of the public heating. Written or oral
objections will be considered at the public heating.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
763-706-3611, to make arrangements. (TDD/763-706-3692 for deaf only.)
CITY OF COLUMBIA HEIGHTS
Walter Fehst
City Manager
Published in Focus on 3/6/03 and 3/13/03